HomeMy WebLinkAbout2004-05-26 WS & CC Meeting
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. '. T.>,a6{;shd 18.'7
. CITY WORK SESSION &
COUNCIL MEETING
Wednesday, May 26, 2004
5:30 & 6:30 P.M.
(RESPECTNEL Y)
WORK SESSION
/
CALL TO ORDER
1. Roll Can
n(/ITEMS OF DISCUSSION
1. Personnel Policy Review
ID. ADJOURN
COUNCIL MEETING
U(/ CALL TO ORDER
Roll can
lJL/ 1.
iI'(/
'-"L
~.
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APPROVAL OF AGENDA
1.
2.
3.
4.
APPROVAL OF COUNCIL MINUTES ! Ct~
uP Klo.z.o
May 12,2<<;104 City C~unciI M~eting Minutes / ~ /Z-: 0 <;;' Aw-
c~;:S;;:;~~i;,~~/;~ AdjW-~~~~/X:::
City of CenterviIle May 12, 2004 through May 26, 2004 Claims
Centennial Fire District Claims
Centennial Lakes Police Department Claims April 15 - April 30, 2004
Centennial Lakes Police Department Claims May 1 - May 13, 2004
\y</ A WARDSfPRESENTATIONS/APPEARANCES
VL PUBLIC HEARINGS . . jr~_.u;A-yf/PfY'L I
Vf7 l::P'-'v +c t:u<.e. .
~ Mr. Robert Burgstahler, 7381 Old Mill Road (Lot Split)J ~ tU<~
iJ(' Mr. Robert Burgstahler, 7381 Old Mill Road (Rezone from R-l to R-2)- ~
~ =: :::iiO::!MfRt 8uhmittNI '-1\:Ir. ClltJ ~u~k (1\.~ R.j;.Ils - I I~
ExtemiQB/llth Street) tT:.-6/e1If~::!~ !~ ~ ~ & '
VII. NEW BUSINESS
~
v'f:
Pay Estimate #1 - Hunters Cro~ng 2nd Addi~o,..rhase I - Northdale
Construction - $113,493.46 ,- 17'v1rt.U.i.O.A~Y!,~
Sandblasting Proposal for th5: 1985 Plow Truck- Not to Exceed $1,000
(palzer) ~ s.~/~
~ Elevation of Pond Piping - Further Consideration of Pond Dredging (p.
. / PaIzerlT. Peterson)
~ ~ ~. V Church of St. Genevieve Request for Biugo, Raffle, Paddlewheel, Pull-Tabs
-b W~,~./ and Tipboards at th~ir August 15,2004 Festival: ~J ~
~ lM <;tr~ f- p~ -. ^ (. d ?5y~
VIII. OLDBUSINESS (p. V~ '/O~~ - lED .up'
, wlw{t;. "J ~
vi'
Jackson Commercial- Town Office Park Phase I (Lots 1-10) Developer's
Agreement Modification Request ~r,u,::.~ / L t? <<--- .
~.......... Resolution #04-024 - Award of the G.O. Bond for the 2004 Street ./
Improvement Project ~ iVlHs r;u.-1P ~ousc.7a-y-cl r ~
/).// Brian Drive & CSAH 14 Construction Projects (Capra)
.4(' Proposed Purchase of St. Paul Regional Wate!:,Services' Vacant Lot at 1601
V ~~::e~:::~ Water Services Third ~;e: to Agreem~n):(Trail Behind
Hunter's Crossing 2nd Addition, Phase I) ~a.L-ct( ("~A.D--
~ 1540 Peltier Lake Drive (ComplaintlUpdate) (Mr. Dan SkoogIP. PaIzer)
'i< 7020 Brian Court (Drainage) (Update - T. Peterson) -
.,r Recommendations for hiring twl> (2) Pnblic Works Maintenance Employees
~~ g,aWtdk TlF IrlPUt.€W5 ~ -tn ~/'f
. ~* fk~s- 3llru...A~p--
NOUNCEMENTSIUPDATES
x.
.~
~
tK'
V
Donation from Bonestroo, Rosene, Anderlik & Associates - $275
Moody's Rating Report - A2
Ms. Julie Lindsey, 1687 Sorel Street - C?mylaint Update ,MAH'~ -Tf"/+
Tri-City (Update - Capra) ~ / 0-.e.- fr> ofr.. - .
1971 S. Robin Lane - Potentially Dangerous Dog - (Update)
Xl. EXECUTIVE SESSION <g: 3'1-
1. R & R Leasing - Tenative Agreement
xu. ADJOURNMENT
..
CITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 12,2004
6:30 p.m.
Pursuant to due call and notice thereof, the (;ity of Centerville held their regularly scheduled
meeting on May 12, 2004, at City Hall, 1880 Main Street.
PRESENT:
Mayor Terry Sweeney
Council Member Lee
Council Member Paar
Council Member caprNa ot
None
ABSENT:
STAFF:
City Administrator, Ms. Moore-Sykes
City Attorney, Mr. Hoeft
City Engineer, Mr. Schluender
L CALL TO ORDER
Mayor Sweeney called the May 12, 2004, City Council meeting to order at 6:30 p.m.
II. SET AGENDA
Mayor Sweeney added the request of Stan and Stephanie Hasiak for a permit to occupy
an RV during home construction.
Ms. Moore-Sykes requested that the Street Improvement Bond be added.
Council Member Capra added a discussion on a referendum for the Community Center,
the portable restroom at Acorn Creek Park, use of the garage by the Lions, and non-billed
City assessments to the agenda.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to annrove the al!enda as amended. All in favor. Motion carried unanimouslv.
m. APPROVAL OF COUNCIL MINUTES
1. April 14. 2004 City Council Meeting Minutes
2. April28 2004 City Council Work Session Meetinl! Minutes
L
-...
City of Centervil1e
May 12, 2004
Council Meeting Minutes
Mayor Sweeney requested the following change: On Page 9 of 10 correct the spelling of
website.
Council Member Capra requested that on Page 4 of 5 the one public purpose exception
and description of it be listed during the discussioR
April 28, 2004
Council Member Capra requested the following change: On Page 9, eighth paragraph
from the top, last sentence indicate that it has been set by motion.
Mayor Sweeney requested the following change: On Page 6 state that this was a current
business operating in Centerville.
Council Member Broussard Vickers requested the following changes: On Page 9, last
paragraph change to "could be" and "could compromise".
Council Member Capra asked why Council recessed to executive session_
City Attorney Hoeft indicated it was to discuss threatened litigation.
Council Member Capra asked about the executive session minutes.
City Attorney Hoeft indicated he would provide them.
Motion bv Council Member Lee. seconded bv Council Member Capra to aDDrove
the April 14. 2004 City Council Meetin2 Minutes and the April 28. 2004 City
Council Meetin2 Minutes as amended. All in favor. Motion carried unanimouslv.
N. CONSENT AGENDA
L The City ofCenterville April 29, 2004 through May 12, 2004 Claims for
Approval
2_ Centennial Fire District Claims - May 3, 2004 Claims
3. Visu-Sewer (Cleaning and Televising of Sewer Lines Associated with the 2004
Street Project) Not to Exceed $10,732.50
,C -IfipAAAgfeement-----
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee
to aDProve the Consent A2enda as oresented. All in favor. Motion carried
unanimouslv.
V. AWARDS/PRESENTATIONS/APPEARANCES
None.
Page 2 of 12
City of Centerville
. May 12,2004
Council Meeting Minutes
VI. PUBLIC BEARINGS
1. Mr. Clay "Pete" Alcock 1806 Main Street (Mill Road Extension Vacation)
Motion bv Couneil Member Broussard Viekers. seeonded bv Couneil Member
CaDra to eontinue the nublic beanDl~. All in favor. Motion carried unanimouslv.
2. Mr. Robert Burgstahler. 7381 Old Mill Road (Lot Split)
Mayor Sweeney opened the public hearing at 6:43 p.m.
Mr. Burgstahler addressed Council and explained his requested lot split.
Council Member Broussard Vickers indicated that the public hearing was held at the
Planning and Zoning meeting and the Commission forwarded a recommendation that it
be approved contingent upon the rezone. She further explained that it was not realized
that the rezone was necessary until the meeting.
Ms. Moore-Sykes indicated that the rezone request would be for R2 as that is consistent
with the surrounding properties.
Motion by Council Member Canra. seconded bv Council Member Broussard
Vickers to continue the nublie heann!!. All in favor. Motion carried unanimouslv.
VII. NEW BUSINESS
1. Hasiak Request for Permit to Stay in R V During Home Construction
Ms. Hasiak explained that they are lifting the home to put a basement under it and her
husband would like to live on the site in an RV to oversee construction.
City Attorney Hoeft indicated that Council can allow the request by issuing a permit.
Motion bv Council Member Broussard Viekers. seconded bv Council Member
Canra to issue a permit to the Hasiaks to OCCUpy an RV durin!! construction on their
home from the start of construction for three months. All in favor. Motion carried
unanimouslv.
2. Remote Phone Read System for Water Utilities - Uvgrade Prooosal
Council Member Capra asked whether the software upgrade could be funded out of the
sewer and water fund. Ms. Paulseth indicated that it could be.
Motion bv Council Member Canra. seconded bv Council Member Broussard
Vickers to approve the reouest with an amount un to $4.000. All in favor. Motion
carried unanimouslv.
Page 3 ofl2
~-~-
City of Ce:oterv:ille
May 12, 2004
Council Meeting Minutes
Council Member Paar asked whether the computer would still work.
Ms. Moore-Sykes indicated that this is an update to the operating system.
3. Pond DredlPng Plan
Council Member Capra asked how the pond dredging plan would be funded.
Ms. Paulseth suggested a transfer from the storm water fund.
Council asked Staff to direct the City Engineer to prepare the plans and specifications.
4. Proposal for Seal Coatin~ - $85.000
Ms. Paulseth indicated that the City budgeted $60,000 to $65,000 for seaIcoating. She
then explained that there would be excess in the capital funds that could be used to cover
the extra amount.
Council asked Staff to direct the City Engineer to prepare the plans and specifications for
the seal coating.
5. Resolution #04-022 Awarding Bid for 2004 Street Proiect
Council Member Broussard Vickers asked for an explanation on what a vegetated grid is.
City Engineer Sheulender explained that it is fiber with seeds in them and they are rolled
out in the pond area on the sides of pond and it would begin to vegetate to stabilize the
slope.
Mayor Sweeney indicated that the City Engineer had expressed an interest in discussing
the sidewalk because a lot of trees would need to be removed.
Council Member Capra indicated she is not in favor of the sidewalk because she feels
like it goes nowhere. She then said that the sidewalk should go back to Park and
Recreation for further discussion.
Mayor Sweeney indicated the original request was from a resident to get pedestrians from
Dupre to Centerville Road because it is a collector street, even though it is narrow.
Council Member Capra indicated that she is not going to vote for the sidewalk because
the loss of trees and relocation of utilities is too disruptive to an established
neighborhood.
Council Member Broussard Vickers commented that the price is a lot less than estimated
and, if the City does not do it now, it may not ever be done.
Page 4 of 12
Ci1y of Centerville
May ]2,2004
Council Meeting Minutes
Council Member Broussard Vickers asked what the cost is per lot assessment with the
sidewalk.
Mayor Sweeney indicated that the assessments were based on $2.5 million and the bid
was $1.7 million.
Council Member Broussard Vickers indicated the sidewalk is a good idea but it will be
disroptive to the neighborhood because it seems an inordinate number of people have put
their trees in the boulevard.
Mayor Sweeney indicated it would be a good time for the City to do the sidewalk and the
assessments are lower than estimated.
Mayor Sweeney and Council Member Lee indicated they were in favor of doing the
sidewalk.
Council Member Paar indicated he is opposed to the sidewalk because it would be very
disroptive to an established neighborhood. He then said that he went and looked at the
area and a lot of trees will be lost and some of the yards are very smaIl. He further
commented that it is too much to do to the residents in that neighborhood because the
street is being tom up and with the sidewalk, trees would be lost and the utilities would
need to be relocated.
Mayor Sweeney indicated that the trees are in an easement and things need to be
relocated but the yards are not any smaller than anywhere else.
Council Member Paar commented that the project is coming in under what was expected
and leaving the sidewalk out keeps the assessment lower for residents.
Council Member Capra said she does not feel it is right to establish a sidewalk where
there was never a plan to have them. She further commented that it is disroptive and it
does not lead to a trail.
Council Member Capra said that she feels that when the City goes in with a project they
should leave the smallest footprint possible on the neighborhood and giving them a new
road is necessary but removing trees, relocating utilities and adding a sidewalk is too
much.
City Attorney Hoeft reminded Council that the assessment project needs a 4/5ths vote to
be approved.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to approve Resolution #04-022. the bid from Dressel Contractin2 Inc.. in the
amount of 51.629.911.25 per the EDlrineer's recommendation for the 2004 Utilitv
and Street Improvement Proiect. All in favor. Motion carried unanimouslv.
Page 5 of 12
City of Centerville
May 12,2004
Council Meeting Minutes
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers
to aDDrove alternate bid one for Dressel Contractinl!: for the sidewalks. Aves - 3.
Navs - 2lPaar/Canra). Motion failed.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to reiect alternate bid number two. All in favor. Motion carried unanimouslv.
6. Potentiallv Dangerous Dog - 1971 South Robin Lane
Couocil Member Broussard Vickers asked staff to follow up with the licensing
requirement to ensure the dog is licensed.
7. Appointment of a Solid Waste Advisory Committee Member. Alternate to
Recycling Coordinator
Couocil Member Capra agreed to temporarily serve as the alternate for the meeting.
8. Street Improvement Bonds
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to aDnrove Resolution #04-023 revisinl!: the bond amount to $2.2 million. All in
favor. Motion carried unanimouslv.
9. Referendum for Commuoitv Center
Couocil Member Capra indicated she was asked by a resident to bring discussion of a
referendum for a commuoity center to Couocil for discussion.
Couocil discussed the matter and indicated that numerous residents would need to
express a willingness to be taxed for a community center before it would be considered
for a referendum. They also discussed the fact that funding community centers is very
cos1ly and the YMCA is coming soon.
10. Acorn Creek Portable Restroom'
Couocil Member Capra indicated she had been contacted by a resident to see whether the
portable restroom could be moved deeper into the park because it is right next to his
garage.
Council agreed that Park and Recreation along with the public works staff should
determine the appropriate location for the portable facilities.
VIII. OLD BUSINESS
I. Tax Increment Financing
Page 6 of12
City of Centerville
May 12,2004
Comcil Meeting Minutes
Council Member Lee indicated that he had asked that this be placed on the agenda for
discussion. He then said that he has been spending a lot of time researching TIF and has
determined that he would be in favor of TIF for the commercial portions but not for the
residential because he does not feel that there has been sufficient time after the rezoning
to determine whether the area is blighted for residential development.
Ms. PauIseth asked if everyone had read the response from the work session. She then
said she had made copies and they were to be placed on the desk for Council.
Council indicated that they had not received copies and Ms. Paul seth made copies for
them.
Council Member Capra asked whether the Engineer met with Mrs. Rehbein to discuss
what is proposed for the road reconstruction. She then said that this is a major thorough
fare with a large rain garden in her yard which is in the easement but it is massive.
The City Engineer indicated he could have stakes placed in that location to show what
will happen.
Council Member Capra commented that this is a very messy project.
Mr. Sheulender indicated that he had heard that the City Engineer had met with Ms.
Rehbein to try to incorporate the rain garden into her landscaping and make it all work
together.
Ms. Paulseth reviewed the TIF memo with Council from Nick Skarich of Northland
Public Finance. She then indicated that Mr. Skarich feels the request is reasonable and he
would recommend that the City consider the 15 years with the 70"/0 payout option.
Ms. Paulseth indicated that Northern Forest Products was structured for a 95% payout
and it is done next year.
Council Member Capra asked whom would do the excavating.
Mr. Montgomery indicated they have received bids but have not yet picked a contractor.
He then said they are considering the 429 process so it would ail be through bids.
Ms. Paulseth indicated that she was contacted by a Planning Commission member and
asked what the other TIF districts were within the City. She then listed them and
indicated that there were five, but the fifth was terminated.
Mayor Sweeney noted that three of the four were residential TIF districts.
Page 7 of 12
City of Centerville
May 12, 2004
Council Meeting Minutes
Mr. Montgomery encouraged Council to further consider the benefits of utilizing TIF
financing and said he honestly feels the area would not develop without the TIF
assistance.
Council Member Capra indicated that she does not want to argue the points of TIF but
she has looked into this extensively and contacted the people recommended by.the
developers.
Council briefly discussed some of the projects that could be accomplished with TIF funds
including trail work and sidewalks.
Mayor Sweeney indicated that a way to fund improvements within the parks as well as
routine upkeep would be to utilize TIF funds for eligible projects.
Mr. Montgomery indicated the district was structured the way it was to get new
commercial all the way down 20th Avenue.
Council agreed to review the information provided and provide comments to Staff.
2. Proposed Walkie Talkie Purchase (fete des Lacs)
Motion by Council Member CaDnl. seconded by Council Member Broussard
Vickers to deny the reouest to Durchase walkie talkies. All in favor. Motion carried
unanimously.
3. Lions Garage Use
Council Member Capra asked whether the Lions could use the Turcotte garage rather
than moving the other one.
Council Member Lee commented that the shed was going to be located in the staging
area for the water tower construction.
Mayor Sweeney indicated that Mr. Wilharber is working with Mr. Patzer on an alternate
location for the shed.
4. Unbilled City Assessments
Council Member Capra indicated that it was determined that the Johnsons on Brian Drive
did not have their assessment placed on the County tax rolls and may not have paid it.
She then said there were others but the homes have since been sold.
Ms. Paulseth indicated there were four assessments that did not make it to the tax rolls
and there is a system in place now to make sure that does not happen.
Page 8 of 12
City of CeoterviIIe
May 12, 2004
Council Meeting Minutes
Council Member Capra indicated that the residents received a bill from the City for the
amount and the City has no record of them paying it. She then indicated that Staff has
asked them to provide proof that it was paid.
Ms. Paulseth indicated that there are records of others paying during that time period.
She then said she is inclined to believe it was not prepaid because there was an attempt
by the City to have it assessed but the request was missed by the County due to a change
in property identification numbers.
IX. ANNOUNCEMENTSIUPDATES
Joel Swenson of 7016 Brian Drive addressed Council and indicated he would like an
extension to move his shed because his backyard is too wet to get any equipment back
there to move it. He then explained that he had gone before the Planning and Zoning
Commission and the Commission had recommended another extension to allow time for
the backyard to dry out.
