HomeMy WebLinkAbout2004-06-09 Executive Session & CC Meeting
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EXECUTIVE SESSION &
COUNCIL MEETING
Wednesday, June 9, 2004
5:30 & 6:30 P.M.
(RESPECTIVELY)
EXECUTIVE SESSION (Closed - Unless
Otherwise Noted)
L
CALL TO ORDER
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CALL TO ORDER
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APPROVAL OF COUNCR. MINUTES 0 vtA1"\V
1. May 26, 2004 City Council Meeting Minutes J)
CONSENT AGENDA
1.
Personnel Issues
n.
m.
ADJOURN
COUNCIL MEETING
1.
Roll Call
n.
m.
APPROVAL OF AGENDA
IV.
1. City of Centerville May 27, 2004 througb June 9, 2004 Claims
Z. Centennial Fire District - June 4, 2004 Claims
3. Planning & Zoning Commission's Recommendation for Appointment of Mr.
Jeft'Hanzal
V. A W ARDSIPRESENTATIONS/APPEARANCES
1. Mr. Greg Nohner- President (Association ofSiogle Townhomes of Eagle
Pass Cottages)
VL PUBUC HEARINGS
1. Mr. Clay "Pete" Alcock - 1806 Maio Street (Mill Road Extension Vacation
Request) - (Tabled from Previous Meeting)
vn. NEW BUSINESS
1. Ethics Policy (paulsetb)
2. Annual Investment Report (paulseth)
vm. OLD BUSINESS
1. Chauncey Barett Gardens Phase II - Request to Waive Fees for Building
Permit - Resolution #04-025
2. Potentially Dangerous Dog - 1971 South Robin Lane
3. Tobacco License - Center Mart (Update - Background Check Completed)
4. Purchase Agreement - St. Paul Water Utility/City ofCenterville Vacant Lot
LaMotte Drive (parks & Rec. Recommendation)
5. Gassen Companies - Letter to Mr. Mike Quigley & Swift
Construction/Sharper Homes (Tom P.)
6. Personnel Policy
7. Parks and Recreation Park Dedication Fees (Commericalllndustrial
Development)
8. Recommendation for Hiring Two (2) FuB Time Public Works Maintenance
Workers
IX. ANNOUNCEMENTSIUPDATES
1. Receipt of Certified Letter From Mr. & Mrs. Michael Johnson (7046 Brian
Drive)
2. Mr. & Mrs. Joel Swenson (7016 Brian Conrt)
X. ADJOURNMENT
,
,
,
I
I
1- _ _ _ _ _ _ _ __. __ __ __ ____ __ __ __ _ ____ __ ____ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ _ __ __ __ __ _ _ __ _ _ _
vm. OLD BUSINESS
1.
Chauncey Bare<< Gardens Phase II - Request to Waive Fees for Building
Permit - Resolution #04-025
Potentially Dangerous Dog - 1971 South Robin Lane
Tobacco License - Center Mart (Update - Background Check Completed)
Purchase Agreement - Sf. Paul Water Utility/City of Centerville Vacant Lot
LaMotte Drive (parks & Rec. Recommendation)
Gassen Companies - Letter to Mr. Mike Quigley & Swift
Construction/Sbarper Homes (Tom P.)
Personnel Policy
Parks and Recreation Park Dedication Fees (Commerical!Industrial
Development)
Recommendation for Hiring Two (2) FuB Time Public Works Maintenance
Workers
2.
3.
4.
5.
6.
7.
8.
IX. ANNOUNCEMENTSIUPDATES
1.
Receipt of Certified Letter From Mr. & Mrs. Michael Johnson (7046 Brian
Drive)
Mr. & Mrs. Joel Swenson (7016 Brian Coort)
2.
x.
ADJOURNMENT
&~=
EXECUTIVE SESSION &
COUNCIL MEETING
Wednesday, June 9, 2004
5:30 & 6:30 P.M.
(RESPECTIVELY)
EXECUTIVE SESSION (Closed - Unless
Otberwise Noted)
L CALL TO ORDER
1. Roll Call
II. ITEMS OF DISCUSSION
1.
Personnel Issues
IlL ADJOURN
COUNCIL MEETING
CALL TO ORDER
1. Roll Call
II. APPROVAL OF AGENDA
L
IlL APPROVAL OF COUNCIL MINUTES
1. May 26, 2004 City Council Meeting Minutes
IV. CONSENT AGENDA
1. City ofCenterville May 27, 2004 tbrougb June 9, 2004 aaims
2. Centennial Fire District - June 4, 2004 Claims
3. Planning & Zoning Commission's Recommendation for Appointment of Mr.
Jeff Hanul
V. A W ARDSIPRESENTA nONS/APPEARANCES
1. Mr. Greg Nobner- President (Association of Single Townhomes of Eagle
Pass Cottages)
VL PUBUC HEARINGS
1. Mr. Clay "Pete" Alcock - 1806 Main Street (Mill Road Extension Vacation
Request) - (Tabled from Previous Meeting)
VII. NEW BUSINESS
1. Ethics Policy (paulseth)
2. Annual Investment Report (Paulseth)
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EXECUTIVE SESSION &
COUNCIL MEETING
Wednesday, June 9, 2004
5:30 & 6:30 P.M.
EXECUTIVE SESSION (Closed - Unless (RESPECTIVELY)
Otherwise Noted)
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CALL TO ORDER
1. RoD Call
n. ITEMS OF DISCUSSION
1. Personnel Issnes
III. ADJOURN
COUNCIL MEETING
L~'/ CALL TO ORDER
1. Roll Call
lJf./ APPROVAL OF AGENDA .~"
Ill.
APPROVAL OF COUNCIL MINUTES
(kaA-/~
'B~~eY-^, c~ ( C~-'-'
1. May 26, 2004 City Council Meeting Minutes
~\ ~NSENT AGENDA
~// 1. City of Centerville May 27, 2004 through June 9, 2004 Claims
~x 2. Centennial Fire District - June 4, 2004 Claims
~ 3. Planning & Zoning Commission's Recommendation for Appointment of Mr.
Jeff Hanzal
V. A WARDSIPRESENTATJONS/APPEARANCES
vL" Mr. Greg Nohner - President (Association of Single Townhomes of Eagle
Pass Cottages)
.
VI. .PUBLlCHEARINGS, ..AJI ~ fuyJ
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~s. ~ Mr. Clay "Pete" Alcock -1806 Main Street (Mill Road Extension Vacation
Dtf - () Ii Request) - (Tabled fro~ Previous Meeting) 1: 5":5'
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VB. NEW BUSINESS
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VI. Ethics Policy (paulseth) r Jv-r I ' r VI 0 '-V v '-<-<
~./ Annual Investment Report (paulseth)- ~ -/-6 h~ /2e-<;.t~
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Chauncey Barett Gardens Phase n - Request to Waive Fees for Building
Permit - Resolution #04-025 p~~. . ~"nI,J./-/ . A ~
Potentially Dangerous Dog -1971 SouthR'1bm Lane' Cvf ~
Tobacco License - Center Mart (Update - Background Check Completed)
Purchase Agreement - Sf. Paul Water Utility/City of Centerville Vacant Lot
LaMotte Drive (parks & Rec. Recommendation)
Gassen Companies - Letter to Mr. Mike Quigley & Swift
Construction/Sharper Homes (Tom P.) .
Personnel Policy ~ ~ fv air 1m ;k.N.raw
Parks and Recreation Park Dedication Fees (CommericallIndustriaJ
Development)
~ Recommendation for Hiring Two (2) Fun Time Public Works Maintenance
IX. ANNo:::==k~ Iv uvdfe I hh-~
~ Receipt of Certified Letter From Mr. & Mrs. Michael Johnson (7046 Brian
Drive)
:. / Mr. .& Mrs. Joel Swenson (701~ Brian Court) .(AJ', S(e'W-d .
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 26, 2004
6:30 p.m.
Pursuant to due call and notice thereof; the City of Centerville held their regularly scheduled
meeting on May 26, 2004, at City Hall, 1880 Main Street.
PRESENT:
Mayor Terry Sweeney
Council Member Lee
Council Member Paar
Council Member caRra t
None 0
City Administrator, Ms. Moore-Sykes
City Attorney, Mr. Hoeft
City Engineer, Mr. Peterson
ABSENT:
STAFF:
L CALL TO ORDER
Mayor Sweeney called the May 26, 2004, City Council meeting to order at 6:30 p.m.
n. SET AGENDA
Mayor Sweeney added the April 14,2004 Executive Session Minutes, and 20th Avenue
UF.
Council Member Capra requested that an on street parking moratorium during the
construction season be added and Eagle Pass Townhome Association under Old
Business.
Ms. Moore-Sykes requested that the street vacation public hearing be tabled and that a
provisional tobacco Iicel\se be added to the agenda.
Motion by Council Member Broussard Vickers. seconded by Council Member Lee
to anoroye the a2enda as amended. All in favor. Motion carried unanimouslv.
III. APPROVAL OF COUNCIL MINUTES
1. May 12. 2004 City Council Meeting Minutes
2. ADri114. 2004 Executive Session Meeting Minutes
City of Centerville
May 26, 2004
Council Meeting Minnles
Mayor Sweeney requested the following changes: On Page 4 of 12, second sentence
indicate it is a software update to work with the current operating system. On Page 7 of
12, third paragraph from the bottom take out received bids.
Correct Northland Public Finance to Northland Securities.
Council Member Capra requested that the spelling ofGoiffon be corrected.
Motion bv Council Member Lee. seconded bv Council Member CaDra to aDDrove
the Mav 12. 2004 City Council Meetin!: Minutes as amended. AIl in favor. Motion
carried unanimouslv.
April 14, 2004 Executive Minutes
Council requested that the times be added. Recess at 10:20 p.m. and reconvene at 12:05
a.m. adjourn at 12:08 am.
Motion bv Council Member Broussard Vickers. secouded bv Council Member Paar
to aODrove the ADril14. 2004 Executive Minutes as amended. All in favor. Motion
carried unanimouslv.
IV. CONSENT AGENDA
I. The City of Centerville May 12, 2004 through May 26, 2004 Claims for Approval
2. Centennial Fire District Claims
3. Centennial Lakes Police Department Claims April 15 - April 30, 2004
4. Centennial Lakes Police Department Claims May 1- May 13, 2004
Council Member Broussard Vickers questioned why the police department uses a
different attorney. She also asked for more information on the Labor Relations
consulting fees and for clarification on the phone bills for the department.
Ms. Moore-Sykes indicated that she would provide information on the questions asked.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to aoorove the Cousent A2enda as oresented. AIl in favor. Motion carried
unanimously.
V. A W ARDS/PRESENTATIONS/APPEARANCES
None.
VL PUBLIC HEARINGS
1. Mr. Robert Burgstahler. 7381 Old Mill Road (Lot Split)
2. Mr. Robert Burgstahler. 7381 Old Mill Road (Rezone from R-l to R-2
Page 2 of 11
City of Centerville
May 26, 2004
Council Meeting Minutes
Mayor Sweeney opened the public hearings at 6:53 p.m.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to close the public hearinl!S on the lot split and rezone. All in favor. Motion
carried unanimously.
Mayor Sweeney closed the public hearings at 6:55 p.m.
Motion bv Council Member Capra. seconded by Council Member Broussard
Vickers to rezone from R-l to R-2 as reauested. All in favor. Motion carried
unanimousJv .
Motion by Council Member Lee. seconded bv Council Member Pur to approve the
lot split of 7381 Old Mill Road as reouested. All in favor. Motion carried
unanimousJv.
3. Street Vacation/Easement Submitted by Mr. Clay Alcock (Mill Road Extension)
Motion by Council Member Broussard Vickers. seconded bv Council Member Lee
to continue the public hearing to the next meeting. All in favor. Motion carried
unanimously.
vn. NEW BUSINESS
1. Pay Estimate #1 - Hunter's Crossing 2nd Addition Phase I - Northdale
Construction $113.493.46
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to approve as recommended bv the City Engineer. All in favor. Motiou carried
unanimousJv.
2. Sandblasting Proposal for the 1985 Plow Truck - Not to Exceed $ 1.000
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee
to approve the repair and refurbishing of the dump truck as proposed bv Staff.
Council Member Lee asked if that was a vehicle that was scheduled to be replaced.
Mr. Palzer indicated that the large dump truck would be kept for eight (8) more years.
VOTE: All in favor. Motion carried unanimouslv.
Page3 of 11
City of Centemn.
May 26, 2004
Council Meeting Minutes
3. Elevation of Pond Piping - Further Consideration of Pond Dredging
Mr. Peterson indicated he would like to confinn the elevations because he believes the
culvert under 7200 is too high.
4. Church of St. Genevieve Request for Bingo. Raffle. Paddlewheel. Pull-Tabs and
Tipboards at their August 15. 2004 Festival
Motion bv Council Member Caora. seconded bv Council Member Broussard
Vickers to auurove the reDuest of St. Genevieve for a uermit for Binl!O. Raftle.
Paddlewheel. Pun-Tabs and Tioboards at the August 15. 2004 Festival and waive
the fees as requested. An in favor. Motion carried unanimousIv.
5. On Street Parking Waiver
Council Member Capra asked if it were possible to waive the on street parking
requirements during the street reconstruction.
City Attorney Hoeft recommended that the police just use discretion as it would be time
consuming and expensive to amend the ordinance or institute an interim ordinance for a
short term.
6. Provisional Tobacco License for Center Mart
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee
to aoorove a urovisionallicense for two months to allow time for the backl!round
check but orior to the start of the license insurance certificates are to be orovided to
the City. AD in favor. Motion carried unanimouslv.
VIR OLD BUSINESS
1. Jackson Commercial Town Office Park Phase I/TIF Financing
City Attorney Hoeft reviewed the proposed changes to the development agreement.
Council Member Broussard Vickers. seconded bv Council Member Lee to auurove
the develoument agreement. AD in favor. Motion carried unanimouslv
Mayor Sweeney indicated that if the Comprehensive Plan is not amended then the
rezoning is not effective.
City Attorney Hoeft indicated that the Comprehensive Plan is amended because the City
authorized the rezoning and preparation of the paperwork was to be handled and funded
by the developer.
Page 4 of 11
City ofCenterville
Mlly 26, 2004
Council Meeting Minutes
City Attorney Hoeft clarified that the City has amended the Comprehensive Plan and all
that is necessary is Met Council approval. He then said that any member voting in the
affirmative can make a motion to reconsider and ask for a second to bring the matter back
to the table.
Ken Carpenter addressed Council and asked Members to consider that all the issues with
the properties would go away with this development and there are benefits for the City to
authorize the TIF financing.
Brian Hanson, 1950 Center Street., addressed the Council and indicated that the City has
had five TIF districts and three of those were residential TIP districts. He then asked
whether that sets a precedent in the City.
City Attorney Hoeft indicated there are no requirements there.
Mr. Hanson indicated that one of the areas that the residential TIF was set up for was
Center Oaks property that is adjacent to this piece and he assumes the reason for doing so
was the soil issues in Center Oaks.
Mr. Hanson indicated the request for TlF for this area would fall, in his opinion, under
the same types of circumstances including very poor soil. He then said that this would
bring tax base to the City and it develops an area of the City by bringing an area into the
tax base that may not develop for some time. He also asked Council to really look hard
at it because the money that would come out of the TIF district could benefit the City in a
number of ways.
Mr. Carpenter indicated that this type of development provides screening with
townhomes to the commercial district and residents are more likely to agree to that than
some other type of development.
Mayor Sweeney commented that he talked to someone the other day at Comer Express
and they said that they were hoping the TIF did not go through and when asked why, the
person did not have an answer. He then said that when he explained the TIF process and
the potential benefits to the City this person changed his mind.
Mayor Sweeney indicated he would like to see the additional residents and commercial
development come to town.
Council Member Broussard Vickers indicated she looks at the broader issues and she
feels that the development would not occur but for the TIF financing. She then said that
she likes the proposed use for the property and feels it would be a nice fit for the
community and the potential to use T1F dollars for other projects within the City.
Council Member Paar clarified that he is not against the project but is against the City
financing it with TlF. He then said that he has done the research and spoken to a lot of
people and it seems to him that the property owners get their money, the developer gets
PageS of 11
City of Centerville
May 26, 2004
Council Meeting Minutes
his money and someone has to pay the difference and he does not want the City to be
taken advantage of.
Council Member Paar commented that the latest information on TIF from Scott came
from Brooklyn Center and they are the highest taxed city in the state and they are heavily
TIF. He then said that he did not go into this close minded, has done the research and he
feels this is not a good idea for the City in the long run.
Council Member Paar indicated that with all the development going on in Lino Lakes he
does not think the property will sit for years without development.
Council Member Capra indicated that she agreed with Council Member Paar and
commented that this started last year with the townhome offices and now those are not
going to be done because the City is saying no to TIF. She then said that there were
residential TIF's done previously but that was when the interest rates were 10%. She
then said that it is a sad state of affairs when two people cannot come to terms on the
small piece of property. She further commented that her compromise was to rezone
because it gives the people what they were looking for but she does not feel that TIF
financing is in the best interest of the City.
Mr. Carpenter commented that he had heard that the City had a recommendation that the
figures were favorable for a TIF situation.
Council Member Lee said he agrees that this property is commercially blighted and
unable to bring businesses in. He then said that he does not think there is any evidence
that it is residentially blighted. He further commented that he feels that the County Road
14.froject will be a boon for commercial growth in that area and should mean growth for
20 Avenue.
Council Member Lee indicated that he heard the comment that there is property in other
communities that would not require the work so he is concerned and confused as to why a
developer would want to go through all the trouble if there is other property available that
would not require this much trouble. He then said that someone is picking up the tab to
ensure that the developer gets his money and the property owners get their money and he
does not want that to be the taxpayers.
Council Member Lee commented that this has been talked about for months and he has
struggled with it and he has struggled with it because something is not right. He then said
that he is disappointed that the office townhomes are not going in but the developer had
the ability to move forward and the fact that they only intended to do the project with TIF
financing figured into his decision.
Page 6 of 11
City of Centerville
May 26, 2004
Council Meeting Minutes
2. Resolution #02-024 - Award of the G.O. Bond for the 2004 Street Improvement
Proiect
Mr. Eilertson reviewed the bids received and noted that Wells Fargo was the low bidder.
He then noted that the A2 rating assisted with getting underwriting so for this bonding the
City has a AAA bond rating.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee
to aDDrove Resolution #04-024 awardinl! the I!eneral oblil!ation bond sale to Wells
Fareo. All in favor. Motion carried unanimouslv.
3. Brian Drive & CSAH 14 Construction Projects
Council Member Capra provided photographs and asked the Engineer to show what
would be done by Mr. and Mrs. Johnson's house.
Mr. Peterson explained and showed on the picture how it would work and explained that
the reason is to center the road over the culvert.
Mr. Peterson drew a picture on the board of the proposed changes.
Council Member Paar indicated the reason for the 6 feet to the west was to keep the trees
and the alignment is better.
Council Member Broussard Vickers asked that a letter be sent to the Johnsons explaining
the reason it was configured as it was.
Council Member Capra asked about the timing.
Mr. Peterson explained that due to complications on other jobs they rescheduled and,
since this is an easier portion of the job, it will be done first but still assessed in the fall.
Kevin Fogerty of 7088 Brian Drive asked for an update on the project because he arrived
late to the meeting.
Council provided an overview of the project to Mr. Fogerty and explained that splitting
the difference on either side of the street would mean losing the trees that Council was
asked to keep.
Council Member Broussard Vickers indicated that if residents are not concerned with the
trees then she would want the street to be widened to City standards.
4. Proposed Purchase of St. Paul Water Services Vacant Lot at 1601 LaMotte Drive
Council Member Capra asked if Ms. Paulseth reviewed the figures.
Page 7 of II
City ofCenterville
May 26, 2004
Council Meeting Minutes
Ms. Paulseth indicated that the funds are available for the purchase.
Mr. PaIzer indicated there may be an issue as there may need to be something done for
storm drainage retention for the street.
Mr. Peterson indicated he would look into a possible location for the ponding.
City Attorney Hoeft indicated that if the City does not put it on City property the City
will have to buy property to put it on.
Council Member Capra asked if Ms. Moore-Sykes talked to Lino Lakes about CenterviIle
owning property there.
Ms. Moore-Sykes indicated she contacted Lino Lakes and it was mentioned that Lino
would consider purchasing the adjoining parcel for a potential joint park.
Ms. Moore-Sykes indicated she would contact Lino Lakes Staff for further information.
City Attorney Hoeft recommended Staff be directed to contact them and tell them to
begin drafting the documentation. He then indicated that he has no issue with the rider
the City has been asked to sign with regard to the pathway.
5. St. Paul Regional Water Services Third Rider to Agreement (Trail Behind
Hunter's Crossing 2nd Addition Phase I
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Caora to aporove with the condition that it he a 10-foot &suhalt trail. AD in favor.
Motion carried unanimouslv.
6. 1540 Peltier Lake Drive (Complaint Update)
Mr. PaIzer indicated that progress is being made at the property.
Ms. Moore-Sykes indicated that the City Clerk had contacted the Chief and extra patrols
were being done and they are aware of the situation.
Council Member Capra asked how long a resident has to complete the project.
City Attorney Hoeft indicated the City can trim trees and cut grass and assess the cost
back to the property but there are no time limitations on the property owner or the City
with regard to the dwelling.
Council Member Broussard Vickers asked what the issue with the neighbors is.
Page 8 of 11
City of Centervil1e
May 26, 2004
Council Meeting Minutes
Ms. Moore-Sykes indicated that maintenance of the lawn is an issue but the property is
being mowed.
Council Member Capra asked if there is running water at the home.
Mr. Palzer indicated there is cold water at the property.
Council asked that Staff keep labs on the property to make sure that the lawn is kept
mowed and to inform the concerned residents of the current status.
7. 7020 Brian Court (Drainage)
Mr. Peterson indicated that the drainage elevation is proper.
Mr. Swenson indicated that for six years he never had any water issues then the culvert
was put in and now he has water.
Mr. Carlson indicated that he has done research and it is his contention that the yard of
Mr. Swenson and his yard have had water at times during the year. He then said that this
is a private matter because Council has ruled on it and he is tired of having to readdress
this matter time and again. He further asked that Council consider this matter closed.
City Attorney Hoeft indicated that the engineer has stated that, in his professional
opinion, the drainage is proper and that is the end of the City's involvement.
Mr. Swenson asked why the draintile did not go into the culvert.
Mr. Carlson indicated that it is two inches lower to allow for flow.
Mr. Carlson asked whether this would be placed back on the agenda or if the matter was
finished.
City Attorney Hoeft advised Mr. Carlson that anyone can ask that an item be placed on
the agenda so there is no way of assuring him that this will never be before Council
again.
8. Recommendations for Hiring Two (2) Public Works Maintenance Employees
Ms. Moore-Sykes indicated that interviews are scheduled for June 4,2004.
9. Eagle Pass Townhomes
Council asked Staff to determine whether any issues raised in the letter are City
responsibility and report back to Council.
Page 9 of 11
City of Centerville
May 26, 2004
Council Meeting Minutes
lX. ANNOUNCEMENTSIUPDATES
1. Donation from Bonestroo. Rosene. AnderIik & Associates - $275
Council thanked Mr. Peterson for his firm's donation.
2. Moody's Rating Re.,port - A2
Mr. Eilertson indicated that the City's rating is A2 and AAA for the bond just sold.
3. Ms. Julie Lindsey. 1687 Sorrel Street - Complaint Update
Mr. Palzer reported that no evidence of rodent infestation was found at the property.
Council Member Broussard Vickers asked that the property be kept up and that the
resident be informed that there was no rodent infestation at the property.
4. Tri-Citv Uodate
Council Member Capra indicated she attended the meeting and the group is looking for
approval of the Joint Powers Agreement.
City Attorney Hoeft indicated that this agreement does not obligate the City to any funds
and the City can pull out for any reason at all.
Council Member Capra indicated the name for the group is tentatively going to be
D5WE.
Motion bv Council Member Canra. seconded bv Council Member Lee to annrove
the Joint Powers A!!reemeot for TraosDortation Infrastructure Plannin!!. All in
favor. Motion carried unanimouslv.
5. 1971 S. Robin Lane - Potentiallv Dangerous Dog
Ms. Moore-Sykes indicated there would be a hearing on the matter on June 9, 2004.
Mayor Sweeney asked that the Planning Commission be asked to consider allowing six
(6) foot sideyard setbacks to allow residents to construct a third stall on their garages. He
then explained that he had requests from residents on the matter.
Council Member Broussard Vickers asked the Mayor to check with the Fire Chief to
determine whether the fire department would have any issues with a reduced sideyard
setback.
