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Home My WebLink About2004-10-13 WW & CC Meeting &:= WORK SESSION WORK SESSION/CITY COUNCIL MEETING Wednesday, October 13, 2004 5:30 & 6:30 P.M. (Respectively) I. CALL TO ORDER 1. Roll Call n. APPEARANCESIPRESENTA nONS 1. SRF Engineering (proposed CSAH 14 Project) llL ADJOURNMENT 17 < ~~ b~ 0P UJ l~ ~~~J COUNCIL MEETING L CALL TO ORDER 1. Roll Call n. APPROVAL OF AGENDA llL APPROVAL OF COUNCIL MINUTES 1. September 22, 2004 City Council Meeting Minutes IV. CONSENT AGENDA 1. City of Centerville September 22, 2004 through October 13, 2004 Claims 2. Centennial Fire District - October 5, 2004 Claims 3. Centennial Fire District - Quarterly Budget Claim 4. Embedded Systems, Inc. - Contract Renewal for Sirens V~ A W ARDSIPRESENTA nONS/APPEARANCES 1. Chief Joel D. Heckman - Proclamation Day - Retirement 2. Mr. Greg Kieselhorst, CenterviDe Lions Use of 1694 Sorel Street - Haunted House 3. Mr. Paul Burke - Downtown Revitalization & "Cougar Cash" 4. Sedona Homes/Jackson Commercial Developers Agreement - Centerville Town Office Park. Phase I (Lots 1-10) VL PUBLIC HEARINGS 1. Lot Combination Request - Mr. Dennis Shudy/Ms. Colleen Carpenter/Mr. Gerald Rehbein 2. Lot Split Request - Mr. Dennis Shudy/Ms. Colleen Carpenter (Tabled) 3. Rezone Request 6716 - CenterviDe Road - Mr. Richmond Evans 4. Rezone the Following Properties along Centerville Road & 7389 Old MiD Road - Mr. Craig Bode -:. 6709 Centerville Road - Shonagh Boyle .:. 6759 Centerville Road - Mr. & Mrs. Robert Koran .:. 6831 CentervilIe Road - Mr. Richard S. Carlson .:. 6882 Centerville Road - J.E. Schwartz & J.M. Emly .:. 6892 Centerville Road - Mr. & Mrs. Kenneth Vanderbeek -:. 6925 Centerville Road - Mr. & Mrs. Larry W oiak .:. 6937 & 6939 Centerville Road - Mr. & Mrs. Dale Greenwaldt .:- 6945 Centerville Road Mr. & Mrs. Bernard Henrich .:- 6953 CentervilIe Road - Mr. & Mrs. Robert Barett .:. 6961 Centerville Road - Mr. Dean Anderson .:. 6977 Centerville Road - Mr. & Mrs. John Rieder VII. NEW BUSINESS 1. Integra Telecom, Mr. Jerry King - Telephone Service (Administrative Offices) 2. WaterISAC Membership Recommendation (P. Palzer) 3. Minnesota Association of Small Cities Membership (2004-2005) - $1,331.90 4. Parks & Recreation Committee Request for Funds for "Adopt a Wood Dock House" Program - Eagle Scout Project (Not To Exceed $623.25) 5. Parks & Recreation Committee Request for SRF Engineering To Provide A Trail Feasibility Study Proposal for the Clearwater Creek Trail (Free)- Direct StatT Contact to Arrange, Future Expenditure ($600 - $800) 6. Parks & Recreation Committee Request for Dresel Contracting To Sub-Cut & Install Trail Base (Extension to Current Trail) - South Side of LaMotte Park VIII. OLD BUSINESS 1. Stop Sign - Center Street & Pheasant Lane 2. Ordinance Codification (Draft - Will Be Passed Around for Viewing @ Meeting) 3. Personnel Policy IX. ANNOUNCEMENTSIUPDATES 1. Media Packetsllnfonnation - Packet Preparation, Postage & Associated Expenditures 2. Trnth In Taxation Continuation Date of 12/22/04 (Must be prior to 12/20/04) 3. Rice Creek Watershed District Seminar/Presentation (T. Bender) 4. Mr. & Mrs. Keith Okan, 1841 Center Street (Driveway Issue) (T. PetersonIM. Capra) X. ADJOURNMENT CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 22, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 22,2004, at City Hall, 1880 Main Street. STAFF: Mayor Terry Sweeney Council Member Paar Council Member Capra Council Member Broussard Vic:i t Council Member Lee ..0 City Administrator Ms. Moore-Sykes City Attorney Mr. Hoeft City Engineer Mr. Peterson APpro"ecI PRESENT: ABSENT: L CALL TO ORDER Mayor Sweeney called the September 22, 2004, City Council meeting to order at 6:35 p.m. II. SET AGENDA Ms. Moore-Sykes requested that the Resolution approving the Richard Davidson lot split be added. Council Member Capra requested that Mr. and Mrs. Stutz be added with regard to the on street parking ordinance. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to aoorove tbe a2enda as amended. All in favor. Motion carried unanimouslY. IlL APPROVAL OF COUNCIL MINUTES I. September 8. 2004 Council MeetiDll Minutes 2. September 14. 2004 City Council Special Meeting Minutes Mayor Sweeney requested that the word handled be corrected on Page 4. Council Member Capra noted that Council Member Broussard Vickers had abstained from the Minutes. City of Centerville September 22, 2004 Council Meeting Minutes Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove tbe Seotember 8. 2004 Council Meetinll Minutes as Amended. All in favor. Motion carried unanimouslv. Motion by Council Member Caora. seconded bv Council Member Lee. to aoorove tbe Seotember 14. 2004 City Council Soecial Meetinll Minutes as Amended. All in favor. Motion carried unanimouslv. Council Member Broussard Vickers abstained from voting. IV. CONSENT AGENDA 1. City ofCenterville September 9 through September 22,2004 Claims 2. Centennial Fire District Claims through September 17, 2004 3. Centennial Lakes Police Department Claims through September 9,2004 4. Centennial Lakes Police Department Claims through September 14, 2004 5. Pay Estimate #2, Maguire Iron, Inc. - $96,758.48 (Water Tower) 6. Stork Twin City Testing - $1,567.50 (2004 Street Project) Motion bv Council Member Lee. seconded bv Council Member Paar to aoorove tbe Consent Al!enda as oresented. All in favor. Motion carried unanimouslv. V. A W ARDSIPRESENTATIONS/APPEARANCES l. Center Street Residents' Petition for Stop Signs Ms. Jane Olson of 1801 Center Street addressed Council and read a letter concerning the traffic and speed on Center Street. She then explained that there has been a dramatic increase in speeds since the road reconstruction and they anticipate that it will increase more when the final asphalt layer is added. The residents provided Council with a petition for stop signs. Council Member Capra asked if there is a stop sign on Pheasant Lane. Tedd Peterson of 6933 Pheasant Lane indicated there is a stop sign on Pheasant Lane and said that speeds are well in excess 000 mph. Mayor Sweeney indicated he would like the police department to set up in that location to verify speeds with the trailer. Council Member Capra agreed and said that Council usually seeks a recommendation from the police department as to whether a stop sign would be appropriate in the requested location. Page 2 of9 City of CenterVille September 22, 2004 Council Meeting Minutes Council agreed to seek the opinion of the police department and to put the speed trailer in that location. Mr. Peterson indicated that only two residents would not sign the petition out of the 50 or so people this involves. He then explained that one resident would not sign because he did not think it would help and the other said his kids do not leave the cul-de-sac. 2. Karen Stutz On Street Parking Ms. Karen Stutz of 1776 Stephen Lane asked Council to consider researching and revising the on street parking ordinance to make it match the ordinances in Circle Pines and Lexington with parking prohibited over night in winter but not in summer. Council agreed to direct the Planning and Zoning Commission to research and provide a recommendation on whether changes would be appropriate. VL PUBLIC HEARINGS 1. Mr. Cheldon Frank. 1597 Peltier Lake Drive - Variance Request to Build Home on Non-Conformin@: Lot Mr. Cheldon Frank of 7313 Old Mill Road indicated that he had gone to Rice Creek and was told that since the City did not adopt a shoreland ordinance his setback from the lake is ISO feet rather than 75 feet. He then said that he has been told to apply for a variance through Rice Creek and asked Council to consider the variances for lot width and lot square footage but not the front yard setback because he will be able to move the house back 5.5 feet to meet the front yard setback. Motion by Council Member Broussard Vickers. seconded by Council Member Paar to close tbe oublic bearinl!. All in favor. Motion carried unanimouslv. Mayor Sweeney closed the public hearing at 7:09 pm. Motion by Council Member Broussard Vickers. seconded by Council Member Paar to aooroye a variance for Rl5-31-22-41-0001 for minimum lot widtb and minimum SQuare footal!e as reauested based uooo tbe ore-existinl! olatted lot. All in favor. Motion carried unanimouslv. 2. Mr. Dennis ShudylMs. Colleen Cat:Penter Lot Split - Tabled to October 13. 2004 This item will be heard at the October 13, 2004. VII. NEW BUSINESS 1. Pond Dredging Page 3 of9 City of Centerville September 22, 2004 COlD1cil Meeting Minutes Council discussed the ponds to be dredged with Mr. Peterson. Council Member Capra indicated she would like information on how to maintain ditches to be provided to residents. 2. Contract for Animal Control Services Motion bv Council Member Broussard Vickers. seconded bv Council Member Canra to anurove the animal control services contract for 2005. AU in favor. Motion carried unanimously. 3. Resolution #04-045 Declaring Costs to be Assessed. and Ordering Pr~aration of Proposed Assessments for the Hunter's Crossing 2nd Addition. Phase I. Subdivision Motion bv Council Member Lee. seconded bv Conncil Member Paar to aoorove Resolntion #04-045 as oresented. All in favor. Motion carried unanimousIv. 4. Resolution #04-046 Calling Hearing on Proposed Assessments for the Hunter's Crossing 2nd Addition. Phase I Subdivision Motion bv Conncil Member Broussard Vickers. seconded bv Council Member Paar to aoorove Resolution #04-046 as oresented. All in favor. Motion carried unanimouslv. 5. Media PacketslInformation Council Member Broussard Vickers indicated that she would like the media or anyone requesting a packet to pay the cost of reproduction for information that they need over and above what is available on the Internet. Council asked Staff to let them know that the information is on the website. Council and Staff discussed the packet issue and Council asked Staff to determine the time and costs involved with reproducing the packets for consideration when setting a price per packet. 6. Rice Creek Watershed District SeminarIPresentation Ms. Moore-Sykes asked if Council was interested in attending a seminar or presentation done by Rice Creek Watershed District. Council Member Broussard Vickers indicated she is interested but she cannot make herself available during the day. Page 4 of9 ,.. -- City of Centerville September 22, 2004 Council Meeting Minutes Ms. Moore-Sykes indicated she would contact them and see if it would be possible to get information for distribution and educational pieces on the website and mailed out. 7. Sale of Vehicles Ms. Moore-Sykes indicated that the public works director has provided a memo in the packet listing the vehicles to be sold as well as information on sales pricing determined by using Kelley Blue Book. She then asked Council for direction as to how to proceed with the sale ofthe vehicles. Council discussed the matter and asked Staff to list the vehicles for sale at the prices in the memo through the League of Minnesota Cities. Council Member Lee expressed concern that the people establishing the sales prices would be eligible to purchase the vehicles. City Attorney Hoeft indicated that any City employee that is going to purchase city property must do so through a closed sealed bidding process or by auction. He further clarified that no City employee is eligible to purchase the vehicles because the City will be listing them for sale through the League of Minnesota Cities. 8. Mr. & Mrs. Keith Okan. 1841 Center Street - Drivewav Mr. Keith Okan of 1841 Center Street addressed Council and explained that he had sent a letter about his driveway because he had spent a lot of money and had researched contractors and had a good contractor put in his driveway that was tom out for the street reconstruction. He then said that he has discussed this matter with Mr. Peterson as there are flaws with the new slab of concrete that was poured. Mr. Peterson indicated he would handle the matter and said that he and Mr. Palzer have looked at it and do not feel that it is any different than any of the other driveways that were put in. Council Member Broussard Vickers commented that, if Mr. Okan can substantiate with documentation a different slab rating than what he was given, then he should be given a new slab with that slab rating but the City cannot give back the warranty lost when the previous slab was removed. Council Member Lee indicated he would like Staff to look at the quality of the pour to ensure that Mr. Okan ends up with the same quality he had. Mr. Okan indicated the chip in the side and the space between the slabs concerns him due to the pitch of his driveway. He then said that he is concerned that water will get underneath and cause breakage of the concrete. Page 5 of9 City of Centerville September 22, 2004 Council Meeting Minutes Mr. Peterson indicated that if that does happen within the warranty period it would be replaced but said it is not likely to happen. Council Member Lee asked what the warranty period is. Mr. Peterson indicated that the warranty period is one year through a freeze thaw cycle. He then said that he thinks this will prevent a lot of driveways and curbs from heaving since a lot of sand was added along with drain tile. He further noted that the strength of the concrete is more than enough to handle passenger cars and trucks for residential use and said he would meet with Mr. Okan to further discuss the matter. 9. Scheduling of General Election Canvassing Board MeetiOlz (November 3 - 9. 2004) Council agreed to set the canvassing board meeting for November 3, 2004 at 6:30 p.m. 10. Economic Development Committee's Request for Status of CSAH 14 Widenin2/Downtown RevitalizationIPlanlInclusion Council Member Lee suggested inviting members of the Economic Development Committee to the Tri-City meetings. Council Member Broussard Vickers indicated she would like to hear the ideas from the Committee but, they should be in relationship to what the County has planned, otherwise it would be a waste of time if the ideas are something that cannot happen. She then said she would like to see the County purchase plan before working on ideas. Council asked that the members be invited to the informational work session. Ms. Moore-Sykes explained that they feel an urgency to ensure timely application for grant funds but that will need to be carefully reviewed by the City because it would involve matching grant funds from the City. Council asked Staff to invite them to the October 13, 2004 meeting. vm. OLD BUSINESS I. Agreement for Residential Recvcling ProlUam (Anob County/City of Centerville) Ms. Moore-Sykes explained that the agreement for residential recycling is something that is done each year to allow the City to receive monies from the County for recycling. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to authorize enteriu2 into the A2reement (or Residential Recvclin2. All in favor. Motion carried uuanimouslv. Page 6 of9 City of CenterVille Sep1en1ber 22, 2004 Council Meeting Minutes 2. Ordinance Codification Status Ms. Moore-Sykes reviewed the memo previously provided by the City Clerk with Council and asked for direction on how to proceed. Council Member Broussard Vickers indicated that when the City was doing this it seemed that the City was doing all the work so she would like to know what the City paid for. She then asked Staff to obtain a copy of the signed contract as well as copies of the work that was done for the $3,180.00, 3. Mr. & Mrs. Stan Hasiak. 6994 CentervilIe Road - Extension for Temporary ConstructionlLiving: Ouarters Ms, Hasiak asked for an extension as their home remodel is not yet complete, Motion by Council Member Lee. seconded by Council Member Paar to extend the temDorarv oteuDanev oermit for 90 days. All in favor. Motion carried unanimouslv. 4. Document Imaging/Archival Discussion Council Member Capra suggested that it is time to do something about document storage and retention because the City is out of space but needs to keep these documents. She then suggested the City consider a document imaging system, Council Member Broussard Vickers asked if the job could be contracted out. Council Member Lee commented that the company he works for is investigating a centralized record network and they had an efficiency audit which they failed because, in order to pass, you must be able to find what you are looking for in three minutes, Ms. Moore-Sykes indicated that the City Clerk is concerned that the end user would not be able to find documents if they are not categorized appropriately by a contractor. Council Member Broussard Vickers suggested doing so going forward rather than doing all existing documents, Mayor Sweeney asked Staff to look into how other cities handle document retention, Council Member Broussard Vickers suggested that this be a fJfst of the year project when things slow down with budgeting and the new Council is in place, 5. Richard Davidson Resolution Page 7 of9 City ofCenterville September 22, 2004 Council Meeting Minutes Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove Resolution #04-044 as orese.ted. AU in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTSIUPDA TES 1. Public Works Staffing Update Ms. Moore-Sykes reviewed the memo provided by Mr. Palzer with Council. Council Member Lee asked if overtime is necessary or if another employee should be hired. Ms. Moore-Sykes indicated that Mr. Palzer continues to have some overtime with inspections and some with administration. Council Member Capra asked who is handling inspections. Ms. Moore-Sykes explained that Joel is handling them but he has been out this week so Mr. Palzer is handing them. Mayor Sweeney read a thank you note from John Thill thanking the City for making the 2004 Fete des Lacs parade a success. He then noted that planning has begun for next year's festival and asked that anyone interested in planning the parade please contact the City. Ms. Moore-Sykes indicated that the Centerville Business Women's group expressed some interest in planning the parade. Mayor Sweeney recommended that Staff ask them to discuss the matter with the Lions Club. Ms. Moore-Sykes indicated that the mailbox issue at Eagle Pass cottages has been dropped. The Police Governing Board is meeting October 15, 2004 at Lexington City Hall. Council Member Paar asked whether the Ojibway drainage situation had been taken care of Mr. Peterson indicated that the project has not been completed but the area was dug out and it drains. He then said that they will be back to install the sod. Council Member Lee asked whether the skate park pad has been resolved. Mr. Peterson indicated it had been fixed and there are no puddles when it rains. Page 8 of9 City of Centerville September 22, 2004 COWlci1 Meeting Minutes Council Member Capra reported that the Cable Committee would meet next month and the building is open and moving in is underway. Mayor Sweeney noted the Tri-City Police Governing Board meeting is open to the public and invited anyone interested to attend. X. ADJOURNMENT Motion bv Council Member Broussard Vickers. seeonded bv Council Member Canra to adiourn tbe Sentember 22. 2004 City Council Meetin2 at 8:10 n.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of9 Note: An update for disbursements will be handed out on 10-13-04. tervi{{e 'E.,ta6{lslled-18S7 CITY OF CENTERVILLE 10/07/041:57 PM Page 1 *Check Summary Register@ OCTOBER 2004 Name Check Date 10100 MAIN STREET BANK Paid Chk# 019585 HOME DEPOT Paid Chk# 019586 A-1 HYDRAULIC SALES & Paid Chk# 019587 ACCLAIM BENEFITS Paid Chk# 019588 ANDERSON, RICHARD Paid Chk# 019589 AT & T WIRELESS SERVICES Paid Chk# 019590 A VlIC Paid Chk# 019591 BARNA, GUZY & STEFFEN LTD Paid Chk# 019592 BENDER, TERESA Paid Chk# 019593 BERNIER, MARK Paid Chk# 019594 BONESTROO, ROSENE, Paid Chk# 019595 BUILDING CODES & Paid Chk# 019596 BURKE, PAUL Paid Chk# 019597 CENTENNIAL FIRE DISTRICT Paid Chk# 019598 CENTER FRAME & WHEEL Paid Chk# 019599 CHRISTIANSON, HAROLD Paid Chk# 019600 CLEARWATER CREEK Paid Chk# 019601 COLBERG, CYNTHIA Paid Chk# 019602 COVERALL OF THE TWIN Paid Chk# 019603 DAVIES WATER EQUIP. Paid Chk# 019604 EBEL, SCOTT Paid Chk# 019605 EXCEL TELECOMMUNICATIONS Paid Chk# 019606 FISCHBACH, JOHN Paid Chk# 019607 GRANGERS BUMPER TO Paid Chk# 019608 HANSON, BRIAN Paid Chk# 019609 HANZAL, JEFF Paid Chk# 019610 HAWKINS WATER TREATMENT Paid Chk# 019611 HOMES BY JAMES Paid Chk# 019612 HUGO FEED MILL Paid Chk# 019613 INTEGRA HOMES Paid Chk# 019614 KLENNERT-HUNT, JENNEFER Paid Chk# 019615 LAKSO, MICHELLE Paid Chk# 019616 LEBLANC, WAYNE Paid Chk# 019617 LINDSAY, JULIE Paid Chk# 019618 LYNN & ASSOCIATES Paid Chk# 019619 M-R SIGN COMPANY, INC. Paid Chk# 019620 METROPOLITAN COUNCIL Paid Chk# 019621 MEYER, JOHN Paid Chk# 019622 MINNEGASCO' Paid Chk# 01 9623 NATIONAL WATERWORKS Paid Chk# 019624 NATIONWIDE RETIREMENT Paid Chk# 019625 ON SITE SANITATION Paid Chk# 019626 PAULSETH, ELLEN Paid Chk# 019627 PEIL, KATHY Paid Chk# 019628 PETERSON, GREGG Paid Chk# 019629 PETERSON, TEDD Paid Chk# 019630 PICARD, KENT Paid Chk# 019631 PRESS PUBLICATIONS Paid Chk# 019632 PROCRAFT HOMES Paid Chk# 019633 PUBLIC EMPLOYEES INS Paid Chk# 019634 QWEST Paid Chk# 019635 SEELEY, SUZANNE Paid Chk# 019636 SMITH, EILEEN Paid Chk# 019637 SOUTHWIND BUILDERS Paid Chk# 019638 STATE BUILDING INSPECTOR Paid Chk# 019639 TIM REHBINE Paid Chk# 019640 TRI-STATE BOBCAT, INC. Paid Chk# 019641 VALLEY CREEK LAWN & Paid Chk# 019642 WILHARBER, THOMAS Paid Chk# 019643 XCEL ENERGY Paid Chk# 019644 ZIEGLER, ANDRE 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/1312004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 1011312004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10113/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/13/2004 10113/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/1312004 10/1312004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/1312004 10/13/2004 10/1312004 10/13/2004 10113/2004 10/13/2004 10/1312004 10/1312004 10/13/2004 10/1312004 10/13/2004 Total Checks Check Ami $432.13 REFRIGERATOR $1,909.49 REBUILD LOADER CYLINDER CLEN H $100.00 FLEXIBLE SPENDING ACCT - THRU $40.00 7-7-04 & 9-1-04 P & R PER DIE $182.17 CELL PHONES - SERV THRU 9-22-0 $806.00 DEF COMP W/H 10-7-04 $5,605.50 CIVIL MATTERS SERV THRU 9-30- $14.90 MILEAGE REIMBURSMENT FOR SOLID $62.68 OVER PAID FINAL UTILITY BILL- $34,985.32 GENERAL - SERV THRU 8-28-04 $70.00 2004 SPECIAL MECHANICAL CODE S $40.00 7-13-04 & 9-14-04 EDC MEETINGS $20,669.25 3RD QUARTER EXPENSE $213.90 REPAIRS $2.55 OVER PAID FINAL UTILITY BILL - $37.69 FUEL - SEPT 2004 $75.18 OVER PAID ON FINAL BILL - REFU $213.00 OCTOBER 2004 CLEANING SERVICE $115.13 SUPPLIES $40.00 7-13-04 & 9-15-04 EDC PER DIEM $4.68 PHONE SERVICE THRU 9-24-04 $20.00 9-15-04 EDC PER DIEM $4.25 OPERATING SUPPLIES $40.00 P & Z 7/6/04 & 9nt04 PER DIE $20.00 9-7-04 P & Z PER DIEM $1,108.32 CHEMICALS-WATER $3,000.00 6875 MALLARD WAY - 03-110 SOD $16.98 OPERATING SUPPLIES $1,700.00 7353 PELTIER CIRCLE - 03-200 S $20.00 P & Z 9-4-04 PER DIEM $40.00 P & Z PER DIEM 7'<; & 9-7-2004 $60.00 7-7,8-4 & 9-1 P & R PER DIEMS $60.00 7-7,8-4 & 9-1 P & R PER DIEMS $2,850.00 CONSULTING SERVICE FOR PERSONN $448.07 SIGNS $5,346.00 SEPTEMBER 2004 $10.26 REIMBURSEMENT FOR BUSINESS MEE $26.64 7073 CENTERVILLE RD - SERV THR $1,943.58 3 INCH WATER METER FOR CHAUNCY $198.52 DEF COMP PR WIH 10-7-04 $902.60 6955 DUPRE RD - EAGLE PARK $6.34 REIMBURSEMENT FOR BUSINESS MEE $60.00 P & R PER DIEMS - 7-7,8-4, & $83.43 OVER PAID FINAL UTILITY BILL $234.84 P & R PER DIEMS -7-7 & 9-1-20 $0.40 OVER PAID FINAL UTILITY BILL $422.55 REZONE 14-31-22-31-0016 $1,500.00 6885 PHEASANT LANE - 03-104 SO $1,543.53 PRW/H 10-7-04 $271.00 429-4834 SERV THRU 10-15-04 $60.00 P & R PER DIEM 7-7, 8-4 & 9-1- $40.00 EDC PER DIEMS -7-13 & 9-15 $3,200.00 1778 PARTRIDGE PL -04-002- SIT $1,176.10 PLUMBING SURCHARGES $40.00 7-13 & 9-15 EDC PER DIEM $53.25 BOBCAT RENTAL $3,220.56 P W LAWN SERVICE THRU SEPT $40.00 P & Z PER DIEMS -7'<; & 9-7 $1,587.19 1694 SORELST - SERVTHRU 10-0 $40.00 P & R PER DIEM - 7-7 & 9-1-200 $97,013.98 Centennial Fire District Check Register 10/5/2004 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 10/512004 10/5/2004 10/512004 101512004 101512004 10I5l2OO4 101512004 10/512004 10/512004 10/512004 10/512004 10/512004 10/512004 101512004 10/512004 10/512004 10/512004 10/512004 1015/2004 10/512004 10/512004 CHECKtl NAME 14453 14454 14455 14456 14457 14458 14459 14460 14461 14462 14463 14464 14465 14456 14467 14456 14469 14470 14471 14472 14473 Arthur Mohler Centennial Firefighters Relief Assn. Centennial Utilities CenterPoint Energy Century Power Equipment Circle Pines Office Products City of Uno Lakes Comeas! Comfort Plus Heating & Cooiing Connexus Energy Emergency Apparatus Maintenance Uno Lakes Stale Bank Melrocall National Assn. for Search and Rescue Nextel North Metro MeOla Center Orkin Exterminating Sentry Systems, Inc. Summit Fire Protection Verizon Wireless Viking Office Products ACCOUNT 42110 - other Maintenance 43010 - Relief Association 42251 - Station 1 - Gas 42253 - Station 2 - Gas 42000 - Vehicle Maintenance 42180 - Office SUpplies Expense 43030 - Common Area Charge 42180 - Office Supplies Expense 42110 - Other Maintenance 42252 - Station 1 - Electric 42000 - Vehicle Maintenance 42220 - Travel, Conf., School 42240 - Telephone 42200 - Dues and Memberships 42240 - Telephone 42130 - Equipment Expense 42110 - Other Maintenance 42110 - other Maintenance 4211 D - other Maintenance 42240 - Telephone 42180 - Office Supplies Expense 10f1 AMOUNT 5.07 6,830.00 102.86 64.76 150.50 15.61 5,206.00 95.00 692.85 345.93 436.05 220.00 84.64 54.00 142.19 830.29 56.23 280.67 400.00 228.90 203.06 16,044.61 CENTENNIAL FIRE DISTRICT 77 41 Lake Drive Uno Lakes, MN 55014 (651) 784-7472 October 1, 2004 City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear City Administrator Beiow is an invoice for your share of the Centennial Fire District bud~ iNVOICE Quarterly Payment Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total 16,031 .00 0.00 741.75 671.50 3.??!i 00 20,669.25 Payment is requested by the 30th of the month. Each additional qUI payment will be billed accordingly. Thank you. Sincerely, Milo Bennett Fire Chief CentennialX/lnvoice 2004 CENTENNIAL FIRE DISTRICT The 2004 Budget for Centennial Fire District is distributed by city as foliows. The caiculations are based on the foilowing percentages. Centerville 12.90% Circle Pines 18.60% Lino Lakes 68 50% Total 100.00% Budget items Operoting Budget 497,085 Depreciation 0 Relief Association 23,000 Common Area Charge 20,824 Capital Equipment 100000 Total 640,909 Invoice amount by city Yearly Centerville Operating Budget 64,124 Depreciation 0 Relief Association 2,967 Common Area Charge 2,686 Capitai Equipment 1?900 Total 82,677 Circle Pines Operating Budget 92,458 Depreciation 0 Reiief Association 4,278 Common Area Charge 3,873 Capital Equipment 18600 Total 119,209 Lino Lakes Operating Budget 340,503 Depreciation 0 Relief Association 15,755 Common Area Charge 14,265 Capital Equipment 68500 Total 439,023 Total ail Cities 640,909 Quarterly 16,031.00 0.00 741.75 671.50 :l.??500 20,669.25 23,114.50 0.00 1.069.50 968.25 4.650 00 29,802.25 85,125.75 0.00 3,938.75 3,566.25 17 1?5 00 109,755.75 160,227.25 Quarterly Payments Due: January 31, April 30, July 31, October 31 CentennJalXJlnvoice 2004 cmb-E-ddE-d ~~1-tE-m1-, flnC1. Tel. (763) 757-3696 www.embedsys.com 11931 Hwy 65 NE, Minneapolis, MN 55434 Fax: (763) 767-2817 sales@embedsys.com Contract Renewal September 30th, 2004 RECEIVED ocr 0 1 ZOO~ City of Centerville Paul Palzer 1880 Main Street Centerville, MN 55038 We are getting close to the end of another tornado season. Embedded Systems, Inc. has provided, what we believe, is our best service toward maintaining the tornado sirens for your city for the past several years. We have provided this service at a cost of $33 .00 a month for each siren. Although we have experienced cost increases we are inviting you to renew your siren maintenance agreement for another year at the same cost as the previous years. We are asking that you please sign and return thi~ ~ontract renewRI to us before December 1st, 2004 to .. enable us to continue to provide our best service ,through the end of2005. Feel free to fax the signed contract renewal to (763) 754-0954. C;V.. ......__. ..' Thank you for your business and we look forward to servicing your needs through the next year. If you have any questions feel free to contact me directly. Thank you, Jerry Fondie Embedded Systems, Inc. Contract terms accepted: Signature Date "(' '."" -"';;1 ... City . >:~, ~. ';L'.f:-: :.~; ,,:,; 'r ;',:;~ .." ..' r'_" "., ;',n:, . "''''',-,- .' .' ..,~ . ';-" "-,' ...... Phone For continuation of service through the end of the year 2005. Tornado Sirens Centerville 1 1880 Main Street Cit Halll Fire De t. 2 Count Rd. 14 Please verify that the above list of tornado siren locations is correct Me11lo. · · TO: Honorable Mayor and Council Members FROM: Kim Stephan Jj SUBJECT: Economic Development Committee Recommendations DATE: October 5,2004 The Economic Development Committee made the following recommendation for City Council consideration at their September 15, 2004 Committee Meeting. Chairperson Burke will be in attendance at the October 13, 2004 City Council Meeting to explain the idea of Cougar Cash and answer questions. Centerville COUl!:ar Cash Chairperson Burke updated the committee on the status of Cougar Cash. Mainstreet Bank will provide a free account and a safe deposit box to store the checks in. The committee's cost will be the initial setup of the program. There will be very little expense with the management of the program. Chairperson Burke suggested printing 1,500 certificates in different denominations. When reprinting becomes necessary the costs will be minimal as the art work will have already been done. The committee discussed how Cougar Cash will be promoted and the need for expiration dates. The expiration date will not be printed on the checks, but will be filled in as purchased with one (1) year from the date ofissue. Chairperson Burke obtained a quote from the individual who designed and printed the poster for Frozen Fete des Lacs 2004 for $1,800 to design and print the Cougar Cash Certificates. The design cost was minimal, but the printing is expensive as since 9/1 I all checks now need to be printed with magnetic ink. Chairperson Burke will also obtain another estimate and present information at the October 13, 2004 City Council Meeting. Motion was made by Chairperson Burke, seconded by Committee Member Ebel to recommend to City Council the expenditure of funds not to exceed $1,800 to have the artwork for Cougar Cash designed and 1,500 certificates in different denominations printed. All in favor. Motion passed unanimously. m.~. . l' ~~J) TWENTY HUTCHINSON BUCKS 1.000 ( ,'-', I ( . : - . j ;tervi{{e 'Esta6{isneli 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 :Main Street . Centerviffe, :M:N 55038 (651) 429-3232 . 'FaJ((651) 429-8629 RESOLUTION #04 - 047 A RESOLUTION PROCLAMATION FOR RETIRING POLICE CHIEF JOEL HECKMAN'S DEDICATED YEARS OF SERVICE TO THE COMMUNITY OF CENTERVILLE WHEREAS, Chief Joel Heckman has served the Centennial Lakes Police Department since April, 1985; and WHEREAS, Chief Heckman has come up through the ranks of the Department as patrol officer, investigator, Deputy Chief and Chief of Pol ice; and WHEREAS, Chief Heckman was promoted to Chief of Police in January, 1998; and WHEREAS, Chief Heckman in his career with the Centennial Lakes Police Department has fulfilled his duties and responsibilities with integrity and professionalism; and WHEREAS, Chief Heckman in his capacity as Chief has been extremely proactive III implementing technology, community policing, officer training, safety and well-being; and WHEREAS, Chief Heckman has at all times displayed courtesy, compassion and dedication to the residents of our community; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AND KNOWN TO ALL: We have set aside October 15th to honor Chief Heckman's contribution to the peace and security of the City of Centerville. PASSED AND ADOPTED by the City Council this 13th day of October, 2004. Attest City Clerk Mayor DEVELOPMENT CONTRACT JACKSON COMMERCIAL, LLC. - CENTERVILLE TOWN OFFICE PARK, PHASE I (LOTS 1-10) CENTERVILLE,MINNESOTA THIS AGREEMENT, made and entered into this 1st day of December, 2003, by and between the City of Centerville, a municipal corporation organized under the laws of the State of Minnesota (the "City"), and Jackson Commerical, LLC., a Minnesota Limited Liability Corporation (the "Developer"). RECITALS: WHEREAS, the Developer has applied to the City to be allowed at the Developer's expense to construct all surface streets, parking lots, curb and gutter, required landscaping, storm sewer, storm water ponds, drainage facilities, water main, and sanitary sewer facilities, hereinafter referred to as "Street and Utility Improvements"; and WHEREAS, the Developer is to be responsible for the installation and fmancing of certain private improvements within the development, hereinafter referred to as "Private Improvements" . NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, it is agreed by and between the parties as follows: A. REPRESENTATIONS OF DEVELOPER. As inducement to the City's approval and authorization to proceed with construction and entering into this Agreement, the Developer represents and warrants to the City: 1. That the Developer is the contract purchaser of the property and has authority to enter into this Agreement. 2. That the commercial development complies with all City, County, State and Federal laws and regulations, including but not limited to City subdivision ordinances and zoning ordinances. 3. The commercial development complies with all wetland protection legislation and will secure all required permits. 4. Attached as Exhibit B will be a letter stating that a permit is not needed or that a valid permit from Anoka County for road access onto 20th Avenue for the Development's driveway area(s) has been secured. B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's expense the general improvements construction according to the detailed plans submitted for development approval and attached and listed as Exhibit A. 1. Cost of Private Improvements, description: a. Landscaping as proposed in the site plan $10,000 (Attached as Exhibit A) 10 x $1,000 b. Sod in the common areas 10 x $1,500 $15,000 c. Striping of Parking Spaces $4,000 d. Retaining Wall 12 x $35 $4,000 e. Lighting 4@$I,OOO $4,000 f. RecyclingITrash Enclosure $1,500 g. Utilities (Phase (I &-II) $91,000 h. Storm Water Fee/Connection $3,484 (5.174 Acres @ .01546 per sq. ft.) Total Estimated Cost $132,984 Developer Retainage (150%) $199,476 Additional Private Improvements as outline in attachment Exhibit C. (Bonestroo, Rosene, Anderlik & Associates letter date October 14, 2003. The above referenced Private Improvements shall be completed by October 1,2004. 