Council Member Broussard Vickers explained that Planning and Zoning discussed this
matter and, while it was felt that the current location of the shed is the best location on
the property, it cannot remain there because it is in a drainage easement. She then said
that there was a member that would consider a variance but the others felt that hardship
could not be established.
Council Member Broussard Vickers asked City Attorney Hoeft whether it would be
possible to reconsider the drainage easement and look into the possibility of making it
smaller.
City Attorney Hoeft indicated it would be possible to do so but the City would want the
homeowner to reimburse the City for the costs associated with doing so including
engineering time, attorney time, and any recording fees necessary.
Council Member Capra commented that the homeowner received an extension of time to
move the shed and she is not in favor of another extension.
Mr. Swenson explained that ever since his neighbor put in a culvert he has had standing
water in his backyard regardless of whether it is dry or wet.
Council Member Broussard Vickers asked the homeowner if he was willing to pay
$1,000 as an escrow for engineering costs to reduce the easement and agree to pay any
further costs associated with the request. She then explained to him that it is possible that
he could pay the money and find that the City is not able to reduce the drainage easement.
Council Member Broussard Vickers indicated that the City received a letter from the
individual who initially complained asking that the City get the shed moved.
Page 9 of 12
City of Centerville
May 12, 2004
Council Meeting Minutes
Council Member Paar indicated that this is the best location on the property but it cannot
stay there because of the drainage easement. He then said that he would like the City to
look into the water issue caused by the neighbor's culvert.
Council Member Broussard Vickers indicated that, if the homeowner is interested in
exploring the reduced easement option and paying for it, she would consider an
extension. However, she is not in favor of an extension if the homeowner is simply
asking for time to allow for the area to dry out because the extension was granted to
allow the shed to be moved during winter when the ground was frozen.
Mr. Swenson indicated that the shed froze into the ground.
Council Member Broussard Vickers indicated that there were steps that could have been
taken to lift the shed up to ensure that it would not freeze to the ground and allow for
moving the shed.
Mr. Swenson asked when he could discuss the issue with the drainage.
City Attorney Hoeft indicated that there may not be anything that can be done about a
neighbor backing more water up into a drainage easement.
Ms. Moore-Sykes indicated that Staff would take a final look at the matter and report to
Council.
Julie Lindsey addressed Council to discuss the letter she wrote concerning the City
owned property near hear home. She then explained that the area is trashy and in need of
upkeep and she feels the City should do something about it to show a good example for
other residents to upkeep their properties.
Council agreed the property should be cleaned up and asked Staff to look into it.
Council Member Capra indicated that Lino Lakes had a meeting Monday night and it was
the first hurdle for removing the sunset clause on the no wake zone.
Council Member Broussard Vickers commented that the rookery is making a come back.
Council Member Capra commented that there was a tragedy in Hayward when huge
hailstones killed 150 birds.
Council Member Lee indicated that Wayne LeBlanc went through financials that were
provided by Ms. Paulseth and Park and Recreation would be willing to trade a few things
in an effort to purchase the property and they believe they have the money to do it.
Mayor Sweeney asked if the property purchased would have lake access.
Page 10 of12
City of CenlerviIle
May 12,2004
Council Meeting Minutes
Council Member Lee indicated that the City would own property in Lino Lakes with lake
access.
Mayor Sweeney asked if the zoning would cause an issue if the City wanted to create a
park.
City Attorney Hoeft indicated he would need to look into it.
Council Member Capra indicated she would like confirmation from Ms. Paulseth that the
money is there and whether there would be any issues with zoning.
Council Member Lee indicated that Park and Recreation would like the trail by St.
Genevieve to run on the sewer and water easement near the water rather than the route
proposed by the Church.
Ms. Lindsey provided pictures of where the trail would run as suggesled by the Church
and as suggested by Park and Recreation. She also noted that the trail would run by her
kitchen window and be only 16 feet away.
Council Member Lee pointed out that when Goiffant was vacated there was a
gentlemen's agreement that the Church would be willing to work with the City on putting
in a trail and since there is a sewer and water easemenI along the lake, Park and
Recreation would like the trail over the easement.
Council Member Paar commenIed that this whole project IS dependent upon the
reconstruction of Main Street.
Council Member Paar indicated that the EDC Business Appreciation Dinner went well.
Council Member Capra commented that the letter from the City got to the County Board
and apparently had an impact.
Mayor Sweeney commented that there are some upset people about CenterviIle's opinion
on the stadium.
Council Member Broussard Vickers indicated that Planning and Zoning is working on
Ordinance #4.
Council Member Capra asked that 24-hour businesses be added.
Council Member Broussard Vickers asked that Council get the information at the same
time as the PlamIing Commission to save time with review and commenIs.
Council Member Capra reported that there was a ground breaking at Chauncey Barrett
this afternoon.
Page II ofI2
City of Centerville
May 12, 2004
Council Meetiog Minutes
Mayor Sweeney indicated that the joint powers police governing board would meet
Monday, May 17, 2004.
X. ADJOURNMENT
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar
to adjourn the Mav 12. 2004 City Council Meetin!! at 8:40 n.m. AD in favor.
Motion carried unanimouslY.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 12 ofI2
tervi{{e
'Esta6t1sfied lB57
Receipts and Disbursement
May 13 through May 21, 2004
Receipts $53,510.99
Disbursements $212,427.30
'An update for disbursement will be handed on May 26, 2004.
l
Amount
CITY OF CENTERVILLE
Cash Receipts
May 13 through May 21, 2004
Tran
Date Refer Comments
FUND 101 GENERAL FUND
Act Type E Expenditure
$0.79 5/21/2004
Act $0.79
Act Type G General Ledger
Act
$0.60
$1.00
$0.50
$91.40
$3.00
$3.00
$3.00
$4.90
$0.50
$0.50
$43.12
$3.50
$0.50
$3.00
$212.50
$0.08
$200.00
$88.00
$659.10
Act Type R Revenue
$150.40
$143.00
$256.84
$220.00
$120.00
$118.89
$8.50
$20.00
$45.00
$8.50
$17.00
$75.00
$6,093.98
Act $7,277.11
FUND
$7,937.00
5113/2004
5113/2004
511312004
511412004
5117/2004
5117/2004
511712004
511712004
5/17/2004
511812004
511812004
511812004
511812004
511912004
512112004
5/21/2004
5/21/2004
512112004
5113/2004
511312004
5/1712004
5/17/2004
511712004
511812004
5/1812004
511812004
511812004
5/21/2004
5/2112004
512112004
512112004
FUND 402 PARK CAPITAL PROJECT
Act Type R Revenue
$275.00 5/2112004
Act $275.00
FUND
$275.00
Batch
Name
28 REIMBURSE CITY FOR
052104
o UB UR Receipt Group 01 05-1304ul
16 6811 GROUSE HOLLOW - 05-1304
17 7050 20TH AVE S - M04-024 0513-04
o US UR Receipt Group 01 051404UT
o UB UR Receipl Group 01 051704UT
207123BRIANWAY-04-036 051704
21 2025 GATEWAY CIRCLE 051704
o US UR Receipt Group 01 05-17-04UT
19 2025 GA TEWA Y CIRCLE 051704
23 7131 20TH AVE N C04-036 05-1804
o UB UR Receipt Group 01 05-1704ut
24 6990 MEADOW COURT - 05-1804
25 6870 MALLARD WAY - 05-1804
o US UR Receipt Group 01 0501904a
27 7264 MOUND COURT - 052104
o UB UR ReceiplGroupOl 05-2104UT
27 7264 MOUND COURT - 052104
o UB UR Receipt Group 01 052104UT
166811 GROUSE HOLLOW- 05-1304
17 7050 20TH AVE S - M04-024 0513-04
20 7123 BRIAN WAY - 04-036 051704
19 2025 GATEWAY CIRCLE 051704
21 2025 GATEWAY CIRCLE 051704
24 6990 MEADOW COURT - 05-1804
22 DOG TAG # 1942004-2005 05-1804
25 6870 MALLARD WAY - 05-1804
23 7131 20TH AVE N C04-036 05-1804
30 DOG TAG# 0187 2004-2005 052104
29 DOG TAG 197 & 1982004 & 052104
27 7264 MOUND COURT - 052104
27 7264 MOUND COURT - 052104
26 PARK & REC DONATION 052104
FUND 415 STORM WATER IMP PROJECTS
Act Type R Revenue
$0.05
$125.11
$55.00
$113.63
$0.05
$55.00
$0.94
$575.42
511312004
511312004
5113/2004
511412004
511412004
5/14/2004
5/17/2004
511712004
o UB Receipt Serv Pen 10
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv 10 DRAIN
o UB Receipt Serv Pen 10
o UB Receipt Serv 10 DRAIN
o US Receipt Serv Pen 10
o UB Receipt Serv 10 DRAIN
05-1304ut
05-1304ul
051304
051404UT
051404UT
05-1404UT
051704UT
051704UT
,.
OS/21/04 3:01 PM
Page
Account Oeser
E 101-41400-321 Telephone
G 101-11500 Accounts Receivable
G 101-24500 Bldg. Permit Surcharge
G 101-24502 Mech. Permit Surcharge
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-24500 Bld9. Permit Surcharge
G 101-24502 Mech. Permit Surcharge
G 101-11500 Accounts Receivable
G 101-24503 Elec. Permit Surcharge
G 101-24503 Elec. Permit Surcharge
G 101-11500 Accounts Receivable
G 101-24500 Bldg. Permit Surcharge
G 101-24501 Plmbing Permit
G 101-11500 Accounts Receivable
G 101-24500 Bldg. Permit Surcharge
G 101-11500 Accounts Receivable
G 101-24504 Site Main. Escrow
G 101-11500 Accounts Receivable
R 101-42400-32210 Building Permits
R 101-42400-32212 Mechanical
R 101-42400-32210 Building Permits
R 101-42403-32225 Electrical
R 101-42400-32212 Mechanical
R 101-42400-32210 Building Pennits
R 101-42700-32200 Animal Licenses
R 101-42400-32180 Plumbing Pennits
R 101-42403-32225 Electrical
R 101-42700-32200 Animal licenses
R 101-42700-32200 Animal Licenses
R 101-42400-32300 Site Maintenance
R 101-42400-32210 Building Pennits
R 402-45000-36260 Donations and
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Waler
R 415-43000-32350 Storm Water
e
$120.45
$0.55
$0.10
$135.38
$0.64
$145.47
$5.00
$140.57
$20.00
$2.86
$0.94
$105.93
$159.08
$2.52
$30.21
$5.27
$200.00
$2,000.17
A<:J.
5117/2004
511712004
5/18/2004
5/18/2004
5/1812004
5/18/2004
5/18/2004
5/18/2004
5/18/2004
5/19/2004
5/19/2004
511912004
5/2112004
5/21/2004
512112004
5/21/2004
5/2112004
FUND $2,000.17
FUND 601 WATER FUND
Act Type G General Ledger
$1.55 5/17/2004
$3.87 5118/2004
$1.11 5/1812004
$1.33 5/19/2004
Act $7.86
Act Type R Revenue
$646.31
$224.40
$0.37
$346.80
$4,222.07
$3.36
$787.25
$872.25
$8.51
$3,451.88
$23.80
$10.24
$1.86
$6.81
$17.00
$828.90
$1,291.20
$6.98
$69.70
$59.50
$776.59
$20.40
$18.01
$3.40
$629.49
-$3.00
-$10.20
$305.00
$168.30
$21.21
$867.83
$1,500.00
$11.73
$0.09
Act $17,188.04
5113/2004
511312004
5113/2004
511412004
5/14/2004
5114/2004
511412004
5/1712004
5117/2004
511712004
5117/2004
511712004
511712004
5117/2004
511812004
5118/2004
511812004
511812004
5118/2004
511812004
5118/2004
5119/2004
511912004
5/1912004
5119/2004
511912004
5119/2004
512112004
5/21/2004
5/2112004
512112004
5/21/2004
5121/2004
5121/2004
FUND $17,195.90
FUND 602 SewER FUND
Act Type G Genera' Ledger
$1,336.50 5/2112004
Act $1,336.50
Act Type R Revenue
$0.45
$1,226.19
L _. _ _. _ _
5/1312004
5113/2004
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN Pen 10
o UB Receipt SeN Pen 10
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN Pen 10
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN Pen 10
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN Pen 10
o UB Receipt SeN 10 DRAIN
o UB Receipt SeN Pen 10
27 7264 MOUND COURT -
o UB Receipt Sure 1 SALES
o UB Receipt Surc 1 SALES
o UB Receipt Surc 1 SALES
o UB Receipt Surc 1 SALES
05-17 -04UT
05-17-04UT
5-1704ut
05-1704ut
05170-4ut
05170-4ut
051804
5-1704ut
5-17-04-1ul
051904ut
0501904a
051904ut
052104UT
05-2104UT
05-2104UT
052104UT
052104
051704UT
5-1704ut
05170-4ut
051904ut
o UB Receipt SeN 1 WATER 05-1304ut
o UB Receipt SeN 1 WATER 051304
o UB Receipt SeN Pen 1 05-1304ut
o UB Receipt SeN 1 WATER 05-1404UT
18 CLEARWATER MEADOWS 05-1404
o UB Receipt SeN 30 WATER 051404UT
o UB Receipt SeN 1 WATER 051404UT
o UB Receipt SeN 1 WATER 05-17-04UT
o UB Receipt SeN 30 WATER 051704UT
o UB Receipt SeN 1 WATER 051704UT
o UB Receipt SeN 15 WATER 051704UT
o UB Receipt SeN Pen 1 051704UT
o UB Receipt SeN 100 SHUT 051704UT
o UB Receipt SeN Pen 1 05-17 -04UT
o UB ReceiptSeN 15 WATER 05170-4ut
o UB Receipt Serv 1 WATER 5-1704ut
o UB Receipt SeN 1 WATER 05170-4ut
o UB Receipt Serv Pen 1 05170-4ut
o UB Receipt SeN 1 WATER 5-17-04-1ut
o UB ReceiptServ 15 WATER 5-1704ut
o UB Receipt Serv 1 WATER 05-1704ut
o UB Receipt Serv 15 WATER 051904ut
o UB Receipt Serv Pen 1 051904ut
o UB Receipt SeN 30 WATER 051904ut
o UB Receipt Serv 1 WATER 051904ut
o UB Receipt SeN 40 0501904a
o UB Receipt SeN 1 WATER 0501904a
27 7264 MOUND COURT - 052104
o UB Receipt SeN 1 WATER 05-2104UT
o UB Receipt SeN Pen 1 052104UT
o UB Receipt SeN 1 WATER 052104UT
27 7284 MOUND COURT - 052104
o UB Receipt SeN Pen 1 05-2104UT
o UB Receipt SeN 30 WATER 052104UT
27 7284 MOUND COURT -
052104
o UB Receipt SeN Pen 6 05-1304ut
o UB Receipt SeN 6 SEWER 05-1304ut
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Stonn Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-32350 Storm Water
R 415-43000-34000 Chrgs for Servo
G 601-20800 State Sales & Use Tax
G 601-20800 State Sales & Use Tax
G 601-20800 State Sales & Use Tax
G 601-20800 State Sales & Use Tax
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-36100 Speciai
R 601-49400-34400 Safe Drinking
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Saies
R 601-49400-34400 Safe Drinking
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37150 Water
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-34400 Safe Drinking
R 601-49400-37100 Water Saies
R 601-49400-37100 Water Sales
R 601-49400-37100 Waler Sales
R 601-49400-34600 Water Meter
R 601-49400-371 00 Water Sales
R 601-49400-371 00 Water Sales
R 601-49400-37100 Water Sales
R 601-49400-37150 Water
R 601-49400-37100 Water Sales
R 601-49400-34400 Safe Drinking
G 602-20801 Service Availability
R 602-43200-37200 Sewer Sales
R 602-43200-37200 Sewer Sales
$539.00 5113/2004 o UB Receipt Serv 6 SEWER 051304 R 602-43200-37200 Sewer Sales
$0.45 5/1412004 o UB Receipt Serv Pen 6 051404UT R 602-43200-37200 Sewer Sales
$1,113.58 511412004 o UB Receipt Serv 6 SEWER 051404UT R 602-43200-37200 Sewer Sales
$5,160.31 5/14/2004 18 CLEARWATER MEADOWS 05-1404 R 602-43200-36100 Special .
$539.00 5/1412004 o UB Receipt Serv 6 SEWER 05-1404UT R 602-43200-37200 Sewer Sales
$1,180.46 5/1712004 o UB Receipt Sarv 6 SEWER 05-17-04UT R 602-43200-37200 Sewer Sales
$5.35 5117/2004 o UB Receipt Serv Pen 6 05-17-04UT R 602-43200-37200 Sewer Sales
$8.87 5/1712004 o US Receipt Serv Pen 6 051704UT R 602-43200-37200 Sewer Sales
$98.00 5/1712004 o UB Receipt Serv 18 051704UT R 602-43200-37200 Sewer Sales
$5,541.41 511712004 o UB Receipt Serv 6 SEWER 051704UT R 602-43200-37200 Sewer Sales
$0.90 5/18/2004 o UB Receipt Serv Pen 6 5-1704"t R 602-43200-37200 Sewer Sales
$98.00 5118/2004 o UB Receipt Serv 18 5-1704"t R 602-43200-37200 Sewer Sales
$196.00 511812004 o UB Receipt Serv 6 SEWER 5-17-04-1ut R 602-43200-37200 Sewer Sales
$49.00 5/1812004 o UB Receipt Serv 6 SEWER 051804 R 602-43200-37200 Sewer Sales
$6.20 5118/2004 o UB Receipt Serv Pen 6 05170-4"t R 602-43200-37200 Sewer Sales
$1,376.63 511812004 o UB Receipt Serv 6 SEWER 05170-4ut R 602-43200-37200 Sewer Sales
$1,326.80 5/1812004 o UB Receipt Serv 6 SEWER 05-1704ut R 602-43200-37200 Sewer Sales
$1,279.69 5118/2004 o UB Receipt Serv 6 SEWER 5-1704ut R 602-43200-37200 Sewer Sales
$935.73 511912004 o UB Receipt Serv 6 SEWER 051904ut R 602-43200-37200 Sewer Sales
$27.37 5/1912004 o UB Receipt Serv Pen 6 051904ul R 602-43200-37200 Sewer Sales
$102.45 5119/2004 o UB Receipt Serv 18 051904ut R 602-43200-37200 Sewer Sales
$0.45 511912004 o UB Receipt Serv Pen 18 051904ut R 602-43200-37200 Sewer Sales
$9.26 5/1912004 o UB Receipt Serv 6 SEWER 0501904. R 602-43200-37200 Sewer Sales
$2,000.00 5121/2004 27 7264 MOUND COURT - 052104 R 602-43200-37250 Sewer
$51.51 512112004 o UB Receipt Sarv Pen 6 052104UT R 602-43200-37200 Sewer Sales
$296.08 512112004 o UB Receipt Serv 6 SEWER 05-2104UT R 602-43200-37200 Sewer Sales
$24.71 512112004 o UB Receipt Serv Pen 6 05-2104UT R 602-43200-37200 Sewer Sales
$1,559.07 5/2112004 o UB Receipt Serv 6 SEWER 052104UT R 602-43200-37200 Sewer Sales
$13.50 512112004 27 7264 MOUND COURT - 052104 R 602-49450-34700 SAC Charges
Act $24,766.42
FUND $26,102.92
$53,510.99
CITY OF CENTERVILLE
05121/04 2:58 PM
Page 1
*Check Summary Register@
Name
10100 MAIN STREET BANK
Paid Chk# 019192 A & l SUPERIOR QUALITY SOD
Paid Chk# 019193 ABDO, EICK & MEYER, lLP
Paid Chk# 019194 AMERICAN CLASSIC HOMES,
Paid Chk# 019195 A VLlC
Paid Chk# 019196 BACKMAN, BRIDGET
Paid Chk# 019197 BROCK WHITE COMPANY
Paid Chk# 019198 CITY OF ST. PAUL
Paid Chk# 019199 D.J.'S MUNICIPAL SUPPLY CO.
