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Home My WebLink About2004-06-23 City Executive Session, WS & CC Meeting CITY EXECUTIVE SESSION. WORK SESSION & COUNCIL EXECUTIVE SESSION (CLOSED UNLESS MEETING j, ,'J:,D" 0 OTHERWISE NOTED) Wednesday, June 23, 2004 ':> \01:) 5:30 (EXECUTIVE SESSION) ROLL CALL W/WORK SESSION TO II. ITEMS OF DISCUSSION IMMEDIATELY FOLLOW & 6:30 P.M. (REGULARLY SCHEDULED I Continued Discussion Regarding COUNCIL MEETING) Employee Allegations L 1. III. ADJOURNMENT ,.t' \J)J 'J .; VV WORK SESSION , L II. rsonnel Policy (please bring you Policy that you have previously received ited copies will be available if needed) t9".\:O COUNCIL MEETING / JI: ~ CALL TO ORDER i 1. Roll Call ~ f APPROVAL OF AGENDA V<-.a.:\./v {tLfU'- ft2~ APPROVAL OF COUNCIL MINUTES 1. June 9, 2004 Executive Session Meeting Minutes 2. June 9, 2004 City Council Meeting Minutes IV. CONSENT AGENDA ~/\vY 1. 2. 3. 4. 5. City of Centerville June 9, 2004 through June 23, 2004 Claims Centennial Fire District Claims Centennial Lakes Police Department Oaims June 1 - June 10, 2004 Dresel Contracting - $113,297.00 (pay Estimate #1) - 2004 Street Project Northdale Construction - $149,634.55 (pay Estimate #2) - Hunters Crossing, Phase 1, 2'"' Addition 6. Maguire Iron - $64,825.15 (pay Estimate #1) - Water Tower 7. Stork Twin City Testing - $982.00 (Hnnters Crossing 2nd Addition, Street & Utility) 8. Stork Twin City Testing - $527 (Hnnters Crossing 2nd Addition, Street & Utility) 9. Attendance of Finance Director - GFOA Seminar ($450) V. A W ARDSIPRESENTATIONS/APPEARANCES ..- " .Ju..U1 l'f -:-ly -Mr. Tllm F6A ad MI. kffBtllpu:u (Itaduu Ga.."I') 'f. " Mr. Bill Bisek, Mr. Paul Burke and Mr. Paul Steffel- Ml- TIF District ;;;( Mr. Greg Kieselhorst, CenterviUe Lio~ ~- Fete des Lacs Gamblin7_ ~ermit tJ.~:0~) /Ct~f!'lt'--- .:t<f~Y'~~ -/0 apj~-v-e Jtl'--' VI. PUBliC HEARINGS VII. VIII. NEW BUSINESS "lX Res. #04 - 026 - Close Project Fnnd (CenterviUe T~wn Office Park) oJ G~~'YI ~ .r:: Res. #04 - 027 - Revise Investment Policy ~/ C~~ ~. Res. #04 - 028 - Northland Securities - Desiguated DepositOryLdfLcy'P<U).A--' ,. Res. #.~ - 029 - .Modifying R~. #O4-0)!l to Include Northland SecnntieslPershmg, LLC {iCPU,/ U~ ~ Chnrch of St. Genevieve Request for 3.2 Tel}lporary Liquor License - August 15,2004 Festival (Res. #04-032) /u..&:eA-1/ f;t' Trio Inn & ~eUy's ~~er _Request for 2 AM Serving of Alcohol (Annual Renewal) V(ttw."1 (Va~' .r:;(' Dead Broke Saddle C~ub (GiJvernment Approval/Acknowledgment For Use of Gambling Funds) u>-Y"(L/~ - AJ, _ A _ ~ Letter of Credit - The Shores Subdivision VeL (uAf1[ r?U"-'~ ~. / Letter of Credit - Pheasant Marsh II Subdivision (Res. #OtQ30) ~ ';zeAl( ~r ur: Council Pay (Ord. #52) - Consideration of Adjustment \. I L "~<--' PtLtLYUv ~ Parks & Recreation Committee Recommendation - Park Dedication Fl!6 for CommerciaJ/Indnstrial Development (Res. #04-031) _ _~/{q~ OLD BUSINESS -$ 2 ncya CJz.-.L 1JtI" Recommendation for Hiring Public Works Maintenance Employee (Tabled) IX. ANNOUNCEMENTSfUPDATES -( 1540 Peltier Lake Drive (Update) X. ADJOURNMENT ~+(>,J0 'X".<;,st~ CITY OF CENTERVlLLE CITY COUNCIL MEETING JUNE 9, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 9, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Lee Council Member Paar Council Member Broussard Vickers t Council Member Capra H 0 None ABSENT: STAFF: City Administrator Ms. Moore-Sykes City Attorney Mr. Hoeft City Engineer Mr. Peterson I. CALL TO ORDER Mayor Sweeney called the June 9, 2004, City Council meeting to order at 6:30 p.m. II. SET AGENDA Council Member Capra requested that social security number release be added under New Business and the paving of LaMotte Park be added under Announcements and Updates. Motion bv Council Member Paar. seconded bv Council Member Lee to approve the ae:enda as amended. All in favor. Motion carried unanimously. m. APPROVAL OF COUNCIL MINUTES 1. Mav 26. 2004 City Council Meeting Minutes Ms. Moore-Sykes pointed out that the times for recess and reconvening of the executive session were not added and Staff will insert them. Motion bv Council Member Broussard Vickers. seconded bv Council Member Capra to approve the Mav 26. 2004 City Council Meetine: Minutes as amended. All in favor. Motion carried unanimously. . Centerville City Council June 9, 2004 Meeting Minutes IV. CONSENT AGENDA 1. The City ofCenterville May 27, 2004 through June 9, 2004 Claims for Approval 2. Centennial Fire District Claims - June 4, 2004 Claims 3. Planning and Zoning Commission's Recommendation for Appointment of Mr. JeffHanzal Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to approve the Consent Ae:enda as presented. All in favor. Motion carried unanimouslv. V. A W ARDSIPRESENTATIONS/APPEARANCES 1. Mr. Ore!! Nohner - President (Association of Single Townhomes of Ea!!le Pass Cotta!!es) Mr. Greg Nohner appeared before Council and asked that Council not release the escrow because they have a lot of issues with the developer. He then thanked Mr. Peterson for his letter of June 3, 2004 to Mr. Quigley concerning the drainage issues. Mr. Nohner indicated the Association would be pursuing legal action against the developer for issues with Phase I. Mr. Nohner indicated that 7035 Dupre is part of Eagle Pass II and there is a major drainage issue with water running over the sidewalk. He then informed Council that only one small issue has been resolved by the developer and they would like the escrow held. Mr. Nohner indicated the Association is paying to fix the drainage issues behind his home and some of the others and will be looking to get compensation from the developer. Mr. Jim Van Houdt indicated that there is four inches of water standing in the evergreen trees that are 15 to 20 years old. He then said that there was a note from Mr. Peterson in the file indicating that the developer was to make sure that there was positive drainage along the south line of Lot I and the north line of Parkview Addition to make sure water does not get trapped in that area. He further commented that the water is trapped and standing in that area. Mr. Peterson indicated that was his comment when reviewing the plat to make sure that it drained. He then said that some trees were saved along the line so it is not possible to grade near the trees but there still should have been positive drainage in the area. Mr. Van Houdt asked that any escrow that is being held continue to be held to ensure that these things are taken care of. Council Member Capra asked what items on the list were things that the City could take responsibility for and bill to the developer. Page 2 of 13 Centerville City Council June 9, 2004 Meeting Minutes Ms. Paulseth indicated that the City is not holding escrow or a letter of credit it is a cash security for private improvements and the developer's agreement is specific on what that covers. City Attorney Hoeft indicated that it would cover most of these issues and agreed to work with Staff on it. Council Member Capra indicated her biggest concem is that there were issues with drainage before the sod was installed and then the sod was installed and there are sti1l drainage issues. Mr. Peterson indicated the drainage around the townhomes works fine. He then said that there was to be some water to go over the sidewalk but most is to go the other way. Council Member Broussard Vickers co=ented that the developer has been asked to fix it and he has not done so and she would like the City to do it and charge him. Mr. Nohner asked that the Associations be contacted before anything is returned. Council Member Capra asked Staff to look into the issue with the pine trees. City Attorney Hoeft reco=ended that the City Engineer come back with estimates for the work and agreed to do a notice to the developer of intent to use the cash deposit in the amount for the work. Council Member Broussard Vickers asked if they receive a date to comply. City Attorney Hoeft indicated that he would put a time frame in the notice and distribute that to Council for co=ents so Members are comfortable with the procedure. City Attorney Hoeft indicated it would not be ready for the next meeting but the following meeting. Mr. Bob Hosfield of 6983 Portage Way thanked Council for the action and then pointed out there is not a pond behind them but there is ponding going on. He then said that originally everything drained to the south end of Portage Way but at the present time that area is dry and they have not seen the dirt under the top of the water since last fall and he feels that it is causing structural issues with his townhome that he intends to address with the developer. VI. PUBLIC HEARINGS 1. Mr. Clay Alcock 1806 Main Street (Mill Road Extension Vacation) Mayor Sweeney reopened the public hearing at 7:37 p.m. Page 3 of 13 Centerville City Council June 9, 2004 Meeting Minutes Mr. Larry Perron, 1798 Main Street, told Council he feels that the vacation is only to the benefit of Mr. Alcock and would be a detriment to him because he could not get into his garage because it faces east. Mr. Perron said that he has heard that the City has things on the books that were not a 50/50 split. He then said that he and Mr. Alcock have attempted to come to an agreement on the land split but cannot do so. Mr. Perron commented that the widening of Main Street will take out his pine trees and his driveway and he would have to back in from Main Street. He then said that he is against the street vacation. City Attorney Hoeft explained that the City is not considering the vacation of this street for the benefit of any property owner but only whether this is something that the City needs for the public benefit or public use. He then said that Staffhas confirmed that there are no utilities in the easement area and the City has no plans for extending the road. City Attorney Hoeft indicated he had reviewed the letter from Mr. Perron's attorney and it addresses concerns of the property owner but those do not rise to the level of actionable items against the City. City Attorney Hoeft commented that if the vacation eliminated someone's access to their property there would be an issue but that is not the case here as the property owners are going to gain 33 feet of additional property. Mr. Perron indicated that he came to the City in the late 70's and asked about the road and what was going to happen at that time and was told that the City never gives anything back to them and he was told the property next to them was unbuildable. He then said that the reason the garage was built the way it was is because of the 66 feet of access. He further suggested that the value of his home would suffer if this vacation were approved. City Attorney Hoeft clarified that he disagrees with Mr. Perron's opinion on valuation because Mr. Perron would be receiving free property from the vacation of this road making valuation a non-issue in this case. Council Member Broussard Vickers asked what happens with the driveway and whether Mr. Alcock would be required to remove the small piece of pavement that is over the 33 foot mark. City Attorney Hoeft indicated he would make no representations about property issues between adjoining property owners. Mr. Steve Thorson from Barna Guzy, the attorney representing Mr. Alcock addressed Council and asked that Council consider that Mr. Perron has another driveway further to the west and what he does is comes in on that driveway travels the driveway that runs Page 4 of 13 Centerville City Council June 9, 2004 Meeting Minutes parallel to Main Street and hooks into the shared driveway to be able to back his 14 foot boat and suburban into the garage. He then said that there have been some recent plantings in the Main Street right of way. Mr. Thorson commented that there are really only two questions that come up with public right of way and the first one is, does the public need it for anything at all in the foreseeable future. And, the second is would the City be taking away someone's right of access. He then said that the City would not be taking away access as both properties have frontage on Main Street and the City has no intention of extending Mill Road. Council Member Paar asked if this has become a neighbor dispute. Mr. Alcock agreed that it has and he is tired of it after 9 years because Mr. Perron treats the entire area as if it is his. City Attorney Hoeft clarified that Mr. Thorson is with the same law firm as he is and there was a question of conflict and that leads into the main point of this proceeding. The question of whether or not to vacate the easement is completely at the discretion of Council based on a finding that it is in the best interest of the public to vacate that section of Mill Road. He further clarified that the decision is solely the Council's based on public interest and there is no conflict of interest. City Attorney Hoeft commented that the inconvenience alleged, the disputes and the rhetoric are irrelevant. City Attorney Hoeft indicated that if the City Council decides to vacate this portion the property is divided by operation of law and the City does nothing with splitting the property up. Those issues are between the property owners and the City Council needs only to be concerned with whether or not this is being done in the best interest of the public. Council Member Paar indicated that he does not see a public use for that area Mr. Perron indicated it is his opinion that it is being used for the public right now because there are two households that use it to allow one access onto Main Street rather than two. He then said there is no burden to the City but this takes away something that has been in use for his property for 50 years himselffor 25 years. Motion bv Council Member Broussard Vickers. seconded bv Council Member Capra to close the public heariu!!. All in favor. Motion carried unanimouslv. Council Member Capra asked if city has any nonconforming issues with the driveway. City Attorney Hoeft indicated the driveway would be a private property owners' issue. Page 5 of 13 Centerville Cily Council June 9, 2004 Meeting Minutes Motion bv Council Member Caora. seconded bv Council Member Broussard Vickers to approve Resolution #04-017 as presented. AIl in favor. Motion carried unanimouslv. Vll. NEW BUSINESS 1. Ethics Policv Ms. Paulseth presented the Ethics Policy to Council for consideration indicating that each year in January elected officials and appointed officials would need to complete the form to disclose any dealings they may have with the City. Council Member Broussard Vickers expressed concern with the wording on Council needing to approve outside employment for Council Members. City Attorney Hoeft explained that the first sentence that references that language applies to incompatible offices such as someone employed as Police Chief running for Council and secondly the employment is for an employed public official not an elected public official. He then said that he has reviewed the policy and has no issues with it other than a couple of minor grammatical corrections which he provided to Staff. Council Member Capra asked whether she would have a conflict with any church business. City Attorney Hoeft indicated that Council Member Capra sits as an individual member on a committee and has no authority on her own so would not have a pecuniary interest. He then said that the Mayor and other Lion members may wish to disclose that fact but the Lions are a non-profit organization and do not represent a conflict. He further stated that there are very few true conflicts of interest but many people abstain to avoid the appearance of a conflict. Motion bv Council Member Capra. seconded bv Council Member Lee to approve the Ethics Policy as Presented. AIl in favor. Motion carried unanimouslv. 2. Annual Investment Report Ms. Paulseth provided an overview for Council of the City's investments and the status of them. She also recommended that the City consider adding Northland Financial to the allowed investment list because there are some investments the City could benefit from. Council asked that Staffbring a Resolution for consideration. 3. Social Security Number Issue Council Member Capra commented that social security numbers were accidentally released in the Council packets. Page 6 of 13 Centerville City Council June 9, 2004 Meeting Minutes City Attorney Hoeft told Council it was appropriate to acknowledge the mistake and address it but then said that it would be inappropriate to compound the matter in any way by providing information on those whose numbers were released or that would in any way further identify them. Ms. Moore-Sykes indicated that she and the City Clerk have changed the procedure and Council will get only a check-list and not the full application. Council Member Broussard Vickers indicated that this person would be sending an email and she asked Staff to respond in writing. VIll. OLD BUSINESS 1. Chauncev Barett Gardens Phase II - Reauest to Waive Fees for Buildinll: Permit- Resolution #04-025 Motion bv Council Member Caura. seconded bv Council Member Lee to auurove Resolution #04-025 as uresented. Council briefly discussed the project and City Attorney Hoeft indicated that the City has ultimately guaranteed the funding for the project with its general fund should the building not be profitable. Council Member Capra indicated that SAC and WAC fees would need to be paid the only fees being waived are those that are strictly City fees. VOTE: All in favor. Motion carried unanimously. 2. Potentially Dangerous DOli: - 1971 South Robin Lane Chief Heckman addressed Council and provided an overview of the incident involving the dog at 1971 Robin Lane. He then said that, upon reviewing the report and circumstances involved with the nipping of the young girl at the pond in the public park he made the recommendation that the dog be declared potentially dangerous. Mr. Christopherson of 1971 South Robin Lane addressed Council and suggested that the neighborhood kids torment his dog and let it out of the yard on a regular basis and that is why he nipped the girl at the park. Council Member Capra indicated she talked to one of the neighbors with regard to the dog and they felt that the dog is taunted but it is the responsibility of the pet owner to contact the police if the dog is being tormented by children who have come onto the property without pennission of the owner. Page 7 of 13 Centerville City Council June 9, 2004 Meeting Minutes Council Member Broussard Vickers indicated the report states that the child was at the park by the pond and the dog bit her. She then said that it is the responsibility of the pet owner to secure the area so that the neighbor kids cannot let the dog out. Mr. Christopherson indicated he was not told that the dog bit anyone and the CSO said he was an okay dog but was at large and was put back in the yard. CSO Noren indicated that when he spoke with Mr. Christopherson the day of the incident he did not mention that the neighborhood kids had been tormenting the dog or letting him out. He then said that he advised Mr. Christopherson that the dog had nipped someone and left a red mark on her arm. CSO Noren indicated that he never told Mr. Christopherson that he had a nice dog and did not put him back in the yard. The dog was in the yard when he arrived but he did have his catch pole out as he was not aware that the dog had been contained. Council Member Capra asked whether a dog that has bitten and broken the skin is to be treated differently from one that has only caused a red mark. Chief Heckman indicated that the statute states that any dog with a propensity to frighten or displays aggressive behavior and does not differentiate from biting and not biting. Council Member Paar asked whether the fact that someone else let the dog out other than the property owner comes into play. City Attomey Hoeft indicated that would be a separate issue. Mayor Sweeney indicated that he would like the City to treat these types of instances with consistency as has been done in the two recent cases. Mr. Christopherson commented that there is no one that saw the girl get bit and asked where the proof is. City Attomey Hoeft commented that, if Council is inclined to agree with the Chiefs recommendation or indication of potentially dangerous dog there are some findings to base that on. The first is that Council has the report and there was no evidence in the report or provided by the property owner that the victim of the bite was tormenting the animal despite the fact that the property owner has disputed some of the aspects in the report the City has the testimony of the CSO indicating that what is in the report is accurate. He further commented that the property owner's credibility is at issue because the comments concerning the dog being tormented have only come up after the incident and were not raised right away when the officer was investigating the incident. City Attomey Hoeft indicated that the information provided to Council is enough to make the finding that the dog does qualify as a potentially dangerous dog and then set the conditions the owner must comply with. Page 8 of13 Centerville City Council June 9, 2004 Meeting Minutcs Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers to unhold Chief Heckman's recommendation and determination declarinl!: the dOl!: at 1971 South Robin Lane a notentiallv danl!:erous dOl!:. Council Member Paar indicated that he agrees that these situations need to be treated consistently despite the fact that the circumstances are slightly different because the dog did bite someone while it was at large. Council Member Capra thaoked Mr. Christopherson for taking the initiative of getting the dog up to date on shots and having him micro chipped. Mr. Christopherson said that the kids torment the dog and he could see why this may have happened. VOTE: All in favor. Motion carried unanimouslv. Council Member Broussard Vickers indicated that she wants to make it impossible for a child to let the dog out and asked that Staff provide information on the kennel requirements. Motionbv Council Member Broussard Vickers. seconded bv Council Member Canra to require that the dOl!: be micro chinned. that the dOl!: owner construct a kennel that meets the City's Ordinance requirements. that the dOl!: be muzzled when out of the enclosure. and that the dOl!: be walked bv someone over the al!:e of 16. The muzzle type is a gentle leader muzzle. Council Member Broussard Vickers indicated that she wants to avoid having something else happen and Council being placed in the position of having to order the dog destroyed. Council asked Staff to provide the Ordinance to Mr. Christopherson and assist him with complying. VOTE: All in favor. Motion carried unanimouslv. 3. Tobacco License - Center Mart Ms. Moore-Sykes reported that the City has not received worker's compensation information. 4. Purchase Al!:feernent - St. Paul Water Utility Vacant Lot Council Member Lee indicated that the Parks and Recreation Committee is pleased that Council authorized the purchase of the property but feels it is fair to ask that some of the Page 9 of 13 Centerville City Council June 9, 2004 Meeting Minntes money for the purchase come out of the general fimd or storm water fimd since a portion of the property would be used for a water garden for drainage. Council briefly discussed the matter and agreed to take it under advisement. 5. Gassen Comoanies - Letter to Mr. Mike Ouiglev & Swift Construction/Shlllper Homes 1bis item was handled under Mr. Nohner's appearance earlier in the meeting. 6. Personnel Policv Ms. Paulseth presented the Personnel Policy to Council for consideration and asked for approval to send it to the City Attorney for review. Council Member Capra indicated she had some questions concerning travel reimbursement and the language in that section. Ms. Paulseth indicated that the language included is the federal fair labor standards minimum but Council is free to amend it to be more liberal. Council directed Staff to have the Personnel Policy reviewed by the City Attorney. 