PagelOofI1
City of Centerville
May 26, 2004
Council Meeting Minutes
X. EXECUTIVE SESSION
1. R & R Leasing - Tentative Agreement
Council recessed to executive session at 8:34 p.m.
XI. ADJOURNMENT
Motion bv Council Member xx. seconded bv Council Member xx to adiourn the
Mav 26. 2004 City Council Meetin2 at xxxx n.m. All in favor. Motion carried
unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial. Inc.
Page 11 of 11
City ofCenterville
May 26, 2004
Council Meeting Minutes
X. EXECUTIVE SESSION
I. R & R Leasing - Tentative Agreement
Council recessed to executive session at 8:34 p.m.
Council reconvened the regular session at 8:40 p.m.
During the executive session Council discussed the proposed settlement offer from R &
R Leasing.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to accent the submitted settlement offer bv R & R Leasinl!. AU in favor. Motion
carried unanimouslv.
XI. ADJOURNMENT
Motion bv Council Member Broussard Vickers. secouded bv Council Member Paar
to adiourn tbe Mav 26. 2004 City Council Meetinl! at 8:45 n.m. AU in favor.
Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, 1m:.
Page II of II
,
'"
tervi{{e
'Esta6fis/iea 1857
RECEIPTS AND DISBURSEMENTS
MAY 27 THROUGH "UNE 4, 2004
RECEIPTS
DISBURSEMENTS
$14,138.91
$101,&03.74
- NOTE: AN UPDATE ON DISBURSEMENTS AND RECEIPTS WILL BE HANDED OUT ON JUNE 9. 2004
Amount
CITY OF CENTERVILLE
Cash Receipts
May 27 through June 4, 2004
Tran
Date Refer Comments
FUND 101 GENERAL FUND
Act Type G General Ledger
$O.SO 61212004
$O.SO 6/2/2004
$1.S0 6/2/2004
$7.S0 61212004
$O.SO 6/2/2004
$O.SO 6/2/2004
$O.SO 612/2004
$1.S0 613/2004
$91.40 6/4/2004
Act $104.40
Act Type R Revenue
$9,000.00
$2S.00
$329.94
$2S.00
$109.38
$8.S0
$100.00
$2S.00
$20.00
$180.48
$8.S0
Act $9,831.80
FUND $9,936.20
61212004
61212004
61212004
6/212004
61212004
6/2/2004
6/212004
6/2/2004
612/2004
6/3/2004
61312004
Batch
Name
8 7167 GRANGEVIEW 06-02-04
4 7005 LAMOTTE DR - 06-02-04
7 1858 PRAIRIE DRIVE - 06-ll2-ll4
6 6818 SUMAC COURT - 06-02-04
4 700S LAMOTTE DR - 06-02-ll4
11 6913 TOURVILLE CIRCLE - 06-ll2-04
10 7354 OLD MILL ROAD - 06-02-04
1778 DUPRE RD - 04-045 06-03-04
o UB UR Receipt Group 01 06-404UT
12 SETTLEMENT OFFER 06-02-04
11 6913 TOURVILLE CIRCLE - 06-02-04
6 6818 SUMAC COURT - 06-02-04
10 7354 OLD MILL ROAD - 06-02-04
7 1858 PRAIRIE DRIVE - 06-ll2-04
9 DOG TAG #2004-2005 #19106-02-04
8 7167 GRANGEVIEW 06-02-ll4
4 700S LAMOTTE DR - 06-02-04
4 700S LAMOTTE DR - 06-ll2-ll4
1778 DUPRE RD - 04-04S 06-03-ll4
14 2004-2005 DOG TAG # 0189 06-03-04
FUND 415 STORM WATER IMP PROJECTS
Act Type R Revenue
$69.12
$1.04
$3.55
$10.41
$39.93
$3.32
$0.50
$5.00
$132.87
Act
6/2/2004
61212004
6/2/2004
6/2/2004
6/3/2004
6/3/2004
6/412004
6/4/2004
FUND $132.87
FUND 601 WATER FUND
Act Type G General Ledger
$1.44 61212004
Act $1.44
Act Type R Revenue
$22.10
$79.00
$2.21
$7.90
$17.51
$398.81
$7.41
$118.98
$3.40
$34.00
Act $691.32
FUND $692.76
612/2004
6/2/2004
6/2/2004
612/2004
61212004
6/2/2004
6/3/2004
6/312004
61412004
614/2004
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv Pen 10
o UB Receipt Serv Pen 10
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv Pen 10
o UB Receipt Serv Pen 10
o UB Receipt Serv 10 DRAIN
060204ut
06-204
060204ut
06-204
060304UT
060304UT
060404ut
060404ut
o UB Receipt Surc 1 SALES 060204ut
o UB Receipt Serv 15 WATER 060204ut
o UB Receipt Serv 1 WATER 06-204
o UB Receipt Serv Pen 15 060204ut
o UB Receipt Serv Pen 1 06-204
o UB Receipl Serv Pen 1 060204ul
o UB Receipt Serv 1 WATER 060204ul
o UB Receipt Serv Pen 1 060304UT
o UB Receipt Serv 1 WATER 060304UT
o UB Receipt Serv Pen 1 060404ul
o UB Receipt Serv 1 WATER 060404ul
""
06/04/04 1 0:05 AM
Page 1
Account Oescr
G 101-24502 Mech. Permtt SurCharge
G 101-24503 Elec. Perm. Surcharge
G 101-24500 Bldg. Permit Surcharge
G 101-24500 Bldg. Permit Surcharge
G 101-24502 Mech. Permtt Surcharge
G 101-24S03 Elec. Permit Surcharge
G 101-24503 Elec. Permtt Surcharge
G 101-24500 Bldg. Perm. Surcharge
G 101-11500 Accounts Receivable
R 101-49200-36200 Miscellaneous
R 101-42403-32225 Electrical
R 101-42400-32210 Building Perm.s
R 101-42403-32225 Electrical
R 101-42400-32210 Building Permits
R 101-42700-32200 Animal Licenses
R 101-42400-32212 Mechanical
R 101-42403-32225 Electrical
R 101-42400-32212 Mechanical
R 101-42400-32210 Building Perm..
R 101-42700-32200 Animal Licenses
R 415-43000-32350 Slorm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
G 601-20800 Slale Sales & Use Tax
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-37100 Waler Sales
R 601-49400-37100 Waler Sales
R 601-49400-37100 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-37100 Water Sales
FUND 602 SEWER FUND
Act Type R Revenue
$628.37
$29.85
$10.20
$49.00
$4.90
$102.00
$391.31
$32.61
$49.00
$4.90
Ad $1,302.14
FUND $1,302.14
6/212004
6/212004
612/2004
612/2004
6/2/2004
6/212004
613/2004
6/312004
6/4/2004
6/4/2004
o UB Receipt Serv 6 SEWER
o UB Receipt Serv Pen 6
o UB Receipt Serv Pen 6
o US Receipt Serv 18
o UB Receipt Serv Pen 18
o UB Receipt Serv 6 SEWER
o UB Receipt Serv 6 SEWER
o UB Receipt Serv Pen 6
o US Receipt SeN 6 SEWER
o UB Receipt Serv Pen 6
FUND 619 SAVINGS & CD INTEREST
Act Type R Revenue
$2.79
$19.80
$2,052.35
$2,074.94
Ad
FUND $2,074.94
$14,138.91
Name
6/112004
6/112004
6/112004
1 Interest on 4M Fund May
3 Interest on Checking May
2 Interest on investments
060204ut
060204ut
06-204
060204ut
060204ut
06-204
060304UT
060304UT
060404ut
060404ut
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
05/31/04int
05/31/04int
05/31/04;nt
R 619-49200-36210 Interest Eamin9s
R 619-49200-36210 Interest Earnings
R 619-49200-36210 Interest Earnings
*Check Summary Register@
JUNE 2004
10100 MAIN STREET BANK
Paid Chk# 019236 ACCLAIM BENEFITS
Paid Chk# 019237 AT & TWIRELESS SERVICES
Paid Chk# 019238 AVLIC
Paid Chk# 019239 BONESTROO, ROSENE,
Paid Chk# 019240 CENTENNIAL LAKES POLICE
Paid Chk# 019241 CLEARWATER CREEK
Paid Chk# 019242 COVERALL OF THE TWIN
Paid Chk# 019243 EMBEDDED SYSTEMS INC
Paid Chk# 019244 EXCEL TELECOMMUNICATIONS
Paid Chk# 019245 HAWKINS WATER TREATMENT
Paid Chk# 019246 HUGO FEED MILL
Paid Chk# 019247 IMAGE PRINTING & GRAPHICS
Paid Chk# 019248 INTERNATIONAL UNION OF
Paid Chk# 019249 METRO SALES INCORPORATED
Paid Chk# 019250 METROCALL
Paid Chk# 019251 METROPOLITAN COUNCIL
Paid Chk# 019252 NATiONWIDE RETIREMENT
Paid Chk# 019253 OFFICE MAX
Paid Chk# 019254 PERFORMANCE AUTOMOTIVE
Paid Chk# 019255 PUBLIC EMPLOYEES
Paid Chk# 019256 ROGER VADNAIS PLUMBING &
Paid Chk# 019257 SENSUS TECHNOLOGIES INC
Paid Chk# 019256 STATE OF MINNESOTA
Paid Chk# 019259 TIME SAVER
Check Date
6/912003
61912003
6/912003
6/9/2003
6/9/2003
61912003
6/912003
6/912003
6/912003
61912003
61912003
61912003
6/912003
6/912003
6/912003
6/9/2003
6/9/2003
6/9/2003
619/2003
61912003
61912003
61912003
61912003
6/912003
Total Checks
Check Ami
$100.00 FLEXIBLE SPENIND ACCT 5-1-04-5
$183.72261-5733SERVTHRUMAY
$606.00 DEF COMP PR WIH 6-3-04
$60,000.90 GENERAL - SERV THRU 5-1-04
$28,892.01 SERV FOR JUNE 2004
$26.88 FUEL FOR MAY 2004
$213.00 JUNE CLEANING SERV
$396.00 6 MONTH SIREN MAINT.
$4.20 SERV THRU 5-24-04
$1,007.00 CHEMICALS
$16.31 OPERATING SUPPLIES
$345.59 INFORMATIONAL WATERING WARNING
$60.00 UNION DUE FOR JUNE
$517.42 MAINT. AGREE - 5-21-04 THRU 8-
$11.63 PAGER - 6-01-04 THRU 8-31-04
$1,336.50 MAY 2004
$198.52 DEF COMP W/H 6-3-04
$1,022.74 OFFICE SUPPLIES
$114.07 DIAGNOSITC LABOR - TEST BATTER
$1,635.60 PR W/H 6-3-04
$173.00 INSTALL NEW FLUSH KIT
$4,050.00 STARS UPGRADE TO WINDOWS
$500.00 MEMBERSHIP FEES FOR 7-1-04 THR
$192.65 5-12-04 COUNCIL MEETING
$101,603.74
Centennial Fire District
Check Register
6/412004
The disbursements listed below are submitted by Ute Centennial Fire District for your approval:
DATE
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/412004
6/4/2004
6/4/2004
6/412004
6/4/2004
6/412004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/412004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
614/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/412004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/4/2004
6/412004
6/4/2004
6/4/2004
CHECKtI NAME
14271
14272
14273
14274
14275
14276
14277
14278
14279
14280
14281
14282
14283
14284
14285
14286
14287
14288
14289
14290
14291
14292
14293
14294
14285
14296
14297
14298
14299
14300
14301
14302
14303
14304
14305
14308
14307
14308
14309
14310
14311
14312
14313
14314
14315
Anoka- Technical College
Arthur Mohler
Aspen Mills
Best Buy
Bob Stafki
Brad RacuIt
Bradley Stephens
Centennial Utirrties
CenlerPoinl Energy
CiIgo Petroleum Corporation
Connexus Energy
David Bruder
Discount Tire Company
Emergency Apparatus Main1enance
Emergency Me<fJCal Products. Inc.
Fire 1ns1ructicn & Rescue Education, Inc.
Glen Olson
Jeff Amacher
Kathy Mischke
LaUl1il Louis
McLecd USA
Metro Fire
M_
Mike Ryan
Mike T. Peterson
Milo Bennett
MN Chapter IAAII Jeffrey G. Schadegg
MN Fire Service Certification Board
Red Rooster Auto Stores
Ron FI_n
ScoIt T. Mischke
Steve Mach
Target
Thierry Chevallier
Todd Gardner
USI.lnc.
Verizon Wireless
Viking Office Products
Bob Stafki
Brad Racutt
Bradley Stephens
Forest Lake Ford
GraIix Shoppe
Northem Safety Technology. Inc.
Superior Ford, Inc.
ACCOUNT
42220. Travel. Conference, School
42220. Travel. Conference, School
42120 . Unifonn Expense
42180 . Office Supplies
4222O.Tra~,Co~ence,School
42220 - Travel, Conference, School
42220 - Tra~, Conference, School
42251 - Station 1 - Gas
42253 - S1ation 2 - Gas
42100 - Fuel and Lube
42252 - S1ation 1 - Electric
42220 - Travel. Conference, School
42000 - Vehicle Maintenance
42000 - Vehicle Maintenance
42280 - Medical Supplies
42280 . Training Expense
42220. Travel, Conference, School
42220 - Travel, Conference. School
42220 . Travel, Conference, School
42180 - Office Supplies
42240 - Telephone
42130 - Equipment Expense
42240 - Telepl1011.
42220 - Travel. Conference, School
42220 - Travel. Conference, School
42000 - Vehicle Maintenance
-42200 - Dws and Memberships
42220 - Travel, Conference, School
42000 - Vehicle Maintenance
42220 - Travel, C~ce, School
42220 - Travel, Conference, School
42220 - Travel, Conference, School
42180 . Office Supplies
42220 - Travel. Conference, School
42130 - Equipment Expense
42180 - Office Supplies
42240 - Telephone
42180 - Office Suppfl8S
11100 - Fixed Asset. Equipment
11100 - Fixed Asset - Equipment
11100 - Foxed Asset. Equipment
11100 - Foxed Asset. Equipment
11100 - Fixed Asset - Equipment
11100 - Fixed Asset- Equipment
11100 - Foxed Asset - Equipment
lofl
AMOUNT
145.12
88.00
93.00
362.07
216.00
440.00
172.00
139.59
216.58
138.03
279.10
88.00
460.70
1,788.81
85.50
5.820.00
344.00
638.00
64.00
16.34
358.83
1,645.00
81.64
48.00
424.00
13.50
25.00
25.00
14.48
48.00
112.00
200.00
15.04
88.00
131.58
66.74
145.97
120.69
250.00
1,853.00
100.00
369.00
1.150.00
1,902.30
21.714.00
$42,292.59
May 6, 2004
Kim Moore-Sykes
City of Centerville
Dear Kim,
I attended this Tuesdays Planning and Zoning meeting and have decided that I am
interested in joining the committee. I have owned a floor covering installation business
for 22 years and have had several years of constPUction and remodeling back round as a
licensed contractor. I am a creative thinker and problem solver witch may be of benefit
to the city of Center.viIle. ..lam interested in learning more about zoning and participating. .
in the planning of Centerville's future. Please let me know if there are additional steps I
need to take to be considered for a position.
Look forward to hearing from you.
PS. I also hear the pay is great!!
L.
t, OS/26/04 WED 15: 05 FAX 651 455 9497
I-STATE TRUCK CENTER
141002
..
" MAY-26-2004 15: 19,
GASSEN
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May 26, 2004
Mike Quigly
Gor-Em, LLC
1875 Commercial Boulevard NW
Andover, Minnesota 55304
Kari Clark
Jesse Roessler'
Swift Constmction/Sharper Homes
9240 Baltimore Street NE
Blaine, Minnesota 55449
RE: SINGLE TOWNIIOMES OF HAGJ.R PAsl;cnTIM:'~E-S
P'Genterville" ~,-,..---" un"'"" n... -
Dear Mike, Karl and Jesse: ,
Once again the Single Townhomes of Eagle Pass Cottages (Association) is bringing to your
attention issues at Single Townhomes of Eagle Pass Cottages that remain incomplete,
unsatisfactory or in violation of the Dewlopment Contract Eagle Pass 2nd,Addition _ all of tbe
items listed below remain under warranty and must be completed in a timely basis.
· Portage Way: water shut-off valves need to be cut down to below grade and aU 4X4 posts
removed.
· Port,ageWay: second asphalt drop.
· Dupre Road boulevard: remove weeds & complete the sod work.
· 7035 Dupre: (a) replace the two sidewalk section{s) in front of unit was cracked from
construction equipment; (b) repair separated front stoop; (c) replace drive apron where
. sunken; (d) MAJOR SOD REPAIRS NEEDED between 7035 & 7025 'Dupre (mostly
weeds), both sides of drive, by mailbox, several areas between 7035 & 6987, South side of
unit, by water main West side of drive; (e) drainage behind unit & SE of unit is NOT
correct, continues to drain onto & over sidewalk along Dupre Road and pools in back of
unit. DRAIN TILE or CORRECTED GRADING needed followed by hwn repairs and sod
replacement; CO 3 dead shrubs in triangle and 2 dead shrubs by front door.
· 6987 Portage: (a) dead sod by patio; (b) ruts, standing water & dead sod behind unit
ALL DUE TO INCORRECT GRADING/DRAINAGE; (c) dead sod by curb; Cd) hole in
asphalt corner of single garage; (e) dead sod garage West side.
U~/Z~/U4 WhO l~:U~ ~'AA o~l 4n~ H4Hl
I-STAT"; 'I1<UVK "";N'l'lili
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..
, MAY-26-2004 15:19
GASSEN
9529222004
P.03
. 6985 Portage: (a) raiseA/C pad; (b) exposed wires: (c) dead sod by curb.
· '6983 Portage: (a) dead sod under garage window, on North side, on East side and
several large "gaps" in sod; (b) repair lawn by blvd tree; (c) dead sod near control box
caused by standing water in back of unit due to INCORREcr GRADING/DRAINAGE; (d)
raise control box, replace broken valve cover & raise two sprinkler head; (e) cut off shut
off valve to below grade; (f) dead boulevard tree; (g) dead shrubs by front door; (b) poor
driveway installation - was NOT compacted properly; needs to be repaired BEFORE the
second drop is installed; 0) siding buckling by front door; G) threshold bowed due to
, either bad footings or lack offootings - need to re-pour front stoop.
. 6981 Portage: (a) dead sod East side house; (b) sunken area by back garage service
door; (c) paint trim on garage service door; (d) dead boulevard tree.
· 6979 Portage: (a) cut off pipe by "faux' rock; (b) finish landscaping & rock by front door
- all shrubs dead & no sod at all; (c) both exterior doors leading to patio were not primed
- need to be sanded, primed and painted.
· 6977 Portage: (a) dead sod SW comer by patio; (b) repair washout area by patio; (c)
_ d~d sod ALL ALO~(} PONbnp tnpinptrep: (d).-truJlch,trees.
It is obvious that the mcorrect grading/drainage on the yard areas on Portage Way is an item
that needs IMMEDIATE attention by you. The Association and management has been in
contact with the City Administrator, Engineer and Public Works Director regarding this issue
and will work closely with them to ensure this problem is corrected. The Association bas
every intention of pursuing legal action against the responsible party (Gor-Em and/or Swift)
to ensure these problems are resolved to the satisfaction of both the City of Centerville and
the Association.
Your immediate attention is appreciated. You must contact me by June ~ with a detailed list
of action items that Gor-Em and/or Swift Will undertake to fix the defects described above.
All repairs must be completed by June 30, 2004 and must NOT be undertaken till approved
by the Association.
Very truly yours,
Jodie Woodrow
Managing Agent for Single Townhomes of Eagle Pass Cottages Association
Gassen Companies
cc: Board of Directors; Portage Way Homeowners; City of CentervilIe Council Members;
Mayor Sweeney; City Administrator Moore-Sykes; Public Works Director Palzer; City
. Engineer Petersen; City Finance Director Paulseth; Attorney Kreitzman.
/JAW
TOTAL P.03
OS/26/04 WED 15:04 FAX 651 455 9497
I-STATE TRUCK CENTER
141001
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FAX
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~ille,.MN55113
.o:Sl-"636-3400
800-554.-5469
Fax: 65 i -.636-8456
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651-45.5-9715
888-377.-6590
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STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVlLLE
NOTICE OF PUBLIC HEARING
REQUEST FOR STREETIEASEMENT VACATING THAT SECTION OF MILL
ROADIEIGHTH STREET (THE PORTION LAYING EASTERLY OF WT 1,
BLOCK 2, WESTERLY OF WT 13, BWCK 1 PETERSON'S ADDmON TO
CENTERVILLE AND LOCATED SOUTH OF THE SOUTHERLY RIGHT OF
WAY LINE OF HUGO ROAD TO THE SOUTHERLY BOUNDARY LINE OF
THE PLAT OF PETERSON'S ADDITION TO CENTERVILLE - 150' X 66')
WCATED IN THE CITY OF CENTERVILLE, ANOKA COUNTY,
MINNESOTA. THE PUBLIC HEARINGS WILL BE HELD BEFORE BOTH
THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City
Council of the City of Centerville will consider the street/easement vacation request from
submitted by Mr. Peter (Clay) Alcock, 1806 Main Street. Mr. Alcock has requested that
the City consider vacating this street easement due to the fact that the street has never
been constructed and is not anticipated to be constructed in the near future. The meeting
is scheduled for Tuesday, April 6, 2004 and Wednesday, April 14, 2004 respectively at
6:30 p.m. or shortly thereafter. The purpose of the meeting is to ascertain public input
regarding the above request, the possibility of granting the vacation and the adoption of
the resolution below.
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVlLLE
RESOLUTION #04 - 017
A RESOLUTION VACATING THAT SECTION OF MILL ROADIEIGHTH
STREET (THE PORTION LAYING EASTERLY OF LOT 1, BLOCK 2,
WESTERLY OF WT 13, BWCK 1 PETERSON'S ADDmON TO
CENTERVILLE AND WCATED SOUTH OF THE SOUTHERLY RIGHT OF
WAY LINE OF HUGO ROAD TO THE SOUTHERLY BOUNDARY LINE OF
THE PLAT OF PETERSON'S ADDmON TO CENTERVILLE - 150' X 66')
LOCATED IN THE CITY OF CENTERVILLE, ANOKA COUNTY,
MINNESOTA
,-
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WHEREAS, upon the request of both owners (1798 & 1806 Main Street) at
different times and the consideration of the Planning and Zoning Commission and City
Council; and
WHEREAS, Minnesota Statute Section 412.851, entitled "Vacation of Streets,"
authorizes the City Council of a statutory city by resolution to vacate any street on its
own motion; and
WHEREAS, the City ofCenterville is a duly incorporated Statutory City; and
WHEREAS, a public hearing was held on April 6 and April 14, 2004, which was
preceded by two weeks' published and posted notice, to consider of the vacation of the
section oflocated in the City ofCenterville, Anoka County, Minnesota; and
WHEREAS, written notice of said public hearing was mailed to each property
owner affected by the proposed vacation at least ten days prior to the hearing (See
Attached); and
WHEREAS, the City Council of the City ofCenterville declares that it has been
determined after due consideration that is in the public interest to vacate that section of
Mill RoadlEighth Street (the portion laying easterly of Lot 1, Block 2, westerly of Lot 13,
Block I Peterson's Addition to Centerville and located south of the southerly right of way
line of Hugo Road to the southerly boundary line of the plat of Peterson's Addition to
Centerville- 150' X 66') located in the City ofCenterville, Anoka County, Minnesota.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Centerville hereby vacates that section of Mill RoadlEighth Street (the portion laying
easterly of Lot 1, Block 2, westerly of Lot 13, Block 1 Peterson's Addition to Centerville
and located south of the southerly right of way line of Hugo Road to the southerly
boundary line of the plat of Peterson's Addition to Centerville - 150' X 66') located in
the City of CenterviIle, Anoka County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE TIllS
DAY OF ,2004
APPROVED:
Terry Sweeney
Mayor, City ofCenterville
Teresa Bender
Clerk, City of Centerville
The City Hall is located at 1880 Main Street, Centerville, Minnesota and is ADA
accessible. Requests for hearing assistance devices or a sign language interpreter must be
received before 4:00 p.m. April 2, 2004. All persons interested are invited to attend and
to be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerns.
This notice is also available on the City's web site: www.centervillemn.com.