Paid Chkll 019200 DEPUTY REGISTRAR
Paid Chkll 019201 DIXON, JULIE
Paid Chk# 019202 FORTIS BENEFITS
Paid Chk# 019203 GOlDENGA TE INTERNET
Paid Chk# 019204 GOPHER STATE ONE CALL INC
Paid Chk# 019205 HOMES BY JAMES
Paid Chkll 019206 lEANNE ALM
Paid Chkll 019207 MCFOA
Paid Chk# 019208 MCLEOD USA
Paid Chk# 019209 MEADOWVIEW HOMES
Paid Chk# 019210 MINN. DEPT. OF HEALTH
Paid Chk# 019211 MINNEGASCO'
Paid Chk# 019212 MINNESOTA BENEFIT
PaidChk# 019213 MNDEPTOFLABOR&
Paid Chk# 019214 MOORE-5YKES, KIM
Paid Chkll 019215 NATIONWIDE RETIREMENT
Paid Chk# 019216 NORTH STAR PUMP SERVICE
Paid Chk# 019217 NORTHDAlE CONSTRUCTION
Paid Chk# 019218 NORTHLAND SECURITIES
Paid Chkll 019219 ON SITE SANITATION
Check Date
5/26/2004
5/2612004
512612004
5126/2004
5/2612004
512612004
512612004
5/26/2004
5/26/2004
512612004
5/2612004
612612004
5/2612004
5/2612004
512612004
512612004
5/2612004
5126/2004
512612004
512612004
512612004
512612004
512612004
5/26/2004
5/2612004
5/2612004
5126/2004
5/2612004
MAY 2004
Check Amt
$63.90 REPAIR SOD FROM PLOW DAMAGE
$9,500.00 Y-E 12-31-03 AUDIT GASB
$50.00 OVERPAID ON SITE MAINT. FEE
$606.00 DEF COMP WIH 05-20-04
$276.42 REIMBURSEMENT OFR EDC BUSINESS
$72.07 BENTONITE POWDER
$67 .46 ASPHALT MIX
$163.01 OPERATING SUPPLIES
$3,035.00 SALES TAX & REGISTRATION FEE 0
$20.00 REFUND KEY DEPOSIT
$108.00 SHORT TERM DISABILITY INS.
$49.90 INTERNET SERVICE FOR P.W. 9822
$121.90 SERVTHRUAPRll
$1,500.00 REFUND SOD ESCROW 6881 MALLARD
$1,500.00 SOD ESCROW - REFUND - 1760 OUP
$35.00 E. PAUlSETH - MEMBERSHIP DUES
$715.33 PHSERVTHRU5-15-04
$3,000.00 1686 HUNTER'S TRl SOD ESCROW R
$1,052.00 2ND QTR SAFE DRINKING WATER
$393.74 1694 SORElST - SERVTHRU 5-12
$76.01 JUNE - E. PAUlSETH INS.
$10.00 7087 20TH AVE
$138.50 MilEAGE REIMBURSEMENT
$196.52 DEF COMP WIH 5-20-04
$826.95 SERVICE CHECK ON LIFT STATIONS
$113,493.46 HUNTERS CROSSING 2ND
$363.25 2004 TEMP BONDS SERIES 2004A
$128.96 6955 DUPRE RD - EAGLE PARK
Paid Chk# 019220 PAULSETH, ELLEN
Paid Chk# 019221 POLAR CHEV
Paid Chk# 019222 PRESS PUBLICATIONS
.paid Chk# 019223 PUBLIC EMPLOYEES INS
aid Chk# 019224 PUBLIC EMPLOYEES
aid Chk# 019225 QWEST
Paid Chk# 019226 SWEENEY, KRIS
Paid Chk# 019227 TIME SAVER
Paid Chk# 019228 TOWN CRIER PROMOTIONS
Paid Chk# 019229 TRU GREEN - CHEM LAWN
Paid Chk# 019230 US BANK CORPORATE TRUST
Paid Chk# 019231 US BANK'
Paid Chk# 019232 XCEL ENERGY
5/26/2004
5/26/2004
5/26/2004
5/26/2004
5/28/2004
5/26/2004
5126/2004
5/2612004
5/26/2004
5/2612004
5/2612004
5/26/2004
5126/2004
Total Checks
$49.87 REIMBURSE FOR MILEAGE
$45,668.96 B.1. VEHICLE
$1,793.75 FINANCIAL STATEMENTS
$16,695.43 HEALTH INS.- JUNE
$1,616.13 PRWH5-20-04
$60.32762-9261 SERVTHRU6-12-04
$27.00 MILEAGE REIMBURSMENT
$322.70 5-4-04 P & Z MEETING
$59.72 T. PETERSON CLOTHING ALLOWANCE
$1,676.32 LAWN CARE-TRACIE MCBRIDE PARK
$5,550.00 PELTIER PRESERVE - OBLI. TEMP
$62.50 GARAGE SALE DAY 2004
$1,277.22 1880 MAIN ST - SERVTHRU 5-7-0
$212,427.30
.
Centennial Fire District
Check Register
5/14/2004
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE
5/1412004
5/1412004
5/1412004
511412004
5/14/2004
511412004
511412004
5114/2004
5114/2004
5/14/2004
511412004
5114/2004
5114/2004
5114/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
5/14/2004
1__ _ _ _ _ _
CHECK# NAME
14246
14247
14248
14249
14250
14251
14252
14253
14254
14255
14256
14257
14258
14259
14260
14251
14252
14253
14264
14255
14266
14257
14268
14269
14270
AeroForesnsic, LLC.
Aneom Technical Center
Aspen MiUs
Bill's Rental Center
BoundT ree Medical
Chemsearch
Comcasl
David Bruder
Fra1laIone's Hardware
Hugo Feed Mill & Elevator
League of Minnesota Cities
LoflIer Business Systems
McLeod USA
Metro Fire
MN Fire Service Certification Board
Municipal Emergency Services, Inc.
Orkin Exterminating
Qwest
Red Rooster Auto Stores
Stellar Energy Services, Inc.
XceI Energy
Postmaster
Norlhem Safely Technology, Inc.
Viking Office Produds
AaroForesnsic, LLC.
ACCOUNT
42220 - Travel, Coni. Schools
42130 - Equipment Elcpense
42120 - Uniform Elcpense
42130 - Equipment Elcpense
42130 - Equipment Elcpense
42230 - Cleaning Service & Supp.
42260 - Miscellaneous Expense
42180 - Office Supplies El<pense
42110 - Other Maintenance
42110 - Other Maintenance
42140 - Insurance Expense
42180 - Office Supplies El<pense
42240 - Telephone Expense
42130 - Equipment El<pense
42220 - Travel, Coni. Schools
42130 - Equipment El<pense
42110 - Other Maintenance
42240 - Telephone El<pense
42000 - Vehicle Maintenance
42110 - Other Maintenance
42254 - Station 2 - Electric
42180 - Office Supplies El<pense
42000 - Vehicle Maintenance
42180 - Office Supplies El<pense
42220 - Travel, Coni. Schools
1 of 1
AMOUNT
299.00
923.56
86.45
66.75
102.66
142.98
95.00
100.01
196.19
9.33
25,835.00
70.49
356.35
947.25
565.00
1,223.75
56.23
187.90
95.77
420.04
469.68
111.00
849.25
45.83
~
33,533.69
e
CENTENNiAl LAKES POLICE DEPT
Check Register POLICE GL
GL Posting Period(s): 04104 - 04104
Check Issue Dale(s); 04/1512004 - 0413012004
Page; 1
May 05, 2004 02:46pm
Per
Dale Check No Vendor No
Payee
Invoice Description
Inv Amount
510.48 M
405.00 M
915.48
04/04 04126104
04/04 04126104
4857 30060 CP OFFICE PRODUCTS OFFICE SUPPLIES
4856 160563 PUBLIC SAFETY EQUIPMENT CO. RADAR CALIBRATION
Tolals:
M = Manual Check, V = Void Check
CENTENNIAL LAKES POLICE DEPT Cheek Register POLICE GL Page; 1 .
GL Posting Period(s): 05104 - 05/04 May 12, 2004 02:45pm
Cheek Issue Date(s): 0510112004 - 05113/2004
Per Date Cheek No Vendor No Payee Invoice Description Inv Amount
05104 05113104 4859 10170 ADVANCED EMERGENCY SYSTEMS VEHICLE BULB 23.83
05104 05/13104 4860 10165 ADVANCED GRAPHIX,INC VEH DECAL 20.77
05104 05/13104 4861 10500 AMERICAN GOODYEAR-GEMINI TIRES 351.50
05104 05/13104 4862 10740 CITY OF ANOKA GAMMA SHOOT 255.00
05104 05113104 4863 10750 ANOKA COUNTY CDPD MARCH 441.00
05/04 05/13104 4864 10750 ANOKA COUNTY 1ST OTR MDT ACCESS 540.00
APRIL CDPD ACCESS 441.00
T otel 4864 981.00
05104 05113104 4865 10975 ANOKA COUNTY SHERIFF'S OFFICE RANGE USE 69.28
05104 05113104 4886 11400 ARDEN HILLS TIRE & SERVICE INC TIRES 219.39
05104 05113104 4867 11653 AUTD-MEDICS INC TIRE REPAIRSIOIL 1,410.95
CHGSIBRAKE VVK
05104 05/13104 4868 20110 BCA-BTS INTOX 500 90.00
RECERTIRN/CB
05104 05113104 4869 20175 BILLS RENTAL CENTER, INC KEYS 22.24
05/04 05/13104 4870 Void Cheek V
05/04 05/13/04 4871 Void Cheek V
05104 05113104 4872 30075 CAMPION, BARROW&ASSOC.INC PERSONNEL TESTING 375.00
KC
05104 05/13104 4873 30200 KRIS CARLSON PEACE LICENSE REIMB 90.00
05/04 05/13104 4874 30480 CENTENNIAL UTILITIES UTILITIES 158.43
05104 05113104 4875 40300 DELTA DENTAL JUNE DENTAL ADD KC 652.75
EFT 5104
05/04 05113104 4876 40345 DEPUTY REGISTRAR #150 TABS 94 JEEP 9.50
05104 05113104 4877 40400 JOSEPH DICK PEACE LICENSE REIMB 90.00
05104 05/13104 4878 40600 DODGE OF BLAINE VEHICLE BRAKE WORK 46.00
05/04 05/13104 4879 60650 FRATTALLONES HARDWARE, INC. FINGERPRINT CLEANER 8.91
05104 05113104 4880 60690 TODD FRUETEL MEAL REIMB 7.55
05104 05/13104 4881 90026 IMAGE PRINTING & GRAPHICS, fNC TOIJI.ED VEHICLE FORMS 107.68
05104 05113104 4882 100150 J.N.JOHNSON SALES & SERVICES FIRE EXTINGUISHER 41.50
MTC
05104 05113104 4883 120105 LABOR RELATIONS ASSOC., INC. CONSULTING 381.50
05104 05113104 4884 120305 LAW ENFORCEMENT TARGETS, INC TARGETS & AMMO 113.96
05104 05113104 4885 120329 LEAGUE OF MN CITIES LOSS CONTROL 20.00
WORKSHOP RM
LOSS CONTROL 20.00
WORKSHOP RN
Total 4885 40.00
05104 05113104 4886 130335 JOSHUA MATILLA PEACE OFFICER LIC 90.00
REIMB
05/04 05113104 4887 130358 MEDTOX PRE-EMP MED TESTING 45.00
BR
05/04 05/13104 4888 130674 Mil LIFE APRIL SELECT ACCT 28.00
FEES
05104 05113104 4889 130798 MN DEPT OF ADMINISTRATION MARCH USAGE 37.00
05104 05/13104 4890 130860 MN HWY SAFETY & RESEARCH CNT LAW ENFORCE 1 DAYTF 281.00
05104 05113104 4891 131200 MINNESOTA UC FUND REEMPLOYMENTICE 1,420.72
05104 05/13104 4892 131280 MUL TICARE ASSOCIATES, INC PRE-EMP TESTINGIBR 82.00
05104 05113104 4893 160200 PERFORMANCE AUTO, INC VEHICLE REPAIRS 638.30
05/04 05/13104 4894 160475 POLAR CHEVEROLET & MAZDA, INC VEHICLE WARRANTY
M = Manual Cheek, V = Void Cheek
,
,
,
,
L___________
. CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 2
GL Posting Period(s): 05104 - 05104 May 12, 2004 02:45pm
Check Issue Date(s): 0510112004 - 0511312004
Per Dale Check No Vendor No Payee Invoice Description Inv Amount
WORK 02 IMPAlA 100.00
05104 05113104 4895 160514 POST BOARD PEACE L1C RENEWAL 900.00
05104 05113104 4896 160520 PRESS PUBLICATIONS DATE ENTRY CLERKAO 50.00
05104 05113104 4897 170180 QweST CENTERVlLLE PH 169.74
05104 05113104 4898 180150 REO ROOSTER AUTO STORES 1999300MVEHPART 33.45
05104 05113104 4899 190005 SBC PAGING MAY PAGER SERVICE 35.83
05104 05113104 4900 190980 SUNSET CYCLE BIKE REPAIR & PARTS 152.67
BIKE RACK 287.53
T olal 4900 440.20
05104 05113104 4901 200045 TIME SAVER OFF SITE MARCH MINUTES 190.00
05104 05113104 4902 200050 "MnN CITIES EMEDIA, INC NORTON SOFTWARE 574.57
05104 05113104 4903 200075 TEXACO/SHEll MARCH FUEL 2,013.00
APRil FUEL 2,088.86
T olal4903 4,101.86
05104 05113104 4904 210110 UNIFORMS UNLIMITED, INC UNIFORMS KC/JMIJD/BS 2,095.22
05104 05113104 4905 210235 UNITED WISCONSIN GROUP JUNE lIFElDISAB INS 165.75
ADD KC EFT 5104
05104 05113104 4906 220200 VERIZON WIRELESS CELL PHONE USAGE 282.62
05/04 05113104 4907 230160 WALLEN-FRIEDMAN & FLOYD, P A LEGAL FEES 641.25
05104 05113104 4908 30055 CSKAUTO,INC FLOOR MATSlSTEERING 52.35
V\lHEEl COVER
INIPER BLADES 5.62
Total 4908 57.97
05/04 05113104 4909 30060 CP OFFICE PRODUCTS TONERflABELSIMISC 151.81
Totals: 18,617.63
M: Manual Check, V: Void Check
e
MEMO
20 May 2004
To: Mayor Sweeney and Council Members
From: Paul Palzer, Public Works Director/Building Offici~
Re: Truck .Maintenance
.........................................................................
The interior of the 1985 red plow truck dump box is poor condition and in need of
sandblasting and repainting. I have received a verbal quote from Artic Sandblasting,
located in Lino Lakes to sandblast the interior of the box and sanding unit, prime and
paint them both for a total of$l,OOO.OO.
I'm requesting Council approval to proceed with this maintenance on the plow truck.
.
'Esta!i(isfied 1857
.
MEMORANDUM
DATE:
May 26, 2004
TO:
Honorable Mayor and Councilmembers
FROM:
Kim Moore-Sykes, City Administrator
RE:
Moreland Property
............................................................................
Mr. Dan Skoog, 1613 Peltier Lake Drive, was in twice last week to speak with Staff
regarding the state of disrepair of the Moreland property. Staff advised him on both
occasions that the City is working with Ms. Moreland to repair and maintain her property.
The City Attorney has indicated that the City could either contract for this maintenance or
the Public Works staff could do it with the costs being certified to the property owner's
taxes.
The Police Chief was also contacted to see if the police are continuing with the patrols of
the Moreland property. He indicated that they did patrol the property for the first couple
of weeks, but are not doing it now. The Chief asked that if the City Council wanted the
Department to continue with the patrols, he would need that in writing.
As the result of these conversations with Mr. Skoog, I asked the Building Official to
provide Council with a report updating them on the progress of the Staff's efforts to clean
up the property. He indicated that he would provide Council with an update.
Page 1 of 1
6>
Teresa Bender
.
From: Teresa Bender [tbender@centervillemn.com)
Sent: Thursday, May 20, 20041 :49 PM
To: Dan Skoog (dcskoog@comcast.net)
Dear Mr. Skoog:
As I stated in the formal complaint that I emailed you yesterday, I am forwarding an update to you regarding the
property located 1540 Peltier Lake Drive.
I have spoken with the City Attorney, Mr. Jim Hoeft (763) 783-5122, Police Chief, Joel Heckman (763) 784-2501
and our Public Works Director, Paul Palzer (651) 429-4750 in regards to this property and they stated the
following:
Mr. Hoeft stated that if Council chose to direct Staff to maintain the yard and house they could motion to do so
and assess the property back for the expenditure; however, the City would have to follow all legal procedures for
doing this. Upon my inspection, the grass at the residence was cut this weekend.
Mr. Heckman stated that they would provide additional patrol of Ms. Moreland's property to ascertain whether she
is residing on the property. Our records indicate that they have previously done this.
Mr. Palzer was recently on site and an inspection for living in the residence has failed.
Council will receive an update at their meeting on May 26, 2004 at 6:30 p.m. here at City Hall if you desire to
attend.