7. Parks and Recreation Park Dedication Fees (CommerciallIndustrial Develooment) Council asked for Mr. Palzer's input on this matter. 8. Recommendation for Hiring Two (2) Full Time Public Works Maintenance Workers Council Member Capra asked for a recommendation from public works. Ms. Moore-Sykes indicated that public works did not give a recommendation. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to hire R. LaveD and A. Anderson based on the interview results as provided. Council Member Capra indicated she felt that Council should have gotten more documentation on a recommendation. Council Member Lee commented that he and Council Member Broussard Vickers scored these candidates as well as Mr. Palzer and Ms. Moore-Sykes and this is appropriate. VOTE: All in favor. Motion carried unanimouslv. Page 10 ofl3 Centerville City Council June 9, 2004 Meeting Minutes IX. ANNOUNCEMENTSIUPDATES 1. Receipt of Certified Letter from Mr. and Mrs. Michael Johnson 7046 Brian Drive Council Member Capra asked if someone responded to the Johnsons in writing. Mr. Peterson indicated he has responded to them verbally but not in writing. Council Member Broussard Vickers commented that they are challenging an assessment that does not exist at this time and they are frustrated because the City is not paying attention and she would like Ms. Moore-Sykes to write a letter that says the letters were received and they will have the opportunity to address Council at the time of the assessment hearing. She then said that she takes exception to the letter's statement that she did not allow them to speak the comment was addressed to all in attendance . indicating that Council would be unable to address the specifics at that time. Council agreed and asked Ms. Moore-Sykes to send the letter. City Attorney Hoeft commented that the underlying concern is that they do not want to pay and that is not an issue before this body at this time. Council Member Capra questioned whether the City is taking 100 or 150 feet as suggested. Mr. Peterson indicated that the City is only using the easement and is not taking any property. Council Member Lee asked whether the gas company has informed residents of what is being done. Mr. Peterson indicated that when streets are redone the gas company looks into whether its lines need replacing at the same time but they should be only doing work within the right of way. 2. Mr. and Mrs. Joel Swenson (701 Brian Court) 1ms item was informational only. 3. Paving of LaMotte Park Council told Mr. Peterson that they do not want island curb areas in the parking lot at the park. Ms. Moore-Sykes reported that the third rider to the agreement with the S1. Paul Water Utility and the correction from 8 feet to 10 feet has been made. Page 11 of 13 L_______ _ . Centerville City Council June 9, 2004 Meeting Minutes Ms. Moore-Sykes informed Council that she and Ms. Paulseth were invited and attended a meeting of the newly formed Downtown Business Association to discuss TIP and different funding options for downtown revitalization. Mr. Peterson indicated that the hydrant on 21st Avenue would be raised on Friday. He then said that 20th Avenue between 73rd and Brian Drive was scheduled for repair but, after walking with the contractor, inspector and Mr. Pa1zer, it was determined that the road is in worse shape than originally thought. Mr. Peterson indicated that the City budgeted $50,000 to patch it and add drain tiling but it would cost $80,000 to totally reconstruct it leaving the curbs in and putting down a standard gravel base. City Attorney Hoeft indicated the assessment is fme as long as it is not being increased over what was estimated. Mr. Peterson indicated the difference would need to come out of City funds. Council Member Broussard Vickers asked whether it could be done if everyone on the street agrees in writing. City Attorney Hoeft indicated that it could be. Council Member Broussard Vickers indicated that the City is already supporting the project with a lot of public funds and she would not be in favor of using public funds to benefit one street more than others involved with the project. Mayor Sweeney commented that it would be benefiting the City in the long run because the street would not have to be reconstructed again in a few short years. Council Member Broussard Vickers commented that they would not be paying their fair share for a reconstruction doing it this way. Council Member Capra suggested that the project may come in under budget and then they could be assessed. Council Member Capra asked whether the City could pull this street and do it another year. Council Member Broussard Vickers indicated that she would like to present the options to the property owners to see if they agree because in a few years they would be faced with a complete reconstruction. Page 12 of 13 I I _ _ _J Centerville City Council June 9, 2004 Meeting Minutes Council asked Staff to notify residents by certified mail that the assessment would go up to reconstruct or else the City would move forward as planned and that street may need to be redone in a few years. . Council Member Paar indicated that the EDC was pleased with the business appreciation dinner and plans have begun for the next one with discussions on having it on a weekend in the hopes of increasing attendance. He then said that the EDC is looking into a cash gift certificate and will work out the details with Staff and the bank. Council Member Paar indicated that EDC members have been asked to volunteer for the Summer Fete des Lacs. Council Member Capra noted Council needed to set an executive session for next Wednesday. City Attorney Hoeft asked that the Clerk be informed to allow her time to provide proper notice. X. ADJOURNMENT Motion bv Council Member Broussard Vickers. seconded bv Council Member Caora to adiourn the June 9. 2004 City Council Meetinl! at 9:00 o.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 13 of 13 CITY OF CENTERVILLE CITY COUNCIL EXECUTIVE SESSION JUNE 9, 2004 5:30 p.m. Pursuant to due call and notice thereof; the City of Centerville held an Executive Session meeting on June 9, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Lee Council Member Paar Council Member Broussard Vickers t Council Member Capra No None ABSENT: STAFF: City Attorney, Mr. Hoeft City Attorney, Mr. Lepak L CALL TO ORDER Mayor Sweeney called the June 9, 2004, Executive Session to order at 5:36 p.m. NOTE: The session was closed under Minnesota State Statue 13d.05, Subdivision 2, (See attached), for preliminary consideration of allegations against an individual subject to City authority. n. NEW BUSINESS The final investigation results were reviewed. m. ADJOURNMENT Session was adjourned at 6:45 p.m. Council Member Broussard Vickers provided the minutes. Minnesota Statutes 2003, 13D.05 Page I of2 Minnesota Statutes 2003. Table of Chapters Table of contents for Chapter 13D 13D.05 Meetings having data c1assified as not pUb1ic. Subdivision 1. General principles. (a) Except as provided in this chapter, meetings may not be closed to discuss data that are not public data. (b) Data that are not public data may be discussed at a meeting subject to this chapter without liability or penalty, if the disclosure relates to a matter within the scope of the public body's authority and is reasonably necessary to conduct the business or agenda item before the public body. (c) Data discussed at an open meeting retain the data1s original classification; however, a record of the meeting, regardless of form, shall be public. Subd. 2. portion of a other law or When meeting IlD1st be eJ.osed. (al Any meeting must be closed if expressly required by if the following types of data are discussed: (1) data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; (2) active investigative data as defined in section 13.82, subdivision 7, or internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or (3) educational data, health data, medical data, welfare data, or mental health data that are not public data under section 13.32, 13.3805, subdivision 1, 13.384, or 13.46, subdivision 2 or 7. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. What meeUngs may be eJ.osed. (a) A public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of the individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly http://www.revisor.Ieg.state.mn.us/stats/13D/05.html 6/11/2004 e Minnesota Statutes 2003, 13D.05 authorized by statute or permitted by the attorney-client privilege. HIST: 1957 c 773 5 1; 1967 c 462 s 1; 1973 c 123 art 5 5 7; 1973 c 654 5 15; 1973 c 680 5 1,3; 1975 c 271 5 6; 1981 c 174 5 1; 1983 c 137 5 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 5 1; 1990 c 550 s 2,3; 1991 c 292 art 8 s 12; 1991 c 319 5 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2; 1999 c 227 s 22; 2002 c 379 art 1 s 5 copyright 2003 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisorJeg.state.mn.uslstatslI3D/05.html Page 2 of 2 6111/2004 ervu(e DISBURSEMENTS June 10 through June 18, 2004 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 019271 AID ELECTRIC CORPORATION Paid Chk# 019272 AMCON Paid Chk# 019273 ANDERSON, RiCHARD Paid Chk# 019274 AVLlC Paid Chk# 019275 BACKMAN, BRIDGET Paid Chk# 019276 BEARCOM Paid Chk# 019277 BURKE, PAUL Paid Chk# 019278 CENTER FRAME & WHEEL Paid Chk# 019279 DRESEL CONTRACTING Paid Chk# 019280 EBEL, SCOTT Paid Chk# 019281 FOX VALLEY SYSTEMS INC Paid Chk# 019282 GFOA Paid Chk# 019283 GOLDENGATE INTERNET Paid Chk# 019284 GOPHER STATE ONE CALL INC Paid Chk# 019285 HANSON, BRIAN Paid Chk# 019286 HASLER, INC, Paid Chk# 019287 IMAGE PRINTING & GRAPHICS Paid Chk# 019288 INSTRUMENTAL RESEARCH Paid Chk# 019289 KENNEDY & GRAVEN Paid Chk# 019290 KLENNERT-HUNT, JENNEFER Paid Chk# 019291 LAKSO, MICHELLE Paid Chk# 019292 LEBLANC, WAYNE Paid Chk# 019293 LINDSAY, JULIE Paid Chk# 019294 MAGUIRE IRON INC Paid Chk# 019295 MC PHERSON, JOEL Paid Chk# 019296 MCLEAN, JOHN Paid Chk# 019297 MCLEAN, KYLE Paid Chk# 019298 MET, COUNCIL ENV. SERVo Paid Chk# 019299 MINNESOTA BENEFIT Paid Chk# 019300 NATIONWIDE RETiREMENT Paid Chk# 019301 NORTHDALE CONSTRUCTION Paid Chk# 019302 ON SITE SANITATION Paid Chk# 019303 PEIL. KATHY Paid Chk# 019304 PETERSON, TEDD Paid Chk# 019305 PUBLIC EMPLOYEES INS Paid Chk# 019306 PUBLIC EMPLOYEES Paid Chk# 019307 OWEST Paid Chk# 019308 SCHWAAB INC. Paid Chk# 019309 SEELEY, SUZANNE Paid Chk# 019310 SIGN-A-RAMA Paid Chk# 019311 SMITH, EILEEN Paid Chk# 019312 STEPHAN. KIM Paid Chk# 019313 STORK TWIN CITY TESTING Paid Chk# 019314 TIM REHBINE Paid Chk# 019315 TIME SAVER Paid Chk# 019318 WASTE MANAGEMENT Paid Chk# 019317 WILHARBER, THOMAS Paid Chk# 019318 XCEL ENERGY Paid Chk# 019319 ZIEGLER, ANDRE Check Date 612312004 612312004 612312004 812312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 812312004 612312004 6123/2004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 612312004 6/2312004 612312004 6123/2004 612312004 612312004 612312004 612312004 612312004 6/23/2004 612312004 612312004 612312004 6123/2004 6/2312004 612312004 612312004 6/2312004 612312004 612312004 612312004 6/2312004 612312004 Total Checks JUNE 2004 Check Amt $1.022.40 SHORELINE SIREN - CKAND REPAI $180.00 OVER PAID ON PERMiT #04-051 - $60.00 4-7, 5-5 & 6-2-04 P & R PER DI $606.00 DEF. COMP WIH 8-17-04 $20.00 4-13-04 EDC PER DIEM $484.66 RADIO -ANTENNA $40.00 4-13 & 6-8 EDC PER DIEM $251.63 REPAIR STRAIGHTIEN WELD REFINI $113,297.00 2004 UT & STR.IMPR. PAY REQUE $20.00 4-13-04 EDC PER DIEM $621.12 PAINT - P.W. $450.00 E. PAULSETH - TREASURY MGMT & $49.90 P.w.INTERNET ACCESS-982280 $93.15 SERV THRU MAY $60.00 4-6,5-4 & 6-1 P & Z MEETINGS $379.67' RENTAL 7-j.()4 THRU 8--30-05 - 1 $281.30 PRE-NUMBER RECEIPTS $34.00 MAY 2004 WATER SAMPLE $3,060.15 LEGAL SERVo -SALE OF 780,00 GE $60.00 4-6, 5-4 & 6--1 P & Z MEETING $60.00 4-6, 5-4 & 6-1 P & Z MEETNGS $40.00 5-5 & 6--2 P & R MEETINGS $60.00 4-7,5-5 & 6--2 P & R MEETINGS $84,825.15 500,000 GALLON ELEVATED WATER $3.84 REFUND DEPENDENT LIfE INS. APR $60.00 4-6,5-4 & 6-1 P & Z MEETINGS $40.00 4-13 & 6--8 EDC MEETINGS $10,117.00 JULY SERVICES $83.47 E PAULSETH INS. - JULY $198.52 DEf CaMP WIH 6-17-04 $149,634.55 HUNTER'S CROSSING 2ND ADDN PHA $902.60 6955 DUPRE RD - EAGLE PARK $60.00 4-7,5-5 & 6-2 P & R MEETINGS $60.00 4-7,5-5 & 6--2 P & R MEETINGS $16,323.35 JULY 2004 INS. PYMT $1,632.87 PR WIH 6--17-04 $112.66 612-E35-0084 - SERV THRU 6--30- $97.45 SELF INKING STAMP $60.00 4-7,5-5 & 6-2 P & R MEETINGS $516.1812X24SIGN $40.00 4-13 & 6-8 EDC MEETINGS $102.78 REIMBURSE fOR MILEAGE $1,509.00 HUNTERS CROSSiNG 2ND STR. & UT $40.00 4-13 & 6-8 EDC MEETINGS $575.30 6--1-04 P & Z MEETING $666.48 SPRING 2004 CLEAN UP DAY $60.00 4-6,5-4 & 6-1 P & Z MEETINGS $1,514.15 7098 CENTERVILLE RD - SERV THR $40.00 4-7 & 6-2 P & R MEETING $370,506.03 NOTE: An update on Disbursements will be handed out on June 23, 2004 Centennial Fire District Check Register 6/17/2004 The disbursements listed below are submitted by the Centemial Fire District for your approval: DATE 6/1712004 6/1712004 6/1712004 6/1712004 611712004 611712004 611712004 6/1712004 6/1712004 611712004 6/1712004 611712004 6/1712004 6/1712004 6/1712004 6/1712004 611712Oll4 6/1712004 6/1712004 6/1712004 1- CHECK# NAME 14317 14318 14319 14320 14321 14322 14323 14324 14325 14328 14327 14328 14329 14330 14331 14332 14333 14334 14335 14336 ACCOUNT Amoco Oil Company Citgo Petroleum Corporation ConntllCUS Energy Dale Haapoja FrattaIone'a Hardwara GrafixShoppe Grainger loffler Business Systems Metro Fire North Metro Media Cenler Orkin Exterminating Qwest ROJ Spaciafrties, Inc. Terry Sweeney Viking Office Produc:t& XceI Energy Zep Manufacturing Company Brad Racutt Northern safety Technology, Inc. Plow World 42100 - Fuel and lube 42100 - Fuel and lube 42252 - S1ation 1 - Electric 42000 - Vehicle Maintenance 42110 - other Maintenance 11100 - Fixed Asset 42130 - Equipment Expense 421 50 - Office Supplies E>cpense 42130 - Equipment Expense 42130 - Equipmant Expense 42110 - other Maintenance 42240 - Telephone Expense 42190 - Fire PI'9IIeF1Iicn Supplies 42110 - other Maintenance 421 50 - Office Supplies Expense 42254 - Station 2 - Electric 42230 - Cleaning Supplies Service 11100 - Fixed Asset 11100 - Fixed AssaI 11100 - Fixed Asset lofl AMOUNT 322.31 203.46 326.71 565.81 238.63 3.560.00 79.54 34.32 8,355.41 1,67203 56.23 187.90 834.61 560.79 62.92 565.91 169.02 2,043.94 204.35 351.45 $20,435.34 . 1 Teresa Bender .rom: Sent: To; Subject: Igresback Ilgresback@ci.circle-pines.mn.us) Wednesday, June 09, 200412:12 PM THERESA CENTERVILLE Police Disbursement List Ii 06 10 04 POUCE DlSBURSEMEtIT L.. Police Disbursements June 10, 2004. Void checks due to printer problems, please call if any questions. Linda City of Circle Pines 763-231-2603 1 L _nn _ . CENTENNIAl LAKES POLICE DEPT Check Register POLICE GL Page: 1 . GL Posting Period(s): 06J04 - 06/04 Jun 09, 2004 01 :08pm Check Issue Da18(s): 0610112004 - 0611012004 Per Dale Check No Vendor No Payee Invoice Descrtplion Inv Amount 06J04 06102/04 4910 160250 PETTY CASH / BRADLEY REZNY MEDICAL SUPPLY 99.79 M 06J04 06110104 4911 10170 ADVANCED EMERGENCY SYSTEMS VEHICLE SIREN REPAIR 214.89 REMOVED PUBLIC 620.00 SAFETY EQUIP VANlBLASER Toml 4911 834.89 06104 06110104 4912 10185 ADVANCED GRAPH IX, INC REMOVAL OF GRAPHICS 85.00 WlNSTAR 06J04 06I10,u4 4913 10290 PATRICK ALDRICH MEAL REIMB. 7.55 06104 O6f10,u4 4914 11300 APPLIED CONCEPTS, INC SPEED SIGN 3,985.18 06104 O6f10t04 4915 Void Check V 06104 06I10t04 4916 Void Check V 06104 06I10,u4 4917 Void Check V 06104 06110104 4918 Void Check V 06104 O6f10f04 4919 Void Check V 06J04 06110104 4920 Void Check V 06J04 06110104 4921 Void Check V 06104 06110104 4922 Void Check V 06104 O6f10f04 4923 Void Check V 06t04 06I10t04 4924 Void Check V 06J04 06I10t04 4925 Void Check V 06J04 06f10Kl4 4926 Void Check V 06104 O6f10Kl4 4927 Void Check V 06t04 06110104 4928 Void Check V 06f04 06110104 4929 Void Check V 06104 06110104 4930 Void Check V 06104 06f10f04 4931 Void Check V 06104 06f10104 4932 Void Check V 06104 06I10f04 4933 Void Check V 06104 06f10t04 4934 Void Check V 06t04 06110104 4935 Void Check V 06t04 06110104 4936 Void Check V 06t04 06110104 4937 Void Check V 06104 06f10104 493B Void Check V 06104 06I10Kl4 4939 Void Check V 06104 06f10104 4940 Void Check V 06104 06I10t04 4941 Void Check V 06104 06/10104 4942 Void Check V 06104 06f10Kl4 4943 Void Check V 06104 06I10f04 4944 Void Check V 06104 06I10f04 4945 Void Check V 06104 06I10t04 4946 Void Check V 06f04 06f10104 4947 Void Check V 06f04 O6f10104 4948 Void Check V 06104 06f10104 4949 Void Check V 06104 06110104 4950 Void Check V 06J04 O6f1OlO4 4951 11653 AUTO-MEDlCS INC VEH MTC INTREPID & 1,707.62 SILVERADO 06J04 06/10Kl4 4952 20150 DALE BERNARDY MEAL REIMB 7.55 06f04 06110104 4953 20175 BILLS RENTAL CENTER, INC LEX SUBSTATION KEYS 7.41 06104 06110104 4954 20350 RUSSELL A BLANCK DARE GRAD COOKIES 18.00 06104 06/10104 4955 20375 CHRISTOPHER BRAGELMAN BOOT REIMB 122.00 06104 06/1 0104 4956 30050 CMI,INC. INTOXlLYZER 36.84 MOUTHPIECES 06104 06/10104 4957 30060 CP OFFICE PRODUCTS OFFICE SUPPLIES 336.05 M = Manual Check, V = Void Check , , L_ ___ - - ___J CENTENNIAL LAKES POLICE DEPT Check Registsr POLICE GL Page: 2 GL Posting Period{s): 06104 - 06104 Jun 09, 2004 01 :08pm Check Issue Dale{s): 0610112004 - 0611 012004 Pe< Dale Check No Vendor No Payee Inwice Description Inv Amount 06104 06110104 4958 30480 CENTENNIAL UTILITIES APRIL UTILITIES 14.95 06104 06110104 4959 30501 CITY OF CENTERVILLE BICYCLE AUCTION 113.75 PROCEEDS 06104 06110104 4960 30750 CITY OF CIRCLE PINES BICYCLE AUCTION 182.01 PROCEEDS 06104 06110104 4961 31133 COMPUSA PRINTER 263.32 06104 06110104 4962 40300 DELTA DENTAL JULY DENTAL INS 391.90 06104 06/10104 4963 40450 AARON DIXON VEHICLE DETAILING 249.98 06104 06110104 4964 50175 EMERGENCY MEDICAL PRODUCTS, MEDICAL SUPPLIES 372.80 DEFIB PADS/MISC 06104 0611 0104 4985 60650 FRATTALLONES HARDWARE, INC. CLEANING SUPPLIES 7791 06104 06110104 4986 120105 lABOR RELATIONS ASSOC., INC. CONSULTING 357.00 06104 06110104 4967 120331 LEAGUE OF MN CITIES INS TRUST 6 MOS PROP/LIABILITY 9,274.50 06104 06110104 4968 120400 CITY OF lEXINGTON BICYCLE AUCTION 152.05 PROCEEDS 06104 06110104 4969 130175 MAIN FLORAL, INC FLOWERS 47.10 06104 06110104 4970 130204 ROBERT A MAKELA SHOE REIMB 59.99 06104 06110104 4971 130674 Mil LIFE MAY SELECT ACCT FEE 28.00 06104 06110104 4972 130798 MN DEPT OF ADMINISTRATION APRIL USAGE 37.00 06104 06110104 4973 160200 PERFORMANCE AUTO, INC VEH OIL CHANGES 44.98 06104 06110104 4974 160513 PORT ABLE COMPUTER SYSTEMS, II 2 PRECISION 1,863.75 DOCK/MOUNT & CONSOLE 06104 06110104 4975 160563 PUBLIC SAFETY EQUIPMENT LLC TRAFFIC 1,340.19 COUNTER/SPEED INDICATOR 06104 06110104 4976 170180 QWEST LEX SUB STATION 54.64 PHONES 06104 06/1 0104 4977 190005 SBC PAGING PAGER SERVICE 26.63 06104 06110104 4978 190220 ROBERT G. SCHIEFELBEIN VETS PREFERENCE 400.00 HEARING SERVICES 06104 06110104 4979 190300 SCHMIDT SECURITY SYSTEMS, INC LEX STATION 369.15 MONITORING 12 MOS 06104 0611 0104 4980 190400 SIGN LANGUAGE & GOLDEN AWAR[ PLAQUEIHINSON 85.63 06104 06110104 4981 200040 TEE'S PLUS DARE SUPPLIES 1,383.95 06104 06110104 4982 200050 lWIN CITIES EMEDIA, INC INSTALL UPDATESIMISC 400.00 06104 0611 0104 4963 200075 TEXACO/SHEll MAY FUEL 2,229.21 06104 06/10104 4984 210110 UNIFORMS UNLIMITED, INC UNIFORMS KCIBR 319.10 06104 06/10104 4985 210235 UNITED V\I1SCONSIN GROUP JULY LIFE/DISAB OF ADJ 111.65 06104 06110104 4986 220200 VERIZON V\I1RELESS CELL PHONE USAGE 310.72 T o13ls: 27,829.74 M = Manual Check. V = Void Check .. \ .~ Bonestroo Il:II Rosene 111 Anderlik & ,~, Associates Engineers & Architects Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: June 9,2004 For Period: 5124/2004 to 6/9/2004 Reauest No: 1 Contractor: Dresel Contractinn, 24044 Julv Ave., Chisano Citv, MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT 2004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO, 616-03-133 (l)JJ- L//;)-l/3/.fD-3DD SUMMARY Original Contract Amount $ 1,629,911.25 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 1,629,911.25 5 Value Completed to Date $ 119,260.00 6 Material on Hand $ 0.00 7 Amount Earned $ 119,260,00 8 Less Retainage 5% $ 5,963.00 9 Subtotal $ 113,297.00 10 Less Amount Paid Previously $ 0.00 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 113.297.00 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. 7~~ W1a&::- ~ Approved by Contractor: DRESEl CONTRACTING -ffAA-- I~ ,.. Approved by Owner: ~.#4) ~~v Specified Contract Completion Date: May 5, 2005 Date r ! ~ ;u;o'-l 61603133REQ1.xls l___ _ Contract Unit Current Quantity Amount , No. Item Unit Quantity Price Quantity to Date to Date PART 1 - STREET IMPROVEMENTS: . 1 MOBILIZATION LS 1 60000.00 0.5 0.5 $30,000.00 2 TRAFFIC CONTROL LS 1 7500.00 0.25 0.25 $1,875.00 3 REMOVE BITUMINOUS PAVEMENT SY 26300 1.00 8000 8000 $8,000.00 4 SAWING BITUMINOUS PAVEMENT LF 2500 2.00 500 500 $1,000.00 5 REMOVE CONCRETE CURB AND GUTTER LF 800 2.00 60 60 $120.00 6 REMOVE CONCRETE PAVEMENT SY 50 4.00 $0.00 7 COMMON EXCAVATION CY 23200 4.75 $0.00 8 GEOTEXTlLE FABRIC SY 29500 1.40 50 50 $70.00 9 SELECT GRANULAR BORROW (CV) CY 17150 10.00 200 200 $2,000.00 10 TOPSOIL BORROW (LV) CY 500 6.00 $0.00 11 CLASS 5 AGGREGATE BASE - STREET TN 11500 8.75 1500 1500 $13,125.00 12 CLASS 5 AGGREGATE BASE - SIDEWALK TN 120 15.00 $0.00 13 TYPE LV 3 WEARING COURSE MIXTURE - STREET TN 2740 32.00 $0.00 14 TYPE LV 3 NON-WEARING COURSE MIXTURE - STREET TN 2540 31.50 $0.00 15 BITUMINOUS MATERIAL FOR TACK COAT GL 1600 1.25 $0.00 16 TYPE LV 4 WEARING COURSE - DRIVEWAYS TN 300 65.00 $0.00 17 TYPE LV 4 WEARING COURSE - TRAIL TN 150 50.00 $0.00 18 MILL BITUMINOUS PAVEMENT SY 2300 2.50 $0.00 19 COURSE AGGREGATE FOR DRAINTILE - PETERSON & 73RD CY 400 16.00 $0.00 20 CRACK SEAL LF 1000 2.50 $0.00 21 PATCH ROAD SY 600 17.00 $0.00 22 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 13750 7.10 $0.00 23 SURMOUNTABLE CONCRETE C & G - MANUAL PLACEMENT LF 800 14.00 $0.00 24 4" CONCRETE WALK SF 2650 2.50 $0.00 25 6" CONCRETE WALK SF 500 3.00 $0.00 26 4" PERFORATED PVC DRAIN TILE LF 17250 2.00 350 350 $700.00 27 ADJUST FRAME AND RING CASTING EA 25 250.00 $0.00 28 ADJUST VALVE BOX EA 1 250.00 $0.00 29 PEDESTRIAN CURB RAMP EA 2 275.00 $0.00 30 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 85.00 $0.00 31 STREET SWEEPER (PICKUP BROOM WIOPERATOR) HR 20 125.00 $0.00 32 WATER FOR DUST CONTROL 1000 GAL 50 12.00 $0.00 33 STORM DRAIN INLET PROTECTION EA 25 100.00 $0.00 34 CLEAR & GRUB EA 5 400.00 $0.00 35 SODDING, LAWN TYPE, INCL4" TOPSOIL SY 2500 2,10 $0.00 36 SEEDING AC 0.5 1300.00 $0.00 37 REGULAR SILT FENCE LF 500 2.00 $0.00 38 TEMPORARY ACCESS ROAD LS 1 2500.00 0.5 0.5 $1,250.00 39 6" PVC SANITARY SEWER, SDR 35 LF 130 25.00 $0.00 40 SANITARY SEWER REPAIR EA 2 4000.00 $0.00 41 8X4WYE EA 4 125.00 $0.00 42 RECONNECT SEWER SERVICE EA 4 75.00 $0.00 43 IMPROVED PIPE FOUNDATION LF 260 4.00 $0.00 Total PART 1 - STREET IMPROVEMENTS: $58,140.00 PART 1 - STREET IMPROVEMENTS; - Bid Amount Total- $940,655.00 PART 2 - WATER MAIN IMPROVEMENTS: 44 CONNECT TO EXISTING 12" PIPE EA 2 1000.00 $0,00 45 CONNECT TO EXISTING 8" PIPE EA 3 600.00 $0.00 46. CONNECT TO EXISTING 6" PIPE EA 1 600.00 $600.00 47 WET TAP 12" MAIN, INCL8" GATE VALVE EA 1 3000.00 $0.00 48 12" PVC, C900 LF 910 26.00 $0.00 49 8" PVC, C900 LF 5525 20.00 1600 1600 $32,000.00 50 8" PVC JACKED WITH STEEL CASING LF 55 175.00 $0.00 51 6" PVC, C900 LF 830 18.00 $0.00 52 1" TYPE K COPPER WATER SERVICE LF 3300 14.00 $0.00 53 12" GATE VALVE AND BOX EA 4 1300.00 $0.00 54 8" GATE VALVE AND BOX EA 11 850.00 4 4 $3,400.00 55 6" GATE VALVE AND BOX EA 2 650.00 $0.00 56 1" CORPORATION STOP EA 96 120.00 $0.00 57 1" CURB STOP AND BOX EA 96 120.00 $0.00 58 HYDRANT WITH VALVE EA 14 2200.00 3 3 $6,600.00 59 HYDRANT EXTENSION LF 2 350.00 $0.00 60 DUCTILE IRON FITTINGS LB 9500 3.00 1500 1500 $4,500.00 61SD3133RE01.:ds -~~-~-- ------ - .- - - Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 61 INSULATION, 2" THICK SF 500 3.00 $0.00 .62 IMPROVED PIPE FOUNDATION LF 1000 4.00 $0.00 Total PART 2 - WATER MAIN IMPROVEMENTS: $47,100.00 PART 2- WATER MAIN IMPROVEMENTS: - Bid Amount Total- $316.715.00 PART 3 - STORM SEWER IMPROVEMENTS: 63 24" RCP, CLASS 3 LF 460 35.00 $0.00 64 16" RCP, CLASS 5 LF 662 30.00 $0.00 65 15" RCP, CLASS 5 LF 1875 26.00 $0.00 66 12" RCP, CLASS 5 LF 860 24.00 $0.00 67 12" HOPE LF 560 19.00 $0.00 6S 10" PVC, SDR 26 LF 10 25.00 $0.00 69 8" PERFORATED PVC LF 140 20.00 $0.00 70 24" RCP FES WITH TRASH GUARD EA 1 1400.00 $0.00 71 15" RCP FES WITH TRASH GUARD EA 5 750.00 $0.00 72 12" HDPE FES WITH TRASH GUARD EA 1 175.00 $0.00 73 12" RCP FES WITH TRASH GUARD EA 1 575.00 $0.00 74 V2B1 STRUCTURE LS 1 9000.00 $0.00 75 4' DIA MANHOLE EA 14 1600.00 $0.00 76 4' DIA CATCH BASIN MANHOLE EA 17 1600.00 $0.00 77 2 X 3 CATCH BASIN EA 15 1200.00 $0.00 78 BEEHIVE CATCH BASIN EA 1 1200.00 $0.00 79 FRENCH DRAIN EA 1 2500.00 $0.00 80 GEOTEXTILE FABRIC, TYPE 2 NON-WOVEN SY 900 2.00 $0.00 81 GEOTEXTILE FABRIC, TYPE 1 SY 70 2.75 $0.00 82 GEOTEXTILE FABRIC, TYPE 4 SY 55 2.75 $0.00 83 IMPROVED PIPE FOUNDATION LF 500 4.00 $o.ao 84 CONNECT TO EXISTING PIPE OR MANHOLE EA 5 600.00 $0.00 85 REMOVE PIPE LF 200 8.00 $0.00 86 REMOVE CATCH BASIN EA 4 600.00 $0.00 87 SODDING SY 900 2.10 $0.00 88 CLASS 3 RIPRAP CY 60 100.00 $0.00 89 DITCH EXCAVATION LF 200 15.00 $0.00 90 RECONSTRUCT CATCH BASIN MANHOLE EA 2 1600.00 $0.00 91 PEA ROCK CY 20 25.00 $0.00 92 COARSE (1.5" - 3") AGGREGATE TN 1360 16.00 $0.00 93 CLEARING AND GRUBBING - HERITAGE STREET LS 1 2500.00 $0.00 94 COMPOST ROLLS LF 160 10.00 $0.00 95 LANDSCAPE EDGING LF 340 10.00 $0.00 96 ROCK CONSTRUCTION ENTRANCE EA 5 500.00 $0.00 97 6' - 1 S" GLACIAL BOULDERS TN 32 125.00 $0.00 98 VEGETATED GEOGRID AND CHANNEL EXCAVATION CY 70 50.00 $0.00 99 TOPSOIL BORROW (LV) CY 100 10.00 $0.00 100 HERITAGE INFILTRATION TRENCH EXCAVATION (P) CY 930 10.00 $0.00 101 BRIAN DRIVE FILTRATION SYSTEM LS 1 9500.00 $0.00 Total PART 3 - STORM SEWER IMPROVEMENTS: $0.00 PART 3 - STORM SEWER IMPROVEMENTS: - Bid Amount Total- $290,033.75 PART 4 . LAMOTTE PARK IMPROVEMENTS: 102 TYPE LV 3 WEARING COURSE MIXTURE - PARKING LOT TN 500 36.00 $0.00 103 TYPE LV 3 WEARING COURSE MIXTURE - SKATE PADfTRAIL TN 150 46.00 $0.00 104 TYPE LV 3 NON-WEARING COURSE MIXTURE- PARKING LOT TN 475 35.50 $0.00 105 BITUMINOUS MATERIAL FOR TACK COAT GAL 300 1.25 $0.00 106 B612 CONCRETE CURB AND GUTTER LF 1200 7.75 $0.00 107 COMMON EXCAVATION - SKATE PADfTRAIL CY 635 12.00 635 635 $7,620.00 10S CLASS 5 AGGREGATE BASE TN 800 10.00 400 400 $4,000.00 109 SELECT GRANULAR BORROW (CV) CY 360 12.00 200 200 $2,400.00 110 4' SOLID LINE, WHITE PAINT LF 1500 1.00 $0.00 111 PAVEMENT MESSAGE, HANDICAF. PAINT EA 4 350.00 $0.00 112 ADJUST CLEANOUT EA 3 300.00 $0.00 113 4' HIGH CHAtN LINK FENCE LF 380 11.00 $0.00 114 SODDING, LAWN TYPE, INCL4" TOPSOIL SY 1000 2.10 $0.00 115 SEEDING AC 0.5 1300.00 $0.00 116 4" PERFORATED PVC DRAIN TILE LF 100 2.00 $0.00 Total PART 4 -LAMOTTE PARK IMPROVEMENTS: $14,020.00 PART 4 - LAMOTTE PARK IMPROVEMENTS: - Bid Amount Total- $82,307.50 61603133REQ1.xls No. Item Unit Total PART 1 - STREET IMPROVEMENTS: Total PART 2 - WATER MAIN IMPROVEMENTS: Tolal PART 3 - STORM SewER IMPROVEMENTS: Total PART 4 - LAMOTTE PARK IMPROVEMENTS: Total Work Completed To Date 61603133REQ1.x1s Contract Quantity Unit Current Quantity Amount Price Quantity to Date to Date $58,140.00 $47,100.00 $0.00 $14,020.00 $119,260.00 e " . PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-03-133 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From 1 0512412004 To 06109104 Payment 113,297.00 Retainage 5,963.00 Completed 119,260.00 Material on Hand Total Pavment to Date $113,297.00 Orioinal Contract $1,629,911.25 Retainaae Pav No. 1 5,963.00 Chance Orders Total Amount Earned $119,260.00 Revised Contract $1,629,911.25 61603133REQ1,xls I In I Bonestroo If! Rosene 'iii Anderlik & ,~, Associates Engineers & Architects Owner: Cit of Centerville, 1880 Main Street Centerville, MN 55038-9794 For Period: 5/8/2004 to 6/9/2004 Date: Re uest No: Contractor: Northdale Construction Com an Inc., 14450 Northdale Blvd. Ro ers, MN 55374 CONTRACTOR'S REQUEST FOR PAYMENT HUNTERS CROSSING 2ND ADDITION PHASE 1 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 616-03-132 SUMMARY 1 Originai Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ $ 0.00 $ 0.00 $ $ $ $ $ $ $ $ $ 598,749.66 2 598,749.66 276,976.86 0.00 276,976.86 13,848.84 263,128.01 113,493.46 0.00 149,634.55 Recommended for Approvai by: BONESTROO, ROSENE, ANDERlIK & ASSOCIATES, INC. L/<../ &- t/ICf)O-3to (Iww,k W~ ~ Approved by Contractor: ~RUCTION COMPANYINC _.~ l-- ",-"",~- ~ I~N~ &ft A~ Specified Contract Completion Date: August 20, 2001 Date: ~. . Z-tJocf U14. I~ 61603132RE02.x1s Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - SANITARY SEWER: 1 CONNECT TO EXISTING MANHOLE EA 1 1000.00 1 $1,000.00 2 8" PVC SANITARY SEWER, SDR 35 LF 2120 16.99 2112 .$35,882.88 3 4' DIAMETER SANITARY MH, 8' DEEP EA 11 1368.65 11 $15,055.15 4 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 48 103.53 49.15 $5,088.50 5 IMPROVED PIPE FOUNDATION LF 2120 3.20 $0.00 6 CLOSED CIRCUIT TV INSPECTION LF 2120 0.64 $0.00 Total PART 1 - SANITARY SEWER: $57,026.53 PART 1- SANITARY SEWER: - Bid Amount Total- $65,184.19 PART 2 - WATER MAIN: 7 CONNECT TO EXISTING 12" WATER MAIN EA 1 1159.75 1 $1,159.75 8 CONNECT TO EXISTING 8" WATER MAIN EA 1 1159.75 1 $1,159.75 9 8" PVC WATER MAIN LF 2000 13.95 1631 2031 $28,332.45 10 6" PVC WATER MAIN LF 375 12.09 374 374 $4,521.66 11 6" GATE VALVE AND BOX EA 1 626.11 1 1 $626.11 12 8" GATE VALVE AND BOX EA 6 810.36 5 5 $4,051.80 13 8" PVC WATER MAIN, JACKED W/STEEL CASING LF 55 157.07 55 $8,638.85 14 SALVAGE AND REINSTALL HYDRANTNALVE EA 1 909.75 1 1 $909.7(5 15 HYDRANT WITH VALVE EA 6 2206.80 6 . 6 $13,240.80 16 DUCTILE IRON FITTINGS LB 4600 0.92 4336 4336 $3,989.12 17 6" PIPE RESTRAtNT EA 24 41.95 24 24 $1,006.80 18 8" PIPE RESTRAINT EA 45 52.93 45 45 $2,381.85 19 IMPROVED PIPE FOUNDATION LF 500 3.20 $0.00 Total PART 2 - WATER MAIN: $70,018.69 PART 2 - WATER MAIN: - Bid AmountTotal- $72,251.57 PART 3" SERVICES: 20 1" CORPORATION STOP EA 35 70.01 35 35 $2,450.35 21 1" CURB STOP AND BOX EA 35 128.90 35 35 $4,511.50 22 1" TYPE"K" COPPER WATER SERVICE lF 1500 7.44 1435 1435 $10,676.40 23 8" X 4" PVC WYE EA 35 104.82 35 $3,668.70 24 4" PVC, SCH. 40 SERVICE PIPE lF 1460 8.29 1525 1525 $12,642.25 25 INSULATION, 2" THICK SF 640 1.85 50 50 $92.50 Total PART 3 - SERVICES: $34,041.70 PART 3 - SERVICES: - Bid Amount Total- $35,077.95 PART 4" STORM SEWER: 26 12" RCP STORM SEWER, CLASS 5 LF 300 22.15 132 132 $2,923.80 27 15" RCP STORM SEWER, CLASS 5 LF 550 21.68 301 301 $6,525,68 28 18" RCP STORM SEWER, CLASS 5 LF 750 23,73 380 380 $9,017.40 29 21" RCP STORM SEWER, CLASS 4 LF 400 26.86 402 402 $10,797.72 30 21" PVC STORM SEWER, SDR 28 LF 71 41.97 71 71 $2,979.87 31 27" RCP STORM SEWER, CLASS 3 LF 169 35.51 169 169 $6,001.19 32 12" RCP FLARED END SECTION EA 1 353.98 1 1 $353.98 33 18" FLARED END SECTION EA 2 398.71 2 2 $797.42 34 21" FLARED END SECTION EA 2 448.20 2 2 $896.40 35 27" FLARED END SECTION EA 1 509.97 1 1 $509.97 36 CLASS III RANDOM RIPRAP CY 40 70.00 $0.00 37 2'X3'CB EA 4 1078.97 3 3 $3,236.91 38 4' DIAMETER STORM CBMH EA 9 1397.40 5 5 $6.987.00 39 5' DIAMETER STORM SEWER MH EA 1 2247.27 1 1 $2,247.27 40 4' DIAMETER STORM SEWER MH EA 3 1427.22 1 1 $1,427.22 41 4' DIA. MH OVERDEPTH LF 6.5 103.53 $0.00 42 OUTLET CONTROL STRUCTURE (SS-15) EA 1 1719.43 $0.00 43 OUTLET CONTROL STRUCTURE (S5-18 AND 19) EA 2 1671.50 $0.00 44 SEEDING, INCL. SEED, FERTILIZER, MULCH, & DISK ANCH' AC 0.25 2729.50 $0.00 45 SILT FENCE, REGULAR LF 200 4.12 $0.00 Total PART 4 - STORM SEWER: $54,701.83 PART 4 - STORM SEWER: - Bid AmountTotal- $92,112.49 PART 5 - STREETS: 46 MOBILIZATION LS 1 9106.00 0.25 0.75 $6,829.50 47 SUBGRADE PREPARATION - STREET SY 9500 0.50 $0.00 48 SUBGRADE PREPARATION - TRAIL SY 1300 0.67 $0.00 49 GEOTEXTILE FABRIC SY 9500 1.34 $0.00 61BD3132RE02.xls ~------ -- - - Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 50 SELECT GRANULAR BORROW (CV) CY 5200 11.35 $0.00 51 AGGREGATE BASE, CLASS 5 TN 3600 11.39 $0.00 52 AGGREGATE BASE, CLASS 5 - SIDEWALK TN 160 11.39 $0.00 53 AGGREGATE BASE, CLASS 5 - TRAil TN 500 11.39 $0.00 54 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 730 35.02 $0.00 55 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 730 36.31 $0.00 56 BITUMINOUS MATERIAL FOR TACK COAT GAL 400 1.39 $0.00 57 BITUMINOUS WEAR COURSE, TYPE 41A, TRAiL TN 140 48.93 $0.00 58 SURMOUNT ABLE CONCRETE CURB AND GUTTER LF 4300 7.36 $0.00 59 4" CONCRETE SIDEWALK SF 4800 2.72 $0.00 60 PEDESTRIAN CURB RAMP EA 2 154.50 $0.00 61 4" PERFORATED POLYETHYLENE PIPE LF 4300 3.09 $0.00 62 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 75.00 $0.00 63 STREET SWEEPER (PiCKUP BROOM WIOPERATOR) HR 20 150.00 $0.00 64 WATER FOR DUST CONTROL JOO GP 50 20.00 $0.00 65 DOUBLE WOOD BARRICADES (2 PER EA), INCL SIGN PANELS EA 2 386.25 $0.00 66 REMOVE AND REPLACE CONCRETE CURB - HUNTERS 1 S' IF 30 21.63 $0.00 67 REPAIR GATE VALVE - HUNTERS 1ST EA 1 509.82 $0.00 68 TEMP. ROCK CONSTRUCTION ENTRANCE TN 100 18.00 0.25 25.25 $454.50 69 PROTECTiON OF CB IN STREET EA 13 50.00 $0.00 Total PART 5 - STREETS: $7,284.00 PART 5 - STREETS: - Bid Amount Total - $262,656.72 PART 6 - SANITARY SewER - CENTERVILLE ROAD: 70 8" PVC SANITARY SEWER, SDR 35,10'-12' DEEP IF 650 21,24 653 $13,869.72 71 CONNECT TO EXISTING MANHOLE EA 1 1409.75 1 $1,409.75 72 4' DIAMETER SANITARY MANHOLE EA 2 1368.65 2 $2,737.30 73 4' DIAMETER SANITARY MANHOLE OVERDEPTH IF 6 103.53 3.19 $330.26 74 8" OUTSIDE DROP IF 3.4 203.25 4.5 $914.63 75 IMPROVED PIPE FOUNDATION LF 650 3.20 653 $2,089.60 76 CLOSED CIRCUIT TV INSPECTION LF 650 0.64 $0.00 77 CLEAR AND GRUB lS 1 5000.00 $5,000.00 78 LANDSCAPING lS 1 6489.00 $0.00 79 REMOVE AND REPLACE 6882 DRIVEWAY lS 1 1875.00 0.5 $937.50 80 REMOVE AND REPLACE 6892 DRIVEWAY lS 1 1875.00 0.5 $937.50 81 REMOVE AND REPLACE BITUMINOUS TRAIL SY 45 12.88 $0.00 82 TRAFFIC CONTROL LS 1 1545.00 0.25 0.75 $1,158.75 83 SEEDING, INCL SEED, FERTILIZER, MULCH, & DISK ANCHC AC 0.5 2729.50 $0.00 84 EROSION CONTROL BLANKET SY 1000 1.80 $0.00 Total PART 6 - SANITARY SEWER - CENTERVlllE ROAD: $29,385.01 PART 6 - SANITARY SEWER - CENTERVILlE ROAD: - Bid AmountTotal- $42,289.63 PART 7 - WATER MAIN.. CENTERVILLE ROAD: 85 6" PVC WATER MAIN IF 500 16.81 271 521 $8,758.01 86 6" GATE VALVE AND BOX EA 1 651.11 1 $651.11 87 HYDRANT WITH VALVE EA 1 2281.98 1 $2,281.98 88 iMPROVED PIPE FOUNDATION IF 300 3.20 $0.00 89 DUCTilE IRON FmlNGS lB 200 0.92 253 253 $232.76 90 6" PIPE RESTRAINT EA 6 41.95 6 6 $251.70 91 SODDING, LAWN TYPE SY 500 4.67 $0.00 92 SEEDING, INCL SEED, FERTILIZER, MULCH, & DISK ANCH< AC 0.25 2729.50 $0.00 93 REMOVE AND REPLACE CULVERT AND DRIVEWAY lS 1 1875.00 0.5 0.5 $937.50 Total PART 7 - WATER MAIN - CENTERVlllE ROAD: $13,113.06 PART 7 - WATER MAIN - CENTERVllLE ROAD: - Bid Amount Total- $17,626.17 PART 8 .. SERVICES.. CENTERVILLE ROAD: 94 8" X 4" PVC WYE EA 5 179.82 5 $899.10 95 4" PVC, SCH. 40 SERVICE PIPE IF 50 14.30 30 51 $729.30 96 4" SANITARY SEWER SERVICE DIRECTIONAL DRillED IF 300 19.80 288 288 $5,702.40 97 1" TYPE "K" COPPER WATER SERVICE IF 80 13.44 91 91 $1,223.04 98 1" TYPE "K" COPPER WATER SERVICE DRILLED IF 100 17.36 96 96 $1,66?56 99 1" CORPORATION STOP EA 4 82.51 4 4 $330.04 100 1" CURB STOP AND BOX EA 4 213.90 4 4 $855.60 Total PART 8 - SERVICES - CENTERVlllE ROAD: $11,406.04 PART 8 - SERVICES - CENTERVlllE ROAD: - Bid Amount Total- $11,550.94 61603132REQ2.xJs. No. Item Total PART 1- SANITARY SEWER: Total PART 2 - WATER MAIN: Total PART 3 - SERVICES: Total PART 4 - STORM SEWER: Total PART 5 - STREETS: Total PART 6 - SANITARY SEWER - CENTERVILLE ROAD: Total PART 7" WATER MAIN - CENTERVILLE ROAD: Total PART 8 - SERVICES - CENTERVILLE ROAD: Total Work Completed To Dale 51603132REC2,xls Unit Contract Quantity Unit Price Current Quantity Quantity to Date Amount to Date $57,026.53 $70,018.69 $34,041.70 $54,701.83 $7,284.00 $29,385.01 $13,113.06 $11,406.04 $275,976.86 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-03-132 CONTRACTOR NORTHDALE CONSTRUCTION COMPANY INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 03101/2004 05/07/04 113,493.46 5,973.34 119,466.80 2 05/08/2004 06/09/04 149,634.55 13,848.84 276,976.86 Material on Hand Total Pavment to Date $263.128.01 Oriainal Contract $598,749.66 Retainane Pav No. 2 13,848.84 Chance Orders Total Amount Earned $276,976.86 Revised Contract $598,749.66 61603132REQ2.x1s . n Bonestroo _ _ Rosene ~ Anderlik & 1 \J 1 Associates Engineers & Architects , Bonestroo, Rosene. Anderlik and Associates. lnc, is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Qtto G. Bonestroo. P.E. . M",rvin l. Sorvala, P:E. . Glenn R. COOK, P.E. . Robert G. Schun;cht, P.E. . Jerry A, Bourdon. P-E. . Mark. A, Hanson, P.E. Senior Consultants: Robert W. Rosene, f.E. . Joseph C. Anderlik., P.E. . RIchard E. TUrner. P.E. - SUSi'ln M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, ?E. . Robert R. Pfefferle, P.E. . Richard w: Foster. P.E. . David O. loslcota. P.E. . Michael 1. Rautm<lnn, PE . Ted K. fil.'ld. P.E. . Kenneth P. Anderson, P.f. . MarK R. Rolfs, P;E . David A. Bonestroo, M.BA . Sidney P. Williamson. P.E., LS. . Agnes M. Ring, M.e.A. . Allan RiCk Schmidt. RE. . ThO/TKIs W. Peterson, ?E. . James R. Maland, f'.E. . Miles B. Jensen, P,t. . l. Phillip Gravel Ill. P-E. .. Daniel J. Edgerton, P.E. .. Ismael Martinez. P..E. .. Thomas A. Syfko. P.E. . Sheldon J. Johnson. Dale A Grave, P.E.. Thomas A. Roushar, P.C.. Robert J. Devery. P.E. Offit;e.s: St, Paul. St. Cloud. Rochester and Wmmar. MN .. Milwaukee, WI. Chicago. It U1ebsite: www.bonestroo-com 1 June 16, 2004 Ms. Kim Moore-Sykes City of Centerville 1800 Main St. Centerville, MN 55038-9794 _/ l/fQCJ'J ....;r, Jf~-jVV (pot" Re: 500,000 Gallon Elevated Water Tower Project File No. 616-03-130 Pay Request No.1 Dear Ms. Moore-Sykes: Enclosed are three copies of Request for Payment No.1 for the Elevated Water Tower project in the amount of $64,825.15. This pay request is for the completion of design drawings, excavation of the footing and for the driving of piling. Please place this pay request on the next available council meeting agenda for council approval. Following approval, please distribute one executed copy to the Contractor with payment and one signed copy to us. Please call me at 651-604-4881 if you should have any questions or comments concerning this pay request. Respectfully Submitted, BONESTROO, ROSENE, AND ?2t !:... & ASSOCIATES, INC. Enclosures Cc: TWP, MRR, File Gene Jones - Maguire Iron, Inc. Paul Paulzer - City of Centerville 2335 West Highway 36' St. Paul, MN 55113' 651-636-4600' Fax: 651-636-1311 r . ~ Bonestroo I[JI Rosene n Anderlik& m Associates Engineers&AtthJletls, Owner: Citv of CentelVme, 1880 Main Street, Centerville, MN 55038-9794 Date: June 7, 2004 For Period: Aorll30 2004 to Mav 31, 2004 Reauest No: t Contractor: Maauire Iron, Inc., PO Box 1446, Sioux Falls, SO 57101 . e CONTRACTOR'S REQUEST FOR PAYMENT 500 MG SPHEROID ELEVATED STORAGE TANK BRA FILE NO. 616-03-130 SUMMARY 1 Original Contract Amount $ 943,115.35 2 Change Order - Addkion $ 3 Change Order - Deduction $ 4 Revised Contract Amount $ 943,115.35 5 Value Completed to Date $ 68,237.00 6 Material on Hand $ 0.00 7 Amount Earned $ 68,237.00 8 Less Retainage 5% $ 3,411.85 9 Subtotal $ 64,825.15 10 Less Amount Paid Previously $ 0.00 11 LKluidated Damages $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ 64,825.15 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & AS ~ Specllied Contract Completion Date: Date ~ 11; 2tJt}f 61603130 Req 1.x1s " u1 Unit Quantity Quantity No. Item Unit Quantity Price Thia Period To Dote Amount BASE BID B - PEDESTAL SPHEROID .S CONSTRUCTION: 500,000 GALLON STEEL FLUTED COLUMN WATER TOWER- TOTAL BASE BID A LS $837,195.00 Breakdown of Base Bid B 6a Design Drawings LS 1 $25,000 100.00% 100.00% $25,000.00 Sb Foundation LS 1 $210,000 2.38% 2.38% $5,000.00 Se Steel Fabricated to Site LS 1 $235,895 $0.00 8d Field Erection LS 1 $138,000 $0.00 Se Field PainUng LS 1 $190,000 $0.00 6f Field Etectrlcal LS 1 $30,000 $0.00 6g Cathodic Protection LS 1 $8,300 $0.00 Total Breakdown $30,000.00 FOUNDATION PILING. BASE BID B . PEDESTAL SPHEROID PILING: 16 9-5/8' DiA CAST-tN-PLACE CONCRETE TEST PILE EA 2 $1,600.00 2 2 $3,200.00 17 9-5/8' DIA CAST-tN-PLACE CONCRETE PILING, DRIVEN LF 2080 $17.00 2061 2061 $35,037.00 TOTAL FOUNDATION PILING $38,237.00 SITE WORK: 20 SALVAGE AND REINSTALL CHAIN LINK FENCE LF 24 $29.15 $0.00 21 SALVAGE, STOCKPILE, AND RESPAEADTOPSOIL LS 1 $100.00 $0.00 22 REMOVE WATER MAIN LF 114 $10.00 $0.00 23 REMOVE STREET SWEEPING MATERiAL CY 220 $5.00 $0.00 24 SILT FENCE, REGULAR LF 600 $3.00 $0.00 25 S' HIGH CHAIN LINK FENCE LF 135 $1 8.45 $0.00 2B 20' WIDE DOUBLE SWING GATE EA 1 $1,030.00 $0.00 27 TYPE 41 BITUMINOUS FOR DRIVEWAYS TN 40 $40.00 $0.00 28 TYPE 31 BITUMINOUS BASE COURSE TN 50 $40.00 $0.00 29 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 700 $20.00 $0.00 30 GEOTEXTILE FABRIC, TYPE V SY 3BO $2.00 $0.00 31 CONNECT TO EXISTING WATER MAIN EA 2 $500.00 $0.00 32 16' PVC WATER MAIN LF 270 $45.00 $0.00 33 IS' DIP WATERMAlN, CLASS 52, INCL. POLY WRAP LF 115 $40.00 $0.00 34 S' DIP WATER MAIN, CL 52,INCL POLY WRAP LF 10 $25.00 $0.00 36 S' GATE VALVE AND BOX EA 1 $850.00 $0.00 36 12' GATE VALVE AND BOX EA 1 $1,500.00 $0.00 37 IS' GATE VALVE AND BOX EA 1 $4,000.00 $0.00 38 CAST IRON FITTINGS LB 2065 $2.00 $0.00 39 INSTALL HYDRANT EA 1 $1,800.00 $0.00 40 OVERFLOW MANHOLE EA 1 $2,500.00 $0.00 41 15' RCP STORM SEWER LF 120 $30.00 $0.00 42 15' RCP FLARED END SECTION EA 1 $500.00 $0.00 43 CLASS III RIPRAP, PLACED AT FLARED END SECTION CY 5 $100.00 $0.00 44 MNDOT SEED MIX 70A AC 0.2 $5,000.00 $0.00 45 WOOD FIBER BLANKET SY 500 $5.00 $0.00 TOTAL SITE WORK $0.00 TOTAL BASE BID B $30,000.00 TOTAL FOUNDATION PILINGS $38,237.00 TOTAL SITE WORK $0.00 TOTAL WORK COMPLETED TO DATE $68,237.00 616031$0 Raq 1)os , PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE o BRA FILE NO. 616-03.130 CONTRACTOR MAGUIRE IRON INC. . CHANGE ORDERS No. Date Description Amount Total Change Orders $0.00 PAYMENT SUMMARY No. From To Payment Retalnage Completed 1 Start 05131/04 64,825.15 3,411.85 68,237.00 Malerlal on Hand $0.00 Total Payment to Date $64,825.15 Orininal Contraot $943115.35 RetainaQe Pay No 1 3,411.85 Channe Orders $0.00 Total Amount Earned $68,237.00 Revised Contract $943,115.35 616031 30 Reg 1 ,xis a - 1\11 Bonestroo Rosene Anderlik & Associates Bones troD, Rosene, Anderlik and Associates, Inc. is an Affirmative ActionlEqua/ Opportunity Employer Principals: Otto Bonestroo, P.E. rI Joseph C. Anderllk, P.E. n Marvin L. Sorvala, P.E. n Richard E. Turner, P.E. n Glenn R Cook, P.E. n Robert G. Schunicht, P.E. II Jerry A. Bourdon, P.E. n RobertW. Rosene, P.E. and Susan M. Eberlin, C.P.A., Senior Consultants Associate Principafs:Howard A. Sanford, P.E. n KeithA. Gordon, P.E. n Robert R Pfefferle, P.E.11 Richard W. Foster, P.E. n David O. Loskota, P.E. n Robert C. Russek, A.LA II Mark A. Hanson, P.E. n MIchael T. Rautmann, P.E. n Ted K. Field, P.E. n Kenneth P. Anderson, P.E. II Mark A. Rolfs, P.E. fI Sidney P. Williamson, P.E., l.S. n Robert F. Kotsmi1hn Agnes M. Ring Offices: St. Paul, Rochester, WiIlmsr and St. Cloud, MN n Milwaukee, WI Engineers & Architects June 10, 2004 Mr. Paul Palzer City of CenterviIIe 1880 Main Street CenterviIIe, MN 55038 RE: Invoice No.0042408IN from Stork Twin City Testing Hunters Crossing 2nd Street and Utility File No. 616-03-132 Dear Paul, Enclosed please find the invoice from Stork Twin City Testing for services they provided on the above referenced project. The work involved testing compaction of the sanitary sewer and watermain trenches on Beaver Pond Way and Dupree Road. It is our recommendation to pay Stork Twin City Testing in the amount of $982.00 for services rendered. Please call me if there are any questions or concerns. Very truly yours, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe. ~ Daniel S. Schluender cc: Enclosure 2335 West Highway 36 IT St. Paul, MN 55113 IT 612-636-4600 IT Fax: 612-636-1311 STORK@ Materials Technology . ~~~ ::::I~'" t:~mQ INVOICE Page 10f2 REMITTQ~ i STORK TWIN CITY TESTING CORPORATION NW 7453 P.O. BOX 1450 MINNEAPOLIS, MN 55485-7453 JUN n 2 - u ZUGi/ CUSTOMER NO: OO-CEN077 INVOICE NUMBER: INVOICE DATE: PROJECT NUMBER: 0042408-IN 05/31/2004 304017B TERRANCE M. SCHMIDT CENTERVILLE. CITY OF C/O BONESTROO ROSENE ANDERLIK ATTN: DAN SCHLVENDER 2335 WEST mGHW A Y 36 ROSEVILLE, MN 55113 PROJECT MGR.: CONTACT NAIME: CUSTOMER P.O.: VERBAL 4/20/04 PROJECT INFORMATION: WE ACCJi:PT: AM. EXPRESs. VISA, Me, DISCOVF..R IF PAID NET 10 DAYS FROM INV. DATE FOR QUESTIONS CONCERNING INVOICES CALL: (651) 645~3601 FEDERAL ID# 56~2137150 HUNTERS CROSSING II PROJECT #61603132 ITEM NO. ITEM DESCRIPTION UOM UNITS RATE AMOUNT 04/26/04 C2021 STANDARD PROCTORLAB #S02043 EACH 1.00 95.00 05/03/04 C2019 SOILS TECHNICIAN HOUR 0.50 48.00 24.00 05/04/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 2.00 23.00 46.00 05/05/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 C2021 STANDARD PROCTOR-LAB#02073 EACH 1.00 95.00 95.00 C2021 STANDARD PROCTOR LAB#S02074 EACH 1.00 95.00 95.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 3.00 23.00 69.00 05/06/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 2.00 23.00 46.00 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 1.00 23.00 23.00 05/1 0/04 C20I9 SOILS TECHNICIAN HOUR 1.75 48.00 84.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 2.00 23.00 46.00 05/19/04 C20I9 SOILS TECHNICIAN HOUR 1.00 48.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 1.00 23.00 23.00 - 'STOAK@ Materials Technology --= tWin CIty te..4.lnQ eT ~ ~ n INVOICE Page 2 of2 REMlTTO, STORK TWIN CITY TESTING CORPORATION NW 7453 P.O. BOX 1450 MINNEAPOLIS, MN 55485-7453 CUSTo.MER NO., OO-CEN077 INVOICE NUMBER: INVOICE DATE: PROJECT NUMBER, 0042408-IN 05/3112004 304017B TERRANCE M. SCHMIDT CENTERVILLE. CITY OF C/O BONESTROO ROSENE ANDERLIK ATTN: DAN SCHLUENDER 2335 WEST HIGHWAY 36 ROSEVILLE, MN 55113 PROJECT MGR: Co.NTACTNAME CUSTo.MER P.o., VERBAL 4/20/04 PROJECT INFORMATION: WEACCEPTI AM. EXl':RESS. VISA. Me, DISCOVER IF PAID NET IfJ DAYS FROM lNV. DATE FOR QUESTIONS CONCERNING INVOICES CALL: (651) 645-3601 HUNTERS CROSSING II PROJECT #61603132 FEDERAL ID# 56~2137150 ITEM NO. ITEM DESCRIPTION UOM UNITS RATE AMOUNT . TERMS: TOTAL INVOICE DUE UPON RECEIPT. 