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Home My WebLink About2004-09-22 CC Meeting (2) , I GlJ;" -:,-:.it t~f':~';~ tervi[[e '" 'Estafi[isFieal857 / \,/J'" ./ ( q;~ CITY COUNCIL MEETING Wednesday, September 22, 2004 6:30 p.m. COUNCIL MEETING L I.>u.~~ GIW\ -';i>' /0/;;'7/ ""~ acUlri'<5 CALL TO ORDER 1. RollCall ~:!!:_ -~;JSCJ}V ~~f...e-c~ APPROVAL OF AGENDA ~ ""/~(u"':5 - ~d~~, APPROVAL OF COUNCIL MlNUTES 'vV-" ~~~I II. llL ~~j Q~ J,[I ~: c,~ (IV. CONSENT AGENDA .A J: Vi-I ~oft ~ 6. September 8, 2004 City Council Meeting Minutes September 14, 2004 City Council Special Meeting Minutes , ,fL."yJ ti!/C:~V" ,- ;I ( '1-0-1 {1 b S/<L<'<'# [,It< ,ltl1.J City of CentelYilIe September 9, 2004 through September 22, 2004 Claims Centennial Fire District Claims througb September 17, 2004 Centennial Lakes Police Department Claims through September 9, 2004 Centennial Lakes Police Department Claims through September 14, 2004 Pay Estimate #2, Maguire Iron, Inc. - $96,758.48 (Water Tower) Stork Twin City Testing - $1,567.50 (2004 Street Project) V. A W ARDS/PRESENTATIONS/APPEARANCES ~f7)f $t'-'J f{U~dJ L..>-v ~ duL~4 9-, Vi. Center Street Residents' Petition for s.top Sigus j.Q/~ Olhol'-' t...:t::, t'\4- ti!Y\-rs. ~tz- - 0" <;ty~.<\- I?<~.-Ic-v>-S VI. PUBLIC HEARINGS ~fM) fv cLc5JV \JvJ!.:J:.-~j ,,2, 'lMr. Cbeldon Frank, 1597 Peltier Lake Drive - Variance Request to Build i ~ U- .'V ttir#J. Home on Non-Conforming Lot (Cont'd From Previous Meeting) . -J;.t.!~ ;0C, -<trIV 2" ,/ . Mr. Dennis ShudyfMs. Colleen Carpenter Lot Split (Cont'd From Previons ~ (j.A..i-~rVl rl-' )[/jJ./,;,/ Meeting) - Table until gctober ~OO4 Meeting ~-_.. ~r~\~ '~~ NEW BUSINESS . i5JlP ~~i"'- . j 'f' ,1,J<(,~ 14. Pond Dredging (T. PetersonIP. Patzer) ~t: ~ - "':> / ~ Contract for Animal Control SelYices- Apwolla,l..- ~ {C,' i( Res. #04-045 - Declaring Cost to be Assessed, and Ordering Preparation of I o~ Proposed Assessments for the Hunters Crossing 2nd Addition, Pbase I, \,e,L- \ ./,' Subdivision, ~ ~. Res. #04-046 - Calling Hearing on Proposed Assessm,e, nts for tbe Hun ers ,,~V fl:cb- Crossing 2nd Addition, Phase I Subdivision ~ fbr 10 z'7 v . Media PacketslInformation ' .~ Rice Creek.W atershed, District - Seminar/Presentation 17. Sale ofVehlcIes - Pt.LlO~ LUo.iLs NO~? "" ~, vii. Mr. & Mrs. Keith Okan, 1841 Center Street - Driveway ~ vi ~ Scheduling of ~ueral Election Canvassing Board Meetiug (Nov. 3 - 9, 2004) Ecouomic Development Committee's Request for Status of CSAH 14 WideuingIDowntown RevitalizationlPlan/Inclusion VlIL OLD BUSINESS . I' \t~F~ 11. \J,t/~greement for ~esidential Recycling Program (Anoka County/City of " \Jl' Centerville) ~u:>U 2. Ordinance Codification Status ~ Mr. & Mrs. Stan Hasiak, 6994 Centerville Road - Extension for Temp. / ConstructionILiving Qnarters ~ ~ Document bnaginglArchival Discussion C" ~v 5. ~l-t~ DM.!lJ~y-.' ~l;,(;,Ctd7.-OYV' ~ . ANNOUNCEMENTSIUPDATES K ~ Public Works Staffing Update (p. Pab,er) ~) \ c x. ADJOURNMENT ~ J''W \ ervi{{e STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING TO CONSIDER PASSING RESOLUTION #04-042 DECLARING AN AMERICAN ELM TREE THAT IS WCATED ON PIN #R23-31- 22-24-0102,7052 DUPRE ROAD A PUBLIC NUISANCE AND SETTING ABATEMENT PROCEDURES FOR SAME NOTICE IS HEREBY GIVEN that the Council of the City of Centerville, Minnesota will conduct a public hearing to consider Resolution #04-042 Declaring an American Elm Tree located on PIN #R23-31-22-24-0102, 7052 Dupre Road a public nuisance and setting abatement procedures for same. The American Elm tree in question has been inspected by the City Forester and Mr. Marty Asleson, City of Lino Lakes and both individuals have determined that it is infected with Dutch Elm disease fungus Ceratocysitis mmi (Buisman) Moreau or harbors elm bark beetles Scolytus Multistriatus (Eichh), or Hylugopinus Rufipes (Marsh). The said meeting will take place on Wednesday, September 22" 2004 at the Centerville City Hall, 1880 Main Street, Centerville, Minnesota in the Council Chambers commencing at 6:30 p.m. or shortly thereafter. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m., September 17, 2004. All persons interested are invited to attend and to be heard, verbally or in writing. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-8629 if you need additional information. If you desire, you may email: ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. Dated: August 26, 2004 Teresa Bender, City Clerk - MCMC Published in the Quad Press September 7, and September 14, 2004 IB......"..................r i. . ,~~: "' -. '.,. ". ~ ,.i.- .. 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'-2. \ :li~ ~.~\~~ - ~\_\' "'J-J '" ^,,<RC1, <it Q 1>":::.-.... ~ " I "_~L ~. & '. ~/~l.~Y 9 , ~ o . ~ ", . aVO" NaJJIOO I '" n . - , ... on ... 1'1 N .... "'.:..... I'l IN... of) ~ ...J ~ 0:: <( a. li..l . Honorable Mayor and Council Members We, the residents of Center Street, Tourville Circle, Pheasant Lane, and Oak Circle are requesting that a stop sigmbe installed at the intersection of Center Street at Pheasant Lane. c~,~ QWfoJ ~0~/b~) J~ ;lofj (en ,{; . '(lmA J~ Address &13 _~ ~do/.::/-t::ir ,u, . !:r::r~ ~l ~"v \~}'\~\Jc;\.\rr'A\l5J!)'>,; , -~ \ ~ \i e:Ct . \1--..:'" ~-c.. (;43-'5 .~A,;f~~~) 1/85 ~/\e.r * ! /7S~ ('(lI7!c? aSlreI/- "-/ /76/ t'm!eiC ,)~. 17L} CW('f;t q ) 7 /3 (p~./I--' 11- /10)a~ ~( 17Q~ GitTer ~ (7; (,' ~ /7 ;-;61/12- (; lj!~ (} / ~[j L- IoCta ~ ~ ~.71~~SkJQ C 'Q. L&IL) Io~a~ ~t\c~~J~(CtL~ \1 3 ~ u'^-~,{ S-t- 11 UJi LE"-''fEJl.,')( / """--r::;r:: j) .....,,:, 'f 'rr /J1. ,U~5 '~~~\<\~ A~et ~ A ( l)v '/v1 ~.-- / ~ (/ 1J!i m~ ~~ OR~ , I' 'l ;' ) " CJ. "'JI ~.. .- I ~_ I '(V[,4,.;~-~ (' 1 , '- , . V III '. I. ...e.tlLC"t..{ ,. . ;l)t-~ V . ~. Jf2:~!~ I / i ~/~ / -bfl /J i fj. il oj).. o,n u \, ~"\ QM t o........\-( ~ '1'0 C"r-' \ 7fL ,';(-e. t!oiJ.n .jni/Y}t~~. v 'V~"'=~N / a-r cl!)/lrL sl ((60 C~~ ~ 17 q.5 t:rnl---r 5T 1793 ~; ~, 1<6\ 1- (~J'\; tVl 6'1- I 01 ' , /' J. 'd- / IJ 10 L (./e0-. S( / g~:, C en *r' S-t- ! g Of (er,-!er S+ ! j1' ();' ~;(...~ )J ri 60 lCGtic /&-f /J . /rt.fJ() l-KA'(' r ~. CHI P fJa.k- U )-,(>J 0 \ "b D i?) l,ftrJ-er St \'\oz, (8g, t?-/' 'dt bfbli (!)ltYk C;((J('o 18Y I Ce{ll~' S--t- \~0'1 ~~( ~. 1401 ('~kn ~ . . I ' t}/;r1-fI1(1) f}fli7;0-/t(2j \'0-I:l~~,~ .' ~. \J/'1 W !j '~lli~/cn v W1~ {flk' {{aIL 1~5d-.... (JZ~'Ite.., <Sf-' It'-::t?G'f r." I' . ~ \".10::'. '. .'." i. ""... to F\ 1;j >,/" 'WI " .)." .'."...1' IV .' ''''. )':; ~f "\':~'~\ . \\l, 18 i7 {..E,l[i@e',T 1<6~5 ~ W: 6foP/%~J~ . 101!)7 :j))/tL..V:J,icl ~/ 0907 ;:JkiJ;3#-<JJ~J ~-'l P ho (A S Pvflul-' bu~ IT7~ fcnlc,e 51; /1 &1 fEltz.ler S l- I? bf f?gr) -tr .5/, 116'1 ;; 'I . ~ (bfl--t'Nt- v I ' 6C(/ ~ ')tA-iYd IlL (i'vcae (JOB te/J (-(rJt /,~ 1/3 r~L~.t::~~ aJ-1.-l1^}e- !p9.::<fJJ PAer15oh+ In. lnq \ ~ QJ,,-o,r.- .~i1l f'L-t Ln 0Qo? If/1ftM /(1 f 8j) CITY OF CENTERVlLLE CITY COUNCIL MEETING SEPTEMBER 8,2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 8, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Capra ABSENT: Council Member Lee STAFF: City Administrator Ms, Moore-Sykes City Attorney Mr, Hoeft City Engineer Mr, Peterson L CALL TO ORDER Mayor Sweeney called the September 8, 2004, City Council meeting to order at 6:30 p,rn. n. SET AGENDA Council Member Capra requested that Center Street road issues be added under updates along with Eagle Pass and Police Commission. Ms, Moore-Sykes noted that Council needed to set the levy at this meeting and asked that it be added to the Agenda. Motion bv Conncil Member Capra. seconded bv Conncil Member Paar to aporove the al!enda as amended. All in favor. Motion carried unanimously. m. APPROVAL OF COUNCIL MINUTES 1. AullUst 25. 2004 Council Meeting Minutes Council Member Capra asked that the adjournment time be added. Motion bv Council Member Capra. seconded bv Council Member Paar to aoprove the AUl!Ust 25. 2004 City Council Meetinl! Minutes as nresented. All in favor. Motion carried unanimously. IV. CONSENT AGENDA City of Centerville September 8, 2004 COWleil Meeting Minutes 1. City of Centerville August 26 through September 8, 2004 Claims 2. Centennial Fire District Claims through September 3, 2004 3. Dresel Contracting, 2004 Utility & Street Improvement, Pay Estimate #4 $500,333.24 4. Larson Excavating, Buechler Estates Final Pay Estimate $19,794.61 5. Allied Blacktop, 2004 Seal Coat $74,036.22 6. Parks and Recreation Recommendation for Centennial Hockey Association Use of Hockey Rink for Upcoming Season Motion bv Council Member Paar. seconded bv Council Member Caora to aoorove the Consent Al!enda as presented. All in favor. Motion carried unanimousIv. V. A W ARDS/PRESENTA TlONS/APPEARANCES 1. Mr. Kevin Ryan - Candidate for County Commissioner Mr. Ryan addressed Council and answered questions and asked that anyone with any questions feel free to contact him. 2. Mr. Lloyd Drilling. Apple Tree Square Trail Mr. Drilling appeared before Council and indicated that he has no intention of doing anything with that trail especially since the County is coming through with widening the road and it has not been determined which side they are taking. Council Member Capra indicated that Mr. Drilling had been asked to escrow funds for the trail at a Council Meeting and agreed to do so. Mr. Drilling indicated that there is no developer's agreement that would require him to do anything with the trail. Council Member Capra indicated there is no developer's agreement but said that Mr. Drilling had agreed to escrow funds for the repair of the trail at a Council Meeting. Mr. Drilling asked that the City provide those minutes so that he could review them as he does not remember what he agreed to do. Council asked Staff to provide the minutes to Mr. Drilling. VI. PUBLIC HEARINGS 1. Shonagh BoylelRichard S. Carlson - Lot Split/Lot Combination 2. Robert KoranlRichard S. Carlson - Lot SplitILot Combination 3. Kruger & Bovle ParcelslRichard S. Carlson - MUSAlComprehensive Plan Amendment! Advancement Mayor Sweeney opened the public hearings at 6:47 p.m. Page 2 of 10 City of Centerville September 8, 2004 Council Meeting Minutes Mr. Carlson addressed Council and explained his lot split/combination request for the Boyle property. Council Liaison Broussard Vickers indicated that the parcels would need to be rezoned as a part of this process. Mr. Carlson explained his request on the Koran property to Council indicating that the jog in the property line is due to a permanent easement to the County for the road. Mr. Carlson explained his MUSA request to Council indicating that he would like the parcels to be added to his existing Phase II and allowed into MUSA for 2001 to 2005. He then explained that he has no intention of building out the properties right away but needs the MUSA approval in order to begin the design and other requirements at this time. Council Member Capra asked that the rezoning of Mr. Evans property be added to the Comprehensive Plan amendment when that is done. City Attorney Hoeft indicated that Staff would need to determine whether the Comprehensive Plan lists these properties as R2. If it does an amendment may not be necessary and the City will do a petition for rezoning and amend the zoning map. Motion bv Council Member Caora. seconded bv Council Member Paar to close the oublic hearin!!s. All in favor. Motion carried unanimousIv. Mayor Sweeney closed the public hearings at 7:06 p.m. Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove the lot solit reouest for PIN R26-31-22-22-0004 6709 and lot solit combination for R26-31-22-22-0011 as reQuested. All in favor. Motion carried unanimouslv. Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove the lot solit reQuest for PIN R26-31-22-22-0011 and lot combination for R26-31-22- 22-0003 as reQuested. AU in favor. Motion carried unanimously. Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove amendinl! the Comorehensive Plan. if necessary. for R26-32-22-22-0004. the rear of the oarcel. and R26-31-22-22-0009. the rear of the Darcel and the lot combinations ofR26-31-22-22-0011 for MUSA 2001 to 2005 subiect to Carlson oavin!! the fees for the Comorehensive Plan Amendment. All in favor. Motion carried unanimousIv. 4. Mr. Cheldon Frank. 1597 Peltier Lake Drive - Variances to Build on Nonconforming Lot Mayor Sweeney opened the public hearing at 7: 10 p.m. Council Member Capra asked for Rice Creek and DNR positions on this proposal. Page 3 ofl 0 City of Centerville September 8, 2004 Council Meeting Minutes Mr. Frank indicated that there are no restrictions provided he remains 75 feet from the lake. Mayor Sweeney asked if this house would be in line with other homes on the street. Council Member Broussard Vickers explained the process and discussion that occurred at the Planning Commission meeting noting that Mr. Palzer has indicated that there is a way to change the square footage of the footprint to meet the front yard setback and meet the minimum finished square footage of 1600. She then pointed out that there was one Commissioner who was concerned with allowing this front yard setback variance when they heard a potential request earlier during the same meeting and that one may not be approved. Mayor Sweeney asked if the home could be moved any closer to the lake. Council Member Broussard Vickers indicated that the home shows a patio door potentially leading to a deck and there is no room to add the deck without encroaching into the 75 foot setback from the lake. Mr. Frank read from the ordinance that indicates that a home can be located closer if the surrounding homes are closer. Council Member Broussard Vickers indicated that Rice Creek Watershed District governs the distance from the lake and they are more restrictive than the City requiring 75 feet. Council Member Capra indicated that she would feel more comfortable with the request ifit were the original property owner requesting it. Mr. Frank commented that making the previous owner the only one that could build on the property would be a hardship for him. City Attorney Hoeft indicated that because this is a previously platted lot he does not see any issue with the lot size variance and lot width. He then said that the water issues will be handeled per the ordinance and that means that you cannot allow water from your site to flow onto neighboring properties. He further commented that he questions whether it would be appropriate to grant the front yard setback because it is possible for the applicant to meet the minimum square footage requirements without the variance. Council Member Broussard Vickers indicated that the home could be 24.5 feet wide and the two-story would be 1,720 square feet. Mr. Frank told Council that he does not think that what he is asking for is out ofline and he would like the City to consider approval of his front yard variance as he has spent $3,000 on plans for this home. City Attorney Hoeft indicated there is no basis for the variance if the property owner can meet the minimum requirements and meet the 35 foot setback. Page 4 of 10 City of Centerville September 8, 2004 Council Meeting Minutes Mayor Sweeney noted that the City is considering changing the side yard setbacks and, if the home were stretched so it was longer than it was wide the property owner could get the square footage that he desires and meet the front yard setback. He then noted that it would involve amending the plans. City Attorney Hoeft indicated that the City could grant a side yard setback variance at whatever it is the City is going to set as the standard to allow the home to be stretched and have more square footage. Mr. Frank indicated that he would like the City to consider tabling this request so that he could go to Rice Creek and ask whether they would allow him to move the home closer to the lake. Motion bv Council Member Canra. seconded bv Council Member Paar to continue the nublic hearinl! on this matter to the next meetinl!. All in favor. Motion carried unanimouslv. 5. Ordinance #23. Council and Mavor Salaries. Ordinance #72 Site Maintenance Fees Mayor Sweeney opened the public hearing at 7:35 p.m. Motion bv Council Member Broussard Vickers. seconded bv Council Member Canra to close the nubUc hearinl!. All in favor. Motion carried unanimously. Motion bv Council Member Paar. seconded bv Council Member Canra to annrove Ordinance #23 and Ordinance #52 as Dresented. Aves - 3. Navs - l(Broussard Vickers). Motion carried. 6. Mr. Dennis Shudy/Rehbein Properties Lot SplitlLot Combination 7. Mr. Dennis ShudylMs. Colleen Cw:penter Lot Split Mayor Sweeney opened the public hearings at 7:36 p.m. Mr. Shudy addressed the Council and explained that he had requested this lot splitflot combination to allow him to push his site back on the property and leave a line of trees in front as a buffer. Motion bv Council Member Canra. seconded bv Council Member Paar to close the nublic hearinl! on the Rehbein lot snUt/combination. All in favor. Motion carried unanimously. Mayor Sweeney closed the public hearing at 7:38 p.m. Motion bv Council Member Caora. seconded bv Council Member Paar to aonrove the lot solitllot combination for PIN # R24-31-22-33-0005 to be combined with R24- 31-22-33-0002 as requested. All in favor. Motion carried unanimously. Page 5 ofl 0 City of Centerville September 8, 2004 Council Meeting Minutes City Attorney Hoeft indicated that he could not recommend approval of the requested lot split for the Carpenter property because it creates a nonconforming lot and there is no proposal to combine it with an existing piece of property. Mr. Shudy indicated that there should be a proposal in the near future. City Attorney Hoeft indicated that he understands that this is a situation that the City would like to have cleared up but this is not the way to do it. Motion bv Council Member CaRra. seconded by Council Member Paar to continue the Dublic hearin!! on the Caroenter lot SDm. All in favor. Motion carried unanimonsly. 8. Mr. Rav Olson.. 6805 - 20'" Avenue South Special Use Permit Mayor Sweeney opened the public hearing at 7:44 p.m. Mr. Ray Olson addressed Council and explained his request for a special use permit noting that he started the operation with 24 trailers, is down to 16, and intends to be down to 12 by January 1, 2005. City Attorney Hoeft indicated that the property can be treated as industrial as that is and has been the use and the Comprehensive Plan issues can be handled separately. He then asked whether Planning and Zoning discussed and made a recommendation as to the performance standards to be required under the special use permit. Council Member Broussard Vickers commented that Mr. Rehbein was to have hooked up to sanitary sewer and has not done that. She then asked whether that could be a requirement under the special use permit. City Attorney Hoeft indicated that would be handled as a separate matter. Council discussed the matter and agreed that the use is and has been there and should be allowed to continue under a special use permit. Motion by Council Member CaDra. seconded by Council Member Paar to close the DubUc hearin!!. All in favor. Motion carried unanimouslv. Motion by Council Member Broussard Vickers. seconded by Council Member Paar to l!rant a sDecial use Rermit to allow the existinl! use to continue without any additional requirements until June 1. 2005. All in favor. Motion carried unanimouslv. Mr. Koran asked Council whether his property would be rezoned and how that would happen. Council informed him that the City would initiate a petition for rezoning all the properties in that area to bring them into conformity with the Ordinance. I L Page 6 of 10 City of Centerville September 8, 2004 Council Meeting Minutes Mr. Koran asked how, where and when it would be possible to bring sewer to his property. Council indicated that it is not known at this time as it is dependent upon development in the area. It was recommended that Mr. Koran discuss the matter with Mr. Carlson to determine whether it is possible to bring sewer to the Koran property from the second Phase of Hunter's Crossing. VII. NEW BUSINESS 1. Mr. Don Martin. 6923 Tourville Circle Appeal Complaint/Abatement Mr. Martin was not present at the meeting. Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar to continue enforcement oroceedin2s for ordinance violatioos at 6923 Tourville Circle. All in favor. Motion carried unanimouslv. 2. Comorehensive Plan vs. Zoning Map Discussion Council Member Capra indicated that she feels that the City needs to clarify the zoning in the mixed use district downtown because the value is different if it is mixed use versus residential and the County can come closer with the road to mixed use than it can with residential property. Staff was asked to research zoning with the County and place this matter on the next meeting agenda. 3. Agreement for Residential Recyclin~ Program (Anoka County/Citv of Centerville) This item was tabled for further information. 4. Parks and Recreation Recommendation for Trail West ofCenterville Road to Anoka County Re~onal Park - Alignment with Reconstruction of CSAH 14 Ms. Stephan explained her memo and the recommendation from the Parks Committee. Motion by Council Member Broussard Vickers. seconded by Council Member Paar in suooort of the recommendation from the Parks Committee with re2ard to the trail as outlined by Staff. All in favor. Motion carried unanimouslv. Council asked Staff to notify Mr. Eoloff from Anoka County Parks that Council has supported the recommendation by motion. vm. OLD BUSINESS 1. Team Building Facilitator Page 7 of 10 City of Centerville September 8, 2004 Council Meeting Minutes Council discussed the matter and agreed to schedule the team building for an upcoming Saturday session. Council agreed that this will be mandatory for Staff and that they will be paid. 2. Recommendation for Hirine Public Works Maintenance Emoloyee Ms. Moore-Sykes indicated that this matter is on the agenda because she was asked to bring this up in six months for discussion as to whether a second employee is necessary. Mayor Sweeney asked for information from public works as to how things are going. Ms. Moore-Sykes indicated that she is told daily by Mr. Palzer that things are fine. Council agreed not to hire an additional employee at this time. 3. Finance Director Candidates Ms. Moore-Sykes indicated that she and Council Members Lee and Capra spent a day interviewing finance director candidates and have made a recommendation for the two top candidates. Council discussed the matter and agreed to make the offer to the top recommended candidate based on the recommendation of the interviewing panel. Motion bv Council Member Broussard Vickers. seconded by Council Member Paar to otTer the Finance Director Dosition to John Mevers at the reauested $60.000. All in favor. Motion carried unanimouslv. 4. Levv Certification Mayor Sweeney provided Council with an update on the proceedings of the Police Commission and advised Council that the City needs to consider, prior to approving the preliminary levy, the potential of funding a new facility or remodeling an existing building for the new police headquarters. Mayor Sweeney informed Council that there has been a lot of officer turn over and turmoil within the department because the three cities have not done anything about the issues with the building and he feels it is time to take care of the problem or the department risks losing its experienced officers. He then informed Council that Chief Heckman has tendered his resignation effective the end of the year but he will be done on October 15, 2004. Mayor Sweeney informed Council that Centerville getting quotes from Lino Lakes and the County for police services was a source of turmoil for the department. He then said that Council had no intention of causing disruption and only wanted to see what, if anything, the City of Centerville could do on its own if the three cities continue to disagree. Page 8 ofI 0 I City of Centerville September 8, 2004 Council Meeting Minutes Council Member Broussard Vickers suggested amending the Resolution to $2,000,000 to allow room in the budget for the potential costs associated with the police building. She then said that the number can be reduced prior to the end of the year. Motion bv Council Member Broussard Vickers. seconded bv Council Member Caora to anorove Resolution #04-043 annrovin!!: the tax levv and settin!!: the truth- in-taxation heann!!: date as amended. All iu favor. Motion carried unanimouslv. Council Member Capra indicated that the other cities did approve the recommended budget. JX. ANNOVNCEMENTS/UPDATES 1. Dutch Elm Disease. 7052 Dupre Road Update Council Member Capra indicated she received a call from a concerned resident with an elm tree. She then said she looked into the matter and the disease is spread by beetles that can travel up to two miles. Ms. Moore-Sykes indicated there are not funds available for Dutch Elm Disease due to the expenses with oak wilt. She then said that the only effective way is to remove the tree and dispose of it properly. 2. Center Street Issues Council Member Capra indicated the driveways were not replaced as they were. Mr. Peterson explained that driveways are typically replaced straight to the street without flares. Council discussed the matter and agreed they should be replaced as they were. Council Member Capra indicated that the resident at 1753 has issues with the driveway as it dips where it is connected. Council Member Capra indicated she had a complaint about invisible fencing that was dug up and the resident wanted to know if that would be replaced. She then explained that it was in the City's right-of-way and will not be replaced. Council Member Capra indicated that there is a drainage issue between 1753 and the next house to the west. Mr. Peterson agreed to look into the issues raised by Council Member Capra. Mayor Sweeney asked Staff to provide an update on dredging and culverts at the next meeting. Page 9 of 10 City of Centerville September 8, 2004 Council Meeting Minutes Council Member Capra indicated there would be a meeting at the Portage Way cul-de-sac on Thursday, September 9, 2004 at 11 :00 a.m. and asked Ms. Moore-Sykes to see if Mr. Palzer would be available to attend. Council Member Paar asked for an update on Ojibway. Mr. Peterson indicated they are working on it today and tomorrow. Council Member Broussard Vickers indicated that the Planning Commission has two vacant seats and will soon have a third because Ms. Lakso has filed for Council. Council Member Capra indicated that the new cable building has been completed and they are moving in. Mayor Sweeney noted that only two people filed for Mayor and only two people filed for Council seats in a town of3,000 plus people. X. ADJOURNMENT Motion bv Council Member Broussard Vickers. sel:ouded bv Council Member Capra to adiourn the September 8.2004 City Council Meetinl! at 9:16 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10 ~ CITY OF CENTERVlLLE CITY COUNCIL SPECIAL MEETING September 14, 2004 8: 15 p.m. Pursuant to due call and notice thereof, the City of Centerville held a special meeting scheduled on September 14, 2004 8:15 p.m., at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member JeffPaar Council Member Mary Capra Council Member Tom Lee ABSENT: Council Member Linda Broussard Vickers STAFF: None I. CALL TO ORDER Mayor Sweeney called the September 14, 2004 City Council Special meeting to order at 8:20 p.m. II. SET AGENDA Motion bv Council Member Paar. seconded bv Council Member Capra to approve the al!:enda. AD in favor. Motion carried unanimouslv. m. PUBLIC HEARlNG(S): None. IV. A W ARDS/PRESENTA TIONS/APPEARANCES: None. V. NEW BUSINESS: None. VI. PETITIONS AND COMPLAINTS: None. VII. OLD BUSINESS 1. Reconsideration of the motion approving Resolution #04-043 A Resolution approving the proposed 2005 budget and tax levy establishing the date and time for the Truth-In-Taxation hearing to consider the same. Motion bv Council Member Caora. seconded bv Council Member Paar to recall the motion aoorovinl! Resolution #04-043 A Resolution aoorovinl! the orooosed 2005 budl!et aDd tax levy establishiol! the date and time for the Truth-In-Taxation hearinl! to consider the same. Tbe Troth-In-Taxation hearinl!s are scheduled for December 8" and continnation date of December 2200 if required. The 2005 levy will be set at 52.000.000 with the exoenditures of $2.408.000 and revenues of $408.000. Vote: Aves - 3. Navs - 1 (Mavor Sweeney). Motion famed 3-1 Mayor Sweeney request for the record his disagreement with recalling the original motion due to the uncertainty of what funds would he needed for a new police building. He felt with the ability to decrease the levy prior to the first of the year this recall was not necessary. Council member Capra stated per the former finance director the first payment for a new police building was factored into the original levy amount and felt by increasing the levy from the original proposed amount would add undue stress by showing up as a 30"10 increase to some of the residents in their City Tax Statements. She also stated the consensus of the council was to keep the tax rate at last years rate including a police building payment, which the former finance director accomplished on the original levy of$I,700,000. Council member Capra stated should we need additional funds we did budget $110,000 for a new public works building that could he redirected to a police building if necessary. Mayor Sweeney felt the council should not consider using those public works funds for the police build as they have already been earmarked for the public works department. Mayor Sweeney also stated previous councils have taken monies away from the public works department over the years and he feels that is not acceptable. Council member Lee stated he agreed with Mayor Sweeney regarding not using the public works building funds towards a potential police building. He also stated he did not believe the building was going to happen at all. He also agreed adding an additional $300,000 to the levy would cause stress to the residents. Mayor Sweeney stated many things have occurred since the August Police Commission meeting that he sees as encouraging towards approval of a police building for the department. Council member Paar stated when he ran one of the biggest issues was the high taxes residents' pay in the City of Centerville. He felt we should not add $300,000 onto the levy if the payment for the building was included in the original $1,700,000. He felt we should approve the levy the former finance director recommended. He also agreed with Mayor Sweeney on not using the Public Works funds for tIllS purpose. He also stated if we need additional monies he would rather hold public hearing for a special levy for the cities police costs. . Motion bv Council Member Capra. seconded bv Council Member Paar to aDDrovin2 Resolution #04-043 A Resolntion aDDrovin!!: the DroDosed 2005 bud!!:et and tax levv establishin!!: the date and time for the Truth-In-Taxation hearin!!: to consider the same. The Truth-In-Taxation hearin!!:s are scheduled for December 8110 and continuation date of December 220d if required. The 2005 levv will be set at $1.700.000 with the eXDenditures of $2.108.000 and revenues of $408.000. This is a S3OO.000 decrease to what was nreviouslv apnroved. Vote: Aves - 3. Nan - 1 (Mavor Sweeney). Motion carried 3- t Mayor Sweeney stated again for the record his disagreement with this decision. XII. ADJOURNMENT Motion bv Council Member Lee. seconded bv Council Member Paar to adiourn the September 14. 2004 City Council Soecial Meetin!!: at 8:40 n.m. All in favor. Motion carried unanimouslv. Transcribed by: Mary Capra, City Council Member tervi[[e 'Esta6tisficc{ .1857 UPDATE CITY OF CENTERVILLE 09/22/04 2:29 PM Page 1 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 019567 AVLlC Paid Chk# 019568 BAILEY, ADAM & SARA Paid Chk# 019569 CENTER FRAME & WHEEL Paid Chk# 019570 DUPRE, JOYCE Paid Chk# 019571 FORTIS BENEFITS Paid Chk# 019572 GOLDENGATE INTERNET Paid Chk# 019573 MCLEOD USA Paid Chk# 019574 MINNEGASCO' Paid Chk# 019575 MOORE-SYKES, KIM Paid Chk# 019576 NATIONWIDE RETIREMENT Paid Chk# 019577 NCPERS LIFE INSURANCE Paid Chk# 019578 PUBLIC EMPLOYEES Paid Chk# 019579 QUAD AREA CHAMBER OF Paid Chk# 019580 SECURITY CONTROL Paid Chk# 019581 SITE SOLUTIONS Paid Chk# 019582 SWEENEY, KRIS Paid Chk# 019583 QWEST FILTER: None Check Date SEPTEMBER 2004 Check Ami 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/23/2004 9/22/2004 Total Checks $806.00 DEF COMP PAYROLL WIH 9-23-04 $1,500.00 6878 MALLARD WAY - REFUND SOD $23.20 REPAIRS $6.00 REIMBURSE FOR MILEAGE FOR JUDG $85.95 VOLUNTARY SHORT TERM DISABILlT $49.90 INTERNET SERVICE TO PW. 98228 $739.49 PHONE SERV THRU 9-15-04 $133.58 7087 20TH AVE N - SERVTHRU 9- $213.60 MILEAGE REIMBURSEMENT $198.52 DEF COMP PAYROLL W/H 9-23-04 $16.00 OCT 2004 PREMIUM $1,582.92 PAYROLL W/H 9-23-04 $175.00 2004-2005 MEMBERSHIP DUES $255.60 MONITORING FEES THRU 9-1-05 $712.38 POSTCARDS FOR EDC $22.12 REIMBURSE MILEAGE $60.22 651-762-9261-SERVTHRU 10-12 $6,580.48 t . CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING September 14, 2004 8:15 p.m. Pursuant to due call and notice thereof, the City of Centerville held a special meeting scheduled on September 14, 2004 8:15 p.m., at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney COlmcil Member JeffPaar Council Member Mary Capra Council Member Tom Lee ABSENT: Council Member Linda Broussard Vickers STAFF: None I. CALL TO ORDER Mayor Sweeney called the September 14, 2004 City Council Special meeting to order at 8:20 p.m. II. SET AGENDA Motion bv Council Member Paar, seconded bv Council Member Capra to approve the al!enda. All in favor. Motion carried unanimouslv. III. PUBLIC HEARING(S): None. IV. AWARDSIPRESENTATIONS/APPEARANCES: None. V. NEW BUSINESS: None. VI. PETITIONS AND COMPLAINTS: None. VII. OLD BUSINESS 1. Reconsideration of the motion approving Resolution #04-043 A Resolution approving the proposed 2005 budget and tax levy establishing the date and time for the Truth-In- Taxation hearing to consider the same. ~ Motion by Council Member Capra, seconded by Council Member Paar to recall the motion approvinl!: Resolution #04-043 A Resolution approvinl!: the proposed 2005 budget and tax levy establishinl!: the date and time for the Truth-In-Taxation hearing to consider the same. The Truth-In-Taxation hearings are scheduled for December 8tb and continuation date of December 22nd if reQuired. The 2005 levy will be set at $2,000,000 with the expenditures of $2.408,000 and revenues of $408,000. Vote: Ayes - 3, Nays - 1 (Mayor Sweeney). Motion carried 3-1 . Mayor Sweeney request for the record his disagreement with recalling the original motion due to the uncertainty of what funds would be needed for a new police building. He felt with the ability to decrease the levy prior to the first of the year this recall was not necessary. Council member Capra stated per the former finance director the first payment for a new police building was factored into the original levy amount and felt by increasing the levy from the original proposed amount would add undue stress by showing up as a 30% increase to some of the residents in their City Tax Statements. She also stated the consensus of the council was to keep the tax rate at last years rate including a police building payment, which the former [mance director accomplished on the original levy of $1,700,000. Council member Capra stated should we need additional funds we did budget $110,000 for a new public works building that could be redirected to a police building if necessary. Mayor Sweeney felt the council should not consider using those public works funds for the police build as they have already been earmarked for the public works department. Mayor Sweeney also stated previous councils have taken monies away from the public works department over the years and he feels that is not acceptable. Council member Lee stated he agreed with Mayor Sweeney regarding not using the public works building funds towards a potential police building. He also stated he did not believe the building was going to happen at all. He also agreed adding an additional $300,000 to the levy would cause stress to the residents. Mayor Sweeney stated many things have occurred since the August Police Commission meeting that he sees as encouraging towards approval of a police building for the department. Council member Paar stated when he ran one of the biggest issues was the high taxes residents' pay in the City of Centerville. He felt we should not add $300,000 onto the levy if the payment for the building was included in the original $1,700,000. He felt we should approve the levy the former fmance director recommended. { , . Motion bv Council Member Capra. seconded bv Council Member Paar to approvine Resolution #04-043 A Resolution aoprovinl!: the proposed 2005 budl!:et and tax levy establishinl!: tbe date and time for the Truth-In-Taxation hearinl!: to consider the same. The Truth-In-Taxation .hearinl!:s are scheduled for December 8th and continuation date of Deeember 22nd if required. The 2005 levy will be set at $1,700.000 with the exoenditures of $2,108.000 and revenues of $408.000. This is a $300,000 decrease to what was previouslv approved. Vote: Aves - 3, Navs - 1 (Mavor Sweenev). Motion carried 3-1 Mayor Sweeney stated again for the record his disagreement with this decision. XII. ADJOURNMENT Motion bv Council Member Lee. seconded bv Council Member Paar to adiourn the September 14, 2004 City Council Special Meetinl!: at 8:40 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Mary Capra, City Council Member ervi[[e CITY OF CENTERVILLE 09/16/04 2:24 PM Page 1 *Check Summary Registero Name 10100 MAIN STREET BANK Paid Chk# 019544 HAMERSTON, KARIN Paid Chk# 019545 ALL-WOOD PRODUCTS Paid Chk# 019546 ABLE HOSE & RUBBER INC. Paid Chk# 019547 ACCLAIM BENEFITS Paid Chk# 019548 BARTELS, MARCIA Paid Chk# 019549 CENTENNIAL LAKES POLICE Paid Chk# 019550 CONTINENTAL GREAT SIGN Paid Chk# 019551 CULLIGAN Paid Chk# 019552 GOPHER STATE ONE CALL INC Paid Chk# 019553 HOULE, LEROY Paid Chk# 019554 INSTRUMENTAL RESEARCH Paid Chk# 019555 LANG BUILDERS Paid Chk# 019556 MAGUIRE IRON INC Paid Chk# 019557 MET. COUNCIL ENV. SERV. Paid Chk# 019558 OSGOOD, DAVID Paid Chk# 019559 PRESS PUBLICATIONS Paid Chk# 019560 PUBLIC EMPLOYEES INS Paid Chk# 019561 QWEST Paid Chk# 019562 STORK TWIN CITY TESTING Paid Chk# 019563 TIME SAVER Paid Chk# 019564 TRI STATE PUMP & CONTROL Paid Chk# 019565 US BANK" Paid Chk# 019566 XCEL ENERGY Paid Chk# 919533 NATIONWIDE RETIREMENT SEPTEMBER 2004 Check Dale 9/1 0/2004 9/13/2004 9/2212004 9/2212004 9/22/2004 9/22/2004 9/22/2004 9/2212004 9/22/2004 9/22/2004 9/22/2004 9/2212004 9/22/2004 9/22/2004 9/22/2004 9/22/2004 9/22/2004 9/22/2004 9/22/2004 9/22/2004 9/2212004 9/22/2004 9/22/2004 9/8/2004 Total Checks Check Ami $1,500.00 ISSUE SOD ESCROW TO HOMEOWNER $2,875.50 WOODCHIPS FOR PLAYGROUNDS $938.82 HOCKEY RINK HOSE & SUPPLIES $100.00 FLEXIBLE SPENDING ACCOUNT FOR $7.87 MILEAGE REIMBURSEMENT FOR ELEC $29,583.69 SEPTEMBER 2004 POLICE SERVICE $98.22 VOTE HERE SIGNS $62.22 WATER RENTAL $85.10 AUGUST2004 SERVICES $75.00 CUT TREE BRANCHES FROM LIGHT B $34.00 AUGUST 2004 WATER TESTING $1,500.00 1751 PARTRIDGE PL SOD ESCROW R $96,758.48 500MG SPHEROID ELEVATED STORAG $11,546.33 WASTEWATER SERVICES FOR OCTOBE $3.37 MILEAGE REIMBURSEMENT FOR JUDG $59.85 NOTICE FOR PRIMARY ELECTIONS $15,477.12 OCTOBER 2004 MEDICAL INS. $112.42 612-E35-0084 SERVTHRU 9-30-04 $1,567.50 SHAD & CENTER ST CURB & GUTTER $380.00 CITY COUNCIL MEETING 9-8-04 $53.25 RENTAL - TRAILER $31.94 BEST BUY - COMPUTER CABLE $1,744.19 1875 FOX RUN - SERVTHRU 9-7-0 $198.52 DEF COMP- PAYROLL W/H 9-9-04 $164,793.39 NOTE: THERE WILL BE AN UPDA TE OF DISBURSEMENTS ON SEPTEMBER 22, 2004 ,...