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Dear Mr. Skoog:
Please find the attached formal complaint regarding 1540 Peltier Lake Drive. Upon receipt of
informatian from the City Attorney, Police Chief and Councill will be conlacting you regarding the
direction Council desires to take regarding this issue.
Thank you,
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CITY OF CENTERVILLE
COMMUNITY ACTION NOTICE
PART I. BACKGROUND
COMPLAINANT
Last Name ISkOO9 I First Name loan
Address I 1613!IPeltier lake Drive I
Phone # - work I Phone # - home 1651-653-0814
Complaint Number
1671
.
Date Complaint Taken
I 5/17/20041
Time I
BY:
_______._._._._._._._._._._._._._._._._._._._._._._._._0_'-'-.-,-,-'-'-'-'-'-'-'-'-
COMPLAINT INFORMATION
ADDRESS: I 15401lpeJtier Lake Drive
NAME (IF KNOWN):
IMoreland IIRoberta
Last First
Phone
Junk Vehicle 0 Weeds Ii?I Animal 0 Noise 0 Other Ii?I
Explain
General disrepair of property and home. The length of time that Council has taken for action. Grass is not maintained
on a weekly basis, exteriOr of home and garage is not maintained. Currently windows are boarded up.
What type of Response is Required:
Complainant Response Required 0
Immediat 0 Time Permits 0 Complaintant Informed 0
RESPONSE METHOD:
Department Referred to: Admln./Bldg./le (Department)
Kim Moore-Sykes, Teresa B (Employee)
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-
PART II. FOLLOW UP:
Action Taken Placed a call to City Attorney and left message, Placed a cali to Chief Heckman and left message and
contacted Mr. Palzer regarding recent inspection of property. Property failed inspection.
Completed 0 Date of Action
Person Contacting Complainant: Teresa
Department:
Administration
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-----------.
Additional Information
Tuesday, May 18, 2004 message from Kim M.S. regarding Mr. Skoog's complaint. I contacted Mr. Skoog and left
message for him to contact me rega~ding complaint. Mr. Skoog appeared at City Hall on Wednesday, May 19, 2004 at.
noon demanding the formal compla~. ~ ~~-iAd~ ..i!<-H ~ "- ,",,~A"a? ~ -4<~
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JULIE LINDSAY
w.............,....."....,..........................,..,.".., ............"..........,.....,...."...."..............,................,....................,.....'.h."....,.....................,.....,.....,....................
1687 Sorel Street
Centerville, MN 55038
Cell: 612-860-1936
Lorkelll@aol.com
April 30, 2004
Dear Ms Kim Moore-Sykes:
I am writing to request the removal of the, duplex at 7073- Centerville Road. I live nearly across the road
from this duplex. It has been sitting empty since 2000. The City of Centerville mows the grass on a regular
basis but otherwise the property is left in disrepair. The hedges grow unruly and miscellaneous trees have
cropped up beside the house. It is unsightly.
On several occasions, I have had to go over to the house and close the screen door because it was banging
in the wind.
Having an abandoned building so close has caused additional problems. I have lived at 1687. Sorel Street
since July 1995. I have never had mice in my house until last fall and this spring. I'm a farm girl. Mice
damage property and I believe that having empty property in such a close proximity has hadm adverse
effect on my property. Please remove it as soon as feasibility possible.
I don't have the most beautiful property in Centerville but I would also like the City to ask my neighbor,
Dave Kilian to clean up his back yard, adjacent to my property.
I also have three lovely dumpsters on the property North of me. I know that is not going to change but there
are rotting mattresses and box spring lying on the ground that need to be removed.
Thank you for your time in this matter.
1880 Main Street . Centeroille, M!J{ 55038
(651)429-3232 . :r~(651)429-8629
May 13, 2004
Mr. & Mrs. Dave Kilian
1695 Sorel Street
CenterviIle, MN 55038
Dear Mr. & Mrs. Kilian:
It has been brought to the City's attention that your garage located at your residence (pIN
#R23-31-22-23-0015) is in violation of the 1997 Uniform Housing Code and is
considered to be a substandard building for the following reason:
Section 1001.8 Faulty Weather Protection. (Garage Exterior)
It has also been brought to the City's attention that your yard has the accumulation of
junk, debris and garbage which is also a violation of the 1997 Uniform Housing Code and
is considered to be a violation for the following reason:
Section 1001.11 Hazardous or Insanitary Premises. (Accumulation of Debris
Behind Garage/Shed)
The junk, debris and garbage are also a violation of Ordinance #6 - The Maintaining of
Nuisances within the Village ofCenterville Section 2, Subsection 1.
The City is aware of your desire to construct a new garage; however, no new permit has
been applied for within the last year.
The following actions need to be taken to abate the above stated violations:
1. The garage needs to be painted.
2. The metal fixtures (between garage and shed on premises), timbers, poly
and other debris needs to be removed.
If the above repairs are not made within 60 days, I will order the work to be performed
and charge the costs thereof against the property or its owner as defined in Section 160 I
of the Uniform Housing Code and you may be cited according to Ordinance #6. Any
person having any record title or legal interest in the building may appeal this notice and
order to the housing advisory and appeals board. A request to appeal this notice an order
needs to be in writing and mailed to the following address within 30 days of receipt of
L__ _
this notice. You may send appeals to: City of CentervilIe, 1880 Main Street, Centerville, e
Minnesota 55038.
Failure to appeal this notice will constitute a waiver of all rights to an administrative
hearing and determination of the matter.
I have enclosed excerpts from the 1997 Uniform Housing Code and Ord. #6 that pertain
to the existing cO itions at your residence.
clal/Public Warks Director
Enc.
Cc: City Council
,
: ~;".
1997 UNIFORM HOUSING CODe
1001
1001.11
Chapter 1 0
SUBSTANDARD BUILDINGS
SECTION 1001 - DEFINITION
1001.1' General. Any building or portion thereof that is deter-
Illined to be an unsafe building.in accordance with Section 102 of
the Building Code, or any building or portion thereof, including
any dWelling uni~ guest room or suite of rooms, or the premises on
whicb the 'ame is located, in which there exists any of the condi-
tions referenced in this ,ection to an extent that endangers the life,
limb, health, property, safety or welfare of the pnblic or the occu-
pants thereof. shall be deemed and hereby are declared to be sub-
standard buildings.
. 1001.2 Inadequate Sanitation. Buildings or portions thereof
" sbalI be deemed snbstaodard wben they are insanitary. Inadequate
sanitation shall inclnde, but not be limited to, the following:
1. Lack of or improper water close~ lavatory, bathmb or show-
er in a dwelling unit or lOdging bouse.
2. Lack of or improper water closets, lavatories, and bathtub,
or show"," per number of guests in a hotel.
3. Lack of or improper kitchen sink in a dwelling unit.
4. Lack of hot and cold running water to plumbing fixtures in a
hoteL
S. Lack of hot and cold running water to plumbing furores in a
dwelling unit or lodging house.
6. Lack of adequate heating facilities.
7. Lack of or improper operaiion of required ventilating equip-
ment.
8. Lack of minimum amounts of natorallight and ventilation
required by this code.
9. Room and space dimensions less than required by this code.
10. Lack of required electrical lighting.
11. Dampness of habitable rooms.
12. Infestation of insects, vermin or rodents as detemrined by
the health officer.
13. General dilspidation or improper maintenance.
14. Lack of conoection to required sewage disposal system.
15. Lack of adequate garbage and rubbish storage and removal
facilities as determined by the health officer.
1001.3 Structural Hazards. Buildings or portions thereof sbalI
be deemed substaodard when they are or contain structUIal haz-
ards. Structoral hazards shall include, but nol be limited to, the fol-
lowing:
"1. Deteriorated or inadeqoate fonodations.
2 Defective or deteriorated flooring or floor snpports.
3. Flooring or floor snpports of insufficient size to carry im- "
. posed loads with safety. "
4. MembeIll of walls, partitions or other vertical supports that
spli~ lean, lisl or buckle due to defective 1Illl1erial or deterioration.
S. " Members of walls, partitions or other vertical siIpports that
are of insufficient size 10 carry imposed loads with safety.
6. Members of ceilings, roofs, ceiling and roof supports, or
other horizontal members that sag, split or buckle due to defective
material or deterioration.
l- "
1. Members of ceilings, roofs, ceiling and 1'O\if sili>ports, or
other horizontal members thaI are of insufficiei:tt size to carry im:
posed loads with safety.
8. Fireplaces or chimneys that ~ bulge Or settle due "to defec-
tive material or deterioration.
"9. Fireplaces or chimneys that are of insufficient Size or
strength to carry imposed loads wt"th safety. "
1001A Nuisance. Buildings or portions thereof in which there
exists li!lY nuisance as defined in this code are deemed substaodard
buildings.
1001.5 Hazardous Electrical Wiring. Electrical wiring that
was installed in violation of code requirements in effect at the time
of installatioa or electrical wiring not installed in acc~e with
generally ac<:epted construction practices in areas where no codes
were in effect or that has not been maintained in good condition "or
that is not being used in a safe manner shall be considered substao-
dard.
1001.6 Hazardous Plumbing. Plumbing that was installed in
violation of code requirements in effect at the time of installation
or plumbing not installed in accordance with generally accepted
construction practices in areas where no codes were in effect ot
that has not been maintained in good condition or that is not free of
cross-<:onoections or siphonage between fixtures shall be consid-
ered substandard.
1001.7 Hazardous Mechanical Equipment. M""hanical
equipment that was installed in violation of code requirements in .
effect at the time of installation or mechanical equipmenl not in.
stalled in accordance with generally accepted constructino prac-
tices in areas where no codes were in effect or that has not been
maintained in good and safe condition shall be considered snb-
staDdard.
1001.8 Faulty Weather Protection. Buildings or portions
thereof shall be considered substandard When they have faulty
weather protection, which shall include, bul not be limited to, the
following:
1. Deteriorated, crumbling or IOQse plaster.
2. Deteriorated or ineffective watezproofing of exterior walls,
roof, foundations or floors, including broken windows or doors.
3. Defective or lack of weather proteetion for exterior wall cov-
erings, inclnding lack of pain~ or weathering due to lack of paint
or other approved protective covering.
4. Broken, rotted, split or buckled exterior wall coverings or
roof coverings.
1001.9 Fire Hazard. Any building or portion thereof, device,
apparatus, equipmen~ combustible waste, or vegetation ~ in
the opinion of the chief of the fire departmen~ is in such a condi-
tion as to cause a fire or explosion or provide 'a ready fuel to aug-
ment the spread and intensity of fire or explosion arising from any
cause shall be considered snbstandard
1001.10 Faulty Materials of Construction. The use of materi-
als of construction, except those that are specifically allowed or
approved by this code and the Building Code, and that have been
adeqoately maintained in good and safe condition, shall cause a
building to be snbstandard.
1001.U Hazardous or Insanitary Premises. The accumula-
tion of weeds, vegetation, junk, dead organic matter, debris, gar-
19
1001.11
1001.1~
bage, offal, rat harborages, stagnant water, combustIble materials,
and similar materials or conditions on a premises constitutes fire,
healthor safety hazards that shall be abated in accordance with the
procedures specified in Chapter 11 of ~ code.
1001,12 Inadequate Exits. Except for those bnildings or por-
tions thereof lbat have been provided with adequate exit facilities
conforming to the provisions of !his code, boildings or po;tions
. thereuf whose exit facilities were insWled in violation of code re-
quireineois in effect at the time of therr construction or whose exit
facilities have not been increased in number or width in relatiim to
any increase in occopant load due to alterations,. additions or
change in use or occupancy subsequent to the time of construction
shall be considered substandard.
NotwithstImding compliance with code requirements in effect
at the time of lbeir construction, buildings or portions thereof shall
be considered substandard when the building official finds that an
llllliafe condition exists tirrough an improper location of exits, a
20
1007 UNIFORM HOUSING CODe
lack of an adequate number or width of exits, or when other condi-
tions exist that are dangerons to human life.
1001.13 Inadeqnate Fire-protection or Firefighting Eqrtip-
ment. Buildings or portions thereof shall be considered substan-
dard when they a:re not provided with the fire-resistive con-
stru((tion'or fire-~xtingujshing systems or eqrtipmentreqrtired by .
this cOde, except those buildings or portions ther<i<J.f tlJat con-
formed \"jth all applicable laws at the time of their constrUction.
and whose fire-resistive integrity and tire-extinguiShing sysieJns
or eqrtipinent have been adeq~ly maintained an!! imprcive\f in
relation to any mcrease in occupant load, alteration or addition. or
any change in occnpllbcy.
1001.14 Improper Occupancy. All buildings or portions there-
of occopied for living, sleeping, cooking or dirting purposes /:bat
were not designed or intended to be used for such occupancies
shall be considered substandard.
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,State of Minnesota, Residence Telephone: f )_- HEREBY
in the County of ~
MAKES APPLICATION FOR LICENSE to be issued to ~ "Ii ~.. 7: ~~
DBA ~;nad t.. t.C . to sell tobacco products at retail at J f? CJ / /)fa;;.... -JY. .
usiness Teleph()ne:~fLy~~'J~3:8"~1:heCiijoICenteiVille;7l.nokii COwiij;Mtriiresoiafori:heiermorseVen-=
(7) months beginning with the 1st day of June, 2004 . subject to the laws of the State of Minnesota and the
ordinances and regulations of said Oty ofCenterville pertaining thereto, and herewith deposit $84.00 in payment of
the fee therefore.
By signing this renewal application, applicant certifies that there has been no change in ownership,
corporate officers, or partners. If changes have occu"ed during the past 12 months, complete in its entirety the
attached Tax Oearancelnformation, then sign below.
s/'),Iol--/
,
Date:
~~~L~
Signature
O.lfJtL 0 BaetJ//"L,E/Z
Name (Print)
Report by Po6ce Department
Dis is to certify that the applicant and the associates, named herein have not been convicted within the past five years of any
,lation of federal, state or local law , ordinance provision, or other regulation relating to tobacco or tobacco products, ortobacco
related devices, or any felony within the last ten years.
Signature
Title
1_ _ _ _
,
NOTIFICATION FOR LICENSE INVOLVING PRIVATE
OR CONFIDENTIAL INFORMATION
(Includes Tennessen Warning)
.
. In connection with your request for a license, the City has asked that
you provide information about yourself which is classified as private,
confidential, nonpublic, or protected nonpublic under the Minnesota
Government Data Practices Act. This means that this data is not
ordinarily available to the general public. Accordingly, the City is
required to inform you of tbe following:
L The purpose and intended use of the information requested is to detennine if you
are eligible for a license from the City of Centerville.
2. Yon are not legally obligated to supply the requested information.
3. The known COllSeqUellce of supplying the requested information is that the
information of further investigation could discIose information wbich could
cause your application to be denied.
4.
The known consequence of refusing to supply the requested information is that
- yourrequesrfQt1l~li~se1-'<)..lorbep!:oces!!!'!l__ '-----'_ ---"--~._~ c -- =c..-
5.
A criminal charge, lI1TeSt, or conviction will not necessarily bar you from
obtaining a license with the City, unless the conviction is reIated to the matter
for which the license is sought, according to Minnesota Statute 364.03.
However, failure to reveal the requested criminal information will be considered
falsification of the application and may be used as grounds for the deniaI of the
application.
-- --~ --.::::
-,- --- ------ - ---
_....~..~~.--=------------------
6. Other governmental agencies necessary to process your application are
authorized by law to receive the information provided.
7. The City is required by law to furnish some of. the infonnation to the
Department of Labor and Industry and the Minnesota Commissioner of
Revenue.
8. During the application process, your name and address may be released to the
public. If the license is granted, all the data supplied will be available for
inspection by the public.
The undersigned, by signing this notice, aclmawledges that he/she has read and
understood the contents of this notice and has received a copy of this notice.
-rQt;~t/
~&~
Date
CERTIFICATE OF COMPLIANCE
MINNESOTA WORKERS' COMPENSATION LAW
Minnesota Statute, Section 176.182 requires every state and local licensing agency to withhold
the issuance or renewal of a license or permit to operate a business or engage in an activity in
Minnesota until the applicant presents acceptable evidence of compliance with the workers'
compensation insurance coverage requirements of MSS Chapter 176. The information required
is: the name of the insntance company, the policy number, and dates of coverage, or the permit
to self-insure. This information will be collected by the City and retained in the files.
This infonnaUon is required by law, and licenses and permits to operate a business may not be
issued or renewed if it is not provided and/or is falsely reported. Fwtbermore, if this
infonnaUon is not provided or falsely stated, it may result in a $1,000 penalty assessed against
the applicant by the Commissioner of the Department of Labor and Industry.
Insurance Company Name:
(NOT the insurance agent)
Cff~
~F~-
37P-t7/& Y TO ~t:7.4;~
(OR)
Policy Number:
Dates of Coverage:
..
_---"'--~~ ~_~".._._.__.._______ __ ._m__
~.._---_.'._.- I
I am not required to have worlrers' compensation liability coverage because:
$- I have no employees
o I am self-insured (include permit to self-insure)
o I have no employees who are covered by the workers' compensation law
(these include: spouse, parents, children and certain farm employees)
'CIte and complete and that a valid
ect at all times as required by law.
Name:
JJ~~
[Middle]
ro~ f)1~
/8l)/ m~ Q.
&~, ;11--h
[City] ./ [State]
t, S I ~ if?"/ - &>7 LfLj
S:/~h,/c;Y CfiJ ~
Date Signature
[First]
~
[Last]
Name of Business:
Business Address:
5S-038
[Zip]
Business Phone:
1_____ _ _ _ _
CERTIFICATE OF COMPLIANCE
DEPARTMENT OF REVENUE
Pursuant to Minnesota Statute 270.72 Tax Clearance; Issuance of Licenses, the licensing
authority is required to provide to the Minnesota Commissioner of Revenue your Minnesota
Business Tax Identification Number and the social securitv number of each license
aoolicant (nerson siminl! the aoolication).
Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we
are required to advise you of the following regarding the use of this infonnation:
I. This infonnation may be used to deny the issuance, renewal, or transfer of your
license in the event you owe the Minnesota Department of Revenue delinquent
taxes, penalties, or interest;
2. Upon receiving this infonnatiOD, the license authority will sopply it only to the
Minnesota Department of Revenue. However, under the Federal Exchange of
Information Agreement, the Department of Revenue may sopply this
information to the IntemaI Revenue Service;
3. Failure to sopply this infonnation may jeopardize or delay the processing of
your license issuance.
Please supply the following information and return along with your application:
._____~~~~n'PE-0F-UeENSE-BEIti(!1\i'Pl;1 i'(i1-FOB::QRR!;~'E\\lED: .