1.5% PER MONTI! JNTERESTWILL BE CHARGED ON ALL PAST DUE ACCOUNTS. PLUS REASONABLE COLLECTION COSTS, ATFORNEY'S FEES AND COURT COSTS, Net Invoice: Less Discount Freight: Sales Tax: 982.00 0.00 0.00 0_00 982.00 . .. .. AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER" ... .. m\lokeTotal: , ., J{Jj - 1\]1 Bonestroo Rosene Anderlik & Associates Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportl.lflity Employer Principals: Olto Bonestroo, P.E, n Joseph C. Anderlik., P.E. n Marvln L. Sorvals, P.E. n Richard E. Turner, PE n Glenn R. Cook, P.E. n Robert G. Schurncht, P,E. II Jerry A. Bourdon. P.e. fI Robert W. Rosene, P.E. and Susan M. Eberlin, C.P.A., Senior Consultants Associate Principals: Howard A, Sanford. P.E. n Keith A. Gordon, P.E. 11 Robert A. Pfefferle. P.E. n RichardW. Foster, P.E. n David O. Loskota, P.E. r1 AobertC. Russek, A.IA n Mark A Hanson, P.E. II Michael T. Rautmann, P.E. n Ted K Field, PE n Kenneth P. Anderson, P.E. n Mark A. Rolfs, P.E. n Sidney P. WiHiamson, P.E., L.S. n Robert F. Kotsmithn Agnes M. Ring Offices: St. Paul, Rochester, Wlllmsr and 51. Cloud, MN n MilwBvkee, WI Engineers & Architects June 11,2004 Mr. Paul Palzer City of Centerville 1880 Main Street Centerville, MN 55038 RE: Invoice No.004l603IN from Stork Twin City Testing Hunters Crossing 2nd Street and Utility File No. 616-03-132 Dear Paul, Enclosed please find the invoice from Stork Twin City Testing for services they provided on the above referenced project. The work involved testing compaction of the sanitary sewer and watennain trenches on Beaver Pond Way and Dupree Road. It is our recommendation to pay Stork Twin City Testing in the amount of $527.00 for services rendered. Please call me if there are any questions or concerns. Very truly yours, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ;1~ Daniel S. Schluender cc: Enclosure l___ 2335 West Highway 36 IT St. Paul, MN 55113 IT 612-636-4600 IT Fax: 612-636-1311 " STORK@ Materials Technology . ~~CI,:", t:elKlnQ INVOICE Page loft CUSTOMER NO: 00-CEN077 ~-- / ! ',' l !d4'r Ii S he; REMIT TO: STORK TWIN CITY TESTING CORPORA nON NW 7453 P.O. BOX 1450 MINNEAPOLIS, MN 55485-7453 , CENTERVILLE. CITY OF C/O BONESTROO ROSENE ANDERLIK ATTN: DAN SCHLUENDER 2335 WEST illGHWAY 36 ROSEVILLE, MN 55113 JNVOICE NUMBER: INVOICE DATE: PROJECT NUMBER: 0041603-IN 04/30/2004 304017A TERRANCE M. SCHMIDT PROJECT MOR: CONTACT NAME: CUSTOMER P.O.: VERBAL 4/20/04 PROJECT lNFORMA TION: WE ACCEPT: AM. EXPRESS, VISA, Me, DISCOVER IJ'PAlDNETlonAYSFROMlNV. DATE FOR QUESTIONS CONCERNIN<l INVOICES CALL: (651) 645-3601 FEDERALID# 56-2137l50 HUNTERS CROSSlNG II PROJECT #61603132 ITEM NO. ITEM DESCRIPTION UOM UNITS RATE AMOUNT 04/20/04 C2019 SOILS TECHNICIAN HOUR 2.00 45.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 2.00 23.00 4___0 04/21/04 LAB #S02037 C2021 STANDARD PROCTOR EACH 1.00 100.00 100.00 04/22/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 C2004 IN-PLACE DENSITY -NUCLEAR EACH 1.00 23.00 23.00 04/23/04 C2019 SOILS TECHNICIAN HOUR 2.00 48.00 96.00 C2004 IN-PLACE DENSITY-NUCLEAR EACH 2.00 23.00 46.00 C9010 PROJECT MANAGER HOUR 0.50 70.00 35.00 C9015 REPORT PREPARATION HOUR 0.50 38.00 19.00 TERMS: TOTAL mvOlCE DUB UPON RBCElPT. 1.5% PER MONTH lNTEREST WILL BE CHARGED ON ALL PAST DUE ACCOUNTS, PLUS REASONABLE COLLECTION COSTS, ATIORNEY'S FEES AND COURT COSTS. Net Invoice: Less Discount: Freight Sales Tax: 527.00 0.00 0.00 0.00 527.00 . . . AN AFFIRMATIVE ACI10N,EQUAL OPPORTUNITY EMPWYER -* .. .. lnv<>ke T_: r-----.------------.----------------.---------.- --- - - e e tervi{{e 'Estaf7ttshecf 1857 STAFF REPORT CENTERVllLE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Ailmlnl"trator EDen Paulseth, Finance Director ~ From: Re: Seminar Registration ......................................................................... I would like to attend the GFOA seminar, Treasury Management and Cash now Forecasting, in Minneapolis on August 23'd and 24th. My goal is to attend one GFOA seminar per year, in addition to the annual conference and some of the monthly meetings. The fee is $450, which will put our conference registration budget over budget for the year. We decided earlier on in the summer that it would be a good idea to send the Account Clerk to the Municipal Clerks' Training Seminar, which amounted to a $441 conference/training expense that we had not anticipated when setting the budget. I believe that the City's interest revenue for the year will exceed budget in an amount more than sufficient to cover this seminar charge. Therefore, I would like to request permission to exceed the conference/training budget to attend the seminar. ,Registration Fees: GFOA member $550 Nonmember $750 5tudent $105 CPE Credits: 16 2 Days No prerequisite /, CPE Credits: .12 1.5 Days No prerequisite Designing Performance Measurement Systems (Introductory) . August 23 - 24. 2004 Who Will Benefit Budget analysts, agency staff, public managers, and those generally responsible for monitor- ing and evaluating the effectiveness of government programs. Program This is an introductory-level course that presents the fundamentals of performance measure- ment. It is intended to provide basic tools, strategies, and techniques for developing and implementing an effective performance measurement system. The seminar will include dis- cussions on designing a performance measurement process, constructing indieators, and approaches to engage stakeholders. Best practices are illustrated through case studies. Recommended Reading - An Elected Official's Guide to Performance Measurement Implementing Performance Measurement In Government JIIustrations and Resources Seminar Objectives This seminar will examine how to: . Present the theory and practiee of per- formance measurement . Develop meaningful and useful meas- ures of effectiveness, efficiency, .and quality . Introduce the concept of benchmarking for internal and external comparisons Treasury Management and Cash Flow Forecasting .1 o.tt- ~ef\'1 August 23 ~ 24. 2004 1'1'\ (V\. I ~ . Who Will Benefit The seminar is designed for state and local government treasurers, cash managers, finance directors overseeing treasury operations, and their staff. Program . The program introduces the cash management side of the treasury function, covering cash management strategies and techniques. Participants will1earn the latest in cash management procedures, policies, and technology. This intermediate-level course requires a working knowl- edge of basic cash management principles and practices. It replaces a GFOA course formerly called .Public Cash Management.. . Recommended Reading An Introduction to Treasury Management Practices An Introduction to Electronic Commerce: Government Cash Management Programs Technology for Treasury Management Seminar Objectives The seminar will cover how to: . Optimize cash collections and disburse- ments . Learn how to start and use ACH and EFT services . Construct cash flo,^! forecasts . Deter check fraud - . Manage banking services . Evaluate bank safety . Establish and assess cash controls and reporting systems . Evaluate and adapt treasury manage- ment technology . ervi{{e MEMORANDUM DATE: June 23, 2004 TO: Honorable Mayor and Councilmembers FROM: Kim Moore-Sykes, City Administrator RE: Racino Group .................................................................~......I I received a call from Mr. Jolm Derus, one of the partners involved in the construction of the racino locating in Columbus Township. He called to ask ifhe and his group, Mr. Tom Fox and Mr. JeffHelpren, could come before Council during the meeting. They will answer any questions that Council has and provide information about the construction timeline, traffic concerns, etc. l , . ervi[[e 'Esta6lislietf 1857 STAFF REPORT CENTERVILLE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Couneil Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finanee Director u Re: Oose Project Fund - Centerville Town Offiee Park ***_.***************.******-*********.-****-***********..*************** The proposed 20th Avenue office complex project was cancelled by the developer. A small amount of money bad been expended on the project, leaving a deficit balance of $674.40 in the Centerville Town Office Park Fund. Since the developer and the City never came to terms on a developer's agreement, the project fund should be closed with a transfer from the General Fund. r tervi{{e 'Esta6{isfid 1857 . 1880 :MainStreet . Centervifk, 'lvfW. 55038 (651) 429-3232 . :Fa;c(651} 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 026 A A RESOLUTION TO AUmORIZE A TRANSFER OF FUNDS TO CLOSE OUT THE CENTERVILLE TOWN OFFICE PARK FUND WHEREAS, the developer, Jackson Commercial, LLC, and the City were unable to come to terms on a developer's jlgTeement for the project known as Centerville Town Office Park; and, WHEREAS, initial engineering and legal fees relevant to the proposed project in the amount of$674.40 have accumulated, leaving a deficit balance in the Centerville Town Office Park Project Fund. THEREFORE, BE IT RESOLVED that the City Council of the City of Centerville hereby authorizes the Finance Director to close the Centerville Town Office Park Fund with a transfer in the amount of $674.40 from the General Fund. PASSED AND ADOPTED by the City Council this 23rd day ofJune, 2004. Attest City Clerk Mayor tervi{{e 'Estab{isfiea 1857 STAFF REPORT CENTERVlLLE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City AdminiRtrator From: Ellen PauJsetb, Finance Director ~ Revise Investment Policy Re: ************************************************************************ The City's current investment policy authorizes the Finance Director to invest up to 20% of the total portfolio in investments that extend beyond 5 years, but in no circumstance beyond 8 years. Recently, the City Administrator and I met with investment advisors from Smith Bamey who recommended extending the term to 10 years. It may also be advantageous to increase the amount of the portfolio that is allowed to be invested in longer term instruments. Greater opportunities and higher yields exist for 10-year maturities that are not available with an 8-year maturity. By monitoring the investment ladder and analyzing working capita! needs on a continual basis, we can increase our overall rate of return without jeopardizing the City's need for liquidity. I have been informally polling Finance Directors from other cities and I am finding that the 10-year limitation is quite standard. The 8-year limit seems to be the exception rather than the rule. In addition, we fmd that we are frequently pushing the limit of the 20% maximum allowed for longer-term investments. With large amounts of bond proceeds and special assessment payments coming in, we could maximize yield by allowing a modest increase in the amount investments with maturities extending beyond five years. We recommend increasing the amount to 25%. A resolution is attached for your consideration. L~___ _. tervi[[e 'Esta6Cisfrd 1&57 1880 'Main Street . CenteroiJ[e, 'Mj{ 55038 (651) 429-3232 . ~Cll( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 027 A RESOLUTION AUTHORIZING THE REVISION OF THE CITY INVESTMENT POLICY WHEREAS, the City Council of the City ofCenterville finds that it may be advantageous to modify the City's current investment policy to allow for longer-term investment opportunities with higher yields. BE IT RESOLVED, that a portion of the Diversification Section of the City ofCenterville Investment Policy is revised as follows: DIVERSIFICATION " . Extended maturities may be utilized to take advantage of higher yields; however, no more than 20-25% of the total investments should extend beyond five (5) years and in no circumstance should any extend beyond ten (10) years. THEREFORE, BE IT RESOLVED that the City Council of the City of Centerville hereby authorizes the Finance Director to make the above stated revision to the City's Investment Policy. PASSED AND ADOPTED by the City Council this 23rd day ofJune, 2004. Attest City Clerk Mayor CI o.f Centerville- Investments bv Maturltv Date Month Ended June 39 2(104 Du. St. Step Dale I TVDe of Instrument 1.0, Number FinancIal institution Rat. Dat. Rale Amount Unrestricted Check!n 3017115 Malnstreet 0.10% 228152.74 Flexible CD 1:321332 Mainstreet 2.00% 1 365,953.97 4M Fund 01-0034-0001 MSIA 0,64% 50n.03 Monev Funds 239-44814.1-6-289 SmJth Barnev 0.87% 8900.39 Total Unrestricted 1 608,084.13 200. 06130/04 Certificate of De ,It 4670 U.S. Bank 2.47% 1,497.95 07/12104 Certificate of Qeoosft 3006093151 U.S. Bank 2.47% 1.245.20 10110/04 Certificate of Deoaslt 300196 Mainstreet 3]0% 211,370.49 11101104 Certificate of Deposit 300449 Ma;nst(eet 2.50% 152,832.72 11104104 Certificate of De ,It 300563 Mainstreet 2.10% 200,000.00 11104/04 Certificate of Deoosit 300564 MaJnstreet 2.10% 200,000.00 11104/04 Certificate of Deooslt 300565 Mainstreel 2.10% 100,000.00 11/12104 Certificate of Deposit 300567 Malnstreet 2.10% 100,000.00 11J16J04 Certificate of Deposit 300573 Mainstreet 2.10% 100,000.00 12/17104 Certlfic:ate of De ;, 300272 Malnstreet 2.60% 103,290.70 Total DUQ 2004- 1,170,237,06 2005 06105105 Certificate of Deposit 300259 Mainstreet 3.25% 156,190.13 06I131OS Certificate of De It 300265 Mainstreet 3.25% 206,253.51 07112/05 Certificate of Deoosit 300733 Mainstreet 2.28% 112,806.26 10110105 Certificate of Deoosl! 300197 Mainslreet 4.00% 212,315.54 10124105 CertifIcate 01 Deposit 300209 Malnstreet 4.10% 154,896.92 06117105 Certificate of De It 300273 Mainstreet 3.25% 104,126.75 0'3109/05 Certificate of De osit 300680 MaJnstreet 2.45% 100.000.00 10116105 Certificate of Deoosit 300348 Mainstreet 2.95% 205,982.12 1211B105 Certificate of Deposit 300583 Mainstreet 2.20% 100,548.49 12119f05 Certificate of Deposit 300587 Mainstreet 2.50% 100,548.49 Total Due 2005 1 4$5,668.21 2D06 03123106 Certi1kate of DepOsit 300705 Malnstreet 2.55% 150000.00 06/14/06 Certificate of Deposit Ca ital One Smith Barney 4.90% 100000.00 11f18106 Certi1icate of Deposit 300769 Mainstreet 2.73% 200000.00 11122/06 Certificate of De osit Direct Merchants Smith Barne 5.85% 100,000.00 12/04/06 Certificate of Oeoosrl 300562 Majnstreet 2.50% 100,623.29 12112106 Certificate of Oeoosi! 300566 Mainstreet 2.50% 251,558.22 12118106 Certificate of Deoosit 300584 Mainstreet 2.50% 100,623.29 Total Due 2006 1,002,804.80 20<17 10110107 Certificate 01 De osit 300195 Malnstreet 4.50% 106,949.23 12/13/07 Certificate of Deoosit 300266 Mslnstreet 3.75% 157,160.33 Total Due 2007 264,109.56 2008 09f29f08 FHLBC 3133Xl-AW-7 Smith Bame 4.00% 100411,37 *ca\lahle9J29KYt 12104f08 Certificate of Deoosit 300561 Mainstreet 3.80% 100.934.93 1213Or08 FHLBC 31339X.RD-8 Smith Barne 3.75% .5 105.75% 100 000,00 *callable03l3OlQ4. Total Due 2008 301 346.30 2009 02t15109 FHLMC 3133FQ-2C-2 Smith Barne 4.00% 150000.00 *callab!e.Q8f15JQ4. 03123109 Certificate of Oeoosit 300704 Mainstreet 4.00% 150000.00 06126109 Certificate of O~lt First B-ank PR Smith Barne 4.00% 612<104 6.50% 9€i 000.00 *c91lable O6I26J04 06130109 FHLMC 3128X1-MZ~7 Smith Barne 3.00% 99 750.00 *c91lablean . 11/06/09 FNMA 3136Fs..YM--8 Smith Barn 4.80% 140 336.00 *caJlal)le8l06lO4 Totti Due 2009 636 086.00 2010 08106110 FNMA 313BF2-)(7-8 Smith Barne 4.00% 205 000.00 *caJlable02lO6lO4 12130/10 Certlflcate of Deoosit 52519C-5U-B SmIth Barnev 4.60% 96 000.00 *callable06130104 Total Due 2010 301,000.00 2011 03128/11 Certlflcate of Deoosit crB Bank Il Smith Barnev 4.00% """''''' ... 89 100.00 *calJable03l2a1()4 04108/11 FNMA 3136F5-0C-S Smith Barne 4.73% 200394.17 * callable 07108104 06129/11 Certificate of Deoosit Comosss Bank Smith Barnev 5.125% 96 000.00 -callable06l29J05 lOJ19J11 FHL8C 3133X5-N5-3 Smith Barne 425% 250 000.00 . caIJable07l19J04 12J06/11 FHlMC 3128X1-7F-a Smith Bamev 3.50% 100 000.00 . callable12lO6104 Total Due 2011 735,494,17 21>12 03J15J12 FHLMC 3133F1-DH-7 Smith Barn 4.00% 150 000.00 . callable 03115/05 09117/12 FHLMC 3128X2-ZU-2 Smith Barnev 4.00% 99937.50 * callable 03111105 09124/12 FHLMC 3128)(2-87-1 Smith Bame 3.50% 150000.00 * caRable03J24r05 Total Due 2012 399,931,50 7 14767.73 611512004 3:43PM Investmen15bymaluritydafeQ6.04.xI$ l_ ____ _ CITy O:F CXXf'E'RYILL'E tervi{{e 'Estab{islied 1857 INV'ES'I':M'EXf POLICY Dated: September 25, 2002 . CI'IY O:F CENn:KVlliX I:NVXSI':MX:N:( POlley PURPOSE The purpose of this policy is to establish specific guidelines the City of Centerville will use in the investment of city funds. It will be the responsibility of the Finance Director and/or City Administrator to invest city funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made, based on statutory constraints, in safe, low-risk instruments. SCOPE The Finance Director and/or City Administrator are responsible for the investing of all funds in the custody of the city, including but not necessarily limited to, the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds and Agency Funds. PRUDENCE . The standard of prudence to be used by investment officials shall be the "prudent investor," and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with this policy, and with 427.01, et. seq. and MN Statute 118A.0 I, et. seq., and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. OBJECTIVE There are three main objectives of all investment activities that are prioritized as follows: A. Safety Safety of principal is the foremost objective of the city. Each investment transaction shall seek to first insure that capital losses are avoided. The objective will be to mitigate credit risk and interest rate risk. Credit risk shall be defined as the risk of loss due to failure of the security issuer or backer. Interest rate risk shall be defined as the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. B. Liquiditv The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. - I - - C. Yield The investment portfolio ofthe City of Centerville shall be designed to attain a market-average rate of return through budgetary and economic cycles, taking into consideration the city's investment risk constraints, cash flow characteristics of the portfolio and prudent investment principles. e Subject to requirements of the above objectives, it is the policy of the City of Centerville to offer financial institutions and companies within the City of Centerville the opportunity to bid on investments; however, the City of Centerville will seek the best investment yields. DELEGATION OF AUTHORITY Management responsibility for the investment program is hereby delegated from the City Council to the Finance Director and/or City Administrator, who shall establish procedures for the operation of the investment program consistent with this investment policy. Such procedures shall include delegation of authority to persons responsible for investment transactions. The Finance Director and/or City Administrator shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent losses from fraud and employee error. CONFLICT OF INTEREST Any city official (elected or appointed) involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair hislher ability to make impartial investment decisions. AUTHORIZED FINANCIAL INSTITUTE AND DEALER In accordance with MN Statute 118.002, the responsibility for conducting investment transactions resides with the city council of the City of Centerville. Also, the council shall be responsible for designating the depositories of the funds. In selecting depositories, the credit worthiness of the institutions under consideration shall be examined. Only approved security broker/dealers selected by creditworthiness shall be utilized (minimmn capital requirement $10,000,000 and at least five years of operation.) These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15c3-l (uniform net capital rule.) All financial institutions and broker/dealers must supply the following as appropriate: . audited financial statements, . proof of National Association of Securities Dealers (NASD) certification, - 2- . . proof of state registration, . completed broker/dealer questionnaire for fIrrns who are not major regional or national fIrms, . certifIcation of having read the city's investment policy. BROKER REPRESENTATIONS Municipalities must obtain from their brokers certain representations regarding future investments. The City of Centerville will provide each broker with information regarding the municipality's investment restrictions. Before engaging in investment transactions with the City of Centerville the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policies and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the fIrm and the City of Centerville. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the city's funds. AUTHORIZED AND SUITABLE INVESTMENT MN Statutes, Section lI8A.04, lists all permissible investments for municipalities. This list establishes the maximum investment risk permitted for a Minnesota municipality. Even though MN Statutes l18A.04 provides for more instruments to be used for investing purposes; the following is a listing of investments the city will be authorized to invest in: 1. Government Securities: Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies. 2. CertifIcate ofDejJosit: A negotiable or nonnegotiable instrument issued by commercial banks and insured up to $100,000 by the Federal Deposit Insurance Corporation (FDIC). 3. Repurchase Agreement: An investment which consists of two simultaneous transactions, where an investor purchases securities from a bank or dealer. At the same time, the selling bank or dealer agrees to repurchase the securities at the same price plus interest at some agreed-upon future date. The security purchased is the collateral protecting the investment. 4. Prime Commercial Paper: An investment used by corporations to finance receivables. A short-term (matures in 270 days or less) unsecured promissory note is issued for a maturity specifIed by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. 5. Anv Securitv which is a General Obligation of the State of Minnesota or any of its Municipalities. - 3 - 6. Statewide Investment Pools which invest in authorized instruments according to MN Statutes 118A.04. . 7. Monev Market Mutual Funds which invest in authorized instruments according to MNStatutes 118A.04. Interest-bearing deposits in authorized depositories must be fully insured or collateralized. COLLATERALIZATION Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent of the market value of principal and accrued interest. When the pledged collateral consists of notes secured by first mortgages, the collateral level will be 140% of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City of Centerville subject to release by the city's Finance Director. All certificates of deposit and repurchase agreements purchased by the city shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the city listing the specific instrument rate maturity and other pertinent information. All deposits will be insured or collateralized in accordance with MN Statutes Chapter 118. SAFEKEEPING AND CUSTODY When investments purchased by the city are held in safekeeping by a broker/dealer, they must provide asset protection of $500,000 through the Securities Investor protection Corporation (SIPC) and at least another $2,000,000 supplemental insurance protection. DIVERSIFlCATION -+ The city will attempt to diversify its investments according to type and maturity. The portfolio, as much as possible, will contain both short-term and long-term investments. The city will attempt to match its investments with anticipated cash flow requirements. Extended maturities may be utilized to take advantage of higher yields; however, no more than 15-20% of the total investments should extend beyond five (5) years and in no circmnstance should any extend beyond eight (8) years. INVESTMENT REPORTING The Finance Director shall prepare an investment report at least quarterly, including a management smnmary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. -4- j . INVESTMENT COMMITTEE The City Council may appoint an investment committee to serve at its pleasure. The mission ofthe committee shall be to monitor the city's investment portfolio and make recommendations to the Finance Director and/or City Administrator regarding the same. The committee shall consist of five members defined as follows: the City Finance Director, the City Administrator, one City Council Member, and two members of the community who have a background in public finance and no fmancial connection with the city. The Finance Director shall serve as the facilitator of the committee. The committee shall meet as often as it sees fit, but no less than once per year and no more than once per quarter. CONCLUSION The intent of this policy is to ensure the safety of all city funds. The main goal of the city will be to achieve a market rate of return while maintaining the safety of its principal. Adopted this 25th day of September, 2002 by the City Council of the City of Centerville. APPROVED: ATTEST: Is/Tim Swedberl!: Mayor IslTeresa Bender Clerk - 5 - . tervi[[e 'Estahfishetf 1857 STAFF REPORT CENTERVILLE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator EDen Paulseth, Finance Director ~ From: Re: Northland Securities - Designated Depository ************************************************************************ Northland Securities is currently the appointed Financial Advisor for the City of Centerville. However the company has not yet been authorized to invest City funds. Currently, the City purchases most of its investments through Mainstreet Bank, Smith Barney, and the 4M Fund. However, Northland Securities could offer a product through Pershing LLC generally not available through the other institutions. Occasionally they have available for purchase taxable municipal bonds that would meet the City's investment criteria. Minnesota Statutes, Section 118A.04 and the City's Investment Policy authorize the City to purchase "any security which is a General Obligation of the State of Minnesota or any of its Municipalities." According to George Eilertson, these investments typically yield 15 to 20 basis points more than the govermnent securities we have been purchasing. A resolution authorizing an investment account with Pershing LLC is attached for your consideration. Council would also need to modify Resolution No. 04-001, A Resolution Authorizing Appointments for 2004, to include Northland Securities/Pershing LLC as a designated depository. l.. _ . 