HomeMy WebLinkAbout2002-12-19 CC Packet
CITY COUNCIL MEETlNG
I.
CALL TO ORDER
Thursday, December 19, 2002
6:30 PM
1. Roll Call
II. APPROVAL OF AGENDA fJL(~ ~
m.~~SENTATIONS/APPEARA1~CES
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IV. PUBLIC HEARINGS 'Lr,r~ '1~( VB~
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(Mf /ff1.foi t8 Mr. &. Mrs. Buckbee, 1:;81 reltier Circle - .Preliminary Pfat (COlt; d from . '50 l'" 0
'" 6/0. ' ~ Previous Meeting) ~~.u.l v~~~ 6'""-,0 ~
~~L-21. Z, Adoption ofthe 2003 Budget & Levy ~ ~i.th..ft'4 <1-_1 vi3 J.h.t I
rU"1~. , 1'~rdinance #72 - By-LJ~s (COmmittee/Commission)~,,"'J4e.I,'/.1J.e.t~ '
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V. v'f;t~Jb""CIL BUSINESS ..' ,u ' <r
tAl ResolUti~~ts~:u~cil ~;~o':l~"el;lm will provide at Meeting- ~ ~
2. Ecollomic Development Committee, (EDe) ~l'fo.mmendation fOl' ~
Appointment of Mr. Paul Burke ~~ ,'8ob I:k
3. Lifetime Achievement AWllrd Recommendation ~t:n:M.-/~ UJ-/?1c ?
4. EDC l!equ~st for Per Diem Payment ,JtV.~~-O I ':~~' <~-
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CONSENT AGENDA 0 Z. - oro~ - ~ - e;L'f>f< ~~
L City ofCeuteriiUe DeceuiDer 10, 2002 thrvugh December 16~ 2002 Claims
2. Centennial Fire District Claims
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1. November 27, 2002 COllncil Meeting Miuutes }k1~/~a. If- 0 -, 6V
2. December 9, 2002 Council Meeting Miuutes )J4~/ C~ 5-0
vrn. ANNOUNCEMENTS/UPDATES
.}oi... Powers Agreement Amenomelll (Lame LmmmSSlOnll'm ","".1(; af
~ BnilrlilJg) (Update/ClIpra)
Historic District (Update)'
1540 .Peltier Lake Drive (Update)
Capital Projects (Update)
Buildiug Pennit Fee Review (Up
Pending Issnes
1, WCiI"lt-- M JJbo() ~ ('/z-,-/
EXECUTIVE SESSION
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ADJOURNMENT
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IX.
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MEMORANDUM
DATE:
December 19, 2002
TO:
Honorable Mayor and City Council
FROM:
Kim Moore-Sykes, City Administrator
RE:
Comments in Response to City Administrator Performance Review
First of all, I want to thank everyone for your comments. Obviously you invested a lot of time
and consideration in providing this feedback to me and I sincerely appreciate the comments and
your suggestions. While I may not agree with some of the comments, it provides me an
opportunity to reflect on my skills and abilities and how they are perceived. By some of the
comments I received, it occurs to me that I have not presented some of my capabilities
adequately or as some of you have pointed out, not at alL For that I do apologize; I thought I
had worked hard in every respect of the job as I understood it.
As Mari Nelson correctly stated in her comments, I am a councilmember in another community.
As such, I have three years of experience sitting on the same side of the table as you and it is
that very experience that I am able to bring to my position as City Administrator. This is not an
experience that many other City Managers or Administrators can claim as part of their tool box.
And because I am a councilmember, I have a bit more insight into the power, authority and
responsibility of a councilmember, the limitations and the potential for abuse of the same.
I also understand the unique and critical role of a staff member from both my academic
endeavors and council experiences what is and should be expected from an employee. But as a
councilmember, I have never had the inclination or the need to intensely scrutinize each and
every task the staff performs. As a city administrator with a lot of issues to deal with on a daily
basis, I simply do not have the time to scrutinize each and every employee's work product. If
hirings are done well upfront, then I have no reason not to trust employees to know what
his/her job is and how to do it. I have to trust that they will also do their job right. When
mistakes occur, they are discussed and the employee and I agree what the employee needs to do
to prevent it from happening again. I feel that that should be the end of the matter and I do not
find it necessary to report each and every infraction to the City CounciL Nor do I find it
necessary to constantly resurrect the infraction. You hired me, I think, to take care of these day
to day issues, not to mire you as a councilor you individually in this "tangential minutiae".
Also as a city administrator or a councilmember, I would never make a statement that staff is
easily replaced or let them go on strike if they don't like the working conditions. I value their
role in the organization and have worked hard with them, to maximize their potential within
the organization. I have used my skills to create an environment and culture that influences the
staff to achieve group goals, while building cooperation and consensus. And then I allow staff
the opportunity to perform their job to the best of their abilities. When mistakes happen, I
engage in constructive criticism, encouraging them to do better and be better; I will not
participate in activities that demoralize an employee or destroy his/her self confidence. If I did
manage staff in this way, it is my opinion that I would have employees who continually make
those dumb mistakes that demonstrate a lack of confidence in their capabilities.
Mayor Swedberg suggests in his statement of my performance that creating an environment
and culture that influences others to achieve group goals; recognizing human potential,
building cooperation and consensus, making decisions and recommendations and managing
conflict and change are the leadership skills that he expects me to perform. I absolutely agree
with him that these are traits, skills, and abilities that a successful manager employs in the
performance of his or her job. Which one of these am I not already doing, Mr. Mayor? At the
end of this document, you will see that I have had to employ many of these skills to be able to
claim many of these major accomplishments this past year.
The Mayor has stated that I have been somewhat of a disappointment because in reality, I have
not exhibited the skills and abilities that were reflected in my resume. First of all, Mr. Mayor, I
resent that remark because you infer that I lied about my qualifications. I have amassed this
resume through my skiIIs and abilities and I am very proud of the efforts it represents. Make no
mistake, I have worked hard to be able to list each and everyone of those accomplishments and
it is unfortunate that you feel compelled to make such a caustic statement. I have also worked
very hard for the City of Centerville, and I find it very disappointing that a few of you have not
recognized this fact.
The Mayor's comments also suggest that I have failed to do a number of tasks that he considers
inherently management. He states that my "core-guiding" document is the Goals and
Objections as adopted by Council and in that thought, he and I have some agreement. He also
suggests that I should strive to achieve those goals without getting "involved in the tangential
minutiae." Interesting comment since later in his comments about my dismal performance, he
suggests that it is "painfully obvious" that I lack the ability to be a detailed orientated person.
Mayor Swedberg continues on to state that I also lack the ability to make recommendations on
various issues to the Council. It has been my perception and experience, that when I (or Staff)
have made recommendations, they were simply ignored or passed over as inconsequential. The
Mayor has, on occasion, simply overruled even members of the Council and on his own
initiative, made unilateral decisions for the City.
As to my management skiIIs, the Mayor has several comments about his expectations and what
he feels is reality. His statement that I do not supervise my staff is interesting, especially in light
of the fact that he publicly stated that he is a hands-off mayor and prides himself as such. In
this statement, I agree with him. He has not been directly intrusive or overly apparent at City
Hall.
So I also find it interesting that he can state unequivocally that his "impression" is that I do not
supervise my staff. As an example of that, he cites a "botched" letter informing residents of
Pheasant Marsh that as interested property owners, they are responsible for a $30,000
assessment to their property should their builder default on the payment. When this issue was
discussed at a recent Council meeting, the City Attorney informed the Council that by law, the
City Clerk is required to advise these interested property owners of a possible financial liability.
I don't see how that was a botched letter.
The Mayor goes on to say, that what's even worse, is that the City Clerk is not "courteous or
helpful to the valid questions and concerns of residents." Again, my question is, how does he
know, if staff is rude when he is a hands-off mayor? I believe he is basing this assessment on
one individual (out of 23 letters that were sent to Pheasant Marsh residents) that stood before
Council to complain about having to be responsible for this $30,000 special assessment. This
individual informed Council that staff had been rude and unwilling to assist her with her
questions and concerns. The reality of the situation was that the City Clerk went out of her way
to assist this resident. She spend most of that afternoon making several telephone calls to get
more information for the resident and obtaining phone numbers that were requested by the
resident. The City Clerk also took subsequent calls from that resident, further assisting her with
additional questions or concerns. I and two other staff members witnessed the Clerk's efforts to
assist this resident.
The following review looks at a few items that always reappear as examples of my inability to
do my job.
OSA's TIF Report - When I started employment with the City, the Staff had just completed an
audit at the insistence of the Office of the State Auditor (OSA). In working with the City
Attorney, the financial consultants, staff, the auditor and my contacts with Anoka County, we
were able to compile a set of responses and submit them to the OSA by their deadline. The
OSA, upon review of the City's responses, withdrew several of their citations and submitted a
rebuttal to our responses for the remaining citations to Anoka County. The Assistant County
Attorney and his staff met with the aforementioned City representatives, me included. While
this issue remains undetermined, it is not because I failed to do my job in this situation or that I
performed this task unsatisfactorily. Nor am I suggesting that the County has failed to do their
job in resolving the issue; they are involved with other issues, including orienting newly elected
county commissioners and our situation is simply not at the top of their to-do list.
Computers - My interpretation of the Council's motion was to develop specifications and work
with those interested councilmembers to put together a computer purchase plan. As I have
been continuously reminded by both Mayor Swedberg and Councilmember Nelson, this
interpretation is not in agreement with the Mayor's interpretation of the same motion or what
he apparently wanted. The Mayor suggested that I did not express my objections with the
situation in a timely manner. Obviously a timely objection is difficult when I am not informed
of council activities until it is too late. This was the situation when I was not informed of a
meeting the Mayor was having with staff at his place of employment to develop computer
specifications. Excluding me from any involvement in the selection and implementation
process was not part of the Council motion that was unanimously approved. The Mayor stated
that the reason he did not invite to this meeting was because he didn't think I had the technical
capabilities or the interest in developing these specifications. How does he know this? 1 was
never asked and I hope that his assumption was based only on his perception that I did not
have the technical background that would allow me to contribute to the discussion.
Nevertheless, at the very least, as the City Administrator, I should have been involved in that
meeting even if the only contribution worth regarding was that I was in the best position to
know what was actually needed at City Hall. By keeping me from this meeting, he prevented
me from being able to do my job; I was put in the position of not knowing the direction that the
Mayor wanted to go with this project and was unable to advise him at the very least of the
budgetary limitations or even basically, what the City staff's computer needs are. I cannot
provide recommendations or options if Council is not willing to trust me or to have an honest
open discussion of their desires or visions for each and every project. As such, it is not fair that I
should be accused of not being able to provide recommendations or options to Council when I
am kept out of the loop. What is disappointing to me in this whole situation is that he did not
trust City Staff enough to solicit their input.
Additionally, it is not within the Mayor's authority to unilaterally and without Council
approval, purchase equipment for the City from Councilmember Nelson's son or to financially
encumber the City in any manner. Again, I was informed of this transaction after it was
initiated, without any opportunity to warn or advise the Mayor of the difficulties of proceeding
along this course. This should not be viewed as an unsatisfactory performance of my duties,
but as merely an attempt to do my job to the best of my ability for the Community and the City.
It was not my intention to embarrass the Councilor specific Councilmembers but to prevent
them from embarrassing themselves.
Conflict of Interest Concerns -- This issue became a difference of opinion between
Council member Nelson and me. This difference of opinion should not to be classified as or
even considered an unsatisfactory performance but once again it was an attempt to protect Ms.
Nelson's future political interests and to keep the City off the front page of the local newspaper.
I was not trying to embarrass Ms. Nelson but I felt that she did not understand the implications
of having her son involved with the repairing or purchasing of the City's computers. She did
seek legal advice from the City Attorney regarding this involvement and he correctly stated that
as long as she did not derive direct benefit from her son's business there is no conflict of
interest. Ms. Nelson also did not participate in any public discussion at the council level
regarding the computers or the purchase or repair of the same.
But there were several items about this situation that made me feel uncomfortable. First of all,
Ms. Nelson stated at a Council meeting when the issue of the computers were first brought up,
that I should contact the only person that she allows to work on her own computers. She then
passed a business card down to me and did not indicate at that meeting who this person was.
When I got the card, it was obvious that it was a relative and I surmised it was her son. When I
questioned the City Attorney at that point about the appropriateness, he indicated to me also
that as long as Ms. Nelson doesn't derive direct benefit from this business relationship, he felt it
was okay. I continued to be concerned because she did not mention that the individual on the
card was a relative.
The next day, I received a phone call from Jason Nelson, stating that he had heard from his
mother that I had been trying to get in contact with him. The reality was that I had not called
him or Ms. Nelson at all. I began to feel that I was being coerced into forming a business
relationship with Councilmember Nelson's son. I had also noticed that Jason's company name,
RK7 Computers, was showing up on e-mails I was receiving from Councilmember Nelson.
At some point, I did discuss the situation with Councilmember Nelson, indicating that if she
were considering running for re-election, that having her son being responsible for the repair
and purchase of the City's computers would not look good to the residents.
Despite being uncomfortable with this situation, I did agree to allow Mr. Nelson to take my
computer off site for repairs. Mr. Nelson felt very confident that he could remove the virus that
had been troubling my computer and restore it to a workable condition. Unfortunately, when
my computer was returned, it did not work at all and I was then faced with a very difficult
dilemma. Other Staff computers were beginning to be impacted by the same virus that had
infected my machine so I brought it up to the Council that purchasing new equipment should
be considered, especially given the age of these computers. Mr. Nelson did agree that perhaps
replacing computers would be the best solution. Staff received an outside, independent
estimate that to replace the computers and establish a server situation that would meet the
City's increasing storage demands, the cost would be approximately $25,000.
Based on this information, which was provided to all interested vendors and they were invited
to submit quotes. Three responsible quotes were received. I later received a letter from Mr.
Nelson stating he was removing his quote from further consideration because of philosophical
differences with the City.
Again, this difference of opinion and my determination to have a purchasing process that
protected the integrity of the City should not to be classified as or even considered an
unsatisfactory performance on my part. Ms. Nelson and I had a difference of opinion and it
should have been left at that.
The following is a list of my major accomplishments for this year. Without doubt, the reason
these are listed as accomplishments is also through the efforts of staff to assist me in getting
much of this work done.
.
Major Accomplislunents in the Last Year.
1. Established a working environment that encourages staff to work together in a
respectful and professional manner and fosters a spirit of cooperation and consensus.
2. Hiring a Finance Director.
3. Week in Review is compiled and published on a weekly basis in the Quad Press.
4. Sorten ont the CharitabieGam01mg sitUation; revised Ordinance.
5. Updated Personnel Policy.
6. Worked with Council to bring new computers and updated software to City Hall
thereby allowing staff to be more effective in the performance of their jobs.
7. Updated By-Laws for Commission and Committees
8. Revisions to various Ordinances.
9. Worked with new service provider to update City's Web site.
10. Resolved Insurance issues and assisted Finance Director with putting Cafeteria Plan
together.
11. Worked with City Attorney, County Attorney, County Officials and finance
consultants to address TIF issues as raised by the Office of the State Auditor.
12. Worked with Staff and engineering consultants on NPDES Phase II implementation.
13. Police Commission Task Force participant.
14. Worked with City Administrators from Lino Lakes, Circle Pines and Lexington
regarding law enforcement issues. Recommendation pending.
15. Worked with liquor establislunent owners, police department and staff to set up
quarterly meetings and Best Management Practices program.
16. Worked on the LMC's Improving Local Economies legislative committee.
Presentation of issues to Legislature in January.
17. Clean-up of Moreland property initiated; coordinated efforts of Anoka Human
Services, Centennial Police and Fire Departments, City Attorney and staff to assist the
resident and her family. Continued contact with family.
18. Working with City Administrators from Lino Lakes and Hugo to continue efforts of
Tri-City group.
19. Working with Lino Lakes to reconstruct 21st Avenue.
20. Attended several meetings with Chamber and Sen. Kennedy re CSAH 14.
21. Worked with Finance Director, Public Works Director and City Clerk regarding City's
deficit accounts. Met with several developers regarding their accounts.
City OfCenterville
1880 Main Street
Centerville, MN 55038
December 10, 2002
Dear Mayor & City Council members;
I am writing to request that you consider my appointment to the City of CenterviIle' s
Economic Development Committee (EDC).
My reasons for wishing to join this committee are fairly simple; I think it would be a
wonderful learning opportunity for myself and at the same time serve my community. I
would hope my experiences and work ethic would add value to the committee's work.
I have enclosed my professional resume for your review. Additional information you
may find pertinent is as follows:
My wife Pamela, my daughter Anna and I have been residents of Centerville since July of
1999. Anna attends school at Centerville Elementary, and Pamela works at the Northeast
YMCA as a fitness instructor and evaluator. I grew up in St. Paul and graduated from
Cretin High School.
I am currently a member of the White Bear Lake United Methodist Church, where I serve
as the Stewardship Campaign Chairperson. I also teach Sunday school and work as a
youth mentor.
I am also an active member in several professional associations including the American
Logistics Association (ALA), and Grocery Manufacturers Association (GMA).
Thank you for your consideration.
PAULJ.BURKE
1683 Lakeland Circle, Centerville, MN 55038
National Customer Business Manaoer
651-762-8675
EXPERIENCE:
Land 0' Lakes Dairy Foods - Arden Hills Minnesota
AUl!Ust, J 989 - Present
National Customer Business Manager, October 2001- Present: Manage the sales execution of brand strategies with our customers and serve
as the primary liaison between field sales and product marketing temng, Represent sales on all speciallean1s focused on the Soperspreads category.
. Continually developing new processes and procedures to ensure field sales teams are able to focus on selling and preparing to sell.
. Developed incremental Easter trade promotion resulting in $6.1 million sales above plan.
. Served as sales lead for the re-stage of the spread product line, resulting in 207 new point of distribution and 81-points of growth in ACV over
six items.
. Developed several tracking tools for distribution, pricing and merchandising objective management
. Plan and lead aU national sales meetings,
. Developed go-to-market trade strategies for all business lines,
. Develop category presentations for key promotion periods and for key merchandising projects.
Natinnal Accnnnt Manager, August 2000 - October 2001: Manage two nationallinternational broker sales teams in the Military and
Convenience Store Channels.
. Annual sales of over $26,1 million.
.. Grew Butter sales in Convenience Store chmmel by 17% with over 5,000 Devi' points of distribution,
. Developed an integrated traming program for broker field sales teams,
. Reduced open deduction balance by 65%,
. Integrated Deli Cheese products into the Military re-distribution system, resulting ia 15 new points of distribution.
Field Marketing Manager, May 1999 - August 2000: Managed local consumer marketing and the slotting process for seven sales regions and
the US, Military.
. Manage $2.1 million in local market consumer. speading and $ L5 million in slotting investments annually,
. Planned and executed over 130 account specific and local marketing event annually.
. Developed a post promotional analysis system for local marketing.
. Built promotional partnerships with key accounts and other CPG companies,
Reginn Manager, Angost 19% - May 1999: Led a team of six food brokers in eleven markets in Texas, New Mexico, Oklahoma, Kansas, and
Western Missouri
. 1997 Consumer Division Sales Manager of the Year.
. Annual sales of over $25,8 million,
. Exceeded annual sales targets by 14% in 1997 and 17% in 1998,
. Grew Land O'Lakes Creams business from $55,000 in 1996 to over $1.1 million in 1999,
. Established two new distributors in Kansas City and Springfield, annual sales of $275,000,
. Gained 72 new points of distrihntion throughout the region.
. Grew Land O'Lakes Butter market share an average of3.8 points and BD! an average of 10.5 points throughout Texas.
District Supervisor, November 1993 - August 1996: Managed eight direct purchasing and six indirect accounts also supervised a retail sales
broker throughout Central and Southern New Yark and Northeast Pennsylvania
. Annual sales of over $103 million.
. Trained and supervised newly assigned retail sales broker.
. Developed and implemented several merchandising programs, increasing Dairy Case Cheese sales by over $750,000,
. Exceeded annual sales targets by 4% in 1994 and 1995,
Account ManagerlRetail Sales Representative, August 1989 - November 1993: Managed five direct purchasing, three indirect, and over 100
retail accounts in Central and Southern New York
. Aanna1 sales of $7.2 million,
. Winner of Land 0' Lakes Fast Start contest in 1993.
. Gained 25 new points of distribution.
. Exceeded annual sales targets 3% in 1992 and 6% in 1993,
. Winner of many Land 0' Lakes and American Dairy Association displsy contests,
EDUCATION:
. Masters Degree in Business Administration - Entrepreneurial Managerneut from the University of Dallas.
. Bachelor of Science Degree in Business and Speech Cornmnnications from the University of Minnesota,
MILITARY,
Served in the United SUItes Anny Reserves from 1982 - 1992. Commanded the 10 19'" Service'& Supply Company through a successful
mobilization during Operation Desert Stonn. Highest rank achieved" Captain.
'Esta6fisfiea 18.1)7
1//S0 5J,{aifl Street . (cnterl:Ji-lfe, ~/5V: 5.503S
(6-51) 429-3232 . ~Fa;t (651) 42!:J-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-065
A RESOLUTION
DEFINING THE ORGANIZATIONAL STRUCTURE
AND SUPERVISION RESPONSIBILITIES
FOR THE DEPARTMENT OF PUBLIC WORKS AND
THE DEPARTMENT OF FINANCE AND BUSINESS
WHEREAS, in the Spring of 2002 the position of Finance Director was
created and filled, and,
WHEREAS, the Department of Public Works employees are supervised
by the Public Works Director, and,
WHEREAS, the City Administrator is responsible for the overall
management, leadership, communication, and accomplishment of Council
directed goals and objectives, and,
WHEREAS, the Council deems quality, consistency, and thoroughness of
work as essential and core components of service to the citizens of
Centerville.
NOW THEREFORE, LET IT BE RESOLVED that the City Finance
Director shall be named as Director of Finance and Business and, as a
Department Head will directly supervise the office staff, including but not
limited to the positions of City Clerk, Account Clerk II, and
Receptionist/Account Clerk, and,
LET IT BE FURTHER RESOLVED that the Director of Public Works shall
remain as such, and, as a Department Head will directly supervise the
public works staff, including but not limited to the positions of Building
Inspector, and Public Works Maintenance positions, and,
LET IT BE FURTHER RESOLVED that the City Administrator is
responsible to direct and supervise the Department Heads identifying the
priority work necessary to accomplish the goals and objectives of the City
Council, and,
RESOLUTION #02-065 Page 1 of 2 Pages
LET IT BE FURTHER RESOLVED that the Director of Public Works and
Director of Finance and Business shall be classified as Pay Equity Grade
9 as identified in the City of Centerville's 10-grade compensation
schedule.
City of Centerville
Organizational Chart
Resolution Adopted December 19,2002
EFFECTIVE JANUARY 1, 2003
I Centerville I
Mayor and Council
I
I City Administrator I
I Public Warks Director I I Finance/Office Director I
I
Building Public Works Public Works City Account Receptionist
Inspector Maintenance Maintenance Clerk Clerk II Account Clerk
Passed by the City Council of the City of Centerville this 19th day of
December 2002 and taking effect on January 1, 2003.
Mayor, Tim Swedberg
ATTEST:
City Clerk, Teresa Bender
RESOLUTION #02-065
Page 2 of 2 Pages
December 9, 2002
Kim Moore-Sykes
Administrator
Gly of Centerville
1880 Main Street
Centerville, MN 55038
Dear Kim,
SUBJECT: PLANNED UNIT DEVELOPMENT - SPEGAL USE PERMIT APPUCATION.
Per your request at the December 9, 2002 Gty Council meeting, I am formally requesting that my application
for a s.pecial use permit be withdrawn based on my understanding from the discussion of the council during
the preliminary plat public hearing that the proposed plat meets the following starldards:
The number of proposed lots, with the condition that the shared lot lines be removed, is
permitred per net acre of land as defined in:
1. Comprehensive Plan.
2. Ordinance #4, Definitions: Density.
3. A dwelling as defined in Ordinance #4, Definitions
Dwelling- Single-Family, Attached (group, row and townbouses) - One (1) of two
(2) or more residential buildings having a common or a party wall separating
dwelling units.
Dwelling - Single-Family, Detached - A residential building containing not more as
of a row house type as distinguished from multiple dwelling apartment buildings.
4. The lot and yard requirement of the zoning district meet mioimum area, width. front,
rear and side yard setback of Ordinance #4, Table A SCHEDULE OF DISTRlCT
REGULATIONS FOR R-2 SINGLE FAMILY RESIDENTIAL.
5. A zero lot line is pemitted in the zoning district.
a. ID. new R-2 residential subdivisions structures may be arranged to include one
(1) zero lot line provided that no windows or doors open on this side of the
structure. The appropriate setbacks apply.
6. It is a Permitred Uses and Structures outlined in Ortlinance #4, Section 080-D60:
Single Family, Residential (R-2).
. Permitted Uses and Structures
A- Single-family, detached dwellings.
B. Single-family attached dwelling with two units.
7381 PELTIER CIRCLE
CENTERVILLE, MN 55038
-2-
December 10, 2002
6. The proposal meets Ordinance #4, Division 115: Yards. General Requirements.
. The minimum depth of the front yards, rear yard and side yard for district as
defined m the Schedule of Regulations and to the additional regulations
outline m Section 115-010 are met
7. There is not a need for a i:eduction in lot dimension, yard, building setbacks and area
requirements.
Please correct me if I am wrong, but it appeared that the proposed plat is :in compliance with the regulations
of the land use Ordinance #4 for the Gty of Centerville, and will not be required to be developed under
Ordinance #8, Article 2 Design Standards 21.03 PLANNED UNIT DEVELOPMENT.
If there appears to be any other concerns, prior to the continuation of the Preliminary Plat Hearing, do not
hesitate to contact John or me.
Best regards,
~~
Sanna Buckbee
tervi[le
IT, ,r' fi"f 1"'-7'
.u>tabus eu. l!J:J
1880 !Main Street " CenteM{{e,:M'J{ 55038
(651) 429.3232 () ;Fa,t (651) 429.8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02 - 066
A RESOLUTION ADOPTING THE FINAL PROPERTY TAX LEVY FOR THE
CITY OF CENTERVILLE FOR THE YEAR 2003
THE CITY OF CENTERVILLE RESOLVES:
WHEREAS, the city council of the city ofCenterville did adopt a proposed property tax
levy for the year 2003 on the 28th day of August, 2002, in the amount of$1,480,623; and,
WHEREAS, the council did hold a public hearing on the 9th day of December, 2002 to
obtain input regarding said levy; and,
WHEREAS, the council also held a public hearing on the 19th day of December, 2002
for the purpose of obtaining input on the adoption of the final property tax levy.
WHEREAS, the Minnesota Department of Revenue has certified the maximum levy
limitation to the city ofCenterville, in the amount of$1,562,680, for the year 2003.
THEREFORE, BE IT RESOLVED that the city council of the city of Centerville
hereby adopts the final property tax levy for the year 2003 in the amount of$1,480,623.
BE IT FURTHER RESOLVED that the Finance Director is authorized and directed to
certify said property tax levy to the Minnesota Department of Revenue and forward a
copy of this resolution to the Anoka County Auditor.
Passed by the City Council of the City ofCenterville this 19th day of December, 2002.
Mayor Tim Swedberg
ATTEST:
City Clerk, Teresa Bender
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
ORDINANCE #72
AN ORDINANCE ESTABLISHING BY-LA WS/RULES FOR THE
ORGANIZATION AND PROCEDURES OF ALL CITY COMMITTEE AND
COMMISSIONS (This Ordinance Repeals Ordinance #37 (Establishing a Planning
and Zoning Commission for the City of Centerville) & Ordinance #58 (Establishing
an Economic Development Committee for the City of Centerville for the Purpose of
Promoting Ecouomic Development in the City of Centerville)
For the purpose of this document the term Commission and Committee will be used
interchangeably. Policy will refer to Connnissioners and Committee Members alike.
The Council of the City of Centerville ordains:
This Ordinance establishes a City Planning and Zoning Commission, Economic
Development Committee for the purpose of promoting Economic Development and a
Parks and Recreation Committee. The purpose of these committees is advisory and may
make recommendations to the City Council for consideration regarding matters relating
to this connnittee.
SECTION 1. AUTHORITY
The Committee has the authority to conduct investigations and to make
recommendations, however may not make decisions on behalf of the Council.
Committees are subject to the same rules as the City Council under the open meeting
laws. The Council's final decision, however, and not the Committee's reconnnendation,
binds the City. The Connnittee may not enter into a contract, employ workers, or
authorize expenditures.
SECTION 2. ELIGIBILITY
Any resident of the City of Centerville is eligible to apply as a Committee member. This
individual is welcome to serve on one (1) Connnittee at a time. Additionally, the
Economic Development Committee (EDC) make reconnnend to Council the appointment
of business owners or principals to the connnittee who are not residents but own
businesses within the City.
SECTION 3. APPOINTMENTS
Each member of the Connnittee will be appointed by the City Council via a letter of
interest submitted to the City Administrator. This letter will be received by the City
Administrator no later than November I of each year. This same action will take place if
I ....
City ofCenterville
Ordinance #72
Effective: December 31, 2002
a vacancy should happen. On an annual basis the City Administrator would ascertain
those who desire to remain on the Committee.
Seven (7) members shall be appointed to each City Committee.
SECTION 4. APPOINTMENTS OF OFFICERS
At the first meeting ofthe year the Committee will appoint by majority vote a Chair and a
Vice Chair.
SECTION 5. OFFICERS DUTIES
The Chairperson shall preserve order, enforce the rules of procedure herein prescribed
and determined without debate, subject to the final decision of the
Commission/Commission on appeal, all questions of procedure and order. The
Chairperson will also give leadership; sign reports, write correspondence to be signed by
either the City Administrator or the Mayor; compile or assist in the preparation of the
agenda as authorized by the Committee; and appoint task forces as authorized by the City
Council. The Vice Chairperson shall support and assist the Chairperson; preside over the
Committee meetings in the absence of the Chairperson; fill the office of the Chairperson
if a vacancy should arise.
Appeal: Any Committee Member may appeal a decision of the Chair. To do this, a
Committee Member states, "I appeal the decision of the chair", immediately after the
chair announces the decision. (Recognition from the Chair is not necessary when making
an appeal. The appeal must be seconded, is debatable, and cannot be amended. After the
debate, the Committee votes on the Chair's decision. A majority of "yes" votes upholds
the decision of the Chair and a majority of "no" votes overrule the decision. A tie vote
sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one
appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee.
SECTION 6. MEETINGS
1. REGULAR MEETINGS
Regular meetings of the Committee shall be held on the same day of each
calendar month at same time, set by the Committee and approved by the Council.
Any regular meeting falling upon a holiday shall be re-scheduled by the
Committee for an alternative date, with enough time to be properly noticed to the
public. The City Clerk shall maintain a schedule of regular meetings. This
schedule shall be available for public inspection during regular business hours at
the City Clerk's office. All meetings, including special emergency meetings,
shall be held at City Hall unless otherwise specifically noticed.
2. SPECIAL MEETINGS
Any three (3) members of the Committee may call a special meeting of the
Committee upon at least 24 hours written notice to each member of the
Page 2 of8
City of Centerville
Ordinance #72
Effective: December 31, 2002
Committee and City Clerk. This notice shall be delivered personally to each
member, or left at the member's place of residence. Similar written notice shall
be mailed at least three days prior to the meeting date to those who have requested
notice of special meetings. This request must be in writing and filed with the City
Clerk, designating an official address where notice may be mailed. Such request
will be valid for one (1) year.
3. EMERGENCY MEETINGS
Any three (3) members of the Committee may call an emergency meeting of the
Committee when circumstances require the immediate consideration of the
Committee. Notice may be in writing personally delivered to Committee
members or may be in the form of personal telephone communication. Notice
must include the date, time place, and purpose of such a meeting. Where
practical, the Clerk shall make an effort to contact news-gathering organizations
that have filed a request to receive notice of special meetings.
SECTION 7. PUBLIC NOTICE & OPEN MEETING
PUBLIC NOTICE: The City Clerk must post written notice of the date, time, place, and
purpose of the meeting on the City Hall bulletin board. Notice of meetings must be
posted at least three days before the date of the meeting. The City will publish public
notice in the official newspaper, at least three days before the meeting for all special
meetings:
When the perfonnance of an act is ordered within a "fixed period of time", the time is
computed as excluding the first day and including the last day of the prescribed or "fixed
time period", unless the last day falls on a Saturday, Sunday or legal holiday.
For example, if a meeting is scheduled for a Thursday, notice has to be given on Monday
to meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is
day two, and Thursday is day three. Monday is not included in the time computation.
Similarly, if a special meeting is planned for Monday, notice must be given on Friday;
Saturday and Sunday are included in the time computation since they are not the last day of
the fixed period.
If the Committee meets where a quorum is in attendance, the City must make public
notice.
OPEN MEETING LAW: Under the Minnesota Open Meeting Law, all City Committee
meetings must be open to the public. The open meeting law serves three vital purposes:
1. To prohibit actions from being taken at a secret meeting where the interested
public cannot be fully informed of the decisions of public bodies or detect
improper influences;
2. To ensure the public's right to be informed; and
3. To give the public an opportunity to present its views.
The law prohibits the use of telephone conversations, e-mail, or letters in a decision-
making process among a quorum of members designed to avoid an open meeting.