PERSONAL INFORMATION:
Applicant's Name:
f:r-MJ) I?~ A----
/ go / mcu:.-- d
&~f}/Vh j;,-S03g
[City] [S] [ZIp]
Applicant's Address:
Social Security Number:
BUSINESS INFORMATION:
Business Name:
~JA~.)Jf~
/'?50/ rJ1~ Jj-,
~. ~ ~!Jt?38"
[City] [Stad) [Zip]
Business Address:
,
I!c~
e~~.~
,
Minnesota Tax Identification Number:
Federal Tax Identification Number:
If a Minnesota Tax Identification Number is not required, please explain on the reverse side.
Sh~hLf
Date
Signature and Position (Officer, Owner, Partner)
TAX CLEARANCE INFORMATION
TO LICENSE APPLICANT:
Pursuant to Minnesota Statute 270.72 Tax Oearance: Issuance of Licenses, the licensing authority is
required to provide to the Minnesota Commissioner of Revenue your Minnesota Business Tax
Identification Nmnber and social security number of each license applicant.
Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we are required
to advise you of the following regarding the use of this infonnation:
I. This infonnation may be used to deny the issuance, renewal or transfer of your
license in the event you owe the Minnesota Department of Revenue delinquent
taxes, penalties or interest;
2. Upon receiving this information, the licensing authority will supply it only to the
Minnesota Department of Revenue. However, 11Dder the Federal Excbange of
Information Agreement the Department of Revenue may supply this information
to the lntema1Revenue Service.
3. Failure to supply this information may jeopardize or delay the processing of
your licensing issuance or renewal application.
Please supply the following infonnati
license. DO NOT RETURN TO ~
UCENSE TYPE:
NEW p4... RENEWAL I ]
UCENSlNG AUTHORITY: Citv of CentervilIe
LICENSE RENEWAL DATE: ~/Jk7'
- -~,--=-'--.:::=-.::BUSJNESSJNli'ORMATION:==-==-==== ---=::=======------'------=-~_=___=-..::c_-=-
Business Name: ~ ~
Business Address: I '3' t7 / m ~'- -?I
~. ~ 5503g
ICity] ./ IState] [Zip]
Business Telephone Nmnber: t,S 1- l( e 1- ?? if Lf'
J..
List of Officers or Pamlers (full name, title, and social security number):
Full Name: f!~ cL I3uU ~
Title: f A.-e4
Full Name: I ~j,., a/-
{F
Title: l/. P.
Social Security Nmnber: SC;l.. -'T? -;1/0 /
~i~~
{7 tf/
Social Security Nmnber:
Full Name:
Title:
Social Security Nmnber:
Full Name:
Title:
Social Security Number:
Business Address:
IF A CORPORATION:
Corporation Name: ('t:?~ ~ l.U dba
1'8'0 / pJ~ .-V-.
.-tf . jJ~ ~.~ !>6c/ 3 f?
~-------------- - -
Sh/ /c;q' ?
.
List of Directors: ~..; ~ ~
~c/~~
List of Stockholders: ,,45~ &---
Incorporation Date:
PERSONAL INFORMATION (If sole proprietor):
Applicant's Name:
Applicant's Address:
[City] [State]
Home Telephone Number: ~/ - 7 t:,,;l- /.;2.176
Social Security Number: .-.
ALL APPUCANTS:
[Zip]
List all persons or entities with either a direct or indirect interest in the applicant or the applicant's busioess
to be conducted under the license for which this application is made and descn1le their interest in detail
below.
~~~-~~~ . ==-'
~-'-'-_._-~-'~~ -~~~~'--~~-~------~-~~._~~-~_.-~.~.-------'-~~.~.~~---_.__.__.' . . -- ..--
/8"0 / /J1~ 4i.
Addresses:
Assumed Of Tlllde Names. if any:
Business Telephone Number: Home Telephone Number: ~ -?~;2 -/ ~~
Has any person named in the application ever been convicted of a felony? 0 Yes ;E;t No
If yes, set forth the offense, date, county and stated of conviction:
--------
/
.
Applicant agrees that any manager employed in the licensed premises will have all qualifications of a
licensee and thaI the manager will not violate any city Of state laws.
n-".J~O
Minnesota Tax Identification Number: ~
Federal Tax Identification Number: ~
If a Minnesota Tax Identification Number is not required, please explain on the reverse side.
Signature:
Position (Office, Partner, etc.):
Print Name:
Date:
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1 saQ MaIn street
Centervllle, Minnesota 55038
(651) 429-3232
RECEIVED OF
AMOUNT
Center Mart LLC. $84.00
-
FOR:
Tobacco Ucense 2004 CHECK' 794
SURCHARGE
~c
BY T~Bender
May 26, 2004
Receipt # 9429
RICHARD A. MERRILL
DARRELL A JENSEN
JEFFREY S. JOHNSON
~ELL H. CROWDER
. ERICKSON
P. MALONE
CHAEL F. HURLEY
OOUGLAS G. SAUTER
HERMAN L. TALLE
CHARLES M. SEYKORA
DANIEL D. GANTER, JR.
BEVERLY K OODGE
JAMES D. HOEFT
JOAN M. QUADE
JOHN T. BUCHMAN
BGS
SCOTT M. LEPAK
STEVEN G. THORSON
ELIZABETH A. SCHADING
WILLIAM F. HUEFNER
BRADLEY A KLETSCHER
KRlSTI R. RILEY
WlLLIAM D. SIEGEL
lENNIFER C. T. SMITIl
KARIN E. SIMONSON
MATTIlEW A KOROOI
EDWARD (TED) P. SHEU
Of Counsel
ROBERT A GUZY
Barna, Guzy & Steffen, Ltd.
ATTORNEYS AT LAW
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Minneapolis, Minnesota 55433
(763) 786-8500 FAX (763) 780-1777
1-806-422-3486
www.bgslaw.com
BERNARD E. STEFFEN
1931-2002
Writer's Direct Line: (763) 783-5116
Internet E-Mail Address:jthuliensmith@bgslaw.com
May 24, 2004
VIAE-MAIL
Teresa Bender
City of Centerville
1880 Main Street
Centerville, MN 55038
_ __RE:__ _ Vacation ofMiJl Roa4J~'
- Q-ur-Pile 1~o.-'54783-001
Dear Ms. Sykes:
~dJ>y Mr~Cll!y_.AIc<!tclc ~__ _ _ __
Mr. Clay Alcock respectfully requ I the vacation of Mill Road
Extension / Eighth Street be remo' ty Council meeting agenda and
tabled until the June 9, 2004 City l-vuu~u "'~"'UJ!S. '"'" yuu <u.u I discussed previously, Mr.
Alcock and Mr. Larry Perron, the owner of the property immediately to the west of Mill Road /
Eighth Street, have reached an agreement as to the division of Mill Road / Eighth Street after the
vacation by the City of the same. However, Mr. Alcock and Mr. Perron are still in the process of
negotiating an easement for Mr. Perron for driveway purposes over the portion of said property
which will be owned by Mr. Alcock. We request that the public hearing on the vacation be
postponed to give the parties time to finalize their agreement prior to the final approval of the
vacation.
If you have any questions, please feel free to give me a call.
Sincerely,
BARNA, GUZY & STEFFEN, LID.
Jennifer C. Thulien Smith
JTS/romp
Cc: Clay Alcock (via facsimile)
Jim D. Hoeft, Esq.
Steve Butts (via facsimile)
Teresa Bender
_rom:
Sent:
To;
Subject:
dcskoog@comcastnet
Monday, May 24,2004 12:21 PM
Teresa Bender
Re: your mail
BJ
ATTOOO16.eml
(6.33 KB)
I am out of town untill June 1,2004, I and others would
council meeting to address our complaint, however if the problem is
email me with the results
Thank you, Dan Skoog
11/
1
like to attend a
resolved then just
l5/26'104
WED 15:05 FAX 651 455 9497
I-STATE TRUCK CENTER
1i1J002
, MAY-26-2004 15: 19
GASSEN
9529222004
P.02
May 26. 2004
Mike Quigly
Gor-Em, LLC
1875 Commercial Boulevard NW
Andover, Minnesota 55304
Karl Clark
Jesse Roessler.
Swift Construction/Sharper Homes
9240 Baltimore Street NE
Blaine, Minnesota 55449
RE: SINGLE TOWNHOMES_QJLEAGLE~8-CO'ITAGES____ ____
==- .~~. --CentervUle----::-~ .._~. -~-~ ._~ --~~-- - .~ -- --.----.--
Dear Mike, Karl and Jesse: .
Once again the Single Townhomes of Eagle Pass Cottages (Association) is bringing to your
attention issues at Single Townhomes of Eagle Pass Cottages that remain incomplete,
unsatisfactory or in violation of the De\elopment Contract Eagle Pass 2nd.Addition _ all of the
items listed below remain under warranty and must be completed in a timely basis.
· Portage Way: water shut-off valves need to be cut down to below grade and aU 4X4 posts
removed.
. Portage. Way: second asphalt drop.
· Dupre Road boulevard: remove weeds & complete the sod work.
. 7035 Dupre: (a) replace the two sidewalk section(s) in front of unit was cracked from
construction equipment; (b) repair separated front stoop; (c) replace drive apron where
. sunken; (d) MAJOR SOD REPAIRS NEEDED between 7035 & 7025 Dupre (mostly
weeds), both sides of drive, by mailbox, several areas between 7035 & 6987, South side of
unit, by water main West side of drive; (e) drainage behind unit & SE of unit is NOT
correct, continues to drain ooto & over sidewalk along Dupre Road and pools in back of
unit. DRAIN TILE or CORRECTED GRADING needed followed by awn repairs and sod
replacement; (f) 3 dead shrubs in triangle and 2 dead shrubs by front door.
· 6987 Portage: (a) dead sod by patio; (b) ruts, standing water & dead sod behind unit
ALL DUE TO INCORRECT GRADING/DRAINAGE; (c) dead sod by curb; (d) hole in
asphalt corner of single garage; (e) dead sod garage West side.
Utl/ -'::b/"U4 Vt'.HU 1.tl: Uti f''AA. tib1. 4atl H4~'f
l-~TATl< Tl<UCK CENTER
1@003
...
MRY-26-2004 15: 19
GASSEN
9529222004
P.03
. 6985 Portage: (a) raise A/C pad; (b) exposed wires: (c) dead sod by curb.
· 6983 Portage: (a) dead sod under garage window, on North side, on East side and
several large "gaps" in sod; (b) repair lawn by blvd tree; (c) dead sod near control box
caused by standing water in back of unit due to INCORRECT GRADING/DRAINAGE; (d)
raise control box, replace broken valve cover & raise two sprinkler bead; (e) cut off shut
off valve to below grade; (f) dead boulevard tree; (g) dead shrubs by front door; (h) poor
driveway installation - was NOT compacted properly; needs to be repaired BEFORE the
second drop is installed; (i) siding buckling by front door; (j) threshold bowed due to
. either bad footings or lack offootings - need to re-pour front stoop.
. 6981 Portage: (a) dead sod East side house; (b) sunken area by back garage service
door; (c) paint trim on garage service door; (d) dead boulevard tree.
· 6979 Portage: (a) cut off pipe by "faux" rock; (b) finish landscaping & rock by front door
- aU shrubs dead & no sod at all; (c) both exterior doors leading to patio were not primed
- need to be sanded., primed and painted.
· 6977 Portage: (a) dead sod SW comer by patio; (b) repair washout area by patio; (c)
___ dead sod ALL~RG~ONr>-up_to-pinarree;-(d}-mt1l~h~e:-=-- .:::=--==-===- ____-==-=.:::=--=:
- ______ ___~___'__ ~_____ __ ______ ____ _~___'_____ __ __.__ __e_ ___ ____ ___~_ _ _ .
It is obvious that the fucorrect grading/drainage on the yard areas on Portage Way is an item
that needs IMMEDIATE attention by you. The Association and management has been in
contact with the City Administrator, Engineer and Public Works Director regarding this issue
and will work closely with them to ensure this problem is corrected. The Association has
every intention of pursuing legal action against the responsible party (Gor-Em and/or Swift)
to ensure these problems are resolved to the satisfaction of both the City of Centerville and
the Association.
Your inunediate attention is appreciated. Yau must contact me by June 1" with a detailed list
of action items that Gar-Em and/or Swift will undertake to fu the defects described above.
All repairs must be completed by June 30, 2004 and must NOT be undertaken till approved
by the Association.
Very truly yours,
Jodie Woodrow
Managing Agent for Single Townhomes of Eagle Pass Cottages Association
Gassen Companies
cc: Board of Directors; Portage Way Homeowners; City of CentervilIe Council Members;
Mayor Sweeney; City Administrator Moore-Sykes; Public Works Director Palzer; City
. Engineer Petersen; City Finance Director Paulseth; Attorney Kreitzman.
/JAW
TOTAL P. 03
OS/2&V04 WED 15:04 FAX 651 455 9497
I-STATE TRUCK CENTER
141001
.-=-
-
-
," l.>;m:Jt_~6~__'lR~~~~~~
T
FAX
o 2.845 Loog Lake Rood
Rc~ille, lVfN 55Il3
rol..:s36-3400
&00...554-5469
Fax: 651-.636-8456
r
1 H52 Courth-oo.seBoufevaru
~ C'lVvt: Heights, P-AN 55lYr7
651-455-9775
000 ~-~ ...~"^
......,.,..", j,"U_7V
Fax: 651-455-9497
:;. '::O~ t1~~- ';:1f:~A:.,
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Me
TO:
Honorable Mayor and Council
Teresa Bender, City Clerk.l\~' {
FROM:
SUBJECT: April 28, 2004 City Council Me'~~1i;e:!",.,.i:~'~~ '. y",
:~7-, ~::::y 14 2~, c-';r~~!;i~~fl~j
minutes with three (3) modifications. Howev',;,f'~~'~'J:"::'i:",;:,;'; ,_".: ,,1t""~,~,p.'''b:':~'~''
seconded to adjown the meeting and the time. ,c",-, ' -
l_
City ofCenterville
April 28, 2004
Council Meeting Minutes
Council Member Capra indicated she would like to discuss the possibility of providing
water and sewer to Eagle Brook Church.
Ms. Moore-Sykes indicated she would speak to the Staff at Lino Lakes on the matter and
report back.
Council recessed to executive session at 8:33 p.m. to discuss the City's litigation with
Land Holding Company.
IX. ANNOUNCEMENTSIUPDATES
None.
X. ADJOURNMENT
Motion bv XX. seconded bv XX to adjourn the Ami' 28. 2004 City Council Meetinl!'
at XX p.m. All in favor. Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 12 of 12
,
ervi{[e
'Estahlislied 1857
1880 !Main Strut . Crl1tmJirk,!;t('/lL 55038
(651J 429.3232 .:TtI:{ (651) 429.8629
May 12, 2004
Ms. Michelle Schneider
21195 Iverson Avenue
Forest Lake, MN 55025
Dear Ms. Schneider:
It bas recently been brought to the City's attention that your property located at 7087
Centerville Road is currently in violation of City Ordinance #6 - Maintaining of
Nuisances within the Vdlage ofCenterville; Section 2, #1.
I have enclosed pictures of the site; busted basketball hoop, mattresses, box spring and
pop can(s) and newspaper near fence line.
Please contact Waste Management at (952) 89<J..llOO to arrange pickup and fees
associated with the removal of the basketball hoop, mattresses and box spring. Please
have your tenants clean up the site.
You have 30 days to abate the above stated violation or the City will take alternative
action to abate same on your behalf.
If you have any questions or concerns regarding this matter, please feel free to contact
myself or Ms. Moore-Sykes, City Administrator.
Sincerely,
<::/.~.=~~.
Teresa Bender
City Clerk, MCMC
Ene.
i
I '
ille Ro
...
I
I
I
I
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.
l
Effective 11123n3
City ofCenknilIe - Ordinance #6
STATE OF MINNESOTA
COUN'l'\' OF ANOKA
CITY OF CENTERVILLE
ORlJINANCE 116
AN ORlJINANCE PROHIBITING THE MAINTAINING OF NUISANCES Wlm.m THE
VILLAGE OF CENTERVIU .11'.. MINNESOTA; D.EF'INING NUISANCES AND
PROVIDING PENALTIES FOR THE VIOLATION THEREOF:
THE VILLAGE COUNCJL OF THE VILLAGE OF CENTERVILLE ORlJAlNS:
SECTION 1. No person, firm or corporation sba1J cause or permit any nuisance as
hereinafter defined to be maintained or permitted upon private or public
property within the Village of CenterviIle, Minpesota
SECTION 2. Nuisance is hereby defined and constitutes the following:
I. Accumulation of tin cans, bottles, trash, ashes, or debris of any nature of
description.
2. The parking, keeping, placing or storing 0( or the permitting of parking or
storage of old machinery or junk: cars on public street or alley, or on any
private lands or premises which are owned, occwied or controlled by the one
so doing, or so permitting, except where such is being pursued in accordance
with existing zoning and the issuance of a special use pennit therefore.
This shaI1 also apply to anyone who sbaII park, keep, or place such vehicle even ifhe be not
the owner of the lands upon which such vehicle is parked, kept, or placed.
For the purpose of this section, a junk: car means any motor vehicle which is nol in operable
condition, or which is partially dismantled, or which is used for sale of parts or as a source of
repair of replacement parts for other vehicles, or which is kept for scrapping, dismantling, or
salvage of any kind, .or which is not properly licensed for operation within the State of
Minnesota by the State of Minnesota.
An application for a special pennit may be made by the property owner on which the vehicle
will be stored. The special pennit can be issued by the Clerk! Administrator if the following
conditions are met:
- There is only one non-registeredlnon-operable vehicle on the property.
Page I of3
.
,
Effective IImn3
City of CenterWle - Ordinance fI6
- All property owners within 1 SO feet of the property on which the vehicle is proposed to be
stored will be mailed a notice infbrming them of the permit application and given the
opportunity to comment. (City staff will rnake the determination of which property
owners are within 150 feet of the applicant's property).
- The City has not received mote than one (1) documented negative comment from the
property owners within 150 feet ofthe applicant's property.
- The Publie Works Director has reviewed the site and submitted a recommendation that the
outside storage of the vehicle appears to not he disruptive to the surrounding area and does
not interfere with easements and street right of ways.
- The vehicle does not appear to pose a hazard as determined by the Public Works Director.
Such special permit will expire on December 31 of each year. Special permits must he renewed
annually and shaD be non transferable. Pennits taken out during the yearwill not be prorated. Should
the applicant meet the above requirements and the ClerldAdministrator grants the permit the applicant
shall pay an annual fee to the City of Centerville. The fee shall be as determined in the City Fee
Schedule which shall be reviewed annually.