March 8, 2004
Teresa Bender, City Clerk
Published in the Quad Community Press on March 23 & 30 and April 6, 2004
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1880 Main street
CentervUle. Minnesota 55038
(651) 429-3232
RECEIVED OF
AMOUNT
Clav .....1 Alcock .-
$500.00
1806 Main street
Cenlervi/l" MN 55038
FOR: . - . . - -
street Vacatlon Escrow CHECK # Cash
. A..J SURCHARGE
~~ , ._---:.T::4J
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BY Te:t'e6a1lenilN
March 9, 2004
Recelpt /I 9286
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,tervi{{e
'Esl:a6{isfied 1857
1880 :Main Street . CenteTViC(e,:Jvf}}.(. 55038
(651) 429.3232 .!f~ (651) 429.8629
AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
State of Minnesota)
County of Anoka )
City of Centerville)
I, Teresa Bender, being first duly sworn, deposes and says:
I am a United States citizen, over twenty-one (21) years of age, and the City Clerk
IT of the City ofCenterville, Minnesota.
. On April 1, 2004, acting on behalf of the said city, I deposited in the City of
Centerville's mail box, copies of the attached notice of Public Hearing Notices for the
Street Vacation of Mill Road/Sib Street Extension requested by Mr. Clay Alcock,
enclosed in envelopes, with postage thereon fully prepaid, addressed to the following
persons at the addresses appearing opposite their respective names:
NAME
ADDRESS
See Attached
There is delivery service by United States mail between the place of mailing and the
places so addressed. ~. . #' ~ /
( --" ~~~~
'----- ----
Teresa Bender, City Clerk
Subscribed and sworn to before me this 1st day of April, 2004.
E~LE~ J. PAULSETH
NOTARy PUllUC - MINNESOTA
My COIMlIssIon Expires Jan. 31, 2008
~~
Notary Public .
FIRST NAME LAST NAME HOUSE # STREET
THOMAS DUPRE OR CURRENl 1781 MAIN STREET
TOM THUMB OR CURRENl 1801 MAIN STREET
CURRENT OWNER 1825 MAIN STREET
LAWRENCE PERRON OR CURRE~ 1798 MAIN STREET
CLAY ALCOCK OR CURREt\ 1806 MAIN STREET
CARL BUECHLER OR CURR 1812 MAIN STREET
GLADIS JOHNSON OR CURRE 1814 MAIN STREET
DAVID WEST OR CURRENT' 1824 MAIN STREET
RICHARD ROBISCHON OR CUR 1832 MAIN STREET
CURTIS & KELLlE NYMAN OR CURRENl 7092 DUPRE RD
STEVE KEENAN LISA PRIEST OR CUR 7088 DUPRE RD
WILLIAM PRATO OR CURRENl 7084 DUPRE RD
PATRICK DUPRE OR CURRENl 7080 DUPRE RD
MICHAEL & VIRGINIA CARNEY OR CURREt\ 7064 DUPRE RD
CURT & KRIS STIEBLER OR CURRE 7076 EAGLE TRAIL
GEORGE & BARB GIBSON OR CURREN 7074 EAGLE TRAIL
JOHN & KAY OLSON OR CURRENl 7070 EAGLE TRAIL
ROBERT & PAULA ROSLANSKY OR CUR 7068 EAGLE TRAIL
ROBERT & REBECCA DEWIDT OR CURRENT OWNEI 7062 EAGLE TRAIL
NATHAN & NIKKI NEWMAN OR CURRE 7060 EAGLE TRAIL
DOUG & MARY FREDRICKSON OR Cl 7055 EAGLE TRAIL
STEVE HARDING OR CURRE 7058 EAGLE TRAIL
KRISTEN TAYLOR OR CURREN 7054 EAGLE TRAIL
BILL & DOREEN REINHARDT OR CURl 7052 EAGLE TRAIL
RICHARD & MARGARET SARGENT OR CURRE 7130 MILL ROAD
TERRY & DORI OBERG OR CURRENl 7138 MILL ROAD
I
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ST. GENEVIEVE'S CEMETERY C/O ST. GENEVIEVE'f
THOMAS
VALOIS OR CURRENl
KEN & CINDY
HAWKINS OR CURRE
JP
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7087 GOIFFON ROAD
1824 HOULE CIRCLE
1828 HOULE CIRCLE
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'Estabasfrd 1&';7
STAFF REPORT
CENTERVll..LE CITY COUNCIL
Date:
June 9, 2004
To:
Honorable Mayor and City Conncil Members
Ms. Kim Moore-Sykes, City Administrator
ERen Paulseth, Finance Director ~
From:
Re:
Ethics Policy
,- -- ----- --~ ---**************************************,*1:***********-***:!:*******~*_****~*-~* ----- - --
Attached is the fmal version of the proposed ethics policy. This policy is very similar to
the policy recommended by LMC and the State Auditor's Office after legislative action
concerning the topic of ethics a few years ago. We recommend that the City's legal
counsel review the policy before adoption by the City Council.
City of
CenterviCfe
ervi[[e
____ .________ _n'__________.___ ____________________________ ____________________.____ _
-- --- -- --
Code of 'Ethics
poCicy
.:AcCopted: June xx, 2004
"
,
Code of Ethics for Public Officials in the City of Centerville
It is imperative that the officials in the public service not only maintain the highest
possible standards of ethical conduct in their transactions of public business, but that such
standards be clearly defined and known to the public as well as to the public officials.
The following Code of Ethics applies to the public officials ofthe City ofCenterville.
SECTION 1. DECLARATION OF POLICY
Statement: The proper operation of democratic government requires that public officials
be independent, impartial and responsible to the people; that government decisions and
policy be made in the proper channels of the government structure; that public office not
be used for personal gain; and the public have confidence in the integrity of its
government.
Purpose: In recognition of these goals, this Code of Ethics is established for all public
officials of the City of Centerville. The purpose of this code is to establish ethical
standards of conduct for all such officials by setting forth those acts or actions that are
incompatible with the best interests of the City, and by directing disclosure by such
officials of private financial or other interests in matters affecting the City. The
_----2rovisions and purpose J>fthis c()~e and such rules and regulations as may be estal:Jlislled __
Me deClared to be in the best interests of the City of CentervilIe.
Education: Recognizing that education in government is the key to having good
government, this Code requires that the City Administrator shall arrange for a discussion
of the meaning of this Code with new public officials at the organizational meeting of the
City Council in January of each year.
SECTION 2. DEFINITION OF TERMS
Public Official: Any person who has been elected to office, appointed by the City
Council, appointed to a City Councilor Commission or hired by the City to serve as a
Department Head or Assistant Department Head. This list includes the following:
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a. A member of the City Councilor other elected official;
b. The Department Head and Assistant Department Head of each City
Department;
c. A member of any City Committee or Commission;
d. The City Administrator or like position;
e. Consultants retained by the City and those individual professionals (such
as but not limited to engineers, architects, lawyers, auditors and
appraisers) in the consultant's firm who perform work for the City.
Anything of Value: Money, real or personal property, a permit or license, a favor, a
service, forgiveness of a loan or promise of future employment. It does not mean
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reasonable compensation or expenses paid to a public official by the City of Centerville
for work performed.
Compensation: A payment of "anything of value" to an individual in return for that
individual's services of any kind.
Association: A business entity of any kind, a labor union, a club or any other group of
two or more persons other than the immediate family.
Immediate Family: A reporting individual, spouse, minor children, minor stepchildren
or other person residing in the same household.
Gift: The payment or receipt of "anything of value" unless consideration of greater or
equal value is provided in return.
City Administrator: The person who heads up the administration of the operating
government of the City.
SECTION 3. ETHICAL CONSIDERATIONS
Statement: Public officials are to serve all persons fairly and equitably without regard to
their personal or fmancial benefit. The credibility of Centerville City government hinges
'-on:che-prop-er-discharge--of-dutiesin-the puhlic-interest.::ccPublicofficials'muSFa:ssUtlnifa:t=,
the independence of their judgment and actions, without any consideration for personal
gain, is preserved.
Guidelines: Specific ethical considerations are enumerated below for the guidance of
public officials, but these do not necessarily encompass all the possible ethical
considerations that might arise.
a. Other Offices or Employment: An elected public official shall not hold
another incompatible office as that term has been interpreted from time to
time by statute, the courts, and by the Attorney General. Employed public
officials shall not hold such incompatible office nor shall they engage in
regular outside employment without notice to and approval by the City
Council. Elected and appointed public officials shall not hold other office
or employment which compromises the performance of their elected or
appointed duties without disclosure of said office or employment and self
disqualification from any particular action which might be comprised by
such office or employment.
b. Use of Confidential Information: No public official shall use
information gained as a public official, which is not generally made
available to and/or is not known to the public, to directly or indirectly gain
anything of value.
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c. Solicitation of or Receipt of Anything of Value: A public official shall
not solicit or receive anything of value from any person or association,
directly or indirectly, in consideration of some action to be taken or not to
be taken in the performance of the public official's duties.
d. Bolding Investments: No public official shall hold any investment which
might compromise the performance of the public official's duties without
disclosure of said investment and self disqualification from any particular
action which might be compromised by such investment, except as
permitted by statute, such as Minnesota Statute g471.88.
e. Representation of Others: A public official shall not represent persons
or associations in dealings with the City in consideration of anything of
value.
f. Financial Interest: Where a public official or a member of the public
official's immediate family has a financial interest in any matter being
considered by the public official, such interest, if known to the public
official, shall be disclosed by the public official. If the public official has
such a financial interest or if the minor child of a public official has such a
fmancial interest, the public official shall be disqualified from further
participation in the matter.
g. City Property: No public official shall use City owned property such as
vehicles, equipment, or supplies for personal convenience or profit, except
when such property is available to the public generally or where such
property is provided by specific City policy in the conduct of official City
business.
h. Special Consideration: No public official shall grant any special
consideration, treatment, or advantage to any citizen beyond that which is
available to every other citizen.
i. Authority: No public official shall exceed his or her authority, or breach
the law, or ask others to do so.
~e
j. Giving Anything of Value: No elected public official~ive anything of
value to potential voters in return for their votes, prOlmses, or financial
considerations which would be prohibited by the State Minnesota Fair
Campaign Practices statute.
k. Public Funds, etc.: No public official shall use public funds, personnel,
facilities, or equipment for private gain or political campaign activities.
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l. Expenses: Public officials shall provide complete documentation to
support requests for expense reimbursement. Expense reimbursement
shall be made in accordance with City policy.
ID. Donations: No public official shall take an official action which will
benefit any person or entity because of a donation of anything of value to
the City by such person or entity.
n. Official Action: No public official shall take an official action which will
benefit any person or entity where such public official would not have
otherwise have taken such action but for the public official's family
relationship, friendship, or business relationship with such person or
entity.
o. Compliance with Law: Public officials shall comply with all local
ordinances and State and federal statutes including, but not limited to, the
Criminal Code, Fair Campaign Practices Act, and laws governing the
functioning of municipalities, their elected and appointed officials, and
employees.
SECTION 4. SPECIAL CONSIDERATIONS
"Voting:-Sitliati6fil,-cah-anse wttere'a-rnetfiberofthe-CityCouficii;'a 'Commission;- ,~ '
or a Committee abstains from voting because of a conflict of interest, but his or
her abstention becomes a vote either for or against the matter because a m'\iority
is required to pass or reject that matter. This can happen where four-fifths vote is
needed to pass an issue, or the vote has to be a clear m'\iority and a split vote does
not pass or reject. When this happens, the City Attorney must be consulted and
the final vote should carry a public notice explaining what took place and how it
was resolved.
SECTION 5. DISCLOSURE OF FINANCIAL INTERESTS
Guidelines: Not later than ninety (90) days after the date of approval of this
code, each public official of the City shaH file as a public record, in the office of
the City Administrator, a statement containing the following:
a. A list naming all business enterprises known by the public official
to be licensed by or to be doing business with the City which the
public official or any member of the public official's immediate
family is connected as an employee, officer, owner, investor,
creditor of, director, trustee, partner, advisor, or consultant; and
b. A list of the public officials and members of the public officials'
immediate family's interests in real property located in the city or
4
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which may be competing with the interests of the City located
elsewhere, other than property occupied as a personal residence.
Initial Filing: Each person who enters upon duty after the date of this Code in an
office or position as to which a statement is required by this Code shall file such a
statement on forms to be provided by the City not less than thirty (30) days after
the date ofhislher entrance on duty.
Subsequent Filings: Each person who made an initial filing shall file a new
statement by January 30 of each year thereafter giving the information called for
above as of the time of the new statement. If a change in financial interest or
property ownership occurs between filings, a new filing shall be made within
thirty (30) days of the change.
Immediate Family Interest: The interest of any member of the immediate
family shall be considered to be an interest of a person required to file a statement
by or pursuant to this ordinance.
Non-Business Organizations: This Code shall not be construed to require the
filing of any information relating to any person's connection with or interest in
any professional society or any charitable, religious, social, fraternal, educational,
recreational, public service, civil, or political organization, or any similar
-=organization -not conductedas-a- business-enterprise-and which -is-notengaged-in-c-- --
the ownership or conduct of a business enterprise. However, if any such
organization seeking any action or btj,1}efi~ comes before the City Council, then
membership in the organization.shlffi f()e""ilpotential conflict of interest and must
be reported as such to the City Administrator by the public official in an amended
disclosure statement. The other stipulations of this Code then apply.
Responsible Authority: The City Administrator shall inform each person who is
required to file of the time and place for filing. The City Administrator shall
inform the Council whenever a person who is required to file a statement fails to
do so.
Adopted by the City Council of the City of Centerville this _ th day of
,2004.
.Attest:
Signed:
City Administrator
Mayor
5
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City of Centerville
Disclosure of Financial Interests
Each public official, as defined in the City of CenterviIle Code of Ethics Policy, shall file
a "Disclosure of Financial Interests Statement" not less than thirty (30) days after the date
ofhislher entrance on duty.
Each public official who made an initial filing shall file a new statement by January 30 of
each year thereafter giving the information called for above as of the time of the new
statement. If a change in financial interest or property ownership occurs between filings,
a new filing shall be made within thirty (30) days of the change.
.........................................................................
DISCLOSURE OF FINANCIAL INTERESTS STATEMENT
I, , a duly elected or appointed public official of the City of
(Name)
CenterviIle, hereby affirm that I serve the City of Centerville in the capacity of
, and make the following representations concerning any
(Position)
financial interests I may have with the City of Centerville.
1. A list naming an business enterprises known by me to be licensed by or to be
doing business with the city, which I or any member of my immediate family is
connected as a (an) employee, officer, owner, investor, creditor of, director,
trustee, partner, advisor, or consultant:
2. A list of my interests, or the interests of my immediate family, in real property
located in the City, or which may be competing with the interests of the City
located elsewhere, other than property occupied as a personal residence:
Date Signature of Public Official
STAFF REPORT
CENTERVILLE CITY COUNCIL
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tervi[[e
'LstaE[islie<C 18-'7
Date:
June 9, 2004
To:
Honorable Mayor and City Council Members
Ms. Kim Moore-Sykes, City Administrator
Ellen PauJseth, Finance Director tR
Annual Investment Report
From:
Re:
___. *~**~~-#~~~*~~~*~_#="~****~~_~*~~~~~E*'~_*_~*~:.L~~_~k~_*:kj;:~kk~~it*~_~~*.'k*~*:***~-*-*----=____
We have been concentrating on developing an investment portfolio and maximizing
interest revenue, I have prepared an investment return summary analysis and will be
reporting to you on the following key highlights:
:> Interest Income increased $52,894 over last year.
:> Development of a laddered approach.
>- Average cash balance increasing due to enterprise fund reserves and bond
proceeds.
>- Interest revenue for City projected to come in at or near year 2000 level in
2004.
>- Rates have been continually declining; optimistic for slow increase over time.
>- Rate of return has been increasing due to investment of idle funds.
tervi{{e
'Lstaiiished 1857
- [0 v1.
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STAFF REPORT /; pp l1o~
CENTERVILLE CI1Y COUNCIL ~ / y
Date:
June 9, 2004
To:
Honorable Mayor and City Conneil Members
Ms. Kim Moore-Sykes, City Admini"trator
Ellen Paulseth, Finanee Director C(j(
From:
Re:
Reqnest to Waive Permit Fees on Senior Housing Phase IT
****.*******************************************************************
Anoka County HRA has requested that the City waive all building permit fees on the
second phase of the Chauncey Barett housing development. All fees, except the State
surcharge and the Met Council SAC charge were waived on Phase I of the project.
Projected fees for Phase II are as follows:
Park Dedication $ 36,000
RE.U. $ 24,000
Storm Sewer $ 5,885
Water Hookno $ 18,000
Site Maintenance $ 225
Permit Fee $ 18,895
Plan Review $ 12,281
Total Fees to be Waived $115,286
Fees to be Waived
The City does not have the authority to waive the State surcharge of$I,020, or the SAC.
charge of$16,200. Council will need to adopt a resolution to waive the City fees.
BUILDING PERMIT
CITY OF CENTERVILLE, MINNESOTA
Date:
Permit No.
Owner: Ant' \(~ (""...~~:\
Address
H~k
! Builder ~ v-\ ~.~
Address 17/-; 'U~ \(;,"'" Q....~)"-
LOCATION OF PROPOSED BUILDING
(..{..... ')
Zoning Classification
H- 2-
Number
street
Part of Lot
Lot
LEGAL DESCRIYTION
I
Block
Addt'n or Sub-Div.
DESCRIPTION OF PROPOSED WORK
Description: ,~i c.y- H ,,--.-<.-<...,' vi '3
Type of Construction:.- V - A.
Occupancy ----P',:,. 'Z-
Valuation $ .~ ,4~,c.oCJ Area:
I
(COllttact of Market Value)
No. of Stories:
(Largest Horizontal Cross Section)
VARIANCES
Description of Ordinance Variance(s) if granted with this permit:
CITY FEES
Residential ~quiv.
..d.lnil (REV)
J(;, ac..e:o ~4, ~
~ -..
'31 '-\..V.I'tS/Z.S~ 12.....'
1'2. ~ 1350--::. If.,uc,
Water Meter
Stonn Sewer
Mailbox Other
Total
S88:S.
tO~a:,
Water Hookup
Site Maintenance
r., '2PD,.c.O
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/8 CC6"""-' waf
'2CCJ
22.5. cO..,..,...:
PERMIT FEES
FeePer Schedule Surcharge
Permit Fee vJ<:L:.,lL
Totals
Plan Review
t..J~ ~ .>C
JO')..O. CO
/7'J.?-c.a:Y
Pennission is hereby grnnted 10 A-Vl",,\l"'--... CcL.\.~ 0- ~. to Cr:>."\.*. '-'-<-rr--' a building as herein described.
This permit is granted upon the express condition that the person, p ershlp. firm or corporatIon to whQ It IS granted. together with his agents, employeees. workmen and
subcontractors agree to abide by and confonn to all Ordinances of the City of Centerville regarding the construction, alteration. maintenance, repair and demolition of buildings
within the City; and that this pennit lJ1aY be revoked at any time upon evidence of violations of an)' of the provisions of said Ordinances, .
Issuance of a building permit is not to be construed or relied upon as a warranty. guarantee, or representation on the part of the City that the construction or finished product
covered under this building pennit is necessarily in confonnation with the state building code or other applicable construction standards. The City assumes no responsibility or
liability for damages arising out of the issuance of this building penuit
The permittee further agrees to commence the work covered by this permit within /fl:r:;:, ) da
. _ Suspension or abandonment of such work for~.p riod 0 one hun
of this permit as provided by Ordinance. (
PERMITTEE
and to complete aU such work by
sh 1 result in the automatic revocatio
By:
tervi{{e
'EstaElisfid 1857
1880 !Main Street . CenteTViffe, 'M!JI[ 55038
(651) 429-3232 . J'tl:( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #04 - 025
A RESOLUTION WAIVING PERMIT FEES FOR PHASE II OF THE CHAUNCEY BARETT
SENIOR HOUSING PROJECT
WHEREAS, the Anoka County Housing and Redevelopment Authority (lIRA) and the City of Centerville
(City) have entered into a joint powers agreement for the construction of Phase IT of the Chauncey Barett Senior
Housing Project; and,
WHEREAS, the Project will meet a need in the City of Centerville for additional housing for the elderly and
disabled; and,
WHEREAS, the Anoka County HRA is a non-profit governmental organization; and,
. YHEREAS, all City building permit fees were waived by the City Council on Phase I of the Chauncey Barett
Senior Housing Project; and,
WHEREAS, the Anoka County HRA has requested that all City building permit fees be waived for Phase IT of
the project.
THEREFORE, BE IT RESOLVED that the following City permit fees are hereby waived for the Chauncy
Barett Phase IT Housing Project:
Park Dedication
Residential Equivalency Unit
Storm Sewer
Water Hookup
Site Maintenance
Permit Fee
Plan Review
$ 36,000
$ 24,000
$ 5,885
$ 18,000
$ 225
$ 18,895
$ 12.281
Total Fees Waived
$115.286
PASSED AND ADOPTED by the City Council this 9th day of June, 2004_
ttest
City Clerk
Mayor
Gl
ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY
Paul McCarron. Chair
Dennis D. Berg
Rhonda Sivarajah
Donald H- Pindell
Dave McCauley, Vice Chair
Margaret Langfeld
William Nelson
June 2, 2004
Kim Moore-Sykes
City Administrator
1880 Main Street
Centerville, MN 55038-9794
Dear Ms. Moore-Sykes:
The Anoka County Housing and Redevelopment Authority (ACHRA) respectfully requests that the
City of Centerville waive certain fees associated with the construction of senior housing at
Chauncey Barett Phase II. This requested action is consistent with that taken during the
construction of Chauncey Barett Phase 1.
As indicated on the building permit, the ACHRA will pay $16,200 in SAC. fees and $1,200 in
permit fees.
Sincerely,
I ~"'-~
Tim Y antor
Executive Director, ACHRA
-
TY/sky
cc: Prank Dunbar, Dunbar Development Corporation
Karen Skepper, Community Development Manager
,",'."":" "
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Telephone: (763) 323-5700; Fax: (763) 323-5682; TDDfITY: (763) 323-5289
Government Center, Administration Office, 2100 3rd Avenue, Anoka, MN 55303-2265
~
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TO:
Honorable Mayor and Council Members
Teresa Bender, City Clerk.,('~'
FROM:
SUBJECT: Potentially Dangerous Dog - 1971 South Robin Lane "Sebastian"
DATE: June 4, 2004
Chief Heckman will be in attendance at the meeting to discuss this issue. Both parties
were forwarded letters of the bearing via U.S. Postal Service; Certified Mail, Return
Receipt Requested.
I have received confirmation receipts from the U.S. Postal Service that both parties i\
signed for th, e attach, ed letter, s. l. :, D " . it- ~')
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TO:
Honorable Mayor and Council Members
Teresa Bender, City Clerk1~.
Update on Potentially Dangerous Dog - 1971 South Robin Lane
FROM:
SUBlliCT:
DATE:
May 21, 2004
The owners of Sebastian licensed him on May 19, 2004 for_2Q0:4~;!()Q5. I have also
attached letters to the owner and the victim's parent/guardian regarding the hearing on
June 9, 2004_
Please note that the victim is a juvenik
Client
Ruby Christopherson
1971 Robin Lane g, 1971 Robin Lane g
Centerville, MN 55039
Home Phone: (651)762-1467
Certifici
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Banfield
The Pet Hospital Since 1955
1410 UnIVersity Ave West
5t. Paul, MN 55104-0000
(851)641-1168
Pet Information
Name: Sebastian
spec:ies: 0ul.ine
Breed: Shepherd, German
Sex: Male (Neutered)
Color: Blacl<, Brown
Age: 4y/6m
Weight: 63.40 Lbs
Rabies Tags
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Benfield #
4214155
County & Tag #
None
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Vaccine Information
Vaccine Name: Rabies Virus (Type: Killed)
Producer: Fort Dodge
Administered: 05/0712004 Subcutaneous
Due Date: 05/0712007
Lot #: 121S237A
Lot Expires;
I hereby certify that I have vaccinated this Pet in accordance
with all stale and federal laws and regulations on this date.
Administered by:
.. R. ~/DVtn
(SOn
Rpt Id: RbVao_r2
Hospital #0486 Sl P21ul, MN USA
Page. 1
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, COMPIJ:Al't{CE/ APPEAL OF D~G'EROUSDOGcLASSIFiciTION . ,
" This form mu.st be' re!utn~d to th~ C~~ef~fPoliCe Withint4dars 'of receipt ' ,,'
~o:Cillef6ffoU;e:. .' " "".., " . ." ",;
,CenteiulliU Lak;es.PoIice 1)epartmciJ.t
200 Civic Hei~s CirCle" .
. oiTcr~Pines,Mirinesoia 550'14 ' .
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I hay~ read llI),d Understand Stat~ StatUtes ~ 347515, $47.52;
, ~ 341,53 and CenterVi1ie otwnance.#24. ". :'
/Jf~yj~as~ b~ ~dVis:aof;niY mteri~ to app~', this 'm~tt~ to ,. .