1880 !Main Street . Centervi[Ce, 'M'l{ 55038 (651) 429-3232 . :ra~ (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 028 RESOLUTION AUTHORIZING AN INVESTMENT ACCOUNT WITH PERSHING LLC BE IT RESOLVED by the City Council (the "Council") of the City of CenterviIle, Minnesota, (the "City") as follows: Section 1. Recitals. 1.01. The City, pursuant to Minnesota Statutes, Sections 118A.OI through 1I8A.08, has authority to invest "Public Funds" as defmed in Minnesota Statutes, Section 118A.OI(4). 1.02. Public Funds may be invested in the manner and in the securities detailed in Minnesota Statutes, Sections II8A.04 and 1I8AOS. 1.03. Minnesota Statutes, Section 118.02(1) permits the City Council to authorize the treasurer or chief financial officer to make investments. 1.04. The City of CentervilIe isa "Government Entity" as defined in Minnesota Statutes, Section 1I8AOI(2). 1. 05. Subject to compliance with Minnesota Statutes, Section 1I8A 04(9), the treasurer or chief financial officer may purchase securities through a broker-dealer. Section 2. Approval of AccountJInvestments. 2.01. The Finance Director, who is the City's "treasurer or chief fmancial officer," is authorized to open and maintain an investment account with Pershing LLC through Northland Securities, Inc. ("NSf'), and any Pershing or NSI affiliate, subsidiary, or successor corporation, for the purpose of buying and selling such securities as may be permitted by Minnesota Statutes, Sections 1I8AOI through 1I8A08. The trading of options, trading on margin, and selling short is not authorized. 2.02. The Finance Director or any duly appointed deputy thereto are authorized to act on behalf of the City with respect to the PershinglNSI investment accounts without any limitations. This authority includes, but is not limited to, the authority to open and close investment accounts, to execute documents on behalf of the City, to order securities transactions, to order assignment or transfer of securities and distribution of proceeds, and to otherwise make investment decisions on behalf of the City with respect to any investments or investment accounts. 2.03. That pershingINSI and all transfer agents are authorized to rely upon the oral or written instructions of the Finance Director of the City of CenterviIle without further inquiry into that person's authority to act on behalf of the City. Furthermore, PershingINSI and all transfer agents may continue to exercise such reliance until the City provides Pershing/NSI with a certified copy of a resolution of the City revoking or modifYing this resolution. PASSED AND ADOPTED by the City Council this 23rd day of June, 2004. Attest City Clerk Mayor l 'i;,fii"tervi[[e :TV.' 'Estaflislid 1857 1880 'Main Street . CenterviHe, 'M'J{ 55038 (651) 429.3232 .:J14:. (651) 429.8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 029 RESOLUTION AUTHORIZING MODIFYING RESOLUTION #04-001 AND AUmORIZING NORTHLAND SECURlTIES/PERSHING, LLC AS DESIGNATED DEPOSITORY OF cm FUNDS BE IT RESOLVED that Resolution #04-001 is hereby modified to include Northland SecuritieslPershing, LLC as a designated depository of City funds for the City of Centerville. PASSED AND ADOPTED by the City Council this 23rd day of June, 2004. Attest City Clerk Mayor tttrfl U[Ut -.{ftUI..(Sf-ffI\-/ .. NORTHLAND~SECURITIES Account Application Account # l b r I.E. Name & Number 1. AccOUNTTYPE o Individual o JT with Rights of Survivorship o Custodial o IT Tenants in Common 8 Trust Corporate o Non - Profit o Estate o Investment Club o Partnership o Traditional IRA o IRA Rollover 2. ACCOUNT REGISTRATION (J, (!erLkrvi lie- er/Custodian (First, Ml, Last) o Roth IRA o SEP IRA o Pension cr:- Other: 111 lbtlr;{ {)Ci(,'-hJ. { 7 '{ 'ff1-/::u,701 S,Qei..dSwUlit)'# Date of Birth Joint ACCOlUlt OwnerlMinof) ifappticable (First. MI, Last) Social Security # Date of Birth If Corporate, Trust, Inv. Club, etc., provide name of entity ISW Ma.in Sf::vu:f Home Address (physical Address Required) Trustee(s) (!D1kJ-v7/1-L I M IV City I State Trust Agreement Date . 5?{>3f- 779'1 Zip Mailing Address (p.D. Box acceptable) City Zip State Home Phone Number Fax Number I 3. CLIENT PROFILE Marital Status: 0 Single 0 Married 0 Divorced 0 Widowed Email Address o U.S Citizen Imot a U.S. Citizen, state country of Ciiizenship and indicate cJassific on (mandatory): Country o U.S. Permaoent Resident 0 Resident Alien 0 Non-Resid Alien (Substitute Wo81orm required) EmpJorment Information (Iftlnemplayed, retired, homemaker or student, pJeas Applicant's Occopatioo Employer Name and Address Co-Applicant's Occupation Investment EXDerience Years Equities Taxable Bonds Tax-Free Bonds Mutual Funds Other Business Phone Number Business Phone Number Risk Tolerance o Conservative o Moderate o Aggressive o Speculative Financial Information: (Se Est. Annual Iiicome o Under $25,000 o $25,000 0 $49,92 o $50,000 - $99 9 o $100,000 - $ 50,000 o Over $250,600 ities Industry regulations require that we obtain the fol/owing information) Est. Net Worth lexcludin~ residence) Est. Liauid Net Worth o Under $50,000 0 Under $50,000 . 0 $50,0000$99,999 0 $50,0000 $99,999 o $100,000 - $499,999 0 $100,000 - $499,999 o $500,000 - $999,999 0 $500,000 - $999,999 o Over $1,000,000 0 Over $1,000,000 Federal Tax Rate o 15% o 28% o 31% o 36% o 39.6% Are you (or a member JfYour household) a director, 10% shareholder, or policy-making officer of a publicly traded company? o Yes (j No Jf yes, please specify company name and address: Do you (or amemberftyour household) have an affiliation with, or work for, a securities fi:rm, bank, trust or insurance company? OYes 6No If yes, please specify company name and address: I 4. ACCOUNT INSTRUCTIONS Does any other perso~ve Power of Attorney over this account? OYes ONo If yes, please specify individuals name, (Attach supporting documentation) Payment and Delivery Instructions: For your convenience, our clearing:firm will hold all securities you purchase in "street namell. Please contact your broker if you wish to have securities transferred and shipped to you. If nothing below is marked, the account will be coded to hold everything. DividendsJInterest: Sales Proceeds: Q1kld in Account ()1i:old in Account o Send to Customer o Send to Customer Duplicate Confirmations and Statements: UfseasonaJ, please specify start and end dates: Name: Address: City, State, Zip ) Margin and Option Acconnt: If you wish to add margin capabilities and option trading to this account, please indicate below. A completed and signed Margin Account Agreement and/or Option Account Agreement will be required. Yes, please provide me with the required paperwork: 0 Margin Account 0 Option Trading Account ~1/e.r n Y'Y1R.rJ Cash-Management Services: Any credit balances held in your account will automatically sweep to a Money Market Fund, unless you instruct your broker otherwise. Through our clearing linn, BNY Clearing Services, we are also able to offer the following personal financial services for your account. Please indicate below if you are interested in more infonnation. o Check-writing privileges o MasterCard@Platinum debit card OACH capabilities Under rule 14b-l (c) of the Securities Exchange Act, Northland Securities Inc. is required to disclose to an issuer the name, address and securities positions of our customers who are beneficial owners of that issuerls securities unless the customer objects. If you object to the disc10spre of such information. please check this box: 0 By signing below, I acknowledge the following: ] have carefully read and reviewed this entire document. All of the information printed above is true, correct and accurate. I agree to notify Northland Securities Inc. should my investment situation and/or objectives change. ] acknowledge that I have read, understand and agree to be bound by the terms and conditions of the BNY Clearing Customer Account Agreement and Disclosure Document. 1 further acknowledge that 1 have read and understand the pre-dispute arbitration clause located in paragraph 26 of the Customer Account Agreement and Disclosure Document and agree to resolve any disputes arising out o m account b arbitration, ;. NORTHLAND~SECURITIES Investment Executive Approved By Date This record is the property of Northland Securities Inc. Northland Securities. Inc, . 45 South 7th Street. Suite 2500 . Minneapolis, MN 55402 . 1-800-851-2920 . www.northlandsecurities.coID NAlOOl(IOlO2) - SIGNATURE PAGE . INSTRUCTIONS FOR COMPLETING THE SIGNATURE PAGE Your completion of the signature page is required for BNY Clearing to open and maintain your account. When completing the signature page, you mllst sign Section I (All Accounts) and Section 2 (Substitute W-9). Account Number Name (see specific instructions on the back) Business name. if different from above Address (number, street and apartment or suite number) City, state and zip code 0-fy ~ f- ~eMo'I/,/0 ALL ACCOUNTS SECTION 1 (SIGNATURE REQUIRED) By signing this Agreement, lackuowledge that I have received copies of this Agreement and the "Notice to Introduced Customers". I have reed this agreement and understand and agree that my account with BNY Clearing will be governed by the provisions of this Agreement. BY SIGNING TillS AGREEMENT, I ACKNOWLEDGE THAT MY SECURITIES MAY BE LOANED TO YOU OR LOANED OUT TO OTHERS TO THE EXTENT PERMITTED BY APPLICABLE LAWS AND REGULATIONS. TillS AGREEMENT CONTAINS A PRE-DISPUTE ARBITRATION CLAUSE SET FORTH IN PARAGRAPH 26 OF THE CUSTOMER ACCOUNT AGREEMENT & DISCLOSURE DOCUMENT. BY MY SIGNATURE BELOW, I ACKNOWELDGE THAT I HAVE READ AND AGREE TO BE BOUND BY ALL THE TERMS AND CONDmONS OF TillS AGREEMENT AND THAT J HAVE RECEIVED A COPY OF TillS AGREEMENT. Print Name Print Name Signature SUBSTITUTE FORM W-9 SECTION 2 (SIGNATURE REQUIRED) Certification - Under penalties of peIjury, I certifY that: 1. The number shown on this fonn is my correct Taxpayer Identification Number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have uot been uotified by the Intemal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (e) The IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.s. resident alien). Certification Instructions - You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you bave failed to report all interest or dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on back of page.) Check appropriate box: 0 Individual/Sole Proprietor o Corporation OPartnership 0 Other &]J /)f ~eltkr0 (tv Name .Ass ated with the number indicated X / Signature ofUB, Person Date Social Security Number 1/... 1:2-&;,70/'-/ Employer Identification Number Northland Securities, Inc. . 45 South 7th Street. Suite 2500 . Minneapolis, MN 5540Z . 1-80Q...851.Z920 . www.northlandsecurities.com NAlOO1(10102) REQUEST FOR TAXPAYER IDENTIFICATION NUMBER Instructions for Substitute Fonu W-9 (Section references are to the Internal Revenue Code.) Purpose of Form Complete this fonn and give it to the payer of interest, dividends and certaill other payments (including broker and barter exchange transactions) so that you will not be subject to the 31% backup withholding that became effective January I, 1984. Use this form to report and certif'y your taxpayer identification number (TIN) to the payer, to certif'y that you are not subject to backup withholding because of under-reporting of interest and dividends on your tax return, and to claim exemption from backup withholding if you are an exempt payee, lfyou do not complete this form properly and return it to the payer, the payer may be required to withhold 31 % of payments made to you. What is Backup Withholding The Interest and Dividend Tax Compliance Act of 1983 requires payers to withhold and pay to the Internal Revenue Service ("lRS") 31 % of payments of interest, dividends, and certain other payments under certain conditions. This is called "backup withholding". If you give the payer your correct TIN, certif'y your TIN when required, and report all your taxable interest and dividends on your tax return, your payments will not be subject to backup withholding. Payments you receive will be subject to backup withholding if: (1) You do not furnish your TIN to the payer, or (2) The lRS notifies the payer that you fumished an incorreet TIN, or (3) You are notified by the lRS that you are subject to backup withholding because you failed to report all your interest and dividends on your tax return (for interest and dividend accounts only), or (4) You fail to certif'y to the payer that you are not subject to backup withholding under (3) above (for interest and dividend accounts opened after 1983 only), or (5) You fail to certiJy your TIN. This applies only to interest, dividood, broker or barter exchange accounts opened after 1983, or broker accounts considered inactive in 1983. For other paymoots, you are subject to backup withholding only if(l) or (2) above applies. How to Obtain a TIN lfyon do not have a TIN, you should apply for one immediately. To appJy for the number obtain Form SS-5, Application for a Social Security Card (for individuals), or Form SS-4, Application for Employer Identification Number (for businesses and all other entities), at your Jocal office of the Social Security Administration or the lRS. Complete and file the appropriate form according to its instructions. If you do not have a TIN, write "Applied For" in the space for the TIN, sign and date the form, and give it to the payer. You will thoo bave 60 days to obtsin a TIN and furnish it to the payer. During the 6O-day period, the paymoots you receive will not be subject to the 31 % backup withholding. However, if the payer does not receive your TIN from you within 60 days, backup withholding will begin and conTinue until you furnish the TIN to the payer. Note: Writing "Applied For" on the form means that you have already applied/or a TIN, OR that you intend to apply for one in the near fUture. As soon as you receive your TIN, complete another Form W-9, including your new TIN, sign and date the form, aud give it to the payer. Northland Securities, Inc. . 45 South 7th Street . Suite 2500 . Minneapolis, MN 55402 . 1-800-851-2920 . www.northlandsecllrities.com NA 1001 {Hl/02} . - . . NORTHLAND_SECURITIES Federal Funds Wire Request for Municipalities, Counties and Other Government Entities " Northland Account Number: 1~T 0)0 # F ~eJ'Gftrv) /0 Account Name: Please use this letter as authorization to process money wires upon request to the bank listed below: Correspondent Bank: Tel: ABA Number: For Credit to:(Acoounl Name and No.) For Further Credit: (Name and No.) Additionally, the client anthorizes Northland Securities, Inc. to honor third party wire reqnests to financial institutions for the exclusive purpose of making principal and interest payments for debt obligations of the account holder. Ce[\,Kf V ; I k-- Name of . Signature and Title Date - . CHURCH OF ST. GENEVIEVE 7087 Goinon 1<d. Centcr\fi!!l.:-, MN 55038 Pho1lc: 65 J ~429-7937 Fax: 651-653-0071 stg..'lls(a)ls l~ml i!y. ni.:t June 4, 2004 City of Centerville City Council 1880 Main St. Centerville, MN 55038 Dear Council Members, The Church of St. Genevieve will be hosting their annual church picnic on Sunday, August 15th 2004. We are requesting a permit to sell 3.2 beer on the church grounds from 11 :OOarn to 5:00pm. The insurance binder releasing the city of all liability will be sent from the Archdiocese of St. Paul as soon as possible. We are also requesting a waiver oftbe permit fee. Sincerely, eg~ Beer Stand Coordinator - tervi{{e Uta6fi.5fietf 1857 e 1880 !Main Street . [entemife,!Jvf'}.[ 55038 (G51) 429-3232 . :Fa?C (651) 429-8629 CITY OF CENTERVILLE .1.","J..Mud >>t~d?I'~ APPLICATION FOR A 1 TO 4 DAY TEMPORARY/EVENT GN SALE LIQUOR LICENSE (Organization or location limited to 3 permits in a 12 month period) Type or Print Information Name of Organization Date Organized Tax Exempt Number e- City (!dVf/i' v Business Phone Home Phone Type of Organization o CLUB 0 CHARITABLE RELlGIOU 0 OTHER NON- Address Organization Officer's Name Address Organization Officer's Name Address Location where license will be used. If an outdoor area, describe: insurance? If so, the carrier's name and amount of APPROVAL APPLICATION MUST BE APPROVED BY CITY COUNCIL PRIOR TO SUBMISSION TO LIQUOR CONTROL CITY OF CENTERVILLE . A. DATE APPROVED FEE AMOUNT $ ..I~.J er LICENSE DATES DATE FEE PAID yv City Clerk NOTE: Submit to the City of Centerville at least thirty (30) days prior to event Signature of Applicant: ~ Certificate of Coverage Certificate Holder Archdiocese of St. Paul-Minneapolis Chancery Office 226 Summit Avenue S1. Paul, MN 55102 This Certificate is issued as a matter of information only and confers no rights upon the holder of this certificate. This certificate does not amend, extend or alter the oovefage afforded below. Covered lM=atiOD St Genevieve Church ,a J 7087 Goiffon~ N'dd- Centerville, MN 55038-9719 Company Affording Coverage THE CAlliOLIC MUTUAL RELIEF SOCIETY 10843 OLD MILL RD 8m 300 OMAHA, NE 68154 COpy This is to certifY that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respeet to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all tbe terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coventge Certificate Number Coverage Effective DB" Coverage Expiration Date Limits Property Real & Personal Property _ 0, ~c~~,!~n~ _. D.: .~~msMad! , ,.; ,. Ge"uetal '~ggregate 1;rodQct-s.compJO.~ An it-' ".'" ~ ". Personal &'Adv'lnjury f' :,~< '-- Each qeclirrence 500,000 Fire Damage (AJiy one Cae) Med EJ:p (Anyone person) ~~~~al ,Uability J... '.,.' 8589 .711/2004 71l!1065 ','i, Excess LiabUity Each OeClln-ence Other Each Otturreoce Description of Operations/l..{)catlonsIVebicleslSpedal Items Coverage verified for S1 Genevieve Parish's Festival held on Church grounds on August 15,2004. Includes Liquor Liability and Fidelity for Charitable Gambling. :,"". ,- -= ~--- ----"'7'- ~--~- ~---~~- - ~----~--~---- ~-~ - ----....,..~ ---~~ ~ -~-- -~-----~n .... . -. " =~ "->> '2""," _~_=--~__~~::..~~~""-,~.2,,,,--"'-"'-_~__'____~_ _~_~___"-'__ ~__ _~~ ___ __~ __~__A Should any of the above described coverages be cancelled before the expiration date ~ej-e.;f, theissDlng companyWlIl .. endeavor to mail 30 .. days Written notice to the holder of certificate named to the left:, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Representative HoJder of Cert:lflCate City of Centerville .."..... . ". 01llOO0133 ~ - tervi[[e 'Esta6Cislietf 1857 . 18809;[ainStreet . Centervi[[e, 'jvfJ{55038 (651) 429-3232 . ;Fa'( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04-032 RESOLUTION AUTHORlZING ST. GENEVIEVE'S CHURCH TO RECEIVE A TEMPORARYJEVENT LIQUOR LICENSE - "3.2 PERCENT MALT LIQUOR" WHEREAS, pursuant to Council receiving a request and a properly completed application form submitted by St Genevieve's Church to receive a temporary/event liquor license - "3.2 Percent Malt Liquor Permit" for their annual Chicken Dinner scheduled for Sunday, August 15, 2004 from 11:00 a.m. to 5:00 p.m. on their premise. located at 1683 Sorel Street (Lots 7,8,9,10,11, 12, 13 & 14, Block 8, Centerville (pIN #R23-31-22-23-0023) and written request to waive fees associated with same; and WHEREAS, pursuant to Council's consideration, the above stated information and a copy of the church's certificate of insurance indemnifying the City of all liability associated with this event and the sale of 3.2 Percent Malt Liquor; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Hereby authorizes the City Clerk & Mayor to issue a temporary/event liquor license - "3.2 Percent Malt Liquor License" to S1. Genevieve's Church for the above stated time and requirements. Attachment: TemporaryiEvent Liquor License - "3.2 Percent Malt Liquor" No.: T2004-01. PASSED AND ADOPTED by the City Council this 23rd day of June, 2004. Mayor, Terry Sweeney Attest : City Clerk, Teresa Bender ..........................J 1_ _ ~ \::) ~ ~ ~ J ~ ~ ~~ 0> ~~ E-i~ ~~ Uz ~ U c ~~~ ~ {i l~ . ~ ~~ ~ ~ JJJ - o 2ltV C th CD._ :2-0 a;~ ~'5 ~ ~ ~ ~~~ ~i \2JI ~ llll!! ~ "0'- . C CD ~tVli; ~ cr. '\S .2 CD ~ ~~ 1;)0 0 I CD CD t...... > 0 t"'"" ~ .E.!1! ~ co. ~ ,.;: 0 CD ~ '"' g.:6 ~ -5 ~ ~~ ~ ~ . -0"'0 ~ ~ ~lij ~~ JI \::.~~ '! ~ ~ ~ CD th ~ C) -CD tVr. ~ . ~ ~-~ ~.~ ~~(~ ~c3 ~ ~ ~E ~~ 'l ~i1~, ~ u.. c .!!il'i~. ~ w ._ ~'''.'''''.'' c::: CD .....,.,.. to f~ ~ - . " Z~CD CDL. OQ),E -thQ) ~ ~ lij Qj ~ 2 .2 :6 ...J Q) Q) o..r.o o..-.!1! ~o a. Ocm I-,gg> I- ~- z..,,-g ~=tV :::> tV L. 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C _ III <:3 ui CD -I r. -I I- ~ W I- Z W o II. o ~ i3 w :z: l- LL o )- c o lD C) Z Z 0:: W > o C) W :z: I- tIJ tIJ W Z I- ~ - o >. - <:3 Q) r. - .... o >. CD 1;$ CD ~ ... o i;' :e ~ Gl <3 ~ C3 i . M" , ~ \. ,'j ..' l/Jelf'l'l(}f.. .; "~ t~~~ ;, ,;. 