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Develovment Issues 1. Coordinate with the utility companies to provide for gas main, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. ii. Provide seeding and vegetation maintenance and erosion control over denuded or graded areas and mitigation area, at the City's direction. iii. Establish a center monument (within the center driveway(s) entering the commercial site) within 60 days of grading completion or within 180 days after filing the final plat, whichever is sooner, winter weather conditions excepted. This monument will be maintained by the association of the developer's choice/Town Office Park Association and not the City of Centerville. iv. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. To the extent possible, the construction vehicles for site grading, streets, and utilities shall access the site from 20th Avenue. b. Site Grading. Street Construction and Building Permits. No certificate of occupancy shall be issued without installation of bituminous parking lot, except buildings started in January and February of 2004. DevelBfler sIlall deflOsit with the City an eserow or letter Elf eredit iH the amotlHt of $76,000 as seeurity for iHotallatioH of the bitlUHiHous /larking lBt. c. Erosion Control. The Developer shall control erosion ensuring: 1. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. 11. Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. iii. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development. d. Insoection. All of the work shall be under and subject to the inspection and approval of the City, City Engineer, and where appropriate, any other governmental agency having jurisdiction. e. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fulJy and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Private Improvements and hereby guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Private Improvements. The Developer agrees to guaranty for a period of one year the tree plantings required as part of the Developer's Agreement. Each specific tree guaranty period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer wilJ furnish to, and at alJ times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150%) of the total estimated cost of the Private Improvements as indicated in Paragraph B 1. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guaranty and assure performance by the Developer of alJ the terms and conditions of Paragraph B1 of this Development Contract. Such Letter of Credit may be reduced upon completion and acceptance of the Private Improvements by the City to an amount deemed adequate by the City Engineer to cover the two year warranty period described herein. The City shall have the right during said warrant period to draw on the Letter of Credit for any warranty work that is necessary. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. f. Reduction of Escrow Guaranty. The Developer may request a reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Private Improvements at the time of the requested reduction. The amount of reduction wilJ be determined by the City and such recommendation will be submitted to the City Council for action. C. RECORDING AND RELEASE. The Developer agrees that the terms of this Development Contract shalJ be a covenant on this entire project site. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder/Registrar to give notice to future purchasers and owners. D. REIMBURSEMENT OF COSTS. The Developer agrees to fulJy reimburse the City for alJ costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. E. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. F. MISCELLANEOUS PROVISIONS. I. . Reimbursement of Costs for Defense. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Contract, or any portion thereof, including court costs and reasonable engineering and attorney's fees. 2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or phrase in this Contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. 3. Waiver. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Binding Effect. The terms and provisions hereof shall be binding upon and insured to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 5. Notice. Whenever in this Contract it shall be required or permitted that notice or demand be given or served by either party to this Contract to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses set forth below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth below until changed by notice given as per above: Developer: Jackson Commercial, LLC. 4886 Highway 61, Suite 202 White Bear Lake, MN 55110 City: City of Centerville Attn: City Administrator 1880 Main Street Centerville, MN 55038 IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the day and year first written above. CITY: DEVELOPER: CITY OF CENTERVILLE JACKSON COMMERCIAL, LLC. By: By: Mayor Its: President ATTEST: By: City Clerk STATE OF MINNESOTA) ) ss COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this _ day of 2003, by the Mayor of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) COUNTY OF ANOKA) ) ss The foregoing instrument was acknowledged before me this _ day of , 2003, by the City Clerk of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) COUNTY OF ) ss ) The foregoing instrument was acknowledged before me this _ day of , the of ,2003, by I I I , " I : I , i / i I :; I r : ----1 r -'---"'1 -t----~-----+---- l-_m_m_--,-;m_-:~--ijfl~ I ~ II .., 'Ii ~ ~~~~~~~ I ~ ~~ c:; ~ ~. ~, " ~';; cg, ~; ~ ~~ J C~~CON '~I -, - ~ """~i!"'-c .11 ~.. ~l s · ~;;o >I;:'gi! Iii .h '-, ~ """."';;~>I I -~ ~~ ~ ~"c.o~o_ . ~~. '" ~j "" '-";<,!! EO';; ~. ~l J;l t ~.3 :i:-t ;. ~^-lo.~1! I ~~ "1:1~~! s'i~~~~" "".. "''i;...." ~._ _~_:.I~",-, ~ -3 :; >.: '~.:,: ,:o::J.. ;,; c.;:;: "';:i!:.:z; Q., o ~ 8 <1 .0:...,0 '!' i I EXHIBIT A ILIi I --' ~----- I , '---ni: -':";rr , . <Il : '" \ ~ 0 ." I ~, I !': I~ I I" I '):t I I: , "j ~ I, J I', J ._--~ -" !Q- S! {j, '\ I (~\ I \iII:?' . -. -. I " 1'''\ ! I I I l . . '" I w" _ +..,,)~. "Iw " "'*, , 't ~1~ '-. i ~~J I ----............... .......... ......... I ........... j ......... '-.- -, , , , , I , I , , I , , , , J , , , , , , , , I , I , i ! Ii , " Ii , " I' ~ I ~ I ~ ' fj I oJ( ~ ~ g " a i; I ~! g g g'"5 '"'2 - - - ~ ''::: c '" 0 Cllu :':::'0 ""- " - ~ >- "'2 -'" 0 Q.- '"'~ " 15 'Z .... "1;;' ~ ~c..: f-o U'l,p O:E:; z: f-. .. Iilld, I" II I'i . .s ;; d 1/ 0: Ii i . ::l ! .. ~ -" . ... ~ ~ ~ ~ i I ~ i; --'"' ~ I "'I I ~ I &1 i 1 I; i 1 ~ ~. r' I rJ i I \ ill " I t ~ r~~ Ii I ~ I U \, ~~:: 111'1 /'!,' r I \ Ii I m I' I I I i ~J \, ~ I J f ;- i: r I -t>~<b" ". ---~::_-_. I;, r I ! ~~~ '-- --------11 I ! r I ~~~ --- --- - 'r I 1:0 - I. ~I' ' . ~i'.~/irl "-l........... II ! 8 : r ......................... / i I I! /: I ........ / I ' I .... """'-. r. I r: ... -- 1 rif -- ~ r -----------------------------------f----i-==~-~---- il Ii) lifJ ~J ~~ I I 1j 31 ,~~ llj JI ! ~; ~ Ii II 51 mnnunJ ~i"~ ll'~ql 0 uumum I':i!d i!!i!I"ll GJ II:tW!I!!1 III It ;Ii il'l ~ t'l: . IIIIIT i' !jjtlliFd' ...J ~",""".""_D..... r "t... " --- " ~ II i; ~! 'I! ~ " -I I, 11 Ii !l II IH! !II i ~; , , U , , , , f-i ________...J ./ , , , I , I , I " I , , , ~ 2 Ii ~! : I~:i .. : I: .. gr: ' Il- I I 11;1 I' r " , , " -. , lit P1'd III u IIII ~ I m. IJJ !UJjlh Jt:h. I I Ii ni!JlfffUJ II c UlIUIUlII IIq ~ Ir !{jHIH la ...J -;-;:: ~". ._~_ I I ~ ~ ~ II ~ Iii A ~'~~8 ~ ,.Blifl UJ ;~~3!1 ~ ~~~!~I ~ ~ 81 i; !I .w -- lJ1 Bonestroo Rosene AnderJik & Associates Ranestroo, Rosene, Anderffk and AssociatE's, Inc. Is if(J Affirmative Acr/on/Equal Opportunlfy Employer and Employee Owned Principals: Ouo G Bone-stroo, P.E. . Milrvin L Sorv,11;1, P.E. . Glt:nn R. COO~. P_E. . Robert G. Schunichl, PE. . Jerry A. Bourdon. PE . Milr~ A. Ha"son. r,E Senior Consull<lnU; Rob",rr W Ro~enl!. P_E. . Jo~o:ph C Anoerl,k. PE, . Ru::hard E. Turn.,." I':E . SUSiln .'\II. EobtnJ,rl. crA Associate Principals; KC'ith A. Gordon. P.E. . Wobert R. Pferrerle. P.E. . Richard W. Fo,>ltc'(. Pi: . D<tvid 0 LQSKOLI. r'E . Michael T. R;;lutm<1f'ln, PC . T('(lIC Field, PE.' I<cnneth P Andr'non. P.E.' Mark R. Rolfs. PE' David A. Bone,>lroo. M,B,A . SIdney f'_ W,lI,;Jrn~on PE. l.. S . Agnc,!IA. Ring. M.B.A. . AII,m Rick Schmidt, /'1:, . Tnam.n W P{'r{'r~an_ Pl'. . Jilme, I?_ M.'II<lnd. PE . MII{'~ 8 Jell~en. PE. . l. Phillip Grilllf'llII. PE_ . Daniel J Edgerton, PE. . Ism,lel Martinez. PE. . Th(lm>l~ A Sy!ko. PL' SrH~ldof' J Johmon' D<l/<. A Grove. PE. rhoma~ A. ROlJ~h.ilr. fiE.' Rol1f'rt J DC'Iery, PE OffIces; 51. P;HJI. Sf (loud, ,~o(heHer .lnd Wlllm;Jf. MN. Milwdukee. WI. Chici'lgo, IL Engineers & Architects \lleb'i'ite: wwwoo,-.cSfmQ.('om EXHIBIT C October 14, 2003 Kim Moore-Sykes City of Centervil1e 1880 Main Street Centervil1e, MN 55038-9794 Re: Town Office Park File No. 616-03-000 Dear Kim: I have reviewed the preliminary grading, drainage, erosion control, and utility plans dated August 18,2003 for the proposed 18-unit office complex on 20th Avenue. I have the following comments/recommendations: 1. Recommend an 18" reinforced concrete culvert under the entrance road rather than 12" RCP shown. 2. The sanitary sewer manhole invert elevations (IE) shown are incorrect and should be revised to the following: Mil 1 IE 894.02/893.92 MH 2 IE 894.70/894.60 Mil 3 IE 895.53 MH 4 IE 895.54 3. The two 6" water valves in the parking lot should be moved south approximately 20' to either side of the 6x6 tee. 4. Place 10 cubic yards of rip rap at the stonn sewer outlet to the pond. This should be shown on the grading plan. 5. Show silt fence around the entire site to prevent erosion into the pond, county ditch, and Clearwater creek. 2335 West Highway 36 . St. Paul, MN 55Jt3. 651-636-4600 . Fax: 651-636-13Jt . 6. Include a parking lot section showing B612 concrete curb and gutter, 8" class 5 aggregate base, 2" bituminous base, and 1 112" bituminous wear. Crown the entire lot so water drains to the curb and gutter. 7. Note the height, length, and type of retaining wall located at the far north side ofthe site. Please call me at 651-604-4868 with any questions or concerns. Yours very truly, BONESTROO, ROSENE, ANDERLIK, & ASSOCIATES /~~ Thomas W. Peterson TWP/crw 2 . . . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVlLLE NOTICE OF PUBLIC HEARING LOT COMBINATION REQUEST FOR .02 ACRES THAT IS TO BE SPLIT FROM PARCEL #R23-31-22-44-0002 - (6985 - 20th AVENUE, MS. COLLEEN CARPENTER) THE CONTRACT PURCIIASER OF THE NEW PARCEL IS MR. DENNIS SHUDY WHO HAS AN ADDmONAL PURCHASE AGREEMENT wmI MR. GERALD REHBEIN MR. GERALD REHBEIN IN CONJUNCTION WITH MR DENNIS SHUDY ARE REQUESTING THAT THE NEW PARCEL (.02 ACRES) BE COMBINED WITH PARCEL #R24-31-22-32-0002 THE PUBLIC HEARINGS WILL BE HELD BEFORE BOTH THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City Council of the City of Centerville will consider the requested lot combination submitted by both Mr. Dennis Shudy and Mr. Gerald Rehbein, contract purchaser. The entire parcel of .02 acres to be combined (that part of the southeast quarter of the southeast quarter of See 23, Twp 31, Range 22, Anoka County MN, lying easterly of the easterly right-of-way line of Co. Rd 54 with parcel #R24-31-22-32-0002. The meetings are scheduled for Tuesday, October 5,2004 and Wednesday, October 13, 2004 respectively at 6:30 p.m. or shortly thereafter. The purpose of the meetings are to ascertain public input regarding the above request and the possibility of granting the lot combination as requested. Both public hearings will be held in Council Chambers located at 1880 Main Street, Centervi1le, Minnesota 55038. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 24,2004. All persons interested are invited to attend and to be heard. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. September 15, 2004 Teresa Bender, City Clerk-MCMC Published in the Quad Community Press on September 21 and September 28, 2004 RECEIVED SEP 1 0 2004 ~ ervi[[e 1880 '.Main Street . Centervi[[e,9'vf:A[ 55038 'Esta6[ishetf 1857 CITY OF CENTERVILLE (651) 429-3232 .:Fa:[ (651) 429-8629 APPLICATION FOR LOT SPLIT/LOT COMBINATIONIREZONING . CO Any .dditiorull costs incurred for FEE: ~ + engineering, legal fees, publication ora . otherreqwrements #- . b"-",L& _ DATE PAID: ~/;()h; ~ //&tfl ~ / 7.'.4. r SlREETLOCATlONOFPROPERTY: dDfb alii!..- Sa, 1fi-/~31-Zb-3Z-(00)?" LEGALDESCRIPTIONOFPROPERTY:-?=-T lJ~ .<:;w'!<t o~ SE'/4 o~ ~d;3 'v';',, b,.s., o~ em ~54 \~.s., . "~;:J :Y~rr.,l; NEW",!;'. SEll,/- or:- S~23 ~,. o~ c...~,..u:;4 Q,,,t 7.....- c~ NvI 114 oS;- .s ~ 1\<+ &.(;- ~.;)...~ SIZEOFPARCEL(S): .0,7 ILL, cusx. dO O-L, PHONE #:& f' (_ (' f' J ( fJ J-1 LOT SPLIT/LOT COMBJNATION: -X-- REZONING: . FEE OWNER: ADDRESS: APPLICANT'S lNTEREST IN PROPERTY: FEE OWNER LEASE HOLDER CONTRACT PURCHASER X OPTION TO PURCHASE DESCRIPTION OF REQUEST: j:>,~ .Cd.- O-L- 9"-~ ~ -\-\r-..<L ,;IC> D-<L ,,?O-~ , - ~~N FOR REQUEST: 't~j-v- .J.r./ ""4 fv.~ /In...A:~ I i&..c:L --e... G 9 TO C~-'+VV.JI("( . By paying the above stated fee, I understand that no refunds will be issued in full or in part, at any time, ev~~ 0-- ., c;. Signature of Applicant Signature ofPr~ C> 7-/0 - e.)it' Date ~ August 17,2004 Dennis Shudy Dear Mr. Shudy: This letter wi1Jce~t*l'ln the understanding that Rehb~ Properties will credit Dennis Shudy with the sum of Ri" ""'d on the purchase price of' ,'~ for conveyance giving insurable title to the land oWned by Kenneth CarPenter legally aes'ehoeo On the attached legal description. . It is undyrstood that the sum of '; ,will be credited against the purchase price in return for a conveyance of the property OWned by Kenneth Carpenter and described on Exhibit 1 attached to this letter. Rehbein Properties, a Minensota partnership By Gordon W. Rehbein By . . N. ~ NI ~ = = N ~= ,0;8.i'O ~ ~ .,., <: ~ " ~ ~ , .~. ... ~s ~mn J ~ ::;)lOlO \ :r:~~~ ' en "'7 5: '~ '" W '", " O"-:e"r cn8:ga: zV;"ilj z '.~lJJ' w2aJlU eO-'q!j: "-l' co II-~ !ria l \j '\ e H Iii d ro. . ill \.~~.....;' :'\ .~ io .,>~) ..':[i-' '0 \ <.: .... h. :"'0 ::~ .,' ,..in ;i, ~b .- ~~ " ~ 2~ .n.J ~ . ~.' tn' ~':T .n.J , i~ (~, ~, '.~ !;l~O . w ., . . [I" ~;~ .:l~ J 1J3d'<'i~'o!IJ.vi:Nnc"'-"I'TMl..rmoo' "iDl:1 --._ ,._--...~. '"..___....;. .,__-'..~L:E:J Ii . ~.. , tervi{{e 'Esla{;{isfietf 1857 . 1880 Main Street, Cente1Vi<<e, 'lvl'Jf 55038 (651)429-3232 fax (651)429-8629 RECEIVED OF AMOUNT Dennis Shurlv $194.00 FOR: . lot Combination Check # 11668 Surcharoe BY TeresaBende:r September 10, 2004 Thank you for your business. Receipt# 1151 "'"" (; 0\ SEP24'(\4 i ...," J .....-:....---:/ @ U.S.PO',;'ft.'3E~j ~~1rOG"'7" ~1 $",... '-.,) . ~'j H!-:f,ri:r/15;:41 tj 18809rfainStTet-t. Cmteroi/k,WliS5038 . Mr. & Mrs. Jesse Anderson or Current Owner 1965 Center Street Centervi1le, MN 55038 ",."""" ~ ~ ,~ )'7"9"0 n " 7' " $v, u,j - f.: H~ETE;< 1;".2,<11 ;; 1880 MninStreet . Cmtervi/lt,;W( 55038 Mr. & Mrs. Robert Schaefer or Current Owner 1970 Center Street Centerville, MN 55038 .H.-= ~'G~ -t-S[~24'~4 0 1<.': ---- US.POSTtoG1: 'ft. ~O n 3 7 : ,K?]u :, ~."" . *" . H ~.'!;::'rE? 1~'. 141 * 1880!J,(abr,Strett. Cmttroifk,!M!JlS5038 Rehbein Properties or Current Owner P.O. Box 368 Hugo, MN 55038 I L. a erviCCe l!fIt~= o r; "'" u.S.roSTf,GE *j @! ~j ~ - n' .~. ';.- -"'0" j 7. . -~..,., -. * .. H1.i!-:n::;;: 1>2141 t<! f'" 1880 !Main Strut . CmtuvifU.!M!Jo(, 55038 Mr. Dennis Shudy 6795 - 20th Avenue South Hugo, MN 55036 #&mI. ~ . . u C '" 0 SEl'2"'04 1(,' u.s.pcsrA~= '1::] .~) ~ ''''''''''0037 . , g,~r . . tj !-!PO:::~f.~ i'i1V.1 ~ U.S-POSTAGE to- ~1?J2 * ,\$(fPoO C 3 7 - ~ &":.. '. . ~ . H ~..:E:"([::? 1:.Jl.!1 .., ~olt~:St7QG~ E -lKl" v.j .. -., . , H tJF.TE.i1 <~21<!! I\" . 18809.fainStrut . Crn.te.rtJi[k, !Ab[SS038 Mr. & Mrs. Kenneth Carpenter or Current Owner 6895 - 20th Avenue CentelVille, MN 55038 V G -<- 0 1880 rMllinStruf . emtuvifk,!M9{. 55038 i i , i I I J ! Center Oaks A TTN: Kent Roessler or Current Owner 4870 Viking Boulevard Anoka, MN 55303 a ervi{{e l!fIt~tM{M57 1880 !MainStrut . Cmtervi!k, 'Jtf9( 55038 BGL Properties or Current Owner 705 W. Lake Street Minneapolis, MN 55408 18S0!MainStrut . Cenurvifk, !/I&{.55038 Mr. Wayne Rodriguez or Current Owner 1960 Center Street CentelVille, MN 55038 U$.?t>STllGE 111 "''''' . ~. .;; ~{OO:~7: !I ,~.,,/;oTER 1~. 1<: I ", 1880 fMidnStrut . Cmterfli{fe,!M3J{ 55038 ~U:J" ~ 0 Us.P;:;S:t.GEof: . :;::f.-:fi0: *' SEP24'04 ~"'O r, 3 7 ' .;1 . W',~{ '-'. . ~J .': '., J..;M;:rE~ 1;114l il . Royal Oaks Realty or Current Owner 1000 County Road E, Suite #150 Shoreview, MN 55126 tervi{{e 'Eswhf<kd 11!57 ~'~:J' ~ 0 u.s.l"3S;~'C. *' "'~ 'I: S(P24'04 ~?O 0 '7 . :1 ~ .V"t . Ill., H~"?"rE:~ I~=~tl -t! 18809.famStntt . CUttuvi/k,!M!1{ 55OJ8 Royal Oaks Realty or Current Owner 1000 County Road E. Suite #150 Shoreview, MN 55126 -- ~:J o 0 lJ,5.!>{;STAGtO 1< S,"2"04 ~nO'7: t ilif......... of: .." " ".''''il ''','' iJ 1880!MainStrut . Cm.tt:TrJilk, M!Jf.. 5503$ Reel Manufacturlng or Current Owner 6869 - 20th Avenue Centervil/e, MN 55038 ~~'$O~';AO; ~.j' 0;.(. ~ , :.;r.!ETE~ 1;21':1 tt, 1880 !MninStIut . CrntmJiIIe.!/I{'Jo.( 55038 Mr. & Mrs. Kenneth Carpenter or Current Owner 6885 - 20th Avenue Centervil/e. MN 55038 . , . .__ n______._~___._______.. erviCCe T.stabftfw[11157 1880 fMabtStnet . Cmttrrlifk,!/IftJ.[ 55038 Kef or Current Owner 2005 Gateway Circle Centerville, MN 55038 ~U:J' u ""StP24'040 ...,.!:...~.: USorcSTA'3!:*j ~;;,'g) Jr. :::"0"1"0 n 3 7 : ~. W.-..;. 1.1. ~l ~\M€i7F-~ \;:21.1' ;! . --_.~-_._-----._~ 18809lain.StfUt . CA/.terrJifk, !M9l5S0J8 Rocket Properties or Current Owner 2025 Gateway Circle Centerville1 MN 55038 c:u -<- 0 S[P24'04 !ft1 "..."'"'", <1 ~...,.. .... -:i?'''''o n ' 7 ' t &[ u.J . ~ ., " H M:;:TcR l;~l'-:f 1: 1880!AftMStrUt . eenteruilli., 9rf!Ji55038 . Royal Oaks Realty or Current Owner 1000 County Road E, Suite #150 Shorevlew, MN 55126 c:'G) 0- 0 U.~.FCSTAGE sm"a, ~O 0.3 7 : ir...?' '!':;' H:.;EfE:: 1,71.1' I - I I I I PRINTER'S AFFIDAVIT OF PUBLICATION , CITYQF CENTERVILLE , ." . ..,' ','. '. f'l()TICE..DFPUBLicH"EARING ",". --- " LOT,?OMBINATlON REQYEST;FOR ,02 ACRES THAT Ii; rei BESI'i.'TFROM', ' 'ARCEL #R23,$1:22'#'0002,E(6~8,$':' 2Oth'i\YENUE, M$ C9LLEEN tARPENTER);!F MINNES OTA) ;HbH~f~~N"t;Jci~,~~~~r~~~~H~~E~~;;':"AE~EE~-i~~~H9~~J~~~~P~~f Ramsey) i,EJ{EjJ:)~.:'~tW~\' /: 1:'-_:~ ,::~~:~;};.i:;([~:;'::;"),!J~': 1;;~~i~~~_;I': :,\:;,,~ ~~- '-"i::}>6tf:.~\C~~t4;f:' oJ:;: :,'::..',::j ",H4B, 'B,EflALD REI:JBEIN 'n; CON,JUNCT/Pr; ,.W1TI:J,MR,DEN!'I'S,;SI:IQoy ARE" , ~%~~I~~~ili~r!~I-~"t~~qi~;L(l~~~~~I\~2gg;~-~~~~B,~t~41{f0~;~~;plisher, or the, publisher's designated agent, being duly sworn, on ' ~WM~E~~~0~~~;~~.~~~~TP'~;j~;R;;9;~,T.;H:;~~~~~1{J that I am the publish,er, or the publisher's designated agent and an rN.of,E"~'Hg~'By};7.i'i1'N,th~~~~)r~;;~ing;~"d?d~I~~GJ~%i;s(~nandihe:pf the newspaper known as The Quad Community Press, and that I' Qity Gounc,:i1 of ~he City pf_,CehtervUle will C?Orisider the reque~ted, lot C9mpi~ati9ri sub~ > . ljitted byb~h'Mr. Dennis Shudy anq !'vk '!3e~ld, Rehb~in, contrac~ purcha$~r. <:'ijle t.nowledge of the facts which are stated below: 3ntire pai'~e.l of _;02, .acres to ~ combjn~,d (1h~t part of the_ southeast qu~rter. of ~he _ ;": .. . . . louth"asl Quarterof Sec23, Twp~l:R,ange 2~, Anoka Couilly MN,lyirig eastsrlyotlt1eiewspaper has complied WIth all of the requrrernents constitutmg 3:asterIY_,right~qf.~y Ijne o! G6.l3d 54.y.ritn parc_el#R24~31.22c32.00q~'The TJ:Ieetlngs.:: _. .. ~ s~,I1~l!leC! .f9.L~~~;~_9~Y,-89!~9Ner 5, '2004 _~n.g,yJedn,~,s9_~y, .Oc!oJ?,er1 ?~:~OO1!~~p~~ \{m as a qualified newspaper, as provIded by Minnesota Statute i-"e!y~~t:6.:~W P-m,.or..shoi1N,Jher,~after, The..,pwpose"Off~~ mee_ti~gs are,t9 t}Scerta!n ;,. . )_~bli!?i~np~~fega!P.\Dg the "a,g.qve 're~w_~~ aq<lJhe p0,ss!.bility of:.g~\iD9 ~e k)t c;:o.'!!bl. -,~31A.07, and other appltcable laws, and amended. w,tion.:~,~ fe.Qu~~~-~h?;.BO~ P!1.~JI9he~bigs )Vll1 ,);)~, h~q}n CCl~n~. ChBf.r!b~r~ !oc;a.!~~ at .,.' . IBB"Q ~~~~, Street, Ce~n~~ryille>,~~i~rie~ota ,5q9.9.8. . ',"';'~f;:f:P ~y1:g;::!it.:' '.-f:. / :' _: c,;, ': " pnnted - C TIT OF CENTERVILLE . , .. The 9tytl,?1I J~ j1.DA, 'acce~_slblE!,' .R!,!qu~.ts: ~r ,~eanng asSlst~ ~eVlces /Jr ,a 5lgn. I '. . en9uage interpreter ",us. be re~p!~~ ,l!~f9relO? p'fTT,SepfefTTbe/24, 2004, All ?,!r., rW HJl:A R TJIlG- T 0'1' r:oMRTN A TTON RF:OIJFST -698') 20TH AVE,. wns lnterE~st.ed are Invited toatteOQ_Wld tooe 'hear{j.'j,.-";. "...'. i:,' ,_'. ~ <:',..> _,~'" " , YO,u iJ1~Y99~~ctlh. CilyCI.~'~ !!l!!6e-a'i.{~5il4,2@::'232 9r~y iacSi'!liie"(65i) 4-?~" ;lached was cut from the columns of said newspaper, and was printed Jo??_ oj! . J!1tgt!]l#t'gn:~If,y~u..oeJ~~r~~:i?u rq~~ ern~il:_:~~y~~~c~q;. " . '. ery.1H~ ertelV~ll~rr.mlS9J:rt~lt~ q~,~~lon~ orcon~er,ns. ~i~ not1c:e. Ahed once each week, for 2 succeSSIve weeks; It was first '.!'~:'1Y")"\7~te,')'if~~gW,com ", ',.',,;, TUESD^Y th 21 . , , . .. :"'::'~")'-;,."'';':,;~!.-~,":f~..;'',~:'',,,,~, :-<.',' On:h. _ e day of ~':[~!~~~J,fi~k;~~~~&~~:~t~~;~~~~~b.r 21, ~n~ 28,2004:,:i~R . 20~ and was thereafter printed and published on every 'T'fT]i'.';TlA Y to and including TUESDAY . the ;:>,8 day of BRP'T'F:MBER. 20...QL.; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby aCknOWled. as being the size and kind of type used in the composition and publication of the notice: · "''''-.nWIT OF PUBLICATION . abcdefghijldmnopqntuvwxyz BY: fJ ~ 9a.1l. TITLE: Publisher Subscribed and sworn to before me on this // day of ~mmrnF:R . 20.124-: 8.~' " '~,; MARGARET TENNESS~ NOTARY PlAlUC. MINNESOTA MY COMMISSION EXPIRES JAN, 31, 2006 Public, Minn. RA'IE INFORMATION .........~_............................................................. ... ................-..................................................... (1) Lowest classified rate paid by commercial users for comparable space. $ (Line, word or inch rate) (2) Maximum rate allowed by law for the a)xwe matter, $ . (Line, word or inch rate) (3) Rate actually charged for the above matter. $ h.hS/TNr.H/PRR WRRK. (Line, word or inch rate) \it ~;. -:Jifi1tntervi[[e {1:"" 'Esta6(L41.ea 1$57 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING LOT SPLIT REQUEST FOR PIN #R23-31-22-44-0002 - (6985 - 20th A VENUE, MS. COLLEEN CARPENTER) THE ENTIRE PARCEL SIZE IS 1.66 ACRES OF .02 ACRES TO BE SPLIT (THAT PART OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SEC 23, TWP 31, RANGE 22, ANOKA COUNTY MN, LYING EASTERLY OF THE EASTERLY RIGHT-OF-WAY LINE OF CO. RD 54 THE CONTRACT PURCHASER OF THE NEW PARCEL IS MR. DENNIS SHUDY THE PUBLIC HEARINGS WILL BE HELD BEFORE BOTH THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City Council of the City of Centerville will consider the requested lot split submitted by both Ms. Colleen Carpenter (owner PIN #R23-31-22-44-0002 - 6885 - 20th Avenue) & Mr. Dennis Shudy, contract purchaser. The entire parcel size is 1.66 acres of .02 acres to be split (that part of the southeast quarter of the southeast quarter of Sec 23, Twp 31, Range 22, Anoka County MN, lying easterly of the easterly right-of-way line of Co. Rd 54... The meetings are scheduled for Tuesday, September 7, 2004 and Wednesday, September 8, 2004 respectively at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to ascertain public input regarding the above request and the possibility of granting the lot split as requested. Both public hearings will be held in Council Chambers located at 1880 Main Street, CentervilIe, Minnesota 55038. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 3, 2004. All persons interested are invited to attend and to be heard. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: ksykes@centervilIemn.com or tbender@centervilIemn.com with questions or concerns. This notice is also available on the City's web site: www.centervilIemn.com. August 17,2004 Teresa Bender, City Clerk-MCMC Published in the Quad Community Press on August 24 and August 31, 2004 r__:IIIIIEr - - - I , . . p.O,/"l- I -.... I I 'ill . . ~ mI!IID ..... :...-=.-- l" I TV I 11\1 n - I A\(!:"C: o ooWI 5lIl'IET SKETCH AND DESCRIPTION FOR: R ~ R. U!ASINO. lNC. PO BOX 3U HOOO. MN 5ml 'IElJlPHQNE: (651) 426-00 \ \ .'" \ f! NE corner of the SE 1/4 of ~:>Ch ,...-~he SE 1/4 of Section 23. 33 :g~ I' Township 31, Ronge 22 -- -"it I-:)---~--~--- , 1\ ./ \ I I I , '-'------ ,,1< -q.", r ':l 0....4.; "," ~(I 0..... ~~ \ ~~ 33 '~--- \ \ \ \ 50 50 \ ,...-t........ I ,- I ' ----I \ OM \ .:..__ . .....0 -- ~~ ,0.. ~!' \ g " ~~ \ ~ \ ~ ~ M :D I ;~ \\ go \ :u5' I I !~ I ~ \ i .. I ~'i I \ ~ II II z o "'''' N'" ~.. -co ~'" "'. :If. ~ 1- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ co'" ~'" uiA..- "'.... . o o Vl TOTAL ACRES: 805 SO. FT. . 0.02 AC , I I I OM 00 o. \ ~- -<~ :u, .\ ~~ p- "'~ \ ..~ 2. \ I I I r, " \' A I ..t'1 I ., " I . ,"'... I ,-, L_ ,...., A I 61 ,... I I"...... .... ...... ,-, I ......,.,1 I" I,.....' I,.... -r" r.... I a I '''' I II I..... f ..... I I \ I .. . L... ............ I ._... I ,-,..._ r, .. r'I' ..... 1\ t-f'''' I ,-, I " ... PROPERlY DESCRIPTION That part of the Southeast Quarter of the Southeast Quarter of Section 23. Township 31. Range 22. Anoka County, Minnesota. lying easterly of the easterly right of way line of County Road No. 54. ~, . I hereby certify that this survey, plan or report was prepored \, me or under my direct supervision and that I om 0 duly . -trcensed land ':jJ)'!;r under the laws of the state of Minnesota. ::~r~ ~~ .2002 Sur",..V(\r'. tJin""'O::l"'\tn ,:,.,.^~... ~l.... 1"7"~1: II ME'T.R.O. ~ SURVEYING ~~~~g. ~/;lf/f!ln~F';!:(;J'L~' . ...... If. ......... ^..... ,... , .1" (i~r:;1,~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING REZONE REQUEST FOR PIN #R26-31-22-21-0001 - (MR. RICHMOND EVANS) FROM R-l (RURAL RESIDENTIAL) TO R-2 (SINGLE FAMILY RESIDENTIAL) THE CITY ZONING MAP CURRENTLY HAS THIS PROPERTY ZONED AS R- 1 (RURAL RESIDENTIAL) AND IS CONSIDERED NON-CONFORMING BECAUSE IT IS LESS THAN THE REQUIRED 10 ACRE MINIMUM PUBLIC HEARINGS WILL BE HELD BEFORE THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL ON OCTOBER 5, 2004 AND OCTOBER 13, 2004 AT 6:30 P.M. (RESPECTIVELY) NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and City Council of the City ofCenterville will consider the requested rezone correction submitted by Mr. Richmond Evans owner of 6716 Centerville Road, PIN #26-31-22-21-0001. The parcel is less than the required 10 acre minimum and is zoned R-l (Rural Residential). The meetings are scheduled for Tuesday, October 5, 2004 and Wednesday, October 13, 2004, respectively at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to ascertain public input regarding the above request and the possibility of granting the rezone as requested. Both public hearings will be held in Council Chambers located at 1880 Main Street, Centerville, Minnesota 55038. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 24,2004. All persons interested are invited to attend and to be heard. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. September 7,2004 Teresa Bender, City Clerk-MCMC Published in the Quad Community Press on September 21 and September 28,2004 PI -~ -- A2 . . .. .. ....... . .. . >> ,~- . ..... R2 ,. " " ~. . ~~. . ~: .:i. I R2 ..,...~. .,". .' ',....r.... i. . . . ......' ~ "" 'I . : I '" I: .~t . 1 I I ., ) ; l~'~- 0.~ ~ , a-' . . Fl%A- .. . . . . .. . . . . - . . . ~ . . . . . . . . . ",' . . , " . " " , " -. . " I . . A2 ..... (, .. ~ II .\ . " " ..s .- . ... .. I"" ':0, .. ., if . . .. . . . . . '. . I ..' . ~-~ :< . .~' . . JO . I /' /,:,,:,,- , i ' ~ . . ''I'" . '. ',-'.co ~~ . [; I T Y 1,\'" l i r J BI 11 , ~2P -- o F L I N 0 a tervi[[e " 'EmWf.mea11J57 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING REZONE FOR THE FOLLOWING PIN #'S RI4-31-22-31-0016 - (7389 Old Mill Road) R26-31-22-22-0004 - (6709 Centerville Road) R26-31-22-22-0006 - (6719 Centerville Road) R26-31-33-33-0003 - (6759 Centerville Road) R23-31-22-33-0005 - (6831 Centerville Road) R23-31-22-33-00045 - (6849 Centerville Road) R23-31-22-34-0003 - (6882 Centerville Road) R23-31-22-34-0002 - (6892 Centerville Road) R23-31-22-32-0018 - (6925 Centerville Road) R23-31-22-32-0004 - (6937 & 6939 Centerville Road) R23-31-22-32-0005 - (6945 Centerville Road) R23-31-22-32-0021- (6953 Centerville Road) R23-31-22-32-0007 - (6961 Centerville Road) R23-31-22-32-0008 - (6977 Centerville Road) FROM R-l (RURAL RESIDENTIAL) TO R-2 (SINGLE FAMILY RESIDENTIAL) THE CITY ZONING MAP CURRENTLY HAS THIS PROPERTY ZONED AS R- 1 (RURAL RESIDENTIAL) AND IS CONSIDERED NON-CONFORMING BECAUSE IT IS LESS TIIAN THE REQUIRED 10 ACRE MINIMUM PUBLIC HEARINGS WILL BE HELD BEFORE THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL ON OCTOBER 5,2004 AND OCTOBER 13, 2004 AT 6:30 P.M. (RESPECTIVELY) NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and City Council of the City of Centervilie will consider the requested rezone corrections as stated above. The parcels are less than the required 10 acre minimum and are zoned R-l (Rural Residential). The meetings are scheduled for Tuesday, October 5, 2004 and Wednesday, October 13, 2004, respectively at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to ascertain public input regarding the above request and the possibility of granting the rezone as requested. Both public hearings will be held in Council Chambers located at 1880 Main Street, Centerville, Minnesota 55038. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 24, 2004. All persons interested are invited to attend and to be heard. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. September 15, 2004 Teresa Bender, City Clerk-MCMC Published in the Quad Community Press on September 21 and September 28,2004 L)o" f R1 p' L fl E fl . ~ A ~ ( 81" ~ ~ ~ ~ "'"""') o l- Le %7 1:="" -. -... -.- I R1 -::/.:'~-..\.....'..~~-~-~~ ;f';':' ~/ I ,;' ~. f,'~' .G.." -tJf-- <" 1r " C 1 T Y // -,~jj;~; '" '.1 ',i '~.' " " " " " u__.;:_ n~.;~ o > ~ u Of ,;~ ! ,(;/,",,",.J;;f"' " UUfU,I,uu~ u~.~u ~;..J,I~Otu~~ J.l'lICOI"'.f-l. lCL..l:.......UIYI rf-l'-.:Jl:. UJ. 90-day Integr,a Differen Customer Satisfactio Guarantee Integra Telecom guarantees 100% satisfactio for 90 days from installation. If you are no 1000/0 satisfied, Integra Telecom will waiv any early contract termination charges allow you to return to your previous provide. This guarantee Is provided to new customers purchasing standard produclS under nandiud terms and cOl'ldftfons. It is intended to 1I11ow th to return to their previous provider If Lhey are IlOt satisfied with Integr"rs service. Thlt offer excludes customers receiving non.stand d products., or for whom Integra Telecom perf1:lrmcd unique construction or configurations. To enrciie the guarantee. It must havE been signed by Integl'a Telecom of MInnesota. Vice President of Sales and noted on y r contract. You must provide written notification of YOlJr Intentions to your Il"ItCilgra Telecom cu~lomer account mal"lilger J"IO I"ter th n 5'0 day~ af'tel' installation of yayr servke, ilnd c:omplltte the Clai,m &: Orsc:onnect NotlflC:<1t1on form. ate TELECOM 0B/02/-2004 09:40 9527467094 INTEGRA TELECOM PAGE 02 90-day Integra Difference Claim 61 Disconnect Notificat on To be completed and delivered to your Integra Telecom Customer Account Manager within 90-days of installati n. To qualify for the 90-day 100% Satisfaction Guarantee, you must complete the following in make a copy for your own records and deliver the original claim to your Integra custom manager. Integra Telecom must receive notification no later than 90 days after your date of i and prior to placing an order for re-installation with your previous provider. rmation, account stallation I am not 100% satisfied with Integra Telecom's services. I plan to switch back the following services to my previo s provider: o Local Service 0 Long Distance o DSL 0 Dedicated Internet Access o Web Hosting 0 Commerce Installation Date Contact Name Company Name.t.L!?,.......~t:....~/.kK............................................... Account No. Service Address City........ State .... Zip '..on.......,............._........"."._...........'''"'"''..................."...............-........,...'"""'.,..--......-.......'"'...--,......".,. Phone Fax Reason for dissatisfaction: 0 Service o Product o Billing o Outage o Other ..... ,........_.....__.._....,.,.__".,......,,,.,....,....__._......n._n.._.....",..._.',," ".,.",,~.~d'~~'.,,",....,.,..__,~___""".'_"'_'.'~'.,~~,~....,..,..~._-,...,.'"."~'-'~'-~'~'--'-' ..~.__.__.~,~-"".".,-,--,",---,~",- ~~,.,~~_._~,,",,"""'~'-'- Customer Signature............................................................ ..... ................................................................... ..... Date .......................... Integra Telecom of Minnesota Vic~ Pres. of Sales Signature ..........~..,..... .... ........ Date......f{~.~.:.~t........ Please moil to: Integra Telecom of Minnesota Customer Service 651 Edgewood Drive North Baxter, MN 56425 Guarantee 6/03 {!A(,{ --I-r-~ h=r 6~ Ih. (/ ?,ne~ ,d 1( P5 r(;?tegra TELECOM . AuthorIzed Agent 1f>3;z> A Proposal of Services Prepared Exclnsively For: Company Name: Contact Name: Date Prepared: Prepared By: City of Centerville 07/27/04 Jeny King (952) 400-7832 30.95 $ 402.35 $ 27.99 363.87 43.84 $ 43.84 $ 27.99 27.99 54.95 $ 109.90 $ 27.99 55.98 4.65 $ 4.65 $ 3.00 3.00 5.00 $ 5.00 $ 3.00 3.00 4.00 $ 8.00 $ 3.00 3.00 4.00 $ 4.00 $ 3.00 6.00 10.75 $ 10.75 $ 12.00 12.00 5.75 $ 5.75 2.45 $ 2.45 0.70 $ 0.70 3.50 $ 3.50 Federal Access McLeod $ 6.95 16 $ Federal Access Qwest $ 5.05 4 $ Federal Access Integra 20 $ 101.00 LNP 20 8.60 20 $ 8.60 911fTDD/Telerelay 20 10.60 20 $ 9.60 Universal Service Fund I 14.34 $ PICC (McLeod) 16 $ 40.00 $ Total Monthly Char e for all Services: FHV Agent Proposal Template revised April 25 2003 D;9l~<<~~(~"~" Who is Digital Planet Communications....? Digital Planet Communications is your best source for communication solutions for business. Digital Planet Communications represents over 50 of the nation's largest carriers, with the added exceptional service and support you deserve. Additionally we offer a variety of carrier products and services from a single source, Digital Planet. We eliminate the headaches of managing multiple vendor relationships and invoices. We offer you one company, with a single trusted contact for all your needs. Visit our web site today to see which carriers are available in your area with products that fit your company's specific needs. Digital Planet Services . Telecom bill auditina and accountlna services 1. Monthly bill auditing 2. One check bill accounting service 3. Quarterly bill review with service change recommendations . Communication services 1. I P services 2. Data services 3. Web Hosting services 4. Voice services including VoIP 5. Cellular 6. Wireless Data and IP . Manaaed Telecom solutions 1. IP services 2. Data services 3. Web Hosting services . LAN and WAN networkina 1. Inside Wiring 2. PC LAN design and installation 3. Campus networking 4. Multi-location WAN networking . Telecom brokeraae desk 1. Name your price and terms for Telecom services 2. Bandwidth exchange and lease options . Custom built comDuter and server solutions 1. Hand built for each and every order 2. Completely customized to your needs JerrY W King Carrier Analm 553 Hayward Ave. N Suite 240 Oakdale, MN 55128 952-400-7832 www.DPCinc.com f. /'- I MEMO Date: 4 October 2004 To: Kim Sykes, City Administrator Paul Palzer, Public Works DirectorlBuilding OffiCi~ From: Re: WaterISAC Attached is information on belonging to the WaterISAC National Center. The subscriber site provides a wide range of information on water security and reporting tools. I believe it would be verybeneficial for 1he City of Centerville to belong to this organization. The subscriber benefits are only available to government organizations operating a water or wastewater system. The first pages describe general information about WaterISAC and the last four are the actual application. Please put this on the next Council agenda for their consideration. WaterISAC - Products and Services Be informed. Be prepared. Page 1 of2 " HOME > PRODUCTS &. SERVICES 1- 'MiIIiIiIiiIIi Products & Services The WaterlSAC is THE ONLY centralized, up-to-the- minute resource of its kind serving the water sector. ."I've contributed to the filcollaborntion page on several occasions. There were many helpful postiilgs about vulnernbility assessments Wit! comments on various methodologies. " - Doug Bird, Hydraulic Operations Administrator, County of San Luis Obispo Department of Public Works, Califomia WaterlSAC subscribers receive: . Timely email alerts about potential and actual physical or cyber attacks against drinking or wastewater systems. . Infonnation on water security from the federal law enforcement, intelligence, public health and environment agencies. . Access to an extensive database of information on chemical, biological and radiological agents. . Notifications about cyber vulnerabilities and technical fixes. . Research, reports and other water security- related information. . A highly secure means for quickly reporting incidents. . Vulnerability assessment tools and resources, . Guidance about emergency preparedness and response. . The ability to participate in and review secure electronic forums on water security topics. . Helpful summaries of open-source security infonnation. ~ . '.'.. .' .. '" ." ", ' . .~ ' . ,', . . ';..,~ ',_." " , . ;;~.- ,',.'. '~,.: ENHANCED SECURITY The WaterlSAC's unique position as the central clearinghouse for threats to the water sector provid~s utilities with added security. It is the one common link in the flow of information about water security to and from utilities, Federal Homeland Security, intelligence, law enforcement, public health and environmental agencies. LIMITED LIABILITY Subscribing to WaterlSAC may reduce a utility's liability for damages in the event of an attack and, at a http://www.waterisac.orgiservices/default.asp 10/4/2004 Waten:SAC - l'roducts and :Semces - Page 2 of2 '. minimum, provides water systems with excellent arguments for controlling insurance costs. ( QUICK ALERT NOTIFICATIONS - 24/7 All government and WaterlSAC alerts about potential or real threats to the nation's water sector are quickly disseminated to WaterlSAC subscribers around the clock. EXPERT WA TER-SECTOR-SPECIFIC ANALYSIS Above and beyond gathering and distributing secure, time-sensitive information, WaterlSAC also provides quick expert analysis of threats to the nation's water systems and identifjes trends. Raw information about security threats distributed by law enforcement and government agencies often fails to provide comprehensive detail about how a threat may impact a drinking or wastewater system. The WaterlSAC's analysts are experts at intelligence collection. They rapidly produce valuable assessments of how a threat may specifically impact the water community, identify trends and suggest mitigating actions. ( UNRIVALED INFORMATION & RESEARCH SOURCE The WaterlSAC library with its robust search capability, offers subscribers a superlative compilation of data about vulnerabilities, emergency response, training opportunities, security solutions, research and government policy. Subscribers can rapidly study chemicals and potential contaminants, review past and current threat information, utilize vulnerability assessment tools and explore security solutions. WaterISAC 1620 I Street, NW, Suite 500 Washington, DC 20006 1-866-H20ISAC htlp://www.waterisac.orgiservices/default.asp 10/4/2004 WATER/SAC ************ 1620 I Street, NW, Suite 500 Washington. DC 20006 866-h2o-ISAC fax 202-785-1845 ( Subscription Agreement for Individual Systems WWW.Wi1tert5llC.org Please complete this Subscription Agreement and send the original to: WaterlSAC 1620 I Street, NW, Suite 500 Washington, DC 20006 This completed Agreement must be accompanied by: 1. A letter on official letterhead signed by the senior utility manager authorized to subscribe on behalf of the utility (e.g.. GM. CEO). In this letter. state the utility's desire to subscribe. 2. A check issued to the WaterlSAC. for the appropriate fee amount (see schedule on page 2). by the organization or entity authorized to subscribe. Personal checks wilrilot oe accepted. Before completing this Agreement, utilities that own multiple systems should consult the Subscription Agree- ment for Multiple Systems, found at www.waterisac.org/subscribe. Contract operators cannot subscribe to the Water/SAC. In cases where a company operates a utility under contract, then the utility itself, and not the contract operator, must subscribe. When the WaterlSAC receives the completed Subscription Agreement, the utility's eligibility and the eligibility and identity of each user will be verified. Once the agreement has been approved (generally within 15 busi- ness days of receipt), users designated in this Agreement will receive instructions on use of the WaterlSAC. The WaterlSAC reserves the right to disapprove a request for subscription, or to terminate a utility's subscrip- tion. at any time, for failure to comply with the Terms and Conditions. ( By subscribing. the utility expressly agrees that it and its designated users will fully comply with the WaterlSAC's Terms and Conditions, including any future amendments thereto. q 6cr b<.f Date c;+~ t9-f' Utility Name / &"t'tJ /YJ Pr;~ Mailing Address Q,.jTeLV~tle Sfi e..e..:/ Ow+uwJ; vle VV\,N ~OJ8' Physical Address Type of Utility. (check one) i:lil Joint Drinking WaterlWastewater Utility o Drinking Water Utility Only o Wastewater Utility Only Service Population. Drinking Water: :; WD (Number of people served, not number of accounts) Wastewater: '2. '-t ~i:> WaterlSAC Subscription Agreement for Individual Systems Page 2 / ( Users Per Utility. Each user must be a utility employee and should be a senior manager. The total number of users, including the Primary User, that each subscribing utility is allowed is determined by the size of the utility (see schedule below). Annual Fee and User Schedule Service' Annual Fees Users per Additional Users Annual Additional Population Utility Allowed Fees per User Over 100,000 $1,000 1 3 $500 50,000 - 100,000 $500 1 2 $250 Less than 50,000 ($200 ~ 1 1 $100 - . Fees for joint wastewater and drinking water utilites are based on the greater of the two service populations. Primary User. Each subscribing utility must designate a Primary User, who will be responsible for updating user information and the utility profile on the WaterlSAC website and insuring this information is correct. Smart Cards and Card Readers. To access the secure portal of the WaterlSAC, users will be issued smart cards and card readers. Each user must indicate the type of port (for the card reader) available: USB or PCMCIA, Upon termination of the subscriber's subscription to the WaterlSAC and, if requested by the WaterlSAC, all smart cards and card readers issued to the subscribing utility must be returned promptly. ( By signing this Agreement, users agree to fully comply with the following Terms and Conditions, including any amendments thereto, and to otherwise abide by the provisions of this Agreement. On behaU of the utility, the undersigned users affirm that the information provided here is true and correct Terms and Conditions 1. Confidentiality. The WaterlSAC owns or has permission to own, distribute or house information, materials, knowledge and facts that are confidential and proprietary (hereinafter 'SENSITIVE INFORMATION"). a. Classification levels of SENSITIVE INFORMATION may include, among others, Confidential. Secret, Top Secret, Proprietary, Sensitive, Very Sensitive and For Official Use Only, or combinations thereof. b. The subscribing utility's designated users who are granted access to the 'subscribers only" portion of the WaterlSAC website or other WaterlSAC sources of SENSITIVE INFORMATION must prevent access by anyone but himself or herself. c. The subscribing utility's designated users may not disclose SENSITIVE INFORMATION to other parties, except that they may share SENSITIVE INFORMATION, solely on a need-ta-know basis, with their employ- ees, agents, officers or contractors that are approved to view the subscriber's security information, for the purpose of protecting public health and facilities. The subscribing utility must limit such sharing of S ENSI- TIVE INFORMATION to that which is required to perform specific duties. d. Contractors working for a subscribing utility may not disclose WaterlSAC information to clients that are not WaterlSAC subscribers. e. Subscribing utilities must implement protocols to prevent and prohibit employees, agents, officers or WaterlSAC Subscription Agreement for IndiVidual Systems Page 3 contractors from further disseminating SENSITIVE INFORMATION. f. Subscribing utilities may share SENSITIVE INFORMATION, to the extent necessarvand on a limited basis, with municipal, county, state or federal law enforcement or security agencies in order to protect public health and facilities. g. Subscribing utilities may share SENSITIVE INFORMATION, to the extent necessary. with other parties soJelv for the purpose of preventing or responding to an imminent threat to public health and safety. 2. More Restrictive Controls. Notwithstanding any other provision of these Terms and Conditions, some SENSITIVE INFORMATION may be accompanied by instructions requiring special handling and more restric- tive access controls than other SENSITIVE INFORMATION requires, including, but not limited to, prohibitions on copying or distributing. Subscribing utilities must comply with such instructions. 3. Return of Sensitive Information. Upon request of the WaterlSAC at any time and for any reason, sub- scribing utilities must return SENSITIVE INFORMATION. including the original and any and all copies, in whatever form or media. in its possession. 4. Termination of Subscription or User Participation. Subscribers and users remain subject to these Terms and Conditions despite termination of the utility's subscription or termination of a user's participation. 5. Breach. Unauthorized disclosure of SENSITIVE INFORMATION may cause the WaterlSAC, the nation and individual drinking water and wastewater utilities and their consumers irreparable damage for which the WaterlSAC cannot be reasonably or adequately compensated in damages. The WaterlSAC shall therefore be entitled to injunctive relief to prevent such disclosure, and may rescind subscriptions and participation in the / WaterlSAC if these Terms and Conditions are violated. ( 6. Disclaimer. Information submitted to or disseminated by the WaterlSAC may be unevaluated and unveri- fied. The WaterlSAC makes no representation or warranty with respect to the accuracy, completeness or currency of such information, and disclaims any and all liability whatsoever with respect to or in any way related to such information. Subscribing utilities bear the sole responsibility for, and assume all risks and liabilities related to, the taking or not taking of any action based on such information. 7. Governance. Governance of the WaterlSAC rests with the Board of Managers. 8. Utilities. Subscribing utilities (1) must be authorized, chartered or incorporated under the laws of the United States, or (2) be registered as a foreign corporation doing business in the United States under U.S. law. Pri mar:y User P/tVl-- P~ur Name 01 pnmary User ~~~; ~rU 1J,~or- /Bv.~ Dffi~A1 Address, if different from utility address Indicate Type of Port for Card Reader 6Si - qZ<J -<l7~ Direct Phone Number "67 -2lc{-57J3 Mob, Phone Number Pager Number USB jii( PCMCIA 0 ,J, C-lll'>\ /iS7 -7bz.-8'7fo~ Home/All Phone Number Questions? Call WaterlSAC Subscription Agreement for Individual Systems Page 4 /" ! NOTE: Contact the WaterlSAC's subscription office immediately when user mntact information changes. Other Users (Refer to the User Schedule on page 210 determine how many users each subscribing utility is allowed.) Name of User Title Address, if different from utility address Direct Phone Number Mobile Phone Number Pager Number E-Mail Address Home/All. Phone Number Signature of User Date Name of User Tnle Address, if different from utility address Direct Phone Number Mobile Phone Number Pager Number E-Mail Address Home/All. Phone Number Signature of User Date Name of User Tnle Address, if different from utility address Direct Phone Number Mobile Phone Number Pager Number E-Mail Address Hamel All. Phone Number Signature of User Date . Indicate Type of Port for Card Reader USB D PCMCIA D Questions? Call B66-h20-ISAC. Indicate Type of Port for Card Reader USB D PCMCIA D Questions? Call B66-h2o-ISAC. Indicate Type of Port for Card Reader USB D PCMCIA D Questions? Call B66-h2o-ISAC. July 2004 RECEIVED Stt' 2 7 2004 MINNESOTA ASSOCIATION OF SMALL CITIES 2004 - 2005 MEMBERSHIP DUES IT'S NOT TOO LA TEf!! Your city can still join MAOSC before the start of the 2005 legislative session. Your membership is important to us in order to carry out our work, preserving the future for small cities in Minnesota. ALSO, don't forget to send your email address to Kathy at maosc@mchsi.com to join our COMMUNITY FORUM where you can communicate with other small cities, and get the LATEST legislative updates as they happen at the State Capitol. It's FREE with your paid membership! Dues Structure Population 0-1000 1001-2000 2001-5000 Base $ 120.00 $ 150.00 $ 200.00 Per Capita $ 0.33 $ 033 $ 0.33 2004 - 2005 Annual Dues Statement City of Centerville Membership base Population of 3430 multiplied by 0.33 per capita Total Dues $200.00 $1,131.90 $1,331.90 City Clerk/Administrator Signature Dues may be remitted to: Minnesota Association of Small Cities 25770 CSAH #1 Litchfield, MN 55355 Phone: 320-693-1283 Fax: 320-693-1284 maosc@mchsLcom www.maosc.ora Payment from public funds authorized by Minnesota Statues governing city operation and functions .EII' TO: Honorable Mayor & City Council Members FROM: Kim Stephan J(1 SUBJECT: Parks & Recreation Committee's Recommendation to Council Adopt a Wood Duck House I Eagle Scout Project DATE: October 7, 2004 The following information is from the Parks & Recreation Committee Meeting Minutes of September 1, 2004: Mr. Drew Johnson and Mr. Dana Johnson made an appearance to discuss an Eagle Scout project proposed by Mr. Drew Johnson, Troop 232. The community service project being suggested would involve building wood duck houses to be placed around Centerville area ponds. This project would involve the community by implementing an 'Adopt a Wood Duck House' program to possibly help raise funds, but more importantly to have the residents who adopt the houses maintain them after the houses are in place. The wood duck houses would be lOx 18 x 20 single compartment houses placed 8 feet off the ground either connected to a tree or a treated cedar post. Committee Member Lindsay asked how the houses would be connected to trees and suggested a strap system be used as to not damage the trees. Vice-Chairperson LeBlanc suggested contacting the DNR to determine how they attach wood duck houses to trees. Chairperson Peterson also suggested putting metal around the bottom or some type of band to prevent raccoons or other animals from crawling up the trees. Mr. Dana Johnson stated the wood duck houses are designed with an opening small enough so animals cannot get in, but ducks can get in and out. Mr. Drew Johnson would also like to create a web site for this project and have a link from the city's web site. Committee Member Seeley fully supported the idea and asked Mr. Drew Johnson to check in with the committee as to his progress. The committee asked how the funding would happen and what would be required from the city. The committee suggested Mr. Drew Johnson break down the costs and fonnulate a plan which the committee can then base a recommendation to City Council from. The 'Adopt a Wood Duck House' information could go on the city's web site and in the newsletter. Chairperson Peterson's concern was the long term maintenance of these houses as once a year they need to be cleaned out and wood chips replaced. Committee Member Seeley suggested the committee adopt some of these houses for the city's parks and have the committee take responsibility. Vice- Chairperson LeBlanc suggested involving Lino Lakes Parks & Recreation as well as Centerville. Mr. Drew Johnson will be put on the October Agenda and present the committee with a proposal at that time. ~ The following information is from Parks & Recreation Committee Meeting Minutes of October 6, 2004: Mr. Drew Johnson and Mr. Dana Johnson made an appearance to give an update on the Adopt a Wood Duck House Eagle Scout Project proposed by Mr. Drew Johnson at the September 1, 2004 Parks & Recreation Committee Meeting. Mr. Drew Johnson reported he priced the materials to build the wood duck houses at Menards as follows; $41.55 per house with a cedar post, $27.67 per house without a cedar post. The total price for 30 wood duck houses mounted on a cedar post would be $1246.50 or $830.10 without a cedar post. The houses without a post would be tree mounted. The project will begin with 30 houses with the amount possibly increasing depending on interest from residents. Mr. Johnson researched how the DNR attached houses and found most were nailed to trees, but a post was suggested as the preferable method to better protect the wood ducks from predators. Chairperson Peterson met with Mr. Johnson to review the city's storm drain/pond map to help determine possible placements of the wood duck houses as some ponds are more accessible than others. The timeline for the project would be to create a web site and promote the Adopt a Wood Duck House Project and build the wood duck houses over the winter, installing them in the spring of 2005. Mr. Johnson needs approval from the city before submitting his application to the Boy Scout Council. The Parks & Recreation Committee would like to support this program by investing in 15 wood duck houses to be installed in the City Of Centerville parks. Motion was made by Chairperson Peterson, seconded by Committee Member Seeley to recommend to City Council the expenditure of funds not to exceed $623.25 to adopt 15 wood duck houses to be placed on city ponds in cooperation with the Eagle Scout Project 'Adopt a Wood Duck House'. All in favor. Motion passed unanimously. . TO: Honorable Mayor & City Council Memben Kim Stephan V1 FROM: SUBJECT: Parks & Recreation Committee's Recommendation to Council SRF Engineering Clearwater Creek Trail Feasibility Study Proposal DATE: October 7, 2004 The following information is from the Parks & Recreation Committee Meeting Minutes of September 1, 2004: Ms. Joani Giese and Mr. Ken Grieshaber from SRF Engineering gave a presentation at the request of the committee to discuss what their firm has to offer in the way of parks & trail planning. Ms. Giese & Mr. Grieshaber are part of the Landscape Architecture & Urban Planning Group ofSRF. They are also the consulting firm for the Anoka County CSAH 14 project. SRF has worked with cities on trail and design implementation, greenways and scenic byways, as well as neighborhood parks. The process involves city & community input to formulate a plan and prioritize issues. A feasibility study can be done which will make the city aware of all possible issues when looking at a trail corridor. Once the issues are itemized it can be used as a funding tool and for grant purposes. SRF also has grant writers on staff. Ms. Giese has been working with rainwater/rain garden designs as well as storm water issues. SRF supplied the committee with a map of existing parks & trails, proposed trails and easements, both in the City of Centerville and the portions of the Anoka County Trail System adjacent to Centerville. The committee explained the grant application submitted in 2004, what the intentions were at that time and what the committee will change for the grant application submitted in 2005. The committee feels the most important aspect of the proposed trail system is to get connected to the Hardwood Creek Trail with a loop system around Centerville Lake ultimately crossing the freeway and connecting to Lino Lakes and Hugo. SRF would be able to assist with the grant writing process as well as do a feasibility study to be included with the next grant application. Committee Member Ziegler stated Centerville is small city with a small budget, would Centerville be able to afford the services of SRF and would SRF be willing to work on such a small project. Ms. Giese suggested a simple analysis of the issues involved and the possibility of working with the design standards and the grant process. SRF would give an estimate of charges before actually starting the project. Chairperson Peterson questioned whether the City would have a legal issue with Bonestroo, the City's engineering firm if the committee were to use the services of SRF. Chairperson Peterson will discuss the legalities of working with SRF with the City Administrator. Committee Member Seeley felt SRF could be extremely valuable at the next grant rewrite. Ms. Giese estimated the cost at approximately $800. The committee agreed the money spent on a feasibility study would be money well spent. The following information is from Parks & Recreation Committee Meeting Minutes of October 6, 2004: The section of the September I, 2004 Parks & Recreation Meeting Minutes concerning the City of Centerville possibly using SRF Engineering to complete a trail feasibility study was sent to the City Attorney, Mr. Jim Hoeft by the City Administrator Kim Moore-Sykes to question whether there is a legal reason, such as a conflict with the City's engineering finn, Bonestroo, which would prohibit the Parks & Recreation Committee from working with SRF on a trail feasibility study to be used for grant purposes. The committee liked the idea of working with SRF since this is the finn that is working with Anoka County on the County Road 14 project and will be involved in the trail system already. Mr. Hoeft responded with 'As I understand the question, can the city use another engineering firm for a trail study. the answer is yes. It is similar to the city using another attorney as bond counsel. . Motion was made by Committee Member Peil, seconded by Committee Member Lindsay to recommend to City Council requesting City Staff contact SRF Engineering for the purpose of supplying the Parks & Recreation Committee/City Council with a detailed proposal/estimate of costs involved and what services would be included in a Oearwater Creek Trail Feasibility Study for the purposes of including the study with future trail grant applications. AU in favor. Motion passed unanimously. . TO: Honorable Mayor & City Council Members Kim Stephan ~ FROM: SUBJECT: Parks & Recreation Committee's Recommendation to Council Request for Dresel Contracting to Sub-Cut & Install Base for Trail Extension at Laurie LaMotte Memorial Park. DATE: October 7, 2004 Chairperson Peterson, as Public Works Staff, has discussed at the weekly construction meetings the possibility of having Dresel Contracting sub-cut and install base for a 200' trail extension along the east side of the parking lot at Laurie LaMotte Memorial Park and would like City Council to direct the contractor to complete this work. Public Works Staff & the Parks & Recreation Committee feel that this is a safety issue as the trail currently connects directly into the parking lot. The trail extension will connect at a future time to the existing trail running east and west along the warming house. Although the trail would be installed at a later time, the equipment used to sub-cut & install the base is already at this location so this would be an advantageous time to do the work. Motion was made by Chairperson Peterson, seconded by Committee Member Lindsay to recommend to City Council requesting Dresel Contracting sUHut and install base for a trail along the east side of the parking lot at Laurie LaMotte Memorial Park for connecting at a future time to the existing trail running east and west along the warming house. All in favor. Motion passed unanimously. tervi[[e 'Ista[jfished 1857 STAFF REpORT DATE: October 13,2004 Honorable Mayor and Councilmembers Kim Moore-Sykes, City Administrator FI/Ib RE: Personnel Policy TO: FROM: ............................................................................ Attached is a revised copy with strike-throughs and underlines that denote Mr. Lepak's suggested changes to the City's Personnel Policy. I have also included Mr. Lepak's letter ofJuly 15,2004 outlining his proposed changes. RICHARD A. MERRILL DJ>,Rl\ELL NJENSEN . JEFFREY S. JOHNSON RUSSELL H. bROWDER JON P. ERICKSON THOMAS P. MALONE MICHAEL F. HURLEY DOUGLAS G. SAUI'ER HERMAN L. TALLE CHARLES M. SEYKORA DANIEL D. GANTER, JR. BEVERLY K. DODGE JAMES D. HOEFT JOAN M. QUADE JOHN T. BUCHMAN SCOTT M. LEPAK BGS STEVEN G. THORSON EUZABETH A. SCHADING WILLLAM F. HUERNER BRADLEY A. KLETSCHER KRISTI R. RILEY WlWAM D. SIEGEL JENNIFER C. THULIEN SMITH KARIN E. SIMONSON MATTHEW A. KOROGI EDWARD(TED)P.SHEU TIMOTHY D. ERB Barna, Guzy & Steffen, Ltd. ATIORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (763) 780-8500 FAX (763) 780-1777 1-800-422-3486 www.bgslaw.com Retired ROBERT A. GUZY BERNARD E. STEFFEN 1931-2002 Writer's Direct Line: (763) 783-5129 Internet E-Mail Address:slepak@bgslaw.com July 15,2004 REC:gIVED JUL 2 0 2004 Kim Moore Sykes City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: Personnel Policies review Dear Ms. Sykes: I finished my review of the draft policies. In performing this review, I limited my comments to substantive suggestions rather than general editing details. Policies that I do not reference are fIne as drafted. 1.1 Purpose. The primary goal in this section should be to define obligations on the part of the employees while providing a strong disclaimer preventing the document from being viewed as a binding contract. In order to best accomplish this, I suggest removing the last sentence of the existing policies (N'ct.."'1ing in thie pclic~l ~haJl be !~0nstrued a.s part of an p.mplnyment contract between the City of Centerville and its Employees) and replacing it with greater detail. My second proposed paragraph is intended to have the policies best fit with other documents (such as insurance policies) that will govern a particular situation. My suggested language is as follows: The information in these personnel policies serve only as a general reference to the City of Centerville's current policies and procedures. None of these rules and policies constitutes a contract between the employee and the City. These rules and policies are not a guarantee of continued or future employment or intended to alter the employment at will relationship in any manner. Employees have the right, with appropriate notice, to terminate their employment at any time, for any reason or no reason, and the City retains a similar right, subject to any statutory or constitutional restrictions placed upon it as a public employer. Established 1938-An EOE/AA Employer Tuly 15, 2004 Page 2 If at any time there is a difference between a statement in these documents and source material, such as plan documents, the source material that is current at that time will take precedence. 1.2 Scope. I suggest amending part C) to clarifY that is applies only to nonemployee members of City Boards, Commissions and Committees. In certain instances, the City may want to have an employee sit on a committee or other group. In that instance, the requirements of the policies should apply to that employee's actions. 1.3 Authority. Rights. I suggest adding a third sentence detailing the City's right to make the changes retroactive or prospective. This adds additional flexibility for the City and aids the City in any argument that this language does not create a binding contract (it is harder to establish a ",binding contract ifit is subject to retroat1:ive change). I also suggest removing the following sentence as it implies that the policies do abridge, delegate or modify the City's discretion where the issue is addressed in the policy. My suggested language is as follows: Rights: The City reserves the right to operate and manage its affairs in all respects in accordance with existing and future laws and regulations. These rights shall specifically include, but not be limited to, the right to adopt, amend, repeal, interpret or terminate the personnel policy and work rules without prior notice. i\ny [Jrerogati.ye or authority which the City has fiet sflecillcally abridged, delegated er modified by this policy is retarned by the City. The Citv reserves the right to make these changes retroactive or pros\,ective. Amendments shall be effective the dav of adootion unless a different date is soecified. The City further reserves the right to make reasonable variations from this policy where iHs the City Council determinetl~ that a strict and literal application of the policy would cause an undue hardship on the City, its Employees, or an individual Employee. 1.3 Authority. Interpretation. I suggest clarifying that the City Council is the ultimate authority for interpreting the policies. I suggest amending the fust sentence as follows: The City Administrator shall make initial interpretations of these policies or decision on items not covered within these policies and such interoretation will be binding unless modified or overturned bv the Citv CounciL 2 Defmitions. The initial suggestions are simply a qualification that the Fair Labor Standards Act applies to exempt employees (i.e. minimum wage standards and other requirements) even if the overtime provisions do not apply. My suggested language is as follows: Employee - Exempt: An Employee not covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Non- Exempt: An Employee covered by the overtime provisions of the federal Fair Labor Standards Act. July 15,2004 Page 3 My second sugg~stion relates to layoff. Layoffs may occur even when a position is not eliminated - for example, a temporary lack of funds or disaster that results in the temporary discontinuing of the function. I suggest: Lay-Off: The separation of an Employee from employment due to elimination of a position: lack of funds or other reason determined by the Citv Council. I suggest eliminating the Reduction in Work Force definition in that it is defmed and addressed at Section 5.4. 3.4 Classification of Job Duties. Salary Range. I suggest eliminating factor D) in that the cost of living is generally considered in making an overall adjustment (the general increase or '"decrease) to the salary plan rather than the initial assigmnent of the position within the plan. I suggest eliminating factor E) in that fringe benefits would not playa part in the initial assignment of points to a position. Elimination of these factors would also assist the City in maintaining its pay equity obligations of focusing on factors A, B and C. 3.4 Classification of Job Duties. Approval. I suggest allowing the Council discretion to leave the salary range for each classification intact simply by inaction. I suggest that the Council not place any obligation on itself to annually adopt salary ranges for each classification. In many instances, the salary range for each classification will remain the same from year to year. The only action by the City Council in this event is to decide whether to make a general adjustment to the salary table. My suggested language is as follows: Each fiscal year, the City Council shall review the pay plan and make anv changes it determines are necessary ana aaept SMElf)' meges for eacl1 elassifieation. The City Council may modify salary ranges at any time. The City Council shall adopt hourly rates of pay for all positions not covered by the classification and pay plan. 4.1 Vacancies. General. I suggest clarifying that this only applies to vacancies that the Council determines to fill. My suggested language is as follows: Vacant positions that the City Council chooses to fill will be filled on the basis of a regular or temporary appointment and may be made on a full-time or part-time basis. 4.8 Union Representation. I suggest adding a clarification that "fair share fees" only apply to non members in bargaining unit positions. My suggested language is as follows: However, under the Act, the union may require individuals in a represented bargaining unit who are not members of the union to contribute a "fair share fee." 4.9 Probationary Appointments. Termination during Probationary Appointments. I suggest eliminating the third sentence: July 15, 2004 Page 4 VetenHlS, as aefrned by law, shalllJe released from employment 'llith the City only after a determination through a fuir hearing for in68Hl]3eteflee or miseonduct. My rationale for this proposed change is that the hearing only applies in those instances where a veteran requests a hearing. If the veteran does not want a hearing, then the City should not provide the hearing. My second rationale for eliminating this language is that a hearing is not required in the instance where there is a good faith elimination of a position. 