-- Centennial Fire District Check Register 9/17/2004 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 9/17/2004 L CHECK# NAME 14435 14436 14437 14438 14439 14440 14441 14442 14443 14444 14445 14446 14447 14448 14448 14450 14451 14452 Amoco Oil Company Aspen Mills Citgo Petroleum Corporation Comcast Diversified Texturing & Engraving Emergency Apparatus Maintenance Forest Lake Ford Fratlalone's Hardware Janel Haapoja LoffIer 6usiness Systems Malloy, Montague, Kamowski & Radosevich Motorola NFPA Northern Safely Technology, Inc. Owest Randy D. Lauderbaugh Xcel Energy Sam's Club ACCOUNT 42100 - Fuel and Lube 42120 - Uniform Expense 42100 - Fuel and Lube 42180 - Office Supplies Expense 42110 - Other Maintenance 42000 - Vehicle Maintenance 11100 - Equipment 42110 - Other Maintenance 42240 - Telephone Expense 42180 - Office Supplies Expense 42180 - Accounting Services 42130 - Equipment Expense 42200 - Dues and Memberships 11100 - Fixed Asset - Equipment 42240 - Telephone Expense 42220 - Travel, Coni. School 42254 - Station 2 - Electric 45010 - Safely Camp Expense lof1 AMOUNT 612.39 733.50 143.23 95.00 25.00 1,405.25 271.58 57.40 154.36 13.80 3,806.00 66.14 135.00 52.50 167.90 504.10 577.69 418.75 9,279.59 CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 09104 - 09/04 Sep 08, 2004 01 :54pm Check Issue Date(s): 0910112004 - 0910912004 Per Date Check No Vendor No Payee Invoice Description Inv Amount 09104 09109104 5059 10170 ADVANCED EMERGENCY SYSTEM: INSTAll VEH EQUIP 1,238.20 09/04 09109104 5060 10793 ANOKA COUNTY 1ST12ND QTR 483.67 RECORDS COSTS 09104 09109104 5061 11565 ASPEN MillS UNIFORM JACKETS 225.50 09104 09109104 5062 11653 AUTO-MEDICS INC VEH OIL CHGITIRE 39.95 PATCH 09/04 09109/04 5063 20175 BILLS RENTAL CENTER, INC VEHICLE KEYS 36.03 CENTERVlLLE GARAGE 6.35 KEYS T ota15063 42.38 09104 09109104 5064 20625 BUETOW &ASSOCIATES,INC AUGUST 325.00 ARCHITECTURAL SERVICES 09104 09109104 5065 30060 CP OFFICE PRODUCTS OFFICE SUPPLIES 69.19 09/04 09109104 5066 30480 CENTENNIAL UTILITIES JULY UTILITIES 9.53 09104 09109104 5067 40300 DELTA DENTAL OCT DENTAL 508.60 09104 09109104 5066 60650 FRATTAlLONES HARDWARE, INC. BATTERIESIFASTENERS 17.10 09104 09109104 5069 130674 Mil lIFE AUGUST SELECT ACCT 28.00 FEES 09104 09109104 5070 130780 MINNESOTA CONTINUING lEGAL 2004 CRIMINAL JUSTICE 240.00 INST TRAINING 09104 09109104 5071 130798 MN DEPT OF ADMINISTRATION JULY USAGE 37.00 09104 09109104 5072 160200 PERFORMANCE AUTO, INC VEH BRAKE WORK/OIL 791.03 CHGS 09104 09109104 5073 160475 POLAR CHEVEROlET & MAZDA, IN VEH REPAIRSIWATER 200.00 PUMP 09104 09109104 5074 170180 QWEST LEX SUB STATION 54.51 PHONES 09104 09109104 5075 180150 RED ROOSTER AUTO STORES VEH REPAIR PARTS 184.93 09104 09109104 5076 190005 SSC PAGING SEPT PAGER SERVICE 26.10 09104 09109104 5077 190520 SIRCHIE FINGER PRINT LAS INC METH TESTING KITS 67.34 09104 09109104 5078 200249 TRANS UNION LLC PERSONNEL 12.20 BKGROUND CHECK 09104 09109104 5079 210235 UNITED WISCONSIN GROUP OCT LIFElDISABllITY 146.00 INS 09104 09109104 5080 220200 VERIZON WIRELESS CELL PHONE USAGE 291.14 T olals: 5,037.37 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE OEPT Check Register POLICE Gl Gl Posting Period(s): 09104 - 09/04 Check Issue Dala(s): 09/1 0/2004 - 09/1412004 Page: 1 Sep 14, 2004 11:06am Per Date Check No Vendor No Payee Invoice Description Inv Amount 09/04 09/14104 5081 30055 CSKAUTO,INC MOTOR Oil 25.08 09104 09/14104 5082 130335 JOSHUA MATllLA REIMB LIC FEElREPl CK 90.00 4888 09/04 09/14/04 5083 131100 MINNESOTA POST BOARD PEACE OFFICER lIC 90.00 O.GATES 09/04 09/14104 5084 200075 TEXACO/SHEll AUG FUEL 2,265.51 T o18ls: 2,470.59 M = Manual Check, V = Void Check .. .' . J[jj Bonestroo Rosene G Anderfik& m Assodates Engineers & Architects: Owner. City of Centervme, 1880 Main Street, Centervilie, MN 55038-9794 Date: Auoust 30, 2004 For Period: Mav 31, 2004 to Auoust 31, 2004 Reauest No: 2 . . Contractor. Maauire Iron,lnc., PO Box 1446, Sioux Falls, SD 57101 CONTRACTOR'S REQUEST FOR PAYMENT 500 MG SPHEROID ELEVATED STORAGE TANK BRA FILE NO. 616-03-130 PAID SEP 2 2 2004 CK# 943,115.35 147,237.00 22,851.03 170,088.03 8,504.40 161,583.63 64,825.15 0.00 ~ <" ~Oc/ \00\ ....Ii ql'l.J ~ SUMMARY 1 Original Contract Amount 2 Change Order - Addttion 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated Damages 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ $ 2 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. $ 943,115.35 $ $ $ $ $ $ $ $ $ Approved by Owner. ~r;#4) eJq A~-fr~r Specified Contract Completion Date: ~" (~ Zt/)cf . Date: 61 B03130 Req 2.xIs . '. Unit Quantity Quantity No. Item Unit Quantity Price This Period To Date Amount : BASE BID B - PEDESTAL SPHEROID CONSTRUCTION: 'S 500,000 GALLON STEEL FLUTED COLUMN WATER TOWER- TOTAL BASE BID A LS $S37,195.00 Breakdown of Base Bid B Sa Design Drawings LS $25.000 100.00% $25,000.00 Sb Foundation LS $210,000 37.S2% 40.00% $84,000.00 Se Steel Fabricated to Site LS $235,895 $0,00 Sd Raid Erection LS $138,000 $0,00 S. Field Painting LS $190,000 $0,00 Sf ReId Electrical LS $30,000 $0,00 Sg Cathodic Protection LS $8,300 $0.00 Total Breakdown $109,000.00 FOUNDATION PILING - BASE BID B. PEDESTAL SPHEROID PILING: 1S 9-5/8' DIA. CAST-iN-PLACE CONCRETE TEST PILE EA 2 $1,SOO.00 2 $3,200,00 17 9-5/8' DIA. CAST-IN-PLACE CONCRETE PILING, DRIVEN LF 2080 $17,00 20S1 $35,037.00 TOTAL FOUNDATiON PILING $38,237.00 SITE WORK: 20 SALVAGE AND REINSTALL CHAIN LINK FENCE LF 24 $29.15 $0.00 21 SALVAGE, STOCKPILE, AND RESPREAD TOPSOIL LS 1 $100.00 $0.00 22 REMOVE WATER MAIN LF 114 $10.00 $0.00 23 REMOVE STREET SWEEPiNG MATERIAL CY 220 $5.00 $0.00 24 SILT FENCE, REGULAR LF SOD $3.00 $0.00 25 S' HIGH CHAIN LINK FENCE LF 135 $18.45 $0.00 25 20' WIDE DOUBLE SWING GATE EA 1 $1,030.00 $0.00 27 TYPE 41 BITUMINOUS FOR DRIVEWAYS TN 40 $40.00 $0.00 28 TYPE 31 BITUMINOUS BASE COURSE TN 50 $40.00 $0.00 29 AGGREGATE BASE, CLASS 5,100% CRUSHED TN 700 $20.00 $0.00 30 GEOTEXTILE FABRIC, TYPE V SY 350 $2.00 $0.00 31 CONNECT TO EXISTING WATER MAIN EA 2 $500.00 $0.00 32 1S' PVC WATER MAIN LF 270 $45.00 $0.00 33 1S' DIP WATERMAIN, CLASS 52,INCL. POLY LF 115 $40.00 $0.00 34 S' DIP WATER MAIN, CL. 52,INCL. POLY WRAP LF 10 $25.00 $0.00 35 S'GATEVALVEANDBOX EA 1 $650.00 $0.00 3S 12' GATE VALVE AND BOX EA 1 $1,500.00 $0.00 37 1S' GATE VALVE AND BOX EA 1 $4,000.00 $0.00 38 CAST IRON FITTINGS LB 20S6 $2.00 $0.00 39 INSTALL HYDRANT EA 1 $1,800.00 $0.00 40 OVERFLOW MANHOLE EA 1 $2,500.00 $0.00 41 15' RCP STORM SEWER LF 120 $30.00 $0.00 42 15' RCP FLARED END SECTiON EA 1 $500.00 $0.00 43 CLASS III RIPRAP, PLACED AT FLARED END SECTION CY 5 $100.00 $0.00 44 MNDOT SEED MIX 70A AC 0.2 $5,000.00 $0.00 45 WOOD FIBER BLANKET SY 500 $5.00 $0.00 TOTAL SITE WORK $0.00 TOTAL BASE BID B $109,000.00 TOTAL FOUNDATION PILINGS $38,237.00 TOTAL SITE WORK $0.00 TOTAL WORK COMPLETED TO DATE $147,237.00 MATERIALS ON HAND: PIPE, VALVES AND FITTINGS $22.851.03 TOTAL STORED MATERIALS $22,851.03 61603130 Req2.x1s .' PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE o BRA FILE NO, 616-03-130 CONTRACTOR MAGUIRE IRON INC. CHANGE ORDERS No. Date Descrlpllon Amount Total Change Orders $0.00 PAYMENT SUMMARY No. From To Payment Retalnage Completed 1 start 05/31/04 64,825.15 3,411.85 68,237.00 2 05/31/2004 08131/04 96758.48 8,504.40 147237.00 Material on Hand $22,851.03 Total Pavment10 Date $161,583.63 Orininal Contract $943,115.35 Retainaoe Pav No 2 8,504.40 Channe Orders $0.00 Total Amount Earned $170,088.03 Revised Contract $943,115.35 61603130 Req 2.x1s Aug-30-04 01:29 National )VeJ~nY~rks Branch - 230 15801 West 7SI,h Street Eden Prairle MN 55344 I Rr~nch :l30 A4.:counl 100892 P.02 '. saJt:sp~rsnl~~~\'oiCC Dah~ KEVIN KAlIL _ I . 8/23/04 Invoice Number 1544111 Remit 10; National Waterworks. :Inc. l'(! J'lOX 99595 CHICAGO. IL INVOICE 9S?/93'1-9666 1,1.1"1,1",11""11,,11,,1,1,,11,,,,11,,,,11,1,1,,11,,1.,,11 TANK .. TOWER FOUmlATIONS INC 3156 50TH ST NE BUFFALO MN 55313 5631 60693 9595 ruUI. Amuunt Due Shipped to; c/o C:"nl,ervllle Tank Job: 08/016 Hwy ,lSW N to Hwy14 S 01000 Andy 612-961-8757 Centerville, MN Return Top Portion With Payment For Faster Credit I Date Ordered 7 (3.0(04 Dale Shipped 8(:>.0/04", CIlSlomer PO No. Job Name SEE I!I::UlW CenterviJJ,e .._ O=riptiotl CUS'l'OMER PO#-CENTERVILLE 'l'ANK I'roducl Code ~9VDCl JIG" VALVl:!: BOX IMP S9F.72PC 7' IIPJ VALVE EXT STEM 21'C 16 C905 OR1B CL235 PIPF. (OSKT) 16 TJ CLS3 DT PTPE C/L 8('.;>, S'l'D COPPER WIRE. TIIIIN WIll'n 16 TYTON JT RunDER GAS~T 3/4"X7" CONDtlC'l'TVT'l'Y STRPW? l5n,ICON BRONZE COND DOLT&NU'l' 8'&" WD67 OD!> HYDT 0216181'1 011653'1' 96S'rww 191\TGRl& 9&CONDS'1'0607 66CONDBN &OWD67102S2 6SHYlJRAFINDER SFT HYORAFINDER FLhG . NO LUBE OR PLYWRAP PER ANDY' ~- [.Freight lIandling [ .. . Deli vc-ry 22. 8S1. 03 CU$'I'OI"lF.:R JOB- CNTVILL centcrvill" Thank Ypu I"Pf 71t~ OpptJrtuIlit); To Serve You. We appreciuJe ymlF prompt payment. Job No. '\uill 01' l.~i~! CNTVILL t,)llnllti';:' O~',\1.r_~t~IY L\ild- Ord~roI.l Shinned Oid!,':rcd Shipped Via J Order Number ~,:""',~ ";:~C--I l19,00000 l<A 476,00 7'.6DOOO EA :n(] .'0 l 4 4 4 280 280 ~. 021. 20. '/I,\()[JO To'T 120 3,334.S0 no '-7. 7~OOO FT ~()O .20000 i"I' 100.00 500 G 6 EA NIt: 6 6 F.1\ N/" Hie 1]. 12 aA 1 1 1;d;68.CJOOOO EA 1.268.00 , 17.25000 EA 17.2!i Rcstnck Mise T.rm< NET 30 Tax 1,394,6& Subtotal 21,456.37 Invoice Total 22,851. 03 'l'HANK you FOR YOUR ORDER V!SJ'l' WWW.NATIONALWAT~RWORKS.COM FOR lNVQTCING BY EMAIL AND O'I'H"'R SF.RVICES OFFERED DY NIITIONAL WA'l'J::RWORJ<S, INC. I.lease pay this amount ..:t NWW - Bden Prairi~ ~ Rr'~m.V1 - 230 l~UOl Wc.,st 78th fltre~l. tden Prairl* ~ 55344 1J4l:<:::36 Page: 3 "Local Service, Nationwide" www.natianalwatel.\vorks.com Invoice: 1~4 4111 , . JllI Bones'troo _ _ Rosene 'I\lI Anderlik & 1 \J 1 Associates Engineers & Architects Bonestroo. Rosene, AnderJik and Associates. Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned . Principals: Otto G. Bonestroo, PE . Marvin L. Sorvala, P.E. . Glenn R. Cook, P.E. . Robert G. Schunicht, P.E. . Jerry A. Bourdon, P.E. . Mark A. Hanson, P.E. Senior Consultants: Robert W. Rosene, r.E. . Joseph C. Ander/ik. P.E. . Richard E. Turner. P.E. . Susan M. Eberlin. C.P.A Associate Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W. Foster, P.E. . David O. loskota, P.E. . Michael T. Rautmann, PE . Ted K. Fjeld, F.E. . Kenneth P: Anderson, FE . Mark R. Rolfs, P.E. . David A. Bonestroo, M.B.A. . Sidney P. Wi!liamson, P.E., l.S. . Agnes M. Ring, M.B.A. . Allan Rick Schmidt, P.E. . Thomas W. Peterson, P.E. . James R. Maland, P.E. . Miles B. Jensen, P.E.. l. Phillip Gravel III. P.E. . Daniel J. Edgerton, P.E, . Ismael Martinez, P.E. . Thomas A. Sytko, P.E. . Sheldon J. Johnson. Dale A Grove. P.E. . Thomas A Roushar. P.E. . Robert J. Devery. P.E. Offices; St. Paul, St. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, rL webslte: www.bonestroQ.com September 13, 2004 Ms. Kim Moore-Sykes City of Centerville 1800 Main St. Centerville, MN 55038-9794 Re: 500,000 Gallon Elevated Water Tower Project File No. 616-03-130 Pay Request No.2 Dear Ms. Moore-Sykes: Enclosed are three copies of Request for Payment No.2 for the Elevated Water Tower project in the amount of $96,758.48. This pay request is for work completed in the month of August which included the construction of the tank foundation and for stored site work materials. Please place this pay request on the next available council meeting agenda for council approval. Following approval, please distribute one executed copy to the Contractor with payment and one signed copy to us. Please call me at 651-604-4881 if you should have any questions or comments concerning this pay request. Respectfully S ubmi tted, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 4Z~ Timothy L. Grinstead Enclosures Cc: TWP, MRR, File Gene Jones - Maguire Iron, Inc. Paul Paulzer - City of Centerville 2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 ,~ Bonestroo _ _ Rosene "1\11 Anderlik & 1 \J 1 Associates Engineers & Architects Bonesfroo, Rosene. Anderlik and Associates, Inc. Is an Affirmative ActionjE'qua,' Opportunity Employer and Employee Owned Principals: Ono G. BonestroD. r,E. .. Marvin L Sarvala, P.E. . Glenn R. Cook. r,E. . Robert G. Schunicht. P.E. . Jerry A. Bourdon, P.E. . Mark A. Hanson. P.E. Senior Consultants; Robert W. Rosene, P.f. . Joseph C. Anderlik.. r.E. . Richard E. Turner, P.E. . Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W, Foster. P.E. . David Q. Loskota, P.E. Michael T. Rautmann, P.E. . Ted K_ Field. P.E, . Kenneth P. Anderson, P.E. . Mark R. Rolfs. P.E. . David A. 8onestroo. M.B. Sidney P. Williamson, P.E., L.S. . Agnes M. Ring. M.S.A. . Allan Rick Schmidt, P.E. . Thomas W. Peterson. P.E. . James R. Maland. P.E.. Miles B. Jensen. P.E_ . l. Phillip GravellU. P.E.. Daniel J. Edgerton, p;E. . IsmaeJ Martinez, P.E. . Thomas A. Syfko. P.E. . Sheldon J. Johnson. Dale A. Grove. P.E. . Thomas A. Roushar, P.E. . Robert J. Devery. P:E. Offices: St. Paul, Sr. Cloud. Rochester and WiJlmar, MN . Milwaukee. WI . Chicago. rL Website: www.bonestroo.com September 13, 2004 Ms. Kim Moore-Sykes City of Centerville 1800 Main St. Centerville, MN 55038-9794 COPy Re: 500,000 Gallon Elevated Water Tower Project File No. 616-03-130 Pay Request No.2 Dear Ms. Moore-Sykes: Enclosed are three copies of Request for Payment No.2 for the Elevated Water Tower project in the amount of $96,758.48. This pay request is for work completed in the month of August which included the construction of the tank foundation and for stored site work materials. Please place this pay request on the next available council meeting agenda for council approval. Following approval, please distribute one executed copy to the Contractor with payment and one sigued copy to us. Please call me at 651-604-4881 if you should have any questions or COIIlIllents concerning this pay request. Respectfully Submitted, BONESlROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 4Z~ Timothy L. Grinstead / Enclosures Cc: TWP, MRR, File Gene Jones - Maguire Iron, Inc. Paul Paulzer - City of Centerville 2335 West Highway 36 . St. Paul. MN 55113' 651-636-4600' Fax: 651-636-1311 .. .0 - 1\11 Bonestroo Rosene Anderlik & Associates Bonestroo, Rosene, Anderfik and Associates. Inc. Is an Affirmative Action/Equaf Opportunity Employer Pfincipa/s:Otto Bonestroo, P.E. n Joseph C. Anderlik, P.E. n MaNio L. Sorvala, P.E. n Richard E. Turner, P.E. n Glenn A. Cook, P.E. n Robert G. Schunicht, P.E. n Jerry A. Bourdon, P.E. n RobertW. RoeeM, P.E. and Susan M. Eberlin, C.P.A.., SenIor Consultants Associate Principals: Howard A. Sanford, P.E. n Keilh A. Gordon, P.E. n Robert R. Pfefferle, P.E. n Richard W. Foster, P.E. n David O. Loskota, P.E. n Robert C. Russak, A.LA. n MarkA. Hanson, P.E. n Michael T. Raulmann, P.E. n Ted K. Field, P.E. n Kenneth P. Anderson, P.E. n Mark R. Rolfs, P.E. n Sidney P. Williamson, P.E., L.S. n Robert F. Kotsmithn Agnes M. Ring Offices: St. Paul, Rochester, Willmar and St. Cloud, MN n Milwaukee, WI Engineers & Architects September 13, 2004 RECEIVED SEP 1 5 2004 Mr. Paul Palzer City of Centerville 1880 Main Street Centerville, MN 55038 RE: Invoice No.OO44689IN from Stork Twin City Testing 2004 Street Improvements File No. 616-03-133 Dear Paul, Enclosed please find the invoice from Stork Twin City Testing for services they provided on the above referenced project. The work involved testing the concrete for the curb and gutter on Shad Avenue and Center Street, compaction tests on Center Street, and bituminous extraction/gradation for Shad A venue and Center Street. It is our recommendation to pay Stork Twin City Testing in the amount of $1,567.50 for services rendered. Please call me if there are any questions or concerns. Very truly yours, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. $~ PAID SEP 2 2 2004 CK. # Daniel S. Schluender cc: Enclosure 1171'-10 ~ pOO t}1). _'10 2335 West Highway 36 n S1. Paul, MN 55113 n 651-636-4600 n Fax: 651-636-1311 < STORK@ Materials Technology if; ~~~~... t:est:lnq .. INY9ICE-- . \-::;~' L:' Page 1 of2 , i \ \ STORK TWIN CITY TESTING CORPORATION NW 7453 f.O. BOX 1450 MlNNEAPOUS, MN 55485-7453 CUSTOMER NO: 00-CEN077 INVOICE NUMBER: INVOICE DATE: PROIECl NUMBER: 0044689-IN 08/30/2004 304071C TERRENCE M. SCHMIDT CENTERVILLR CITY OF C/O BONESTROO ROSENE ANDERLIK ATTN: DAN SCHLUENDER 2335 WEST mGHW A Y 36 ROSEVILLE, MN 55113 PROJECT MGR: CONTACT NAME: CDSTOJ\.1ER P.O.: VERBAL 06/03/04 PROJECT INFORMATION: WE ACCEPT: AM. EXPRESS, VISA. Me, DISCOVER IF PAID NET 10 DAYS FROMINV. DAlE FOR QUESTIONS CONCERNING INVOICES CAlL: (651) 645-3601 CENTERVILLE 2004 STREET IMPROVEMENTS PROJECT NO. 61-60-3133 FEDERALID# 56-2137150 ITEM NO. ITEM DESCRIPTION DOM UNITS RATE AMOUNT 07/26/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 7 08/11/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 08/12/04 C2019 SOILS TECHNICIAN HOUR 1.50 48.00 72.00 08/12/04 LAB #S02583-S02584 C2006 MECHANICAL ANALYSIS EACH 2.00 65.00 130.00 08/12/04 LAB#B0738 C3014 EXTRACTION & GRADATION EACH 1.00 190.00 190.00 C3016 MARSHALL PROPERTIES EACH 1.00 270.00 270.00 08/13/04 C2019 SOILS TECHNICIAN HOUR 1.00 48.00 48.00 C1018 CONCRETE TECHNICIAN HOUR 2.00 45.00 90.00 C1016 CONCRETE CYLINDER COMPRESSION SET 1.00 42.00 42.00 08/13/04 LAB #S02591 C2006 MECHANICAL ANALYSIS EACH 1.00 65.00 65.00 08/16/04 LAB #S02592 C2006 MECHANICAL ANALYSIS EACH 1.00 65.00 65.00 08/17/04 ClO18 CONCRETE TECHNICIAN HOUR 2.00 45.00 9. C1016 CONCRETE CYLINDER COMPRESSION SET 1.00 42.00 42.00 08/19/04 C2019 SOILS TECHNICIAN HOUR 0.50 48.00 24.00 C1029 CONCRETE CYLINDER PICKUP HOUR 0.50 45.00 22.50 <4- ~. 'STORK@ Materials Technology , t:UJIn CIt:Y t:est:lnCll co..,.,..,.,,,,, . INVOICE Page 2 of2 REl\DTTO: STORK TWIN CITY TESTING CORPORATION NW 7453 P.O. BOX 1450 MINNEAPOLIS, MN 55485-7453 CUSTOMER NO, 00-CEN077 INVOICE NtThffiER: INVOICE DATE: PROJECT NUMBER: 0044689-IN 08/30/2004 304071C TERRENCE M. SCHMIDT CENTERVILLE. CITY OF C/O BONESTROO ROSENE ANDERLIK ATTN: DAN SCHLUENDER 2335 WEST HIGHWAY 36 ROSEVILLE, MN 55113 PROJECT MGR.: CONTACT NAME: CUSTOMER P.O.: VERBAL 06/03/04 PROJECT INFORMATION: WE ACCEPT: AM EXPRESS, VISA, Me, DISCOVER IF PAlD NET 10 DAYS FROM INV. DATE FOR QUESTIONS CONCERNING INVOICES CAlli (651) 645-3601 CENTERVILLE 2004 STREET IMPROVEMENTS PROJECT NO. 61-60-3133 FEDERALID# 56-2137lS0 ITEM NO. ITEM DESCRIPTION UOM UNITS RATE AMOUNT C9015 08/20/04 LAB #S02619-S02620 MECHANICAL ANALYSIS PROJECT MANAGER REPORT PREPARATION EACH HOUR HOUR 2.00 1.50 1.00 65.00 70.00 38.00 130.00 105.00 38.00 1ERMS; TOTAL INVOICE DUE UPON RECEIPT. l.S% PER MONTH INTEREST WILL BE CHARGED ON ALL PAST DUE ACCOUNTS, PLUS REASONABLE COLLEcrION COSTS, ATTORNEYS FEES AND COURT COSTS. THE ONLY APPUCABLE TERMS AND CONDmONS ARE THE GENERAL TERMS AND CONDmONS OF SALE AND PERFORMANCE OF TESTING SERVICES BY STORK TWIN CITY TESTING CORPORATION, A NORTH CAROLINA BUSINESS CORPORATION - DATED 05/0112001. Net Invoice: Less Discount: Freigk Sales Tax: 1.567.50 0.00 0.00 0.00 1,567.50 Invoice Total: " " " AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER" " " \;.,~Q.'n1" .... '..0 ]V/.llv, \ 1\ ," >,"', '~',!,1 !).,.! TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Park Dedication Fees (1337 Mound Trail & Mr. Cheldon Frank) DATE: September 17, 2004 Staff is requesting a determination of Council on whether the above stated properties would be required to pay park dedication fees. Both properties may not fit the requirements of Ord, #8, Platting of Land because they are only one lot or not being split into five or more lots. Staff has attached sections of Ord. #8 and the fee schedule that pertains to park dedication fees, P... ....:...,-~~,.-- ;;;"y~'.::. . City of Centerville Ordinance #8 Effective 12/16/82 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE ORDINANCE #8 ORDINANCE REGULATING THE SUBDIVISION AND PLATTING OF LAND WITIDN THE CITY OF CENTERVILLE, MINNESOTA AND FOR THE ADMINISTRATION AND ENFORCEMENT OF SUCH REGULATIONS. THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA ORDAINS: ARTICLE 1. GENERAL PROVISIONS 11. 12. 13. 14. 14.01. 14.02. 14.03. 