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HomeMy WebLinkAbout2009-04-08 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 04-08-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, April 8, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville called an extra meeting Wednesday, April 8, 2009 to discuss business which was tabled at the April 1, 2009 meeting due to the length of the meeting. The meeting was held at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Savannah Lee Committee Member Patrick Branch Absent: Committee Member Mark Haiden Committee Member Kevin Selander Council: Absent– Council Meeting scheduled at the same time. Staff: Mr. Paul Palzer, Public Workers Director Staff Liaison Kim Stephan – in attendance the first hour of meeting as Council Meeting scheduled at the same time. _______________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the April 1, 2009 Parks & Recreation Committee Meeting to order at 6:32 p.m. II. SET AGENDA Chairperson Seeley requested the items Playground Safety and Solar Lighting be moved to the end of the meeting due to time constraints. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Branch to set the agenda with the above changes. All in favor. Motion carried unanimously. III. APPEARANCES None. V. COMMITTEE BUSINESS Playground Safety Issues This item was tabled until either later in the meeting or the next scheduled meeting. 1 of 3 Parks & Recreation Committee Meeting Minutes 04-08-09 Solar Lighting This item was tabled until either later in the meeting or the next scheduled meeting. VI. UPDATES Fete des Lacs 8K Run Committee Member Branch discussed the information he had supplied to the committee regarding the race. He said the course is set and scheduled to get certified this spring. Chairperson Seeley asked whether it is important to be certified before the actual map is set. Committee Member Branch said no, adjustments can be made later, if necessary. Chairperson Seeley reported she had volunteered at a race in White Bear Lake the previous weekend and felt she had acquired valuable information. Runners at the White Bear Lake Race appeared excited about an 8K in Centerville and were interested in seeing the course map. The committee felt it was important to get the course map made available as soon as possible. Committee Member Branch said he would get a detailed description from the certifier. Committee Member Lee was asked to put a flier together and perhaps instead of using the logo, the course map could be used on the flier. Vice-Chairperson Amundsen offered to help Committee th Member Lee with the flier as he has the graphic software. By May 15 Committee Member Branch said the committee should run an ad in the Citizen and another in July. The one page fliers should be passed out every where possible in July. Committee Member Branch said he is confident that the planning of the race is on schedule, but is concerned about attracting enough participants as there are 16 racing events scheduled in the area on th August 8. The 8K is listed on at least 4 race calendars, two of which participants can register on. The committee discussed the registration information Chairperson Seeley acquired by volunteering at the White Bear Race last weekend Committee Member Branch said he would like to use Sue Ryan for T- Shirts as she has good quality and inexpensive pricing. Marketing opportunities were discussed, such as approaching Target, the YMCA, Fairview Hugo Clinic, some of the bigger businesses for sponsorship and advertising at the schools before the school year ends. Committee Member Branch went over his preliminary budget numbers for the race. Recruiting Volunteers (Fete des Lacs / Parade) Both Chairperson Seeley and Committee Member Branch came up with lists of what they feel are needed for volunteers. Using Police Reserves as traffic control was discussed. It was suggested North Metro be contacted to possibly record the finish line. The committee discussed the bags to be stuffed and given away to participants and had examples of various bags. Creative Kids Child Care, as a sponsor, is willing to purchase more expensive bags as they would have a lasting value and people would continue using them. Ms. Michelle Lakso stopped by to talk to the committee about what they need for volunteers so she can pass the information on to CERT volunteers Park Signage Vice-Chairperson Amundsen requested an overhead (aerial) map of Hidden Spring Park in order to 2 of 3 Parks & Recreation Committee Meeting Minutes 04-08-09 specify the location of the new signage at the park. Ms. Stephan will email the map to Vice- Chairperson Amundsen. Tree Removal at Eagle Park Mr. Dallas Larson mentioned to Vice-Chairperson Amundsen that some of the trimmed trees last year were not on park property. This year Mr. Art Widerstrom, DNR Forester, will be spraying the trees that should be trimmed. An aerial was supplied to Vice-Chairperson Amundsen showing property boundaries. Birdhouses in the Parks Two blue bird or tree swallow birdhouses and one wren house were installed by Vice-Chairperson Amundsen in Hidden Springs Park. Other types of bird houses were discussed. Music in the Park This topic will be discussed at the May meeting when all committee members and Council Member Lee are present. Battle of the Bands/Boards Committee Member Lee will contact Ollie and Company before the May meeting to get input on potential dates in June for the Battle of the Boards and Battle of the Bands. BBQ at Hidden Spring Park This topic will be discussed at the May meeting when all committee members and Council Member Lee are present. VII. ADJOURNMENT Committee Member Lee needed to leave at 8:00 p.m. so the committee adjourned as there was no longer a quorum. Items will be discussed further at the May meeting. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Lee to adjourn the April 8, 2009 Parks & Recreation Committee Meeting at 8:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 3 of 3