Any person who intentionally violates the open meeting law is subject to personal
liability in the form of a civil penalty up to $300 for a single occurrence. The public
body may not pay the penalty.
Page 3 oi8
City ofCenterville
Ordinance #72
Effective: December 31, 2002
SECTION 8. MINUTES
.
The Committee must keep a full and accurate record of its actions at every committee
meeting. The City Clerk records the committee proceedings in a minute book. In the
absence of the City Staff member to take the minutes, the Committee should delegate the
duty of taking minutes for that meeting.
The minutes should be written in language and in tenns the average citizen understands.
If the Committee finds a mistake in the minutes ofthe previous meeting, the minutes will
be corrected during the current meeting and reflected in the minutes.
Once the Committee has formally approved the minutes of any meeting, the minutes
should not be changed under any circumstances.
Minutes are official papers of the City. The Clerk will be responsible for signing them
and posting them to the City's web site. Minute books are public records and must be
available for public view at any reasonable time.
The following information should be included in the minutes:
· The time and place of the meeting;
. The members present;
· A summary of all decisions made by the Committee, including a copy of each
motion exactly as stated, whether or not the motion had a second and, if the
motion was seconded, whether or not the Committee adopted it, and the names of
the people who made and seconded the motion; and,
. The names of the Committee Member who voted either for or against each
motion.
SECTION 9. ORDER OF BUSINESS
Each meeting of the Committee shall convene at the time and place appointed.
Committee business shall be conducted in the following order:
1. Call to Order
2. Approval of Agenda
3. Awards/Presentations/Appearances
4. Public Hearings
5. Committee Business
6. Consent Agenda
7. Approval of Committee Minutes
8. AnnouncementslUpdates
9. Adjournment
Page 4 of8
City ofCenterville
Ordinance #72
Effective: December 31, 2002
.
The order of business may be varied by the presiding officer, but all public hearings shall
be held at the time specified in the notice of the hearing.
The Chair person/staff liaison shall prepare an agenda of business for each regular
Committee meeting and file a copy in the office of the Clerk. The agenda shall be
prepared in accordance with the order of business and copies shall be delivered to each
Committee member and to others as far in advance of the meeting as time for preparation
will permit. No item of business shall be considered unless it appears on the agenda for
the meeting or is approved for addition to the agenda by a unanimous vote of the
Committee present.
The Chairperson/staff liaison shall see that at least one (1) copy of printed materials
relating to agenda items is available to the public in the meeting room while the
Committee considers their subject matter. The agenda item shall not be considered
unless this provision is complied with. This section does not apply to those materials that
are classified as other than public under the Minnesota Data Practices Act or materials
from closed meetings.
SECTION 10. MOTIONS: The Committee transacts business through motions made
by Committee Members. These motions are seconded, and subsequently passed or
rejected by Committee vote.
The Committee Member states his or her motion. (Usually in the following form: "1 move
. . . text of the motion."). The Committee Member making a motion does not need to
favor it or vote for it. The Committee Member may wish to put the issue before the
Committee so a decision can be made.
Another Committee Member then seconds the motion by saying: "1 second the motion."
The Chair recognizes the motion and opens the pending motion to discussion. The
presiding officer calls for the vote at the end of the discussions and announces the result
ofthe vote.
MOTION TO RECONSIDER: This motion enables a Committee to set aside a vote it
previously took, and to reconsider the matter as though it had not voted on the issue, Only a
person who originally voted on the prevailing side may move to reconsider. Make the motion by
saying, "I move to reconsider, , ,stating the motion to be reconsidered. , ,If The Committee may
debate the motion. If tbe Committee passes the motion to reconsider, it must then reconsider the
original motion and take another vote. If the Conunittee defeats a motion to reconsider, no
further action is necessary.
MOTION TO POSTPONE INDEFINITELY: There is an important difference between the
motion to postpone indefinitely and the motion to postpone temporarily. The motion to postpone
temporarily is more corrunonly called a motion to "lay on the table" or "to table." The motion to
postpone, postpones consideration of the motion until some undetermined, future time, The
Committee may consider a tabled motion whenever a majority of the members decide to do so.
A motion to postpone indefinitely, however, is the equivalent to a negative yote on the main
motion. Thus, the issue can be raised again only by a motion made by someone on the prevailing
side of the vote since, unless someone changes his or her mind, the motion to postpone will once
again prevai 1.
Page 5 of8
City of Centerville
Ordinance #72
Effective: December 31, 2002
MOTION TO LIMIT DEBATE: A Committee may limit debate by placing a time limit on
debate, such as a limit of 3 minutes to consider a particular motion; or I1miting the number of
people who may speak for and against a certain motion, such as a limit of three speakers in favor
and three speakers opposed.
.
MOTION TO AMEND: Conunittec Members may offer amendments to .a main motion at any
time. In addition, it is possible to amend an amendment currently under consideration. Beyond
this, Committee Members can offer no further amendments. When a member has made a motion
to amend, the vote on the amendment must precede the vote on the original motion. After the
Committee has accepted or rejected the amendment, another vote on the original motion is
necessary.
MOTION TO SUBSTITUTE: This is a motion to replace one motlon with another on the
same subject A Committee Member may move to substitute a main motion or an amendment to
a main motion. One fonn for making a substitute motion is to say, "I wish to introduce the
following substitute motion. . . present the substitute motion. . ." \\'hen a substitute motion is
before the Committee, the Committee must decide which of the two motions, the original motion
or the substitute motion, to consider. The Committee must vote on the question. A "yes" vote
favors considering the substitute motion. A "no" vote favors considering the original motion. The
Committee must then discuss and vote on the selected motion.
SECTION 11. QUORUM
At all Committee meetings a majority of the appointed members shall constitute a
quorum for the. transaction of business, but a smaller number may adjourn from time to
time.
SECTION 12. VOTING
The votes of the members on any questions may be taken in any manner which signifies
the intention of the individual members, and the votes of the members on any action
taken shall be recorded in the minutes. Any member that is present but does not vote, the
minutes as to that member's name, shall be recorded as an abstention.
SECTION 13. COUNCIL LIAISON
The Committee may request from the Council a Liaison to attend their meetings. Council
may elect to appoint a Council Liaison to the Committee. The liaison will act as a
communicator to and from the Council/Committee.
SECTION 14. REMOVAL FROM COMMITTEE PARTICIPATION
Any member of the Committee may remove themselves from participation in the
Committee by a letter of resignation being submitted to the City Administrator. Any
member of the Committee may be removed by Council.
Page 60f8
City of Centerville
Ordinance #72
Effective: December 31,2002
SECTION 15. ATTENDANCE
Any member who fails to attend three (3) consecutive or four (4) meetings in one (1) year
will be removed by the City Council.
SECTION 16. COMPENSATION
All Committee members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the Council's pleasure.
SECTION 17. BUDGET
On or before the end of July, the Committee shall submit to Council a budget request for
anticipated expenditures for the upcoming year.
SKCTION 18. EXPENDITURES
The Committee is not allowed to expend funds, order any items or contract with vendors
for services. All requests will be forwarded to the City Administrator for Council
approval and subsequent ordering by City Staff. The Finance Director will submit to the
Committee a report setting forth in detail a complete report of all expenditures incurred
during the year.
SECTION 19. REFERRAL AND REPORTS
Any matter brought before the Committee for consideration will be acted on promptly
and forwarded to Council for consideration.
SECTION 20. GIFTS
A Committee Member may not accept a gift from an interested person.
An "interested person" is a person or a representative of a person or association with a
direct financial interest in a decision the Committee is authorized to make. The definition
of an interested person implies that city officials who are authorized to make
recommendations that could impact someone financially also caunot accept gifts.
Virtually every resident of the city and anyone doing business in the city could at some
time have a direct financial interest in a decision or recommendation a city official is
authorized to make and thus would qualify as an interested person; such as the issuing of
a license or zoning of a property or granting of a land use permit.
A "gift" means money, real or personal property, a service, a loan, a forbearance or
forgiveness of indebtedness, or a promise of future employment, that is given and
received without the giver receiving consideration of equal or greater value in retum.
The decision or recommendation a city official is authorized to make does not have to be
pending or probable. If the city official is authorized to make that decision or
recommendation, then a person who could at any time have a direct financial interest in
Page 7 01'8
City ofCenterville
Ordinance #72
Effective: December 31, 2002
that decision or recommendation is an interested person and any gift from that person is
prohibited.
.
SECTION 21. CONFLICT OF INTEREST
A Committee Member may not have a direct or indirect personal, financial interest in any
issue before the Committee where the Committee has authority to make
recommendations to the City Council. Such Committee Member must abstain from
participating in the Committee discussion and from voting on these issues. Specific
issues of conflict may include zoning, local improvements, issuance of licenses and
permits, and contracts to be recommended to Council.
SECTION 22. INCOMPATIBLE OFFICES
If a Committee Member receives a certificate of election to the City Councilor Mayor's
office, the individual is considered to have resigned from the Committee.
SECTION 23. AMENDMENT OF RULES
The City of Centerville reserves the right to change the provisions of these by-laws from
time to time without notice. These by-laws supersede all prior committee by-Jaws.
Passed and adopted by the City Council of the City of Centerville, Minnesota, this 19th
day of December, 2002.
Attest:
City Clerk
Mayor
Page 8 of8
Effective: 10/12/83
City ofCenterville Ord. #37
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
ORDINANCE #37
AN ORDINANCE ESTABLISHING A PLANNING AND ZONING COMMISSION FOR THE CITY
OF CENTERVILLE IS HEREBY ESTABLISHED.
The City Council of the City of Centerville does ordain:
SECTION 1. ESTABLISHMENT OF COMMISSION.
A City Planning and Zoning Commission for the City ofCenterville is hereby established.
SECTION 2. COMPOSITION.
The Planning and Zoning Commission sball be composed as follows:
I. Members. The Planning and Zoning Commission shall consist of seven (7) members
selected from the City ofCenterville, and approved by the City Council.
2. Ex officio member. Each year the Mayor shall appoint one (I) member of the City
Council to serve as a non-voting, ex-officio member of the Planning and Zoning
Commission,
3. Advisors. The City Attorney, City Engineer, and the City Building Inspector shall be
official advisors to the Planning and Zoning Commission. The advisors shall attend
Planning and Zoning Commission meetings upon request, and shall be compensated there
for in a manner or at a rate agreed upon between the advisor and the City Council.
SECTION 3. TERM OF OFFICE.
Of the members of the Planning and Zoning Commission shall be for the term of one (1) year,
commencing the frrst day of January in the year of appointment. The City Council shall at the
first meeting in January vote ion confirming the members of the Planning and Zoning
Commission and the Chairman for the following one year term. The terms of office of ex-officio
members shall correspond to their respective official tenures.
SECTION 4. VACANCIES.
Vacancies occurring during the term sball be filled for the remainder of the current year.
SECTION 5. OATH OF OFFICE,
Every appointed member of the Planning and Zoning Commission shall, before entering upon
the discharge ofhis duties, take an oath that he will faithfully discharge the duties ofhis office.
SECTION 6. COMPENSATION.
Al! members of the Planning and Zoning Commission shall serve without compensation.
Page 1 on
Effective: 10/12/83
City ofCenterville Ord. #37
SECTION 7. REMOVAL FROM OFFICE
Any regular member of the Planning and Zoning Commission may be removed from office by a
four-fifths (4/5) vote of the City Council.
SECTION 8. ORGANIZATION.
The Planning and Zoning Commission will elect from among the regular members a chairman of
the Commission.
SECTION 9. SECRETARY.
The City Clerk shall act as Secretary for the Planning and Zoning Commission. The Secretary
shall in no event be a member of the Commission, except that in the absen<,;e of the Secretary
from a regular meeting, the Chairman of the Planning and Zoning Commission, shall designate a
temporary Secretary, either from among the members ofthe Commission or non-members of the
Commission to serve as temporary Secretary.
SECTION 10. MEETINGS.
The Planning and Zoning Commission shall hold at least one (1) regular meeting each month at a
time and place determined by the Commission. All meetings of the Commission at which
business is transacted shall be open to the public.
SECTION 11. PROCEDURES.
The Planning and Zoning Commission shall adopt rules for the transaction of business, and shall
keep a public record of all motions, resolutions, transactions, findings, minutes, and reports
which shall be promptly reduced to writing, and a copy forwarded to each member of the
Commission.
SECTION 12. BUDGET.
On or before the first day of September, the Planning and Zoning Commission shall submit to
the City Council a budget of anticipated expenditures for the next succeeding year.
SECTION 13. EXPENDITURES.
Expenditures of the Planning and Zoning Commission shall be within amounts appropriated by
the City Council. The Commission shall submit a report to the City Council on or before
January 1 st of each year, setting forth in detail a complete report of all expenditures incurred
during the year.
SECTION 14. POWERS AND DUTIES OF THE COMMISSION
The Planning and Zoning Commission shall act in an advisory capacity to the City Council and
shall have the powers and duties given such agencies generally by Laws of Minnesota, 1965,
Chapter 670. It shall also exercise the duties conferred upon it by this Ordinance; the duties
conferred by Ordinances of the City pertaining thereto; and the duties conferred by resolution of
the City Council.
Adopted by the City Council this 12'" day of October, 1983.
Page 2 on
.'
ATTEST:
Mayor
Clerk/Administrator
Page 3 of3
L_
. Effective: 10112/83
CIty ofCenterville Ord. #37
Eff;;ctive: 10/13/1993
City ofCenterville O-rd. #58
STATE OF1v".JNl\iESOTA
COUNTY OF AJ-.10R..A
CITY OF CENTERVILLE
ORDINANCE #58
AJ-,[ ORDll'lANCE ESTAELISI-nl\lG AN ECONOMIC DEVELOPlvffiNT C01VrMlTTEE FOR
THE CITY OF CENTERVILLE FOR THE PTJRPOSE OF PROMOTING ECONOMIC
DEVELOP]\'(!ENT j]\J THE CITY OF CENTERVILLE.
The, City Council of the City ofCenterville, ../inoka County~ rvIinnesota:> does ordain:
SECTION 1. ESTAJ3LISillvIENT OF A COi\i!lvlITTEE
it11 ECDll0rrllC Deve10Dment Coumuttee ter the Cit"y of CentervlHe is herebv established.
, ,
SECTION 2. C01\1POSITION.
The Economic Development Committee shall be compDsed of the following:
J.\. lVlell1lJers: The ECOnOln1C DevelDpment COH'liruttee shall consist of a cross section of
residents and business persons in the community. There shall be -five (5) melubers,
approved by the City Council.
Advisors: The City Attorney, City Engineer and the Building Inspector shall be
official advisors to the Econornic Developrnent Committee lneetings upon requ,est,
illld shall be compensated therefore in a manner or at a rate agreed npon between the
advisor and the City Council.
SECTION 3. TERl\f OF OFFICE.
1\lembers shall serv'e a one (1) year terra, cormnencing the first day of January in the year of
appolntn1ent. The City Council shaH at the l1rst meeting in Januar~y vote on corrtlrn1ing the raernbers of
the Economic Development COlTIl1'ittee. A:frer confirmalion of membership by the City COli.n.eil the
members shall elect a chairperson and vic:e~chairperson from 1vithin the membe;rship at the January
meeting each year
SECTION 4. VACftj\lCIES.
V' . cl" k 'j' "'1' d' h . d " , .
~. acanCles occurrIng ...:U:ClDg tne term SHill ne 11 Ie' tor t~ e relYialll er 01. the CUITent year by
Inajority \lote of the menloership and ratification by the City Council.
SECTION 5. OATH OF OFFICE.
E < . cl < o. '0 . ~ 1 ~. - Il J 0 .
"/erj nevVly appOinte.,]. il1ember Dr tiJe .:e.COl1o:mte ve've opment LOfi11llittee sna , oetore entenng
upon the discharge of duties, take a."'1 oath that he/she 'wiB faithfully discharge the duties of office,
Page 1 of3
- - I
.
Effective: 10/13/1993
City ofCenterville Ord. #58
SECTION 6 COIV.i.PENSATION.
Jl.Jl members of the Economic Development Conl1I1irtee shall serve without compensation.
SECTION 7. REMOVAL FROM OFFICE.
A41Y member of the Economic Development Committee may be r.amoved from office by a four-
fh'ths (4/5) vote of the City Council.
SECTiON 8. SECRETA...~X
The City Clerk may act as secretaf"'j for the Economic Development Comrrnttee, In the absence
Df the secretary from a regular meeting, the chairperson of the Economic. Development COilll1uttee shal]
designate a temporary seeretary, either from among the members or the Economic Development
Committee or non-members, to serve as a temporary secretary.
SECTION 9. iVIEETINGS.
The Economic Devdopr{ient Co:mlTuttee shaH conduct at least one (1) regular meeting each
month at a time and place agreeable to members. The monthly meetings will be determined annuaHy by
vote of the membership on the first meeting of the year. Alllueetings at which business is transacted
r::;quire a majority of three-fifths (3/5) of membership in artendance to have a quorum. All meetings of
the Economic Development Committee shall be open to the public.
SECTION 10. PROCEDURES.
The Economic Development Committee shaH adopt rules for the transactions of business, and
shall keep a record of all motions, reports, which shaH be promptiy reduced to writing and a copy
forwarded to each member for review and approval.
SECTION 11. BUDGET.
On or befor;; the first day of July, the Economic Development Comrnittee shall submit tc the
Citv Council a budget of,anticipatedexoenditures fDr the next sllcceedin2 veaL .i\ctual exnenditures of
" --- ~ '-' .I r-
the Economic Development Cornmittee shall be within amount appropriated by the City Coundi.
SECTION 12. POWERS A..>.'\ill DUTIES.
The Economic Development Committee shall act in an advisory capacity to the City Council. It
shall exercise the duties conferred by the ordinances of the City of Centerville pertaining thereto; and the
duties confelTed by resolution of the City Council.
Adopted by the City Council this Uti, day of October, 1993.
"TTEST:
Page 2 ofJ
Mayor
Clerk/Administrator
Effective: 10/13/1993
City ofCenterville Od. #58
Page 3 of3
,
Mary Capra
Councilwoman
City of Centerville
Mary,
First I'd like to comment on what I would consider the tragedy of the decision to
accept money instead of land for the Buckbee property. The City only has one true "City
Park", that being Lamotte Park with ball fields, rinks, soccer fields, and ample parking.
The rest of the parks in the city are neighborhood parks, located within close walking
distance the immediate neighborhood, and utilized by small children.
You'll recall that I've volunteered to help install playground equipment, plant
trees, and do landscaping at these parks and at Centerville Elementary. I've also enlisted
the help of many neighbors to lend a hand at these parks in other neighborhoods. We all
fully realized that our children would rarely benefit from it, but many other kids would.
Our neighborhood is a collection of small, mostly split-level homes. Perfect
starter homes you might say. As families get bigger and older many of our residents have
moved up and out, and the people moving in is usually a family with small children. To
suggest that 6 tenths of a mile is a reasonable distance for a mother with small children to
walk to another neighborhood park is misguided.
To basically pillage money created from our neighborhood to fund improvements
and maintenance in other neighborhoods is unconscionable. The Buckbee property is
arguably the most beautiful piece of land left in the city. The Park ad Recreation
Committee's recommendation to accept money for existing parks, in many of their
neighborhoods, instead of land for a park in our neighborhood is a travesty.
I'm sure you and the Council are well aware of the history of Peltier Lake Drive.
The City made the mistake of allowing the houses, roads, stOlID sewers, etc. to be built on
an elevation to low, causing a plethora of water problems. The City then compounded
the problem by rebuilding the road after a short period of time at approximately the same
elevation. The effect of this decision by the city basically pitted neighbor against
neighbor in litigation.
It is now part of the City's plan to extend city water down Centerville Road to
create a "water loop", and once again your decision will have a detrimental effect on the
neighborhood. The first time this loop was proposed was during the Lakeland Hills
Addition. At that time a vast majority of the residents stated their desire not to do this.
The City repeatedly suggests that there is a benefit to city water, but I have yet to
find any. With only minimum research on the Internet, you can find a whole lot of
reasons to be passionately against it. I currently have water that is GOOD for me. Let
me list some of health effects of chlorinated water.
l
,
1. A Norwegian study of141,00 births over three years found a 14 percent increased
risk of birth defects in areas with chlorinated water. A similar study in Canada
found significantly increased risks of stillbirth.
2. A Harvard study finding that people drinking chlorinated water over long periods
have a 21 % increased risk of contracting bladder cancer, and a 38% increase of
rectal cancer.
3. An Oak Ridge Associated Universities study concluding that the drinking of
chlorinated water for 15 years or more was conductive to a high rate of colon
cancer.
4. An EP A study in non-human primates has shown that chlorinated water causes a
depression of high-density lipoprotein (HDL) bound cholesterol, shifting the
binding to the low-density form (LDL).
I would be happy to supply the URL's to these web pages if requested. If chlorinated
water were safe would we have a 30 billion dollar bottled water industry?
Other remarks made by the city referred to well contamination. An EP A study done
in 1993 and 1994 concluded that we are over 3 times more likely to contract a waterborne
disease drinking water from a municipal water supply than from private wells. The threat
of contamination has decreased considerably with the loss of farms, removal of
phosphates from fertilizers, and new state run-off regulations.
It was also mentioned that my well could go dry. You're kidding me right? The
water table is so high, me and about 5 of my neighbors have flowing wells. I used a 5
gallon pail and a stopwatch to calculate that 2 and a half million gallons of water comes
out of the top of my well every year.
Mechanical failure. The worst thing that could happen to my well would be fuilure of
the pump, which I could have replaced for about 500 dollars.
It was stated by the City that I didn't have to hook up, yet the comprehensive plan
states that it is the policy of the city to establish ordinance provisions that require
connection of existing homes and businesses with private utilities to public utility
systems, within a reasonable time after public utilities have become available. Ordinance
45, Section 18 Private Wells A, states, "Except where municipal water is unavailable, it
shall be unlawful to construct, reconstruct, or repair any private water system, which is
designed or intended to provide water for human consumption". B states, "At such time
as municipal water becomes available to existing homes or buildings, a direct connection
shall be made to such public system within a period of time as determined by the City
Council". My question is, which Council? This Councilor the next Council? How
many times will we have to fight this?
The cost. With the assessment, hook-up fee, piping it 7 feet underground through my
finished basement, it will cost me over $10000, probably closer to $15000.
To be honest and truthful, the people who would benefit from such a loop is not the
neighborhood that will have their streets tore up and pays for it, but the Buckbee
Development, Lakeland Hills Addition, and the Elementary School. While side drilling
is an option, the Mayor correctly sees that the roads are going to be tom up by the
1- --------- ----
I
construction traffic anyway. The roads have already taken abuse from the construction of
Lakeland Hills Addition
I'm still not convinced that the merits of the "loop" have any significant benefit at all,
a merit that isn't hinged upon an "if' scenario. But if you are so determined to have this
loop, have the true, and ALL benefactors pay for it, not the neighborhood that has been
trod upon by the city for so long. And give each afflicted homeowner a legal document
that states we NEVER have to hook up to it.
It was stated by Council that I couldn't be assessed more than the benefit of city
water. lfthe benefit is so decidedly negative, how much are you willing to pay me?
Donald Simonson
7263 Centerville Rd.
Centerville, MN 55038
tervi{[e
'EstaGfisli elf 18-"7
STAFF REPORT
CENTERVILLE CITY COUNCIL
Date:
December 19, 2002
To:
Honorable Mayor and City Council Members
Ms. Kim Moore-Sykes, City Administrator
From:
Ellen Paulseth, Finance Director
Re:
EDC Per Diem
************************************************************************
Members of the Economic Development Committee have requested to be paid per
diem for meetings attended in the year 2002. Several members have indicated that
they wish to donate their per diem back to the city to help fund economic ~
development activities, such as Sno Biz.
There were several meetings in wbich there was no quorum. However, memb s \ \
present stayed and conducted a workshop session. Should those members be para. ~~
per diem for meetings in which there was not a quorum present? If so, a resolutiO~
is attached for your consideration.
1-
1880 :Main Street () Centervi[[e, :M9'{ 55038
(651) 429-3232 QJ '[me (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02 - 067
A RESOLUTION AUTHORIZING THE PAYMENT OF ECONOMIC
DEVELOPMENT COMMITTEE PER DIEMS FOR YEAR 2002
THE CITY OF CENTERVILLE RESOLVES:
WHEREAS, the City Council of the City of Centerville considered the attached staff
report regarding the payment of per diems for the year 2002 for the Economic
Development Committee, work sessions and member attendance; and,
THEREFORE BE IT RESOLVED that the members of the Economic Development
Committee of the City ofCenterville shall be eligible to receive a per diem for meetings
attended where there was not a quorum present, in the amount of $20 per meeting,
contingent upon receipt by the City Finance Director of a proper claim for the same.
Passed by the City Council ofthe City of Centerville this 19th day of December, 2002.
Mayor Tim Swedberg
ATTEST:
City Clerk, Teresa Bender
... <
~
" rr
enterVUJe
1380 vk{ain StrN!t .,_t! CenterviLYe; i)V[rJ{ 550JS
~t;;gish;Z1857"-~~-'-'~~--'~'-~'~---' (651) ~1323'~'" '~913629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-068
REGARDf'iG AMEND]UENT OIP' THE AMENjJ}iED JOINT AND COOPERATIVE
AGREEIHKNT 'FOR Tin: ADMINISTRATION OJ<' A CAB1"E COMMUNICATIONS
SYSTEM TO PERMIT THE ISSUANCE Olf BONDS, ODlJGA nONS AND OiRIER
FORY[S OF INDEBTEDNESS AND 'fG MOm}?'! TU]': PROCESS FOR
WRTHDRA WIN{; FROM THE NORTULVn=TJJW 'l :':LECOMMVNJCATJONS
COMM!SSION
HIE crry OF CENTERYU:LIE .KESOLV~=S:
\VJl[:::1RE/\S, The :ity of CenterviHe, rvI1TlD<-:scta (the <"C'ity") 1S a m.crnber 0 i:he
;A 'C' , , """ (h 'C' ., '" .. I" '1
lVletro 1. CLeC-,'-)r''''nnuwcat~_O:lS CCH::1.trnSslon ) e.L orp':"l1s;_~;on'}, a '.TI11ntClpa ,jDint pOli'l/ers ooar.c~
organized r ' ~,,,HLnt to a Joint and Ccop(~,ati"/\3 !\:irc0mC~:1t, as amenJed C'A._, .~~n~ It'), adDpt~d
by the Citie:j of Blaine, Cer1t~r ilk, Circle Pines, 'fIanl ..ake, Lexington, Lino L;:; ~~ and Spring
Lake Park, Mi/lnesoii (the "jVl,)ber Cities") punmant (0 Minn. StaL :~ 471.59; r
'?VTlE'~?~F,\S, tbe Cc'~n.r'--'is.)~on YVlshe.') to purcha.c'~ [1, nared ()f landiI1 one of {he ?dernber
Cities and toic:prove such parcel by conlplet1,ng a }-.",'Vv operations/studio EtcJity cn that land
(the "Project''), in order to exercise its powers ,me! (<irfY Ol,rt its dlldeE' llllder _Artid~ ';/1'n of the
Agreernent; and
WH1E;R'E.'~", Article VlH, 02 of the i\gre3!Jj';nt states that the ( (),nnmSlon may root
contract)~)[ the purchase of rea1 estate without the r "ior a: horizatioll of the Ivlernber Cities: [1.]1(:
"'fHLHl1!.;AS, the Clil{Hiti5::;:C~ '.'~.:;:~~(~ C\!1 Or:tober I ;~, 2002, to authorize sL.,'f to pur~.uc
options for purcha~.ing :1.0 appropriate parcel of land and 'k: ret<lrn an architect to draft nece:-;;..;ckj-j
architectural diagrams for the new studio facilit',l: and
WHEREAS, the COlr"'1ission proposes to issue revenue honds or similar obligation:, in a
principal amount not to exceed 52,500,000 (the "Bonds") in ol'er to finance the Project; and
VI> IIEREAS, Minn Stat. ~ 471.59, subd, )] states that the governlng [lodies of the
fvfelnoer Cities m.ust expressly authorize ill\'; Comfnisslon to issue bonds, obiif,3-tic. ;s and other
forms of indebtedness; qnd
"lIn:![U~AS, the Agreement, as currently written, does !lot exprcss;y authorize the
Commission to issue bonds, Clbiigations and other forms of indebtedness; and
. ,.
.,
WHERiEAS, it is necessary to amend the Agreement to permit the issuance of the Bonds
and to ensure that each of the Member Cities remains responsible for its share of that
indebtedness,
NOW, THEREFORE, BE IT RESOLVFD by the City Council of the City of
Centerville, Minnesota as folJows:
l, That Article II of the Agreement shall be amended to read as follows:
T,z general purpose of this 8,Jeement is to establish an organization to monitor
the operation and activities of cable communications, and in particular, the Cable
Communications System (System) of the parties; to provide coordination of
administration and enforcement of the franchises of parties fO" their respective
System; to produce, edit and transmit video programming for the parties of this
agreement; to ma.'<e video production, editing and studio facilities and equipment
available to the citizens of the parties to this agreement through the operation of a
Community Media Center; to promote the dEvelopment oflocally produced cable
television programming; to ensure public access to emerging telecomm,in;~atiol1s
tecbo]agies; and to condv,ct such other activities authorized herein's may be
necessary to insure equitable and reasonable rates and service levels for the
citizens of tile Members to this agreemenL
2, That Article "V, Section 3 c "he Agreement shall be amended to r~ad as folbws:
Section 3. "Corr,m.tmity }~1edia Center" _meailS the public access cent;~r
form.e:rly run by' i..d.e cable eOnlparj, and ,'-'ny other public access center and studlo
fac~iity that ,'nay subsequently constructed by tIie COil1mjssion, along with zJI
rebted equipment and staff
3 That Article VEl of the Agreement shall be amended by adding a new Section 13 that
n,ads as follows:
Section 13. Th~ Comnlission is given express au~hority to lss","e bonds:,
obFgations and other forms of indebtedness, in a principal amount not to ex((eed
$2,:'00,000 (the "Bonds"), to anance the Cotmnission's purchase of real property
a'1d it3 ':onstmction and aCCjuisition on that property of a public access C~l1l"r ard
an operations/studio facility, to include the Comm\mity Media Center fwd the
," f' C " (" "1> ''') C"j "1> i"" I j , , '
OlIlces 0 t.t:e omm1SS1on tfie 1 fDJeCI ' J lC ternl i")OGJ S S.\1uL a so mC:'TGe
bonds or other forms of indebtedness issued to re.tl,md 0.; 'd refinance the Bonds, .or
tlY'J"i portion thereof Refunding Bon(l~ Sh8H n,Jt count again3t the $2,50':1,000
liri11t e>:ccpt to the exte~}t tbat the amount of the refunding Bonds .,;xcceds the
[iJI101L.tt of the Bonds being reflluded tt:2jreby, Lut that lim.it shaH not apply .to 8.J1:,/
issue or rerunding Bonds whieh produces an over etli savings in debt servi\.; co:,L
As provided in Mi:rm, Stat. S 471.59, subd. 1)~ ~',Je Bonds shall be obliga.tl.01iS of
the Commission which are issued on Denali' of the Member:" ,end shall be js,:ued
b' h " , d I' " f; 'h' 'f'c S ~'7' 1 c, "
su ~ect to t,e eor,ClltlOns an lilli' ;tlOns set "ort In l!mlJ",tat ~ f ,,)), SUOQ,
11. rhe Commission may not pledge to the paj':rnent of the Bonds t~Je fUll faitb
.. '
r
and credit Of taxing power of the Members. No bonds, obligations or other forms
of indebtedness other than the Bonds may be issued by the Commission without
the prior consent of the Members.
4. That Article VIII, Section 13 of the Agreement shaH be renumbered as Section 17.
5. That Article XI, Section 3 of the Agreement shall be amended to re~d as follows:
The financial contributions of the Members in SUPP01t of the Commission shall be
in direct prop0l1ion to the percent of annual subscriber revenues of each Member
to the total anmw1 revenues of the system multiplied by the Commission's annual
budget. The an:'ual budget shall establish the contribution of each Member for
the ensuing year and a timetable for the paymen of said contributions. Each
Member shall cause its fi'anchise f~es to be paid directly to the Commission, as a
credit against that p.;Jember' oS annual financial contribution o"ved tbe COfi1m.ission,
,ti>!ith. any excess being remi:,c!~d to iDe lVlember by the CornlnisSl('n and any
shortfall being payable to 1:I;e ('ommission by the 1\1ember. The rem(j.lllder of any
fr.LE1chi3e fee remitted back t'J a Tvtember by tbe Co_mmis~ion shaH be used t()r
cpblp,^rejat~d ~"x~cnseQ
'" '..' ~ .... .~v ..... k' ~'_ -.;J.
i':'L
S~~ction 5 of t'k~ /\greemert r~t1!:~H be arn~Dd~~d to read a~-: foUc--'':'iS:
Sectl0;). A n"y,nnQr'd :"'UML't Y(){ nl<'-~ cfth~ Cornm~c:sion^ tnd,Lidj(lr~
- c" '"r--"""-,'" c..-. "<:,o'~ -' ,- v .. ~-"
the Cc:ntnu.nity IYledia Center and the regularly scheduled cj-.;t ser',' ice on the
Bonds described in Artide '\/HI, Section 13 ofu:ls agreerT1cnt, for f;~LL, calendar
year sLidJ be fonnulated by the }=~~xecu!:iv~~ f)ircctor under the (,r~ctl~)n of the
(lperalions Com~niHi;,;c and 3ubrniu,::,'{} to lh..e Core.mission Oil or before JUlY 1. G F
each year. The COJnr{}!:ibion, shan 11e propos;:;dbudget to the i\1eKnOBr'$ or
or befcrc August 1 of Co', i,) YDar. 3uch budget shaH t.1e deerned approved by a
0/lemb..r t>::-'less, prior to October 15 pr-ccediig the effed~ve da(c~ of tce propcsed
budget, the IVie(n!:,;~:r glvet~ notice in vvriting 'to the Comrnl$sion t:~iat it js
wit.hdravving ifcHn he COinmissio:_., subject to Article X.1.r~ Section 2 of this
agreernent. Final actIon adoptin.g a bt':dgct for "he ensuing caler.dar year shall be
t"ken by the C)mmission O!l or before November l of each year.