'of; -, {j' " . TO: Honorable Mayor and Council Members ~. Teresa Bender, City Clerk'" FROM: SUBJECT: 2 AM. Closing & Serving of Intoxicating Liquor or 3.2 Percent Malt Liquor Renewals (Kelly's Komer & Trio Inn) DATE: June 18, 2004 Last year, Council approved the 2 AM. Closing and Serving for both Kelly's Komer & Trio Inn last year. Mr. Vanderbeek, owner of Wiseguy's Pizza and Pub was not interested in applying for this option last year. Both establishments have submitted documentation and request council's consideration, granting and authorizing the City Clerk to sign the Renewal Applications for Optional Liquor 2AM Applications again this year. I have attached excerpts of last year's meeting minutes, Minnesota State Statute 340A504, Subd. 7; excerpt from the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division's Introduction to Minnesota Liquor Laws and Rules, Page 8 & 9, IV Hours & Days of Sale, D & F and Page 11, vn. Restrictions, H; and Ordinance #13, Section 19. Hours aud Days of Sale for your review. On June 16,2004 I spoke with Mr. Vanderbeek via the telephone and questioned whether he would be applying for this Optional Renewal, Mr. Vanderbeek stated that he would decline. I spoke with Deputy Police Chief Bob Makela in an attempt to ascertain whether there was a statistical increase in calls to either Kelly's Komer or Trio Inn during the licensing period of July 1, 2003 to June, 2004 and July 1, 2002 to June 2003. Please find the attached information. Deputy Chief felt that statistically, the figures do not reflect any significant change in calls. Deputy Chief also cautioned that these are only calls to the street address of both establishments. Deputy Chief Makela also stated that the Police Department is 24 hours per day, 7 days a week and does not have a recommendation on this issue. e Renewal ApplicJtion for Optional Liquor 2AM License Type: 2AM Expires On: July 17, 2004 ID Number: 11952 . Mountain Enterprises Inc. Mountain Enterprises Inc. 7082 Centerville Rd Hugo MN 55038 Business Phone: 6514262956 If any of the above licensee information is not correct, please make corrections as necessary. Licensee must report previous 12 month on sale alcoholic beverage gross receip1s by checking one of the boxes below. Next to the box you check is your 2 AM license fee. Make check payable to: Alcohol and Gambling Enforcement Division (AGED). Mail this application and check to: AGED, 444 CedarSt., Suite 133, St. Paul, MN 55101-5133. _ $200 2 AM license fee - Up to $100,000 in on sale gross receipts for alcoholic beverages $500 2 AM license fee - Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages _ $600 2 AM license fee - Over $500,000 in on sale gross receipts for alcoholic beverages _ $200 2 AM license fee - 3.2% On Sale Malt Uquor licensees or Set Up license holders _ $200 2 AM license fee - Did not sell alcoholic beverages for a full 12 months prior to this application _ Yes _No Does the cily or counly that issues your liquor license allow the sale of alcoholic beverages until 2 AM? Cily Clerk/County Auditor Signature (I certify that the cily or cO\lnty of 2AM) Date approves the sale of alcoholic beverages until Licensee Signature (I certify that I have answered the above questions truthfully and correctly) Date licensee: You must havo thl~ form s:gncd by leur leeo.! city or county ficc~:r:g cffic:aJ Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101-5133 Telephone 651-296-6979 Fax 651-297-5259 TTY 651-282-6555 www.dps.state.mn.us 2amRenewal2004 ~ . Renewal Application for Optional Liquor 2AM License Type: 2AM Expires On: July 14, 2004 10 NUmber: 11849 Kelly's Korner Inc. Kelly's Korner Inc. 7098 Centerville Rd . Hugo MN 55038 Business Phone: 6516531469 If any of the above licensee information is not correct, please make corrections as necessary. Licensee must report previous 1Zmonth on sale alcoholic beverage gross receipts by checking one of the boxes below. Next to the box you check is your 2 AM license fee. Make check payable to: Alcohol and Gambling Enforcement Division (AGED). Mail this application and check to: AGED, 444 Cedar St., Suite 133, Sl Paul, MN 55101-5133. _ $200 2 AM license fee - Up to $100,000 in on sale gross receipts for alcoholic beverages _ $500 2 AM license fee - Over $100,000. but not over $500,000 in on sale gross receipls for alcoholic beverages _ $600 2 AM license fee - Over $500.000 in on sale gross receipts for alcoholic beverages _ $200 2 AM license fee - 3.2% On Sale Malt Liquor licensees or Set Up license holders $200 2 AM license fee - Did not sell alcoholic beverages for a full 12 months prior to this application Yes _No Does the city or county that issues your liquor license allow the sale of alcoholic beverages until 2 AM? City Clerk/County Auditor Signature (I certify that the city or county of 2AM) Date approves the sale of alcoholic beverages until Licensee Signature (I certify that I have answered the above questions truthfully and correctly) Date Licensee: You must haV9 this fOml siDned by your focal cit'1 or county licensing official Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101-5133 Telephone 651-296-6979 Fax 651-297-5259 TTY 651-282-6555 www.dps.state.mn.us 2amRenewal2004 6/25/03 Meeting Minutes e 4. Mr. Paul Montain (Trio fun) Request to Remain Open and Serve Liquor until 2:00 a.m. Council Member Capra asked whether the City has to approve the request to remain open until 2:00 a.m. City Attorney Hoeft indicated that the City can authorize the license holders within the City or a certain portion of the City to be able to stay open until 2:00 a.m. and then there are other requirements with the state that need to be met. He then indicated that the ordinance would need to be amended. Council Member Broussard Vickers asked whether the costs to amend the ordinance could be charged to the applicant. City Attorney Hoeft indicated those costs would be a general administrative cost for the City. Council Member Capra asked Staff to notify the other liquor license holders. 7/9/03 Meeting Minutes 3. Requests-to Remain Open and Serve Liquor until 2:00 a.m. Trio Inn. Kelly's Komer. Waterworks Beach Club City Attorney Hoeft indicated that the City's Ordinance will follow the state statute guidelines for the hours of operation of liquor establishments. He then indicated that if the City did not want its liquor license holders to stay open until 2:00 a.m. then the Ordinance would need to be amended. Otherwise, a motion to uphold the current ordinance requirements would suffice to allow them to serve until 2:00 a.m. Council Member Capra commented that Chief Heckmann had expressed a concern about the time involved in processing a DUI case and asked whether the City wished to increase the fees for the later closing time. Council Member Broussard Vickers indicated that she did not see how staying open one hour later was going to increase traffic violations. She then commented that it pushes the violations back one hour but should not increase them. Motion bv Council Member Broussard Vicken. seconded bv Council Member Paar to abide bv the current Ordinance reauirements that references state statute. All in favor. Motion carried unanimonslv. Minnesota Statutes 2003, 340A.504 Page 1 of3 . Minnesota Statutes 2003, Table of Chapters Table of contents for Chapter 340A 340A.504.Jfow:sc.and da.y.s, of saI...c.-, Subdivision 1. 3.2 percent ma1.t liquor. No sale of 3.2 percent malt liquor may be made between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 2:00 a.m. and 12:00 noon on Sunday, provided that an establishment located on land owned by the Metropolitan Sports Commission, or the sports arena tor which one or more licenses have been issued under section 340A.404, subdivision 2, paragraph (c), may sell 3.2 percent malt liquor between 10:00 a.m. and 12:00 noon on a Sunday on which a sports or other event is scheduled to begin at that location on or before 1:00 p.m. of that day. Subd. 2. intoxicating be made: Xntox:i.cat:i.ng liquor; on-sale. No sale of liquor for consumption on the licensed premises may (1) between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday; (2) after 2:00 a.m. on sundays, except as provided by subdivision 3. Subd. 2a. certain d:i.spensing exempt. Where a hotel possessing an on-sale intoxicating liquor lic~nse places containers of intoxicating liquor in cabinets in hotel roams for the use of guests staying in those hotel rooms, and a charge is made for withdrawals from those cabinets, the dispensing of intoxicating liquor from those cabinets does not constitute a sale for purposes of subdivision 2. Subd. 3. Xntoxicat:i.ng liquor; sunday sales; on-sale. (al A restaurant, club, bowling center, or hotel with a seating capacity for at least 30 persons and which holds an on-sale intoxicating liquor license may sell intoxicating liquor for consumption on the premises in conjunction with the sale of food between the hours of 12:00 noon an Sundays and 2:00 a.m. on Mondays. (b) The governing body of a municipality may after one public hearing by ordinance permit a restaurant, hotel, bowling center, or club to sell alcoholic beverages for consumption on the premises in conjunction with the sale of food between the hours of 10:00 a.m. on Sundays and 2:00 a.m. on Mondays, provided that the licensee is in conformance with the ~nnesota Clean Air Act. (c) An establishment serving intoxicating liquor on Sundays must obtain a Sunday license. The license must be issued by the governing body of the municipality for a period of one year, and the fee for the license may not exceed $200. (d) A city may issue a Sunday intoxicating liquor license only if authorized to do so by the voters of the city voting on http://www.revisor.leg.state.mn.us/statsI340A/S04.html 5/28/2004 Minnesota Statutes 2003, 340A504 Page 2 on the question at a general or special election. A county may issue a Sunday intoxicating liquor license in a town only if authorized to do so by the voters of the town as provided in paragraph (e). A county may issue a Sunday intoxicating liquor license in unorganized territory only if authorized to do so by the voters of the election precinct that contains the licensed premises, voting on the question at a general or special election. . (e) An election conducted in a town on the question of the issuance by the county of Sunday sales licenses to establishments located in the town must be held on the day of the annual election of town officers. (f) Voter approval is not required for licenses issued by the Metropolitan Airports Commission or common carrier licenses issued by the co~ssioner. Common carriers serving intoxicating liquor on Sunday must obtain a Sunday license from the commissioner at an annual fee of $50, plus $20 for each duplicate. Subd. 4. Intoxicating ~iquor; off-sal... No sale of intoxicating liquor may be made by an off-sale licensee: (1) on Sundays; (2) before 8:00 a.m. on ~onday through Saturday; (3) after 10:00 p.m. on ~onday through Saturday at an establishment located in a city other than a city of the first class or within a city located within 15 miles of a city of the first class in the same county; (4) after 8:00 p.m. on Monday through Thursday and after 10:00 p.m. on Friday and Saturday at an establishment located in a city of the first class or within a city located within 15 miles of a city of the first class in the same county, provided that an establishment may sell intoxicating liquor until 10:00 p.m. on December 31 and July 3, and on the day preceding Thanksgiving day, unless otherwise prohibited under clause (l); (5) on Thanksgiving Day; (6) on Christmas Day, December 25; or (7) after 8:00 p.m. on Christmas Eve, December 24. Subd. 5. Bottl.. clubs. No establishment licensed under section 340A.414, may permit a person to consume or display intoxicating liquor, and no person may consume or display intoxicating liquor between 1:00 a.m. and 12:00 noon on Sundays, and between 1:00 a.m. and 8:00 a.m. on Monday through Saturday. Subd. 6. Municipalities may l.imit hours. A municipality may further limit the hours of sale of alcoholic beverages, provided that further restricted hours must apply equally to sales of 3.2 percent malt liquor and intoxicating liquor. A city may not permit the sale of alcoholic beverages during hours when the sale is prohibited by this section. http://www.revisor.leg.state.mn.us/stats/340A/504.html 5/28/2004 Minnesota Statutes 2003, 340A.504 . SUbd'; T; Sld"e=afba=I:oOCF""II'''''.; pe%1llit f...."; (al No licensee may sell intoxicating liquor or 3.2 percent malt liquor on-sale between the hours of 1:00 a.m. and 2:00 a.m. unless the licensee has obtained a permit from the commissioner. Application for the permit must be on a form the commissioner prescribes. Permits are effective for one year from date of issuance. For retailers of intoxicating liquor, the fee for the permit is based on the licensee's gross receipts from on-sales of alcoholic beverages in the 12 months prior to the month in which the permit is issued, and is at the following rates: (1) up to $100,000 in gross receipts, $200; (2) over $100,000 but not over $500,000 in gross receipts, $500; and (3) over $500,000 in gross receipts, $600. For a licensed retailer of intoxicating liquor who did not sell intoxicating liquor at on-sale for a full 12 months prior to the month in which the permit is issued, the fee is $200. For a retailer of 3.2 percent malt liquor, the fee is $200. (b) The commissioner shall deposit all permit fees received under this subdivision in the alcohol enforcement account in the special revenue fund. (c) Notwithstanding any law to the contrary, the co~ssioner-of-revenue may furnish to the co~ssioner the information necessary to administer and enforce this subdivision~ HIST: 1985 c 139 s 1; 1985 c 305 art 7 s 4; 1Sp1985 c 16 art 2 s 3 subd 1; 1987 c 5 s 4; 1987 c 152 art 1 s 1; 1988 c 420 s 1; 1989 c 49 s 3-5; 1990 c 554 s 14; 1991 c 249 s 21,22,31; 1992 c 513 art 3 s 60; 1994 c 611 s 26; 1997 c 129 art 1 s 8; 2002 c 318 s 2; 2003 c 126 s 10-12; 1Sp2003 c 19 art 2 s 59 * NOTE: Subdivision 7, as added by Laws 2003, First Special *Session chapter 19, article 2, section 59, is repealed July 1, *2005, provided that the commissioner of revenue has made the *report to the secretary of state of the determination described *in Laws 2003, First Special Session chapter 19, article 2, *section 76, paragraph (b), by that date. If no such *determlnation has been made by that date, subdivision 7 remains *in effect. Laws 2003, First Special Session chapter 19, article *2, section 79, subdivision 3. Copyrigbt 2003 by the Office of Revisor of statutes, state of Minnesota. http://www.revisor.leg.state.mn.us/stats/340N504.html Page 3 of3 5/28/2004 r . Minnesota Department ofPubJic Safety Alcohol and Gambling Enforcement Division Introduction to Minnesota Liquor Laws and Rules 444 Cedar Street Suite 133 Sf. Paul, MN 5101-5133 . 1 e - -- -- ----1 8. the property owned and operated by a non-profit corporation organized prior to JaIIlllIIY 1, 1940. Within 1500 feet of any public school that is not within a city. Wrthin 1,500 feet of any state university (with the exception of Winona State which has a limit of 1,200 feet). This prohibition wonld not apply to temporary licenses issued nnOOr the provisions ofMN S18fute 340A..404 subd. 10 for events sponsored and approved by !he State University. IlL RESTRICTIONS ON THE NUMBER OF LICENSES A. Off-Sale Licenses 1. A municipality may not issne more than one off-sale license to any person or for any one place. (340A..412, Subd. 3) 2. In cities of the first class, not more than one off-sale license for each 5,000 population. In all other cities the limit shall be detennined by the city. (340A..413, SuM 5) B. Temporary Licenses MN Statute 340A.404 subd. 10. 1. A municipality may not issue more than three four-day, four tJrree.day, six two-day, or twelve one-day temporary licenses in any combinati(lll, not to exceed 12 days per year to any one org911i:r.mon or political committee, or for any one location within a twelve month period. 2. A municipality may nor issue more than one temporary license to any one organization or registered political committee or for any one location within a lhirty-day period except for licenses issued for an nfficially designated a community festival held in the municipality. (This restriction does not apply to a municipality with a popnlation of 5,000 or fewer people.) 3. A nmnicipality that issues separate temporary wine and liquor licenses may apply the above named limits separately for each license type. IV HOURS & DAYS OF SALE (340A.504) A. 3.2 beer No sale of3.2 beer may be made between 2:00 A.M. and 8:00 A.M. on !he days of Monday lhrough Saturday, nor between 2:00 A..M. and Noon on Snnday, with certain exceptions for the aitport and sports commission. B. On-Sale No sale of intoxicating liquor on-sale may be made. Between 2:00 A.M. and 8:00 A.M. on the days of Monday thrOllgh Saturday or after 2:00 A.M. on Snndays. C. On-Sale - Sunday Sales A city or county may issue a Snnday license only if authorized to do so by the voters of the city or county voting on the question at a general or special election. A restanrant, club, bowling center or hotel with at least 30 seats and which holds an on-sale license may sell alcoholic beverages at on-sale 8 in conjunction with the sale offood between the hours of 12 Noon on Sundays and 2:00 A.M. on Mondays after being issned a separate Sunday license. A local authority may also, by ordinance after a public hearing, allow the sale of alcoholic beverages in conjunction with the sale of food on Sunday to begin at 10:00 AM. if the applicant is in confonnance with the Minnesota Clean Air Act. 1'lw fee for the Sunday license may not exceed $200. A connty may only issue a Sunday license in a town ifanthorized to do so by the voters of the town. D. 2 A.M. License In order for a retail establishment to seWserve alcoholic beverages UDtil 2:00 A.M. they must first be licensed for snch sales. Licensees will need to apply for a specia12:oo AM. License. The fee for the license depends on the licensee's prior years liquor sales receipts. The fee stmctnre is as follows: - Up to $100,000 in gross mmuaI receipts for intoxicating liquor - $200 - Over $100,000 hut not over $500,000 in gross annual receipts - $500 - Over $500,000 in gross annual receipts for intoxicating liquor - $600 - Did not sell intoxicating liquor for a full 12 months prior to this application 5200 - 32 % licensees and Consmnption and Display Permit Holders wishing to apply would pay the $200.00 fee E. OfT-Sale No off-sale may be made: 1. On Sunday. 2. Before 8:00 A.M. on Monday throngh Saturday. 3. After 10:00 P.M. on Monday through Saturday at an establishment located in a city other than a city of the first class or within a city located within 15 miles of a city of the first class in the same county. 4. After 8:00 P.M. on Monday through Thursday and after 10:00 P.M. on Friday and Saturday at an establishment loCated in a city of the first class or a city located within 15 miles of a city of the first class in the same connty, provided that an establishment may sell intoxicating liquor until 10:00 PM. on December 31 and July 3 and on the day preceding Thanksgiving day, unless otherwise prohibited. 5. On Thanksgiving Day. 6. On Christmas Day. NOTE - Off-sales may now be open the following days: - Election day - New Years day - 4th of July - Labor day - Memorial day . 9 l _ F. A municipality may by ordinance furlher limit the hours of alcoholic beverage sales V. PERSONS UNDER 2t-ILLEGAL ACTS (340A.503) A. Consumption It is unlawful for any: 1. Retail licensee to permit any person lUIder the age of 21 years to consume alcohol on the premise. 2. Person under the age of 21 to consume any alcoholic beverage unless consumed in the household of the persons parent or gnardian and with the consent of the parent or gnardian B. Pun:basing It is unlawful for any person: 1. To sell, furnish or give alcoholic beverages to a person lUIder 21; 2. Under the age of 21 to purchase or attempt to purchase or procure any alcoholic beverage; or 3. To lend or knowingly permit the use of the person's drivers license, permit, Minnesota ID card or other form of identification by II person under the age of 21 years for the purpose of purchasing or attempting to purchase alcohol C. Possession It is unlawful for a person under the age of 21 to possess any alcoholic beverage with the intent to consume unless in the home of a person's parent or guardian. D. Entering Licensed Premises It is unlawful for a person under 21 to enter an establiSIunent licensed to sell alcoholic beverages for the pmpose of pnrcbasing or having served or delivered any alcoholic beverages. However, no city ordinance may prohibit a person 18, 19 or 20 years of age from entering an establishment to: - Perform work for the establishment, including the serving of alcoholic beverages; - Consume meals; and - Attend social functions that are held in a portion of the establishment where liquor is not sold. E. Misrepresentation of Age It is unlawful for a person under 21 to claim to be 21 for the purpose of purchasing alcoholic beverages. F. Proof of Age, Defense 1. Proof of age for purchasing or consuming alcoholic beverages may be established by one of the following: 10 - A valid drivers license issued by Minnesota, another state or Canada and including the photograph and date ofbirth of the person; - A valid identification card issued by Minnesota, another state or Canada and including the photograph and date ofbirth of the person; - A valid militaIy ID issued by the US Dept. of Defense; - A valid passport issued by the United Slates or a foreign coun1ty 2. In a prosecution for a sale to a person under 21, it is a defense to prove by a preponderance of the evidence that the seller reasonably and in good faith relied upon representations of proof of age authorized above in selling or giving the alcohol 3. A licensed retailer or municipal liquor store may seize a fann of identification listed above if the retailer has mo"(\nable grounds to believe that the ID bas been altered falsified or is being used to violate the law. A retailer or municipal liquor store that seizes a fann ofID must deliver it to a law enforcement agency within 24 hours after the seizure. VI. EMPLOYMENT OF MINORS (340A.4U, Subd. 10) A. No person under the age of 18 years may serve or sell intoxicating liquor in a retailliquorestablishment (340A.412, Subd. 10) No city ordinance may prohibit an employee 18, 19 or 20 years old from serving alcohol. [340A.503, Subd. 4(B)1] VB. RESTRICTIONS A. Every licensee is responsible for the conduct in the licensed establishment and any sale of alcoholic beverages by any employee anthorized to sell alcoholic . beverages is the act of the licensee for the purpose of these provisions. (340A.501) B. No person may sell, give, furnish, or in any way procure for another an alcohol beverage for use by a person who is obviously intoxicated. To do so is a gross misdemeanor. (340A.502 and 340A. 702 subd. 7) C. Sales to under 21 or allowing consumptionofuuder 21 (see RomanNumemlNo. V.) D. Licensee may not sell for resale. (340A.505) E. Gambling pro1uDited. No retail establishment licensed to sell alcohol may keep, possess or operate any gambling device except those allowed under the 1awful gaming law, Indian gaming law or lottery law. (340A.410, Subd. 5) I.Social dice games are permitted on the premises and adjoining rooms of establishments licensed for the sale of alcoholic beverages. Only the following games are allowed: 11 , ---------- --- . a Shake -A- Day b.3-2-1 c. Who Buys d. Last Chance e. Liar's Poker f. 6-5-4 g. Horse g.Aces Note: Wagers for the above listed games may only be for food or beverages. An alcoholic beverage licensed relail establishment may not organize or participate fmancially in the games. F. Coin operated amusement devices may not be made available in off-sale licenses with an exception fo~ Pull Tab dispensing devices authorized by the Gambling Control board. (340A41O, SuM. 9) G. A holder of a reIail intoxicating liquor license or a municipal liquor store may not store any intoxicating liquor at any location othe~ than the licensed premises except with the written permission oftlte commissioner. (340A412, SuM. 12) H. A local autltority may impose further restrictions and regulations on the sale and possession of alcohol wi1hin its limits. (340A509) VID. ADVERTISING (340A.507) A. Rules: The commissioner may by rule regulate the advertising of alcoholic beverages. B. Price Advertising - Alcohol A Supreme Court ruling has expanded alcoholic beverage price advertising to allow off premises price advertising as well. Price advertising is allowed in newspapers and off premise signs. c. Coopel'lltive Advertising. There can be no-cooperative advertising between the relailer and alcoholic beverage suppliers except inside the licensed premises. SupplieIS can advertise therr alcoholic beverages without naming tlte reIaile~. A retailer can advertise therr own business and may name products but they may not do 1his financially o~ cooperatively, directly o~ indirectly, with a supplier. There can be no s1Iln-ed or donated ~adio or othe~ advertising spots or time. D. Where to Advertise. RetaileIS may advertise in bona fide newspapers and rn~W'zin"s, on the mdio and television and on billboMds with tru1h:ful statements such as percentage discounts or similar. . 