HomeMy WebLinkAbout2004-07-28 WS & CC Meeting
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CITY WORK SESSION &
COUNCIL MEETING
Wednesday, July 28, 2004
5:30 p.m. & 6:30 p.m. (Respectively)
WORK SESSION
L CALL TO ORDER
1. Roll Call
n. ITEMS OF DISCUSSION
1. :Personnel :Policy - <5/11
2. :Police Building -
3. 2005 Budget -
IlL ADJOURN
COUNCIL MEETING
L CALL TO ORDER
1. RoD Call
n. AJ>:PROV AL OF AGENDA
IlL AJ>:PROV AL OF COUNCIL MINUTES
1.
2.
IV.
1.
2.
3.
4.
5.
6.
7.
8.
9.
XXXXX, 2004 Executive Session Meeting MiDutes
July 14,2004 City Council Meeting MiDutes
CONSENT AGENDA
City of Centerville June 9, 2004 through June 23, 2004 Claims
Centennial Fire District Claims through July 19, 2004
Centennial Fire Quarterly Expenditures - $20,669.25
Centeunial Lakes :Police Department Claims 07/01- 07/15/04
:Pay Estimate #2 - Dresel Contracting (2004 Street Project) - $223,530.68
:Pay Estimate #3 - Northdale Construction (Hunters Crossing ztIII Addition,
Phase 1) - $109,111.84
Acceptance ofthe Resignation of Commissioner John McLean - Planning &
Zoning
Acceptance of the Resignation of Committee Member Kyle McLean - EDC
Approval to Purchase Recognition Plaques for the Individuals Listed Above
- Not to Exceed $75 for Both
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V.
A W ARDSIPRESENTATIONS/APPEARANCES
VI.
1. Superintendent Mr. Christianson, C~uial School District (Update)
2. Mr. Mike Thinesen, Main Street Bank (presentation of Lighted Vests)
3. )Jo/.4tur' . ~
PUBLIC BEARINGS.IE 0' v
VII.
NEW BUSINESS
vm.
Ideas To Improve ConnciJIStaff CommnnicationlRelations
Hiring Procedures
Letter to Dresel Contracting & Mr. Brian Nelson Regarding St. Genevieve's
Picnic Parking
4. Project Closeout Form .
6. F=<'t? d,,<;' ~s . fivey Iiu:~l~ ,
OLD BUSINESSG-, 17b'{ {h-v-hidt-f p{~ So d e:l.:b4<-<X"'~
1. Ms. Bets;~ch:;3~':~1dt;ii~oad (Tabled)
~ Personnel Policy (Tabled)
~ Purchase Agreement, 1601 LaMotte Drive-
1.
2.
3.
~C~ .
~. ~t?v Sr. ~,..~ ~L~Ar(
ow<~tf-
IX.
ANNOUNCEMENTSIUPDATES
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",Z.
"3{'
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5.
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2004 Street Project (Tom P.)
1540 Peltier Lake Drive (Update~ M.orlAi.d..-<J'.
1832 Hayfield Road (Update)
Emergency Response (Capra)- EeM.P:v't-I-cf"''''L-NV4>
Eagle Pass - (Tom P. Memo)
Special Event, Temporary Noise Permit, Temporary 3.2 Malt Liquor Permit
- St. Sauver Wedding Reception at the Trio Inn
Mr. Dave Kilian, 1695 Sorel Street (Update) - -{colt- Ut.vC '25 pcu~
7.
X. ADJOURNMENT
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Page 1 of1
Kim Moore-Sykes
,-"".:!
From: Paul Palzer [ppalzer@centervillemn.com]
Sent: Thursday, July 29, 2004 8:08 AM
To: Kim Moore-Sykes
Cc: Mary Capra; Jeff Parr
Subject: Council Action Items
Kim,
The following are action items from the 28 July Council meeting.
" .j II~ u.:'/b
''1. Staff is to put the personnel policy on the next agenda. - <(;j/I IV I'
V2. Council approved $5325 for Freedom Car Rental.
v3. Council approved $8,900.00 for payment #3 to the City of Lino Lakes.
~ Mr. Nohner: Staff is to research the change in the or~inal gradlng plan on Eagle ~" how and why it wall .
fh ged and how approved by the City. (2000-2002}. - . I e~,,",' Y{,diJu< i<.<.Ncu, c? let-ePA. tv ~ fL....IU<.~~
. Post on the website a 350 foot radius is required from.. the fireworks during the Fete des Lacs celebration.-
6) Put the staff communication relations on hold until the city is at full staffing. - <5"' "Vaf
. Tabled the hiring procedures for the next meeting. <;/11
i1(' Tabled the project closeout form till the next meeting, Mary will search for the City's old checklist. - '6/11
~ Tabled Mr. Pal2;er's reimbursement claim until the next meeting, staff to provide effective date of the new
benefits policy. !J( II .
yr6. Approved the sod extension request for 60 days. ~ lit;? P"'{'~1f-
? Approved the special events application for the wedding at the Trio, liquor from 4 to 10 and music from 6 to
~ce the speakers to the west.
C1Jt/ Council approved the change in the ato~mN.aiDMEt on.Gel!tE!U,treEll per Tom Peterson. - ?k14 "d as'.iSS ""-IJ.-f I
J.a Jim Hoeft will set up a three-way phone conversation with Kim and Bill Tschida to discuss the 1601 LaMotte
property. - ~"'1..-
~ Hayfield update: Staff is to follow all ordinances as to time frame within each ordinance without deviation or
interpretation.
7
15. North Metro letter was approved. ,
lUV Mary wants an update on the Apple Tree Square trail on the next agenda. .- bA ~
~ Consent agenda was approved in it's entirety.
Also, is there anything today that requires my attention, Paul
7/30/2004
RICHARD A. MIRRILL
DARRELL A. JENSEN ,
JEFFREY S. JOHHSON
RUSSEl.LH. &OWDER
JON P. ffiICKSON
THOMAS P. MALONE
ICHAELF. HURLEY
>UOLAS O. SAUTER
RMAN L. TAllE
CHARLES M. SEYKORA
DANIEL D. GANTER, JR.
BEVERI.Y K. DODGE
JAMES D. HOEFT
JOAN M. QUADE
JOHN T. BUCHMAN
SCOTT M. LEPAK
BGS
STEVEN G. THORSON
ELIZABETH A. SCHADlNG
WILLIAM F. HUEFNER
BRADLEY A. KLETSCHER
KRlSTl R. RILEY
WILLIAM D. SIEGEL
JENNIFER C. THUUEN SMITH
KARIN E. SIMONSON
MATTHEW A. KOROGI
EDWARD (TED) P.SHEU
TIMOTHY D. ERB
- l
I
Barna, Guzy & Steffen, Ltd.
ATTORNEYS AT LAW
400 Northtown Financial Plaza
ZOO Coon Rapids Boulevard
Minneapolis, MN 55433-5894
(763) 780-8500 FAX (763) 780-1777
I-BOO-4ZZ-3486
www.bgslaw.com
Rettred
ROBERT A. GUZY
BERNARD E. STEFFEN
1931.2002
Writer's Direct Line: (763) 783-5129
Internet EMail Address:slepak@bgslaw.com
July 15, 2004
RECEIVED
JUL 2 0 2004
Kim Moore Sykes
City Administrator
City of Centerville
1880 Main Street
Centerville, J\JN 5503 8
RE: Personnel Policies review
Dear Ms. Sykes:
I fInished my review of the draft policies. In performing this review, I limited my comments to
substantive suggestions rather than general editing details. Policies that I do not reference are
fme as drafted.
1.1 Purpose. The primary goal in this section should be to defIne obligations on the part of the
employees while providing a strong disclaimer preventing the document from being viewed as a
binding contract. In order to best accomplish this, I suggest removing the last sentence of the
cxi.:;ting policies. (Ncth;ng in this petie;T ~han be ~.0nstrU.ed as part of an ~mployment contract
between the City ofCenterville and its Employees) and replacing it with greater detail. My
second proposed paragraph is intended to have the policies best fIt with other documents (such as
insurance policies) that will govern a particular situation. My suggested language is as follows:
The information in these personnel policies serve only as a general reference to the City
of Centerville's current policies and procedures. None of these rules and policies
constitutes a contract between the employee and the City, These rules and policies are
not a guarantee of continued or future .employment or intended to alter the employment at
will relationship in any manner. Employees have the right, with appropriate notice, to
terminate their employment at any time, for any reason or no reason, and the City retains
a similar right, subj ect to any statutory or constitutional restrictions placed upon it as a
public employer.
Established 1938-An EOEfAA Employer
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July 15, 2004
Page 2
If at any time there is a difference between a statement in these documents and source
material, such as plan documents, the source material that is current at that time will take
precedence.
1.2 Scope. I suggest amending part C) to clarif'y that is applies only to non employee members of
City Boards, Commissions and Committees. In certain instances, the City may want to have an
employee sit on a committee or other group. In that instance, the requirements of the policies
should apply to that employee's actions.
1.3 Authority. Rights. I suggest adding a third sentence detailing the City's right to make the
changes retroactive or prospective. This adds additional flexibility for the City and aids the City
in any argument that this language does not create a binding contract (it is harder to establish a
. .,binding contract ifit is subject to retroa-ctive change). lalso suggest removiIig the following
sentence as it implies that the policies do abridge, delegate or modif'y the City's discretion where
the issue is addressed in the policy. My suggested language is as follows:
Rights: The City reserves the right to operate and manage its affairs in all respects in
accordance with existing and future laws and regulations. These rights shall specifically
include, but not be limited to, the right to adopt, amend, repeal, interpret or terminate the
personnel policy and work rules without prior notice. Any prerogative or authority which
the City has not Sj3eemeally abridged, delegated or modified by this polley is retained by
the City. The Citv reserves the right to make these changes retroactive or prospective.
Amendments shall be effective the day of adoption unless a different date is specified. The
City further reserves the right to make reasonable variations from this policy where if-is
the City Council determine4~ that a strict and literal application of the policy would cause
an undue hardship on the City, its Employees, or an individual Employee.
1.3 Authority. Interpretation. I suggest clarifying that the City Council is the ultimate authority
for interpreting the policies. I suggest amending the first sentence as follows:
The City Administrator shall make initial interpretations ofthese policies or decision on
items not covered within these policies and such inter1;lretation will be binding unless
modified or overturned by the City Council.
2 Definitions. The initial suggestions are simply a qualification that the Fair Labor Standards
Act applies to exempt employees (i.e. minimum wage standards and other requirements) even if
the overtime provisions do not apply. My suggested language is as follows:
Employee - Exempt: An Employee not covered by the overtime provisions of the federal
Fair Labor Standards Act.
Employee - N on- Exempt: An Employee covered by the overtime provisions of the
federal Fair Labor Standards Act.
July 15,2004
Page 3
My second suggestion relates to layoff. Layoffs may occur even when a position is not
eliminated - for example, a temporary lack of funds or disaster that results in the temporary
discontinuing of the function. I suggest:
Lay-Off: The separation of an Employee from employment due to elimination of a
position: lack of funds or other reason determined bv the City Council.
I suggest eliminating the Reduction in Work Force defInition in that it is defined and addressed
at Section 5.4.
3.4 Classification of Job Duties. Salary Range. I suggest eliminating factor D) in that the cost
of living is generally considered in making an overall adjustment (the general increase or
.',decrease) to the salary plan rather than the initial assignment of the position within the plan. I
suggest eliminating factor E) in that fringe benefIts would not playa part in the initial assignment
of points to a position. Elimination of these factors would also assist the City in maintaining its
pay equity obligations of focusing on factors A, B and C.
3.4 ClassifIcation of Job Duties. Approval. I suggest allowing the Councii discretion to leave
the salary range for each classification intact simply by inaction. I suggest that the Council not
place any obligation on itself to annually adopt salary ranges for each classification. In many
instances, the salary range for each classifIcation will remain the same from year to year. The
only action by the City Council in this event is to decide whether to make a general adjustment to
the salary table. My suggested language is as follows:
Each fIscal year, the City Council shall review the pay plan and make any changes it
determines are necessary and adapt salary ranges for each elasnification. The City
Council may modify salary ranges at any time. The City Council shall adopt hourly rates
of pay for all positions not covered by the classifIcation and pay plan.
4.1 Vacancies. General. I suggest clarifying that this only applies to vacancies that the Council
determines to fIll. My suggested language is as follows:
Vacant positions that the City Council chooses to fill will be filled on the basis of a
regular or temporary appointment and may be made on a full-time or part-time basis.
4.8 Union Representation. I suggest adding a clarification that "fair share fees" only apply to
non members in bargaining unit positions. My suggested language is as follows:
However, under the Act, the union may require individuals in a represented bargaining
unit who are not members of the union to contribute a "fair share fee."
4.9 Probationary Appointments. Termination during Probationary Appointments. I suggest
eliminating the third sentence:
,
July 15,2004
Page 4
Yetor[llls, as dermed by law, shall be released from empleyment '.':ith the City only after
a deter:elinatioR tm-ough a fair hearing for mcompeteBBe or misconduct.
My rationale for this proposed change is that the hearing only applies in those instances where a
veteran requests a hearing. If the veteran does not want a hearing, then the City should not
provide the hearing. My second rationale for eliminating this language is that a hearing is not
required in the instance where there is a good faith elimination of a position.
5.2 Promotion. I suggest clarifying that the City Council is the body that determines what is the
best interest of the City in this area. My suggested language is as follows:
Vacancies may shall be filled by promotion of present Employees who meet the
requirements established for the classification, when it the Citv Council determines that a
promotion is in the best interest of the City.
5.4 Reduction in Work Force. I suggest that the City retain full flexibility in deciding when to
layoff rather than in limited instances, to provide the two weeks notice only where the need for
layoff is foreseeable and to move the laid off employee to another position only at the City
Council's discretion. My suggested language is as follows:
Lay-off: The City may layoff any Employee whenever such action is made necessary
by reason of shortage of work or funds, the abolition of a position, er because of changes
in organization or other reason determined bv the Citv Council. Two weeks advance
written notice of the lay-off shall be given when the need for the lavoff is foreseeable.
An Employee may be transferred to another position if the Citv Council determines that
such Employee is qualified and a position is available. When a lay-off occurs in a job
classification in which more than one Employee serves, qualification and job
performance as determined and a1?1?lied by the City Council shall be the basis for
determining which Employees are laid-off unless otherwise required by law.
6.3 Work Hours. The full time work week is defined as 40 hours. The part time work week is
defined as less than 32 hours. In order to make the definitions inclusive of all potential hours of
work, I suggest that the part time work week be defmed as less than 40 hours or full time be an
individual scheduled for at least 32 hours. This first option creates a problem with the 32 hour
week required for full time employees for insurance purposes (Article 11). I also suggest that the
two defmitions include reference to the "normal" work week so that it is the regularly scheduled
"normal" work week. This provides greater flexibility to deviate because of emergency or other
reason. Both definitions should also include a note that employees may have regularly scheduled
hours that differ because of job requirements. I suggest adding the following sentence to each
definition:
The City Administrator may also adiust normal work weeks and days for positions that
require the exercise of duties and responsibilities outside of normal hours (for example
the need to attend citv council meetings).
July 15, 2004
Page 5
6,6 Salary Basis, This language is acceptable provided that the proposed FLSA regulations
remain in their current form. The fInal implementation of these regulations will need to be
monitored to assure continuing compliance with the FLSA Prior to September 1, 2004, the City
should not suspend an exempt employee for disciplinary purposes for less than one full week as
the prior regulations still forbid this practice_
6,7 Outside Employment. Compensation, The City should clarify whether there should be an
"or" between factors A and B, It appears that these are mutually exclusive and I suggest that
"or" be inserted between A and B. Since factor C appears to be unrelated, I suggest placing this
as a separate line that is not indented or lettered,
6,9 Solicitation, The Council should be aware that allowing exceptions to the solicitation
prohibition will result in employees who are attempting to organize unions to have the same
right, For this reason, many employers do not allow any exceptions whereas many other
employers permit girl scout sales, school fundraisers, etc, and understand that this may "open the
door" to other forms of solicitation,
8,2 PTO Accrual, The proposed accrual rate ofPTO appears to be extraordinary - particularly at
the top two accrual levels (11 through 15 years and 16+ years), The 10-15 year employee will
accrue and be able to use 32 days offper year (over 6 weeks), The 16+ year employee will
accrue and be able to use 35 days offper year (7 weeks), The only other plan that I am aware of
that provides similar amounts oftime off is Anoka County, Anoka County allows 30 days off
for 10-15 year employees and 33 days offfor 16+ years of service, This creates a significant
"payout" liability for terminating employes under Article 83,
9.2 Medical Leave, IntermittentlReduced Schedule Leave, The City may be required to provide
leave as an accommodation under the Americans with Disabilities Act. The City currently does
not have enough employees (50) to qualify for the Family Medical Leave Act, One of the most
difficult scenarios to acco=odate is an employee seeking intermittent leave_ I suggest that this
not be liberally granted except as required by law and as approved by the City CounciL I suggest
the following language:
Employees may take leave on an intermittent basis or work a reduced schedule under
certain circumstances and subiect to Citv Council review and approval,
9,2 Medical Leave, This is not required of the City, Therefore the City would be doing this
voluntarily, In the event that the City wishes to have this benefIt, I suggest one change in Job
Restoration, I suggest limiting this to the instance where the job continues to exist. If the job
was eliminated, then the employee on leave would be in a better position than an employee who
was working, I suggest the following language:
When an Employee returns from medical leave, the City will restore the Employee's
original job or an equivalent job unless the Emplovee's iob was eliminated during the
leave, In this instance, the emplovee will be treated as laidoffllursuant to Section 5.4
L
July 1'5, 2004
Page 6
9.5 Funeral Leave. The reference to sick leave should be replaced with PTO.
9.6 Parenting Leave. This is only required of employers that have 21 employees. Therefore the
City would be doing this voluntarily. In the event that the City wishes to have this benefit, I
suggest one change in Reinstatement. I suggest adding the same provision discussed in the
Medical Leave section to the first paragraph. I suggest the following language:
The Employee is entitled to return to work in the same or comparable position and at the
same rate of pay the Employee was receiving prior to connencement of the leave unless
the Emplovee's iob was eliminated during the leave. In this instance. the employee will
be treated as laid off pursuant to Section 5.4
9.13 Sick or Injured Child Care Leave. This is only required of employers that have 21
employees. Therefore the City would be doing this voluntarily.
17.2 Discipline. Process. Progressive discipline is generally satisfactory when dealing with
minor or performance related issues. Progressive discipline is generally not applied with cases
inyolying serious misconduct. I suggest that the existing language be limited to instances where
the Council determines the matter is not serious. I suggest the following language:
The City of Centerville 'Nill normally use progressive and fair discipline ';;ith full time
regular Employees. There may be dreumstaflces that 'Narrant deviation from the
suggested order efthe disciplinary process. The normal process is as folle'//s:
recognizes its continuing responsibility to develop and administer rules and disciplinarv
measures in a fair and consistent manner. The City will issue discipline at a level within
its discretion for the act/inaction in question along with other factors that it deems
relevant. Without limiting its right to issue discipline in other areas. an adequate reason
for issuing a disciplinary action shall include but not be limited to each of the following
kinds of conduct:
. Incompetence or inefficiency in the performance of duties:
. Failure to produce the quality of work and/or the quantity of work the position or
classification requires;
· Wanton carelessness or negligence in the performance of duty:
. Offensive treatment of fellow employees or other persons:
· Willful violation of any lawful regulation or order. or failure to obey any lawful and
reasonable directions given bv the emplovee's supervisor:
. Violation of the provisions of these Personnel Policies:
. Violating the data J?rivacy rights of any employee. client. or member of the public:
.
. Jury 15, 2004
Page 7
. Conviction of a felony or grOSS misdemeanor or of a misdemeanor involving moral
turpitude which affects the gerformance of assigned responsibilities:
· Gross negligence or willful conduct causing damage and/or abuse of City 9ropertv:
· Absence from work for two (2) consecutive days without notice to supervisor:
· Drinking alcoholic beverages during working hours, intoxicated while at work. or
consuming or being under the influence of any controlled substance unless prescribed
bv a physician while at work:
· Theft of public pr0gertv, pilferage or other unauthorized takinl! of public pr0gerty
from a public premises for 9rivate use:
· Carrvinl! or otherwise possessing a firearm or other dangerous weapon at the
workolace. Licensed peace officers who carrv a gun for work purposes are exempt
from this prohibition:
· Sexual. racial. or unethical harassment or discrimination of any City employee or
member of the public:
· Acting in a manner not here and above specified which tends to lower discipline or
morale within the City or that adversely affects the rendering of 9romot. courteous
and efficient service bv the City and its em9lovees to the public.
In addition. disciplinary action may be taken for reasons s9ecificallv defined bv
department rules other than those listed herein.
Discipline may take one of the following forms and may be applied orogressivelv as
noted below or based on Couocil discretion:
(keep current list)
17.3 Reasons for Dismissal. Given the list noted above, this section can be deleted.
20.3 Nepotism. The Council may want to discuss whether additional language should be added
addressing Council members relatives. The following suggested language may provide an initial
suggestion:
A) One relative would have the sole authority or practical power to supervise, appoint,
remove, or discipline the other.
The discussion topic is that simply being related to a couocil member would not be
deemed a violation of the policy because of the need of the council to act as a body.
July IS, 2004
Page 8
.
Pkase feel free to contact me in the event that you have any questions_
Sincerely,
BARNA, GUZY & STEFFEN, LTD.
.//5:-c~ ~
Scott Lepak
24772U
CITY OF CENTERVIlLE
PERSONNEL POLICIES
Successful public relations are a very important element in every City Employee's job. It is
important to be considerate, pleasant, prompt and brief in all dealings with the citizens of
. the. City of Centerville. The impression we make over the phone or in person, whether good
or bad, will be the one that the citizen will remember. It is the mission of the City of
Centerville to provide the highest quality service to Centerville residents and taxpayers in the
most effective, efficient manner possible. Proper adherence by all City Employees to these
policies will help attain that goal.
1. PURPOSE AND APPLICATION
1.1 Purpose
General: The pmpf}se Bf this pelit:} is tf} e.tablioh a Wlifoan aad eqUitable system
of pers"ftflel aclmiaistratioa fer aR Employee3 af the City af CeatcNilk a3 ... ell a3 ill
Bfgaaized pcnoflflel...hf} "erk wuler a flel\ali.rted asrecmeflt with the City. Ia the
event af a "a..tOCt bclwere the terms Bf tile negatiated awcement lIad ~ pers<>flflel
peliey, tile terms af tile aegatiatcd agreemeftt shaR take preeedcaee lIftd the3e
Emplayee3 .abjeet to tile lIgreement shill be sa regelat-ed. Nelhiftg in this peliey
shaR be eBft3treed liS part af lift cmpkY;ment wntrllet het.. eeft the City of Cefiterville
8ft<! its Employee3. The information in these personnel policies serve only as a
general reference to the City of Centerville's current policies and procedures. None
of these rules and policies constitutes a contract between the employee and the City.
These rules and policies are not a guarantee of continued or future emplo.yment or
intended to alter the employment at will relationship in any 1:Illl1Uier. Employees
have the right. with appropriate notice, to terminate their employment at any time.
for any reason or no reason. and the City retains a s;m;lor right. subject to any
statutory or constitutional restrictions placed upon it as a public employer. If at any
time there is a difference between a statement in these documents and source
material. such as plan documents. the source material that is current at that time will
take precedence.
1.2 Scope
Application: This personnel policy applies to all City of Centerville Employees,
except the following:
A) Elected officials;
B) Consultants rendering professional service;
C) Members of City Boards, Commissions, and Committees (this Subsection
applies only to non-employee members of these City Boards. Commissions
and Committees);
1
D) Volunteers;
E) Persons engaged under a specific employment contract.
Collective Barg"ining: All Employees covered by a. collective bargaining
agreement entered into in accordance with the Public Employers Labor Relations
Act, Minnesota Statutes ~179.61 -179.77, and ~179A.01-179A.25 shall be exempt
from any of these provisions which directly conflict with the language in the
bargaining agreement.
1.3 Authority
Rights: The City reserves the right to operate and manage its affairs in all respects
in accordance with existing and future laws and regulations. These rights shall
specifically include, but not be limited to, the right to adopt, amend, repeal, interpret
or terminate the personnel policy and work rules without prior notice. Afly
pt'eragati. e 6r lttlth6rity 'Which the City ha3 ft8t "l'ccifiea!ly abfi<lgecl, cle\egfttt:cl or
modilied by thi, 1'61iq i3 retaiaecl By tht: City. The Ci1;y reserves the right to make
these changes retroactive or prospective. Amendments shall be effective the day of
adoption unless a different date is specified. The City further reserves the right to
make reasonable variations from this policy where iHs the Ci1;y Council determined]!
that a strict and literal application of the policy would cause an undue hardship on
the City, its Employees, or an individual Employee.
Interpretation: The City Administrator shall make initial interpretation of these
policies or decision on items not covered within these policies and such
inteJ;pretation will be bindin.g unless modified or overturned by the Ci1;y Council.
This policy supersedes any prior policies, representations or understandings and shall
be subject to all applicable State and federal Laws, as well as City Ordinances.
1.4 Equal Opportunity Employer
Non-Discrimination: The City of Centerville strives to provide full and equal
opportunities for every person in all areas related to employment, training,
promotion and compensation. No individual shall be discriminated against with
respect to compensation, terms, conditions or other privileges of employment
because of race, color, creed, religion, gender, age, national origin, sexual orientation,
marital status, veteran status, public assistance status, disability, or to any other group
or class against which discrimination is prohibited by State or federal law.
2. DEFINITIONS
The following words and terms shall have the meaning as defined herein, unless the context
indicates otherwise.
2
,
I f
Absent Without Leave: Any absence of an Employee from duty including any absence for
a single day or part of a day that is not authorized by a specific leave of absence or time off
. under the provisions of this policy.
Anniversary Date: The month and day of initial hiring or promotion of a regular full-time
or regular part-time Employee.
Appointing Authority: The City Council or City Officer to whom the Council has
delegated authority to appoint personnel.
Benefits: Privileges or other compensation granted to Employees in the form of leaves of
absence, insurance, or pay received in lieu of accrued leave upon termination of
employment.
City: The City of Centerville.
City Administrator: The City Administrator of the City of Centerville.
City Council: The City Council of the City of Centerville.
Compensatory Time: For exempt Employees, the same amount of time off work as the
employee has overtime hours worked. For non-exempt Employees, time off work at one-
and-one-half times the number of overtime hours worked.
Demotion: The change of an Employee's status to a position of having a lower pay range,
rank or grade, and/or lesser responsibility than previously held.
Department: A branch of City administration with responsibility for one or several
assigned functions.
Department Head: The supervisor of a department.
Employee - Exempt: An Employee not covered by the overtime provisions of the federal
Fair Labor Standards Act.
Employee - Intermittent: An at-will Employee who works occasionally or on-call for an
indefinite time, under the same terms and conditions as a temporary Employee.
Employee - Full-Time: An at-will Employee working at least 32 hours per week, who has
successfully completed a required probationary period, and serves in a position funded in the
approved City budget for a given fiscal year.
Employee - Non-Exempt: An Employee covered by the overtime provisions of the
federal Fair Labor Standards Act.
Employee - Part-Time: An at-will Employee working less than 32 hours per week, who
has successfully completed the required probationary period and who is not eligible for
benefits, other than those mandated by state or federal law.
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Employee - Regular: An at-will Employee who has successfully completed all stages of the
selection process including the training period and/or probationary period.
Employee - Seasonal: A full-time or part-time at-will Employee whose appointment is
limited to a specific season of the year and is employed under the same terms and conditions
as a temporary Employee.
Employee - Temporaty: A full-time or part-time Employee who serves in a position on a
temporary basis where no benefit eligibility exists and no credit is given for seniority.
Employer - The City of Centerville.
Hours Worked: Includes all hours that the Employee actually performs duties that benefit
the City, including: rest periods or breaks, meetings, training programs, travel between work
sites on a work day, time spent performing duties after hours or on weekends due to
emergencies (call backs) and any time performing duties outside the normal shift, even if it is
not "authorized."
Job Classification: A group of positions sufficiently alike in duties, qualifications, authority
and responsibility to warrant the same job title, grade and pay schedule for all positions in
the group.
Job Description: The writren description of a job containing a title, a statement of duties,
authority and responsibilities of the job, and the qualifications and experience deemed
necessary and/or desirable for the satisfactory performance of the duties of the job.
Lay-Off: The separation of an Employee from employment due to elimination of a
position; lack of funds or other reason determined by the Ci1;y Council.
Performance Report: A review of an Employee's perfonnance by the supervisor to
co=unicate an Employee's strengths or deficiencies, as well as expectations for
improvement.
Position; A specific job, calling for the perfonnance of certain duties and having certain
responsibilities.
Probationary Period: A period of time at the beginning of employment (or the beginning
period of a promotion, transfer) that is designed as a trial period. The probationary period is
also considered a training period and is the last part of the selection process.
Promotion: An advance in position from one classification or grade to a higher
classification or grade.
Reoocftaa Ia Wad, F aree: The SCpafltliofl Bf aft Employee fr= employmeflt dO'le tB the
shBrtage of", ark or fund,.
Resignation: Employment termination initiated by the Employee who chooses to leave the
employment voluntarily.
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Transfer. A movement of an Employee from one job class or position to another of
comparable class and pay range.
3. ORGANIZATION
3.1 Personnel Files
Employment File: The City Administrator or designee shall maintain a separate
employment file for each Employee. Each file shall contain a record of each
classification of each position the Employee has held with the City and shall also
contain a record of all personnel action regarding the Employee including
examination records, performance reports, disciplinaty proceedings, demotions,
promotions, salaty changes and any other document relevant to City employment.
3.2 Job Description
General: The City will maintain a written description of each job containing a title, a
statement of duties, authority and responsibilities of the position, and the experience
and qualifications deemed necessaty and/or desirable for the satisfactory
performance of the duties of the position. These descriptions will nonnally be
updated periodically, as duties or assignments change, or at the discretion of the City
Administrator.
3.3 Assignment of Work
Responsibility: Assignment of work duties and scheduling work is the
responsibility of the Department Head. It is recognized that jobs may change over
time to respond to the changing needs of the organization.
3.4 Classification of Job Duties
Responsibility: The classification of job duties, establishment of nurumum
qualifications, and the maintenance of job descriptions and related records shall be
the responsibility of the City Administrator or designee.
Salary Range: Each job description shall be assigned a salaty range based upon, but
not limited to, the following factors:
A) An evaluation of the knowledge, accountability, problem solving, abilities and
working conditions of the position;
B) The duties and rates of pay for other job classifications, whether comparable
or not;
C) The prevailing rates of pay for comparable positions in both public and
private employment in the appropriate labor market;
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D) The eost of living as measmea. by the Bmelttl of LaBor gtfttistie3 _d
COfl3ttmer Priee Ifldex;
E) The . &!tie of fringc beflcfits pro ,ided By the Ernpleyer;
FJD Financial and fiscal policies and considerations of the City, and other
pertinent economic factors.
Approval: Each fiscal year, the City Council shall review the pay plan and make
chane:es it determines are necessary adopt sal"ry r~es for eaeh ela3stlieatiofl. The
City Council may modify salary ranges at any time. The City Council shall adopt
hourly rates of pay for all positions not covered by the classification and pay plan.
Reclassification: Whenever a job has changed sufficiently so that it no longer fits
the description, the City Administrator or designee shall make recommendation to
the City Council regarding the appropriate action which could involve: reclassifYing
the job to another existing job class; creating a new job class, updating the job
description, restructuring the job to fit an established or proposed class, or other
action as deemed appropriate.
4. APPOINTMENTS
4.1 Vacancies
General: Vacant positions that the City Council chooses to fill will be filled on the
basis of a regular or temporary appointment and may be made on a full-time or part-
time basis.
Procedure: Vacancies will first be posted internally. If, in the opinion of the City
Administrator, it is necessary to recruit externally to attract more qualified
candidates, the position will be opened to the general public.
Evaluation Method: Applicant qualifications will be evaluated in one or more of
the following ways: a rating of experience and training, a written test, an oral test or
interview, a performance or demonstrative test, or other appropriate job-related
exa:m.
4.2 Job Posting
Internal Posting: Position vacancies for regular full-time and regular part-time
positions will be posted on the official City bulletin boards in City Hall and the
Public Works building for five (5) working days prior to advertising externally. The
posting will specify the title, statting salary or range, the nature of the work to be
performed, how to apply, the closing date for receiving applications, and other
pertinent information.
4.3 Recruitment and Selection
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Recruitment: The City Administrator or designee is responsible to manage the
recruitment process to assure compfuince with federal and state laws as well as City
of Centerville practices. This includes approving all job postings, advertisements,
placing of job advertisements, addendums to the application and other recruitnient
materials. The City Administrator or designee will meet with the appropriate
supervisor to determine the best methods for recruiting. All appointments shall be
made on the basis of merit and fitness for the position. Merit and fitness may be
determined by written, oral and/or other job-relevant examination, as well as by
consideration of education, past experience and other job-relevant qualifications.
Announcement: When the City recruits a position externally, the position will be
advertised in selected newspapers, periodicals, newsletters and/or through direct
mailings at least ten (10) days in advance of the deadline for application.
Application Form: Applicants for initial hire or promotion must normally submit
written application materials setting forth their qualifications and such other
information as may be pertinent and required by the City. Uoless otherwise
stipulated by the City Administrator, applications will not be considered complete
without the inclusion of a signed, official City of Centerville employment application
form.
Application Review: The City Administrator and/or the supervisor shall review all
applications and conduct job-relevant background reviews screening all applications to
determine candidate qualifications. Initial interviews may be conducted of the
applicants whose qualifications are best-suited for the position. Any applicant not
meeting minimum qualifications required for the position shall be rejected for further
consideration.
E~"min"tion: If an examination is required for a position, the examination shall be
administered by the City Administrator or his/her designee at a time and place
established by the same. Upon receipt of the examination results, the City
Administrator or his /her designee shall notify each person taking the examination, in
writing, of the results of the examination. Examination scores will be adjusted in
accordance with the provisions of the Veterans Preference Act where applicable.
Disqualification of Application: An applicant may be rejected at any time if the
applicant fails to respond at any stage of the selection process.
4.4 Appointment Authority
Regular: The City Council is the Appointment Authority for the City of Centerville
and will make all full-time appointments, based upon the recommendation of the
City Administrator. The City Administrator shall submit a hiring recommendation
based on the interview results of eligible candidates to the City Council
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Other: Appointments to budgeted part-time, seasonal, intermittent, and temporary
positions may be delegated to the City Administrator.
4.5 Temporary Appointments
General: If necessary to prevent interruption of service or inconvenience to the
public, the City Council may approve temporary appointments. A temporary
appointment may be made for a specified period of time or may be open-ended.
When the appointment is open-ended, the City Administrator shall determine the
ending date based on needs of the City, subject to Council approval. Temporary
appointments will normally be of duration of six months or less. Extension of this
maximum time period may be made on an exception basis if wananted by the needs
of the City and approved by the City Council. Appointees to temporary positions
will not be entitled to benefits.
4.6 Pre-Employment Medical Exams
Applicability: The City may determine that a pre-employment medical examination
is necessary to determine fitness for any City position. Where a medical examination
is requited, the offer of employment shall be made contingent upon successful
completion of the medical exam. If the City determines that pre-employment
medical exams will be requited, they shall be requited of all candidates who are
conditionally offered employment for a given job class.
Confidentiality: The information obtained during the medical exam shall be treated
in the same manner as for confidential medical records under the Minnesota Data
Practices Act and HIP AA regulations.
Exam: A licensed physician designated by the Employer shall conduct the exam.
The physician conducting the exam shall be provided with a description of the duties
and responsibilities and other pertinent information about the position. The City
shall pay the cost of the exam. The physician shall notify the City Administrator
whether or not a candidate is medically able to perform the job.
Notification of Results: The City Administrator shall inform the candidates of the
results of their examination. If a candidate is rejected for employment based on the
results, he or she shall be notified of this determination and may request further
explanation from the physician.
4.7 Employment of Minors
General: Employment of minors will be limited to the ages and conditions as
provided by the federal Fait Labor Standards Act (FLSA) and, where more
restrictive, State child labor laws.
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4.8 Union Representation
Labor Relations Act: Relations betwe= the City and its organized Employees are
guided by the Public Employment Labor Relations Act (pELRA) of 1971, as
am=ded. A copy will be made available for Employees upon request. Joining a
union is not required for employment. However, under the Act, the Union may
require individuals in a repres=ted barg}'in;ng unit who are not members of the
Union non ",,,,,,13ers to contribute a "fair share fee."
4.9 Probationary Appointments
Putpose: The probationary period is an integral part of the selection process and
shall be utilized for observing an Employee's work and for training the Employee in
the work expectations, for assessing the Employee's abilities, skills, and interest, and
for rejecting any Employee whose performance does not meet the required work
standards. The first six (6) months of employment shall be considered an
Employee's probationary period.
Duration: Probationary periods apply to new hires, transfers, promotions and
rehires. The Council, under special circumstances, may ext=d the probationary
period up to a maximum of six (6) additional months.
Termination during Probationary Appointment: The City Council, or the City
Administrator with approval of the City Council, may terminate an Employee
anytime, for any reason, during that Employee's probationary period. The Employee
so terminated shall be notified in writing of the reasons for the tp1"min.tion and shall
not have the right to appeal unless he or she is a veteran, in which case the procedure
prescribed in Minnesota Statute ~197.46 shall be followed. Vet-e1'llfts, as defined by
law, shall he relea3ea [ram cmpl"Y"'eftt with the City eBly after a detere>inaaofl
tl:d'6"l!;h a fMf he~ fer ifteempet=ee f>l'mise"ft8.uet. Nothing in this Personnel
Policy shall be construed to in3ply that after completion of the probationary period,
an Employee has any vested interest or property right of City employment.
Demotion: Employees tcrminated during a probationary period from a position to
which they were transferred or promoted may be reinstated to a position in the class
from which they were transferred or promoted, upon approval of the appointing
authority. If a position in that class is not open, the Employee may be placed on
leave of absence without pay until such tin3e as an appropriate position is available.
Completion of Probation Period: A performance evaluation will be completed
and reviewed with the Employee before the end of the probationary period. The
City Administrator will notify the Council as to whether the Employee's
performance has been satisfactory or not, and whether the employment relationship
should be continued.
City Administrator: In the case of the City Administrator, the Council will evaluate
the Employee and determine whether or not to continue the employm=t
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relationship. The evaluation of the City Administrator shall be in writing on a
performance review form.
Notification: If the notification indicates the Employee has successfully completed
the probationary period and employment will be continued, the Employee will
become a regular Employee within the meaning of this policy. The Employee's
length of service will be computed from the date of hire for the purpose of
calculating the term of probationary period.
4.10 Background Investigation
Upon the request of the City Administrator, the police department shall provide
certain criminal history data contained in the Minnesota Criminal Justice Information
System. The data to be provided must only be about finalists for City positions of
employment. The City Administrator must obtain the consent of the finalists before
requesting the data, but an applicant's failure to provide consent may disqualifY the
applicant from the prospective position.
5. EMPLOYMENT STATUS CHANGES
5.1 Reclassification
General: A recommendation for an Employee to receive a reclassification will be
made on the basis of the job's content, resulting from significant changes in the kind,
difficulty, and/or responsibility of the work performed in the position. A
reclassification may warrant an increase or decrease in salary range. The City Council
must review all reclassification recommendations made by the City Administrator.
Reclassification will be approved only by the City Council.
5.2 Promotion
General: Vacancies may shaH be filled by promotion of present Employees who
meet the requirements established for the classification, when it< the City Council
determines that a promotion is in the best interest of the City.
5.3 Demotion
General: An Employee may be demoted if found unsuited for the present position
but may be expected to perform satisfactorily in a position of having a lower pay
range, rank or grade, and/or lesser responsibility than previously held. An Employee
may also be demoted if his/her position has been abolished or reclassified and
he/ she cannot be transfetred to a position of equal pay for which they are qualified
and suited.
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5.4 Reduction of Workforce
General: If it is necessary to reduce personnel, temporary Employees and those
serving a probationary period in affected job classes will be separated before regular
Employees. Within each of these groups, the selection of Employees to be retained
shall be based on merit and ability as determined by the City Administrator, subject
to Council Approval.
Lay-off: The City may layoff any Employee whenever such action is made
necessary by reason of shortage of work or funds, the abolition of a position, ef
because of changes in organization or other reason determined by the City Council.
Two weeks advance written notice of the lay-off shall be given when the need for the
layoff is foreseeable. An Employee may be transferred to another position if the
City Council determines that such Employee is qualified and a position is available.
When a lay-off occurs in a job classification in which more than one Employee
serves, qualification and job performance as determined and applied by the City
Council shall be the basis for determining which Employees are laid-off unless
otherwise required by law.
Not Disciplinary Action: The suspension and dismissal procedures outlined in
Section 17, Discipline, of these policies shall not apply to separation covered by
reduction in force.
6. COMPENSATION AND WORK HOURS
6.1 General Policy
Wages: All Employees of the City shall be compensated according to wage
schedules or salaries as determined annually by the City Council upon the
reco=endation of the City Administrator. The Council may change or modify the
wages or salary of any job class at any time for budget reasons.
starting Wage: Initial appointments to full-time positions will normally be made at
the adopted wage for the applicable job class. Exceptions may be made to the
starting rate at the discretion of the City Council, based on additional education,
training, qualifications and/or experience above that normally required for the
position.
6.2 Pay Periods
Bi-weeldy: Employees shall be paid by check, on alternate Thursdays. The pay
received by an Employee will be for the hours worked during the pay period plus any
holidays, compensatory time, overtime, and PTO taken during the period.
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6.3 Work Hours
General: All Employees aJ:e expected to perform their regular work duties when
required to do so by their supervisor, including situations where the workday or
workweek requires additional hours or different hours from that normally scheduled.
The City Administrator may also adjust normal work weeks and days for the
positions that require the exercise of duties and responsibilities outside of normal
hours (for example. the need to attend City Council meetin~).
Timeliness: It is expected that all Employees will report to work on time, use their
available hours to the best advantage, and leave only after the regular work hours aJ:e
completed. The City Administrator may also adjust normal work weeks and days for
the positions that require the exercise of duties and responsibilities outside of normal
hours (for example. the need to attend City Council meetings).
Fnll- Time Work Week Defined: The regularly scheduled work week for full-time,
non-supervisory Employees is eight (8) hours per day and forty (40) hours per week,
with the regulaJ: work week defined as Monday through Friday, 8:00 a.m. to 4:00
p.m., including rest periods. The City Administrator may also adjust normal work
weeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example. the need to attend City
Council meetings).
Part-Time Work Week Defined: The regularly scheduled work week for paJ:t-
time, non-supervisory Employees is less than thirty-two (32) hours per week,
including rest periods. Flexible work schedules will be allowed on a case by case
basis as approved by the City Administrator. The City Administrator may also adjust
normal work weeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example. the need to attend City
Council meetings).
6.4 Work Breaks
Meal Break: Employees working eight or more consecutive hours will be
authorized an unpaid meal break.
Rest Break: When working under conditions where the use of a rest break is
practical, Employees will be allowed to take a fifteen-minute break approximately
midway through each four-hour shift. The time of the break is subject to the
approval of the supervisor. Unused rest breaks may not be accumulated, nor may
they be used for any purpose other than a mid-shift rest period. Unused rest breaks
may not be used to leave work early.
6.5 Job Sharing
General:
request.
Job sharing will be considered on an individual basis at an Employee's
Arrangement should be made with the immediate supervisor. Any
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agreement between an Employee and supemsor is subject to approval by the
Council.
6.6 Overtime/ Compensatory Time
General: The City of Centerville has established this overtime policy to comply with
applicable state and federal laws governing accrual and use of overtime. The City
Administrator will detennine whether each Employee is designated as "exempt" or
"non-exempt" from earning overtime. In general, Employees in executive,
administrative, and professional job classes are exempt; all others are non-exempt.
Non-Exempt Employees: All overtime-eligible Employees will be compensated at
the rate of time and one-half (1 %) for all hours worked over 40 in one workweek.
Personal leave and paid holidays will count toward ''hours worked." Compensation
will take the form of either overtime payor compensatory time. Compensatory time
is paid time off at the rate of one and one-half (1 %) off for each hour of overtime
worked.
Workweek: The workweek is Sunday morning from 12:00 a.m. to Saturday evening
at 11:59 p.m.