7. That Article XII, Sectiml ';> of:hc Ai>""mem shall be arwnded to read as follows:
Section 2. In ,)rder to prevent ohligation for its anlJual financial contribution
to the Conlmission budget for the ensuing year (excepting thf; Ivlemher's
continuing share vf the debt service due from year to year on outstanding Bonds,
as described in Article VIII, Section 13 of this agreement,! a M6mber sh?Jj
\vithdra\v fro-t the COlnmission by flling a \-vritte.n not~c,e \\'itll the ~;Ccfetary by
Cstober ] 5 of any given year giving notice of withdrawal effective at the end of
the calendar year; and membership shall continue until the effective dzc.e of the
with,[,'awaJ. A notice of withdrawal may be rescinded at any time by" Member.
If a Memb;;r withdraws before the dissoluti,'o of the Commission, the Member
shall have nc, claim against the assets of the Commission, except as provided
, ..
~
herein. A Member withdrawing after October ] 5 shall be obligated to pay its
entire contribution for the ensuing year as outlined in the budget of the
Commission for the ensuing year. Each Member acknowledges that applicable
portions of its annual contribution pursuant to Article XI, Section 3 of this
agreement will be for that Member's respecti ve share from year to year of the
debt service (the "Debt Servi ce Share") on the Bonds and that said Debt Service
Shares will be pledged by the Commission to the payment of the Bonds. So long
as the Bonds are outstanding, any Member withdrawing from the Commission
shall continue to owe the Commission its Debt Service Shares and shall continue
to have its franchise fees paid directly to the Commission as a credit against s,jd
obligations, with allY excess to be remitted by the Commission to the withdrawn
Member and any shortfall being paid by the Member to the Commission. A
Member that has withdrawn from the Commission may, if no Bonds are
outstanding, upon rer ~st, recover an amount of any equity that exists, as of the
withdmwal date, in real property and buildi '1gS purchased or constructed '''lith any
Bonds, up to (but not exceeding) the withdrawn Member's individual percentage
of total franchise fees paid to all the Members (or their dC3ignee), including the
withdrawn Member, [01 the calendar year preceding w.hdrawal. The
Comr1:1ssion may, if no Bon are outstanding, at any time an':~r the 'A7.itbdravval of
i:l 1''lIenlber as pro'lided for herein, ir;jtiate n buv-out of the prooortionatc equity
.) ~ ' .
Literest of the withdrawn J'vlemher, which iI!terest is to be the wit!h;,'aW(]
Member's individual ~eTcentage of total franchise fees paid to the ]\jIerbers (or
tkir designee) and the withdrawn Member for the calendar y~ar preceL ng the
buy-out, P'.ii"Sl..'mt to terms and cnditio!ls agreed upon by the partie;. Tbc
amolint .,)f any equity diGtribLed to a withdrawn Member will be paid, w;-hout
int3rez,t, on a payment chedule E;~;,tabEshe{1 by the Comrnjss~',)n, o"~ovidcd,
hov/ever, the term of such pU.:I:ment schedule sImP not e::cced flve (5) y~?;;:s_
\Vhcn ealculating an equity repLJDle:nt schedule, the Cornrdlssioll :L:,ay deduct tl1li:
withdrawn Member's proportionate share of outstandi~(l indebt.edncss from the
amoum of any equity due to the withdrawn Member. Notwithstanding anything
to tLe contrary, a ,vithdra~wing Mem.ber shall bave no dainl to the f-gr;chise f e
the Grantee collected j its behalf for the y~ar in which its withdmwal is
effective, except for the reimbursement of cable-related expenses for that ye;:r. If
no Bonds are outstanding, for the calendar year following withdrawal, and for ,Jl
subsecl.icnt yearsl the entire franchise fee calculated UfYAl hJTOSS revenues
attributable to the system within the withdrawn Member shall be paid by Grantee
to the withdrawn Member in accordance with the Franchise.
8. That Article XI!, Section I of the Agreement shall be amended tc read as foHows:
The Commission shall continue for an indefinite t.elm unless li;e number of
Members becomes less than five, or unless the Commission is T"rminated bv
mutual agreement of a'I of the Memb"rs at any time; provided that the
Commissi'Jn shall continue to exist as long as any Bonds described in Article
VI'l, Section 13 of this agreement remain outstanding.
,
.
9. The City understands and agrees that, pursuant to the foregoing amendments of the
Agreement, (a) the Commission would be authorized to acquire the land and issue the
Bonds for the Project and to proceed with its completion and (b) the City would be
obligated to pay its share of the debt service on the Bonds and to continue to do so even if
the City might elect to withdraw from the Commission.
10. This paragraph is solely to allow the Bonds initially issued pursuant to Article VIII,
Section 13 of this Agreement to be designated as "qualified tax-exempt obligations"
within the meaning of Section 265(~)(3) of the Internal Revenue Code (the "Code") in
the hope and expectation of achieving thereby certain lower interest rates on the Bonds.
For this purpose, it is assl'med that the full $2,500,000 of Bonds would be issued in 2003
(though the actual amour( of those Bonds m?y be less) and that each Member City of the
Commission would have an allocation of that total bond issue, based on the percenLl1
shares of the members for 2002, as follows:
MS'.!l1b~
Blaine
::-'ercentage
SJll'rC
52347%
Allocated
.B_Q]1d[\mQJmt
$ [,308,675
r: entervill e
3.567
5.001
11696
2551
16.3)1
___?c442
89,175
125,025
292,400
Circle Pires
HnfnLake
1,;'xington
63,775
Line Lakes
409.775
.flL1I2
~'. .; (f' 10. p- 1
,3PLnt:, _~aK".. _ ,1LC
100.00%
$2,500,rJOO
This :ly's a!1ocated bond allJount (as pwvided abuve) is hueinalref reten-ed lO as the
City's -Bonds, and the City her,::by r:":lk'eshe JOHO\\fing factu~l stateY[;"SF~~; and
rei.cesentations:
,
(a) the City hereby designates L~e Cit~.;'s Bonds as "ciuaEGed tax-exempt
obligations" for ptilOSeS or Section 265(0)(3) ofth" Code,
(0) tbe sum of the City's Bonds plus j'-e reasonably anticipated amount of aU
other Lex-exempt obligations (other thall priv,lte activity bonds, treating qualified
501(c)(3) bonds as not being private .,ctivity bo' ds) which will be issued vy the
City C".nd all entities subordinate to, or trcatec as one issuer with, the City) during
calendar year 2003 is not eXYlccted to exceed $10, GOO,jOO; and
(c' pursuant to Secticn 765(b )(3)(C)(iii) of the Code, the City states that it is
receiving the ben"Jits from the issuanee. of the City's Bonds and the City hereby
,
irrevocably agrees (solely for purposes of said Section 265(b)(3) of the Code)
with the other Member Cities of the Commission to the foregoing respective
allocations of the principal amount of the Bonds and further agrees and finds that
said allocation bears a reasonable relationship to the respective benefits received.
Nothing in this paragraph is intended or shall be interpreted to limit or alter the respective
percentage shares of the Member Cities or their respective allocations of debt service
ot!igations on the Bonds, as those may be determined in accordance with the Agreement
for 2003 or any subsequent year.
11. This Resolution, and the amendments made to the Agreement, shall be construed to
authorize the Commission to contract for and purchase real estate, as part of the Project.
]2. The City officers are authorized to take such actions as may be necessary or desirahle to
implement the apprcv\ls given in th>' Resolution, including (a) the execution on behalf of
the City of an amendment to or an amendment and restatement of the Agreement
substantially reflecting the am"o.dr--ents thereto approved hereinabove an') (b), upon
req':esi, pwviding to the CommISsion or bod coun:,c! for the Bonds ccrtificatiou of this
Resolution or certifications of facts and circumstances of the City as nny be pertinent in
connection 1Nith the issuance of the Bonds. This Resolution shaH b cffe~tive
immediately.
Pa,sed and adoptvl ins ___ day of ___._ ____.. 2002.
CITY OF Cm,TERVILLE, J'vHNNESOTA
By
Its:
_--r:'.L.:~{::C'~~;~~_________,_______,___,~_____ -
/!.:rr:'ST:
/
j
_.___.__.___ moved the adoption of the fo,egoing Resolution, aYld
Councl~n1enlbcr _____________ duly seconded thrJ rnoticn. Upon a vote ~ -:111:; l:1Jo~:~l
th\;r("-~l the following IT c~rnbers of the Council voted in favor thereof:
and tL -c ibHowing voted against the Bme:
Whereupon :,aid Resoh.:iion was ded red duly passed and adof'ted..
-" ________-.___.__._.m________n_ Uu_____..____'" -- - - - --.- Page Bi.~aK.-"
. . __ nm_____ n nm__________J
.
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Centerville, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and
foregoing extract of minutes with the original minutes of a meeting of the City Council duly
called and held on the date therein indicated, which are on file and of record in my office, and
the same is a full, twe and complete transcript therefrom insofar as the same relates to a
resolution of the Council consenting to the amendment of the joint powers agreement for the
NOl1h t ,tro TeJecommclllications CommissiccJ.
wr~ESS
hand as such City official and the official seal oCthe City this ~
day of ~______~~" 2002.
City . rk
c~_
-r~iSsday, December "%7l 2002 Page SA
QUAD COMMUNITY PRESS
1Ql'H '. if
hli!L'lc.1hUrray 0 . 0
FULL OF GREATS!
$lerl'ing the easi m~tr1J and St. C.roix Valley for oyer 30 J'ears
) A GREAT Catholic ~cho()l,
emphasLdng C:hristian values,
welcoming stltd''.:'Ilt5 of an
faiths.
GREAT a.cacemic standards.
College preparatory. 92-96%
students are college hound.
A GREAT learning- environ-
rn2'nt. A safe, nurturing
scI1001 (gr. 7-12), with class Stzes that promote individual
attenticJn.
GFEAT opportunities. A place where every student can
pu.rtJclpJte in cocurricular activiUes--athletic:;;, theatre,
student government, campus rnlnistry, NBS, community
servic~! and many more.
A GH.EA1~ car1ng fc.culty committed to high standards.
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at :!S'j-'!T7--32'()il.
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$iv/dmt S,rum,
v
if lice DJj'rrnhitJ to rq:y
[Adxl YDH
ah' fD WljAy"'! fAeycY) be:rf}/fAc
)yew Year
~~
""fJ'" c,,~'wl'~?'e~
-_.~" ,," .','" ""'
3'&::.'.J~i;:J';;.'''', '
ion abOUI
ite the
CO'lDcil
vacating
~ion like,
dditicnal
S 'olaLcd
edge of
it meets
HOl.}!i.t.;~;':,,-:,;n~-'UT!" ~ } .~'">,::JD;';),lvt
at hsads
eet frJm.
'ill likely
. nlle Road,
,~k to the
n_ 1.~
i'l1~id~{c~ 'l.~me
ledule for
ha s been
"irOn,lL
",,,,,..,,.,~-,,,--~j;. .-
""h~ ,-,~"
Bonestroo Rosene Anderlik
At the December 9, 2002 Council Meeting, the preliminary plat was considered, with continliation
at this weeks Council Meeting i have a few engineering comments relative to the new plans
received on 12ilJ9/02
1. Lot lines down the mlddie of the proposed twin heme sites will be eliminated and new
drawings are needed showing this change.
2. To provide water service to this plat, it wiil be necessary to extend water mains from two
directions. This work will be done as part of the Buckbee project, not a separate project as noted
on the Preiimlnary Utiirty Plan.
3. The existing sanitary manhole invert elevation at the west entrance is 8760, not 867.0.
d. Dnveway turnarounds should be shown for all the twin homes that share a driveway
5. Pond 1, as it IS currently shown, wiil receive runoff from 1. 1.5 acres of backyards along
the south sioe of the plat. IF the pond is not sized for this flow, then a grass swate should be
graded ell along the south line to direct flow west into a culvert under the new road and eventually
to the cflannel. To do this a temporary easement wiil be needed from 5 lots In the Peitier Lake
Hiils Addrtion.
6. An infiitration basin is shown adjacent to Pond 1. More detail will be needed as to r,ow
this will work. The final plat will need to deSignate a lot line for futwe access to the to the basin
and Pond 1 for maintenance.
END COMMENTS
Tom Peterson
Bonestroo Rosene Anderlik & Associates
651-604-4868
651-636-1311 (fax)
tpeterson@bonestroo.com
PFr. ~~ ~n~~ 13=2G
ST MW RClJCr,U[
C51~Sl71'?54
P.02.'-136
~~:";' .o<:~
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U:G2S
Centennial Lakes Police Department
200 Ci.i<: H<ights Cirde, Circlel'ines, MN 55014 (163) 784-2501 fa;r. (763) 7lJ4-0082
November 26, 2002
To: Honorable Mayors and Council Members
Mike Delmont, Administrator, City of Lexington
James Keinath, Administrator, City of Circle Pines
Kim Moore-Sykes, Administrator, City of Centerville
From: Karen Varian, Chair
Cerrtenniallakes Police Commission
Re: Health and Safety concerns of CLPD Employees
The Police Commission received a signed memo from the employees of the Centennial
lakes Police Department (CLPD) on November 14, 20Q2 (letter enclosed). Ms. Gerry
Rismoen gave a presentation to the Commission on behalf of department employees. Ms.
Rismoen outlined both immediate health and safety concems and the need for long-term
solutions to facility problems.
In the letter employees' state, 'We have respectfully requested that a new police
facility be constructed." They also request, "that an outside consultant immediately be
retained to evaluate the liabilities of our current facilities and to assess the costs
necessary to add to our present location those areaS that are essential to our safety
and well being."
Baekground
The police commission has been actively discussing the issue of facility improvements this
past year. Several years ago, a task force looked into the issues that still confront the
department today. City Administrators have recently responded to a request by the
Commission to look at the issue as well. There are several reasons why action has not been
taken and the foremost is uncertainty over funding and the budget cutbacks that the State
may impose in the next biennium to cities. The options before the Cities are to take no
action, fIX the problems at police headquarters, lease new space, build new space, share
space or merge with other departments, to name a few. It is doubtful that a major expansion
of facilities can occur unless the citizens in each City approve.
Immediate Action Needed
Regardless of the long-term facility questions, there is an immediate need to provide a
healthful work environment for CLPD employees. The CLPD currently leases space from the
City of Circle Pines until the year 2011. What are the obligations of the lessor to fix the health
and sanitary conditions that exist in the facility? Can the Issues of mold and mildew be
3Q,
DEC-83-2002 lJ:27
c;r t.~,,. RFUFI,IIF
6512971754
P.03/06
resolved under the lease oris the space uninhabitable? Do employees need to be removed
from the environment immediately?
The Police Commission needs legal, engineering, and public health expertise to answer
these basic questions and the voiced concerns of employees. Our first task is to contract
with public health and engineering expertise to determine the magnitude of the health issues.
Based on their initial findings, either the facility can be repaired, remodeled, or temporary
facilities leased to solve the immediate issues.
Secondary, Longer-term Questions
The consultants also need to address longer-term solutions. The Cities and Commission
need a thorough independent analysis of the facilities required to perform the functions of a
modern police department. The analysis should assume facilities for a population of 15,000
residents. The analysis should define and describe:
. Functions of a modem police force
. Facilities to support the functions
. Criteria, standards or guidelines used to type and size for each function
. Options with costs for an array of alternative solutions
. Financing options to procure facilities
A thorough analysis will include not only repair, remodel, and new construction, but merger
with larger departments such as Blaine or Uno Lakes. The report will be written so it may be
shared with citiZens and offer them choices. The consultant(s) should be prepared to make
presentations before Council's and open houses in each City.
Request for Authority to Incur Costs
The 2003 CLPD budget does not contain a line item to fund the health and engineering
analysis needed to solve the health problems at police headquarters nor the longer-term
secondary facility questions. The Commission requests approval and authority by the
respective Councils to hire independent consultants to determine the scope of the problems
and recommend an array of options to resolVe the immediate health problem and longer-term
facility related questions.
Enclosures
Letter from Centennial Lakes Police Commission employees
Notes from Gerry Rismoen's comments at November 14, 2002 Police Commission
Sample Resolution
.If () ,
DEC-09-2002 13:28
ST ~1~1/ REJE"UE
6512971751
p , 0:i/t2I6
Employee Concerns
Voiced by Gerry Rismoen, CLPD Employee
At Police Commission Meeting November 14, 2002
Following are the notes taken of Ms. Rismoen's comments before the Commission.
They were not presented as priorities, but a list of concerns.
1. The facility was originally built for 8 people
2. They have common bathroom facilities and prisoners use those facilities as well
3. They no longer have space for lockers - just a hook on the wall
4. No lunch room
5. The facility floods in a heavy rain, they have to open doors which makes the facility
unsecure
6. Mold problems
7. The upstairs men's urinal overflows above Geny's desk
8. The squad room has no counter space
9. Inadequate mail space
10. Safety issues when employees are in close quarters with prisoners
11. Public has to come through private records area to visit Chief
12. Fire code and OSHA violations
13. No handicapped facilities
14. No interrogation room
15. No booking area or secure holding cell
16. No juvenile holding area
17. Overcrowded and inadequate facility for current size work force
4;),
DEC-09-2002 13:28
ST Mi,/ REVH1UE
6512971754
P.06/06
~~,~.,~~,.~ .
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Ut~4.ES
Centennial Lakes Polite Department
200 Civic Heights Circle.. Circle Pine>, MN 55014 (763) 784.2S01 Fax (763) 784.0082
November 14, 2002
Centennial Lakes Joint Police Commission
200 Civic Heights Circle
Circle Pines MN 55014
Dear Commission:
As committedimd d~dicated members of t~ Centennial Lakes Police Department we
have joined together with one voice tc bring our sincere heanfelt request to you.
WE NEKD SAFE ANn DECENT WORKING CONDmONS!
We have respectfully requested that a: new police facility be constructed. We havebeeri
told the fhiancial implications are overwhelming and that the cities refuse to commit to
our safety and wen being while appreciating our' commitment to their safety and wen
being. .
Therefore; we :hereby request that an 'outside consultant immediately' be retained to
evaluate the liabilities of our current facilities and to assess the costs. necessary to add to.
our present location those areas that are essential to our safety and well being.
Sincerely,
~\~ ~ /J/A-~ #'
~ . i ::4(1 5!.../~
. I~~-.L.. . . . '.' "If //,Y
~~~~l~. . ~~_ . '~.\\)u".
~~2- ~..!!Jj(70 . II .'
. '. '.~. ~/16
. "dJd?/ /dt07 '(J~;;;'~",~
fXf/),. 'l1lt1L14 .jAlv-fff~-"
t2J
TOTAL P.ij:, 3,
Centennial Fire District
Check Register
12/16/2002
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE
12/16/2002
12/16/2002
12/16/2002
12/16/2002
12/16/2002
12/1612002
12/16/2002
12/16/2002
12/16/2002
12/16/2002
12/16/2002
12/16/2002
12/1612002
12/16/2002
12116/2002
12/16/2002
CHECK# NAME
13555
13556
13557
13558
13559
13560
13561
13562
13563
13564
13565
13566
13567
13568
13569
13570
Anoka-Technical College
David Bruder
Emergency Apparatus Maintenance
Fire Instructors Assn. of Minnesota
Frattallonels Hardware
Heiman Fire Equipment, Inc.
Loffler Business Systems
Milo Bennett
National Fire Codes Subscription Service
Orilin Extenminating
Oxygen Service Company, Inc.
Owest
Viking Office Products
Xcel Energy
Zep Manufacturing Company
BoundTree Medical
1of1
ACCOUNT
42220. Travel, Conference, School
42130 - Equipment Expense
42000 - Vehicle Maintenance
42180 - Office Supplies
42110 - Other Maintenance
42110 - Other Maintenance
42180 - Office Supplies
42180 - Office Supplies
42210 - Subscriptions
42110 - Other Maintenance
42270 - Breathing Air
42240 - Telephone
42180 - Office Suppiies
42254 - Station 2 - Electric
42230 - Cleaning Supplies
42130 - Equipment Expense
Total
AMOUNT
1,020.00
501.09
44.28
375.53
9.01
146.60
17.84
327.98
495.00
159.75
66.33
297.71
228.19
396.90
18.71
16,066.08
$20.171.00
I,
..
L____ __ ___
'EstaElisliell&::;7
UPDA TE
Disbursements, Receipts, & Payroll
December 6 through December 13, 2002
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
o
Receipts
Disbursements
Payroll
II Disbursements
$683,115.26
$ 12,277.82
$0.00
$12.277.82
. Receipts
CITY OF CENTERVILLE
12/13/022:46 PM
Page 1
I
,
*Check Summary Register@
Name
DECEMBER 2002
Check Date
Check Amt
10100 MAIN STREET BANK
Paid Chk# 017611 ACCORD BUILDERS
Paid Chk# 017612 CORNER EXPRESS
Paid Chk# 017613 DEVINE, KARLA
Paid Chk# 017614 DEVINE, RAY
Paid Chk# 017615 EARTH BURNERS INC.
Paid Chk# 017616 EPA AUDIO VISUAL
Paid Chk# 017617 HANSON, BRIAN
Paid Chk# 017618 IMSMINNESOTA
Paid Chk# 017619 INTERNATIONAL UNION OF OPERATI
Paid Chk# 017620 KILIAN, DAVID P.
Paid Chk# 017621 LEAGUE OF MN CITIES
Paid Chk# 017622 LEBLANC, WAYNE
Paid Chk# 017623 LEE, TOM
Paid Chk# 017624 MCLEAN, JOHN
Paid Chk# 017625 MENARDS . FOREST LAKE
Paid Chk# 017626 MINNESOTA HOUSING PARTNERSHIP
Paid Chk# 017627 PEIL, KATHY
Paid Chk# 017626 PETERSON, TEDD
Paid Chk# 017629 PUBLIC EMPLOYEES iNS PROGRAM
Paid Chk# 017630 SEELEY, SUZANNE
Paid Chk# 017631 TIME SAVER
Paid Chk# 017632 WALTER, BRIAN
Paid Chk# 017633 WILHARBER, THOMAS
Paid Chk# 017634 XCEL ENERGY
FILTER: None
1211912002
12119/2002
12119/2002
12119/2002
12/19/2002
12/1912002
12/19/2002
12/19/2002
12/1912002
12/19/2002
12/19/2002
12/19/2002
12/19/2002
12/1912002
12/19/2002
12/19/2002
12119/2002
12119/2002
12/19/2002
12119/2002
12119/2002
12119/2002
12119/2002
12119/2002
Total Checks
$1,500.00
$330.63
$60.00
$40.00
$1,647.10
$968.22
$40.00
$14.86
$60.00
$40.00
$1,070.00
$40.00
$60.00
$40.00
$2.45
$20.00
$60.00
$60.00
$4,675.28
$40.00
$301.25
$60.00
$40.00
$1,106.03
$12,277.82
.
Amount
CITY OF CENTERVILLE
Cash Receipts
December 6. 2002 through December 13. 2002
Tran
Date Refer Comments
Batch
Name
12/13102 2;53 PM
Page 1
Account Oeser
FUND 101 GENERAL FUND
AclType G
$1,500,00
$200,00
$90.00
$0.50
$0.50
$0.50
$2.00
$0.50
$0.50
$0.50
$0.50
$0.50
$0.50
$0.50
51,500.00
$0,50
$0.50
$0.50
Act $3,29B.50
AclType R
$2,974.04
$25.00
$30.00
$600.00
510.50
525,00
$70.00
$25.00
$60.00
$60.00
$60,00
$100.00
$', ,584.65
$65.00
$100,00
$50,00
$110.00
5110,00
$110.00
$20,00
$20.00
$100.00
$20.00
$200.97
$175.00
$20.00
$29.00
Act $6,754.16
UNO 10
$10,052.66
12/10/2002
12/10/2002
1211012002
12/13/2002
12/13/2002
12/1312002
1211312002
12/13/2002
12/1312002
1211312002
12/13/2002
12/1312002
1211312002
12/13/2002
12/13/2002
12113/2002
1211312002
1211312002
12/10!2002
12/1 012002
12/1 0/2002
12/10/2002
"12/1312002
12/13/2002
12/1312002
12/13/2002
12113/2002
12/13/2002
12i13f2002
12/1312002
12113/2002
12/13/2002
12/1312002
12/13/2002
12113/2002
12/1312002
1211312002
12113/2002
12/13/2002
12/1312002
1211312002
12/1312002
12/1312002
1211312002
12113/2002
FUND 337 G.O. BOND PHEASANT
Act Type R
$665,362.50 12/12/2002
L___ _
o 17480JIBWAYDR-SODE 121002
o 1707 DUPRE RD - 02-195 - L 121002
o 1707 DUPRE RD - 02-195 - L 121002
01749 OJIBWAY -C02-BO 12-13-02
o 1709 MAIN 5T -C02-129 12-13-02
o 1744 OJIBWAY DR - P02-06 12-13-02
o 1858 QUEBEC STREET - 02 12-13-02
o 1742 OJIBWAY DR - P02,D6 12-13-02
06981 PORTAGE WAY - POZ- 12-13-02
o 1751 OJIBWAY - C02-131 12-13-02
01784 MEADOW LANE - P02- 12-13-02
o 1851 PIONEER LANE - C02- 12-13-02
06983 PORTAGE WAY - P02- 12-13-02
o 6981 PORTWAY WAY - M02 12-13-02
LANDSCAPINGIGRADING E 12-13-02
06983 PORTAGE WAY - C02- 12-13-02
o 1742 OJIBWAY DR M02-94 12-13-02
01744 OJIBWAY DR M02-093 12-13-02
o H07 DUPRE RD - 02-195 - L 121002
o 1707 DUPRE RD - 02-195 -l 121002
o BURNING PERMIT CK # 433 121002
o DONATIONTOP&RFOR 121002
o COPIES 12-13-02
o COPIES - ADDRESS LIST 12-13-02
06981 PORTAGE WAY, P02- 12-13-02
01851 PIONEER LANE - C02- 12-13-02
o 1744 OJIBWAY DR - P02-0B 12-13-02
o 1784 MEADOW LANE - P02- 12-13-02
o 1742 OJIBWAY DR - POZ-OB 12-13-02
o 1744 OJIBWAY DR M02-093 12-13-02
o NOVEMBER 2002 FINES & 12-13-02
06963 PORTAGE WAY - P02- 12-13-02
01742 OJIBWAY DR M02-94 12-13-02
o 1709 MAIN ST -C02,129 12-13-02
06983 PORTAGE WAY - C02- 12-13-02
o 1749 OJIBWAY -C02-130 12-13-02
o 1751 OJIBWAY - C02-131 12-13-02
o 1749 OJIBWAY DR -PIN# 12 12-13-02
o 1744 OJIBWAY DR - PIN # 2 12-13-02
06981 PORTWAY WAY - M02 12-13-02
o 1784 MEADOW LAN - PIN # 12-13-02
o 1858 QUEBEC STREET - 02 12-13-02
o SPECIAL USE PERMIT REQ 12-13-02
01421 MOUND TRAll- PIN # 12-13-02
06887 BEAVER POND WAY - 12-13-02
o PHEASANT MARSH PHASE 121202
G 101 w24505 Sod Escrow
G 101~24504 Site Main. Escrow
G 1G1H24500 Bldg. Permit Surcharge
G 101~24503 Elec. Permit Surcharge
G 101-24503 flee. Permit Surcharge
G 101-24501 Plmblng Permit Surcharg
G 101-24500 Bldg. Permit Surcharge
G 101-24501 Plmbing Permit Surcharg
G 101w24501 Plmbing Permit SUfcl1arg
G 101~24503 Elec. Permit Surcharge
G 101~24501 Plmbing Permit Surcharg
G 1 01 ~24503 Elec. Permit Surcharge
G 101~24501 Plmbing Permit Surcharg
G 101~24502 Mech. Permit Surcharge
G 101~24505 Sod Escrow
G 101~24503 Elee. Permit Surcharge
G 101~24502 Mech. Permit Surcharge
G 10i~24502 Mech. Permit Surcharge
R 101~32210 BuikilngfMe-ch. Pennlts
R '1O~, ~32300 Site Maintenance Fees
R 101-:32000 Special Use/Grading/Burn
R 101-36230 Contributions and DonaHo
R 101-34105 Sale of Maps and Publicat
R 10": -341 05 Sale of Maps "H1d Pubficat
R 101~32180 Plumbing Permits
R 101-32225 Electrical Inspection
R 101~32180 Plumbing Permits
R 101~32180 Plumbing Permits
R 101-32180 Plumbing Permits
R 10',~32210 Buildlng/Mech. Permils
R 101-35000 Fines and Forfeits
R 101-:32180 P!umbing Permiis
R 101-32210 BuildingfMech. Pennlts
R 101-32225 Electflcallnspectjon
R 101-32210 Buifding/Mech. Permits
R 101~32210 BuiJdingiMech. Permits
R 101~32210 Buildlng/Mech. Permits
R 101-34107 Assessment Search Fees
R 101~34107 Assessment Search Fees
R 101~32210 BuildingfMech. Pennits
R 101-34107 Assessment Search Fees
R 101~32210 BujJdlng!Mech. Permits
R 101-32000 Special UseiGrading!8um
R 101-34107 Assessment Search Fees
R 101-32225 Electrical inspection
R 337-36110 Special Assessments-Pre
CITY OF CENTERVILLE
Cash Receipts
December 6, 2002lhrough December 13, 2002
Amount
Tran
Date Refer Comments
Satch
Name
12/13/02 2:53 PM
Page 2
Account Oeser
Act $665,362.50
FUND 33 $665,362.50
FUND 415 STORM WATER IMP PROJECTS
Act Type R
Act
$8.93
$0.89
$0.68
$5.66
$200.00
$3.00
$0.30
$219.36
121612002
1216;2002
12/10/2002
12110/2002
12/10J2002
12/i 3/2002
12f13J2002
FUND 41
$219.36
FUND 441 EAGLE PASS 2ND ADDN
Act Type R
$2,000.00 12/1012002
Act $2,000.00
FUND 44 $2,000.00
FUND 601 WATER FUND
Act Type R
$14.9', 1216/2002
$149.11 12/612002
$4.23 12/6/2002
$0.42 12/6/2002
$1,500.00 12/10/2002
$290.00 12/10/2002
Act $1,958.67
FUND 60 $1,958.67
FUND 602 SEWER FUND
Act Type G
$1,200.00 12/10/2002
Act $1,200.00
Act Type R
$15.59 12/612002
$155.92 12/6/2002
$2,000.00 12/10/2002
$92.47 12110/2002
$4.19 12/1012002
$4.90 12/13/2002
$49.00 12i13f2002
Act $2,322.07
FUND 60 $3,522.07
L____________
o US Receipt Serv 10 DRAIN F 120602UT
o US Receipt Serv Pen 10 DR 120502UT
o UB Receipl Serv Pen 10 DR 121002-UT
o UB Receipt Serv 10 DRAIN F 121002-UT
o 1707 DUPRE RD. 02-195 - L 121002
o UB Receipt Serv 10 DRAIN F 12.',3-02UT
o US Receipt Serv Pen 10 DR 12-13-02UT
o ENGINEERING ESCROW F 121002
o US Receipt SeN Pen 1 WAT 120602UT
o US Receipt SeN 1 WATER 120602UT
o UB Receipt SeN 30 WATER 120602UT
o US Receipt SeN Pen 30 WA 120602UT
o 1707 DUPRE RD - 02-195- L 121002
o 1707 DUPRE RD - 02-195- L 121002
o 1707 DUPRE RD. 02-195 - L 121002
o US Receipt Serv Pen 6 SEW 120602UT
o UB Receipt SeN 6 SEWER 120602UT
o 1707 DUPRE RD . 02-195 - l 121002
o UB Receipt Serv 6 SEWER 121002-UT
o US Receipt Serv Pen 6 SEW 12100Z-UT
o UB Receipt Serv Pen 6 SEW 12-13-02UT
o US ReceiptServ 6 SEWER 12-13-02UT
R 415~32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415.32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 4'15-32350 Storm Water Drainage Fu
R 441-36235 Escrow Deposits
R 60'1-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 S...n<e Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37150 Water ConnectJReconnec
R 601-34600 Water Meter Charges
G 602~34407 Service Availability Charg
R 6Q2~37200 Sewer Sales
R 602~37200 Sewer Sales
R 60Z~37250 Sewer ConnectJReconnec
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602437200 Sewer Sales
R 602-37200 Sewer Sales
CITY OF CENTERVILLE
12/13/022:53 PM
Page 3
Cash Receipts
December 6, 2002 through December 13, 2002
Amount
Tran
Date Refer Comments
Satch
Name
Account Oeser
$683,115.26
FILTER: (([Period] in(12) and [Act Year] = '2002') and [Tran Nbr] In(10, 13)) and ((((((Not [Tran Oate]=#12/2/2002#)))
AND ((Not [Tran Oate]=#12/3/2002#))) AND ((Not [Tran Oate]=#12/4/2002#))) AND ((Not [Tran Oate]=#12/5/2002#)))
.