14.04. TITLE. This ordinance may be cited as the "Centerville Subdivision Ordinance" and will be referred to herein as "this ordinance". JURISDICTION. The geographic jurisdiction of this ordinance includes the entire area within the corporate limits of Centerville, Minnesota. DEFINED WORDS. Words used in a special sense in this ordinance are defined in Article 6. PURPOSE. This ordinance is adopted: To assist the orderly, efficient and integrated development of the City; To provide uniform procedures and standards for all subdivisions; To enSure consistency between future subdivision development and the Centerville Comprehensive Plan; To provide for the protection and conservation of flood plains, shore lands, soils, water, vegetation, energy, air quality, geologic and ecologic features and features and agricultural lands. COMPLIANCE. Platting is required for all subdivisions creating five (5) or more lots or parcels which are two and one-half (2 v,) acres or less in size. Hereafter, no lot in subdivision may be sold, no permit to erect, alter or repair any building upon land in a subdivision may be issued, and no building my be erected in a subdivision, unless and until a subdivision plan has been approved and, where required, recorded, and until the improvements required by the Council in connection therewith have either been constructed or guaranteed, as herein provided. Page 5 of34 ____.--,.".-c.~-- - ..- G~ CityofCenterville . Ordinance #8 Effective 12/16/82 Where the conditions imposed ro dsions 0 s are either more or less restrictive that comparable conditions by any other regulation, the regulations which impose the higher or requirements shall prevail. SEVERABILITY. If any provision of this ordinance or the application of any provision to particular circumstances is held invalid, the remainder of the ordinance or the application of such provision to other circumstances shall not be affected. REPEAL. Ordinance including all prior subdivision ordinances and amendments or parts thereof in force at the time this ordinance shall take effect and inconsistent herewith are hereby repealed, including Centerville Ordinance #15. Nothing contained in this ordinance repeals or amends any ordinance requiring a permit or license to engage in any business or occupation. ARTICLE 2. DESIGN STANDARDS 21. 21.01. 21.02. ~ 21.03. GENERAL. Subdivision design shall comply with the following general design standards. NATURAL FEATURES. Existing natural features which would add value to the subdivision and the City such as trees, . steep slopes watercourses, historic spots and similar irreplaceable assets, shall be preserved, insofar as possible, through harmonious design of the subdivision. LAND DEDICATION. In all new subdivisions, ten (10) percent of the gross area subdivided shall be dedicated for public recreation space, with such ten (10) percent being in addition to property dedicated for streets, alleys, easements, or other public ways. No areas may be dedicated for public use until such areas have been approved as being suitable and needed for the public health, safety, convenience, and/or general welfare. When the subdivision is too small for practical dedication of public land or if no land in the subdivision is suitable for such use, the subdivider shall be required to pay a fee as per schedule in effect per lot created or ten (10) percent of the subdivision land value, whichever is greater, prior to subdivision; the value (market) of the land shall be determined by negotiation between City and developer. Lots created in any manner that are larger than five (5) acres or three hundred (300) feet in width shall not be subject to dedication ofland for public use. A fee according to the current schedule will be charged on every building permit issued pertaining to new housing units for parks and playgrounds. PLANNED UNIT DEVELOPMENT. These design standards of this ordinance may be modified by the Council in the case of a plan utilizmg an Page 6 of 34 ----~ -'.' - .'~" -(..,."..,..-.,.....---..-"..,..,.~-~ r- 1880 Main Street . Centemrre, 'Nf!J{ 55038 (651) 429-3232 .:Far. (651) 429-8629 STATE OF MJNNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04-007 FEE SCHEDULE FOR 2004 THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for indicated sales, permits and licenses are approved: TITLE FEE Administration Fees Associated with Ord. #77 - Meth. Lab Clean-up ...................................... ........................................... $5,000.00 ;--" \ . Adult Establishment License ................ ...................................$263.00 Animal At Large Release Fee 1 st Violation..................................... .............................. $25 .00 2nd Violation...................... ._......................................... $50.00 3rd Violation ....... ............... .............. ._........................... $75.00 Animal License (Dog, Cat, Ferret) Male or Female.........."..........,,'....... ............................,,$17.00 Neutered or Spayed ..............................""..........".........$ 8.50 Kennel License............."....... ............................ ".......... $27.00 Administratively Pro-Rated . Antenna Permit Application Fee..."........................"............ $1,654.00 Assessment Search.........................."........................".............. $22.00 Bingo Permit ........... ........... ............. .............. ..."....................... $17.00 Building Permits ............".......".............................See Exhibit "A" Charitable Gambling: Investigative Fee............ __.........".. ........"..........".."....... $56.00 Permit Fee ......................... ... ...."....... .."........................$22.00 . '---- Cigarette License ............................... ...." ...... ..................._....... $84.0p Comprehensive Plan Amendment..."..........."..... Applicant will pay ............................................. All costs associated with amendment Commercial Rubbish Collection License Fee ..........................$273.00 (Exclusive to Commercial and Industrial Businesses) Council Chamber Rental................................................... . Group I-No Charge ... ..;..... .............................................. .................................Group 2 - Voluntary $12.00 ..........................................................................................Group 3 - $27.00 per hour Damage Deposit....................... .......... ............. ........................ $220.00 Demolition Permit Esrow ........................ ..............................................5% of Value - ..................................................................................... Minimum $2,000 whichever is greater Electrical Permit Fees............................................. See Exhibit "F" Filing Fees........................................................................... ....... $2. 00 Fill Permit ................... .............. ......... ....... ............. See Exhibit "B" Final Grading and Landscaping/Sod Escrow ........................$1,500.00 Garbage HaulerlDelinquent Account Certification ....................$50.00/delinquent account ( \ Grading Permits ..................................................... See Exhibit "B" Liquor Licenses: 3.2 Beer Permit - Special Events ...................................$35.00 plus $5.00 for each add'l day Off-Sale Liquor.. ................. ........................................ $1 00. 00 Off-Sale Non-Intoxication Liquor.................... .............. $20. 00 On-Sale Liquor ......................... ........ .......... See Exhibit "C" On-Sale 3.2 LIquor ........................... ..... ...................... $250.00 Sunday Liquor License ..................... ............... ............ $200.00 Wine License............................................................... $300.00 Lot Split/Lot Combination ......................................................$194.00 plus legal fees Maps and Charts (24" x 36").....................................................$12.00 Mileage Reimbursement............................................................. $.375 Park Dedication Fees per dwelling unit Land Dedication ..................... ...... ...... ...................... $3,000.00 or 10% of Fair Market Value of all property located in the proposed development, $3,000 (whichever is greater) or 10% of developable land Park Ball Field Use - Per Tournament.....................................$220.00 ;--.. Park Facility Usage Fees ........................................SeeExhibit ''H' Pennit Surcharge..................... ...............................See Exhibit "D" Photo Copies.................................................................................$.27 per page (one sided) Plumbing Pennits................................................... See Exhibit "E" Preliminary Plat Fee - Filing...................................................$273.00/Lot or Unit PUD Application Fee ..... .................... ............................ .........$551.00 Rental Certification ........................... ....... .................................$50.00 for 1st unit/$lO.OO per unit thereafter within the same structure Penalty: $50.00 per day of Non-compliance Research Charge ....................................... ................ ................$34.00 half hour minimum .............................................. ........ ........... ............ ....................$56.00 for each hour thereafter Rezoning Requests ..................................... ...... ....................... $273.00 plus additional expenses Residential Equivalent Unit..... .............. ............................... $2,000.00 Right-of-Way Usage Fees ....................................... See Exhibit "J" Sauna(s) or Massage Parlor(s) License (Investigation Fee) ......$263.00 Massage Therapist CertificationlLicense ..............................$79.00 (New) Renewal! Annual. ........... ........ .................................... ..... $53 .00 Sewer Availability Charge (SAC) ........................................$1,350.00 Sewer Utility Billing (Quarterly) ...............................................$49.00 per unit/lO% late fee Senior Discount................... .......... ......... ................. .................$46.00 per unit/I 0% late fee . Site Maintenance FeelEscrow................... .............. ................. $225.00 City Retainage.............. ....................... ...... ...... ..................... $25.00 Upon Satisfactory Final Inspection - Refund Amount ........$200.00 Special Use Permit..................................................................$194.00 plus legal & engineering fees Street Vacation Request ........ ........ .......... ...... .......................... $500.00 Escrow Storm Water Area Charge (Developer's Agreement) .05739 per square foot Residential.......................................... ....... ......................... .... $3 50lUnit CommerciallIndustrial.................... "'" ...... .............. ................... ...$.07 per square foot of building, Parking or impervious surfaces Storm Water Management Fee (quarterly) ...................__.............$5.00 Tattoo, Body Piercing, Permanent Cosmetic Make-Up, Body Branding and Body Painting Establishment License ...............................$263.00 Transient Sales...................................................... .See Exhibit "G" Variance Request (Non-Refundable) .......................................$194.00 Water Hook-Up.................................................................... $1,500.00 Water Meter Deposit..............................................See Exhibit "If' Water Meter/MlU ............. .... ............... .............__.................... $305.00 Water Utility Billing ..............................................See Exhibit "If' Section 2. These fees shall become effective on approval by the City Council of the City of CenterviIIe. ( , ADOPTED BY THE CITY COUNCIL OF CENTERVIL E mf7Jlud./ JP ~weeneY, :ayor ( .2004. STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING VARIANCE REQUEST PIN #R15-31-22-41-0001- PROPERTY IS CURRENTLY WNED R-2 (SINGLE FAMILY RESIDENTIAL) AND DOES NOT MEET THE MINlMUM REQUIREMENTS OF 15,000 SQUARE FEET, MINlMUM WIDTH OF LOT BEING 100 FEET AT FOUNDATION AND SETBACK REQUIREMENTS OF 35' (FRONT YARD SETBACK). THE PUBLIC HEARINGS WILL BE HELD BEFORE BOTH THE PLANNING AND WNING COMMISSION AND CITY COUNCIL NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City Council of the City of Centerville will consider the requested variance submitted by Mr. Cheldon Frank to be allowed to construct a single-family home on less than the required 15,000 square feet minimum area, less than required 100' lot width at foundation and less than required front yard setback of35'. The meetings are scheduled for Tuesday, September 7, 2004 and Wednesday, September 8, 2004 respectively at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to ascertain public input regarding the above request and the possibility of granting the variance in the three (3) areas requested. Both public hearings will be held in Council Chambers located at 1880 Main Street, Centerville, Minnesota 55038. The City Hall is ADA accessible. Requests for hesring assisted devices or a sign language interpreter must be received before 4:00 p.m. September 3, 2004. All persons interested are invited to attend and to be heard. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: ksykes@centervillemn.com or tbender@.centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. August 17,2004 Teresa Bender, City Clerk-MCMC Published in the Quad Community Press on August 24 and August 31, 2004 , PFt:1l~ I , 1811> illIG I.... L.4,Jf/; lI!lIl ~ "1 'Bat fIW R..l S. & / IIl4II ' II T1bWI E R. L S. NO. 1 l To Whom It May Concern: I would like to request a Variance on lot 1 block 2, burque additiolJ. no. 1. The variance is necessary for two separate reasons, in order for me to build a home on the vacant lot. 1. Minimum Area needed on a conforming lot is 15,000 Square feet. 2. Minimum width of a conforming lot is 100 feet from where the home sits. (@J;;w'da:6/cn) Provided with this letter is a site plan that explains that I cannot meet those requirements due to the dimensions of the platted lot. The square footage of the lot is only 12,009 feet, and the width of the lot at where the home sits is roughly 85 feet wide. Thanks for looking this over and let me know if you have any other questions. 612-232-1872 r " tervi{{e PETITION FOR V ARlANCE Date: ot} Ii (O'-1. Applicant: C-~ '0rc....v\.c- 7'f>\J, Q ~ 'MIUf'J..._ C.U"J-v- v ~ I k )4 Lease Holder Other Lo \- 1. ~\o(,\<.. 1-, Fee: $194.00 + Legal Fees Zoning: .il Street Address: City/State/Zip: Status of Applicant Owner Legal Description of Property: Phone: G:, 11-1.- ") 1. -I 1) I " V'v--- r... S~O t~ f? IAf G\..le- MD: L. CJ;..M, .1. Street Address (subject property): )(}CK. pt>\ \-I'v- \e-,kc Dr 0 ~ A variance is a use that is not generally permitted by the City's zoning ordinances but which is allowed in special cases only. A request for a variance from the City's zoning ordinances will be granted upon a showing of undue hardship by a property owner who is determined to have a unique situation. "Undue hardship" means that the property cannot be put to a reasonable use if the conditions of the zoning ordinances are followed, that the property owner's particular circumstances are unique and not self-created, and that granting a variance will not alter the essential character of the locality or neighborhood. Economic hardship alone will not constitute undue hardship if some reasonable use currently exists under the terms of the City's zoning ordinance. If the property owner purchased the property knowing that the City's zoning ordinances prohibited a use, the property owner's circumstances are self-created. Minnesota Statutes (MS 462.357, Subd. 6) and City Ordinances (Ord. #4, Division 180) require that the following conditions must be satisfied for approval of this request. Please respond to these conditions using additional sheets of paper if necessary. I. Because of the particular physical surroundings, shape or topographical conditions of the parcel or lot, the proposed variance would relieve an undue hardship, as distinguished from a mere inconvenience, should the applicable ordinance be strictly enforced. 2. The purpose of the proposed variance is not based exclusively upon a desire to increase the value or income potential of the parcel of land, but would correct extraordinary circumstances applicable to this property but not applicable to other property in the vicinity or zoning district. 3. The alleged difficulty or hardship is caused by the City Ordinance and has not been created by any persons presently having an interest in the parcel ofland. 4. The variance will not adversely affect public health, welfare and safety and will not be detrimental or injurious to property or improvements in the neighborhood. 5. Variances will not be granted that allow a use that is otherwise not a permitted use in the zoning district that the subject property is located. 1- r ~ S;"","",ofAppH"'" ~ *By paying the above stated ,understand that n cis will be issued in full, in part, or at any time, even though the outcome of Council's action is denial of the request. APPLICANTS, PLEASE NOTE: All developers or property owners must submit the following information to the City of Centerville by the Tuesday that is 30 days PRIOR to the meeting of the Planning and Zoning Commission or the City Council meeting at which the request will be heard at a public hearing. 1. Complete the application for the specific request and pay the fee. 2. Submit a complete survey and site plans (including measurements, dimensions), showing lot lines and building footprint, driveways, sidewalks, curb cuts, ingress, egress, etc. on the property and its relation to adjacent properties. 3. Explanation of materials that will be used and plans for screening, landscaping, fencing and dumpster enclosures. 4. Drawings of completed buildings, if appropriate to the project, and materials used. , 5. Storm water retention and drainage plans. The Rice Creek Watershed District and/or other water management organizations may need to be notified of the project. 6. A letter explaining the reason for the variance request. The letter must also demonstrate the variance will not impact the surrounding properties nor impact the characteristic of the neighborhood in any manner. '1IIlill[ '.'lilllll!:':III:III'I'1 ':illlllllil!lr'I'IIII'I'1111111I'lllill'lll'lllllllllffl n IIWIII'II"I "II'" "'1"'1 ,'I',' "'I""II"'I"'II"jll 1111'11'1 ilrl!ii""I:;'il:III!,illll!:li:iil;lil!illill:I::!IIIIII;'11111111111'lili'I/!IIIIII'liIHI 01,0 '1'1 ", ," '" .,., I" I'I'~ I ,~ "ltIC '(! l:U:<' 111i. ill~ I, Ill! I! Ill, 11'1 11;!'~ij 'i"t{:I'II::,:ill'il !llllli111':'lltll:illlllilil!i'li' 11!!II! '!llb'l"t"I"IIIi' 11,,(8,11, '1:'11111 Ii I' ; II ii_ii :iljlll;:I'I;II.llii:;:!ii;! i;IIiiI~lillll[l!illlr!i:'lllill' II!;!! ,'I.i'I::'," ';,II'IiI' II'jillllllllll:1ilj'll, .ill ','lljli~l! ,I,:! 'j d, ,I, Imll"I"III!! I, !t Iii 1'%' llll~ h ;,;'!I ,lliWll> 'illlll;II[I!11 IIIII ii, r!I'~!I "':,1','," ,:', I: i'liiitl~ I': llilll, >:,' '1'11,1,'1'1111 1,I,li;:'1~1!'~::{11";'!~ ;iiililillllllijllll[,'!I!!!JllllilJlil' 1; I " .(0, ;]"!l~ ," 1,1.11 III II ~ III,! :lj111 'I 'l", ,:~ il"" '~:~II ~IPi!:"'1'11, i1 I! 1,11:1111I:; II j ,I ',N i 'J, ,:' I.: llljl:,li!;ll! ':1 \ !lilir:l' 'I "~' 'I'll'~ J,pj1<',1'1;, ' !1~'11'!1JI'I, , IN \d1~ :(" l'I,I,l"IP"lj "t1. ,j ., ,'l' '~ ,i~t l,i'l:iiil,1 ;'m';I;;.l I j.1 ,,' '~~;:: ,. tervi{{e 'Esta6[islied 1857 1880 ~in Street, Centervilfe, t}v[f}[ 55038 (651)429-3232 fax (651)429-8629 RECEIVED OF AMOUNT Cheldon FranK $194,00 FOR: CHECK # 3300 Variance Reriuest SURCHARGE lot 1 Btock 2. Surcue Addtion #1 BY TeusaBmder August 17, 2004 Thank you for your business. Receipt# 1096 I CERTIFICATE OF SURVEY FOR: CHELDON FRANK ( o 30 60 SCALE: 1 INCH = 30 FEET ~ EXISTING LEGAL DESCRIPTION Lot 1, Block 2, BURQUE ADDITION NO.1, ANOKA COUNTY, MINNEOSTA. ( ~ AREA SUMMARY: LOT 1, = 12,009 SQ. FT. TO EDGE OF WATER. ~ NOTES: UNDERGROUND UTILITIES NOT LOCATED OR SHOWN EASEMENTS, IF ANY, MAY EXIST. THERE WAS NO EFFORT MADE TO RESEARCH RECORDED OR UNRECORDED EASEMENTS. BEARINGS SHOWN ARE ASSUMED. ,. THE EXISTING LEGAL DESCRIPTION WAS PROVIDED BY THE OWNER. THERE WAS NO EFFORT MADE TO RESEARCH OR SURVEY THE ADJOINING PROPERTIES FOR GAPS AND OVERLAPS. ( ~ CERTIFICATION: I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed land Surveyor under the laws of the e of Minnesota. 