Special conditions which are unique to the individual application may be imposed.
Application denied by the Clerk/Administrator may appeal to the City Council.
Properties which have more that one non-registeredfnon-operable vehicle and request a specia1 permit
shaD make application to the City Council versus the Clerk! Administrator.
3. Placing the contents of any cesspoo~ septic tank, privy vault or garbage can upon the
surface of the ground.
4. Placing paper, litter or debris upon open ground.
5. Causing or allowing any unnecessary noises or annoying vibrations.
SECTION 3. Any person who shall violate any of the provisions of this ordinance shaD be
guilty of misdemeanor and upon conviction thereofshaD be punished by a fine
not exceeding $300 or by imp.risonment in the County Sail for not more than
90 days.
SECTION 4. This ordinance shall be in full force and effect from and after its publication.
Amended 3/14190
Page2of3
f
Effective 11123/73
City of Centerville . Ordinance fI6
Passed by the Village Council this 1411> day of November, 1973.
(Signature on File)
Mayor, Walter Prachar
(Signature on File)
Lu Marcello, Clerk-Treasurer
Published in the Spring Lake Park Life on November 23, 1973
Page 3 of3
'.
ervilfe
'Esta6fisftea 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CI1Y OF CENTERVILLE
NOTICE OF PUBLIC HEARING
LOT SPLIT REQUEST ~UBMITTED BY THE OWNER, MR. ROBERT
BURGSTAHLER, 7381 OLD MILL ROAD (pIN #R14-31-22-31-0014) FROM ONE
(1) PARCEL INTO TWO (2) PARCELS PER ORDINANCE #4
REQUIREMENTS. THE PUBLIC HEARINGS WILL BE lI"EI.n BEFORE THE
PLANNING AND ZONING COMMISSION AND THE CI1Y COUNCIL
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City
Council of the City of Centerville will consider the lot split request submitted by the
owner, Mr. Robert Burgstahler, 7381 Old Mill Road (pIN #RI4-31-22-3I-0014) on
Tuesday, May 4, 2004, Wednesday, May 12, 2004 respectively at 6:30 p.m. or shortly
thereafter. Mr. Burgstahler is requesting that the Planning and Zoning Commission and
the City Council consider splitting the existing approximate 4.66 acres into two (2)
parcels. One (1) parcel being 2.71 acres and one (1) parcel being 1.95 acres. The
existing home/structure will be located on the south 1.95 acres of the property. The
purpose of the meeting is to obtain public input regarding the above stated request and
the possibility of granting the lot split.
PROPERTY LEGAL DESCRIPTION
ALL OF TRACT A REG LAND SURVEY NO 48 ANOKA CNTY,
MN AS FILJJ;D IN THE OFF OF THE REG OF TITLES IN & FOR
SAID CNTY (EX THE N 299 FT THEREOF)
The City Hall is ADA accessible and located at 1880 Main Street, CenterviIle,
Minnesota. Requests for hearing assisted devices or a sign language interpreter must be
received prior 4:00 p.m. April 30, 2004. All persons interested are invited to attend and
to be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
ksykes@centervillemn.com or tbender@centervillemn.com with questions or concerIls.
This notice is also available on the City's web site: www.centervillemn.com.
April 14, 2004
Teresa Bender, City Clerk
Published in the Quad Community Press on April 20, 27 and May 4, 2004
Burgstahler Lot Split
ID I MrMrs I First Name I Last Name IHouse Numberl Street Address
1, . [Current !OWner ! 7294iold Mill Road
,
2!Mr. & Mrs. iDaniel IBelland or Curr I 7299:0Id Mill Road
,
, jDaniel (Vander Heiden i 7306(Old Mill Road
31Mr. & Mrs.
4(Ms. iJacqueline ISnlith or Curre i 7310iold Mill Road
5iMr. ICheldon IFrank or Curre [ 7313 'Old Mill Road
~_. 6iMr. & Mrs. Timothy IGlasow or Curr I 7319!Ofd Mill Road
71Mr. & Mrs. Kenneth IEngelmeier or-r- 732210ld Mill Road
1-- . 81Mr. & Mrs. _IBurton !Essex or Curre I 7333jOld Mill Road
9)Mr. & Mrs. IPedro ISalazar or Curr I 7336)Old Mill Road
1 OMr. & Mrs.TTroy IGreene or curr! 7354iOld Mill Road
111Mr. Jon Kruege iMs. Ladine Mor'or Current OWn I 7368rOld Mill Road
121Mr. & Mrs. Robert Burgstahler or , 7381101d Mill Road
131Mr. & Mrs. Patrick Fruth or Curren r 7384jOld Mill Road
14TMr. Craig Bode Ms. Betsy Sch lor Current Own i 738910ld Mill Road
151Mr. ,Frederick Fischer or CUrT ! 7396)Old Mill Road
16!Mr. William Bowen or Curr I 7397jOld Mill Road
17iJ. Kaczmarski R. Goldsmith 0 ICurrent Owner ~ 7299iMilI Road
18\ Current OWner _ ' 7333jPellier Circle
- Icurrent ,
19' Owner I 7339,Peftier Circfe._
20' jOwner , 7343!Peltier Circle
Current ,
21,' Current ,
Owner I 7349fPeltier Circle
IOwner I -
221 Current ---1 73531Peltier Circle
23' Current Owner I 7359,Peltier Circle
---
24T Icurrent Owner , 7363lPeltier Circle
, -)
25' ICurrent Owner 1 7369!Pellier Circle
I
26! jCurrent -S-' , 7373[peltler Circle .
I
271 ICurrent Owner 1 73771Peltier Circle
I
28iMr. & Mrs. IMichael iHorsnell or Cull 1783ipeltier Lake Dri
291Mr. & Mrs. IGrant Peters or Curre j 1817IRevoir Street
30lMr. & Mrs. IGregory west or CurrenT 1825iRevoir Street
31TMr. & Mrs. IDaniel Nelson or Curr : 1828!Revoir streei'-
Page 1
4/30/~0:4 (:
111 If
t1; fPD1
~~~I
e
. terviCCe
'EstaPfisfiea 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC BEARING
WT SPLIT REQUEST SUBlWlTED BY THE OWNER, MR. ROBERT
BURGSTAID .F,~ 7381 OLD MILL ROAD (PIN #R14-31-22-31-0014) FROM ONE
(1) PARCEL INTO TWO (2) PARCELS PER ORDINANCE #4
REQUIREMENTS. THE PUBLIC HEARINGS WILL BE mn .n BEFORE THE
PLANNING AND ZONING COMMISSION AND THE CITY COUNCIL
NOTICE IS HEREBY GIVEN, that the PIlI1lI)ing and Zoning Commission and the City
Council of the City of Centerville will consider the lot split request submitted by the
owner, Mr. Robert Burgstabler, 7381 Old Mill Road (pIN #R14-31-22-31-0014) on
Tuesday, May 4, 2004, Wednesday, May 12, 2004 respectively at 6:30 p.llL or shortly
thereafter. Mr. Burgstahler is requesting that the Planning and Zoning Commission and
the City Council consider splitting the existing approximate 4.66 acres into two (2)
parcels. One (1) parcel being 2.71 acres and one (1) parcel being 1.95 acres. The
existing home/structure will be located on the south 1.95 acres of the property. The
pUIpose of the meeting is to obtain public input regarding the above stated request and
the possibility of granting the lot split.
PROPERTY LEGAL DESCRIPTION
ALL OF TRACT A REG LAND SURVEY NO 48 ANOKA CNTY,
MN AS FILED IN THE OFF OF THE REG OF TITLES IN & FOR
SAID CNTY (EX THE N 299 FT THEREOF)
The City Hall is ADA accessible and located at 1880 Main Street, Centerville,
Minnesota. Requests for hearing assisted devices or a sign language interpreter must be
received prior 4:00 p.m. April 30, 2004. A1I persons interested are invited to attend and
to be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
ksykes@centervillemn.com or tbender@centervi11emn.com with questions or concerns.
This notice is also available on the City's web site: www.centervillemn.com.
April 14, 2004
Teresa Bender, City Clerk
Published in the Quad Community Press on April 20, 27 and May 4, 2004
L_____ __ __ __ __ _ _
--
--
-.
--
.
,
ID
Burgstahler Lot Split 4/30/2004 ~:
I MrMrs I First Name I Last Name IHouse NumberlStreetAddress 11~J{1/ lit
1 i. icurrent !Owner i 7294iold Mill Road (I;J'"' t
iMr. & Mrs. 'Daniel !Belland orCu;;': 7299'01d Mill Road td4.-<..1 1~tIf
3iMr. & Mrs. iDaniel [Vander Heiden l 7306iOld Mill Road " a f' f'
4iMs. [Jacqueline iSmith or Curre i. 7310iOld Mill Road p1fr':J jJh
5!Mr. [Cheldon Frank or Curre ! 7313;01d Mill Road .. f"Y
6:Mr. & Mrs, ITimothy Glasow or Cul!L 7319!0Id Mill Road
71Mr. & Mrs. IKenneth !Engelmeier or ! 7322iOld Mill Road
8iMr. & Mrs. IBurton IEssex or Curre I 7333iold Mill Road
91Mr. & Mrs. [Pedro !salazar or Curri 7336;01d Mill Road
10,Mr. & Mrs. !Troy iGreene orcurrl 7354IOld Mill Road
11 [Mr. Jon Kruege Ms. Ladine Morlor Current Own i 7368eld Mill Road
12'Mr. & Mrs. Robert IBurgstahler or ! 738110ld Mill Road
13'Mr. & Mrs. iPatrick IFruth or Curren! 7384Pld Mill Road
141,IMr. Craig Bode IMs. Betsy Sch lor Current Own I 7389'Old Mill Road
15 Mr. [Frederick Fischer or Curr! 739610ld Mill Road
16iMr. William Bowen or Curr I 7397iOld Mill Road
17!J. Kaczmarski R. Goldsmith 0 JCurrent Owner I' 7299'MiII Road
181 ICurrent Owner , 7333lpeltier Circle._
191 !Current Owner- ::J 7339iPeltier Circle
20: ICurrent .Owner .__: 73431Peltier Circle'
211----- Icurrent IOwner ! 7349 Peltier Circle
22, Current !Owner i 7353lpeltier Circle....::
231 Jcurrent jOwner ..... 1 7359,peltier Circle
241 ~ ,current jOwner ! 7363lpeltier Circle .-
25' Current Owner I 7369iPeltier Circle
261 . Current IOwner I 7373jPeltierCircle
27j iCurrent' 'Owner I 7377iPeltier Circle
28!Mr. & Mrs. Michael Horsnell or Cur i 17831Peltier Lake Dri
291Mr. & Mrs. Grant Peters orcurrei 1817iReVoirStreet
30iMr. & Mrs. ,Gregory West or Curren ! 1825iRevoir Street
31 !Mr. & Mrs. IDaniel Nelson or Curr i 1828!Revoir Street -
Page 1
j
.
City . I State I Zip Code
Centerville IMN , 55038
!
Centerville ~MN , 55038
L
Centerville MN I 55038
Centerville IMN ' 55038
Centerville ~-+-- 55038
Centerville MN I 55038
Centerville MN I 55038
I
Centerville IMN 55038
Centervil/e MN 55038
Centerville. MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centervil/e MN I 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN I 55038
Centerville MN 55038
Centerville MN 55038
Centervi/le MN 55038
Centerville MN 55038
Centerville MN 55038
Centerville MN 55038
Centervi/le MN 55038
Centerville MN 55038
Burgstahler Lot Split
4/30/2004
Page 2
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tervi((e
1880 'Main Street . Centerviffe, 'M!J{ 55038
'Estab[isftetf 1857 CITY OF CENTERVILLE (551) 429-3232 . :Fa,- (651) 429-8629
APPLICATION FOR LOT SPLITILOT COMBINATIONIREZONING
LOT SPLIT/LOT COMBINATION: ...............
Any additiOll8l costs incurred for
FEE:#IIU,t cD + ~, legal fees, publication or
~ other reqmremen1s
REZONING:
h/~.f1/-.ze-.3/~M/~
STREET LOCATION OF PROPERTY: 7 ga; I C)l-b HI /..L Ad
DATE PAID:
LEGAL DESCRlPTION OF PROPERTY: ALL 0'1" Rs&\S.'f eRst. LA I\.>'l:.. SuA"e-,
"'". 'I ~ ~/L~s ."c::-,..t\F ~er;./,5:ttJ."'/2.. <!Ii=: 'F1'r~~. A..Nor<~ l"&rJNl>.'!
H'^'t..}'i!!'$o-,.,f/. . l:'>)(~~""'" 'tttF. .(_kMn"'~ ~ 'f:=.I!!<T{T" """H-~A!.e- (jj:;.
(~E:lAJ ?,tOIb9>.s-'f'. 'Jf'S<:AI?1"'k'Als.. 6p &>N>~os..f""t>. s."'...u~'t
SIZEOFPARCEL(S): ~.(.t. AI!/I.T:;s,.-:;;'~J>.Ll'r "to :<.7IAc."'" 1.'1.5'11--<..
PROPERTY OWNER: Ro8~1&f' 'J: B~s>7I9-HL!IlPHONE #: .:139- '1.33-0 as 7
FEE OWNER: ~ l!!A-7'" 'J: i? u/lb-s 1A-HLeA..
ADDRESS:I~'f41 CJ471fL7>A CdlOE'" bJ :;:&c:;--J1Ye~> FL 33'?bJ-
r
APPLICANT'S INTEREST IN PROPERTY:
^ FEE OWNER
LEASE HOLDER
CONTRACT PURCHASER
OPTION TO PURCHASE
DESCRIPTION OF REQUEst: 5t>l.fI t!)rF- ~--;--N ,,? 7) Jl~ C!JF::..
_~eP-'"l'~. TAt: SO\lTf\ e...b llP- -"'Mts" J.dT IS ..5E"'U~"1:>. ~'f
"'T'I1-~ e-XIS1'I#J€:- ~e-U.I s-Il- J./AJ F'
REASON FOR REQUEST: 'I' AN. ?LAPIN~"'tO ::.er..L"l'H c- HO~
flI-J~ WOU/_'b L,Ke-,.{) R1:"1"AIN eA... S.SlL. s.~?A-,a,I'~:r'E>l....,
"'Hi- E' NOJll.'7'- fi. 1-0 -r .
By paying the above stated fee, I understand that no refunds will be issued in full or in part, at any time,
even if the outcome is denial.
~~~
-0/ / S-/" y-
Date
##-~
Sig2ture of operty Owner
t'\-ITAC~lte,,-,"'M>." c tt ec..~ .;IT."/"S 5 - .B/~ 0'"
;Z Ce>rlc5 ~ t'_ftl'.$.el> )." S,.l/7- SuAve 'I
, tervu{e
'Estabfisfwtf 185/
1880 Main Street
CenterviUe, Minnesota 55038
(B51) 429-3232
--
RECEIVED OF
AMOUNT
Robert 8urastahler . $194.00
FOR:
Lot Solit Reo"..t CHECK # 1053
7381 Old Mm Road SURCHARG'
-.~
BY TeresoBendn
Anrl19, 2004
Receipt #
9346
;..
"
tervi{{e
'Esta(,[islietf 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
REZONE FROM R-1 (RURAL RESIDENTIAL) TO R-2 (SINGLE FAMll..Y
RESIDENTIAL) REQUEST SUBl\UnED BY THE OWNER. MR. ROBERT
BURGSTAHLER, 7381 OLD MILL ROAD (pIN #R14-31-22-31-0014). THE
PUBLIC HEARING WILL BE HELD BEFORE THE CITY COUNCIL
NOTICE IS HEREBY GIVEN, that the City Council of the City of Centerville will
consider the rezone request submitted by the owner, Mr. Robert Burgstahler, 7381 Old
Mill Road (pIN #R14-31-22-31-0014) on Wednesday, May 26,2004 respectively at 6:30
p.m or shortly thereafter. Mr. Burgstahler is requesting that the City Council consider
the requested rezone due to the fact that Mr. Burgstahler has submitted a lot split request
and the property zoning shows as being R-l (Rural Residential) but should be zoned R-2
(Single Family Residential) because of the less than required IO acre minimum. The
purpose of the meeting is to obtain public input regarding the above stated request and
the possibility of granting the rezoning.
PROPERTY LEGAL DESCRIPTION
ALL OF TRACT A REG LAND SURVEY NO 48 ANOKA CNTY,
MN AS FILED IN THE OFF OF THE REG OF TITLES IN & FOR
SAID CNTY (EX THE N 299 FT THEREOF)
The City HaIl is ADA accessible and located at 1880 Main Street, CenterviIIe,
Minnesota. Requests for hearing assisted devices or a sign language interpreter must be
received prior 4:00 p.m. May 21,2004. All persons interested are invited to attend and to
be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
ksvkes@centerviIIemn.com or tbender@centervillemn.com with questions or concerns.
This notice is also available on the City's web site: www.centerviIIemn.com.
May 5, 2004
Teresa Bender, City Clerk
Published in the Quad Community Press on May 11 and 18, 2004
--" ,Jt.
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"'_LD<;i4l~ (;PO '/21/2004
10 MrMrs First Name Last Name House Number Street Address
1 ,Current Owner 7294 Old Mill Road
.-- ~ - -,.-,. --.--."---_._-~-_._'---..~_..-
2 Mr. & Mrs. Daniel Belland or Curr 7299 Old Mill Road
_ .________ ____.__ _ _. _".._M_W._._____.. ___..._ ___.__.__ __~____._____.._."______
3 Mr. & Mrs. Daniel Vander Heiden 7306 Old Mill Road
._'_m. .._ __~._" _ _ _._____...._________ _________
.. ...... . . ..~~s"-.... ~~<!9IIll'i~e.... Sll1i!h~ CulTe .... m .?3!QOJ..<!~ill~()~d
5 Mr. Cheldon FrankorCurre, 7313 Old Mill Road
,_.... ._______, _..."~__ ___"____._______'_"_ ~_.. ___,__.__.______._______'____n__"".,..