Approval: The Employee's supervisor must approve overtime hours in advance.
An Employee who works overtime without prior approval may be subject to
disciplinary action. Pre-authorization may be presumed by Employees in emergency
situations such as excess snowfall, flood, severe storms, water main breaks, lift
station malfunctions, or other similar situations where the inlmediate response of
staff is required to avert endangerment of life, home or property. In the event of an
emergency situation, the City Administrator shall be notified inlmediately.
Compensatory Tinle: Overtime earned will be paid at the rate of time and one-half
on the next regularly scheduled payroll date, unless the Employee and the
Department Head mutually agree in advance the overtime will be banked as
compensatory time in lieu of payment. This advance agreement can take the form of
the Employee indicating on his/her timesheet that he/she would prefer to receive
compensatory time rather than paid overtime for the overtime hours worked on that
payroll period.
Accumulation: The maximum compensatory time accumulation is forty (40) hours
unless a higher amount is established by the City Council.
Use of Compensatory Tinle: Employees may request and use compensatory time
off in the same manner as other leave requests. Supervisors shall normally grant
such requests, even if another Employee must be called in to cover the hours, unless
it causes a serious disruption in business operations.
Exempt Employees: Exempt Employees are expected to work whatever hours are
necessary in order to meet the performance expectations outlined by their
supervisors. Generally, to meet these expectations, and for reasons of public
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accountancy, an exempt Employee will need to work forty (40) or more hours per
week. Exempt Employees do not receive extra pay for the hours worked over forty
(40) in one workweek.
Salary Basis: Exempt Employees are paid on a salary basis. 1bis means they
receive a predeteriuined amount of pay each pay period and are not paid by the hour.
Their pay does not vary based on the quality or quantity of work performed, and
they receive their full weekly salary for any week in which any work is performed.
The City will only make deductions from the weekly salary of an exempt Employee
in the following situations:
A) The Employee is in a position that does not earn personal leave and is absent
for a day or more for personal reasons other than sickness or accident.
B) The Employee is in a position that earns personal leave, receives a short term
disability benefit or workers' compensation wage loss benefits, and is absent
for a full day due to sickness or disability, but he/she is either not yet
qualified to use the paid leave or he/she has exhausted all of his/her paid
leave.
C) The Employee is absent for a full workweek and, for whatever reason, the
absence is not charged to paid leave (for example, a situation where the
Employee has exbausted all of his/her paid leave or a situation where the
Employee does not earn paid leave.)
D) The very first workweek or the very last workweek of employment with the
City in which the Employee does not work a full week. In this case, the City
will prorate the Employee's salary based on the time actually worked.
E) The Employee is in a position that earns paid leave and is absent for a partial
day due to personal reasons, illness or injury, but
. Paid leave has not been requested or has been denied;
. Paid leave is exbausted;
. The Employee has specifically requested unpaid leave.
F) The Employee is suspended without pay for a full day or more for
disciplinary reasons for violations of any written policy that is applied to all
Employees.
G) The Employee takes unpaid leave under the Family and Medical Leave Act
(FMLA).
H) The City may for budget reasons implement a voluntary or involuntary
unpaid leave progratn and, under this program, make deductions from the
weekly salary of an exempt Employee. In this case, the Employee will be
treated as non-exempt for any workweek in which the budget-related
deductions are made.
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Deductions: The City will not make deductions from pay due to exempt
Employees being absent for jury duty, attendance as. a witness, or temporary niilitaty
leave, but will requite the Employee to pay back to the City any amounts received by
the Employee as jury fees, witness fees, or niilitaty pay. If the City inadvertently
makes an improper deduction to the weekly salary of an exempt Employee, the City
will reimburse the Employee and make appropriate changes to comply in the future.
Requirement to Work Overtime: Generally overtime should be avoided; however,
all Employees, in all departments, are requited to work overtime as requested by
their supervisors as a condition of continued employment. Refusal to work overtime
may result in disciplinary action. Supervisors will make reasonable efforts to balance
the personal needs of their Employees when assigning overtime work.
6.7 Outside Employment
General: Employees must devote all work time to City business. Work time describes
the entire workday as scheduled. No work relating to outside employment or other
non-City business may be performed during work time.
Conflict of Interest: Outside employment may not present a conflict of interest, or
in any way jeopardize the welfare of the City.
Performance: Outside employment shall not interfere with an Employee's proper
performance of City duties. Employees are requited to be available at all times for
emergency or overtime work as needed. With the exception of overtime work,
Employees should be able to report to work refreshed and ready for work.
Contracts with City: Employees are prohibited from working for any contractor or
company that has a contract with the City during the period of time in which work is
being done for the City.
Supplies: No Employee shall accept employment that requites the use of City
equipment, facilities or material.
Compensation: No Employee shall accept payor compensation from anyone for
work done during time being reimbursed by the City. Employees who are volunteer
firefighters shall:
A) Make up time lost due to emergency calls; or
B) Use accumulated personnel leave or other leave for such calls, or pay the City
any earnings received as a volunteer for such calls;
C) Unless authorized otherwise, only one Employee may respond to an initial
fire call.
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Questionable Situations: Any doubtful case or problem should be taken up with
the City Administrator if it may involve a conflict of interest.
6.8 Unauthorized Absences
General: Employees may not be absent from duty without permission from their
supervisor. Any Employee absent from duty without leave or permission will be
subject to disciplinary action up to and including dismissal. Unauthorized absence
from work may be considered a resignation without notice and not in good standing.
6.9 Solicitation
General: Solicitation by Employees for any purpose is prohibited during the
working time of the Employee who is soliciting and the Employee being solicited.
This shall include canvassing, collection of funds, pledges, taking orders or
subscriptions, circulation of petitions, solicitation of memberships or any similar type
of activity. Exceptions may be made with prior approval of the City administrator or
designee. Distribution of literatu1:e by Employees including handbills, leaflets,
circulars or other similar material is prohibited at any time in any working area.
7. HOLIDAYS
7.1 General
Eligibility: Regular full-time Employees are eligible for the paid holidays as listed
below. Part-time, seasonal and temporary Employees will not be eligible for holiday
pay.
7.2 Holidays
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Fourth Friday
Christmas Day
Floating Holiday
January 1
1bird Monday in January
1bird Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Friday after Thanksgiving
December 25
Date to be pre-approved.
Sunday/Saturday Holidays: If a holiday falls on a Sunday, the following day will
be the observed holiday. If a holiday falls on a Satu1:day, the preceding day will be
the observed holiday.
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Floating Holiday: Each Employee gets one floating holiday per year and it may be
taken at the request of the Employee, with prior approval of the Employee's
supervisor. Floating holiday may be taken during thep!Obationary period. An
unused floating holiday shall be forfeited and may not be carried over to the next
paytoll year nor paid as severance.
7.3 Holiday Pay
Worked: An Employee requited to work on a holiday shall be paid at the !ate of two
and one-half (2 'Iz) times the Employee's !ate of pay.
Not Worked: An Employee not scheduled to work on holidays will be compensated
at the normal houtly !ate.
On Leave: Holidays occutting during an Employee's PTO or funetalleave will be
considered a holiday and the Employee's leave baok will not be charged for PTO or
funeral on that day.
8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY
8.1 General
Eligibility: Full-time Employees who have worked for the City for at least six
months are eligible to accrue annual Personal Time Off leave (PTO) from the date
the Employee is hired. PTO will be available for use as it is accrued according to the
schedule below.
8.2 Accrual
Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates.
Years of Service
o through 5 years
6 through 10 years
11 through 15 years
16+ years
PTO Earned
6.77 houts per pay period
8.31 hours per pay period
9.85 houts per pay period
11.38 hours per pay period
Accrual While Using: Employees using earned PTO shall be considered to be
working for the purpose of accumulating additional PTO.
8.3 Requirements
Usage: Personal Time Off (PTO) Leave may be used as earned, subject to app!Oval
by the Department Supervisor or City Administrator. PTO may be taken in
increments of one hour or more. Up to a maximum of 176 houts of accrued PTO
may be carried over to the next year.
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Procedure: To be eligible for PTO leave with pay, an Employee shall report as
soon as possible to his or her Department Head the need to take personal leave and
its estimated duration. Requests to use PTO shall be received at least tWenty-four
hours in advance of the requested time off. This notice may be waived at the
discretion of the City Administrator.
Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate
of pay in effect at the time of PTO request. In the event of termination in good
standing, all earned PTO will be paid at the Employee's regular rate of pay.
Use of PTO Leave during a Holiday: Holidays occurring during an Employee's
PTO leave will be considered a holiday and the Employee will not be charged for PTO
on that day.
Coordination of PTO Leave with Family and Medical Leave: In order to allow
coordination of Personal Time Off leave with Family and Medical Leave, Employees
seeking to take PTO may be required to provide enough information about the purpose
of the leave to allow a detp1"min"tion of whether the leave will also qualify for Family
and Medical leave.
Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal
leave for the purpose of receiving double compensation.
Workers' Compensation: Employees are covered by workers' compensation laws
and regulations of the State. In the event an Employee is disabled and is entitled to
workers' compensation, the Employee will keep any workers' compensation
payments received and will be eligible to receive a bi-weekly pay check equal to one-
third (1/3) of the Employee's regular pay through the use of personal leave benefits.
In addition, the Employee will be entitled to insurance benefits during a workers'
compensation leave. Employees receiving such workers' compensation will be
considered working for the purpose of accumulating additional personal leave
benefits.
Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out
subject to the following rules and regulations:
(A) The Employee must be in good standing and gtve proper notice of
termination in the case of resignation.
(B) Qualifying Employees shall receive pay for all of their unused PTO
accumulated at the time of termination.
8.4 Donation of Personal Leave
General: With the expressed written approval of the City Council, City Employees
may donate accrued PTO in one-hour increments to fellow Employees experiencing
extended time off due to a serious medical problem or condition and who have no
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accumulated PrO or compensatory time. The use of this donated personal leave
must be approved by the Department Head and the City Administrator and will be
converted to the receiving Employee's hourly rate. This subdivision does not apply
to part-time, temporary or seasonal positions or unionized Employees who have a
sick pool that is already established. The donation of personal leave from one
Employee to another shall be subject to the additional following terms and
conditions.
(A) A written request to donate personal leave must be made to the City Council
via the City Administrator.
(B) The City Administrator shall have the right to deny use of donated personal
leave or limit its use in the best interests of the City.
9. LEAVES OF ABSENCE
9.1 Unpaid Leave
General: The City Administtator may authorize an unpaid leave of absence for up
to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by
the City Council. Decisions on unpaid leave of absence requests will normally take
into consideration the Employee's performance, length of service and the general
interest of the City. No Employee benefits will be earned by an Employee while on
unpaid leave of absence and an Employee will not accrue or be paid holiday payor
PrO leave while on leave of absence. Leave of absence hours will not count toward
seniority and all accrued PrO must normally be used before an unpaid leave of
absence will be approved.
9.2 Medical Leave
General: Full-time employees may take of to six (6) weeks of unpaid leave fot
reasons relating to family and medical care.
Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave
during a twelve (12) month period to care for a newborn ot newly adopted child ot
newly-placed foster child; care for a spouse, son, daughter or parent with a serious
health condition; Ot care for themselves during a serious health condition. A serious
health condition is defined as:
(A) An illness, injury, impairment or physical or mental condition that involves
eithet inpatient care or continuing treatment by a health care provider for
three (3) or more consecutive days;
(B) Any period of incapacity because of ptegnancy ot prenatal care;
(C) Any period of incapacity because of a chronic, serious condition;
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(D) Any period of absence to uceive multiple treatments by health cate
ptoviders fot reconstructive smgety after an accident at injury, ot for a
condition that would likely tesult in a period of incapacity of more than three
(3) consecutive days if left untreated.
Medical Certification: The City may requite the Employee to docmnent the need
for the leave by providing a certification issued by a health cate provider. The
Employee will be allowed fifteen (15) calendar days to obtain the certification.
Intermittent/Reduced Schedule Leave: Employees may take leave on an
intermittent basis or work a reduced schedule undet certain circumstances and
subject to City Council teview and approval.
Substitution of Paid Leave: Employees may choose to use accrued paid leave to
cover some or all of the leave taken.
Job Restoration: When an Employee returns from medical leave, the City will
restore the Employee's original job or an equivalent job unless the EmplQyee's job
was eliminated during the leave. In this instance. the employee will be treated as laid
off putsuant to Section 5.4.
Health Beuefits: The City will keep the Employee on its health insurance coverage,
including family coverage, but will not continue to pay the City's share of the
coverage. The Employee must pay the entire premium. The City may cancel
coverage if the Employee's ptemium payment is mote than thirty (30) days late and
the City has given the Employee written notice at least 15 days in advance advising
that coverage is going to be canceled if the ptemium is not teceived.
Other Benefits: Other benefits, including cash payments chosen by the Employee
instead of gtoup health insmance coverage do not have to be maintained during
periods of unpaid medical leave.
9.3 Military Leave
General: Minnesota Statutes, ~ 192.26 - 192.261 ptovide that an Employee of a
municipality who is a member of the National Guard, the Naval Militia, the Officer's
Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve
component of the military or naval fotces of the United States, is entitled to a leave
of absence without loss of pay, seniority status, efficiency rating, or benefits for the
time such Employee is engaged in training Ot active service, not exceeding a total of
fifteen (15) days in any calendar yeat.
Conditions: The leave of absence is only in the event the Employee returns to
employment intmediately upon being relieved from military ot naval service, or is
prevented from returning by physical or mental disability or other cause not the fault
of the Employee, or is requited by the proper authority to continue in military or
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naval service beyond the fifteen (15) day period allowed for the paid leave of
absence.
Notice Requirements: Notice will be given to the City at least fifteen (15) working
days in advance of the requested leave. Notice may be waived under certain
circunistances.
Active Duty: In accordance with State law, the Employee will be granted an unpaid
leave of absence when called into active duty. If an Employee has not yet used
his/her fifteen (15) days of paid leave when called to active duty, use of any unused
paid time will be allowed prior to the unpaid leave of absence.
Benefits: Eligibility for continuation of insurance coverage will be in accordance
with the Uniformed Services Employment & Reemployment Rights Act of 1994
(USERRA). The Employee and dependents have the right to eighteen (18) months
of continuation coverage. When the Employee returns to work, the Employee and
any dependents may re-enroll in the City's insurance plan without any pre-existing
condition limitations or waiting periods that might otherwise apply to a new
Employee, whether or not the Employee or their dependents chose to continue
coverage during military leave. The leave of absence will not be considered work
time for purposes ofPTO accrual.
Status upon Return: Returning reservists have the right to return to their jobs or to
another job of similar seniority, status, and pay upon completion of active duty in
accordance with M.S. 192.261, Subd. 2 and 38 U.S.c. ~ 2021 and 2024. If the
Employee chooses not to return to work for the City, federal COBRA and lor
Minnesota Continuation laws would apply.
9.4 Jury Duty
General: Regular Employees may be absent with pay when serving jury duty or
when subpoenaed as a witness in court or voluntarily serving as a witness in a case in
which the City is a party.
Pay: To receive their normal wages, the Employee must pay the City the jury duty
compensation, minus any mileage or parking reimbursement. If the jury duty
compensation exceeds the regular salary rate, the Employee may keep the difference.
9.5 Funeral Leave
General: Paid time off may be granted, up to a maximum of three (3) days, in the
event a regular Employee suffers a death in his or her immediate family, in
accordance with the provisions of this Section. Additional time off without pay, or
s-iek ie"",e Personal Tiroe Off if available and requested in advance, will be granted as
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may reasonably be required under individual circumstances, subject to the approval
of the department head.
Immediate Family Defined: Irnm.ediate family (for purposes of this Section) is
defined as an Employee's parent, step-parent, spouse, child, step-child, foster child,
adopted child, brother, sister, step-brother, step-sister, grandparent, grandchild,
spouse's parents, brother-in-law, sister-in-law, or member of the inunediate
household.
Pay: The actual amount of time off, and funeral leave approved will be determined
by the department head depending on individual circumstances, (such as the
closeness of the relative, arrangements to be made, distance to the funeral, etc.). In
these situations, Employees will receive their regular pay except that Employees will
not be paid for regularly scheduled days off.
9.6 Parenting Leave
General: Under Minnesota Statute ~ 181.941, an Employee is eligible to take up to
six weeks time off without pay in conjunction with the birth or adoption of a child.
The leave may begin not more than six weeks after the birth or adoption; except
that, in the case where the child must remain in the hospital longer than the mother,
the leave may not begin more than six weeks after the child leaves the hospital.
Eligibility: Employees who work at least half-time and have worked for the City
for at least twelve (12) consecutive months are eligible for parenting leave.
Health Benefits: Insurance coverage will continue to be available to the Employee
while on parenting leave. The City will continue to pay its share of the coverage as if
the Employee were at work. The Employee will be responsible for his/her share.
Use of Personal Leave: Employees are not required to use personal leave during
parental leave but may use personal leave at their option for any period of this leave.
Reinstatement: The Employee is entided to return to work in the same or
comparable position and at the same rate of pay the Employee was receiving prior to
commencement of the leave unless the Employee's job was eliminated during the
leave. In this instance. the Employee will be treated as laid off pursuant to Section
5.4. Benefits will continue to accrue as if the Employee was at work.
9.7 School Conference and Activities Leave
Leave of 16 Hours: Under Minnesota Statute ~ 181.9412, an Employer must grant
an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12)
month period to attend school conferences or school-related activities related to the
Employee's child, provided the conferences or school-related activities canoot be
scheduled during non-work hours. If the Employee's child receives child care
services or attends a pre-kindergarten regular or special education program, the
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Employee may use the leave time provided in this section to attend a conference or
activity related to the Employee's child, or to observe and monitor the services or
programs, provided the confetence, activity, or observation carinot be scheduled
during non-work hours. When the leave cannot be scheduled during non-work
hours and the need for the leave is foreseeable, the Employee must provide
reasonable prior notice of the leave and make a reasonable effort to schedule the
leave so as not to disrupt unduly the operations of the Employer.
Foster Child: For the purpose of this section, the definition of "child" includes
foster child.
Unpaid or Use of PTO: The school conference and activities leave will be unpaid,
except that an Employee may substitute any accrued paid PTO leave or
compensatory time for any part of the leave under this section.
9.8 Service as Election Judge
General: Under Minnesota Statutes ~ 204B.195, an individual who is selected to
serve as an election judge pursuant to ~ 204B.21, subdivision 2 may, after giving the
Employer at least 20 days' written notice, be absent from work for the purpose of
serving as an election judge without penalty. The Employer may resttict the number
of Employees serving as election judges ro twenty (20) per cent of the workforce at a
single worksite.
Wages: The salary or wages of the Employee serving as an election judge shall be
reduced by the amount paid to the election judge by the appointing authority during
the time the Employee was absent from employment. The Employee also has the
option to use personal leave for the absence.
Request: The written request to be absent from work must be accompanied by a
certification from the appointing authority stating the hourly compensation to be
paid to the Employee for service as an election judge and the hours during which the
Employee will serve.
9.9 Leave for Bone Marrow Donation
General: Under Minnesota Statute ~ 181.945, an Employee who works an average
of at least 20 hours per week is entitled to a paid leave of absence to undergo a
medical procedure to donate bone marrow. The combined length of the leave may
not exceed forty (40) hours, unless agreed to by the Employer. The Employer may
require verification by a physician of the purpose and length of each leave requested
by the Employee to donate bone marrow. If there is a medical determination that
the Employee does not qualify as a bone marrow donor, the paid leave of absence
granted to the Employee prior to that medical detennination is not forfeited.
9.10 Civil Air Patrol Leave
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General: Under Minnesota Statute ~181.946, an Employee who works an average
of at least 20 hours per week and is a member of the civil air patrol is entitled to
leave of absence without pay for tinie spent rendering service as a member of the
civil air patrol on the request and under the authority of the State or any of its
political subdivisions. The leave shall be granted unless the leave would unduly
disrupt the operations of the Employer.
9.11 Time Off to Vote
General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote
in an election has the right to be absent from work for the purpose of voting duting
the morning of the day of that election, without penalty or deduction from salary or
wages because of the absence.
Elections Covered: For purposes of this section, "election" means a regularly
scheduled State primary or general election, an election to fill a vacancy in the office
of United States Senator or United States Representative, or an election to fill a
vacancy in the office of State Senator or State Representative.
9.12 Leave for Adoptive Parents
General: Under Minnesota Statute ~ 181.92, Employees shall, upon request, be
granted a rninitnum of four weeks off, without pay, for the adoption of a child. The
period of tinie off shall begin before, or at the tinie of, the child's placement in the
adoptive parent's home, and shall be for the purpose of arranging the child's
placement or caring for the child after placement. An Employee may choose to use
accrued personal leave for all or a portion of the adoption leave.
9.13 Sick or Injured Child Care Leave
General: Under Minnesota Statute ~ 181.9413, Employees may use personal leave
benefits provided by the City for absences due to an illness of or injury to the
Employee's child for such reasonable periods as the Employee's attendance with the
child may be necessary, on the same terms the Employee is able to use sick leave
benefits for the Employee's own illness or injury.
10. TEMPORARY LIGHT DUTY POLICY
10.1 Application
Temporarily Disabled: Consistent with public service needs, the City may assign
light duty to employees who are temporarily disabled and unable to provide full
performance of all work duties assigned to their job classification. The City reserves
the sole right to detennine, on a case-by-case basis, whether light duty will be
assigned and, if assigned, what duties the employee will be expected to perform in
the duration of the assignment.
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Procedure: The procedure for applying for light duty assignment will be as follows:
A) When an Employee is unable, due to temporarily disability, to provide full
perfo:rmance of all work duties assigned to the Employee's job classification,
the Employee may request light duty by completing the Request for Light
Duty form and submitting it to his/her Department Head. The request shall
state the nature and extent of the temporary disability and the job duties
which the Employee is unable to perform, along with the expected length of
the disability and any work restrictions related to the disability. The City will
usually require the request to be accompanied by a physician's report
containing diagnosis, current treatment, and physician approval for light duty
assignment with any restrictions thereon.
B) The City may require an independent evaluation conducted by a physician
selected by the City to verify the diagnosis, current treatment, work
restrictions and expected length of disability.
C) Determinations regarding light duty will be made on a department-by-
department, case-by-case basis. The Department Head, in consultation with
the City Administrator, will consider such factors as public service needs and
budgetary considerations, the need for work which may be assigned as light
duty, the Employee's capability of performing the work, the number of
Employees not available for work due to injury or illness, and other relevant
factors.
D) The City will determine what job duties the Employee will perform. These
duties may include those cur:rendy assigned to the Employee's job
classification or any other duties the City considers to be appropriate.
Duration of light duty will be determined at the sole discretion of the City.
E) Assignments to light duty will be reviewed on a monthly basis or more often
as deemed necessary by the City. The City, in its sole discretion, reserves the
right to terminate a light duty assignment at any time based upon, but not
limited to, thc factors set forth in sub-item C) above.
11. INSURANCE PLANS
11.1 Health, Dental, Disability, & Life Insurance
Upon proper application and subject to payment of any required premiums, all
regular full time Employees, working at least 32 hours per week, will be required to
be covered by the City's health, dental, short-term disability and life insurance pIans.
Subject to the payment of the required premiums, an Employee's dependents may
also be covered under such plans.
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L
11.2 Cafeteria Plan
The City will contribute an amount, designated on an annual basis by action of the
City Council, to the Employee for use in the City's Cafeteria Plan. Employees are
required to choose at least the core benefit plan, as defined in the City's Cafeteria
Plan document. Any balance remaining after the required core benefits have been
purchased may be used in any authorized area of the plan, such as:
(A) The putchase of additional life, disability, or long term care insutance offered
through the City's plan;
(B) Contribution to an authorized flexible spending account;
(C) Contribution to an Employer sponsored deferred compensation (457)
program.
(D) Or, the Employee may elect to receive the balance in taxable income.
11.3 Continuation of Benefits
Health Plans: Employees will be allowed to continue health and dental insurance
coverage upon termination in accordance with Minnesota Continuation laws and! or
federal COBRA regulations. Certain "qualifying" events trigger an Employee's
and! or dependents' right to continuation coverage.
Termination or Reduction: Generally, an Employee and his or her dependents are
allowed to continue coverage for a period of eighteen (18) months when one of the
following qualifying events OCCuts:
· A reduction in the Employee's work houts (including strikes or
layoffs); or
. Voluntary or involuntary termination of the Employee for reasons
other than gross misconduct.
Divorce, Separation, Death: Iu the instance of divorce, legal separation or death
of the Employee, a spouse and! or dependent child may continue coverage until:
· Coverage is obtained under another group plan; or
· Until coverage would otherwise end under the plan, such as the City
terminating their group coverage for all Employees.
Life Insurance Benefits: Generally, if an Employee loses coverage through
termination of employment or reduction in houts, s!he has a right to continue group
life insutance benefits for a period of eighteen (18) months from the loss of the
coverage date.
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Health FSA: In cases where an Employee has under-spent his/her health FSA,
coverage generally will only be continued until the end of the plan year.
12. EMPLOYEE TRAININGjTRA VEL
12.1 General Policy - Training and Education
Employees may take advantage of training opportunities to help them improve the
performance of their present work assignments and to prepare them for future
assignments.
Cost, staffing, benefit to the City, and other appropriate issues will be considered by
the City Administrator in approving requests or assigning training. Time to attend
required training will normally be paid time.
Advance payments may be authorized for conference registration fees. Once paid,
Employees will be held responsible for those fees if the Employee later chooses not
to attend, unless unforeseen circumstances appear such as an illness, death in the
family, emergency, etc. Other expenses eligible for reimbursement require receipt of
appropriate documentation. Required documentation and receipts vary depending
on the event. Meals, lodging and parking require itemized receipts.
12.2 Tuition Reimbursement/Educational Assistance
The City of Centerville encourages its Employees to enroll in job related educational
programs and may provide support through tuition reimbursement. This does not
include reimbursement for textbooks or study materials. Under IRS regulations, the
reimbursement of certain courses must be reported as taxable income to the
Employee.
Requirements: In order for a class to qualify for reimbursement, the following
conditions must be met:
. The class/course must be job related;
. The class/course must be taken from an accredited institution of
higher learning or vocational-technical school;
. The class/course must be approved by the City Administrator prior
to enrolling;
. The Employee must receive a passing grade (C or better) in order to
receive reimbursement;
. The Employee must complete a Tuition Reimbursement form and
provide a brief course outline;
. After the class/course has been completed, the Employee must
provide a photocopy of the grade form and the original receipt for
tuition;
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· The Employee must remain with the City for one ye<u: after
completing the class/course, or reimburse the City for the total cost
of any class taken in the previous one-ye<u: period. .
Forms: Tuition Reimbursement forms <u:e available from the Finance Director. A
photocopy of the completed Tuition Reimbursement form will be placed in the
Employee's personnel file.
Limit: No employee may receive in excess of $1,500 tuition reimbursement in any
one calend<U: ye<u:. The City Council may waive this limitation in unusual
circumstances where it is determined that there is a justifiable City need for an
Employee to take additional schooling.
12.3 Travel Reimbursement
The City Council may authorize travel at City expense for the effective conduct of
City business. Authorization must be gtanted prior to incurring the actual expenses.
Employees so authorized will receive reimbursement for necessary and incidental
expenses according to the terms outlined in this policy and IRS requirements for an
"accountable plan." Receipts and/or other verification of the expenses, which show
the actual cost of lodging, meals and incidental expenses, <u:e required for
reimbursement.
A) Automobile Expense: When Employees <U:e required to use their own
vehicles to conduct City business or to attend approved traiuing, the City will
reimburse the Employee for mileage at a rate established by action of the
City Council. The adopted rate will remain in effect until a change in rate is
approved.
B) Overnight Travel: Lodging expenses include actual reasonable cost of
lodging while away on approved travel or traiuing. The =ount of
reimbursement for an individual attendee of a conference or meeting will
normally be the least expensive single room rate available at the location of
the conference, or the actual cost, whichever is less.
C) Meal Allowance: Employees will be reimbursed for meals, including tax
and a reasonable gratuity, when on approved assignment for the City.
Employees will be reimbursed for meals in connection with conferences and
meetings only when the meals <u:e not included in the conference registration
fee. In other words, Employees <u:e expected to eat at the conference if
meals <u:e provided. The maximum allowable reimbursable expense per meal
will be set periodically by the City Council. For meal reimbursement to be
considered nontaxable under the IRS rules for an "accountable plan," the
meal expense must be in connection with an overnight stay and a receipt
must be provided. Reimbursement for meal expenses not in connection with
an overuight stay <u:e taxable and will be reported on the Employee's W-2
form. Meal costs which <u:e not itemized and <u:e patt of a conference or
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L-__~
meeting registration fee are not included in this requirement and will not be
considered taxable.
D) Tuition, Dues and Fees: When prior approval has been granted by the
City Council, registration and/01: conference fees are eligible for
reimbursement Or pre-pa,yroent.
E) Parking and Alternative Travel: The City will reimburse the Employee for
necessary parking fees incurred for required traveI. The City will also
reimburse for the Employee for the reasonable cost incurred when approved
travel is made by other means of transportation, but will be reimbursed only
the amount that would have been reimbursed had the Employee traveled
using the least costly method, unless otherwise approved.
F) Overnight Travel Away From Home: Travel away from home is work
time when it cuts across the Employee's work day. The time to be
considered is not only hours worked on regular working days during norroaI
working hours, but also during the corresponding hours on non-working
days.
Example: If an Employee regubrly works from 8:00
a.m. to 4:30 p.m., Monday through Friday, the travel
time during these hours is work time on Saturday and
Sunday as well as on the other days. Thus, if travel is
overnight and done outside of working hours, the
travel time is not compensable.
12.4 Applicability
General: Travel and expense reimbursement provided for in this section shall apply
to both the Employees of the City and the members of the City Council traveling
specifically to conduct City business.
13. PERFORMANCE APPRAISAL
13.1 Employee Performance Appraisal
Schedule: Employees will normally have their performance evaluated at least once
during the six- (6) month probationary period, and every twelve (12) months
thereafter. Performance evaluations will be maintained in Employee personnel files
and will be considered when personnel actions are contemplated. Performance
appraisals will be conducted in accordance with the established performance
appraisal system.
14. SAFETY
14.1 General
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.
Safety Policy: The peJ:Sonal health and safety of each Employee of the City and the
prevention of occupational injuries and illnesses are of primary importance ro the
City. To the greatest degree possible, management will maintain an environment
free from unnecessary hazards and has established safety policies and procedures for
each department. Adherence to these policies is the responsibility of each
Employee. Overall administration of this policy is the responsibility of each
department head. Violation of established policies and rules may result in
disciplinary action under the discipline section of the City's personnel policy.
14.2 Safety/Accident Reporting
Forms: Workers' Compensation and OSHA laws require that Employees involved
in job-related accidents and sicknesses file a First Report of Injwy as soon as
possible. If necessary the Employee's department head may file the report on behalf
of the injured or sick Employee. The department head is also responsible for filing
an accident report with the City's Safety Officer.
15. SMOKING
15.1 General
Prohibited: . In the interest of good health, the City discourages Employees from
smoking. Smoking is prohibited within all City buildings.
Approved Areas: The City Administrator will designate specific outdoor areas as
smoking areas. There will be no smoking in areas not designated as smoking areas.
If smoking results in discomfort to others, smokers are required to stop smoking.
Smoking in non-approved areas may result in disciplinary action.
16. GRIEVANCES
16.1 Grievance Procedure
Procedure: The following grievance procedure shall be followed by all Employees
except those covered by the terms of a collective bargaining agreement. In all cases,
grievances must be filed by the Employee adversely affected by the action of the
City.
Step 1:
Any aggrieved Employee shall first file his/her grievance, in writing,
with his/her immediate supervisor within ten (10) working days of
the action from which the grievance arises or the date upon which
the Employee became aware of the action. In cases where the Employee has been adversely affected by an action administered by a
City Employee of a higher rank than that of his/her immediate
supervisor, the affected Employee shall file his/her grievance, in
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.
Step 2:
Step 3:
Step 4:
writing, with the City Employee whose action the adversely affected
employee is grieving. Notice must include the following:
A) Statement of the grievance and relevant facts;
B) The remedy sought; and
C) The specific p!Ovision of the personnel policy (if applicable).
The supervisor shall respond to the grievance, in writing, within ten
(10) working days.
If the Employee is dissatisfied with the response of his/her
supervisor, the Employee may, within ten (10) working days from the
date of the response, appeal the grievance to his/her department
head. The department head shall respond to the grievance, in
writing, within ten (10) working days.
If the Employee is dissatisfied with the response of the department
head, he/she may, within ten (10) working days appeal to the City
Administrator. The City Administrator shall respond to the
grievance, in writing, within ten (10) working days.
If the Employee is dissatisfied with the decision of the City
Administrator, he/she may appeal, in writing, to the City Council
within ten (10) working days of his/her receipt of the City
Administratm's decision. The City Council shall consider the writren
appeal, along with the City Administrator's Step 3 response, and any
other pertinent information developed throughout the grievance
p!Ocedme. The Council shall then decide whether to affirm the City
Administrator's decision or consider the issue anew. In general,
Council review will be limited to interpretation of this personnel
policy and will not relate to issues of fact.
Assistance: An aggrieved Employee may be assisted in the presentation of his/her
grievance by any person acting in an advisory capacity to assist in presenting all facts
relevant to the grievance. At any step in the grievance p!Ocedme, the supervisory
authority may request additional info=tion, m conduct additional investigation, as
he/ she deems necessary.
Time Limits: Failme to conform to the time requirements set forth above shall
constitute a waiver of further steps in the above procedme. Time limits set forth in
the grievance p!Ocedme may be waived, upon written consent of both patties. Any
one or more of the steps set forth above may be waived by written consent of the
Employee and the designated Employer representative to whom the grievance is
being submitted.
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Working Hours: The hearing and presentation of grievances shall be accomplished
during ordinary working hours when consistent with Employee duties and
. responsibilities. An aggrieved Employee shall be allowed a reasollilble amoUnt of
time, without loss of pay, to present evidence concerning his/her grievance.
17. DISCIPLINE
17.1 Objective
Supervisory Responsibility: Supervisors are responsible for maintaioing
compliance with City standards of Employee conduct. The City reserves the right to
use discretion and to deviate from this policy.
Employee Responsibility: City Employees are expected to fulfill their duties and
responsibilities at the level required, including observance of work rules and
standards of conduct. Failure to do so may result in disciplinary action.
Non-Discrimination: Discipline will be administered in a non-discriminatory
manner. The supervisor will normally investigate any allegation on which
disciplinary action might be based before any disciplinary action is taken.
17.2 Process
The City of Cefltcrville wiIl1l6tma1l} "Be pr6gre3oi. e aad f.-if di3ciplffie ,,-$ fuR time
regtilar Employe"o. There.lfi"Y be circtlfftotftftees that" _Mlt dcviation &8fll. the
s"1!;geBted ",.det "f the diseiplffi"'-"J preeeo3. The nofffla! pr6eeo3 io .03 feRBW3
recognizes its continuing: responsibility to develop and administer rules and
disciplinary measures in a fait and consistent manner. The City will issue discipline
at a level within its discretion for the act/inaction in question along with other
factors that it deems relevant. Without limiting: its right to issue discipline in other
areas. an adequate reason for issuing a disciplinat;y action shall include but not be
limited to each of the following kinds of conduct:
.
Incompetence or inefficienc;y in the performance of duties:
.
Failure to produce the quality of work and/ or the quantity of work
the position or classification requires:
.
Wanton carelessness or neg:ligence in the performance of duty:
.
Offensive trearment of fellow employees or other persons:
.
Willful violation of any lawful rer;uJation or order. or failure to obey
any lawful and reasonable directions given by the Employee's
supemsor.
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.
Violation of the provisions of these Personnel Policies:
.
Violating the Data Priva<;y rights of any employee. client. or member
of the public:
. Conviction of a felony or gross misdemeanor or of i misdemeanor
involving moral turpitude which affects the performance of assigned
responsibilities:
.
Gross negligence or willful conduct causing damage and/or abuse of
City property.
.
Absence from work for two (2) consecutive days without notice to
supemsor.
.
Drinking alcoholic beverages during work hours. intoxicated while at
work. or consuming or being under the influence of any controlled
substance unless prescribed by a physician while at work:
.
Theft of public property. pilferage or other unauthorized taking of
public property from a public premises for private use:
.
Can;ying or otherwise possessing a firearm or other dangerous
weapon at the workplace. Licensed peace officers who can;y a vm
for work purposes are exempt from this provision:
.
Sexual. tar'" 1 or unethical harassment or discrimiuation of any City
employee or member of the public:
.
Acting in a m"nner not here and above specified which tends to
lower discipline or morale within the City or that adversely affects the
rendering of prompt. courteous and efficient service by the City and
its employees to the public.
In addition disciplinaty action may be taken for reasons specifically defined by
department rules other than those listed herein.
Discipline may take one of the following forms and may be applied progressively as
noted below or based on Council decision.
A) Oral Warning: Oral warning should nonnally be given for the first
infraction to clarify expectations and put the Employee on notice that the
performance or specific behaviors need to change. There may be time when
the first infraction is so serious that an oral warning may be insufficient.
B) Written Warning: A written warning shall normally state the reason for the
warning along with a description of the events/problems that led to the
warning. It shall normally describe actions taken by the supervisor to correct
33
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the problem, if applicable, including any timetable or goals set for
improvement It will indicate further disciplinary action that could result if
the problem continues or if related problems occur.
The warning will be given to the Employee to sign acknowledging that he or
she has received the warning and a copy for their records. Another copy of
the written warning shall be placed in the Employee's personnel file.
Wtitten warnings are more setious than oral warnings and normally follow
verbal warnings when the problem is not corrected or the behavior is not
consistendy improved, given a reasonable period of time for improvement.
Serious infractions may requite skipping either a verbal or written warning, or
both.
C) Suspension: The Employee will normally be notified in writing of the
reason for the suspension, either prior to the suspension or shortly
thereafter. Upon the Employee's return to work, the Employee will be given
a written statement outlining further disciplinary action possible should the
problem continue or reoccur. A copy of the written document shall be
placed in the Employee's personnel file.
An Employee may be suspended pending an investigation of an allegation. If
the allegation is proven false after an investigation, the relevant written
documents will be removed from the personnel file and the Employee will
receive any compensation to which hel she would have been due had the
suspension not taken place.
For any suspension, or any second suspension for the same individual, the
City Council shall review the reasons for the suspension and upon review,
will make a recommendation as to the future status of the Employee and
his/her continued employment with the City.
D) Dismissal: The City Council may dismiss any Employee following a five-
(5) day suspension. The dismissal notice sball be in writing and shall contain
the reason for dismissal.
17 .3 Reasons far Dismi55al
Subject te the pr<>'l'iJieB.S COB.tMnce. ill. Mmfie3eta Stlttute3 ~ 181.931 121.935, the
Citj Cetlftei! tB.lty ~G ltB. Employee fer ,uB.taB.dMe .vork perfaffiiafiee bt
Be-haner :!lot ill. kcer-m1!, ",-}th City .t:!fleMeS, Of if in the jli6gment ef the City
Cetliiei!, the Emplayec is liB3"ftcd far ffl'li'Ioy mefit with the City.
UB.eer Mffifle.ota Statute ~ 1S'7.16, remeul af HtetaB.S may be made em, for
meampeteriee or mi<lceB.euet sh_B. after a heafiB.g with eue B.etiee.
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18. SEXUAL HARASSMENT
18.1 General
The City of Centerville is committed to providing a working environment free of
harassment and discrimination. In keeping with this committnent, the City maintains
a strict policy prohibiting nnIawful harassment, including sexual harassment. This
policy prohibits harassment in any form, including verbal and physical harassment.
This policy applies to all City Employees.
This policy statement is intended to make all Employees sensitive to the matter of
sexual harassment, to express the City's strong disapproval of nnIawful sexual
harassment, to advise Employees of their behavioral obligations and to inform them
of their rights.
18.2 Definition
General: To provide Employees with a better understanding of what constitutes
sexual harassment, the following definition, based on Minnesota Statutes, is hereby
provided:
Sexual harassment includes unwelcome sexual advances, requests for sexual favors,
sexually motivated physical contact, or other verbal or physical conduct or
communication of a sexual nature, when:
A) Submission to the conduct or communication is made a term or condition,
either explicitly or implicitly, for obtaining employment;
B) Submission to or rejection of that conduct or communication by an
individual is used as a factor in decisions affecting that individual's
employment;
C) That conduct or communication has the purpose or effect of substantially
interfering with an individual's employment or creating an intimidating,
hostile or offensive employment environment and the Employer knows or
should have known of the existence of the harassment and fails to take
timely and appropriate action.
Examples of inappropriate conduct include but are not limited to:
.
Unwanted physical contact;
Unwelcome sexual jokes or comments;
Sexually explicit posters or pin-ups;
.
.
35
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. Repeated and unwelcome requests for dates or sexual favors;
. Sexual gestures;
. Any indication, expressed or implied, that an Employee's job security
or any other condition of employment depends on submission to or
rejection of unwelcome sexual requests or behavior.
18.3 Expectations
Violations: The City of Centetville recognizes the need to educate its Employees on
the subject of sexual harassment and stands committed to provide information and
training. All Employees are expected to treat each other and the general public with
respect and to assist in fostering an environment that is free from unwanted
harassment. Violations of this policy may result in discipline, including possible
discharge. Each situation will be evaluated on a case by case basis depending on the
severity and the circumstances involved.
Notice: In order for a sexual harassment issue to be addressed, it must be brought
to the attention of management. In order for action to be taken, information must
be forwarded to the appropriate level of management.
Report to: Any Employee who believes he or she has be= harassed by a co-
worker, supemsor, or agent of the City should promptly report the facts of the
incid=t or incidents and the names of the individuals involved to his or her
supemsor or in the alternative to the City Administrator.
Responsibility: Supervisors should immediately report any incidents of sexual
harassment to the City Administrator. If the City Administrator is unavailable,
supervisors should report the incident immediately to the Mayor or a
Councilmember. The City Administrator (or Mayor or Councilmember) will
investigate such claims and take appropriate action.
In addition to notifying one of the above people and reporting the nature of the
harassment, the Employee is also urged to take the following steps:
A) Clearly indicate to the harasser that the conduct is unwelcome and document
that conversation;
B) Document the occurrences of harassment;
C) Submit the documented complaints to your supervisor, the City
Administrator, mayor or councilmember. It is required that the complaint is
in writing;
D) Document any further harassment or reprisals that occur after the complaint
is made.
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.
Rights: Employees have the right to raise the issue of sexual harassment and to file
complaints with respect to such harassment without reprisal. The City recognizes
that there are inherent difficulties in developing evidence and maintaining close
working relationships among Employees in instances where harassment has
occurred. Because of this, the City urges that conduct which is viewed as offensive,
be reported immediately to allow for corrective action to be taken through education
and initial counseling, if appropriate.
Obligations: Management has the obligation to provide an environment free of
sexual harassment. The City of Centerville is obligated to prevent and correct
unlawful harassment in a manner which does not abridge the rights of the accused.
To accomplish this task, the cooperation of all Employees is required.
Action: The City of Centerville, in all cases, will take action to correct any reported
harassment to the extent evidence is available to verify the alleged harassment and
any related retaliation. All allegations will be investigated. Strict confidentiality is not
always possible in all cases of sexual harassment as the accused has the right to
answer charges made against them, particularly if discipline is a possible outcome.
Reasonable efforts will be made to respect the confidentiality of the individuals
involved, to the extent possible.
19. RESIGNATION
19.1 Written Notice
General: Any Employee wishing to leave municipal service in good standing must
submit a written resignation to his or her supervisor at least fourteen (14) calendar
days before an Employee's anticipated leaving. The resignation must state the
effective date of the resignation may state the reason for leaving. The City
Administrator may waive the notice requirement if it is determined to be in the best
interest of the City.
20. CODE OF CONDUCT AND ETHICS
20.1 Purpose
General: The City Council of the City of Centerville requires all Employees of the
City to adhere to the following code of conduct and ethics. The purpose of this
policy is to establish standards for all such persons by setting forth actions which are
incompatible with the best interest of the City of Centerville, its taxpayers or in
conflict with state Or federal laws.
20.2 Conflicts oflnterest
No Employee having the power or duty to perform an official act 01: action may be
directly or indirectly interested in any contract, transaction, or zoning decision of the
City of Centerville except as provided for in the Minnesota State Statutes.