5.2 Promotion. I suggest clarifying that the City Council is the body that determines what is the best interest of the City in this area. My suggested language is as follows: Vacancies mav shall be filled by promotion of present Employees who meet the requirements established for the classification, when it the Citv Council determines that a promotion is in the best interest ofthe City. 5.4 Reduction in Work Force. I suggest that the City retain full flexibility in deciding when to layoff rather than in limited instances, to provide the two weeks notice only where the need for layoff is foreseeable and to move the laid off employee to another position only at the City Council's discretion. My suggested language is as follows: Lay-off: The City may layoff any Employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, ef because of changes in organization or other reason determined bv the Citv Council. Two weeks advance written notice of the lay-off shall be given when the need for the lavoff is foreseeable. An Employee may be transferred to another position if the Citv Council determines that such Employee is qualified and a position is available. When a lay-off occurs in a job classification in which more than one Employee serves, qualification and job performance as determined and applied bv the Citv Council shall be the basis for determining which Employees are laid-off unless otherwise required by law. 6.3 Work Hours. The full time work week is defined as 40 hours. The part time work week is defined as less than 32 hours. In order to make the definitions inclusive of all potential hours of work, I suggest that the part time work week be defmed as less than 40 hours or full time be an individual scheduled for at least 32 hours. This first option creates a problem with the 32 hour week required for full time employees for insurance purposes (Article 11). I also suggest that the two defmitions include reference to the "normal" work week so that it is the regularly scheduled "normal" work week. This provides greater flexibility to deviate because of emergency or other reason. Both definitions should also include a note that employees may have regularly scheduled hours that differ because of job requirements. I suggest adding the following sentence to each defmition: The Citv Administrator mav also adiust normal work weeks and davs for oositions that reQuire the exercise of duties and responsibilities outside of normal hours (for examole the need to attend citv council meetings). July 15,2004 Page 5 6.6 Salary Basis. This language is acceptable provided that the proposed FLSA regulations remain in their current form. The final implementation of these regulations will need to be monitored to assure continuing compliance with the FLSA. Prior to September 1, 2004, the City should not suspend an exempt employee for disciplinary purposes for less than one full week as the prior regulations still forbid this practice. 6.7 Outside Employment. Compensation. The City should clarify whether there should be an "or" between factors A and B. It appears that these are mutually exclusive and I suggest that "or" be inserted between A and B. Since factor C appears to be unrelated, I suggest placing this as a separate line that is not indented or lettered. 6.9 Solicitation. The Council should be aware that allowing exceptions to the solicitation prohibition will result in employees who are attempting to organize unions to have the same right. For this reason, many employers do not allow any exceptions whereas many other employers permit girl scout sales, school fundraisers, etc. and understand that this may "open the door" to other forms of solicitation. 8.2 PTO Accrual. The proposed accrual rate ofPTO appears to be extraordinary - particularly at the top two accrual levels (11 through 15 years and 16+ years). The 10-15 year employee will accrue and be able to use 32 days offper year (over 6 weeks). The 16+ year employee will accrue and be able to use 35 days off per year (7 weeks). The only other plan that I am aware of that provides similar amounts of time offis Anoka County. Anoka County allows 30 days off for 10-15 year employees and 33 days offfor 16+ years of service. This creates a significant "payout" liability for terminating employes under Article 8.3. 9.2 Medical Leave. InterrnittentJReduced Schedule Leave. The City may be required to provide leave as an accommodation under the Americans with Disabilities Act. The City currently does not have enough employees (50) to qualify for the Family Medical Leave Act. One of the most difficult scenarios to accommodate is an employee seeking intermittent leave. I suggest that this not be liberally granted except as required by law and as approved by the City Council. I suggest the following language: Employees may take leave on an intermittent basis or work a reduced schedule under certain circumstances and subiect to City Council review and approval. 9.2 Medical Leave. This is not required of the City. Therefore the City would be doing this voluntarily. In the event that the City wishes to have this benefit, I suggest one change in Job Restoration. I suggest limiting this to the instance where the job continues to exist. If the job was eliminated, then the employee on leave would be in a better position than an employee who was working. I suggest the following language: When an Employee returns from medical leave, the City will restore the Employee's original job or an equivalent job unless the Emplovee' s iob was eliminated during the leave. In this instance. the emolovee will be treated as laid offoursuant to Section 5.4 July fs, 2004 Page 6 9.5 Funeral Leave. The reference to sick leave should be replaced with PTO. 9.6 Parenting Leave. This is only required of employers that have 21 employees. Therefore the City would be doing this voluntarily. In the event that the City wishes to have this benefit, I suggest one change in Reinstatement. I suggest adding the same provision discussed in the Medical Leave section to the first paragraph. I suggest the following language: The Employee is entitled to return to work in the same or comparable position and at the same rate of pay the Employee was receiving prior to commencement of the leave unless the Employee's iob was eliminated during the leave. In this instance. the employee will be treated as laid off pursuant to Section 5.4 9.13 Sick or Injured Child Care Leave. This is only required of employers that have 21 employees. Therefore the City would be doing this voluntarily. 17.2 Discipline. Process. Progressive discipline is generally satisfactory when dealing with minor or performance related issues. Progressive discipline is generally not applied with cases involving serious misconduct. I suggest that the existing language be limited to instances where the Council determines the matter is not serious. I suggest the following language: The City of Centerville 'sill normally lIse progresshe and fair dissipline 'liith full time regular Employees. There may Be eiroomstani;les that warrant deviation :ErOlR the suggested order of the diseiflliaary prseess. The nermal preeess is as f-ollo'l/S: recognizes its continuing responsibility to develop and administer rules and disciplinarY measures in a fair and consistent manner. The City will issue discipline at a level within its discretion for the act/inaction in question along with other factors that it deems relevant. Without limiting its right to issue discipline in other areas. an adequate reason for issuing a disciplinarv action shall include but not be limited to each of the following kinds of conduct: . Incompetence or inefficiencv in the performance of duties: . Failure to produce the quality of work and/or the quantity of work the position or classification requires: . Wanton carelessness or negligence in the performance of duty: . Offensive treatment of fellow employees or other persons: . Willful violation of any lawful regulation or order. or failure to obey any lawful and reasonable directions given by the employee's supervisor: . Violation of the provisions of these Personnel Policies: . Violating the data privacy rights of any employee. client. or member of the public: "July 1'5, 2004 Page 7 · Conviction of a felonv or grOSS misdemeanor or of a misdemeanor involving moral turnitude which affects the oerformance of assigned resoonsibilities: . Gross negligence or willful conduct causing damage and/or abuse of Citv orooerty: · Absence from work for two (2) consecutive days without notice to suoervisor: · Drinking alcoholic beverages during working hours. intoxicated while at work or consuming or being under the influence of any controlled substance unless orescribed by a physician while at work: · Theft of oublic oroperty. pilferage or other unauthorized taking of public proIJertv from a public oremises for private use: · Carrving or otherwise oossessing a fIrearm or other dangerous weaoon at the workplace. Licensed peace officers who carrv a gun for work purooses are exempt from this prohibition: . SexuaL racial. or unethical harassment or discrimination of anv City employee or member of the public: · Actinl]: in a manner not here and above specified which tends to lower discipline or morale within the City or that adversely affects the rendering of prompt courteous and efficient service by the Citv and its employees to the public. In addition. disciolinary action may be taken for reasons specifically dermed by department rules other than those listed herein. Discioline may take one of the following forms and may be applied progressively as noted below or based on Council discretion: (keep current list) 17.3 Reasons for Dismissal. Given the list noted above, this section can be deleted. 20.3 Nepotism. The Council may want to discuss whether additional language should be added addressing Council members relatives. The following suggested language may provide an initial suggestion: A) One relative would have the sole authority or practical power to supervise, appoint, remove, or discipline the other. The discussion topic is that simply being related to a council member would not be deemed a violation of the policy because of the need of the council to act as a body. "July is, 2004 Page 8 Please feel free to contact me in the event that you have any questions. Sincerely, BARNA, GUZY & STEFFEN, LTD. //-7 ~ Ie,,4 .---......~ Scott Lepak 247728_1 CITY OF CENTERVIll.E PERSONNEL POLICIES Successful public relations are a very important element in every City Employee's job. It is important to be considerate, pleasant, prompt and brief in all dealings with the citizens of the City of Centerville. The impression we make over the phone or in person, whether good or bad, will be the one that the citizen will remember. It is the mission of the City of Centerville to provide the highest quality service to Centerville residents and taxpayers in the most effective, efficient manner possible. Proper adherence by all City Employees to these policies will help attain that goal. 1. PURPOSE AND APPLICATION 1.1 Purpose General: The p"'1"}3e of this po&y is to establi3h a urUform aaa e~1e sJ stem of pC!3onnelliaminisffatiOft for lill Employee3 of the City of CeftteniRe as ..ell li3 lill orglilHzea personnel ... ha ... ofi, t11iaer li ftegatiatea agrecmeftt ..'ith the City. 1ft the '" Cftt of a eoftflict ber-.. eeft the terms of the ftegotiatea agrecmeftt afta thi3 persaftfte! poliey, the terms of the ftegotiatea agrecmcftt shall taI,e preeeaeaee aHa tho3e Empl6Yecs stffijeet to the ligrecfficHt shaH be S6 regulatea. Nothffig in this polig shaH be C6ftstruea a3 part of llfl employmcftt eofttraet Bemeca. the City fif Cca.ter.iRe aHa its Employees. The information in these personnel policies serve only as a general reference to the City of Centerville's current policies and procedures. None of these rules and policies constitutes a contract between the employee and the City. These rules and policies are not a guarantee of continued or future employment or intended to alter the employment at will relationship in any manner. Employees have the right. with appropriate notice. to terminate their employment at any time. for any reason or no reason and the City retains a similar right. subject to any statutoJ;y or constitutional restrictions placed upon it as a public employer. If at any time there is a difference between a statement in these documents and source material. such as plan documents. the source material that is current at that time will take precedence. 1.2 Scope Application: This personnel policy applies to all City of Centerville Employees, except the following: A) Elected officials; B) Consultants rendering professional service; C) Members of City Boards, Commissions, and Committees (this Subsection applies only to non-employee members of these City Boards. Commissions and Committees); 1 D) Volunteers; E) Persons engaged under a specific employment contract. Collective Bargaining: All Employees covered by a collective bargaining agreement entered into in accordance with the Public Employers Labor Relations Act, Minnesota Statutes ~179.61 - 179.77, and ~179A.Ol - 179A.25 shall be exempt from any of these provisions which direcrly conflict with the language in the bargaining agreement. 1.3 Authority Rights: The City reserves the right to operate and manage its affairs in all respects in accordance with existing and future laws and regulations. These rights shall specifically include, but not be limited to, the right to adopt, amend, rcpeal, interpret or terminate thc personnel policy and work rules without prior notice. Afty pfcmgae. e Of atllhorrt, "hieh. the City has fiBt "l'eeifieoJry abridged, delegated Bf modified by this I'oliq is fctaiaed by the City. The Cit;y reserves the right to make these changes retroactivc or prospective. Amendments shall be effective the day of adoption unless a different date is specified. The City further reserves the right to make reasonable variations from this policy where iHs the Cit;y Council determinetl~ that a strict and literal application of the policy would cause an undue hardship on the City, its Employees, or an individual Employee. Interpretation: The City Administrator shall make initial interpretation of these policies or decision on items not covered within these policies and such interpretation will be binding: unless modified or overturned by the Cit;y Council. This policy supersedes any prior policies, representations or understandings and shall be subject to all applicable State and federal Laws, as well as City Ordinances. 1.4 Equal Opportunity Employer Non-Discrimination: The City of Centerville strives to provide full and equal opportunities for every person in all areas related to employment, training, promotion and compensation. No individual shall be discriminated against with respect to compensation, terms, conditions ot other privileges of employment because of race, color, creed, religion; gender, age, national origin, sexual orientation, marital status, veteran status, public assistance status, disability, or to any other group or class against which discrimination is prohibited by State or federal law. 2. DEFINITIONS The following words and terms shall have the meaning as defined herein, unless the context indicates otherwise. 2 Absent Without Leave: Any absence of an Employee from duty including any absence for a single day or part of a day that is not authorized by a specific leave of absence or time off under the provisions of this policy. Annivetsary Date: The month and day of initial hiring or promotion of a regular full-time or regular part-time Employee. Appointing Authoriry: The City Council or City Officer to whom the Council has delegated authority to appoint personnel. Benefits: Privileges or other compensation granted to Employees in the form of leaves of absence, insurance, or pay received in lieu of accrued leave upon termination of employment. City: The City of Centerville. City Administrator: The City Administrator of the City of Centerville. City Council: The City Council of the City of Centerville. Compensatory Time: For exempt Employees, the same amount of time off work as the employee has overtime hours worked. For non-exempt Employees, time off work at one- and-one-half times the number of overtime hours worked. Demotion: The change of an Employee's status to a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. Department: A branch of City administration with responsibility for one or several assigned functions. Department Head: The supervisor of a department. Employee - Exempt: An Employee not covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Intermittent: An at-will Employee who works occasionally or on-call for an indefinite time, under the same terms and conditions as a temporary Employee. Employee - Full-Time: An at-will Employee working at least 32 hours per week, who has successfully completed a required probationary period, and serves in a position funded in the approved City budget for a given fiscal year. Employee - Non-Exempt: An Employee covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Part-Time: An at-will Employee working less than 32 hours per week, who has successfully completed the required probationary period and who is not eligible for benefits, other than those mandated by state or federal law. 3 Employee - Regular: An at ~will Employee who has successfully completed all stages of the selection process including the training period and/or probationary period. Employee - Seasonal: A full~time or part~time at~will Employee whose appointment is limited to a specific season of the year and is employed under the same terms and conditions as a temporary Employee. Employee - Temporary: A full~time or part~time Employee who serves in a position on a temporary basis where no benefit eligibility exists and no credit is given for seniority. Employer - The City of Centerville. Hours Worked: Includes all hours that the Employee actually performs duties that benefit the City, including: rest periods or breaks, meetings, training programs, travel between work sites on a work day, time spent performing duties after hours or on weekends due to emergencies (call backs) and any time performing duties outside the normal shift, even if it is not "authorized." Job Classification: A group of positions sufficiently alike in duties, qualifications, authority and responsibility to warrant the same job title, grade and pay schedule for all positions in the group. Job Description: The written description of a job containing a title, a statement of duties, authority and responsibilities of the job, and the qualifications and experience deemed necessary and/ or desirable for the satisfactory performance of the duties of the job. Lay-Off: The separation of an Employee from employment due to elimination of a position: lack of funds or other reason determined by the City Council. Performance Report: A review of an Employee's performance by the supervisor to communicate an Employee's strengths or deficiencies, as well as expectations for improvement. Position: A specific job, calling for the performance of certain duties and having certain responsibilities. Probationary Period: A period of time at the beginning of employment (or the beginning period of a promotion, transfer) that is designed as a trial period. The probationary period is also considered a training period and is the last part of the selection process. Promotion: An advance in position from one classification or grade to a higher classification or grade. R~ductiaft 1ft W-atk Farce: The sepltfation of an EmplByee ffflm empl") ineRt atle t5 the sh5ftaj!,e ef "e,rk or funas. Resignation: Employment termination initiated by the Employee who chooses to leave the employment voluntari1y. 4 Transfer: A movement of an Employee from one job class or position to another of comparable class and pay range. 3. ORGANIZATION 3.1 Personnel Files Employment File: The City Adnllnistrator or designee shall maintain a separate cmployment file for each Employee. Each file shall contain a record of each classification of each position the Employee has held with the City and shall also contain a record of all personnel action regarding the Employee including examination records, performance reports, disciplinary proceedings, demotions, promotions, salary changes and any other document relevant to City employment. 3.2 Job Description General: The City will maintain a written description of each job containing a tide, a statement of duties, authority and responsibilities of the position, and the experience and qualifications deemed necessary and/or desirable for the satisfactory performance of the duties of the position. These descriptions will normally be updated periodically, as duties or assignments change, or at the discretion of the City Adnllnistrator. 3.3 Assignment of Work Responsibility: Assignment of work duties and scheduling work is the responsibility of the Department Head. It is recognized that jobs may change over time to respond to the changing needs of the organization. 3.4 Classification of Job Duties Responsibility: The classification of job duties, establishment of nunrtnum qualifications, and the maintenance of job descriptions and related records shall be the responsibility of the City Adnllnistrator or designee. Salary Range: Each job description shall be assigned a salary range based upon, but not limited to, the following factors: A) An evaluation of the knowledge, accountability, problem solving, abilities and working conditions of the position; B) The duties and rates of pay for other job classifications, whether comparable or not; C) The prevailing rates of pay for comparable positions in both public and private employment in the appropriate labor market; 5 D) The east Bf 1i.ID.j!, as tfteaStlfea by the ll..reali bE Laber Etfttiaaes and CBflSliftlet Priee Iflael<, E) The . title Bf fringe bendit3 pm ooea by the Empkry er, F}D Financial and fiscal policies and considerations of the City, and other pertinent economic factors. Approval: Each fiscal year, the City Council shall review the pay plan and make changes it determines are necessary adept salary ranges for each daasifieatiofl. The City Council may modify salary ranges at any time. The City Council shall adopt hourly rates of pay for all positions not covered by the classification and pay plan. Reclassification: Whenever a job has changed sufficiendy so that it no longer fits the description, the City Administrator or designee sball make recommendation to the City Council regarding the appropriate action which could involve: reclassifying the job to another existing job class; creating a new job class, updating the job description, restructuring the job to fit an established or proposed class, or other action as deemed appropriate. 4. APPOINTMENTS 4.1 Vacancies General: Vacant positions that the City Council chooses to fill will be filled on the basis of a regular or temporary appointment and may be made on a full-time or part- time basis. Procedure: Vacancies will first be posted intemally. If, in the opinion of the City Administrator, it is necessary to recruit externally to attract more qualified candidates, the position will be opened to the general public. Evaluation Method: Applicant qualifications will be evaluated in one or more of the following ways: a rating of experience and training, a written test, an oral test or interview, a performance or demonstrative test, or other appropriate job-related exam. 4.2 Job Posting Internal Posting: Position vacancies for regular full-time and regular part-time positions will be posted on the official City bulletin boards in City Hall and the Public Works building for five (5) working days prior to advertising externally. The posting will specify the tide, starting salary or range, the nature of the work to be performed, how to apply, the closing date for receiving applications, and other pertinent information. 4.3 Recruitment and Selection 6 Recruitment: The City Administrator or designee is responsible to manage the recruitment process to assure compliance with federal and state laws as well as City of Centerville practices. This includes approving all job posrings, advertisements, placing of job advertisements, addendums to the application and other recruitment materials. The City Administrator or designee will meet with the appropriate supervisor to determine the best methods for recruiting. All appointments shall be made on the basis of merit and fitness for the position. Merit and fitness may be determined by written, oral and/or other job-relevant examination, as well as by consideration of education, past experience and other job-relevant qualifications. Announcement: When the City recruits a position externally, the position will be advertised in selected newspapers, periodicals, newsletters and/or through ditect mailings at least ten (10) days in advance of the deadlioe for application. Application Fonn: Applicants for initial hire or promotion must normally submit written application materials setting forth their qualifications and such other information as may be pertinent and required by the City. Unless otherwise stipulated by the City Administrator, applications will not be considered complete without the inclusion of a signed, official City of Centerville employment application fonn. Application Review: The City Administrator and/or the supervisor shall review all applications and conduct job-relevant background reviews screening all applications to determine candidate qualifications. Initial interviews may be conducted of the applicants whose qualifications are best-suited for the position. Any applicant not meeting minimum qualifications required for the position shall be rejected for further consideration. Examination: If an examination is required for a position, the examination shall be administered by the City Administrator or his/her designee at a time and place established by the same. Upon receipt of the examination rcsults, the City Administrator or his/her designee shall notifY each PCrSon taking the examination, in writing, of the results of the examination. Examination scores ",ill be adjusted in accordance with the provisions of the Veterans Preference Act where applicable. Disqualification of Application: An applicant may be rejected at any time if the applicant fails to respond at any stage of the selection process. 4.4 Appointment Authority Regular: The City Council is the Appointment Authority for the City of Centerville and will make all full-time appointments, based upon the recommendation of the City Administrator. The City Administrator shall submit a hiring recommendation based on the interview results of eligible candidates to the City Council. 7 Other: Appointments to budgeted part -time, seasonal, intermittent, and temporary positions may be delegated to the City Administrator. 4.5 Temporary Appointments General: If necessary to prevent interruption of service or inconvenience to the public, the City Council may approve temporary appointments. A temporary appointment may be made for a specified period of time or may be open-ended. When the appointment is open-ended, the City Administrator shall determine the ending date based on needs of the City, subject to Council approval. Temporary appointments will normally be of duration of six months or less. Extension of this maximum time period may be made on an exception basis if warranted by the needs of the City and approved by the City Council. Appointees to temporary positions will not be entitled to benefits. 4.6 Pre-Employment Medical Exams Applicability: The City may determine that a pre-employment medical examination is necessary to determine fitness for any City position. Where a medical examination is required, the offer of employment shall be made contingent upon successful completion of the medical exam. If the City determines that pre-employment medical exams will be required, they shall be required of all candidates who are conditionally offered employment for a given job class. Confidentiality: The information obtained during the medical exam shall be treated in the same manner as for confidential medical records under the Minnesota Data Practices Act and HIP AA regulations. Exam: A licensed physician designated by the Employer shall conduct the exam. The physician conducting the exam shall be provided with a description of the duties and responsibilities and other pertinent information about the position. The City shall pay the cost of the exam. The physician shall notify the City Administrator whether or not a candidate is medically able to perform the job. Notification of Results: The City Administrator shall inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he or she shall be notified of this determination and may request further explanation from the physician. 4.7 Employment of Minors General: Employment of minors will be limited to the ages and conditions as provided by the federal Fair Labor Standards Act (FLSA) and, where more restrictive, State child labor laws. 8 4.8 Union Representation Labor Relations Act: Relations between the City and its organized Employees are guided by the Public Employment Labor Relations Act (PELRA) of 1971, as amended. A copy will be made available for Employees upon request. Joining a union is not required for employment. However, under the Act, the Union may require individuals in a represented bargaining unit who are not members of the Union fioflllle-nmen to contribute a "fair share fee." 4.9 Probationary Appointments Purpose: The probationary period is an integral part of the selection process and shall be utilized for observing an Employee's work and for training the Employee in the work expectations, for assessing the Employee's abilities, skills, and interest, and for rejecting any Employee whose performance does not meet the required work standards. The first six (6) months of employment shall be considered an Employee's probationary period. Duration: Probationary periods apply to new hires, transfers, promotions and rehires. The Council, under special circumstances, may extend the probationary period up to a maximum of six (6) additional months. Termination during Probationary Appointment: The City Council, or the City Administrator with approval of the City Council, may tenninate an Employee anytime, for any reason, during that Employee's probationary period. The Employee so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he or she is a veteran, in which case the procedure prescribed in Minnesota Statute ~197.46 shall be followed. Vereraas, as defined by Ia~, shill be released frBm emplaymefit Mth the Crt, Bury after a determinatiBfi thf''''gh a faif hearing fBr ineBtnpereaee Br tn1se8aa.,et. Nothing in this Personnel Policy shall be construed to imply that after completion of the probationary period, an Employee has any vested interest or property right of City employment. Demotion: Employees terminated during a probationary period from a position to which they were transferred or promoted may be reinstated to a position in the class from which they were transferred or promoted, upon approval of the appointing authotity. If a position in that class is not open, the Employee may be placed on leave of absence without pay until such time as an appropriate position is available. Completion of Probation Period: A performance evaluation will be completed and reviewed with the Employee before the end of the probationary period. The City Administrator will notify the Council as to whether the Employee's performance has been satisfactory or not, and whether the employment relationship should be continued. City Administrator: In the case of the City Administrator, the Council will evaluate the Employee and determine whether or not to continue the employment 9 relationship. The evaluation of the City Administrator shall be in writing on a performance review form. Notification: If the notification indicates the Employee has successfully completed the probationary period and employment will be continued, the Employee will become a regular Employee within the meaning of this policy. The Employee's length of service will be computed from the date of hire for the purpose of calculating the term of probationary period. 4.10 Background Investigation Upon the request of the City Administrator, the police department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. The data to be provided must only be about finalists for City positions of employment. The City Administrator must obtain the consent of the finalists before requesting the data, but an applicant's failure to provide consent may disqualify the applicant from the prospective position. 5. EMPLOYMENT STATUS CHANGES 5.1 Reclassification General: A recommendation for an Employee to receive a reclassification will be made on the basis of the job's content, resulting from significant changes in the kind, difficulty, and/or responsibility of the work performed in the position. A reclassification may warrant an increase or decrease in salary range. The City Council must review all reclassification recommendations made by the City Administrator. Reclassification will be approved only by the City Council. 5.2 Promotion General: Vacancies may shall be filled by promotion of present Employees who meet the requirements estahlished for the classification, when it the City Council determines that a promotion is in the best interest of the City. 5.3 Demotion General: An Employee may be demoted if found unsuited for the present position but may be expected to perform satisfactorily in a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. An Employee may also be demoted if his/her position has been abolished or reclassified and he/she cannot be transferred to a position of equal pay for which they are qualified and suited. 10 5.4 Reduction of Workforce General: If it is necessary to reduce personnel, temporary Employees and those serving a probationary period in affected job classes will be separated before regular Employees. Within each of these groups, the selection of Employees to be retained shall be based on merit and ability as determined by the City Administrator, subject to Council Approval. Lay-off: The City may layoff any Employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, ftf' because of changes in organization or other reason determined by the Cil;y Council. Two weeks advance written notice of the lay-off shall be given when the need for the layoff is foreseeable. An Employee may be transferred to anothcr position if the Cil;y Council determines that such Employee is qualified and a position is available. When a lay-off occurs in a job classification in which more than one Employee serves, qualification and job performance as determined and applied by the City Council shall be the basis for determining which Employees are laid-off unless otherwise required by law. Not Disciplinary Action: The suspension and dismissal procedures outlined in Section 17, Discipline, of these policies shall not apply to separation covered by reduction in force. 6. COMPENSATION AND WORK HOURS 6.1 General Policy Wages: All Employees of the City shall be compensated according to wage schedules or salaries as determined annually by the City Council upon the recommendation of the City Administrator. The Council may change or modify the wages or salary of any job class at any time for budget reasons. Starting Wage: Initial appointments to full-time positions will normally be made at the adopted wage for the applicable job class. Exceptions may be made to the starting rate at the discretion of the City Council, based on additional education, training, qualifications and/or experience above that normally required for the position. 