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, '1IOPfyYOU'j:1S to the date aniHime,of.t1iehearing ~s well as, additional rightstbat are'
. , '.. pI:ovided t(,): you imderIociU ordinance.
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1880 !Main Street . Centervili:e,!M'J{ 55038
(651) 429-3232 .:Fait (651) 429.8629
May 21, 2004
Mr. & Mrs. Lee Christopherson
1971 South Robin Lane
Centerville, MN 55038
Dear Mr. & Mrs. Christopherson:
As you are aware, your dog ("Sabastian") has been deemed potentially dangerous by the
Centennial Lakes Police Department/City Ordinance and potential restrictions may be
imposed on the animal and you the owner alike.
You received documentation from both the Police Department and City Hall in regards to ('.
the procedures for deeming "Sabastian" as potentially dangerous. You have stated that ~
you desire to appeal this action and you will be given an opportunity to appear before
Council on June 9,2004 in Council Chambers located at 1880 Main Street at 6:30 p.m.,
or shortly thereafter to present your facts supporting that "Sabastian" not be deemed
potentially dangerous.
If you have any comments or concerns prior to this meeting, please feel free to contact
me.
Sincerely,
~~-
Kiin Moore-Sykes
City Administrator
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TstaJ)[isfietf 1857
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,1880 Main Street . Cmtervil(e, 9'If!J{ 55038
(651j 429-3232 . 'Faa:. (651) 429-8629
May 21,2004
Ceiiterville, MN 55038
Dear
This letter is to notify you that the owner of "Sabastian", the dog that resides at 1971
South Robin Lane will be appearing before the City Council on June 9, 2004 in Council
Chambers located at 1880 Main Street at 6:30 p_lD., or shortly thereafter to appeal the
deeming of their dog as being potentially dangerous.
c'
Enclosed with this letter you w:illJin~the statutOI}' definition of a potentially dangerous
dog, City Ordinance #24 and the requirements that may potentially be imposed' on the
dog and its owner.
If you have any questions regarding this matter, please feel free to contact me.
~~
Kim Moore-Sykes
City Administrator
KMS/tdb
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Agency Name:
CENTENNIAL LAKES POUCE DEPT.
eporting Ofiicer(s):'
G301 NOREN, MATTHEW
ORJ#:
M N0020300
ate eported:
05/04/200404:13 PM
16446 BRAGG, COLBY
Aniv~:
1619 ,
Cleared:
Add'j. sa um er::
JCF: . Pages: 04097556
Total Value Stolen tproportyj: 1$0.00
Totsl Value Damaged tprop,,,ty): I $().OO
Total Value ReeovElI"ed tp_rt>?: 1$0.00
Apt: Goo:
06 -06
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:-(3 arila.! DateITllI1e Occurred:
2:: 05/04/200404:13 PM
1647
l.ocatio.n or > nseJlncident:
1982 SOUTH ROBIN LN CENTERVlLLE, MN 56038-
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Classification:
Disposition:
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Incident Narrative 1
" 'DISPATCHED TO THE'ABOVE LOCATION ON A DOG BITE REPORT. THE CALLER ADVISED DISPATCH THAT
THE DOG HAS BITTEN THREE PEOPLE TODAY. OFFICER BRAGG ARRIVED IN THE AREA FIRSTAND SPOKE
WITH NUMEROUS JUVENILES THAT WERE IN 'fHE STREET. AS I ARRIVED I OBSERVED THE CaMP.
WALKING AWAY FROM THE SCENE. I THEN SPOKE WitH SEVERAL JUVENILES WljO STATED SEVERAL ,
DIFFERENT STORIES ABOUT THIS DOG BITlNG THEM. NIPPING A T THEM, OR CHASING THEIR DOGS
AROUND THE NEIGHBORHOOD ANYWHERE FROM TWO WEEKS TO SEVERAL MONTHS AGO. 'I EXPLAINED
TO THESE JUVENILES THAT THEY NEED TO CALL WHEN THESE VIOLATIONS ARE OCCURRINQ AS I COULD
NOT DO ANYTHING ABOUT THESE ISSUES NOW. OFFICER BRliGG THEN OIRECTED ME TO THE VICTIM
AND HER MOTHER. OFfiCER BRAGG FURTH_ER ADVISED~HAT THE 0 ' AS CONTAINED ATT, HE
OWNER'S RESIDENCE. I THEN SPOKE WITH AND STATED THAT TODAYWH!LE
PLAYING AT THE POND ON THE NORTH SIDE OF ROYAL MEADOWS ARK CHRISTPHERSON'S DOG, A
GERMAN SHEPH~, ,EUP, TO HER AND NIPPED H,ER ON TH[': ARM, ' I DID NOT OBSERVE ANY
SCRATCHES O~ARM BUT DID OBSERVE A SMALL REj) MARK ON HER WRiST AREA. I. THEN
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NAMEcODES: A-MuttArrested. AC-Ari-estingCnt"en, C-Com~ahent. o-oriv.... F-'FamilylParent G-Guerdian. J-JuvenrreArresled,
M ~ Mentioned, MP ~ Missing' Person. ,.. Other In\(O/Ved, 0 - OWner, P - Passenger, .Pl> Perpetra1cr, R ~ R.ePortee. s ~ S~ V ~ Victlm, W - WItness
. Person, NJlU: Code:
o Business A 0
Address (Stree~ . tate, ZIp):
1911 ROBIN LNCENTERVlLLE, MN
Name:
CHRISTOPHERSON, LEE ALLAN
Alias:
ce:
WHITE
Alias:
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Extra Copy To:
Related Case Number:
Page 1 of3
Narrative 1 Continuation: Page 1 of 1
Case Number: 04097556 Author: MATTHEW NOREN
,POKE WrTH_ WHO STATED THAT CHRISTOPHERSON'S DOG IS ALWAYS RUNNING AT LARGE BUT NO ONE IN
fI( 'E1GJiBORHOOD EVER CALLS THE POLICE DEPARTMENT ABOUT IT.
THEN SPOKE WITH CHRISTOPHERSON WHO STATED THAT ONE OF HIS CHILDREN MUST HAVE LET THE DOG LOOS .
~HRISTOPHERSON biD NOT HAVE A CURRENT CITY LICENSE AND ADVISED HE WOULD LOOK IN THE HOUSE FOR HIS
'APERWORK FORTHE DOG. I CHECKED MY DOG LICENSE FILES FROM THE CITY OFCENTERVILLE AND FOUND THAT
~HRISTOPHERSON'S DOG LICENSE HAD EXPIRED BUT THAT THE RABIES VACCINATION WAS GOOD UNTIL 05-07-2004.
~HRISTOPHERSON FURTHER STATED THAT THE DOG WAS JUST BROUGHT IN A COUPLE OF WEEKS AGO FOR THE
JPDATED VACCINATIONS. THE DOG IS A MALE GERMAN SHEPHERD WEIGHING APPROXIMATELY 69 POUNDS AND IS
.1/2 YEARS OLD. I THEN ISSUED A CITATION TO CHRI$TOPHERSON FOR VIOLATION OF CENTERVILLE CITY
lRDINANCE 24.02 SUB 2 AND 24.02 SUB 1, NO CITY DOG LICENSE AND.DOG RUNNING AT LARGE, RESPECTlVEL Y. 1
XPLAINED THE CITATION TO CHRISTOPHERSON AND ADVISED HIM THAT THE DOG NEEDS TO BE QUARANTINED
OR 10 DAYS INSIPE THE HOUSE OR -\ KENNEL AND CAN ONLY BE OUTSIDE ON ALEAsi-l TO GO TO THE BATHROOM.
ALSO ADVISED CHRISTOPHERSON THAT HE NEEDS TO RESPOND TO THE CITY OF CENTERVILLE AS SOON AS
OSSIBLE AND PURCHASE A NEW DO(j LICENSE.
THEN SPOKE WIT~D ADVISED HER THAT THE DOG WAS UP DO DATE ON IT'S SHOTS. ~HANKED
HIS. OFFICER FOR COMING OUT AND I CLEARED.. _ -
OPY TO CHIEF HECKMAN FOR FURTHER CONSIDERATION.
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Case Number:
04097556
ADDITIONAL OFFENSES/NAMES
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MOC Code: Classification: , Disposition: -r.
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I NAME CODES: A - Adult Arrested. AC.. A.rresting Citizerl, C ~ Complainant, 0 - DJiver. .F .. FamilylParent, G ~ Guardian, J.. Juvenile Arrested, I
M ,~Mentioned, MP - Missing PSl'SOn, I MOther Irwotved, 0.. Own91', P - Passariga:r. PT - Perpetrator, R - Repartee. S~, Suspect, V. V;-qtim. VI M Wrtness
"- III Person NJIU: Code: Name: Alias:
o Business A C CHEVALLIER,THiERRY BRUNO
Address (Sueet, City, Siate, Zip): I Apt.: DatgofBirth; Sex; . Race:
. 1982 SOUTH ROBIN LN CENTERVlLLE, MN 55038- 09107/1957 MALE
Height Weight Hair Color: Eye COlOr. HomeIBus. Phone: WorkIBus:CeU: CelVPager/1 ax:
651-653-5034
. 0 Person NJIU: Code: Name: Alias:
o Business -
Address (Street. City, State, ZiPJ: . I Apt.: Date ora rtI1: I Sex; Race: (
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Height:: Weight Hair Color: Eye COlor: HomelBus. Phone: WorklBus. Cell: CelllPager/Fax:
o Person AlJIU; Code: Name: Alias:
o Business
Address TStraet, City, State, Zip); ! Apt.: Date of Birth: I Sex Race:
Height Weight Hair Color. Eye Color. Home/Bus. Phone: . vvori<lBus. Ceu; Ce/UPagerfrax;
o Person AlJIU: Code; Name: ' Alias:
o Business
, Address (Street. City, State, .p): I Apt; . I Date of Birth; Sex: Race:
Height " Weight Hair COlOr. Eye (;oior. HomeJ"us. ~hone; Wori<lBus. Cell; CelVPager/Fax:
o Person NJIU: Code: Name:: Alias;
o Business i .
Address (Street City, State, Zip): 1 Apt: I Date ofB rth; Sex: Race:
Hei9hf. Weight: Hair Color: Eye Color: HQme/j3us, Phone: Work/Bus. Celi; CelllPagerlFax:
. I Person NJIU: Code: Name: Alias:
Business \,
Address iStreet, City, State, Zip): 1 Apt: I Date of Bir",: Sex: I Race:
~ight; I Weight HaIr COlor: Eye Color. Home/Bus. Phone: Work/Bus. Cell; CeIVPagerlFax:
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TO: Honorable Mayor and Council Members
FROM: Teresa Bender, City Clerk-ft9 J
SUBJECT: Center Mart Tobacco License (Non-Provisional)
DATE: June 4, 2004
I spoke with Mr. Buechler and his schedule has not allowed for provided the City with a
copy of his worker's compensation insurance.
Mr. Buechler anticipated that he would provide same within two (2) weeks.
TO: Honorable Mayor & City Council Members
FROM:
Kim Stephan V1
SUBJECT: St. Paul Water Utility Property on Centerville Lake
DATE: June 4, 1004
At the May 26, 2004 City Council Meeting the City Council directed the City Administrator to send a
letter to Mr. Bill Tschida requesting he proceed with a purchase agreement on the property. Council
Member Lee informed the Parks & Recreation Committee the purchase was moving forward.
Chairperson Peterson brought up a concern from the last City Council meeting regarding this property
and the funding of it with Park Dedication Fees. Tom Peterson, City Engineer informed the City
Council that with the road construction being done on LaMotte Drive and Heritage Street there may be
a requirement by the Rice Creek Watershed District to incorporate a drainage systemlholding pond on
this property. The city did not previously own property in this area and other options were being
looked at, but once the city does own this property it may be the best location for this drainage system.
The committee does not feel giving up a third of this small lake lot for a pond is compatible with the
Parks & Recreation Committee's vision for this park property. The committee also feels if this is to be
required, Park Dedication Fees should not fund the entire purchase price, but share the cost with funds
coming from other areas of the budget. Council Member Lee suggested perhaps road project funding
would be available to supplement this purchase.
Motion was made by Chairperson Peterson, seconded by Committee Member Peil to recommend
to City Council that if a drainage system is required by the Rice Creek Watershed District to be
located on the 81. Paul Water Utility property on Centerville Lake, the Parks & Recreation
Committee is requesting that a portion of the purchase price be supplemented by tbe general
fund in lieu of the entire purchase price being funded by Park Dedication Fees.
'r<ta6[ishd 189
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STAFF REPORT {fI
CENTERVILLE CITY COUNCIL
Date:
June 9, 2004
To:
Honorable Mayor and City Council Members
Ms. Kim Moore-Sykes, City Administrator
Ellen Paulseth, Finance Director q
From:
Re:
Personnel Policies
----- -- --*************************************************************-**********-*-- ----- --
Attached is the final version of the updated personnel policies. If there are no more
changes, we recommend that the document be reviewed by the City's legal counsel
before adoption by the City Council.
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,
City of
Centervi;fi~
~',i.{(~i9&>'~ '<:'c
..'~.. ted: June xx, 2004
Table of Contents
1. PURPOSE AND APPLICATION .......................................................................1
1.1 Purpose ............................................................................................1
1.2 Scope ........ ...... ......... ......... ........... .......... .......... ..... ..... ........... ..........1
1.3 Authority.......... ......... ............... ..... .......... ............... ................... ........2
1.4 Equal Opportunity Employer............................................................2
2. DEFINITIONS. ..... ....... ............ ........... ...... ..... ........ ........... ............. .................. ..2
3. ORGANIZATION. ....... ............ .......... .... ... ............. .... .... ..... .... ....... ....................4
3.1 Personnel Files ................................................................................5
3.2 Job Description ................................................................................5
3.3 Assignment of Work.........................................................................5
3.4 Classification of Job Duties..............................................................5
4. APPOINTMENTS.. .... ...... ............... ....... ............ ............... ...... ....... ...... ... .... ... ...6
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.-a-
4.9
4.10
Vacancies....................................................................................... .6
Job Posting ....................................................................................6
Recruitment and Selection ..............................................................6
Appointment Authority.. .......... ............................... ....... ...... .............. 7
Temporary Appointments ................................................................7
Pre-Employment Medical Exams .....................................................8
Employment of Minors .....................................................................8
--'-"-R-' --_..-.- - - -----'- ------ --'--
Union epresentatlon.. ........ ........... ..... ............... ......... ............ .... ....8
Probationary Appointments..............................................................8
Background Investigation.................................................................9
5. EMPLOYMENT STATUS CHANGES............................................................. 10
5.1 Reclassification ..............................................................................10
5.2 Promotion.. .... ........ .... .......... ... ......... ...... ............ ........... ...... ...... ......10
5.3 Demotion........................................................................................l 0
5.4 Reduction of Workforce.................................................................. 10
6. COMPENSATION AND WORK HOURS........................................................ 11
6.1 General Policy................................................................................ 11
6.2 Pay Periods ...................................................................................11
6.3 Work Hours ...................................................................................11
6.4 Work Breaks ..................................................................................11
6.5 Job Sharing ..........:.........................................................................12
6.6 Overtime/Compensatory Time .......................................................12
6.7 Outside Employment......................................................................14
6.8 Unauthorized Absences .................................................................15
6.9 Solicitation.... ...... ............................................................................ 15
7. HOLIDAYS .....................................................................................................15
7.1 General..........................................................................................15
7.2 Holidays .........................................................................................15
7.3 Holiday Pay ....................................................................................16
8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY....................................... 16
8.1 General......... ...............................................................................16
8.2 Accrual...........................................................................................16
8.3 Requirements.............. ..................... ............................ ......... ....... ..17
8.4 Donation of Personal Leave ..........................................................18
9. LEAVES OF ABSENCE .................................................................................18
9.1 Unpaid Leave................................................................................. 18
9.2 Medical Leave ...............................................................................18
9.3 Military Leave ................................................................................19
9.4 Jury Duty.......... ......... ....... ................. ............... .................... ..........20
9.5 Funeral Leave ................................................................................21
9.6 Parenting Leave ..... ... ........ .......... ........ .............. ..... ..... ....... ...... ... ...21
9.7 School Conference and Activities Leave........................................22
9.8 Service as Election Judge .............................................................22
9.9 Leave for Bone Marrow Donation .................................................22
9.10 Civil Air Patrol Leave......................................................................23
9.11 Time Off to Vote ............................................................................23
9.12 Leave for Adoptive Parents............................................................23
9.13 Sick or Injured Child Care Leave ..................................................23
10. TEMPORARY LIGHT DuTY POLICY.. ....... ........ ...... .... .............. ...... .... ..... ...... ....... 24
10.1 Application .....................................................................................24
11. INSURANCE PLANS....................................................................................25
11.1 Health, Dental, Disability & Life Insurance .....................................25
11.2 Cafeteria Plan ...............................................................................25
11.3 Continuation of Benefits.................................................................25
12. EMPLOYEE TRAININGfTRAVEL.. ..... ..... ..... ............. ... .... ....... ..... ..... ........ ...26
12.1 General Policy - Training and Education.......................................26
12.2 Tuition Reimbursement/Educational Assistance ............................26
12.3 Travel Reimbursement.... ............... .......... .......... .................... ........27
12.3 Applicability ...... ..' ..... .... ....... ........ ... ......... ....... ................ ....... .... .....28
13. PERFORMANCE APPRAISAL... .................. ......... ........... ................... .........28
13.1 Employee Performance Appraisal..................................................28
14. SAFETY........ ......................... .... ....... ................... ........ ....... .................... .....29
14.1 General..........................................................................................29
14.2 Safety/Accident Reporting...................... ............ ........................ ....29
15. SMOKING.... ....... ............ ........ ................... ............ ....... .......... ........... ....... ...29
15.1 General .........................................................................................29
16. GRIEVANCES ................. ........ .......... ............. ......... ....................... ....... ..... ..29
16.1 Grievance Procedure .....................................................................29
17. DISCIPLlNE..... ..... ................... ...................... ....... ..... ...... .......... .............. .....31
17.1 Objective. ...... .... ....... ...... ... ....... ........ ..... .... ... ... ................ ... ........ ...31
17.3 Reasons for Dismissal...................................................................32
18. SEXUAL HARASSMENT .............................................................................33
18.1 General..........................................................................................33
18.2 Definition............ .... .....................................................................33
18.3 Expectations... ......... ......... ............ ...... ............ ....... ................... ....34
19. RESIGNATION. ............. ...... .......................... ..... ....................... ............. ......35
20. CODE OF CONDUCT AND ETHICS............................................................35
20.1 Purpose.. .... ......... ............. .......... ...... .... ........ ... ........ ........... ...... ... ..35
20.2 Conflicts of Interest ........................................................................35
20.3 Nepotism....................................................................................... 36
20.4 Falsification of Records..................................................................37
20.5 Rendering of Consideration ...........................................................37
20.6 Use and Safeguarding of City Property..........................................37
20.7 Disclosure of Confidential Information ...........................................38
20.8 Political Activities ...........................................................................38
21. APPEARANCE AND ATTIRE POLlCY.........................................................38
21.1 General..........................................................................................38
21.2 Casual Fridays ..............................................................................39
22. ELECTRONIC MEDIA USAGE POLICY ......................................................39
22.1 General..........................................................................................39
22.2 Authorization ....... .......... ...... ..... ..... .... ............ ... ...... ............ ...... ......40
22.3 Inappropriate Material....................................................................40
22.4 Personal Use Limitations ..............................................................40
22.5 Individual Privacy ...........................................................................41
22.6 Copyrights...................................................................................... 41
22.7 Passwords / Security.....................................................................41
22.8 Excessive Usage ...........................................................................41
22.9 Data Retention...... .............. ..... ................................................ ......42
22.10 Questions Regarding Policy...........................................................42
22.11 Policy Violations.............................................................................42
23. CELLULAR PHONE USAGE POLlCY..........................................................42
23.1 Application .....................................................................................42
23.2 Guidelines...................................................................................... 43
24. DRUG FREE WORKPLACE ........................................................................44
24.1 Policy ............................................................................................44
24.2 Drug and/or Alcohol Treatment .......................................:............44
25. EMPLOYEE RECOGNITION....... .... ............. ..... ............. ........... ..... ..... .... .....45
25.1 Employee Action Committee..........................................................45
26. NON-DISCRIMINATION POLiCy.... ....... .......... .......... ......... .................. .............. ..45
27. SAVINGS CLAUSE ......................................................................................46
I.
CITY OF CENTERVILLE
PERSONNEL POLICIES
Successful public relations are a very important element in every City Employee's job. It is
important to be considerate, pleasant, prompt and brief in all dealings with the citizens of
the City of Centerville. The impression we make over the phone or in person, whether good
or bad, will be the one that the citizen will remember. It is the mission of the City of
Centerville to provide the highest quality service to Centerville residents and taxpayers in the
most effective, efficient manner possible. Proper adherence by all City Employees to these
policies will help attain that goal.
1. PURPOSE AND APPLICATION
1.1 Purpose
General: The purpose of this policy is to establish a uniform and equitable system
of personnel administration for all Employees of the City of Centerville as well as all
organized personnel who work under a negotiated agreement with the City. In the
event of a conflict between the terms of the negotiated agreement and this personnel
policy, the terms of the negotiated agreement shall take precedence and those
------ Employccs~subject-to the--agreement- shall-be -so -tegulated.-- NOthi.1g-in-tJ.Js--policy ----~
shall be construed as part of an employment contract between the City of Centerville
and its Employees.
1.2 Scope
Application: This personnel policy applies to all City of Centerville Employees,
except the following:
A) Elected officials;
B) Consultants rendering professional service;
C) Members of City Boards, Commissions, and Committees;
D) Volunteers;
E) Persons engaged under a specific employment contract.
Collective Bargaining: All Employees covered by a collective bargaining
agreement entered into in accordance with the Public Employers Labor Relations
Act, Minnesota Statutes ~179.61 - 179.77, and ~179A.Ol - 179A.25 shall be exempt
from any of these provisions which direcrly conflict with the language in the
bargaining agreement.
1
1.3 Authority
Rights: The City reserves the right to operate and manage its affairs in all respects
in accordance with existing and future laws and regulations. These rights shall
specifically include, but not be limited to, the right to adopt, amend, repeal, interpret
or terminate the personnel policy and work rules without prior notice. Any
prerogative or authority which the City has not specifically abridged, delegated or
modified by this policy is retained by the City. The City further reserves the right to
make reasonable variations from this policy where it is determined that a strict and
literal application of the policy would cause an undue hardship on the City, its
Employees, or an individual Employee.
Interpretation: The City Administrator shall make interpretation of these policies
or decision on items not covered within these policies. This policy supersedes any
prior policies, representations or understandings and shall be subject to all applicable
State and federal Laws, as well as City Ordinances.
1.4 Equal Opportunity Employer
Non-Discrimination: The City of Centerville strives to provide full and equal
opportunities for every person in all areas related to employment, training,
__ __ I'romotion and _ compensation.-B_~i11dividual----"hall be _discriminated against with_
respect to compensation, terms, conditions or other privileges of employment
because of race, color, creed, religion, gender, age, national origin, sexual orientation,
marital status, veteran status, public assistance status, disability, or to any other group
or class against which discrimination is prohibited by State or federal law.
2. DEFINITIONS
The following words and terms shall have the meaning as defined herein, unless the context
indicates otherwise.
Absent Without Leave: Any absence of an Employee from duty including any absence for
a single day or part of a day that is not authorized by a specific leave of absence or time off
under the provisions of this policy.
Anniversaty Date: The month and day of initial biting or promotion of a regular full-time
or regular part-time Employee.
Appointing Authority: The City Council or City Officer to whom the Council has
delegated authority to appoint personnel.
Benefits: Privileges or other compensation granted to Employees in the form of leaves of
absence, insurance, or pay received in lieu of accrued leave upon termination of
employment.
City: The City of Centerville.
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City Administrator: The City Administrator of the City of Centerville.
City Council: The City Council of the City of Centerville.
Compensatory Time: For exempt Employees, the same amount of time off work as the
employee has overtime hours worked. For non-exempt Employees, time off work at one-
and-one-half times the number of overtime hours worked.
Demotion: The change of an Employee's statns to a position of having a lower pay range,
rank or grade, and! or lesser responsibility than previously held.
Department: A branch of City administration with responsibility for one or several
assigned functions.
Department Head: The supervisor of a department.
Employee - Exempt: An Employee not covered by the provisions of the federal Fair
Labor Standards Act.
Employee - Intermittent: An at-will Employee who works occasionally or on-call for an
indefinite time, under the same terms and conditions as a temporaty Employee.
'-~----Employee - Full-Time:'1\.n at-WiIl'Employeeworking aT least 32-hours 'per week, who-has
successfully completed a requited probationaty period, and serves in a position funded in the
approved City budget for a given fiscal year.