12 Ninth Edition - September 2003 . @ This Booklet is intended to familiarize you with the state liquor laM and rules. It is not intended to replace either the laM or roles. It is a guide only. While the division attempts to upgrade this booklet as often as possible, there maybe changes that are not reflected in this publication. To obtain the com.plete Iisting of aU Minnesota Liquor Laws and Rules, a book is available for purchase from the State of Minnesota, Deparlment of Administration, Print Communications Division at (612)297-3000. The division would like 00 1hank the Minnesota Licensed Bevernge Association for allowing the use oftheiT ideas and format. city of Centerville Ordinance #13 (Uquor) 08f26102 A Each license shall be issued only to the applicant for the premises described in the application. B. No license shall be granted or renewed for operation on any premises on which taxes, assessments, utility charges, service charges or other financial claims of the city are delinquent and unpaid. C. No license shall be issued for any place or business ineligible for a license under state law. D. No new license shall be granted within 500 feet of any school or church. The distance is to be measured from the closest side of the church or school to the closest side of the structure on the premises within which liquor is to be sold. The provisions of this paragraph shall not apply to any existing license existing on the effective date of this ordinance or to the renewal of an existing license as long as the establishment is in compliance with applicable zoning regulations. Section 18. Conditions of License. Every licensee is responsible for the conduct of the place of business. The act of an employee on the licensed premises is deemed the act of the licensee as well, and the licensee shall be liable to all penalties provided by this ordinance equally with the employee. The failure of the licensee to meet anyone of the conditions of the license specified below shall result in suspension of the license until the condition is met. A Every licensee shall allow any peace officer or health officer to conduct compliance checks. B. No on-sale establishment shall display liquor to the public during the hours when the sale of liquor is prohibited. C. Compliance with financial responsibility requirements of state law and this ordinance is a continuing condition of any license. Section 19. Hours and Davs of Sale. A. The hours of operation and days of sale shall be as those set by M.S. 340A504, as it may be amended from time to time. B. No person shall consume nor shall anyon-sale licensee permit any consumption of intoxicating liquor or 3.2 percent malt liquor in an on-sale licensed premises more than 30 minutes after the time when a sale can legally occur. 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J1o~ at/UMPd /~~ ?UtJ~.. iVai)! ~r?L- /Jt~ g;/#./1htr,f/?#!T' ~$~~ 4u A/' P/l/l$~~- ';U~~d ~~4b maa ~ J ai'j It ,zCJO'; C..~i~ "",./._:- JI_':1 . it _..J> " . , , , , - J.L.Au..3o . .200:3 ~/e//'Zt)tJ ~~ aZu.~ tl--IM~ d4U>>1 . A~~*,kh.a. . Ul-<l/A :14.4a - fl/t1$~ ~~ b/tIJ~ ad- .c/JI ~~ t4fJih'/./d . ~o~ wA/~ . tCltU'J4mi- apJ;rs IO.5.5/~b- j/i!, of'! ZtM{;p4;J- ~~~~~~ 'Yu /p?} . /O/;~ III I-; ?,,/;qt /0 ~ )'/-17 0.<l c!~,~ ,_.. .J~ ~ ".., .}' Iii . J~~ . . , Jt-t~ 1,01,003 ?: 30;11 U4//1J l-VlcJt1f<-J . ;=7'0 ~/#t~ tt?=o@ ~j/d/~ /:39 /:/A j:yg - JP"l.tb~ I dOO Y Ju4g /1 ZooJ' Ju4~ ::7/J, dLbS 4 J:W.1!d~ . 1M :It,M/~ p.//4 ~ yeJ-- &~~ /,,;:J~ /:~ , Minnesota Lawful Gambling LG555 Government A~proval or Acknowledgment For Use of Gambling Funds (p",vlouslyLG503andLG265) (06/03) Organization Infonnation (plasse print) . OrganizatlooNama Pe<<oe 0,...,1.., .1;..././1""" cL-~ LlcansaNumbar 13-038t20 AddIllSS /-0. /$<91C 'l'f// //.-->0 ~-t/ ~3B Expenditure Description (attach additional sheets if necessary) 1. Amount of proposed lawful purpose expenditure I $ .3, C z. '/. &lo I 2. Check the appropriate expenditure category: X A. Contribution to a ;nlt of government - United States, state of Minnesota, or any of its subdivisions, agencies, or instrumentalities. NOTE: A contribution may not be made directiy to a law enforcement Or prosecutoriaJ agency, such as a police department, county sheriff, or county attorney. _ B. A wildlife management project that benefits the public at large with approval of the state agency that has authority over the project. Describe the proposed expendnure, including vendolS. _ C. Grooming and maintaining snowmobile or all-terrain vehicle trails with appmval by DNR. Ail trails must be opan to public use. Describe the proposed expendilure, Including vendors. Oath . I affinn that the contribution or expenditure, in accordance with Minnesota Rules 7861.0120, Subpart 5D(10), does not result in any net monetary galn or other pacuniary benlllit to our organization. . I affirm that when lawM gambling funds are used forgrooming and mainlainingsnowmobile or alHerrain vehicle trails or for any wildlife management project for which reimbursement is received from a unit of govemment,the reimburse- mant funds must be deposited in our lawful gambling account and recorded on the LGl 010 - Schedule C/D report Chief executive oflIcer's signature , Phone number ----1----1_ Date Government Approval/Acknowledgment (Check one) By signature below, the representative of the unit of government ~ acknowledges Ihe contribution in 2A above, which will not be used for a pension or retirement fund. _ approves the wildlife management project as described in 28 above (state agency only). _ approves the expenditure forgll>Oming and maintaining snowmobile andJor ail-terrain v&hide trails described In 2C above (DNR only), UnitofGovemment Phonenumber Add..... 4 City ~-~ PrintName ~', . Tille SiJnalulll Data I / Keep this completed form attached to the LG10l0 - Schedule C/O in your organization's records. You do not need to submitlhis form to Ihe GanIi>ling Conlrol Board. This foon will be made available In a1tematlvefonnal Q.e. will become publlclnfonnallon, when ""luested by the Board, large prin~ Braille) upon requesL Wyou use 8 TTY, call us and will be usad to determine youroompllanoa with by using the Mlnnesola Relay SeMce end ask to place a call Minnesofa statutes and ndasgovemlnglawful gambling to 651-639-4000. The Informalion requested on this form aclMlles. Foraddlllcnallnfonnation, chack ourweb site at www.gcb.s13te.mn.us 06/11/2004 09;48 6514641872 CHATTERTONS PKG FIioM; RIl: J)~ TO; CENDNN'lALLAKI:s POLlet: D,l:PARTMENT MEMORANDUM MAIUC S. ~IDONATIONS DI:AD JtaoIcE SADDLE CLUB lNV.ltUSS1tLANCK. Il'IREARMS INSTRUCTOR TASER PROGRAM: ~ANClAL ASSISTANCE REQUEST MAY 21, zeIN Mlft: .......... to our NL.~ oo.dk",.c;e oftoday, please consider the following tbeCeNInDiIl LIkes Po&e l'.lllIp_l:ln~dl'S ,CLPD"} request fur financial assistance in the~.wfioo of the IeR-lerIIIl teo.Imology known as the Taser. l. .... II. T...,., A Taser-is a fbrm ofless Iethal technology that causes k!.h........HOUlIf ~ ("EMD"). EMD clI.lI$es uncontrollable 1-"<;1pr CllIlIJ...1ioIls 1IIat debilitate a combative subject rega;dless of the &Uhject's pain t. "'''CO, chemiOlllly or emotions.lly-altelXd state, or ~. TaND baYe boM proven to be safe and result in less i'1.iury to the subject JDd the respoodirJg officer. 2. ClJID"I c.. _lit U. I _ ..1 Opriou Are Limited. The department pft 1 ..dly bas two Jess ledIII1 options other than hand-to-ha!ld combat. batom eel ~.~ ir.lilant. The lonsest baton in use is less than three feel. I"eIUItirl8 in III oftic# having to be in VllIY close physical proximity to me IUbject to deploy. Batous are lI:IIlde of steel and call illflict significant ____ ~ "-_____ .u __.....__<::, ._ ~__._~__ <-- __.. ~....._ _...., .. ~ ......._...' .,..... ~~ deMh. a -Cl_ ~ cdFo:rd -.\. cl9plO:Y,f):J.il:r.l)t."'i;;:)c'Glllwv uf'uj.) ... - ~-- ~ ~o ~ tn..& ....A~ -.Juu-t. WU.Ll\, 4!Sa1mn. IIJWVIUUW:i- UUU~I tlIe mBuence of dnlp .., CM be debilitating to the deploying officer. 3. WIly ... CLl9 NellI T....r Tuers are effective at ranges up to' 21 feet IIIIII.i .. particWauly ullI!6I in de4H'lg with emotianally disturbed and ~ OOIIIIIt'4lli>fe Stlllj l:t.. In the recent past, the department has had -m inot...lfU wiH:Ie it was nee -'yto request lI!lsistMce fram an Mjc'" . . .-:Y ~ TuenI to mi.~ the Hkelilrood that deadly foRe WllI\lW he ita CIDIy JeIflv&-. option, IS well as to' minimize tl1e Ii\ ". XId ofqwy to tile I"e8pO!liIins u~ Specific.ally, the department ~r~--" BWne PI) to __ in the apprehension ofan individual in Circle PM ...mt..d M . fdoay "'.uldlt who Il8d two pOor confinned "suicide by ctIp" at...ot4J>. The.j!~"""""t alto requested Blaine PD's assistance in .,. . I "Ii"".. d. ~JlIIi.L ...~.. :!iu8pect who indicated he would not be -~' '1 1 widI8ut aliPt. JD ~ the depIlltBlent requested Lina ~ PI> to ......, . ..4 ......1ID ~ distnwght individual ....... ....... wille UlIIIIed with. JmiI'e. In Centervi1Ie it was necessary to' lIM'e Lillo LMw I'D..... in ~ with a yoo~ man who assaulted his ...! ,"1, PAGE 03 l 05/11/2004 09:48 5514541872 CHATTERTONS PKG , &ther, was d....~, l!IChizophrenic, and offofhis medication. 4. B_ MaD,. TUfft DDes CLPD Need! Optimally, the department will be able to purchue a total of three TIlllefS, one for each city serviced This will pennit, llt allliDimum. one TlI8er to be deployed in both the east and west sides of tile OOpadment's jurisdiction. 5. WIHIt de T_ Celt! TIle X-26 TABer repn:sents the ~5tate of the art" and is the ltIt)St compact BOd ~ Tuer currently available. It costs $880 with a three-year 'WlltnIIty period plus tu. It comes with its own belt holster for crOSB-draw deployment. Tl'lIining cartridges cost $ J 7 each and a total of34 (2 per offiCII") will be needed to certify officers to carry the Tuer. Duty ~ (those actually carried in or with the Taser when deployed) lXJst 522 cadi and II total of9 (3 per Taser deployed) will be needed. If the dejl.ull.a.ait "hosts" II Taser Instructor training seminar it can ba'vc two ofIicc:n ......Ii&,d as instructors for free. Dat~ for the department to host lIUCh a traiDiog seminar are presently beIng scheduled. 6. IlowW. The Dt.I'l........ r'lf Pay For Tasers! The department intends to request tUndlns assistaRee from Vlll"iO\l-S civic grOllpS. 7. WIIere are T_ :rt.ecI.. die Use of Fone Continuum? Most ~b..oilt8 pI.oe TaMh in the same force category as chemical irritant (e.g. pepper spray). 1lJe TlI8er's impact is short lasting with suspects sut;eaed to the Tuer's current recovering more rapidly than if other force options had been deployed. Mark. I appt'eciate your ~ to consider this pwposaJ, The dep;trtment's ex:periaalln caDilJg fur Tuer ~ from adjoining agencies demonstrates the Tll$flf's value ill deIIins with distudled and violent individuals as well as in reducing the riK ofinjuryto the respoadins qfficers. It is my sincere hope to implement a Taser prOjp'4lDby late Summer or early Fall, We would be extremely appreciative of a dooIRioa of that would pennit WI ti'J acquire one TtI8er ($880 plus tax) and three duty cartridsu ($66 plus tax) or SI,OOI. PI_let me know if you require additional int'onntItlon. Thmk you again. PAGE 02 tervi{{e 'Esta6{isfwf 18.'>7 STAFF REPORT CENTERVILLE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Admini~trator From: EDen Paulseth, Finance Director Re: Letter of Credit in the Amount of$10,620 Tbe Shores ************************************************************************ The letter of credit securing the private improvements in the Shores development is scheduled to expire on July II, 2004. The developer, Glenn Rehbein Excavating, has an outstanding invoice in the amount of $2,878.31 for snowplowing, street sweeping and sign installation. In addition, Public Works Director Paul Palzer has inspected the project and has found that not all of the private improvements have been installed. Many of the lots still need trees and sod. Since there is not another council meeting until after the expiration of the letter of credit, staff would like to be sure that there is an understanding that the existing letter of credit should be drawn upon if not renewed prior to the expiration date. a. Street name signs (installed by the City) approximately 1 @ $100 each -$10~--) ~- b. Traffic signs, stop signs, etc. (installed by the City) approximately 1 @$100 {~_?O __) c. Utility markers approximately 8 @ $50 each C $400 ) ~:'~""-"-':'--'-'~"'-- d. Street sweeping 2 @ $200 each $400 e. Silt fence and lot access gravel 10 @ $600 each $6,000 f. Flushing of storm sewers, once per year until all lots are built upon $400 g. Street lights approximately 2 @ $1,000 $2,000 h. Shade trees (balled and burlapped) 24 total 2 per lot or 4 per comer lot at $150 each $3,600 1. Sod, 234 square yards per lot @ $3 sly $7,020 J. Snowplow service of streets 1 @ $500 I plowing Total Estimated Cost <:.'~ ~~) ~ $21,520 k. City administration for review and compliance of above - 20 hours @ $50 I hour . $32,280 .-;)--~..cu:t L Developer Retainage (150%) HO'-'" lO 51 to, "'20 All of the above items under Section B with the exception of the trees and sod on unbuilt lots shall be completed and/or prov,ide4 to the City by December 31, 2002. 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Development Issues 2 tervi((e 'Esfa6{ishea 1857 STAFF REPORT CENTERVll..LE CITY COUNCIL Date: June 23, 2004 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Admini~trator From: EDen Paulseth, Finance Director Re: Letter of Credit in the Amount of $103,725 Pheasant Marsh Phase n ************************************************************************ The letter of credit securing the private improvements in the Pheasant Marsh Phase II development is scheduled to expire on June 30, 2004. The developer, Dale Runkle, has requested a reduction in the amount of the letter of credit because some of the items have been completed. Four lots have sod installed and the signage on the project is complete. Mr. Runkle, City Engineer Tom Peterson, and Public Works Director Paul Palzer have reviewed the progress and have arrived at the amount of$80,175. This amount should be adequate to cover the remaining obligations. The list of private improvements from the developer's agreement is attached to this memo. A resolution is attached for your consideration. ervi{{e 1880:Main Street . Centerviffe,!lIf9tL 55038 (651) 429-3232 .:r1P( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE Resolution #04-030 A RESOLUTION AUTHORIZING A REDUCTION IN THE LETTER OF CREDIT FOR PHEASANT MARSH PHASE n WHEREAS, Irrevocable Standby Letter of Credit No. NZS475260, drawn in favor of the City ofCenterville to secure private improvements in the Pheasant Marsh Phase IT development, is due to expire on June 30, 2004; and, WHEREAS, the developer, Ground Development, has requested a reduction in the amount of the letter o. credit in consideration of the improvements that have already been completed; and, WHEREAS, the City Engineer and Public Works Director have inspected the project and have noted the completed improvements. THEREFORE, BE IT RESOLVED that the City Council of the City of Centerville hereby authorizes a reduction in the amount of the above-described letter of credit to the amount of $80,175, provided that the renewed letter of credit is received prior to the expiration date ofJune 30, 2004. BE IT FURTHER RESOLVED that if the letter of credit has not been renewed by its expiration date, the City Administrator or the Finance Director are hereby authorized and directed to draw on the letter of credit, up to the entire amount of its value. PASSED AND ADOPTED by the City Council this 23rd day of June, 2004. Attest Mayor City Clerk 1. Cost of Private Improvements, description: i . J. k a. Street name signs (installed by the city) . $500:00~) approximately 2@ $256 each /' Traffic signs, stop sigtis, etc. ( -a 00 (installed by the City) approximately 6 @ $250 $1,500.00 ;1.\ I \ , I Utility markers , i I approximately 2 @ $100 each $200.00 I 'j " , Street sweeping $~:Oo 4 @ $150.00 each . Lot access gravel 27 @ $150 each $4,050.00 Flushing of storm sewers, once per year until $1,0~00 all lots are built upon Street lights . , approximately 3 @ $2,000 $6,000.00 Shsde trees (balled and burlapped) 2 per lot or 4 per conier lot at $200 each $12,800.00 Sod, 27 lots @ $1,500/1ot $40,500.00 Snowplow service of streets --- 20 @ $50 I plowing . $1,000.00 City arlministrationfor.review and compliance of above - 20 hours @ $50 I hour $1,000.00 - Total Estimated Cost $69,150.00 . Developer Retainage (150%) $103,725.00 b. c. d. e. f. g. h. I I I II I All of the above items under Section B with the exception of the trees and sod on unbuilt lots shall be completed and/or provided to the City by June 30, 2003. 2. Also included as items associated with the Private Improvem~ts, the Developer . shall undertake' or arrange to accomplish the following: a. Site Development Issues 2 ~. ervi[{e STAFF REpORT DATE: June 23, 2004 TO: Honorable Mayor and Councilmembers FROM: Kim Moore-Sykes, City Administrator RE: Council Compensation ......................................................................... In researching the files on Council compensation, Staffhas been unable to fmd any information from previous research. The Finance Director indicated that since she is already researching compensation levels with cities similar to Centerville for the budget process, she said that she will get information regarding Council compensation as well. This information will be available for Council on Wednesday. l City of Centerville Ord. #23 Effective: August 23, 1974 STAlE OF MINNESOTA COUNTY OFANOKA CITY OF CENTERVILLE ORDINANCE #23 AN ORDINANCE INCREASING THE SALARIES OF THE COUNCIL PERSONS AND MAYOR FOR THE CITY OF CENlERVILLE, ANOKA COUNTY, MINNESOTA The City Council of the City ofCenterville ordains: The City ofCentervilJe, a statutory city has adopted an ordinance to fix their own salaries as members of the governing body and the salary of the elected officer of the City, in such amount, as they deem reasonable; The City Council consists of the Mayor and four Council members. The City Council holds regular meetings as prescribed by its rules; and special meetings that may be called by the Mayor or by any two (2) members of a five-member Council by writing filed with the Clerk who shall then mail a notice to all the members of the time and place of meetings at least one day before the meeting; It is the obligation of each elected official to attend regular and special meetings and; the Council may compel the attendance of members. There will be no penalty for members missing less than three (3) meetings per year; thereafter a missed meeting will result in the loss of that meetings pay. Therefore the salary for the Mayor is hereby established at $250.00 per month plus an additional $25.00 for any additional Council meeting(s) and workshop(s) attended. And the salary for Council Members is hereby established at $200.00 per month plus an additional $25.00 for any additional Council meeting(s) and workshop(s) attended. This ordinance duly passed and approved this 14th day of August, 1974. ' (Signature on File) Mayor, Walter Prachar ATTEST: (Signature on File) Clerk!freasurer, Lu Marcello Published in the Blaine/Spring Lake Park Life on August 23, 1974 Amended on: July 14, 1978 Published in the Circulating Pines on June 22, 1918 Amended on: July 23, 1980 Published in the Circulating Pines on July 31, 1980 Amended on: January 1, 1991 Published in the Quad Community Press on January 8, 1991 Amended on: December 21, 1998 Published in the Quad Community Press on January 5, 1999 Amended on: , January 26, 2000 . Published in the Quad Community Press on February 21, 2001 City of Centerville Ord. #23 Effective: August 23, ] 974 t \\ r1f'~nlY . 0 ],\11 \li.1 111 l " .' .... "., ... .., ...-. J.J; J ~ TO: Honorable Mayor and Council Members FROM: Paul Palzer, Public Works Director/Building Official SUBJECT: Parks & Recreation Recommendation and Park Dedication Fees for Both Commercial and Industrial Developments DATE: June 16,2004 At Council's last meeting, they requested my input in regards to Park Dedication Fees charged for Commercial and Industrial developments similar to that of Residential developments. I have previously discussed this issue with the Chair of Parks and Recreation (Mr. Tedd Peterson) and my input was taken into consideration at that time. Please find the attached Memo from the Parks and Recreation Committee dated April 9, 2004 which contains their recommended motion. Please find the attached Resolution for consideration. , .. tervi[[e 'EstaElistid 1857 1880 :Main Street . CenteT1li/le,;Mg{ 55038 (651) 429-3232 .:Fa:( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04-031 A RESOLUTION AUTHORIZING MODIFYING RESOLUTION #0~007 AND AUTHORIZE THE ADDITION OF PARK DEDICATION FEES FOR COMMERCIAL AND INDUSTRIAL DEVEWPMENTS BE IT RESOLVED that Resolution #04-007 (Fee Schedule) is hereby modified to include Park Dedication Fees for Commercial and Industrial Developments as recommended by the Parks and Recreation Committee (See Attached), Public Works Director/Building Official and Council in the amount of $2, 175 per acre. PASSED AND ADOPTED by the City Council this 23rd day ofJune, 2004. Attest City Clerk Mayor ~ Memo", TO: Honorable Mayor and Council Members FROM: Kim Stephan SUBJECT: Parks and Recreation Committee Recommendation Commercial & Industrial Park Dedication Fees DA11E: April 9,2004 The Parks and Recreation Committee made the following recommendation for Council consideration at their April 7, 2004 committee meeting. Commercial & Industrial Park Dedication Fees At the March 3, 2004 Parks & Recreation Meeting, Vice-Chairperson LeBlanc questioned if there were currently any park dedication fees required for commercial or industrial properties. Chairperson Peterson responded with the City of Lino Lakes is currently charging park dedication fees for commercial property, but Centerville requires only residential properties to pay park dedication fees. Council Member Lee requested this be added as a discussion on the next council agenda wish was March 10, 2004. City Council directed staff to research what other cities were charging, if anything, for Commercial & Industrial Park Dedication Fees. The information the City Clerk put together from the Cities ofLino Lakes & Hugo was presented to City Council at the March 24, 2004 City Council Meeting. City Council requested this information be passed on to the Parks & Recreation Committee for a recommendation. Both the dties of Lino Lakes & Hugo have Commercial & Industrial Park Dedication Fees as follows: Lino Lakes Hngo $Z,175/acre - Both Commercial & Industrial $1,665/unit - Residential $1,800/acre - Commercial, Industrial & Residential The Parks & Recreation Committee discussed the various options at length. Committee Member Pell stated she was in favor of charging fees per acre, but wanted an amount lower than the cities current S3000lunit charge for Residential Park Dedication Fees. Committee Member Peil felt the various fees charged for permits was already a deterrent to businesses choosing to look at building in Centerville and wanted to keep the Park Dedication Fees lower so as to not discourage businesses or appear that Centerville was not business friendly. Chairperson Peterson agreed and added that Centervi1le's requirements for building in industrial and commercial areas were already more stringent than neighboring communities, and although that allowed for higher quality buildings, it also kept some businesses from choosing Centerville. ~ The committee agreed charges per acre would be the fairest standard to follow opposed to per unit, since there could be one large unit on 20 acres or 10 small buildings on the same piece of property. It would be uniform, if charged by acre. The committee discussed keeping the fee for industrial & commercial the same as residential, but compared to the Cities of Lino Lakes and Hugo, the City of Centerville already charges more for residential than the neighboring cormnunities. It was decided to recommend to council that the fees for Industrial & Commercial Park Dedication Fees be set at the same rate as Lino lakes, which would be $2175/acre. Chairperson Peterson also suggested passing this on to the Economic Development Committee for their input. Motion was made by Committee Member Ziegler, seconded by Committee Member Anderson to recommend to City Council incorporating au Industrial & Commercial Park Dedication Fee into the fee schedule with the amount being set in line with the City of Lino Lakes at the amount of$:117S/acre. All in favor. Motion carried unanimously. ervi{{e 'EstaG[isftetf 1857 STAFF REpORT DAlE: June23, 2004 TO: Honorable Mayor and Councilmembers FROM: Kim Moore-Sykes, City Administrator ~ Public Works Hiring Process RE: ........................................................................1 Attached is a copy of the Public Works candidate list that you have previously received. It is included for your reference should you decide to continue discussing the selection process. Also, I have not yet (at the time of compiling the packet) heard from Mr. Anderson. Once I hear from him, I will email you with his response to your offer. , " ervi{{e MEMORANDUM DATE: June 9, 2004 TO: Honorable Mayor and Councilmembers FROM: Kim Moore-Sykes, City Administrator RE: Public Works Maintenance Positions ......................................................................... Public Works Maintenance Position - 2004 The top five based on results from the interviews conducted on April 8th and April 9th, 2004 and as submitted in writing by the interview panel members to the City Administrator. Thirteen individuals were initially selected for interviews. Ellen Tedd Paul Kim 1. R. Lavell R. Lavell A. Anderson A. Anderson 2. M. Nadeau A. Anderson R. Lavell M. Nadeau 3. J. Bautch J. Froelich M. Bjorge T. Niedermeyer 4. J. Froelich J. Bautch J. Froelich M. Bjorge 5. Ganson or Bjorge M. Bjorge (left blank) J. Bautch The following are the top five candidates as the result of the interviews of three individuals conducted on Friday, June 4th. Ellen Tedd Paul Kim 1. R. Lavell R. Lavell A. Anderson A. Anderson 2. M. Nadeau A. Anderson Shawn Nelson M. Nadeau 3. J. Bautch S. Nelson R. Lavell T. Niedermeyer 4. A. Anderson J. Bautch M. Bjorge M. Bjorge 5. J. Froelich J. Froelich J. Froelich J. Bautch Should Council approve the hiring of two of these individuals, Staff will contact them on Thursday morning to make them each an offer. 