1
~
.
JnJ Bonestroo
e Rosene
n Anderlik &
1U1 Associates
Engineers &. Architetts
Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Dale: December 9, 2002
For Period: 10/4/2002 to 1219/2002 Reouest No: 4 AND FINAL
Contractor: Earth Burners Inc" 5910 Fremont St., Duluth. MN 55807
CONTRACTOR'S REQUEST FOR PAYMENT
CSAH 14 WATER MAIN EXTENSION
BRA FILE NO, 616-01-123
SUMMARY
Original Contract Amount $ 158.803,00
2 Change Order - Addition $ 8,750,00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 167,553,00
5 Value Completed to Date $ 164,710,00
6 Material on Hand $ 0,00
7 Amount Eamed $ 164.710,00
8 Less Retainage 0% $ 0,00
9 Sublotal $ 164,710,00
10 Less Amount Paid Previously $ 163.062,90
11 Liquidated damages - $ 0,00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL $ 1.647,10
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
iAA!h1if/1 tjL:1~,C1,L..----~
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Approved by Contractor:
.'F"l'hJ4<<v.o
ApprOved by Owner:
CITY OF CENTERVILLE
Specified Contract Completion Date:
September 13, 2002
Date:
61601123REQ4Fil13l
,
Contract Unit Quantity Amount
N~ Item Unit Quantity Price taCate to Date
Base Bid: .
1 12" HOPE. DR11 water main - directional drill LF 2622 39.00 2700 $105.300.00
2 6" HOPE. directional drill LF 60 25.00 60 $1,500.00
3 Directional drilling, extreme condition, any pipe
size LF 200 5.00 $0.00
4 8" PVC water main LF 30 30.00 28 $840.00
5 6" PVC water main LF 10 28.00 20 $560.00
6 12" gate valve and box EA 2 2300.00 2 $4.600.00
7 8" gate valve and box EA 1 1750.00 2 $3.500.00
8 6" gate valve and box EA 2 1500.00 2 $3.000.00
9 Valve rod extension EA 8 150.00 9 $1.350.00
10 Hydrant wlvalve EA 3 3000.00 3 $9,000.00
11 Connect to existing 8" PVC EA 1 1500.00 1 $1.500.00
12 Fittings LB 2000 0.40 200 $80.00
13 6" Pipe Restraint EA 15 5.00 14 $70.00
14 8" pipe restraint EA 3 5.00 7 $35.00
15 12" pipe restraint EA 19 15.00 3 $45.00
16 Clearing and grubbing LS 1 1000.00 1 $1.000.00
17 T raffle control LS 1 1000.00 1 $1,000.00
18 Cross under SPWU culverts LS 1 500.00 1 $500.00
19 1" Copper service LF 100 14.00 100 $1,400.00
20 1" Copper service ~ directional drill LF 210 14.00 210 $2.940.00
21 1" curb stop and box EA 9 450.00 9 $4,050.00
22 1" corporation stop EA 9 450.00 9 $4,050.00
23 Reconstruct manhole EA 1 10000.00 0.35 $3.500.00
24 Soddin9 SY 500 4.00 1110 $4,440.00
25 Seeding. MnOOT Mix 30B AC 0.6 2000.00 0.6 $1,200.00
26 Silt fence, regular LF 100 2.00 $0.00
27 Street sweeper HR 5 100.00 5 $500.00
28 Salvage and replace fence LF 40 20.00 $0.00
29 Transplant tree or bush EA 5 200.00 $0.00
Total Base Bid: $155,960.00
Change Order Number 1
1 County Permit Required for Construction in
CSAH #14 ROW L5 250.00 $250.00
2 Additional traffic control for county permit
required concrete barriers at each boring pit L5 1 8500.00 $8,500.00
Total Change Order No.1 $8,750.00
T ota! Base Bid:
Total Change Order No.1
Total Work Completed To Date
$155,960.00
$8,750.00
$164,710.00
61601123REQ4Finel
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-01-123
CONTRACTOR EARTH BURNERS INC
CHANGE ORDERS
No.
Date
Description
Amount
1 8121/2002 Additions to contract for county permit See Change Order for $8,750.00
further details.
Total Change Orders $8,750.00
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 06/13/2002 08106/02 116.206.85 6.116.15 122,323.00
2 08/0712002 09/06/02 31,955.15 7,798.00 155,960.00
3 0910712002 10103102 14,900.90 1,647.10 164.710.00
4 AND FINAL 10/04/2002 12/09/02 1,647.10 164,710.00
Material on Hand
Total Pavment to Date $164,710.00 Orininal Contract $158,803.00
Retainaoe Pav No. 4 AND FINAL Chance Orders $8,750.00
Total Amount Earned $164,710.00 Revised Contract $167,553.00
61601123REQ4FinaJ
..
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
NOVEMBER 27,2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on November 27, 2002, at City Hall, 1880 Main Street. @J
PRESENT: ~:::~iT~~~::~~~:~iS ~ ~~[p)C?@~@ 0
Council Member Nelson ~ ((;j {j U
Council Member Capra \.0
ABSENT: Council Member Broussard ickers
STAFF:
City Administrator Ms. Moore-Sykes
City Attorney Hoeft
I. CALL TO ORDER
Mayor Swedberg called the November 27, 2002, City Council meeting to order at 6:30
p.m.
II. SET AGENDA
Council Member Nelson requested that staff structure discussion at the December 16,
2002 work session be added for discussion.
Mayor Swedberg asked that a discussion concerning the liquor license of Kelly's Komer
be added under Council Business.
Motion bv Council Member Travis seconded bv Council Member Nelson to approve
the al!enda as amended. All in favor. Motion carried unanimouslv.
Ill. AWARDS/PRESENT ATlONS/ APPEARANCES
1. Mr. Peter Rosenthal-7l29 20th Avenue (Site Plan Review)
Ms. Moore-Sykes explained that the applicant was before the Planning and Zoning
Commission and the Commission recommends approval of the request.
Mr. Rosenthal indicated he is trying to make the best use of his 2.S-acre parcel in order to
be able to put another building in the back.
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City of Centerville
November 27,2002
Council Meeting Minutes
Council Member Capra asked if this was a conforming use and whether all setbacks were
met. Ms. Moore-Sykes indicated that all City requirements had been met.
Council Member Travis asked whether the new parking lot would be blacktop. Mr.
Rosenthal indicated the parking lot would be paved in accordance with the City's
ordinance.
Council Member Nelson commented that it would be nice if the Planning commission
would get into the habit of providing an explanation with its recommendations.
Motion bv Conncil Member Travis, seconded bv Council Member Nelson to
approve the site plans continl!ent upon enl!ineerinl! and buildinl! official review. All
in favor. Motion carried unanimouslv.
2. Mr. Noo Yang, Requesting Amendment to Ordinance #4 Allowing "Slaughter
Shop"
Mr. Noo Yang addressed Council and explained that he is in the process of seeking
approvals to operate a slaughter shop to service the Asian community in the Twin Cities.
Council Member Capra commented that there were federal and state statutes that regulate
this type of practice and asked whether Mr. Vang was currently licensed to operate in
another community. Mr. Yang indicated he is not currently licensed but intends to
comply with all U.S.D.A. and state requirements.
Council Member Nelson asked approximately how many employees Mr. Yang would
have. Mr. Vang indicated he would employ approximately 15 people.
City Attorney Hoeft indicated that Council did not need to worry about health licenses
and should concern itself with the zoning issues. He then suggested that Council
consider determining what zoning would be appropriate for this type of use and allowing
the use by conditional use permit.
Mayor Swedberg indicated he was concerned with the location of this type of facility and
would like to ensure that it would not be located next to any residential uses. He then
said he would prefer that this type of operation be located in an industrial area.
City Attorney Hoeft indicated the City could not preclude this type of activity but does
have the right to determine where this type of use can be located.
Council Member Travis commented that the map indicates the proposed parcel is zoned
I-I. Ms. Moore-Sykes agreed the parcel appears to be zoned industrial.
City Attorney Hoeft suggested the matter be referred to the Planning and Zoning
Commission for consideration and recommendation of the best zoning location for this
type of activity before having Council approve the use based on a conditional use permit.
Page 2 of 10
City of Centerville
November 27, 2002
Council Meeting Minutes
Motion bv Mavor Swedber\!. seconded bv Conncil Member Nelson to direct Staff to
look into similar facilities in tbe metro area., requirements for such a facility. the
type of zonin!! other communities require. and provide a report to Council at the
first meetin!! in January.
Council Member Capra asked if the City could deny the use if it is not allowed by City
Ordinance, City Attorney Hoeft indicated the general rule is the City cannot preclude
this use from the community but can place it in the zoning district that is most
appropriate,
Mr. Vang indicated he was aware of two other slaughter houses in the metro area and
would provide that information to Staff
Mayor Swedberg asked Mr, Vang to work with City Staff to gather information,
VOTE; All in favor. Motion carried unanimouslv.
3, Mr. Milo Bennett - Approval ofthe Purchase ofSCBA's
Fire Chief Bennett addressed Council and indicated he has been before the other two
cities seeking approval of these items as there was not a quorum at the last Fire District
meeting. He then provided information on the SCBA's that the Department is interested
in purchasing and explained that Anoka County passed legislation to allow for taxing for
the new radio system and the money that the Fire District had saved for that purpose
could be used for the purchase of the SCBA's,
Motion bv Council Member Nelson. seconded bv Council Member Capra to
authorize the re-allocation of the money set aside for the radios for use to purchase
SCRA's for the Fire District in the amount of $95.000. All in favor. Motion carried
unanimously.
Fire Chief Bennett thanked Council for its approval and then asked for approval to
expend donated funds to purchase 12 new defibrillators as the ones purchased in 1993
have become outdated,
Mayor Swedberg asked if the defibrillators would work on adults and children, Fire
Chief Bennett indicated that the units would work down to 8 years old, He then
explained that, based on research by leading experts, it is not recommended that the
defibrilJators be used on children younger than 8, He further commented, however, that
next year it would be possible to upgrade each unit to do so at a cost of $1 00.00 per unit.
Motion bv Council Member Capra, seconded by Council Member Nelson to
approve the purchase of 12 new defibrillators and supplies for the Fire District
usin!! the $23.000 from the Fire Fi!!hter's Charitable Gamblin!! Fund. All in favor.
Motion carried unanimously.
Page 3 of 10
.
City QfCenterville
November 27, 2002
Council Meeting Minutes
IV, PUBLIC HEARING(S)
1. Proposed Ordinance #74 Right of Way
Mayor Swedberg opened the public hearing at 7:00 p.m.
Mayor Swedberg commented that the proposed Ordinance would allow the City to
control the opening of street cavities for utilities and noted the same type of Ordinance
has been adopted in many other cities. City Attorney Hoeft indicated that the League of
Minnesota Cities had provided the model right-of-way Ordinance to assist cities with
regulating use of its rights of way.
Council Member Capra requested the following changes: On Page 3 of 12 change be to
"been". Page 4 of 12 change date to "data" two occurrences.
Council Member Capra asked whether anyone currently holds a right-of-way permit. Ms.
Moore-Sykes indicated she was not aware of anyone with a current permit.
Council Member Capra suggested the City look at adopting the fee schedule as part of the
other fees that are adopted at the first ofthe year. Ms. Moore-Sykes agreed to include the
fees for the right-of-way permit in the fee schedule resolution.
Council Member Travis indicated that calculating the fees due seems to be confusing.
Mayor Swedberg asked if the ordinance could be adopted without any fee structure. City
Attorney Hoeft indicated it would be appropriate to do so.
Council Member Capra indicated she would like to continue the public hearing because
she does not feel comfortable with the fee structure and wording in the Ordinance.
Council Member Travis indicated that even though he does not agree with the Ordinance
the City wants this type of infrastructure. Ms. Moore-Sykes indicated the Ordinance
would give the City the authority to manage its rights-of-way and give the City an option
for keeping vendors accountable for restoring the boulevards properly.
Council Member Nelson indicated the fee schedule is not part of the ordinance.
Mayor Swedberg asked if City Attorney Hoeft had any issues with the document. City
Attorney Hoeft indicated he had no issues with the document.
Mayor Swedberg asked if the City could handle fees as an escrow and release the money
when the work is properly completed. City Attorney Hoeft suggested approving the
Ordinance and then determining how to handle the fees.
Page 4 of 10
City of Centerville
November 27, 2002
Council Meeting Minutes
Motion bv Council Member Capra, seconded by Council Member Nelson to close
the public hearine:. All in favor. Motion carried unanimouslv.
Mayor Swedberg closed the public hearing at 7:15 p.m.
Motion bv Council Member Capra, seconded by Council Member Nelson to
approve Ordinance #74 with the understandine: that tbe rie:ht-of-way fees and
cbare:es are to be reviewed when the City sets the fees for the first of the year. All in
favor. Motion carried unanimouslv.
V. COUNCIL BUSINESS
1. Quebec Street Drainage Issues
This item was held for discussion at the next Council meeting.
2. Cable Commission Proposed New Building
Council Member Capra indicated the Cable Commission is seeking consensus of Council
to bring a resolution amending the joint powers agreement to allow the Commission to
own property as part of the proposal to build a new facility. She then indicated that now
is the time to construct the building as bonding rate are good and the Commission
receives PEG fees from AT&T Broadband and that will stop at the end of this franchise.
She further commented that the proposal is to construct the building off of 242IMain
Street in an attempt to be more centrally located.
There was Council consensus to bring the resolution for Council consideration.
3. Proposed Historical Downtown District
Council Member Capra indicated she met with Bonnie McDonald from Anoka County
Historical Society and they took photos within the route of the proposed district. She
then indicated that the meeting was advertised in the Week in Review and the Quad Press
for December 11, 2002.
Council Member Nelson asked if this were to take place whether it would stop the
County from making 14 into a four-lane highway. Council Member Capra indicated she
was not certain but said the City is looking to preserve some of the historic buildings and
the road project is 80% funded by federal funds and that would mean that a study would
be required to determine the historic significance of the buildings in the path of the
roadway.
Council Member Capra indicated it would require 51 % of the property owners to be
opposed to the historic district in order to stop the process.
Page 5 oflO
l_____________ _ _ _ _
City of Centerville
November 27, 2002
Council Meeting Minutes
Mayor Swedberg asked if residents are required to attend the December 11, 2002 meeting
as it is the holidays and residents are very busy. Ms. Moore-Sykes indicated this is an
information meeting only and there will be more information provided.
Mayor Swedberg asked Staff to post the meeting on the board outside.
4. Resolution #02-058 Tom Thumb Tobacco Violation
Ms. Moore-Sykes indicated this Resolution is a housekeeping issue to approve the Tom
Thumb liquor violation by Resolution.
Mayor Swedberg asked if Tom Thumb was notified. Ms. Moore-Sykes indicated Tom
Thumb would receive a letter with this Resolution attached.
Motion by Council Member Nelson, seconded by Council Member Capra to
approve Resolution #02-058 as presented. All in favor. Motion carried
unanimouslv.
5. Resolution #02-01 - Kelly's Komer Tobacco Violation
Mr. Bill Bisek of 7098 Centerville Road addressed Council and apologized for himself
and his Staff for the incident. He then explained that it was a new employee on his first
night and the employee was let go as he has a zero tolerance policy. He further explained
that he has implemented an in hOllse compliance program in coordination with the police
department in an attempt to prevent this type of oversight in the future.
Mr. Bisek asked the City to consider using the fine levied upon Kelly's Korner for the
fire department rather than putting it into the general fund.
Mayor Swedberg indicated the City incurs costs for the compliance checks through the
police department so the fine would be partially used for the police department and the
remainder would go into the general fund. Mr. Bisek indicated he would be fine with
using the funds for the police department.
Council Member Capra thanked Mr. Bisek for taking ownership III this matter and
working to correct the problem.
Motion by Mayor Swedberl!, seconded by Council Member Nelson to aDDrove
Resolution #02-061 as presented. All in favor. Motion carried unanimously.
6. Resolution #02-059 Transferring of Funds for Water Main Trunk Costs for CSAH
14 Water Main
Motion by Mayor Swedberl!, seconded bv Council Member Travis to approve
Resolution #02-059 as presented. All in favor. Motion carried nnanimously.
Page 6 of 10
City ofCenterville
November 27, 2DD2
Council Meeting Minutes
7. EDC Request for Funding (New Resident Packets and Snow Biz 2003
Council Member Nelson indicated she was not at the meeting but understands that the
EDC would like to begin the project with this year's budget and complete the project
with funds from next year's budget. She then said that Snow Biz was a success last year
and she feels this is an appropriate expenditure.
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the EDC request for (undin!! (or new resident packets and Snow Biz 2003.
All in favor. Motion carried unanimously.
8. Staff Structuring
Mayor Swedberg asked Staff to include discussion of staff structure on the December 16,
2002 work session notice.
9. Kelly's Komer LiQuor License
Mayor Swedberg indicated that Kelly's Komer has not provided all of its information for
liquor license renewal and he is concerned that there would not be enough time for an
appeal period. City Attorney Hoeft indicated that an appeal process is only necessary if
the license were to be denied.
Mr. Bisek indicated he had spoken with Ms. Bender the day before the meeting and she
had indicated she had received the necessary insurance information so everything should
be in order.
VI. CONSENT AGENDA
1. The City of Centerville November II, 2002 through November 27, 2002 Claims
for Approval
2. Centennial Fire District Claims
3. Successful Completion of Annual Performance Review of Public Works
Employee Tedd Peterson - Completion of Year 3
4. Northdale Construction Pay Request - $37,651.92
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the Consent A!!enda as presented. All in favor. Motion carried
unanimously.
VII. APPROVAL OF COUNCIL MINUTES
I. November 5. 2002 Canvassing Board Minutes
Page 7 of 10
City of Centerville
November 27, 2002
Council Meeting Minutes
Motion bv Council Member Nelson seconded bv Council Member Travis to
approve the November 5. 2002 Canvassinl! Board Minutes as presented. All in
favor. Motion carried unanimouslv,
2. November 9,2002 Canvassing Board Minutes
Motion bv Council Member Capra, seconded bv Council Member Nelson to table
approval of the Novemher 9. 2002 Canvassinl! Board Minutes. All in favor. Motion
carried unanimously.
3. November 13, 2002 Council Meeting Minutes
Motion by Mayor Swedberl!. seconded bv Council Member Nelson to approve the
November 13. 2002 Council Meetinl! Minutes as presented. All in favor. Motion
carried unanimously.
VIII. ANNOUNCEMENTS/uPDA TES
1. 1540 Peltier Lake Drive
Ms. Moore-Sykes indicated that the work continues on 1540 Peltier Lake Drive and said
she would contact the family for a progress report.
2. Capital Proiects
City Attorney Hoeft indicated the complaints have been served and he has heard from
one developer and will proceed accordingly.
Council Member Capra asked if Council could do a motion to grant Woods of Clearwater
Creek a 90-day extension City Attomey Hoeft indicated that the litigation process
enables him to provide an extension.
3. Building Permit Fee Review
Ms. Moore-Sykes reviewed the building permit fee infornlation with Council and
indicated that the City charges up front for some things that other cities charge at a later
date.
Council Member Capra indicated she is concerned with charging 25% above the UBC
schedule. Ms. Moore-Sykes noted that Hugo was still using the 1994 UBC schedule and
they will be correcting that.
Mayor Swedberg commented that it costs $11,130.04 for a furnace, air, and water heater
permit in Centerville where a similar house in Hugo would be $9,613.96, however, the
outdated UBC schedule may affect that number. He then said that Lino Lakes charges
$7,200 so Centerville is 4,000 higher than Lino Lakes.
Page 8 of 10
City of Centerville
November 27, 2002
Council Meeting Minutes
Council Member Capra commented that Lino Lakes does not charge an RED fee which is
a $2,000 charged separately. Ms. Moore-Sykes clarified that Lino Lakes also charges a
fee for future sea1coating and other items.
Mayor Swedberg commented that he does not feel that charging 25% over the DBC
schedule is supportable and he would like some statistical analysis of the fees.
Ms. Moore-Sykes indicated she was not sure statistical information existed but said Staff
would continue to research the matter.
Council Member Travis indicated that the reason the City is looking into this issue is
there may be a challenge in the future and, if the fees are supportable, then the issue is
over.
Council Member Capra indicated the City lowered permit because the fees for finishing a
lower level were $200 to $300 and people were not pulling permits so the City lowered
the fee to $50.00.
Mayor Swedberg said he thinks these fees are excessive and he could see lowering them
by a couple of thousand dollars. He then said that fees are a taxation on people and
someone moving to a new home pays for those fees through the price of the home. He
further commented the City should be charging what is appropriate for the administration
required but should not be out of line with surrounding communities.
City Attorney Hoeft suggested Staff provide further information to ensure that the
comparison is apples to apples before making any decisions.
Mayor Swedberg encouraged Council to review this information in January. He then
asked staff to provide the information to new Council to review the 25% surcharge over
the UBC schedule and to look at the furnace, air and water heater permit to bring it more
in line with the surrounding communities.
Council Member Capra indicated there would be a work session scheduled with the new
Council
4. Pending Issues
Council Member Capra indicated there is a contingent ornament if an artisan cannot be
found. She then asked whether the Mayor would be attending the event and he said he
would be.
Council Member Nelson indicated she would like a pending issues list for discussion on
December 9, 2002 so that the items can be posted for the December 19, 2002 to be
completed before the end of the year.
Page 9 of! 0
City ofCenterville
November 27, 2002
Council Meeting Minutes
Ms. Moore-Sykes indicated there was a bid from Mr. Buechler that can be added to the
list for December 9, 2002. She then said that Mr. Peterson has not yet reviewed the
information.
Council Member Travis noted the city spec is 2 feet of sub-base.
Mayor Swedberg indicated the City could do another piece of work such as 21 st Avenue
in an effort to lower costs. Council Member Nelson indicated it might be good for the
City to obtain estimates rather than Mr. Buechler.
Council Member Capra asked whether Lino Lakes been contacted to reconstruct their
portion of it.
Mayor Swedberg asked staff to check with Mr. Peterson to determine if Lino Lakes
would like to participate in the proj ect.
Ms. Moore-Sykes indicated the City is waiting for Sensus to contact Staff concerning
when in December training would be available as all necessary information has been
entered into the computer.
IX. ADJOURNMENT
Motion bv Council Member Capra seconded bv Council Member Travis to adiourn
the November 27, 2002 City Council Meetin!! at 7:57 p.m. All in favor. Motion
carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 10 oflO
1----- ---- ----~--------
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Major Accomplishments in the Last Year.
1. Established a working environment that encourages staff to work together in a
respectful and professional manner and fosters a spirit of cooperation and consensus.
2. Hiring a Finance Director.
3. Week in Review is compiled and published on a weekly basis in the Quad Press.
4. Sorted out the Charitable Gambling situation; revised Ordinance.
5. Updated Personnel Policy.
6. Worked with Council to bring new computers and updated software to City Hall
thereby allowing staff to be more effective in the performance of their jobs.
7. Updated By-Laws for Commission and Committees
8. Revisions to various Ordinances.
9. Worked with new service provider to update City's Web site.
10. Resolved Insurance issues and assisted Finance Director with putting Cafeteria Plan
together.
11. Worked with City Attorney, County Attorney, County Officials and finance
consultants to address TIF issues as raised by the Office of the State Auditor.
12. Worked with Staff and engineering consultants on NPDES Phase II implementation.
13. Police Commission Task Force participant.
14. Worked with City Administrators from Lino Lakes, Circle Pines and Lexington
regarding law enforcement issues. Recommendation pending.
15. Worked with liquor establishment owners, police department and staff to set up
quarterly meetings and Best Management Practices program.
16. Worked on the LMC's Improving Local Economies legislative committee.
Presentation of issues to Legislature in January.
17. Clean-up of Moreland property initiated; coordinated efforts of Anoka Human
Services, Centennial Police and Fire Departments, City Attorney and staff to assist the
resident and her family. Continued contact with family.
18. Working with City Administrators from Lino Lakes and Hugo to continue efforts of
Tri-City group.
19. Working with Lino Lakes to reconstruct 21st Avenue.
20. Attended several meetings with Chamber and Sen. Kennedy re CSAH 14.
21. Worked with Finance Director, Public Works Director and City Clerk regarding City's
deficit accounts. Met with several developers regarding their accounts.
.
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
DECEMBER 9, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on December 9, 2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg . ..
Council Member Travis .. .. 0...0
Council Member capra.... ilr... . A rm.......O..... ....0. ....
Council Member Brrnwts s .. lJ. !jY ..
None LN U:9
ABSENT:
STAFF:
City Administrator Ms. Moore-Sykes
City Attorney, Mr. Jim Hoeft
City Engineer, Mr. Tom Peterson
I. CALL TO ORDER
Mayor Swedberg called the December 9, 2002, City Council meeting to order at 6:30
p.m.
II. SET AGENDA
Ms. Moore-Sykes asked that Tobacco License renewals be added as item 7 under Council
Business.
Council Member Capra asked that computers for City Hall be added under Updates.
Council Member Ndson asked that items 2, 3 and 4 under AwardsIPresentations/
Appearances be removed.
Motion bv Council Member Broussard Vickers seconded bv Council Member
Travis to approve the al!enda as amended. All in favor. Motion carried
unanimously.
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Truth & TaxationlBudget-Levv (2003)
Mayor Swedberg opened the public hearing at 6:37 p.m.
Page 1 of21
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Ms. Moore-Sykes advised that presentations are available from City Hall.
.
Mayor Swedberg explained that an average of a 3% decrease will be seen by most
homeowners. The packet sent out indicated approximately 14%, but did not include
some of the assessments that are added.
Mayor Swedberg asked if the information was available on the City website. It currently
is not, but arrangements will be made to post it as soon as possible.
Mayor Swedberg indicated the public hearing on Truth in Taxation would remain open
for most of the evening meeting.
2. Swearing in ofMr. Terry Sweeney as Mavor
This item was removed from the agenda.
3. Swearing in ofMr. Tom Lee as Council Member
This item was removed from the agenda.
.,.
4. Swearing in ofMr. leffPaar as Council Member
This item was removed from the agenda.
5. NPDES - General Permit Requirements & Permit Deadline - Mr. Randy Neprash
(Bonestroo. Rosene. Anderlik & Assoc.)
Mr. Neprash came before the Council to present information on NPDES - General Permit
Requirements and Permit Deadline. Mr. Neprash demonstrated on a map what the census
bureau has defined as an urbanized area, indicating Centerville falls well within this area.
Mr. Neprash indicated that NPDES refers to National Pollution Discharge Elimination
System. Currently NPDES is in Phase Two. Phase One was directed at larger cities,
incorporating only Minneapolis and 8t. Paul. That portion of the program took
approximately ten years and involved considerable litigation, both before and after the
process. The NPDES requires each city to acquire a permit. The goal of this permit is to
restore and maintain the chemical, physical, and biological integrity of waters of the state
through management and treatment of urban storm water runoff. Centerville would
require an MS4 permit. The deadline for obtaining this permit is March 10, 2003.
Mr. Neprash is recommending that the City reconsider its position on enrolling in the
Guide Plan. Approximately 150 cities have already joined, bringing the cost down from
the original $5,000.00 per city to the current $3,000.00 per city. The cost may decrease
additionally if more cities choose to participate.
Page 2 of21
"
By enrolling in the Guide Plan the City would be provided with assistance in all eight
steps necessary to apply for the permit and be in compliance. This includes tools and
materials needed to complete the mandated Storm Water Pollution Prevention Program
(SWPPP), which must be attached to the application.
Mr. Neprash indicated that no guidance documents have been released. Without
enrolling in the Guide Plan Centerville would be pretty much left to their own devices.
Mayor Swedberg asked if the next step after joining the Guide Plan was to hire someone
to control the process, which is why the estimate for compliance is $10-15,000. Ms.
Moore-Sykes indicated that was correct.
Mr. Neprash stated the average cities have been seeing a cost of $12-16,000 to get
through steps 1-8. The broader range involves steps 7 and 8, which include filling in any
gaps in the plan and finalizing the permit application and SWPPP.
Mayor Swedberg indicated the League of Minnesota Cities (LMC) is Centerville's
engineers. He questioned why the City would need to pay additional money for this
information, rather than have it provided by LMC. Mr. Neprash indicated that every
page of the Guide Plan is copy written. If the City chooses not to participate, LMC
would have to provide alternate but similar tools and materials.
Motion bv Council Member Broussard Vickers, seconded bv Conncil Member
Capra to participate in the Guide Plan. All in favor. Motion carried unanimouslv.
6. Mr. Gerald Rehbein - Carpenter Condemnation
Mr. Gerald Rehbein appeared before the Council concerning a section ofland involved in
condemnation for sewer improvements. Mr. Rehbein has attempted to acquire the land
from the current owner, however the amount of money being requested is unreasonable.
Mayor Swedberg indicated the Council had pulled back from this project because the
engineering fees "'...~ tuu h;gh~ He asked if the Council wanted to reconsider at this
time. ~ I-t:Ir h-c---... f'd
Council Member Travis asked what the purpose of revisiting would be. Mayor Swedberg
explained it was difficult for the City to become a middleman in these types of situations.
Mr. Rehbein asked that the Council revisit this issue. Mayor Swedberg indicated the
Council has chosen not to revisit.
IV. PUBLIC HEARING(S)
1. Vacation of Goiffon Road
Page 3 of21
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Father Tom Fitzgerald, 7087 Goiffon Road, appeared before the Council concerning the
requested vacation of Goiffon Road. Fr. Fitzgerald explained the location of his concern,
where Main Street makes a 45-degree turn. He indicated the danger of the turn and gave
examples of trucks not being able to make the turn, which is a 10-mile per hour curve,
and entering the church parking lot at inappropriate speeds as a result. Fr. Fitzgerald
stated that during rush hour cars are moving slower and are following each other so they
see the turn approaching, however during other times of the day or night they inevitably
end up in the church parking lot.
Fr. Fitzgerald indicated he has been at the church for three years, and has seen the
situation worsen. He has been surprised that no one has been seriously injured, and
would like to correct the situation before that happens. Fr. Fitzgerald is asking the
Council to vacate the road or make it a temporary dead-end.
Council Member Capra stated she spoke with the City about vacating the street. They did
not have a problem with doing so.
Mayor Swedberg opened the public hearing at 7:08 p.m.
Council Member Broussard Vickers asked the Council to review a memo from the Parks
and Recreation Committee giving their recommendation. They advised that the Council
take into consideration the trail plan and expressed concern about access to Laurie
LaMotte Park if Goiffon Road is vacated. They recommend a temporary dead-end be
constructed until the church plans for renovation or expansion are known, with a trail
easement provided by the church at that time.
Council Member Capra indicated she had spoken with Fr. Fitzgerald concerning the trail
easement and the church is open to this suggestion.
A member of the audience asked if a decision had been made on improving County Road
14. Mayor Swedberg indicated the proposal goes from 35W to 35E, including trail
around lake, past church, to LaMotte Park. The proposal calls for design completion in
one to one and one-half years with construction commencing in 2006.
Ms. Moore-Sykes advised the Planning and Zoning Commission denied due to the
improvements on County Road 14. They recommended vacating at that time.
Council Member Capra asked if the City would have any liability if they were to choose a
temporary dead-end. City Attorney Hoeft indicated they would not.
Suzanne Seeley, Parks and Recreation Committee, questioned the purpose of barricading
the street and creating a dead-end. She expressed concern that vehicles would then run
into the barricade. Council Member Broussard Vickers stated that if the City chose to
vacate the street, the church would then barricade that section and the result would be the
same.
Page 4 of2l
Motion by Council Member Broussard Vickers. seconded by Council Member
Nelson to close the public hearinl!. All in favor. Motion carried unanimously.
Mayor Swedberg closed the public hearing at 7: 17 p.m.
Motion by Council Member Nelson. seconded
approve Resolution #02-060. continl!ent on
Transportation sil!nal!e beinl! installed at location.
by Council Member Capra to
appropriate Department of
Council Member Travis asked that the Council keep in mind that Parks and Recreation
Committee and Plauning and Zoning Committee turned this down.
VOTE: Aye: Mavor Swedbefl!. Council Members Nelson and Capra; Nay: Council
Members Travis and Broussard Vickers. Motion carried.
2. Mr. & Mrs. John Buckbee m. 7381 Peltier Circle - Preliminary Plat
Mr. Dave Gonyea, MFRA Developers presented a drawing of the Preliminary Plat
design, which demonstrates the proposed layout of the development.
Mayor Swedberg opened the public hearing at 7:20 p.m.
Mr. Gonyea indicated the changes made, with Lot 1 and 10 becoming single-family
homes. This layout would provide 9 new single-family homes, 16 twin homes and I
existing single family home for a total of26 lots. This number has been reduced from the
last drawing. Also, additional engineering specifications have been added, and Ryan
Bluhm, engineer for the development is in attendance to answer any questions.
Council Member Capra indicated the request is for a PUD, however the plat layout does
not show the 20 percent green space required. Mr. Gonyea stated they are seeking a
preliminary plat approval without a PUD.