Employee - Non-Exempt: An Employee covered by the federal Fair Labor Standards Act.
Employee - Part-Time: An at-will Employee working less than 32 hours per week, who
has successfully completed the requited probationaty period and who is not eligible for
benefits, other than those mandated by state or federal law.
Employee - Regular: An at-will Employee who has successfully completed all stages of the
selection process including the training period and! or probationaty period.
Employee - Seasonal: A full-time or part-time at-will Employee whose appointment is
limited to a specific season of the year and is employed under the same terms and conditions
as a temporaty Employee.
Employee - Temporary: A full-time or part-time Employee who serves in a position on a
temporaty basis where no benefit eligibility exists and no credit is given for seniority.
Employer - The City of Centerville.
Hours Worked: Includes all hours that the Employee actnally performs duties that benefit
the City, including: rest periods or breaks, meetings, training programs, travel between work
sites on a work day, time spent performing duties after hours or on weekends due to
3
emergencies (call backs) and any time performing duties outside the normal shift, even if it is
not "authorized."
Job Classification: A group of positions sufficiently alike in duties, qualifications, authority
and responsibility to warrant the same job title, grade and pay schedule for all positions in
the group.
Job Description: The written description of a job containing a title, a statement of duties,
authority and responsibilities of the job, and the qualifications and experience deemed
necessary andlor desirable for the satisfactory performance of the duties of the job.
Lay-Off: The separation of an Employee from employment due to elimination of a
position.
Performance Report: A review of an Employee's performance by the supervisor to
communicate an Employee's strengths or deficiencies, as well as expectations for
improvement.
Position: A specific job, calling for the performance of certain duties and having certain
responsibilities.
Probationary Period: A period of time at the beginning of employment (or the beginning
penodofapromotion, transfer) thafis-deSigned as a trial penod:-1 he proba:tionaiy period is .
also considered a ttaining period and is the last part of the selection process.
Promotion: An advance in position from one classification or grade to a higher
classification or grade.
Reduction In Work Force: The separation of an Employee from employment due to the
shortage of work or funds.
Resignation: Employment termination initiated by the Employee who chooses to leave the
employment voluntarily.
Transfer: A movement of an Employee from one job class or position to another of
comparable class and pay range.
3. ORGANIZATION
3.1 Personnel Files
Employment File: The City Administrator or designee shall maintain a separate
employment file for each Employee. Each file shall contain a record of each
classification of each position the Employee has held with the City and shall also
contain a record of all personnel action regarding the Employee including
examination records, performance reports, disciplinary proceedings, demotions,
promotions, salary changes and any other document relevant to City employment.
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3.2 Job Description
General: The City will maintain a written description of each job containing a title, a
statement of duties, authority and responsibilities of the position, and the experience
and qruilifications deemed necessary and/or desirable for the satisfactory
performance of the duties of the position. These descriptions will normally be
updated periodically, as duties or assignments change, or at the discretion of the City
Administrator.
3.3 Assignment of Work
Responsibility: Assignment of work duties and scheduling work is the
responsibility of the Department Head. It is recognized that jobs may change over
time to respond to the changing needs of the organization.
3.4 Classification of Job Duties
Responsibility: The classification of job duties, establishment of tnillltnUtn
qualifications, and the maintenance of job descriptions and related records shall be
the responsibility of the City Administrator or designee.
Salary -Range: -Each_job _description .shallbe-assigneda-so1oty_range based-upon, but
not limited to, the following factors:
A) An evaluation of the knowledge, accountability, problem solving, abilities and
working conditions of the position;
B) The duties and rates of pay for other job classifications, whether comparable
or not;
C) The prevailing rates of pay for comparable positions in both public and
private employment in the appropriate labor market;
D) The cost of living as measured by the Bureau of Labor Statistics and
ConsUtner Price Index;
E) The value of fringe benefits provided by the Employer;
F) Financial and fiscal policies and considerations of the City, and other
pertinent economic factors.
Approval: Each fiscal year, the City Council shall review the pay plan and adopt
salary ranges for each classification. The City Council may modifY salary ranges at
any time. The City Council shall adopt hourly rates of pay for all positions not
covered by the classification and pay plan.
5
Reclassification: Whenever a job has changed sufficiently so that it no longer fits
the description, the City Administrator or designee shall make recommendation to
the City Council regarding the appropriate action which could involve: reclassifying
the job to another existing job class; creating a new job class, updating the job
description, restructuring the job to fit an established or proposed class, or other
action as deemed appropriate.
4. APPOINTMENTS
4.1 Vacancies
General: Vacant positions will be filled on the basis of a regular or temporary
appointment and may be made on a full-time or part-time basis.
Procedure: Vacancies will first be posted internally. If, in the opinion of the City
Administrator, it is necessary to recruit externally to attract more qualified
candidates, the position will be opened to the general public.
Evaluation Method: Applicant qualifications will be evaluated in one or more of
the following ways: a rating of experience and training, a written test, an oral test or
interview, a performance or demonstrative test, or other appropriate job-related
exam.
4.2
Job Posting
Internal Posting: Position vacancies for regular full-time and regular part-time
positions will be posted on the official City bulletin boards in City Hall and the
Public Works building for five (5) working days prior to advertising externally. The
posting will specify the title, starting salary or range, the nature of the work to be
performed, how to apply, the closing date for receiving applications, and other
pertinent information.
4.3 Recruitment and Selection
Recruitment: The City Administrator or designee is responsible to manage the
recruitment process to assure compliance with federal and state laws as well as City
of Centerville practices. This includes approving all job postings, advertisements,
placing of job advertisements, addendums to the application and other recruitment
materials. The City Administrator or designee will meet with the appropriate
supervisor to determine the best methods for recruiting. All appointments shall be
made on the basis of merit and fitness for the position. Merit and fitness may be
determined by written, oral and/or other job-relevant examination, as well as by
consideration of education, past experience and other job-relevant qualifications.
Announcement: When the City recruits a position externally, the position will be
advertised in selected newspapers, periodicals, newsletters and/or through direct
mailings at least ten (10) days in advance of the deadline for application.
6
Application Form: Applicants for initial hire or promotion must normally submit
written application materials setting forth their qualiEcations and such other
information as may be pertinent and required by the City. Unless otherwise
stipulated by the City Administrator, applications will not be considered complete
without the inclusion of a signed, official City of Centerville employment application
form.
Application Review: The City Administrator and/or the supervisor sball review all
applications and conduct job-relevant background reviews screening all applications to
determine candidate qualiEcations. Initial interviews may be conducted of the
applicants whose qualiEcations are best-suited for the position. Any applicant not
meeting minimum qualiEcations required for the position sball be rejected for further
consideration.
Examination: If an examination is required for a position, the examination shall be
administered by the City Administrator or his/her designee at a time and place
established by the same. Upon receipt of the examination results, the City
Administrator or his/her designee shall notify each person taking the examination, in
writing, of the results of the examination. Examination scores will be adjusted in
accordance with the provisions of the Veterans Preference Act where applicable.
- --Disquaiification--of Application:. An~:ipplicant:may-be fejectea at any time~1f the-
applicant fails to respond at any stage of the selection process.
4.4 Appointment Authority
Regular: The City Council is the Appointment Authority for the City of Centerville
and will make all full-time appointments, based upon the recommendation of the
City Administrator. The City Administrator sball submit a hiring recommendation
based on the interview results of eligible candidates to the City Council
Other: Appointments to budgeted part-time, seasonal, intermittent, and temporary
positions may be delegated to the City Administrator.
4.5 Temporary Appointments
General: If necessary to prevent intettuption of service or inconvenience to the
public, the City Council may approve temporary appointments. A temporary
appointment may be made for a specified period of time or may be open-ended.
When the appointment is open-ended, the City Administrator shall determine the
ending date based on needs of the City, subject to Council approval. Temporary
appointments will normally be of duration of six months or less. Extension of this
maximum time period may be made on an exception basis if warranted by the needs
of the City and approved by the City Council. Appointees to temporary positions
will not be entided to benefits.
7
4.6 Pre-Employment Medical Exams
Applicability: The City may determine that a pre-employment medical examination
is necessary to determine fitness for any City position. Where a medical examination
is required, the offer of employment shall. be made contingent upon successful
completion of the medical exam. If the City determines that pre-employment
medical exams will be required, they shall be required of all candidates who are
conditionally offered employment for a given job class.
Confidentiality: The information obtained during the medical exam shall be treated
in the same manner as for confidential medical records under the Minnesota Data
Practices Act and HIP AA regulations.
Exam: A licensed physician designated by the Employer shall conduct the exam.
The physician conducting the exam shall be provided with a description of the duties
and responsibilities and other pertinent information about the position. The City
shall pay the cost of the exam. The physician shall notify the City Administrator
whether or not a candidate is medically able to perform the job.
Notification of Results: The City Administrator shall inform the candidates of the
results of their examination. If a candidate is rejected for employment based on the
results, he or she shall be notified of this determination and may request further
---explanation from the physician: ----------- ~. --
4.7 Employment of Minors
General: Employment of minors will be limited to the ages and conditions as
provided by the federal Fair Labor Standards Act (FLSA) and, where more
restrictive, State child labor laws.
4.8 Union Representation
Labor Relations Act: Relations between the City and its organized Employees are
guided by the Public Employment Labor Relations Act (pELRA) of 1971, as
amended. A copy will be made available for Employees upon request. Joining a
union is not required for employment. However, under the Act, the union may
require non members to contribute a "fair share fee."
4.9 Probationary Appointments
Purpose: The probationary period is an integral part of the selection process and
shall be utilized for observing an Employee's work and for training the Employee in
the work expectations, for assessing the Employee's abilities, skills, and interest, and
for rejecting any Employee whose performance does not meet the required work
standards. The first six (6) months of employment shall be considered an
Employee's probationary period.
8
Duration: Probationary periods apply to new hires, transfers, promotions and
rehires. The Council, under special circumstances, may extend the probationary
period up to a maximum of six (6) additional months.
Termination during Probationaty Appointment: The City Council, or the City
Administrator with approval of the City Council, may terttlinate an Employee
anytime, for any reason, during that Employee's probationary period. The Employee
so terttlinated shall be notified in writing of the reasons for the termination and shall
not have the right to appeal unless he or she is a veteran, in which case the procedure
prescribed in Minnesota Statute ~197.46 shall be followed. Veterans, as defined by
law, shall be released from employment with the City only after a determination
through a fair hearing for incompetence or misconduct. Nothing in this Personnel
Policy shall be construed to imply that after completion of the probationary period,
an Employee has any vested interest or property right of City employment.
Demotion: Employees terminated during a probationary period from a position to
which they were transferred or promoted may be reinstated to a position in the class
from which they were transferred or promoted, upon approval of the appointing
authority. If a position in that class is not open, the Employee may be placed on
leave of absence without pay until such time as an appropriate position is available.
Completion of Probation Period: A performance evaluation will be completed
. and-rev;ewedWfth ilie-Etrip]oyeeoeTorethe end ofilie proDationary period. The
City Administrator will notify the Council as to whether the Employee's
performance has been satisfactory or not, and whether the employment relationship
sbould be continued.
City Administrator: In the case of the City Administrator, the Council will evaluate
the Employee and deterttline whether or not to continue the employment
relationship. The evaluation of the City Administrator shall be in writing on a
performance review form.
Notification: If the notification indicates the Employee has successfully completed
the probationary period and employment will be continued, the Employee will
become a regular Employee within the meaning of this policy. The Employee's
length of service will be computed from the date of hire for the purpose of
calculating the term of probationary period.
4.10 Background Investigation
Upon the request of the City Administrator, the police department shall provide
certain criminal history data contained in the Minnesota Criminal Justice Information
System. The data to be provided must only be about finalists for City positions of
employment. The City Administrator must obtain the consent of the finalists before
requesting the data, but an applicant's failure to provide consent may disqualify the
applicant from the prospective position.
9
5. EMPLOYMENT STATUS CHANGES
5.1 Reclassification
General: A recommendation for an Employee to receive a reclassification will be
made on the basis of the job's content, resulting from significant changes in the kind,
difficulty, andf or responsibility of the work performed in the position. A
reclassification may warrant an increase or decrease in salary range. The City Council
must review all reclassification recommendations made by the City Administrator.
Reclassification will be approved only by the City Council.
5.2 Promotion
General: Vacancies shall be filled by promotion of present Employees who meet
the requirements established for the classification, when it is in the best interest of
the City.
5.3 Demotion
General: An Employee may be demoted if found unsuited for the present position
but may be expected to perform satisfactorily in a position of having a lower pay
, d df' 'Lili'" "":A~ ,
-- -rmlge,failK. ot-.gra e,.an-Of~lessertespOflSiLJ ty-than-ptevlously-nelu;- n-C.i;I1ployee-
may also be demoted if his fher position has been abolished or reclassified and
hef she cannot be transferred to a position of equal pay for which they are qualified
and suited.
5.4 Reduction of Workforce
General: If it is necessary to reduce personnel, temporary Employees and those
serving a probationary period in affected job classes will be separated before regular
Employees. Within each of these groups, the selection of Employees to be retained
shall be based on merit and ability as determined by the City Administrator, subject
to Council Approval.
Lay-off: The City may layoff any Employee whenever such aetion is made
necessary by reason of shortage of work or funds, the abolition of a position, or
because of changes in organization. Two weeks advance written notice of the lay-off
shall be given. An Employee may be transferred to another position if such
Employee is qualified and a position is available. When a lay-off occurs in a job
classification in which more than one Employee serves, qualification and job
performance shall be the basis for determining which Employees are laid-off unless
otherwise required by law.
Not Disciplinary Action: The suspension and dismissal procedures outlined in
Section 17, Discipline, of these policies shall not apply to separation covered by
reduction in force.
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6. COMPENSATION AND WORK HOURS
6.1 General Policy
Wages: All Employees of the City shall be compensated according to wage
schedules or salaries as determined annually by the City Council upon the
recommendation of the City Administrator. The Council may change or modify the
wages or salary of any job class at any time for budget reasons.
Starting Wage: Initial appointments to full-time positions will normally be made at
the adopted wage for the applicable job class. Exceptions may be made to the
starting rate at the discretion of the City Council, based on additional education,
training, qualifications and/or experience above that normally required for the
position.
6.2 Pay Periods
Bi-weekly: Employees shall be paid by check, on alternate Thursdays. The pay
received by an Employee will be for the hours worked during the pay period plus any
holidays, compensatory time, overtime, and PTO taken during the period.
__(;..3 ~Work-g(\l1rS ----------
~ .. - ....-~-
General: All Employees are expected to perform their regular work duties when
required to do so by their supervisor, including situations where the workday or
workweek requires additional hours or different hours from that normally scheduled.
Timeliness: It is expected that all Employees will report to work on time, use their
available hours to the best advantage, and leave only after the regular work hours are
completed.
Full-Time Work Week Defined: The regularly scheduled work week for full-time,
non-supervisory Employees is eight (8) hours per day and forty (40) hours per week,
with the regular work week defined as Monday through Friday, 8:00 a.m. to 4:00
p.m., including rest periods.
Part-Time Work Week Defined: The regularly scheduled work week for part-
time, non-supervisory Employees is less than thirty-two (32) hours per week,
including rest periods. Flexible work schedules will be allowed on a case by case
basis as approved by the City Administrator.
6.4 Work Breaks
Meal Break: Employees working eight or more consecutive hours will be
authorized an unpaid meal break.
11
Rest Break: When working under conditions where the use of a rest break is
practical, Employees will be allowed to take a fifteen-minute break approximately
midway through each four-hour shift. The time of the break is subject to the
approval of the supervisor. Unused rest breaks may not be accumulated, nor may
they be used for any plltJ:>ose other than a mid-shift rest period. Unused rest breaks
may not be used to leave work early.
6.5 Job Sharing
General: Job sharing will be considered on an individual basis at an Employee's
request. Arrangement should be made with the intmediate supervisor. Any
agreement between an Employee and supervisor is subject to approval by the
Council.
6.6 Overtime/ Compensatory Time
General: The City of Centerville has established this overtime policy to comply with
applicable state and federal laws goveming accrual and use of overtime. The City
Administrator will determine whether each Employee is designated as "exempt" or
"non-exempt" from eatning overtime. In general, Employees in executive,
administrative, and professional job classes are exempt; all others are non-exempt.
Non-Exempt Employees: All overtime-eligible Employees will be compensated at
the rate of time and one-half (1 %) for all houts worked over 40 in one workweek.
Personal leave and paid holidays will count toward "hours worked." Compensation
will take the form of either overtime payor compensatory time. Compensatory time
is paid time off at the rate of one and one-half (1 %) off for each hour of overtime
worked.
Workweek: The workweek is Sunday moming from 12:00 a.m. to Saturday evening
at 11 :59 p.m.
Approval: The Employee's supervisor must approve overtime houts in advance.
An Employee who works overtime without prior approval may be subject to
disciplinary action. Pre-authorization may be presumed by Employees in emergency
situations such as excess snowfall, flood, severe storms, water main breaks, lift
station malfunctions, or other sintilar situations where the intmediate response of
staff is requited to avert endangennent of life, home or property. In the event of an
emergency situation, the City Administrator shall be notified intmediately.
Compensatory Time: Overtime earned will be paid at the rate of time and one-half
on the next regularly scheduled payroll date, unless the Employee and the
Department Head mutually agree in advance the overtime will be banked as
compensatory time in lieu of payment. This advance agreement can take the form of
the Employee indicating on his/her timesheet that he/she would prefer to receive
compensatory time rather than paid overtime for the overtime hours worked on that
payroll period.
12
Accumulation: The maximum compensatory time accumulation is forty (40) hours
unless a higher amount is established by the City Council.
Use of Compensatory 'rime: Employees may request and use compensatory time
off in the same manner as other leave requests. Supervisors shall normally grant
such requests, even if another Employee must be called in to cover the hours, unless
it causes a serious disruption in business operations.
Exempt Employees: Exempt Employees are expected to work whatever hours are
necessary in order to meet the performance expectations outlined by their
supervisors. Generally, to meet these expectations, and for reasons of public
accountancy, an exempt Employee will need to work forty (40) or more hours per
week. Exempt Employees do not receive extra pay for the hours worked over forty
(40) in one workweek.
Salary Basis: Exempt Employees are paid on a salary basis. This means they
receive a predetermined amount of pay each pay period and are not paid by the hour.
Their pay does not vary based on the quality or quantity of work performed, and
they receive their full weekly salary for any week in which any work is performed.
The City will ouly make deductions from the weekly salary of an exempt Employee
in the following situations:
-A)-
Tne-F;mployee-isin-"positibnmat does-nbteam l'ersonalleave-ana is absent-
for a day or more for personal reasons other than sickness or accident.
B) The Employee is in a position that earns personal leave, receives a short term
disability benefit or workers' compensation wage loss benefits, and is absent
for a full day due to sickness or disability, but he/she is either not yet
qualified to use the paid leave or he/she has exhausted all of his/her paid
leave.
C) The Employee is absent for a full workweek and, for whatever reason, the
absence is not charged to paid leave (for example, a situation where the
Employee has exhausted all of his/her paid leave or a situation where the
Employee does not earn paid leave.)
D) The very first workweek or the very last workweek of employment with the
City in which the Employee does not work a full week. In this case, the City
will prorate the Employee's salary based on the time actually worked.
E) The Employee is in a position that earns paid leave and is absent for a partial
day due to personal reasons, illness or injury, but:
. Paid leave has not been requested or has been denied;
. Paid leave is exhausted;
. The Employee has specifically requested unpaid leave.
13
1_
F) The Employee is suspended without pay for a full day or more for
disciplinary reasons for violations of any written policy that is applied to all
Employees.
G) The Employee takes nnpaid leave under the Family and Medical Leave Act
(FMLA).
H) The City may for budget reasons implement a voluntary or involuntary
unpaid leave program and, under this program, make deductions from the
weekly salary of an exempt Employee. In this case, the Employee will be
treated as non-exempt for any workweek in which the budget-related
deductions are made.
Deductions: The City will not make deductions from pay due to exempt
Employees being absent for jury duty, attendance as a witness, or temporary military
leave, but will require the Employee to pay back to the City any amounts received by
the Employee as jury fees, witness fees, or military pay. If the City inadvertently
makes an improper deduction to the weekly salary of an exempt Employee, the City
will reimburse the Employee and make appropriate changes to comply in the future.
Requirement to Work Ov:ertime: Generally overtime should be avoided; however,
all Employees, in all departments, are required to work overtime as requested by
. Their superVisors asa condition of contfuuea-employmenC-Retusai to WOrK overtime -
may result in disciplinary action. Supervisors will make reasonable efforts to balance
the personal needs of their Employees when assigning overtime work.
6.7
Outside Employment
General: Employees must devote all work time to City business. Work time describes
the entire workday as scheduled. No work relatiug to outside employment or other
non-City business may be performed during work time.
Conflict of Interest: Outside employment may not present a conflict of interest, or
in any way jeopardize the welfare of the City.
Performance: Outside employment shall not interfere with an Employee's proper
performance of City duties. Employees are required to be available at all times for
emergency or overtime work as needed. With the exception of overtime work,
Employees should be able to report to work refreshed and ready for work.
Contracts with City: Employees are prohibited from working for any contractor or
company that has a conttact with the City during the period of time in which work is
being done for the City.
Supplies: No Employee shall accept employment that requires the use of City
equipment, facilities or material.
14
Compensation: No Employee shall accept payor compensation from anyone for
work done during time being reimbursed by the City. Employees who are volunteer
firefighters shall:
A) Make up time lost due to emergency calls;
B) Use accumulated personnel leave or other leave for such calls, or pay the City
any earniogs received as a volunteer for such calls;
C) Unless authorized otherwise, only one Employee may respond to an initial
fire call.
Questionable Situations: Any doubtful case or problem should be taken up with
the City Administrator if it may involve a conflict of interest.
6.8 Unauthorized Absences
General: Employees may not be absent from duty without permission from their
supervisor. Any Employee absent from duty without leave or permission will be
subject to disciplinary action up to and including dismissal. Unauthorized absence
from work may be considered a resignation without notice and not in good standing.
6.9 Solicitation
General: Solicitation by Employees for any purpose is prohibited during the
working time of the Employee who is soliciting and the Employee being solicited.
lbis shall include canvassing, collection of funds, pledges, taking orders or
subscriptions, circulation of petitions, solicitation of memberships or any similar type
of activity. Exceptions may be made with prior approval of the City administrator or
designee. Distribution of literature by Employees including handbills, leaflets,
circulars or other similar material is prohibited at any time in any working area.
7. HOLIDAYS
7.1 General
Eligibility: Regular full-time Employees are eligible for the paid holidays as listed
below. Part-time, seasonal and temporary Employees will not be eligible for holiday
pay.
7.2 Holidays
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
15
Labor Day
Veterans Day
Thanksgiving Day
Fourth Friday
Christmas Day
Floating Holiday
First Monday in September
November 11
Fourth Thursday in November
Friday after Thanksgiving
December 25
Date to be pre-approved.
Sunday/Saturday Holidays: If a holiday falls on a Sunday, the following day will
be the observed holiday. If a holiday falls on a Saturday, the preceding day will be
the observed holiday.
Floating Holiday: Each Employee gets one floating holiday per year and it may be
taken at the request of the Employee, with prior approval of the Employee's
supervisor. Floating holiday may be taken during the probationary period. An
unused floating holiday shall be forfeited and may not be carried over to the next
payroll year nor paid as severance.
7.3 Holiday Pay
Worked: An Employee required to work on a holiday shall be paid at the rate of two
and one-half (2 \12) times the Employee's rate of pay.
1'\.T......._ '\Vl"'...'r.......:I.d..... =10' pl..,.~..........-no... ...~t....,.dilll.,.....:J ........ w.o...1r ro-....._ h",l~...1...,.~S ~11 )..."'- co~--sate..l
--j,"Iv..-Wu.a.n,,-u. .l..1_U.-" J.vy........., l..-,,\....U....... .....U..-LV- .t.n..-":>ll Ullyay _.1.J.l ..........- iii!:".....ll .....--
at the normal hourly rate.
On Leave: Holidays occurring during an Employee's PrO or funeral leave will be
considered a holiday and the Employee's leave bank will not be charged for PrO or
funeral on that day.
8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY
8.1 General
Eligibility: Full-time Employees who have worked for the City for at least six
months are eligible to accrue annual Personal Time Off leave (PrO) from the date
the Employee is hired. PTO will be available for use as it is accrued according to the
schedule below.
8.2 Accrual
Rate of Accrual: Full-time Employees shall earn PrO leave at the following rates.