6 Mr. & Mrs.1.:i'!lot~y. Glasow or Curr 7319 Old Mill Road
__... ...?Mr,~I\II.rs... Kenneth .Eiig..ejil1~~or._==i~?i2fdjllliln'~:~acl
. .... ....~~!, !M.rs,. ....~~'!~~ . Essllx~L<::.tlrre .._,.7.333.9Jct.I\II!IIR()~d
9 Mr. & Mrs. Pedro Salazar or Curr 7336 Old Mill Road
-_._._---_.,._...__.,.__.._--~.__.~,_. --- .-.-----.-.-- -. --. .,-..--.'.------- - -~_.__.- ,--,...--, -- ._--_.~-----_..~_.,_..-----
.. . __ . .__1.0~.'::..&..~.rs:....1.:..r().Y.,.._~!elll!Il,<J~ <::lJlT. ...?.3~OId.~il~~{lad
!!Mr.~()_IlKrulllllll\lls'__'::lIdinll!JIor ~~ulTtln!Q.vn ... .....__.7368<:)1ll_~_"Ro~d
1 ~.!JI~~8.!JI~, ___RoJ:le!!. ...__..l3urgst~~IEJ!:..or ..n....?.311!. Old~!II..~oad
13 Mr. & Mrs,patnck Fruth or Curren 7384 Old Mill Road
~-._._-----,~-_._..._--"".- ----_.~--~_.. -_..~-.,...._--_..- ----,--,'.---,--.--..---- - -.----.-- -------.'.'.,-..,..----
14.Mr. Craig Bode Ms. Betsy Sch or Current Own 738901d Mill Road
_._--~- _n_'_'.___,. --15-Mr~---'-.------W_-"".-,.."----Fredeiick----~----Fischeror-Curr -~ - -7396'OI,TiVirn"Road--
___..,_._...__""m_.-->_..___......_._., ,_.,__,_._____.___'_'_ _ _____.____.___"~..___.__"._ .___, ____,__",,___
16 Mr. William Bowen orCurr 73970ld Mill Road
__.__.__.._.__....m._..__....__.____'.__m....'_......__.___.,.,.._.__._..___,____.__.._.~.__~._._._.._____ _.__.__..._ ._____,____..____._
17.J, Kaczmarski R. Goldsmith o Current Owner 7299.MiII Road
nn'" ":!ll'---". :-n=:=...curre~t~===:OwnEJr.=: ... ....~=:===:=:7333 feitier=Ciitie
19 Current Owner 7339 Peltier Circle
. __~__' . -:'cun-ti!iL'_='=:=~~er.. ._:==-7~-a:P6ltierS;i~le
21 Current Owner 7349 Peltier Circle
=.::~='=':= ~.". . ...... .... . .., . " c~li~ni.n"'~ner' .n=735~~~liLei~~len:
_. ..m..2~, n <::..u!"".ll/lt .O\\t'!.er ....?~~..~!".ll~tiEJ~~ircle
24 Current Owner 7363 Peltier Circle
~.-n""-25 . '""C-urrent""OWner .. .-.. ""7369peitierCircie
26' . ..Curi-ent.....OWner.'7373PeiiierCircle
"-_.._-~_.._.~..._..,..._~-..--.- ..... ---"----,---.-..-----.------. -_..~--- .'-,.-..,----.-.-----.-.-.-,------.---
27 Current Owner 7377Peltier Circle
.--..- ...:.?8!J1i.IM~,-...~c.h~~L-~~=H.ll.rineii~~~ur ....._..n :.-ifa:~~~lliElr Cak.e~~
29"ML & Mrs. .Grant . Peters orCurre '.. 1817.RevoirStreet
.--3.QMr.&).1rS.-...-<:3reg~,.y..n=.~~Il~~~lJrrell==~~ ~==1..~~~.~ei~ir St~.et
31Mr. & Mrs. Daniel Nelson or Curr 1828.Revoir Street
Page 1
".
erviI{e
wa6lislietf 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
REQUEST F.oR STREETIEASEMENT VACATING THAT SECTI.oN .oF MILL
R.oAD/EIGHTH STREET (THE P.oRTION LAYING EASTERLy.oF LOT 1,
BWCK 2, WESTERLY OF WT 13, BWCK 1 PETERSON'S ADDmON T.o
CENTERVll..LE AND L.oCATED SOUTH OF THE S.oUTJ:lERLYRIGHT OF
WAY LINE .oF HUGO R.oAD TO THE SOUTHERLY BOUNDARY LINE .oF
THE PLAT OF PETERS.oN'S ADDmON TO CENTERVll..LE - 150' X 66')
L.oCATED IN THE CITY OF CENTERVILLE, ANOKA COUNTY,
MINNESOTA. THE PUBLIC HEARINGS WILL BE REI.D' BEFORE BOTH
THE PLANNING AND ZONING C.oMMISSION AND CITY COUNelL
(
N.oTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City
Council of the City of Centervi1le will consider the street/easement vacation request from
submitted by Mr. Peter (Clay) Alcock, 1806 Main Street. Mr. Alcock has requested that
the City consider vacating this street easement due to the fact that the street has never
been constructed and is not anticipated to be constructed in the near future. The meeting
is scheduled for Tuesday, April 6, 2004 and Wednesday, April 14, 2004 respectively at
6:30 p,m. or shortly thereafter. The purpose of the meeting is to ascertairi public input
regarding the above request, the possibility of granting the vacation and the adoption of
the resolution below.
STATE OF MINNESOTA
COUNTY OF AN.oKA
CITY .oF CENTERVILLE
RESOLUTI.oN #04 - 017
A RESOLUTION VACATING THAT SECTION .oF MILL ROAD/EIGHTH
STREET (THE PORTION LAYING EASTERLY OF WT 1, BL.oCK 2,
WESTERLY .oF LOT 13, BWCK 1 PETERS.oN'S ADDm.oN T.o
CENTERVILLE AND LOCATED SOUTH OF T:BE SOUTJ:IJ!,;RLY RIGHT OF
WAY LINE OF HUGO ROAD TO THE SOUTHERLY BOUNDARY LINE OF
THE PLAT .oF PETERSON'S ADDm.oN T.o CENTERVILLE - 150' X 66')
LOCATED IN THE CITY .oF CENTERVILLE, ANOKA C.oUNTY,
MINNESOTA
.:'
WHEREAS, upon the request of both owners (1798 & 1806 Main Street) at
different times and the consideration of the Planning and Zoning Commission and City
Council; and
WHEREAS, Minnesota Statute Section 412.851, entitled "Vacation of Streets,"
authorizes the City Council of a statutory city by resolution to vacate any street on its
own motion; and
WHEREAS, the City ofCenterville is a duIy incorporated Statutory City; and
WHEREAS, a public hearing was held on April 6 and April 14, 2004, which was
preceded by two weeks' published and posted notice, to consider of the vacation of the
section oflocated in the City ofCenterville, Anoka County, Minnesota; and
WHEREAS, written notice of said public hearing was mailed to each property
owner affected by the proposed vacation at least ten days prior to the hearing (See
Attached); and
WHEREAS, the City Council of the City ofCenterville declares that it has been
determined after due consideration that is in the public interest to vacate that section of
Mill RoadJEighth Street (the portion laying easterly of Lot 1, Block 2, westerly of Lot 13,
Block 1 Peterson's Addition to CenterviIle and located south of the southerly right of way
line of Hugo Road to the southerly boundary line of the plat of Peterson's Addition to
Centerville - 150' X 66') located in the City ofCenterviIle, Anoka County, Minnesota.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Centerville hereby vacates that section of Mill RoadlEighth Street (the portion laying
easterly of Lot 1, Block 2, westerly of Lot 13, Block 1 Peterson's Addition to CenterviIle
and located south of the southerly right of way line of Hugo Road to the southerly
boundary line of the plat of Peterson's Addition to Centerville - 150' X 66') located in
the City of CenterviIle, Anoka County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTERVIILE TIIIS
DAY OF ,2004
APPROVED:
Terry Sweeney
Mayor, City ofCenterville
Teresa Bender
Clerk, City of CenterviIle
The City Hall is located at 1880 Main Street, Centerville, Minnesota and is ADA
accessible. Requests for hearing assistance devices or a sign language interpreter must be
received before 4:00 p.m. Apri12, 2004. All persons interested are invited to attend and
to be heard.
"
"
(
(
L_ _ _ _
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
ksvkes@centervillemn.com or tbender@centervillemn.com with questions or concerns.
This notice is also available on the City's web site: www.centervillemn.com.
March 8, 2004
Teresa Bender, City Clerk
Published in the Quad Community Press on March 23 & 30 and April 6, 2004
i
=1
9
'"
Ia:E
c'
., . .
1880 Main street
Centerville. Minnesota 5503B
(651)429-3232
(
RECEWED OF
AMOUNT
'el Aicook .'
S5llO.00
1806 Main SIIeet
CenteMl1e. MN 55038 .
FOR: .. . . . -
SIIeet Vacation Escrow CHECK' Cash
....A'..",. L2 J SURCHARGE
cJJ. , ._ ..J' ~
.
.
.
,
BY TeusalJauhr
Man;he, 2004
Recelplll 9286
'~Jw-- ~ b
I
tervi[[e
'EstaNisfzd 1857
-
1880 :Main Street _ CenteroifCe, 'M:1{ 55038
(651) 429-3232 -:Fat. (651) 429-8629
AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
State of Minnesota)
County of Anoka )
City of Centerville)
I, Teresa Bender, being first du1y sworn, deposes and says:
I am a United States citizen, over twenty-one (21) years of age, and the City Clerk
II of the City ofCentervi1le, Minnesota.
. On April 1, 2004, acting on behalf of the said city, I deposited in the City of
Centerville's mail box, copies of the attached notice of Public Hearing Notices for the
Street Vacation of Mill Road/8th Street Extension requested by Mr- Clay Alcock,
enclosed in envelopes, with postage thereon fully prepaid, addressed to the following
persons at the addresses appearing opposite their respective names:
NAME
ADDRESS
See Attached
There is delivery service b~ lJnited Stat~.es _ . between the place of mailing and the
places so addressed. (.__::: ~
Teresa Bender, City Clerj!: --....
Subscribed ilnd swom to before me t!jis 1st day of April, 2004.
E~LE{'IJ.PAUlSETH ~
NOTAAI' PUBlIC. MINNESOTA
MyCcmmlssbnexp....Jan.31.2D08 Notary Public . ,.
L._ _
..
( FIRST NAME LAST NAME HOUSE # STREET
THOMAS DUPRE OR CURRENl 1781 MAIN STREET
TOM THUMB OR CURRENl 1801 MAIN STREET
CURRENT OWNER 1825 MAIN STREET
LAWRENCE PERRON OR CURRE~ 1798 MAIN STREET
CLAY ALCOCK OR CURREl\ 1806 MAIN STREET
CARL BUECHLER OR CURR 1812 MAIN STREET
GLADIS JOHNSON OR CURRE 1814 MAIN STREET
DAVID WEST OR CURRENT' 1824 MAIN STREET
RICHARD ROBISCHON OR CUR 1832 MAIN STREET
CURTIS & KELLlE NYMAN OR CURRENl 7092 DUPRE RD
STEve KEENAN LISA PRIEST OR CUR 7088 DUPRE RD
WILLIAM PRATO OR CURRENT 7084 DUPRE RD
( PATRICK DUPRE OR CURRENT 7080 DUPRE RD
MICHAEL & VIRGINIA CARNEY OR CU~RE" 7064 DUPRE RD
CURT & KRIS STIEBLER OR CURRE 7076 EAGLE TRAIL
GEORGE & BARB GIBSON OR CURREN 7074 EAGLE TRAIL
JOHN & KAY OLSON OR CURRENT 7070 EAGLE TRAIL
ROBERT & PAULA ROSLANSKY OR CUR 7068 EAGLE TRAIL
ROBERT & REBECCA DEWIDT OR CURRENT OWNEI 7062 EAGLE TRAIL
NATHAN & NIKKI NEWMAN OR CURRE 7060 EAGLE TRAIL
DOUG & MARY FREDRICKSON OR CI 7055 EAGLE TRAIL
STEVE HARDING OR CURRE 7058 EAGLE TRAIL
KRISTEN TAYLOR OR CURREN 7054 EAGLE TRAIL
BILL & DOREEN REINHARDT OR CURl 7052 EAGLE TRAIL
RICHARD & MARGARET SARGENT OR CURRE 7130 MILL ROAD
TERRY & DORI OBERG OR CURRENl 7138 MILL ROAD
L __ __
ST. GENEVIEVE'S CEMETERY CIO ST. GENEVIEVE'f
THOMAS VALOIS OR CURRENl
KEN & CINDY HAWKINS OR CURRE
7087 GOIFFON ROAD
1824 HOULE CIRCLE
1828 HOULE CIRCLE
'.
J!]j Bonestroo
~ Rosene
U Anderlik&
1~ 1 Assoctates
Engineers & Architects
Owner: City of Centerville, 1880 Main St.. Centerville, MN 55038 Date: Mav 7, 2004
For Period: 31112004 to 51712004 Renuest No: 1
Contractor: Northdale Construction Comoanv Inc., 14450 Northdale Blvd.. Roners. MN 55374
CONTRACTOR'S REQUEST FOR PAYMENT
HUNTERS CROSSING 2ND ADDITION PHASE 1
UTILITY AND STREET IMPROVEMENTS
BRA FILE NO. 616-03-132
SUMMARY
1 Original Contract Amount $ 598,749.66
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 598,749.66
5 Value Completed to Date. $ 119,466.80
6 Material on Hand $ 0.00
7 Amount Earned $ 119,466.80
8 Less Retainage 5% $ 5,973.34
9 Subtotal $ 113,493.46
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 113.493.46
Recommended for Approvai by:
BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
!IuwtVJ~L ~
Approved by Contractor:
NORJ!ll} CONSTRUCTION COMPANY INC
/ .'-?:!!:?~
Approved by Owner:
. CITY OF CENTERVILLE
Specified Contract Completion Date:
Auqust 20, 2001
Date:
61603132REQ1,xls
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1" SANITARY SEWER:
1 CONNECT TO EXISTING MANHOLE EA 1 1000.00 1 1 $1,000.00
2 8" PVC SANITARY SEWER, SDR 35 IF 2120 16.99 2112 2112 $35,882.88
3 4' DIAMETER SANITARY MH, 8' DEEP EA 11 1368.65 11 11 $15,055.15
4 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 48 103.53 49.15 49.15 $5,088.50
5 IMPRDVED PIPE FOUNDATION LF 2120 3.20 $0.00
6 CLOSED CIRCUIT TV INSPECTION LF 2120 0.64 $0.00
Tolal PART 1 - SANITARY SEWER: $57,026.53
PART 1 - SANITARY SEWER: - Bid Amount Total- $65,184.19
PART 2 - WATER MAIN:
7 CONNECT TO EXISTING 12" WATER MAIN EA 1 1159.75 1 1 $1,159,75
8 CONNECT TO EXISTING 8" WATER MAIN EA 1 1159.75 1 1 $1,159.75
9 8" PVC WATER MAIN LF 2000 13.95 400 400 $5,580.00
10 6" PVC WATER MAIN LF 375 12.09 $0.00
11 6" GATE VALVE AND BOX EA 1 626.11 $0.00
12 8" GATE VALVE AND BOX EA 6 810.36 $0.00
13 8" PVC WATER MAIN, JACKED WISTEEL CASING LF 55 157.07 55 55 $8,638.85
14 SALVAGE AND REINSTALL HYDRANTNALVE EA 1 909.75 $0.00
15 HYDRANT WiTH VALVE EA 6 2206.80 $0.00
16 DUCTILE IRON FITTINGS LB 4600 0.92 $0.00
17 6" PIPE RESTRAINT 'EA 24 41.95 $0.00
18 8" PIPE RESTRAINT EA 45 52.93 $0.00
19 IMPROVED PIPE FOUNDATION LF 500 3.20 $0.00
Total PART 2 - WATER MAIN: $16,538.35
PART 2 - WATER MAIN: - Bid Amount Total- $72,251.57
PART 3 - SERVICES:
20 1" CORPORATION STOP EA 35 70.01 $0.00
21 1" CURB STOP AND BOX EA 35 128.90 $0.00
22 1" TYPE "K" COPPER WATER SERVICE LF 1500 7.44 $0.00
23 8"X4"PVCWYE EA 35 104.82 35 35 $3,668.70
24 4" PVC, SCH. 40 SERVICE PIPE LF 1460 8.29 $0.00
25 INSULATION, 2" THICK SF 640 1.85 $0.00
Total PART 3 - SERVICES: $3,668.70
PART 3 - SERVICES: - Bid Amount Total- $35,077.95
PART 4 ' STORM SEWER:
26 12" RCP STORM SEWER, CLASS 5 LF 300 22.15 $0.00
27 15" RCP STORM SEWER, CLASS 5 IF 550 21.68 $0.00
28 18" RCP STORM SEWER, CLASS 5 LF 750 23.73 $0.00
29 21" RCP STORM SEWER, CLASS 4 IF 400 26.86 $0.00
30 21" PVC STORM SEWER, SDR 26 LF 71 41.97 $0.00
31 27" RCP STORM SEWER. CLASS 3 IF 169 35.51 $0.00
32 .12" RCP FLARED END SECTION EA 1 353.98 $0.00
33 18" FLARED END SECTION EA 2 398.71 $0.00
34 21" FLARED END SECTION EA 2 448.20 $0.00
35 27" FLARED END SECTION EA 1 509.97 $0.00
36 CLASS III RANDOM RIPRAP CY 40 70.00 $0.00
37 2' X3' CB EA 4 1078.97 $0.00
38 4' DIAMETER STORM CBMH EA 9 1397.40 $0.00
39 5' DIAMETER STORM SEWER MH EA 1 2247.27 $0.00
40 4' DIAMETER STORM SEWER MH EA 3 1427.22 $0.00
41 4' DiA. MH OVERDEPTH LF 6.5 103.53 $0.00
42 OUTLET CONTROL STRUCTURE (S5-15) EA 1 1719.43 $0.00
43 OUTLET CONTROL STRUCTURE (S5-18 AND 19) EA 2 1671.50 $0.00
44 SEEDING, iNCL. SEED, FERTILIZER, MULCH, AND DISK
ANCHOR AC 0.25 2729.50 $0.00
45 SILT FENCE, REGULAR LF 200 4.12 $0.00
Total PART 4" STORM SEWER: $0.00
PART 4- STORM SEWER: - Bid AmountTotal- $92,112.49
PART 5 - STREETS:
46 MOBiliZATION LS 1 9106.00 0.5 0.5 $4,553.00
47 SUBGRADE PREPARATION - STREET SY 9500 0.50 $0.00
48 SUBGRADE PREPARATiON - TRAIL SY 1300 0.87 $0.00
51603132REQ1.x1s
,", Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
49 GEOTEXTILE FABRIC SY 9500 1.34 $0.00
50 SELECT GRANULAR BORROW (CV) CY 5200 11.35 $0.00
51 AGGREGATE BASE. CLASS 5 TN 3600 11.39 $0.00
52 AGGREGATE BASE, CLASS 5 - SIDEWALK TN 160 11.39 $0.00
53 AGGREGATE BASE, CLASS 5 - TRAIL TN 500 11.39 $0.00
54 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 730 35.02 $0.00
55 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 730 36.31 $0.00
56 BITUMINOUS MATERIAL FOR TACK COAT GAL 400 1.39 $0.00
57 BITUMINOUS WEAR COURSE, TYPE 41A, TRAIL TN 140 48.93 $0.00
58 SURMOUNT ABLE CONCRETE CURB AND GUTTER LF 4300 7.36 $0.00
59 4" CONCRETE SIDEWALK SF 4800 2.72 $0.00
60 PEDESTRIAN CURB RAMP EA 2 154.50 $0.00
61 4" PERFORATED POLYETHYLENE PIPE LF 4300 3.09 $0.00
62 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 75.00 $0.00
63 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 150.00 $0.00
64 WATER FOR DUST CONTROL 1000 GAL 50 20.00 $0.00
65 DOUBLE WOOD BARRICADES (2 PER EA), INCL SIGN
PANELS EA 2, 386.25 $0.00
66 REMOVE AND REPLACE CONCRETE CURB - HUNTERS
1ST LF 30 21.63 $0.00
67 REPAIR GATE VALVE - HUNTERS 1 ST EA 1 509.82 $0.00
68 TEMP. ROCK CONSTRUCTION ENTRANCE TN 100 18.00 25 25 $450.00
69 PROTECTION OF CB IN STREET EA 13 50.00 $0.00
Total PART 5 - STREETS: $5,003.00
PART 5 - STREETS: - Bid Amount Total- $262,656.72
PART 6 - SANITARY SEWER - CENTERVILLE ROAD:
70 8" PVC SANITARY SEWER, SDR 35, 10'-12' DEEP LF 650 21.24 653 653 $13,869.72
71 CONNECT TO EXISTING MANHOLE EA 1 1409.75 1 1 $1,409.75
72 4' DIAMETER SANITARY MANHOLE EA 2 1368.65 2 2 $2,737.30
73 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 6 103.53 2.19 2.19 $226.73
74 8" OUTSIDE DROP LF 3.4 203.25 4.5 4.5 $914.63
75 IMPROVED PIPE FOUNDATION LF 650 3.20 653 653 $2,089.60
76 CLOSED CIRCUIT TV INSPECTION LF 650 0.64 $0.00
77 CLEAR AND GRUB LS 1 5000.00 $5,000.00
78 LANDSCAPING LS 1 6489.00 $0.00
79 REMOVE AND REPLACE 6882 DRIVEWAY LS 1 1875.00 0.5 0.5 $937.50
80 REMOVE AND REPLACE 6892 DRIVEWAY LS 1 1875.00 0.5 0.5 $937.50
81 REMOVE AND REPLACE BITUMINOUS TRAIL SY 45 12.88 $0.00
82 TRAFFIC CONTROL LS 1 1545.00 0.5 0.5 $772.50
83 SEEDING, INCL SEED, FERTILIZER, MULCH, AND DISK