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Any Employee having an interest in any proposed legislative action of the City
Council and who gives an opinion or recommendation to the Council, shall disclose
on the record of the Council meeting the nature and extent of such an interest.
No Employee may purchase personal property from the City except property that is
no longer needed by the City under the following conditions:
A) There is a reasonable public notice and the goods are sold through public
auction; and
B) The property is sold by a sealed bid process and the Employee has the
highest responsible bid. The Employee who buys the property must not be
involved in the auction or sealed bid process.
No Employee may accept any gift or gratuity in any size under circumstances in
which it could be reasonably thought to influence him or her in the performance of
his or her official duties or in which it appears to be a reward for any official action
on his or her part. Gifts or gratuities which may be acceptable are as follows:
A) Awards for meritorious civic service contribution;
B) Unsolicited items that are donated to and shared by the work group;
C) Unsolicited advertising or promotional materials with a value of less than
$5.00;
D) Unsolicited items such as meals which may be provided duting meetings,
receptions, or other gatherings where the elected official or Employee is in
attendance in his/her official capacity.
20.3 Nepotism
General: Relatives of current City Employees and City Council members are not
eligible for employment in job classification in which a conflict of interest may occur.
Therefore, relatives will not be hired where:
A) One relative would have the sole authority or practical power to supervise,
appoint, remove, or discipline the other;
B) One relative would be responsible for auditing the work of the other;
C) Other circumstances exist which wDuld place the relative in a situatiDn of
actual Dr reasDnable fDreseeable cDnflict between the City's interests or their
own; or
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D) Whe1:e the applicant/City Employee has a relative who is employed by an
organization with whom the City has business dealings, and in the City's
judgment, considering the positions and job responsibilities of both the
applicant/Employee and the relative would create an appearance of improper
influence or favor or would jeopardize the confidentiality of data maintained
by the City.
The City is not obligated to give special treatment, such as preferential scheduling, to
married couples.
Definitions:
Relative: The term "relative," when used in this policy, means any two (2) or more
individuals who reside in the same dwelling unit or who are related to each other by
blood, marriage, or adoption where one of the individuals is the spouse, parent,
grandparent, child, brother, or sister of the other.
Employee: Anyone employed in a full-time or part-time regular status position, or
in a seasonal, temporary, or paid on-call position.
2004 Falsification of Records
General: No person shall knowingly make any false statement, certificate, =k,
rating or report in regard to any test, certificate, or appointment held or made under
the City of Centerville's personnel system, or in any manner commit or attempt to
commit, any fraud preventing the impartial execution of the provisions of these
policies.
20.5 Rendering of Consideration
General: No person seeking employment to, or promotion in, the City of
Centerville will either directly or indirectly give, render, or pay any money, service, or
other valuable consideration to any person on account of or in connection with, the
test, appointment, or promotion, or proposed appointment or promotion.
20.6 Use and Safeguarding of City Property
General: No Employee shall use or permit the use of City owned vehicles,
equipment, tools, machinery, materials, or other property for personal conveniences
or profit unless the use is available to the public generally or is provided as a
municipal policy for the use of such public official or Employee in the conduct of
official business. City Employees shall not store personal property on City property
or in City facilities for more than 30 consecutive days.
Responsibility: All Employees of the City of Centerville who have authority over
or the use of, City vehicles, equipment, machinery or property in the course of their
duties must assume responsibility for the safeguarding and care of such items.
39
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20.7 Disclosure of Confidential Information
General: No City Employee, with respect to any transaction, zoning decision, .or
other matter which may be the subject of an official act or action of the City of
Centerville shall without proper legal authorization, disclose confidential information
concerning the property, government or affairs of the City of Centerville, or use such
information to advance the financial or other private interest 'of the elected official or
Employee or anyone else authorized to act on the behalf of the City.
Access: No City Employee who has custody of or access to any personnel files or
other information which may be considered confidential by Minnesota law shall use
or release such information without proper authority.
Data Practices Act: Confidential information will be governed by and treated
according to the Minnesota Data Practices Act. The City Administrator is the Data
Practices Officer. All questionable requests should be referred to the City
Administrator.
20.8 Political Activities
General: Political activities which are not in violation of state and federal laws are
generally pennitted. The following political activities are prohibited for City
Employees:
A) City Employees may not use any official authority or influence for the purpose
of affecting the result of an election nor may funds be solicited or
contributions received from other Employees for political purposes.
B) No campaign materials, pamphlets or buttons may be displayed on City
vehicles, City property or by an individual on the work site.
21. APPEARANCE AND ATTIRE POLICY
21.1 General
The attire and the appearance of City Employees have a direct reflection on the
professionalism in the delivery of City services. City Employees are required to meet
the g=eral public on a daily basis as part of their regular work assignment and as
such, a neatly attired City Employee presents a positive image both of themselves
and the City of Centerville.
When deciding on appropriate work attire, City Employees shall employ sound
discretion in their decisions as clothing needs vary by job function and safety. These
considerations should be based on job safety, City image, and personal hygiene. The
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following is not considered appropriate attire in most work settings and is strongly
discouraged:
.
Tube tops, baiter tops, tank tops, muscle shirts;
Sweats or work out clothing;
Tight, body-hugging clothing;
Shorts;
Clothing that is revealing and causes a distraction;
Clothing that is faded, worn or in disrepair.
.
.
.
.
.
The City Administrator will be responsible for determining if attire is appropriate.
Employees who have questions concerning appropriate work attire should direct
them to the City Administrator.
21.2 Casual Fridays
GenecaI: Fridays are designated as "casual day" in City Hall On these days nice jeans,
City logo t-shirts, City logo sweatshirts and knee-length walking shorts can be worn.
None of the other items on the above list qualify as casual Friday attire. Employees who
take Friday off cannot substitute any other day of their choice as a "casual day".
22. ELECTRONIC MEDIA USAGE POllCY
22.1 General
Guidelines: The City of Centerville's electronic media usage policy is designed to
provide clear guidelines to City of Centerville Employees regarding access to, and
disclosure of, computer, network, telephone and facsimile systems. Employees
increasingly use and exploit electronic forms of communication and information
exchange, and have access to one or more forms of electronic media and services
(computer, emaiJ, telephones, voice mail, fax machines, external electronic bulletin
boards, on-line services, and the Internet).
Public Property: The City encourages the use of these media and associated
services, because they make comrnulication more efficient and effective, and
because they are valuable sources of information. However, electronic media, data,
and services provided by the City are City owned and publicly funded, and their
purpose is to facilitate City business. The City Council authorizes the use of the
Internet and on-line services for the support of all City tasks. The use of the
Internet is public and a privilege, not a right, and may be revoked at any time for
uoacceptable use.
Procedures: With the rapidly changing nature of electronic media, and the
"netiquette" which is developing among users of external on-line services and the
Internet, this policy cannot lay down rules to cover every possible situation. Instead,
it expresses the City's philosophy and sets forth general principles to be applied to
use of electronic media, data, and services.
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The following procedures apply to all electronic media, data, and services, which are:
A) Accessed on or from City premises;
B) Accessed using City computer equipment, or via City-paid access methods;
C) Used in a manner that identifies the individual with the City.
22.2 Authorization
An Employee must sign a statement acknowledging that they have read, understand,
and agree to comply with this policy. No Employee will be authorized to use
electronic media or services until they have signed the appropriate statement and
returned it to the Personnel Office.
22.3 Inappropriate Material
General: Electronic media may not be used for knowingly transmitting, retrieving
or stotage of any communications of a discriminatory or harassing nature, or which
are derogatory to any individual or group, or which are obscene or sexually explicit,
or are of a defamatory or threatening nature, or for "chain letters," or for any other
purpose which is illegal or against City policy or detrimental to the City's reputation.
Electronic media may not be used for personal use relating to political, religious, or
personal financial profit.
22.4 Personal Use Limitations
General: Electronic media and services are primarily for City business use. Limited,
occasional or incidental use of electronic media (sending or receiving) for personal,
non-business purposes done on the Employee's personal time is understandable and
acceptable - as is the case with personal phone calls. However, Employees need to
demonstrate a sense of responsibility and may not abuse the privilege. Such personal
use must not consume large amounts of City resources. Employees using electronic
media and services for personal use waive any claims to privacy regarding that usage.
Any costa incurred by the City due to personal use (such as printing costa, per-
minute Internet fees or cellular phone charges) must be paid by the Employee.
Excessive personal use will be determined by the individual Employee's supervisor,
and may subject the Employee to disciplinary action.
Personal Software: Personal software can significantly impact the operation of City
equipment. Consequently, the installation and use of privately owned software is
allowed only when approved in advance by the Technology Manager or City
Administrator. This includes downloading software from internet sites. Garnes are
not considered to be appropriate software for City computer equipment. If allowed,
all personal software, including screensavers and shareware, must be legally
purchased and properly licensed to the Employee. A copy of the license must be
located in the Employee's office. Personal software and data may be removed
without warning at any time. The City is not responsible for the back-up or recovery
42
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of files associated with personal software. If it is suspected that a personal software
package is the cause of a problem with any City software, it may be removed without
warrnng.
22.5 Individual Privacy
General: The City also reserves the right, in its discretion, to review any Employee's
electronic files, messages and usage to the extent necessary to ensure that electronic
media and services are being used in compliance with the law and with this and other
City policies. Employees should therefore not assume electronic communications
are private and confidential and should transmit highly sensitive information in other
ways. Employees should be aware that any data stored may be subject to
government data practices laws which make the text accessible to the public.
Respect: Employees must respect the confidentiality of other people's electronic
communications and may not attempt to read, "hack" into other systems or other
people's accounts, or "crack" passwords, or breach computer or network security
measures, or monitor electronic files or communications of other Employees or
third parties except by explicit direction of City management.
22.6 Copyrights
General: Anyone obtaining electronic access to other companies' or individuals'
materials must respect all copyrights and may not copy, retrieve, modify or forward
copyrighted materials except as permitted by the copyright owner. Also, network
users shall not delete, examine, copy or modify files and/or data belonging to other
users, without their prior consent.
22.7 Passwords / Security
General: The City Administrator reserves the right to override passwords and codes
at any time. If the City Administrator requests an Employee's password(s), then the
password( s) must be disclosed. Any password used on the system shall be used for
the protection of the City of Centerville, not the Employee, and as such will not
preclude the City, as the operator of the network, from rightfully entering the
network or any other messaging system at any time to review, copy or delete any file
or disclose any such file to others.
Responsibility: No email or other electronic communications (including facsimile
messages) may be sent which attempt to hide the identity of the sender, or represent
the sender as someone else or from another organization. Employees are
responsible for all electronic messages originating from a computer operating under
his/her password.
22.8 Excessive Usage
General: Electronic media and services should not be used in a manner that is likely
to cause network congestion or significantly hamper the ability of other people to
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access and use the system. Continued impedance of other users through mass
consumption of system resources, after receipt of a request to cease such activity, is
prohibited. The willful or careless introduction of programs known as computer
viruses, Trojan Horses and worms into the City's network or into any external
networks or computers can cause such excessive computer usage or even damage a
system and so would be a violation of this policy.
22.9 Data Retention
Records Retention Schedule: Generally, electronic messages are temporary
communication which are non-vital and may be discarded routinely in accotdance
with the City's tecotd retention policy. However, depending on the content of the
email message, it may be considered a more formal record and should be retained
pursuant to a department's record retention schedules. Examples of messages of
this nature are: Policy, decision-making, or other memoranda of specific public
business. As such, these email messages are similar to printed communication and
should be written with the same formality.
22.10 Questions Regarding Policy
General: City Employees who have concerns or are uncertain about ethical, legal or
security issues regarding the use of data communications tools are expected to
discuss their concerns with their supervisor who will act as the Employee's first point
of contact.
Integrity: Part of the responsibility of the City Administrator is to insure the
integrity of City data (an asset). Therefore, the City Administrator, in consultation
with the City Attorney, will resolve and answer any questions about this Acceptable
Use Policy or its interpretation. Until such issues are resolved, questionable use
should be considered "not acceptable". Questions of interpretation should be
submitted, in writing, to the City Administrator. Final authority for this Acceptable
Use Policy lies with the City Council.
22.11 Policy Violations
General: The City Administrator will review all alleged violations of this City policy
on a case-by-case basis. The City Attorney may be consulted for technical assistance
in investigating a complaint. Clear violations of the policy which are not promprly
remedied may result in the expulsion of the offending Employee from the City's
network services in addition to disciplinary action, and consistent with the Personnel
Policy or appropriate bargaining unit agreement.
23. CELLULAR PHONE USAGE POLICY
23.1 Application
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General: This policy is intended to regulate the use of City-owned cellular phones
within reasonable, practical parameters. As the nU1l1ber of available cellular
telephones increases and the efficiencies of cellular telephone usage become even
more apparent, it is incumbent upon the City to establish reasonable guidelines for
the use of cellular phones. The City of Centerville will benefit by extending the
hours essential Employees are available for consUltation through the use of cellular
phones.
Scope: This policy will apply to all City Employees using or having access to City-
owned cellular phones.
23.2 Guidelines
Policy: The following guidelines are established for the use of City-owned cellular
phones:
A)
B)
C)
D)
E)
l
Cellular phones are intended to be used to increase the efficiency and
effectiveness of the services provided by the City of Centerville. As such,
each Employee using a cellular phone during the course of his/her workday
must determine whether such usage is appropriate under the circumstances
existing at the time of the usage. In making such a determination,
Employees must consider the cost of using the cellular phone in comparison
with the cost and practicality of locating a customary telephone service.
During work hours personal phone calls will be acceptable in those
circumstances where it is necessary to briefly contact someone concerning
important matters. Calls of this nature shall be as brief as possible and
sboUld be made only when circumstances prevent timely access to customary
telephone services.
During non-work hours City Employees having access to assigned City-
owned cellular phones may make reasonable personal phone calls during all
hours. Employees having 24-hour access to City-owned cellular phones and
who also use the phone for personal reasons will reimburse the City for all
personal phone calls, to the extent that the calls exceed the maximum
allowable air time.
City Employees who take home a City-owned phone will agree to be
accessible for City business when necessary and practical after regular work
hours.
Upon approval of the City Administrator, Employees will be allowed to
upgrade to a more expensive plan for personal reasons if the Employee
agrees to pay the difference in cost between the two plans.
F)
All cellular phones shall remain the property of the City and shall be returned
to the City upon the termination of employment or if the cellular phone is no
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longer necessaxy for work-related purposes. Any inappropriate use of
phones may subject to the Employee to disciplinaxy action. Any additional
charges will be paid by the Employee.
24. DRUG FREE WORKPLACE
24.1 Policy
General: In accordance with federal law, the City of Centerville has adopted the
following policy on drugs in the workplace:
A) Employees are expected and required to report to work on time, in
appropriate mental and physical condition, ready to perform the duties of
their job. It is the City's intent and obligation to provide a drug-free, safe
and secure work environment.
B) The unlawful manufacture, distribution, possession, or use of a controlled
substance on City property or while conducting City business is absolutely
prohibited. Violations of this policy will result in disciplinaxy action, up to
and including termination, and may have legal consequences.
C) The City recognizes drug dependency as an illness and a major health
problem. The City also recognizes drug abuse as a potential health, safety
and security problem. Employees needing help in dealing with such
problems are encouraged to use their health insurance plans, as appropriate.
D) Employees must, as a condition of employment, abide by the terms of the
City's drug and alcohol policy and must report any conviction under a
criminal drug statute for violations occurring on or off the work premises
while conducting City business. A report of the conviction must be made
within five (5) days after the conviction as required by the Drug-Free
Workplace Act of 1988.
24.2 Drug and/ or Alcohol Treatment
Discipline: Employees are prohibited from possessing or consuming alcohol or
non-prescription drugs while on the job. Any Employee who reports to work
incapacitated or whose performance is impaired through the use of alcohol or non-
prescription drugs will be subject to disciplinaxy action.
Leave: In instances where it is necessaxy, personal leave may be granted for an
evaluation, treatment or rehabilitation on the same basis as is granted for ordinaxy
health problems. Consideration will be given for use of leave of absence without pay
as defined by the City's personnel policies.
Assistance: The City has also made available access to an Employee Assistance
Program (EAP), sponsored by CIGNA Behavioral Health Services.
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25. EMPLOYEE RECOGNITION
25.1 Employee Action Committee
Authority: The City of Centet:ville promotes an environment in which positive
woiling relationships can be formed and fostered through social interaction and
Employees can be recognized for their contnoutions. For these purposes, Employees
are allowed to fonn an Employee Action Committee, with a minimum of three (3) and
a maximum of five (5) members to be appointed by the City Administrator. Members
of the Committee will elect officers and be responsible for structuring by-laws and
operating rules for the Committee, which will be reviewed and approved by the City
Administrator. Committee members are authorized to use up to one (1) hour of work
time per month for Committee business.
Employee Recognition and Appreciation: The City Council will designate an
amount in its annual budget to he used by the Committee for Employee recognition
and appteciation events. The Committee may consider selecting Employees for awards
in areas such as longevity, teamwork, innovation, above and beyond, leadership,
exceptional customet service, spirit, etc. Awards will consist of plaques or functional
items such as clocks Ot pen! pencil sets and will be of nominal value. Meals scrved at
award ceremonies will be of nominal value and will not include the purchase of
alcoholic beverages.
26. NON-DISCRIMINATION POLICY
General: The City of Centet:ville is committed to a policy of non-dismmillotion with
tegard to race, colot, creed, teligion, age, national origin, gender, sexual orientation,
marital status, public assistance status, ot disability.
Definition: Disctimination is defined as any overt ot covert behaviot that excludes
access to, admission to, full utilization of, or benefit from any public service because of
race, colot, creed, teligion, gender, age, national origin, sexual orientation, marital status,
veteran status, age, public assistance status, or disability.
Discipline: Employees who participate in disrtimillotion of any kind are subject to
discipline, up to and including termination.
Policy: In keeping with the City's commitment and the requirements of the law, the
City and staff will strive to temove any dismmi1lOtion in the treatment of customets,
employment, assignment and promotion of personnel, training programs, services and
opportunities offered to citizens and staff, location and use of facilities, and in verbal
and written communications.
47
. I , .
Complaint Procedure: Employees can bring complaints, ask questions, and raise
concerns under this policy without fear of reprisal.
(A) An Employee who believes he/she has been made the subject of any
discrimination or who believes he/she has witnessed discrimination should
report the incident immediately to his/hex supervisor. The employee's
supervisor shall then immediately notify the City Administrator about the
complaint.
(B) If the contact with the immediate supervisor does not prove effective, or if the
problem is with the supervisor, the Employee may at his/her own discretion,
by-pass the immediate supervisor and submit a written complaint directly to the
City Administrator.
(C) An Employee should report the complaint in writing, detailing the nature of the
complaint and all events leading up to the situation prompting the complaint.
List any witnesses to the event, the time, date and place of the alleged violation,
and any other information that may be pertinent to the complaint.
27. SAVINGS CLAUSE
This policy is subject to the laws of the United States and the State of Minnesota; in the event
that any provision shall be held to be conttary to law by a court of competent jurisdiction from
whose final judgment or decree no appeal has been taken within the time provided, such
provision shall be void All other provisions of the policy shall continue and remain in full force
and effect
Adopted by the City Council of the City of Centerville this 28th day of July, 2004.
Attest:
Signed:
City Acltnjni~ttator
Mayor
48
.... I ) ,
ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING
I,
. of the City of
Name Position
Centerville hereby acknowledge that I have received a copy of the City of Centerville
Personnel Policies dated July 14, 2004 and have read and understand the information
contained therein.
Dated this _ day of
.20_.
Signature
49
. ( \ ...
tervi[[e
'LstaEflsfiu! 11>57
City of Centerville
Tuition Reimbursement Form
Complete this section and receive approval prior to enrolling in this course.
Employee Name:
Job Title:
Department:
Class Name:
*Attach course description
Class Dates:
to
How does this class relate to your job?
Estimated Tuition Cost: $
Name of School:
Address of School:
Are you working toward a degree?
If yes, list degree
Employee Signature:
Yes
No
Date:
Pre-Approval Signatures & Funding Source:
City Administrator Signature:
Date:
Department Head Signature:
Date:
Account Coding:
Reimbursement Request Section - Complete after class is finished.
Date Class Completed: Final Grade: .
* Attach copy of grade sheet - Employee must receive a passing grade (C or equivalent) in order to receive
reimbursement
Actual Tuition Cost:
* Attach receipt for tuition
Employee Signature:
Date:
City Administrator Signature:
Date:
Department Head Signature:
Date:
50
"OJ r
L
After the Reimbursement Request has been approved, send to the Finance Department with the original receipt and an
expense report. Send a photocopy of completed Tuition Reimbursement Fonn to the City Administrator for inclusion in
your personnel file.
51
~ .:.---
DATE:
July 28, 2004
tervi[[e
'Estabfisftecf 11J57
STAFF REpORT
TO:
Honorable Mayor and Councilmembers
FROM:
Kim Moore-Sykes, City Administrator
RE:
Site Plan and Cost Estimates for KCI Building
.........................................................................
Attached are copies of various site plans for the three sites that the Governing Board has
been discussing. Mod Federer, architect from Buetow & Associates, also included cost
estimates for each proposal.
I called George Eilertson, Northland Securities, and he indicated that the interest rate for
a bond to pay for construction/renovation would be at about 3.5%; similar to the rates that
we recently received for the 2004 Street Reconstruction Project.
I
-.,' '.
BUETOW AND ASSOCIATES fNC
AN ARCHITECTURAL SERVICES COMPANY
2345 Rice Streel Sulle 210
S1. Peul, Mlnnesola 55113
CENTENNIAL LAKES POLICE DEPARTMENT
BA #0433
7120/04
PROBABLE CONSTRUCTION COST ESTIMATE
Option I
Ideal Plan
15,000 SF Total x 150 SF '" 2,250,000
$2,250,000 - $2,500,000 Range
Option 2
New building (2 levels) located in Circle Pines
15,000 SF total
$2,250,000 - $2,500,000 Range
Option 3
Addition and remodeling to Lexington Building
Existing 5800 SF x $90 SF", $522,000 New 10,700 SF x $150/SF '" $1,605,000
$2,150,000 - $2,400,000 Range
Option 4
Build out of existing KCI Building in Centerville
Building Cost $925,000
Tenant Improvements 15,120 SF x $701SF '" $1,060,000
Total $1,985,000
Option 5
Combined Police (first level) and Centerville City Hall (second level)
Building Cost $925,000
Police 15,120 SF", $1,060,000
City Hall 7500 SF (finished) '" $525,000
3750 SF (unfinished) '" $100,000
Site Work $50,000
Entrance (elevator; etc.) $ I 00.000
Total $2,760,000
lei 651 483-6701 fax 651 483-2574 www.buelowarchltecle.com
BUETOW AND .ASSOCIATES INC
AN ARCHITECTURAL SERVICES COMPANY
2345 Rice Slreel Sulle 210
St., Peul, Mlnnesola 55113
CENTENNIAL LAKEs POLICE DEPARTMENT
BA #0433
7120104
PROBABLE SOFT COST ESTIMATE
llim!
1. Detention furnishings
2. Signage - interior and exterior
3. Furniture
4. Office equipment (copier, etc.)
5. Security (cameras~ remote locks, proximity card locks)
6. Telecommunications (cabling for computers and phones, some
phone and computer equipment)
7. Communication equipment
8. Audio-Visual equipment
9. Professional fees for architectural, structural, mechanical and electrical
10. Professional fees for furniture, fixtures, equipment, civil
11. Project Contingency
Total Soft Cost
Option 4 (police in KCI Building)
Construction (police only)
Purchase Building
Soft Costs
Financing
Anticipated Project Cost
lei 651 483-6701 fax 651 483-2574 www.buelowarchllecls.com
L _ _ ___ _
$10,000
$lO,oon
$100,000
$1$,000
$50,000
$40,000
$25,000
$IO,OOO
$110,000
$20,000
$100.000
$490,000
$1,060,000
$925,000
$490,000
$~5.ooo
$2,500,000
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door hardware, hinges and all.
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oor hordWilre. 4nd now we've JlImle it easIer
for you 10 SpOOfy hardwure OCCDItIing 10 yourprojea
.,p(1/Il. To learn more choullAy lIager, lag an our Web
sile or coli us at 1-800-255-3590.
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DUSTRY DATA
;~.'
Construction unemployment outpaced u.s. total
O veraU employment in the
construction industry ,was
estimated at 6.648 million
workers during December 2002 - a
decline of 1.3% from the year-end-2001
level. Over the same period of time, total
But building contractor
employment rose slightly
U.S. employment declined by a slight
0.2% - although jobs in the manufac-
turfug sector contracted by a steep 3.5%.
Construction jobs increased, albeit
slightly, for the first time in the previous
three months during December. Over the
previous year, the number of employees
working for general building contractor
firms actually iocreased by 1.4%. But spe-
cial trade contractors employed 1.5%
fewer workers at year-end 2002 than at
year-end 2001, and employment totals
with !inns involved primarily in heavy,
construction work feU by 4.7% over the
most-recent 12-month period.'
Between September and December of
last year, the total number of jobs, sea-
sonally adjusted, with nonbuildingl-
heavy contractors fen by 2.1 %, while
employment with genera! building con-
tractor firms rose 0.5%. The special trade
contractor total w. s essentially
unchanged. BDe
. . ',iMMJi",
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~E~cosi:s are for the: basic building and do not include sitework. land, develop-
~;~ty finishes or equipment. Square foot costs vary significantly from project
~':bf~ett because of quality, complexity and economic climate. For a detailed list of
'." -~:;. . g components included in these figures, see Means S'flUlie Foot Costs.
5ettor
''''.md "
- 1'Quen UnRg-
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After sre,dy job goi.. ,veraging 5%-8% D YelIr over 111,
last five years, rollS/rUdiD!l ompl'ym,m has llagl1llle<l
duri,g 111, pllSt rouple ,f YO"'- SliU, j,bs in residential
rons1rUdinn ronlinued In h,ld.
For more data~ .Visit R.S. Means on the Web at
www.rsmeans.com. or contact RS. Means Co., P.O.
Box 800, Kingston, MA 02364, (781) 585-7880.
(800) 448-8182.
24 Building Design & Construction . 03.03 . www.bdcm<JQcom
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. 90% less weight than metal duct. _ Costs 21)..80% less than a metal system.
. Non-condensating and corrosion resistant _ Simple and easy installation.
, . Can throw air up to 90' at 15OftJmin. _ Diameters up to 72'.
,tJIIf/IA - MUltiple fabric options. _ Launderable.
~.1Y ~~O~;dd ;~ca~~:;gcon;i~~~;;~1 Ductwork?
.;." I
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J;'fIPIWI!'.data; visit R.S. Means at www.rsmeans.com.orcall (800) 448-8182.
~. ~ I. ,-,.,
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DUCT=~~'
Fllarf, At'''''I'.r.,."Prlld'''Dt.
4343 Chavenelle Road
Dubuque. Iowa 52002-2654
1-866-DUcrSOX (1-866-382-8769)
FAX/l-S63-SB9-27S4
www.ductsox.com
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, IffiRENDIX
. '
", ',","r ' '" ':'
.. ." . - Average sq~~re Foot Costs
" .. .. ,2004
, 'Govemmefih!lnd Finance
Square Foot Costs do :~df;ih~lld~ Lahd. E~nl:lscapin~;'Furrlisliiii9s; and Fin:;lIicll1g.
Bank &
. . 'Drive-
Thru
1-Sto(y .
B~f1J<&
l"sUr.
S1dg- .
High-
Rise
Court
House
3-Story
Jail
and
Prison
Post
OffiCe
1. General Conditions $6.90. $7.90. $7.90. $ 6.45 $7.~D $8.65
2. Site Work 3.65 3.35 2.80. 2.35 2.55 3.40.
3. Concrete 8.75 21.20. 22.30. 9:50. 19.0.0.. 26.30
4. lV';asonry 13.20. 9.10. 15.10. 9.05. 15.0.0. 16.65
5. Steel 3.85 1.80. 2.20- 3.0.5 1.aO 4.3$
6. Carpentry 3.95 3.55 3.65 3,20. 2.30. 4.Q5
7. Moisture ProteCtion 3.30. 3)5 4.10. 3.30. 4.15 .4.80.
8. Doors. Windows 'and Glass 9.20. 21.60 9.50. 7.35 6,85 8.85
9. Finishes 13.10. 14.40. 15.40. 13.10. 12.50. 10.;60
10.. SpeCialties '1.45 1.45 2.80. 1.50. 2.45 5.85
11. EqUipment 11.50. 7.60. 7.60. 10..10. 9.60. 11.25
12. Furnishings 1.30. 1.20. 1.75
13. Special Construction
14. Conveying 2.45 3'.15 1.60. 2.30 ..-&w ...,.,
15. Mechanical
Plumbing 5.70. 6.75 6.60. 7.15 9.05 15.60.
Heating and Ventilation 5.20. 6.55 7.10. 5.10. 7.55 13.40.
Nr C9t:!d~onin9 4.25 4.80. 6.10. 6.10. 10..70. 11.20.
Sprinklers '.. 1.90' .. '[8'0.' 'Ulo. 1.80. 1.80. 1.80.
.
16. I;!ectrical 11.40. 13.75 14.20. 10..80. 13.60. . 22.00. '":i
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. SUB TOTAL $10.8.60. $133.0.0., $132.30. $10.3.25 $ 129.0.0. $11J,{l5 .'i
CONTRACTOR'S SERVICES 10..40. 12.80. 12.70. 10..0.0. 12.40 16:50. i
$145.8.08 $113.25 ,,,,*,~-.... :.j
. Construction Sq.Ft. Cost $119.0.0. $141.40. $188.3.5 .J
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
JULY 14, 2004
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on July 12,2004, at City Hall, 1880 Main Street.
STAFF:
Mayor Terry Sweeney
Council Member Lee
Council Member PaM
Council Member caNra t
None 0
City Administrator, Ms. Moore-Sykes
City Attorney, Mr. Hoeft
City Engineer, Mr. Peterson
PRESENT:
ABSENT:
L CALL TO ORDER
Mayor Sweeney called the July 12, 2004, City Council meeting to order at 6:35 p.m.
n. SET AGENDA
Mayor Sweeney added the successful performance review and step increase of the
Finance Director retroactive to the date of hire and the successful performance review
and step increase for the Utility Clerk to the consent agenda. He then added an update
from the July 1, 2004 executive session under updates and noted there would be an
executive session prior to adjourmnent.
Council Member Paar requested, on behalf of the EDC, that $75 be added to the consent
agenda to allow members of the committee to attend a seminar on rebuilding downtown.
He also requested that John Fischbach be appointed to the EDC and that $675.00 from
the budget for EDC be approved to be used for preprinted 4 x 6 cards to be used for
mailings for various EDC activities. All of these items were added to the Consent
Agenda.
Council Member Capra requested that Eagle Pass Townhome Association be added under
Appearances.
Ms. Moore-Sykes requested that Representative Vandeveer be added under appearances
when he arrives at the meeting.
l_ _
Ci1y of Centerville
July 14,2004
COlUlcil Meeting Minutes
Motion bv Council Member Broussard Vickers. seconded bv
Caora to aoorove tbe a2enda as amended. AIl in favor.
unanimouslv.
Council Member
Motion carried
m. APPROVAL OF COUNCIL MINUTES
1. June 23. 2004 City Conncil Meeting Minutes
Mayor Sweeney requested the following changes: On Page I add "be removed" from the
agenda. On Page 8 of9 change who to how.
Conncil Member Lee indicated that his comment about no pending commercial business
was in error as the Shudy development is pending. He then apologized for the oversight.
Motion bv Council Member Paar. seconded bv Council Member Broussard Vickers
to aonrove tbe June 23. 2004 Citr Council Meetin2 Minutes as amended. All iu
favor. Motion carried unanimouslv.
IV. CONSENT AGENDA
1. The City ofCenterville June 23, 2004 through July 14,2004 Claims for Approval
2. Centennial Fire District Claims - July 2, 2004 Claims
3. Successful Completion of Probationary Period - Building Inspector (1.
McPherson)
4. Acceptance of Resignation Letter - Finance Director, Ms. Ellen Paulseth
5. Parks and Recreation Committee Request to Expend up to $400 to Purchase Paint
and Supplies for the Laurie LaMotte Warming House
6. Parks and Recreation Committee Request to Receive Bids for Replacing Soffits
and Fascia at Laurie LaMotte Warming House
7. Parks and Recreation Committee Request Charitable Gambling Funds from
Spring Lake Park Lions and Dead Broke Saddle Club in the Amonnt of$I,500
each for the Purchase of Additional Skate Park Equipment for the Wheels Park
8. Successful Performance Review of Finance Director and Step Increase
Retroactive to Date of Hire
9. Successful Performance Review of Utility Clerk and Step Increase
10. Approve $75.00 for EOC Members to Attend Seminar
II. Appoint John Fischbach to EDC
12. Approve $675 from EOC Budget for preprinted postcards
Mayor Sweeney requested that Item 9 be removed for separate vote.
Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove
the Consent Al!enda Items 1 - 8. and 10 - 12 as presented. All in favor. Motion
carried unanimouslv.
Page 2 of 13
e
V.
l_u
City of Centervi1le
July 14,2004
Council Meeting Minutes
Motion by Council Member CaRra. seconded by Council Member Broussard
Vickers to ann rove Item 9. successful Rerformance review and sten increase for the
Utility Clerk. Aves - 4. Nays - O. Abstain -1 (Sweeney). Motion carried.
A W ARDSIPRESENTATIONS/APPEARANCES
L Mr. John Derus and Mr. JeffHelpem (Racino Group)
Mr. Derus and Mr. Helpem addressed the Council and provided information on their
proposed harness racing track and poker gaming facility. They then invited anyone with
concerns to contact them with questions. The harness racing track is proposed to employ
over 300 people and pay millions of dollars in taxes as well as provide residual benefit to
existing businesses in the area.
Ken Carpenter indicated that he has invested his money with this group on another
facility and trusts them and believes they will build a beautiful facility at this location as
welL
2. Mr. Mark Larson Dead Broke Saddle Club License Renewal Resolution #04-033
Ms. Paulseth indicated the matter of the 10% has been resolved.
Motion by Council Member Canra. seconded bv Council Member Broussard
Vickers to annrove Resolution #04-033 as Rresented. All in favor. Motion carried
unanimousIv.
3. Ms. Betsy Scheller. 7389 Old Mill Road
Ms. Scheller addressed Council and explained that her septic system was inspected as
part of her plan to sell her home and was determined to be "failing" as it does not meet
the current regulations for a three-foot soil separation. She then asked Council to
consider a waiver until such time as City water is available to them provided the only
failure is with the soil separation and the system is functioning properly.
Council discussed the matter and asked Staff to look into the matter further to determine
what format the waiver would need to be in and what, if any, repercussions there could be
for granting the waiver.
4. Greg Nohner - Ea!!le Pass Townhome Association
Council Member Capra indicated she had added this to the agenda as she questions
whether the grading was appropriately completed at the site and, if not, if the City can
force the developer to correct it.
Mr. Peterson indicated that he has looked at the area and it appears from the grading plan
that the drainage is appropriate although it is a little to the west of the designated
Page 3 of 13
City of Centerville
July 14, 2004
Council Meeting Mioutes
location. He then said that he does not think that moving the swale to the west would .
provide enough benefit to justify doing so.
Mr. Greg Nohner indicated that he has a memo written by Mr. Peterson to Mr. Quigley
asking that the drainage flowing over the sidewalk be corrected.
Mr. Peterson explained that the water was designed to flow over the sidewalk in that
location.
City Attorney Hoeft indicated that the first question to answer is whether the drainage
was built as designed and the City Engineer has indicated that it meets the requirements
of the plan. He then said that the fact that the City and the homeowners feel the drainage
is unacceptable flowing over the sidewalk does not matter if the developer has
constructed the drainage as previously approved by the City. He further commented that,
if the drainage is unacceptable to the City and/or the Homeowner's Association, the City
or the Homeowners could change it at their expense.
Council Member Lee asked whether the drainage swale is where it was designed to be.
Mr. Peterson explained that there is some drainage out by Portage and Dupre but the
majority of the water was designed to flow over the sidewalk.
Mr. Peterson said that because the area is so flat with no contours it fills with water and
the only way out is the two outlets, one to the southwest and the other over the sidewalk.
He then said he had thought from looking at it that the finger that sticks out may be able
to take some of the water and relieve some of the water that flows by but, after looking at
it, that would require putting in a pipe and taking out trees so that is not the best idea. He
further explained that residents wanted the trees to remain as a buffer so the pine trees
from the old pine tree far were left.
Mr. Peterson noted there was a huge storm and only place for the water to go is out the
swale and it ran over the sidewalk for a week but now it is dry.
Mr. Nohner said he thought there was a commitment from the Council to hold the
developer accountable for not doing things correctly. He then said that he would like a
catch basin installed and a pipe to run the water under the sidewalk. He also indicated he
would like to revisit the idea of running drain tile to the SW to alleviate some ofthe water
flow to the sidewalk.
Council Member Capra questioned the drainage design and why this potential problem
was not identified.
Mr. Peterson explained that every unit has a swale that is designed to have water flow
over the sidewalk but, in this location, the volume causes the issue of continual flow for
several days following a storm.
Page 4 of 13
-------1
.
City of Centerville
July 14,2004
Council Meeting Minutes
Council Member Broussard Vickers asked Staff to confirm whether or not it is flowing as
it was designed to flow.
Mr. Nohner pointed out the memo from Mr. Peterson stating that the flow over the
sidewalk was not acceptable.
Mr. Peterson commented that Mr. Nohner was misconstruing the information contained
in the memo.
City Attorney Hoeft indicated that any representation in the letter would not be legally
binding upon the City or the developer. He then said that there is confusion as to what
exactly was being referred to in the memo and what needs to be determined is whether
the system is performing as it was designed to perform.
Mr. Nohner said he has an issue with the way the City is using his tax dollars.
Ms. Marilyn Newman asked who has the liability if someone were to fall on the ice that
will form on the sidewalk where the water flows over it.
City Attorney Hoeft indicated that the adjacent property owner would be responsible for
maintaining the City and the property owner would be liable.
Ms. Newman commented that the City designed and allowed to be built a drainage
system that creates a hazard and she has the liability for the hazard. She then left the
meeting.
Mr. Nohner asked Council to determine whether the drainage is as it was planned to be
and, if it is not, exercise its right under the developer's agreement to have it corrected at
the expense of the developer.
Council Member Capra indicated there was another property owner that was concerned
about the mud and water and lack of silt fencing causing the hazard on the sidewalk and
there was a meeting with Swift Homes and they said that the ditch would be cut in and
the trees would be gone and the swale would be deeper. She then said that if it was not
done as it was supposed to be done she would like it corrected. She further commented
she would like to look into how much the drain would cost and work something out with
the developer.
Mr. Peterson indicated that he and Mr. Pilier discussed a drain or drain tile out to the
current drain tile in the street to run the water to the catch basin and that would be
relatively inexpensive to collect the .majority of the water before it goes across the
sidewalk. He then said that there would still be some water going across the sidewalk.
Council Member Broussard Vickers commented that this could be a hazard and, the City
cannot solve all drainage problems within the City but resolving this potential hazard
should not set a precedent if the City agrees to pay for the fix.
Page 5 of 13
City of Centerville
July 14> 2004
Council Meeting Mioutes
e
Mr. Peterson estimated that the drain tile and small catch basin would cost approximately
$1,000.
Council Member Broussard Vickers asked Staff to design the plans and get the proper
authority for the work to be done.
City Attorney Hoeft indicated that he would work with the City Engineer to obtain an
easement for the catch basin area.
Council Member Lee asked whether it is common to design for water to flow over
sidewalks.
Mr. Peterson explained that Peterson most swales are in backyards and go into a catch
basin and they usually do not usually make it out to the street.
Mr. Nohner said that if a drainage plan was approved that created a hazard perhaps it
should be revisited.
Mr. Peterson said there probably should have been a catch basin but Eagle Pass First
Addition was done in 1997 so all the storm sewer was already there as well as the first
units. He then said that the only thing new has been Portage being dug in and this
grading plan was provided almost 10 years ago. .
Council Member Broussard Vickers said she would like to revisit the plan and if it is
okay then the proposal to do the drain and at the same time look at the original for the
other piece to see what has happened to prevent flow to the southwest to see if the letter
to Gorham may still be valid.
Mr. Nohner commented that the twin homes have the same drainage issues
5. Representative Vandeveer
Representative Vandeveer provided a legislative update to Council and an overview of
changes to municipal government and how they affect the City. One of those changes
was to nonconforming uses and the change to allow them to be rebuilt.
Ken Carpenter addressed Council and Representative Vandeveer and said that he feels he
was treated unfairly by the City when his property was rezoned and his home made
nonconforming because it negatively affected his ability to refinance.
Representative Vandeveer indicated that the change should alleviate difficulty with
financing nonconforming structures.
VI. PUBLIC HEARINGS
Page 6 of 13
.
City of Centerville
July 14,2004
Council Meeting Minutes
Mr. Dennis Shudy. 2085 - 20th Avenue South (Site Plan Review)
1.
Mayor Sweeney opened the public hearing at 8:15 p.m.
Mr. Shudy addressed Council and provided an overview of his proposed facility noting
he needed to amend the plan to include the garbage enclosure.
Council Member Capra indicated she had questions about access to the property and the
slurry ponds.
Mr. Shudy indicated they are water collection ponds made of poured concrete walls and
floor.
Council Member Capra asked how high the aggregate storage areas would be and how
they would be screened.
Mr. Shudy indicated his aggregate storage piles would be 8 feet high.
Council Member Capra asked what the requirements for outside storage are in Ordinance
#4.
Mr. Mark Forey of 2068 West Cedar Street asked where the entrance would be and
whether trees would be taken down.
Mr. Forey asked whether it would be possible to more the driveway to the north so there
would not be concrete truck traffic on West Cedar Street.
Mr. Forey asked if Mr. Shudy could come in at a different location to avoid concrete
truck traffic on West Cedar Street.
Mr. Shudy indicated the section line leaves Cedar Street approximately right where
Mueller stops landscaping or caring for the ditch.
Ms. Forey asked who would be responsible for maintenance of the road as there is
confusion as to whether it is Lino Lakes or Centerville. She then said she is concerned
that the heavy truck traffic will cause ruts and who will take care of them.
Mr. Shudy indicated that he has to stay within 7 ton and 5 ton requirements.
City Attorney Hoeft advised that the City is looking at whether the site plan meets the
requirements not who is going to provide maintenance for the road.
Mr. Peterson asked for clarification on the drainage noting all the drainage from the lot
and building goes to the north out into the ponds for recovery.
Page 7 of 13
City of Centerville
July 14, 2004
Council Meeting Minutes
Mr. Shudy explained that he runs a reclaimer and uses a lot of water so he wanted to get .
as much volume for collection as possible.
Council Member Capra indicated she wanted screening from the aggregate pile.
Council Member Broussard Vickers indicated that if trees are removed then she would
like to put trees up but feels the screening is adequate if the trees are staying.
Council asked Staff to confirm the requirements of Ordinance #4.
Council Member Lee commented that Mr. Shudy been in operation for five years and
there have not been issues with his operation.
Mayor Sweeney indicated that the City has a noise ordinance and the business would
need to meet those requirements.
Ms. Sandy Magnuson of 2048 West Cedar Street indicated she has a concern with how
many trucks will travel the road and she has an issue with the dust and diesel fuels that
will accompany them. She then said that she does not want to breathe diesel fuel in her
home. She further indicated that she sleeps during the day and works nights so she is
concerned about the noise.
Mr. Shudy indicated that on a normal day they run 12 trips.
Mr. Forey asked how Council intended to address the road issue.
City Attorney Hoeft indicated that both cities would have to agree through a joint powers
agreement before the street was to be rebuilt.
Ms. Magnuson asked why the City does not put a road into the industrial park.
Mr. Forey indicated they were told there would be no access to that property from West
Cedar Street by Mr. Nado when they bought the property.
City Attorney Hoeft indicated the City does not have the authority to stop someone from
accessing their property.
Motion by Council Member Broussard Vickers. seconded by Council Member Lee
to close the public bearin!!. All in favor. Motion carried unanimously.
Mayor Sweeney closed the public hearing at 8:36 p.m.
Motion by Council Member Broussard Vickers. seconded by Council Member
Caura to anurove the Site Plan for Mr. Dennis Shudy pendin!! final approval and
comments of the City En!!ineer and review of Ordinance #4. All in favor. Motion
carried unanimously.