Years of Service
o through 5 years
6 through 10 years
11 through 15 years
16+ years
PTO Earned
6.77 hours per pay period
8.31 hours per pay period
9.85 hours per pay period
11.38 hours per pay period
16
Accrual While Using: Employees using earned PTO shall be considered to be
working for the purpose of accumulating additional PTO.
8.3 Requirements
Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval
by the Department Supervisor or City Administrator. PTO may be taken in
increments of one hour or more. Up to a maximum of 176 hours of accrued PTO
may be carried over to the next year.
Procedure: To be eligible for PTO leave with pay, an Employee shall report as
soon as possible to his or her Department Head the need to take personal leave and
its estimated duration. Requests to use PTO shall be received at least twenty-four
hours in advance of the requested time off. This notice may be waived at the
discretion of the City Administrator.
Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's reguhu: rate
of pay in effect at the time of PTO request. In the event of termination in good
standing, all earned PTO will be paid at the Employee's regular rate of pay.
Use of PTO Leave during a Holiday: . Holidays occurring during 'ln~ployee's
PTO leave will be-considere(Caholld,ry- and the Employee will not be charged for no
on that day.
Coordination of PTO Leave with Family and Medical Leave: In order to allow
coordination of Personal Time Off leave with Family and Medical Leave, Employees
seeking to take PTO may be required to provide enough information about the purpose
of the leave to allow a determination of whether the leave will also qualify for Family
and Medical leave.
Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal
leave for the purpose of receiving double compensation.
Workers' Compensation: Employees are covered by workers' compensation laws
and regulations of the State. In the event an Employee is disabled and is entided to
workers' compensation, the Employee will keep any workers' compensation
payments received and will be eligible to receive a bi-weekly pay check equal to one-
third (1/3) of the Employee's regular pay through the use of personal leave benefits.
In addition, the Employee will be entided to insurance benefits during a workers'
compensation leave. Employees receiving such workers' compensation will be
considered working for the purpose of accumulating additional personal leave
benefits.
Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out
subject to the following rules and regulations:
17
(A) The Employee must be in good standing and give proper notice of
termination in the case of resignation.
(B) Qualifying Employees shall receive pay for all of their unused PTO
accumulated at the time of termination.
8.4 Donation of Personal Leave
General: With the expressed written approval of the City Council, City Employees
may donate accrued PTO in one-hour increments to fellow Employees experiencing
extended time off due to a serious medical problem or condition and who have no
accumulated PTO or compensatory time. The use of this donated personal leave
must be approved by the Department Head and the City Administrator and will be
converted to the receiving Employee's hourly rate. This subdivision does not apply
to part-time, temporary or seasonal positions or unionized Employees who have a
sick pool that is already established. . The donation of personal leave from one
Employee to another shall be subject to the additional following terms and
conditions.
(A) A written request to donate personal leave must be made to the City Council
via the City Administrator.
~-The-City Administrator shall have the right to deny use of donated personal
leave or limit its use in the best interests of the City.
9. LEAVES OF ABSENCE
9.1 Unpaid Leave
General: The City Administrator may authorize an unpaid leave of absence for up
to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by
the City Council. Decisions on unpaid leave of absence requests will normally take
into consideration the Employee's performance, length of service and the general
interest of the City. No Employee benefits will be earned by an Employee while on
unpaid leave of absence and an Employee will not accrue or be paid holiday payor
PTO leave while on leave of absence. Leave of absence hours will not count toward
seniority and all accrued PTO must normally be used before an unpaid leave of
absence will be approved.
9.2 Medical Leave
General: Full-time employees may take of to six (6) weeks of unpaid leave for
reasons relating to family and medical care.
Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave
during a twelve (12) month period to care for a newborn or newly adopted child or
newly-placed foster child; care for a spouse, son, daughter or parent with a setious
18
health condition; or care for themselves during a serious health condition. A serious
health condition is defined as:
(A) An illness, injury, impairment or physical or mental condition that involves
either inpatient care or continuing treatment by a health care provider for
three (3) or more consecutive days;
(B) Any period of incapacity because of pregnancy or prenatal care;
(C) Any period of incapacity because of a chronic, serious condition;
(0) Any period of abs=ce to receive multiple treatments by health care
providers for reconstructive surgery after an accident or injury, or for a
condition that would likely result in a period of incapacity of more than three
(3) consecutive days if left untreated.
Medical Certification: The City may require the Employee to document the need
for the leave by providing a certification issued by a health care provider. The
Employee will be allowed fifteen (15) calendar days to obtain the certification.
Intermittent/Reduced Schedule Leave: Employees may take leave on an
intennittent basis or work a reduced schedule under certain circumstances.
Substitution of Paid Leave: Employees may choose to use accrued paid leave to
cover some or all of the leave taken.
Job Restoration: When an Employee returns from medical leave, the City will
restore the Employee's original job or an equivalent job.
Health Benefits: The City will keep the Employee on its health insurance coverage,
including family coverage, but will not continue to pay the City's share of the
coverage. The Employee must pay the =tire premium. The City may cancel
coverage if the Employee's premium payment is more than thirty (30) days late and
the City has given the Employee written notice at least 15 days in advance advising
that coverage is going to be canceled if the premium is not received.
Other Benefits: Other benefits, including cash payments chosen by the Employee
instead of group health insurance coverage do not have to be maintained during
periods of unpaid medical leave.
9.3 Military Leave
General: Minnesota Statutes, ~ 192.26 - 192.261 provide that an Employee of a
municipality who is a member of the National Guard, the Naval Militia, the Officer's
Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve
component of the military or naval forces of the United States, is =titled to a leave
of absence without loss of pay, seniority status, efficiency rating, or benefits for the
19
rime such Employee is engaged in training or active service, not exceeding a total of
fifteen (15) days in any calendar year.
Conditions: The leave of absence is only in the event the Employee returns to
employment immediately upon being relieved from military or naval service, or is
prevented from teturning by physical or mental disability or other cause not the fault
of the Employee, or is required by the proper authority to continue in military or
naval service beyond the fifteen (15) day period allowed for the paid leave of
absence.
Notice Requirements: Notice will be given to the City at least fifteen (15) working
days in advance of the requested leave. Notice may be waived under certain
circumstances.
Active Duty: In accordance with State law, the Employee will be granted an unpaid
leave of absence when called into active duty. If an Employee has not yet used
his/her fifteen (15) days of paid leave when called to active duty, use of any unused
paid rime will be allowed prior to the unpaid leave of absence.
Benefits: Eligibility for continuation of insurance coverage will be in accordance
with the Uniformed Services Employment & Reemployment Rights Act of 1994
(USERRA). The Employee and dependents have the right to eighteen (18) months
of continuation coverage.--When theEmployee retumsto work-;-fheEmpioyee and~-
any dependents may re-enroll in the City's insurance plan without any pre-existing
condition limitations or waiting periods that might otherwise apply to a new
Employee, whether or not the Employee or their dependents chose to continue
coverage during military leave. The leave of absence will not be considered work
rime for purposes ofPTO accrual.
Status upon Return: Returning reservists have the right to return to their jobs or to
another job of similar seniority, status, and pay upon completion of active duty in
accordance with M.S. 192.261, Subd. 2 and 38 U.S.c. ~ 2021 and 2024. If the
Employee chooses not to retum to work for the City, federal COBRA and / or
Minnesota Continuation laws would apply.
9.4 Jury Duty
General: Regular Employees may be absent with pay when serving jury duty or
when subpoenaed as a witoess in court or voluntarily serviog as a witoess in a case in
which the City is a party.
Pay: To receive their normal wages, the Employee must pay the City the jury duty
compensation, minus any mileage or parking reimbursement. If the jury duty
compensation exceeds the regular salary rate, the Employee may keep the difference.
20
9.5 Funeral Leave
General: Paid time off may be granted, up to a maximum of three (3) days, in tbe
event a regular Employee suffers a deatb in his or her immediate family, in
accordance witb tbe provisions of this Section. Additional time off witbout pay, or
sick leave if available and requested in advance, will be granted as may reasonably be
required under individual circumstances, subject to the approval of tbe department
head.
Immediate Family Defined: Immediate family (for purposes of this Section) is
defined as an Employee's parent, step-parent, spouse, child, step-child, foster child,
adopted child, brotber, sister, step-brotber, step-sister, grandparent, grandchild,
spouse's parents, brotber-in-law, sister-in-law, or member of tbe immediate
household.
Pay: The actual amount of time off, and funeral leave approved will be determined
by the department head depending on individual circumstances, (such as tbe
closeness of tbe relative, arrangements to be made, distance to the funeral, etc.). In
tbese situations, Employees will receive tbeir regular pay except tbat Employees will
not be paid for regularly scheduled days off.
9.6 Y3J:eDting Leave
~::---_ .. . ..... ......_n______________._._.___________..___._
General: Under Minnesota Statute ~ 181.941, an Employee is eligible to take up to
six weeks time off witbout pay in conjunction with tbe birth or adoption of a child.
The leave may begin not more tban six weeks after tbe birth or adoption; except
that, in the case where tbe child must remain in the hospital longer tban tbe motber,
tbe leave may not begin more than six weeks after tbe child leaves tbe hospital.
Eligibility: Employees who work at least half-time and have worked for the City
for at least twelve (12) consecutive montbs are eligible for parenting leave.
Healtb Benefits: Insurance coverage will continue to be available to tbe Employee
while on parenting leave. The City will continue to pay its share of the coverage as if
the Employee were at work. The Employee will be responsible for his/her share.
Use of Personal Leave: Employees are not required to use personal leave during
parental leave but may use personal leave at their option for any period of this leave.
Reinstatement: The Employee is entitled to return to work in tbe same or
comparable position and at tbe same rate of pay tbe Employee was receiving prior to
commencement of the leave. Benefits will continue to accrue as if the Employee
was at work.
21
9.7 School Conference and Activities Leave
Leave of 16 Hours: Under Minnesota Statute ~ 181.9412, an Employer must grant
an Etuployee leave of up to a total of sixteen- (16) hours during any twelve- (12)
month period to attend school conferences or school-related activities related to the
Employee's child, provided the conferences or school-related activities cannot be
scheduled during non-work hours. If the Employee's child receives child care
services or attends a pre-kindergatten regular or special education program, the
Employee may use the leave time provided in this section to attend a conference or
activity related to the Employee's child, or to observe and monitor the services or
programs, provided the conference, activity, or observation cannot be scheduled
during non-work hours. When the leave cannot be scheduled during non-work
hours and the need for the leave is foreseeable, the Employee must provide
reasonable prior notice of the leave and make a reasonahle effort to schedule the
leave so as not to disrupt unduly the operations of the Employer.
Foster Child: For the purpose of this section, the definition of "child" includes
foster child.
Unpaid or Use of PTO: The school conference and activities leave will be unpaid,
except that an Employee may substitute any accrued paid PTO leave or
com~ensatory timeJor any P<lrt of the leav.e_ under~~.:ection. ___ .
9.8 Service as Election Judge
General: Under Minnesota Statutes ~ 204B.195, an individual who is selected to
serve as an election judge pursuant to ~ 204B.21, subdivision 2 may, after giving the
Employer at least 20 days' written notice, be absent from work for the purpose of
serving as an election judge without penalty. The Employer may restrict the number
of Employees serving as election judges to twenty (20) per cent of the workforce at a
single worksite.
Wages: The salary or wages of the Employee serving as an election judge shall be
reduced by the amount paid to the election judge by the appointing authority during
the time the Employee was absent from employment. The Employee also has the
option to use personal leave for the absence.
Request: The written request to be absent from work must be accompanied by a
certification from the appointing authority stating the hourly compensation to be
paid to the Employee for service as an election judge and the hours during which the
Employee will serve.
9.9 Leave for Bone Marrow Donation
General: Under Minnesota Statute ~ 181.945, an Employee who works an average
of at least 20 hours per week is entitled to a paid leave of absence to undergo a
medical procedure to donate bone marrow. The combined length of the leave may
22
not exceed forty (40) hours, unless agreed to by the Employer. The Employer may
require verification by a physician of the purpose and length of each leave requested
by the Employee to donate bone marrow. If there is a medical determination that
the Employee does not qualify as a bone marrow donor, the paid leave of absence
granted to the Employee prior to that medical detennination is not forfeited.
9.10 Civil Air Patrol Leave
General: Under Minnesota Statute ~ 181.946, an Employee who works an average
of at least 20 hours per week and is a member of the civil air patrol is entitled to
leave of absence without pay for time spent rendering service as a member of the
civil air patrol on the request and under the authority of the State or any of its
political subdivisions. The leave shall be granted unless the leave would unduly
disrupt the operations of the Employer.
9.11 Time OCCto Vote
General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote
in an election has the right to be absent from work for the purpose of voting during
the morning of the day of that election, without penalty or deduction from salary or
wages because of the absence.
Elections Covered: For purposes of this section, "election" means a regulat:ly
scheduled State primary or general election, an election to fill a vacancy in the office
of United States Senator or United States Representative, or an election to fill a
vacancy in the office of State Senator or State Representative.
9.12 Leave for Adoptive Parents
General: Under Minnesota Statute ~ 181.92, Employees shall, upon request, be
granted a minimum of four weeks off, without pay, for the adoption of a child. The
period of time off shall begin before, or at the time of, the child's placement in the
adoptive parent's home, and shall be for the purpose of arranging the child's
placement or caring for the child after placement. An Employee may choose to use
accrued personal leave for all or a portion of the adoption leave.
9.13 Sick or Injured Child Care Leave
General: Under Minnesota Statute ~ 181.9413, Employees may use personal leave
benefits provided by the City for absences due to an illness of or injury to the
Employee's child for such reasonable periods as the Employee's attendance with the
child may be necessary, on the same terms the Employee is able to use sick leave
benefits for the Employee's own illness or injury.
23
10. TEMPORARY LIGHT DUTY POLICY
10.1 Application
Temporarily Disabled: Consistent with public service needs, the City may assign
light duty to employees who ate temporarily disabled and unable to provide full
performance of all work duties assigned to their job classification. The City reserves
the sole right to determine, on a case-by-case basis, whether light duty will be
assigned and, if assigned, what duties the employee will be expected to perform in
the duration of the assignment.
Procedure: The procedure for applying for light duty assignment will be as follows:
A) When an Employee is unable, due to temporarily disability, to provide full
performance of all work duties assigned to the Employee's job classification,
the Employee may request light duty by completing the Request for Light
Duty form and submitting it to bis/her Department Head. The request shall
state the nature and extent of the temporary disability and the job duties
wbich the Employee is unable to perform, along with the expected length of
the disability and any work restrictions related to the disability. The City will
usually requite the request to be accompanied by a physician's report
- ,._------,__ containing_diagnosis,xuttenureatment, and.pbysician.apprQval forJighcduty
assignment with any restrictions thereon.
B) The Gty may requite an independent evaluation conducted by a physician
selected by the City to verify the diagnosis, current treatment, work
restrictions and expected length of disability.
C) Determinations regarding light duty will be made on a department-by-
department, case-by-case basis. The Department Head, in consultation with
the City Administrator, will consider such factors as public service needs and
budgetary considerations, the need for work wbich may be assigned as light
duty, the Employee's capability of performing the work, the number of
Employees not available for work due to injury or illness, and other relevant
factors.
D) The City will determine what job duties the Employee will perform. These
duties may include those cunendy assigned to the Employee's job
classification or any other duties the City considers to be appropriate.
Duration of light duty will be determined at the sole discretion of the City.
E) Assignments to light duty will be reviewed on a monthly basis or more often
as deemed necessary by the City. The City, in its sole discretion, reserves the
right to terminate a light duty assignment at any time based upon, but not
limited to, the factors set forth in sub-item C) above.
24
11. INSURANCE PLANS
11.1 Health, Dental, Disability, & Life Insurance
Upon proper application and subject to payment of any required premiutns, all
regular full time Employees, working at least 32 hours per week, will be required to
be covered by the City's health, dental, short-term disability and life insurance plans.
Subject to the payment of the required premiutns, an Employee's dependents may
also be covered under such plans.
11.2 Cafeteria Plan
The City will contribute an amount, designated on an annual basis by action of the
City Council, to the Employee for use in the City's Cafeteria Plan. Employees are
required to choose at least the core benefit plan, as defined in the City's Cafeteria
Plan document. Any balance remaining after the required core benefits have been
purchased may be used in any authorized area of the plan, such as:
(A) The purchase of additional life, disability, or long term care insurance offered
through the City's plan;
---.~(B)
r.............--a...~~on .to.I>.... _...~'f-ho..;.erL~o...,..;h.l"'" s~endin........ "..............."....+..
......V.L.I.LLLlJUU AU, ~U.U.l ..L..I..L. ...... .LL.....h.I.U.l~- l' 5-....'"'........~L,
(C) Contribution to an Employer sponsored deferred compensation (457)
program.
(D) Or, the Employee may elect to receive the balance in taxable income.
11.3 Continuation of Benefits
Health Plans: Employees will be allowed to continue health and dental insurance
coverage upon termination in accordance with Minnesota Continuation laws and/or
federal COBRA regulations. Certain "qualifying" events trigger an Employee's
and/or dependents' right to continuation coverage.
Termination or Reduction: Generally, an Employee and his or her dependents are
allowed to continue coverage for a period of eighteen (18) months when one of the
following qualifying events occurs:
. A reduction in the Employee's work hours (including strikes or
layoffs); or
. Voluntary or involuntary termination of the Employee for reasons
other than gross misconduct.
Divorce, Separation, Death: In the instance of divorce, legal separation or death
of the Employee, a spouse and/or dependent child may continue coverage until:
25
. Coverage is obtained under another group plan; or
. Until coverage would otherwise end under the plan, such as the City
tenninating their group coverage for all Employees.
Life Insurance Benefits: Generally, if an Employee loses coverage through
tennination of employment or reduction in hours, s/he has a right to continue group
life insurance benefits for a period of eighteen (18) months from the loss of the
coverage date.
Health FSA: In cases where an Employee has under-spent his/her health FSA,
coverage generally will only be continued until the end of the plan year.
12. EMPLOYEE TRAINING/TRAVEL
12.1 General Policy - Training and Education
Employees may take advantage of training opportunities to help them improve the
performance of their present work assignments and to prepare them for future
assignments.
Cost, staffing, benefit to the City, and other appropriate issues will be considered by
----::~the. City---,..A...rlt"nl1"1tstrator_m -appr9y1ng-requests- or --asslgr'1t1g-ttaW1ng__-TLrne_ to--attend-
required training will normally be paid time.
Advance payments may be authorized for conference registration fees. Once paid,
Employees will be held responsible for those fees if the Employee later chooses not
to attend, unless unforeseen circumstances appear such as an illness, death in the
family, emergency, etc. Other expenses eligible for reimbursement require receipt of
appropriate documentation. Required documentation and receipts vary depending
on the event. Meals, lodging and parking require itemized receipts.
12.2 Tuition Reimbursement/Educational Assistance
The City of Centerville encourages its Employees to enroll in job related educational
programs and may provide support through tuition reimbursement. This does not
include reimbursement for textbooks or study materials. Under IRS regulations, the
reimbursement of certain courses must be reported as taxable income to the
Employee.
Requirements: In order for a class to qualify for reimbursement, the following
conditions must be met:
. The class/course must be job related;
. The class/course must be taken from aU accredited institution of
higher learning or vocational-technical school;
26
. The class/course must be approved by the City Administrator prior
to enrolling;
. The Employee must receive a passing grade (C or better) in order to
receive reimbursement;
. The Employee must complete a Tuition Reimbursement form and
provide a brief course outline;
. After the class/course has been completed, the Employee must
provide a photocopy of the grade form and the original receipt for
tuition;
. The Employee must remain with the City for one year after
completing the class/course, or reimburse the City for the total cost
of any class taken in the previous one-year period.
Forms: Tuition Reimbursement forms are available from the Finance Director. A
photocopy of the completed Tuition Reimbursement form will be placed in the
Employee's personnel file.
Limit: No employee may receive in excess of $1,500 tuition reimbursement in any
one calendar year. The City Council may waive this limitation in unusual
circumstances where it is determined that there is a justifiable City need for an
Employee to take additional schooling.
12.3 Travel Reimbursement
The City Council =y authorize travel at City expense for the effective conduct of
City business. Authorization must be granted prior to incurring the actual expenses.
Employees so authorized will receive reimbursement for necessary and incidental
expenses according to the terms outlined in this policy and IRS requirements for an
"accountable plan." Receipts and/or othet verification of the expenses, which show
the actual cost of lodging, meals and incidental expenses, are required for
reimbursement.
A) Automobile Expense: When Employees ate required to use their own
vehicles to conduct City business or to attend approved training, the City will
reimburse the Employee for tniIeage at a rate established by action of the
City Council. The adopted rate will remain in effect until a change in rate is
approved.
B) Overnight Travel: Lodging expenses include actual reasonable cost of
lodging while away on approved travel or training. The .aIDount of
reimbursement for an individual attendee of a conference or meeting will
normally be the least expensive single room rate available at the location of
the conference, or the actual cost, whichever is less.
C) Meal Allowance: Employees will be reimbursed for meals, including tax
and a reasonable gratuity, when on approved assignment for the City.
Employees will be reimbursed for meals in connection with conferences and
27
meetings only when the meals are not included in the conference registration
fee. In other words, Employees are expected to eat at the conference if
meals are provided. The maximum allowable reimbursable expense per meal
will be set periodically by the City Council. For meal reimbursement to be
considered nontaxable under the IRS rules for an "accountable plan," the
meal expense must be in connection with an overnight stay and a receipt
must be provided. Reimbursement for meal expenses not in connection with
an overnight stay are taxable and will be reported on the Employee's W-2
form. Meal costs which are not itemized and are part of a conference or
meeting registration fee are not included in this requirement and will not be
considered taxable.
D) Tuition, Dues and Fees: When prior approval has been granted by the
City Council, registration and/or conference fees are eligible for
reimbursement or pre-payment.
E) Parking and Alternative Travel: The City will reimburse the Employee for
necessary parking fees incurred for required travel. The City will also
reimburse for the Employee for the reasonable cost incurred when approved
travel is made by other means of transportation, but will be reimbursed only
the amount that would have been reimbursed had the Employee traveled
using the least costly method, unless otherwise approved.
F) Overnight Travel Away From Home: Travel away from home is work
time when it cuts across the Employee's work day. The time to be
considered is not only hours worked on regu1ar working days during normal
working hours, but also during the corresponding hours on non-working
days.
Example: If an Employee regu1arly works from 8:00
a.m. to 4:30 p.m., Monday through Friday, the travel
time during these hours is work time on Saturday and
Sunday as well as on the other days. Thus, if travel is
overnight and done outside of working hours, the
travel time is not compensable.
12.4 Applicability
General: Travel and expense reimbursement provided for in this section shall apply
to both the Employees of the City and the members of the City Council traveling
specifically to conduct City business.
13. PERFORMANCE APPRAISAL
13.1 Employee Performance Appraisal
Schedule: Employees will normally have their performance evaluated at least once
during the six- (6) month probationary period, and every twelve (12) months
28
thereafter. Performance evaluations will be maintained in Employee personnd files
and will be considered when personnd actions are contemplated. Performance
appraisals will be conducted in accordance with the established performance
appraisal system.
14. SAFETY
14.1 General
Safety Policy: The personal health and safety of each Employee of the City and the
prevention of occupational injuries and illnesses are of primary importance to the
City. To the greatest degree possible, management will maintain an environment
free from unnecessary hazards and has established safety policies and procedures for
each department. Adherence to these policies is the responsibility of each
Employee. Overall administration of this policy is the responsibility of each
department head. Violation of established policies and rules may result in
disciplinary action under the discipline section of the City's personnd policy.
14.2 Safety/Accident Reporting
Forms: Workers' Compensation and OSHA laws require that Employees involved
-- -iIcjob=related-accidents"-and-sicknesses-file -a-Pirst-Report-.of--Injury-as--soon-as
possible. If necessary the Employee's department head may file the report on behalf
of the injured or sick Employee. The department head is also responsible for filing
an accident report with the City's Safety Officer.
15. SMOKING
15.1 General
Prohibited: In the interest of good health, the City discourages Employees from
smoking. Smoking is prohibited within all City buildings.
Approved Areas: The City Administrator will designate specific outdoor areas as
smoking areas. There will be no smoking in areas not designated as smoking areas.
If smoking results in discomfort to others, smokers are required to stop smoking.
Smoking in non-approved areas may result in disciplinary action.
16. GRIEVANCES
16.1 Grievance Procedure
Procedure: The following grievance procedure shall be followed by all Employees
except those covered by the terms of a collective bargaining agreement. In all cases,
grievances must be filed by the Employee adversdy affected by the action of the
City.