Council Member Capra stated that the setbacks do not conform for plat approval. City
Attorney Hoeft indicated if not presented as a PUD, layout must meet lot line
requirements. Mr. Gonyea indicated that R-2 zoning states you may have twin homes.
Ms. Moore-Sykes stated the requirements for R-2 zoning is 15,000 square feet of
property and a minimum ISO-foot lot width. In this case they are looking at twin homes
as a whole and considering the lot as the property surrounding and under both homes.
The Council discussed the ordinance governing R-2 zoning. It was determined that under
the ordinance single-family detached and single-family attached homes were allowable.
Single-family attached housing is defined as I or 2 homes with a common wall, which
pertains to the proposed twin homes.
Mayor Swedberg stated he would vote in favor of approval if the plat drawing was for all
single-family homes. He indicated the Council tries to blend the attributes of the
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Page 5 of21
community when making these decisions. He also expressed concerns about the
watershed effects on the creek. He would want to be sure houses are high enough that
they do not flood when the creek rises.
Ryan Bluhm, engineer for the development, stated the elevation was 902 to 905 feet, 10-
15 feet above the flood line. The dashed line indicated on the drawing represents the
100- foot setback required by the Rice Creek Watershed.
Mayor Swedberg referred to the lowest part on the southwest side of property, asking Mr.
Bluhm if he thought they would get water in that area. Mr. Bluhm indicated the highest
recorded water line is 886.63 feet. The rear elevation is 3 feet above that measurement
and the basement is 4 feet above the pond line requirement.
Mayor Swedberg reiterated that he was concerned about water in Lot 1 and was also
concerned about the construction of twin homes. He feels twin homes are not compatible
with the rest of the area. The Council has tried to mitigate the construction of twin homes
and town homes in other parts ofthe City and feels they should do the same here.
Council Member Broussard Vickers stated that it appears everything is within the
ordinance',based on the plat drawing. Questioned whether the Council had the authority
to deny the request. City Attorney Hoeft stated the Council would need to look at
rezomng.
Mr. Gonyea indicated the twin homes proposed would be two-story slab on grade, which
is very easy to market. This was desigued to eliminate basements to address the water
issues. A single-family home without a basement is not easy to market.
Council Member Broussard stated that elsewhere in the City where there are twin homes
they are surrounded by single-family homes. She appreciates the developer separating in
this case. She feels this is a permitted use, assuming no other variances are needed, and
the developer has met the requirements of the zoning.
Mayor Swedberg also expressed his appreciation for the segregation of the twin homes.
Council Member Capra addressed the back setbacks, indicating they were close to the lot
lines. She questioned whether decks could be built without impeding on setbacks. Mr.
Gonyea indicated he intends to comply with all ordinances.
Council Member Capra asked why they were requesting POO rather than just preliminary
plat approval. Mr. Gonyea indicated there had been some confusion with the Planning
and Zoning Commission about the ordinances and they wanted to cover all the bases.
Mr. Bill Svetin, 1687 Peltier Lake Drive, a resident from across the street ofthe proposed
development, expressed concern about two-story housing being built in that area. He
indicated it would ruin the look of the neighborhood, which currently is comprised of
single-family one-story or split-level housing. He stated he is not against multi-family
Page 6 of21
housing, but feels this development does not fit the neighborhood. Mr. Svetin feels a
multi-unit structure should be built on 30,000 square feet, not 15,000 square' feet,
according to the intent of the ordinance.
Mr. Svetin also expressed that just because the plans meet the Ordinance, does not mean
the Council has to approve. The City Council and Planning and Zoning Commission are
meant to represent the majority of the people. The people being represented are here to
address their concerns.
Mr. John Buckbee stated that as a property owner he frequently walked the property to
check the fences and low lands. He has never seen it flooded. He indicated they made
the decision to build slab on grade to pro actively address the water issues neighbors with
split-levels are facing. They are not expecting water problems in the lower level because
of the slab on grade construction. Mr. Buckbee stated their personal home, which will
remain on the property, is a two-story structure. A nearby neighbor also has a home with
this type of height. He feels their home would look odd next to a one-story home and
would like to see two-stories built. He feels the overall effect would be aesthetically
appealing. Mr. Buckbee also indicated there are several multi-unit homes in the general
neighborhood. There is an apartment building and other instances where a PUD overlay
was granted and there are attached dwellings. In the comprehensive plan addressing
density, R-2 zoning requires single-family homes should have two plus acres and
attached homes should have four plus acres. All of their lots are over and above these
requirements,
Mayor Swedberg clarified the issue of height. The ordinance allows a maximum height
of35 feet, which is comparable to a three-story house.
Wayne LeBlanc, Parks and Recreation Committee member, addressed the Committee's
recommendation to request money in lieu ofland. The vote of the Committee was four in
favor of money and three in favor of land. Mr. LeBlanc indicated he had voted in favor
of land. He presented the Council with information concerning current parkland within
Centerville and the finances available to the Parks and Recreation Commission. He
advised there are no parks in the Northwest area of the city. Mr. LeBlanc feels it is
important that park areas are available everyone-half mile, even if small, so kids don't
have to play ill the street. While there is an elementary school nearby, there are no
parking signs at the school and toddlers are not allowed to use the facilities during the
school day, Also, there is not toddler-age equipment available, CentervilJe is expected to
grow to 5,000 people. Guidelines indicate there should be six acres of parks per person.
The codes of the City allow the request for 10 percent of the development, and should be
exercised. This land would be a great asset to the City.
Council Member Nelson asked ifMr, LeBlanc had a place in mind on the plat that would
be appropriate. Mr. LeBlanc indicated an area on the plat map, indicating the developer
could rearrange the current housing, He further stated with the concerns of high density
in the development, parkland would help mitigate.
Page 70f21
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Council Member Nelson stated she agrees with Mr. LeBlanc concerning the receipt of.
land in this situation. She feels money comes and goes, but land stays. She believes even
if the land can not be developed at this time, it needs to be received.
Council Member Broussard Vickers reminded Council that the Parks and Recreation
Committee recommended not taking land. The vote was close, but the decision was to
take money.
Mayor Swedberg asked if the City Attorney would speak concerning an ontside
discussion with developer.
City Attorney Hoeft indicated he spoke with Mr. Gonyea regarding the plat. It was
agreed that Mr. Gonyea should remove the lot lines on the twin homes. Under the
ordinance, the development would be able to be used for single family or twin homes.
He asked that the Council keep in mind that where the houses are showing on the plat is
not necessarily where the home will be located. The Council is only approving the lot
lines and the layout of the development. Even in areas showing single-family homes
now, twin homes could be built there after plat approval under R-2 zoning. The size of
the lot and ordinance dictates what could be built there, providing setbacks are met.
i~ r
Mayor Swedberg asked for clarification that houses could be built anywhere on property,
providing setbacks were met. City Attorney Hoeft indicated this was correct. Mayor
Swedberg asked if it was the choice of the City to accept land or money, regardless of the
Parks and Recreation Committee recommendation. City Attorney Hoeft indicated
affirmatively.
Council Member Nelson questioned if the discussion on land versus money needed to be
held at this meeting. City Attorney Hoeft affirmed it did, unless the Council was taking
the Parks and Recreation recommendation.
Mr. Gonyea stated the plat drawing had been changed to meet the City's engineering
requirements. He expressed that the intent of the drawing was to show which lots would
be used for single-family residences and which would be twin homes. Although the R-2
zoning does not mandate it, they would be willing to write into the Developer's
Agreement what type of housing each lot will have.
Council Member Capra asked for clarification on how the amount of park money is
determined. Ms. Moore-Sykes stated it is $2,000 per unit, or $50,000 in this case.
Sidewalk cost would be in addition.
Mrs. Sanna Buckbee stated to the Council that four other developments have been
approved without donation of land in Centerville. She has personally driven and
determined there are three parks within six-tenths of a mile from the property. In the
previous four cases, the Council has followed the Parks and Recreation Committee's
decision. She questions why the Council is considering going against it now.
Page 8 of21
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Mayor Swedberg questioned the lot widths shown on the plat o'f 58 feet and 44 feet. If
minimum lot width is 100 feet, he asked why these are so small. Mr. Gonyea indicated
the lot width is measured at the homes front setback, not edge of property.
Ms. Judy Coates, 1638 Hunters Trail, stated she moved to Centerville in August from a
twin home in Woodbury. She stated her concern about the number of cars and driveways
associated with twin homes when children are in the area. If there are three-car garages
on the single-family homes and three-car garages on each portion of twin home, traffic
can be heavy. She feels this is a problem for the area.
Council Member Nelson asked Mr. Gonyea to speak to the parkland proposed if Council
chose to take land. Mr. Gonyea stated it would need to be evaluated, but expressed
concern for the parcel Mr. LeBlanc had indicated as a possibility due to water being on
three sides of that parcel. He felt this would be an issue to use for children's play area.
Council Member Nelson asked what amount of property would be taken. Council
Member Broussard Vickers indicated 10 percent, or 1.5 acres. Mr. Gonyea clarified that
it is 10 percent of useable land, and the wetlands are not useable.
Mr. Don Simonson, 7263 Centennial Road, questioned the elevation of 1.ots on each end.
He stated that an ice damn on the lake would create a flooding situation for these houses.
Mr. Shimon, 1751 Peltier Lake Drive asked City Engineer Peterson if he had obtained
elevation of other problem land. He then stated the land in proposed development is
higher than the other property. While there is a holding pond, he is concerned about run-
off ending up in abutting property basements. He further stated this issue already exists
in other areas of the city and will result in additional lawsuits, which cost the taxpayers
money. He asked who could guarantee that the abutting homes will not be affected. Mr.
Shimon asked if it was the City Engineer's problem for sigoing off on the plans or the
builder's problem. He stated the pond will be partly in his backyard and he wanted these
issues addressed, with all the children in the area, before a problem occurs.
Mayor Swedberg stated a decision hadn't been made on who was liable when it was on
private property. Some developments like Center Street didn't have a grade when put in.
The City does not want to create new problems, and does not intend to push water off on
another property.
City Engineer Peterson stated the elevation is 890 feet at the intersection, and the sanitary
sewer is 10 feet lower. He stated that except for one house, which is at 889.5 feet, the
remaining houses are 892 or higher.
Mayor Swedberg acknowledged that Peltier Road has 'speed bumps' where pipes have
floated up. Mr. Gonyea stated that when those properties were built, the ordinances were
not the same. He reiterated that approval was contingent on Rice Creek Watershed also
approvmg.
Page 9 of2l
The Council took a 10-minute break at 8:35 p.m., returning at 8:45 p.m.
Ms. Suzanne Seeley indicated a lot of time has been spent talking about City water. She
questioned what will happen to existing houses on Peltier Road. Mayor Swedberg stated
the logical process would be to take water up to Lakeland Hills. He believes the
developer would take the water into the development and the City would take it to
Lakeland Hills to complete the loop.
Ms. Seeley asked if storm drains would be done at that time also. City Engineer Peterson
stated they wouldn't continue with storm drains past the development unless the streets
were also done. It is not cost effective unless you do both at once. Ms. Seely asked if
storm drains were installed it would mean digging up the road. City Engineer Peterson
stated it could, in some areas.
Council Member Broussard Vickers indicated in recent years, the City has required
developers to pay 50% of the cost going by existing properties. As an example, the
amounts being reviewed tonight for a different development are $4000 to $4500 per
property. These amounts are a guideline only and the final cost is totally dependent on
the individual project. In addition, there is a hook-up fee of $2000 at the time you hook-
up. This is not a requirement when water is installed. A meter fee of $295 and the cost
of stubbing from the line to your home are. additional.
Council Member Capra added many homeowners stub to their house at time of project,
whether or not they intend to connect immediately, as the cost is typically lower than
doing it after the project is completed.
Mr. Buckbee indicated Centerville is 2.2 square miles, with some of that being lake. The
City needs to decide how much park they want in that small of an area. As a lake
property owner, he feels being on the water makes your backyard that much bigger.
Most of the proposed homes are on the creek or the channel. He does not see the need for
additional parkland. He further stated water run-off will be engineered. The City has
regulations on sump flow. He cautioned the City to ensure any conditions in the abutting
property aren't pre-existing, as many of the areas split-level homes have current water
problems. He wouldn't want to be responsible for something that was already a problem.
Mr. Buckbee added that a home in the area recently sold for $190,000. The twin homes
alone are expected to sell for $300,000 and up. He believes this would be a welcome step
up for the neighborhood.
Mr. Tom Lee from the Parks and Recreation Committee informed the Council he voted
against taking land, stating there is no parking lot space, no sidewalks, bad access, and
further adding the City is struggling to support the parks they have now. The Parks and
Recreation Committee has not been recommending taking land in recent developments
hoping money would help support what they have.
Council Member Capra asked if the Parks and Recreation Committee had taken into
consideration open spaces in their decision. She was not thinking of play structures,
Page 10 of21
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simply open areas or possibly benches for bird watching. Mr. Lee stated this was
discussed, but still requires maintenance.
Council Member Broussard Vickers added that the terrain does not lend itself to a play
field, such as a soccer or softball area. Mr. Lee added that money is certainly a problem.
The Parks and Recreation Committee haven't seen it available. He feels that with the
size of many of the proposed lots, as well as the areas that can not be built on, there will
be plenty of open space.
Council Member Capra asked if the Council could require additional green space. City
Attorney Hoeft indicated they could only require the Parks and Recreation dedication
amount.
Mr. Leon Moran, 1743 Peltier Lake Drive, stated there have been past mistakes building
on low ground in the area. He would hate to see additional homeowners have water
problems.
Ms. Bonnie Larson, 1724 Peltier Lake Drive, echoed Mr. Moran's comments. She
indicated her house has many water problems. She stated Peltier Lake Drive was
replaced in 1987 and previously in 1979. She is concerned that the extra traffic and extra
run-off is going to cause extra wear on the road, necessitating the road being ripped up
for larger sewer systems. She does not want to have to pay for the same road over and
over agam.
Council Member Nelson indicated her home was a slab on grade with sand under it. She
indicated she does not have any water issues. Mr. Gonyea indicated that is how the twin
homes would be built.
City Engineer Peterson stated all storm sewer drains are self-contained III the plat.
Additional run-off will not go out to Peltier.
City Attorney Hoeft offered the Council several options. He stated Council could
approve subject to boundary lines being removed from twin home lots, engineer review
and Rice Lake Watershed approval. Council has additional time to consider. He
indicated his preference would be to have plat come back without lot lines and with
engineer review completed. He recommends continuing public hearing to December
19th. The next Watershed meeting is on December 11th.
Mayor Swedberg stated he feels it is appropriate to use twin homes to eliminate density,
but inappropriate to use them to increase number of units. He reiterated his concern
about Lot 1, indicating he does not want to put someone in a wet house. If land were
chosen, would recommend the southwest comer for park dedication. He further stated he
wants this development to blend into the existing area, and does not see how twin homes
can blend. He realizes this is an economic decision; however, everyone must consider
the culture and characteristics of the town. Centerville relishes their small town look.
Page 11 of2l
L______ __ ___
Mayor Swedberg asked if the City Engineer could guarantee Lot 1 will not be wet. City
Engineer Peterson indicated Rice Creek Watershed had approved and it will not be wet.
He stated the drain area would have new stann sewers and drain tile, which would help
also.
.
Mayor Swedberg asked each Council Member to indicate their preference on land versus
money. Council Member Broussard indicated money. Council Member Capra stated she
would have liked the Parks and Recreation Committee to explore different types of park,
such as a bird watching area. She indicated her choice would be money. Council
Member Nelson reiterated that money comes and goes but land does not. She would like
to take the land since cash fees have been taken for a while, even if development takes
some time. Council Member Travis indicated money and that Parks and Recreation can
always buy land if they want.
Council Member Capra asked the neighboring residents in attendance how many wanted
land, versus money. Seven indicated land, two indicated money.
Mrs. Buckbee opposed the polling of the audience.
Mayor SwedPerg stated asking a question oftbose in attendance is well within the rights
of the CounciL Mayor Swedberg indicated he also requested land, given his belief that
Lot 1 will be wet.
Motion bv Council Member Nelson, seconded by Mayor Swedbere to request
parkland dedication as opposed to park fees.
Council Member Capra asked if the City could pick where the 10 percent came from.
City Attorney Hoeft indicated it was up to the developer.
VOTE: Aye: Mayor Swedbere, Council Member Nelson; Nay: Council Members
Travis. Capra and Broussard Vickers. Motion failed.
Council will take the park dedication fees.
Mr. Gonyea indicated that the Council is asking for removal of the lot lines on the plat.
According to ordinance, either a single family or multi-family home could then be
constructed on these lots. They had intended to designate in the Developer's Agreement
what type of housing would be built on which lot.
Council Member Broussard Vickers indicated that would be better for the CounciL
Motion by Council Member Broussard Vickers, seconded by Council Member
Capra, for discussion. to request cash for sidewalk in lieu of installation.
Page 1201'21
Council Member Broussard Vickers indicated there was no place in the development for
a trail. She stated a sidewalk had been drawn in instead on the south side but was not
necessary.
Council Member Capra asked what the space by the canal was like. City Engineer
Peterson indicated it was sloped, open ground, would be owned by someone but not
developed. Council Member Nelson stated her concern of not having a trail or a
sidewalk. If you have kids, there is nowhere to walk.
VOTE: Aye: Council Member Broussard Vickers; Nay: Mayor Swedberg, Council
Members Capra, Nelson and Travis. Motion failed.
Motion by Council Member Nelson, seconded by Council Member Capm to request
the sidewalk is installed as indicated in plan.
VOTE: Aye: Mayor Swedberl!, Council Members Nelson and Capra; Nay:
Council Members Travis and Broussard Vickers. Motion carried.
Motion by Council Member Nelson, seconded by Council Member Capra to
continue the public hearinl! until December 19, 2002.
VOTE: Aye: Mayor Swedberl!, Council Members Nelson, Capra and Travis; Nay:
Council Member Broussard Vickers. Motion carried.
Mayor Swedberg continued the public hearing at 9:30 p.m.
Ms. Moore-Sykes requested that the Buckbee's formally withdraw their request for a
PUD through means of a letter.
Council Member Capra asked if the developer would consider an easement to the city in
the channel area, which cannot be developed, for benches. Mr. Gonyea said they would
consider it.
3. CSAH 14 Special Assessment Roll
Mayor Swedberg opened the public hearing at 9:40 p.m.
Council Member Broussard Vickers asked if the City has received any letters of intent to
reject. Ms. Moore-Sykes indicated if the City proceeds with assessment as discussed
previously, no.
Council Member Capra indicated a page in the packet has incorrect amounts. She
clarified amounts of $4,330 per property, $20,000 for Waterworks, $30,310 for Defoe,
and $62,249 for The Shores. With $41,760 in City oversight costs, the total is slightly
less than $200,000.
Page 13 of21
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Council Member Broussard Vickers clarified that if written objection was not received
prior to the City Council meeting owners forfeited their rights. City Attorney Hoeft
indicated that is correct. '
A member of the audience indicated he felt the developer was getting a good deal, as the
property owners already paid for their wells and now had to pay for water again.
Mr. Jeff Nottum, 7238 Main Street, asked how the open space was assessed since the
City was bringing water to Waterworks and The Shores. Mayor Swedberg indicated they
were charged for seven lots at $4,330 per lot. Mr. Nottum stated the space has potential
for many more than seven. He asked what would happen if they put in fifteen,
questioning if there would be a kickback for each of the residents.
Council Member Broussard Vickers indicated there would not. She indicated they
weighed both sides when determining number of lots, including lot size. If the City
charged them for fifteen lots, they would have to approve that many lots when the
property was developed.
Mr. Nottum reiterated they are hoping for a refund ifthat area is developed further.
Motion by Council Member Broussard Vickers, seconded by Council' Member
Nelson to close the public hearine. All in favor. Motion carried unanimously.
Mayor Swedberg closed the public hearing at 9:48 p.m.
Motion by Council Member Capra, seconded by Council Member Nelson to
approve Resolution #02-056 as presented. All in favor. Motion carried
unanimously.
Motion by Council Member Nelson. seconded by Conncil Member Broussard
Vickers to close the public hearine for Truth in Taxation. All in favor. Motion
carried unanimously.
Mayor Swedberg closed the public hearing at 9:51 p.m.
4. Mr. & Mrs. John Buckbee III, 7381 Peltier Circle - POO/Special Use Permit
The request was withdrawn.
5. Mr. Gerald Rehbein - 20th Avenue South. Lot Split/Variance Request
Mr. Gerald Rehbein stated he was requesting this lot split to accommodate a dog keunel
on this property. The lot was split three years ago, but not recorded. Now size
requirements are bigger, but he has no additional property to increase the split. He
indicated the Planning and Zoning Commission had agreed.
Page 14 of21
Mayor Swedberg opened the public hearing at 9:54 p.m.
Council Member Travis indicated the Planning and Zoning Commission had approved
this request with a sixty-foot width easement. There is currently a 30-foot easement and
they requested 30 more to prevent land locking.
Council Member Broussard Vickers asked if the variance request met the requirements of
hardship. Ms. Moore-Sykes indicated the variance was needed due to a failure to record
the split originally and the subsequent change in ordinance requirements.
Council Member Broussard Vickers indicated this was not a change in the ordinance, but
a rezoning situation that was never completed due to failure to file by Mr. Rehbein.
City Attorney Hoeft indicated this variance does not meet the proper requirements for
hardship and the proper way to handle would be to change the zone.
Council Member Broussard Vickers indicated there was a lot of discussion surrounding a
Light Industrial zone three years ago when this split was first requested. The City felt
there was a need for a compromise between Commercial and Industrial and determined
this would fill that need. The City didn't create the hardship, the failure to .file did.
Council Member Travis asked that the Council consider if they want to get this property
back on the tax roll or have vacant.
Council Member Nelson asked how they could meet the variance requirements. City
Attorney Hoeft indicated the Council would need to change the requirements in the
current zone or create a new zone.
Mayor Swedberg asked if it would be possible to add 40 feet from the adjoining property
to reach the 200-foot requirement. Mr. Rehbein indicated this would encroach on the
building.
After much discussion, the Council recommended the option of putting a road in as far as
the driveway of the smaller property, allowing the owner to use the road footage to reach
the 200-foot requirement. The road would need to be paved as far as the driveway to the
kennel and meet the engineering specifications of the City. Additionally, an easement
would need to be granted from the end of the paved area to the back of the property to
avoid land-locking the back parcel.
Mr. Rehbein indicated he would speak with the kennel owners and see how they wanted
to proceed.
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to close the public hearinl!. All iu favor. Motion carried unanimouslv.
Mayor Swedberg closed the public hearing at 10:16 p.m.
Page 15 of21
L________ _
Motion by Council Member Nelson, seconded by Council Member Broussard
Vickers to deny the Lot SplitNariance ReQuest for Gerald Rehbein, 20th Avenue
South based on failure to meet variance criteria and creation of a non-conformin!!
lot. All in favor. Motion carried unanimously.
Council Member Broussard Vickers stated she still believes there is a place for Light
Industrial zoning in Centerville. It has been approved once and could be done again.
6. Delinquent Utilities/Garbage Services Certification - Payable in 2003
Ms. Moore-Sykes reviewed most current list of delinquent utilities/garbage services that
were payable in 2003.
Mayor Swedberg opened the public hearing at 10:30 p.m.
Mr. Bill Bisek, 7098 Centerville Road expressed concerns on actions taken on delinquent
garbage bills. He asked why the City was acting as a bill collector for its vendors, stating
they don't take this approach with the gas or electric companies. He also is concerned
about the method of notification to owners. The information is published in the
newspaper by Tax ill number. He questioned how many people knew their Tax ill
number by heart. He indicated any notification from the City went to the property, and
his renters did not forward. He also asked how the City received information from Waste
Management of delinquencies, stating their accounting practices were sometimes in
question.
Mayor Swedberg stated Ordinance #1, dating back to 1959, addresses garbage.
Council Member Broussard Vickers indicated the City does not have owner information
so they have no choice but to send notification to the property.
Mr. Bisek indicated a portion of the fee paid for rental property licensing is to be notified
of delinquent utilities. He is also notified by Minnegasco and NSP and questioned why
the City does not handle it in the same way.
City Attorney Hoeft stated the City maintains a contract with Waste Management,
including the option to collect bills, if so desired.
Mr. Bisek reiterated that the notification process is poor. He would like to see a copy of
the letter sent out, indicating Minnegasco sends one to the address and one to the property
owner.
Council Member Broussard Vickers asked if Mr. Bisek was requesting that the City
maintain separate addresses for landlords. Mr. Bisek stated he was.
Page 16 of21
Mayor Swedberg asked if the City worked with the people in this situation, doing follow-
up with them. Ms. Moore-Sykes indicated they do not, they send the notice and that is
all.
Mr. Bisek stated the tenants had tried to clear up bill prior to the certification however
Waste Management would not accept payment. He believes it is because their records
were already turned over to the City.
Council Member Broussard Vickers requested that a record of alternate addresses for
landlords be maintained by the City.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to close the public hearinl!:. All in favor. Motion carried unanimously.
Mayor Swedberg closed the public hearing at 10:48 p.m.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to certify the delinquent l!:arbal!:e services payable in 2003. All in favor.
Motion carried unanimously.
Mr. Bisek questioned how he could get the bill paid so the lien was removed from the
property. Ms. Moore-Sykes asked that he contact the City Clerk in the morning and she
would instruct him on how to proceed.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to certify the delinquent utilities payable in 2003. All in favor. Motion
carried unanimously.
V. COUNCIL BUSINESS
1. Mr. James Kilbane. 6873 Deer Court - Request for Extension for Ord. #4. Div.
100 (Fence) Compliance.
Ms. Judy Coates expressed to the Council her concern about the fence built by Mr.
Kilbane. She indicated it obstructs the view from her home and feels it is not in
compliance with City codes.
Ms. Coates explained that the fence is located in the Hunters Crossing subdivision. She
indicated there were two ponds in the area, which are blocked by the fence. The fence
goes in front of Lots 4, 5 and 6 on Hunters Crossing.
Council Member Broussard Vickers indicated the homeowner sent a letter indicating he
received written permission to place the fence closer to the street. Ms. Moore-Sykes
explained that the homeowner only has one violation, which is that the fence is too close
to the street on one side of the property. The homeowner is aware of this and is only
Page 17 of21
I
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L~_______ n
asking for an extension of time to remedy the problem due to weather and his inability to
move the fence until spring.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to extend the date of compliance with Ord. 4, Div. 100 until 05/30/03. All in
favor. Motion carried.
2. Kellv's Komer Liquor/Tobacco License Renewal (2003)
Ms. Moore-Sykes indicated Kelly's Komer has complied with all requests.
Motion by Council Member Broussard Vickers, seconded by Council Member
Travis to approve Kelly's Korner Liquor and Tobacco License for 2003. All in
favor. Motion carried unanimously.
3. Quebec Street Drainage Issues
City Engineer Peterson indicated the engineering survey has been completed on Quebec
Street. It was determined there is room to drain, with an estimated cost of $26,000. This
includes all seven homes, 630 f~et of pipe, removal of fences, etc. Does not include
running pipes into yards.
Council Member Broussard Vickers recommended a letter be sent to the seven
homeowners, indicating the City would provide a plan but they would need to hire the
contractor. She asked if the City would also offer to run the job and assess the
homeowner, possibly allowing them to pay over several years.
Mayor Swedberg cautioned about setting a new direction in policy. Would open the City
to deal with all water problems, offering engineering expertise and assessment options.
Council Member Capra asked what recourse the City would have if a homeowner put fill
in their yard. City Attorney Hoeft indicated it would be a civil suit between owners. The
City may be able to press criminal charges for violation of an ordinance, but would hold
the burden of proof.
Council Member Broussard Vickers reiterated that to go in between solving the issue and
doing nothing she feels it appropriate to offer engineering expertise and assessment
options. All seven owners would need to agree to the assessment.
Council Member Nelson reminded the Council of the precedent they would be setting.
The City would have to be prepared to offer the same amount of assistance to other
neighborhoods.
Council Member Broussard Vickers stated that anyone who can get all of his or her
neighbors to agree to an assessment should be offered that option.
Page 18 of21
A member in the audience stated that one of the property owners indicated the yard was
not graded properly. He wondered if it is up to the city to grade. City Attorney Hoeft
stated the City Engineer reviews and approves site plans to ensure elevations are proper.
Once it has been reviewed and approved by on-site engineer viewing, the City liability is
complete.
4. NPDES Phase II ProiecULMC Guide Plan ($3.000)
Discussed and approved after Presentation. No further action needed.
5. Resolution #02-062 - Personnel Policv
Council Member Capra noted a correction to page four of the policy where a sentence is
missing. She instructed staff to add 'Personnel files are permanent documents of the City
and are not to be removed from the premises.' She also noted that the Resolution number
should be 02-064.
Motion bv Council Member Nelson. seconded by Council Member Capra to
approve Resolution #02-064 with the above amendments. All in favor. Motion
carried unanimously.
6. Mound Trail Construction (Peterson)
City Engineer Peterson indicated this issue would be postponed until spring. The frost
line is approximately two feet and too deep to pursue any further this year.
City Attorney Hoeft indicated the Council could delegate authority to the City Engineer
to determine the appropriate time to continue construction.
Motion bv Council Member Broussard Vickers. seconded by Council Member
Nelson to delel!ate authority to City Enl!ineer Peterson for the construction of
Mound Trail. All in favor. Motion carried unanimously.
7. Tobacco License Renewals
Motion bv Council Member Broussard Vickers. seconded by Council Member
Nelson to approve all Tobacco License Renewals presented at this time. All in favor.
Motion carried unanimouslv.
VI. CONSENT AGENDA
1. The City ofCenterville November 28, 2002 through December 9,2002 Claims for
Approval
2. Centennial Fire District Claims
Page 19 of21
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Nelson to approve the Consent Agenda as presented. All in favor. Motion carried
nnanimouslv.
VII. APPROVAL OF COUNCIL MINUTES
1. November 9, 2002 Canvassing Board Minutes
Motion bv Council Member Capra seconded bv Council Member Broussard
Vickers to approve the November 9, 2002 Canvassinl!: Board Minutes as presented.
Council Members Nelson and Travis abstained. All in favor. Motion carried.
2. November 27,2002 Council Meeting Minutes
Motion bv Council Member Capra, seconded bv Council Member Broussard
Vickers to table approval of the November 27. 2002 Council Meeting Minutes
pending review. All in favor. Motion carried unanimouslv.
VIII. ANNOUNCEMENTS/UPDATES
y ~
1. 1540 Peltier Lake Drive
Council Member Broussard Vickers stated there are indications someone is living there.
2. Capital Proi ects
City Attorney Hoeft had no update.
3. Building Permit Fee Review
Ms. Moore-Sykes reviewed the building permit fee information with Council and
indicated that the City charges up front for some things that other cities charge at a later
date. She stated staff is working on getting fees from other cities. It appears building
fees need to be updated, but recommendation is that Council keep fees as they are until
the new code is in effect. She indicated Council has a draft of the proposed language in
their packets.
4. Pending Issues
Council Member Nelson reminded Council about passing bylaws on December 19, 2002.
She commended Ms. Moore-Sykes on the overtime report.
Council Member Capra indicated staff had been having difficulty with hooking up the
scanner. She stated her husband had resolved this problem over the weekend. She added
that Robert Thine has offered to record his genealogy information, so one computer will
Page 20 of21
be donated for his use, to remain at City Hall. It is believed that the computer needs a
new hard drive, which would cost approximately $100 to update.
Mayor Swedberg encouraged Council to donate any old equipment where it could be
further used.
Council Member Capra indicated Anoka County was very interested in the information
Mr. Thine may have.
Council Member Broussard Vickers asked if there was any update on the Tom Thumb
tobacco license. Ms. Moore-Sykes indicated there was no update.
Ms. Moore-Sykes asked that the workshop scheduled for December 16,2002 be moved
to December 19, 2002 due to a personal conflict. After discussion it was agreed that this
would be moved accordingly.
IX. ADJOURNMENT
Motion bv Council Member Nelson seconded by Council Member Broussard
Vickers to adiourn the December 9, 2002 City Council Meetin!! at 11:14 p.m. All in
favor. Motion carried unanimously.
Transcribed by:
Karen Whaley, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 21 of21
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PLANNING AND ZONING COMMISSION
CITY OF CENTERVILLE
FINDINGS OF FACT AND RECOMMENDING Al'PROV AL I DENIAL OF
An application has been made by
located at
. fora
for
; and
The procedural history of the application is as fo1lows:
I. An application for a (permit/vacation) was filed with the
City ofCentervi1le on (date).
2. The Planning and Zoning Commission, pursuant to published and mailed notices,
held a public hearing on ( date) and all present were given a
chance to freely speak at the hearing;
The Planning and Zoning Commission makes the fo1lowing Findings of Fact:
I. The subject property is zoned
2. Both the City's Zoning Code and the Comprehensive Plan support the existing
use and proposed for the site.
3. (adequate parkingllandscapingletc)
4. As specified in Section of the Centerville Zoning Ordinance, no
variance/special use/conditional use/etc. shall be granted unless the fo1lowing
conditions are met:
A.
B.
C.
D.
E.
5.
The Planning and Zoning Commission finds the
are satisfied.
use standards
is hereby recommended for approval to the
,2003.