6.2 Pay Periods Bi-weekly: Employees shall be paid by check, on alternate Thursdays. The pay received by an Employee will be for the hours worked during the pay period plus any holidays, compensatory time, overtime, and PTO taken during the period. 11 6.3 Work Hours General: All Employees are expected to perform their regular work duties when required to do so by their supervisor, including situations where the workday or workweek requires additional hours or different hours from that normally scheduled. The Ci1;y Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example the need to attend Ci1;y Council meetings). Timeliness: It is expected that all Employees will report to work on time, use their available hours to the best advantage, and leave only after the regular work hours are completed. The Ci1;y Administrator may also adjust normal work weeks and days fot the positions that require the exercise of duties and responsibilities outside of normal hours (for example the need to attend City Council meetings). Full-Time Work Week Defined: The regularly scheduled work week for full-time, non-supervisory Employees is eight (8) hours per day and forty (40) hours per week, with the tegular work week defined as Monday through Friday, 8:00 a.m. to 4:00 p.m., including rest periods. The Ci1;y Administrator may also adjust normal work weeks and days fot tbe positions that require the exercise of duties and responsibilities outside of normal hours (for example the need to attend Ci1;y Council meeting.s). Part-Time Work Week Defined: The regularly scheduled work week for part- time, non-supervisory Employees is less than thirty-two (32) hours per week, including rest periods. Flexible work schedules will be allowed on a case by case basis as approved by the City Administrator. The Ci1;y Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example. the need to attend Ci1;y Council meeting,;). 6.4 Work Breaks Meal Break: Employees working eight or more consecutive hours will be authorized an unpaid meal break. Rest Break: When working undet conditions where the use of a rest break is ptactical, Employees will be allowed to take a fifteen-minute bteak approximately midway through each four-hour shift. The time of the bteak is subject to the approval of the supervisor. Unused rest breaks may not be accumulated, nor may they be used for any purpose other than a mid-shift rest period. Unused rest breaks may not be used to leave work early. 6.5 Job Sharing General: request. Job sharing will be considered on an individual basis at an Employee's Arrangement should be made with the immediate supervisor. Any 12 agreement between an Employee and supervtsor Is subject to approval by the Council. 6.6 Overtime/Compensatory Time General: The City of Centerville has established this overtime policy to comply with applicable state and federal laws governing accrual and use of overtime. 'The City Administrator will determine whether each Employee is designated as "exempt" or "non-exempt" from earning overtime. In general, Employees in executive, administrative, and professional job classes are exempt; all others are non-exempt. Non-Exempt Employees: All overtime-eligible Employees will be compensated at the rate of time and one-half (1 %) for all hours worked over 40 in one workweek. Personal leave and paid holidays will count toward "hours worked." Compensation will take the form of either overtime payor compensatory time. Compensatory time is paid time off at the rate of one and one-half (1 %) off for each hour of overtime worked. Workweek: The workweek is Sunday morning from 12:00 a.m. to Saturday evening at 11 :59 p.m. Approval: The Employee's supcrvisor must approve overtime hours in advance. An Employee who works overtime without prior approval may be subject to disciplinary action. Pre-authorization may be presumed by Employees in emergency situations such as excess snowfall, flood, severe storms, water main breaks, lift station malfunctions, or other similar situations where the immediate response of staff is required to avert endangerment of life, home or property. In the event of an emergency situation, the City Administrator shall be notified immediately. Compensatory Time: Overtime earned will be paid at the rate of time and one-half on the next regularly scheduled payroll date, unless the Employee and the Department Head mutually agree in advance the overtime will be banked as compensatory time in lieu of payment. This advance agreement can take the form of the Employee indicating on his/her timesheet that he/she would prefer to receive compensatory time rather than paid overtime for the overtime hours worked on that payroll period. Accumulation: The maximum compensatory time accumulation is forty (40) hours unless a higher amount is established by the City Council. Use of Compensatory Time: Employees may request and use compensatory time off in the same manner as other leave requests. Supervisors shall normally grant such requests, even if another Employee must be called in to cover the hours, unless it causes a serious disruption in business operations. Exempt Employees: Exempt Employees are expected to work whatever hours are necessary in order to meet the performance expectations outlined by their supervisors. Generally, to meet these expectations, and for reasons of public 13 accountancy, an exempt Employee will need to work forty (40) or more hours per week. Exempt Employees do not receive extra pay for the hours worked over forty (40) in one workweek. Salary Basis: Exempt Employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and they receive their full weekly salary for any week in which any work is performed. The City will only make deductions from the weekly salary of an exempt Employee in the following situations: A) The Employee is in a position that does not eam pcrsonalleave and is absent for a day or more for personal reasons other than sickness or accident. B) The Employee is in a position that earns personal leave, receives a short term disability benefit or workers' compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he/ she is either not yet qualified to use the paid leave or he/ she has exhausted all of his/her paid leave. C) The Employee is absent for a full workweek and, for whatever reason, the absence is not charged to paid leave (for cxample, a situation where the Employee has exhausted all of his/her paid leave or a situation where the Employee does not earn paid leave.) D) The very first workweek or the very last workweek of employment with the City in which the Employee does not work a full week. In this case, the City will prorate the Employee's salary based on the time actually worked. E) The Employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness or injury, but: . Paid leave has not been requested or has been denied; . Paid leave is exhausted; . The Employee has specifically requested unpaid leave. F) The Employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all Employees. G) The Employee takes unpaid leave under the Family and Medical Leave Act (FMLA). H) The City may for budget reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the weekly salary of an exempt Employee. In this case, the Employee will be treated as non-exempt for any workweek in which the budget-related deductions are made. 14 Deductions: The City will not make deductions from pay due to exempt Employees being absent for jury duty, attendance as a witness, or temporary military leave, but will require the Employee to pay back to the City any amounts received by the Employee as jury fees, witness fees, or military pay. If the City inadvertendy makes an impropcr deduction to the weekly salary of an exempt Employee, the City will reimburse the Employee and make appropriate changes to comply in the future. Requirement to Work Overtime: Generally overtime should be avoided; however, all Employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal ro work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their Employees when assigning overtime work. 6.7 Outside Employment General: Employees must devote all work time to City business. Work time describes the entire workday as scheduled. No work relating to outside employment or other non-City business may be performed during work time. Conflict of Interest: Outside employment may not present a conflict of interest, or in any way jeopardize the welfare of the City. Performance: Outside employment shall not interfere with an Employee's proper performance of City duties. Employees are required to be available at all times for emergency or overtime work as needed. With the exception of overtime work, Employees should be able to report to work refreshed and ready for work. Contracts with City: Employees are prohibited from working for any contractor or company that has a contract with the City during the period of time in which work is being done for the City. Supplies: No Employee shall accept employment that requircs the use of City equipment, facilities or material. Compensation: No Employee shall accept payor compensation from anyone for work done during time bcing reimbursed by the City. Employees who arc volunteer firefighters shall: A) Make up time lost due to emergency calls; or B) Use accumulated personnel leave or other leave for such calls, or pay the City any earnings received as a volunteer for such calls; C) Unless authorized otherwise, only one Employee may respond to an initial fire call. 15 Questionable Situations: Any doubtful case or problem should be taken up with the City Administrator if it may involve a conflict of interest. 6.8 Unauthorized Absences General: Employees may not be absent from duty without permission from their supervisor. Any Employee absent from duty without leave or permission will be subject to disciplinary action up' to and including dismissal. Unauthorized absence from work may be considered a resignation without notice and not in good standing. 6.9 Solicitation General: Solicitation by Employees for any purpose is prohibited during the working time of the Employee who is soliciting and the Employee being solicited. Ths shall include canvassing, collection of funds, pledges, taking orders or subscriptions, circulation of petitions, solicitation of memberships or any similar type of activity. Exceptions may be made with prior approval of the City administrator or designee. Distribution of literature by Employees including handbills, leaflets, circulars or other similar material is prohibited at any time in any working area. 7. HOLIDAYS 7.1 General Eligibility: Regular full-time Employees are eligible for the paid holidays as listed below. Part-time, seasonal and temporary Employees will not be eligible for holiday pay. 7.2 Holidays New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Fourth Friday Christmas Day Floating Holiday January 1 1bird Monday in January 1bird Monday in February Last Monday in May July 4 First Monday in September November 11 Fourth Thursday in November Friday after Thanksgiving December 25 Date to be pre-approved. Sunday/Saturday Holidays: If a holiday falls on a Sunday, the following day will be the observed holiday. If a holiday falls on a Saturday, the preceding day will be the observed holiday. 16 Floating Holiday: Each Employee gets one floating holiday per year and it may be taken at the request of the Employee, with prior approval of the Employee's supervisor. Floating holiday may be taken during the probationary period. An unused floating holiday shall be forfeited and may not be carried over to the next payroll year nor paid as severance. 7.3 Holiday Pay Worked: An Employee required to work on a holiday shall be paid at the rate of two and one-half (2 '12) times the Employee's rate of pay. Not Worked.: An Employee not scheduled to work on holidays will be compensated at the nortnal hourly rate. On Leave: Holidays occurring during an Employee's PTO or funeral leave will be considered a holiday and the Employee's leave bank will not be charged for PTO or funeral on that day. 8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY 8.1 General Eligibility: Full-time Employees who have worked for the City for at least six months are eligible to accrue annual Personal Time Off leave (PTO) from the date the Employee is hired. PTO will be available for use as it is accrued according to the schedule below. 8.2 Accrual Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates. Years of Service o through 5 years 6 through 10 years 11 through 15 years 16+ years PTO Earned 6.77 hours pet pay period 8.31 hours per pay period 9.85 hours per pay period 11.38 hours per pay period Accrual While Using: Employees using eamed PTO shall be considered to be working for the purpose of accumulating additional PTO. 8.3 Requirements Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval by the Department Supervisor or City Administrator. PTO may be taken in increments of one hour or more. Up to a maximum of 176 hours of accrued PTO may be carried over to the next year. 17 Procedure: 1'0 be eligible for PTO leave with pay, an Employee shall report as soon as possible to his or her Department Head the need to take personal leave and its estimated duration. Requests to use PTO shall be received at least twenty-four hours in advance of the requested time off. This notice may be waived at the discretion of the City Administrator. Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate of pay in effect at the time of PTO request. In the event of termination in good standing, all earned PTO will be paid at the Employee's regular rate of pay. Use of PTO Leave during a Holiday: Holidays occurring during an Employee's PTO leave will be considered a holiday and the Employee will not be charged for PTO on that day. Coordination of PTO Leave with Family and Medical Leave: In order to allow coordination of Personal Time Off leave with Family and Medical Leave, Employees seeking to take PTO may be required to provide enough infonnation about the purpose of the leave to allow a determination of whether the leave will also qualify for Family and Medical leave. Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal leave for the purpose of receiving double compensation. Workers' Compensation: Employees are covered by workers' compensation laws and regulations of the State. In the event an Employee is disabled and is entitled to workers' compensation, the Employee will keep any workers' compensation payments received and will be eligible to receive a bi-weekly pay check equal to one- third (1/3) of the Employee's regular pay through the use of personal leave benefits. In addition, the Employee will be entitled to insurance benefits during a workers' compensation leave. Employees receiving such workers' compensation will be considered working for the purpose of accumulating additional personal leave benefits. Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out subject to the following rules and regulations: (A) The Employee must be in good standing and gtve proper notice of termination in the case of resignation. (B) Qualifying Employees shall receive pay for all of their unused PTO accumulated at the time of termination. 8.4 Donation of Personal Leave General: With the expressed written approval of the City Council, City Employees may donate accrued PTO in one-hour increments to fellow Employees experiencing extended time off due to a serious medical problem or condition and who have no 18 accumulated PTO or compensatory time. The use of this donated personal leave must be approved by the Department Head and the City Administrator and will be converted to the receiving Employee's hourly rate. This subdivision does not apply to part -time, temporary or seasonal positions or unionized Employees who have a sick pool that is already established. The donation of personal leave from one Employee to another shall be subject to the additional following terms and conditions. (A) A written request to donate personal leave must be made to the City Council via the City Administrator. (B) The City Administrator shall have the right to deny use of donated personal leave or limit its use in the best interests of the City. 9. LEAVES OF ABSENCE 9.1 Unpaid Leave General: The City Administrator may authorize an unpaid leave of absence for up to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by the City Council. Decisions on unpaid leave of absence requests will normally take into consideration the Employee's performance, length of service and the general interest of the City. No Employee benefits will be earned by an Employee while on unpaid leave of absence and an Employee will not accrue or be paid holiday payor PTO leave while on leave of absence. Leave of absence hours will not count toward seniority and all accrued PTO must normally be used before an unpaid leave of absence will be approved. 9.2 Medical Leave General: Full-time employees may take of to six (6) weeks of unpaid leave for reasons relating to family and medical care. Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave during a twelve (12) month period to care for a newborn or newly adopted child or newly-placed foster child; care for a spouse, son, daughter or parent with a serious health condition; or care for themselves during a serious health condition. A serious health condition is defined as: (A) An illness, injury, impairment or physical or mental condition that involves either inpatient care or continuing treatment by a health care provider for three (3) or more consecutive days; (B) Any period of incapacity because of pregnancy or prenatal care; (C) Any period of incapacity because of a chronic, serious condition; 19 (D) Any period of absence to receive multiple treatments by health care providers for reconstructive surgery after an accident or injury, or for a condition that would likely result in a period of incapacity of more than three (3) consecutive days if left untreated. Medical Certification: The City may require the Employee to document the need for the leave by providing a certification issued by a health care provider. The Employee will be allowed fifteen (15) calendar days to obtain the certification. Intermittent/Reduced Schedule Leave: Employees may take leave on an intermittent basis or work a reduced schedule under cettain circumstances and subject to City Council review and approval. Substitution of Paid Leave: Employees may choose to use accrued paid leave to cover some or all of the leave taken. Job Restoration: When an Employee returns from medical leave, the City will restore the Employee's original job or an equivalent job unless the Employee's job was eIiminated durin.g the leave. In this instance. the employee will be treated as laid off pursuant to Section 5.4. Health Benefits: The City will keep the Employee on its health insurance coverage, including family coverage, but will not continue to pay the City's share of the coverage. The Employee must pay the entire premium. The City may cancel coverage if the Employee's premium payment is more than thirty (30) days late and the City has given the Employee written notice at least 15 days in advance advising that coverage is going to be canceled if the premium is not received. Other Benefits: Other benefits, including cash payments chosen by the Employee instead of group health insurance coverage do not have to be maintained during periods of unpaid medical leave. 9.3 Military Leave General: Minnesota Statutes, ~ 192.26 - 192.261 provide that an Employee of a municipality who is a member of the National Guard, the Naval Militia, the Officer's Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve component of the military or naval forces of the United States, is entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time such Employee is engaged in training or active service, not exceeding a total of fifteen (15) days in any calendar year. Conditions: The leave of absence is only in the event the Employee returns to employment irurnediatcly upon being relieved from military or naval service, or is prevented from returning by physical or mental disability or other cause not the fault of the Employee, or is required by the proper authority to continue in military or 20 naval service beyond the fifteen (15) day period allowed for the paid leave of absence. Notice Requirements: Notice will be given to the City at least fifteen (15) working days in advance of the requested leave. Notice may be waived under certain circumstances. Active Duty: In accordance with State law, the Employee will be granted an unpaid leave of absence when called into active duty. If an Employee has not yet used his/her fifteen (15) days of paid leave when called to active duty, use of any unused paid time will be allowed prior to the unpaid leave of absence. Benefits: Eligibility for continuation of insurance coverage will be in accordance with the Uniformed Services Employment & Reemployment Rights Act of 1994 (USERRA). The Employee and dependents have the right to eighteen (18) months of continuation coverage. When the Employee returns to work, the Employee and any dependents may re-enroll in the City's insurance plan without any pre-existing condition lirnitltions or waiting periods that might otherwise apply to a new Employee, whether or not the Employee or their dependents chose to continue coverage during militlry leave. The leave of absence will not be considered work time for purposes of PTO accrual. Status upon Return: Returning reservists have the right to return to their jobs or to another job of similar seniority, stltus, and pay upon completion of active duty in accordance with M.S. 192.261, Subd. 2 and 38 U.s.c. ~ 2021 and 2024. If the Employee chooses not to return to work for the City, federal COBRA and lor Minnesota Continuation laws would apply. 9.4 Jury Duty General: Regular Employees may be absent with pay when serving jury duty or when subpoenaed as a witness in court or voluntlrily serving as a witness in a case in which the City is a party. Pay: To receive their normal wages, the Employee must pay the City the jury duty compensation, minus any mileage or parking reimbursement. If the jury duty compensation exceeds the regular salary rate, the Employee may keep the difference. 9.5 Funeral Leave General: Paid time off may be granted, up to a maximum of three (3) days, in the event a regular Employee suffers a death in his or her immediate family, in accordance with the provisions of this Section. Additional time off without pay, or sid< Ie,., e Personal Time Off if available and requested in advance, will be granted as 21 may reasonably be required nnder individual circumstances, subject to the approval of the department head. Immediate Family Defined: Immediate family (for purposes of this Section) is defined as an Employee's parent, step-parent, spouse, child, step-child, foster child, adopted child, brother, sister, step-brother, step-sister, grandparent, grandchild, spouse's parents, brother-in-law, sister-in-law, or member of the immediate household. Pay: The actual amonnt of time off, and funeral leave approved will be determined by the department head depending on individual circumstances, (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). In these situations, Employees will receive their regular pay except that Employees will not be paid for regularly scheduled days off. 9.6 Parenting Leave General: Under Minnesota Statute ~ 181.941, an Employee is eligible to take up to six weeks time off without pay in conjunction with the birth or adoption of a child. The leave may begin not more than six weeks after the birth or adoption; except that, in the case where the child musr remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. Eligibility: Employees who work at least half-time and have worked for the City for at least twelve (12) consecutive months are eligible for parenting leave. Health Benefits: Insurance coverage will continue to be available to the Employee while on parenting leave. The City will continue to pay its share of the coverage as if the Employee were at work. The Employee will be responsible for his/her share. Use of Personal Leave: Employees are not required to use personal leave during parental leave but may use personal leave at their option for any period of this leave. Reinstatement: The Employee is entitled to return to work in the same or comparable position and at the same rate of pay the Employee was receiving prior to commencement of the leave unless the Employee's job was eliminated during the leave. In this instance. the Employee will be treated as laid off pursuant to Section 5.4. Benefits will continue to accrue as if the Employee was at work. 9.7 School Conference and Activities Leave Leave of16 Hours: Under Minnesota Statute ~ 181.9412, an Employer must grant an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12) month period to attend school conferences or school-related aetivities related to the Employee's child, provided the conferences or school-related aetivities cannot be scheduled during non-work hours. If the Employee's child receives ehild eare services or attends a pre-kindergarten regular or special education program, the 22 Employee may use the leave time provided in this section to attend a conference or activity related to the Employee's child, or to observe and monitor the services or programs, provided the conference, activity, or observation cannot be scheduled during non-work hours. When the leave cannot be scheduled during non-work hours and the need for the leave is foreseeable, the Employee must provide reasonable prior notice of the leave and make a reasonable cffort to schedule the leave so as not to disrupt unduly the operations of the Employer. Foster Child: For the pUlpose of this section, the definition of "child" includes foster child. Unpaid or Use of PTO: The school conference and activities leave will be unpaid, except that an Employee may substitute any accrued paid PTO leave or compensatory time for any part of the leave under this section. 9.8 Service as Election Judge General: Under Minnesota Statutes ~ 204B.195, an individual who is selected to serve as an election judge pursuant to ~ 204B.21, subdivision 2 may, after giving the Employer at least 20 days' written notice, be absent from work for the putpose of serving as an election judge without penalty. The Employer may restrict the number of Employees serving as election judges to twenty (20) per cent of the workforce at a single worksite. Wages: The salary or wages of the Employee serving as an election judge shall be reduced by the amount paid to the election judge by the appointing authority during the time the Employee was absent from employment. The Employee also has the option to use personal leave for the absence. Request: The written request to be absent from work must be accompanied by a certification from the appointing authority stating the hourly compensation to be paid to the Employee for service as an election judge and the hours during which the Employee will serve. 9.9 Leave for Bone Marrow Donation General: Under Minnesota Statute ~ 181.945, an Employee who works an average of at least 20 hours per week is entided to a paid leave of absence to undergo a medical procedure to donate bone marrow. The combined length of the leave may not exceed forty (40) hours, unless agreed to by the Employer. The Employer may require verification by a physician of the putpose and length of each leave requested by the Employee to donate bone marrow. If there is a medical determination that the Employee does not qualify as a bone marrow donor, the paid leave of absence granted to the Employee prior to that medical determination is not forfeited. 9.10 Civil Air Patrol Leave 23 General: Under Minnesou SUtute ~ 181.946, an Employee who works an average of at least 20 hours per week and is a member of the civil air patrol is entitled to leave. of absence without pay for time spent rendering service as a member of the civil air patrol on the request and under the authority of the SUte or any of its political subdivisions. The leave shall be granted unless the leave would unduly disrupt the operations of the Employer. 9.11 Time Off to Vote General: Under Minnesou SUtute 204C.04, every Employee who is eligible to vote. in an election has the right to be absent from work for the purpose of voting during the morning of the day of that election, without penalty or deduction from salary ot wages because of the absence. Elections Covered: For purposes of this section, "election" means a regularly scheduled SUte primary or general election, an election to fill a vacancy in the office of United SUtes Senator or United SUtes Represenutive, or an election to fill a vacancy in the office of SUte Senator or SUte Representative. 9.12 Leave for Adoptive Parents General: Under Minnesou SUtute ~ 181.92, Employees shall, upon request, be granted a minimum of four weeks off, without pay, for the adoption of a child. The period of time off shall begin before, or at the time of, the child's placement in the adoptive parent's home, and shall be for the putpose of arranging the child's placement or caring for the child after placement. An Employee may choose to use accrued personal leave for all or a portion of the adoption leave. 9.13 Sick or Injured Child Care Leave General: Under Minnesota SUtute ~ 181.9413, Employees may use personal leave benefits provided by the City for absences due to an illness of or injury to the Employee's child for such reasonable periods as the Employee's attendance with the child may be necessary, on the same terms the Employee is able to use sick leave benefits for the Employee's own illness or injury. 10. TEMPORARY LIGHT DUTY POLICY 10.1 Application Temporarily Disabled: Consistent with public service needs, the City may assign light duty to employees who ate temporatily disabled and unable to provide full performance of all work duties assigned to their job classification. The City reserves the sole right to determine, on a case-by-case basis, whether light duty will be assigned and, if assigned, what duties the employee will be expected to perform in the duration of the assignment. 24 Procedure: The procedure for applying for light duty assignment will be as follows: A) When an Employee is unable, due to temporarily disability, to provide full performance of all work duties assigned to the Employee's job classification, the Employee may request light duty by completing the Request for Light Duty form and submitting it to his/her Department Head. The request shall state the nature and extent of the temporary disability and the job duties which the Employee is unable to perform, along with the expected length of the disability and any work restrictions related to the disability. The City will usually require the request to be accompanied by a physician's report containing diagnosis, cutrent treatment, and physician approval for light duty assignment with any rcstrictions thereon. B) The City may require an independent evaluation conducted by a physician selected by the City to verify the diagnosis, current treatment, work restrictions and expected length of disability. C) Determinations regarding light duty will be made on a department-by- department, case-by-case basis. The Department Head, in consultation with the City Administrator, will consider such factors as public service needs and budgetary considerations, the need for work which may be assigned as light duty, the Employee's capability of performing the work, the number of Employces not available for work due to injury or illness, and other relevant factors. D) The City will determine what job duties the Employee will perform. These duties may include those currendy assigned to the Employee's job classification or any other duties the City considers to be appropriate. Duration of light duty will be determined at the sole discretion of the City. E) Assignments to light duty will be reviewed on a monthly basis or more often as deemed necessary by the City. The City, in its sole discretion, reserves the right to terminate a light duty assignment at any time hased upon, but not limited to, the factors set forth in sub-item C) above. 11. INSURANCE PLANS 11.1 Health, Dental, Disability, & Life Insurance Upon proper application and subject to payment of any required premiums, all regular full time Employees, working at least 32 hours per week, will be required to be covered by the City's health, dental, short-term disability and life insurance plans. Subject to the payment of the required premiums, an Employee's dependents may also be covered under such plans. 25 11.2 Cafeteria Plan The City will contribute an amount, designated on an annual basis by action of the City Council, to the Employee for use in the City's Cafeteria Plan. Employees are required to choose at least the core benefit plan, as defined in the City's Cafeteria Plan document. Any balance remaining after the required core benefits have been purchased may be used in any authorized area of the plan, such as: (A) lbe purchase of additional life, disability, or long term care insurance offered through the City's plan; (B) Contribution to an authorized flexible spending account; (C) Contribution to an Employer sponsored deferred compensation (457) program. (D) Or, the Employce may elect to receive the balance in taxable income. 11.3 Continuation of Benefits Health Plans: Employees will be allowed to continue health and dental insurance coverage upon termination in accordance with Minnesota Continuation laws and/or federal COBRA rcgulations. Certain "qualifying" events trigger an Employee's and/or dependents' right to continuation coverage. Termination or Reduction: Generally, an Employee and his or her dependents are allowed to continue coverage for a period of eighteen (18) months when one of the following qualifying events occurs: . A reduction in the Employee's work hours (including strikes or layoffs); or . Voluntary or involuntary termination of the Employee for reasons other than gross misconduct. Divorce, Separation, Death: In the instance of divorce, legal separation or death of the Employee, a spouse and/or dependent child may continue coverage until: . Coverage is obtained under another group plan; or . Until coverage would otherwise end under the plan, such as the City terminating their group coverage for all Employees. Life Insurance Benefits: Generally, if an Employee loses coverage through termination of employment or reduction in hours, s/he has a right to continue group life insurance benefits for a period of eighteen (18) months from the loss of the coverage date. 26 Health FSA: In cases where an Employee has under-spent his/her health FSA, coverage generally will only be continued until the end of the plan year. 12. EMPLOYEE TRAINING/TRAVEL 12.1 General Policy - Training and Education Employees may take advantage of training opportunities to help them improve the performance of their present work assignments and to prepare them for future assignments. Cost, staffing, benefit to the City, and other appropriate issues will be considered by the City Administrator in approving requests or assigning training. Time to attend required training will normally be paid time. Advance payments may be authorized for conference registration fees. Once paid, Employees will be held responsible for those fees if the Employee later chooses not to attend, unless unforeseen circumstances appear such as an illness, death in the family, emergency, etc. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking require itemized receipts. 12.2 Tuition Reimbursement/Educational Assistance The City of Centerville encourages its Employees to enroll in job related educational programs and may provide support through tuition reimbursement. This does not include reimbursement for textbooks or study materials. Under IRS regulations, the reimbursement of certain courses must be reported as taxable income to the Employee. Requirements: In order for a class to qualify for reimbursement, the following conditions must be met: . The class/course must be job related; . The class/course must be taken from an accredited institution of higher learning or vocational-technical school; . The class/course must be approved by the City Administrator prior to enrolling; . The Employee must receive a passing grade (C or better) in order to receive reimbursement; . The Employee must complete a Tuition Reimbursement form and provide a brief course outline; . After the class/course has been completed, the Employee must provide a photocopy of the grade form and the original receipt for tuition; 27 . The Employee must remain with the City for one year after completing the class! course, or reimburse the City for the total cost of any class taken in the previous one-year period. Forms: Tuition Reimbursement forms are available from the Finance Director. A photocopy of the completed Tuition Reimbursement form will be placed in the Employee's personnel file. Limit: No employee may receive in excess of $1,500 tuition reimbursement in any one calendar year. The City Council may waive this limitation in unusual circumstances where it is detertuined that there is a justifiable City need for an Employee to take additional schooling. 12.3 Travel Reimbursement "The City Council may authorize travel at City expense for the effective conduct of City business. Authorization must be granted prior to incurring the actual expenses. Employees so authorized will receive reimbursement for necessary and incidental expenses according to the terms outlined in this policy and IRS requirements for an "accountable plan." Receipts and! or other verification of the expenses, which sbow the actual cost of lodging, meals and incidental expenses, are required for reimbursement. A) Automobile Expense: When Employees are required to use their own vehicles to conduct City business or to attend approved training, the City will reimburse the Employee for mileage at a rate established by action of the City Council. The adopted rate will remain in effect until a change in rate is approved. B) Overnight Travel: Lodging expenses include actual teasonable cost of lodging whilc away on approved travel or training. The amount of reimbursement for an individual attendee of a conference or meeting will normally be the least expensive single room rate available at the location of the conference, or the actual cost, whiebevet is less. C) Meal Allowance: Employees will be reimbursed for meals, including tax and a reasonable gratuity, when on approved assignment for the City. Employees will be reimbursed for meals in connection with conferences and meetings only when the meals are not included in the conference registration fee. In other wotds, Employees arc expected to eat at the conference if meals are provided. "The maximum allowable reimbursable expense per meal will be set periodically by the City Council. For meal reimbursement to be considered nontaxable under the IRS rules for an "accountable plan," the meal expense must be in connection with an overnight stay and a receipt must be provided. Reimbursement for meal expenses not in connection with an overnight stay are taxable and will be reported on the Employee's W-2 form. Meal costs which are not itemized and are part of a conference or 28 meeting registration fee are not included in this requirement and will not be considered taxable. D) Tuition, Dues and Fees: When prior approval has been granted by the City Council, registration and/or conference fees are eligible for reimbursement or pre-payment. E) Parking and Alternative Travel: The City will reimburse the Employee for necessary parking fees incurred for required travel. The City will also reimburse for the Employee for the reasonable cost incurred when approved travel is made by other means of transportation, but will be reimbursed only the amount that would have been reimbursed had the Employee traveled using the least costly method, unless otherwise approved. F) Overnight Travel Away From Home: Travel away from home is work time when it cuts across the Employee's work day. The time to be considered is not only hours worked on regular working days during normal working hours, but also during the corresponding hours on non-working days. Example: If an Employee regularly works from 8:00 a.m. to 4:30 p.m., Monday through Friday, the travel time during these hours is work time on Saturday and Sunday as well as on the other days. Thus, if travel is overnight and done outside of working hours, the travel time is not compensable. 12.4 Applicability General: Travel and expense reimbursement provided for in this section shall apply to both the Employees of the City and the members of the City Council traveling specifically to conduct City business. 13. PERFORMANCE APPRAISAL 13.1 Employee Performance Appraisal Schedule: Employees will normally bave their performance evaluated at least once during the six- (6) month probationary period, and every twelve (12) months thereafter. Performance evaluations will be maintained in Employee personnel files and will be considered when personnel actions are contemplated. Performance appraisals will be conducted in accordance with the established performance appraisal system. 14. SAFETY 14.1 General 29 Safety Policy: The personal health and safety of each Employee of the City and the prevention of occupational injuries and illnesses are of primary importance to the City. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and has established safety policies and procedures for each department. Adherence to these policies is the responsibility of each Employee. Overall administtation of this policy is the responsibility of each department head. Violation of established policies and rules may result in disciplinary action under the discipline section of the City's personnel policy. 14.2 Safety/Accident Reporting Forms: Workers' Compensation and OSHA laws requite that Employees involved in job-related accidents and sicknesses file a First Report of Injury as soon as possible. If necessary the Employee's department head may file the report on behalf of the injured or sick Employee. The department head is also responsible for filing an accident report with the City's Safety Officer. 15. SMOKING 15.1 General Prohibited: In the interest of good health, the City discourages Employees from smoking. Smoking is prohibited within all City buildings. Approved Areas: The City Administrator will designate specific outdoor areas as smoking areas. There will be no smoking in areas not designated as smoking areas. If smoking results in discomfort to others, smokers are required to stop smoking. Smoking in non-approved areas may result in disciplinary action. 16. GRIEVANCES 16.1 Grievance Procedure Procedure: The following grievance procedure shall be followed by all Employees except those covered by the terms of a collective bargaining agreement. In all cases, grievances must be filed by the Employee adversely affected by the action of the City. Step 1: Any aggrieved Employee shaIl first file his/her grievance, in writing, with his/her immediate supervisor within ten (10) working days of the action from which the grievance arises or the date upon which the Employee became aware of the action. In cases where the Employee has been adversely affected by an action administered by a City Employee of a higher rank than that of his/her immediate supervisor, the affected Employee shall file his/her grievance, in 30 Step 2: Step 3: Step 4: writing, with the City Employee whose action the adversely affected employee is grieving. Notice must include the following: A) Statement of the grievance and relevant facts; B) The remedy sought; and C) The specific provision of the personnel policy (if applicable). The supervisor shall respond to the grievance, in writing, within ten (10) working days. If the Employee 1S dissatisfied with the response of his/her supervisor, the Employee may, within ten (10) working days from the date of the response, appeal the grievance to his/her department head. The department head shaIl respond to the grievance, in writing, within ten (10) working days. If the Employee is dissatisficd with thc response of the dcpartment head, he/she may, within ten (10) working days appeal to the City Administrator. The City Administrator shall respond to the grievance, in writing, within ten (10) working days. If the Employce is dissatisfied with the decision of the City Administrator, he/she may appeal, in writing, to the City Council within ten (10) working days of his/her receipt of the City Administrator's decision. The City Council shaIl consider the written appeal, along with the City Administrator's Step 3 response, and any othcr pertinent information developed throughout the grievance procedure. The Council shall then decide whether to affirm the City Administrator's decision or consider the issue anew. In general, Council review will be limited to interpretation of this personnel policy and will not relate to issues of fact. Assistance: An aggrieved Employee may be assisted in the presentation of his/her grievance by any person acting in an advisory capacity to assist in presenting all facts relevant to the grievance. At any step in the grievance procedure, the supervisory authority may request additional information, or conduct additional investigation, as he / she deems necessary. Time Limits: Failure to conform to the time requitements set forth above shaIl constitute a waiver of further steps in the above procedure. Time limits set forth in the grievance procedure may be waived, upon written consent of both parties. Any one or more of the steps set forth above may be waived by written consent of the Employee and the designated Employer representative to whom the grievance is being submitted. 31 Working Hours: The hearing and presentation of grievances shall be accomplished during ordinary working hours when consistent with Employee duties and responsibilities. An aggrieved Employee shall be allowed a reasonable amount of time, without loss of pay, to present evidence conceming his/her grievance. 17. DISCIPLINE 17.1 Objective Supervisory Responsibility: Supervisors are responsible for maintaining compliance with City standards of Employee conduct. The City reserves the right to use discretion and to deviate from this policy. Employee Responsibility: City Employees are expected to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct. Failure to do so may result in disciplinary action. Non-Discrimination: Discipline will be administered in a non-discriminatory manner. The supervisor will normally investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. 17.2 Process The City of Cwtcrville M:Il ",,_airy use pIG!';"es"!. e alia fair discipline ..cith fuR. time regular Emplo) ee3. Thcre ma) be cifeumstafiees that V.ltttllfit aeviati"lfI from thc "ttggcstcff oraer of the di"e-ipltnaf) pIGce". The floflnal prBce" 13 a.l f611o".l recognizes its continuing responsibility to develop and administer rules and disciplinat:y measures in a fair and consistent manner. The City will issue discipline at a level within its discretion for the act/inaction in question along with other factors that it deems relevant. Without limiting its ri.ght to issue discipline in other areas. an adequate reason for issuing a disciplinary action shall include but not be limited to each of the following kinds of conduct: . Incompetence or inefficien<;y in the performance of duties: . Failure to produce the quality of work and/or the quantity of work the position or classification requires: . Wanton carelessness or negligence in the performance of duty: . Offensive treatment of fellow employees or other persons: . Willful violation of any lawful regulation or order. or failure to obey any lawful and reasonable directions given by the Employee's supemsor. 32 . Violation of the provisions of these Personnel Policies: . Violating the Data Privacy rights of any employee client. or member of the public: Conviction of a felony or gross misdemeanor or of a misdemeanor involvin.g moral turpitude which affects the performance of assigped responsibilities: . . Gross negligence or willful conduct causing damage and/or abuse of City property. . Absence from work for two (2) consecutive days without notice to supervisor. . Drinking alcoholic beverages during work houts. intoxicated while at . work. or consuming or being under the influence of any controlled substance unless prescribed by a physician while at work: . Theft of public property. pilferage or other unauthorized taking of public property from a public premises for private use: . Cattying or otherwise possessing a firearm or other dangerous weapon at the workplace. Licensed peace officers who catty a gun for work purposes are exempt from this provision: . Sexual raciaL or unethical harassment or discrimination of any City employee or member of thc public: . Acting in a manner not here and above specified which tends to lower discipline or morale within the City or that adversely affects the rendering of prompt. courteous and efficicnt service by the City and its employees to the public. In addition disciplinaty action may be taken for reasons specifically defined by departmcnt rules other than those listed herein. Discipline may take one of thc followin.g forms and may be applied progressively as noted below or based on Council decision. A) Oral Warning: Oral warning should normally be given for the first infraction to clarify expectations and put the Employee on notice that the perfortnance or specific behaviors need to change. There may be time when the first infraction is so serious that an oral warning may be insufficient. B) Written Warning: A written warning shall normally state the reason for the warning along with a description of the events/problems that led to the warning. It shall normally describe actions taken by the supervisor to cortect 33 the problem, if applicable, including any timetable or goals set for improvement. It will indicate further disciplinary action that could result if the problem continues or if related problems occur. The warning will be given to the Employee to sign acknowledging that he or she has received the warning and a copy for their records. Another copy of the written warning shall be placed in the Employee's personnel file. Written warnings are more serious than oral warnings and normally follow verbal warnings when the problem is not corrected or the behavior is not consistently improved, given a reasonable period of time for improvement. Serious infractions may require skipping either a verbal or written warning, or both. C) Suspension: The Employee will normally be notified in writing of the reason for the suspension, either prior to the suspension or shortly thereafter. Upon the Employee's return to work, the Employee will be given a written statement outlining further disciplinary action possible should the problem continue or reoccur. A copy of the written document shall be placed in the Employee's personnel file. An Employee may be suspended pending an investigstion of an allegation. If the allegation is proven false after an investigation, the relevant written documents will be removed from the personnel file and the Employee will receive any compensation to which he/ she would have been due had the suspension not taken place. For any suspension, or any second suspension for the same individual, the City Council shall review the reasons for the suspension and upon review, will make a recommendation as to the future status of the Employee and his/her continued employment with the City. D) Dismissal: The City Council may dismiss any Employee following a five- (5) day suspension. The dismissal notice shall be in writing and shall contain the reason for dismissal. 17.3 ReaseRs fur Dismissal Subject tB the !,fa.i3i6ft3 C8fttaiaed ia Mmftcsata Sta!tltes ~ 181.931 181.935, the Ci", C6lificil l'fl"} dhfttlss aft Empl6}ee f-ar 3.&3tafta..rd war!< I'crf6ffnanee or behavi6r ft6t in keeping ....ith Cit} staftdards, 8r if in the iedgll'leflt of the City C6lifteil, the Em!,l,,) ec i. 1ift3mted fer em!,laymeftt ....ith the City. Uftdcr Mir""csata Stattlte ~ 197.16, reffi6. al af . eterans may be made only fur iac"ml'etcftec at' rni~eafta..et sh"", ft afTer a hcafiftg Nith dee; ft"tiu. 34 18. SEXUAL HARASSMENT 18.1 General The City of Centerville is conunitted to providing a working environment free of harassment and discritnination. In keeping with this conunitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. Tbis policy prohibits harassment in any form, including verbal and physical harassment. This policy applies to all City Employees. Tills policy statement is intended to make all Employees sensitive to the matter of sexual harassment, to express the City's strong disapproval of unlawful sexual harassment, to advise Employees of their behavioral obligations and to inform them of their rights. 18.2 Definition General: To provide Employees with a better understanding of what constitutes sexual harassment, the following definition, based on Minnesota Statutes, is hereby provided: Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: A) Submission to the conduct or communication is made a term or condition, either explicidy or irnplicidy, for obtaining employment; B) Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment; C) That conduct or communication has the purpose or effect of substantially interfeting with an individual's employment or creating an intimidating, hostile or offensive employment environment and the Employer knows or should have known of the existence of the harassment and fails to take timely and appropriate action. Examples of inappropriate conduct include but are not limited to: . Unwanted physical contact; Unwelcome sexual jokes or comments; Sexually explicit posters or pin-ups; . . 35 . Repeated and unwelcome requests for dates or sexual favors; Sexual gestures; Any indication, expressed or implied, that an Employee's job secutity or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. . . 18.3 Expectations Violations: The City of Centerville recognizes the need to educate its Employees on the subject of sexual harassment and stands committed to provide information and training. All Employees are expected to treat each other and the general public with respect and to assist in fostcting an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible discharge. Each situation will be evaluated on a case by case basis depending on the severity and the circumstances involved. Notice: In order for a sexual harassment issue to be addressed, it must be brought to the attention of management. In order for action to be taken, information must be forwarded to the appropriate level of management. Report to: Any Employee who believes he or she has been harassed by a co- worker, supervisor, or agent of the City should prompdy report the facts of the incident or incidents and the names of thc individuals involved to his or her supervisor or in the alternative to the City Administrator. Responsibility: Supervisors should immediately report any incidents of sexual harassment to thc City Administrator. If the City Administrator is unavailable, supervisors should report the incident immediately to the Mayor or a Councihnember. The City Administrator (or Mayor or Councihnember) will investigate such claims and take appropriate action. In addition to notifying one of the above people and reporting dIe nature of the harassment, the Employee is also urged to take the following steps: A) Clearly indicate to the harasser that the conduct is unwelcome and document that conversation; B) Document the occurrences of harassment; C) Submit the documented complaints Administrator, mayor or councilmember. in writing; to your supervisor, thc City It is required that the complaint is D) Document any further harassment or reprisals that occur after the complaint is made. 36 Rights: Employees have the right to raise the issue of sexual harassment and to file complaints with respect to such harassment without reprisal. The City recognizes that there are inherent difficulties in developing evidence and maintaining close working relationships among Employees in instances where harassment has occurred. Because of this, the City urges that conduct which is viewed as offensive, be reported immediately to allow for corrective action to be taken through education and initial counseling, if appropriate. Obligations: Management has the obligation to provide an environment free of sexual harassment. The City of Centerville is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the coopcration of all Employees is required. Action: The City of Centerville, in all cases, will take action to correct any rcported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not always possible in all cases of sexual harassment as the accused has the right to answer charges made against them, particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. 19. RESIGNATION 19.1 Written Notice General: Any Employee wishing to leave municipal service in good standing must submit a written resignation to his or her supervisor at least fourteen (14) calendar days before an Employee's anticipated leaving. The resignation must state the effective date of the resignation may state the reason for leaving. The City Administrator may waive the notice requirement if it is determined to be in the best interest of the City. 20. CODE OF CONDUCT AND ETHICS 20.1 Purpose General: The City Council of the City of Centerville requires all Employees of the City to adhere to the following code of conduct and ethics. The purpose of this policy is to establish standards for all such persons by setting forth actions which are incompatible with the best interest of the City of Centerville, its taxpayers or in conflict with state or federal laws. 20.2 Conflicts of Interest No Employee having the power or duty to perform an official act or action may be directly or indirectly interested in any contract, transaction, or zoning decision of the City of Centerville except as provided for in the Minnesota State Statutes. 37 Any Employee having an interest in any proposed legislative action of the City Council and who gives an opinion or recommendation to the Council, shall disclose on the record of the Council meeting the nature and extent of such an interest. No Employee may purchase personal property from the City except property that is no longer needed by the City under the following conditions: A) There is a reasonable public notice and the goods are sold through public auction; and B) The property is sold by a sealed bid process and the Employee has the highest responsible bid. The Employee who buys the property must not be involved in the auction or sealed bid process. No Employee may accept any gift or gratuity in any size under circumstances in which it could be reasonably thought to influence him or her in the performance of his or her official duties or in which it appears to be a reward for any official action on his or her part. Gifts or gratuities which may be acceptable are as follows: A) Awards for meritorious civic service contribution; B) Unsolicited items that are donated to and shared by the work group; C) Unsolicited advertising or promotional matetials with a value of less than $5.00; D) Unsolicited items such as meals which may be provided during meetings, receptions, or other gatherings where the elected official or Employee is in attendance in his/her official capacity. 20.3 Nepotism General: Relatives of current City Employees and City Council mcmbers are not eligible for employment in job classification in which a conflict of interest may occur. Therefore, relatives will not be hired where: A) One relative would have the sole authority or practical power to supervise, appoint, remove, or discipline the other; B) One relative would be responsible for auditing the work of the other; C) Other circumstances exist which would place the relative in a situation of actual or reasonable foreseeable conflict between the City's interests or their own; ot 38 D) Where the applicant/City Employee has a relative who is employed by an organization with whom the City has business dealings, and in the City's judgment, considering the positions and job responsibilities of both the applicant/Employee and the relative would create an appearance of improper influence or favor or would jeopatdize the confidentiality of data maintained by the City. The City is not obligated to give special treatment, such as preferential scheduling, to married couples. Definitions: Relative: The term "relative," when used in this policy, means any two (2) or more individuals who reside in the same dwelling unit or who are related to each other by blood, marriage, or adoption where one of the individuals is the spouse, parent, grandparent, child, brother, or sister of the other. Employee: Anyone employed in a full-time or part-time regular status position, or in a seasonal, temporary, or paid on-call position. 2004 Falsification of Records General: No person shall knowingly make any false statement, certificate, mark, rating or report in regard to any test, certificate, or appointment held or made under the City of Centerville's personnel system, or in any manner commit or attempt to commit, any fraud preventing the impartial execution of the provisions of these policies. 20.5 Rendering of Consideration General: No person seeking employment to, or promotion in, the City of Centerville will either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person on account of or in connection with, the test, appointment, or promotion, or proposed appointment or promotion. 20.6 Use and Safeguarding of City Property General: No Employee shall use or permit the use of City owned vehicles, equipment, tools, machinery, materials, or other property for personal conveniences or profit unless the use is available to the public generally or is provided as a municipal policy for the use of such public official or Employee in the conduct of official business. City Employees shall not store personal property on City property or in City facilities for more than 30 consecutive days. Responsibility: All Employees of the City of Centerville who have authority over or the use of, City vehicles, equipment, machinery or property in the course of their duties must assume responsibility for the safeguarding and care of such items. 39 20.7 Disclosure of Confidential Information General: No City Employee, with respect to any transaction, zoning decision, or other matter which may be the subject of an official act or action of the City of Centetville shall without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City of Centerville, or use such information to advance the financial or other private interest of the elected official or Employee or anyone else authorized to act on the behalf of the City. Access: No City Employee who has custody of or access to any personnel files or other information which may be considered confidential by Minnesota law shall use or release such information without proper authority. Data Practices Act: Confidential information will be governed by and treated according to the Minnesota Data Practices Act. The City Administrator is the Data Practices Officer. All questionable requests should be referred to the City Administrator. 20.8 Political Activities General: Political activities which are not in violation of state and federal laws are generally permitted. The following political activities are prohibited for City Employees: A) City Employees may nor use any official authotity or influence for the purpose of affecting the result of an election nor may funds be solicited or contributions received from other Employees for political purposes. B) No campaign materials, pamphlets or buttons may be displayed on City vchicles, City property or by an individual on the work site. 21. APPEARANCE AND ATTIRE POLICY 21.1 General The attire and the appearance of City Employees have a direct reflection on the professionalism in the delivery of City services. City Employees are required to meet the general public on a daily basis as part of their regular work assignment and as such, a neatly attired City Employee presents a positive image both of themselves and the City of Centerville. When deciding on appropriate work attire, City Employees shall employ sound discretion in their decisions as clothing needs vary by job function and safety. These considerations should be based on job safety, City image, and personal hygiene. The 40 following is not considered appropriate attire in most work settings and is strongly discouraged: . Tube tops, halter tops, tank tops, muscle shirts; Sweats or work out clothing; Tight, body-hugging clothing; Shorts; Clothing that is revealing and causes a distraction; Clothing that is faded, worn or in disrepair. . . . . . The City Administrator will be responsible for detetrUining if attire is appropriate. Employees who have questions concerning appropriate work attire should ditect them to the City Administrator. 21.2 Casual Fridays General: Fridays are designated as "casual day" in City Hall On these days nice jeans, City logo t-shirts, City logo sweatshirts and knee-length walking shorts can be wom. None of the other items on the above list qualifY as casual Friday attire. Employees who take Friday off cannot substitute any other day of their choice as a "casual day". 22. ELECTRONIC MEDIA USAGE POLICY 22.1 General Guidelines: The City of Centerville's electronic media usage policy is designed to provide clear guidelines to City of Centerville Employees regarding access to, and disclosure of, computer, network, telephone and facsimile systems. Employees increasingly use and exploit electronic forms of communication and information exchange, and have access to one or more forms of electronic media and services (computer, email, telephones, voice mail, fax machines, external electronic bulletin boards, on-line services, and the Internet). Public Property: The City encourages the use of these media and associated services, because they make communication more efficient and effective, and because they are valuable sources of information. However, electronic media, data, and services provided by the City are City owned and publicly funded, and their purpose is to facilitate City business. The City Council authorizes the use of the Internet and on-line services for the support of all City tasks. The use of the Internet is public and a privilege, not a right, and may be revoked at any time for unacceptable use. Procedures: With the rapidly changing nature of electronic media, and the "netiquette" which is developing among users of external on-line services and the Internet, this policy cannot lay down rules to cover every possible situation. Instead, it expresses the City's philosophy and sets forth general principles to be applied to use of electronic media, data, and services. 41 The following procedures apply to all electronic media, data, and services, which are: A) Accessed on or from City premises; B) Accessed using City computer equipment, or via City-paid access methods; C) Used in a manner that identifies the individual with the City. 22.2 Authorization An Employee must sign a statement acknowledging that they have read, understand, and agree to comply with this policy. No Employee will be authorized to use electronic media or services until they have signed the appropriate statement and returned it to the Personnel Office. 22.3 Inappropriate Material General: Electronic media may not be used for knowingly transmitting, retrieving or storage of any communications of a discriminatory or harassing nature, or which are derogatory to any individual or group, or which are obscene or sexually explicit, or are of a defamatory or threatening nature, or for "chain letters," or for any other purpose which is illegal or against City policy or detrimental to the City's reputation. Electronic media may not be used for personal use rclating to political, religious, or pcrsonal financial profit. 22.4 Personal Use Limitations General: Electronic media and services are primarily for City business use. Lrnited, occasional or incidental use of electronic media (sending or receiving) for personal, non-business purposes done on the Employee's personal rime is understandable and acceptable - as is the case with personal phone calls. However, Employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the City due to personal use (such as printing costs, per- minute Internet fees or cellular phone charges) must be paid by the Employee. Excessive personal use will be determined by the individual Employee's supervisor, and may subject the Employee to disciplinary action. Personal Software: Personal software can significantly impact the operation of City equipment. Consequently, the installation and use of privately owned software is allowed only when approved in advance by the Technology Manager or City Administrator. This includes downloading software from internet sites. Games are not considered to be appropriate software for City computer equipment. If allowed, all personal software, including screensavers and shareware, must be legally purchased and properly licensed to the Employee. A copy of the license must be located in the Employee's office. Personal software and data may be removed without warning at any rime. The City is not responsible for the back-up or recovery 42 of files associated with personal software. If it is suspected that a personal software package is the cause of a problem with any City software, it may be removed without warrung. 