29
Step 1:
Step 2:
Step 3:
Step 4:
Any aggrieved Employee shall first file his/her grievance, in writing,
with his/her immediate supervisor within ten (10) working days of
the action from which the grievance arises or the date upon which
the Employee became aware of the action. In cases where the
Employee has been adversely affected by an action administered by a
City Employee of a higher rank than that of his/her immediate
supervisor, the affected Employee shall file his/her grievance, in
writing, with the City Employee whose action the adversely affected
employee is grieving. Notice must include the following:
A) Statement of the grievance and relevant facts;
B) The remedy sought; and
C) The specific provision of the personnel policy (if applicable).
The supervisor shall respond to the grievance, in writing, within ten
(10) working days.
If the Employee 1S dissatisfied with the response of his/her
supervisor, the Employee may, within ten (10) working days from the
aateorthe re-sponse;-iippealthe grievanceto iiiSlher departlrieriC-
head. The department head shall respond to the grievance, in
writing, within ten (10) working days.
If the Employee is dissatisfied with the response of the department
head, he/she may, within ten (10) working days appeal to the City
Administrator. The City Administrator shall respond to the
grievance, in writing, within ten (10) working days.
If the Employee is dissatisfied with the decision of the City
Administrator, he/she may appeal, in writing, to the City Council
within ten (10) working days of his/her receipt of the City
Administrator's decision. The City Council shall consider the written
appeal, along with the City Administrator's Step 3 response, and any
other pertinent information developed throughout the grievance
procedure. The Council shall then decide whether to affrrm the City
Administrator's decision or consider the issue anew. In general,
Council review will be limited to interpretation of this personnel
policy and will not relate to issues of fact.
Assistance: An aggrieved Employee may be assisted in the presentation ot his/her
grievance by any person acting in an advisory capacity to assist in presenting all facts
relevant to the grievance. At any step in the grievance procedure, the supervisory
authority may request additional information, or conduct additional investigation, as
he/she deems necessary.
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Time Limits: Failure to conform to the time requirements set forth above shall
constitute a waiver of further steps in the above procedure. Time limits set forth in
the grievance procedure !naY be waived, upon written consent of both parties. Any
one or more of the steps set forth above may be waived by written consent of the
Employee and the designated Employer representative to whom the grievance is
being submitted.
Working Hours: The hearing and presentation of grievances shall be accomplished
during ordinary working hours when consistent with Employee duties and
responsibilities. An aggrieved Employee shall be allowed a reasonable amount of
time, without loss of pay, to present evidence concerning his/her grievance.
17. DISCIPLINE
17.1 Objective
Supervisory Responsibility: Supervisors are responsible for maintaining
compliance with City standards of Employee conduct. The City reserves the right to
use discretion and to deviate from this policy.
_Emp!oyee_Responsibility:_ City-Employees.are_expectedto.fu1fil1J:heit..duties.and_
responsibilities at the level required, including observance of work rules and
standards of conduct. Failure to do so !naY result in disciplinary action.
Non-Discrimination: Discipline will be administered in a non-discriminatory
manner. The supervisor will normally investigate any allegation on which
disciplinary action might be based before any disciplinary action is taken.
17.2 Process
The City of Centerville will normally use progressive and fait discipline with full-time
regular Employees. There may be circumstances that warrant deviation from the
suggested order of the disciplinary process. The normal process is as follows:
A) Oral Warning: Oral warning should normally be given for the first
infraction to clarify expectations and put the Employee on notice that the
performance or specific behaviors need to change. There may be time when
the first infraction is so serious that an oral warning may be insufficient.
B) Written Warning: A written warning shall normally state the reason for the
warning along with a description of the events/problems that led to the
warning. It shall normally describe actions taken by the supervisor to correct
the problem, if applicable, including any timetable or goals set for
improvement. It will indicate further disciplinary action that could result if
the problem continues or if related problems occur.
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The warning will be given to the Employee to sign acknowledging that he or
she has received the warning and a copy for their records. Another copy of
the written warning shall be placed in the Employee's personnel file.
Written warnings are more serious than oral warnings and normally follow
verbal warnings when the problem is not corrected or the behavior is not
consistently improved, given a reasonable period of time for improvement.
Serious infractions may require skipping either a verbal or written warning, or
both.
C) Suspension: The Employee will normally be notified in writing of the
reason for the suspension, either prior to the suspension or shortly
thereafter. Upon the Employee's return to work, the Employee will be given
a written statement outlining further disciplinary action possible should the
problem continue or reoccur. A copy of the written doCUtnent shall be
placed in the Employee's personnel file.
An Employee may be suspended pending an investigation of an allegation. If
the allegation is proven false after an investigation, the relevant written
doCUtnents will be removed from the personnel file and the Employee will
receive any compensation to which he/she would have been due had the
suspension not taken place.
For any suspension, or any second suspension for the same individual, the
City Council shall review the reasons for the suspension and upon review,
will make a recommendation as to the future status of the Employee and
his/her continued employment with the City.
D) Dismissal: The City Council may dismiss any Employee following a five-
(5) day suspension. The dismissal notice shall be in writing and shall contain
the reason for dismissal.
17.3 Reasons for Dismissal
Subject to the provisions contained in Minnesota Statutes ~ 181.931 - 181.935, the
City Council may dismiss an Employee for substandard work performance or
behavior not in keeping with City standards, or if in the judgment of the City
Council, the Employee is unsuited for employment with the City.
Under Minnesota Statute ~ 197.46, removal of veterans may be made only for
incompetence or misconduct shown after a hearing with due notice.
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18. SEXUAL HARASSMENT
18.1 General
The City of Centerville is comtnitted to providing a working envirorunent free of
harassment and discrimination. In keeping with this comtnitment, the City maintains
a sttict policy prohibiting unlawful harassment, including sexual harassment. This
policy prohibits harassment in any fortn, including verbal and pbysical harassment.
This policy applies to all City Employees.
This policy statement is intended to make all Employees sensitive to the matter of
sexual harassment, to express the City's strong disapproval of unlawful sexual
harassment, to advise Employees of their behaviotal obligations and to inform them
of their rights.
18.2 Definition
General: To provide Employees with a better understanding of what constitutes
sexual harassment, the following definition, based on Minnesota Statutes, is hereby
provided:
Sexual harassment includes unwelcome sexual advances, requests for sexual favors,
sexually motivated physical contact, or other verbal or physical conduct or
communication of a sexual nature, when:
A) Submission to the conduct or communication is made a tertn or condition,
either explicitly or implicitly, for obtaining employment;
B) Submission to ot rejection of that conduct or communication by an
individual is used as a factor in decisions affecting that individual's
employment;
C) That conduct or communication has the purpose or effect of substantially
interfering with an individual's employment or creating an intimidating,
hostile ot offensive employment environment and the Employer knows or
should have known of the existence of the harassment and fails to take
timely and appropriate action.
Examples of inappropriate conduct include but are not limited to:
.
Unwanted physical contact
Unwelcome sexual jokes or comments
Sexually explicit posters or pin-ups
Repeated and unwelcome requests for dates ot sexual favors
Sexual gestures
.
.
.
.
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.
Any indication, expressed or implied, that an Employee's job security
or any other condition of employment depends on submission to or
rejection of unwelcome sexual requests or behavior.
18.3 Expectations
Violations: The City of Centerv:ille recognizes the need to educate its Employees on
the subject of sexual harassment and stands committed to provide information and
training. All Employees are expected to treat each other and the general public with
respect and to assist in fostering an environment that is free from unwanted
harassment. Violations of this policy may result in discipline, including possible
discharge. Each situation will be evaluated on a case by case basis depending on the
severity and the circumstances involved.
Notice: In order for a sexual harassment issue to be addressed, it must be brought
to the attention of management. In order for action to be taken, information must
be forwarded to the appropriate level of management.
Report to: Any Employee who believes he or she has been harassed by a co-
worker, supervisor, or agent of the City should prompdy report the facts of the
incident or incidents and the names of the individuals involved to his or her
. su!,ervisor_Qrin the alternative t()-.!he City:Administrato!-______ ~_
Responsibility: Supervisors should immediately report any incidents of sexual
harassment to the City Administrator. If the City Administrator is unavailable,
supervisors should report the incident immediately to the Mayor or a
Counci1member. The City Administrator (or Mayor or Councihnember) will
investigate such claims and take appropriate action.
In addition to notifying one of the above people and reporting the nature of the
harassment, the Employee is also urged to take the following steps:
A) Clearly indicate to the harasser that the conduct is unwelcome and document
that conversation;
B) Document the occurrences of harassment;
C) Submit the documented complaints to your supervisor, the City
Administrator, mayor or councihnember. It is required that the complaint is
in writing;
D) Document any further harassment or reprisals that occur after the complaint
is made.
Rights: Employees have the right to raise the issue of sexual harassment and to file
complaints with respect to such harassment without reprisal. The City recognizes
that there are inherent difficulties in developing evidence and maintaining dose
34
working relationships among Employees in instances where harassment has
occurred. Because of this, the City urges that conduct which is viewed as offensive,
be reported immediately to allow for corrective action to be taken through education
and initial counseling, if appropriate.
Obligations: Management has the obligation to provide an environment free of
sexual harassment. The City of Centerville is obligated to prevent and correct
unlawful harassment in a manner which does not abridge the rights of the accused.
To accomplish this task, the cooperation of all Employees is required.
Action: The City of Centerville, in all cases, will take action to correct any reported
harassment to the extent evidence is available to verify the alleged harassment and
any related retaliation. All allegations will be investigated. Strict confidentiality is not
always possible in all cases of sexual harassment as the accused has the right to
answer charges made against them, particularly if discipline is a possible outcome.
Reasonable efforts will be made to respect the confidentiality of the individuals
involved, to the extent possible.
19. RESIGNATION
19.1 Written Notice
General: Any Employee wishing to leave municipal service in good standing must
submit a written resignation to his or her supervisor at least fourteen (14) calendar
days before an Employee's anticipated leaving. The resignation must state the
effective date of the resignation may state the reason for leaving. The City
Administrator may waive the notice requirement if it is determined to be in the best
interest of the City.
20. CODE OF CONDUCT AND ETHICS
20.1 Purpose
General: The City Council of the City of Centerville requires all Employees of the
City to adhere to the following code of conduct and ethics. The purpose of this
policy is to establish standards for all such persons by setting forth actions which are
incompatible with the best interest of the City of Centerville, its taxpayers or in
conflict with state or federal laws.
20.2 Conflicts of Interest
No Employee having the power or duty to perform an official act or action may be
directly or indirectly interested in any contract, transaction, or zoning decision of the
City of Centerville except as provided for in the Minnesota State Statutes.
35
Any Employee having an interest in any proposed legislative action of the City
Council and who gives an opinion or recommendation to the Council, shall disclose
on the record of the Council meeting the natnre and extent of such an interest.
No Employee may purchase personal property from the City except property that is
no longer needed by the City under the following conditions:
A) There is a reasonable public notice and the goods are sold through public
auction; and
B) The property is sold by a sealed bid process and the Employee has the
highest responsible bid. The Employee who buys the property must not be
involved in the auction or sealed bid process.
No Employee may accept any gift or gratuity in any size under circumstances in
which it could be reasonably thought to influence him or her in the performance of
his or her official duties or in which it appears to be a reward for any official action
on his or her part. Gifts or gratuities which may be acceptable are as follows:
A) Awards for meritorious civic service contribution;
B) Unsolicited items that are donated to and shared by the work group;
C) Unsolicited advertising or promotional materials with a value of less than
$5.00;
D) Unsolicited items such as meals which may be provided during meetings,
receptions, or other gatherings where the elected official or Employee is in
attendance in his/her official capacity.
20.3 Nepotism
General: Relatives of current City Employees and City Council members are not
eligible for employment in job classification in which a conflict of interest may occur.
Therefore, relatives will not be hired where:
A) One relative would have the authority or practical power to supervise,
appoint, remove, or discipline the other;
B) One relative would be responsible for auditing the work of the other;
C) Other circumstances exist which would place the relative in a situation of
actual or reasonable foreseeable conflict between the City's interests or their
own; or
D) Where the applicant/City Employee has a relative who is employed by an
organization with whom the City has business dealings, and in the City's
36
judgment, considering the pOSitions and job responsibilities of both the
applicant/Employee and the relative would create an appearance of improper
influence or favor or would jeopardize the confidentia1ity of data maintained
by the City.
The City is not obligated to give special treatment, such as preferential scheduling, to
manied couples.
Definitions:
Relative: The term "relative," when used in this policy, means any two (2) or more
individuals who reside in the same dwelling unit or who are related to each other by
blood, marriage, or adoption where one of the individuals is the spouse, parent,
grandparent, child, brother, or sister of the other.
Employee: Anyone employed in a full-time or part-time regular status position, or
in a seasonal, temporary, or paid on-call position.
20.4 Falsification of Records
General: No person shall knowingly make any false statement, certificate, mark,
rating or report in regard to any test, certificate, or appointment held or made under
~ecityorCentet:ville'Spetsonnei system;- or in any manner' com.nnt or attempt~
conunit, any fraud preventing the impartial execution of the provisions of these
policies.
20.5 Rendering of Consideration
General: No person seeking employment to, or promotion in, the City of
Centet:ville will either directly or indirectly give, render, or pay any money, service, or
other valuable consideration to any person on account of or in connection with, the
test, appointment, or promotion, or proposed appointment or promotion.
20.6 Use and Safeguarding of City Property
General: No Employee shall use or permit the use of City owned vehicles,
equipment, tools, machinery, materials, or othet property for personal conveniences
or profit unless the use is available to the public generally at is provided as a
municipal policy for the use of such public official or Employee in the conduct of
official business. City Employees shall not store personal property on City property
or in City facilities for more than 30 consecutive days.
Responsibility: All Employees of the City of Centet:ville who have authority over
or the use of, City vehicles, equipment, machinery or property in the course of their
duties must assume responsibility for the safeguarding and care of such items.
37
20.7 Disclosure of Confidential Information
General: No City Employee, with respect to any transaction, zoning decision, or
other matter which may be the subject of an official act or action of the City of
Centerville shall without proper legal authorization, disclose confidential information
concerning the property, government or affairs of the City of Centerville, or use such
information to advance the financial or other private interest of the elected official or
Employee or anyone else authorized to act on the behalf of the City.
Access: No City Employee who has custody of or access to any personnel files or
other information which may be considered confidential by Minnesota law shall use
or release such information without proper authority.
Data Practices Act: Confidential information will be governed by and treated
according to the Minnesota Data Practices Act. The City Administrator is the Data
Practices Officer. All questionable requests should be referred to the City
Administrator.
20.8 Political Activities
General: Political activities which are not in violation of state and federal laws are
___ _ 2;ener~p~tgritted. _ Ihe followitlg_politicalyctivities are prohibited for City_
Employees:
A) City Employees may not use any official authority or influence for the purpose
of affecting the result of an election nor may funds be solicited or
contributions received from other Employees for political purposes.
B) No campaign materials, pamphlets or buttons may be displayed on City
vehicles, City property or by an individual on the work site.
21. APPEARANCE AND ATTIRE POLICY
21.1 General
The attire and the appearance of City Employees have a direct reflection on the
professionalism in the delivery of City services. City Employees are required to meet
the general public on a daily basis as part of their regular work assignment and as
such, a neatly attired City Employee presents a positive image both of themselves
and the City of Centerville.
When deciding on appropriate work attire, City Employees shall employ sound
discretion in their decisions as clothing needs vaty by job function and safety. These
considerations should be based on job safety, City image, and personal hygiene. The
following is not considered appropriate attire in most work settings and is strongly
discouraged:
38
.
Tube tops, halter tops, tank tops, muscle shirts
Sweats or work out clothing
Tight, body-hugging clothing
Shorts
Clothing that is revealing and causes a distraction
Clothing that is faded, worn or in disrepair
.
.
.
.
.
The City Administrator will be responsible for determining if attire is appropriate.
Employees who have questions concerning appropriate work attire should direct
them to the City Administrator.
21.2 Casual Fridays
General: Fridays are designated as "casual day" in City Hall. On these days nice jeans,
City logo t-shirts, City logo sweatshirts and knee-length walking shorts can he worn.
None of the other items on the above list qualify as casual Friday attire. Employees who
take Friday off cannot substitute any other day of their choice as a "casual day".
22. ELECTRONIC MEDIA USAGE POLICY
22.1 General
Guidelines: The City of Centerville's electronic media usage policy is designed to
provide clear guidelines to City of Centerville Employees regarding access to, and
disclosure of, computer, network, telephone and facsimile systems. Employees
increasingly use and exploit electronic forms of communication and infottnation
exchange, and have access to one or more forms of electronic media and services
(computer, email, telephones, voice mail, fax machines, external electronic bulletin
boards, on-line services, and the Internet).
Public Property: The City encourages the use of these media and associated
services, because they make communication more efficient and effective, and
because they are valuable sources of information. However, electronic media, data,
and services provided by the City are City owned and publicly funded, and their
purpose is to facilitate City business. The City Council authorizes the use of the
Internet and on-line services for the support of all City tasks. The use of the
Internet is public and a privilege, not a right, and may be revoked at any time for
unacceptable use.
Procedures: With the rapidly changing nature of electronic media, and the
"netiquette" which is developing among users of external on-line services and the
Internet, this policy cannot lay down rules to cover every possible situation. Instead,
it expresses the City's philosophy and sets forth general principles to be applied to
use of electronic media, data, and services.
The following procedures apply to all electronic media, data, and services, which are:
39
A) Accessed on or from City premises;
B) Accessed using City computer equipment, or via City-paid access methods;
C) Used in a manner that identifies the individual with the City.
22.2 Authorization
An Employee must sign a statement acknowledging that they have read, understand,
and agree to comply with this policy. No Employee will be authorized to use
electronic media or services until they have signed the appropriate statement and
returned it to the Personnel Office.
22.3 Inappropriate Material
General: Electronic media may not be used for knowingly transmitting, retrieving
or storage of any communications of a discriminatory or harassing nature, or which
are derogatory to any individual or group, or which are obscene or sexually explicit,
or are of a defamatory or threatening nature, or for "chain letters," or for any other
purpose which is illegal or against City policy or detrimental to the City's reputation.
Electronic media may not be used for personal use relating to political, religious, or
personal financial profit.
--~.--=--22;4 ----Personal-Use LirrJtations----- -------
General: Electronic media and services are primarily for City business use. Lirnited,
occasional or incidental use of electronic media (sending or receiving) for personal,
non-business purposes done on the Employee's personal time is understandable and
acceptable - as is the case with personal phone calls. However, Employees need to
demonstrate a sense of responsibility and may not abuse the privilege. Such personal
use must not consume large amounts of City resources. Employees using electronic
media and services for personal use waive any claims to privacy regarding that usage.
Any costs incurred by the City due to personal use (such as printing costs, per-
minute Internet fees or cellular phone charges) must be paid by the Employee.
Excessive personal use will be determined by the individual Employee's supervisor,
and may subject the Employee to disciplinary action.
Personal Software: Personal software can significantly impact the operation of City
equipment. Consequently, the installation and use of privately owned software is
allowed only when approved in advance by the Technology Manager or City
Administrator. This includes downloading software from internet sites. Games are
not considered to be appropriate software for City computer equipment. If allowed,
all personal software, including screensavers and shareware, must be legally
purchased and properly licensed to the Employee. A copy of the license must be
located in the Employee's office. Personal software and data may be removed
without warning at any time. The City is not responsible for the back-up or recovery
of files associated with personal software. If it is suspected that a personal software
package is the cause of a problem with any City software, it may be removed without
warmng.
40
22.5 Individual Privacy
General: The City also reserves the right, in its discretion, to review any Employee's
electronic files, messages and usage to the extent necessary to ensure that electronic
media and services are being used in compliance with the law and with this and other
City policies. Employees should therefore not assume electronic communications
are private and confidential and should transmit higWy sensitive information in other
ways. Employees should be aware that any data stored may be subject to
government data practices laws which make the text accessible to the public.
Respect: Employees must respect the confidentiality of other people's electronic
communications and may not attempt to read, "hack" into other systems or other
people's accounts, or "crack" passwords, or breach computer or network security
measures, or monitor electronic files or communications of other Employees or
third parties except by explicit direction of City management.
22.6 Copyrights
General: Anyone obtaining electronic access to other companies' or individuals'
materials must respect all copyrights and may not copy, retrieve, modify or forward
copyrighted materials except as permitted by the copyright owner. Also, network
_ _users-.Shall.oQLdelete,_exarnine,ucopy or modify_tiles_and/or _.data_belongingto _ other
users, without their prior consent.
22.7 Passwords / Security
General: The City Administrator reserves the right to override passwords and codes
at any time. If the City Administrator requests an Employee's password(s), then the
password(s) must be disclosed. Any password used on the system shall be used for
the protection of the City of Centerville, not the Employee, and as such will not
preclude the City, as the operator of the network, from rightfully entering the
network or any other messaging system at any time to review, copy or delete any file
or disclose any such file to others.
Responsibility: No email or other electronic communications (including facsimile
messages) may be sent which attempt to hide the identity of the sender, or represent
the sender as someone else or from another organization. Employees are
responsible for all electronic messages originating from a computer operating under
his /her password.
22.8 Excessive Usage
General: Electronic media and services should not be used in a manner that is likely
to cause network congestion or significantly hamper the ability of other people to
access and use the system. Continued impedance of other users through mass
consumption of system resources, after receipt of a request to cease such activity, is
prohibited. The willful or careless introduction of programs known as computer
41
viruses, Trojan Horses and worms into the City's network or into any external
networks or computers can cause such excessive computer usage or even damage a
system and so would be a violation of this policy.
22.9 Data Retention
Records Retention Schedule: Generally, electronic messages are temporary
communication which are non-vital and may be discarded routinely in accordance
with the City's record retention policy. However, depending on the content of the
email message, it may be considered a more formal record and should be retained
pursuant to a department's record retention schedules. Examples of messages of
this nature are: Policy, decision-making, or other memoranda of specific public
business. As such, these ernail messages are similar to printed communication and
should be written with the same formality.
22.10 Questions Regarding Policy
General: City Employees who have concerns or are uncertain about ethical, legal or
security issues regarding the use of data communications tools are expected to
discuss their concerns with their supervisor who will act as the Employee's first point
of contact.
Integrity: Part of the responsibility of the City Administrator is to insure the
integrity of City data (an asset). Therefore, the City Administrator, in consultation
with the City Attorney, will resolve and answer any questions about this Acceptable
Use Policy or its interpretation. Until such issues are resolved, questionable use
should be considered "not acceptable". Questions of interpretation should be
submitted, in writing, to the City Administrator. Final authority for this Acceptable
Use Policy lies with the City Council.
22.11 Policy Violations
General: The City Administrator will review all alleged violations of this City policy
on a case-by-case basis. The City Attorney may be consulted for technical assistance
in investigating a complaint. Clear violations of the policy which are not promptly
remedied may result in the expulsion of the offending Employee from the City's
network services in addition to disciplinary action, and consistent with the Personnel
Policy or appropriate bargaining unit agreement.
23. CELLULAR PHONE USAGE POLICY
23.1 Application
General: This policy is intended to regulate the use of City-owned cellular phones
within reasonable, practical parameters. As the number of available cellular
telephones increases and the efficiencies of cellular telephone usage become even
42
more apparent, it is incumbent upon the City to establish reasonable guidelines for
the use of cellular phones. The City of Centerville will benefit by extending the
hours essential Employees are available for consultation through the use of cellular
phones.
Scope: This policy will apply to all City Employees using or having access to City-
owned cellular phones.
23.2 Guidelines
Policy: The following guidelines are established for the use of City-owned cellular
phones:
A) Cellular phones are intended to be used to increase the efficiency and
effectiveness of the services provided by the City of Centerville. As such,
each Employee using a cellular phone during the course of his/her workday
must determine whether such usage is appropriate under the circumstances
existing at the time of the usage. In making such a determination,
Employees must consider the cost of using the cellular phone in comparison
with the cost and practicality of locating a customary telephone service.
B)__~-,0_ng~Q!.k hQ!!!~PJ'fSonal phone calls will be acceptable in those_________
circumstances where it is necessary to briefly contact someone concerning
important matters. Calls of this nature shall be as brief as possible and
should be made only when circumstances prevent timely access to customary
telephone services.
C) During non-work hours City Employees having access to assigned City-
owned cellular phones may make reasonable personal phone calls during all
hours. Employees having 24-hour access to City-owned cellular phones and
who also use the phone for personal reasons will reimburse the City for all
personal phone calls, to the extent that the calls exceed the maximum
allowable air time.
D) City Employees who take home a City-owned phone will agree to be
accessible for City business when necessary and practical after regular work
hours.
E) Upon approval of the City Administrator, Employees will be allowed to
upgrade to a more expensive plan for personal reasons if the Employee
agrees to pay the difference in cost between the two plans.