Page 8 of 13
City of Centerville
July 14,2004
Council Meeting Minutes
.
VII. NEW BUSINESS
1. Resolution #04-034 - CSAH 14. 1-35W to 1-35E Study
Motion bv Council Member Caura. seconded bv Council Member Broussard
Vickers to auurove Resolntion #04-034 as presented. All in favor. Motion carried
unanimouslv.
2. Seal Coatin~
Mr. Peterson reviewed the seal coating information with Council and asked for
consideration of Resolution #04-037.
Motion bv Council Member Capra. seconded bv Council Member Paar to approve
Resolution #04-037 as uresented. All in favor. Motion carried unanimouslv.
3. Recruitment Strate~ for Finance Director Position
Council discussed how to handle the hiring for the finance director position and agreed to
use the process that was used for hiring Ms. Paulseth.
4. Interim Financial Management Strategy
Ms. Paulseth thanked Council for the opportunity to work for the City of Centerville.
She then indicated that the auditors have agreed to a once a month review of the banking
and Mr. Eilertson has expressed interest in having NortWand Securities manage the
investments for the City until a new Finance Director is hired.
5. Resolution #04-036 Erkenbrack Propeqy (Amend Resolution #96-33)
City Attorney Hoeft indicated it looks like the County needed a better legal description
for the part of Mill Road that was vacated.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Caura to auurove Resolution #04-036 as presented. All in favor. Motion carried
unanimouslv.
6. Purchase ofRefri~erator - Administrative Offices
Motion bv Council Member Caura. second~d bv Council Member Paar to approve
the purchase of a refril!erator not to exceed $400.
Page 9 of 13
City of Centerville
July 14,2004
Council Meeting Minutes
Mayor Sweeney suggested that Staff look into purchasing the refrigerator at an appliance .
store rather than Sam's Club because they usually include delivery and disposal of the old
refrigerator.
VOTE: All in favor. Motion carried unanimouslv.
7. Credit Card Use - Utilities. Pennits. and Assessments
Ms. Paulseth asked whether Council would like her to establish the ability to utilize credit
cards for payments at City Hall before her departure.
Council discussed the matter and determined that it would not be cost effective to do so at
this time.
8. Preliminary Budget Report (2005)
Ms. Paulseth indicated she had provided the preliminary budget report as a first step
toward the budgeting process and noted that Council would need to carefully consider the
proposed capital outlay and prioritize the items. She then said that the Council budgeted
$139,000 for capital items and there are proposals for $250,000. The main item is a
proposed expansion to the public works facility in the amount of$11O,000.
Ms. Paulseth indicated that the budget she provided anticipated a 3% levy increase. She
then said that she anticipated a reduction in the tax rate even with a 3% levy increase.
9. Bank Signatory - Resolution #04-035
Motion bv Council Member Lee. seconded bv Council Member Paar to aOOfove
Resolution #04-035 as oresented. All in favor. Motion carried unanimouslv.
10. Request for Prollfam Participation and Support - Minnesota Water
Staff presented the request for financial contribution to Council for consideration.
Council discussed the matter and there was consensus not to contribute funds, as there is
no direct benefit to the taxpayers.
11. Condition of Trail- Apple Tree Square & Uptown Center
Council asked Staff to provide an estimate for the repair work that needs to be done to the
trail and contact Mr. Drilling to ask him to fix the trail or provide a fmancial escrow to
the City to allow the work to be done after the reconstruction ofCSAR 14.
Council Member Broussard Vickers indicated she would prefer that the funds be
escrowed.
Page 100f13
.
City of Centerville
July 14, 2004
Council Meeting Minutes
Council asked Staff to look into and provide a report on the developer's agreement for
this matter.
12. Asphalt Skate Park Pad - Laurie LaMotte Memorial Park
Council Member Lee indicated that he is concerned that cost for the repair of the asphalt
skate park pad will be lumped into the rest of the project. He then asked Staff how the
City can be sure that the cost is not just passed on by the contractor.
Ms. Moore-Sykes indicated that any change orders would need to be approved by the
City.
13. Mr. John Thill - Fete des Lacs Parade Parking/Route. Request for Public Works
Assistance and Excess 2003 Fete des Lacs Parade Fund Use in 2004 ($575.26)
Motion bv Council Member CaDra. seconded bv Council Member Lee to aDDrove
the use of $575.26 remaining funds from 2003. All in favor. Motion carried
unanimouslv.
Council Member Paar asked whether there would be insurance on the parade.
Council directed Public Works staff to assist with the Festival as requested by the Lions.
Mr. Thill indicated the Lions have never pulled insurance on the parade because it has
always been rain or shine.
Council Member Lee asked if anyone has stepped forward to help with the parade next
year.
Mr. Thill indicated there have been no volunteers.
Council Member Paar asked whether everything else is insured.
The Lions indicated that the street dance is insured from noon to 10:00 pm. for half an
inch of rain or more.
Council recessed at 8:48 p.m.
Council reconvened at 8:53 p.m.
14. 73rd Street Survey Resuhs
Mr. Peterson explained that more work needs to be done than was originally anticipated.
He then recommended that the City hold off on this street and add it as a full
reconstruction during the next street project.
There was Council consensus not to do 73rd Street this year.
Page II of 13
l_ _ __
City of Centerville
July 14,2004
Council Meeting Minutes
e
15.
Center Mart - Tobacco License July 27 - December 31. 2004
Council Member Broussard Vickers told Council that Ms. Bender was at City Hall
beyond 6:00 p.m. and she was at City Hall to sign at 5:30 p.m. in order to accommodate
the business owner and allow him to have his tobacco license when he opened on
Saturday morning.
Motion by Council Member Lee. seconded by Council Member Paar to l!rant a
tobacco sales license throul!h December 31. 2004 for Center Mart. All in favor.
Motion carried unanimously.
VIII. OLD BUSINESS
1. Personnel Policy
City Attorney Hoeft indicated he had received a draft from Mr. Lepak and will review it
for presentation to Council. He then said that upon initial review there is some concern
about the amount ofPTO the City allows to be accrued.
Council indicated that there is a limitation going into effect after this year.
IX. ANNOUNCEMENTSlUPDATES
Council Member Capra reported that the Cable Committee is looking at its budget for
2005 and noted there will be an increase in salaries as it was determined that they were
out of compliance with government regulations.
Ms. Moore-Sykes clarified that the employees were not getting the cost ofliving increase
just the step increases.
Council Member Paar provided an EDC update indicating that work has begun on the
Frozen Fete des Lacs.
Council Member Paar asked whether anything was happening with the drainage issues on
Ojibway.
Mr. Peterson indicated that he checked it today and there were some fence posts removed
but seven remain. He then said he would contact the developer about it.
Council Member Lee reported that the Police Committee moved forward toward
potentially getting a new police station in the KCI building for the short term.
Council Member Broussard Vickers noted Council would need to look into the financials
for that option.
Page 12 of 13
,
,
,
L-________ _______ ______ __ ____
.
City of Centervil1e
July 14,2004
Council Meeting Minutes
Council Member Broussard Vickers reported that the Planning and Zoning Commission
continues to work on Ordinance #4 revisions. She then noted there was one new member
appointed and there remains two open seats.
R~ort on Executive Session
Mayor Sweeney read a report from the Executive Session on July 1, 2004 and it is as
follows:
The City Council evaluated the performance of the City Administrator. The Council
noted the difficult nature of the position and the City Administrator's positive attributes
as well as areas in which the City Administrator must improve her performance. In order
to provide a positive setting in which to improve, the Council has established a plan to
assist the City Administrator on raising and communicating issues to the Council and
staff, focusing on follow through, and directing her to develop a comprehensive and fair
hiring process for City positions.
The City Council evaluated the performance of the City Public Works Director. The
Council noted the difficult nature of the position and the City Public Works Director's
positive attributes as well as areas in which the Public Works Director must improve his
performance. In order to provide a positive setting in which to improve, the Council has
established a plan to assist the Public Works Director on raising and communicating
issues to the Council and the City Administrator, focusing on supervisory duties and
responsibilities, and obtaining approval from the State to perform building inspections
and related duties on State regulated facilities.
Council recessed at 9:50 p.m. to an Executive Session.
X. ADJOURNMENT
Motion by Council Member XX. seconded by Council Member XX to adiourn the
July 14. 2004 City Council Meetinl! at XX:XX p.m. All in favor. Motion carried
unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 13 of 13
CITY OF CENTERVILLE
07123104 1 :27 PM
Page 1
*Check Summary Register@
Name
10100 MAIN STREET BANK
Paid Chk# 019391 AUTOMOTIVE DRIVE LINE
Paid Chk# 019392 BONESTROO, ROSENE,
Paid Chk# 019393 CENTENNIAL FIRE OISTRICT
Paid Chk# 019394 CITY OF ST. PAUL
Paid Chk# 019395 EAGLE GARAGE DOOR
Paid Chk# 019396 FELCON, PENNY
Paid Chk# 019397 FORTIS BENEFITS
Paid Chk# 019398 GODFREY, CHRIS
Paid Chk# 019399 GOLDENGATE INTERNET
Paid Chk# 019400 GRAINGER
Paid Chk# 019401 INTEGRA HOMES
Paid Chk# 019402 KLEVE HEATING & AIR
Paid Chk# 019403 KURRELMEYER, DUW A YNE -
Paid Chk# 019404 LANG BUILDERS
Paid Chk# 019405 MCLEOD USA
Paid Chk# 019406 MENARDS - FOREST LAKE
Paid Chk# 019407 MINNEGASCO'
Paid Chk# 019408 NCPERS LIFE INSURANCE
Paid Chk# 019409 NORTH COUNTRY BUILDERS
Paid Chk# 019410 PRISTINE SERVICES
Paid Chk# 019411 PUBLIC EMPLOYEES
Paid Chk# 019412 QWEST
Paid Chk# 019413 SCHWAAB INC.
Paid Chk# 019414 STORK TWIN CITY TESTING
Paid Chk# 019415 TIME SAVER
Paid Chk# 019416 XCEL ENERGY
Check Dale
JULY 28, 2004
Check AmI
7128/2004
7/2812004
7128/2004
7/28/2004
712812004
712812004
712812004
712812004
7128/2004
712812004
7128/2004
7/28/2004
7/2812004
712812004
7128/2004
7/28/2004
712812004
7/2812004
712812004
7/2812004
712812004
712812004
712812004
712812004
712812004
712812004
Total Checks
$94.77 CIVIL DEF SIREN - BATTERY
$46,943.03 GENERAL - SERV THRU 7-3.04
$20,669.25 SERV THRU 2ND QTR 2004
$33.73 ASPHALT
$1,419.00 REPAIR PW. GARAGE DOOR
$153.38 REIMBURSE OVER PAYMENT ON FINA
$108.00 SHORT TERM DISABILITY INS.
$10.36 REIMBURSE OVER PYMT ON FINAL B
$49.90 INTERNET SERV - PW.
$69.14 SHOP LIGHT BULBS
$3,600.00 1779 PARTRIDGE PL - SOD ESCROW
$20.00 REFUND ON M04.031 7264 MOUND C
$59.23 REIMBURSE 7261 UNITY AVE.OVER
$1,900.00 1775 PARTRIDGE PL HOUSE # CHG
$715.46 PHONE SERV THRU 7.15-04
$120.97 CITY HALL REPAIRS
$12.286970 LAMOTTE DR- SERVTHRU 7.1
$16.00 T. BENDER LIFE INS.
$200.00 1759 PARTRIDGE PL-SITE ESCROW
$195.47 CARPET CLEAN P.W. BLDG
$10.00 PERA
$60.33 651.762-9261 SERV THRU 8-12.04
$65.02 PAID STAMP
$1,260.50 HERITAGE STREET. LAMOTTE DR 2
$380.00 7-14.04 CITY COUNCIL MEETING
$115.15 1745 MAIN ST. SERVTHRU 7-8-0
$78,280.97
NOTE: An update will be handed out on July 28, 2004 for disbursements.
.
Centennial Fire District
Check Register
7/19/2004
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE CHECKII NAME ACCOUNT AMOUNT
7/16/2004 14363 Amoco m Company 42100 - Fuel and Lube 156.18
7/16/2004 14364 Aspen Mins 42120 - Uniform Bcpense 285.30
7/16/2004 14365 Bill's Rantal Center 42130 - Equipment Expanse 1.49
7/16/2004 14366 City of Lino Lakes 41000 - Payroll Bcpense 53,295.58
7/16/2004 14367 Connexus Energy 42252 - Station 1 - Electric 336.94
7116/2004 14366 Frattalone's Hardware 42110 - other Maintenance 75.04
7/16/2004 14369 Hugo Feed Mill & ElevaIor 42110 - other Maintenance 57.22
7/16/2004 14370 Mcleod USA 42240 - Telephone Expanse 353.93
7/16/2004 14371 Owes! 42240 - Telephone Expense 187.90
7/16/2004 14372 Ross Industries, Inc. 42190 - Fire Prevention SUpplies 451.79
7116/2004 14373 Viking Office Products 42180 - Office Supplies Bcpense 212.91
7/16/2004 14374 XceI Energy 42254 - Station 2 - Electric 517.68
7/1612004 14375 Ross Industries, Inc. 45010-S~CampBcpense 79.73
$56,013.69
1 ail
,.
.
CENTENNIAL FIRE DISTRICT
7741 Lake Drive
Uno Lakes, MN 55014
(651) 784-7472
July 1, 2004
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear City Administrator
Below Is an invoice for your share of the Centenniai Fire District bud(
INVOICE
Quarterly Payment
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
16,031.00
0.00
741.75
671.50
3.225 00
20.669.25
'-3-ex:>
J 01- q-cz8S ,
Payment is requested by the 30th of the month. Each additional qUI
payment will be billed accordingly.
Thank you.
Sincerely,
~~
Milo Bennett
Fire Chief
CentennlalX/trwoice 2004
1-
c
CENTENNIAL FIRE DISTRICT
The 2004 Budget for Centennial Fire District is distributed by city as follows,
The calculations are based on the following percentages,
.
Centerville 12.90%
Circle Pines 18.60%
Uno Lakes 68.50%
Total 100.00%
Budget Items
Operating Budget 497,085
Depreciation 0
Relief Association 23,000
Common Area Charge 20,824
Capital Equipment 100.000
Total 640,909
Invoice amount by city
Yearly
Centerville
Operating Budget 64,124
Depreciation 0
Relief Association 2,967
Common Area Charge 2,686
Capital Equipment 12.900
Total 82,677
Circle Pines
Operating Budget 92,458
Depreciation 0
Relief Association 4,278
Common Area Charge 3,873
Capital Equipment 18.600
Total 119,209
Lino Lakes
Operating Budget 340,503
Depreciation 0
Relief Association 15,755
Common Area Charge 14,265
Capital Equipment 68.500
Total 439,023
Total all Cities 640,909
Quarterly
16,031.00
0.00
741.75
671.50
3.225 00
20,669.25
23,114.50
0.00
1,069.50
968.25
4 650 00
29,802.25
85,125.75
0.00
3,938.75
3,566.25
17.12500
109-755.75
160,227.25
Quarterly Payments Due: January 31, April 30, July 3 L October 31
CentennlolX/lnvo1ce 2004
j
CENTENNIAL LAKES POLICE DEPT Check Regisler POLICE GL Page: 1
. GL Posting Period(s): 07104 - 07/04 Ju113,2OO4 11:21am
Check Issue Data(s): 07/0112004 - 07/1512004
Per Dale Check NO Vendor No Payee Invoice Description Inv Amount
07/04 07115104 4987 10170 ADVANCED EMERGENCY SYSTEMS VEHICLE MTC 520.13
07/04 07115104 4988 10185 ADVANCED GRAPHIX, INC NEWVEH GRAPHICS 322.55
CHEV PICKUP
07/04 07/15104 4989 10750 ANOKA COUNTY MAY CDPD 441.00
07/04 07115104 4990 11565 ASPEN MILLS UNIFORMSlTN 170.60
07/04 07115104 4991 11651 AUTOMOTIVE DRIVE LINE SERVICE OIL CHANGE JEEP 36.57
OIL CHANGE SQUAD 36.57
Total 4991 73.14
07104 07115104 4992 20150 DALE BERNARDY CASH TOBACCO 18.00
COMPlIANCECK
07104 07115104 4993 20625 BUETOW & ASSOCIATES, INC JUNE ARCHITECTURAL 2,600.00
SERVICES
07104 07/15104 4984 30055 CSKAUTO,INC MOTOR OIL 25.67
07104 07/15104 4995 30060 CP OFFICE PRODUCTS RIBBON 17.89
07104 07/15104 4996 30075 CAMPION, BARROW&ASSOC.INC PERSONNEL 375.00
TESTINGlMN
07/04 07115104 4997 30460 CENTENNIAL UTILITIES MAY UTILITY CHARGES 9.53
07104 07/15104 4998 40300 DELTA DENTAl AUG DENTAL 568.10
07/04 07115/04 4999 90026 IMAGE PRINTING & GRAPHICS, INC BUSINESS CARDS 59.85
07104 07115/04 5000 90040 INTOXIMETERS INTOXIL YZER 101.18
MOUTHPIECES
07/04 07115104 5001 100150 J.N.JOHNSON SALES & SERVICES FIRE EXTINGUISHER 78.75
MTC
07104 07/15104 5002 120105 LABOR RELATIONS ASSOC., INC. CONSULTING 245.25
07104 07115104 5003 130175 MAIN FLORAL. INC PlANT 48.80
07/04 07115104 5004 130205 MAlLOY,MONTAGUE,KARNOWSKl, FINAL BILLING 2003 2,542.00
AUDIT
07104 07115104 5005 130460 METRO SAlES, INC COPIER MTC CONTRACT 1,004.00
6104-6105
PHOTOCONDUCTOR 473.79
Total 5005 1,477.79
07/04 07115104 5006 130674 Mil LIFE JUNE SELECT ACCT FEE 28.00
07104 07115104 5007 130798 MN DEPT OF ADMINISTRATION MAY USAGE 37.00
07104 07/15104 5008 130840 MN DEPT OF PUBLIC SAFETY 2ND aTR CJDN 390.00
CONNECT CHGS
07/04 07115104 5009 130860 MN ff-N( SAFETY & RESEARCH CNT LAW ENFORCE 1 DAY 843.00
PAlDBIRB
07/04 07115104 5010 140360 TERRI NELSON SHOE REIMB 29.99
07104 07115104 5011 160200 PERFORMANCE AUTO, INC OIL CHGSIFUEL PUMP 843.98
98CHEV
07104 07/15104 5012 170180 QWEST CENTERVlLLE PH 169.64
07104 07/15104 5013 190005 SBC PAGING JUNE PAGER SERVICE 35.63
07104 07/15104 5014 190015 SAINT PAUL PIONEER PRESS POLICE OFFICER AD 166.77
07104 07115104 5015 190350 THE SECRET GARDEN flORIST DARE GRAD BALLOONS 27.50
07104 07115104 5016 190540 SMITH & GLASER, L.L.C. VET PREF HEARING 997.50
07/04 07115104 5017 200045 TIME SAVER OFF SITE JUNE 1 MINUTES 163.00
07104 07/15104 5018 200050 TWIN CITIES EMEDIA, INC ANTMRUS 51.95
SUBSCRIPTION
07/04 07/15104 5019 200075 TEXACOISHELL JUNE FUEL 2,074.49
07104 07/15/04 5020 210110 UNIFORMS UNLIMITED, INC UNIFORMS P.ALDRICH 806.90
07/04 07/15104 5021 210235 UNITED WISCONSIN GROUP AUG lIFEIOISAB ADO 153.30
RElNY JUNE/JULY
07/04 07115/04 5022 220200 VERIZON WIRelESS CELL PHONE USAGE 290.95
M = Manual Check, V = Void Check
I
CENTENNIAL LAKES POLICE OEPT
Check Register POLICE GL
GL Posting Period(s): 07/04 - 07/04
Check Issue Date(s): 07/0112004 - 07/1512004
Page: 2
JU113,200411:21am .
Per
Date
Check No Vendor No
Payee
Invoice Deserip1ion
Inv Amount
Totols:
16,804.43
M = Manual Check, V = Void Check
,n, Bonestroo
e Rosene
n Anderlik&
lUl Associates
Engineers & Architects
Owner: Citv of Centerville, 1880 Main St, Centerville, MN 55038 Date: Julv 7, 2004
For Period: 611012004 to 71712004 Reauest No: 2
Contractor: Dresel Contractina, 24044 Julv Ave., Chisaao Citv, MN 55013
CONTRACTOR'S REQUEST FOR PAYMENT
2004 UTILITY AND STREET IMPROVEMENTS
BRA FILE NO. 616-03-133
SUMMARY
1 Original Contract Amount $ 1,629,911.25
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 1,629,911.25
5 Value Completed to Date $ 354,555.45
6 Material on Hand $ 0.00
7 Amount Earned $ 354,555.45
8 Less Retainage 5% $ 17,727.77
g Subtotal $ 336,827.68
10 Less Amount Paid Previously $ 113,297.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 $ 223.530.68
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
7~h VV!j~
----=.
Approved by Contractor:
DRESEL CONTRACTING
Approved by Owner:
~f&. ~
&tr A~~v-
Date: ~ / q I 2-()oY
. Specified Contract Completion Date:
May 5, 2005
61603133REQ2.xls
Contract Unit Current . Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1 - STREET IMPROVEMENTS:
1 MOBILIZATION LS 1 60000.00 0.25 0.75 $45.000.00
2 TRAFFIC CONTROL LS 1 7500.00 0.25 0.5 $3,750.00
3 REMOVE BITUMINOUS PAVEMENT SY 26300 1.00 8000 $8,000.00
4 SAWING BITUMINOUS PAVEMENT LF 2500 2.00 45 545 $1,090.00
5 REMOVE CONCRETE CURB AND GUTTER LF 800 2.00 143 203 $406.00
6 REMOVE CONCRETE PAVEMENT SY 50 4.00 $0.00
7 COMMON EXCAVATION CY 23200 4.75 10000 10000 $47,500.00
8 GEOTEXTILE FABRIC SY 29500 1.40 6794 6844 $9,581.60
9 SELECT GRANULAR BORROW (CV) CY 17150 10.00 1689.3 1889.3 $18,893.00
10 TOPSOIL BORROW (LV) CY 500 6.00 $0.00
11 CLASS 5 AGGREGATE BASE - STREET TN 11500 8.75 1500 $13,125.00
12 CLASS 5 AGGREGATE BASE - SIDEWALK TN 120 15.00 $0.00
13 TYPE LV 3 WEARING COURSE MIXTURE - STREET TN 2740 32.00 175.58 175.58 $5,618.56
14 TYPE LV 3 NON-WEARING COURSE MIXTURE - STREET TN 2540 31.50 252.32 252.32 $7,948.08
15 BITUMINOUS MATERIAL FOR TACK COAT GL 1600 1.25 $0.00
16 TYPE LV 4 WEARING COURSE - DRIVEWAYS TN 300 65.00 9.71 9.71 $631.15
17 TYPE LV 4 WEARING COURSE - TRAIL TN 150 50.00 $0.00
18 MILL BITUMINOUS PAVEMENT SY 2300 2.50 $0.00
19 COURSE AGGREGATE FOR DRAINTILE - PETERSON &
73RD CY 400 16.00 $0.00
20 CRACK SEAL LF 1000 2.50 $0.00
21 PATCH ROAD SY 600 17.00 $0.00
22 SURMOUNT ABLE CONCRETE CURB AND GUTTER LF 13750 7.10 151 151 $1,072.10
23 SURMOUNT ABLE CONCRETE C & G - MANUAL
PLACEMENT LF 800 14.00 52 52 $728.00
24 4" CONCRETE WALK SF 2650 2.50 $0.00
25 6" CONCRETE WALK SF 500 3.00 $0.00
26 4" PERFORATED PVC DRAIN TILE LF 17250 2.00 3600 3950 $7,900.00
27 ADJUST FRAME AND RING CASTING EA 25 250.00 3 3 $750.00
28 ADJUST VALVE BOX EA 1 250.00 2 2 $500.00
29 PEDESTRIAN CURB RAMP EA 2 275.00 $0.00
30 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 85.00 $0.00
31 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 125.00 $0.00
32 WATER FOR DUST CONTROL 1000 GAL 50 12.00 10 10 $120.00
33 STORM DRAIN INLET PROTECTION EA 25 100.00 $0.00
34 CLEAR & GRUB EA 5 400.00 $0.00
35 SODDING, LAWN TYPE, INCL 4" TOPSOIL SY 2500 2.10 $0.00
36 SEEDING AC 0.5 1300.00 $0.00
37 REGULAR SILT FENCE LF 500 2.00 100 100 $200.00
38 TEMPORARY ACCESS ROAD LS 1 2500.00 0.25 0.75 $1,875.00
39 8" PVC SANITARY SEWER, SDR 35 LF 130 25.00 $0.00
40 SANITARY SEWER REPAIR EA 2 4000.00 $0.00
41 8X4WYE EA 4 125.00 $0.00
42 RECONNECT SEWER SERVICE EA 4 75.00 $0.00
43 IMPROVED PIPE FOUNDATION LF 260 4.00 $0.00
Total PART 1 - STREET IMPROVEMENTS: $174,688.49
PART 1 - STREET IMPROVEMENTS: - Bid Amount Total - $940.855.00
PART 2 - WATER MAIN IMPROVEMENTS:
44 CONNECT TO EXISTING 12" PIPE EA 2 1000.00 1 1 $1,000.00
45 CONNECT TO EXISTING 8" PIPE EA 3 600.00 1 1 $600.00
46 CONNECT TO EXISTING 6" PIPE EA 1 600.00 1 $600.00
47 WET TAP 12" MAIN, INCL 8" GATE VALVE EA 1 3000.00 $0.00
48 12" PVC, C900 LF 910 26.00 220 220 $5,720.00
49 8" PVC, C900 LF 5525 20.00 214 1814 $36,280.00
50 8" PVC JACKED WITH STEEL CASING LF 55 175.00 55 55 $9,625.00
51 6" PVC, C900 LF 830 18.00 85 85 $1,530.00
52 1" TYPE K COPPER WATER SERVICE LF 3300 14.00 412.5 412.5 $5,775.00
53 12" GATE VALVE AND BOX EA 4 1300.00 3 3 $3,900.00
54 8" GATE VALVE AND BOX EA 11 850.00 1 5 $4,250.00
55 6" GATE VALVE AND BOX EA 2 650.00 $0.00
56 1" CORPORATION STOP EA 96 120.00 18 18 $2,160.00
57 1" CURB STOP AND BOX EA 96 120.00 18 18 $2,160.00
58 HYDRANT WITH VALVE EA 14 2200.00 3 $6,600.00
59 HYDRANT EXTENSION LF 2 350.00 $0.00
61603133REQ2.xfs
r
No.
116
Contract Unit Current Quantity Amount
Item Unit Quantity
4" PERFORATED PVC DRAIN TILE LF 100
Total PART 4 -LAMOTTE PARK IMPROVEMENTS:
PART 4 - LAMOTTE PARK IMPROVEMENTS: - Bid Amount Total- $82,307.50
Total PART 1 - STREET IMPROVEMENTS:
Total PART 2 - WATER MAIN IMPROVEMENTS:
Total PART 3 - STORM SEWER IMPROVEMENTS:
Total PART 4 -LAMOTTE PARK IMPROVEMENTS:
Total Work Completed To Date
,
,
,
,
,
~._~-----------
61603133REOl.x1s
Price
2.00
Quantity to Date
100 100
to Date
$200.00
$26,108.96
.
$174,688.49
$92,643.00
$61,115.00
$26,108.96
$354,555.45
~
. PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-03-133
CONTRACTOR DRESEL CONTRACTING
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 OS/24/2004 06/09/04 113,297.00 5,963.00 119,260.00
2 06/10/2004 07/07/04 223,530.68 17,727.77 354,555.45
Material on Hand
Total Payment to Date $336,827.68 Oriainal Contract $1,629,911.25
Relainaae Pay Na. 2 17,727.77 Chanae Orders
T olal Amount Earned $354,555.45 Revised Contract $1,629,911.25
61603133RE02.xls
~JUl 15 2004 12:28
::
.
J!]f Bonestroo
-=- Rosene
U. Anderli<&
.~. A5saciates
Engfnten&A,thhea1
BON EST ROO ROSENE ANDERLIK 6516361311
p.1
Owner; Cltvof Cenlervi/le,18Sa Main St., Centerville, MN 55038 Date; Julv 2, 2004
For Period: 6J10J20041o 7J2J2004 Renuest No; 3
Convactor; Northdale Construction Company Ino., 14450 Northdale Blvd" Ron<>rs, MN 55374 .
CONTRACTOR'S REQUEST FOR PAYMENT
HUNTERS CROSSING 2ND ADDITION PHASE 1 UTILITY AND STREET IMPROVEMENTS
BRA FILE NO. 616-03-132
t.f l./{p-llll 'fo - ;SDb
SUMMARY
1 Original ContiaCl Amount $ 596,749.66
2 Change Order - AddlUon $ .0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 598,749.66
5 Value Completed'lo Dele $ 391,631.42
6 M91erial on Hand $ 0.00
7 Amount Earned $ 391,631.42
6 .Less Relalnage 5% $ 19,591.57
9 Subtotal $ 372,239.85
10 Less Amount Paid Previausly $ 263,128.01
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3 $ 109.111.84
Recommended for Approval by:
aONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
Approved by Con tractor;
NORTH DALE CONSTRUCTION COMPANY INe
-"'~~ ~
'~~- ~
. /
&?:y 1Um~~~r
Specified Contract Completion Date;
August 20. 2001
Dale;
~. /1/ UJO~
Post-it" Fax NOla 7671
To Ie
Co..lDep
Phone. 4
eo.&m
Phone ',",51- e - -tBfo'b
Fax #
Fax It k51-~q - f"'~
61603132RE03.x/s
1_ _
. Jul 15 2004 12: 28
BONESTROO ROSENE ANDERLIK 6516361311
1".2
Contract Unit. Current Quanllly AmOunt .
No, llem Unit Quantity Price Quantity laDate to Date
PART 1 - SANITARY SEWER:
1 CONNECT TO EXISTING MANHOLE EA 1 1000.00 1 $1,000.00
2 G" PVC SANITARY SEWER, SOR 35 IF 2120 16.99 2112 $35,882.86
3 4' DIAMETER SANITARY MH. S' DEEP EA 11 1366.65 11 $15,055.15
4 4' DIAMETIOR SANITARY MANHOLE OVERDEPTH LF 46 103.53. 49.15 $5.068.50
5 IMPROVED PIPE fOUNDATION IF 2120 . 3.20 $0.00
6 Cl.OSED CIRCUIT TV INSPECTION IF 2120 0.84 $0.00
Total PART 1 - SANITARY SEWER: $57.026.53
PART 1. SANlTARYSEWIOR:. Bid Amount Total- $65,184.19
PART 2 - WATfR MAIN:
7 CONNECT TO EXlSTlNG 12" WATER MAIN I'A 1 1159.75 1 $1,159.75
8 CONNECT TO EXISTING 8" WATER MAIN EA 1 1159.75 1 $1,159.75
9 8" PVC WATER MAIN IF 2000 13.95 2031 $26,332.45
10 6" PVC WATER MAIN IF 375 12.09 374 $4.521.66
11 6' GATE VALVE AND BOX EA 1 626.11 1 $626.11
12 8' GATE VALVE AND BOX EA 8 810.36 5 $4,051.80
13 8" PVC WATER MAIN, JACKEDW/STEEL CASING IF 65 157.07 65 $8.633.85
14 SALVAGE AND RBNSTALL HYDRANTNAlVE. EA 1 909.75 1 $909.75
15 HYDRANT WITH VAl.VE I'A 6 2206.80 6 $13,240.80
16 DUCTILE IRON FITTINGS LEI 4600 0.92 50 4386 $4,035.12
17 e" PIPE RESTRAINT EA 24 41.95 24 $1.006.80
18 8" PIPE RESTRAINT EA 45 52.93 45 $2,381.,85
19 IMPROVED PIPE FOUNDATION IF 500 3.20 $0.00
Tolal PAR, 2 - WATER MAIN: $70,064.69
PART 2 - WATER MAIN: - Bid Amount Total-$72.251.57
PART 3 . SERVICES:
20 '" CORPORATION STOP EA 35 70.01 35 $2,460.35
21 1" CURB STOP AND BOX EA 35 128.90 35 $4,511.50
22 1" TYPE "K" COPPER WATER SERVICE LF 1500. 7.44 1435 $10,678.40
23 8" X 4" PVC WYE EA 35 104.82 35 $3,666.70
24 4" PVC, SCH. 40 SERVICE PIPE l.f 1460 8.29 1525 $12,642.25
25 INSULATION. 2" THICK. SF 640 1.85 222 272 $503.20
Total PART 3 - SERVICES: $34,452.40
PART 3 - SERVICES:- Bid Amount Total- :135.077.95
PART 4 " STORM SEWER:
26 12" RCP STORM SEWER, CLASS 5 LF 300 22.15 164 296 $6,556.40
27 15" RCP STORM SEWER, Cl.ASS 5 l.F 550 21.68 250 551 $11,945.68
28 1S" RCPSTORMSEWER. CLASS 5 LF 750 23.73 370 750 $17,797.50
29 21" RCP STORM SEWER, CLASS 4 l.F 400 26.86 402 $10.797.72
30 21" PVC STORM SEWER, SDR 26 LF 71 41.97 71 $2,979.87
31 27" RCP STORM SEWER. CLASS 3 l.F 169 35.51 169 $6,001.19
32 12" RCP FLARED END SECTION I'A 1 353.98 1 $353.98
33 1B" FLARED END SECTION I'A 2 398.71 2 $797.42
34 21" FLARED END SECTION I'A 2 448.20 2 $696.40
35 27" FLARED END SECTION EA 1 509.97 1 $509.97
36 CLASS III RANDOM RIPRAP CY 40 70.00 60 60 $4,200.00
37 2'X3'CEl SA 4 1078.97 1 4 $4,315.88
38 4' DIAMETER STORM CBMH SA 9 1397.40 4 9 $12,576.60
39 5' DIAMETER STORM SewER MH I'A 1 2247.27 1 $2,24727
40 4" DIAMEl'ERSTORM SEWER MH EA :'.I 1427.22 2 :'.I $4,281.86
41 4" DIA. MH OVERDEPTH LF 6.5 103.53 6041 6.41 $663.63
42 OUTlEl' CONTROL STRUCTURE (S5015) I'A 1 1719.43 1 1 $1,719.43
43 OUTLET CONTROL STRUCTURE (S5018 AND 19) I'A 2 1571.50 2 2 $3,343.00
44 SEEDING, INCL- SEED, FERTILIZER. MULCH, AND DISK
ANCHOR AC 0.25 2729.50 $0.00
45 SILT FENCE, REGULAR LF 200 4.12 $0.00
Tolal PART 4 - STORM SEWER: $91,983.60
PART 4- STORM SEWER: - Bid Amount Total- $92,112.49
PART 5- STREETS:
46 MOElILlZATION lS 1 9106.00 0.1 0.85 $7.740.10
47 SUBGRAOE PREPARATION - STREET BY 9500 0.50 .9500 9500 $4,750.00
48 SUBGRADE PREPARATION. TRAIL BY 1300 0.67 $0.00
616"03132RG:Q3.xI$
,
----~._---- -- --- -- -- -- - - --- ---- - --- - - -- ----
, Jul 15 2004 12:28
BONE5TROO ROSENE ANDERLIK 6516361311
No,
100
Contract Unit Current
Item Unit Quantity Price Quantity
l' CURB STOP AND BOX EA 4- 213.90
Total PARI 8 - SERVICES - CENTERVlLLE ROAD:
PART 8 - SERVICES - CENTERVILLE ROAD: - Bid Amount Total- $11,550.94
Total PART 1 - SANITARY SEWE~
Total PART 2 - WATER MAIN:
Total PART 3 - SERVICES:
Total PART 4 - STORM SEWER:
Total PART 5 - STREETS:
Total i>ART 6 - SAN IT ARY SEWER - CENTERVILLE ROAD:
Total PART 7 - WATER MAIN - CENTERVILLE ROAD:
Total PART 8 - SERVICES - CENTERVILLE ROAD:
To131 Work Completed To Date
,
B1603132RE03A
Quantity
tGOats
4
p.4
Amount
to Date
$855.80
$11,406.lM
$57,026.53
$70.064.69
$34,452.40
$91.983.60
$64,400,10
$29,385.01
$13,113.06
$11,406.04
$391,831.42
, Jul 15 2004 12: 28
BONESTROO ROSENE ANDERLIK 6516361311
1".5
. '
~
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVlllE
BRA FilE NO. 616-03-132
CONTRACTOR NORTHDAlE CONSTRUCTION COMPANY INC
CHANGE ORDERS
No.
I
Description
Amount
Date
Total Change Orders
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 0310112004 OS/07104 113,493.46 5,973.34 119,466.80
2 0~/OB/2004 06/09/04 149,634.55 13848.84 276 976.B~
3 0611012004 07/02104 109,111.84 19.591.57 391.831.42
Material on Hand
Total Pavrnent to Date $372,239.85 Orioinal Contraot $598.749.66
RetainaQ8 Pav No. 3 19,~91.57 Chanae Orders
Total Amount Earned $391 B31.42 Revised Contract $598,749.66
61603.132REQ3.)I,\&
Message
Page 1 of 1
Teresa Bender
From: McLean, John (STP) [John.McLean@guidant.com)
Sent: Saturday, July 10,2004 4:46 PM
To: tbender@centervlllemn.com
Subject: FW: PNZ Resignation
John H. McLean
Manager, Supplier Development
Guidant Corporation
4100 Hamline Ave. North
51. Paul, MN 55112-5798 USA
TeI651.582.3454 Fax 651.582.4002
1-800-227-3737 ex!. 23454
John. mclean@guidant.com
www.guidant.com
-----Original Message-----
From: McLean, John (STP)
Sent: Tuesday, June 01, 2004 9:30 AM
To: Tom Wllharber; Brian Hanson; 'Jennefer Klennert Hunt'; 'Kim Moore-SYkes'
Cc: Unda Broussard Vickers
Subject: PNZ Resignation
PNZ Chair, Commission members and City Administrator,
We are planning to move outside the city of Centerville limits in the month in July and I will be ineligible to
continue my membership on the Planning and Zoning Commission. I am therefore submitting the attached notice
of my resignation effective July 1, 2004.
I apologize for the short notice - we had not planned a move but "stumbled' upon a property east of Hugo that we
could not turn down.
I do plan to attend the meeting this evening.
-John
John H. Mclean
Manager, Supplier Development
Guidant Corporation
4100 Hamline Ave. North
St. Paul, MN 55112-5798 USA
TeI651.582.3454 Fax 651.582.4002
1-800-227 -3737 ex!. 23454
john.mclean@guidant.com
www.guidant.com
7/12/2004
~
7/15/04
To: EDC and Centerville City Council Members
~
Re: Resignation from EDC
My wife Brenda will be closing her business (Hansel&Gretel) this month. Unfortunately,
that disqualifies me to participate on the CenterviIle Economic Development Committee
and will resign effective July 15th, 2004. I have really enjoyed the EDC and wish you all
the best in the future.
Sincerely,
Kf:!:!
I _______
- ----
.
ervi{{e
STAFF REpORT
DATE:
July 28, 2004
TO:
Honorable Mayor and Conncilrnembers
FROM:
Kim Moore-Sykes, City Administrator
RE:
Request to Provide Team Building Consultants
.........................................................................
Attached is a listing of Team Building and Conflict Resolution Consultants that I
received from the League of Minnesota Cities. This is a list that they have collected from
cities that have used these firms and had positive results/experiences.
In looking at the list, I have participated in seminars or conferences that some of these
Irrms have presented. The League of Minnesota Cities has used Neu & Company for
several sessions of their newly elected and experienced elected officials. Mr. Carl Neu
has also done presentations for many public professional associations and is very familiar
with the Twin Cities. In addition to his academic experiences, Mr. Neu served as a
conncilmember.
Karen Ray Associates has worked with several metropolitan cities, has done workshops
at the LMC's Annual Conference and has done presentations at various professional
associations. I have also attended some of her workshops and found them very insightful.
Craig Rapp of Craig Rapp Consulting, Inc. seems to be in demand, particularly in the
area of staffi'conncil relations. Mr. Rapp was the city administrator for Brooklyn Park
when Jesse Ventura was elected mayor of that community. Mr. Rapp has also been a
presenter at the League's Annual Conference.
Don Salverda of Salverda & Associates is also well known in the Twin Cities and the
surronnding states of North and South Dakota, Wisconsin, Iowa and Illinois. Mr.
Salverda is a former Ramsey County Commissioner, serving the Roseville area.
I am very familiar with Lynn & Associates as Jim Lynn and his daughter, Lisa Lynn has
been facilitating team building and strategic planning sessions for the City of New
Brighton. I also worked with Jim and Lisa when I was the assistant city manager in St.
Anthony Village.
LMC
.
TEAM-BUILDING & CONFLICT RESOLUTION CONSULTANTS
Compiled by League of Minnesota Cities
June, 1998
League 0/ Minnesota Cities
eWes promoting excellence
Brass Tacks Network. Inc.
Bill Hudson
4441 W oodgate Court
Eagan, MN 55122
(651) 454-4403
Broadview Consultine
5200 West 73'd Street
Edina, MN 55439
(952) 835-5568
Cincinnatus
Riverplace, Ste. 306
43 Main Street South East
Minneapolis, MN 55414
(612) 331-9007
COTnorate Learnin!! Center
(Wilson Learning Corporation)
Jamie Karlovich
220 South 6th Street, Ste. 1000
Minneapolis, MN 55402
(612) 397-3314
Salverda & Associates
Don Salverda
Roseville, MN
(651) 484-1335
Ellen D. Flanniean Consultine
3727 Harriet A venue South
Minneapolis, MN 55409
. (612) 827-0062
Karen Rav Associates
5935 Chicago A venue South
Minneapolis, MN 55417
(612) 377-2128
Lonnie Heleeson Consultine
Services
3609 West 55" Street
Minneapolis, MN 55410
(612) 925-1547
Lvnn & Associates
5435 Wedgewood Drive
Shorewood, MN 55331
(952) 474-2193
hnIynn@mn.rr.com
MDA Consultine
920 2nd Avenue South, Ste. 1300
Minneapolis, MN 55402
(612) 332-8182
Fran Merriman (semi-retired)
11479 Carriage Court
Eden Prairie, MN 55433
(952) 941-6329 (Home)
Neu & ComDanv
Carl Neu
P.O. Box 36308
Lakewood, CO 80236
(303) 986-8487
Teamwork International
Dennis Cheesebrow
P.O. Box 10841
Sl. Paul, MN 55110
(651) 429-7340
Weinzerl Education Associates
Sondra Weinzerl
17455 34th Avenue North
Plymouth, MN 55447
(763) 475-3946
Craie RaDD Consultine Inc.
3208 W Lake St #100
Minneapolis, MN 55416
612-926-6666 (P)
612-926-7777(f)
craif!@raunconsultinll.com
GREATER MINNESOTA:
SteDhen Ward Associates
Hibbing Area
1-800-609-7696
The HnmaD DeveloDment Ctr.
(a United Way Agency)
1401 East First Street
Duluth MN 55805
218-728-4491
Imnact Consultinl!
Marsha McKinnie Davis
19 South 1 ~ Street., Ste. B2
Minneapolis, MN 55401
(612) 333-7028
The Personnel Groun
5821 Cedar Lake Road
Minneapolis, MN 55416
(612) 525-1557
Citv of Centerville
HIRING PROCEDURES
The City ofCenterville's recruitment and selection process grants equal employment
opportunity to employ the best applicant for each vacancy on merit.
It will therefore be the responsibility of City Administration The rele of the Human
Resomees Dh4sioR is to conduct the hiring process according to the following program
procedures and to provide uniformity and equal treatment of all applicants. The
department head is responsible for the fmal selection of the employee that he/she
determines will best meet the needs of the department. The following policies and
procedures for the hiring process have been established:
Full Time Employees
1. The department head will notify Rotifies the City Administrator Ik1m!lfi
Resollrees of an opening and the need to recruit, indicating the requirements
he or she desires in the position.
2. The City Administrator HUIRllIl Resourees reviews the current job description,
as well as requirements from the department head, and discusses a recruitment
process with the department head.