22.5 Individual Privacy General: The City also reserves the right, in its discretion, to review any Employee's electronic files, messages and usage to the extent necessary to ensure that electronic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electronic communications are private and confidential and should transmit highly sensitive information in othcr ways. Employees should be aware that any data stored may be subject to government data practices laws which make the text accessible to the public. Respect: Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other Employees or third parties except by explicit direction of City managemcnt. 22.6 Copyrights General: Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/or data belonging to other users, without their prior consent. 22.7 Passwords / Security General: The City Administrator reserves the right to override passwords and codes at any time. If the City Administrator requests an Employee's password(s), then the password(s) must be disclosed. Any password used on the system shall be used for the protection of the City of Centerville, not the Employee, and as such will not preclude the City, as the operator of the network, from rightfully entering the network or any other messaging system at any time to review, copy or delete any file or disclose any such file to others. Responsibility: No email or other electronic communications (including facsimile messages) may be sent which attempt to hide the identity of the sender, or represent the sender as somcone else or from another organization. Employees are responsible for all electronic messages originating from a computer operating under his /her password. 22.8 Excessive Usage General: Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to 43 access and use the system. Continued impedance of other users through mass consumption of system resources, aftcr reccipt of a request to cease such activity, is prohibited. The willfu1 or careless introduction of programs known as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. 22.9 Data Retention Records Retention Schedule: Generally, electronic messages are temporary communication which arc non-vital and may bc discarded routinely in accordance with the City's record retention policy. However, depending on the content of the email message, it may be considered a more formal record and should be retained pursuant to a department's record retention schedules. Examples of messages of this nature are: Policy, decision-making, or other memoranda of specific public business. As such, these email messages are similar to printed communication and should be written with the same formality. 22.10 Questions Regarding Policy General: City Employees who have concerns or are uncertain about ethical, legal or security issues regarding the use of data communications tools are expected to discuss d'eir concerns with their supervisor who will act as the Employee's first point of contact. Integrity: Part of the responsibility of the City Administrator is to insure the integrity of City data (an asset). Therefore, the City Administrator, in consultation with the City Attorney, will resolve and answer any questions about this Acceptable Use Policy or its interpretation. Until such issues are resolved, questionable use should be considcred "not acceptable". Qucstions of iuterpretation should be submitted, iu writing, to the City Administrator. Fiual authority for this Acceptable Use Policy lies with the City Council. 22.11 Policy Violations General: The City Administrator will review all alleged violations of dUs City policy on a case-by-case basis. The City Attorney may be consulted for technical assistance in investigating a complaint. Clear violations of the policy which are not prompdy remedied may result in the expulsion of the offending Employee from the City's nctwotk services in addition to disciplinary action, and consistent with the Personnel Policy or appropriate bargaiuiug unit agreement. 23. CEllULAR PHONE USAGE POLICY 23.1 Application 44 General: This policy is intended to regulate the use of City-owned cellular phones within reasonable, practical parameters. As the number of available cellular telephones increases and the efficiencies of cellular telephone usage become even more apparent, it is incumbent upon the City to establish reasonable guidelines for the use of cellular phones. The City of Centerville will benefit by extending the hours essential Employees are available for consultation through the use of cellular phones. Scope: This policy will apply to all City Employees using or having access to City- owned cellular phones. 23.2 Guidelines Policy: The following guidelines are established for the use of City-owned cellular phones: A) Cellular phones are intended to be used to increase the efficiency and effectiveness of the services provided by the City of Centerville. As such, each Employee using a cellular phone during the course of his/her workday must determine whether such usage is approptiate under the circumstances existing at the time of the usage. In making such a determination, Employees must consider the cost of using the cellular phone in comparison with the cost and practicality of loeating a customaty telephone service. B) During work hours personal phone calls will be acceptable in those circumstances where it is necessary to briefly contact someone concerning important matters. Calls of this nature shall be as brief as possible and should be made only when circumstances prevent timely access to customary telephone services. C) During non-work hours City Employees having access to assigned City- owned cellular phones may make reasonable personal phone calls during all hours. Employees having 24-hour access to City-owned cellular phones and who also use the phone for personal reasons will reimburse the City for all personal phone calls, to the extent that the calls exceed the maximum allowable air time. D) City Employees who take home a City-owned phone will agree to be accessible for City business when necessary and practical after regular work hours. E) Upon approval of the City Administrator, Employees will be allowed to upgrade to a more expensive plan for personal reasons if the Employee agrees to pay the difference in cost between the two plans. F) All cellular phones shall remain the property of the City and shall be returned to the City upon the termination of employment or if the cellular phone is no 45 longer necessary for work-related purposes. Any inappropriate use of phones may subject to the Employee to disciplinary action. Any additional charges will be paid by the Employee. 24. DRUG FREE WORKPLACE 24.1 Policy General: In accordance with federal law, the City of Centerville has adopted the following policy on drugs in the workplace: A) Employees are expected and required to report to work on time, in appropriate mental and physical condition, ready to perform the duties of their job. It is the City's intent and obligation to provide a drug-free, safe and secure work environment. B) The unlawful manufacture, distribution, possession, or use of a controlled substance on City property or while conducting City business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. C) The City recognizes drug dependency as an illness and a major health problem. The City also recognizes drug abuse as a potential health, safety and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. D) Employees must, as a condition of employment, abide by the terms of the City's drug and alcohol policy and must report any conviction under a criminal drug statute for violations occurring on or off the work premises while conducting City business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug-Free Workplace Act of 1988. 24.2 Drug and/or Alcohol Treatment Discipline: Employees are prohibited from possessing or consuming alcohol or non-prescription drugs while on the job. Any Employee who reports to work incapacitated or whose performance is impaired through the use of alcohol or non- prescription drugs will be subject to disciplinary action. Leave: In instances where it is necessary, personal leave may be granted for an evaluation, treatment or rehabilitation on the same basis as is granted for ordinary health problems. Consideration will be given for use of leave of absence without pay as defined by the City's personnel policies. Assistance: The City has also made available access to an Employee Assistance Program (EAP), sponsored by CIGNA Behavioral Health Services. 46 25. EMPLOYEE RECOGNITION 25.1 Employee Action Committee Authority: The City of Centerville promotes an environment in which positive working relationships can be formed and fostered through social interaction and Employees can be recognized for their contributions. For these purposes, Employees are allowed to form an Employee Action Committee, with a minimum of three (3) and a maximum of five (5) members to be appointed by the City Administrator. Members of the Committee will elect officers and be responsible for sttucturing by-laws and operating rules for the Committee, which will be reviewed and approved by the City Administtator. Committee members are authorized to use up to one (1) hour of work time per month for Committee business. Employee Recognition and Appreciation: The City Council will designate an amount in its annual budget to be used by the Committee for Employee recognition and appreciation events. The Committee may consider selecting Employees for awards in areas such as longevity, teamwork, innovation, above and beyond, leadership, exceptional customer service, spirit, etc. Awards will consist of plaques or functional items such as clocks or pen/pencil sets and will be of nominal value. Meals served at award ceremonies will be of nominal value and will not include the purchase of alcoholic beverages. 26. NON-DISCRIMINATION POLICY General: The City of Centerville is comtnitted to a policy of non-discrimination with regard to race, color, creed, religion, age, national origin, gender, sexual orientation, marital status, public assistance status, or disability. Definition: Discrimination is defined as any overt or covert behavior that excludes access to, admission to, full utilization of, or benefit from any public service because of race, color, creed, religion, gender, age, national origin, sexual orientation, marital status, veteran status, age, public assistance status, or disability. Discipline: Employees who participate in discrimination of any kind are subject to discipline, up to and including termination. Policy: In keeping with the City's comtnittnent and the requirements of the law, the City and staff will strive to remove any discrimination in the tteatment of customers, employment, assignment and promotion of personnel, ttainiug programs, services and opportunities offered to citizens and staff, location and use of facilities, and in verbal and written communications. 47 Complaint Procedure: Employees can bring complaints, ask questions, and raise concerns under this policy without fear of reprisal. (A) An Employee who believes he/she has been made the subject of any discrimination or who believes he/she has witnessed discrimination should report the incident immediately to his/her supervisor. The employee's supervisor shall then immediately notify the City Administrator about the complaint. (B) If the contact with the immediate supervisor does not prove effective, or if the problem is with the supervisor, the Employee may at his/her own discretion, by-pass the immediate supervisor and submit a written complaint direcrly to the City Administrator. (C) An Employee should report the complaint in writing, detailing the nature of the complaint and all events leading up to the situation prompting the complaint. List any witnesses to the event, the time, date and place of the alleged violation, and any other information that may be pertinent to the complaint. 27. SAVINGS CLAUSE 'Ibis policy is subject to the laws of the United States and the State of Minnesota; in the event that any provision shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of the policy shall continue and remain in full force and effect Adopted by the City Council of the City ofCenterviIle this 28th day of July, 2004. Attest: Signed: City Administrator Mayor 48 ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING I, , of the City of Name Position Centerville hereby acknowledge that I have received a copy of the City of Centerville Personnel Policies dated July 14, 2004 and have read and understand the information contained therein. Dated this _ day of ,20_. Signature 49 'Estaiill.,lied INS7 City of Centerville Tuition Reimbursement Form tcrvi{[c Complete this section and receive approval prior to enrolling in this course_ Employee Name: Job Title: Department: Class Name: "'Attach course description Class Dates: to How does this class relate to your job? Estimated Tuition Cost: $ Name of School: Address of School: Are you working toward a degree? If yes, list degree Employee Signature: Yes No Date: Pre-Approval Signatures & Funding Source: City Administrator Signature: Date: Department Head Signature: Date: Account Coding: Reimbursement Request Section - Complete after class is finished_ Date Class Completed: Final Grade: . 1< Attach copy of grade sheet - Employee must receive a passing grade (C or equivalent) in order to receive reimbursement. Actual Tuition Cost: . Attach receipt for tuition Employee Signature: Date: City Administrator Signature: Department Head Signature: Date: Date: 50 After the Reimbursement Request has been approved. send to the Finance Department with the original receipt and an expense report. Send a photocopy of completed Tuition Reimbursement Form to the City Administrator for inclusion in your personnel file. 51 MeIl1o... TO: Honorable Mayor and Council Members FROM: Teresa Bender, CitYCler0~' SUBJECT: Packet Preparation/Media Distribution/Scanning for Web Site Retrieval DATE: October 5, 2004 Subsequent to Council's direction at the previous meeting, staff is accounting time, expenditures and postage regarding packet preparation. A more detailed accounting can be anticipated at your next meeting. Mel11o... TO: Honorable Mayor and Council Members FROM: Teresa Bender, City Clerk ~~. SUBJECT: Rice Creek Watershed District SeminarlPresentation DATE: October 7, 2004 Rice Creek Watershed District will be holding a seminar/presentation on Friday, October 15,2004 at 9:00 a.m. in Council Chambers per staffrequest. All Council Members, Committee and Commission members are invited to attend. tervi{{e 'Esta6{isheJ 1857 1880 ;Main Street . Centerviffe, :M:N 55038 (651) 429-3232 . 'FCVC(651) 429-8629 October 5,2004 Mr. Paul Burke Chairperson EDC/Down Town Property Association 1683 Lakeland Circle Centerville, MN 55038 Dear Mr. Burke: The City Council of the City ofCenterville would like to extend an invitation to you and your committee members to attend an upcoming meeting with representatives from Anoka County and their engineering firm, SRF in regards to the proposed CSAH 14 street project. The meeting will take place on October 13, 2004 at 5:30 p.m. or shortly thereafter in Council Chambers of City Hall. Please infurm other members of the Down Town Property Association of this meeting. I have forwarded same to Mr. Bill Bisek. If you have any questions or concerns regarding this issue, please feel free to contact me. Sincerely, I .-~~ Kim Moore-Sykes City Administrator KMS/tdb Cc: Mr. Bill Bisek t<";" ~::.?~~ t.>P-'/ Preconstruction Agenda J~J Bonestroo e Rosene 1i1 Anderlik & 1 U 1 Associates Engineers & Architects DATE: September 27,2004 at 10:00 a.m. FROM: Mark R. Rolfs SUBJECT: PRECONSTRUCTION J\1EETING WITH ERECTION CREW 500,000 Gallon Elevated Tank City of Centerville Bonestroo File No. 616-03-130 Representative Companv Present: Mark R. Rolfs Bonestroo Tim Grinstead Bonestroo Fred Knight Maguire Irr Jack Kolmer KLM Paul Palzer C1+ Not ,~ \ Present: Kelly Mulhern Rod Ellis Office Number (651) 604-4872 (651) 604-4881 Cell Number (651) 775-2298 (651) 775-5635 605-310- 7066 651-773-5111 'Sl-429-4750 651-261-5733 _-773-5111 051-773-5111 612-840-8392 612-810-0956 1. Status: Crew arrived last Friday. . a. The crane is scheduled to arrive approximately 5 to 6 weeks from now. b. Steel has been delivered to site except for 4 shaft pieces. 2. Crew Size: The current crew size is four certified welders and one cornmon laborer. 3. Schedule: Fred is anticipating getting the tank erected by Thanksgiving. 4. Constrnction Details: The inspectors on the project will be mainly Kelly Mulhern and Rod Ellis will step in if Kelly is unavailable. They plan on doing the bottom and top bowl on the ground and then raising the two pieces up with crane. Generator power will be used during construction. No electrical service needed. Kelly and Fred will make sure they are on the same page with project welding details. Steel pre-heating was stressed for cold weather welding. 1:\616\6160313O\Design\erecrion precon meeting minures.doc 5. Radiographs: KLM will choose locations for radiographs. Likely do them on the sections on the ground for safety reasons. Applegate to perform the radiographs. 6. Antenna Provisions: Discussed the location of the coupling for the telemetry antenna. He is going to position it generally toward the North, but will review the location prior to actual installation. 7. Working Week: Crew planning on working 7 - 10 hour days. City ordinance does not allow for construction noise on Sunday. Work to be restricted to 6 days a week. Crew taking the week of October 5th off. 8. Site Conditions: Site condition good. Okay to position crane in front of garage area. Crane expected to be on site for only a few days. 9. Site Access: Access okay. No parking desired near road. City needs this area for their vehicles and others visiting the public works garage. Crew has permission to park behind garage. Sufficient room for at least 4 vehicles in that area. 10. Miscellaneous: a. Fire This site may be prone to potential fires on the south side. The Contractor to take extra care with any prevailing north winds. The emergency procedure is a 911 call. The site address is 7087 20th Avenue South. b. A copy of the shop drawings to be forwarded to KLM. c. A copy of the minutes to be sent to Kim Sykes at the City. End of Minutes. 'ii'l:W (,f{;\;ffi(!.15iH[t,. 0- J:,'jjll~rmit~~\1;1';l} . . -' Attendees TWP, DSS, file Copies to: 1:\61tJ...61603J3O\Design\erectionprecon meeting minutes.doc: Officer Jason Corlew Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines MN 55014 763-784-2501 October 7, 2004 Kim Moore Sykes City Administrator 1880 Main St. Centerville, MN 55038 Ms. Kim Moore Sykes, The Police Department conducted Alcohol Compliance checks on October 5'h,2004 for the Cities of Circle Pines, Lexington, and Centerville. None of the businesses in your city that are licensed to sell alcohol failed the check. I directed an underage buyer into these businesses for the purposes of ensuring that they are taking the appropriate measures to sell their alcohol products to adults. I am pleased by the results of this alcohol check and hope that any additional checks conducted in the near future will have the same success rate. s=~ . Corlew CLPD Alcohol Compliance Officer /'-~ '{, ~,,~, .~ ;;;.;# .J! ~ ~ ~ '-; "" -1-" ~....~~~ . ~~ " , ~.g @1: 8 @ " . , ~ . ~ , l ~ ~ . i ~ 6. 0 0_ ~!H ~~ ~ h 0 i"~~ ~ . . - @ lOt . Ii J 0 ~ ::l::il!!./il . 8 " . . o ". il ~ R a ~ , R ~ I' N '" ~ "- jj . '" II I I I I I "" I . '. ~Ah"(J'1;RE'CENTERVI~LEI' CITY "OF,' , ~ i_' i '. 18BO MAIN, ST QRnER'OF CErITERVILLE,' MN 55038 , ,", . .. VoidOver$55,sOO.O'o rooo~~~a7~?~ I:OqL2~5q2?r:~52~OOOO~22qr The Twin Cities Region is constantly challenged to meet the needs of growth and development Join us andflnd out how to meet the challenge. For 25 years the Sensible Land Use Coalition has promoted communication, enhanced education and provided information that encourages the development of public policy and fosters a balanced approach toward issues affecting land use and development. The Sensible Land Use Coalition is committed to continuing that mission.. When you join the Sensible Land Use Coalition, you win be informed of issues that clearly impact your decisions and your business. As a Sensible Land Use Coalition member you: . Qualify for a 25% discount on all monthly programs . Qualify for AlCP, AESLIG, Builders and Real Estate continuing education credits. . Network with leaders in the industry Join the Sensible Land Use Coalition in 2004 and stay in touch with challenging land use issues! Who are members? The Sensible Land Use Coalttion members are top land use professionals in Minnesota 38% public agencies, utilities 23% ArcMects, engineers, surveyors and aggregate producers 21% Builders, developers and contractors 18% Attorneys, planners, other support groups, and interested parties 5. Please complete the foUowing: ill SLue 2004 Membership Application ComparrflageflCrl New this year! Join on-line at www.sensibleland.org (credit card required) Street address Suite # 1. Yes, lIWe want to join as a: o Individual member ($75) o Corporate member ($200) U Public sector member ($200) City/stateJzip <-) <-) Fax Main phone number 2. Please check the category that applies: a architect/engineer a land use consultant! planner a property management a public agency Individual(e) names- (1) e-mail: (2) (3) (4) (5) Q attorney/legal support Q builder/developerl oontrac:tor e-mail: e-msiJ: Q economic development a public utility Q financiaUlenderlinvestor 0 realtorltitfe insurance I:J other e-msiJ: e-mail: 3. AdJ MUST be .nbmitted witb membenbip application and fee.. **Corporate and public sector may list up to f"Ive 4. MEMBERSHIPS MUST BE RECEIVED BY .JANUARY 16, 2004 to be in Memberobip Directory. Pay by check to SLUe. PO Box 284 . Excelsior, MN 55331-9998, or go to www.sensibleland.or!! and pay by credit card. A sampling of past programs: 2003 Summ~ on Civic Leadership, exHpOnsored with Urban Land InsIiIule St Paul Riverfront Boat Tour Impact Fees: Wlo needs them? The Cost of No Growth 2002 WII LRT Spur Ught Rail Development? Hiawatha Corridor Bus Tour Blueprint 203O-Reactor Panel, co~onsored with Urban Land InsIiIule Livable Communities, featuring Wal18r Kulash, P.E. Wlo Really Pas the Cost of (Re) Development? 2001 The Phoenix rises again: A bus tour of revitalization in Minneapolis Legal & political framework for affordable housing Transportation 2020 2000 From Our Netion's Capitol: A perspective on sprawl, transportation & regional govemment Reguletions: Help or hindrance to creating a better environment? 1999 Land trusts...curse or blessing? Getting to "Yes" - involving citizens in the process How smart is Smart Growth? 199B The future is now: Demographic trends in the Twin Cities aree How do you pay 7,000 bills? '98 Legislative update 2003 SENSffiLE LAND USE COALmON MEMBERSHIP APPLICATION ENCLOSED Sensible Land Use Coalition Page I of 1 Jell SLUC The Twin Cities Region is constantly challenged to meet the needs and development. Join us and find out how to meet the challenge. For 25 years, the Sensible Land Use Coalition has promoted communi enhanced education and provided information that encourages the deve public policy and fosters a balanced approach toward issues affecting lal development. The Sensible Land Use Coalition is committed to contin mission. When you join, you will be informed of issues that clearly impact your de and your business. As a Sensible Land Use Coalition member, you: . Qualify for a 25% discount on all monthly programs . Qualify for AICP, AESlIG, Builders and Real Estate continuing edl credits . Network with leaders in the industry Memberships must be received by January 16, 2004 to be included in hi Directory. Ads must be submitted with membership application and fees read the-9!Jidelines for directQ[)l advertising. ~-your dues online=-Mastercard orVisa QID'ments oo!y~lease. OR Print the MembershiRAPplication FormJAdobe Acrobat Reader required with your check. Sensible land Use Coalition P.O. Box 264 ExC4:llsior, Minnesota 55331-9998 Phone: (952) 474.3302 http://www.sensibleland.orgtdisplaycommon.cfm?an=4 10/6/2004 Page 1 of2 Teresa Bender K1ennert, Jennefer Oklenner@wm.com] Thursday, September 23, 2004 8:14 AM 'bhanson@brockwhite.com'; 'jlhanzal@msn.com'; 'tdwilharber@msn.com'; 'lbroussardvickers@earthHnk.nef; 'tbender@centervillemn.com' Subjec1: FW: Water, Water Everywhere-8ut where do I build my house? From: Sent: To: FYI. r wanted to pass this invite onto anyone who is interested. Jennefer Klennert Hunt -----Original Message----- From: Doug Jest [mailto:djjostl@msn.com] Sent: Wednesday, September 22,2004 9:41 AM To: Jennefer Klennert Hunt Subject: Water, Water Everywhere--But where do r build my house? Greetings Jennefer, Thought you or anyone else on the Centerville P&Z committee might be interested in this informational luncheon meeting. Have a good day, Doug Program Title: Water, Water Everywhere... ...but where can I build my house? Program Date: September 29, 2004 Join the Sensible Land Use Coalition as we examine a fascinating new plan for managing wetlands and improving opportunities for development. The adrrinistrator of a local watershed district and a developer will describe the creation of an innovative strategy that will transform over 1100 undeveloped, wet acres of land in Blaine. For over two years, the watershed district worked with the city and the development community to design a comprehensive wetland management plan that will meet environmental regulations, maximize developable land, and pay for creation and restoration of wetlands via the development process. This is a true story - we haven't even changed the names to protect the innocent - really. 9/30/2004 . What your community can do about managing your wetlands more creatively. . What the regulations really, really say, and what you can do with them. . How developers were able to maximize their developable acreage in an area with significant wetlands. . How the costs of new development can be directed to benefit the developer and the community at large. Presenters I Panel Bart Rehbein President, Glenn Rehbein Companies Steve Hobbs Administrator, Rice Creek Watershed District The link below does not work so here is the link if you are interested; h1:!Q:LLwww.sensibleland.Qf9L - Jennefer Click here to register online for "Water, Water Everywhere" on September 29, 2004 tf you feel that you have received this message in error, or if you no kmger wish to receive these notifications, pease send a cancellation request to t:J(amst@Rol.com. 9/30/2004 Page2of2 Handouts @ I ~.I j.()4 Ciry Council Meetin~ tervi{{e 'Esta6fisfte'" 1857 UPDATE CITY OF CENTERVILLE 10/13/04 3:43 PM Page 1 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 019645 CHOICEPOINT SERVICES INC. Paid Chk# 019646 CITY OF ST. PAUL Paid Chk# 019647 CONNEXUS ENERGY Paid Chk# 019648 CULLIGAN Paid Chk# 019649 DEPARTMENT OF Paid Chk# 019850 DRESEL CONTRACTING Paid Chk# 019651 GOPHER STATE ONE CALLlNC Paid Chk# 019652 HASLER, INC. Paid Chk# 019653 IIMC Paid Chk# 019654 MARATHON ASHLAND Paid Chk# 019655 MET. COUNCIL ENV. SERVo Paid Chk# 019656 MINNESOTA RURAL WATER Paid Chk# 019657 OTTER LAKE ANIMAL CARE Paid Chk# 019658 aWEsr Paid Chk# 019659 RAOIOSHACK CREDIT Paid Chk# 019660 SAM'S CLUB Paid Chk# 019661 TIME SAVER Paid Chk# 019662 TOWN CRIER PROMOTIONS Paid Chk# 019563 VISU-SEWER CLEAN & SEAL Paid Chk# 019654 XCEL ENERGY Check Date OCTOBER 2004 Check AmI 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/13/2004 10/1312004 10/1312004 10/1312004 10/13/2004 10/13/2004 Total Checks $24.00 DRUG TEST $67.46 ASPHALT $479.03 7087 20TH AVE N - SERV THRU9-2 $64.22 WATER/RENTAL $40.00 K. SWEENEY - NOTARY FILING FEE $246,693.79 2004 UT AND STR. IMPR. PAY REa $75.90 SEPTEMBER SERVICES $9.05 POSTAGE METER RESET $100.00 T. BENDER MEMBER FEE $155.39 FUEL THRU SEPT 2004 $11,546.33 NOVEMBER WATERWATER SERVICES $75.00 11-4-04 CONFERENCE - J. MCPHER $38.50 ANIMAL CARE - IMPOUND FEE $112.56 612E35-0064SERVTHRU 10-31- $205.97 DSL FILTERS FOR MIU'S $231.22 SUPPLIES $272.00 COUNCIL MEETING 9-22-04 $94.65 P. PALZER JACKET $3,060.00 CIPP REPAIR $1,314.66 1875 FOX FUN - SERVTHRU 10-6- $264,679.73 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #04 - 048 A RESOLUTION APPROVING REQUESTED LOT SPLIT BY MR. ROBERT BURGSTABLER, 7381 OLD MILL ROAD (pIN #414-31-22-31-0014) INTO TWO (2) LOTS (2.71 ACRES & 1.95 ACRES) WHEREAS, Both the Planning and Zoning Commission and City Council of the City of Centerville held ,ublic hearings regarding the requested lot split (May 4, 2004 and May 12, 2004, respectively); and WHEREAS, Appropriate legal requirements were abided to with regard to noticing of said public hearings; and WHEREAS, The Planning and Zoning Commission motion approval of the requested lot split and City Council approved same at their May 26, 2004 regularly scheduled meeting; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AND KNOWN TO ALL: That all of Tract A, Registered Land Survey #48, files of the Registrar of Titles, Anoka County, Minnesota, except the North 299 feet thereof (pIN #R14-31-22-31-00 14) will be split as follows: The South 384.61 feet of the North 683.61 feet of Tract A, Registered Land Survey #48, Anoka County, Minnesota (117,892 Square Feet = 2.71 Acres); and All that part of Tract A, Registered Land Survey #48, Anoka County, Minnesota lying South of North 683.61 feet thereof (85,128 Square Feet = 1.95 Acres). Existing Home/Structure will be located on the South 1.95 acres and retain the address given it, 7381 Old Mill Road. PASSED AND ADOPTED by the City Council this 13th day of October, 2004. W.ttest City Clerk Mayor ULI 11 ~~~4 1S:41 rK HKlc~YN ENGINEERING 512392 5740 TO 95514298529 P.02/02 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMlDDJVY) ". October 7, 2004 PRODUCER (630)324-2500 FAX (630)324-2501 ""'" ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Adams Group, LLC ~,OLDER. THIS CERTIFICATE DOES,~e~~~~~~ eXTEND,9,~, E. Butterfield Rd., Suite 500 wmbard, IL 6D146 INSURERS AFFORDING COVERAGE I'NSURED INSURSR A: ACe American Insurance ComDanv INSUReR B: . CentelVille Lions Club INSURER c: Minnesota INSUReR 0: INSURe.RE: ~OVeRAGES THE POLICIES OF INSURANCE LISTED BELOW H.AVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITffSTAIIIOING MN REOUIREMENT TERM OR CONDlTlON OF At{'( CONTRACT OR OTHER DOClMENT WITH RESPECT TO WHICH THIS cERTIFICATE MAY BE IE;SUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POliCIES DESCRISED HEREIN IS SUllJECT TO ALL THE TERMS, exCLUSIONS AND CONDITIONS OF SIJCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUcED BY PAID CLAIMS. TYPe OF INSURANC~ pOUCv NUMBE:A POLICY EFFECTIVE P~l$J EXPIRA N LIMIT'S LTR ~ERAL LIAOILITY EI\CioJ OCCIJRRE.NC~ $ 1 000 000 .~O""E"~TY ......--,-- - -. -" .,~._. '-. .---." FIRs O~~G.ii.lAny Q!!eJ.ll~ _ , 1 nnO on, 1 CLAIMS MAOE []] OCCUR MED EXP (Any gn. P8rHt11 $ 1000 1\ HDOG21731936 09/01/2004 09/01/2005 PERSONAl & AbV INJURY S 1 000 000 - GENERAL A(JGREGA7E S 2 000 000 MN'L AI3GAEM TE LIMIT APPLIES; PER: PAODUCTS . COMP/OF' AGG . 2 000 000 -, ""LICV n, ,.,n ''''' ~TOMOBlLE LIAS.IUTY COMBINED SINGLE-LIMIT . Included in Above AN'" AUTO (Pl!Ir IItchlen!) - - ALL OWNEO AUTOS SOCII. v INJURY I SCHeDUI.ED AUTas HDOG21731936 09/01/2004 09/01/2005 (Parpetson) A X HlRED AUras OWNED AUTOS NOT COVERED BODn,v INJURY I ~ NON-OWNED AUrOs (Peraccldanl) PRopeRTY DAMAGE . (PBrlc:c::ldent) 0' !AGE lIA.BIUTY AUTO ONLY - f:A ACCIOeNT . - ANY AUTO NOT COVERED OTHER iNAN EA Ace . AUTO ONl v~ '00 I ~ excess LIABIlITY eACH OCCURRENce . - oec:u~ o ClA,....S MACE AGGREGATE I - NOT COVERED , "- DEDUCTIBLE I RETENTION S . WORKERS COMPENSA. TlON AND I we STA1\J. I I OTHeF'r 'UACILIn.._,.." ...... .... - . -'NOrc-oVERED -- I-- -, ... 'h,~IOENT. LJ . E L DISEASE. EA EMPLOVEE $ E L. olswE - POLlOV LIMIT . DESCRIPTION OF DPERATIQNSlLOOATIONt.,VfHICLESJeXCl.lJSIONS ADDED BY ENDORSEMENT/SPECIAL" PROVISIONS Provisions of the policy llPply to the Cenlerville Lions Club for theIr participation in the 12th Annual Haunted House on Oclober 22-23, & 29-30, 2004 (or any other dates during the policy period). City of Centl;lIVille is an additional isnured, bul only with respect to liability ariSing out of the use of premises by the Centerville lions club and not out of tha sole negligence of the said additional insured. I CERTIFICATe HO~DE;R I I ADDITIONAllNSUREDllNSURER LETTER Ic Sl-!OUlD ANY OF THe AB()VI! D!!SCAIBED POUCIES BE eAt.lCELEC BEFORE THE . EXPIRAnOH OATE1liEREOF, THE ISSUING COMPANYWfLf. ENDEAVOR TO MAIL Centervll/e ~ DAVS WRfTTEN NOTICE TO -mE CERnFlCATE HOLDER NAMED TO THE LEFT, 180v Main Street BUT ~AlLURE TO MAil SUCH NOTIC! SHALL IMPOSI! NO 08UGA.nON Oft UA"IUTV CentelVilJe. MN 66036 OF! ANY KIND UPON iME COMPANY, rrSAGENTS OR RE.PRESENTATlVES. AUTHORIZED REPRESEN IA11vh dke.~ Jobn E. Adams, C.P.C.V. ..~ '''''' ACORD CORPORATION 19Ba ** TOTAL PAGE.02 ** '1 j Bonestroo l1:li Rosene 1iI Anderlik & ,~, Associates Engineers & Architects Owner: Citv of Centerville, 1880 Main St., Centerville, MN 55038 Date: October 8, 2004 For Period: 9/1/2004 to 10/812004 Request No: 5 Contractor: Dresel Contractino. 24044 Julv Ave., Chisaoo City, MN 55013 . CONTRACTOR'S REQUEST FOR PAYMENT 2004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 616-03-133 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount P(lid Previously 11 Uquidated damages -. 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. ~~-.), 0.00 $ $ 5 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. '-1~WU- ::::> Approved by Contractor: DCON~TING ~A "$!G7 v $ 1 ,629,911.25 $ 1,704,759.25 $ 1,502,377.02 $ 0.00 $ 1 ,502,377.02 $ 75,118.85 $ 1,427,258.17 $ 1,180,564.38 $ o~ $ L246.693.