7-28-04 I I I I I Ll!:.--= PROJECT LOCATION: xxx PELTIER LAKE DRIVE CENTERVILLE, MINNESOTA PEL TIER ~!5~o, WA.H;R !,~!'VA.'nON ~H 6~~T~R ~ 664.7. 100 2004. 0~~~~~~60D !,~!'V.=667.3 Suite B100 200 East Chestnut Street Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dn-csls@ mcleodusa .net ;=:::.-'~------- / , I J I I ". .: CATCH BASIN HYDRANT SIGN WATER VALVE UTILITY POlE LIGHT POLE TELE/ELEC BOX GAS VALVE OVERHEAD WIRES WELL MANHOLE CULVERT GAS METER FENCE CONCRETE DENOTES FOUND 1/2" IRON PIPE DENOTES SET 1/2" IRON PIPE MARKED RLS 2S718 TIMBER PLANTER, ~~-- "0' It g o .,. 8 --w-.. @ o ~ \ \ \ \ \ \ \ \ \ \.- . II ,-, I I ,-r^ -.."" II--~' ". ,f <:) r' ...~, r /--( ~)( ~.... 1..- <:0 /--.(., ../ I \ Q--' /,./.../ 0 ~ ceo ";1+ ce /, Bq\.sto:l / '" ~- 5.-,<. aiP tV C--, . V>- - ",Z- o " '" '" ) J: rr~;' ,.;1 L:...~_~ .J Q02.CJ . o w "'" "-\ fOUND -- -""- .~~ .,\\'\S .~ r::," ." .'\ \'\'>~ ".". . '.' .".~~ \ \ -;. ~\\, , ,,<\..,~,..\,>>~0-~',\ ,\ ....' \.\.\.\ \:\~ I ", y' ", \,,~,\, ,,:--.. -, , \'" " --.. ',"'- ",,~""'" , ..'\<' ,'\.\' \\,,~ \,:', : \'-\',' ',..-,'~,--\, .."" ....."\\.'" \, \,,\., ....... ,.~~~~\ . ~., .\.\\ .\.,,,-,~".,,,,\, "","" \~' . " . ',\"", '\; ~, . \S\" .," .'\ ,~>;;\;. ,",,, \, ......'\ .\..",::,-""'. ',\- ,', "'~,,'--.,, !:~, ......- '- ;' '\ '~'--- -~~'--..;:... ~'<.~ --- _0 ---- --- '" 0, J<l -- t t o - --- - CORNERSTONE LAND SURVEYING. INC I",;z, /7'- r/?)! d,'aJ/,,,,-, ~ I . /~ hi o/?/orr j;ao /,h'I /i).J.uJ'~ · Jti4W" flW ~ /r:fftV~ ~Jht ~F~fr. ~~- p~tVG /S~7 rf~c1~,fJ-1/, . .~ c!o;w .;;to- fl[LJ~, ~ ~ ~ .. ~/W-rJ7I,,~f)~cv , ~~~; ~~7t1 : . ~'T~~ ?n/W~Jn ISg'7 r -ittt;;u d~ tfJ /l/ (!~~, 00-:'88. ~ s., " '00< Fax Transmission 16:08 BONESTROO ROSENE ANDERLIK 6516361311 p.l ..11.. _troo II !lpse/'lO liJ1~ rnglneen:&Archltech: To: Teresa Bender From: Tom Peterson J'VtIP Our Rle No: 616-00-115 Date: 9/16/2004 Organization: City of Centerville Pages to Follow: - Original Will Follow in Mail: Yes 0 No t8I Fax Number: 651-429.8629 Subject: Pond Maintenance! Storm sewer repair Teresa, This memo is intended to update Staff and Council on the status of pond dredging and storm sewer improvements in the City. This work was authorized by Council on May 26, 2004, using monies from the Storm Sewer Fund. 72nd Street Storm Sewer Improvements: A Quote Package is being prepared to send out to several contractors. In general, a new 24" diameter pipe will be extended from Hardwood Pond to the north side of nnd Street. The pipe will be about 1.5' lower than the current culverts/ditch, and Improve the drainage in the area. The estimated construction cost is $25,000. We will award the work to the low bidder on October 13,2004. It should take 3 - 5 days to complete. The 42" pipe down the property line north of Brian Way will remain as Is. Pond Dredging: Last winter, Hardwood Estates pond was dredged by Arnt Construction for $39,000. The work was done in mid-February when the ground was frozen. This winter we plan to dredge several , locations- 1. Outlot A pond on Center Street by Sumac Court ~ J 2. City Hall parking lot treatment pond \ vr 3. Ditch on the west side of Royal Meadows Park "\. (\)I' 4. Ditch b, etween Shad Ave and Brian Dr, between the two pipes ,U~. V,/ {I('v ~'. r! 5. Grange View treatment pond I ,\,IJY v ~ ' 1)"" 6. Clear Ridge Jreatment pond -'- I d_ C ; -b, k _.f 1_' \}J r, W V\ iP (, ~Qv "J4v'.o:r-- - '-/0'1"1'. oc~.v '; ,--... ..,.....,:>, V'\) '\J The estimated construction cost for this work is $55,000. We would send out quote packages in November and plan to perform the work when weather conditions are favorable, Please call me at 65Hl04-4868 with any questions. Tom Peterson Bonestroo Rosene Anderllk Bonestroo, Rosene, Anderlik and Associates www.boneslroo.com 2335WestHighway36 + 51. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636:1311 w CONTRACT FOR ANIMAL CONTROL SERVICES THIS AGREEMENT, entered into this 22ud day of Sl:\ltember, 2004 by and between the City of Centerville, 1880 Main Street, Centerville, Minnesota 55038, hereinafter referred to as the "Municipality", and Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55308, hereinafter referred to as "Otter Lake", regarding the provision of animal control services in the City ofCenterville. The parties hereto agree as follows: 1. TERM The term of this contract shall be from October 1,2004 through October 1, 2005. II. BASIC SERVICES Otter Lake agrees to provide the following services: 1. Shelter for animals on a 24-hour basis. 2. Pick up animals at sites and transport to the shelter building during normal business hours, seven days per week upon the request of the appropriate Municipal official. 3. Animal examinations and veterinary care as required whenever staff is available. 4. Boarding for up to seven (7) days. 5. Euthanasia and disposal of animals if required. 6. Assist in handling animal abuse/neglect cases in cooperation with Municipal officials when necessary. 7. Vaccinate all boarders with Bordatella upon arrival at $5.00 per cat or dog. ID. COMPENSATION 1. The Municipality shall pay Otter Lake the following fees: a. b. c. d. e. f g. . IMPOUND FEE: An administration charge of$27.50 per animal for the first day of impound. BOARDING FEE: $12.00 per day, per animal, for each day after the first day of impound. QUARANTINE FEE: In addition to the regular boarding fee, $4.00 per day, per animal, for all animals which must be quarantined. TRANSPORTATION FEE: $27.50 per pick up. VETERINARY SERVICE: $40.00 per hour (maximum of $200.00 on any injury charged to the city). FLEA DIP: $15.00 per animal. EUTHANASIA AND DISPOSAL FEE: 0-30Ibs. 31- 60 Ibs. $11.00 $15.00 ~ 611bs. and over $19.00 h. VACCINATION FEE: None (no vaccinations given). 2. The Municipality will not be charged those costs rewvered from pet owners. 3. Charges for services shall be paid monthly or within thirty (30) days after submission of the monthly claims by Otter Lake to the Municipality. A copy of the impound sheet(s) shall accompany the monthly claims IV. COMPliANCE WITH LAWS In providing all services pursuant to this contract, Otter Lake shall abide by all statutes, ordinance rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Otter Lake shall comply with all requirements of Minnesota State Statute 346.37 and shall indenmify and defend the City against any claimed violation of that statute, or any other statute, ordinance, rule or regulation pertaining to the services provided by Otter Lake. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS Otter Lake agrees to make available to duly authorized representative(s) of the Municipality and either the legislative auditor or the State Auditor for the purpose of audit examination pursuant to Minnesota State Statute 16B.06, any books, documents, papers and rewrds of Otter Lake that are pertinent to Otter Lake's provision of services hereunder. Otter Lake further agrees to maintain all such required rewrds for three (3) years after receipt of final payment and the closing of all other related matters. VI INSURANCE Otter Lake shall purchase, maintain in full force and effect during the term of this contract the following insurance coverage: 1. WORKER'S COMPENSATION: Coverage at statutory limits as provided by the State of Minnesota. 2. COMPREHENSIVE GENERAL UABILITY: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability. 3. BUSINESS AUTO UABlLITY: Coverage shall have minimum limits of $500,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles hired and non- owned vehicles and employee non-ownership. VIl. EARLY TERMINATION This contract may be terminated by either party, with or without cause, upon thirty (30) days written notice, delivered by certified mail or in person, to the other party. . VIll. MODIFICATIONS Any material alteration, modifications or variations of any terms of the contract shall be valid and enforceable only when they have been reduced to writing as an amendment and signed by the parties. IX. ENTIRE AGREEMENT It is understood and agreed by the parties that the entire agreement of the parties is contained herein and that the contract superseded all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between Otter Lake and Municipality. The parties hereto revoke any prior oral or written agreements between themselves and agree that this contract is the only and complete agreement regarding the subject hereof. CITY OF CENTERVILLE OTTER LAKE ANIMAL CARE CENTER BY: BY: TITlE: TITlE: BY: BY: TITLE: TITlE: DATE: . tervi{{e 'Esta6[isfiei 1857 1880 :Main Street . Centerrri{(e, 'M'N 55038 (651)429-3232. <FiV((651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 045 A RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE HUNTERS CROSSING 2ND ADDITION, PHASE I SUBDIVISION WHEREAS, a contract has been let (costs have been determined) for the improvement of the Hunters Crossing 2nd Addition, Phase I Subdivision and the contract (bid) price for such improvement is $598,750, and the expenses incurred or to be incurred in the making of such improvement amount to $143,808 so that the total cost of the improvement will be $742,108. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF :ENTERVILLE, MINNESOTA: I. The portion of the cost of such improvement to be paid by the City is hereby declared to be $8,555 and the portion of the cost to be assessed against benefited property owners is declared to be $725,471. 2. The assessments shall be payable in equal annual installments extending over a period of years, the first of the installments to be payable on or before the first Monday in January, 2005 and shall bear interest at the rate of percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel ofland within the district affected, without regard to cash valuation, as provided: by law, and he/she will file a copy of such proposed assessment in his office for public inspection. 4. The Clerk shall upon the completion of such proposed assessment, notify the Council thereof PASSED AND ADOPTED by the City Council this 22nd day of September, 2004. Attest City Clerk Mayor tervi[[e 'Esta6{ishea 1857 STATE OF MINNESOTA COUNTY OF ANORA CITY OF CENTERVILLE 1880 :Main Street . Centeroiffe,:M:N 55038 (651) 429-3232 . 'Fax:.(651) 429-8629 RESOLUTION #04 - 046 A RESOLUTION FOR BEARING ON PROPOSED ASSESSMENTS FOR THE HUNTERS CROSSING 2ND ADDITION, PHASE I SUBDIVISION WHEREAS, by a resolution passed by the Council on September 22, 2004, the City Clerk/City Engineer were directed to prepare a proposed assessment of the cost of improvements associated with the Hunters Crossing 2nd Addition, Phase I and benefited properties known as 6882 Centerville Road, Outlot B Pheasant Marsh owned by Ground Development and 6849 Centerville Road; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in hislher office for public inspection; and OW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENTERVILLE, MINNESOTA: 1. A hearing shall beheld on the'l:t- day of Jdc, 2004 in the City Hall Council Chambers at 6:30 p.m. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he/she shall state in the notice the total cost of the improvements. He/she shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessmentto the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He/she may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. PASSED AND ADOPTED by the City Council this 22nd day of September, 2004. ,ttest City Clerk Mayor ;> PIONEER PRESS NORTH SUBURBS COMMUNITY MEETING: L1NO LAKES-CENTERVILLE Wednesday, September 22 - 8 to 9:30 a.m. Mermaid Banquet Center Aaenda: . Welcome and introductions . Changes in the Pioneer Press . Discussion Questions: . What are the local issues most on the minds of residents in your community? . What are the biggest stories in your community that no news medium has covered? . What interesting individuals in your community should be profiled in the Pioneer Press and why? . How do you describe your newspaper reading frequency and style? o Are you a regular or occasional reader of a daily newspaper? o What's your reading style? (heavy or "skimmer") o What time of day to you read a newspaper? . What do you like best about the Pioneer Press? What could we improve? . What's your advice to help me be an effective editor? ,. PIONEER PRESS Centerville-Lino Lakes Community Profile Centerville: One cluster - "God's Country" comprises 66% of the population: o Affluent, white collar, college educated or college graduates o 35-64 years of age Lino Lakes: One cluster - "Country Squires" - comprises 60% of the population: o Wealthy, professionally employed, college educated or college graduates o 45-64 years of age Other demographic characteristics: Married Female em 10 ed Commute alone in car Avera e commute time Household owns 3+ vehicles Pa mort a es of $1,000 or more Born outside of Minnesota Lived in a different house in 1995 Lived in a different coun in 1995 75% 84% 88% 29 minutes 21% 72% 20% 52% 40% 65% 74% 89% 29 minutes 28% 71% 20% 41% 32% Members of these "clusters" are more likely than the rest of the population to: Own a vehicle with sun roof Own a new icku /van/SUV Read s arts section in news a ers Read financial/business section in news Sho at Home De ot Order thru a catalo Order over the internet Read entertainment section in the news a er Have visited a theater or amusement part in the ast ear Source: Claritas, 2004 a er a er ui ment I- NORTH SUBURBS SENIOR EDITOR/EAST METRO Dave Peters dpeters@pioneerpress.com (651 )228-5434 TEAM LEAOER Scott Mcfetridge smcfetridge@Pioneerpress.com (651 )228-5447 REPORTERS . Northern Ramsey County and public safety: Allen Powell apowell@pioneerpress.com (651 )228-2120 . White Bear Lake, Vadnais Heights, White Bear Township, Centerville: Mary Bauer mbauer@pioneerpress.com (651)228-5311 . Blaine, Lino Lakes, .Circle Pines, Lexington: Bob Shaw bshaw@pioneerpress.com (651)228-5433 . Education: Cynthia Boyd cboyd@pioneerpress.com (651}228-2116 . Community Calendars and Announcements: Emily T opinka etopinka@pioneerpress.com (651 )228-5162 PIONEER PRESS (jJTwinCities*com Page 1 of 1 ., Teresa Bender From: Teresa Bender [TBender@centelVillemn.com] Sent: Friday, September 10,200411:43 /lM To: Mary Capra (capria@comcast.net) Cc: JeffPaar Qndyjp1@aol.com); Unda Broussard Vickers Obroussardvickers@earthlink.net);TomLee@ Work (TomLee@nol-tec.com); terry@sweeneyconstruction.biz Dear Mary: Per your request please find Mary Bauer's email address:mbauer@pioneeroress.com staff has been receiving numerous calls from the Pioneer Press regarding agenda's, packets, information requests and weekly update requests. staffwill place this item on Council agenda for discussion. How much time does Council desire staff to assist news media in their delivery of Infonnation? Currently, staff compiles three (3) packets for the media (The Quad Community Press, Huganian & The Hugo News), these packets are mailed at the expense of the City and numerous phone calls are taken by staff prior to each media's deadline. '/..- -g~ ~ t!!U ~4~ 1880 JPl.w. Si>.d ~,mn 5!5038 q"..., (65[) 429.:3Z32}d'3 3"'..., (65[) 429-8629 . 9/16/2004 Page 1 of! ,. Teresa Bender From: Dan & Mary Capra [capria@comcast.net] Sent: Friday, September 10, 200412:47 PM To: Teresa Bender Subject: RE: Thanks Teresa, I feel this should be added to the agenda. Kevin from the Quad Press does call me from time to time for agenda updates the day after our meetings. If I am available I simply give the status of approved, tabled and declines. When you start getting four newspapers calfing for information it can get very time consuming. Mary -----original Message----- From: Teresa Bender [mailto:TBender@centervillemn.com] Sent: Friday, September 10, 200412:43 PM To: Mary Capra Cc: Jeff Paar; Linda Broussard Vickers; Tom lee @ Work; terry@sweeneyconstruct:ion.biz Subject: Dear Mary: Per your request please find Mary Bauer's email address:mbauer@pioneerpress.com Staff has been receiving numerous calls from the Pioneer Press regarding agenda's, packets, information requests and weekly update requests. Staff will place this item on Council agenda for discussion. How much time does Council desire staff to assist news media in their deDvery of information? Currently, staff compiles three (3) packets for the media (The Quad Community Press, Hugonian & The Hugo News), these packets are mailed at the expense of the City and numerous phone calls are taken by staff prior to each media's deadline. '1..- E..Je<. ~C!U ~.c~ /880 >>1"""Sf;ua ~ lr()z 55038 ~: (65{) 429-3:232", f3 :F'"",: (65{) 429-8629 . 9/16/2004 Page 1 of 1 Kim Moore-Sykes From: Bauer, Mary [mbauer@pioneerpress.~om] Sent: Thursday, September 09,200412:48 PM To: ksykes@centervillemn.com Subject: From the meeting Kim, Another reporter suggested I contact you at your New Brighton address, which is what I tried to do. Here it is. I think my phone questions were regarding the new finance officer. It was great to see the city council in action. They certainly seemed very responsive to citizens. I also wanted to know if you'd be willing to make a copy of the council pa~ket for me before the next meeting. If it's ready on Fridays, I could pick it up when I come up that way for the Vadnais Heights packet. Mary Bauer From: Bauer, Mary Sent: Thursday, September 09, 200410:48 AM To: 'kmoore@ci.new-brighton.mn.us' Subject: I'll use this e-mail address q[(Glot~ Ms. Moore-Sykes, Here are the materials I'd like from the Centerville CC meeting. I'm not working on any stories right now, but the materials would be helpful for future reference. --The city's comprehensive plan. Vlh 'lLCity hiring a fInance director. His resume? Did you have a full-4iille fman~e director before? Any idea ~en he will accept? ~o, --Materials regarding the maximum levy approved last night. --Support materials regarding the new police building. I'm actually turning that over to reporter Bob Shaw, who cove~ Circle Pines and Lexington, but he may be cont:;tcting you. Meanwhile, I could,,~;...I . the materials. /'-lo-\- ~R ~ 'ltv-"re. \tO~~. J00 ck.d.S<:oN !.<-O-f. ~ ~ v-'"J""'-~ lCCopies of the approved ordinances #23 and #52. ~ N.(J.. D ~~_ ~~'A "L~_~. _ ~iL~~ ~ pG<..~ () rf07r"""-'<- ~nr-1f -,~v7:l'" Thank you for your help. I'm also going to work on a story on the County 14 project, so I'll be getting back to you on that as well, after I talk to the folks at Anoka County. Mary Bauer 9/9/2004 I \ "'- ervi[[e STAFF REpORT DATE: September 22, 2004 TO: Honorable Mayor and Councilmembers Kim Moore-Sykes, City Administrator ~ FROM: RE: Rice Creek Watershed District Seminar ......................................................................... Dawn Dubats from RCWD wants to do a presentation for the City regarding the roles and responsibilities that RCWD and the City have with regard to storm water. She gave us a list of dates that she is available and they are: 9/27/; 9/28; 9/30; 10/1 at 2:00 p.m. This seminar helps us to meet one of our Best Management Practices (BMP). If you are interested in attending, please let me know which dates works best for you. We have also invited staff and members from the commissions to attend. Staff will schedule the date that has most folks available. .... ! . -7 MEMO 14 September 2004 To: Kim Sykes, City Administrator From: Paul Palzer, Public Works Director/Building Official ~ Re: Sale of Vehicles I have received value reports from Kelley Blue Book on the three older public works vehicles. I am requesting that the Council approve the values to sell these vehicles. In the past the vehicles have been advertised in the paper and put on display at City Hall. The following are the values I recommend from the reports. 1993 Ford Ranger XL T 90,000 miles $1,200.00 - / $2,900.00 $15,000.00 1997 Ford Ranger XL T 43,500 miles 1998 Dodge I-ton 49,000 miles The City can always accept an offer ifit's within a certain price range. Also could you clarify if staffor other city related interested parties can purchase these vehicles from the cnyafthese 'pikes and who on staff makes the final determination for a sale. ..