3. The department head will recommend to the City Administrator Hl:I1llaR
Resollrees whether a non-union position vacancy is to be posted internally or
externally.
a. Internal postings will provide at least a ten (10) day period for
application.
b. External postings will provide at least seven (7) days for application
from the date of the initial advertisement.
4. Applications will be are received by the City Administrator Hum!lfi
Resomees and held until the closing date for applications.
5. All applications are to be reviewed by the City Administrator HmRaR
Resollfees and the department supervisor(s}.
6. The City Administrator HllHIaR Resollrees and the department supervisor
confer on a list oftop applicants to be interviewed.
7. The City Administrator will HumaR Resollfees arranges the interview
schedule, providing all interview materials as needed.
8. The City Administrator IIlliHall Rmourees may require and conduct anyone
or any combination of the following testing methods as part of the interview
process:
a. Scored. 100 - point interviews
b. Ability/aptitude tests
c. Achievement tests
d. Scored performance tests
e. Review of experience
f. Qualifications and training
g. Evaluation of daily work performance
h. Scored agility tests
1. Work samples
J. Any other acceptable selection techniques deemed appropriate and
legal
9. The City Administrator HumllH Resourees, interested City Councilmembers
and department representatives will conduct the interview. Persons from
outside the City of Centerville may also be asked to sit on interview panels.
10. The interview panel will evaluates the candidates based on comparability of
qualifications to the job description.
II. The City Administrator Human Resourees and the department supervisor
confer on a candidate to be selected. In the event the City Administrator
Human Resourees is dissatisfied with the selection made, the decision will be
referred to the City Council Manager.
12. Th(: City Administrator Human Reseurces CelJHiinator and the department
head will recommend to City Council establi5h a wage or salary which
appropriately compensates the selected applicant for his or her experience and
skill level, within the salary range for the position.
13. The City Administrator will Hli!R81l Resourees makes the job offer, and upon
acceptance, informs the applicant that the offer is contingent upon passing a
controlled substance test. Police, Fire and Public Works DOT - covered
I
positions are required to undergo additional testing including physicals and
psychological evaluations.
14. The Finance Department will Human Resolli'cesprocesses the paperwork
necessary to establish a new employee on the City of Centerville payroli, and
provides insurance benefit information.
15. The department is responsible for orientation of the new employee in the
department.
Part Time Employees
The employment process for part time employees generally follows the same
procedures as for full time employees, although the following deviations may apply at
the discretion of the City Administrator Hlffilan Res0urees. Depending upon the
complexity of the position being filled, the City Administrator HlffilaH R-eS0llfCeS
may, at its discretion, delegate to the department responsibility for reviewing
applications, conducting interviews, and selecting an applicant or applicants for hire.
However, no job off should be made or implied by the department head. Once a
candidate has been selected, the department head should notifY the City Administrator
HHffiaR ResEllli'ecs, giving the reason for selection of the particular candidate and
recommending a wage.
Temporary Employees - Rehire Process
The procedure for rehiring an employee who worked for the City of Centerville in the
same capacity within the last twelve (12) months is as follows:
1. During the temporary seasonal employee's last week of work, the supervisor will
complete the appropriate evaluation form. This form will be used in determining
whether an employee will be eligible for rehire based on performance.
2. Candidates are only eligible for the rehire application process if they were
employed in the same seasonal position during the previous season. An
individual who worked in one department would not be eligible to apply as a
rehire in a different position or department the next year or season.
Applicant Background Checks
In accordance with City C0ae Personnel Policv. the City ofCenterville may conduct
a background investigation of an applicant in accordance with the job requirements of
a position or as required by law. This may include investigation of past criminal
convictions by the Police Department or the Bureau of Criminal Apprehension.
JUL. 21. 2004 10:05AM
3M INSULATION PROD,
NO. 092
P. 2/2
1747 Meadow Lane
Centerville, MN 55038
July 21,2004
Dear Mayor, Members of the Centerville Council aud City Administer:
My name is Brian Nelson and I am responsible for the parking at St. Genevieve's Parish
Picnic, which will be held August 15, 2004.
Parking and safety at the church and on the adjacent neighborhood streets are always a
concern to me on this day.
The Park and Ride lot was used last year, this was efficient and a great help to the success
of our picnic. I hope that the parish may use utilize the Park and Ride again. We also set
up no parking zones on the south side of Sorel Street and the west side of Goiffon Road
to insure the safety of pedestrians and allow emergency vehicles to the site, or to
neighbors, ifneeded. I have also contacted the Centennial Lakes Police Department to
ensure that they are also fully aware of the situation and so things run safely and orderly
that day.
If this is feasible or if you have further questions for me please contact me at home (651)
653-4324 or through St Genevieve's (651) 429-7937. Thank you very much. Ilook
forward to hearing from you in the near future.
You are all warmly welcomed to join us for a day of fabulous food, fun and festivities.
Sincerely,
~
Brian L. Nelson
!
JUL. 21. 2004 10:05AM 3M INSULATION PROD.
3M IDsolatioD Products 3M Center, Building 023S-02-F-92
St paul, MN 55144-1000
NO. 092 P. 1/2
3NI
FAX#: (651) 733.3920
(/
~
FAX MESSAGE
DATE: 7-:;U-04
TO: ~rr- ) Cou.",c.; \ -r C:-\, '& 1\&"" ,";,s\.t,,<-k
4:Y1 - 3~ 3 ;>
FAX#: Ltd.'! - 1?~ :J..Cf
~ G-e.-a...."...\.Je's Pi c-"". r VGII" ~
FROM:
-gncn JJe..~~
3M INSULATION PRODUCTS
Building 0235-02- F -92
3M PHONE # 7g7-~1~7
FAX #: (651) 733-3920
Total Number of Pages: d
(Including Cover Sheet)
IF YOU DO NOT RECEIVE ALL OF THE PAGES OR IF OTHER PROBLEMS OCCUR, PLEASE TELEPHONE
(651) 736-2333 AS SOON AS POSSIBLE OR NOTIFY 11IE SENDER.
"
tervi{{e
JU;y 23, 'frJtf46[isfterf 1B57
1880 'Main Street . Centervi!(e, 'M:A[ 55038
(651) 429-3232 .:Fa;c (651) 429-8629
Mr. Bruce Dresel
Dresel Contracting
24044 July Avenue
Chisago City, MN 55013
Dear Mr. Drese!:
At the construction meeting of July 22, 2004 at Laurie LaMotte Park I discussed the need
for use of the parking lot located at 1694 Sorel Street (Old Public Works Site) with Gary.
At that time, Gary stated that the equipment could be moved to the grassy area and the
site to be cleaned up allowing parking use by our local church parishioners during their
annual picnic.
I have attached a copy of a letter from a resident of our community who is responsible for
the parking during this event who has concerns. If you could take a moment of your time
to contact Mr. Nelson and reassure him that Gary will follow through it would be greatly
appreciated.
If you have any questions or concerns regarding this matter, please feel free to contact
me.
Sincerely,
C~=.=-:~ ,,--~ .kt"d_____
Teresa Bender
City Clerk, MCMC
Ene.
ervi[{e
STAFF REpORT
DATE:
July 28, 2004
TO:
Honorable Mayor and Councilrnembers
FROM:
Kim Moore-Sykes, City Administrator
RE:
Project Close Out Form
.........................................................................
I put this on the agenda for discussion so that we can have your ideas, suggestions and
comments on this form and ultimate process. Ellen, Tom, Paul and I have met a few
times in an attempt to put this together and this draft represents those meetings and
efforts.
We would like to implement this as soon as possible, knowing that there aren't too many
projects left, but at least it can be utilized to track progress of the various construction
projects and escrows.
tervi{{e
'Estafiisfietf1B57
PROJECT CLOSEOUT FORM
Project Name:
Action
Project Approval or Start of Construction
Substantial Completion
,/ Utilities, curb, bituminous base
Punch List at substantial completion
'/Start one-year warranty on utilities
Final Walk-thru with Public Works
'/Prior to bituminous wear
'/Final punch list
'/Finallist of developer items per Developer Agreement
Final Completion
'/Per Specifications or Developer's Agreement
Final Pay Request to Contractor
'/One-year warranty period begins (streets)
Engineer & PW Director provide letter to council to
accept project for perpetual maintenance
..I Contractor to provide IC-134 Forms
..IReduction in Jetter of credit (per Developer request)
'/Release escrow (design costs, up-front City costs, etc.)
Public Works Punch List (one-year warranty list)
..I 11 months after Final Pay Request
..IRelease Letter of Credit (streets, utilities, grading, City
costs)
Date
Initials
Teresa Bender
rom:
_ent:
To:
Cc:
Subject:
Bill Tschida [BiII.Tschida@cLstpaul.mn.us]
Thursday, July 22,2004 4:10 PM
tbender@cenlervillemn.com
Steve Schneider
draft of Land Sale and Purchase Agreement
~
IiiIU'I
EJ
Centerville_Sykes_ Purchase and Sale
vacant lot P... of vacant 10...
Hello, Theresa. I had planned to send this e-mail to Kim, but
discovered I didn't have her address. Please share this with her and whomever else you
feel would be appropriate.
Attached please find a transmittal memo and Purchase Agreement draft that will be
delivered by messenger to Kim Moore-Sykes on July 23, 2004. I will be out of the office
until Monday July 26, and will forward to discussing any aspect of the agreement with City
of Centerville staff.
Thank you,
Bill Tschida
Engineering Division
Saint Paul Regional Water Services
84th St. E., Suite 400
st. Paul, MN 55101
hone: 651-266-6265
ax :651-292-7811
email: bill.tschida@ci.stpaul.mn.us
1
Memorandum
Engineering Division
84th St E, Suite 400
Saint Paul MN 55101
To: Kim Moore -Sykes, City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Date: July 23, 2004
From: Bill Tschida
Phone: 651-266-6265
Re: Land Sale and Purchase Agreement draft
Vacant lot at 1601 laMotte Drive by
Board of Water Commissioners
Pursuant to your June 9, 2004 voice message indicating the City's approval that I draft a purchase
agreement modeled after the most recent such agreement with Anoka County, please find
enclosed a draft for review and discussion. You and your staff should consider this a working
document that we are agreeable to modifying for benefit of the parties, provided fundamental
requirements of the Board are addressed.
The Anoka agreement contained less than customary title requirements of the Board due to the
nature of the wetland property that was purchased. For that reason, I instead used language from
our 2002 purchase agreement with the City of Vadnais Heights, which contains more typical title
requirements.
Following the City's review of the agreement, I suggest staff from both parties meet to discuss
questions or requested revisions the City may have. In the mean time, you and your staff should
feel free to contact me at any time throughout the review and discussion process with questions
or concerns.
"II look forward to hearing from you regarding the City's review of the agreement.
Enclosures: 1
Copy: Stephen P. Schneider, SPRWS General Manager
Lisa Veith, Assistant City Attorney, City of Saint Paul
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22-D4.doc
LAND SALE AND PURCHASE AGREEMENT
This Agreement is made this _ day of , 2004, between the BOARD OF
WATER COMMISSIONERS OF THE CITY OF SAINT PAUL, a municipal corporation under the
laws of the State of Minnesota ("Seller'), and the CITY OF CENTERVILLE, a political subdivision of
the State of Minnesota ("Buyer')
SECTION 1 - SALE AND PURCHASE OF THE PROPERTY
Seller agrees to sell and convey, and Buyer agrees to purchase, that certain real property located at
1601 LaMotte Drive, City of Centerville County of Anoka, State of Minnesota, consisting of 1.89
acres more or less, which is legally described on Exhibit A (the "Property'), and subject to
covenants as more fully described in Section 4.
SECTION 2 - PURCHASE PRICE
The Purchase Price of the Property shall be the sum of$253,900, payable by bank draft or other
draft satisfuctory to SeDer as follows:
$10,000, as earnest money, the receipt and sufficiency of which are hereby acknowledged
(earnest money to be placed in an interest bearing account); and
$243,900, constituting the balance of the Purchase Price, to be paid at Closing.
SECTION 3 - CONDITION OF PROPERTY
To the maximum extent permitted by law, the Property is being sold and conveyed "as is," and
''with all fuuIts," with no warranties, guarantees, promises, agreements, or representations, whether
express or implied, by Seller or any person acting or purporting to act on its behalf, as to (i) title,
(ii) Seller's interest or estate in the Property, (ill) the existence or nonexistence of other interests in
the Property, (iv) the condition of the Property or its suitability for any use or purpose, (v) the
value, nature, quality or condition of the Property, including withont limitation, the water, soil or
geology.
SECTION 4 - COVENANTS RUNNING WITH THE LAND
4.01 The sale and conveyance of the Property are subject to the following covenants affi:cting the
present and future use of the Property, which covenants are intended and agreed by Seller and
Buyer to be binding upon Buyer, and upon any and all successors in interest of whatever kind
in the Property:
a) Water Ponding, Flowage and Drainage Easement (Exhibit B)
b) Public Raw Water Conduit Easement (Exhibit c)
c) Property Use Covenants (Exhibit D)
4.02 Buyer agrees that the above covenants sball be recorded with the Property Deed.
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4.03 In the event ofa violation or attempted violation of the easement rights or restrictive
covenants set forth above, Seller may institute and prosecute any proceeding at law or in
equity to abate, prevent, or enjoin any such violation, or to specifically enforce the covenants
herein set forth, or to recover monetary damages caused by such violation or attempted
violation. It is acknowledged and agreed by Buyer that Seller is entitled to obtain injunctive
relief requiriug Buyer to comply with said covenants without the need for a bond or security,
and that specific performance is an appropriate remedy and that Seller does not have an
adequate remedy at law and will suffer irreparable bann upon a violation of said covenants.
No delay in enforcing the provisions of said covenants as to any breach or violation shall
impair, damage, or waive the right to enforce the same, or to obtain relief against or recover
for the continuation or repetition of such breach or violation or any similar breach or violation
thereof at any later time or times.
4.04 In the event suit is brought by Seller to enforce the restrictive covenants or easement
provisions, or if suit is brought for damages or for any other relief hereunder, Seller shall be
entitled to recover its costs, including reasonable attorneys' fees incurred in connection with
such suit.
SECTION 5 - ACCESS TO EASEMENTS
All easements retained by the Seller in Section 4 herein shall allow the Seller full access to all parts
of such easements for the purpose of operation, maintenance and repair and/or reconstruction of the
easement areas or facilities located therein. Such access shall include access by the Seller and its
officers, agents and employees across the Property and retained easement areas at all times.
SECTION 6 - CLOSING
6.01 Unless otherwise extended by the provisions of this Agreement, the closing of this transaction
("Closing") shall be held at a time that is mutually agreeable to Seller and Buyer; provided
that the Closing shall be no later than September 30,2005.
6.02 Buyer shall have the right to purchase the Property any time prior to and including September
30, 2005. To exercise this right, Buyer shall give Seller sixty (60) days written notice thereof.
Unless otherwise extended by the provisions of this Agreement, the Closing shall take place
not later than ninety (90) days after the date of said written notice.
6.03 In the event that Seller satisfies all requirements of this Agreement by June 30, 2005 and
Closing does not occur by September 30, 2005, or as otherwise extended by this Agreement,
this Agreement shall be null and void at option of Seller; and neither party sbaII be liable for
damages hereunder to the other. In such event, Buyer and Seller agree to sign a Cancellation
of Land Sale and Purchase Agreement, and Buyer shall be refunded its down payment plus
interest accrued.
6.04 Closing shall be held at Centerville City Hall, 1880 Main St., Centerville, Minnesota 55038,
or such other location that Seller and Buyer mutually agree upon.
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6.05 Closing shall be conducted bya Title Company or other real estate or legal professional that
Seller and Buyer mutually agree upon. Seller shall pay the costs of said professional closing
service, which shall be deducted from Seller's proceeds at Closing.
SECTION 7 - POSSESSION
7.01 Possession of the Property shall he given to Buyer on the date of Closing.
7.02 Access to PropertY \lrior to Closing. Prior to Closing, Seller shall afford Buyer or Buyer's
designees reasonable access to the Property during reasonable bours of the day for the
purpose of examining the Property, conducting soil tests and engineering feasibility studies,
environmental audits and investigations and planning the proposed development of the
Property, provided such activities do not interfere with the activities of Seller on the Property.
SECTION 8 - PROPERTY DEED AND OTHER DOCUMENTS
Subject to performance of Buyer, Seller agrees to execute and deliver the following at Closing:
a. Pro,perty Deed. A quitclaim deed in a form reasonably satisfuctory to Buyer, which
shall quit all interests Seller has in the Property in favor of Buyer.
b. CRV. A Certificate of Real Estate Value in the form required by Minn. Stat. *272.115.
~.- . c. Well Certification. A well certification to the extent required by Minnesota law.
d. Other Documents. All other documents reasonably required of Seller by this
Agreement to transfer the Property to Buyer in accordance with this Agreement.
e. Easements. Any and all easements and other rights specified in this Agreement shall be
conveyed, transferred and assigned to Buyer by appropriate recordable documents and
Seller shall execute and deliver with the Property Deed such other documents as may
be reasonably required by any governmental entity or by the Title Insurance Company
as a condition to the issuance of its policy of title insurance in accordance with Section
9 herein.
f. Government transfer taxed and fees. All local, municipal, county, state and federal
transfer and conveyance taxes shall be paid by Seller at Closing. Buyer shall pay all
recording fees incurred at Closing, including, without limitation mortgage recording
fees and mortgage registration tax.
SECTION 9- TITLE EVIDENCE AND TITLE EXAMINATION
9.01 Seller's Title Evidence. Seller shall., within sixty (60) days after receiving Buyer's written
notice provided for in Section 6.02 herein, furnish the following (collectively the ''Title
Evidence'') to Buyer:
a. Protlertv survey. A survey of the Property prepared by or under the direction of a
registered land surveyor.
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b. Title Commitment or Abstract of Title.
1. A commitment ("Title Commitment") for an ALTA Form B 1998
Owner's Policy of Title Insurance (accompanied by legible copies of
all documents described therein) insuring title to the Property.
n. If the Property is abstract property, Seller sbal1 deliver to the Title
Company or to the Buyer an Abstract of Title to the Property certified
to a current date and including all appropriate judgment and
bankruptcy searches.
9.02 Buyer's Objections. Within thirty (30) days after receiving the last of the Title Evidence,
Buyer will examine the title to the Property and make written objections to the form or
contents of the Title Evidence ("Objections"). If Buyer fuils to give notice to Seller by such
date, Buyer will be deemed to have waived its right to object to any title exceptions or
defects shown in the Title Evidence.
9.03 Any matters shown in the Title Evidence not objected to sball be considered be accepted by
Buyer.
SECTION 10 - TIThE CORRECTIONS AND REMEDIES
10.0 I Seller will use its best efforts to cure or satisfy the Objections within a reasonable time, not
to exceed sixty (60) days after Seller's receipt of the Objections, during which period the
Closing will be postponed if necessary until five (5) days after Seller cures or satisfies the
Objections.
10.02 !fa notice of Objections is so made pursuant to Section 9 herein, Seller shall have five (5)
days from receipt of the Objections to notifY Buyer of Seller's intention to cure said
Objections within one hundred twenty (120) days from Seller's receipt Objections. If notice
of Objections is given and Seller gives notice it intends in good faith to cure Objections,
payment hereunder required shall be postponed pending correction of Objections, bnt upon
correction and within ten (10) days after written notice to Buyer, the parties sbal1 perform
this Agreement according to its terms.
10.03 !fnotice of Objections is given but Seller does not give such good faith notice to cure
Objections, this Agreement shall be null and void, at option of Buyer; and neither party
sball be liable for damages hereunder to the other. In such event, Buyer and Seller agree to
sign a Cancellation of Land Sale and Purchase Agreement, and Buyer shall be refunded its
down payment plus interest accrued.
10.04 To the extent any Objections can be satisfied by the payment of money, a portion of the
cash payable to Seller at Closing may be applied to the satisfaction of the Objections, if
agreeable to Buyer and Seller. In that event, the amount so applied shall reduce the amount
of cash payable to Seller at Closing.
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10.05 Cure of the defects by Seller shall be reasonable, diligent, and prompt. Pending correction
of title, all payments required herein and at Closing shall be postponed as follows:
a. If notice of Objections is given and Seller cures such Objections, then upon
presentation to Buyer of documentation establishing that Objections have been cured,
and if not objected to in the same time and manner as the original title Objections,
Closing shaIl take place within ten (10) business days or on the scheduled date of
Closing, whichever is later.
b. If notice of Objections is given and Seller proceeds in good fuith to cure said
Objections, but the I20-day period expires without Objections being cured, Buyer
shall have the option to do any of the following:
(i) Declare this Agreement null and void by notice to Seller, and neither
party sha1l be liable for damages hereunder to the other. In such event,
Buyer and Seller agree to sign a Cancellation of Land Sale and Purchase
Agreement, and Buyer shaIl be refunded its earnest money payment plus
interest accrued.
(ii) Waive the Objections and proceed to Closing.
SECTION 11 - TAXES AND ASSESSMENTS
11.01 Seller shall payor credit against the Purchase Price all real estate taxes, and all instaIlments
of special assessments certified for payment with real estate taxes due and payable in the
years prior to the year of Closing.
11.02 Real estate taxes and all instaIlments of special assessments certified for payment due and
payable in the year of Closing shall be prorated between Seller and Buyer on a calendar
year hasis to the date of Closing.
SECTION 12 - RISK OF LOSS
The risk ofIoss, damage or destruction to the Property and any improvements thereon through
condemnation, fire or otherwise shall be borne by Seller until the Closing. In the event of a
condemnation of all or part of the Property, Buyer sha1l have the right to terminate this Agreement.
SECTION 13 - CONDITIONS TO CLOSING
Buyer's obligation to close this transaction is subject to Seller having performed all terms,
covenants and obligations required of Seller hereunder.
SECTION 14 - BROKER
Buyer and Seller represent and warrant that all brokerage charges incurred, if any, in connection
with this transaction shall be paid by the party authorizing such broker to act in its behalf.
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SECTION 15 - NOTICES
Unless otherwise provided herein, all notices shall be in writing and sball be delivered in person, by
third party courier (including overnight courier such as Federal Express) or by certified mai~ return
receipt requested, postage prepaid, addressed to the party or person to whom notice is to be given at
the following addresses:
To SeDer: Board of Water Commissioners of the City of St. Paul
Attn: SPRWS General Manager
8 East Fourth Street, Suite 400
St. Paul MN 55]0]
After November 1, 2004:
Board of Water Commissioners of the City of St. Paul
Attn: SPRWS General Manager
] 900 Rice St.
St. Paul, MN 55113
To Buyer: [Name], [Title]
City of Centerville
1880 Main St.
CenterviUe, MN 55038
SECTION 16 - REPRESENTATIONS AND WARRANTIES OF SELLER AND BUYER
16.01 SeDer's Warranties. Seller represents and warrants to Buyer the following:
a. Tbe execution and delivery of this Agreement by SeDer and consummation by Seller
of the transaction contemplated hereby are within Seller's powers and all requisite
action bas been taken to make this Agreement valid and binding upon Sellers in
accordance with its terms.
b. Neither the execution nor the delivery of this Agreement by Seller nor its
performance by Seller will conflict with or result in a violation or breach of any law,
regulation, order, writ, or injunction of any court or governmental agency applicable
to Seller or to the Property, or of any term, condition or any indenture or other
contract or agreement to which Seller is a party, or cause a default thereunder, or
result in the creation or imposition of any lien, charge or encumbrance of any nature
whatsoever on the Property pursuant to the terms of any such agreement.
c. That there are no lawsuits pending affecting the Property or affecting the right of
Seller to convey the Property.
d. That neither Seller nor any agent or employee of Seller bas knowledge of or have
received notice of any suits, judgments or violations relating to or at the Property of
aoy zoning, building, fire, health, pollution, environmental protection or waste
disposal ordinance, code, law or regulation which bas not been heretofore corrected.
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e. That Seller makes no representation regarding future real estate taxes or assessments
for the Property, except as may be specifically provided in this Agreement.
f. That Seller bas not, and bas no knowledge that anyone else bas, used, generated,
stored or disposed of above, in, on, under or around the Property any Hazardous
Materials, as hereinafter defined, and bas no knowledge, of any Hazardous Materials
above, in, on, under or around the Property. The term "Hazardous Materials" means
any material or substance which is listed in the United States Deparbnent of
Transportation Hazardous Material Table (49 CPR 172.101) on the date of this
Agreement which is kept, used, or disposed of in a manner and in quantities which do
not comply with applicable laws and regulations pertaining to said materials or
substances. Further, Seller agrees that it will not use, generate, store or dispose of or
permit the use, generation, storage or disposal of any Hazardous Materials, as herein
described above, in, on, under and/or around the Property now or at any time prior to
the date of Closing.
g. That to Seller's knowledge, there never bas been, and is not now, on the Property any
underground storage tanks, wells or septic systems.
h. That situated within the Property is a water pipe providing potable water from a well
situated in Seller's adjacent pump station property to Seller's adjacent residentia1
property. Said pipe will be cut off in Seller's pump station property and left
abandoned in place within the Property prior to Closing.
16.02 Buyer's Warranties. Buyer represents and warrants to Seller as follows:
a. The execution and delivery of this Agreement by Buyer and the consummation by
Buyer of the transaction contemplated hereby are within Buyer's powers and all
requisite action has been taken to make this Agreement valid and binding upon the
accordance with its terms.
b. Neither the execution nor delivery of this Agreement by Buyer will conflict with or
result in a violation or breach of any law, regulation, order, writ, or injunction of any
court or governmental agency applicable to Buyer.
SECTION 17 - APPROVALS AND ANNEXATION
17.0 I Aoorovats. Buyer agrees to cooperate with Seller in its pursuit of any and all approvals that
may be required to close the sale and convey the Property to Buyer.
17.02 Annexation. Buyer and Seller acknowledge that the Property is situated within the
corporate boundaries of the City ofLino Lakes as well as the City of Centerville.
Annexation by the City of Centerville of that portion of the Property situated in the City of
Lino Lakes is the solution desired by the parties. Unto that end, Buyer agrees to initiate and
consummate any and all agreements, or other such actions, as may be required to
accomplish said annexation.
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SECTION 18 - REMEDIES
18.01 In the event Buyer fails to comply with any or all of the obligations, covenants, warranties
or agreements to be performed, honored or observed by Buyer under and pursuant to the
terms and provisions of this Agreement and such default is not cured within thirty (30) days
after written notice (other than Buyer's fuilure to tender the Purchase Price on the date of
Closing, a default for which no notice is required), then Seller may (i) terminate this
Agreement or (ii) seek an action for specific performance against Buyer to enforce the
provisions of this Agreement.
18.02 The failure of either party to act upon a default of the other in any of the terms, conditions
or obligations under this Agreement shall not be deemed a waiver of any subsequent breach
or default under the terms, conditions or obligations hereof by such defaulting party.
18.03 In the event Seller fails to comply with any or all of the obligations, covenants, warranties
or agreements to be performed, honored or observed by Seller under and pursuant to the
terms and provisions of this Agreement, and such default is not cured within thirty (30)
days after written notice, Buyer may either (i) terminate this Agreement or (ii) seek an
action for specific performance against Seller to enforce the provisions of this Agreement.
SECTION 19-McrSCELLANEOUS
19.01 This Agreement shall be binding upon and inure to the benefit of and bind the parties
hereto, their respective heirs, executors administrators, personal and/or legal
representatives, successors and assigns.
19.02 All covenants, warranties, representations and agreements of Seller and Buyer contained in
this Agreement or in any document executed by either party pursuant to this Agreement
shall survive the execution and delivery of the Property Deed.
19.03 This Agreement constitutes the entire agreement between the parties and there are no
representations, oral or written, relating to the Property or to this transaction which have
not been incorporated herein. Any agreement hereafter made shall be ineffective to change,
modifY or discharge this Agreement in whole or in part uuless such agreement is in writing
and signed by the party against whom enforcement of any change, modification or
discharge is sought.
19.04 The headings of Sections hereof have been inserted for convenience only and shall in no
way modifY or restrict any provisions hereof or be used to construe any such provisions.
19.05 If two or more persons constitute the Sellers, "Seller" shall be construed as ifit reads
"Sellers" throughout this Agreement.
19.06 If two or more persons constitute the Buyers, "Buyer" shall be construed as if it reads
Buyers" throughout this Agreement.
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L_ __
19.07 This Agreement may be executed in multiple counterparts, each of which shall be
considered to be an original document.
19.08 Time is of the essence. Whenever any time period is to be computed hereunder, the day
from which the period shall run is not to be included in any period ending on a Saturday,
Sunday or legal holiday and will be extended to the next business day.
19.09 Seller and Buyer will pay their own attorney's fees.
19.10 Exhibits A through D listed below are attached hereto and incorporated herein, and are a
part thereof as though fully set forth in the body of this Agreement;
EXHIBIT A LEGAL DESCRIPTION OF PROPERTY
EXHIBIT B WATER PONDING, FLOWAGE AND DRAINAGE EASEMENT
EXHIBIT C PUBLIC RAW WATER CONDUIT EASEMENT
EXHIBIT D PROPERTY USE COVENANTS
[Remainder of page left intentionally blank.]
C:\Documents and SettingslTBenderlLocal SettingslTemporaryhJterMt FU..\OLK3D\Pur<hase and Sale ofva<aDt lot_07-22.04.doc 9
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the
dates listed below.
ON BEHALF OF SELLER:
BOARD OF WATER COMMISSIONERS
OF THE CITY OF SAINT PAUL
By:
Patrick Harris, President
Approved:
Date:
By:
Stephen P. Schneider, General Manager
Saint Paul Regional Water Services
By:
Janet Lindgren, Secretary
Date:
Approved as to form:
By:
Lisa Veith, Assistant City Attorney
By:
Matthew G. Smith, Director
Office of Financial Services
Date:
C:\Documeuts and Settings\TBendet\Lccal Settings\TemporaryIntemet Flles\OLKJD\Purchase and Sale ofvacant lot_07-22.o4.doc 10
ON BEHALF OF BUYER:
CITY OF CENTERVILLE, MINNESOTA
By:
[Name], Mayor
Date:
Approved as to fonn:
By:
[Name], City Attorney
By:
[Name], City Clerk
Date:
C:lDocuments IUld Settinll"\TBender\Local Sdlings\Temporary Internet Fue.\OLK3D\Purcbase IU1d Sale ofvacant lot _ 07.22-04.doo 11
EXIllBIT A
LEGAL DESCRIPTION OF PROPERTY
[Description of Property. Half-size survey will be included]
C,\Documents and SettingslTBender\Loool Settings\Temponu-y Internet FilesIOLK3D\Purchase and Sale ofvacantl"'_07-22-04.doc 12
EXlDBIT B
WATER PONDING, FLOWAGE AND DRAINAGE EASEMENT
Seller reserves and retains a perpetual and non-exclusive Water Ponding, Flowage and Drainage
Easement over, under and across the following described portion of the Property ("Ponding Easement
Property") for the storage, holding, drainage and flowage of water to be released by Seller at any time and
in such quantities as Seller may in its sole discretion determine from time to time:
[Description of easement, proposed to be approximately fifty feet from shoreline.]
This retained easement is for benefit of Seller in its lawful management of Centerville Lake water levels.
Neither the Buyer, nor any other person, shall use or schedule the use of the Property for any purpose
inconsistent with the release of water onto the Ponding Easement Property.
The foregoing restrictions and rights shall be binding upon and inure to the benefit of Seller and Buyer,
and to their successors and assigns, and shall ruu with the land.
Buyer, its successors and assigns shall fully indemnify, defend, and save harmless the Board of Water
Commissioners of the City of Saint Paul, its officers, agents, employees, and servants, and also the City
of Saint Paul, its officers, agents, employees, and servants, from all suits, actions or claims which shall
arise from any injuries or damages received or sustained by Seller's release of water onto the Ponding
Easement Property, or arising out of or resulting from any action or negligence of Seller, its employees,
agents or, business invitees.
In the event of a violation or attempted violation of the easement rights or restrictive covenants set furth
above, Seller may institute and prosecute any proceeding at law or in equity to abate, prevent, or enjoin
any such violation, or to specifically enforce the covenants herein set forth, or to recover monetary
damages caused by such violation or attempted violation. It is acknowledged and agreed by Buyer that
Seller is entitled to obtain injunctive relief requiring Buyer to comply with said covenants without need
fur a bond or security, and that specific performance is an appropriate remedy and that Seller does not
have an adequate remedy at law and will suffer irrepamble harm upon a violation of said covenants. No
delay in enforcing the provisions of said covenants as to any breach or violation shall impair, damage, or
waive the right to enforce the same, or to obtain relief against or recover for the continuation or repetition
of such breach or violation or any similar breach or violation thereof at any later time or times.
In the event suit is brought by Seller to enforce the restrictive covenants or easement provisions, or if suit
is brought fur damages or for any other reliefherennder, Seller shall be entitled to recover its costs,
including reasonable attorneys' fees incurred in connection with such suit.
[Remainder of page left intentionally blank.]
C:IDocum_ and SettingslTBender\Local SettingsITemporary _ Fil..IOLIGD\Pnrchase and Sale .fvacant lol_07-22-l14.doc 13
EXHIBIT C
PUBLIC RAW WATER CONDlliTEASEMENT
Seller reserves and retains a perpetual, restrictive, public utility easement on, over, under and across the
following described portion of the Property ("Conduit Easement Property'), for the purpose of future
construction, reconstruction, inspection, operation, maintenance or repair of its water fucilities:
[Description onO-foot wide easement centered on raw water conduit]
Buyer covenants with Seller that it understands and agrees to the following:
a. No buildings, structures, trees or any temporary structure, material storage, fixture, or any
other objects which may prohibit normal access to water fucilities for the above stated
purposes will be permitted within the Conduit Easement Property.
b. Improvements in or upon the Conduit Easement Property that do not prohibit Seller from
exercising its reserved rights may be allowed by obtaining prior written permission from
Saint Paul Regional Water Services General Manager, with the understanding that the
restoration and costs of such improvements shaIl be the sole responsibility of Buyer, its
successors and assigns, in the event the Seller exercises its reserved rights.
c. Should it be necessary that ~uyer's works or improvements be removed or damaged as a
result of Saint Paul Regional Water Services operations, all removal, replacement or
modification costs shaIl be borne solely by Buyer.
d. No change from the existing grade within the Conduit Easement Property shaIl be permitted
without prior written permission from Saint Paul Regional Water Services General Manager.
e. No change in surfucing within the Conduit Easement Property shaIl be permitted without
prior written pennission from Saint Paul Regional Water Services General Manager.
f. Buyer, its successors and assigns shall fully indemnify, defend, and save barmIess the Seller,
its officers, agents, employees, and servants, and the City of Saint Paul, its officers, agents,
employees, and servants, from all suits, actions or claims which shaIl arise from any injuries
or damages received or sustained by any break in the raw water conduit situated within the
Conduit Easement Property, arising out of or resulting from any action or negligence of
Seller, its employees, agents or, business invitees.
The foregoing rights shall be binding upon and inure to the benefit of Seller and Buyer, and to their
successors and assigns, and shall run with the land.
C:\Documents and SettingslTBender\Local SettingslTemporary Internet FileslOLK3DlPurchase and Sale ofvacant lct_07-22.Q4.doc 14
.
In the event of a violation or attempted violation of the easement rights or restrictive covenants set forth
above, Seller may institute and prosecute any proceeding at law or in equity to abate, prevent, or enjoin
any such violation, or to specifically enforce the covenants herein set forth, or to recover monetary
damages caused by such violation or attempted violation. It is acknowledged and agreed by Buyer that
Seller is entitled to obtain injunctive relief requiring Buyer to comply with said covenants without need
for a bond or security, and that specific performance is an appropriate remedy and that Seller does not
have an adequate remedy at law and will suffer irreparable harm upon a violation of said covenants. No
delay in enforcing the provisions of said covenants as to any breach or violation shall impair, damage, or
waive the right to enforce the same, or to obtain relief against or recover for the continuation or repetition
of such breach or violation or any similar breach or violation thereof at any later time or times.
In the event suit is brought by Seller to enforce the restrictive covenants or easement provisions, or if suit
is brought for damages or for any other relief hereunder, Seller shall be entitled to recover its costs,
including reasonable attorneys' fees incurred in connection with such suit.
[Remainder of page left intentionally blank. J
C:lDocuments and SettingslTBender\Local SettingslTcmporary _ FU..IOLK3DIPur<:bas. and Sale ofvacant loI_07-22-04.doc 15
L
EXlDBIT D
PROPERTY USE COVENANTS
Buyer hereby agrees to have the following restrictions recorded with the Property Deed:
The Property shall be devoted exclusively to the purposes for which Buyer acquired it, namely:
1. Public Park and recreational purposes, excepting use as a Dog Park, which is expressly
prohibited. ["Dog Park" to be defined by the parties prior to approval of this Agreement]
2. Public utility purposes
3. Any public purposes duly designated by the City of Centerville
At no time shall any portion of the Property be converted to purposes or uses other than those stated
above.
The foregoing restrictions rights shal1 be binding upon and inure to the benefit of Seller and Buyer, and to
their successors and assigns, and sha1I run with the land.
In the event of a violation or attempted violation of the easement rights or restrictive covenants set forth
above, Seller may institnte and prosecute any proceeding at law or in equity to abate, prevent, or enjoin
any such violation, or to specifically enforce the covenants herein set forth, or to recover monetary
damages caused by such violation or attempted violation. It is acknowledged and agreed by Buyer that
Seller is entitled to obtain injunctive relief requiring Buyer to comply with said covenants without the
need for a bond or security, and that specific performance is an appropriate remedy and that Seller does
not have an adequate remedy at law and will suffer irreparable harm upon a violation of said covenants.
No delay in enforcing the provisions of said covenants as to any breach or violation shall impair, damage,
or waive the right to enforce the same, or to obtain relief against or recover for the continuation or
repetition of such breach or violation or any similar breach or violation thereof at any later time or times
In the event suit is brought by Seller to enforce the restrictive covenants or easement provisions, or if suit
is brought for damages or for any other relief hereunder, Seller shall be entitled to recover its costs,
including reasonable attorneys' fees incurred in connection with such suit.
[Remainder of page left intentionally blank.]
C:\Documents and SettingslTBendenLocal SettingslTemporary Internet FileslOLKJDlPurcbase and Sole of vacant lot_07-22-04.dne 16
~JUl 23 2004 16:14
::: ~
Fax Transmission
BONESTROO ROSENE ANDERL1K
6516361311
p.1
~=roo
-=- AncIorIIk &
lJt Associates
SrVnl!o'ft &Arddte<<.
Date: 7/23/2004
From: Tom Peterson
To: Teresa Bender
Our File No: 616-03-133
Organization: City of Centerville
Pages to Follow: 1
Original Will Follow in Mail: Yes 0 No ~
Fax Number: 651-429-8629
Subject: 2004 Street Project
Dresel Contracting Letter
Teresa, .
Attached Is a letter from the contractor requesting to use Center street from Dupre Road to 201h Avenue for
hauling of street materials on and off the project. They need permission to use this section of resIdential
road for this purpose.
We recommend allowing Center Street as a temporary haul route during street reconstruction on Pheasant
Lane, Oak Circle and Center Street. This will speed up the project considerably. The weather is hot and
dry, and the street Is capable of handling trucks for several weeks.
Tom Peterson
Bonestroo Rosene Anderlik
Bonestroo, Rosene, Anderlik and Associate5 www.bonestroo.com
2335 West Highway 36 + 51. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311
Jul 23 2004 16:14
JUl 22 04 01107p
~
BONESTROO ROSENE ANDERLIK 6516361311
D~~5~1 Cont~aotinh~ 651-257-1169
p.2
p.2
..
DRESEL CONlRACTING, INC.
240441ULY AVENUE
Cf-IISAGO CITY 55013
pnONE: 651-251-'>469
FAX; 651-257-1169
July 22, 2004
Dan Sehlucnder
Bonesttoo, Rosene. Andcrlik &. Assoc
2335 West Highway 36
St. PlIlll, MN 55113
Ro: City ofCenterVille
2004 Utility &. Street Improvements
0ClU" Dan,
We arc currently woo..ing on Center Street including Tourville Circle. Pheasant, Oak
Circle and Dupre side streets. We have been requested to use C.S.A.A #21 fortruc~
entcrimr and cndtin~the project.
Due to multiple operations in various lo(;ations throughout the project, it proves to be
very time consuming and creates congestion for local residents, also the safety issue of
having trucks turning and backing in a residential area.
Therefore. Dresel Contf'a(;ting is requesting the use of Center Street through to Co. Rd
#54 to expedite the work and help rcdlloo further delays on the project.
Si~ce~ly" ~'
~~,/.,:: . '., -',
DreSel Contfdc:ting. Tnc. :
W. A. Howard
ce: TomPetcrson
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'Esta6[isfiecf 1857
1880 Main Street . Centerviffe, '.M!lIL 55038
(651) 429-3232 .!FlV( (651) 429-8629
July 22, 2004
Ms. Brenda Hayne
1832 Hayfield Road
Centerville, MN 55038
Dear Ms. Hayne:
Recently the City received a complaint regarding the length of grass at your residence.
TheCity does find that the length of your grass is in violation of City Ordinance #54.
City Otdinance #54 - Regulating Weeds and Growing Grasses and Providing Penalties,
is enclosed for your reference.
It is also noted that there is a pile of cut wood located along side your garage. The wood
must be properly stacked. Any wood that has decayed to a point of being considered
debris needs to be removed from the property.
The City is requesting that you mow the lawn and abate the above stated violation within
30 days from the date of this letter. Failure to abate the above stated violation may
require the City to take action and recoup associated expenditures through the
certification process through your property taxes.
I would like to take an opportunity to provide you with some information regarding
Mediation Services. I have enclosed a booklet for your review. This program is free to
residents. I have proposed this program to the individual that filed the complaint with the
City and maybe this will aid both you in coming to an agreement regarding any issues
you may encounter in the future.
Please feel free to contact me or Ms. Kim Moore-Sykes, City Administrator regarding
your intent to abate these issues or if you have concerns regarding same. .
,.
I
Thank you in advance for your prompt attention to this matter.
Sincerely,
c==:.~ ~.,d
Teresa Bender
City Clerk, MCMC
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'EstaGCisfw[ 1857
1880 Main Street . Centervi[[e, %91[ 55038
(651) 429.3232 .1^a:>( (651) 429-8629
July 22, 2004
Ms. Wendy Olson
1817 Houle Circle
Centerville, MN 55038
Dear Ms. Olson:
The City received your recent complaint regarding the grass length at 1832 Hayfield
Road. I have forwarded a letter to the owner of the property requesting that the grass be
cut within 30 days.
I have to allow this 30-day time period for due process and the grass length does not
constitute as a health and safety issue. A 30 day period for action is standard.
The City's records indicate that you have contacted us in regards to the length of the
grass on one other occasion; June 24,2003. At that time, I forwarded the complaint to
the City Deputy Weed Inspector Mr. Pall) Palzer. Mr. Patzer completed a visual
inspection of the property and reported that the grass height was not a violation.
Our records also indicate two (2) complaints on file for not being kept up in 1993. The
City of Centerville processes Ordinance violations by complaint only and does not have a
code enforcement officer that visually inspects residentiaIlcommerciaIlindustrial
properties for violations. We do however; rely on residents to keep us informed of the
progress of the owner if there have been ongoing problems with the property. We will,
on occasion, provide sporadic inspections for those same properties if issues persist.
I apologize if you feel that I have not been responsive to your needs in the past. I have
enclosed a copy of Ordinance #54 relating to weeds and growing grasses for your review.
It is also my understanding that you have some concerns regarding window coverings at
the same residence. The City does not have an ordinance that covers this issue. I can
forward a letter to residents only when a violation exists.
It is very difficult for residents to reside next to a home that does not maintain their
property similar to neighboring standards. I would like to take an opportunity to provide
you with some information regarding Mediation Services. I have enclosed a booklet for
your review. I will also enclose a booklet for the resident at 1832 Hayfield Road. Please
remember that if mediation for situations such as this is desired, both parties need to be
willing participants. The program is free to residents if either of you are interested in
participating. I brought this opportunity to your attention only as an aid; the City will do
our part to ensure that the current violations are taken care of
This item will be placed on the City's Council Agenda for discussion on July 28, 2004 at
6:30 p.m. in Council Chambers if you desire to attend.
If you have any further questions regarding this matter, please do not hesitate to contact
me or Ms. Moore-Sykes, City Administrator.