The requested action of
City Council this ~ day of
Brian Hanson
Chair, Planning and Zoning
ATTEST:
Kim Moore-Sykes
City Administrator
14i," ,,' .'. " .'.. ., ...', .~~lt:~~!J,:.,:.,'.:,;;,:~:;:;,'.;~: ,....,'.: :.>. .tiation,fse;ffJisWee~
Small Towns Gel Economic Boosl from Bed and. Breakfasts I
by Amy, lorenlzen. the night is at a bed and break. Fr01n an economic development standpoint, a bed and
red. fast. When visitors spend the
Assoclo Press Wnrer night in a community - no mat. breakfast is the right kind 01 business fior rural areas,
ter how small - it can benefit
local businesses as the new eus- said Trine 1WcBride, economic development director for
tamers buy food or 'eat out, gas
up their vehicles and shop at Central Nebraska Community Services.
retail stores. .} 11
"It's a positive thing," Raven- uIn tne sma communities, the home-based and the
na Mayor Gerald Rei'ners said. small business is the only type 01economic
"There is a spin-off from it'," ,
With no hotels or motels in de'oelopment that there is,' " she said.
RaVeDJlEt, Shrader's home and
another bed and breakfast in
town fill a need for lodging in the
community of 1,341 people,
:Reimers said.
"They give people a place to
stay where they didn't have
bofore," said Shrader, president
of the Nebraska Bed and Break-
fast Association..
From an economic develop-
ment standpoint, a bed and
breakfast is the right kind of
busi!less for rural areas, said
Trine lvIcBride, economic devel-
opment director for Central
NebrasI:ca Commlmity Services.
"In the SElall cc'"Ytillunities,
the hOlne-based m:cd the small
business is tbe only type of eco-
nomic development that theTe
is," she said.
As o\vner of the bowling alley
and Ya'll Co!ne 13ack Saloon in
Ora., McBride appreciates what
bed and breakfasts do for her,
especially during hunting sea-
son.
"A lot oft-he bed and breakfast
lodging geared to hunters H' Can
have qcit~ a substantiL~ effect
RAVENNA, Neb. CAP) -
Make an old-fashioned breakfast
f8sturing homemade CL"'1TIar10n
rolls. Clean two bathroOl~s and
four bedroom-s. Water +~le flower
gs.rden. Balance the books.
Entertain a house full of guests.
It's a typical day at work for
Betty Shrader, owner of the
Aunt Betty's Bed and gyoakfast.
She l'1:n8 the business out of her
1907 Victorinn hor;:e just blocks
fTom '~l'1is fmnling camm'!..:..luty-'s
downtown.
'~{ou certainly don't do it to
get lich and it certainly isn't
easy," said Shrader in her home's
lavishly de.co-rated living room.
Otherwise retired, Shrader
does a~'precj_ate the extra h"1COme
2nd entertaim:c.cnt from run-
ning the business.
Bed and bre.akfasts, especial-
ly those in rural area; have
b8come popular geta'way desti~
nations in Nebraska.
Their cozy oven~ight accorn-
modEtions, \yarm l10spitality
and homemade breakfasts pro-
\ride E;uests with a H1J)re memo-
rable experience than staying at
a hoteL Many of the state's 70-
plus bed and bre2.kfasts are in
older, distinguished houses.
Because of their appeal, bed
and breakfasts are helping boost
the econom.:es of Nebraska's
small towns.
In :'Lany rural-areas, the only
pbce that travelers can sDend
on local businesses, taverns,
cafes and grocery stores," she
said.
Bed and breakfasts draw
tow'ists to all parts of Nebraska,
from Crawford to Weeping
Water, said Tom Doering "\i.~i.~1.
the N ebrc:ska Department of
F~conomic Development.
"Tnere are bdividuals who
are seeking more uni que kinds
of vacations a'1d can get a bettcy
local flavor of an area by st2.ying
at B-and-Bs," he said.
Shrader sees .visitors from
around the wOTld. During one
week last sumnler, she had
g-llests from Germa.r..y, Eng~and
and France.
"-fall get to meet so many
interesting people ~ it's gTatif)r-
ing," she said.
The 57-year-old wi"1o retired.
from a state unemploYl;nent
office in Grand Island three
years ago, started her bed and
breakfast business abo' a
decade ago with her husband,
Hmvey
"I: was. kind of a new thi:!lg,"
she said. "When I started in this
little tu\vn of Ravenna, pe.ople
really didn't }{pow what it was."
At her five-bedroom home,
which is sU1Tounded on one cor-
ner by a flower garden and small
fish pond, Shrader offers visitors
severallm..-uries including a hot
tub in the old cani.age house.
She'll even let her guests choose
what sort of breakfast they'd like
to wake up to - and she has a
haYd time letting them leave
without trying one of her signa-
ture cinnamon rolls.
Operating a bed and break-
fast might not provide enough
money to live on, but it can pro~
vide a supplemental income -
especially far :residents in areas
hit hard by the poor farm econo-
my:
"That is the kind of business
that is especially helpful in the
rural areas ... that can help
affect agricultural mcomes in
areas that arc sometimes on the
margin," Doering said.
With a bed and breakfast,
Gherryl LovejDY h8.s been rnak.-
ing extra money for seven years
off her family's ranch, 16 miles
south of Valentine.
The Lovejoy Ranch bed and
breakfast has grown each year
with usually at least one of its
three rooms occu!;Jied each night
from May to October, said the
57-year-old Lovejoy, who also
works part time at the Valentine
Chamber .of Conlmerce.
Guest to the Lovejoy Ranch
pay $75 to $95 a night to experi-
ence life in Sandhills, including a
first-hand look at the ranch's
300-head cattle operation. They
also are invited to ride the fami-
ly's horses while they stay - or
even bring their ovvu.
The ranch is "a good way for
people that ordinaYily do not get
to experience country life to. see
what it is really like," she said. .
Details: Nebraska Bed and
Breakfast Association: http://
WW\v.nabb.com; Central Nebras-
ka Community Services:
http://www.welcome2cncs.comlc
ed.htm.
-;-"T'-~.
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';..": "4
TO: CITY OF CENTERVILLE
FROM: NORTII ANOKA MEALS ON WHEELS
RE: CDBG FUNDS
I want to take this opportunity to thank you for the past support of North Anoka Meals On Wheels through
your CDBG Funds.
As you know the CDBG FUllds for Public Services are now being administered through Anoka County
directly to our programs. However as 'part of our application for those fimds we are required to send letters
of support from the cities our program serves.
.,
North Anoka Meals On Wheels serves the elderly and disabled nutritionally balanced meals. This service
helps the clients stay in their own homes.
I am asking that you would send me a letter stating that your city supports this vital service in your
community by Jan I, 2003.
Thank you,
Maggi Novak, Executive Director
December 10,2002
Ms. Kim Moore Sykes
City Administrator
City of Centerville
1880 Main Street
CenterviIle, MN 55038
Dear Kim:
Enclosed please find a copy of Resolution 02-170, indicating the support of the Lino
Lakes City Council for forming a coalition to address issues related to the 1-35E
interchange at CSAH 14.
We are hopeful that Washington and Anoka Counties and Columbus Township will join
the coalition, along with the cities of Hugo, Centerville and Lino Lakes.
Mike Grochala and I look forward to working with you and others when the coalition is
activated.
Sincerely,
,
~Smith
City Administrator
600 Town Center Parkvvay, Lino Lakes, Minnesota 55014-1182
Phone: 651-982-2400 1; Fa),: 651-982-2499 i) TDO: 6S1.982-~ -;, '-'
/>-
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF LINO LAKES
RESOLUTION 02-170
A RESOLUTION SUPPORTING THE ESTABLISHMENT OF A
TRI-crrY COALITION
WHEREAS, the Lino Lakes City Council supports the establishment of a Tri-city
Coalition between the cities of Hugo, Centerville, and Lino Lakes; and
WHEREAS, the Lino Lakes City Council supports the establishment of a Tri-city
Coalition between Anolta and Washington counties. and Columbus Township; and
WHEREAs, the coalition will work together for the betterment of the communities in
regard to land use, traffic, and municipal services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCll.. OF THE
CITY OF LINO LAKES, MINNESOTA hereby supports the establishment of a Tri.
City Coalition and recomxn:ends the participation of elected and appointed officials at all
meetings.
Passed and adopted by the City Council this 2Slh day of November, 2002
~
.-/
ATIEST.
~41-.
Ann J. 8ir~ cny Clerk
Sent By: Great Lake. Management Co.;
"'-'Y Ii<oth 0";'
city 01 c.moMl.
JoIm lIob1_n
Tim YInIOi
Total Units
763 377 7387;
Deo-11-0215:44;
fllC~
1m< 651-.a82ll
falc 71\30323-5682
falc 7~see2
Chauncey Bareft Gardens
Centerville, MN
Executive Marketing Summary
DKember 2 . December a, 2002
Leased this Period
Total Units Leased
Vaconcies
I)
Total Units Vacant
Total Units Occupied
A
2
6
s
Page 1/1
Sent By: Great Lake. Management Co.;
MIry SIlJ> Dovl,
City 01 Clntorvlie
John ~oblnlM
TJ",Yilrltoo
Totol Units
Leased this Period
Total Units Leased
TOTAL,. L!ASeD
Vacancies
Totol Units Vacant
Total Units Occupied
Al .
PI!
763 377 7387;
Deo-9-02 11 :52;
fa:
flx:1lII'~
flx:7e3-~
r.x: 7$l-323-0e82
Chauncey Bareft Gardens
Centervllle, MN
Executive Marketing Summary
November 25 . December 1, 2002
N
A
:2
o
:2
6
o
6
100%
100%
100%
o
:2
o
6
1 .
%
100%
:2 BR
B
8
o
8
o
8
Page 1/2
Sent By: Great cakes Management Co.;
763 377 7887;
000-9-0211 :52;
MolY _ OOVIo
City ot Conlltrvltlo
JMn RoOlineon
TimVant.t::la
Ialc;
1alc;1l51_~
'*"'~
lox; T6303~2
Chauncey BoreH Gardens
CenterviHe, MN
Executive Marketing Summory
November 18 - November 24.2002
1 B I BR+DEN
A D
T oial Units 2 6 8
Leased this Period 0 0 0
Tolol Units Leased 2 6 8
TOTAL % LEASE 1 100% 100%
Voconcies
Totol Units Vacant 0 0 0
Tetol Unils Occupied 2 6 8
T
Page 2/2
Publications
Eugene D.Johnson, Publisher 4779 Bloom Ave., White Bear Lake, Mn 55/ {O . 651-407- / 200 . Fox: 65/ -429-1242
December 9, 2002
Pf~ 1 i ~02.
Theresa Bender, City Clerk
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Ms. Bender:
The Quad Community Press wishes to be considered as your designated official
newspaper for 2003.
We meet all the legal pubJication requirements under state statutes. Our circulation is
audited by Verified Audit Circulation, an independent firm.
We prefer submittal oflegal notices by computer disk, zip disk or formatted for Mac.
We accept the following formats: Microsoft Word, Quark Press, Adobe lllustrator or
Adobe Photoshop. You are also encouraged to e-mail your notices to:
ppcomp@sherbtel.net - clearly labeling them as Public Notices. We will also continue to
accept notices by mail or fax @651-429-1242.
The rate is $6.45 a column inch, in 7-point type, at 9-lines per inch.
Our legal notice deadline is Wednesday by 5 PM for the following Tuesday's publication.
In an emergency we can accept notices until noon on Thursday.
We welcome the opportunity to serve your community.
Please let me know if you have any questions or concerns.
C:b"
I j/4/'
{ isa Graber
Legal Notice Coordinator
misc\:cnl\Ilg02.doc
Your Best Source For.Community Information
White Bear Press. Vadnais Heights Press. Sf. Croix Valley Press. Quad Community Press. Shoreview Press. Forest Lake Press
ppnews@sherbtel.net ppcomp@sherbtel.net ppadvertising@sherbtel.net ppcirc@sherbtel.net
Page I of2
Kim
From: Peterson, Lynn [lpeterson@LMNC.ORG]
Sent: Thursday, December 12, 2002 10:03 AM
To: General legislative
Subject: [Iegislalive] Budget Update
Here's the latest update on the state budget deficit and the possibility of December aid cuts:
On Tuesday, we talked with Governor Ventura's chief lobbyist, Paul Aasen, and he assured us
that as of Tuesday, the governor does not intend to cut or delay the December payments to
cities. He said that he would let us know if anything changes but at this time, he said the
governor has not backed away from he earlier statements about "letting the legislature solve its
budget problem." He said that they have not heard anything from the Pawlenty transition
team about their desire to have the Ventura administration cut or delay the December aid
payments.
We have also talked to a key staff member at the Department of Revenue and he indicated
that there is a rumor floating around that the Pawlenty transition team may ask Ventura to
withhold a portion of the December aid payment. We have not confirmed ahy such rumor and
in fact, that may be the same rumor that was circulating before the budget forecast was
released. We will be talking to the Commissioner of Finance-designate, Dan McElroy, this
afternoon (Thursday) and we will send along any additional information we receive at that time.
In any event, the budget crisis is very real and we'll have to watch closely to see if anything
develops over the next couple of weeks. Without a doubt, next year's aid payments will be
under the gun as the legislature struggles to balance the state's budget.
We will update you as additional information becomes available.
Gary Carlson and Eric Willette
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12/12/2002
\'
CHIEF'S REPORT
NOVEMBER 2002
Thanksgiving. A day set aside for us to be with our loved ones and give thanks for life,
families, faith, freedom, health, home, and work. We are a blessed nation. I'm glad we
pause to reflect and give thanks. I was able to enjoy several days off around the
Thanksgiving holiday and spend quality time with family and friends. I hope your
holiday was meaningful as well.
Corporal Glen McCarty and Officer Dale Bernardy along with several Centennial
Firefighters were honored by Allina Transportation on November 19th for their role in
saving the young teenage girl from Circle Pines with a defibrillator. The highlight of the
ceremony was having the survivor present with her family.
Chief David Gustafson of the Ramsey Police Department retired this month. Deputy
Chief Makela and I were able to attend a gathering held in his honor on November 4th
The Ramsey facility was very impressive. Constructed in the late 1990's, it is very user
friendly, functional and without frills. I did not inquire of the cost or architect; however,
we both felt it is a design worth considering.
All officers attended the night and adverse weather shoot held at the Anoka County
outdoor range during November. Officer Gleason attended a day-long class on changes
upcoming in the State accident report form. He will be instructing all officers on those
changes at our next departmental meeting.
Officers and staff enjoyed using 23 days of accrued vacation, 15 holidays, 8 comp days
and found it necessary to use 12 sick days during the month of November.
Meetings I attended included our regularly scheduled commission meeting, a
departmental management meeting, union negotiations with Chair Varian and
Commissioner Pitchford, a FTO meeting with Officers Bragelman and Corlew, a best
practices meeting with Officers Bernardy and Corlew-City of Centerville staff and
Centerville bar owners, Anoka Chiefs, Centennial Community Network, Anoka Co.
emergency threat assessment, an ACJLEC TAC 800 MHz meeting and a luncheon
meeting with the Circle Pines City Attorney.
/.
L__ _
I
Centennial Lakes Police Department
200 Civic Heights Circle, Circle Pines, MN55014 (763) 784-2501 Fax (763) 784-0082
AGENDA FOR THE CENTENNIAL LAKES JOINT POLICE COMMISSION
DECEMBER 12, 2002
CENTERVILLE CITY HALL
THE MEETING WILL CONVENE AT .7:00 P.M.
1. CALL TO ORDER. ,
2. ROLL CALL.
3. PUBLIC FORUM - 7:05 p.m.
4. COMMISSIONERS' COMMENTS.
5. . CONSENT AGENDA - Consent Agenda items will be acted ,on with one motion'
unless a, Commissioner r'equest"s their placement on the regular agenda-.~_m~-
A. Approval Of Minutes of November 14, 2002, Regular Commission
Me~ting -.Page 4~
B. Monthly Financial Report " November, 2002 - Page 11,'
C. Ratification Of November 2002, ,Expenses- Page 15.,
6. ACTION ITEMS:
A. ,Time Sayers Secretarial Se'rvice Contract - .Page 22.'
, , .
B. Non"'quion S-a.laries" ComrrUss1'on Contrac t "Fo_r 200'3.
c. CO(llmission Make Up -Task Force Report.
7 . MISCELLANEOUS, ITEMS:
A. Monthly AttivityReport - October - Page 27.
B. Monthly Department Summaries - November - Page 29.
d.
II
Dec. 12, 2002
Page Two
C. Letter Of Response From Automedics - Page 38.
D. Letter To Cities Reference Police Ji"'icility " Page 39..
E. Letter FromDeputy Chief Reference Intern Stipend - Page 44.
8. ADJOURNMENT
l
3.
,
Unapproved Minutes
Centennial Lakes Police Commission Meeting
November 14,2002
At Centerville City Hall
Minutes prepared by Tim Swedberg
1. The Meeting was called to order by Chair Karen Varian at 7:00 PM.
2. Roll Call: (Members present were)
Chair Varian
Commissioner Pitchford
Commissioner Korst
Commissioner Lund
Commissioner Simons
Commissioner Wright
Commissioner Mahr
Commissioner Grahek
Commissioner Swedberg
Ex Officio:
Chief Heckman
3. Public Forum
Presentation before the Commission
Many members of the sworn and support staff of the Department were in attendance.
The Police Commission received a signed memo from the employees of the Centennial
Lakes Police Department (CLPD) on November 14, 2002. Ms. Gerry Rismoen gave a
presentation to the Commission on behalf of department employees. Ms. Rismoen
outlined both immediate health and safety concerns and the need for long-term
solutions to facility problems.
In the letter employees' state, "We have respectfully requested that a new police
facility be constructed." They also request, "that an outside consultant
immediately be retained to evaluate the liabilities of our current facilities and to
assess the costs necessary to add to our present location those areas that are
essential to our safety and well being."
Following are the notes taken of Ms. Rismoen's comments before the Commission.
They were not presented as priorities, but a list of concerns.
1. The facility was originally built for 8 people
2. They have common bathroom facilities and prisoners use those facilities as well
3. They no longer have space for lockers - just a hook on the wall
LL
.
4. No lunch room
5. The facility floods in a heavy rain, they have to open doors which makes the facility
unsecured
6. Mold problems
7. The upstairs men's urinal overflows above Gerry's desk
8. The squad room has no counter space
9. Inadequate mail space
10. Safety issues when employees are in close quarters with prisoners
11. Public has to come through private records area to visit Chief
12. Fire code and OSHA violations
13. No handicapped facilities
14. No interrogation room
15. No booking area or secure holding cell
16. No juvenile holding area
17. Overcrowded and inadequate facility for current size work force
After the presentation, Commissioner's commented on the issue.
Commissioner Lund stated that you could not fit the Police Department in the current
facility. He also commented that the purse strings are held by the cities.
Commissioner Korst stated that the existing facility is inadequate and something
needs to be done to correct the situation.
Commissioner Wright stated that there would be interest in the community to build
appropriate facilities.
Commissioner Simmons stated that existing hazardous conditions must be repaired
or mitigated and the Commission would be negligent if it did not remedy the conditions
that are of a safety concern.
Commissioner Swedberg stated that the fiscal realities facing cities are severe. The
state is $4+ billion in debt and the first place they will look is to decrease payments to
municipalities, police, and fire aid. The City of Lexington relies on state aid for a
majority of their budget of which the police budget is the largest item in the budget.
Commissioner Pitchford stated that the Commission past and present have discussed
this issue many times. Finding the money is the hurdle. The safety issues and space to
adequately perform jobs is important to the Commission.
Chief Heckman summarized that the employees are seeking an independent outside
consultant to examine the alternatives and make recommendations so the issues can
be resolved.
L____ __ _ _
5,
.
4. Workshop on Centennial Lakes Police Department Goals.
Commissioner Simmons handed out Evaluation of Goals and Issues that included
Solution Factors and Priority Rating Criteria. Also included were Test of Goals and
Objectives and 11 statements of Police Responsibility. Commissioner Simmons also
handed out a point sheet based on the 8 Priority Rating Criteria and an importance
factor weighting system. The purpose of the system is to identify and rank issues in a
systematic prioritization. The Commission then used the need for facilities and arrived
at a calculation of 66% with 50% as the threshold for any item to make the priority
issues list.
Action Item: The Commission decided to hold off on implementing the system until
discussions in January when a new elected Commissioner from Centerville will be
appointed.
5. Commissioner's Comments
Commissioner Pitchford commented on the prior month's minutes. On Page 4 of the
October 2002 Minutes he questioned the following statement in the opening paragraph:
"The Department is now at full-strength" Chief Heckman clarified that the Department
is at the authorized strength as approved by the Commission. He stated that
organizations such as the International Chiefs of Police recommend a higher staffing
level than currently exists in CLPD.
On Page 32 the reason the Commission does not have current numbers for October is
the statistics are always 1 month in arrears as staff compiles the numbers.
On Page 38 Commissioner Pitchford remarked that the shift coverage was the best it
has been for the entire year.
And on Page 45 he recommend that success stories be published in the newspapers for
a job well done. The memo concerned Safe and Sober campaigns. The Chief
remarked that there was an active state-wide publicity campaign for safe driving during
the holidays. The Chief continued that on November 20 the Department would
participate in a Safe and Sober Media Blitz at the Excel Energy Center raising
awareness about safe driving.
Commissioner Lund inquired about the knee injury to a part-time officer and the Chief
responded that as a result of the injury a separate condition was discovered and the
officer received care and treatment before the condition became serious.
6. Consent Agenda
The following items were presented on the Consent Agenda for approval by the
Commission:
A. Approval of Minutes of the October 10, 2002 Commission Meeting
B. Approval of the Monthly Financial Report
C. Ratification of the October 2002 Claims and Expenses
Motion:
Commissioner Pitchford made a motion to approve the items on the Consent Agenda as
presented with a ciarification on the October Minutes that Commissioner Pitchford made
(p,
the motion to approve the Anoka County Joint Powers Agreement for Public Safety
Communications Project (Item 10 A in the October 2002 Commission Minutes).
Commissioner Grahek seconded the motion. The motion to approve the Consent
AQenda was approved by all members present with Commissioner WriQht
abstainina on the October Minutes as he was absent from that meetina.
7. Action Items:
A. Approval of the Rules and Regulations Manual, Chapter 86, Minnesota Data
Practices Act.
Chief Heckman explained that Centerville City Attorney James Hoeft reviewed the
document from a legal perspective and recommended approval as written.
Motion:
Commissioner Swedberg moved and Commissioner Grahek seconded a motion to
approve Chapter 86 of the Rules and Regulations Manual as presented to the
Commission. The motion was approved unanimouslv.
B. Commission Secretary Vacancy
Chief Heckman explained what he discovered by contacting Timesavers a contract
minutes business. The cost would exceed the amount that is in the approved 2003
budget. A rather whimsical option was the Chief would take the minutes, but was
not given serious consideration! Discussion centered on running an advertisement
in the paper. Timesavers does not have staff available on the night the Commission
meets and would have to hire additional staff.
Motion:
Commissioner Mahr made a motion that the Commission get on the waiting list for
Timesavers and that as soon as arrangements can be made the Commission
contract with Timesavers to record, prepare, and disseminate the Commission's
Minutes. The motion was seconded by Commissioner Karst. The motion was
passed with 6 aves, 1 no vote. and 1 abstention.
C. Towing Contract for 2003 - 2004
Chief Heckman presented information the Department gathered from Blue Tow in
Blaine and Auto Medics on the cost of towing services for 2003 - 2004. The Chief
stated that All Towing of Centerville was not interested in providing a quote. The
biggest issue is storage of impounded vehicles. The Chief expressed satisfaction
that both companies would provide timely and quality service to the Department, but
his recommendation was to award the contract to Auto Medics based on lower cost.
Motion:
Commissioner Korst made a motion seconded by Commissioner Lund to award the
towing contract to Auto Medics. The motion was approved unanimously.
D. Planning Session
The purpose of this action item was a One Day Planning Session and A Community
Dialog Incorporating Commission Adopted Goal Setting. What actually transpired
I.
was a lengthy discussion on the health, safety, and facilities issues presented to the
Commission by employees earlier in the evening.
Commissioner Grahek asked the Chief what is the responsibility of Circle Pines as
the lessor to fix the issues related to ADA and OSHA health and safety issues. The
Chief responded that the City has addressed the issue many times, but a permanent
solution or fix is lacking.
Commissioner Korst stated that there is a need to present the case for a facility or
other options to City Councils.
Commissioner Grahek stated there is a need for a list of the problems and an
assessment by a competent engineering or architectural firm. He further questioned
what if an employee called OSHA? What would be the liability of the Commission
and Cities?
Commissioner Mahr asked what would be the cost of procuring a consultant?
Commissioner Grahek asked what if a lawsuit was filed against the Commission?
Commissioner Pitchford asked why do we need to hire this out as previous
recommendations have been made?
Commissioner Mahr stated there are many options that could be taken, but the
options have not been fully identified, nor have costs with pros and cons developed
for the options. She remarked that office space might be available at Lexington City
Hall.
Commissioner Lund asked what are the provisions in the existing lease and when
does the lease expire? Chief Heckman stated the lease expires in 2011.
Commissioner Swedberg expressed that the financial uncertainties facing the
cities are severe. He doubted if the cities could fund a major facility on their existing
budgets. The most likely authority is to ask for approval of a bond by the residents
of the 3 communities and that will take an educational effort and presentation of the
alternatives.
Commissioner Mahr expressed that a spreadsheet or listing of all the available
options and ideas is important for people to consider.
Chief Heckman remarked that Blaine PD is actively recruiting officers and he fears
that lack of movement on the CLPD facility issue will result in officers moving to
other departments.
A group brainstorm session ensued with these thoughts that I have not identified
because of the rapid nature of the discussion:
. There are short and long term issues
. There is an employee health and safety concern
. There is a facility need to support the functions of a modem police department with a
size of 15,000 residents
. We need an expert(s)
. What is feasible?
. What are the options?
. Look at the numbers for each option as money matters
. What are the financing options?
. What are the legai ramifications?
~<
. Who owns the property and building? City, Cities, The Commission?
. Who is the bonding authority?
. Who answers the legal questions?
. What is our liability exposure?
. Is the lease in violation?
. Whose problem is it?
Motion and Action Item To Do:
Commissioner Korst seconded by Commissioner Pitchford made a motion that Chair
Karen Varian and Commissioner Swedberg draft a letter to each City Council and
Administrators explaining the health and safety concerns of employees and the need for
adequate facilities to support the Department. The letter will request authority to exceed
the 2003 CLPD Budget to procure independent consultants, prepare findings, and make
recommendations to solve the immediate health issues and longer term facility needs.
The motion was approved unanimouslv.
8. Miscellaneous Items:
A. Update on the Task Force to Review Commission Make-up
Chair Varian stated the Task Force has met 3 times and will be making a
recommendation to the Commission in December. The questions center on how
many representatives and who. Commissioner Pitchford wanted to meet with the
Task Force prior to December.
B. Monthly Activity Report September 2002
No discussion or comment.
C. Monthly Department Summaries October 2002
No discussion or comment.
D. Anoka County Centennial Lakes Area Crash Facts
No discussion or comment.
E. Article in the International Association of Chiefs of Police
Remodel or Build Anew
No discussion or comment.
F. Changes in Modems (CPDP)
A technical update on the modems that are used in the squad cars. They will be
changed by 2004 because AT&T is migrating to a new format for transmission of
data that is much faster and may allow pictures to be transmitted quickly. The
announcement was made at the International Chiefs of Police Convention recently
held in Minneapolis. Improvements are on the horizon.
q,
L_ ____
G. All Towing and Recovery Failure to Respond to Officer Request to Repair a
Flat Tire on a squad car.
No comment or discussion.
H. All Towing and Recovery Failure to Respond 10-11-02
No comment or discussion.
I. All Towing and Recovery Failure to Respond 10-31-02
No comment or discussion.
Executive Session
At 9:25 P.M., Chair Varian and the Commission moved to a closed executive session to
discuss the contract negotiations with the Union and the Chiefs Performance
Evaluation based on comments from the department and community at large.
At 9:55 P.M., the Chair concluded the executive session and reconvened the open
regular scheduled meeting of the Commission. Two items were discussed in closed
session the Contract Negotiations with the Union and the Chiefs Performance
Evaluation.
Motion to Adjourn:
Commissioner Grahek made a motion to adjourn seconded by Commissioner Pitchford.
The motion was approved unanimouslv.
Time of adjournment was 9:59 PM CST.
I trust these minutes are an accurate record of the Cenntennial Lakes Police
Commission meeting of November 14, 2002.