~ f\ u. ~' .v }~\~ 50 r~~ ~ Y:Jrflj>>Jt \}yP c);C L:lU~ L {yll..' /-LLuJ:cf"r'-J Kelley Blue Book - Private Party Pricing Report - Ford, Ranger Page I of! l . -~~ >. ~""" . '~.,~ "We Want Your Trade-In" :......... ..:,i...;,.;r.x:". 1I0ME IIEW CARS USEO CUS RE\I!EVlS & !lAmIGS AllVlCE flllAIlC1NG & INSURANCE qF~..o...t.r~ouo<<> '.Q-~C\\<t\Sli.s', GU<I'<, BLUEBOOK PRiYATE PARTY REPORT Minnesota. September 14, 2004 1993 Ford Ranger Short Bed ~\ ~^ 0"' c" ?t_""'_' ,. 1iII/iL,'\ oj, , . '. Se~I.c;hJ,.lstlJ1m;Jor ]his~Br l-ist Y.QI,lLCMsQLSal<;~lin~ 13uy JLNew Car Free.~coId Cl1ec\~ AutQ_hoan~frQm.J, 7S% P.PR lJ1sJ!fanc<;_QjJot~ Prjnt"For.S~J~:Slgn P<!'i[l1~nt CaJculatof Engine: 4-Cyl. 2.3 liter Trans: 5 Speed Manual Drive: 2 Wheel Drive Mileage: 90,000 Equipment XLT AM/FM Stereo Alloy Wheels Consumer Rated Condition: Fair "Fair" condition means that the vehicle probably has some mechanical or cosmetic defects, but is still in safe running condition. The paint, body and/or interior need work to be performed by a professional in order to be sold. The tires need to be replaced. There may be some repairable rust damage. The value of cars in this category may vary widely. A clean tjtleJtistOL'i is assumed. Even after significant reconditioning this vehicle may not qualify for the Blue Book Suggested Retail value. Private Party Value S~<lrcb. LocaLlistinm; fQrIhi~~aJ $1,180 Private Party value represents what you might expect to pay for a used car when purchasing from a private party. It may also represent the value you might expect to receive when selling your own used car to another private party http://www.kbb.comlkblki.dlllkw.kc.ur?kbb.MN;419929;MNI63&S5038;pic+p&722;Ford; 199... 9/14/2004 Kelley Blue Book - Private Party Pricing Report - Dodge, 3500 Pickup Page 1 of 1 . 1I~.g~~ THE All-NEW 2004 DODG,E DURANGO ,~ HOME NEW CARS UUD <)ARS REVIEWS & RATINGS ADVICE FINANCING a INSURANCE . l),,,,,, Oli.I.r ?rl"" aue... .j;>Seari:h\i:""'C.,LIliIIAg. .'01.41,{( BlUEBOOK .PRIVATE PARTY REPORT Minnesota. September 14, 2004 1998 Dodge 3500 Pickup Long Bed ,~._ lIi -..,,~~,.., ~'r f Sl;!,m;h listings for This c;:"r listYo].lrJ;ar FQLSale Online fuJ.Y..<Lfllew Cgr free Record Chl;!c~ AutoJ,.QC!flsfro~. 75% A~13, Irlsurance Q!JQ.re Print" for_Salen_SJgn PaymenLCalculatQf Engine: ViO 8.0 liter Trans: Automatic Drive: 4 Wheel Drive Mileage: 49,000 Equipment SLT Air Conditioning Power Steering AM/FM Stereo Cassette Towing Pkg Snow Plow Dual Rear Wheels Consumer Rated Condition: Good "Good" condition means that the vehicle is free of any major defects. The paint, body and interior have only minor (if any) blemishes, and there are no major mechanical problems. In states where rI.Ist is a problem, this should be very minimal, and a deduction should be made to correct it. The tires match and have substantial tread wear left. A clean tttle..blstory is assumed. A "good" vehicle will need some reconditioning to be sold at retail; however major reconditioning should be deducted from the value. Most recent model cars owned by consumers fall into this category. Private Party Value Search Local listings for This Car $11,020 Private Party value represents what you might expect to pay for a used car when purchasing from a private party. It may also represent the value you might expect to receive when selling your own used car to another private party 1)".-1) \?x.>j:. ~ ,$ ~'6-00. r \'\.ow ~ z/i Dt>, I ~ , 'if'lOo, ' H jE.l-z..o '{?S"O ~r ~ It;, :3'70. . http://www.kbb.comlkblki.dll/kw.kc.ur?kbb.MN;056219;MN 163&55038;pic+p&722;Dodge; 19... 9/14/2004 ",-"",toy DlU!: DOOK - l7Ivate t'atty t'tlcmg Keport - Ford, Ranger Page 1 of 1 -KelleyBlue Book . !11~!~STf~_~~~~~ . l, 9.... ~_ UWe Want Your Trade.ln" . . ,". .:.:.,'j,.:.~" HOME NEW eMS IlSED CARS REVIEWS &. RATINGS AD\IICE fINANCING &. INSURANCE !:> F<M nealor Price QIJ"rl> (11.&001,," I.i<<id CotL'lIIt\'l< ..:a> l.;$I ~( BlUEBOt)KPRIYATE PARTY REPORT Minnesota. September 14, 2004 1997 Ford Ranger Short Bed ~-.,., ~~ ~ $I;.. ':: , Sean;:1:L1-istingBor This Car ]".ist YOYL CaL.EQLSal~.9nJine ~\!Y:1LNevtJ::.?I Free. Recor~Check tl-utQJ,oantlrom 3.Z5% AE.8. JnSyrank~Uo~ Pril1!;-"EQLSal~"-Sjgn PMrnent CalcljlatQr Engine: 4-Cyl. 2.3 Liter Trans: 5 Speed Manual Drive: 2 Wheel Drive Mileage: 43,500 Equipment XLT AM/FM Stereo Consumer Rated Condition: Good "Good" condition means that the vehicle is free of any major defects. The paint, bOdy and interior have only minor (if any) blemishes, and there are no major mechanical problems. In states where rust is a problem, this should be very minimal, and a deduction should be made to correct it. The tires match and have substantial tread wear left. A clean titlehisto[)' is assumed. A "good" vehicle will need some reconditioning to be sold at retail; however major reconditioning should be deducted from the value. Most recent model cars owned by consumers fall into this category. Private Party Value Sellrch.1.9cal Li~lD~ for Tl1is<;:QI" $2,910 Private Party value represents what you might expect to pay for a used car when purchasing from a private party. It may also represent the value you might expect to receive when selling your own used car to another private party http://www.kbb.comlkb/ki.dllJkw.kc.ur?kbb.MN;712863 ;MN163&5503 8;pic+p&722;Ford; 199... 9/14/2004 September 11, 2004 City Council Centerville, MN 55038 RECEIVED SEP 1 3 2004 Dear Council Members, 1 am a resident on Center and Dupre Streets. During this past Summer we have had to endure the installation of new sewer; water; curb and gutter; and road surfacing. Part of the process involved removing part of our 4 year old concrete driveway. On September 7, 2004 the removed piece of cement was replaced by a cement contractor hired by the city of Centerville. The replacement cement is comprised of inferior quality materials and poor workmanship. Some of the issues include: + Gouging our existing slab and not repairing the missing piece. When cutting out our original concrete driveway the Centerville contractor gouged out a sizable piece of concrete. When the new concrete was poured the Centerville contractor failed to repair the original driveway. + Excessive overrun of cement. When pouring the concrete the contractor did not install the forms all the way to ground level. This allowed concrete to pour out underneath the fonn. + Leaving closed seams and seams that are too narrow. Our original concrete slab has seanlS installed for drainage and to offset cracking. The Centerville contractor tried installing seams but they are too narrow making it easy for dirt to become trapped, also at least one seam is not finished. + Using unspecified aggregate to compose the cement. I spoke with the contractor we hired to do our driveway originally. He used granite rock to manufacture our concrete. This makes for a more stable, and longer lasting product. I questioned tile makeup of tl1e replacement cement and was told that it was "standard aggregate according to city standards." When I spoke with Ryan Goodman he tl10ught our original driveway was rated at 3900psi, the new section was 4200 psi. TIus was incorrect, tlle original slab is rated at 4500 psi. Tile original slab also has a 5 year guarantee; tl1e new one only has a 1 year guarantee (only because the project will still be open tl1en). + Leaving littered gap between the two slabs of concrete. After installing the cement tlle Centerville contractor left pieces of old cement in tile gap between the 2 slabs. Our yard is also littered with excess cement. TIlis is something that was not done by our contractor when he poured tl1e original driveway. + New slab is not adequately engineered for water damage. One of our biggest concems is that because this new concrete isn't sealed appropriately to our original driveway, and tllat it is located at tl1e steepest pitch of the drive where water will get under the new piece of concrete and wash out the soil undemeath. The Centerville contractor confimled that this is very likely to happen. In a sllort time tlle slab will begin to rock as we drive over it. The new slab will tl1en crack, break, and we will have to pay to replace it in a much earlier timeframe tl1an wllat is acceptable. + Not installing an expansion piece between the existing and new concrete slab. When I consulted witil our contractor he, and I agreed, tl,at there should be an expansion piece on both ends of the replacement slab. TIlis would help alleviate any damage to tlle origiual slab if tile new slab breaks loose or tllere is any other movement oftl1e slabs. I mentioned tius to tile Centerville contractor and Ryan Goodman. TIleir explanation for not installing an expansion piece is tilat tius would allow more water to seep under the new concrete tl1an tl1e existing gap between the two slabs. TillS would speed np tile process of washing out the dirt under tile new slab. Unfortunately tlllS argument is proven incorrect by tl,at fact tllat in tile middle of our original driveway (approximately 20 feet from the new concrete) has an expansion piece tllat was installed by our contractor. There has been no water issues, the slabs have not fallen, cracked or been damaged in the slightest by having the expansion piece there. At the end of my meeting with the Centervil1e contractor and Ryan Goodman I was told that the Centerville contractor would bring another city official ont to verify that they followed city standards. The Centerville contractor felt that he had followed these standards therefore no further action will be taken. Personally, I find it hard to believe that the city would condone such sloppy and unprofessional work. Initially I asked Mr. Goodman for the new concrete to be removed and replaced with adequate workmanship and materials. However considering the contractors initial attemp~ and their customer service skills, I am now asking: 1. 111at the replacement cement be removed at either the city or the contractors expense 2. The cost of the replacement cement be removed from our assessment of the CenterlDupre Street project 3. I will contract someone at my expense to replace the torn out cement. We were given the impression at the meetings with the City Council earlier this year that this project was to eulIance tlle value of our home. I fail to see how the work done on our driveway will do snch. In fact the new piece gives our property a cobbled together look. In any case, I refuse to be forced to pay for such inferior work. We strongly believe that this new piece of cement will have to be replaced in a few short years. Thus we will be paying twice for mistakes made by the cement contractor. Your immediate attention to tins matter would be greatly appreciated. We look forward to your written reply. Si~~ ~ ~ K?f~~an ~-. 0 1841 Center Street Centerville, MN 55038 M~f(\: . . . .\1...;..;, TO: Honorable Mayor and Council Members FROM: Teresa Bender, City ClerIc-{,~. SUBJECT: Canvassing the General Election Results/Schedule Canvassing Board Meeting . DATE: September 16, 2004 Per Minnesota State Statute 204C33, subd 1; 205.185, suM 3; 205A.IO subd. 3, Cities must canvass results of general elections (on or before the seventh day following the general election) Please consider November 3 through November 9, 2004 for a date to schedule the canvassing board meeting. 1_ _ _ _ _ To: Honorable Mayor and City Conncil Members From: The Centerville Economic Development Committee Date: September 16, 2004 Subject: Downtown Revitalization This letter is submitted with interest and support for the "downtown area" of Centerville. We, as a committee, strongly hope our City Council will propose a project in the near future for the revitalization of the downtown area. We feel the timing of this project is very important due to the upgrading of County Road 14 in 2006. Many discussions have taken place regarding the downtown area. Community and professional input were accomplished when the Minnesota Design T earn provided direction for the future, not only for the downtown area, but for the entire city, six years ago. The topic has been on our agenda for over 10 years. At one point a petition for city water from an adequate amount of property owners in the downtown area was presented. We do understand property owners do not like assessments, but unfortunately the infrastructure wears out and needs repair with better and newer capabilities. No city water, an old sewer and limited storm drains are presently what we have. The area is zoned mixed use and a 'zero lot line' type setback is allowed. With this type of use and two county roads intersecting the downtown area, the future growth will transform to more commercial than residential or a creative combination of both. We suggest the revitalization project would include; city water, city sewer, storm drainage, curbs, sidewalks, lighting, asphalt, and streetscapes. There have been ideas discussed and estimates done. There are most likely various grants and/or funding available to help all involved to hopefully produce a cost effective project for the beautification and infrastructure improvements of the downtown area. Let us all work with a positive approach to accomplish the project as a community. Our committee is available to help with processes involved to not only initiate, but also to support the city through the entire revitalization project. Sincerely, The City of Centerville Economic Development Committee Chairperson PlUll Burke Vice--Chairperson Eileen Smith Committee Member Tim Rehbine Committee Member Scott Ebel Committee Member John Fischbach . M.' ..e.......l11......... 'C i';" "".' . . ", -, -.'.i .. ; ........ '. ....i.. .... ....... .' .... .'. .. )'.' i TO: Honorable Mayor and Council Members Teresa Bender, City Clerkl'\',~' FROM: SUBJECT: Agreement for Residential Recycling Program DATE: September 17, 2004 At Council's previous meeting, Council requested additional information regarding this item, it is as follows: Anoka County receives SCORE (Select Committee on Recycling and the Enviromnent) funds that are disbursed/offset expenditures/incentives to City's that agree to provide educational events, programs, etc. for recycling opportunities within there communities. This agreement is between Anoka County and the City regarding the offering of programs, receiving funds and a legal agreement. Once again, the County is requesting that the City participate in this program. . " . .- Anoka County Coutract # 2003-0239 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on 16th day of December, 2003, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as .the "COUNTY", and the CITY OF CENTER YULE, hereinafter referred to as the "MUNlCIP ALITY". WITNESSETH: WHEREAS, Anoka County has received $708,603 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. S l15A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the m\ltual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. . PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. ( 2. TERM. The term of this Agreement is from January 1, 2004 through December 31, 2004, unless earlier terminated as provided herein. 3. DEFINITIONS. a, "Problem material" shall have the meaning set forth in Minn. Stat. S 115A.03, subdivision 24a. b. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. S 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. 1 ,- -- -- -- - I I , . g. "Yard waste" shall have the meaning set forth ill Minn. Stat. S 115A.03, subdivision 38. \ 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 300 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. 11. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1)" One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material Of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2003, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. \ 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20,2004 and January 20, 2005: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other 2 " programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. . The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. .6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2004 and January 20, 2005. Costs not billed by January 20, 2005 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Arioka County Board of Commissioners. ( 7. ELlGmILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $28,467.06. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; b. $4.51 per household for recycling activities only; and c. unexpended funds carried over from the Municipality's 2003 allocation. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. S 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 3 9. AUDIT. Pursuant to Minn. Stat. g 16C.OS, the Municipality shall allow the County or other persons or agencies authorized by. the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of. . the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall.comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. . b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. TIle Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fuIiy the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. . e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. 4 L__ _ '. .. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of ComInissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts ot omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of thiS Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seVen (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. 5 IN WITNESS WHEREOF, the parties h;:reunto set their hands as of the dates first written above: COUNTY OF ANOKA CITY OF CENTERVILLE By: Name: Title: . Date: Date: ATTEST: By: Municipality's Clerk John "Jay" McLinden County AdIIiinistrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney 6 I " ... Anok. County Contract # 2003-0239 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and. entered into on 16th day of December, 2003, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as .the "COUNTY", and the CITY OF CENTERVILLE, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $708,603 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. 9 115A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the ml,)tual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. . PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2004 through December 31, 2004, unless earlier terminated as provided herein. 3. DEFINITIONS. b. . a; "Problem material" shall have the meaning set forth in Minn. Stat. 9 115A.03, subdivision 24a. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. 9 115A.552. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. c. d. e. f. 1 g. "Yard waste'" shall have the meaning set forth In Minn. Stat. S IISA.03, subdivision 38. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adeguate to meet the Municipality's annual recycling goal of 300 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least fonr broad types of materials, such as paper, glass, plastic, metal and textiles. ll. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1)' One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as' established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2003, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5.. REPORTING. The Municipality shall submit the following reports semiannually to the County no later fuan July 20, 2004 and January 20, 2005: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other 2 , I. ,e I.: .' ( i. .6. programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. . The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2004 and January 20, 2005. Costs not billed by January 20, 2005 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible . activities up to the project maximum as computed below, wbich shall not exceed $28,467.06. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; b. $4.51 per household for recycling activities only; and c. unexpended funds carried over from the Municipality's 2003 allocation. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form wbich will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. ~ 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to tbis Agreement. 3 9. AUDIT. Pursuant to Minn. Stat. S 16C.05, the Municipality shall allow the County or other persons or agencies authorized by. the . County, and the State. of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of. . the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. . b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affmnative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. . e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, dilly . signed by the parties. . 4 " g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the COlmty for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment), 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. ( The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. 5 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: COUNTY OF ANORA CITY OF CENTERVILLE By: Name: Title: . Date: Date: ATTEST: By: Municipality's Clerk John "Jay" McLinden County Administrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney - 6 ,-"':',;-"" (:"i':'.."'" r 'ie ' ',1 > . , - - . ' ! lj:i N J' co,.., . I ~ ..L''h'lfltl; 11()!\ , ?" ......... '\ ~ . .'.\ - ~"".- :..",J1~ f) ;i_ TO: Ms. Kim Moore-Sykes, City Administrator FROM: Teresa Bender, City Clerk+~' SUBmCT: Ordinance Codification - American Publishing (Ms. Amy Mercer) DATE: August 27, 2004 Council requested additional information regarding the previously' started ordinance codification. Please find the below figures: Abandon project now $1,060.00 This would be 20% of the original contract price of$5,400.00. In 1998 the City paid 60% of the contract price of $3, 180.00. Contract would end completely. Complete start over $5,250.00 Previously, the draft ordinance codification did not include the City's zoning code (Ord. #4) or subdivision (Ord. #8) - American Legal included a page that notated that these ordinances were adopted by reference. If the City chose to contain them, they would be $22.00/page. Ord. #4 contains 59 pages and Ord. #8 contains 30 pages for an additional $1,958.00. Complete draft (received 4/98) as is Make all amendments since 4/98 Add all new ordinances $3,120.00 City of Centerville May 12, 2004 Council Meeting Minutes 1. Mr. Clay "Pete" Alcock 1806 Main Street (Mill Road Extension Vacation) Motion bv Council Member Broussard Vickers. seconded bv Council Member Caora to continue the oublic hearin!!:. . All in favor. Motion carried unanimouslv. 2. Mr. Robert Burgstabler. 7381 Old Mill Road (]..ot Split) Mayor Sweeney opened the public hearing at 6:43 p.m. Mr. Burgstabler addressed Council and explained his requested lot split. Council Member Broussard Vickers indicated that the public hearing was held at the Planning and Zoning meeting and the Comrriission forwarded a recommendation that it be approved contingent upon the rezone. She further explained that it was not realized that the rezone was necessary until the meeting. Ms. Moore-Sykes indicated that the rezone request would be for R2 as that is consistent with the surrounding properties. Motion bv Council Member Capra. seconded bv Council Member Broussard Vickers to continue the Dublic hearin!!:. AD in favor. Motion carried unanimouslv. VIL NEW BUSlNESS 1. Hasiak ReQuest for Permit to Stay in R V During Home Construction Ms. Hasiak explained that they are lifting the home to put a basement under it and her husband would like to live on the site in an R V to oversee construction. City Attorney Hoeft indicated that Council can allow the request by issuing a permit. Motion bv Council Member Broussard Vickers. seconded bv Council Member Capra to issue a Dermit to the Hasiaks to OCCUpy an RV durin!!: construction on their home from the start of construction for three months. All iu favor. Motion carried unanimouslv. 2. Remote Phone Read Svstem for Water Utilities - Upgrade Proposal Council Member Capra asked whether the software upgrade could be funded out of the sewer and water fund. Ms. Paulseth indicated that it could be. Motion bv Council Member Capra. secouded bv Council Member Broussard Vickers to aODrove the relluest with an amount UP to $4.000. All in favor. Motion carried unanimouslv. Page 3 of12 I: ,. IJ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 044 A RESOLUTION APPROVING THE REQUESTED LOT SPLIT (FROM ONE (1) LOT TO THREE (3) LOTS) BY MR. RICHARD DAVIDSON FOR PARCEL #R15-31-22.14-0017, 1337 MOUND TRAIL, CENTERVThLE, MlNNESOTA 55038 ~REAS, the City Council and the Planning and Zoning Commission of the City of Centerville met and held public hearings regarding a submitted request from the owner, Leroux Estate and contract purchaser, Mr. Richard Davidson; and WHEREAS, lawful notification of said public hearings was adhered to; and WHEREAS, the Planning and Zoning Commission recommended approval of the lot split(s) to Council on April 6, 2004 and Council approved the requested lot split at their regularly scheduled meeting of April 28, 2004; and . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The City of Centerville approves the requested lot split(s) per attachment A with the inclusion of attachment B as ingress/egress easements ofrecord(s). PASSED AND ADOPTED by the City Council this 22nd day of September, 2004. Attest tJity Clerk Mayor DESGRIPTION: Att-cU0/7JC/?c A ;1 That part of Lot 14. AUDITOR'S SUBDIVISION NO. 46, REVISED, Anoka County, Minnesota,:'1 described 8S beginnIng at the northwest corner of Block 1, LERO UX ADDITION; thence 'i westerly along the westerly extension of the southerly right i}f way line of M Quod Trail as ..1 shown on saId LEROUX ADDITION 184.36 feet; thence southerly and parallel with tile west ; line of said Lot 14 to the northerly line of the public road (now vacated) as Shown on said j AUDITOR'S SUBDIVISlQN NO.46, REVISED;thence easterly along said northerly line to the west line of Block 1, said LEROUX A. ODITION; thence northerly along said west line of Block l' to the point of beginning. Together wIth part of the adjacent vacated road. :; Parcel1: ',1 Tl1at part of the following described property:; Th3t p'art of Lot 14,AUD1TOR'S SUBDIVISION NO.46,REV1SED,Anoka County, :)1 Minnes.ota, described as beginning at the northwest corner of Block 1, LERO UX ADDITlON;"j thence westerly along the westerly extension of the southerly right of way line of Mound Trail, as shown on said LEROUX ADDITION 184.36 feet; thence southerly and parallel with the 'I west line ofsald Lot 14 to the northerly line afthe public road (now vacated) as shown on \ said AUDITOR'S SUBDIVISION NO. 46, REVISED; thence easterly along said northerly Une_) to the west line of Block: 1, said LER 0 U X AD 0 ITlO N; 1h en ce north erly along said west lin e of Block 1 to the point of beginning. Together with part of the adjacent vacated road. .Lyj'ng}westerly, northerly and westerly ofa line described as follows: ;.c.:'~!",~::i:)': ~ :,c,o'm,rnenc,lngatthe northwest corner of Block 1, LEROUX ADDITION; thence. westerly, on 'a,n\"a~ss~:m.e:~,~~e.~,ring,.alon,gthe;westerly extension of the southerly right otway line of Mound ',::fa,\il:;'~'SrS'hjow'n":o'n';:sajd LEROUX ADDITION to the intersect/on with a line parallel with and !;"d"ista:n't 25 feet west ofttle west line of said Block 1; thence southerly along said parallel line a distance of 105.70 feet thence southwesterly a distance of39.54 feet along a tangential curve concave to the northwest having a radius of 28.00 feet and a central angle of 80 degrees 54 minutes 45 s.econds; thence southwesterly tangentto saId curve to the east li(le of the west 10 feet of the above described property; thence southerly along saId east line to the west line of the east 200 feet of the above described property; thence southerly along said west lin~ to the southerly line of the pUblic road (now vacated} as shown on said AUDITOR'S SUBDIVISION NO. 46, REVISED, ana said line there terminating. Parcel2: The westerly 100 feet of the easterly 200 feet of the fOllOWing described property: That part of Lot 14, A.UDITOR'S SUBDIVISION NO. 46, REVISED, Anoka County, Minnesota, described as beginning at the northwest corner of Block. 1, LEROUX ADDITION; thence westerly along the westerly extension of the southerly right of way line of Mound Trail as shown on said LEROUX ADDITION 184.36 feel; thence southerly and parallel with the Hne of said Lot 14 to the northerly line of the publiC road (now vacated) as shown on D1TOR'S SUBDIVISION NO. 46. REVISED; thence easterly along said northerly line west line of Block 1, said LEROUX ADDITION; thence northerly along said west line of 1 ,to the point ofbeglnrdng. Together with part ofttle adjacent vacated road. rly and easterly of a line described as follows: atthe northwest corner of Block 1, LER 0 U X ADD IT 10 N; th anGe w estefly, 0 n ,along the westerly extension of the southerly rIght of way Hne of Mound on'sai(llEROUX ADDlTION to the in1ersection with a line parallel with and of the west line of said B]ock: 1; thence southerly along said parallel line ad/stance of 05.70 feet; thence southwesterly a dislance of 39.54 feet along a tangential curve concave to the northwest having a radius of 28.00 feet an(l a centra-l angle of 80 degrees 54 minutes 45 s'econds; ttl'ence southwesterly tangent to said curve to the east line of1he west 10 feet of the above described property; thence southerly along said east line to the west Une, of the east 200 feet of the above described property; thence southerly along said wesllineto the southerly line of the public road (now vacated) as shown on said AUDITOR'S SUBDIV]SION NO.46, REVISED, and said line there terminating. . Parcel3: The easterly 100 feet of the following described properly: That part of Lot14, AU D ITOR 'S SU SO IVISION NO. 46, REVISED, Anoka County, Minnesota, described as be-ginnin g at th e northwest corner of B 10 ck 1, LE R 0 U X AD 0 IT 10 N; thence westerly along the westerly extension of the southerly right of way line of Mound Trail as shown on said LEROUX ADDITION 184.36 feet; thence southerly and paralle\with the west line of saId Lot 14 to the northerly line of the public road (now vacated) as shown on said AUDITOR'S SUBDIVISION NO, 46, REVISED; thence easterly along saId northerly Hne to the west Ilne of Block. 1, said LEROUX ADDITION; thence northerly along said west line of BlocK. 1 to the point of beginnIng. Together wIth part of the adjacent vacated road. Lying easterly and southerly'of a line descrtbed as follows: ncin 9 at th e northwest corner of Block 1, LER 0 U X ADD fTlO N; thence westerly, on ed bearing, along the westerly extension of the southerly right of way line of Mound sh..dwnol1 said LEROUX ADDITION to the intersection with a line parallel with and 25'_feetwest of the west line of said Block: 1; thence southerly along said parallel line d'i~tanse-o'f 1-05.70 feet; thence southwesterly a distance of 39.54 feet along a tangential :f:v-e,;,toftcave to the northweSt having a- radius of 28.00 feet and a central angle of 80 ei:tf.e'~'s'~54 minutes 45 seconds; thence southwesterly tangent to said curve to the east line }O~f::t~"~",we-5.t10 feet ofttte above described property; thellce southerly along said east line to _:;?(,lh-:e',;.w:~e~tJine'ofthe east 200 feet of the above described prope(ty; thence southerly along. ~>t,x_5.a.fd;ivresLline'to the southerly line of the pUblic road (now vacated) as shown on saId :":':';',':{;:,p'-',U-O.!.T-O R 'S; SU B D IV IS]O N NO. 46, REV ISE D. an d sa id lin e there term lnating. . ~ I I) , Engineering . Planning . Surveying ,4d~me/Jz! .4 McCombs Frank RODS Associates, tnc. Proposed Ingress/Egress Easement An easement for IngresslEgress pUlposes over, under and across Parcel 3 for the benefit of Parcels 1 & 2, described as follows: The easterly 100 feet of the following described property: That part of Lot 14, AUDITOR'S SUBDIVISION NO. 46, REVISED, Anoka County, Minnesota, described as beginning at the northwest corner of Block 1, LEROUX ADDITION; thence westerly along the westerly extension of the southerly right of way line of Mound Trail as shown on said LEROUX ADDITION 184.36 feet; thence southerly and parallel with the west line of said Lot 14 to the northerly line of the public road (now vacated) as shown on. said AUDITOR'S SUBDIVISION NO. 46, REVISED; thence easterly along said northerly line to the west line of Block 1, said LEROUX ADDITION; thence northerly along said west line of Block 1 to the point of beginning. Together with part of the adjacent vacated road. Lying easterly and southerly of a line described as follows: Commencing at the northwest corner of Block 1, LEROUX ADDITION; thence westerly, on an assUllled bearing, along the westerly extension of the southerly right of way line of Mound Trail as shown on said LEROUX ADDITION to the intersection with a line parallel with and distant 25 feet west of the west line of said Block 1; thence southerly along said parallel line a distance of 105.70 feet; thence southwesterly a distance of 39.54 feet along a tangential curve concave to the northwest having a radius of 28.00 feet and a central angle of 80 degrees 54 minutes 45 seconds; thence southwesterly tangent to said curve to the east line of the west 10 feet of the above described property; thence southerly along said east line to the west line of the east 200 feet of the above described property; thence southerly along said west line to the southerly line of the public road (now vacated) as shown on said AUDITOR'S SUBDIVISION NO. 46, REVISED, and said line there terminating. Said easement is described as follows: That part of said Parcel 3 lying 25 feet to the left of the line described as follows: Commencing at the northwest corner of Block 1, LEROUX ADDITION; thence westerly, on an assumed bearing, along the westerly extension of the southerly right of way line of Mound Trail as shown on said LEROUX ADDITION to the intersection with a line parallel with and distant 25 feet west ofthe west line of said Block 1; thence southerly along said parallel line a distance of 105.70 feet; thence southwesterly a distance of39.54 feet along a tangential curve concave to the northwest having a radius of28.00 feet and a central angle of80 degrees 54 minutes 45 seconds; thence southwesterly tangent to said curve to the east line of the west 10 feet of the above described property and said line there terminating. 15050 23rd Avenue North . Plymouth, Minnesota . 55447 phone 763/476-6010 . fax 763/476-8532 e-mail: mfra@mfra.com .... Njr ;, ,:,' " " .: '_./ 1 r,c,}r.r ~ ; ,-~€)".. TO: Honorable Mayor and Council Members FROM: Teresa Bender, City C]erk{'~: SUBJECT: Document Imaging! Archival DATE: September 16, 2004 Council Member Capra requested that this item be placed on Council agenda for discussion. I have attached some information that was taken from the Ad Hoc Communications Task Force Report, November 14, 2001. I thought that I would add some additional information since this report was put together. The City has purchased and utilizes a scanner, Adobe PDF software and a new copy machine that has scanning capabilities that are utilized. Staff has been requesting that such items as zoning, address and trailway maps be provided on disk. It has been a suggestion from staff that consultants provide their written reports on disk, in PDF, so same can be retained off site. Some consultants are reluctant to do so, but staff continues to request it. . (" (~) ( . ;, j City of Centerville Goals Adopted May 23, 2001 COMMUNICATION Council formed an Ad Hoc Committee Chaired by Theresa Brenner to examine communication methods and to make recommendations on Websltes, newsletters, cable television, and records management such as document archival and imaging. Council desires a comprehensive review of all areas of communication and particularly is interested in methods that enhance participation from the citizens of Centerville. Responsible Leader.: Product: Timeline: Comments: Theresa Brenner Final Report to Council Wednesday, November 12, 2001 Council Meeting Progress reports from the Committee would be helpful. Council may implement committee recommendations Prior to the final report date. Accomplished to Date: . Staff has investigated Laserfiche document archival software and is exploring other vendors that can provide electronic storage of City documents and plans. Council will probably get a recommendation this year . A new bimonthly magazine called Town Life may offer an opportunity to inform and promote Centerville to our residents and surrounding communities. . Progress reports and recommendations from the committee are being implemented as they come before Council . A survey of residents has been sent out about communications. . . . . /<1 7-?7 /~ .4JtJ/ ~~ '7J{f 7//~. Ad Hoc Committee. All in favor. Motion nassed unanimouslv. IV. SURVEY UPDATE v. Chair Brenner stated that all of the surveys had been distributed and the Committee was waiting for feedback Chair Brenner stated that they were distributed along with the newsletter. Discussion ensure regarding the prize give- away and items. Chair Brenner stated that the polo/golf shirts were valued at $20 each and if they issued five (5) it would total $100. Consensus was that the shirts to given away would be the polo/golf shirts. Chair Brenner stated that the coping of the surveys totaled $117. Committee Member Abrahamson stated that he had a co-worker that stated for $100 he would provide the Committee with a program that would tabulate responses from residents, Committee Member Abrahamson questioned whether Council approval was needed for this expenditure. Chair Brenner concurred. Discussion ensued regarding forwarding the request to Council to consider setting a not exceed amount at their next meeting. Committee Member Abrahmson requested copies of sample, completed surveys to provide his co-worker with same to ascertain an actual cost Chair Brenner stated that she would notifY Staff that the Committee had an item they wanted on the agenda, however, the item would be forwarded on Monday or Tuesday to Committee members and Mr. Jim March along with a request that he forward same to all Council members prior to their next meeting. DOCUMENT IMAGING The Chair stated that recently COImcil Member Capra, two (2) members of Staff and herself had a brief demonstration of a product llllllled Laser Fiche, a document imaging software. Committee Member Fairbrother stated that recently he had participated in a Laser Fiche demonstration and informed Committee members of same. Discussion ensured regarding capabilities of same, web page capabilities, records retention, survey results and citizen desire, Consensus was that the true value of the product would also be received by Staff for records retention, etc. and would need to,involve Staff and Mr. March if the Committee were to make a recommendation to Council for consideration. Discussion also ensued regarding cost effectiveness. Chair Brenner stated that the City of Circle Pines has purchased the software and is utilizing same. Committee Member Abrahamson suggested that the Committee or Staff meet with same to discuss their usage, web capabilities, etc. Consensus was that the anticipated expenditure of this system would be $40 - $50,000. Chair Brenner questioned whether the Committee desired to wait for additional proposals or research other options. Committee Member Abrahamson stated that it would be wise to contact the City of Circle Pines to ascertain usage and cost benefit Consensus was that Staff and Mr. March ascertain the benefits for the administrative and Public Works perspective. Committee Member Fairbrother stated that staff would need to scan every document into the system. Committee Member Witzel stated that the City could hire a temporary position to complete same. Committee Member Fairbrother volunteered to discuss Laser Fiche with the City of Circle Pines. ~. . c. . " Consensus was that the responses from