Sincerely,
c - ---~~ ):fd<-
Teresa Bender
City Clerk, MCMC
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CITY OF CENTERVILLE
COMMUNITY ACTION NonCE
Complaint Number
1711
Date Complaint Taken
I 7/20/20041
Time 1 1
BY:
PART 1. BACKGROUND
COMPLAINANT
Last Name 10lson
1
I First Name IWendy
181711Houle Circle I
I Phone # - home
Address
Phone # - work
-._._'_0_._._,-,-,-,-,-._._._0_'_'_'-'-'-'-'-'-'-'-'-'_._._._._._._._._._._._._._._
COMPLAINT INFORMATION
ADDRESS: 1 183211Hayfield Road
NAME (IF KNOWN):
[Hayne
Phone
Last
IIBrenda
First
Junk Vehicle 0 Weeds Ii{] Animal 0 Noise 0 Other 0
Explain
Ms. Olson contact several members of Council regarding the length of grass. Upon inspection, a letter was forwarded in
regards to the ordinance violation that exists. See attached letters.
What type of Response is Required:
Complainant Response Required 0
Immediat 0 Time Permits 0 Complaintant Informed 0
RESPONSE METHOD:
Department Referred to: Pulbic Works
(Department)
P. Palzer
(Employee)
-,-,-,-,-,-,-,-,-,-,-,-,-,-,-,-,_,_'_0_,_,_,-,-,-,-,-,_0_'_'_'_'_'_'_'_'_'_'_'_'_'_
PART II. FOLLOW UP:
Action Taken I
Completed 0 Date of Action
Person Contacting Complainant:
Department:
-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-'-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.
Additional Information
....
CITY OF CENTERVILLE
COMMUNITY ACTION NOTICE
PART I. BACKGROUND
COMPLAINANT
last Name IOlson 1 First Name IWendy
Address I 1817IIHoule Circle I
Phone # - work I Phone # - home 1426-6535
Complaint Number
1311
Date Complaint Taken
I 6/24/20031
Time I I
BV:
_._._._._._._._._._._._._._._._._._._._._._._._._._._._._._0_'_'_'-'-'-'-'-'-'-'-'-
COMPLAINT INFORMATION
ADDRESS: I 183211Hayfield Road
NAME (IF KNOWN):
IHayne
Phone
Last
II Brenda
First
Junk Vehicle 0 Weeds ~ Animal 0 Noise 0 Other 0
Explain
Grass in rear yard exceeds twelve (12) inches in height.
What type of Response is Required:
Complainant Response Required 0
Immediat 0 Time Permits 0 Complaintant Informed 0
RESPONSE METHOD:
Department Referred to: Paul Paller
(Department)
Public Works/Building Insp. (Employee)
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-
PART II. FOLLOW UP:
Action Taken IForwarded to Mr. Paller for verification.
Completed Ili'I Date of Action
6/26/20031
Person Contacting Complainant: Teresa
Department:
Administration
_._._._._._._._._._._._._._._._._._._._._._._._._._._.-'-'-'-'-'-'-'-'_'_'_0_'_'_0_'
Additional Information
7/21/03 Grass and clover are 8" to 10" tall - No violation per Paul Paller.
........
Kim Moore-Sykes
rom:
ent:
To:
Cc:
Subject:
Kim,
Indyjp1@aol.com
Tuesday, July 20, 2004 2:40 PM
ksykes@centervillemn.com; ppalzer@centervillemn.com
tomlee@nol-tec.com; linda@coxins.net; capria@comcast.net; terry@sweeneyconstruction.biz
Re: 1832 Hayfield
Can you add this to the next meeting agenda.
Jeff
i
.....
1
Message
Pag~ 1 of 1
Kim Moore-Sykes
From: Dan & Mary Capra [capria@comcast.net]
Sent: Tuesday, July 20, 20042:48 PM
To: Kim Moore-Sykes
Subject: RE: 1832 Hayfield
Hi Kim,
Can we add this to the agenda for our next meeting under "updates". I will drive by and take a look. So to my
understanding this is the first complaint we have on record since 1998? I am certain you will have Paul check out
the property and sending a letter if warranted that the problem if any needs to be corrected. If the resident should
have so many days to correct the problem.
If it is in violation of our ordinance I personally feel you and Paul have to power to enforce our ordinances without
further council action. I don't remember how much you all are authorized to spend without council approval
though.
Mary Capra
-----Original Message-----
From: Kim Moore-Sykes [mailto:ksykes@centervillemn.com]
Sent: Tuesday, July 20, 2004 2:20 PM
To: 'Paul Palzer'
Cc: Tom Lee; Jeff paar; Linda Broussard Vickers; Mary Capra; Terry Sweeney
SUbject: 1832 Hayfield
Wendy Olson, 1817 Houle Circle, was in this afternoon with pictures of the lawn at 1832 Hayfield. She
reported that she has been complaining about this property and its maintenance for 14 years. There is a
complaint in the address file from 1998, but Ms. Olson said that nothing has ever been done. She did say
that the owner did mow the lawn once this year but doesn't trim anything and it is all overgrown.
She talked to the mayor over the weekend and is demanding that something be done. Her phone number
is 651-426-6535.
Pictures are in your mailbox.
Kim
7/20/2004
....
Message
Page I of I
Teresa Bender
From: Kim Moore-Sykes (ksykes@centervillemn.com]
Sent: Tuesday, July 20, 2004 3:14 PM
To: tbender@centervillemn.com
Subject: FW: 1832 Hayfield
:-) Kim
-----Original Message-----
From: Paul Palzer (mailto:ppalzer@centervillemn.com]
Sent: Tuesday, July 20, 20043:47 PM
To: Kim Moore-Sykes
Cc: Tom Lee; Jeff Paar; Linda Broussard Vickers; Mary Capra; Terry Sweeney
Subject: Re: 1832 Hayfield
Hi Kim,
I checked out 1832 Hayfield and the grass is overgrown and in violation of city ordinance. Could you have Teresa
put together the standard weed/grass letter to the homeowner notifying them that they are in violation of City
ordinance. Ifthey don't respond within an appropriate time, I can have the yard mowed and trimmed and the city
can send a bill to the homeowner. I was wondering why this compliant didn't go through the standard city
compliant form so the all action can be documented, investigated and final action filed in the address file. I will
call Ms. Olson and explain the procedures the city will take.
- Original Message -
From: Kim Moore-Svkes
To: 'Paul Palzer'
Cc: Tom Lee; Jeff Paar ; Linda Broussard Vickers ; Marv CaDra ; Terrv Sweenev
Sent: Tuesday, July 20, 2004 2:19 PM
Subject: 1832 Hayfield
Wendy Olson, 1817 Houle Circle, was in this afternoon with pictures of the lawn at 1832 Hayfield. She reported
that she has been complaining about this property and its maintenance for 14 years. There is a complaint in the
address file from 1998, but Ms. Olson said that nothing has ever been done. She did say that the owner did
mow the lawn once this year but doesn't trim anything and it is all overgrown.
She talked to the mayor over the weekend and is demanding that something be done. Her phone number is
651-426-6535.
Pictures are in your mailbox.
Kim
7/21/2004
CCl'IPl.AINT MIl'!a
DATE. ~1 'I ,m3 1'1 _ TIME. -0: 10 O. ".M.
COMPLAINT ReCEIVED flV. mOYitt- 6 <;;pc:.-
NAME OF COMPLAINANT. U )/M (( tJ I ~"YL
TELEPHONE NUMBER. 47ftJ- (/.{"t;Y)
ADDRESS OF COMPLAINANT. 1?i1S':t.- -t-ff:il.fj elvrip,
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PERSON NOTIFIED. ()j;\ \ 1
DATE. 19 TIME. A.M. P.M.
ACTION TAKEN. pU W:]L C~- '4 "rl}')'lZ_ !v:tUA./1/AlJ
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By:
cYm- ft; 1/;/13
COMPL.AINT MEMO
DATE: /nrUf (7 19 (l3 TIME: 6:D5 0 P.M.
COMPLAINT RECEIVED BY: .fY7([YJ{L ~.4PV
NAME OF COMPLAINANT: (jYM.l1 ()h<;DY7
TELEPHONE NUMBER: qUo -L/h....hjQ
ADDRESS OF COMPLAINANT: ! Jr7 if()~ 6 rdv
. NATURE OF COMPLAINT: ~ L{O r("j /<, !7()+ ~()+ 1 JfJ
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PERSON NOTI F I ED: () R. V
DATE: 19 TIME: A.M. P.M. I
- o/1tLM-/ .J-
ACTION TAKEN: :PLe~ oJv.,('~ tJ..J(..alf1J AD /XL . ~6--rh.1.7J
9Jy rJ~ (1 _ +M). O'(A.iYlO ;/I1CL
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BY, f}N Jh~/
Teresa Bender
rom:
~ent:
To:
Subject:
Dan & Mary Capra [netfalcon@comcast.net]
Tuesday, July 20, 2004 1 :09 PM
Bender Teresa
Agenda Item
Hi Teresa,
Would you please place on the next meeting agenda under updates "Emergency Response". I
went to the meeting along with Paul and he or I can update the council on what Anoka
County will be asking of the City.
Thanks,
Mary
1
,
MEMORANDUM
To: Kim Moore-Sykes, Centerville Administrator
Cc: PaulPalzer, Director of Public Works
From: Tom Peterson, Bonestroo Rosene Anderlik
Subject: Eagle Pass Addition- outstanding issues
Date: July 19,2004
At the July 14,2004 City Council meeting, Eagle Pass Addition was discussed, specifically the
outstanding issues regarding drainage and sidewalks.
1. The stormwater drainage from the wetland area south of Dupre Road and east of Portage
Way flows through a swale between Unit 1 and Unit 8. This is per the original grading
plan from 1996, when Eagle Pass was first developed. Dupre Road, along with the storm
sewer, sidewalk, etc. was constructed in 1997. When Portage Way was constructed in
2002, the same grading plan was used. It appeared that some of the wetland water was
supposed to go to the southwest. But several pine trees from the original tree farm were
left in-place as a buffer, in the southwest part of the wetland area. The trees are on higher
ground which prevents water from running towards the southwest. So when it rains
enough, the water rises in the wetland and flows north in the swale towards Dupre Road.
I propose we install a small catch basin in the swale, just south of the Dupre sidewalk.
This storm structure will catch some of the water in the swale and direct it underground to
storm pipe in Dupre, thereby reducing some of the water that flows on and over the sidewalk
at this location. I estimate this will cost $1,000 - $1,500 to install. The City could pay for
this out of their storm sewer fund or may elect to deduct it from the developers private
improvements escrow account.
2. The Twin Townhome area (Ojibway Drive) has some issues with the lot line abutting
with Meadow Lane. The developer has done some clean-up work in the pine tree buffer
area, removing fence posts, fence material, and debris. After inspecting the area on
7/14/04, there are about 7 old wood fence posts remaining. I did not see any fence
material attached to the posts. The weeds were quite high, and I did not see any other
debris. I will try to get Swift to come back to remove the posts.
The original grading plan for this area was not followed exactly during construction of the
townhomes because it was decided to leave a20' -25' buffer of pine trees. As a result, the
ground around the trees is too low to drain between the townhome units. For short periods of
time during the year, there will be standing water. This water will eventually soak in the ground
or evaporate. I do not feel there is any feasible way to drain the water more quickly out of this
area, since grades are relatively flat all around the pine trees.
The sidewalk panels on Meadow Lane have been replaced by the developer. They were
inspected and are acceptable.
END MEMO
tervi[[e
'Esta6{i5fw{ 1857
1880 !Main Street . Centeroi[[e,!M'J{ 55038
(651) 429-3232 . '-faJ( (651) 429-8629
July 23, 2004
Mr. Jim Vanhoudt, President
Twin Homes of Eagle Pass
1748 Ojibway
Centerville, MN 55038
Dear Mr. Vanhoudt:
Please find the attached memo presented by City Engineer, Mr. Tom Peterson regarding
the issues discussed at the last Council meeting.
This item will again be placed on the Council agenda for discussion at their July 28, 2004
meeting. The meeting takes place in Council Chambers at 6:30 p.m. if you choose to
attend.
I will be forwarding copies of this memo to Gassen Management, Association of
Townhomes of Eagle Pass Cottages, and two other residents in your neighborhood and
Council for discussion.
If you have any further questions concerning this matter, please feel free to contact me or
Ms. Moore-Sykes, City Administrator.
Sincerely,
.------~.A~J~~
C-.....
--
.....,~-~_..'
Teresa Bender
City Clerk, MCMC
Ene.
'Esta6[isfied 1857
.
1880 !Main Street . Centervi[[e,:M2{ 55038
(651) 429-3232 . :Tmc (651) 429-8629
July 23,2004
Mr. & Mrs. Brian Carlson
1771 Meadow Lane
Centerville, MN 55038
Dear Mr. & Mrs. Carlson:
Please find the attached memo presented by City Engineer, Mr. Tom Peterson regarding
the issues discussed at the last Council meeting.
This item will again be placed on the Council agenda for discussion at their July 28, 2004
meeting. The meeting takes place in Council Chambers at 6:30 p.m. if you choose to
attend.
I will be forwarding copies of this memo to Gassen Management, Association of
Townhomes of Eagle Pass Cottages, Twin Homes of Eagle Pass (Mr. Vanhoudt) and one
other resident in your neighborhood and Council for discussion.
If you have any further questions concerning this matter, please feel free to contact me or
Ms. Moore-Sykes, City Administrator.
Sincerely,
,-,,,,-,~'~'.
' ---. -. - /
L__---------
Teresa Bender
City Clerk, MCMC
Ene.
.tervi[[e
'Esta6(islid 1857
1880 ;Main Street . Centervi[(e, 'lvf:J'.[ 55038
(651) 429-3232 . :ra~ (651) 429-8629
July 23, 2004
Mr. Dave Brown
1755 Meadow Lane
Centerville, MN 55038
Dear Mr. Brown:
Please find the attached memo presented by City Engineer, Mr. Tom Peterson regarding
the issues discussed at the last Council meeting.
This item will again be placed on the Council agenda for discussion at their July 28, 2004
meeting. The meeting takes place in Council Chambers at 6:30 p.m. if you choose to
attend.
I will be forwarding copies of this memo to Gassen Management, Association of
Townhomes of Eagle Pass Cottages, Twin Homes of Eagle Pass (Mr. Vanhoudt) and one
other resident in your neighborhood and Council for discussion.
If you have any further questions concerning this matter, please feel free to contact me or
Ms. Moore-Sykes, City Administrator.
Sincerely,
c--~~
Teresa Bender
City Clerk, MCMC
Enc.
ervi{{e
.
1880 !Main Street . CenteroiCCe,!M9{ 55038
(651) 429-3232 . ;Fai( (651) 429-8629
July 23, 2004
Mr. Greg Nohner
Association of Townhomes of Eagle Pass Cottages
President
1855 Pioneer Lane
Centerville, MN 55038
Dear Mr. Nohner:
Please find the attached memo presented by City Engineer, Mr_ Tom Peterson regarding
the issues discussed at the last Council meeting.
This item will again be placed on the Council agenda for discussion at their July 28, 2004
meeting. The meeting takes place in Council Chambers at 6:30 p.m. if you choose to
attend.
I will be forwarding copies of this memo to Gassen Management, Twin Homes of Eagle
Pass and two (2) residents of the respective town home association and Council for
discussion.
If you have any further questions concerning this matter, please feel free to contact me or
Ms. Moore-Sykes, City Administrator.
Sincerely,
c---=::-~~~
Teresa Bender
City Clerk, MCMC
Enc.
:.tervi{{e
'Esta6Cislietf 1857
1880 :Main Street . CenterviJt:e,:M'lI[ 55038
(651) 429.3232 . 'Fa;>;. (651) 429.8629
July 23,2004
Ms. Jodi Woodrow
Gassen Management
7275 Bush Lake Road
Edina, MN 55439
Dear Ms. Jodi Woodrow:
Please find the attached memo presented by City Engineer, Mr. Tom Peterson regarding
the issues discussed at the last Council meeting.
This item will again be placed on the Council agenda for discussion at their July 28, 2004
meeting. The meeting takes place in Council Chambers at 6:30 p.m. if you choose to
attend.
I will be forwarding copies of this memo to Mr. Nohner, Twin Homes of Eagle Pass and
two (2) residents of the respective town home association and Council for discussion.
If you have any further questions concerning this matter, please feel free to contact me or
Ms. Moore-Sykes, City Administrator.
Sincerely,
........ ~^u.
C______..... . ~
Teresa Bender
City Clerk, MCMC
Ene.
MeOln"..
TO:
Honorable Mayor and Council Members
Teresa Bender, City clerwi' P-'
FROM:
SUBJECT:
Special Event Permit Applicationffemp. Liquor License PermitINoise
Permit for Wedding Reception at the Trio Inn (August 28, 2004)
DATE:
July 23,2004
Attached, please find a copy of the completed Special Event Permit Application Form,
Deputy Chief Makela's coments and a site plan for the event.
I have spoke with Mrs. Judy Montain in regards to Deputy Chief Make1a's concerns and
she is proposing the following for the event:
-:- To serve alcohol in a cordoned off (snow fencing) area in the parking lot from
6:00 -10:00 p.m.
-:- The band will be playing under a canopy-style tent from 6:00 - 10:00 p.m.
-:- Mrs. Montain stated that she would approach the Elementary School regarding
parking rather than on street parking.
-:- Mrs. Montain states that all property is owned by the Montains.
-:- Some pot-luck style food will be served - nothing for sale.
-:- An off-duty officer will be provided.
Staff requests that Council approve a noise permit, Special Event Application, granting of
a Temporary Liquor License subject to the above stated conditions and the provision of
Liquor Liability Insurance that covers the parking lot and names the City of Centerville
as additionally insured and the Fire Chiefs approvaL
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Memorandum
To:
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Teresa Bender
Deputy Chief Makela
Date:
July 2, 2004
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Re:
Special Event Permit (8-27-2004 008-29-2004)
Cc:
Chief Heckmanl City Administrator Moore-Sykes
At your request, I have reviewed the city's special event permit application and wrote a
memorandum to you about the received permit application. I find the information
contained in the application to be incomplete and I was unable to sign off any portion of
the police department's application requirements. The following information is needed
for the police department to legitimately sign and forward to city council.
."'/
(;-~ Wil131i:9bol be served outside Trio? (Special PennitfOfIicerrequked1) Vi'~:; ""T:li>
· Is the band playing outside in the tent? (Noise Variance by Council?) ~_:.. 7;"~;-L:
. Parking? Is there a plan for parking? (Emergency Vehicle Access?) f;;j ; ,L
. Site plan? (Helpful to determine barricades/toilet facilities!ligh~~,&safe;ty),~
. Does the city know if tent or dance is on right of way or street~ropeay?:(,.t'>/; .'
. If outside, will alcohol dispensing area be in a controlled/contained ar6ll.? . h : '~':'
: "":~';'9 "u/"""i"";";' (//;d J!..lr7 -!~vs;.lkJ "
These are just some of the concerns not addressed by the application before the police
department would be able to sign off the reviewer portion of your permit. . '.
''''V'
( ,(
-
Please telephone me if you have any questions or concerns.
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CentervilIe
Special Event Permit Application
.
1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT:
New Application: 'I.
Renewal of or Change in Application:
CONTACT PERSON:
TELEPHONE:
l~ory\e." 'S+-'SojAVe, Or- :J\~A'i
OR toSI- b53- 8'3b2--
\J\o(\hl VI
(.,,51-b5:l.()~7
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you, the applicant, to apply for this special event pennit on its/their behalf. I
~~::~t';~~ ~~V\J~~LDcr;f.<7~~1[ O~~t!:{cl.e-
Mailing Address:
Affiliation: ',till D I j).J W
Day Phone: (.,61-<0 5 ~ _ ol?'51 Evening Phone: Saw.-e -'
Emergency Phone: b~ I ~ 3 43.- II 00
... .
3. EVENTPRlNCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event.
Name: _Ln'((\ f' 4. so.u~e.r
Organization/Business! Agency! Affiliation:
Is this a non-profit organization?
-!1l- Yes
--.::;L No
If you are making application under non-profit status, proof of non-profit status must be attached to this aoplication
Mailing Address: Jg~D (le...,,}ey-S+ ~iI\.\€xvi\\Q 'HN 5503R'
Day Phone: kS) _ f..5~ - g3(, 2- Evening Phone: :1~
Title and functional responsibility with regard to the event: De t ~ f..p rep h'~
Page I oflO
4. REQUESTED EVENT COMPONENTS:
Date requested: 1~~b Lj Alternate date: .f!! A
Requested hours of opera on: ZPrtI.- ~ (a.m./p.m.) To: I Dp^1 (a.m./p.m.)
Set up beginning date and time: SI ~
Complete dismantle date and time: 'it!?:'! rO"
Describe the number and type of animals (if any) to be used in this event: A'Y'
Attach a draft of the entry form for participants and/or spectators.
Anticipated number of participants: I ()() Spectators:
.
5. INSURANCE:
Attach to this application either an insurance policy or a certificate of insurance including the policy number,
amount, and the provisions that the City of Centerville is included as an additional insured. (please note that
insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first
amendment expressive activity, insurance requirements can be waived under certain circumstances.)
6. SANITATION:
Attach your "Plan for clean-upIMaterial Preservation". Include number, type and location of trash containers to be
provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around
containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are
present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe
the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the
event.) Include any other plan you have for ensuring post-event cleanliness and material preservation of city
facilities, equipment, premises and streets. A deoo.it of $500 will be required for clean-up and restoration. If
premises are left in satisfactory condition. this deposit will be refunded in full foIlowinl! insnection.
7. LOCATION:
Please attach a map of your event land design. Check off below items that apply to your event
and indicate them on the attached map. Use, where necessary, a "to scale" drawing.
A. __ If a route is involved, the beginning and finish area with arrows.
B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to
be considered.
C. _ If a route is involved, attach separate maps giving two or more alternate routes.
D. i Entertainment or stage locations (grandstand operators should provide you with a
"to scale" drawing.) 3~4 piec.e.. ~~
E. '{ Alcoholic beverage concession area. .
F. i Non-alcoholic concession area.
G. ~ Food concession area.
H. General Merchandise concession areas.
I. ~ Portable toilet facilities (indicate number).
J. ~ Event participant and/or spectator parking areas.
K. _ Event organizer's command post.
Page 2 of 10
L_~______ ___ _ .
L. .::i- First aid facilities.
M. _ Fireworks or pyrotechnics site.
N. _ Vehicle fuel handling sit.
O. _ Cooking areas.
P. _ Electrical sources to be used for cooking.
Q. tables, enclosures, etc.
R. _ Temporary or permanent structures constructed for the event.
S. _ Site of electrical wiring to be installed for the event.
T. _ Trash receptacles (indicate number)
U. Other - Please describe.
8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe, including
the intended hours of the music, sound or noise: ~W\ - to pfh
Will alcoholic beverages be served? Yes 'f No
PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROIDBITED IN CITY
PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL
AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION.
If yes, describe what system.will be used to ens~~perages will be consumed by
persons 21 years and older: ThUlrlfex <1-. s
If yes, describe how, where, when and by whom the alcoholic beverages will be served:
...::::ty-\ 0 \vm "'fur1t'N/?.-f'
If a casino party, a dance, or live entertainment is part of your event, please describe:
3-,"\ pit',.", ~ aM a.~.ple orea . ~IfAQ.rI("V\3
Please describe all of the activities of your event for which a license is required, for example: a
cabaret license, etc. Attach all required licenses to this application. Please note that certain
licensine: may be required bv City. County and State ae:encies. such as a Lare:e Assemblv
License for e:atherine:s over 1.000 people. some types of food handline: licensine:. Gambline:
License. Cabaret License. etc. It is vonr responsibility to check with the City Clerk or local
authorities to determine what licensine: is required prior to submittine: this application.
Page 3 of 10
.
WilI food and/or non-alcoholic beverages be served? Yes ~ No
".\:;' If yes, describe sanitation measures, food handling procedures and the nature of the food (such as
, pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or
peeled and cut fruit.)
If ves, vou will need a permit from the Anoka County Department of Environmental
Health. Please attach a copv of the permit to this application.
9. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control: _
~\- ~~ ~\~ - t~~ ~t-. ~~ lui~l ~lP a. .bDu'()t'e~ t\sI~ t
\ ' 1'1\ 3 ciA 4 II .i>>O . rXO(I(;t.
If the event is to occur at night, describe how you are going to light the event area in order to
iqcrease the safety of participants and spectators coming to and leaving the event: ~
HSh.~r'lJ
If your event includes vehicles or animals, describe the minimum and maximum speeds of the
event and the minimum and maximum intervals of space to be maintained between units:
tJt~
,
Attach to this application a copy of your building permit( s) if you are installing any electrical
wiring on temporary or permanent basis and/or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those closures); tents, air supported structures, canopies, or fabric shelters.
Give the name, address and phone numbers of the agency or agencies which will provide first aid
staff and equipment if required. Attach additional sheets if necessary.
Name of agency:
Name of Representative:
Address:
Day phone: Evening phone:
Indicate medical services (if required) that will be provided for this event:
Page 4 of 10
L__ m _
.
Ambulances:
. Nurses:
Doctors:
Paramedics:
10. VENDORS OR CONCESSIONAIRES:
Describe what vendors/concessionaires you will allow in conjunction with the event, and the
purpose of these concessions:
Describe how you intend to regulate, monitor and control the type, number and quality of
vendors/concessionaires whom you may permit to operate in conjlIDction with the event:
11. CITY SERVICESIEQUIPMENT:
Describe city services andlor equipment requested for this event: City barricades, cones, signs,
picnic tables and other equipment which may be borrowed on an as-available basis. You should
make advance arrangements to pick up and return this equipment. If you or any volunteers
cannot pick up and return this equipment, please attach a letter requesting these services and
explaining why your orgauization cannot perform them. this will be reviewed, then approved or
denied by the public works foreman.
~~
12. OTHER PERTINENT INFORMATION:
Please list below any other miscellaneous information you feel would be important and have a
bearing on the approval of this Special Event Permit request:
13. FEE STRUCTURE / EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
14. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants/spectators or others that they may participate in the event whether they make a
donation or not:
Page 5 ofl0
Centerville
Special Event Permit
NAME AND TYPE OF EVENT: s+ ~ lA\Jev I'm/) Pi). u We(khY\j--Recep'h vV'>
DAY, DATE AND TIME: 50-:\-. <J/2'i!D'i l- JOpl'Y'\
1. PARKS AND RECREATION DEPARTMENT
FINAL APPROVAL AND SIGN OFF
Signature
Title
Date:
Please check or use N/A (not applicable) where appropriate:
1. _ Final check has been made of application requirements.
2. _ Event is approved by City Council.
3. _ All required permits are issued and on file.
4. _ Refundable clean up fee has been paid.
5. _ Insurance Certificate is on file with City Clerk
6. _ Surety Bond is on me to secure payment for applicant's obligation to the
City.
7. _ Application is complete.
8. _ Special conditions are attached.
REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if
the conditions set fourth in the permit application are not being followed.
Permit is hereby revoked:
Signature
Title
Date:
Reason(s) for revocation:
TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED
CITY DEPARTMENT HEADS
Page 6 of 10
.
2.
PARKS AND RECREATION DEPARTMENT -
.
Special Events Coordinator:
Date:
Initial/sign-off:
3. POLICE DEPARTMENT
Approved by:
Signature
Title
Date:
1. Emergency vehicle access.
2. _ Traffic/safety street closures.
3. Appropriate barricades. (# Required)
4. Police personnel required/available.
5. Portable toilet facilities. (# Required)
6. First aid facilities.
7. Internal security and crowd control.
8. nighttime lighting.
9. Other provisions as may be required by this department.
4. LICENSING AND INSURANCE
Approved by:
Signature
Title
Date:
1. Dance and/or live entertainment.
-
List types or permits or licenses required:
2. Alcoholic beverages.
3. _ Peddlers.
4. _ Noise abatement.
5. _ Other provisions as may be required:
INSURANCE: Your insurance coverage must be reviewed and approved by the
City's insurance carrier.
Page 7 oflD
.
.
L__ __ __ ____ ___
1. _ Public liability insurance naming City of Centerville and other public agencies
additionally insured is required.
2. Hold harmless forms executed and failed.
3. ~ List and approve/disapprove other insurance coverage as may be required.
5.
FIRE DEPARTMENT
Approved by:
Signature
Title
Date:
1. _ Emergency vehicle access.
2. _ Use of fireworks, pyrotechnics, vehicle fuel, open flame.
3. _ Cooking facilities.
4. _ Occupancy and spacing of tables, enclosures.
5. _ Parade, floats.
6. _ Tents, air supported structures, canopies.
7. _ Other provisions as my be required by this department:
6. BUILDING DEPARTMENT
Approved by:
Title
Signature
Date:
Electrical:
I. _ Plan check/inspection of any wiring installed on a temporary or permit basis.
2. _ Permit(s) attached.
Structural Plan:
1. _ Plan check/inspection of any temporary or permanent structures, including
bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms.
2. _ Permit( s) attached.
3. _ Other provisions as may be required by this department:
Page 80flO
.
7.
PARKS AND RECREATION DEPARTMENT
.
Approved by:
Signature
Title
Date:
1. _ Park permit(s) required. (to be attached)
2. _ Ballfield Usage Permit.
3. _ Beach permit required. (to be attached)
4. _ Trash containers required. (# )
5. _ Portable toilets required. (# )
6. _ Applicant's plan for cleanup, site restoration and material preservation
(recycling) required and attached.
7. _ Other provisions as may be required by this department:
8. PUBLIC WORKS DEPARTMENT
Approved by:
Signature
Title
Date:
1. _ Trash containers required. (# )
2. _ Portable toilets required. (# )
3. _ Special animal clean up required.
4. _ Barricades provided, as available. (# )
5. Cones provided, as available. (# )
6. _ No parking signs provided, as available. (# )
7. _ Applicant's plan for clean up and material preservation (recycling) required
and attached.
8. _ Other provisions as may be required by this department:
9. STATE, COUNTY AND CITY HEALTH DEPARTMENT
Approved by:
Signature
Title
Date:
1. _ Food and/or beverage served.
2. _ Permit(s) attached.
Page 9oflO
.
3. Food cooked.
-
4. _ Perrnit(s) attached.
5. _ List other health licensing obligations as may be require:
Page 10 of 10
Mell1o. .'
TO: Honorable Mayor and Council Members
FROM: Teresa Bender, City Clerk-{./9"
SUBJECT: Mr. Dave Kilian, 1695 Sorel Street Clean-Up
DATE: July 23, 2004
Mr. Palzer inspected the above stated property and said that the yard had been cleaned up
but the painting of the garage had not been completed.
Staff is looking for Council direction on this matter.
tervi{{e
'EstaNisfietf 1857
May 13, 2004
1880 ']v[ain Street . Centerviere, 'M!J{ 55038
(651) 429-3232 . :Fa",- (651) 429-8629
Mr. & Mrs. Dave Kilian
1695 Sorel Street
Centerville, MN 55038
Dear Mr. & Mrs. Kilian:
It has been brought to the City's attention that your garage located at your residence (pIN
#R23-31-22-23-0015) is in violation of the 1997 Uniform Housing Code and is
considered to be a substandard building for the following reason:
Section 1001.8 Fanlty Weather Protection. (Garage Exterior)
It has also been brought to the City's attention that your yard has the accumulation of
junk, debris and garbage which is also a violation of the 1997 Uniform Housing Code and
is considered to be a violation for the following reason:
Section 1001.11 Hazardons or Insanitary Premises. (Accnmulation of Debris
Behind Garage/Shed)
The junk, debris and garbage are also a violation of Ordinance #6 - The Maintaining of
Nuisances within the Village of Centerville Section 2, Subsection I.
The City is aware of your desire to construct a new garage; however, no new permit has
been applied for within the last year.
The following actions need to be taken to abate the above stated violations:
1. The garage needs to be painted.
2. The metal fixtures (between garage and shed on premises), timbers, poly
and other debris needs to be removed.
If the above repairs are not made within 60 days, I will order the work to be performed
and charge the costs thereof against the property or its owner as defined in Section 160 I
of the Uniform Housing Code and you may be cited according to Ordinance #6. Any
person having any record title or legal interest in the building may appeal this notice and
order to the housing advisory and appeals board. A request to appeal this notice an order
needs to be in writing and mailed to the following address within 30 days of receipt of
this notice. You may send appeals to: City of Centerville, 1880 Main Street, Centerville,
Minnesota 55038.
Failure to appeal this notice will constitute a waiver of all rights to an administrative
hearing and determination of the matter.
I have enclosed excerpts from the 1997 Uniform Housing Code and Ord. #6 that pertain
to the existing co '. itions at your residence.
Enc.
Cc: City Council
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1997 UNIFORM HOUSING CODE
1001
1001.11
Chapter 1 0
SUBSTANDARD BUILDINGS
SECTION 1001 - DEFINITION
1001.1' General. Any building or portion thereof that is deter-
mined to be an unsafe building in accordance with Section 102 of
the Building Code, or any building or portion thereof, including
any dweJlin.g unit, guest room or suite of rooms, or the premises on
which the same is located, in which there exists any of the condi-
tions referenced in this .section to an extent that: endangers the life,
limb, health, property, safety or welfare of the public or the occu-
pants thereof, shall be deemed and hereby are declared tn be sub"
standard buildings.
. 1001.2 Inadequate Sanitatiou. Buildings or portious thereof
. shall be deemed substandard when they are insanitary. Inadequate
sanitation shall include. but not be limited to. the following:
1. Lack of or improper water closet, lavatory, bathtub or show-
er in a dwelling unit or lodging honse.
2. Lack of or improper water closets, lavatories, and bathtubs
or showers per number of guests in a hotel. ,
3. Lack of or improper kitchen sink in a dwelling unit.
4. Lack of hot and cold ruoning water to plumbing fixtures in a
hoteL
5. Lack of hot and cold ruoning water to plumbing fixtures in a
dwelling unit or lodging house.
6. Lack of adeqoate heating facilities.
7. Lack of or improper operation of reqoired. ventilating equip-
ment
8. Lack of minimum amounts of natural light and ventilation
reqoired by this code.
9. Room and space dimensions less than required by this code.
10. Lack of reqoired electtical lighting.
11. Dampness of habitable rooms.
12. Infestation of insects, vermin or rodents as determined by
the health officer.
13. General dilapidation or improper maintenance.
14. Lack of connection to required sewage disposal system.
15. Lack of adequate garbage and rubbish storage and removal
facilities as determined by the health officer.
1001.3 Structural Hazards. Buildings or portions thereof shall
be deemed substandard when they are or contain structural haz-
ards. Structural hazards shall include, but not be limited to, the fol-
lowing:
1. Deteriorated or inadequate foundations.
2. Defective or deteriorated flooring or floor supports.
3. Flooring or floor supports of insufficieut size to carry irn- .
. posed loads with safety. .
4. Members of walls, partitions or other vertical supports that
split, lean, list or buckle due to defective material or deterioration.
5. Members of walls, partitions or other vertical supports that
are of insufficient size to carry imposed loads with safety.
6. Mefi.1bers of ceilings, roofs, ceiling and roof supports, Or
other horizontal members that sag, split or buckle due to defective
material or dete.riaratioD_
7. Members of ceilings, roofs, ceiling and roof sUPports, P!'
other horizontal members that are of insufficient size to cany im:'
posed loads with safety.
8. Fireplaces or chimneys that list, bulge or settle due "to defec-
tive material or deterioration.
"9. Fireplaces or chimneys that are of insufficient size or
strength to carry imposed loads wIth safety. .
1001.4 Nuisance. Buildings or portions thereof in which there
exists any nuisance as defined in this code are deemed substandard
buildings.
1001.5 Hazardous Electrical Wiring. Electrical wiring that
was installed in violation of code requirements in effect at the time
of installation or electrical wiring not installed in accor}larice with
generally accepted construction practices in areas where no codes
were in effect or that has not been maintained in good condition .or
that is not being nsed in . safe manoer shall ba considered substan-
dard.
1001.6 Hazardous Plumbing. Plumbing that was installed in
violation of code reqoirements in effect at the time of installation
or plumbing not installed in accordance with generally accepted
construction practices in ~as where no codes were in effect ot
that has not been maintained in good condition or that is not free of
cross-tonnections or siphonage between fixtures shall be consid-
ered substandard.
1001.7 Hazarpous Mechanical Equipment. MOGhanical
equipment that was installed in violation of code requirements in -
effect at the time af installation or mechanical equipment not in-
stalled in accordance with generally accepted construction prac-
tices in areas where no codes were in effect or that has not been
maintained in good and safe condition shaIl be considered suI>-
staIidard.
1001.8 Faulty Weather Protection. Buildings or portions
thereof shall be considered substandard when they have faulty
weather protection, which shall include, but not be limited to, the
following:
1. Deteriorated, crumbling or loose plaster.
2. Deteriorated or ineffective waterproofing of exterior walls,
roof, foundations or floors, including moken windows or doors.
3. Defective or lack of weather protection for exterior wall cov-
erings, including lack of paint, or weathering due to lack of paint
or other approved protective covering.
4. Broken, rotted, split or buckled exterior wall coverings or
roof coverings.
1001.9 Fire Hazard. Any building or portiou thereof, device,
apparatus, equipment, combustible waste, or vegetation that, in
the opinion of the chief of the fire department, is in such a condi-
tion as to cause a fire or explosion or provide -a ready fuel to aug-
moot the spread and intensity of fire or explosiou arising from any
cause shall be considered su:bstandard.
1001.10 Faulty MaterlaIa of Construction. The use of ruateri-
aIs of construction, except those that are specifi~ally allowed or
approved by thiS code and the Building Code, and that have been
adequately maintained in good and safe condition, shall cause a
building to be substandard.
1001.11 Hazardous or Insanitary Premises. The accumula-
tion of weeds, vegetation, junk, dead organic matter, debris, gar-
19
1001.11
1001.14
bage, offal, rat harborages, stagnant water, combustible materials,
and similar materials or conditions on a premises constitutes fire,
health ,or safety hazards that shall be abated in accordance with the
procedures specified in Chapter 11 of this code.
1001,12 Inadequate Exits. Except for those buildings or por-
tions thereof that have been pro~ded with adequate exit facilities
cooforming to the provisions of this code, buildings or portions
thereof whose exit facilities were installed in violation of code re-
quirements i:q effect at the time Of tbill construction or whose exit
facilities have not been increased in number or width in relation to
any increase jn occupant load due to alterations,. additions or
change in use or occupancy subsequent to the time of construction
shall be considered substandard.
Notwithstanding compliance with code requirements in effect
at the time of their constmction, buildings .or portions thereof shall
be considered substandard when the building official finds that an
~afe condition exists through an improper location of exits, a
20
1997 UNIFORM HOUSING CODE
lack of an adequate number or width of exits. or when other condi-
tions exist that are dangerous ro human life.
1001.13 Inadequate Fire-protection or Fitefighting Equip-
ment. Buildings or portions thereof shall be considered substan-
dard when they are not provided with the fire-resistiv", con-
struction 'or fire-e~tiuguishing systems Or <>qUipment required by ,
this code, except those buildings or portions thereof tlJat con-
formed wjth all applicable laws at the time of their constrUction
and whose fire-resistive integrity and fue-extiogniShing sysie)Ils
or equipinent have been adeqliately maintained and improve\l'in
relation to any mcrease in occupant load, alteration or addition, or
any change in occupatlcy.
1001.14 Intproper Occupancy. All buildings or portions there-
of occupied for living, sleeping, cooking or dining PUlposes that
were not designed or intended to be used for such occupancies
shalI be considered substandard.
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Effective Ilt23n3
City of Centerville - Ordinance #6
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
ORDINANCE #6
AN ORDINANCE PROHIBITING THE MAINTAINING OF NUISANCES WITHIN THE
VILLAGE OF CENTERVILLE, MINNESOTA; DEFINING NUISANCES AND
PROVIDING PENALTIES FOR THE VIOLATION THEREOF:
THE VILLAGE COUNCIL OF THE VlLLAGE OF CENTERVILLE ORDAINS:
SECTION 1. No person, firm or corporation shall cause or permit any nuisance as
hereinafter defined to be maintained or permitted upon private or public
property within the Village of Centerville, Minnesota.
SECTION 2. Nuisance is hereby defined and constitutes the following:
1.
Accumulation of tin cans, bottles, trash, ashes, or debris of any nature of
description.
2.
The parking, keeping, placing or storing ot; or the permitting of parking or
storage of old machinery or junk cars on public street or alley, or on any
private lands or premises which are owned, oCCl,lpied or controlled by the one
so doing, or so permitting, except where such is being pursued in accordance
with existing zoning and the issuance of a special use permit therefore.
This shall also apply to anyone who shall park, keep, or place such vehicle even if he be not
the owner of the lands upon which such vehicle is parked, kept, or placed.
For the purpose of this section, a junk car means any motor vehicle which is not in operable
condition, or which is partially dismantled, or which is used for sale of parts or as a source of
repair of replacement parts for other vehicles, or which is kept for scrapping, dismantling, or
salvage of any kind, or which is not properly licensed for operation within the State of
Minnesota by the State of Minnesota.
An application for a special permit may be made by the property owner on which the vehicle
will be stored. The special permit can be issued by the Clerk! Administrator if the following
conditions are met:
- There is only one non-registeredlnon-operable vehicle on the property.
Page 1 on
Effective II/23n3
City of CentervilIe - Ordinance #6
- All property owners within 150 feet of the property on which the vehicle is proposed to be
stored will be mailed a notice informing them of the pennit application and given the
opportunity to comment. (City staff will make the determination of which property
owners are within 150 feet of the applicant'sproperty).
- The City has not received more than one (1) documented negative comment from the
property owners within 150 feet of the applicant's property.
- The Public Works Director has reviewed the site and submitted a recommendation that the
outside storage of the vehicle appears to not be disruptive to the surrounding area and does
not interfere with easements and street right of ways.
- The vehicle does not appear to pose a hazard as determined by the Public W tirks Director.
Such special permit will expire on December 31 of each year. Special permits must be renewed
annually and shall be non transferable. Permits taken out during the year will not be prorated. Should
the applicant meet the above requirements and the Clerk! Administrator grants the permit the applicant
shall pay an annual fee to the City of Centerville. The fee shall be as determined in the City Fee
Schedule which shall be reviewed annually.
Special conditions which are unique to the individual application may be imposed.
Application denied by the Clerk! Administrator may appeal to the City Council.
Properties which have more that one non-registeredlnon-operable vehicle and request a special permit
shall make application to the City Council versus the Clerk!Administrator.
3. Placing the contents of any cesspool, septic tank, privy vault or garbage can upon the
surface of the ground.
4. Placing paper, litter or debris upon open ground.
5. Causing or allowing any unnecessary noises or annoying vibrations.
SECTION 3. Any person who shall violate any of the provisions of this ordinance shall be
guilty of misdemeanor and upon conviction thereof shall be punished by a fine
not exceeding $300 or by imprisomnent in the County Jail for not more than
90 days.
SECTION 4. This ordinance shall be in full force and effect from and after its publication.
Amended 3/14/90
Page 2 on
.
Effective 11123n3
City of Centerville - Ordinance #6
Passed by the Village Council this 14th day of November, 1973.
(Signature on File)
Mayor, Walter Prachar
(Signature on File)
Lu Marcello, Clerk-Treasurer
Published in the Spring Lake Park Life on November 23, 1973
Page 3 of3
'tervi{{e
'EstaE[isfied1S57
July 21, 2004
1880 !Main Street . Centervil[e, 9vf!J{ 55038
(651) 429.3232 . 'Fait (651) 429.8629
Mr. Russell Koski or Current Owner
7280 Twlli Lakes Avenue
Centerville, MN 55038
Dear Mr. Koski or Current Owner:
Recently the City forwarded you and your neighbors a survey regarding the condition of
73m Street, the City's proposed mill and overlay project as first proposed, and options for
reconstruction. The results are as follows:
1
Do nothing to the roadway at this tUne. Reconstruct the street in one (1).
or two (2) years with sand, gravel, drain tile and bitUminous. Each
resident, adjacent and benefited, would be assessed approximately $3,500
per parcel, With those comer lots (two - 2) on Brian Drive being assessed
approximately 1,750 per parceL '
10
Go ahead with the current mill and overlay, which would patch the bad
areas, trench along the existing curbs, and install sand and drain tile. Add
a new lift of bituminous. This repair would only last approximately five
(5) years. Each resident, adjacent and beneJite<I; would be assessed
approximately $276 per parcel with an additional assessment in the five
(5) years for total reconstruction. .