Sincerely,
7im S~
Centerville
/0;
CENTENNIAL LAKES POLICE DEPT
BALANCE SHEET
NOVEMBER 30, 2002
POLICE GENERAL FUND
ASSETS
901-10100 CASH-US BANK
901-10110 CASH-4-M FUND
901-10115 INVESTMENTS 4-M
901-10120 CASH-EXPLORERS POST
901-10200 PETTY CASH
901-13200 DUE FROM OTHER GOVERNMENTS
119,370.73
1,523.60
100,000.00
1,445.62
50.00
35,510.56
TOTAL ASSETS
257,900.51
LIABILITIES AND EQUITY
LIABILITIES
901-21600 SALARIES-PAYABLE
901-21650 BENEFITS PAYABLE
6,574.00
12,323.00
TOTAL LIABILITIES
18,89700
FUND EQUITY
901-24000 DESIGNATED FUND BAL-BENEFITS
901-25320 UNRESERVED FUND BALANCE
REVENUE OVER EXPENDITURES - YTD
140,000.00
52,91899
46,084.52
TOTAL FUND EQUITY
239,003.51
TOTAL LIABILITIES AND EQUITY
257,900.51
! / /
CENTENNIAL LAKES POLICE DEPT
REVENUES WITH COMPARISON TO BUDGET
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2002
POLICE GENERAL FUND
PERIOD BUDGET %OF
ACTUAL YTO ACTUAL AMOUNT VARIANCE BUDGET
CONTRACT REVENUES
901-31-1210-000 C1RCLE P1NES CONTRACT 47,717.91 524,897.01 572,615.00 47,717.99 ) 91.67
901-31-1220-000 LEXINGTON CONTRACT 36,496.95 401,466.45 437,963.00 36,496.55 ) 91.67
901-31-1230-000 CENTERVfLLE CONTRACT 35,510.56 390,616.16 426,127.00 35,510.84 ) 91.67
901-31-1240-000 TR1~CITY START UP .00 .00 .00 .00 .00
TOTAL CONTRACT REVENUES 119,725.42 1,318,979.62 1,436,705.00 119,725.38) 91.67
INTERGOVERNMENTAL AIDS
901-33-3105-000 GRANTS~FEDERAl COPS FAST 9,375.00 37,500.00 37,500.00 .00 100.00
901-33-3110-000 GRANTS-NEW COPS (SMALL COMM) .00 .00 .00 .00 .00
901-33-3115-000 GRANTS-COPS MORE (EQUIPMENT) .00 .00 .00 .00 .00
901-33-3120-000 GRANTS-STATE SNOWMOBILE .00 .00 .00 .00 .00
901-33-3125-000 ANOKA COUNTY GRANTS .00 .00 .00 .00 .00
901-33-3130-000 STATE TRAINING REIMBURSEMENT .00 6,363.37 5,500.00 863.37 115.70
901-33-3133-000 STATE GRANTS/REIM~URSEMENTS .00 1,616.73 .00 1,616.73 .00
901-33-3135-000 COPS FAST GRANT (PRIOR) .00 .00 .00 .00 .00
901-33-3140-000 SMALL COMMUNITIES GRANT .00 .00 .00 .00 .00
901-33-3170-000 DARE FUNDS- CENTENNIAL SC/PTA .00 3,500.00 .00 3,500.00 .00
TOTAL INTERGOVERNMENTAL AIDS 9,375.00 48,980.10 43,000.00 5,980.10 113.91
PUBLIC CHARGES FOR SERVICE
901-34-4110-000 COPIES/REPORT RECORDS/NOTARY .00 904.30 2,000.00 1,095.70) 45.21
TOTAL PUBLIC CHARGES FOR SERVICE .00 904.30 2,000.00 1,095.70) 45.21
MISCELLANEOUS REVENUES
901-35-6210-000 INTEREST ON INVESTMENTS 300.42 1,946.44 1,250.00 696.44 155.72
901-36-6230-000 COMMISSION SALARY REIMB .00 2,800.00 7,200.00 4,400.00 ) 38.89
901-36-6233-000 SPECIAL EVENT REIMB .00 7,592.47 5,000.00 2,592.47 151.85
901-36-6235-000 MISCELLANEOUS .00 906.66 7,500.00 6,593.34 ) 12.09
901-36-6238-000 CLOSE EXPLORERS ACCOUNT .00 .00 .00 .00 .00
901-36-6240-000 VEHICLE & EQUIPMENT SALES .00 13,281.64 15,000.00 1,718.36) 88.54
901-36-6245-000 FORFEITURES 175.00 3,109.34 5,000.00 1,890.66 ) 62.19
901-36-6250-000 DONATIONS .00 4,000.00 5,000.00 1,000.00) 80.00
901-36-6255-000 . DONATION-UONS .00 .00 .00 .00 .00
901-36-6260-000 DONATIONS-CRIME PREVENTION .00 .00 .00 .00 .00
TOTAL MISCELLANEOUS REVENUES 475.42 33,636.55 45,950.00 12,313.45 ) 73.20
TOTAL FUND REVENUE 129,575.84 1,400,500.57 1,527,655.00 ( 127,154.43 ) 91.68
FOR ADMINISTRATION USE ONLY
92 % OF THE FISCAL YEAR HAS ELAPSEO
12/10/2002 10:02AM
PAGE: 1
/2
CENTENNIAL LAKES POLICE DEPT
EXPENSES COMPARED TO BUDGET BY EXPENSE CODES
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2002
POLICE DEPARTMENT
MTD ACTUAL YTD ACTUAL BUDGET VARIANCE % OF BUDGET
POLICE OPERATIONS
901-42-2100-101 POUCE-SALARIES-FULL-TIME 108,339."\5 867,896.40 949,067.00 61,170.60 91.45
901-42-2100-102 POLICE-SALARIES OVERTIME 3,042.81 27,763.54 40,000.00 12,236.46 69.41
901-42-2100-103 POllCE-SALARIES-PART-TIME 3,041.79 26,638.10 34,000.00 7,361.90 78.35
901--42.2100-106 POUGE-COMMISSION SALARIES .00 3,BOO.OO 7,200.00 3,600.00 50.00
901-42-2100-121 POLlCE-PERA 10,048.48 80,905.82 90,584.00 9,678.18 89.32
901-42-2100-122 POLlCE-FICA 880.08 6,913.03 7,502.00 588.97 92.15
901-42-2100-123 POliCE-MEDICARE 1,307.85 10.463.24 12,946.00 2,482.76 80.82
901-42.2100-130 POLICE-HEAL THfLlFE)DISAB/DENT A 8,471.73 96,283.13 93,568.00 2,715.13 ) 102.90
901-42-2100-131 SELECT ACCOUNT FEES .00 724.00 1,200.00 476.00 60.33
901-42-2100-140 POLlCE-RE-EMPLOYMENi INSURANCE 4,218.65 6,646.86 .00 6,646.86 ) 00
901-42-2100-150 POLICE-WORKERS COMP INSURANCE .00 19,626.00 20,000.00 374.00 98:\3
PERSONNEL 139,350.54 1,147.460.12 1,256,067.00 108,606.88 91.:35
801-42-2100-201 POLlCE-OFFICE SUPPliES 47.29 3,628.02 5,000.00 1,371.98 72.56
901-42~2100-202 POLlCE-CLEANING SUPPLIES .00 H5.51 500.00 324.4'3 35.10
901-42-2100-203 POLJCE~PRINTED FORMS 92.13 801.72 2,000.00 1,198.28 40.09
901-42-2100-211 POLlCE-INTOXIL YZER SUPPLIES .00 260.96 600.00 339.04 43.49
901-42-2100-212 POLlCE-FUEL 1,969.62 16,335.80 24,000.00 7,664.20 68.07
901-42-2100-213 POLICE-OIL & LUBRICANTS .00 72.80 200.00 127.20 36.40
901-42-2100-214 POLlCE-A TV & SNOWMOBILE SUPPLY .00 52.35 300.00 247.65 17.45
901-42-2100~215 POLlCE-AMMO & FtREARM SUPPLIES .00 2,389.02 3,000.00 610.98 79.63
901-42-2100-216 POLlCE-MEDICAUFIRE SUPPLIES 68.58 233.77 1,500.00 1,266.23 15.58
901-42-2100-217 POLlCE-INVtSTIGATION SUPPLIES 131.40 454.20 1,200.00 745.80 37.85
901-42-2100-218 POLICE-UNiFORMS 823.69 12,708.74 15,000,00 2,291.26 84.72
901-42-2100-219 POLICE-CRIME PREVENTION SUPPLY .00 431.62 1,000.00 568.38 43.16
SUPPL!ES 3,132.71 37,544.51 54,300.00 16.755.49 69.14'
901-42-2100-301 POLlCE-AUDrTlACCTING SERVICES 515.00 7,981.00 12,000.00 4,019.00 66.51
901-42-2100-304 POLICE-LEGAL FEES .aa 20.00 5,000.00 4,980.00 AD
901-42-2100-306 POLICE-PERSONNEL TESTING 57.00 2,410.07 2,500.00 89.93 96.40
901-42-2100-309 POLICE-LABOR REl..A. TrONS .00 .00 1,500.00 1,500.00 .00
901-42-2100-312 POLICE-CONTRACT TYPING .00 560.00 960.00 40'0.0'0 58.33
901-42-2100.321 POLICE-TELEPHONE 696.02 6,260.39 7,000.00 739.61 89.43
901-42-2100-322 POUCE-POSTAGE .00 1,039.61 1,500.00 460.39 69.31
901-42-2100-331 POLlCE.TRAVEUTAAINING 10.00 8,830.19 16,000.00 7,169.81 55.19
901-42-2100-:351 POLICE-PRINTING & PUBLISHING .00 436.20 300.00 136.20 ) 145.40
901-42-2100-361 POLICE-PROPERTY/LIABILITY INS .00 23,879.00 28,000.00 4,121.00 85.28
901-42-2100-380 POLlCE-UTIUTIES 118.25 1,52825 3,500.00 1,971.75 43.66
801-42-2100-385 POLlCE-CJRS ACCESS .00 1,170.00 1,800.00 630.00 65.00
901-42-2100-$86 POLICE-MOT ACCESS 932.00 4,157.41 4,500.00 342.59 92.39
CONTRACTED SERVICES 2,328.27 58,272.12 84,560.00 26,287.88 68.91
FOR AOM1NISTRATION USE ONLY
92 % OF THE FISCAL YEAR HAS ELAPSED
12/10/2002 1O:01AM
PAGE: 1
/3
CENTENNIAL LAKES POLICE DEPT
EXPENSES COMPARED TO BUDGET BY EXPENSE CODES
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2002
POLICE DEPARTMENT
MTD ACTUAL YTD ACTUAL BUDGET VARIANCE % OF BUDGET
901-42-2100-401 POUCE-BUJLDJNGJGROUNDS MTC 57.93 1,523.90 2,200.00 676.10 69.27
901-42-2100-402 POLICE-OFFICE/SOFTWARE MTC 37.50 2,891.04 5,000.00 2,108.96 57.82
901-42-2100-403 POLICE-OFFICE EQUIP MTC CONT .00 4,688.27 5,000.00 311.73 93.77
901-42-2100-404 POLICE-VEHICLE REPAfR & MTC 952.44 8,808.66 14,000.00 5,191.34 62.92
801-42-2100-405 POllCE.EQUIP REPAIR & MTC .00 440.14 1,500.00 1,059.86 29.34
901-42-2100-412 POLICE-BUILDING LEASE 924.00 10,164.00 12,000.00 1,836.00 84.70
901-42-2100-415 POLICE-VEHICLE LEASE .00 49,931.38 51,000.00 1,068.62 97.90
901-42-2100-417 POLICE-EQUIP LEf\SE NC RECORDS 37.00 769.28 22,000.00 21,230.72 3.50
901-42-2100-433 POLICE-DUES .00 565.00 790.00 225.00 71.52
901-42-2100-435 POlleE-SUBSCRIPTIONS & BOOKS 17.18 192.18 500.00 307.82 38.44
901-42-2100-440 POLICE-BANK SERVICE FEES 35.95 506.19 500.00 6.19) 10'1.24
901-42-2100-495 MISCELLANEOUS .00 379.73 1,000.00 620.27 37.97
901-42-2100-498 DARE EXPENSES .00 3,034.12 .00 3,034.12) .00
MAINTENANCE 2,062.01 83,893.89 115,490.00 31,596.11 72.64
901-42-2iQO-550 POLICE-VEHICLE SETUP & TRJM .00 11,414.19 10,000.00 1,414.19 ) 114.14
901-42-2100-570 EQUi~MENT .00 15,831.22 22,200.00 6,368.78 71.31
CAPITAL OUTLAY .00 27,245.41 32,200.00 4,954.59 84.61
901-42-2100-900 CONTINGENCY FUNDS .00 .00 1,800.00 1,800.00 00
CONTINGENCY .00 .00 1,800.00 1,800.00 .00
TOTAL POLICE OPERATIONS 146,873.53 1,354,416.05 1,544,417.00 190,000.95 87.70
TOTAL POLICE GENERAL FUND 146,873.53 1,354,416.05 1,544.417.00 190,000.95 87.70'
FOR ADMINISTRATION USE ONLY
92 % OF THE FISCAL YEJ\R HAS ELAPSED
12/10/2002 10:01AM PAGE: 2
IJf,
CENTENNIAL LAKES POLICE DEPT
Check Register -POLICE
GL Posting Period(s): 11/02 - 11/02
Check Issue Date(s): 11/15/2002 -11/30/2002
Page: 1
Dec 02,2002 09: 19am
Per Date Check No
11/02 11/15/2002 4198
11/02 11/16/2002 4199
11/02 11/20/2002 4200
11/02 11/26/2002 4201
Totals:
Vendor No
30775
30775
60040
30775
Payee
CIRCLE PINES PAYROLL ACCOUN1
CIRCLE PINES PAYROLL ACCOUN1
FBI
CIRCLE PINES PAYROLL ACCOUN1
Amount
42,984.26 M
213.09 M
10.00 M
41,724.81 M
84,932.16
M = Manual Check, V = Void Check
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CENTENNIAL LAKES POLICE DEPT Check Register -POLICE Page: 1
GL Posting period(s): 12/02 - 12/02 Dec 10,2002 11 :18am
Check Issue Date(s): 12/01/2002 - 12/12/2002
Per Date Check No Vendor No Payee Amount
12/02 12/12/2002 4202 10750 ANOKA COUNTY 392.00
12/02 12/12/2002 4203 11653 AUTO-MEDICS INC 95.59
12/02 12/12/2002 4204 20110 BCA/FORENSIC SCIENCE LAB 40.00
12/02 12/12/2002 4205 30060 CP OFFICE PRODUCTS 649.51
12/02 12/12/2002 4206 30480 CENTENNIAL UTILITIES 79.66
12/02 12/12/2002 4207 30700 CINTAS FIRST AID & SAFETY 124.87
12/02 12/12/2002 4208 30750 CITY OF CIRCLE PINES 500.00
12/02 12/12/2002 4209 40345 DEPUTY REGISTRAR #150 34.50
12/02 12/12/2002 4210 60450 JONATHAN FORSYTHE 500,00
12/02 12/12/2002 4211 60650 FRATTALLONES HARDWARE, INC. 30.72
12/02 12/12/2002 4212 70550 JON GRAHEK 120,00
12/02 12/12/2002 4213 80343 DOT HEIFORT 120.00
12/02 12/12/2002 4214 110215 PHIL KORST 120.00
12/02 12/12/2002 4215 120650 JAMES LUND 120.00
12/02 12/12/2002 4216 130060 BARB MAHR 120.00
12/02 12/12/2002 4217 130348 MCLEOD USA 236.14
12/02 12/12/2002 4218 130460 METRO SALES, INC 473.83
12/02 12/12/2002 4219 130500 MIDWAY FORD 646.51
12/02 12/12/2002 4220 130708 MINNCOMM PAGING 43.96
12/02 12/12/2002 4221 130798 MN DEPT OF ADMINISTRATION 37.00
12/02 12/12/2002 4222 160200 PERFORMANCE AUTO, INC 45.77
12/02 12/12/2002 4223 160400 MIKE PITCHFORD 120.00
12/02 12/12/2002 4224 170180 QWEST 113.29
12/02 12/12/2002 4225 180150 RED ROOSTER AUTO STORES 8.22
12/02 12/12/2002 4226 180480 BRENT ROOS 58,50
2/02 12/12/2002 4227 190257 SELECT ACCOUNT 28,00
12/02 12/12/2002 4228 190500 KENNETH SIMONS 120,00
12/02 12/12/2002 4229 191150 TIM SWEDBERG 120,00
12/02 12/12/2002 4230 200075 TEXACO/SHELL 1,745.47
12/02 12/12/2002 4231 200100 TIRES PLUS 566,69
12/02 12/12/2002 4232 210110 UNIFORMS UNLIMITED, INC 260.25
12/02 12/12/2002 4233 220150 KAREN VARIAN 120,00
12/02 12/12/2002 4234 220200 VERIZON WIRELESS 223,05
12/02 12/12/2002 4235 230375 ROBERT WRIGHT 120,00
Totals: 8,133,53
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November 25, 2002
Joel Heckman
, Centennial Lakes Police Department
200 Civic Heights Circle
Circle Pines,MN 55014
Dear Joel,
We,look forward to working with you and your staff in covering the Centennial Lakes Joint Police
Colllillission meetings,
The folder contains introduction information regarding TimeSaver Secretarial, letters of reference, a letter
from our CPA, Kern, DeWenter, Viere, Ltd" and samples of meeting minutes,
As discussed, enclosed ate two Recording Secretary Service Agreement that you can present to the
Centennial Lakes JointPolice Commission at their Decembermeeting, Please sign andretum one copy
for our records, Should any questions arise, please do not hesitate to contact me at (763) 421-8999,
Sincerely,
&~O)ud{
Carla Wirth
Owner
, enclosures
320 East lvIain AiiOka, lrflV 55303
"', ".._"",w,__._,~_,_~,____",_"~__,_,~....,__,_,_,_,, 7}
763..421-:8999 FCL': 763-421-9511" wW1v.tiinesaverinc.comc?)"O<,
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"":.ttrt,y;a'C/,....e ;a,e e.Te',dITl'O,', , ;, ,',. .,." ", . '. ' " " ,
Since 1985, TimeSaver Off Site Secretarial, Inc. (formerly Northern Counties Secretarial
Services) has been providing a wide variety of office support services to individuals and
businesses. We're word processing specialists who provide professionally prepared
documents We also work closely with clients to make suggestions about format and style to
assure it is flawless, pleasing to the eye, and contains proper use of bold print, italics, bullets,
etc, Our staff is known for maintaining flexibility to accommodate special needs while still
meeting tight deadlines.
TimeSmJer's secretarial support services are used by more than 150 companies and
corporations Lhroughout the metro area. Weare an economical alternative to temporary help,
full-time, or part-time employees, especially for companies that do not want to invest in
additional equipment, furniture, and office space. '
Of special interest is our recording secretarial and transcription services. TimeSaver has
developed a special niche market for providing secretarial support to municipalities, private
corporations, a..'1d volunteer orga..'1izations, T!:'.is service is especially attractive to clients who
do not wish tobecome involved in the time-consuming process of replacing and/or retraining
secretaries, Itprovides the client with consistent long-term service without added expense
in the event of employee turnover.
TimeSaver is currently responsible for providing secretarial support to twenty-three
municipalities, the Minnesota Government .Finance Officers Association, the Lower Rum
River Watershed Management Organization, the Northwest Health and Human Services
Commission, the Quad Cities Cable Commission, and one volunteer organization.
TimeSaver has developed a reputation for cultivating personalized business relationships with
our clients. This is a unique feature in today's business world and has resulted in 75% of our
growth resulting strictly from referrals.
Our seventeen year history of quality work reflects the value we place on our clients.
320 East l\4-ain An-oha,' fvI?l55303
763-~;~ -89;~'-;a;;~;'~;';-;~;;"-- w~,,~:.'~~~e-;;':=;i:";.;~~; 13
, ~J
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u;; , ",'as1Ji jiP":r'o;c''Ilrj'1-..:l't~^ll2'Cl,'-fZ.~ttlJ.e':'':!-~~~'^ ,".,'" _','-4t'" 7;0~~r/?c ,,""' , ,~~ ~,<~ ,_ ',';
. - '" ~"'~< " - " ~- ',' - ~ " ~ - -~, 'v''C, ., ~ 1
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City of Anoka
2015 First Avenue North
Anoka, MN 55303
Jim Knutson, Finance Director
(763) 576-2771
City of Arden Hills
1245 West Highway #96
Arden Hills, MN 55112
Joseph Lynch, City Administrator
(651) 634-5127
City of Blaine
10801 Town Square Drive
Blaine, MN 55449
Jane Hall, City Clerk
(763) 785_6124
City of Brooklyn Park
5200 - 85th Avenue N.
Brooklyn Park, MN 55443
Joan Schmidt, City Clerk
(763) 493-8180
City of Champlin
11955 Champlin Drive
Champlin, MN55316
Jo Arme Brown, City Clerk
(763)421-8100
City of Coon Rapids
11155 Robinson Drive
Coon Rapids, MN55433
Joni Anderson, City Clerk
(763) 767-6457
City ofLino Lakes
600 Town Center Parkway
LinoLakes,MN 55014
Linda Waite-Smith, City Administrator
(651) 982-2405
Lower Rum W.M.O.
2015 F irst Avenue North
Anoka, MN.553 03
Steve Jankowski, Chairman
(763) 427:1410
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Mike Momson, City Manager
(651) 789-8881
City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127
Gerry Urban, City Administrator
(651) 204-6000
320 East ldait'i, AnoKU) AIN 55303 763-421-8999 Fax 763-421-9511
, www,timesaverinc.com J 4.
"~--'~'~~~~._~-~,--~~~-~.=.-~_. - -_.~"-~.~~,,._._'---'~ _._~~_.~._~-~_._------~
RECORDING SECRETARY SERVICE AGREEMENT
THIS AGREEMENT is made between TIMESA VER OFF SITE SECRETARlAL, INC.
("TOSS") and the CENTENNIAL LAKES JOINT POLICE COMlvlISSION, ("CLJPC").
CLJPC wishes to retain the services of TOSS to act as recording secretary for all regular
Centennial Lakes Joint Police Commission meetings during the term of this Agreement, and such
special meetings as CLJPC shall request of TOSS from time to time.
IT IS THEREFORE AGREED AS FOLLOWS:
I. Recording Secretary. TOSS shall provide a competent, experienced and professional
recording secretary to appear at and attend, record, transcribe, and submit minutes of
all CLJPC meetings and, as requested of TOSS by cupe from time to time, special
meetings of its Subcommittees. Minutes of each meeting shall be prepared and
submitted via e-mail within five (5) days after each meeting to such officer as the
Chair may designate from time to time.
2. Equivment. CLJPC shall provide for each meeting at the meeting site all tape
recording equipment required to record the minutes of the meeting (if desired).
TOS S shall provide all equipment and materials necessary to transcribe and prepare
the minutes and to take shorthand/machine minutes at the meeting.
3. TOSS Charges. TOSS shall be paid for its services as recording secretary for each
meeting (the highest rate will prevail), as follows:
a. Base Rate of One Hundred Six and 00/100 dollars ($106.00) for any meeting
up to one (1) hour (billable time) plus Twenty-six and 25/1 00 dollars
($26.25) for each thirty (30) minutes following the first one (1) hour; or
b. Twenty-three and 00/100 dollars ($23.00) per hour for time attending
meetings, and fifteen (15) minutes prior to Call to Order and fifteen (15)
minutes following Adjournment with a one and one-half (1.5) hour
minimum; and Ten and 25/100 dollars ($10.25) for each page of minutes
prepared from shorthand or machine notes of the recording secretary as draft
minutes for submission to and the review and comment of CLJPC for their
preparation of final minutes.
4. Billing. When TOSS submits the minutes of each meeting, TOSS shall bill CLJPC
on TOSS's standard invoice form which itemizes time in attendance at each meeting
and the number of pages of draft minutes prepared by TOSS of each meeting.
CLJPC agrees that it will submit each TOSS invoice with the next bil11ist or other
applicable expense authorization list to be considered by the CLJPC or the
authorizing official of the CLJPc.
dS
5. Term. This Agreement shall become effective on January 1,2003, and shall continue
in force until December 31, 2003. Either party may cancel this Service Agreement
with or without cause upon thirty (30) days written notice; otherwise the contract
shall remain in force.
6. Delegation. TOSS may, from time to time, appoint one or more persons and delegate
its duties as recording secretary hereunder to its employees or contractors.
7. CLJPC agrees that during the term of this Agreement and any extension to it, and for
a period of six (6) months thereafter, it will not employ, hire, subcontract with, or
otherwise engage as a recording secretary a person or an entity formed by a person
who has acted as a recording secretary of TOSS for CLJPC under this Agreement.
8. At the end of the term of this Agreement or any extension of it, the parties may make
a new Agreement or extend or modifY the terms of this Agreement in writing.
9. IndeJ?endent Contractor. Thc parties of this Agreement a!,'Tee that TOSS is an
independent contractor. TOSS is not an employee of the CLJPC and is not entitled
to the benefits provided by the CLJPC to its employees, including but not limited to,
health, worker's compensation and employment insural1.Ce, fui.d pension or employee
benefit plans.
10. Indemnification. TOSS shall indemnify the cupe against all liability and loss in
connection with, and shall assume full responsibility for, payment of all federal, state
and local taxes or contribution imposed or required under employment insurance,
social security and income tax laws, with respect to TOSS' employees engaged in
performance of the agreement.
II. Compliance with Applicable Regulations. TOSS shall, pursuant to performance,
comply with all applicable rules, regulations, statutes or ordinances of any other unit
or agency of govellID1.ent, including but not limited to those relating to non-
discrimination in hiring or labor practices.
Dated:
.2002
CENTENNIAL LAKES JOINT POLICE COMMISSION
By:
Karen Varian
Its: Chair
Dated: November 26,2002.
j)TIMESA ~ER ~FF SITE SECRETARIAL, INC.
By: WJ.u/!kl/d!1-
Carla Wirth
Its: President & CEO
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----- - --
Centennial Lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Agency
Offense Description
09000 TRAFFIC - ALL OTHER
09001 SPEED
09020 STOPIYEILD VIOLATIONS - ALL OTHER
09021 STOP SIGN
09022 STOP LIGHT
09024 STOP ARM VIOLATION
09031 IMPROPER LANE CHANGE/USE
09055 DWI - OVER .10
09061 VISION OBSCURED
09063 SEAT BELT VIOLATION
09070 EQUIPMENT VIOLATION
09077 OBSTRUCTED PLATE
.09098 FIX IT TICKET
09099 TRAFFIC WARNING
09100 PARKING - ALL OTHER
09101 PARKING - DESIGNATED HOURS
09105 PARKING - FIRE LANE
09107 PARKING - ON WRONG SIDE
09109 PARKING - NO PARKING ZONE (POSTED)
09140 PARKING - WARNING
09221 DAR/DAC/DAS
09222 NO VALID DL
09224 VIOLATIONS OF RESTRICTIONS
.09226 FAILURE TO CHANGE ADDRESS
09227 EXPIRED DL
09231 PERMIT VIOLATIONS
0924.1 NO PROOF OF INSURANCE
09242 NO INSURANCE
09260 REGISTRATION - ALL OTHER
09261 USE OF UNREGISTERED VEHICLE
09262 FAILURE TO TRANSFER TITLE
09263 FRAUDULENT USE OF TABS/PLATES
09264 EXPIRED VEHICLE REGISTRATION
09301 LOST - PERSON
09303 LOST - PROPERTY
09311 FOUND - PERSON
09313 FOUND" PROPERTY
09318 FOUND - BICYCLE
.09420 ACCIDENT - MV PI
09421 ACCIDENT - MV PI - MV & PEDESTRIAN
09430 ACCIDENT - MV HR PI
09440 ACCIDENT - MV PD
09450 ACCIDENT - MV HR PO
09561 ANIMAL - DOG BITES
09570 ANIMAL COMPLAINT - ALL OTHERS
09571 ANIMAL COMPLAINT - DOGS
09572 ANIMAL COMPLAINT - DOG BARKING
09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH
09581 ANIMAL COMPLAINT - CAT
09.591 AN!MAL !MPOUND - DOG
09592 ANIMAL IMPOUND - CAT
Total
2
35
1
10
1
1
3
6
1
1
2
1
101
179
4
6
3
1
1
7
13
1
2
1
^
I
1
18
3
1
1
1
1
6
2
3
1
6
5
1
1
1
5
2
1
1
1
5
6
1
5
3
October 2002 - Agency
09610 CO ALARM
09710 SUICIDE ATTEMPTS
09720 DEATH (DOA)
09730 MEDICAL
09751 DETOX TRANSPORT - ADULT
09760 EMERGENCY MEDICAL COMMITMENT/HOLD
09801 DOMESTIC
09802 PUBLIC ASSIST
09803 MOTORIST ASSIST
09804 FAMILY ASSIST
09805 DOMESTIC - FAMILY
09806 NEIGHBORHOOD DISPUTE
09807 DOMESTIC ESCORT.
09808 CIVIL DISPUTE
09809 CHILD CUSTODY DISPUTE
09811 LOCK OUT - VEHICLE
. 09814 LANDLORD/TENANT DISPUTE
09815 CHECK WELFARE
09816 INFORMATION
09817 NARCOTICS INFORMATION
09818 HOUSE/PROPERTY CHECK
09819 EXTRA PATROL
09820 SUSPICION - ALL OTHER ACTIVITY
09821 SUSPICIOUS - PERSON
09822 SUSPICIOUS-VEHICLE
09824 SUSPICIOUS - PHONE CALLS
09825 OPEN DOORfGATE/VVINDOW
09826 UNWANTED PERSON
09827911 HANG UP
09833 ALARM - BUSINESS
09835 ALARM - RESIDENTIAL
09840 COMPLAINTS - ALL OTHER
09845 COMPLAINTS - MV
09850 ORDINANCE COMPLAINTS - ALL OTHER
09851 OC - JUNK VEHICLE
09853 OC - ILLEGAL BURNING
09856 OC - SOLICITATION
09859 OC - SKATEBOARDING/ROLLERBLADING
09862 OC - NOISE RESIDENTIAL
09865 OC - PARK - LIQUOR IN
09866 OC - PARK - IN AFTER HOURS
09882 COMPLIANCE CHECK - TOBACCO
09890 JUVENILE ACTIVITY
09900 MISCELLANEOUS OFFICER
09902 TRAFFIC DETAIL
09910 ASSIST OTHER LAW ENFORCEMENT AGENCY
09911 ASSIST OTHER AGENCY (NON LE)
09913 ASSIST DRUG TASK FORCE
09920 WARRANT ARREST (ADULT)
09921 WARRANT ARREST (JUVENILE)
09922 WARRANT ARREST (ATTEMPT)
09934 WEAPONS DISCHARGE
09945 COMMUNITY POLICING
09951 PERMIT - TO PURCHASE
09952 PERMIT - TO CARRY
09970 FOLLOW UP
09980 DAMAGE TO SQUAD
A2412 ASL T 2-FEAR BODILY HARM-POS FRRM-ADl T-ACQ
1
1
1
20
2
2
12
116
15
1
3
6
1
3
4
21
2
9
28
4
13
6
54
4
30
1
31
3
6
11
5
1
11
2
6
1
1
1
9
1
1
12
4
6
2
39
24
1
7
1
6
1
1
6
3
74
2
2
October 2002 - Agency
.
A5355 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ
AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM
AL354 DOM ASL T-MS-INFL T BODILY HARM-HANDS-CH-FAM
C1211 FORGERY-FE-UTT POSSESS PLACE-CHECK-PERSON
DA540 DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK
DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK
J2900 TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH
J2B51 TRAF-ACC-GM-NEG INF ALCHOL-BOD HARM-M VEH
J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH
JD501 TRAF-AC-FE-1ST DEG DWI-UI ALCOHOL-MV
JE501 TRAF-AC-GM-2ND DEG DWI-UI ALCOHOL-MV
JF501 TRAF-AC-GM-3RD DEG DWI-UI ALCOHOL-MV
JG501 TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV
JGR01 TRAF-ACC-M-4TH DEG DWI-REFUSAL TO TEST-MV
M3001 JUVENILE-ALCOHOL OFFENDER
M3005 JUVENILE-USE OF TOBACCO
M4140 LIQUOR-UNDERAGE CONSUMPTION 18-21
M5313 JUVENILE-CURFEW
M5350 JUVENILE-RUNAWAY
M7399 OTHER-CRIMES AGAINST PUBLIC ORDER
M7401 SALE OF TOBACCO TO CHILDREN
N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT
N3070 DISTURB PEACE-MS-PUBLlC NUISANCE
N3130 DISTURB PEACE-MS-EMERGENCYTELEPHONE CALLS
N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS
N3370 DISTURB PEACE-MS-VIOLATION OF ORDER FOR PROTEC
P1130 PROP DAMAGE-FE-BUSINESS-UNKINTENT
P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT
P3130 PROP DAMAGE-MS-BUSINESS-UNK INTENT
P3310 TRESPASS-MS-PRIVATE-UNK INTENT
R2213 ROBB-AGG-NO BH-COM HSE-POS FIRARM-ADULT-STR
R2912 ROBB-AGG-NO BH-OTH TYP-POS FIRARM-ADUL T-ACQ
R3453 ROBB-SIMPLE-CON STO-STRONGARM-ADUL T-STR
TB029 THEFT-MORE 2500-FE-BUILDING-OTH PROP
TB159 THEFT-MORE 2500-FE-MOTOR VEH-OTH PROP
TC059 THEFT-501-2500-FE-YARDS-OTH PROP
TC159 THEFT-501-2500-FE-MOTOR VEH-OTH PROP
TR019 THEFT-LESS 250-MS-FRM PERSON-OTH PROP
TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER
TR059 THEFT-LESS 250-MS-YARDS-OTHR PROP
TR061 THEFT-LESS 250-MS-MAILS-MONEY
TR151 THEFT-LESS 250-MS-MOTOR VEH-MONEY
TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER
TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV
U328D THEFT-MS-SHOPLlFTING-250 OR LESS
U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS
X2080 CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCESS
X2200 CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-POL
Y3230 CRIM AGNST GOVN-MS-ESCAPE TAX-MTR VEH
Agency Total
1
3
1
1
3
4
1
1
2
1
3
1
4
1
4
5
3
2
5
2
4
2
1
1
11
4
1
9
3
1
1
2
1
1
1
1
1
1
3
3
1
2
3
1
4
1
2
2
1
1224
Centennial lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Centerville
.