the survey would assist in determining the need for a product such as, , . VI. . TOWN LIFE MAGAZINE Chair Brenner questioned whether CoinInittee members had a chance to review same and stated that she had spoken with Ms, Katherine Kerry, the publisher of Town Life Magazine, to thank her for expressing interest Chair Brenner stated that she liked the magazine, however, was unsure if it met all of the City's needs. Committee Member Fairbrother felt that it WllS rirther expensive, Committee Member Abrahamson stated that the magazine was delivered to a larger geographic area and EDC may be interested in same, Chair Brenner stated that the magazine is mailed to 10,000 homes with an additiona11,000 magazines being sold at retail centers and subscription for annual delivery, Mr, Klang questioned the impact of those same numbers if the City also participated, Chair Brenner stated that an additiona11,300, Chair Brenner stated that the annual cost for a two (2) page report would be $14,400, $2,400 per issue at six (6) issues for one (1) page would be $7,000, Consensus was that it was not comparative to the newsletter due to the limited amount of space and selectiveness, Consensus was that the magazine would be better utilized as a public relations tool rather than a newsletter, Discussion ensued regarding the use of The Quad Community Press, Consensus was that the The Quad could be utilized for the more immediate items, the quarterly utility billing could contain information, and the use of the Town Life Magazine for more feature related articles, Chair Brenner requested wbat should be done regarding the tabled newsletter in the interim, She believed that Council was looking for a recommendation in the area of a newsletter, Discussion ensued regarding upcoming events throughout the summer, the hiring ofMs, Scott by the Hugonian, her position on the Fete des Lacs Committee, The Chair stated that she wanted the Committee to consider the short-term needs of the Communications Ad Hoc Committee without a newsletter, Consensus was that The Quad and the Hugonian were the two (2) largest viewership areas available. Committee Member Fairbrother stated that Mr. March agreed to e-mail the Week fu Review to residents V{ho requested same. Consensus WllS that in the interim, e-mails to residents and announcements to The Quad would be utilized to communicate with the residents until the survey resnhs are received. . Discussion ensued regarding the willingness and availability of Staff to draft something to be printed in The Quad. Chair Brenner stated that the City would be hiring an intern this summer, which may allow Staff to summarize Council meetings that can be forwarded to the two (2) local papers. Consensus was that Council would need to determine what information would need to be released to the papers and Staff would need 10 draft and forward same. Chair Brenner suggested adding It Communications item on Council's agenda allowing Council to determine their communication desires for that two (2) week period and Staff would draft and forward same to the paper. Chair Brenner stated that she would attend the next Council meeting to recommend same. . - tt) 9~,u ~ ,2aJ/ /1.1 ~~ ~. 7/~. IV. SURVEY UPDATE Chair Brenner stated that the deadline for survey submission was June 1, 2001. Committee Member Abrahamson stated that his co-worker had completed the program and it was available on disk. Committee Member Abrahamson volunteered to enter the surveys into the database. Chair Brenner stated that she had spoke with Committee Member Witzel earlier that day and she had stated that she would be able to complete same. Committee Member Abrahamson reviewed the program with the Committee. Chair Brenner stated that the drawing for the five (5) polo/golfshirts should be completed and Council's June 13,2001 meeting. Chair Brenner stated that she would arrange same. Committee Member Bode suggested setting up two (2) different databases for committee/commissions, staff and citizens. Chair Brenner stated that Committee Member Bode would retrieve all survey boxes from local business and contact her and schedule pick up for same. Chair Brenner would then forward to Committee Member Witzel for entry. Committee Member Abrahamson will familiarize Committee Member Witzel with the program. It was anticipated that it would exceed four (4) hours for entry, but results would be available for their next meeting. v. DOCUMENT IMAGING Committee Member Fairbrother stated that he had spoken with a Staff member of the City of Circle Pines. She explained that the City Administrator, Mr. Jim Keinath, had research several document imaging vendors. Committee Member Fairbrother stated that the City of Circle Pines purchase Laser Fiche in 1997 and it cost $7,151. The equipment purchased was a server, scanner, etc. Committee Member Fairbrother stated that they purchase same from a vendor named Software Tailors, Inc. Committee Member Fairbrother stated that the City of Circle Pines is utilizing the software for ongoing items only, if time allows, they would use same for older records. The Staff member reported that they have been experiencing problems with the software/computer and slowing speeds. Committee Member Fairbrother questioned the Staff member as to would they purchase the same system or a different system and the Staff member stated that they wonld retain Laser Fiche. Committee Member Fairbrother stated that the Staff member stated that the scanning of documents was highly time consuming. Committee Member Fairbrother reported that retrieval of documents was excellent. Committee Member Fairbrother stated that he would contact Software Tailors, Inc. Consensus was that the City cannot spend money on technology and not use it. It was felt that no one has responsibility for the web site, cable channel, etc. so these items are not being used. Motion bv Committee Member Fairbrother. seconded bv Committee Member Bode to recommend uudatine: the web site with cnrrent information and Laser Fiche be reviewed bv Administrative Staff. All in favor. Motion passed unanimously. ( .C') ( e .~~~li.li'J;rf.fllirl~> Background In 1997, the City of Centerville was looking to create a web site for informational purposes, and Media Junction was a new business in Centerville. The City asked Media Junction to develop a web site. Media Junction created the web site (www.centervillemn.com) at no cost and charges the city $50 per month for host fees. Any updates to the web site are sent to Media Junction, and the City is charged a discounted rate of $40 per hour. The updates could be done electronically, either e- mailing or sending a disc, or Media Junction could type the information onto the web site. Currently, the web site has five sections with nested sections as follows: 1. About Us . City History . Park and Recreation . Education . Location . Statistics · City Celebration · Newsletter 2. Businesses · Local listing and links to business in Centerville 3. Citizen Resources . Newsletter . Park and Recreation · Comprehensive Plan · Design Team Sketches 4. Contact us 5. Government . Council Evaluation The purpose of the Communication Task Force is to evaluate current systems and recommend methods that enhance participation from the citizens ofCenterville. e The Internet is changing the way we work, interact, look for information, and order goods and services. City halls are learning their citizens expect the same online access to their city government. Citizens want to be able to log on to their city's web site and register their kids for a summer program, notify the public works department about a pothole in their neighborhood, or find out what happened at Wednesday night's City Council meeting. City officials and staff, in turn, are looking for efficient and effective ways to communicate with their citizens, businesses, and community organizations. . r- The Communication Task Force was concerned about the information currently on the web site as well as the ability to communicate using the web site. When the Communication Task Force first met and pulled up the city web site, the information was outdated. The names of the council members had not been changed, the newsletter was old, and the City Council minutes were not up-to-date. The basic information is good, but the sections that have informational changes are very hard to manage. Users could link to several local businesses from the Centerville web site, but the "Contact Us" section only had a list of phone numbers and e-mail address for City Hall. The Communication Task Force approached Media Junction with the possibility of adding a bulletin board for users to communicate. Media Junction would be able to upgrade the web site at a cost of$l,OOO. In order for the City web site to be effective, people have to be given access to the most current information possible. They also need a way to communicate concerns. If either of these two elements is missing, the number of users going to the Centerville web site will surely decrease. e The Communication Task Force studied several possibilities, which are listed along with prices. 1. Media Junction - City Administrator will need to develop a better plan to keep updates current. Add a bulletin board for communication purposes. Cost: $1,000 for bulletin board, $40 per hour to update, and $50 per month host fees. 2. Laser Fiche - Document imaging that combines storage of records and a web ~..t2 link for users to obtain information. This system is very user friendly with the + ' added feature of storing documents. Cost: $14,694 plus $9,000 per year for the web link. 3. Twin Cities Media - Create a web site that is more user friendly, with the ability to update information controlled by the City. Cost: Approximately $8,000 and $50 per month for host fees. 4. Web for Cities (GovOffice.com) - Web site created by the League of Minnesota Cities (LMC) for cities to create and maintain their own web sites. Cost: $500 start-up fee and $35 per month for host fees. . Recommendation The Communication Task Force recommends GovOffice.Com as the best value for the Centerville Web site. ( The League of Minnesota Cities (LMC) created Web for Cities with the help of fourteen Minnesota cities, ranging in size from 700 to 52,000. These cities, in cooperation with LMC staff and A venet' s team of developers, evaluated the existing technology, suggested improvements, and tested the changes. The result of their efforts is the new GovOffice.com web site development tool. GovOffice.com is easy to use, affordable, accessible, secure, and fully supported through GovOffice Customer Service. Attached is a sample of GovOffice. Com for Springfield. The City can create as many sections and nested sections as they desire. Information can be images, audio, video, documents sidebar and related links. There are several pages showing the administrative functions. Little Canada was one of the fourteen cities that helped create GovOfffice.com, and their home page is also attached. Notice the search function, allowing users to find information quickly. The Communications Task Force spoke with representatives from two of the fourteen involved cities in GovOffice.com development. Their comments are included. ('" , Cost With GovOffice.com, cities are charged according to population (see attached pricing structure chart). Attached is a quote from GovOffice.com as well as a breakdown of expenses for the first year totaling $1,180. This total includes $60 for a customized header, enabling Centerville to stand out. After the first year, the expense would only be $35 per month for 12 months, or $420 per year. By comparison, Media Junction's price is $50 per month, or $700 per year, plus $40 per hour to update any information, including City Council minutes every 2 weeks. The Centerville staff will be responsible for creating and updating the web site. Start up time for the new web site will take approximately 20 hours, while updating the web site will take approximately two hours every two weeks. The possibilities for involving the community in the Centerville web site are endless. Periodically placing citizen photos on the web page, single question surveys, community calendar, posting results of local teams, and pictures from local events are just a few ways to have the citizens participate in the web site. The web site will need to be part of the weekly routine by Centerville city staff in order to make it successful. GovOffice.com has the experience and technological support to make Web for Cities the best value to our community. ( ". . \, . MEMO Date: 16 September 2004 To: Kim Sykes, City Administrator From: Paul Palzer, Public Works Director/Building OffiCial~ Re: 2005 Public Works Staffing ^"^^"^^^^^^^^ The currently level of staffing in the public works department is satisfactory for the next 6 months to two years provided seasonal staffing of several positions is approved in the budget. The Council will want to revisit this issue on an annual basis as the city's demand for public services increases in the next several years. r ~~ <P. 0", ~<P !2.o <O~ ",!2. ~<O c.", 1O~ =>0. @<P 1j~ <P ::l. ~~ :::So ~tO ..... =0) 001 0..... J:.I>> .....01 .....W . , OCD 01 W W CD 0) CD ;.:: S' 3:: o o @O"\ r'nVl '-<- ~.J,. .'" N 0'0 _, I -w '-<N >w SN _. ::l _. 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'" 1:: .. 8 :s Q:l u c:: co 0 ~ ~ .9~ .~ ~ :g<>: OJ . .....;2 o ::a~ lil'<a <: l:: o 0 'a -l ~ "0 o OJ ~= '"' 0 ~ u '" <I.l '" '" <I.l '" s~ . ~.;:: ~o OIl .<'\ ~~O .-.9 N, - - ~~&j 8c";' ..... <8- 00", ~..... \0 Teresa Bender From: Sent: To: Subject: Jodie Woodrow [jwoodrow@gassen.com] Thursday, September 16, 20041:57 PM 'Teresa Bender' EAGLE PASS COTTAGES Good afternoon Teresal 2 comments for you today. Can you provide me with addresses for Mary Capra & the other person (Kleinhorst???) running for Mayor? Our Board wants to send them an invitation to address the Board of Directors of their association. Regarding the 2 single family home mailboxes that are near an Eagle Pass resident (by 1854 Pioneer Lane) the Board is going to drop this matter. We drove around the area & there's really no other place to locate these mailboxes without being in the yard of another Eagle Pass resident! Subsequently, this matter can be withdrawn. Thank you Teresa! Jodie Woodrow Gassen Companies 952-253-4914 . 1 , , I '---- Metropolitan Council - News & Info. Met Council Hosts Public Meetings on Regional Tr... Page 1 of 3 ~"Metropolitan ~~..'~ ~ . _ .~:... . ,J'" ....Council .~ iJIFfl!<0..... . ~../I...:, ::'t."~~1Y . j, .' '", h_ r:;",~,.. ~""';:J!t~:" :Je~~ a_a ~~~~~&I' , News Release Metropolitan Council Hosts Public MeetinQs on Reaional Transportation Plan Public hearing set for Sept. 27 at 5 p.m. ST. PAULo-Aug. 31, 2004--With more people, and more people making more trips and traveling longer distances, the Twin Cities is expected to generate another 4 million daily trips by 2030, for a 37 percent Increase in travel on metro-area roads. Currently, motorists travel about 56 million miles a day in the region. In an average week, the number of vehicle miles traveled in the Twin Cities is three times greater than the distance to the sun--93 million miles away. SIH!.tl1!L2!1~9 Irnill>PQJtilti!>n 1:'011&) ll< details~!Lth!UlllJ 11!!.ll!'i!l.Q.J!n!lpYbli infQ!'!D9IiQ!lme~tin To help plan and prepare for growth in travel, the Metropolitan Council is updating the regional Transportation Policy Plan (TPP), an update that federal law requires every three years. The Council has adopted a draft plan and will take comments and questions at a series of upcoming information sessions, with a pUblic hearing Sept. 27 and final adoption In December. "The region Is at a crossroads with respect to transportation," said Council Chair Peter Beil. "While there Is no 'sliver bl eliminate congestion, the TPP includes policies and strategies to help slow the growth in congestion and improve mobil In 1990,30 percent of the region's freeway lanes were congested during peak periods; by 2000, the figure had grown percent. In the Council's 2003 survey of metro area residents, traffic congestion ranked as the No. 1 concern, outpacir education and housing. "Growth is a good thing, with many benefits and positive implications for the region," said Bell. "But it also comes with challenges, as anyone who sits in rush hour traffic can attest. Our goal is to help manage and mitigate congestion in tt cost-effective way possible." Policies in the TPP include: . Planning and investing In multi-modal transportation choices based on the fuil range of costs and benefits. . Encouraging mixed-use development in centers along transportation corridors that better links housing, jobs an amenities, and reduces the need for single-destination trips. . Making more efficient use of the regional transportation system by encouraging flexible work hours, telecommu ridesharlng and transit ridership. . Focusing highway investments flrst on maintaining and managing the existing system, and second on slowing c . Building transit ridership by expanding the current bus system and developing a network of dedicated rail and/, "transitways. " . Encouraging local communities to Implement a system of fully interconnected arterial and local streets, pathwa\ bikeways. Council members and staff will be on hand at public information sessions to hear from the public and respond to questl addition, officials from the Minnesota Department of Transportation will be available to discuss the update of their Trar System Plan. The Council and Mn/DOT work collaboratively on transportation planning in the metro area. For a summary of the draft TPP, or to view the entire draft policy plan, visit the Council's web site at WWw~metrQ~Qun~i!&rg!pii!J1s1jn-9/j:mm;(1ortatilLI)/TJ'I'JZ-OQ'l/~!imm9ry,lltm or, contact the Regional Data Center at 651.6 Public Information Meetings . . Tues., Sept. 7, noon - 1:30 p.m. Association of Metropolitan Municipalities 145 University Ave. W., St. Paul, MN http://www.metrocouncil.orglnews/2004/news_456.htm 9/16/2004 j Metropolitan COlfficil- News & Info. Met Council Hosts Public Meetings on Regional Tr... Page 2 on . Mon., Sept. 13, 8 - 9:30 a.m. Coon Rapids City Hall 11155 Robinson Dr. NW., Coon Rapids, MN . Thurs., Sept. 16, 7 - 8:30 p.m. lnver Grove Heights Community Center 8055 Barbara Ave., lnver Grove Heights, MN . Thurs., Sept. 23, 4 - 5:30 p.m. SouthWest Metro Transit, 13500 Technology Drive, Eden Prairie, MN Informational Opportunities . Tues., Sept. 21, 11 a.m. - 1 p.m. IDS Crystal Court, Minneapolis, MN . Wed., Sept. 22, 11 a.m. - 1 p.m. 5th Street Center Building Skyway, St. Paul, MN Public Hearing . Mon., Sept. 27, 5 p.m. Mears Park Centre, 230 East 5th Street, St. Paul, MN Other ways to submit comments to the Council include: . Mail: Metropolitan Council DataCenter, Mears Park Centre Bldg., 230 East 5th St., St. Paul,MN 55101 . E-mail: dati'!.<;elltlli@metc.s1aJe~It!D~~ . Fax: 651-602-1464 . Public Comment Line: 651-602-1500. . Comment Card: available at the Open Houses Comments will be accepted until 5 p.m. on Oct. 22, 2004. At the close of the public comment period, the Council will p hearing summary. To request a copy of the hearing summary call the Data Center at 651-602-1140 or 651-291-0904, The Metropolitan Council is the regional planning organization for the seven-county Twin Cities area. It runs the region light rail system, collects and treats wastewater, manages regional water resources, plans regional parks and adminlst that provide housing opportunities for low- and moderate-Income Individuals and families. The Council is appointed by at the pleasure of the Minnesota Governor. . -30- updated 9/1/04 Return to News Releases Metropolitan Council t10me I Services I About Us I MeetLqgs & Events I Resource. Rel!orts & Data Reglo!1!!!.I(;lm.PQrtatj~111 ,JQl!s I ~Qrn!!!<t!1$ I Sjte.lie!!LCb Mears Park Center. 230 E 5th St. . St. Paul, MN 55101 Phone: 651-602-1000 .lTY: 651-291-0904 E-Mail: data.c!10WJ"@mlllc.sl!!te.mnLu!> . l http://www.metrocouncil.org/news/2004/news_456.htm 9/16/2004 ~;