~~ Approved by Owner: s{i:'~r' Date: U;-. r a;L; tf I Specified Contract Completion Date: May 5, 2005 61603133REQ5.x1s .11. Bonestroo f! Rosene 'IilI Anderlik & 1\J1 Associates Engineers & Architects Owner. Citv of Centerville, 1880 Main St., Centervil\e, MN 55038 Date October 7, 2004 Contr.actor. Dresel Contracting, 24044 Julv Ave., Chisago City, MN 55013 . Bond COIDoanv: NationatFire Insurance Comnanv of Hartford Bond No: MNC 6741 CHANGE ORDER NO. 1 2004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 616-03-133 Descrintion of Work This Change aider provides for adjustments to this project as follows; Part A: Part A of this Change Order provides for revised Storm Sewer on Center Street East of Dupre Road. Part B: Part B of this Change Order provides for concrete driveways and concrete saw cutting. Part C: Part C of this Change Order provides for the Contractor to furnish and install one (1) double swing gate. No. Contract Unit Total Item Unit Quantity Price Amount CHANGE ORDERNO.1,PART A REMOVE BlTIJM!NOUS PAVEMENT SY 300 $1.00 $300.00 SAWING BlTIJM!NOUS PAVEMENT LF 250 $2.00 $500.00 REMOVE CONCRETE CURB AND GUITER LF 150 $2.00 $300.00 AGGREGATE BASE, CLASS 5 TN 250 $8.75 $2,187.50 SELECf GRANULAR BORROW (CV) CY 400 $10.00 $4,000.00 BlTIJM!NOUS MATERlAL FOR TACK COAT GAL 50 $1.25 $62.50 TYPELV4 WEARlNGCOURSE-DRIVEWAYS TN 10 $65.00 $65.0..0.0 P....tCHROAD SY 300 $17.00 $5,100.00 SURMOUNTABLE CONCRETE CURB AND GUTTa LF 150 $14.00 $2,100.00 STREET SWEEPER WITH PICK UP BROOM WITH HR 2 $125.00 $250.00 OPERATOR SODDING, LAWN TYPE, INCL. 4" TOPSOIL SY 500 $2.10 $1,050.00 IS" RCP STORM SEWER. CLASS 5 . LF 377 $26..00 $9,802.00 12" RCP STORM SEWER. CLASS 5 LF. 37 $24.00 $888.00 IS" HOPE STORM SEWER LF 338 $22.00 $7,436.00 15" RCP FLARED END SECI10N,lNCL TRASH EA 1 $750.00 $750.00 GUARD 4' DIAMETER STORM CBMH EA 3 $1,600.00 $4,800.00 2' X 3' CATCH BASIN EA I $1,200.00 $1,200.00 CLASS ill RANDOM RlPRAP CY 5 $100.00 $500:00 TOTAL CHANGE ORDER NO.1, PART A $41,876.00 CIlANGE ORDER NO.1, PART B PATCH CONCRETE DRIVEWAY SY 775 $40.00 $31,000.00 SAWING CONCRETE PAVEMENT LF 437 $3.00 $1,311.00 TOTAL CIlANGE ORDER NO.1, PART B $32,311.00 CIlANGE ORDER NO. 1, PART C DOUBLE SWING GATE EA $661.00 $661.00 TOTAL CIlANGE ORDER NO.1, PART C $661.00 TOTAL CHANGE ORDER NO. I, PART A $41,876..00 TOTAL CHANGE ORDER NO. I, PART B $32,311.00 TOTAL CHANGE ORDER NO.1, PART C $661.00 Total CIlANGEORDERNO. 1: $74,848.00 I 2 3 4 5 6 7 8 9 10 II 12 \3 14 IS 16 17 18 19 20 21 61603133CHOl.x1s Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity ioDate to Date PART 1 . STREET IMPROVEMENTS: 1 MOBILIZATION LS 1 60000.00 0.05 1 $60.000.00 2 TRAFFIC CONTROL LS 1 7500.00 0.1 0.95 $7,125.00 3 REMOVE BITUMINOUS PAVEMENT SY 26300 1.00 3345 28405 $28,405.00 4 SAWING BITUMINOUS PAVEMENT LF 2500 2.00 892 2183 $4,366.00 5 REMOVE CONCRETE CURB AND GUTTER LF 800 2.00 436 789 $1,578.00 6 REMOVE CONCRETE PAVEMENT SY .50 4.00 614 775 $3,100.00 7 COMMON EXCAVATION CY 23200 4.75 2200 22200 $105,450.00 8 GEOTEXTILE FABRIC SY 29500 1.40 2339 28026 $39,236.40 9 SELECT GRANULAR BO~ROW (CV) CY 17150 10.00 2412.4 15366.9 $153,669.00 10 TOPSOIL BORROW (LV) CY 500 6.00 $0.00 11 CLASS 5 AGGREGATE BASE - STREET TN 11500 8.75 1675.1 13251.03 $115,946.51 12 CLASS 5 AGGREGATE BASE - SIDEWALK TN 120 15.00 133 133 $1,995.00 13 TYPE LV 3 WEARING COURSE MIXTURE - STREET TN 2740 32.00 175.58 $5,618.56 14 TYPE LV 3 NON-WEARING COURSE MIXTURE - STREET TN 2540 31.50 1745 3048.93 $96,041.30 15 BITUMINOUS MATERIAL FOR TACK COAT GL 1600 1.25 375 375 $468.75 16 TYPE LV 4 WEARING COURSE - DRIVEWAYS TN 300 65.00 189.03 248.63 $16,160.95 17 TYPE LV 4 WEARING COURSE - TRAIL TN 150 50.00 166,4 166.4 $8,320.00 18 MILL BITUMINOUS PAVEMENT SY 2300 2.50 $0.00 19 COURSE AGGREGATE FOR DRAINTILE - PETERSON & 73RD CY 400 16.00 $0.00 20 CRACK SEAl _ LF 1000 2.50 $0.00 21 PATCH ROAD SY 600 17.00 $0.00 22 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 13750 7.10 2347 13748 $97,610.80 23 SURMOUNTABLE CONCRETE C &. G - MANUAL PLACEMENT LF 800 14.00 112 164 $2,296.00 24 4" CONCRETE WALK SF 2650 2.50 2855 2855 $7,137.50 25 6" CONCRETE WALK SF 500 3.00 -832 422 $1,266.00 26 4" PERFORATED PVC DRAIN TILE LF 17250 2.00 1145 15595 $31,190.00 27 ADJUST FRAME AND RING CASTING EA 25 250.00 15 18 $4,500.00 28 . ADJUST VALVE BOX EA 1 250.00 2 $500.00 29 PEDESTRIAN CURB RAMP EA 2 275.00 2 2 $550.00 30 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 85.00 $0.00 31 STREET SWEEPER (PICKUP BROOM WIOPERATOR) . HR 20 125.00 1 $125.00 32 WATER FOR DUST CONTROL 1000 GAL 50 12.00 25 $300.00 33 STORM DRAIN INLET PROTECTION EA 25 100.00 2 2 $200.00 34 CLEAR & GRUB EA 5 400.00 5 $2,000.00 35 SODDING, LAWN TYPE, INCL 4" TOPSOIL . SY 2500 2.10 4258 4258 $8,941.80 36 SEEDING AC 0.5 1300.00 $0.00 37 REGULAR SILT FENCE LF 500 2,00 200 $400.00 38 TEMPORARY ACCESS ROAD LS 1 2500.00 0.85 $2,125.00 39 8" PVC SANITARY SEWER, SDR 35 LF 130 25.00 176 $4,400.00 40 SANITARY SEWER REPAIR EA 2 4000.00 2 $8,000.00 . 41 8X4WYE EA 4 125.00 4 $500.00 42 RECONNECT SEWER SERVICE EA 4 75.00 11 $825.00 43 IMPROVED PIPE FOUNDATION LF 260 4.00 352 $1,408.00 Total PART 1 - STREET IMPROVEMENTS: $821,755.57 PART 1" STREET IMPROVEMENTS: - Bid Amount Total- $940,855.00 PART 2 - WATER MAIN IMPROVEMENTS: 44 CONNECT TO EXISTING 12" PIPE EA 2 1000.00 2 $2,000.00 45 CONNECT TO EXISTING 8" PIPE EA 3 600.00 3 $1,800.00 46 CONNECT TO EXISTING 6" PIPE EA 1 600.00 1 $600.00 47 WET TAP 12" MAIN, INCL 8" GATE VALVE EA 1 3000.00 1 $3,000.00 48 .12" PVC, C900 LF 910 26.00 890 $23,140.00 49 8" PVC, C900 LF 5525 20,00 5526 $110,520.00 50 8" PVC JACKED WITH STEEL CASING LF 55 175.00 55 $9,625.00 51 6" PVC, C900 LF 830 18.00 831 $14,958.00 52 1" TYPE K COPPER WATER SERVICE LF 3300 14.00 3405 $47,670.00 53 12" GATE VALVE AND BOX EA 4 1300.00 4 $5,200.00 54 8" GATE VALVE AND BOX EA 11 850.00 12 $10,200.00 55 6" GATE VALVE AND BOX EA 2 650.00 2 $1,300.00 56 1" CORPORATION STOP EA 96 120.00 99 $11,880.00 57 1" CURB STOP AND BOX EA 96 120.00 99 $11,880.00 58 HYORANT WITH VALVE EA 14 2200.00 14 $30,800.00 59 HYDRANT EXTENSION LF 2 350.00 $0.00 60 DUCTILE' IRON FITTINGS LB 9500 3.00 8618 $25,654.00 61603133REOS.x!s -- --.-- ______n __n___ < Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 61 INSULATION, 2" THICK SF 500 3.00 $0.00 62 IMPROVED PIPE FOUNDATION LF 1000 4.00 215 $860.00 Total PART 2 - WATER MAIN IMPROVEMENTS: $311,287.00 PART 2 - WATER MAIN IMPROVEMENTS: - Bid Amount Total- $316.715.00 PART 3 - STORM SEWER IMPROVEMENTS: 63 24" RCP, CLASS 3 LF 460 35.00 459 $16,065.00 64 18" RCP, CLASS 5 LF 662 30.ob 702 $21,060.00 65 15" RCP, CLASS 5 LF 1875 26.00 1327 $34,502.00 66 12" RCP, CLASS 5 LF 860 24.00 190 1037 $24,888.00 67 12" HDPE LF 560 19.00 518 $9,842.00 68 10" PVC, SDR 26 LF 10 25.00 10 10 $250.00 69 8" PERFORATED PVC LF 140 20.00 .168 168 $3,360.00 70 24" RCP FES WITH TRASH GUARD EA 1 1400.00 1 $1,400.00 71 15" RCP FES WITH TRASH GUARD EA 5 750.00 4 $3,000.00 72 12" HDPE FES WITH TRASH GUARD EA 1 175.00 2 $350.00 73 12" Rep FES WITH TRASH GUARD EA 1 575.00 1 $575.00 74 V2B1 STRUCTURE LS 1 9000.00 1 $9,000.00 75 4' DIA MANHOLE EA 14 1600.00 13 $20,800.00 76 4' DIA CATCH BASIN MANHOLE EA 17 1600.00 14 $22,400.00 77' . 2X3 CATCH BASIN EA 15 1200.00 17 $20,400.00 78 BEEHIVE CATCH BASIN EA 1 1200.00 1 $1,200.00 79 FRENCH DRAIN EA 1 2500.00 1 $2,500.00 80 GEOTEXTILE FABRIC, TYPE 2 NON-WOVEN SY 900 2.00 900 $1,800.00 81 GEOTEXTILE FABRIC, TYPE 1 SY 70 2.75 70 $192.50 82 GEOTEXTILE FABRIC, TYPE 4 SY 55 2.75 55 $151.25 83 IMPROVED PIPE FOUNDATION LF 500 4.00 $0.00 84 CONNECT TO EXISTING PIPE OR MANHOLE EA 5 600.00 3 $1,800.00 85 REMOVE PIPE LF 200 8.00 224 $1,792.00 86 REMOVE CATCH BASIN EA 4 600.00 4 $2,400.00 87 SODDING SY 900 2.10 $0.00 88 CLASS 3 RIPRAP CY 60 100.00 20 $2,000.00 89 DITCH EXCAVATION LF 200 15.00 75 $1,125.00 90 RECONSTRUCT CATCH BASIN MANHOLE EA 2 1600.00 2 $3,200.00 91 PEA ROCK. CY 20 25.00 10 $250.00 92 COARSE (1.5" - 3") AGGREGATE TN 1360 16.00 1373.39 $21,974.24 93 CLEARING AND GRUBBING - HERITAGE STREET LS 1 2500.00 1 . $2,500.00 94 COMPOST ROLLS LF 160 10.00 $0.00 95 LANDSCAPE EDGING LF 340 10.00 254 $2,540.00 . 96 ROCK CONSTRUCTION ENTRANCE EA 5 500.00 $0.00 97 6" - 18" GLACIAL BOULDERS TN 32 125.00 34.3 $4,287.50 98 VEGElATED GEOGRID AND CHANNEL EXCAVATION CY 70 50.00 50 $2,500.00 99 TOPSOIL BORROW (LV) CY 100 10.00 162 $1,620.00 100 HERITAGE INFILTRATION TRENCH EXCAVATION (P) CY 930 10.00 930 $9,300.00 101 BRIAN DRIVE FILTRATION SYSTEM LS 1 9500.00 0.8 0.8 $7.600.00 Total PART 3 - STORM SEWER IMPROVEMENTS: $258,624.49 PART 3 - STORM SEWER IMPROVEMENTS: - Bid Amount Total- $290.033.75 PART 4 - LAMOTTE PARK IMPROVEMENTS: 102 TYPE LV 3 WEARING COURSE MIXTURE - PARKING LOl TN 500 36.00 $0.00 103 TYPE LV 3 WEARING COURSE MIXTURE - SKATE PADfTRAIL TN 150 46.00 187.51 $8,625.46 104 TYPE LV 3 NON-WEARING COURSE MIXTURE- PARKING LOT TN 475 35.50 503.5 $17,874.25 105 BITUMINOUS MATERIAL FOR TACK COAT GAL 300 1.25 $0.00 106 B612 CONCRETE CURB AND GUTTER LF 1200 7.75 65 965 $7.478.75 107 COMMON EXCAVATION - SKATE PADfTRAIL CY 635 12.00 635 $7.620.00 108 CLASS 5 AGGREGATE BASE TN 800 10.00 534.35 $5.343.50 109 SELECT GRANULAR BORROW (CY) CY 360 12.00 360 $4,320.00 110 4" SOLID LINE. WHITE PAINT LF 1500 1.00 $0.00 111 PAVEMENT MESSAGE, HANDICAP, PAINT EA 4 350.00 $0.00 112 ADJUST CLEANOUT EA 3 300.00 3 3 $900.00 113 4' HIGH CHAIN LINK FENCE LF 380 11.00 $0.00 114 SODDING. LAWN TYPE. INCL 4" TOPSOIL SY 1000 2.10 $0.00 115 SEEDING AC 0.5 1300.00 $0.00 116 4" PERFORATED PVC DRAIN TILE LF 100 2.00 100 $200.00 Total PART 4 - LAMOTTE PARK IMPROVEMENTS: $52.361.96 61603133REQ5.x1s Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date Change Order Number 1 1 REMOVE BITUMINOUS PAVEMENT SY 300 1.00 150 150 $150.00 2 SAWING BITUMINOUS PAVEMENT LF 250 2.00 100 100 $200.00 3 REMOVE CONCRETE CURB AND GUTTER LF 150 2.00 75 75 $150.00 4 AGGREGATE BASE, CLASS 5 TN 250 8.75 $0.00 5 SELECT GRANULAR BORROW (CV) . CY 400 10.00 $0.00 6 BITUMINOUS MATERIAL FOR TACK COAT GAL 50 1.25 $0.00 7 TYPE LV4 WEARING COURSE - DRIVEWAYS TN 10 65.00 $0.00 8 PATCH ROAD SY 300 17.00 $0.00 9 SURMOUNT ABLE CONCRETE CURB AND GUTTER. MANUAL PLACEMENT LF 150 14.00 $0.00 10 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 2 125.00 $0.00 11 SODDING, LAWN TYPE, INCL. 4" TOPSOIL SY 500 2.10 $0.00 12 15" RCP STORM SEWER, CLASS 5 LF 377 26.00 377 377 $9,802.00 13 12" RCP STORM SEWER, CLASS 5 LF 37 24.00 37 37 $888.00 14 15" HDPE STORM SEWER LF 338 22.00 338 338 $7,436.00 15 15" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 750.00 1 1 $750.00 16 4' DIAMETER STORM CBMH EA 3 1600-.00 3 3 $4,800.00 17 2' X 3' CATCH BASIN EA 1 1200.00 1 1 $1,200.00 18 CLASS.l1/ RANDCM RIPRAP CY 5 100.00 $0.00 19 PATCH CONCRETE DRIVEWAY SY 775 40.00 775 775 $31,000.00 20 SAWING CONCRETE PAVEMENT LF 437 3.00 437 437 $1,311.00 21 DOUBLE SWING GATE EA 1 661.00 1 1 $661.00 Total Change Order NO.1 $58,348.00 Total PART 1 - STREET IMPROVEMENTS: Total PART 2. WATER MAIN IMPROVEMENTS: Total PART 3 - STORM SEWER IMPROVEMENTS: Total PART 4 -LAMOTTE PARK IMPROVEMENTS: Total Change Order No.1 Total Work Completed To Date $821,755.57 $311,287,00 $258,624.49 - $52,361.96 $58,348.00 $1,502,377.02 61603133REQ5.x1s , PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-03-133 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amount 1 101712004 This Change Order provides for addilional work on this project $74,848.00 See Change Order. Total Change Orders $74,848.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 0512412004 06109/04 113,297.00 5,963.00 119,260.00 2 06/1012004 07107104 223,530.68 17,727.77 354,555.45 3 - 07108/2004 07/26104 343,403.46 _ 35,801.64 716,032.78 4 07/27/2004 08/31104 500,333.24 62,134.97 1,242,699.35 5 0910112004 10108104 246,693.79 75118.85 1,502,377.02 Material on Hand Total Payment to Date $1,427,258.17 Driainal Contract $1,629,911.25 Retainaqe Pay No. 5 75,118.85 Chanae Orders $74,848.00 Total Amount Earned $1,502,377.02 Revised Contract $1,704,759.25 61603133REQS.xls ~' Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) $1,629,911.25 $0.00 $74,848.00 $1,704,759.25 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): COntract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): . Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. . ~~c?LJ' !/tilL Date: 10'/0 $/vi- ( ( -- Approved by Contractor: DRESEL CONTRACTING U~~l/~c.-- )- /()~ r~C71 Date Approved by Owner: C.IT. ~OFCE. N.TERVlLLE d..' f.. , ~ )~~;r t?cl r; 2tJor . Date cc: Owner Contractor Bonding Company Bonestroo & Assoc_ 61603133CFlOl.xls \ \ f 1" ~------- V) a::l If) ~ cr:: i:::::> ~ ~ a::l o M : :::::> ... ~V) A. ... on ~~ \~O u ~ >- :r: .( ~ . on If) If) w 0:: 0- 0:: uJ uJ Z o 0- -' ::J <( 0- Z \ .1- .V) 00 a ~ UJ ...J ..J > <r: UJ I- Z UJ v " 00 C) ~ o ..= 00 C) ~ o ~ 00 .~ ~ ~ '0 ~ o ~ >. ~ o 4-> if.!. :.s OJ...; o if.!. if.!. o ....... ~ ~ CI) E o if.!. ~~ o 4-> ~ '"d ~ .s -0 ~ ~ o 0.. 0.. o CI) CI) if.!. CI) E o rJJ. 'd .(1)...... Q.)'do~ Ctjd W,.c;::= :s"ai;d$ Qj ;E......;:s ell t)......... ~ ~.o "_ _,; !il ~ o.S ~ i!igr&.:ll ....... ~ blJ~ ..c: C\l 8 E:1 ~.~ ..s.Srg o..c: ~~ .$a..c: l'll:!2o +><J)>'>E .~a~ ~"S~.~;?;~.?;> S::::~ .......0(1) .8(1)8..... 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Q) ~o-O~~<Q)= 'S o......'F3......Q)~a'_ f-< .s,gJ"~,,,.s::!c ~ MO~QCll'tji:tl~ .-d s.;a~.o-a&l-E!li '" "0 rc:gmQ)Q.}(]) ~ d8~Q):E.s:::E;,.c 00 ~o~~a5~ o::t' C1l ;;:<!; ".s .....!'l-sr< a t"(j f1 :e _S r55 ~ s'g r;ij r2 ~ is ~ ~ ~ '0 ,S lC P::: (IJ -i-> 43 :;j:3 bl)!-'--t t:>:I ~ "'", .,'" ~J; ~~ <" ~.~ ;..'" '" >.~ 00 b.O{d.e- ~.5 ,~~"os -1:'-,. 0 b~.s'~ ~;...o cj:2li!Jb$", Q)"Q i:tl Ctt 0 ~"ErI.lCJ~!1=l Q);:~ ~p tI) 00'0 Cl)C/1.... ......1::11) ~_-l-3 '<;f10~ .....i:tl r<.El"~""&fi "O..c:s::oS "O"'l::jQ)O C'\IQ) g',,~ "'-"".s ......... ~~ ('/.I c! 0...... - "".~."''' "."".00<"" .05 ~......g. g c""o 0,,, 6io "bO!o"c " o ~~..c: ~ Q) C,) 0 oE--i ll)..,L> ~ :s-a 5,g~ " ',._..-""o-=-,....'~.""--~-:::;::-..:........:......:.-=-.::......::.:::...-::::-..:..--::::::-.........:~--=--=---=--=-=-.:..==-:.:-=__=-=-~_ ----, -- ---- - --.-..-- ._- -. SUNDAY. SEPTEMBER 16, 1004 NC 3C ST. PAUL PIONEER. PUSS WWW.TWINCITIES..COM Road work (continued) bope is that the city loses as few ltistoric buildings as possible and that slifety is improved. SJdewalks on Connty141!l'e few. ''1 don't tlrlnk it's safe right now for either pedestrians or traffic," sbe saJd. Contrary to development in other cities, downtown is one of the last areas of Cente:rville withont full city utilities. The properties bave private wells and antiqu.ated sewer systems, BUrke said. And the best time to upgrade water and sewer is wben the road is torn up. The city has just begun investigating granta and tax increment financing for funding. Anoka County intends to finalize .plans and hegin acquir- ing right-of-WllY property in 2005, saJd county engineer Doog FIscher. . Construction' will not begin unti12000. The toad is an imporiant east-west connection for C$ter. ville, Lino Lakes and H\1go. More than 6,000 vehicles a day travel the road near I.35W, and the road carries 12,000 velticies a day near 1-35E and downtown Centerville, accord- ing to county estimates. Those numbers are expected to double over the next 20 years, Fischer saJd. Early plans called for expanding the road from two to four lanes. But area residenta . complained that was too much CONTINUED FROM PAGE lC PHOTOS COURTESY MARY CAPRA This photo, . taken about a century agol shows the building that has become Kelly's Korner, a Centerville tavern. The building was constructed in the 18605. road, considering that it runs through . Centerville . and the Rice. Creek Chain of Lakes Regional Park. The plan was scaled back. Most of the road will be two lanes, with an intermittent cen- ter turn lane through the park and a continuous torn lane in Centetvil!e, FIscher saJd. The stretch between' Centerville's . eastern border and 1-35E will be four lanes. . Rowboats line Lake Peltier in a photo probably taken in the 19405 or 19505. The cars are traveling on County Road 14. --'----~ -.- -. -..- - SUNDAY, SEPTEMBER 26,2004 NC 3C S.T. PAUL PIONEER PRESS WWW.TWINCITIES..COM Plans are being considered for sidewall<s and bike trails in the city and to the park, he said. That would help Centerville capitalize on its location in a water wonderland. The city borders Centerville and Peltier lakes and is next to one of the lwgest wildlife. nature preserves in the metro area It's 18 miles from down- town St. Paul and 22 miles from: Minneapolls, Burke said "You cali get a small-town feel... and yet have access to an entire major metro market," he said . Members of a new informal downtown association have' begun touring other cities and busioess distrlcts in the Twin Cities that have a unique char- acter.. . . There are no plans yet, just dreams. "1t has to be 'Centervil1e,' " Burke said, , "but We.can tak,e. . Unages from l\1J over anii apply' the!n. to how' we'rii gii!ng to stand llUt." . $egmentf : 4 lanes' divided. roadway to man.age access. t 'a-ng ft'l8tit,'Vi,' e safe~~ PI0NEEllt*ES5 .~.t~ M(fti?Tfa,j),"#ft~libe rJgtil~Ili.if.-'" - mbaue'1'@piDne'erpr~ss.ciJm qr 651-228-5311.,'" Segment 2: 3 lanes section with continuous centel:"":1.e,ft turn .\ahe:~ '"JJ'! ~;i.f;" !-~~6it ~,c, " "" Fax Transmission 14:43 BONESTROO ROSENE ANDERLIK 6516361311 p.1 I I ~ Bonestroo Rosene , Anderlil< & JJt Assod;ttes EnWne:ers&Autirteccr I : Date: 10/1112004 From: Tom Peterson TWP Organization: City of Centerville Pages to Follow: - i ! I i Original Will Follow in Mail: Yes 0 : No ~ . I . ! . Our File No: 616-03-130 To: Kim Moore- Sykes Fax Number. 651-429-8629 SUbject: Water Tower Lighting Kim, I .[ With the Tower Project proceeding on schedule, the subJect of lighting of the tank was brought up. The , current plan is four light poles around the tower with spot lights to illuminate the bowl part of the tjlnk. I recommend this be discussed with council regarding some issues: 1. Cost- $7,000 for four pores, one fixture per pore. Two fixtures each pole is $12.000~ 2. Maintenance- replacement of bulbs, light pOle maintenance, etc. 3. Electricity- $500 per year to illuminate the tower 4. Very few tanks are lit. linD lakes does not illuminate their towers. If the city decides to eliminate the lights, there would be a deduct to the project. Please call me at 651-604-4868 with any questions. Tom Peterson Bonestroo Rosene Anderlik Bonestroo, Rosene, Anderlik and Associates 2335 West Highwa)' 36 + SI. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-<336-1311 ; www.bonestroo.com I . i~~:~ni1~}~~#{lt0:~~~~~t4~;~;f~~1~.~1}~~~7~~!~/f~(~\~.f}~1~~~~~(~~~t1~.jf1}:i~~~~~\~t~fi?:t~~~,f:;~(.i;*;'~~~::~f!~~1;r~i,~~1#',hf?1~~~:~~ti;4.:1t~~~.~~.ri~~r~11{\~t1'~f:hll,t{~t\f~-;:"::1::-~~'i~i*.>f:\~jf~1~1\i.r\~~;~US~~~~'~;:','.. AGENDA CENTERVILLE - CIRCLE PINES - LEXINGTON JOINT CITY COUNCIL MEETING Friday, Oct. 15th, 2004 - 6:30 PM Lexington City Hall Chambers I. INTRODUCTIONS - MAYOR HEIFORT 2. REVIEW OF ARCHITECTS PLANS 3. DISCUSSION ITEMS - MR. KEINATH A. Funding B. Location 4. WRAP UP - GOVERNING BOARD REPRESENTATIVES 5. ADJOURNMENT , L ~, 1 - Miller Hanson Partners I ARCHITECTS + OBSERVATION REPORT Report No.: Project Name: Report Date: 'Weather: 8 Chauncey Barett Gardens - Phase \I Project No.: 0252 October 12, 2004 Arrival Time: 10:30 a.m. Departure Time: 11:30 a.m. 450, Sunny Present: Frank Dunbar- Dunbar Development. . Scott Quiring, Chris Kirchoff, Scott - Amcon Construction Matt Willcockson - Miller Hanson Partners - status of work: 1. Framing, shingling, window and patio door installation complete. 2. Brick at main entry complete. 3. Siding nearly complete. 4. Insulation complete; sheetrocking in progress. 5. Model unit painting and sheet vinyl flooring complete; cabinet installation and trimming in progress. 6. Mechanicalfelectrical rough-ins nearly complete. 7. Concrete curb and gutter complete; 1 st lift of asphalt to be installed tomorrow. Items discussed: 1. OwnerfMHP 10 approve exterior paint colors. 2. MHP to verify aluminum railing color. !Next mlg da_I~:-=r1Of2~fri4 !rim;-I no a'~~:ation: 1 sam~___.J Report By: Matthew T. Willcockson Title: Construction Administrator Copies To: Attendees X:\0252\DQcuments\Red file\Progress Reports\1o-12-04-NoS.ooc 1201 HAWTHORNE AVENUE MINNEAPOLIS, MINNESOTA 55403 USA T 612.332.5420 F 612.332.5425 WWW.MILlERHANSQN.COM fe<" .W,/ /' 'f'\, ~ ;'"....,-"~""',' g -! U, 0" ~ -"c.t ':..,,;.,;;l ~":_ ..,ri:;\~ ~,.'''" -""c><''"' ,y <".", TO: Honorable Mayor and Council Members FROM: Kim Stephan SUBJECT: Recommendation for Business Directory DATE: October 13, 2004 The Economic Development Committee has been having ongoing discussions regarding the 2005 Business Directory with the sub-committee as well as meeting with Ms. .Kim Wilcox, media junction. The committee has received a tentative estimate for the 2005 Business Directory from media junction. The committee would like media junction to be able to proceed although the final amount will probably be less after advertising reduces' the price to the city. Motion was made by Committee Member Rehbine, seconded by Vice-Chairperson Smith to recommend to City Council the expenditure of funds not to exceed the estimated quote of $2,150 for the 2005 Business Directory. All in favor. Motion passed unanimously. ~~~:~n~~~~~p~~~ 0 ~~€!S~~~ 0 0 q ogoogo~ooo...... ci 0000000 ... .. o Om 0 NglOOl 0 oecOOOOI.O 0 J.O..~""'R ~~ ~..... ~r-;,st '" .....O.qC\1f'-,";J"(J) '" ..; ~ ~~m ~~~69~ .; c.j....- ('.r ..-~C\JA69-....A .,; 00 6l;U7~(B* ~ '" -o'lt"'" E .. gzMN...... .. ~ - :g,"' ..: ~ @Ol .; ;; - > '" z c ggggg88888:5 g g8g8ggg ~<~1'~ 0 .. O.c (1')0') c " " osg~ciggg~g~~ .; cj-.icDMO";cti OiE~~;h 0 'l: E E Q. ~-Q4fh~~CO.'lt_;O.(;A- co MC\1ERofh.....f;A-...... E......e..co .. - .. 6'7* in' 69 (tI'Oo~t- ~ 0 c 'E (") C\f (0 .... coeox "'''' ,g " " :J ::JaO.cm a Ul {;) (."IUO-l.i- '~ 88888888888 g ~~~~~~q 0 q .. ~~~~~~~~~~o ci g::5g8~g8 0 '" c ..; 0 "' co .. ~ . - -~f:A- - - -EI). -i 0 It) (I? 0 COil) 1.0 iXl .., ..; '" U E (Ol.l)f"-. -....(\J...... 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CJJ QUQ<< ~O::J3: ~ . ~Q~ ("JmQ~Sx~ ~ mLL.~O 0 w~w~ffiCIJ~~Q~~~ ~ I~W~ ...J Z oo~~O~w~>~~~w ~ ~_~~ /.%1 => o ~ J:~:5 <(~a::.a:: -a.w-o ~ o~~z-o~o~~r~~~ ~oom Q .., '" ~~~~~~~ffi~<C~~~m~w~~~~~6 ~ e .>:! u a,,:=m ~ ~~~~~3~g~~6~~~~5~g@~~~ - :s '" t: ~'~ '" .( <(0" ~ ~ <(OO9;:..J!:::WUJeiW'"' owo....:::!o c~"C'" OCC:"'" .. m~~~~w~~~oooc~~oc~uoow~~o CQ",,<(< . ~ ~ ~=~! ....C\lC")'<:tU')r.D......Q)m~~~ ~ q-\l1(Ot--.CXlm =:2 ..-..-...-..-...- ...- 09/12/2004 07:12 fnf Bonestroo n Rosene R Anderlik & . ~. Associates Engmtb'5 &: ^tchhects o PAGE 01 Blddir: 10 1c I'^- f.( t",.)o1... ill SCANDlA TRUCKING & EXC, To"'I e.... Sid: 3' o~ 0" ---- ", . Fax No.; Add"'..: Tolophon. No.: \. ."" City. Stale. ZiP; .: .:,;. .....;. . QUOTATION 72nd STREET STORM SEWER IMPROVEMENlS BRA ALE NO. 6'6-0""38 CENTEOIWILLE, MN Sept~bir24,2oo4 Qpening TIme: 10113/2004 Opening Dale: S:~:OO PM Honorable "'.yOt & Cay Council CIIy of Centorvillo 1880 Main S\tOot ContorvDlo, MN 55038 0...., CIIy Council Members: The undersigned. b$ino familiar with your local conditions, having made the fl$lCf Inspection and investigatiOn$ ~eemGd nacsssary, having studied the drawings and specifications for the WOrk inCluding and being familiar with all factors and other eondttlons affecting the worl\ ancf cost thereof, here.by propo.$' to fumls/\ all labor, tools. matertals. skills., equJpmenl. and "II elsa neco&&ary to completely construct \he project in accordance with 1I1e p(ans, S,9 fOllOw$; NO. 2 J 4 5 8 1 8 9 10 11 12 13 14 QU<:lttform~J "em Units Illy Unit Price T 0101 P,loe lla..Sld $" ~ MOBILIZATION La $ '] ""$ JOO L' ..lIt..,.!' Z4" HDPE LF 172 $ '.J r--$ ;,~ 2C .. ... 24' RCP. cuss 4 I.F 1(10 $ 7r'!-.$ l,)"oO- . / f7~$ ." 24' HOPE FLARED END EA $ / </7- ..' ... SAlVAGE & REINBTAI.LZ4" RCP FEll EA $ 7do-~ $ 1'",0 - ... "" 41 OIA MANHOLE EA $ L.' dO"1 ztt:JO- - . ... ..- WOOD SKIMMER STRUCTURE EA $ 4200-$ I,.! 0" .- if' .. ." RIPRAP. CLASS J CY 30 $ $Ii -$ / '/ j/(1- CLEAR AND GRUB LS $ 2,0(70 $ 1.,000 ~ ~ Co " DITCH EXCAVATION LF 1SO $ j $ 7,}(J t.l' ..' .. REMOVE 24' RCP LF 45 $ ItJ..... $ 'I rO --- .<7 ". REMOVE" "'EPUCE BITUMINOUS PAvEMENT', "THICK SY 100 $ :;!. 0-$ 'Z.JN(J - Z)"!!$ ,. ;.- REMOVE & REPLACE CONCR!OTEO CURB & GUTH,A LF TO $ 17fO- 12~ ..' CLASS 5 AGGREGA. TE BASE. 8' THICK TN 45 $ $ >'I(J .- P.l 89/12/2884 07:12 NO. 15 16 17 16 111 NOTES: ~ Qoo<o"'""-"" o II.... Unlis . Qty PAGE 82 Unll PrIce Tolll Price j~ .... $ ~ooo- ,:/J:1 ." $ ? yoo - e!!!- $ Z I'(J~ ,.'!-! ",,, $ , (JIJ-- Ir~ ." $ Z;Z-fiI - .. $ '35-~f7Jt- '. Ro<<d m$V be cIolled during QOmI_. PID\oidI adoquat. signing - incldenlal. 2. Loca'- $rod pro\$Ct _ling CIty ytJlltles (san. MH, storm s_. wat..- main) - inCId8l1tal_. 3. Maintain dnlinaO'lat an rim... 4. My dewltel1ng deemed nee_ry tor pipe Installation is ""idental. 5. EsIIIblillh 8fOIion _ priOO' to con$lt1JC!Ian. e. Sawollllinll Is Incldentalto """ovaIlt8n1s. 1. Subgnodt proparatlon on 72nd $_' '" incidental \0 prclSOl. S. Pla"" bituminous patch In two l-lfZ' 1lfIs. 9. Raplacsllralntlla In sIT""'. n necooaery. Incidental WOIt<. 10. can Gopher Slate 0na-CaI1 prior to digging. 11. carefully tnoYll. store and repla<:e .xlstlng wood brklge .lnCw.ma' v.ork. 12. Grade and Il1apG coml1\On borrow maIM'" \0 drain south to nor10. Rul... wl1h aoed blanket Of sod. ea directed by .ngln..... 13. CI"", and grub lncIudetllroas on berm .no large poIlIsr trea near 72nd S~. SOOOING SY 400 $ SEEDING WITH BlANKET IMPROVED PIPE FOUNDATION' , SY 400 $ LF 270 $ SILT FENCE. REGULAR LF 1(10 $ COMMON SORAOW CY 150 $ Tatalllua Illd RHpeollul/y Subnlltlod. 5~d" j;", r;&r~L'-f~~Ilon) ~ (An Individual) IL. /!I ~ _ (A Pann-hlp) sJ!l? t o (,vIlLr TlU. f,"i. oll'" I.I/J..UA.. Pmtod me 01 sign(, p-t I .' ;: 10/1~/2004 15:05 FAX 6514290471 RO-SO CONTRACTING ~002 ,~. Bonestroo II Rosene "IiI Anderlik & 11J 1 Associates Engineer.r' Architects Cily, Sl.te, Zip: Fax No.: b5\ Tot.1 Base Bid: 1-.\ I 150 l::2 Bidder. Ra- Address: II Telephone No.: ~N 5503B QUQT A TlON nnd STREET STORM SEWER IMPRovEMENTS 8RA FilE NO. 615-04-138 CENTERVILl.E, MN September 24, 2004 Opening Tirne: 10/1 312W4 Op""ing Date: 6:30:00 PM HOl1OOIble Mayor & Cily Council Cily of CenteMlIl> 1880 Main Slr"1 c.nteIVille. MN 55038 Dear City Counail Membe-rs; The underslgnsd, being familiar with your local conditions. hsV'it'lQ' made the field inspeCtio,., and investigations deemed naees;sary, having studied the drawings and spec1fJcations for the work including and being familiar with aij faC(OfS and other conditions aHeotlng the work and cost thereo-f. hereoy proposes to furnish all labor, tools, matenals, skill., equipment, and all else necessary to complatgly construct the project In accorDan.a with 1I1e pions, as follows: No. 2 3 4 5 6 7 8 9 10 11 12 13 14 I J Q!lutdVml.Kl5 110m Units QIy unit Prlea Total Price Base Sid MOSILlZATION l.$ $ blCO $ bl(X) 24' HOPE LF 172 $ 30 $ S\6D N' RCP, CLASS 4 LF 100 $ 1() $ I nl"'0 24" HOPE FLARED END EA $ ?m $ 2.00 SA~VAeE & REINSTALL 24" RCP FES EA $ I-I'2S $ I-J'2.5 4' CIA MANHOLE EA $ \~~ $ \<)0' WOOD SKIMMER STRUCTURE EA $ 11'2.5 $ , \25 RIPRAP. CLASS 3 CY 30 $ 80 $ '2.LlC:O CLEAR AND GRUB lS $ b,(X) $ f..rn DITCH gxCAVATlON IF 150 $ 1 $ I05() REMOVE 24' AOP ~F 45 $ ?D $ Cleo REMOVE & REPLACE BITUMINOUS PAVEMENT, 3" THICK SY 100 $ !D $ :?lOCO REMOVE & REPLACE CONCRETE CURB & G1.ITTER IF 70 $ .so $ .35ro CLASS 5 AGGREGATE BASE, 8" THICK TN 45 $ 30 $ 13'n P,l .; 10/13/2004 15:05 FAX 6514290471 RO-SO CONTRACTING NOTES: QIl~P'onlUlll Unit Prle. TotaIP,I"" 5 $ 2COO 1./ $ 1/'00 2- $ 540 5 $ 5CD /2. $ 1&::0 $ 41,1.50.00 No. ltom Units Qty 1rlI003 18 SODDING Sy 400 $ 18 SEEDING WITH BLANKET sv 400 $ 17 IMPROVED PIPE FOUNDATION LF 210 $ 16 SILT FENCE. REGULAR 100 $ LF 19 COMMON BORROW cv 150 $ Respocriully Sobmille<l, Total Ba;. Bid M-S:l CON\~\\\-..I~p,,,,,)QJp.W' COmpany (An lndividua9 (A Part1ocship) I'f1 \-l "1'lr\}3 fi1 '1Slf Signature PRSS \"1}~ .N.\ Titfe N"\\\Z~ J:>APiRI..:n:.:1..\ Printed Nama of SIgner 1. Road may ba close<! d~ring construction. Provide ade(luate Signing - incidontaL 2. Looate eno protect eJ<isting City UlI11tles '.an. MH. slonn .ewer, wator main) . ;nc!oental war!<. 3. Maintain drainage at a.l1 times. 4. Any d9Wat9dn~ deer'l'1.EiId necessary for pipe lnstatladon is. j('u:::idental. 5. Establish etOsiQt"ll)jntrol prior to constructJon. 8. Saweutti/"rg is ineidentaJ to removal Itams. 7. Subgrade preparatlon on 72nd Sb'eet is. incidental to protect. 8. Place bttuminous patch In two 1-112' lifts. 9. Roplace droiTl111e in street. it nocessary. Incldo~1 ..011<. 10. Cell Gopher StaIB One-Call pnor 10 digging. 11. Carefully move, store and replace existing wood bridge ~ incidental work. 12.. Grade and shape. QQlT1mon borrow materIal to drain south to north. Restore with S9ed blanket ot $Od, as directed by enginssr. 13. Cle.r and grub includes trees 00 banTl and laf9G popkirtree near 72nd street P-2 fnf Bonestroo If:! Rosene 'till Anderlik [,. ~ II ~ Associates Engineers & Architects Bidder: 4- 3'J51 Total Base Bid: Address: Telephone No.: City, Slate, Zip: Fax No.: 1<::,3 QUOTATION 72nd STREET STORM SEWER IMPROVEMENTS BRA FILE NO. 616-04-138 CENTERVILLE, MN September 24, 2004 Opening Time: 1011312004 Opening Date: 6:30:00 PM Honorable Mayor & City Council ,City of Centetville 1880 Main Street Centerville, MN 55038 Dear City Council Members: The undersigned, being familiar with your local conditions, having made the field inspection and investigations deemed necessary, having studied the drawings and specifications for the work including and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to fumish all labor, tools, materials, skills, equipment, and all else necessary to completely construct the project in accordance with the plans, as follows: No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 QuoteFomuJs Item Units QIy Unit Price Total Price Base Bid MOBILIZATION LS $ 3~OC) .(J); ~5DCJ,OO 24' HDPE LF 172 $_4-0.0() $ b'O?1Cl. ao 24" RCP, CLASS 4 LF 100 $~$~OO 24" HDPE FLARED END EA $ 500.0rt F),[)Cl.C\O SALVAGE & REINSTALL 24" RCP FES EA &-\t33:),J22L330 ~O {f ~ . - ."'" 4' DIA MANHOLE EA $ Z800.Ql:$~O A I WOOD SKIMMER STRUCTURE EA $ -104<Je ('1'>.$ lQ 4-00 .(')0 RIPRAP, CLASS 3 CY 30 dG4-(j() $3120.00 CLEAR AND GRUB LS $ 10(\0 6N I nnO.QD DITCH EXCAVATION LF 150 $ 25.0()$ ?'75C1,OO REMOVE 24" RCP LF 45 $ in. (,..,(J $ 7..."77. 00 REMOVE & REPLACE BITUMINOUS PAVEMENT, 3" THICK SY 100 $ _=3&' .00 $ 36,D().()(j REMOVE & REPLACE CONCRETE CURB & GUTTER LF 70 $ 30, (b $ -.ZJQQ.Q. 0 CLASS 5 AGGREGATE BASE, 8" THICK TN 45 $ Z+.O()$ 10 6a.()O P-I No. 15 16 17 18 19 NOTES: QuoteFOl11'l-xls Item Units Qty Unit Price Total Price SODDING 400 $ (",00-$ 2.. Ji-(}() .()() 400 $ 3.(10 Ll ?1JO DO 270 $ IO.nQ$ 2.70() .GO 100 $ 4- nO $ 4-O().O() 150 $ /3. t'lO$ J'7 5 0 .n 0 $ 4-9 j 1\-(',7 . 00 Sy SEEDING WITH BLANKET Sy IMPROVED PIPE FOUNDATION LF SILT FENCE, REGULAR LF COMMON BORROW CY Total Base Bid Respectfully Submitted. Su rwnrrr Company 0-')t:,.}S1 t.y. (A Corpora~ (An Individual) (A Partnership) La, . Ll. J. S,ur-:\ov,-,\ Signature T~}.Gj i-.J) ~ .,.J./ L",,_e.. L>J. S\)I,fnTY\ Printed Name of Signer 1. Road may be closed during construction. Provide adequate signing. incidental. 2. Locate and protect existing City utilities (san. MH, stann sewer, water main) - incidental work. 3. Maintain drainage at all times. 4. Any dewatering deemed necessary for pipe installation is incidental. 5. Establish erosion control prior to construction. 6. Sawcutting is incidental to removal items. 7. Subgrade preparation on nnd Street is incidental to project. 8. Place bituminous patch in two 1-1/2" lifts. 9. Replace draintile in street, if necessary. Incidental work. 10. Call Gopher State One-Call prior to digging. 11. Carefully move, store and replace eXisting wood bridge - incidental work. 12. Grade and shape common borrow material to drain south to north. Restore with seed blanket or sod, as directed by engineer. 13. Clear and grub includes trees on berm and large poplar tree near 72nd Street. P-2 .'" ro'Ot"., ~ . ;;/ ~.',I' '.':' ~ i.~ ,,,,, :.:.a,r ~'; , ,~, I e 1 ",,;.,,;p ~ ~, QI" If -"''''>_ ~,i,I,'j#J ~~ ---,\~ .,~, TO: Honorable Mayor and Council Members FROM: Kim Stephan SUBJECT: Recommendation for Business Directory DATE: October 13.2004 The Economic Development Committee has been having ongoing discussions regarding the 2005 Business Directory with the sub-committee as well as meeting with Ms. JGm Wilcox, media junction. The committee has received a tentative estimate for the 2005 Business Directory from media junction. The committee would like media junction to be able to proceed although the final amount will probably be less after advertising reduces' the price to the city. Motion was made by Committee Member Rehbine, seconded by Vice-Chairperson Smith to recommend to City Council the expenditure of funds not to exceed the estimated quote of $2,150 for the 2005 Business Directory. All in favor. Motion passed unanimously. ~edia @ ~ junction ~6995 20th Ave. So. ~Centerville, MN 55038 ~PHONE: 651-426-8669 ~FAX: 651-426-8829 Attn: Kim Stephan City of Centerville 1880 Main Street Centerville, MN 55038 QUOTE Date Sales Rep Terms PO# 10/12/04 Kim Wilcox Due Upon Receipt . Item Description Estimate Graphic Design Services Update Business Directory As Needed (includes 10-20 Hours listings, and advertisements) ($40/hr.) Printing Print Business Directory )- 8.5"x 5.5" )- Covers (4-color, 80# Gloss) )- 12 Inside Pages (Black, 80# Gloss) )- 4 Inside Pages (4-Color, 80# Gloss) )- Waferseal Quantity: 1,700 $2,150 Note: last years advertising revenue generated $1,150 Comments; media junction" guarantees complete customer satisfaction of all design work. Please contact Kim Wilcox with any questions or comments concerning this quote. This quote is valid for 30 days. Authorized Signature Date ( 7. ~ r f'/<;/tJ.</ (!~ . Sale of Vehicles ~. ~~ Ms. Moore-Sykes indicated that the public works director has provided a memo in the packet listing the vehicles to be sold as well as information on sales pricing determined by using Kelley Blue Book. She then asked Council for direction as to how to proceed with the sale of the vehicles. . Council discussed the matter and asked Staff to list the vehicles for sale at the prices in the memo through the League of Minnesota Cities. Council Member Lee expressed concern that the people establishing the sales prices would be eligible to purchase the vehicles. City Attorney Hoeft indicated that any City employee that is going to purchase city property must do so through a closed sealed bidding process or by auction. He further clarified that no City employee is eligible to purchase the vehicles because the City will be listing them for sale through the League of Minnesota Cities. ( ( City Wanted & For Sale Ads Page 1 of 1 VEHICLES. Centerville has the following vehicles for sale: 1993 Ford Ranger XLT, 90,000 miles, $1,200; 1997 Ford Ranger XLT, 49,000 mil. $2,900; 1998 Dodge I-ton, 49,000 miles, $15,000. For more informatior (651) 429-4750. http://www.lmnc.org/cities/muniads.cfm 10/8/2004 ( ( -. ( Message Page 1 ofl Kim Moore-Sykes From: Kim Moore-Sykes [ksykes@centervillemn.com] Sent: Thursday, September 23,2004 12:07 PM To: 'aredding@lmnc.org' Subject: Sale of Vehicles Hi Amy - The City of Centerville has the following vehicles for sale. Please post them. 1993 Ford RangerXlT 90,000 miles $1,200 1997 Ford Ranger Xl T 43,500 miles $2,900 1998 Dodge 1-Ton 49,000 miles $15,000 Thanks, Amy. Kim Moore-Sykes ( 10/8/2004 ~~. ~ ~" . ~.., ~ <E!1;> "'Il:if~ ""Hi ~~ ~~ - J;;~ h ~$ ~ i ~ , : .~ . ~ . . B 11 ^ . . ~ !~H . ~ a clh .. ~ ~; ~ w !~ i ~ ~ i > . . ~ .~ o ij - o g, .2 o g, ~ Pc '" '" * ",s. ] ---._-~",- =---"'"--- ___._ _~,__~__l~i .0001118717. COqI2~Sq27~IS210000G22q. I ,. ~