~
100% of the residents that own adjacentJbenefiting property (from Brian
Drive to 20th Avenue - total of 17 homes with the comer lots at Brian
Drive they would incur assessments approximately $1,350) petition the
City for a total reconstruction of the roadway with existing curb and gutter
left intact, the work will be completed this year. Each resident, adjacent
and benefited, would be assessed approximately $2,700 per parcel. With
those comer lots (two - 2) on Brian Drive being assessed approximately
$1,350 per parcel.
The City Council of the City of Centerville met on July 14, 2004 and reviewed the
. returned suIVeys and their corresponding results.
was to do nothing at this time. The City Council voted unanimously to wait and repair
73rd Street with a future project. .. .
If you have any questions or concerns regarding this issue, please feel free tb contact
either Mr. Tom Peterson at (651) 6Q4-4868 or myself at (651) 429-3232 x 10.
Sincerely,
~~-
Kim Moore-Sykes .
City Administrator
KMS/tdb
ervi{{e
'Esta6{isfied 1857
1880 ;Main Street . Centervi![e, :M9{ 55038
(651) 429.3232 .:Fa:( {651} 429-8629
July 21, 2004
Mr. & Mrs. Patrick Dahl or Current Owner
6936 Oak Circle
Centerville, MN 55038
Dear Mr. & Mrs. Dahl or Current Owner:
You are receiving this letter to inform you that Municipal Water is being run down your
street and the service will soon be available to you.
If you are interested in connecting to the Municipal Wilter system, the following are some
additional charges/permits you/your contractor need to be aware of and they are as
follows:
A contractor must be hired by you to connect into the water main; this
connection is from the road right-of-way to your home. This is a contact
that you have to make with a contractor of your choosing. You will be
responsible for the fees associated with this work. A connection fee from
the City of $1,500 is charged to the contractor or yourself for this
connection.
At the time that water is connected to the house, to the above referenced
water line, a water meter fee of $305 is charged to the plumber or yourself
for the meter used in the calculation of your water bill.
The connection of utility services needs to be completed by a licensed
plumber with the property owner responsible for any plumbing expenses.
A Plumbing Permit is required for this work and the fee is $20.50.
The above stated fees are subject to change by Council resolution.
If you choose not to connect to the City Water service at this time, please remember that
if your existing well needs repair it is a violation of City Ordinance #45 to repair and
connection into the City Water service is required.
Ordinance #45, Section 18 - Private Wells, states .that "Except where municipal water is
not available, it shall be unlawful to construct, reconstruct, or repair any private water
, --
system which is designed or intended to provide water for human consumption." .
"Private wells, to provide water for other than human consumption, may be constructed,
maintained and continued in use after connection is made to the water system, provided
there is no means of cross-connection between the private well and municipal water
supply at any time". . .
If you have any further questions regarding this issue, please feel free to contact Mr. Paul
Palzer, Public Works DirectorlBuilding Official at (651) 429-4750 or myself at (651)
429-3232 x 13.
Sincerely,
C~:===,:::'-L< ~~ jd:.~<----.
Teresa Bender
City Clerk, MCMC
League of Minnesota Cities
145 Universl1;)l Avenue West, Sl Paul, MN 55103-2044
(651) 281-1200 . (800) 925-1122
Fax: (651) 281-1299 . TOO:. (651) 281-1290
wwwJmnc.org
July 13, 2004
Dear Chief Appointed Officer,
The League Board of Directors is asking that you request the Governor and your legislators to
immediately resolve the confusion surrounding 2005 LGA amounts by correcting a drafting error
from the 2003 legislative session that failed to remove language related to the grandfather provision
of the LGA formula.
The legislature did not correct this error during the last session and as a result, the Governor has now
indicated that the state will certifY 2005 LGA amounts based on the uncorrected statute rather than
on the intended changes. If this happens, it will alter about 8 -ID% of the 2005 LGA distribution.
Over 600 cities will be affected with some cities receiving more and others less; in some instances
the differences are quite significant. The Department of Revenue's estimate showing how your city
would be affected is on the League's web site.
At a special meeting on June 10, 2004, the League Board unanimously adopted a position supporting
the administration of the LGA formula as originally intended by the Legislature. The League Board's
position also supports a special session to address the LGA technical correction if it is determined
that the Legislature's intent from the 2003 special session cannot be followed. This request was
conveyed to both the Governor and legislative leadership, but that has so far not yielded results.
The Governor could resolve the issue by directing that the 2005 LGA certification follow legislative
intent or the matter could be addressed in special session. If neither happens, some legislators are
suggesting that they will fix the formula early in the 2005 legislative session, before distribution
could occur under the current law. That is not a desirable solution because it creates unnecessary
confusion and uncertainty for all cities, regardless of whether they would lose or gain LGA under the
Governor's proposal.
Since cities must make budget and levy decisions yet this fall, they will be forced to guess what the
legislature might do later in their 2005 fiscal year. This may cause some cities to budget for higher
than necessary property taxes, cut services, or both. It may cause other cities to plan for more LGA
than they will in the end receive should the 2005 Legislature modifY the LGA distribution. The
League's Board felt that this unnecessary ambiguity will create a guessing game for city officials that
should not be a part of the local budget process.
By way of background, there is no disagreement that the 2003 special session tax bill inadvertently
failed to delete a paragraph dealing with the LGA grandfather. In administering the formula last
swnmer, the Department of Revenue accepted letters from House Tax Chair Ron Abrams (R-
Minnetonka) and Senate Tax Chair Larry Pogerniller (DFL-Minneapolis) requesting that the 2004
distribution follow legislative intent with an apparent understanding that the 2004 Legislature would
fix the technical problem_
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Chief Appointed Officer
Page 2
July 13, 2004
During the 2004 legislative session, both the House and Senate tax bills contained that fix and in
committee discussions of the provision, no one testified in opposition to the elimination of the
paragraph. In addition, the House and Senate written summaries of the provision indicated that the
deletion of the paragraph was an inadvertent omission from the 2003 tax bill. Despite the non-
controversial nature of the provision, the House and Senate never negotiated a final tax bill and
therefore, the technical fix did not become law.
Please feel free to contact either Gary Carlson (gcarlson@lmnc.org: or 651-281-1255) or me
(imiller\a1lmnc.org or 651-281-1205) if you have any questions. We would also appreciate hearing
the results. of any conversations with the Governor or legislators you may have.
Sincerely,
~~fYI~
Jim Miller
Executive Director
Memorandum
To: City Administrator Kim Moore-Sykes
From: Deputy Chief Makela
Date: July 14,2004
Re: 1540 Peltier Lake Drive
Cc: ChiefHeckmanlCenterville City Council
Per your request from the Centerville City Council, our night shift officers have provided
additional patrols to monitor any suspicious behavior at 1540 Peltier Lake Drive.
Sergeant Aldrich was assigned to coordinate this activity and he reported no suspicious
activity at the residence. Sergeant Aldrich did report that a vehicle was in the driveway
that registered to the address that had not been moved. (See Sergeant Aldrich's letter)
I will continue to have Sergeant Aldrich monitor this address with our night shift officers.
I am not aware of any criminal violations occurring during the night time hours however
our Community Service Officer is monitoring possible ordinance violations on the
property.
Please keep us informed of the Building Inspector and or Fire Inspector actions. Our
department has been called to investigate two burglary/theft incidents since the clean-up
agreement with the owner. --,
If you have any questions or concerns, please call us anytime of the day or night.
,~-- ----
Sergeant Aldrich #104
Centennial Lakes Police Department
200 Civic Heights Circle
Circle Pines, MN 55014
(763) 784-2501
July 14,2004
To Deputy Chief Makela:
Re: The request of extra patrol of 1540 Peltier Lake Dr.
Officers were requested to pay special attention to the above address, and advised to
document any activity at the residence between the hours of2200 and 0700. On average,
each night shift officer could drive by the residence four times a night.
Officers observed a vehicle in the driveway every night. The vehicle Mn plate #EHS-84l
is registered to the resident. It appeared the vehicle had not moved during the three week
period. All officers reported they did not observe anyone go into or leave the residence
between the hours of2200 and 0700. None of the night shift officers observed any lights
on inside the residence.
ervi[[e
1880 :Main Stre,et _ Centervi{{e,:Jv(:N.. 55038
(651) 429.3232 -:Fa:;r. (651) 429-8629
July 15, 2004
Mr. Dean Keller
Spring Lake Park Lions Club
8433 Center Drive
Spring Lake Park, MN 55432
Dear Mr. Keller:
Subsequent to reconciliation of your July 2002 through December 2003 monthly
Gambling Summaries, it has been determined that your calculation method for the 10%
contribution to the City of Centerville should have been on net profits (Line E - City of
Centerville's Monthly Gambling Summary Form) as per Ordinance #51, enclosed please
rmd a copy for your review.
In January of2004 you submitted Check #13371 in the amount of $43 for the year 2003.
Upon the above stated information, the City is owed an additional $55 for that period of
time. Enclosed, please find copies for the corresponding 2003 reconciliation. I have also
enclosed the reconciliation for the year 2002; however, no monies are owed to this City
due to the deficit in net profits that you encountered.
If you have any questions regarding this matter, please feel free to contact me.
Sincerely,
~~-
<-----I ~~re-SYkeS
City Administrator
Enc.
Cc: Honorable Mayor and Council Members
Jan.
Feb.
Mar.
Apr.
May
June
July
Aug.
Sept.
Oct.
Nov.
Dec.
LINEE
($2,739.00)
($97.00)
($936.00)
$226.00
$845.00
($2,119.00)
$873.00
$1,181.00
($357.00)
$1,939.00
$1,995.00
$169.00
KELL V'S KORNER
2003
10% 40% 50%
($273.90) ($1,095.60) ($1,369.50)
($9.70) ($38.80) ($48.50)
($93.60) ($374.40) ($468.00)
$22.60 $90.40 $113.00
$84.50 $338.00 $422.50
($211.90) ($847.60) ($1,059.50)
$87.30 $349.20 $436.50
$118.10 $472.40 $590.50
($35.70) ($142.80) ($178.50)
$193.90 $775.60 $969.50
$199.50 $798.00 $997.50
$16.90 $67.60 $84.50
$980.00 ~~~~ $392.00 $490.00
KELLY'S KORNER
2002
40%
($170.40)
($203.60)
($696.80)
($605.60)
$295.20
$162.00
50%
($213.00)
($254.50)
($871.00)
($757.00)
$369.00
$202.50
llNEE
($426.00)
($509.00)
($1,742.00)
($1,514.00)
$738.00
$405.00
10%
($42.60)
($50.90)
($174.20)
($151.40)
$73.80
$40.50
July
Aug.
Sept.
Oct.
Nov.
Dec.
($3,048.00) ~p4:8b?Jl ($1,219.20) ($1,524.00)
~~.;i,""C'.:_'.
Elffective: 3/13/91
City ofCenterville Ord. #51
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
ORDINANCE #51
AN ORDINANCE REGULATING LAWFUL GAMBLING WITHIN THE CITY OF
CENTERVILLE.
The City Council of the City ofCenterville does ordain:
ARTICLEI 1. ADOPTION.
Chapter 349 of the Minnesota Statute is adopted by reference the same as if it were fully
set forth herein.
ARTICLEI 2. PROFIT.
The gross receipts from the operation of gambling devices and the conduct ofraffies, less
reasonable sums expended for prizes, local licensing fees, taxes, maintenance costs for the
devices, purchase of gambling supplies, state and federal tax, all necessary bonds, salaries and
clerical supplies.
ARTICm 3. RElCORDS AND RElPORTS.
A copy of all applications and reports applicable to the City of Centerville require by and
submitted to the Minnesota Charitable Ganibling Control Board shall also be submitted to the
City of Centerville within seven (7) days after they were submitted to said board.
ARTICLEI 4. PROFITS.
Profits from the operation of gambling devices or the conduct of raffles shall be used
solely for lawful purposes as defined in Minne~ota State Statutes, Chapter 349 aIld as authoIiz~d
at a regular meeting of the organization. if!n:~j9r"'1Dft~' - -" t~~~;iiIiai:r _,::lWf~l
~'i!rblin -'~ oii"' . Tt(rP!ltiil:~~' ~lj~:)~~i"Lf7
th~'tJhiffitab - \~t'lh~;l 7
u i. ~c~~~1~W~jr~.=~i~~~ffii?"~~I_;_.~"--,<.L.'2~~1
n. _.;, However, the funds may not be used for the payments of pension
o Igations or general city functions. A licensed organization that contributes to the ten (10)
percent fund may not be the beneficiary of that fund. Not less than forty (40) percent of the
profits from the operation of gambling or the conduct of raffles earned by charitable
organizations other than veteran's club shall be lawfully expended within the trade area of the
City ofCenterville which also includes the cities of Hugo, Lino Lakes, Blaine, Circle Pines and
Lexington.
Page 1 of2
Effective: 3/13/91
City ofCenterville Ord. #51
ARTICLE 5. FEES.
Subsection 1. Investigation Fee
Upon being notified by the Board of a license, the organization shall pay to the City an
investigation fee in an amount to be determined by the City Council in the form of a resolution.
Failure to promptly pay the required investigation fee shall be grounds for disapproval of a
license.
Subsection 2. Permit Fee.
No Organization my conduct a gambling event which would otherwise be allowed pursuant to
the exemptions set forth in Minnesota Statutes section 349.214, without first securing a permit
from the City and paying a permit fee in an amount to be determined by the City Council in the
form of a resolution.
ARTICLE 6. PENALTY.
Any person violating any provision of this Ordinance is guilty of a misdemeanor and
upon conviction thereof shall be punished as defined by State Statute.
Adopted by the City Council this 13th day of March, 1991.
ATTEST:
(Signature on File)
Mayor, George Haberman
(Signature on File)
Clerk! Administrator, Tamara Mitz-MilIer
Amended: August 25, 1993
Published in the Circulating Pines on September 16, 1993
Amended: August 23, 1995
Amended: May 22, 2002
Published in the Quad Community Press on June 11, 2002
Page 2 of2
t'
COUNTY OF ANOKA
OFFICE OF COUNTY ADMINISTRATION
GoVERNMENT CENTER
2100 3RD AVENUE . ANoKA, MlNNEsOTA 55303-2265
(763) 323-5700
July 14,2004
TIM Y ANTOS
Deputy County Administrator
Direct 1/763-323-5692
The Honorable Terry Sweeney, Mayor
City of Centerville
1880 Main Street
Centenrille,~ 55038
Dear Mayor Terry Sweeney:
For your information and file, please be advised that the Anoka County Board of Commissioners, at
the most recent meeting of Tuesday, July 13, 2004, adopted the enclosed Resolution #2004-89,
Relating To The Issuance Of A Permit For Archery Deer Hunting In Designated Areas Of Rice .
Creek Chain of Lakes Regional Park Reserve.
Should you have any questions regarding this matter, please contact Jeff Perry, Anoka County
Natural Resources Specialist at 763-767-2896.
Sincerely,
~ .~~
\ -'M f
Tim Yantos
Deputy County Administrator
TY:ts
Enclosure
cc: ~m Moore-Sykes, City Administrator
John VonDeLinde, Parks and Recreation Director
FAX: 763-323-5682
Afl'Jrmative Aetion I Equal Opportunity Employer
"~.
lDDfITY: 763-323-5289
BOARD OF COUNTY COMMISSIONERS
Anoka County, Minnesota
RESOLUTION #2004-89
DATE: July 13, 2004
OFFERED BY COMMISSIONERS: Berg and Langfeld
.
.
RELATING TO THE ISSUANCE OF A PERMIT FOR ARCHERY DEER HUNTING
IN DESIGNATED AREAS OF THE
RICE CREEK CHAIN OF LAKES REGIONAL PARK RESERVE
WHEREAS, the Anoka County Board of Commissioners has been informed by the Anoka County
Parks and Recreation Department that the deer population in the Rice Creek Chain of Lakes Regional Park
Reserve is in excess of an ecologiCally sustainable deer herd; and,
WHEREAS, the Parks and Recreation Department has surveyed the deerpopulation to be in excess of
28 deer per square mile in areas of Rice Creek Chain of Lakes Regional Park Reserve; and,
WHEREAS, an excess deer population creates a danger to users of roads and highways surrounding
and within the park; and.
WHEREAS, the management goal of the Parks and Recreation Department is to sustain a deer
population density of 15 to 20 deer per square mile at the Rice Creek Chain of Lakes Regional Park Reserve
based on aerial survey indices and other deer management variables:
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners hereby
authorizes the director of the Parks and Recreation Department to issue SO permits for archery deer hunting by
state licensed hunters possessing a valid 2004 ADoka County Archery Deer Hunting Permit ($10.00 fee) in the
designated areas illustrated in Exhibit A (attached). This pennit is effective from October 16, 2004, to and
including December 31, 2004, with certain restrictions.
BE IT-FURTHER RESOLVED that the Anoka County Board of Commissioners does hereby request
that the Parks and Recreation Department conduct an analysis of the effect of the permits upon the deer
population and that the analysis be conducted after the permit sunset dale on December 31, 2004, and before
the uext following deer hunting season for consideration by the county board.
BE IT FINALLY RESOLVED that the Cities of Blaine, Lino Lakes, Circle Pines, and Cenlerville be
notified of the passage of this resolution and be provided a copy of il
STATE OF MINNESOTA)
COUNTY OF ANOKA ) S8
1, John "Jay" Mclinden. County
Administrator. Anoka County. Minnesota., hereby
certify that I have compared the foregoing copy of
the resolution of the county board of said county
with the original record thereof 00 file in the
Administratioo Office, Anoka County. Minoesota.
B.$ stated in the minutes of the proceedings ofsaid
board ata meeting duJy held 00 1uly 13. 2004, and
that the same is a trUe and correct copy of said
original record and of the wbole thereof. and that
said resolution was duly passed by said board at
said meeting.
Witness my band and seal this 13th day of
July 2004.
~~u
JO nJAyn~EN
COUNTY ADMlNISlRATOR
YES
NO
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STATE HIGHWAY 49
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Pag~ 42
. CenterPointN
Energy
Minnegasco
800 laSalle Avenue
PO 80x 59038
Minneapolis. MN 55459-0038
July 14, 2004
Ms. Kim More-Sykes
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Ms. More-Sykes:
1 am writing to inform you that CenterPoint Energy Minnegasco filed a rate case today
with the Minnesota Public Utilities Conunission (MPUC).
A rate case is the regulatory process that public utilities must follow to formally change
rates and services for their customers. The rate case we filed - our first since 1995 -- will
affect the rates paid by all of our more than 745,000 customers. The process for
changing our rates will take about one year, with interim (temporary) rates implemented
on October 1, 2004 and final rates implemented in the summer of2005.
For your information, I enclosed our Rate Case Fact Sheet that further explains the rate
case process, the factors behind it, and its impact on our customers. Please contact me if
you have any questions or would like additional information about the rate case. You
may also visit our Web site at minheagasco.CenterPointEnergy.com.
Sincerely,
o~~
Arne Hendrickson
Local Government Relations
{i12-321-5375
Fax: 612-321-5137
Enclosure
. CenterPoint
Energy
Minnegasco
Rate case fact sheet
Quick facts
. Revenue increase request $21.77
million annually, or 1.8 percent
. Average residential customer
increase request: $38/year, or
4.1 percent annually
. Interim rates for all customer types
effective October 2004
CenterPoint Energy Minnegasco's rate case wiff help recover increased costs, including pipeline relocation
and reconstruction for street and highway projects.
On July 14, 2004, CenterPoint Energy Minnegasco filed a request with the
Minnesota Public Utilities Commission (MPUC) for new natural gas distribution
rates. This is the company's first rate case since 1995. The filing will increase the
company's annual revenues by $21.77 million or 1.8 percent. The average residential
customer will receive a 4.1 percent increase, or $38 per year. lnterim (temporary)
rates begin October 1, 2004. Public hearings on the filing begin in the fall. A final
decision from the MPUC is exp~cted in May 2005, with final rates taking effect
during the summer of 2005.
Rate case basics
A rate case is the regulatory process that public utilities (natural gas, electric and
telephone) must follow to formally change base rates for their customers. Rates
are regulated by the MPUC, and proposed changes to base rates must first go
through a 10-month review process before receiving a final decision by regulators.
Rate case schedule
July 14, 2004
Rate case filed with MPUC
October 1, 2004
Interim rates begin
Late fall 2004
Public hearings
January 2005
Rate case hearings before MPUC
May 2005
MPUC final decision expected
Summer 2005
Final rates implemented
Interim rates are an approved percentage increase on all
customer biils that are effective about two months after a
rate filing. These temporary rates are collected without
changes to rate design. CenterPoint Energy Minnegasco is
allowed to charge interim rates to recover the company's
higher cost of providing utility distribution service, whlle
regulators use subsequent months to determine final
rates. Interim rates wiil take effect on October I, 2004,
and stay in effect until the MPUC issues a fmal decision
and final rates are implemented. If the fmal rates are less
than interim rates, customers wiil be refunded the
difference with interest. If fInal rates are higher than
interim rates, customers will not be required to make up
the difference.
Public hearings providing opportunities for customers and
others to provide input about the rate case will be
scheduled for late fall. We will notify customers about the
timing and location of the hearings through a news release,
bill insert and on our Web site. An administrative law judge
will oversee the hearings, and other parties (interveners)
such as the OffIce of the Attorney General and the'
Department of Commerce, will comment on our request.
Why the rate case is needed
The rate case flling is necessary for CenterPoint Energy
Minnegasco to recover the increased costs of providing
utility distribution service, and to improve the stability of
our customers' bills.
.1 .
Our current rates do not ailow us to recover the increased
costs for two reasons: our costs have increased and average
customer demand, or sales, has decreased. These increased
costs include pipeline relocation and reconstruction for
street and highway projects, carryillg costs and customer
debts related to higher natural gas costs, and other
operating costs. Decreased average customer demand
results from conservation improvements, energy efficiency,
and improved building construction.
Redesign of a utility's rate structure is traditionaily
considered in a rate case. Our last rate case was flled in
1995. Since then, wholesale gas costs have become
increasingly variable, causing customer bills to fluctuate
more than in previous years. This filing proposes a new
rate structure to improve the stability of customers' bills,
and better match rates with the costs of serving each type
of customer.
Your energy dollar
Understanding rate design
The largest portion of a customer's bill, about 80 percent,
is for the wholesale cost of natural gas. CenterPoint Energy
Minnegasco passes this cost directly to customers with no
mark-up. The remaining 20 percent of the bill is the
company's cost of distributing natural gas to customers.
Natural gas distribution costs are recovered two ways:
Basic Charge: Partially covers the cost of those services we
provide every month, regardless of how much gas a customer
uses. These fixed costs include maintenance of gas service
lines and regulators; gas meters; meter reading; billing;
maintaining facilities; vehicles; and equipment.
Delivery Charge: Recovers the cost of delivering natural gas
not recovered through the Basic Charge. These costs
include taxes, salaries, depreciation, interest, and other
operating expenses. The Delivery Charge is a per therm
charge and the total amount changes with customers' use.
Under the current rate structure, residential customers are-
charged a $5 monthly Basic Charge and a Delivery Charge
of $.12857 per thermo Under the proposed rate structure,
residential customers will be charged a monthiy Basic
Charge of $16 and a Delivery Charge of $.03833 per thermo
This structure will provide some measure of stability for
most customers because their winter bills will decrease and
summer bills will increase, with less seasonal fluctuation.
Our rate request is to recover the higher costs of providing
reliable and safe natural gas distribution service. The
company has not requested an increase in its distribution
rates for nine years; meanwhile, our costs have increased.
Changes in whoiesale natural gas costs (increases and
decreases) are recovered through monthly changes in rates
on customers' bills, and are passed through without mark-
. .
up. Customers pay oniy the wholesale cost of natural gas
incurred by the company to acquire the gas, pius the
distribution cost to serve customers.
How the rate case affects customer bills
The rate filing will seek to increase the company's revenues
by $21.77 million annually, or 1.8 percent of revenue-
adding about $38 to an average residential customer's
annual bill, an increase of 4.1 percent.
Annual Bill
Average residential customer (1039 therms)
$964.00
21)1)3.2004
Heating Season
II Basic charges
. Delivery charges
.Costofgas
Proposed
How these new rates affect individual monthly bills will vary
based upon the amount of natural gas used by each
customer and changes in the monthly cost of gas.
. Residential
CDij'lmercialllndustrlal ,
up'to 1 ,500/yr (Firm A} 66
1,~I:)O to 5,OOO/Yf (Fi~ryi,Bl 2~9
5,000 or more/yr (Firm C) 1,150
SmaJJ Volume Dual Fuel
up to 120,OOO/yr (A)
120,000 or more/yr {B)
Larye Volume DuaJ Fuel
4083
$2,682
We proposed to increase to-8 residential customer
monthly Basic Charge and decrease the Delivery Charge
for two reasons:
First, a hlgher Basic Charge will improve the stability of a
customer's bill because less of the bill will be affected by
weather-related natural gas use. Second, the majority of our
delivery costs are fixed costs and do not vary according to .
the amount of natural gas delivered. The increase in
the monthly Basic Charge enables us to recover our fIxed
delivery costs on a mote consistent and predictable basis.
Historically, only a small amount of the fIxed delivery costs
were collected through the monthly Basic Charge. The net
effect of a hlgher Basic Charge and a lower Delivery
Charge is a 4.1 percent annual increase for an average
residential customer.
If you are a No Surprise Bill. (NSB) customer, your bill
amount will not change during the 2003-2004 program year,
which ends with the November 2004 bill. Quotes for the
2004-2005 program year will include interim rates. If final
rates are lower than interim rates, customers who enroll and
remaln on the program for 12 months will receive a refund
with interest at the end of the program year.
If you are enrolled in the Budget Plan, your quotes were
calculated prior to the rate case Iiling and include
estimated interim rates. The annual mid-year review in
February 2005 will allow customer Budget Plan amounts
to be adjusted up or down based on approved interim
rates, actual weather conditions and changes in wholesale
gas costs.
"",:_'.':,;
,;:,>/0,:
-~';',:::':'"
15,458
$9,950
Difference
:' ""';<'::):'::.i;c',::':\ - ~g;~\,-~,,'
'Ave'ri,g;' monthly'
~iI1:' c' '.
, $15
$2,623
$9,742
.$59
-$208
109,275
$65,844
$65,120
.$724
Note: Northern rate area. Figures are rounded to the nearest whole number.
For more information
612-372-4727
1-800-245-2377
minnegasco.CenterPointEnergy.com
Natural gas remains your best energy value.
Natural gas is an excellent energy value - a clean, efficient and affordable fuel for
home heating, water heating, and providing fuel to induslly. According to the U.S.
Department of Energy, natural gas will cost less to use in 2004 .than any other home
energy source - about two-tltirds less than using electricity and also less than
propane, heating oil and kerosene. CenterPoint Energy Minnegasco's rates historically
are among the lowest in the nation.
CenterPoint Energy helps provide best energy value
At CenterPoint Energy Minnegasco, we have the expertise and the experience to
buy natural gas at the lowest reasonable prices in order to provide you with the
best energy value:
. Because of the volume of gas we buy, we can negotiate lower-priced supply
contracts with multiple suppliers.
. We work with about 20 of the largest suppliers.in the U.s. and Canada.
. We are exploring additional pipeline opportunities to open up new
supply options.
. Our supply portfolio includes contracts with varying terms and conditions
whenever possible. We also buy as much sununer gas at fixed prices as we can
be certaln to sell during the heating season.
How to learn more
Public hearings will be scheduled and overseen by an administrative law judge.
Customers and others are given the opportunity to comment on our rate request at
the public hearings. Other regulatory agencies that generally comment include the
Office of the Attorney General and the Department of Commerce. CenterPoint
Energy Minnegasco representatives will attend each hearing to present the details
of the request. Public notice of the hearing dates and locations will be published in
local newspapers in the company's service area and listed on our Web site at
minnegasco.CenterPointEnergy.com. Interested persons may visit the Department
of Commerce to examine the filing. They are located at 85 Seventh Place East,
Suite 500, St. Paul, Minnesota 55101, or contact by telephone at 651-296-4026 or
TDDfITY: 651-296-2860.
@2004CenterPointEnergy RG-41579
. CenterPoint..
Energy
Minnegasco
DRESEL CONTRACTING, INC.
24044 JULY AVENUE
CHISAGO CITY 55013
PHONE: 651-257-9469
FAX: 651-257-1169
CENlERVILLE
2004 UTILITY AND STREET IMPROVEMENTS
TENTATIVE WORK SCHEDULE
BEGINNING WEEK OF JULY 19, 2004 -LAMOTTEDR&HERlTAGE ST. -2 WEEKS TO
COMPLETE CONCRETE, BITUMINOUS AND FlNAL GRADlNG. RESTORATION TO FOLLOW
ASAP.
JULY 19 THRU SEPT 1 - CENfER ST BETWEEN C.SAR. 21 & PHEASANT LN
3 WEEKS
3 WEEKS
2 WEEKS
1 WEEK
UTILlTIES
GRADlNG & BASE
CONCRETE & BITUMINOUS
RESTORATION
AUG 1 THRU SEPT 30 - CENTER ST BETWEEN PHEASANT & DUPRE RD
4 WEEKS
3 WEEKS
2 WEEKS
1 WEEK
UTILITIES
GRADlNG & BASE
CONCRETE & BITUMINOUS
RESTORATION
JULY 19 THRU AUG 20- SHAD AVE
2 WEEKS
2 WEEKS
2 WEEKS
UTILITIES
GRADlNG & BASE
CONCRETE & BITUMINOUS
AUG 1 THRU SEPT 1 - BRIAN DRlVE
1 WEEK
2 WEEKS
2 WEEKS
1 WEEK
UTILlTIES
GRADlNG & BASE
CONCRETE & BITUMINOUS
RESTORATION
PETERSON TRAIL - COMPLETE
73RD STREET - DELETED
DRESEL CONTRACTING ANTIClP ATES THE WORK WILL BE SUBST ANTUALL Y
COMPLETED BY SEPT 30, 2004, WITH FlNAL COMPLETION BY MAY 27, 2005.
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fete des Lacs 2004 Donators bv Level Platinum Gold Silver Bronze Door Prize
Spo nsor Spon so r Spa nsor Saonsor Saonsor
$1 ,000+ $250- $899 $100- $249 $0-$99 Gifts
Center Frame &. Wheel X
Comfort Plus Heatino &. Coolino X
Main Street Bank X
Trio Inn X
Goetz Landscaoe &Garden Center X
Lino Lakes State Bank X
Dave Buroue Contractino X
Laurie's Schoo I of Dance X
MaGill Pronerties X
John &. Lisa MaGill X
Bonestroo Rosene Anderlik & Asso cia X
John &.Sanna Buckbee X
L TM Enterorizes roBA Curves for Women1 X
Schlavin Familv Chirooratic X
Annie AcaderilV X
Barna ,Guzv &. Steffen X
Gina Paar - Hair Desion X
Tom &.MarvWilharber X
Quad Area Chamber of Commerce X
Committee to elect Rhonda Sivaraiah X
Camnai"n fund - Robert Ranheal X
Greo &. Lisa Kieselhorst X
Lvnn & NancvJohnson X
Rav Vandeveer Volunteer Committee X
AD L Auto Re nair X
Sweeney Construction &. Desion X
Pristine Services - Ra v Devine X
Ro-Sol Contractino X
Centerville Liouors X
Kellv's Ko me r X
CentelYille Lions Club X
Corner Exoress X
Pheasant's Forever X
Gander Mountain - Forest Lake X
3M Comoanv- X
o dvssev Lu re s X
East Side Beveraoe X
Leine nkenuls X
Mix 104.' X
Gator Sinns - Banners
Cltv ofCentelYille X
Sorino Lake Park Lio ns X
Fix to the LGA Glitch
Page I of 1
Kim Moore-Sykes
From:. O'Rourke, Jennifer [JORourke@LMNC.ORG]
Sent: Friday, July 23, 2004 1 :53 PM
To: General legislative
Subject: [legislative] Fix to the LGA Glitch
As you've likely heard, the Govemor yesterday announced a fix to the LGA glitch - he has determined that he will
support a legislative intent interpretation of current law. Attached is a letter that is being sent to all member city
mayors and chief appointed officials. It explains the Governor's action and the League position.
Apparently, the Governor received a great deal of pressure from cities and legislators to address the issue.
Thank you for all your work to contact legislators and the Govemor - it clearly made a difference.
Also, your city will be notified of its 2005 LGA distribution within the next week or so. Preliminary estimates for all
cities can be found on the League website.
Thanks again,
Jim Miller
<<MayorLet on LGA fix 7 -22.doc>> <<ChiefAOLet on LGA fix 7 -22.doe>>
Jennifer O'Rourke
League of MN Cities
Intergovernmental Relations
651.281.1261 p
651.215.4119 f
jorourke@lmnc.org
www.lmnc.org
League Regional Meetings are coming to your backyard. Learn about handling meth labs, managing public
information, and fire department management and liability. Don't miss the meeting closest to you! Register today
at httD:/Iwww.lmnc.org
This email has been scanned by the MessageLabs Email Security System.
For more information please visit http://www.messagelabs.com/email
This email has been scanned by the MessageLabs Email Security System.
For more information please visit http://www.messagelabs.com/email
7/23/2004
,--
LMC
League of Minnesota Cities
145 University Avenue West, 5t Paul, MN 55103-2044
(651) 281-1200 . (800) 925-1122
Fax: (651) 281-1299 . TOD: (661) 281-1290
www.lmnc.org
LmgIUf" Minnes~a CifiQJI
Citiu"r'OIIWtitrg~cs
July 23,2004
Dear Mayor:
As you likely have heard, Governor Tim Pawlenty announced at a press conference yesterday that he has
agreed to certify the 2005 Local Government Aid (LGA) distribution based on legislative intent. He had
one stipulation - that the League of Minnesota Cities (LMC) and other groups that represent cities in
Minnesota agree to urge our members not to take legal action against the state to dispute this legislative
intent interpretation of the law.
Yesterday afternoon, the LMC Executive Committee acted on behalf of the LMC Board of Directors and
responded affmnatively to the Governor's request_ We know that we cannot make commitments on
behalf of your city, but for the common good of the city community, we urge all cities to support
legislative intent. We will also be pressing legislators to address the technical issue that created this
situation as soon as possible in the 2005 session.
The Executive Committee took this action in keeping with the LMC Board's unanimous decision in June
to urge the Governor to distribute the 2005 LGA dollars based on legislative intent. The Board took this
position understanding that a letter-of-the-law interpretation would have redistributed LGA dollars to the
advantage of some municipalities and to the disadvantage of others.
The Board weighed this difference in impact within the League membership vel)' carefully. They
determined that many statements and actions by legislators made it clear that the law as it stands does not
represent what was intended - a technical error was made. The Board also felt that while some cities
would have potentially received an unexpected, likely one-time, windfall from a letter-of-the-law
interpretation, there was a slim chance that this extra aid would ever materialize. On the other hand, those
cities that stood to lose a great deal of aid under a letter-of-the-law interpretation would have a harder
time budgeting and setting levies based on legislators' promises to fix the issue next session. The Board
believed that there was a need for both advantaged and disadvantaged cities to have greater certainty
during their budget process in regard to the 2005 LGA distribution.
In closing, we want to encourage you to consider thanking Governor Pawlenty for resolving this issue in
the short-term and eliminating the confusion and complications it raised for this fall's city budgeting
processes. If you have any questions or concerns about this issue, please contact Executive Director Jim
MiJler GmiJIer@lmnc.org or 651.281.1205) or Intergovernmental Relations Director Gary Carlson
(gcarlson@lmnc.orgor651.281.1255). While they will be on the road at our Regional Meetings, they wiJI
be sure to follow up with you.
Sincerely,
4~ 4/-/
Mark V oxland
Mayor, City of Moorhead
President
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
I -
Jul 16 2004 8:45
BONESTROO ROSENE ANDERLIK 6516361311
p.2
. fl. Bonestroo
..uI Rosene
U Anderlik &
1 \J 1 Associates
Engineers ~ Architect.s
2335 West Highway 36 . St. Paul. MN 55113
Office: 651-636-4600 . Fax: 651-636-131\
www.bonestroo.com
MEMORANDUM
To: Kim Moore-Sykes, Centerville Administrator
Cc: .Paul Palzer, Director of Public Works
From: Tom Peterson, Bonestroo Rosene Anderlik 1"hf1
Subject: Centerville Rem-Mix.
Site Plan, Grading and Erosion Control Plan, Utilities Plan- Review
Date: July IS, 2004
I have review~d the plans prepared by Lampert Architects and Metro Land Surveying. I have the
following comments: .
1. At Cedar Street and future 21" Avenue, the sanitary sewer service connects to an
existing manhole. This is an MCES manhole with two force main pipes discharging
into it. A permit will be needed from MCES to connect a service line to their
structure. Caution should be exercised when crossing the water main and force main
nmning north-south on 21 ,I Avenue.
2. The water service should be 6" PVC, not DIP. The 16" diameter watermain that will
be wet taped is owned by the City ofLino Lakes. This will require a permit. .
3. The B612 concrete curb and gutter should terminateS feet from the edge ofthe gravel
on Cedar Street.
4. The culvert under the driveway should be 12" RCP with concrete flared end sections
on both sides, not CMF. .
END MEMO
... St. Paul. St. Cloud. Rochester. Willmar. MN . 'Milwaukee, WI. Chicago, Il.
Af~irmative: ActJon/Equ..1 Opplll'tllnity Employer ilnd Employee Owned
I ~Ul-16-04 03:14P Resource Strateg;es Corp. 952 513 9549
:~
.
P.01
To:
~
_. Ie: VIA.
----k..-t:":-e .
Fax
cc:
Resource
Strategies
Corporation
Phone:
. ,___ fax:_"
From;
h<.~ .:T()~~,
~. ~~~ ~JI~
:t--d(P(fYL__
14001 RIDGEDALE DRIVE, SUITE 300
MINNETONKA, MINNESOTA 55305
Ro;
Pate:
Phone: (952) 51 Hl548
Fax; (952) 513-9549
(semn@spacestar,net
Pages (including cover): ,_ "2.-
Message:
I ,e.c.~ +e...-:. Lcm-..- ".{:;: Aa ~"J
~ ~ ~~ -;--tJ_~ vJ~
D"ir:;. ::: ;.~ w1l!)~J
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Jul-16-04 03:14P Resource Strategies Corp. 952 513 9549
P.02
~ Metropolitan Council
.
July 14, 2004
Dean R. .Iohns0l1, Presidenl
Resource Strategies Corporation
14001 RidgeLlale Drive, Suit" 300
Mil1llelonkll. MN .~5305
RI<:: Centerville Comprehensive Phm Amendment 2004-1
Metropolitan Council Review File No. 11/243-S
Metropolitan Councill>istrict II
Dear Mr. Johnson:
On July 12. 2004lhe MelropoBiall (\mneil rc.:cived the City's "olllr,.ch~lJsivL' plan ,uJI<.:ud/llclJl
proposing to change the land use Iksign3tioll on a 1.9-<101'0 site frollll'lIrk to illl/lls/rial. Thc
amendment woulLl make the parcel more consistent with surrounding land lIses and allow the
City wloe'llc a nodi-mix concrete produclion plnnt. The. site is withinlhe ('ilY'S ('urrcn(
Melropolitan t:rhan Service Area and would gc.nerale nominall\1110l1111s or lrarlk and seweragc.
Al its May 24, 2000 regular meeting. the govcrnillg hody or the COllncil idenlificd certain types
of local comprehensive plan amendmont.s t.hat may bc reviewed hy Council stafr without. furlher
formal review hy the governing body of the Council. Counci I staff applied t.he plan review
waiver criteria estahlished by the Council's governing holly and tlnd, lhallhe a1ncl\llment is in
confomulnee with metropolit.an syslem plans. consistcnt with the 20:10 Regionullkvclopmcnl
Fmmework, and has no impacl on the plans ofolher ullits oflocal go"ernll1ont. Tlwreforc. the
Conncil will waive fiuther review, and the Cily may placo Ihis amClldlll<~nt into ,.:i'lixL
Thank you for y(lllr conscientiousness in alerting thl' ('olll1c.il to this loca\ plUll lll110l1dmenL The
amendmont will he appended to Centervillt,.s COlllprd1cnsive Plan in the COllncil's liles I,ll'
t\lt.ure referem,,,, tlnd the land use change will be relkded ill the Council's Geographic
Infoffi'lation System land use maps.
SQ'l erely.
'. _~ 't~~~_U) 0,",-/
P Ylli~on. Manager
PlannIng and T"chnical Assislanee
ee: Metropolitan Council Memher Hilker
Cheryl Olsen, Reviews Coordinator
Solve;g Borg. GIS Specialisl
Bob Mazanec. Principal Reviewer & Sector rcpresOnll1tive
V:\R EVIEWS\Cl)I1lIll11nj!ics\C\~nIL:rvillc\l,tlle..s\('cntc:rvIJlc :!Ofl4-1 ('1).'\ w:r;\"Cl I ~24?-.'i.l1L)L'
www .l1l<!tf U"'~lut\l'll.ur>:.
MCltru Info Lh1(: /iIl2-IAAH
2:\0 East ,"Hlh Sln~d . St. Piaul, Mil\Iu~sm.. 5:'i101-1Ii2fl . ((i51) n02-HI(lfI . "-ax /;02-1.')5f) .. Try ~91-119{)4
An EqUlll Opportunity Empl()y.~'
Minnesota Department of Natural Resources
500 Lafayette Road
51. Paul, Minnesota 55155-40_
July 21, 2004
Kim Moore-Sykes, City Administrator
City of Centerville
1880 Main Street
Centerville, Minnesota 55038
RE: 2004 Local Trail Connections Program
Clearwater Trail
Dear Ms. Moore-Sykes:
Thank you for submitting your project for funding through the Local Trail Connections Grant Program.
For your information, we received 42 grant applications for projects that requested an estimated $2.5
million. All of these projects were competing for about $550,000 that was available.
The selection process for this grant program has recently come to an end. I regret to inform you that your
project has not been selected for funding this year. Even though your project is a good one, there was too
much competition for the small amount of funds that were available this year.
We appreciate your interest in our grant program. Moreover, we appreciate the interest in building,
enhancing and maintaining trails. Trails have a great impact on the community and on the residents
themselves. The solicitation cycle for new funds will begin again in December, and you will be receiving
a packet from the Department at that time. We hope that you will consider applying again.
If you have any further questions, please call me at (651) 297-1718. Once again, thank you for your
continuing interest in trails.
Sincerely,
~
:::--_~
Tim Mitchell, Trail Grant Coordinator
Trail Recreation Section
Trails and Waterways Division
Minnesota Department of Natural Resources
cc: File
DNR Information: 651-296-6157
. 1-888-646-6367 . TrY: 651-296-5484 . 1-800-657-3929
An Equal Opportunity Employer
..,. Printed on Recycled Paper Containing a
..... Minimum of 100r Post-Consumer Wuste
Rb\j~l V ED
JUL 1 . 2U04
.~
Depamnent of Administration
Municipal Delegation Agreement
for Building Codes Administration on
Public Buildings & State Licensed Facilities
Building Official,
PaIzer, Paul J.
1880 Main Street
Centerville MN 55038
Date: 7/8/2004
This Agreement is being sent to the City ofCenterville
in order to establish administration of the State Building Code on "Public Buildings" and "State
Licensed Facilities" within your jurisdiction. Please review this Agreement, complete page 2, and
return both pages to this division. If the offered level of code administration is not what you applied
for, you are welcome to contact us in order to review our determination and your building
department staffmg in greater detail. Should that review confIrm your request, our agreement with
your municipality will be changed accordingly. If staffing or other circumstances change that could
affect your ability to properly administer the code, it is your responsibility to notify us accordingly.
WHEN EXECUTED, this Agreement shall serve as an ae;reement pursuant to Minnesota
Statute 16B.61 Subd. la, between City of Centerville
and the Commissioner of Administration for transfer of State Building Code Administration
from the Minnesota Department of Administration to the municipality for "Public Buildings"
and State Licensed Facilities" described in M.S. 16B.60 Subd. 6 and Subd. 11.