1- I Memorandum I To: Operating Board/Governing Board From: Deputy Chief Makela Date: June 15, 2004 Re: MIMS Training (Overview for supervisor/politieal city officials) Cc: Chief Heckman At your request, I have contacted the Department of Homeland Security via the State of Minnesota and requested a Minnesota Incident Management System (MIMS) overview training session for all city council members and supervisors representing our cities. The trainer of this program will be Kim Ketterhagen and he has suggested a four hour session for supervisors and council members. The scheduled training session is set for SeDtember 29. 2004 at the city of Lexington council chambers from 8:30 AM till 12:30 PM. If we have sufficient numbers, I will organize and request two sessions. Please contact all supervisors within your cities and encourage them to attend this session. The Fire Chiefs and supervisory staff should also be notified and encouraged to attend. Please telephone me by August 15. 2004 with the number of persons from your city who will be attending this training session. 73rd Street Centerville, MN 55038 ~/ .1:) ../J ~; ~~i l' I> u\,6 \~. IJ' ~~;{0 ~.? June 14, 2004 Dear Current Owner: Subsequent to the completion of soil borings and samp1in the pre-construction phase of the 2004 Street 1m ~. that 73m Street's base membrane has been The City Council requests your inp pose three (3) different options and r the self-addressed, stamped envelope . .:. Do nothing to the roadway at this time. Reconstruct the street in one (1) or two (2) years with sand, gravel, drain tile and bituminous. Each resident, adjacent and benefited, would be assessed approximately $3,500 per parcel. Comer lots on Brian Drive being assessed approximately 1,750 per parcel. .:. Go ahead with the current mill and overlay, which would patch the bad areas, trench along the existing curbs, and install sand and drain tile. Add a new lift of bituminous. This repair would only last approximately five (5) years. Each resident, adjacent and benefited, would be assessed approximately $276 per parcel with an additional assessment in the five (5) years for total reconstruction. ~. 100"10 of the residents that own adjacentJbenefited property (from Brian Drive to 20th Avenue - total of 17 homes) petition the City for a total reconstruction of the roadway with existing curb and gutter left intact, the work will be completed this year. Each resident, adjacent and benefited, would be assessed approximately $2,700 per parcel. Comer lots (two - 2) on Brian Drive being assessed approximately $1,350 per parcel. It is extremely important that you reply by using the survey enclosed by June 22, 2004. It is extremely important that you reply by using the survey enclosed by June 22,2004. If you have additional questions concerning this matter, please feel free to contact Mr. Tom Peterson at (651) 604-4868. Sincerely, ~'l;{;fv Kim Moora-~s City Administrator KMS/tdb Enc. 73rd STREET (BRIAN DRIVE TO 20m A VENUE) STREET SURVEY (please check the desired option below) Do nothing to the roadway at this time. Reconstruct the street in one (l) or two (2) years with sand, gravel, drain tile and bituminous. Each resident, adjacent and benefited, would be assessed approximately $3,500 per parcel. With those comer lots (two - 2) on Brian Drive being assessed approximately 1,750 per parcel. Go ahead with the current mill and overlay, which would patch the bad areas, trench along the existing curbs, and install sand and drain tile. Add a new lift of bituminous. This repair would only last approximately five (5) years. Each resident, adjacent and benefited, would be assessed approximately $276 per parcel with an additional assessment in the five (5) years for total reconstruction. 100"10 of the residents that own adjacent/benefiting property (from Brian Drive to 20lh Avenue-total ofl7 homes with the comer lots at Brian Drive they would incur assessments approximately $1,350) petition the City for a total reconstruction of the roadway with existing curb and gutter left intact, the work will be completed this year. Each resident, adjacent and benefited, would be assessed approximately $2,700 per parcel. With those comer lots (two - 2) on Brian Drive being assessed approximately $1,3 50 per parcel. Property Owner Siguature Date tervi{{e 'Estaf;(isftet{ 1857 1880 'Main Street . Centerviffe, ')({!}.[ 55038 (651) 429-3232 . :F~J651) 429-8629 AFFIDAVIT OF MAILING PUBLIC BEARING NOTICE State of Minnesota) County of Anoka ) City of Centerville) I, Kris Sweeney, being first duly sworn, deposes and says: I am a United States citizen, over twenty-one (21) years of age, and the. Account. ~ Clerk II of the City of CenterviIle, Minnesota. . J U J @ th o/I~ UJ On June 15, 2004, acting on behalf of the said city, I deposited ia tRll City ef Mk ~I'<t." v ill,,'~ wail bolf, copies of the attached notice of Street Survey Letters to 73m - ## Street Residents, enclosed in envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing opposite their respective names: NAME ADDRESS See Attached There is delivery service by United St es mail between the place of mailing and the places so addressed. ~W~ is Sweeney, Account Clerk Subscribed and sworn to before me this 15th day of June, 2004. SCHI C' .'~~;:)~~ Notary Public 73rd Street Residents 6/17/2004 10 I PIN's I Title First Name Last Name 114IR14-31-22-44:-0082 , Strand or Current Own IMr. & Mrs. 115R14-31-22-44-0074 -Ms. Loreen Pehl or Current 116jR14-31-22-44-0081 Mr. & Mrs. William Carlson or Curr -- 117[R14-31-22-44-0073 Mr. & Mrs. Mike Forsythe 118:R14-31-22-44-0038 Mr. & Mrs. David Moran or Curre 119'R14-31-22-44-0032 Mr. Donald Olson or Curre 120!R14-31-22-44-0033 . Mr. Eric Larson or Curr -- 121!R14-31-22-44-0034 Mr. & Mrs. Rodney Henslin or Curr 122H14-31-22-44-0068 Mr. & Mrs. Scot Klemann or Cu 123!R14-31-22-44-0035 Mr. & Mrs. Christopher ,Gust or Curr~nt - 1241,R14-31-22-44..0069 Current IOwner , 125IR14-31-22-44-0036 Thomas [Kennedy & Pamela or Current Own 126IR14-31-22-44-0070 Mr. & Mrs. William Nadon or Curre 127IR14-31-22-44-0071 Mr. Luke Saete or Curre - 128 R14-31-22-44-0037JMr. & Mrs. Groh or Curren 138IR14-31-22-43-0065 !Mr. & Mrs. John Jenmich or cu~1::" Russell Koski or Curren 139:R14-31-22-43-0066 Mr. 7J(~ hL ;')6/01 - ~ -iJ k~-7J ~ . Page 1 73rd Street Residents 6/17/2004 Address Line 1 Address Line 2 Cilv1 I Citv 2 IState 1 State ZIP.CodElZIPCode 1930 . 73rd Street 1930 - 73rd Street Centerville ICenterville . MN MN 550381 55038 1935 - 73rd Street 1935 - 73rd Street Centerville !Centerville IMN MN I 550381 55038 1938 -73rd Street 1938 - 73rd Street Centerville Centerville MN MN 55038: 55038 1941 - .73rd Street 1941 - 73rd Street Centerville Centerville MN MN 55038) 55038 1946. 73rd Street 1946 - 73rd Street Centerville Centerville MN MN 550381 55038 1949 - 73rd Street 1949 - 73rd Street Centerville Centerville MN MN 55038' 55038 1957 . 73rd Street 1957 - 73rd Street Centerville Centerville MN MN 550381 55038 1967 . 73rd Street 1967 - 73rd Street Centerville Centerville MN MN 55038' 55038 1968 - 73rd Street 1968 - 73rd Street Centerville Centerville MN MN 55038, 55038 1975 - 73rd Street 1975 - 73rd Street Centerville ICenterville MN MN 55038 [ 55038 1976 - 73rd Street 1976 - 73rd Street Centerville Centerville MN MN 55038' 55038 1983 - 73rd Street 1983 - 73rd Street Centerville ~/1terville MN MN 550381 55038 1984 - 73rd Street 1984 - 73rd Street Centerville Centerville IMN MN 550381 55038 1994 . 73rd Street 1994 - 73rd Street ICenterville ICenterville MN MN 550381 55038 1995 - 73rd Street 1995 - 73rd Street Centerville Centerville MN MN ! 55038 55038 7284 Brian Drive 17284 Brian Drive Centerville Centerville~_--.JMN I 550381 55038 Centerville Centerville M!'l MN 1 550381 55038 7280 Twin Lakes A,7280 Twin Lakes A 1 Page 2 ervi{{e 'Esta6{isfiet{ 1857 18809dainStreet . Centerviffe,:M!J{ 55038 (651) 429-3232 . 'F~ (651) 429-8629 June 11, 2004 Michael and Kathleen Johnson 7046 Brian Drive Centerville, MN 55038 Dear Mr. and Mrs. Johnson: I have been directed by the City Council to write this letter to acknowledge that the City is in receipt of your four letters regarding the street improvements proposed for Brian Drive. The Council also wanted me to advise you of the public process established for consideration of proposed special assessm~ts. Attached to this letter is a summary of the State statutes that layout the process for public hearings regarding special assessments. The City is required to hold public hearings in determining special assessments to be assessed to individual property owners. Initially, each property owner impacted by the street project is sent a letter advising them of the date, time and place of the public hearing to discuss the proposed street project and the estimated special assessment for each impacted property. This public hearing is generally scheduled before the statt of the proposed project. Once the project is completed, a special assessment public hearing is scheduled, usually in the fall, to provide information as to the computation of the special assessments. The impacted property owners are again advised of the date, time and place of this public hearing. Special assessments are established after the project is completed because the City can base these special assessments on actual costs of the project instead of estimated costs. 1_ __ _ ~ These public hearings are required and are held to provide residents an opportUnity to voice their opinions and concerns that they want the City Council to. consider in making their decision. The City is also required to publish the notice of the public hearing for ten days in a newspaper. Generally, cities use local, weekly papers so that the co=unity has more of a chance to see these notices. If you have any additional questions or co=ents' please feel free to call me at City Hall, 651-429-3232. Sincerely, c#-~- Kim Moore-Sykes City Administrator cc: City Council Tom Peterson, City Engineer Officer Dale N. Bernardy Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines MN 55014 763-784-2501 June 21, 2004 Kim Moore-Sykes City Administrator 4175 Lovell Road Suite 140 Lexington MN 55014 Ms. Moore-Sykes, During the tobacco sales compliance check that I conducted on June 19th 2004 all the business in your city that is licensed to sell tobacco passed the check. I directed an underage buyer into these businesses for the purposes of ensuring that the businesses are taking the appropriate measures to sell their tobacco products to adults. Please feel free to contact me if you have any questions regarding this matter. Sincerely, U~J D. Bernardy # 117 CLPD Tobacco Compliance Officer Kim Moore-Sykes rom: ent: To: Subject: James Hoeft Uhoeft@bgslaw.com] Tuesday, June 15,200411:37 AM ksykes@centervillemn.com Re: Ordinance #4, R-1 District Hi Kim - .First off, I think that a slaughter house would have to apply. for a CUP in order to operate in the R-l district. So not only do we have the 10 acre requirement, but the CUP as well. As for the "intense agriculture commercial", I am not aware of any statutory definition. r think in this context the term is used to protect the city from more of a corporate type farm. The prefatory language to the ordinance reminds us that the "agricultural" use is just an interim use until the city builds out. With the lack of available property and the CUP requirement, it would be difficult for such an operation to locate within the city. JDH >>> "Kim Moore-Sykes" <ksykes@centervillemn.com> 06/11/04 12:35PM >>> Jim -- Attached is the section from Ordinance #4 that describes the R-1 District. This is the only zoning district that agricultural uses, such as a slaughter house, could be permitted to exist. In reviewing the requirements, any agricultural use can exist as long as the lot was 10 acres or more. Currently, there are only 4 properties in the R-I that may be large enough to support agricultural uses; the Vickers property, 7384 Old Mill Road, 7396 Old Mill Road and 7357 20th Avenue. r have been told that 7384 Old Mill Road and 7396 Old Mill Road are owned by siblings and have extensive wetlands. 7357 - 20th Avenue also has extensive wetlands and Dick Travis has said that because of the wetlands on this lot, there is very little dry land to develop. My other question is: Does there exist a statutory or legal definition of "intense commercial" agriculture? The text for R-l indicates that this activity will not be eflected in R-l. Do or can slaughter houses qualify as Rintense commercialR agriculture? .hanks for your thoughts. Have a great weekend! Kim 1 I ~ City C>,[genteTville CASH/GENERAL LEDGER BALANCE RECONCILIATION -- - --....------ ---- June 30, 2004 - --- J:lalanc~yer Ban~Statement /\<1ainstreet Bank Checking Account #3017115 T~ta'-Checking Account Add Outstanding Deposits Total Outstanding Deposits Le~s Outstanding Checks See attached list Total Outstanding Checks Checking Account Balance Add Investments See attached list Total Investments TOTAL CASH PER BANK TOTAL CASH PER GENERAL LEDGER June 30, 2004 DIFFERENCE BETWEEN BANK AND GENERAL LEDGER 7/1/2004 10:44 AM -r $264,132.19 $0.00 ($41,767.65) $9,075,694.68 " $264,132.19! $0.00 ($41,767.65) $222,364.54 $9,075,694.68 . $9,298,059.22! $9,298,059.22 )- $0.00 bank reconciliation Jun 04.xls City of Centervllle Schedule of Cash a~d Investments Month Ended June 30, 2004 I"",.unl Numb.' , , - Face or ...,.., Ac9ulsltlon C.. Duo Yr~ MaiMtnJet Bank Account Value Ra.. D... Date D... Interest Checkin 3017115 $222,364.54 0.10% ... $175.23. Flexible CO Savings 1321332 $2,872,877.66 U1O% 06!26f03 $13,725.61 Certificate of De ,it 300195 $106,949.23 4.50% 10/1 Of 02 10fl0107 $2,372.73 Certificate of Deposit 300196 $211,370.49 3.70% fciholO2 10/10104 $3,867.18 Certificate of De it 300197 $212,315.54 4.00% 10/10102 10/10/05 $4,194.74 ~~ficate QfDeposil 3OO19B $0.00 2.45% 10110/02 04110104 $1,387.96 Cerlificate of Deposit 300209 $154,896.92 4.10% 10124102 10124105 $3,135.66 Cerlificate of Deposit 300259 $157,469.61 3.25% 12105102 06105/05 $2,534:~~ Certifi~te of Deposit 300265 $209,959.48 3.25% 1.2113102 06/13105 $3,379.83 ~~te of Qe,Dosif 300266 $158,645.82 3.75% 12!13JD2 12/13107 tf~ Certificate of Deposit 300267 $0.00 2.30% 12113/02 06/13/04 $1,194.09 ~~eofDeposit 300272 $103,967.61 2.60% 12h7/02 12/17104 $1,342.15 Cerlificate of Deposit 300273 $104,979.73 3.25% 12117/02 06117105 $1,689.91 Certificate of DePOSit :IDD34IJ $205,982.12 2.95% 04)16103 10)16)05 $3,01~~ Certificate of Deposit 300375 $0.00 2.01% 06103103 03/03104 $503.64 Cerlificate of Deposit 300377 $0.00 2.01%. 06109(03 03109/04 $1,150.49 Certificate of Deposit 300382 $0.00 2.01% 06/10/03 03/10/04 $755.46 CerfifiCa~ of Deposit 3004-49 $152,832.72 2.50% 08/01/03 11/01104 $1,887.!5'1 ~eOfDePOSit 300561 $101,688.97 3.80% 12104103 12f04/08 $1,~~ ~~ficate of Deposit 300562 ${01,257.35 2.52% 12104/03 12104/06 $1,257.35 Cerlificate of Deposit 300563 $200,000.00 2.10% 12/04(03 11104/04 $0.00 C8rtjficate of Deposlt 300564 $200,000.00 2.10% 12104/03 11104104 ..~ ce~cate of Deposit 300565 $100,000.00 2.10% 12/04103 11/04/04 $0.00 ~riificate of Deposit 300566 $253,143.38 2.50% 12/12r03 12112f06 $3,143.38 Certificale of De osit 300567 $100,000.001 2.10% 12f12103 11(12104 -~ Certificale of DepOsit 300573 $100.000.00 2.10% 12116f03 11/16104 $0.00 Certificate of Deposit 300583 $101,1mf05 2.20% 12f18103 12/18/05 .. $1,108.05 Certificate of De~sit .300584 $101,257.35 2.50% 12118/03 12118/06 .~~~ certificate of Deposit 300587 $101,106.05 2.20% 1211.9/03 12119105 $1,106.05~ ~rlificate of Deposit 300680 $100,612.49 2.45% 03/09/04 .09/09/05 $612.49 Certificate of Deposit 300704 $151,493.42 4.00% 03/23104 03123/09 _$1~ ~~~cate of Deposit 300705 $150,964.11 2.55% 03123/04 03123/06 $964.11 Certificate of Deposit 300733 $112,806.26 2.28% 04/12/04 I 07l1UOS $0.00 r-gertificate of Deposit 300769 $200,000.00 2.73% 05f18/04 $;.~ ~. $7 050 246.90 11/18/06 $62,080.56 U.S. Bank . .$45.76 Cer1lflcate of Deposit 3006093151 $1,260.59 2.47% 07/12/74 07!12f04 Certificate of Deposit ~ $1,516.57 2.47% 1213Orr8 06/30/04 $55.16 ~BIA $2777.16. $100.92 .. .'MN-01~034-0061' ~ 4M Fund ~~ -~ tsmith Barney. $5080.12 $16.91 Money Funds Smith Barne $82,974.00 6.59% ~~ Certificate of Deposit Ca iialQne $100,000.00 4.90% 11/13/01 11/22f06 $2,456.70 . Certificate of Depo~it DireclMerchants $100000.001 5.85% .. 06107/01 06(14/06 $2,933.01 Certificate of Deposit (step 6.5%) First Bank PR :596.000.00 4.00% 06105102 0<JI26104 06/26109 $O,qg. Certificate of De sit discounted) C1B Bank IL $89,100.00 4.00% 03/28103 03/28/04 03128/11 $1,795.07 Certificate of Deposit Lehmann Bros. $96,000.00 4.60% 12f30103 06130104 12130/16 $1,~ Certificate of Deposit Com ass Bank $0.00 5.125% 06129/04 06129/05 06129111 $0.00 ~ficateof.6eposit Hemis here Sank $96000.00 3.600% 06125104 wiSlD7 $0.00 FHLMC (steP.ratel 3133FO-WT-2 $0.00 3.00% 10/18/02 10{15103 10/15109 $2,496.17 ~~MCM 312925-BR-0 $0.00 5.25% 06105/02 03118/04 03118109 $6,693.75 FNMA 3136F2-WY-o $0.00 4.50% ~~l(03 06111/10 $1,83t:~ FNMA 3136F2-X7-8 $205,000.00 4.00% 02/07/03 oiro-&&-- I QB/DMa $4,10Q,00 FHLMC (discounted) 3128X1-MZ-7 $99.750.00 3.00% 06130/03 12130/03 06130109 ..~ FHLBC 31339X-RD-B $100,000.00 3.25% 06130103 09/J0103 12130/08 $0.00 FHLMC 3133FO-2c..2 $150,000.00 4.00% 08/14103 08/15104 02115109 $3,000:00 FNMA 31363F3-2K-1 $0.00 4.00% 09J10f03 11/13103 21131O!f $5,099.44 i=HfMC 3128X1-7F-8 $100,000.00 3.50% 11128103 12106J04 12106111 .. $l,827,I~ FNMA 3136F4-G8-1 $0.00 4.00% 12f3ciio3 03/03/04 12130/08 $2,500.00 ~.<steprate)... 3128X2-ZU-2 $99.937.50 4.00% 03/17104 03117/05 09/17112 $0.00 FHlMC ste rate) 3128X2-S7-1 $150,000.00 3.50% 03124104 03124/05 09124/12 $0.00 ~MC 3133F1-DH-7 $159,000.00 4.00% 03125104 03/15/05 031'15112 $1,333.33 FHLBC 3133X5:N5-3 $250,000.00 4.25% 04/19/04 07/19/04 10/19/11 -~ FNMA 3136F5-QC-8 $200,394.17 4.73% 04122f04 07/08104 04/08111 $0.00 ~. 3133X1-AW-7 $100,411.37 4.00% 05106104 09/29/04 09/29108 $0.00 FNMA 3136F5-YM-8 $140,336.00 4.80% 05106104 08106104 11.106109 $0.00 FHLBC 3133X7-LP-7 $0.00 4.03% 06128104 09128/04 09128/07 $0.00 - $2239955.04 $38290.75 TOTAL CASH AN[f1NVESTMENTS $9,298,059.22 $100,489.14 Petty Cash -- Change Fund Kim $100.00 ~~t Krl, $100.00 Total Pet Cash 200,00 7/1/2004 10:31 AM schedule of investments Jun04.xls . CITY OF CENTERVILLE 07/01/049:57 AM Page 1 Cash Balances CUlTeI1t Period: JUNE 2004 MTD MTD Cunent FUND Oeser Account Debit Credit Balance Cash GENERAL FUND G 101-10100 $58,712.06 $332,618.01 $316,046.72 MOUND TRAIL DEBT SERVICE G 306-10100 $0.00 $0.00 $21,526.00 21 ST AVE IMP DEBT SERVICE G 308-10100 $0.00 $0.00 $34,546.48 MUNI STREET IMP DEBT SERVICE G 312-10100 $61,298.75 $0.00 $61,298.75 IND PARK TIF 1-4 DEBT SERV G 317-10100 $0.00 $0.00 -$8,660.41 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0.00 $308,107.44 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $0.00 $0.00 -$817.08 G.O. Bond Pheasant I 2001 G 327-10100 $0.00 $000 $563,603.04 G.O. Bond Hunters Crossing I G 336-10100 $0.00 $0.00 $151,014.84 PHEASANT MARSH II GO 2002 G 342-10100 $000 $0.00 ,831,518.29 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $22,22368 $0.00 $250,123.09 Hunters Crossing II G.O. Bond G 346-10100 $0.00 $0.00 $20,931 96 PARK CAPITAL PROJECT G 402-10100 $0.00 $0.00 $312,343.46 MUNI STREET CAPITAL PROJECT G 412-10100 ,2,099,171.28 5163,24495 ,1,865,707.89 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12,50000 STORM WATER IMP PROJECTS G 415-10100 ,846.63 52,00001 $278.72451 PHEASANT MARSH G 438-10100 $0.00 $0.00 $153.48264 THE SHORES G 440-10100 $0.00 $0.00 $215.02 EAGLE PASS 2ND AD ON G 441-10100 $0.00 $0.00 $58,817.16 PHEASANT MARSH II G 442-10100 50.00 $787.00 $107,143.66 PHEASANT MARSH III G 443-10100 $0.00 ,51018 $8,981.60 PEL TIER PRESERVE PROJECT G 445-10100 ,000 $92.00 $259,975.19 HUNTERS CROSSING PHASE II G 446-10100 $000 $166,68076 $439,353.73 WATER FUND G 601-10100 ,6,307.81 $84,221.84 $1,195,591.59 SEWER FUND G 602-10100 $27.465.44 $32,147.67 $2,013.97835 CABLE TV FUND G 614-10100 $000 5154.39 $16,289.99 SAVINGS & CD INTEREST G 619-10100 525,715.31 ,0.00 ,25.71531 Total Cash ,2,301,740.96 $782,516.81 $9,298,059.22 Grand Total ,2,301,740.96 $782,516.81 $9,298,059.22 r 'Estnbti..1fid' .1857 UPDATE CITY OF CENTERVILLE *Check Summary Register@ JUNE 23, 2004 Name Check Date 10100 MAIN STREET BANK Paid Chk# 019320 FORTIS BENEFITS Paid Chk# 019321 MCLEOD USA Paid Chk# 019322 MINNEGASCO' Paid Chk# 019323 NCPERS LIFE INSURANCE Paid Chk# 019324 NORTHLAND SECURITIES Paid Chk# 019325 QWEST Paid Chk# 019326 SALOMON SMITH BARNEY Paid Chk# 019327 SCHELLER, ELIZABETH Paid Chk# 019328 XCEL ENERGY 6/23/2004 6/23/2004 6/23/2004 6/23/2004 6/2312004 6/23/2004 6/23/2004 6/23/2004 6/23/2004 Tolal Checks Check Amt $108.00 #4012503-44 SHORT TERM DISABLI $714.00 WATER PHONE SERV THRU 6-15-04 $335.28 1694 SOREL ST #1308068 - SERV $32.00 T BENDER & E PAULSETH PREMIUM $5,300.00 GEN. OBLG. IMPR. BONDS SERIES $60.32 762-9261 - LIFT STATION-SERV T $196,000.00 #239-44814-16289 - COD & FHLB $118.70 REIMBURSE FOR PRIZES FOR FROZ $109.10 1745 MAIN ST -SERVTHRU 6-8-04 $202,777.40