Totai
1
7
2
1
53
70
3
5
3
1
1
2
1
1
1
3
1
2
3
3
1
2
1
7
1
4
40
7
2
1
1
8
2
4
4
2
11
3
16
21
4
3
4
1
4
1
3
2
1
Offense Description
09000 TRAFFIC - ALL OTHER
09001 SPEED
09021 STOP SIGN
09055 DWI- OVER .10
09098 FIX IT TICKET
09099 TRAFFIC WARNING
09100 PARKING - ALL OTHER
09101 PARKING - DESIGNATED HOURS
09140 PARKING - WARNING
09221 DAR/DAC/DAS
09222 NO VALID DL
09227 EXPIRED DL
09241 NO PROOF OF INSURANCE
09242 NO INSURANCE
09260 REGISTRATION -ALL OTHER
09262 FAILURE TO TRANSFER TITLE
09263 FPAUDULENT USE OF TABS/PLATES
09264 EXPIRED VEHICLE REGISTRATION
09301 LOST - PERSON
09303 LOST - PROPERTY
09313 FOUND - PROPERTY
09318 FOUND - BICYCLE
09440 ACCIDENT - MV PD
09572 ANIMAL COMPLAINT - DOG BARKING
09573 ANIMAL COMPLAINT. DOG ON LOOSE/NO LEASH
09730 MEDICAL
09760 EMERGENCY MEDICAL COMMITMENT/HOLD
09801 DOMESTIC
09802 PUBLIC ASSIST
09803 MOTORIST ASSIST
09805 DOMESTIC - FAMilY
09806 NEIGHBORHOOD DISPUTE
09809 CHILD CUSTODY DISPUTE
09811 LOCK OUT - VEHICLE
09815 CHECK WELFARE
09816 INFORMATION
09818 HOUSE/PROPERTY CHECK
09819 EXTRA PATROL
09820 SUSPICION - All OTHER ACTIVITY
09821 SUSPICIOUS- PERSON
09822 SUSPICIOUS - VEHICLE
09825 OPEN DOOR/GATEIWINDOW
09833 ALARM - BUSINESS
09835 ALARM - RESIDENTIAL
09845 COMPLAINTS - MV
09850 ORDINANCE COMPLAINTS - ALL OTHER
09851 OC - JUNK VEHICLE
09862 OC - NOISE RESIDENTIAL
09882 COMPLIANCE CHECK - TOBACCO
09890 JUVENILE ACTIVITY
09902 TRAFFIC,DETAIL
October 2002 - Centerville
09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 3
09911 ASSIST OTHERAGENCY (NON LE) 4
09920 WARRANT ARREST (ADULT) 4
09951 PERMIT - TO PURCHASE 2
09952 PERMIT - TO CARRY 1
09970 FOLLOW UP 17
09980 DAMAGE TO SQUAD 1
AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM 2
J2B51 TRAF-ACC-GM-NEG INF ALCHOL-BOD HARM-M VEH 1
J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH 1
JE501 TRAF-AC-GM-2ND DEG DWI-UI ALCOHOL-MV 1
JG501 TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV 1
JGR01 TRAF-ACC-M-4TH DEG DWI-REFUSAL TO TEST-MV 1
M3001 JUVENILE-ALCOHOL OFFENDER 1
M3005 JUVENILE-USE OF TOBACCO 1
M4140 LIQUOR-UNDERAGE CONSUMPTION 18-21 2
M5313 JUVENILE-CURFEW 1
M5350 JUVENILE-RUNAWAY 1
M7401 SALE OF TOBACCO TO CHILDREN 2
N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT 1
N3130 DISTURB PEACE-MS-EMERGENCY TELEPHONE CALLS 1
N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 2
TB029 THEFT-MORE 2500-FE-BUILDING-OTH PROP 1
TB159 THEFT-MORE 2500-FE-MOTOR VEH-OTH PROP 1
TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER 2
Total for CenterviIJe 382
Centennial Lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Circle Pines
Offense Description
Total
15
1
1
1
2
1
2
19
45
1
1
3
5
1
10
1
2
1
1
2
1
1
2
1
2
2
4
1
1
7
1
4
53
4
1
1
1
1
7
1
10
1
8
17
4
1
9
2
3
3
1
09001 SPEED
09020 STOPfYEILD VIOLATIONS - ALL OTHER
09022 STOP LIGHT
09024 STOP ARM VIOLATION
09055 DWI - OVER .10
09061 VISION OBSCURED
09070 EQUIPMENT VIOLATION
09098 FIX IT TICKET
09099 TRAFFIC WARNING
09101 PARKING - DESIGNATED HOURS
09109 PARKING - NO PARKING ZONE (POSTED)
09140 PARKING - WARNING
09221 DAR/DACIDAS
09224 VIOLATIONS OF RESTRICTIONS
09241 NO PROOF OF INSURANCE
09261 USE OF UNREGISTERED VEHICLE
09264 EXPIRED VEHICLE REGISTRATION
09301 LOST - PERSON
09313 FOUND -PROPERTY
09318 FOUND - BICYCLE
09421 ACCIDENT - MV PI - MV & PEDESTRIAN
09430 ACCIDENT - MV HR PI
09440 ACCIDENT - MV PD
09561 ANIMAL - DOG BITES
09572 ANIMAL COMPLAINT - DOG BARKING
09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH
09591 ANIMAL IMPOUND - DOG
09610 CO ALARM
09720 DEATH (DOA)
09730 MEDICAL
09760 EMERGENCY MEDICAL COMMITMENT/HOLD
09801 DOMESTIC
09802 PUBLIC ASSIST
09803 MOTORIST ASSIST
09804 FAMILY ASSIST
09805 DOMESTIC - FAMILY
09806 NEIGHBORHOOD DISPUTE
09809 CHILD CUSTODY DISPUTE
09811 LOCK OUT - VEHICLE
09815 CHECK WELFARE
09816 INFORMATION
09817 NARCOTICS INFORMATION
09818 HOUSE/PROPERTY CHECK
09820 SUSPICION - ALL OTHER ACTIVITY
09822 SUSPICIOUS - VEHICLE
09824 SUSPICIOUS - PHONE CALLS
09825 OPEN DOOR/GATE/WINDOW
09826 UNWANTED PERSON
09827911 HANG UP
09833 ,ll.,LlI.,RM - BUSINESS
09835 ALARM - RESIDENTIAL
October 2002 - Circle Pines
09840 COMPLAINTS - ALL OTHER 1
09845 COMPLAINTS - MV 3
09850 ORDINANCE COMPLAINTS - ALL OTHER 1
09851 OC - JUNK VEHICLE 2
09853 OC - ILLEGAL BURNING 1
09859 OC - SKATEBOARDING/ROLLERBLADING 1
09862 OC- NOISE RESIDENTIAL 2
09865 OC - PARK - LIQUOR IN 1
09866 OC - PARK - IN AFTER HOURS 1
09882 COMPLIANCE CHECK - TOBACCO 2
09900 MISCELLANEOUS OFFICER 4
09902 TRAFFIC DETAIL 1
09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 4
09911 ASSIST OTHER AGENCY (NON LE) 14
09922 WARRANT ARREST (ATTEMPT) 2
09934 WEAPONS DISCHARGE 1
09945 COMMUNITY POLICING 1
09951 PERMIT - TO PURCHASE 2
09970 FOLLOW UP 24
A5355 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ 1
AL354 DOM ASL T-MS-INFL T BODILY HARM-HANDS-CH-FAM 1
JF501 TRAF-AC-GM-3RD DEG DWI-UI ALCOHOL-MV 1
M3001 JUVENILE-ALCOHOL OFFENDER 2
M3005 JUVENILE-USE OF TOBACCO 3
M5313 JUVENILE-CURFEW 1
M5350 JUVENILE-RUNAWAY 3
M7399 OTHER-CRIMES AGAINST PUBLIC ORDER 1
M7401 SALE OF TOBACCO TO CHILDREN 1
N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 4
N3370 DISTURB PEACE-MS-VIOLATION OF ORDER FOR PROTEC 4
P1130 PROP DAMAGE-FE-BUSINESS-UNK INTENT 1
P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT 7
P3130 PROP DAMAGE-MS-BUSINESS-UNK INTENT 1
R3453 ROBB-SIMPLE-CON STO~STRONGARM-ADUL T-STR 1
TC059 THEFT-501-2500-FE-YARDS-OTH PROP 1
TC159 THEFT-501-2500-FE-MOTOR VEH-OTH PROP 1
TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER 1
TR059 THEFT-LESS 250-MS-YARDS-OTHR PROP 2
TR061 THEFT-LESS 250-MS-MAILS-MONEY 1
TR151 THEFT-LESS 250-MS-MOTOR VEH-MONEY 2
TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER 3
TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV 1
U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS 1
X2080 CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCESS 1
X2200 CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-POL 1
Y3230 CRIM AGNST GOVN-MS-ESCAPE TAX-MTR VEH 1
Total for Circle Pines 386
Centennial Lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Lexington
Offense Description
09000 TRAFFIC - ALL OTHER
09001 SPEED
09021 STOP SIGN
09031 IMPROPER LANE CHANGE/USE
09055 DWI- OVER .10
09063 SEAT BELT VIOLATION
09077 OBSTRUCTED PLATE
09098 FIX IT TICKET
09099 TRAFFIC WARNING
09100 PARKING - ALL OTHER
09105 PARKING - FIRE LANE
09107 PARKING - ON WRONG SIDE
09140 PARKING - WARNING
09221 DARlDACIDAS
09224 VIOLATIONS OF RESTRICTIONS
09226 FAILURE TO CHANGE ADDRESS
09231 PERMIT VIOLATIONS
09241 NO PROOF OF INSURANCE
09242 NO INSURANCE
09264 EXPIRED VEHICLE REGISTRATION
09303 LOST - PROPERTY
09311 FOUND - PERSON
09313 FOUND - PROPERTY
09420 ACCIDENT - MV PI
09440 ACCIDENT - MV PO
09450 ACCIDENT - MV HR PD
09570 ANIMAL COMPLAINT - ALL OTHERS
09571 ANIMAL COMPLAINT - DOGS
09572 ANIMAL COMPLAINT - DOG BARKING
09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH
09581 ANIMAL COMPLAINT - CAT
09591 ANIMAL IMPOUND - DOG
09592 ANIMAL IMPOUND - CAT
09710 SUICIDE ATTEMPTS
09730 MEDICAL
09751 DETOX TRANSPORT - ADULT
09801 DOMESTIC
09802 PUBLIC ASSIST
09803 MOTORIST ASSiST
09806 NEIGHBORHOOD DISPUTE
09807 DOMESTIC ESCORT
09808 CIVIL DISPUTE
09809 CHILD CUSTODY DISPUTE
09811 LOCK OUT - VEHICLE
09814 LANDLORD/TENANT DISPUTE
09815 CHECK WELFARE
09816 INFORMATION
09817 NARCOTICS INFORMATiON
09818 HOUSE/PROPERTY CHECK
09819 EXTR.". PATROL
09820 SUSPICION - ALL OTHER ACTIVITY
Total
1
13
8
3
3
1
1
26
61
1
3
1
3
5
1
1
1
6
2
1
1
1
2
1
2
2
1
1
1
3
1
1
3
1
6
2
4
16
3
4
1
3
2
6
2
6
5
3
1
A
~
26
October 2002 - Lexington
09821 SUSPICIOUS - PERSON 1
09822 SUSPICIOUS - VEHICLE 10
09825 OPEN DOORlGATE/WINDOW 1
09826 UNWANTED PERSON 1
09827 911 HANG UP 3
09833 ALARM - BUSiNESS 4
09835 ALARM - RESIDENTIAL 1
09845 COMPLAINTS - MV 4
09856 OC - SOliCITATION 1
09862 OC - NOiSE RESIDENTIAL 6
09882 COMPliANCE CHECK - TOBACCO 7
09890 JUVENILE ACTIVITY 2
09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 2
09911 ASSIST OTHER AGENCY (NON LE) 4
09913 ASSIST DRUG TASK FORCE 1
09920 WARRANT ARREST (ADULT) 3
09921 WARRANT ARREST (JUVENILE) 1
09922 WARRANT ARREST (ATTEMPT) 4
09951 PERMIT - TO PURCHASE 2
09952 PERMIT - TO CARRY 2
09970 FOLLOW UP 19
A2412 ASL T 2-FEAR BODiLY HARM-POS FRRM-ADL T-ACQ 2
AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM 1
C1211 FORGERY-FE-UTT POSSESS PLACE-CHECK-PERSON 1
DA540 DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK 3
DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 4
J2900 TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH 1
J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH 1
JD501 TRAF-AC-FE-1ST DEG DWI-UI ALCOHOL-MV 1
JE501 TRAF-AC-GM-2ND DEG DWI-UI ALCOHOL-MV 2
JG501 TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV 3
M3001 JUVENILE-ALCOHOL OFFENDER 1
M3005 JUVENILE-USE OF TOBACCO 1
M4140 liQUOR-UNDERAGE CONSUMPTION 18-21 1
M5350 JUVENILE-RUNAWAY 1
M7399 OTHER-CRIMES AGAINST PUBLIC ORDER 1
M7401 SALE OF TOBACCO TO CHILDREN 1
N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT 1
N3070 DISTURB PEACE-MS-PUBLlC NUISANCE 1
N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 5
P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT 2
P3130 PROP DAMAGE-MS-BUSINESS-UNK INTENT 2
P3310 TRESPASS-MS-PRIVATE-UNK INTENT 1
R2213 ROBB-AGG-NO BH-COM HSE-POS FIRARM-ADULT-STR 1
R2912 ROBB-AGG-NO BH-OTH TYP-POS FIRARM-ADUL T-ACQ 2
TR019 THEFT-LESS 250-MS-FRM PERSON-OTH PROP 1
TR059 THEFT-LESS 250-MS-YARDS-OTHR PROP 1
U328D THEFT-MS-SHOPLiFTING-250 OR LESS 4
X2080 CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCESS 1
X2200 CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-POL 1
Total for Lexington 384
Centennial Lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Paul Revere Community
Offense Description
Total
1
2
1
1
1
2
2
5
1
1
4
2
1
2
12
2
09021 STOP SIGN
09099 TRAFFIC WARNING
09311 FOUND - PERSON
09592 ANIMAL IMPOUND - CAT
09710 SUICIDE ATTEMPTS
09730 MEDICAL
09801 DOMESTIC
09802 PUBLIC ASSIST
09806 NEIGHBORHOOD DISPUTE
09811 LOCK OUT - VEHICLE
09815 CHECK WELFARE
09816 INFORMATION
09817 NARCOTICS INFORMATION
09819 EXTRA PATROL
09820 SUSPICION - All OTHER ACTIVITY
09822 SUSPICIOUS - VEHICLE
09827911 HANG UP
09845 COMPLAINTS - MV
09862 OC - NOISE RESIDENTIAL
09910 ASSIST OTHER LA.W ENFORCEMENT AGENCY
09.920 WARRANT ARREST (ADULT)
09921 WARRANT ARREST (JUVENILE)
09922 WARRANT ARREST (ATTEMPT)
09970 FOllOW UP
Al351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM
C1211 FORGERY-FE-UTT POSSESS PlACE-CHECK-PERSON
M3001 JUVENILE-ALCOHOL OFFENDER
M7399 OTHER-CRIMES AGAINST PUBLIC ORDER
N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT
N3070 DISTURB PEACE-MS-PUBLlC NUISANCE
X2080 CRIM AGNST ADMN JUST-GM-OBST LEGAL PROCESS
1
4
1
1
1
2
4
1
1
1
1
1
1
1
Total for Paul Revere
62
l
Centennial Lakes Police Department
Crime Summary Listing
Monthly Report for October 2002
Out of Area
Offense Description
Total
3
3
7
1
9
2
30
2
14
1
09098 FIX IT TICKET
09099 TRAFFIC WARNING
09802 PUBLIC ASSIST
09803 MOTORIST ASSIST
09816 INFORMATION
09900 MISCELLANEOUS OFFICER
09910 ASSIST OTHER LAW ENFORCEMENT AGENCY
09911 ASSIST OTHER AGENCY (NON LE)
09970 FOLLOW UP
09980 DAMAGE TO SQUAD
Total for Out of Area
72
Sergeant Ron Nelson
Centennial Lakes Police Department
200 Civic Heights Circle
Circle Pines, MN 55014
(763) 784-2501
NOVEMBER 2002 SUMMARY
GRID 1
Sergeant Nelson
Traffic and parking enforcement have been stepped up during the school months. No
major incidents to report and no crime watch meetings.
GRID 2
Officers Gleason and Fruetel
COP activity consisted of residential patrol, business checks, school crossing and house
checks. No Crime Watch Meetings took place.
USE OF FORCE
Officers Gleason, Krueger and Bragelman
All CL PD officers attended the NightJInclement weather training at the Anoka County
Range. The Use of Force Report was revised and plans are being made to implement
department only training including building searches, handcuffing and weapon retention.
FLEET MAINTENANCE
Officer Gleason
Snow tires for the rear wheel drive Fords are on back order. Fleet maintenance officers
have researched the pros and cons and concluded that snow tires are not necessary on the
front wheel drive Chevrolets.
J0,
EVIDENCE
Officer Fruetel
Nothing new to report.
VEHICLE FORFEITURES
Officer Fruetel
No vehicles were forfeited in the month of November.
FIELD TRAINING
Sergeant Nelson
Officer Jason Corlew will complete his field Training on 12-05-02. Congratulations. He
begins his own shift on 12-08-02.
SQUAD LAPTOPS
Sergeant Nelson
All laptops are installed and the bugs/updates have also been fixed or installed as
necessary. The laptops are working well and get better all the time as the officers become
more proficient. I am currently working with other agencies working on ideas how best to
make the switch over to the new modems and what to do in the interim if something needs
to be replaced. The switchover is mandatory in June 2004.
3D,
Corporal Mike Jensen
Centennial Lakes Police Depariment
200 Civic Heights Circle
Circle Pines, MN 55014
(763) 784-2501
Chief Heckman, monthly activity report for November, 12-06-2002
This report addresses areas I oversee within the department on a day-to-day basis.
1) Vehicle Maintenance, all squads had general maintenance. It's that time of year to
order a squad. Chevrolet was low bid for the 2003 squad. Chief Heckman is awaiting
a call from the leasing company with current pricing and then we can order the new
squad. We had a problem with Tires Plus on snow tires for the squads. At present we
are awaiting snow tires from Arden Hills Goodyear.
2) Reserve unit. All is running normal, our thanks to all reserves for their hard work.
The reserves put hours in during November by riding with officers, on patrol Fridays and
Saturday evenings. When they are out on patrol they check businesses and do residential
patrol. In November, the reserves put in 83 hours. During November we had another
reserve meeting in which we continued review type training for squad use and radio use
by the reserves. The reserves have also read the department manual. I thank them for all
the fine work that they have done for the communities. On December 11 th we will
interview a new candidate for the reserve unit. My thanks to the reserve unit for all the
hard work they do for the Cities. ,
3) Safety committee, I'm working on procedure for officers to follow for the cleaning up
biohazard spills. I have finished a draft and now Investigator Blanck will review said
draft.
4) Emergency/First Aid Equipment, I had to order replacement stock for the first aid .
equipment and this should bring us in to the New Year. . .
5) (Safe md sober is once again having seat belt enforcement in November 2002. The
time frame will be November 21 st to December the 1st. During this time officers will give
special enforcement to the drivers not using a seat belt. One of the prizes this year for
most citations issued by a department is moving radar. I'm hoping that the officers of the
Centennial Lakes Police Department once again meet this challenge). I left the above
information in this report to refresh everyone. Officers of the CentelIDial Lakes Police
Department again did a great job during the above challenge. Officers issued 134
citations during this time frame. Six officers worked overtime shifts to assist in this
challenge. We have submitted the report to the State and should hear the outcome very
3/'
shortly. My thanks to all Officers that put an extra effort in to this challenge and worked
as a team to make it happen.
6) COP/Overview from officers.
7) Schedule. Corporal McCarty and I are working on the schedule together. We go over
vacation and other related scheduling items and make sure we have staffing on the street.
Corporal McCarty is in charge of printing and making changes on the schedule. We both
made this decision so as to make things work smoother and then only person does the
actual printing of the schedule. Corporal McCarty will address the schedule more in
depth in his report.
Officer Krueger works in grid 5. Officer Krueger has nothing new to report.
Officer Bernardy has been assigned to grid 5. Officer Bernardy advised that in
gird 5 he conducted residential patrol and did business checks. Officer Bernardy also
attended the Circle Pines council meeting in regards to a business that failed the last
alcohol check. He also attended the Centerville council meeting with regard to the Best
Practices Program with Officer Corlew and Chief Heckman.
I work in grid 5 & 6 located in the City of Centerville. November was a busy
month planning for the up coming Safe and Sober seat belt challenge and department
projects. We have another project for Safe and Sober during the month of December. Its
starts December the 12th and runs until January the 5th 2003. This challenge is for the
impaired driver. I have been motivating officers to get out and do foot, bike, park and
ATV patrol. Winter is approaching quickly and we will be getting the snowmobile out
and about also. I believe that this is very important to the communities. I will continue to
keep officers motivated. During the month of November I was a call car often because of
vacation fill in and we are still in FTO with the two new officers. Grid 5 & 6 during the
month of November again was busier with calls for service; criminal activity was up
during the month with vehicles being broken in to. Patrol has been stepped up in an
effort to catch the person or persons responsible for the above criminal activity. During
the month of December I will start year end reviews on offices that I have been assigned.
I will be on vacation from December the 16th through January the 2nd 2003. I want to
wish you and your loved ones a very merry Christmas and a happy new year.
Corporal Mike Jensen 106
3~,
Corporal Glen McCarty
Centennial Lakes Police Department
200 Civic Heights Circle
Circle Pines, MN 5501 4
(763) 784-2501
November 2002 SCHEDULING
November had a large amount of time-off requests. Several requests were denied
resulting in shift switches and other juggling acts to accommodate officers. Our part time
officer is still out due to an injury and surgery which drastically impacts the schedule.
There was also a large amount of sick time used by the officers due to illnesses.
I made an error in last moths schedule report that has now been corrected. The numbers
are now accurate to November 30th.
Officers took a total of 22 shifts off during the month of November that needed to be
filled to keep three officers on the street. There were an additional 3 shifts where officers
left early due to illness. They are broken down as such;
Vacation
Comp time
Holidays
Sick time
Funeral leave
09 shifts
08 shifts
00 shifts
04shifts
00 shifts
Part time officer Hinson covered 0 of those shifts
Deputy Chief Makela covered (J of those shifts
Investigator Blanck covered 0 of those shifts
Sergeant Nelson covered 3 of those shifts
Corporals covered 5 of those shifts
Overtime covered 0 of those shifts
Payback covered 0 of those shifts
13 of the shifts were not covered
We were short street coverage 14 of the 30 days in November, making for a total of
219 days of335 total days in 2002 that we were short street coverage.
Officer Corlew and Officer Arntzen should both be out on their own by the end of
December. They will then fill in on approxhllately 40 shifts. We then should not be short
on street coverage nearly as much. It will also help when the supervisors are not having to
fill in on the shifts.
331
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LAKES
Corporal Glen G. McCarty
Centennial Lakes Police Department
200 Civic Heights Circle
Circle Pines, MN 55014
(763) 784-2501
November 30, 2002
To: Centennial Lakes Police ColIllUission
Re: Monthly Activity Report -- CITY OF LEXINGTON
Officer Colby Bragg: Grid 3
)
No report turned in.
Officers Patrick Aldrich and Officer Scott Langner: Grid 4
No Report turned in..
Officer B.J. Stepan: Grid 7
No Report turned in.
Officer Chris Brageiman: Grid 7
During the Month of November, I was FieidTraining Officer Corlew. The training
went very well and Corlew will be a good addition to our patrol staff. There were no
major events that occurred in Paul Revere. We are working with the new management
there, dealing with old problems and finding new solutions. The new management is very
cooperative and is doing wonders there. While on night shift, we had several occasions
when they called us over to deal with problems they found while patrolling the park. I
look forward to continuing our working relationship to solve the rest of the problems and
clean up the area.
3 if,
RUSSELL A. BLANCK
MONTHLY REPORT FOR THE MONTH OF
November 2002
DARE and POLICY - Centerville Elementary School has requested the I teach DARE
again beginning in January. There is nothing to report pertaining to policy.
GRANTS - Nothing to report.
COP - GRID 3/0THER
-My COP activities included investigation of Grid 3-related matters.
INVESTIGATIONS
General Investigations
-General investigations conducted during the month included completing the
investigation of several pending matters and/or working on the crimes set forth for each
city below:
Circle Pines: robbery of Oasis Market (arrested), continued work on
earlier residential burglary, Indian Hills vandalisms, harassing mail, domestic assault-
related vandalism.
Lexington: check forgery, theft of gun, continued work on Movie Gallery
armed robbery, vehicle forfeiture, and continued work on 2nd degree assault of person.
Centerville: terroristic threats against police officer (arrested), criminal
sexual conduct against juvenile, 1st degree assault matter follow up, thefts from
vehicles/criminal damage to property, and continued work on construction site equipment
thefts and check forgery matters.
-I signed in custody complaints and conducted interviews of victims, suspects and
others.
-I reviewed all officer reports and teletypes on a daily basis.
Background Investigations
-There are presently no background investigations under way.
35
MISCELLANEOUS
-1 backed officers on various calls and handled calls for others as necessary.
-1 prepared a 6 minute training re Terry pat down searches.
-1 met with the Centerville Elementary School principal and Chief Heckman re
the DARE program.
-1 worked with the MN BCA and their computer consultant to receive laboratory
reports and related materials by secure e-mail.
-1 was contacted at home to assist in a matter/provide advice or interview suspects
on November 1, 2, 3 and 17.
-1 worked the street on November 5, 20
-1 attended the annua110w light/adverse weather shoot on November 5.
-J used one half day of sick time on November 6 and a full day on November 7.
-1 attended a school district safety and security meeting on November 12.
-1 assisted in the training of new officer Corlew (fingerprinting).
-J assisted the chief on various matters.
-1 was on vacation/holiday November 27-29.
1
3&.
Community Service Officer
Monthlv Report for November 2002
November has been semi busy in the area of Crime Prevention. The weather has
been getting cooler which has slowed the Neighborhood Crime Watch Groups.
A group of local Tiger Scouts from the Circle Pines area toured the police
department on 11-14-02. They all had a good time and had many questions for Corporal
McCarty, Officer Stepan and myself.
This month I fingerprinted several citizens at the Police Department for numerous
reasons and assisted several persons in removing property from their forfeited vehicles
from Automedics.
Now that school is back in session I have been spending significant time around
the schools in the afternoon when the kids are getting out of school. I have also been
speaking with the students as they are waiting to get on the buses and go home for the
day.
This month I also handled calls assigned, have spent significant time on enforcing
the junk vehicle ordinances before the snow flies, attended an Anoka County Safe Kids
Coalition meeting, entered evidence and property, brought squad cars for scheduled
maintenance appointments, assisted officers with other miscellaneous calls and have been
continuing my patrol of the area parks and beaches.
Respectfully submitted,
~~A~_______
CSO Noren
31,
AIITO-MEDICS SERVICE
3760 Flowerfield Road. Blaine, MN 55014
763-784-7501
Novel,llber 19, 2002
Centermial Lakes Police Coll1lIlission
200 Civic Heights Circle
Circle Pines, MN 55014
Re Addition to Original Bid
To ChiefHeckl,llan and The CLPD Commission:
Per l,lly conversation with Chief Heckman on November 18, 2002, we would be willing to
negotiate with you to tow the squad cars free and also hold the forfeitures for up to one
year for $250.00 plus tow fees and tax. In exchange for this we would respectfully
request you look at a system which would allow quicker turn over on the forfeitured
vehicles and not allow these vehicles to get "lost in the system". We find when these
vehicles are held for two plus years, the value of the vehicles decreases and we also loose
valuable space for storage. In addition to this, we find the owners often make attempts to
break into the vehicles thus creating problems for the other security of the vehicles we are
entrusted to care for.
We have enjoyed being able to work with you and communicate concerns we have
regarding the contract and towing. We feel we would like to continue this relationship
and feel we can provide the best service at reasonable prices for our community. Should
you have any questions, please feel free to contact us directly at 763-784-7501.
Sincerely,
~
3?;
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C:T MW RClJDU:
('51~971'/S4
P. 02/'[j6
Centennial Lakes Police Department
ZOO Civic lJ<ights Cirote, Circle Pines, MN 55014 (763) 784.2501 Fax (763) 784-0082
November 26, 2002
To: Honorable Mayors and Council Members
Mike Delmont, Administrator, City of Lexington
James Keinath, Administrator, City of Circle Pines
Kim Moore-Sykes, Administrator, City of Centerville
From: Karen Varian, Chair
Centennial Lakes Police Commission
Re: Health and Safety Concerns of CLPD Employees
The Police Commission received a signed memo from the employees of the Cer.tennial
Lakes Potice Department (CLPD) on November 14, 2002 (letter enclosed). Ms. Gerry
Rismoen galle a presentation to the Commission on behalf of department employees. Ms.
Rismoen outlined both immediate health and safety concerns and the need for long-term
solutions to facility problemiS.
In the letter employees' state, "We have respectfuHy requested that a new police
facility be constructed." They also request, "that an outside consultant immediately be
retained to evaluate the liabilrties of our current facilities and to assess the costs
necessal)' to add to our present location those areas that are essential to our safety
and well being."
Background
The police commission has been actively discussing the issue of facility improvements this
past year. Selleral years ago, a task force looked into the issues that still confront the
department today. City Administrators have recently responded to a request by the
Commission to look at the issue as welL There are several reasons why action has not been
taken and the foremost is uncertainty over funding and the budget cutbacks that the state
may impose in the next biennium to cities. The options before the Cities are to take no
action, fIX the problems at police headquarters. lease new space. build new space. share
space or merge with other departments, to name a few. It is doubtful that a major expanSion
of facilities can occur unless the citizens in each City approve.
Immediate Action Needed
Regardless of the long-term facility questions. there is an immediate need to provide a
healthful wo~ environment for ClPD employees. The CLPD currently leases space from the
City of Circle Pines unW the year 2011. What are the obligations of the lessor to fix the health
snd sanitary conditions that exist in the facility? Can the issues of mold and mildew be
3Q,
DEC-09-2002 13:27
'iT ,.11,/. RFUFI" IF
6512971754
P.03/-06
resolved under the lease oris the space uninhabitable? Do employees need to be removed
from the environment immediately?
The Police Commission needs legal, engineering, and public health expertise to answer
these basic questions and the voiced concerns of employees. Our first task. is to contract
with public health and engineering expertise to determine the magnitude of the health issues.
Based on their initial findings, either the facility can be repaired, remodeled, or temporary
facilities leased to solve the immediate issues.
Secondary, Longer-term Questions
The consultants also need to address longer-term solutions. The Cities and Commission
need a thorough independent analysis of the facilities required to perform the functions of a
modern police department. The analysis should aSsume facilities for a population of 15,000
residents. The analysis should define and describe:
. Functions of a modern police force
. Facilities to support the functions
. Criteria, standards or guidelines used to type and size for each function
. Options with costs for an array of alternative solutions
. Financing options to procure facilities
A thorough analysis will include not only repair, remodel, and new construction, but merger
with larger departments such as Blaine or Uno lakes.. The report will be written so it may be
shared with citizens and offer them choices. The consultant(s) should be prepared to make
presentations before Council's and open houses in each City.
Request for Authority to Incur Costs
The 2003 ClPD budget does not contain a line item to fund the health and engineering
analysis needed to solve the health problems at police headquarters nor the longer-term
secondary facility questions. The Commission requests approval and authority by the
respective Councils to hire independent consultants to determine the scope of the problems
and recommend an array of options to resolve the immediate health problem and longer-term
facility related questions.
Enclosures
Letter from Centennial lakes Police Commission employees
Notes from Gerry Rismoen's comments at November 14, 2002 Police Commission
Sample Resolution
Jj ().
1--:E:-0~-~00: 13:27
coT .toN/ RFUFNIIF
6512971754 P,04/06
State of Minnesota
County of Anoka
City of
Resolution #
(your appropriate number)
A RESOLUTION AUTHORIZING THE CENTENNIAL LAKES POLICE COMMISSION
AUTHORITY TO INCUR COSTS NOT TO EXCEED $30,000, PRO-AA TED BY THE US
CENSUS POPULATION ESTIMATE OF EACH CITY, TO REQUEST PROPOSALS, HIRE
, INDEPENDENT CONSULTANTS, PREPARE FINDINGS, AND MAKE
RECOMMENDATIONS TO SOLVE THE IMMEDIATE HEALTH CONCERNS OF
EMPLOYEES AND DETERMINE LONGER-TERM RECOMMENDATIONS FOR pOLIce
FACILITIES.
. WHEREAS, the employees of the Centennial Lakes Police Department voiced their concerns
through a signed letter dated November 14, 2002, and,
WHEREAS, the Police Commission deems health and safety issues an urgent priority, and,
WHEREAS, the Police Commission does not have a line item in the 2003 budget, and,
WHEREAS, the Police Commission does not have the required staff or expertise to address
the concems stated in the employee letter dated November 14, 2002,
THEREFORE, LET IT BE RESOLVED that the Cities of Centetville, Circle Pines and
Lexington authorize the Centennial Lakes Police Commission, authority to incur costs not to
exceed $30,000, pro-rated by the US census population estimate of each city, to prepare
Requests for Proposals, hire independent consultants, prepare findings, and make
recommendations to solve the immediate health concerns of employees and determine
longer-term recommendations for police facilities, and,
BE IT FURTHER RESOLVED, that the Finance Director of the City of CenterviUe will prepare
all of the necessary Request for Proposal criteria and documentation in cooperation with the
Police Commission and Chief, advertise the request, and properly award the contract, and,
BE iT FURTHER RESOLVeD. that the Police Commission act with due diligence, inform
Council's of progress, and prepare a joint meeting of the Commission and Council's of
Centerville, Circle Pines, and Lexington as results become available.
Passed by the City Council of the City of
December, 20Q2.
this _ day of
A nEST:
Mayor
City Clerk
yt,
DEC-09-2002 13:28
ST MH/ REI)E~IUE
651297175"1
P.DS/C1S
Employee Concerns
Voiced by Gerry Rismoen, CLPO Employee
At Police Commission Meeting November 14, 2002
Following are the notes taken of Ms. Rismoen's comments before the Commission.
They were not presented as priorities, but a list of concerns.
1. The facility was originally built for 8 people
2. They have common bathroom facilities and prisoners use those facilities as well
3. They no longer have space for lockers - just a hook on the wall
4. No lunch room
5. The facility floods in a heavy rain, they have to open doors which makes the facility
unsecure
6. Mold problems
7. The upstairs men's urinal overflows above Gerry's desk
8. The squad room has no counter space
9. Inadequate mail space
10. Safety issues when employees are in close quarters with prisoners
11. Public has to come through private records area to visit Chief
12. Fire code and OSHA violations
13. No handicapped facilities
14. No interrogation room
15. No booking area or secure holding cell
16. No juvenile holding area
17. Overcrowded and inadequate facility for current size work force
4~,
DEC-B9-?002 13:28
ST MH/ RE,H~UE
651.2971754
P.06/06
Centennial Lakes Police Department
.~
200 Civic Heights Circle, Circle Pines, MN 550t4 (763) 784-2501 F~ (763) 784-0082
November 14, 2002
Cencennial Lakes Joint police Commission
200 Civic Heights Circle
Circle Pines MN 55014
Dear Commission:
As committed and dedicated members of th; Centenitiill Lakes police Department we
have joined together with one voice to bring our sincere heartfelt request to you.
WE NEED SAFE AND PECl1iNT WORKING coNilmoNS!
We have respectfully requested that Ii n~ police facility be constructed. We have 'been
told the financial implications are overwhelming and that the cities refuse to commit to
our safety and well being while appreoiating our'colnmitment to their safety and well
being, '
Therefore; we :hereby request that an outside consultant immediately' be retained to
evaluate the liabilities of our current facilities and to aSsess the costs necessary to add to.
our present location those areas that are essential to' our safety and well being.
Sincerely,
'~~..' $ /J/~.~ die/DO
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I Memorandum
To: Chief Heckman
From: Deputy Chief Makela
Date: November 18, 2002
Re: Jonathan Forsythe Internship
Cc: Police Commission
This memorandum is to request the Police Commission to allow a small stipend to
Jonathan Forsyth for his internship this last summer if the budget has any funds in reserve
at the end of year. I believe that Jon did an excellent job for the department and his
community survey was helpful to evaluate and improve our service.
JiLl.
CENTENNIAL LAKES JOINT,POLICE COMMISSION
DECEMBER 12,2002
MASTER FILE CONTENTS
A. Letter of Thanks From Citizen Reference Excellent Police Work In The
Search And Rescue Of Centerville Citizen.
B. Letters., Of Thanks To Officer Corlew From State Patrol Reference Traffic
Enfor~eU).~nt. '
C. Le t ter of Thanks From Rich Bragg (Fa ther Of Officer Col~y Bragg) ",
D. Letter of Thanks From Automedics.
E. One. Survey.
'.
;Y5.