This agreement may be refused or revoked by the Commissioner of Administration if its been
determined by the commissioner that according to M.S. 16B.61, any ofthe following occurs:
1) The building official does not meet the requirements of section 16B.65
2) The building official does not wish to provide those services on one or more projects
3) The municipality does not have enough adequately trained and qualified building
inspectors to provide those services
This includes the right of the Commissioner to withhold a specific project from the
municipality if the Commissioner determines that "the municipality does not have enough
adequately trained and qualified building inspectors to provide those services" for that
project.
The building official also reserves the right to defer administration of the code on a specific
project back to the Division by notifying them in writing within 5 working days of receiving
the project jurisdiction agreement.
Page 1 of2
Building Codes and Standards Division, 408 Metro Square Building, ]21 7th Place East, St. Paul, MN 55101-2181
Voice: 651.296.4639, Fax: 651.297.1973; ITY: 1.800.627.3529 and ask for 296.9929
~.
Department of Administration
Palzer, Paul J.
The following level of code administration is being offered to your municipality by this division.
Please review, sign below with your municipal manager/administrator, and return to this office.
{INSP}
9'~
Municipality will attend to all required inspections including:
a. Issuance of all permits and maintenance of all records
b. Performance of all required inspections for compliance with State approved plans
and the State Building Code
c. Oversight of Special Inspection Program
d. Issuance of certificate of occupancy
IN WITNESS WHEREOF, the parties have caused this agreement to be duly executed intending to be
bound thereby. When approved by all parties, this shall serve as a contractual agreement pnrsuant to
Minnesota Statute 16B.61 Subd.la, between the municipality and the Commissioner of
Administration for transfer of State Building Code Administration from the Minnesota Department
of Administration to the municipality.
APPROVED:
City of Centerville
Municipality
State Building Official
Date
Munici
13~.)
Date
jt3/0f
nistrator Da e
GeoUnitAGSelectionl
Page 2 of2
Building Codes and Standards Division, 408 Metro Square Building, 121 7th Place East, SI. Paul. MN 55]0]-218]
Voice: 651.296.4639, Fax: 651.297.1973; TrY: 1.800.627.3529 and ask for 296.9929
.,
Building Inspections Plan and Procedures Policy
The City of Centerville strives to achieve the highest standards in performing all aspects
of administration of the Minnesota Building Code. The building department's goal is to
maintain current compliance with the code by regularly attending update meetings,
seminars, and code hearings. The department will follow all guide line procedures as set
forth in the code in their daily enforcement of the code.
The following is a guide for the review of plans.
When a permit application is taken at city hall it will include a completely filled out
application permit form, two copies of the plan drawn to scale, if required a certificate of
survey, a Rice Creek Water Shed permit, energy calculations or other information as
required by the building inspector to perform a plan review. The inspector will follow
plan review guidelines from the state as modified by the department to perform the
review. All discrepancies to the code will be noted on the plan or on a separate letter for
commercial reviews. The inspector will stamp the plans reviewed for code compliance
and will fill out appropriate city forms for the project. A file will be created in the
building inspections department for the project and one plan will be retained in this file.
The completed paper work will be brought to city hall for issuance to the contractor and
collection of appropriate fees. Once issued, a copy of the permit will be retained at city
hall, noted in the appropriate permit book and the remaining paper work will be
forwarded to building inspections.
The following is a general guideline of a routine inspection.
The request for inspection is taken and the inspection form is filled in and it is also
entered into the daily time log to avoid over booking inspections and is used as a quick
reference for stages of inspection. The inspector takes the inspection slip and any related
paper work on the project to the inspection. If the inspection passes, the inspector will
sign off on the inspection card and with their signature and date. The inspector will also
make a note on the inspection form which will then be filed in a timely manner back into
the address file at building inspections. If the inspection reveals corrective actions, a
correction notice will be filled out citing each item separately. A copy of the correction
notice will be posted next to the permit placard and inspection sign off card. The other
copy will be filed in the address file at building inspections. Upon final inspection, a
Certificate of Occupancy is issued for homes, garages and commercial buildings. A copy
is provided to the home builder, city hall and building inspections file. Records of
inspections will be retained for the required period of three years. Annually the records
which are more than two years old will be transferred to city hall where they will be filed
in the address files in city hall.
MEMO
DATE:
July 28, 2004
TO:
FROM:
RE:
Honorable Mayor and Council Members
Mary Capra
Emergency Response Plan
..................................................................................
Please find attached information I received from the Anoka County meeting held at Lino Lakes
regarding the emergency response plan the City of CenterviIle will be required to have in place by
next year. Representatives from Anoka County will be meeting with each City in the County this
fall to better explain the process and what will be expected of the City of Centerville regarding the
proposed plan.
]","'
;;Monday, July 19, 2004
; .m. at Lino Lakes City Hall
F(~ M~_.
Disaster Mitigation Act of 2000
5."i:'I;
. Establish a national
program for pre-qisaster
mitigation
. Effective November 1,
2004. communities and
tribes must have mitigation
plans in place to be eligible
for the hazard mitigation
grant program and pre-
disaster mitigation funding
~~-
~';:t,:;
What is a hazard mitigation plan?
. Allows a community to
plan for a disaster before it
occurs
. Helps reduce risk and
minimize impact from
future events
. Breaks the cycle of
disaster-repair-disaster in
a community
~i? ~~...
,
1
N..m;':W::;:/~"
Why public participation?
. Required by law
. Gives public a voice
. Ensures greater
ownership and support
. Ensures that key issues
are identified
. Improves chances for
successful implementation
U1i~ ~~,~
.\1,,',
Public participation
. Not just one way for
everyone
.. Each area unique
~ ~..Ai
011.-..",:
Who should be invoived?
. Cities, counties and townships
. Public
. Business community
. Education
. Developers
. Health care
. Chamber of Commerce
. Other community organizations
~~~~4'i
2
~\ ~~i[:;t~0r::
Mitigation Planning Fosters
Sustainability
. Protects people and
structures
. Preserves life, health, safety
of residents
. Protects the economic health
and vitality of the community
Not One
Minnesota County
has Escaped the
Impact of a
Natural Disaster
.
'~~~.
j:;\'i'
r:{I~~_
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Emergency Management
. Phases
oPlannlng
oExercise
oResponse
oRecovery
oMitigatJon
kfs ~~".
3
.
".
'\.~2~;:::.'"
What Is MitIgation?
. Comerstone of Emergency Preparedness
. Any sustained action that reduces or eliminates
the long term risk and impact of disasters on
oLives
oProperty
~~",.
~/,'.'.'
PREVENTION
~~
EXAMPLES OF DISASTERS
. National
. Minnesota
. Anoka County
C!iSM~,.
4
I.--~--
..~
.
Examples
~~%f::~;
. Keeping structures aut of floodplains
. Wind resistant construction
. Anchoringlblocking manufactured homes
. Safe rooms
. Enforcing building and fire codes
. Preparing family emergency plans
. Fire wise program
Everyday Mitigation
k[!i:i ~.
i;r~:'
. Seat belts
. Child safety seats
. Air bags
. Basement shelters
. Fire alarms
. Building sprinklers
~~~_.
.If'
,.
Mitigation Saves Money
Spend pennies
Save dollars
~
e~
.
tis ~~.
5
.~r
Plan Goals
1U-~~.1'ili1if!,
.
. Profile the Anoka County communities
. Identify hazards
. Brainstorm goals
. Draft plan
. Adopt final plan
. Monitor plan implementation
Plan adoption
. County
. City
. Township
g~,.
'l:;'~'
,;--".
ri~ ~~,~
. Community Profile
. Hazard Profile
. Risk Assessment
. Goals and Stratagies
ri~ ~,.
6
;-r-~
What is a community profile?
-.@tJili:?n~::~: .
. Provides detail about your
community, similar to a
profile in a comprehensive
land use plan
. Identifies what is important
in your community
r{A~ ~~t'
A community profile should include:
{,~t',
. Physical features
oLakes and streams
oWeUands
08011 characteristics
dUnique featuresj like
bluffs and forests
. land coverlland use
. Cljmate
~~J
A community profile should include:
.3w\r;if"
. Infrastructure
. Demographics
. Transportation
. Emergency response capabilities
"'.I~~~
b.~ <;>MIll
7
.~
':.
Where is your community going?
~!Z;:.
. Show where your
community is going
. Include future land
use maps if available
. Identify growth areas
and population
projections
Identify where
hazards occur
. Map areas that are
affected by hazards
. Use historical data or
predictive models
r(a~ ~)
. tit:
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Criteria to consider when Creating a
Hazard Profile
. Hazard description
. Frequency
. Magnitude
. location
. Duration
. Seasonal pattern
. Speed of onset
. Availability of warnings
rni~ ~
8
'rif':;; r.m...iJi,~f:0;:t '
Will this work with individual
communities in Group 17
Cmesof.'
Blaine
Circle Pines
Lino Lakes
Centerville
Lexington
Spring Lake Park
~~-,-
~ ~~,d'
ii.;"
Creating a risk assessment
. Risk assessment draws
on community profile and
hazard profile
. What assets in the
community will be
affected by the hazard
event1 What extent?
lti~ ~...
9
What's necessary?
. Risk assessment will be
needed for all hazards
in the state plan
. Spend more time on
high priority hazards
:TI!l~Fj:
~i~~_
Compare Minor Civil Divisions (MCD)
. The risk area will be
recognized by the public
. Makes creating goals
and strategies easier by
identifying responsible
people, citiesJtownships
~~-
How Important is the risk
assessment?
. Identifies populations
and facilities impacted
by a hazard
. Will lead into goals and
strategies
~i~ ~~,.
10
,>If'
Population
. Where are they?
. How many people will be
affected?
. Vulnerable populations
o Non-English speaking
concentrations,
o Elderly
o Nursing homes
oChildren in school
Housing
. Where?
. How many I
homes?
. Certain areas
affected more?
. Residential, multi-
family, highnow
density
Ii -
>
~~~fr';(f.";
~~ IM~
,,'~,nJ:1
~~..
-~Y]::,;;~\,;,~
Group 1 . Commercial and
industrial structures
. Where are they?
. How many structures?
oMalls, industrial parks,
key businesses in the
community
oNational Sports
Center, TPC, Lino
lakes Correctional
Center
~~~"
11
s;~;-,-
Other important community assets
. Livestock, city halis,
community centers,
arenas, cultural and
historic areas
. What is the community
value of the assets?
o Historic and cultural
areas
oMuseums
Infrastructure and
Utilities
. What, where?
. Will it impact the
community?
. Timeframe - How
long will It impact
community?
. Examples: Bridges,
water and wastewater
facilities, fine stations.
Future growth
. How will hazards
impact future
POPUlations?
. Population and
housing projections
. Do you have
regulations/restrictions
already in place?
"",'
~,~(",__ ,'''=.
'(~:":'-1 '~"h",;;
- 'I "~;:~'1, '~, ,,;
'''''1 "'~'i''i' !"::V'
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- --- >-
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~~
12
"'tii:;~;{(; -
What's next?
. Risk assessment
moves into creating
goals and strategies
~i~~~..
~~~,*
lijji
Goals and Strategies - Setting the
Course
. Process similar land use plan
. Involves the public
. Focuses on priority hazards from
hazard profile
. Focuses on priority areas from risk
assessment
. Serves as a framework for moving
forward
. Addresses gaps or deficiencies in
current planning
~~;.-
13
What is a goal?
. A broad statement
covering one major idea
. Example: Accessible
and safe shelter areas
for mobile home
residents during severe
weather
Setting objectives
. UsuallyactJon
oriented aimed at
achieving the goal
. May be several
objectJves for each
goal
-
'tI~::::~
@~~
c(~ ~~.tl"
What are Strategies?
. Strategies not only
refteel the goals and
objectJves but proVide
more specific direction
on making them happen
@~.~,
14
'"Jiii
,...~ -~I:r{0:(;~"'
Sample Strategies for Violent Storm
Goal
. Assess all pUblic and
commercial facilities in
county with regard to
stonn safety procedures
including safe shelter for
occupants
~~ ~~,~
.Wi'
Action Plan
. Prioritize strategies
. Identify responsible parties
. Estimate cost
. Establish timeframe
~~~~
l1i~ ~_
-
15
-
,-
What Data is Required?
~s:ili
. No "golden lisf' of required data from FEMA
. Local planning assistance center's data matrix
. Followfng are some examples of needed data
~~~,.
land and Boundarles Data
~---""'"
- .-
~~_.
Facilities and Infrastructure Data
-
.
-
r,.'i?-l ~.
~.........- ~"""'"
16
,- . '1~t:;~~_;.:,:
Population Data
I-'-~. ~S:.j I I I
~i_~ ~
,. '1~,'~~' ,
Climate Based Data
1--- g:!: ~ I I I
~ ~-
:11,
Past hazard events
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-
17
Roger & Mari Nelson
1846 73rd Street
Centerville, MN 55038
July 28, 2004
RE: Mill & Overlaid Project on Peterson Trail (at 73'd Street)
PIN# R14-31-22-43-0065
Dear Mayor and Council:
In January 2004 we received a notice that our property would be assessed for
the Mill & Overlay of Peterson Trail, because we have a corner lot on 73rd Street
& Peterson Trail. The Notice of January 7, 2004 states improvements will be
made to Peterson Trail from Fox Run to 73rd Street.
The mill & overlay did NOT extend to 73rd Street.
We are concerned that we will be assessed for work that was not performed. We
have been expecting some documentation from the City resending the notice;
stating we will not be assessed for the project.
Earlier this year we (as well as our neighbors) received a certified letter from Ms.
Moore-Sykes regarding the reconstruction of 73rd Street from Brian Drive to 20th
Upon inquiry of this project (via telephone conversation with Ms. Theresa
Bender) she total me she made an error in sending us the letter and the project
did not affect our property.
In view of the above mentioned error, the loss of the City Finance Director, the
history of mismanagement at the City, and without any documentation to the
contrary we are genuinely concerned we will be assessed regardless of the lack
of improvement to Peterson Trail at 73rd Street.
Please send your reply to:
Roger & Mari Nelson, 1846 73rd Street, Centerville, MN 55038
Sincerely,
~
Mari & Roger Nelson
Centennial School District No. 12
District Profile
Area Served:
Portion of Southeast Blaine, All of Lexington,
Circle Pines, Centerville, and approximately 2/3
of Lino Lakes
Resident Population:
37,000
7,000
1990 = 220
2000 = 398
1995 = 320
2004 = 509
Student Population
Class Trends - Seniors:
Schools:
SCHOOL ENROLLMENT
Blue Heron Elementary 660
Centennial Elementary 542
Centerville Elementary 575
Golden Lake Elementary 423
Rice Lake Elementary 853
Centennial Middle School 1755
Centennial High School 2100
ECFE/ECSE varies
Centennial Area Learning Center (CALC) 92
Centennial Adult Continuing Education varies
2003-04 Student Accomplishments:
"'3 National Merit Scholarship Winners
../ Senior High Mock Trial Team- 5th Place State
Tournament
../ Middle School Future Problem Solving Team
- 4th Place State Meet
../ Boys Hockey State Champions
../ 11 Conference Champion Teams
../ Numerous individual awards - (i.e. Minnesota
Mr. Hockey, Herb Brooks Award, Academic
All State)
July 2004
Example of Student Achievement Results:
Percent Passing Grade 8 Minnesota Basic Skills
Test
School District
Centennial
Forest Lake
Mounds View
S rin Lake Park
White Bear Lake
Readin
2004
88.64
84.51
88.07
83.48
83.26
Current and Future Challen es:
1. Attracting and retaining high quality staff
2. Meeting the needs of a student population becoming more diverse and
demonstrating more at-risk characteristics
3. Maintaining and updating curriculum related to state standards
4. Implementing expanded federal/state testing program.
5. Maintaining and updating technology
6. Receiving sufficient financial resources to meet expenses
Many
learners
'W'ith one
goal:
Excellence
.,-
Math
2004
82.34
72.38
82.12
69.28
71.45
July 2004
I .
. t
i',' --
/.'
t .
- ".' .
, . ., COMPARABLE i\1INNESOTASCHOOL
" ','"..." .;..'...... .. '... - "-.' <:.'.""" "-.
.. 'M", _'.. - .__-, ,".-.. ..
. DISTRlc-r-rS BAS'ED oN'. STUDENT ENROLLMENT
rf,--~'~.~';i~", j-"~:;,,:-.':' _:"-'..~-; f-~." ,": -".1'-,> '''._-\'-,._j'~ ." .. ',... ,"
r , --.. "-' ~
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2002-03
District Enrollment
Mounds View 11,323
White Bear Lake 9063
Hopkins 8489
Chaska 8117
Forest Lake 7797
Minnetonka 7652
Edina 7164
Centennial 7002
Roseville
St. Francis
Farmington
W St Paul
Shakopee
St Louis Park
Richfield
Spring Lake Park
6541
5874
5247
4841
4818
4371
4338
4335
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June 30, 2004
Source ofInformation:
Office of State Auditor - Financial Trends of Minnesota School Districts (February 25, 2004)
District
BASE
State Aid
Per Pupil
Categorical
State Aid
PPU
Local
Operating
Levy
TOTAL
St Louis Park $4601 $329 $1412 $6342
Hopkins $4601 $282 $1294 $6177
Minnetonka $4601 $185 $1393 $6176
Roseville $4601 $349 $1176 $6126
Richfield $4601 $633 $856 $6090
Edina $4601 $182 $1237 $6020
Spring Lake Park $4601 $489 $809 $5899
Mounds View $4601 $406 $858 $5865
W St Paul $4601 $326 $848 $5775
Chaska $4601 $368 $775 $5744
Shakopee $4601 $584 $554 $5739
White Bear Lake $4601 $275 $787 $5663
Forest Lake $4601 $347 $680 $5638
St. Francis $4601 $412 $405 $5418
Farmington $4601 $281 $180 $5062
July I, 2004
"~~., "'"" "'""source ofInformation: MN Department of Education Website
1-'-
REGULAR INSTRUCTION EXPENSE
COMPARISON
" I
St Louis Park $4467
Hopkins $4410
Roseville $4224
Edina $4058
Minnetonka $3813
W St Paul $3807
Chaska $3712
White Bear Lake $3596
Richfield $3567
Spring Lake Park $3360
Forest Lake $3343
Shakopee $3261
Centennial $3239
Mounds View $3140
St Francis $3009
Farmington $2940
c
June 30, 2004
Source ofInformation:
Metro ECSU Annual Finance Study 2002-03
ADMINISTRATION & ADMINISTRATION
SUPPORT STAFF COMPARISON
Minnetonka $1268
Hopkins $882
Roseville $790
Chaska $706
St. Louis Park $674
Edina $672
Richfield $636
Farmington $631
White Bear Lake $554
W St Paul $530
St Francis $522
Mounds View $514
Forest Lake $448
Shakopee $436
Spring Lake Park $433
Centennial 410
r
. 1
June 30, 2004
Source ofInformation:
Metro ECSU Annual Finance Study 2002-03
I .
I
I
I
NUMBER OF STUDENTS GRADES 1-5
WITHIN CURRENT 03/04 AND
PROPOSED 04/05 WALK AREAS
School Current Walk 04/05 Walk Diffel-ence
Area Area
Blue Heron Elementary 55 122 67
Centennial Elementary 204 266 62
Centerville Elementary 13 26 13
Golden Lake Elementary 47 83 36
Rice Lake Elementary 234 298 64
Middle School 69 125 56
High School 250 377 127
TOTALS 872 1297 425
\transportation\proposed walk areas 04
4/29/04
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( J>) DORSEY
PUBLIC FINANCE
UPDATE
City Capital Improvement Bonding Authority
The 2003 Minnesota Legislature
enacted into law a program that allows
home rule and statutory cities to
establish a capITal improvement program
and issue bonds for certain capital
improvements without an election.
Similar authority has been in place for
counties for several years.
Permissible Capital
Improvements
The law defines 'capital improvements'
to include acquisition or betterment of
public lands, buildings or other
improvements, with an expected useful
life of at least five years or more, for the
purpose of a city hall, public safety
facility, and public works facility.
Specifically excluded are: parks, libraries,
roads, bridges, other city administrative
buildings, light rall transit and related
activities, and land therefor.
Capital Improvement
Plan Requirements
Contents
A capital improvement plan must cover
at least a five-year period beginning with
the date of ITs adoption and must
contain:
the estimated schedule, timing, and
details of specific capital
improvements by year,
the estimated costs of the capital
improvements;
the need for the capital
improvements; and
the sources of revenue to pay for
the capital improvements.
A capital improvement plan may be
amended annually by the City Council
after a public hearing.
Considerations
In preparing a capital improvement plan,
a City Council must consider, for each
capital improvement and for the capital
improvement plan overall:
the condition of the City's existing
infrastructure, including the projected
need for repair or replacement;
the likely demand for the capital
improvement;
, the estimated cost of the capital
improvement;
the available public resources;
the level of overlapping debt in the
City;
. the relative benefits and costs of
alternative uses of the funds;
, operating costs of the proposed
improvements; and
alternatives for providing services
most efficiently through shared
facilities wITh other cities or local
government unITs.
Bond Characteristics
& Limitations
Bonds issued under this authority are
subject to the provisions of Chapter 475,
including the net debt limits contained in
Minnesota Statutes, Section 475.53.
Bonds may not be issued if the
maximum amount of principal and
interest to become due in any year on
all such bonds issued under this
authority would equal or exceed
0.05367 percent of taxable market
value of all property in the county.
This calculation is required to be made
using the taxable market value for the
taxes payable in the year in which the
obligations are issued and sold. We
believe that the reference to taxable
market value in the county was a
drafting error in the legislation, and that
the Legislature intended to refer to
taxable market value in the City. We
have been advised that a correction to
this language will be included in the
Public Anance Bill to be considered
during the 2004 legislative session.
'-"""-"';":':"'..'.'
"","",,-:' --'- ':-"'''' "
-,,'-,,',"-" ..-, -', ;.-
Look inside for stel>-by-step
instriictions on how to apply
this new tool in your city!
Dorsey & Wh1lney UP
?;;:;?~::c: ~~~~'J;,~~C= fJ?'lD&7E I A P.Jblicatiol) of Dorsey's Public Finance Practice Group
Ju~ 2003
'\
Mechanics
The city Council adopts a capital
improvement plan that covers at ieast a
flVe-year period beginning with the date
of its adoption.
The City publishes notice of its intention
to issue bonds and the date and time of
the hearing to obtain public comment on
the matter. Such notice must be
published at least 14 but not more than
28 days prior to the date of the hearing
in either the City's official newspaper or
a newspaper of general circulation in the
City.
At the public hearing, the City Council
approves the issuance of the bonds by
an affirmative vote of three-fifths of the
members of a five-member council. For
cities with more than five council
members, a two-thirds vote is required.
Generally, bonds issued by.a city to
finance capital improvements under an
approved capital improvements program
are not subject to the election
requirements of Minnesota Statutes,
Section 475.58. However, if, within 30
days of the public hearing, a petition
requesting a vote on the issuance of the
bonds is signed by a number of
registared voters in the City equal to five
percent of the votes cast in the City's
last genenaJ election, then the bonds
may be issued only after obtaining
approval of a majority of voters voting on
( J2> DORSEY
the question of whether to issue the
bonds.
Chapter 127, Article 12, Section 16 adding
Minnesota Statutes, Section 41 O.32~. effective
May 26, 2003.
. It should be noted that although this law appears
in Chapter 410, which applies to home rule charter
cities, the law defines .city" to include both home
rule charter and statutory cities.
This Memorandum contains general advice and a
general description of the effects of this
legislation. It should not be relied upon as specific
legal advice for any particular situation. Dorsey &
Whitney would be happy to respond to your
specific questions.
puS-Lie Fttw~Ce UPDATE. I A Publication of Dorsey's Public Rnance Practice Group
Dorsey & Whitney LLP
Suite 1500
50 South Sixth Street
Minneapolis, MN 55402-1498
Ju~ 2003
1
Preliminary
$5,325,000
City of CenteNille, Minnesota
General Obligation Capital Improvement Bonds, Series 2004
Police Station & Centerville City Hall (AANlnsured Bond assumed)
Total Issue Sources And Uses
Dated 11/01/20041 Delivered 11/01/2004
Circle Pines Lexington Centerville
Centerville
City Hall
Issue
Summary
Sources Of Funds
Par Amount of Bonds........................................ $1,005,000.00 $845,000.00 $815,000.00 $2,660,000.00 $5,325,000.00
Total Sources.................................................. $1,005,000.00 $845,000.00 $815,000.00 $2,660,000.00 $5,325,000.00
Uses Of Funds
Total Underwriter's Discount (1.200%)............. 12,060.00 10,140.00 9,780.00 31,920.00 63,900.00
Costs of Issuance............................................. 5,878.21 4,942.38 4,766.91 . 15,587.50 31,175.00
Depastt to Capitalized Interest (CIF) Fund........ 43,296.88 36,378.13 35,068.75 114,515.63 229,259.39
Deposit to Project Construction Fund..............,. 942,500.00 792,500,00 765,000.00 2,500,000.00 5,000,000.00
Rounding AmounL......v.. .................n..........._. 1,264.91 1,039.49 384.34 (2,023.13) 665.61
Total Uses........................................................ $1,005,000.00 $845,000.00 $815,000.00 $2,660,000.00 $5,325,000.00
Proiect Notes:
1) This preliminary analysis is based upon the Joint Power Police Station project sized at $2.5 million and
the Centervilie City Hall sized at $2.5 million.
2) Fifteen months of capitalized interest is included in the project financing to make the interest payments
from the dated date of the bonds (11/1/04) through and including the February 1, 2006 interest payment.
3) For the police station financing the member City % is an estimate based upon the Joint Power Police
Department formula.
Police Station & City Hal I Jssuesummary I B/Q/2004] 1:10PM
Northland Securities
Public Finance
Pagel
.
Preliminary
$5,325,000
City of Centerville, Minnesota
General Obligation Capita/Improvement Bonds, Series 2004
Police Station & Centervifle City Hall (AAAllnsured Bond assumed)
Debt Service Schedule
Date Principal Coupon Interest Total P+l Fiscal Total
11/01/2004
02/01/2005
OB/O 1/2005 137,555.64 137,555.64
02/01/2006 91.703.75 91,703.75 229,259.39
08/01/2006 91,703.75 91,703.75
02/0112D07 460,000.00 2.500% 91,703.75 551,703.75 643,407.50
08/01/2007 85,953.75 85,953.75
02/01/2008 475,000.00 2.750% 85,953.75 560,953.75 646,907.50
08/01/200B 79,422.50 79,422.50
02101/2009 485,000.00 3.000% 79,422.50 554,422.5D 643,845.00
08101/2009 72,147.50 72,147.50
02/0112010 500,000.00 3.250% 72,147.50 572,147.50 644,295.00
OB/01/2010 64,022.50 64,022.50
02/01/2011 520,000.00 3.500% 64,022.50 584,022.50 648,045.00
08/01/2011 54,922.50 54,922.50
02/01/2012 535,000.00 3.600% 54.922.50 589,922.50 644,845.00
08/01/2012 45,292.50 45,292.50
02/01/2013 555,000.00 3.700% 45.292.50 600,292.50 645,585.00
08/01/2013 35,025.00 35,025.00
02/0112014 575,000.00 3.800% 35,025.00 610,025.00 645,050.00
08/01/2014 24.100.00 24.100.00
02/01/2015 600,000.00 3.900% 24,100.00 624,100.00 648,200.00
08/01/2015 12.400.00 12.400.00
02/01/2016 620,000.00 4.000% 12,400.00 632.400.00 644,800.00
Total $5,325,000.00 $1,359,239.39 $6,684,239.39
Yield Statistics
Bond Year Dollars..... .... "" ..................... ....... ,... ....... ........... ........, .,.............. .,.. .........,.... ......,......... .................. .................. .__.
Average Life..... .......................... ............,...........,....."......................,......... .........,....... __..........,................
Average Coupon................. n ............ ................................m.......... .n...........".. ................................. ........."........
$37,416.25
7.027 Years
3.6327515%
Net Interest Cost (NIC)...".........."... ............".. ................................. .. ................. .................... .................
True Interest Cost (TIC).......... ............................................................. ...".........." .................
Bond Yield for Arbitrage Purposes... ........................ ................................................................. .................... ........................
All Inclusive Cost (AIC}.... ............... ..............._.......,...... .................................................................. ....................................
3.8035329%
3.8137867%
3.6145721%
3.9121427%
IRS Form 8038
Net Interest Cost........ ..... ...... ................. ...................... ............... .................. ..... .......... ........................
Weighted Average Maturity..... ............ ........... ....... ............... ....... .......................................,..........................
3.6327515%
7.027 Years
Police $t01lian & City Hal I !.ssueSummary 18/912004 I 1:10PM
Northland Securities
Public Finance
Page 2
Preliminary
$1,005,000
City of Centerville, Minnesota
General Obligation Capital Improvement Bonds, Series 2004
Circle Pines Portion
Debt Service Schedule
Date Principal Coupon Interest Total P+l Fiscal Total
11/01/2004
02/01/2005
08/01/2005 25,978.13 25,978.13
02/0112006 17,318.75 17,318.75 43,296.88
08/01/2006 17,318.75 17,318.75
02101/2007 85,000.00 2.500% 17,318.75 102,318.75 119,637.50
08/01/2007 16,256.25 16,256.25
02/01/2008 90,000.00 2.750% 16,256.25 106,256.25 122,512.50
08/01/2008 15,018.75 15,018.75
02/01/2009 90,000.00 3.000% 15,018.75 105,018.75 120,037.50
08/01/2009 13,668.75 13,668.75
02/01/2010 95,000.00 3.250% 13,668.75 108,666.75 122,337.50
08101/2010 12,125.00 12,125.00
02/01/2011 100,000.00 3.500% 12,125.00 112,125.00 124.250.00
08/01/2011 10,375.00 10,375.00
02/01/2012 100,000.00 3.600% 10,375.00 110,375.00 120,750.00
08/0112012 8,575.00 8,575.00
02/01/2013 105,000.00 3.700% 8,575.00 113.575.00 122,150.00
08/01/2013 6,632.50 6,632.50
02101/2014 110,000.00 3.800% 6,632.50 116,632.50 123,265.00
08/0112014 4,542.50 4,542.50
02/01/2015 115,000.00 3.900% 4,542.50 119,542.50 124,085.00
08/01/2015 2,300.00 2,300.00
02101/2016 115,000.00 4.0000!(l 2,300.00 117,300.00 119,600.00
Total $1,005,000.00 $256,921.88 $1,261,921.88
Yield Statistics
Bond Year Dollars.................. ..... ................. ....... .............. ..........n....... .....
Average Life............... .................
Average Coupon.. ....................................... .......... ...
$7,071.25
7.036 Years
3.6333305%
Net Interest Cost (NlC)........ ............... ............... .. ....................................................... ..................
True Interesl Cost (TIC).............. ........,..................... ............... ....................... ................................
Bond Yield for Arbitrage Purposes... ". ..... .......................... n"'..' ,................................,.......n..............n......... ...... ...................
All Inclusive Cost (AIC). ............................................. ....................................................................."....... ................
3.8038802%
3.8142411%
3.6145721%
3.9123764%
IRS Form 8038
Net Interest Cost..... ..............................._.............................
Weighted Average Maturity,. .................... ..... ........ .... ............ .......h.....
......................................................................
3.6333305%
7.036 Years
...................................-..................................................
Police Slelion & CilyHal I Circle Pines I 8/9/20041 1:10PM
Northland Securities
Public Finance
Page 3
Pr€!limlnary
.
$845,000
City of CentervilJe, Minnesota
General Obligation Capital Improvement Bonds, Series 2004
Lexington Portion
Debt Service Schedule
Date Principal Coupon Interest Total P+! Fiscal Total
11101/2004
02/01/2005
08/01/2005 21,826.88 21,826.88
02101/2006 14,551.25 14,551.25 36,378.13
08/01/2006 14,551.25 14,551.25
02101/2007 75,000.00 2,500% 14,551.25 89,551.25 104;102.50
08/01/2007 13,613.75 13,613.75
02/01/2008 75,000.00 2.750% 13,613.75 88,613.75 102,227.50
08/01/2008 12,582.50 12,582.50
02/01/2009 75,000.00 3.000% 12,582.50 87,582.50 100,165.00
08/01/2009 11,457.50 11,457.50
02/01/2010 80,000.00 3.250.% 11,457.50 91,457.50 102,91B.00
08/01/2010 10,157.50 10,157.50
02101/2011 80,000.00 3.500% 10,157.50 90,157.50 100,315.00
08/01/2011 8,757.50 8,757.50
02/0112012 85,000.00 3.600% 8,757.50 93,757.50 102,515.00
0810112012 7,227.50 7,227.50
0210112013 90,000.00 3.700% 7,227.50 97,227.50 104,455.00
0810112013 5,562.50 5,562.50
0210112014 90,000.00 3.800% 5,562.50 95,562.50 101,125.00
08101/2014 3,852.50 3,852.50
02/01/2015 95,000.00 3.900% 3,852.50 98,852.50 102,705.00
08101/2015 2,000.00 2,000.00
02/01/2016 100,000.00 4.000% 2,000.00 102,000.00 104,000.00
Total $845,000.00 $215,903.13 $1,060,903.13
Yield Statistics
Bond Year Dollars...,., ,. ,... .... ."... ..,. ..."........,...........,..."....n... ........ ...,. ...'.....n.......... . ....... ........,................,...........................,.
Average Life...................."..........., ....... ..................... ............. .........,,, ..... ................... ...... ............................__...... .......... ...........
Average Coupon............ ....""......................."................ .......".................. ............,..
$5,941.25
7.031 Years
3.6339681 %
Net Interest Cost (NIC)..... ..................................................... 3.8046393%
True Interest Cost (TiC)..............."............."..........,............"............................... ...................."........"..""......."..""........",,,.. 3,8148617'YD
Bond Yield for Arbitrage Purposes....."................ ..................."................... ......,,,...........,,... .......".......".............................. 3.6145721clo
A\llnclus;ve Cost (AIC)..."......... ..,.... ., ....... .... ...... ..,.. .............. .............. .................... ..,.............. """ ......,.. .............,...... 3.9130863%
IRS Form 8038
Net Interest Cost......... ............... .................""........ ........... .......... ..... .............................. ............."............ ............ .......... ........"
Weighted Average Maturity........ .....u.................. ............... ..... ......... .............. ............................................................... .............
3.6339681%
7.031 Years
PoliceStalion&CityHall Lexington I 8/9/2004j1:10PM
Northland Securities
Public Finance
Page 4
Preliminary
$815,000
City of Centerville, Minnesota
General Obligation Capitai Improvement Bonds, Series 2004
Centerville Portion - ~~
Debt Service Schedule
Date Principal Coupon Interest Total P+l Fiscal Total
11/01/2004
02/01/2005
08101/2005 21,041.25 21,041.25
02/01/2006 14,027.50 14,027.50 35,068.75
08/01/2006 14,027.50 14,027.50
02/01/2007 70,000.00 2.500% 14,027.50 84,027.50 98,055.00
08/01/2007 13,152.50 13,152.50
02/01/2008 75,000.00 2.750% 13,152.50 88,152.50 101,305.00
0810112008 12,121.25 12,121.25
02/0112009 75,000.00 3.000% 12,121.25 87,121.25 99,242.50
08/0112009 10,996.25 10,996.25
02/01/2010 75,000.00 3.250% 10,996.25 85,996.25 96,992.50
08/01/2010 9,777.50 9,777.50
02/01/2011 80,000.00 3,500% 9,777.50 89,777.50 99,555.00
08/01/2011 8,377.50 8,377.50
02/01/2012 80,000.00 3,600% 8,377.50 88,377.50 96,755.00
08/01/2012 6,937.50 6,937.50
02/01/2013 85,000.00 3.700% 6,937.50 91,937.50 98,875.00
0810112013 5,365.00 5,365.00
02/01/2014 90,000.00 3.800% 5,365.00 95,365.00 100,730.00
08/0112014 3,655.00 3,665.00
0210112015 90,000.00 3.900% 3,655,00 93,655.00 97,310.00
08/01/2015 1,900.00 1,900.00
0210112016 95,000.00 4.000% 1,900.00 96,900.00 98,800.00
Total $815,000.00 $207,888.75 $1,022,688.75
Yield Statistics
Bond Year Dollars.....
Average Ufe..
Average Coupon.............
...,.........................,.............................................
$5,718.75
7.017 Years
3.6317158%
........................,...... .................,....................,... .....................,..........n
...........................................................................
Net Interest Cost (NIC).. .......,.................... ................. ................................
True Interest Cost (TIC}................................................... ........................... ................................... ............,...
Bond Yield for Arbltrag's Purposes...... .... .......... .....,....................,.., ................ ................ ........................ ..... .........................,
Alllnclus/ve Cost (AIC). '" '''''' ........ ................ ...." ................................................. .,... ......................................... ......................
3.8027322%
3.8129140%
3.6145721%
3.9112984%
IRS Form 8038
Net Jnlerest Cost...... ............... ........... ........... ...... ....... ..,.......... ..,.....
Weighted Average Maturity............................ ............................
......................................................,..........
3.6317158%
7.017 Years
PoJice Station & CilyHaJ l Cenlervilie) 8/9/2004 J 1:10PM
Northland Securities
Public Finance
Page 5
,.
Preliminary
$2,660,000
City of Centervil/e, Minnesota
General Obligation Capital Improvement Bonds, Series 2004
Centerville City Hall
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal T ota!
11101/2004
02/01/2005
08101/2005 68.709.38 68,709.38
02/0112006 45.806.25 45.806.25 114,515.63
0810112006 45,806.25 45.806.25
02101/2007 230.000.0D 2.500% 45,806.25 275.806.25 321,612.50
08/01/2007 42,931.25 42.931.25
02101/2008 235.000.00 2.750% 42.931.25 277.931.25 320.862.50
08101/2008 39.700.00 39,700.00
02/0112009 245.000.00 3.000% 39,700.00 284,700.00 324,400.00
08/01/2009 36,025.00 36.025.00
02/01/2010 250,000.00 3.250% 36.025.00 286.025.00 322,050.00
08/0112010 31.962.50 31,962.50
0210112011 260.000.00 3.500% 31.962.50 291.962.50 323,925.00
08/01/2011 27,412.5D 27,412.50
02/0112012 270.000.00 3.60Q% 27.412.50 297,412.50 324,825.00
0810112012 22.552.50 22.552.50
02101/2013 275,000.00 3.700% 22,552.50 297.552.50 320.105.00
08101/2013 17,465.00 17,465.00
02/01/2014 285,000.00 3.800% 17,465.00 302,465.00 319.930.00
08101/2014 12,050.00 12.050.00
0210112015 300,000.00 3.900% 12,050.00 312,050.00 324,100.00
08101/2015 8.200.00 6,200.00
02101/2016 310.000.00 4.000% 6,200,00 316.200.00 322,400.00
Total $2,680,000,00 $678.725,83 $3.338,725,63
Yield Statistics
Bond Year Dollars....... ......................... .., ................,......,....................................u........."............. .....................,. ...... ..'.
Average Life................. ......... ................. ". ........... .....,... ...................__.. ........ .".... ..", ",.., ................... .....n..........
Average Coupon.. ................."................................... ...".......... ................ ...................,..... ....,...........
$18.685.00
7.024 Years
3.6324626%
Net Interest Cost (NIC).,................,...............,........... ................__.............. .............................
True Interest Cost (TIC).... "........ ................ .................. ............. ............... ............. .................................. ................... ... ..... ......
Bond Yield for Arbitrage Purposes............. .....n....................................... ......,.. '" ..........."............. ........... .................. ... ..... ......
All Inclusive Casl(AIC).............. ................... ............... ....................................................... ......................................' ...............
3.8032948%
3.6135401 %
3.6145721%
3.9120128%
IRS Form 8038
Net Interest Cost..,.... .................................................. ... ,.......,........"................... .............................., .......................... ............
Weighted Average Maturity........ .......... ..... ......................."........... .............................",. ..................................... ..... ........
3.6324626%
7.024 Years
PoliceSlation&CityHa! 1 CantervjJIeCjtyHaJl) 819120041 1:10PM
Northland Securities
Public Finance
Page 6
I
( J?) DORSEV
PUBLIC FINANCE
UPDATE
City Capital Improvement Bonding Authority
The 2003 Minnesota Legislature
enacted into law a program that allows
home rule and statutory cities to
establish a capital improvement program
and issue bonds for certain capital
improvements without an election.
Similar authority has been in place for
counties for severai years.
Permissible Capital
Improvements
The law defines 'capital improvements'
to include acquisition or betterment of
public lands, buildings or other
improvements, with an expected useful
life of at least five years or more, for the
purpose of a city hall, public safety
facility, and public works facility.
Specifically excluded are: parks, libraries,
roads, bridges, other city administrative
buildings, light rail transit and related
activities, and land therefor.
Capital Improvement
Plan Requirements
Contents
A capital improvement pian must cover
at least a five-year period beginning with
the date of its adoption and must
contain:
the estimated schedule, timing, and
details of specific capital
improvements by year;
, the estimated costs of the capital
improvements;
the need for the capital
improvements; and
, the sources of revenue to pay for
the capitai improvements.
A capital improvement plan may be
amended annually by the City Councii
after a public hearing.
Considerations
In preparing a capital improvement plan,
a City Council must consider, for each
capital improvement and for the capital
improvement plan overall:
the condition of the City's existing
infrastructure, including the projected
need for repair or replacement;
the likely demand for the capital
improvemen~
, the estimated cost of the capital
improvement;
, the available public resources;
, the level of overlapping debt in the
City;
, the relative benefits and costs of
altemative uses of the funds;
operating costs of the proposed
improvements; and
alternatives for providing selVices
most efficiently through shared
facilities with other cities or local
govemment units.
Bond Characteristics
& Limitations
Bonds issued under this authority are
subject to the provisions of Chapter 475,
including the net debt limits contained in
Minnesota Statutes, Section 475.53.
Bonds may not be issued if the
maximum amount of principal and
interest to become due in any year on
all such bonds issued under this
authority would equal or exceed
0.05367 percent of taxable market
value of all property in the county.
This calculation is required to be made
using the taxable market value for the
taxes payable in the year in which the
obligations are issued and sold. We
believe that the reference to taxable
market value in the county was a
drafting error in the legislation, and that
the Legislature intended to refer to
taxable market vaiue In the City. We
have been advised that a correction to
this language will be included in the
Public Finance Bill to be considered
during the 2004 legislative session.
.' ,," ....',
......:,., " ,."
. - .. ,-"-".<::, :-
Look inside for step-by"step
instructions ~n hovv to apply
this new tool in your city!
Dorsey & Whitney UP
p\:.n:.\..;C ;t~:<.J;:,~~CE: tn~:::,,!;.7E f A PubJjcation of Dorsey's Public Anance Practice Group
July 2000
Mechanics
The City Council adopts a capital
improvement plan that covers at least a
five-year period beginning with the date
of its adoption.
The City publishes notice of its intention
to issue bonds and the date and time of
the hearing to obtain public comment on
the matter. Such notice must be
published at least 14 but not more than
28 days prior to the date of the hearing
in either the City's official newspaper or
a newspaper of general circulation in the
City.
At the public hearing, the City Council
approves tile issuance of the bonds by
an affirmative vote of three-fifths of the
members of a five-member council. For
cities with more than fIVe council
members, a two-thirds vote is required.
Generally, bonds issued by a city to
finance capitai improvements under an
approved capital improvements program
are not subject to the election
requirements of Minnesota Statutes,
Section 475.58. However, if, within 30
days of the public hearing, a petition
requesting a vote on the issuance of the
bonds is signed by a number of
registered voters in the City equal to five
percent of the votes cast in the City's
last general election, then tile bonds
may be issued only after obtaining
approval of a majority of voters voting on
---~
C, J>) DORSEY
the question of whether to issue the
bonds.
Chapter 127, Article 12, Section 16 adding
Minnesota Statutes, Section 410.326; effective
May 26, 2003.
~ It should be noted that although this law appears
in Chapter 41 0, which applies to home rule charter
cities, the law dsiines -citY' to include both home
rule charter and statutory cities.
This Memorandum contains general advice and a
general description of the effects 01 this
legislation. It should not be relied upon as speci'fic
legal advice far any particular situation. Dorsey &
Vvhitney would be happy to respond ro your
specific questions.
?'!JSUC Ft~UUice U!?OATE I A Publication of Dorsey's Public Rnance Practice Group
DDlsey & Whitney LLP
Suite 1500
50 South Sixth Street
Minneapolis, MN 55402-1498
Ju~ 2003