F) All cellular phones shall remain the property of the City and shall be returned
to the City upon the termination of employment or if the cellular phone is no
longer necessary for work-related purposes. Any inappropriate use of
phones may subject to the Employee to discipIinary action. Any additional
charges will be paid by the Employee.
43
24. DRUG FREE WORKPLACE
24.1 Policy
General: In accordance with federal law, the City of CenteJ:Ville has adopted the
following policy on drugs in the workplace:
A) Employees are expected and required to report to work on time, in
appropriate mental and physical condition, ready to perform the duties of
their job. It is the City's intent and obligation to provide a drug-free, safe
and secure work environment.
B) The unlawful manufacture, distribution, possession, or use of a controlled
substance on City property or while conducting City business is absolutely
prohibited. Violations of this policy will result in disciplinary action, up to
and including tennination, and may have legal consequences.
C) The City recognizes drug dependency as an illness and a major health
problem. The City also recognizes drug abuse as a potential health, safety
and security problem. Employees needing help in dealing with such
problems are encouraged to use their health insurance plans, as appropriate.
D) Employees must, as a condition of employment, abide by the terms of the
City's drug and alcohol policy and must report any conviction under a
criminal drug statute for violations occurring on or off the work premises
while conducting City business. A report of the conviction must be made
within five (5) days after the conviction as required by the Drug-Free
Workplace Act of 1988.
24.2 Drug and/or Alcohol Treatment
Discipline: Employees are prohibited from possessing or consuming alcohol or
non-prescription druga while on the job. Any Employee who reports to work
incapacitated or whose performance is impaired through the use of alcohol or non-
prescription drugs will be subject to disciplinary action.
Leave: In instances where it is necessary, personal leave may be granted for an
evaluation, treatment or rehabilitation on the same basis as is granted for ordinary
health problems. Consideration will be given for use of leave of absence without pay
as defined by the City's personnel policies.
Assistance: The City has also made available access to an Employee Assistance
Program (EAP), sponsored by CIGNA Behavioral Health Services.
44
25. EMPLOYEE RECOGNITION
25.1 Employee Action Committee
Authority: The City of Centerville promotes an environment in which positive
working relationships can be formed and fostered through social interaction and
Employees can be recognized for their contributions. For these purposes, Employees
are allowed to form an Employee Action Committee, with a minimum of three (3) and
a maximum of five (5) members to be appointed by the City Administrator. Members
of the Committee will elect officers and be responsible for structuriug by-laws and
operatiug rules for the Committee, which will be reviewed and approved by the City
Administrator. Committee members are authorized to use up to one (1) hour of work
time per month for Committee business.
Employee Recognition and Appreciation: The City Council will designate an
amount in its annual budget to be used by the Committee for Employee recognition
and appreciation events. The Committee may consider selectiug Employees for awards
in areas such as longevity, teamwork, innovation, above and beyond, leadership,
exceptional customer service, spirit, etc. Awards will consist of plaques or functional
items such as clocks or pen/pencil sets and will be of nominal value. Meals served at
award ceremonies will be of nominal value and will not include the purchase of
...1.........1-......1~....~h..~..."".............S______________.__
.:u..........J..L....,.LI.....u....v.....L~.....
26. NON-DISCRIMINATION POLICY
General: The City of Centerville is committed to a policy of non-discrimination with
regard to race, color, creed, religion, age, national origin, gender, sexual orientation,
marital status, public assistance status, or disability.
Definition: Di.rrimin.tion is defined as any overt or covert behavior that excludes
access to, admission to, full utilization of, or benefit from any public service because of
race, color, creed, religion, gender, age, national origin, sexual orientation, marital status,
veteran status, age, public assistance status, or disability.
Discipline: Employees who participate in discrimination of any kind are subject to
discipline, up to and including termination.
Policy: In keepiug with the City's commitment and the requirements of the law, the
City and staff will strive to remove any disrrimin.tion in the treatment of customers,
employment, assignment and promotion of personnel, training programs, services and
opportunities offered to citizens and staff, location and use of facilities, and in verbal
and written communications.
Complaint Procedure: Employees can bring complaints, ask questions, and raise
concerns under this policy without fear of reprisal.
45
(A) An Employee who believes he/she has been made the subject of any
discrimination or who believes he/she has witnessed discrimination should
report the incident inunedistely to his/her supervisor. The employee's
supervisor shall then inunediately notify the City Administrator about the
complaint.
(B) If the contact with the inunediate supervisor does not prove effective, or if the
problem is with the supervisor, the Employee may at his/her own discretion,
by-pass the inunediate supervisor and submit a written complaint direcrly to the
City Administtator.
(C) An Employee sbould report the complaint in writing, detailing the nature of the
complaint and all events leading up to the situation prompting the complaint.
Ust any witnesses to the event, the time, date and place of the alleged violation,
and any other information that may be pertinent to the complaint.
27. SAVINGS CLAUSE
This policy is subject to the laws of the United States and the State of Minnesota; in the event
that any provision shall be held to be contrary to law by a court of competent jurisdiction from
whose final judgment or decree no appeal has been taken within the time provided, such
provision shall be void All other provisions of the policy shall continue and remain in filllXorce
__ _.__ ._.__n...._____..____._______.__.. _____
and effect
Adopted by the City Council of the City of Centerville this _th day of
,2004.
Attest:
Signed:
City Administrator
Mayor
46
(
Memo",
TO:
,Honorable Mayor and Council Members
Kim Stephan ~
, \'{
\1
FROM:
SUBJECT: Parks and Recreation Committee Recommendation
Commercial & Industrial Park Dedication Fees
DATE:
April 9, 2004
The Parks and Recreation Committee made the following recommendation for Council
consideration at their April 7, 2004 committee meeting.
Commercial & Industrial Park Dedication Fees
(
At the March 3, 2004 Parks & Recreatioil Meeting, Vice-Chairperson LeBla:ncqu~oned ifthere
were currently any "park dedication fees required fOfCommercial orindustrlii1 properties.
ChairpersOn Peterson responded with the City of~ino Lakes is curr~y char~ p~dediCation
fees fOf commercial property, but Centerville requires only residelltial,. prqperUestO pay p8rk
dedication fees. Council Member Lee requested this be added, as a discussion on the next coqncil
, agen~a ~:}Vas.March 10, 2004,. City Counc:n directed ~to research what otluir cities were
chargmg,""it8l1ything, for Commercial & Industrial Park Dedication Fees.. ,
The infurmation the City Clerk put together iTom the Cities ofLino LakllS.& ffugo was ~seDted to
City Council at the March 24, 2004 City Council Meeting. City Council requeSted this informa1:!on
be passed on to the Paries & Recreation Committee for a recommendation.
Both the cities ofLino T .like- & Hngo have Commercial & Industrial Park Dedication Fees as
follows:
Lino Lakes
S2,175/aere - Both Commercial & Industrial
51,665/unit - Residential
51,BOO/aere - Commercial, Indnstrial & Residential
Hugo
The Parks & Recreation Committee discussed the various options at length, Committee Member
Pell stated She was in wor of charging fees per acre, but Wanted an amount lower than the cities
current $30001unit charge for Residential Park DedicatioiI Fees. Committee Member Pell felt the
Various fees charged for permits was already a deterrent to businesses choosing to look at building
in Cemerville and wanted to keep the Park DediCation Fees lower so as to not discourage
businesses or appear that Centerville was not business mendly. Chairperson Peterson agreed and
added that Centerville's requirements for building in industrial and commercial areas were already
more Stringent than neighboririg communities, and although that allowed for' higher quality
buildings, it also kept some businesses from choosing Centerville.
I
L _
(
(
1\4, fle.~~~!' .;.
it ~~ '. i 1~. .
.-'" ,.. -...,',....~':Vi..j..1 oJ'
TO:
City Administrator, Ms. Moore-Sykes
City Clerk, Teresa BendeF{,~ .
Park Dedication Fees (Lino Lakes & Hugo) - CommerciallIndustrial
Developments
FROM:
SUBJECT:
DATE:
March 22,2004
Subsequent to Council's request for information regarding neighboring community's fees
for Park Dedication Fees associated with Commercial and Industrial Developments;
similar to residential development requirements, the following is the information that was
obtained from the cities ofLino Lakes and Hugo:
Lino Lakes
$2, 175.00/acre - Both Commercial & Industrial
$1,665.00/unit -'Residential
$1,800.00/acre ~ Commercial, Industrial & Residential
Hugo
If you any additional questions, please let me know.
c
.
MICHAEl DO KATHlEBI JIHIISOII "'"
7046 Brian Dr. Centerville, Mn. 55038
CENIERVlLLE, MN. 55038
Anoka
Phone 651-248-2793
Home Phooe 1-651-426-1217
May 28, 2004
CityofCenterville
1880 Main Street
Centerville, Mn. 55038
City of Centerville Council Members,
This is the fourth letter we have sent to the Council. Again, Michael D. Johnson attended the hearing for the
proposed street improvements for Brian Dr.on Thurs. JaIL 29, 2004. When Michael tried to address the council
regarding proposed improvements that affeet our property at ( 7046 Brian Dr.) , Acting Mayor -Council Member
Linda Broussard Vickers said , "You will not be able to speak. As we have already spoken about your "Special
Situation", any thing you want to say has to be put in writing." On Feb. 08,2004 we sent our first letter of protest.
We put one in the City Hall mailbox and sent another copy E-mail. We were told that they were never receivedt So
we sent another copy to City Hall and a copy to Mary Capra -Council member. On May 26,2004 a third letter along
with two picture boards that revealed befure and after shots of the last improvements to said property were brought
to city Hall for the May 26, 2004 Council Meeting, for Mary Capra- Councilmember to present to the Council in
. -:c.: :::;-: the event:that-we:COUld.notgeHotbe CounCIl meetlllg:m.ttme:.Maty,lOapra S31dthatshe:would-have:the:Bnanlli.cc:cccc:--::
topic moved to last on the agenda. That we should come as soon as possible. Sbe stated, that there was a10t on tbe
agenda and she thought the meeting would go late, maybe to eleven o'clock. She also stated that she would only be
there to nine o'clock. We arrived at ten to nine o'clock. We found four people in the parking lot. We introduced
ourselves to Kim Moor-Sykes, City Administrator aod to City Attorney Jeff Hoeft. They informed us that the meeting
was over. That they too thought it would go late, but in fuet the meeting was over early. Jeff Hoeft excused himself
and we continued speaking to Kim Moor-Sykes expressing to her our disagreement with the proposed improvements
to Brian Dr.. She informed us that the project is going ahead and that the City Engineer- Tom Peterson made a
diagram showing the council that be proposed to come into the easement on our property 100 to 150' removing all
the improvements that have already been made, extending as fur as the center of the creek on the road way. Again we
oppose this proposal and any assessments regarding the 2004 Brian Drive Street Improvement Project as the
proposed improvements to this side of Brian Drive have already been 1l1ade up to and all parts that affect our property
and it needs to be further noted that the improvements made are correct and functioning properly as fur as all
drainage issues go. We have a new culvert over Clearwater Creek. Elevation and the Grade have been changed, new
corb and gutter installed, Water has been brought up imo our property and stubbed, A new Sewer aod Storm drain
are installed. Any further changes to the already existing new improvements to our property WILL NOT
"BENEFIT" our property in any way! AGAIN all the issues City Engineer- Tom Peterson brought up to us deal with
the other side of the street including the drainage issues. We bearby request again for our side of the street to be left
alone, aoy removing of said improvements that have already been made on our side is a waste of money and very
detrimental to our property and the neighborhood as a whole as currently our side of the street is straight and
appealing to the eye from one end of the street as well as the other. And we have no drainage issues. See Minnesota
Statute 429.051, If you proceed and remove our said improvements, you the city are responsible for all costs incurred
for this new pr'!iect as the new proposed improvement pr'!iect does not benefit 7046 Brian Dr. Centerville, Mn.
E~sed are copies of all letters that have been sent to the City.
Sincerely
een M. Johoson
Minnesota Statutes 2003, 429.051
Minnesota Statutes 2003 Table of Chapters
Table of contents for Chapter 429
429.051 Apportionment of CQst.
The cost of any improvement, or any part thereof, may be
assessed upon property benefited by the improvement, based upon
the benefits received, whether or not the property abuts on the
improvement and whether or not any part of the cost of the
improvement is paid from the county state-aid highway fund, the
municipal state-aid street fund, or the trunk highway fund. The
area assessed may be less than but may not exceed the area
proposed to be assessed as stated in the notice of hearing on
the improvement, except as provided below. The municipality may
pay such portion of the cost of the improvement as the council
may determine from general ad valorem tax levies or from other
revenues or funds of the municipality available for the
purpose. The municipality may subsequently reimburse itself for
all or ~ny of the portion of the cost of a water, storm sewer,
or sanitary sewer improvement so paid by levying additional
assessments upon any properties abutting on but not previously
assessed for the improvement, on notice and hearing as provided
for the assessments initially made. To the extent that such an
improvement benefits nonabutting properties which may be served
by the improvement when one or more later extensions or
_*,::i:mprovemen-cs-.;:::::a-re;__mac;ie__but___Wh:1:Ch:--:-a-I:e=-::n~;P-:::-~Il1;~.:L-q.L.J;. Y._..c:l.s)?E:;~~,~q._
therefor, tne municipality may also reimburse itself by adding
all or any of the portion of the cost so paid to the assessments
levied for any of such later extensions or improvements,
provided that notice that such additional amount will be
assessed is included in the notice of hearing on the making of
such extensions or improvements. The additional assessments
herein authorized may be made whether or not the properties
assessed were included in the area described in the notice of
hearing on the making of the original improvement.
In any city of the fourth class electing to proceed under a
home rule charter as provided in this chapter, which charter
provides for a board of water commdssioners and authorizes such
board to assess a water frontage tax to defray the cost of
construction of water mains, such board may assess the tax based
upon the benefits received and without regard to any charter
limitation on the amount that may be assessed for each lineal
foot of property abutting on the water main. The water frontage
tax shall be imposed according to the procedure and, except as
herein provided, subject to the limitations of the charter of
the city.
HrST: 1953 c 398 s 5; 1955 c 842 s 1; 1957 c 40 s 1; 1959 c
490 s 1; 1961 c 286 s 1
Copyright 2003 by the Office of Revisor of statutes, State of M2nnesota.
http://www.revisor.leg.state.mn.uslstats/429/051.html
Page 1 ofl
.
61112004
MICHAEL UDIATHlUN JIH..
7046 Brian Dr. a:n,,,,...illc, Mn. 55038
CENTERVILLE, MN. 55038
Phone 651.248.2793
HomePl!<m< J-6.SH:l6.1217
May 26, 2004
City of Centervill~
1880 Main StrllElt
Centerville, Mn. 55038
City of Ceriterville Council Members,
Our names are Michael and Kathleen Johnson. We reside at 7046 Brian Or. As we stated in our prior
lelter to the council dated Feb. 08,2004, Your council meeting of Thurs. Jan. 29,2004 regarded proposed
improvements to Brian Dr. from Main Street to 150' North of Brian Court At that time Michael was
informed that the project would not really affect our property and that there would be no assessments to
our property for this project. We asked in our prior letter to have the council give us that assurment in
writing. We have been given no response. The project has moved ahead and completely been changed
regarding our property, without these cihanges being made public. (We heard abo\.llthem along with our
neighbor Ginger Rehbein, in the street when Tom Peterson came to talk with us both. Mike let Tom know
that this was not the stated plan at the council meeting on the project. He also let Tom Know he was not
in agreement As has been stated before, the plllnned improvements have already been done up to and
all parts that affect our property and the improvements already made are correct and functioning properly
-", ~:::oaSiar.:as:aildralnage'lssues'go;cAga,",:::as,the:picturesindicate:We:have:a 119Wculvert:olfer.CJearwater:c
Creek. Elevation and the Grade ha\{e been cihanged, new Curb and Gutter inStalled, Water has been
brought up into our property and stubbed, A new Sewer and a Storm drain are installed. Any further
changes to the already existing new improvements to our property will not "Benefif our property in any
way! All the issues that Tom Peterson brought up to us deal with the other side of the street including
the drainage issues. We are hearby requesting again for our side of the street to be left alone, any
removing of seid improvements that heve been already made on our side is a waste of money and is very
detrimental to our property and the neighborhood as a whole as cun:entlyour side of the street is straight
and appealing to the eye from one end of the street as well as the oiher. (See pictures) and we have no
drainage issues. Your prompt attentiOn to this matter is greatly appreciated. Thank You.
Sincerely,
MICHAEL AND KATHLEEN JOHNSON
7046 Brian Dr. Centerville, Mn. 55038
CENTERVlLLE, MN. 55038
Home Phone 1-651-426-1217
February 08, 2004
CITY OF CENTERVILLE
CITY OF CENTERVILLE COUNCIL MEMBERS;
Our names are Michael and Kathleen Johnson. We reside at 7046 Brian
Dr.in Centerville. Michael was at your council meeting Thurs. Jan. 29,
2004 regarding proposed improvements to Brian Dr. from Main St. to 150'
North of Brian Crt. at that time he was informed that we would have no
assessments for this project, We want to be certain that we are not
assessed, as our property will not benefit from improvements made. We
again bring to your attention that all said improvements around our
property have already been made. This is the east side of Brian Dr. up
to and including the new culvert OVer Clearwater Creek. Elevation and
Grade have been changed, new curb and gutter installed, water has been
brought up into our property and stubbed, sewer is done and a storm
drain is installed in the center of Brian Dr. just south of the creek
culvert. We request that this information be included in your pUblic
record when you order the project. We also would ask that great care be
made when you widen the west side of Brian Dr. as we have been dug up on
all four sides of our property (sometimes twice) in the last several
years.-We allowed the City to use our property to store equipment and as
- -_~~~--:-~---a.~~:eL-d~f:?P.-S=--whe~e-a:t:'\'!~:t;:t:.L:-:Cl.-~e-k:=:at!~-:::~:t::.L"~_::)-w~Le--
... . .....roe-aone.We. aSk"thiiC'yoU"use the"samenconsideration'whe-n~you-cIose off
the street, so we don't have traffic using our driveway or property as a
place to turn around.
Your prompt attention to this matter is greatly appreciated.
Thank You;
,
L
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TO:
Honorable Mayor and Council Members
Paul Palzer, Public Works Director/Building Official g
Mr. & Mrs. Joel Swenson, 7016 Brian Court
FROM:
SUBJECT:
DATE:
June 4,2004
As of June 1, 2004, Mr. & Mrs. Swenson have relocated their shed and it is no longer
located in the drainage/utility easement or appears to be encroaching the side yard
setback line of5 feet from the lot line.
I also updated the Planning and Zoning Commission on this same issue at their meeting
ofJune 1, 2004.
I
RlCHARD A MERRIll
DARREll A JENSEN
JEffREY S. JOHNSON
RUSSEll H. CROWDER
JON P. ER1CKSON
THOMAS P. MALONE
MlCHAELE HURLEY
)UGLAS G. SAUTER
ORMAN L TALLE
lARlES M. SEYKOl\A
DANIEL D. GANTER, JR
BEVERLY K. DODGE
JAMES D. HOEFT
jOAN M. QUADE
JOHN T. BUCHMAN
SCOTT M. LEPAK
BGS
STEVEN G. THORSON
EUZABETH A. SCHADING
WILUAM E HUEFNER
BRADLEY A. KLETSCHER
KRIST! R. RILEY
WILLIAM D. SIEGE!.
JENNIFER c. THUl1EN SMITH
KARlN E. SIMONSON
MATTHEW A KOROGI
EDWARD (T.ED) P. SHill
T.IMOTHY D. ERB
Barna, Guzy & Steffen, Ltd.
ATTORNEYS AT LAW
400 N orthtown Financial Plaza
200 Coon Rapids Boulevard
Minneapolis, MN 55433-5894
(763) 780-8500 FAX (763) 780-1777
1-800-422-3486 1lI11 fl 1 2004
www.bgslaw.com \ll.llt; 1,4~
Retired
ROBERT A. GUIT
BERNARD E. STEFFEN
1931-2002
Writer's Direct Line: (763) 783-5168 ,.....'.. .
Internet E-Mail Address: ksimonson@bgslaw.col'lrJtJ~
'\
, n PJfT1'i
May 27, 2004
Thomas J. Rooney
Rooney & Neilson, Ltd.
1339 E. County Road D
Vadnais Heights, MN 55109-5260
VIA FAX AND U.S. MAIL
RE: City of Centerville v. R & R Leasing, Inc.
Court File No. C2-D3-9619
Your File No. 12812
--.__ ______O_ucEil<ZN.Q;:6QOO~_Q6_ ___ n .__..
,,"-~., -.---....~-_._---_.~-~~--_._---~..
Dear Mr. Rooney:
This letter is to inform you that the City Council has approved the terms of the Settlement Agreement
reached during the mediation on May 13, 2004. Please have yout client send a check to our office for
$9,000.00 made payable to the Barna, Guzy & Steffen trust account or pay the City directly.
This letter is also to inform you that I have accepted another position and my last day with Barna, Guzy &
Steffen will be Friday, May 28, 2004. Therefore, please send all future correspondence, communications
and all other documents to the attention of James D. Hoeft at our'office.
If you have any questions, please call.
Yours truly,
BARNA, GDZY & STEFFEN, LTD.
vC.~~---J
KES:dhn
cc: Client
John Harens
James D. Hoeft, Esq:
Established 1938.An EOElAA Employer
COUNTY
OF ANOKA
Public Services Division
HIGHWAY DEPARTMENT
1440 BUNKER LAKE BLVD. NW., ANDOVER, MINNESOTA 55304
(763) t:l62-4200 FAX (763) 862-4201
June 1,2004
Kim Moore-Sykes
Community Development Director
City ofCenterville
1880 Main Street
Centerville, MN 55038-9794
Dear Kim:
SUBJECT: Transit System Plan
Several months ago, we sent letters to all of you stating that we were beginning work on a Transit System
Plan for the County. This project was undertaken for two reasons:
I) to analyze and better understand the transit needs of the future for our communities, and
2) to develop a long-range plan for transit that would begin to meet those needs.
We have completed the first draft of the TSP (Transit System Plan) and would like to invite you to a
presentation over lunch to discuss our [mdings. County Highway Department Staff, Anoka Traveler Staff,
and our consultant, SRF Consulting, Inc., will be. on hand to provide information and, most importantly, to
hear your reactions and input about the plan. We hope you and any other interested members of your staff
will join us. The presentation will be given:
WHEN:
TIME:
WHERE:
Wednesday, June 30th
II :00 a.m. to I :00 p.m. (Lunch Provide!!>
Riedel House
5100 East River Road NE, Fridley
The Riedel House is one of the Anoka County Park facilities within the Riverfront Regional Park, located 1/2
mile south ofl-694 on East River Road. Lunch will be provided in hopes that this will make attendance as
convenient as possible, given your busy schedules.
Affirmative Action I Equal Opportunity Employer
.
Re: Transit System Plan
June 1,2004
Page 2
Our only request is that.you RSVP so we are sure to have lunches for everyone. To do so, please call Sherree
at 763-862-4200 by Monday, June 28th at 4:30 p.m. to let her know how many people will be attending.
We're looking forward to seeing you on the 30th and to hearing your opinions about the draft TSP.
Meanwhile, if you have any questions, please feel free to contact me at 763-862-4230 or via email at
kate.garwood(a)co.anoka.rnn.us .
lJ~
Kate GarwW
Multimodal Transportation Manager
Enclosure: Map to Riedel House
"
.
.
Riedel Farm Estate in Riverfront Regional Park
5100 East River Road NE
Fridley, MN 55432
1/2 mile south ofI-694 on East River Road
763-757-3920
From Minneapolis/St. Paul; Take I-35W nortl,1 to 1-694 west. Follow 694 west to the
EaSt River Road exit and turn left (go south). Follow East River Road two miles to the
Riverfront Park entrance on the right side of the road.
From Blaille, Ham Lake, Lillo Lakes: Take Highway 65 south to 1-694 west. Follow
694 west to the East River Road exit and turn left (go south). Follow East River Road
two miles to the Riverfront Park entrance on the right side of the road.
From Anoka, Ramsey, Coon Rapids: Take Coon Rapids Boulevard south to East River
Road south. Follow East River Road six miles to the Riverfront Park entrance on the
right side of the road.
Teresa Bender
From: Teresa Bender [tbender@centervillemn.com]
Sent: Thursday, June 03, 2004 3:38 PM
To: Tom Peterson (tpeterson@bonestroo.com)
Dear Mr. Peterson:
It is my understanding that you are to forward a letter to Mr. & Mrs. Johnson - 7046 Brian Drive.
What is the status of same?
Please let me know.
'/....,.'8""""'-
<'?1t &at
<'?1t4 ~
1880 maIN:'3AMt
~,m11 56038
rK-, (650 429-3232",13
:P_ (650429-&1529
6/9/2004
l
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