ANCHOR AC 0.5 2729.50 $0.00
64 EROSION CONTROL BlANKET SY 1000 1.80 $0,00
Total PART 6 - SANITARY SEWER - CENTERV1LLE ROAD: $28,895.23
PART 6 - SANITARY SEWER - CENTERVILLE ROAD: - Bid Amount Total- $42,289.63
PART 7 - WATER MAIN - CENTERVILLE ROAD:
85 6" PVC WATER MAIN LF 500 16.81 250 250 $4,202.50
86 6" GATE VALVE AND BOX EA 1 651.11 1 1 $651.11
87 HYDRANT WITH VALVE EA 1 2281.98 1 1 $2,281.98
88 IMPROVED PIPE FOUNDATION LF 300 3.20 $0.00
89 DUCTILE IRON FITTINGS LB 200 0.92 $0.00
90 6" PIPE RESTRAINT EA 6 41.95 $0.00
91 SODDING, LAWN TYPE SY 500 4.67 $0.00
92 SEEDING, INCL SEED, FERTILIZER, MULCH, AND DISK
ANcHOR AC 0.25 2729.50 $0.00
93 REMOVE AND REPLACE CULVERT AND DRIVEWAY LS 1 1875.00 $0.00
Total PART 7 - WATER MAIN - CENTERVILLE ROAD: $7,135.59
PART 7 - WATER MAIN - CENTERVILLE ROAD: -Bid AmountTotal- $17,626.17
PART 8 - SERVICES - CENTERVlLLE ROAD:
94 8" X 4" PVC WYE EA 5 179.82 5 5 $899.10
95 4" PVC, SCH. 40 SERVICE PIPE LF 50 14.30 21 21 $300.30
l _ 61603132REQ1.x1s
Contract Unh Current Quantity Amount
No. (tern Unit Quantity Price Quantity to Date to Date
96 4" SANITARY SEWER SERVICE DIRECTIONAL DRIllED IF 300 19.80 $0.00
97 1" TYPE oK" COPPER WATER SERVICE IF 80 13.44 $0.00
98 1" TYPE "K" COPPER WATER SERVICE DRillED IF 100 17.36 $0.00
99 . 1" CORPORATION STOP EA 4 82.51 $0.00
100 1" CURB STOP AND BOX EA 4 213.90 $0.00
Total PART B " SERVICES" CENTERVlllE ROAD: $1,199.40
PART B" SERVICES" CENTERVlllE ROAD:" Bid AmountTotal-$1',550.94
Total PART 1 - SAN IT ARY SEWER:
Total PART 2- WATER MAIN:
Total PART 3" SERVICES:
Total PART 4 - STORM SEWER:
Total PART 5" STREETS:
Total PART 6 " SANITARY SEWER - CENTERVlllE ROAD:
Total PART 7" WATER MAIN" CENTERVlllE ROAD:
Total PART B - SERVICES" CENTERVlllE ROAD:
Total Work Completed To Date
$57,026.53
$16,538.35
$3,668.70
$0.00
$5,003.00
$28,895.23
$7,135.59
$1,199.40
$119,466.80
61603132REQ1.)C~
"
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO, 616-03-132
CONTRACTOR NORTHDALE CONSTRUCTION COMPANY INC
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No. From
03/01/2004
To
05/07/04
Payment
113,493.46
Retainage
5,973.34
Completed
119,466.80
Material on Hand
Total Pavment to Date $113,493.46 Orioinal Contract $598,749.66
Retainaoe Pav No. 1 5,973.34 Chanoe Orders
Total Amount Earned $119,466.80 Revised Contract $598,749.66
61603132REQ1.xls
,.
cfiurcfi of St. Genevieve
7087 (joiffon 'Road
Cent~:J{5038
651-4V
~'I,
if1
May 20, 2004
Centerville City Council
City of Centerville
1880 Main Street
Centerville, MN 55038
Subject: St. Genevieve's Parish Festival
Dear Council Members:
We are requesting your support in approving our gaming permit for our armual Parish
Festival on August 15,2004. Enclosed is the completed form. We respectfully request
your signature and the return of the form to our parish office.
Please feel free to contact me with any questions.
Sincerely,
Th~tt~:1fM
Pastor
For Board Use Only I
Fee Paid I
Minnesota Lawful Gambling Page 1 of 2 Check No. I
Application for Exempt Permit - LG220 10/98 Initials I
Received I /
Organization Information
Organization name Previous lawful gambling exemption number
Church of St. Genevieve X- l' foo;?
Street City State/Zip Code County
7087 Goiffon Rd Centervi11e MN 55038 Anoka
Name of chief executive officer (CEO) of organizaton Daytime phone number of
First name Last name CEO:
(Rev.) Thomas Fitz~erald 651-429-7937
Name of teasurer of organization Daytime phone number of
First name Last name
Virginia LaMotte 651-429-8316
.
Type of Nonprofit Organization
Check the box that best describes your organization:
o Fraternal lK1 Religious
o Veteran 0 Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
o IRS letter indicating income tax exempt status
o Certificate of Good Standing from the Minnesota Secretary of State's Office
o A charter showing you are an affiliate of a parent nonprofit organization
o Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Church of St. Genevieve
Address {dO not use PO box) City StatelZip Code County
7087 Goiffon Rd. Centervi11e MN 55038 Anoka
Date(s) of activity (for raffles, indicate the date of the drawing)
August 15, 2004
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
j2("Bingo ~affles I:~~:paddlewheels ~PUII-Tabs ~Tipboards
"Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in alternative
format (ie.large print Braille) upon request. The
information requested on this form (and any
attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse 10 supply the information requested;
however, if you refuse to supply Ihis information,
the Board may not be able to determine your
qualifications and, as a consequence, may refuse
to issue you a permit. If you supply the
information requested, the Board will be able to
process your application.
Your name and and your organization's name
and address will be public information when
received by the Board. All the other information
that you provide will be private data about you
until the Board issues your permit. When the
Board issues your permit, all of the information
thai you have provided to the Board in the
process of applying for your permit will become
public. If the Board does not issue you a permit,
all the information you have provided in the
process of applying for a permit remains private,
with the exception of your name and your
organization's name and address which will
remain public.
Private dala about you are available only to the
following: Board members, staff of the Board
whose work assignment requires that they have
access to the information; the Minnesota
Department of Public Safety; the Minnesota
Attomey General; the Minnesota Commissioners
of Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
intemational gambling regulatory agencies;
anyone pursuant to court order; other individuals
and agencies that are specifically authorized by
state or federal law to have access to the
information; individuals and agencies for which
law or legal order authorizes a new use or
sharing of information after this Notice was given;
and anyone with your consent
#-
Application for Exempt Permit - LG220
Page2of2
10/98
Organization Name
Local Unit of Government Acknowledgment (Required by Statute)
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application
and three options for the city:
1. Approve the application: By taking no action,
the city allows the Board to issue a permit after
30 days (60 days for a first class city).
2. Waive the above-noted waiting period: The
city allows the Board to issue a permit before
.30 days (60 days for a first class city). Docu-
mentation attached.
3. Deny the application by passing a resolution
within 30 days (60 days for a first class city).
Print name of city:
(Signature of city personnel receiving application)
Title
Date / /
If the gambling premises is located In a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application
and three options for the county:
1. Approve the application: By taking no action, the
county allOWS the Board to issue a permit after 30 days.
2. Waive the above-noted waiting period: The county
allows the Board to issue a permit before 30 days.
Documentation attached.
3. Deny the application by passing a resolution within
30 days.
Print name of county:
(Signature of county personnei receiving application)
Title
Date I I
On behalf of the township, , acknowledge that the
organization is applying for exempted gambling activity
within the township limits.
A township has no statutory authority to approve or deny
an application (Minn. Stat. sec. 349.213, subd. 2).
Print name of township:
(Signature of township official acknowledging application)
Title
Date / I
Chief Executive Officer's Signature
The information provided in this applica 'on is comple nd
Name (please print)
Ih~rna5 l hlZ.g-<<ZJ1c:/
Date
1
1-
Chief Executive Office~s signature
Mail Application and Attachment(s)
At least 45 days prior to your scheduled activity date send:
the completed application;
a copy of your proof of nonprofit status, and
a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated,
refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not been acknowledged by the local unit of government, do not send the application to the
Gambling Control Board.
"
* $2,200,000 General Obligation Improvement Bonds, Series 2004B
Project Overview & Financing Recommendations
Proceeds of this issue will be used to finance the 2004 Street Reconstruction Project.
We reconunend the following for the Bonds:
L A ward Sale
A ward the purchase of the bonds to the low bidder ~ Wells Fareo,
2, Bid Receipt - Date and Time
Wednesday, May 26, 2004 at 11:00 A, M" with award
by the City Council on the same day at 6:30 P,M,
3, Estimated Bond Closing Date
The estimated closing date (dste that bond proceeds are
available) of the Bonds is June 22, 2004,
4, Authority and Purpose
The Bonds are being issued pursuant to Minnesota
Statutes, Chapter 429 and 475 to fmance the 2004 Street
Reconstruction Improvements.
5, Principal Amount of Bonds
$2,200,000
6, Repayment Term
The Bonds will mature on Feb, 1,2006 through 2020, Interest on
the Bonds will be payable February I, 2005 and semi-annually
thereafter each February I" and August I",
7, Source of Debt Service Revenues
Debt service will be payable from special assessments against
affected property owners and ad valorem (property) taxes against
all taxable property within the City,
8, Prepayment Provisions
The City may elect on February I, 2011 and on any day thereafter
to prepay or refinance bonds,
%\{~~;~S'~i;~m'J~' _.
For
* $2,200,000 General Obligation Improvement Bonds, Series 2004B
* Bonds purchased by Wells Fargo
* Assignment of A2 Bond Rating by Moodys
* Bonds AAA rated I Insured by MBIA
Presented to:
May 26, 2004
Mayor Terry Sweeney
Members, City Council
Kim Moore-Sykes, City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
NORTHLAND_SECURITIES
George D. Eilertson
Sr, Vice President, Partner
612-851-5906
.
NORTHLAND 'SECU RlTI ES
TABULA nON OF BIDS
CITY OF CENTERVILLE, MINNESOTA
$2,200,000
GENERAL OBLlGA nON IMPROVEMENT BONDS, SERlES 2004B
AWARD:
DATE OF SALE:
INSURANCE:
MOODY'S INSURANCE RATING:
MOODY'S RATING:
WELLS FARGO BROKERAGE SERVICES
WEDNESDAY, MAY 26, 2004
MBlA
AAA
A2
BIDDER
INTEREST RATE
TRUE INTEREST COST
(RATE)
WELLS FARGO BROKERAGE SERVICES
UBS FINANCIAL SERVICES, INC. (CHICAGO)
HARRIS TRUST & SAVINGS BANK (CHICAGO)
2.25% - 2006
3.00% - 2007/08
3.20% - 2009
3.40% - 2010
3.60%- 2011
3.80''/0 - 2012
3.90% - 2013
4.00% - 2014
4.10%- 2015
4.20% - 2016
4.30% - 2017
4.40% - 2018
4.50% - 2019120
PURCHASE PRICE:
$2,169,537.95
$880,538.72
C~.. (4.2687%):'
2.50% - 2006
2.75%- 2007
3.25% - 2008
3.50%.2009110
4.00%.2011/14
4.15% - 2015/16
4.35%-2017118"
4.45% - 2019120"
PURCHASE PRICE:
$2,173,291.35
$883,670.32
(4.2851%)
2.50% - 2006
3.00% - 2007
3.25% - 2008
3.50% - 2009
3.80% - 2010
3.90% - 2011
4.00% - 2012114"
4.25%- 2015117"
4.40% - 2018120'
PURCHASE PRICE:
$889,056.43
(4.3185%)
NorthIan*JR!l,Q,l'j!;),S45 South 7th Street, Sutt. 2500, Minneapolis, MN 55402 ToIlF~.1-800.851-2920 M,'o612-851-5900 Fu612-851-5987
www.northlandsecurlties.com
$2,169,726.90
Member NASD and SJPC
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Extract of Minutes of Meeting
Of the City Council of the City of
Centerville, Anoka County, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Centerville, Minnesota, was duly held in the City Hall in said City on Wednesday, May 26,
2004, commencing at 6:30 o'clock P.M.
The following members were present:
and the following were absent:
* * *
* * *
* * *
The Mayor announced that the next order of business was consideration of the proposals
which had been received for the purchase of the City's $2,200,000 General Obligation
Improvement Bonds, Series 2004B.
The City Administrator presented a tabulation of the proposals that had been received in
the manner specified in the Terms of Proposal for the Bonds. The proposals were as set forth in
Exhibit A attached.
After due consideration of the proposals, Member
then
introduced the following resolution, and moved its adoption:
SJB-248000vl
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RESOLUTION NO. ///-/v:1
A RESOLUTION AWARDING THE SALE OF $2,200,000.
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B
FIXING THEIR FORM AND SPECIFICATIONS;
DIRECTING THEIR EXECUTION AND DELIVERY;
AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED By the City Council of the City of Centerville, Anoka County,
Minnesota (City) as follows:
Section 1.
Sale of Bonds.
1.01. The proposal of (purchaser) to
purchase $2,200,000 General Obligation Improvement Bonds, Series 2004B (Bonds) of the City
described in the Terms of Proposal thereof is hereby found and determined to be a reasonable
offer and is hereby accepted, the proposal being to purchase the Bonds at a price of
$ . plus accrued interest to date of delivery, for Bonds bearing interest as follows:
Year of
Maturity
Interest
Rate
Year of
Maturitv
Interest
Rate
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
Net interest cost:
1.02. The sum of $ being the amount proposed by the Purchaser in excess
of $2,161,500 will be credited to the Debt Service Fund hereinafter created. The City
Administrator is directed to retain the good faith check of the Purchaser, pending completion of
the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers
forthwith. The Mayor and City Administrator are directed to execute a contract with the
Purchaser on behalf of the City.
1.03. The City will forthwith issue and sell the Bonds pursuant to Minnesota Statutes,
Chapter 429 (Act) in the total principal amount of $2,200,000, originally dated June 1,2004, in
the denomination of $5,000 each or any integral multiple thereof, numbered No. R-l, upward,
bearing interest as above set forth, and maturing serially on February I in the years and amounts
as follows:
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CE155-21
Year Amount Year Amount
2006 $110,000 2014 $150,000
2007 $120,000 2015 $155,000
2008 $120,000 2016 $160,000
2009 $125,000 2017 $170,000
2010 $130,000 2018 $175,000
2011 $130,000 2019 $185,000
2012 $135,000 2020 $195,000
2013 $140,000
1.04. Ootional Redemotion. The City may elect on February 1,2011, and on any day
thereafter to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in
part and if in part, at the option of the City and in such manner as the City will determine. If less
than all Bonds of a maturity are called for redemption, the City will notify DTC (as defmed in
Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine
by lot the amount of each participant's interest in such maturity to be redeemed and each
participant will then select by lot the beneficial ownership interests in such maturity to be
redeemed. Prepayments will be at a price of par plus accrued interest.
1.05. Term Bonds. To be completed if Term Bonds are requested by the Purchaser.
Section 2.
Registration and Payment.
2.01. Registered Form. The Bonds will be issued only in fully registered form. The
interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by
check or draft issued by the Registrar described herein.
2.02. Dates: Interest Payment Dates. Each Bond will be dated as of the last interest
payment date preceding the date of authentication to which interest on the Bond has been paid
or made available for payment, unless (i) the date of authentication is an interest payment date
to which interest has been paid or made available for payment, in which case the Bond will be
dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest
payment date, in which case the Bond will be dated as of the date of original issue. The interest
on the Bonds is payable on February I and August I of each year, commencing February 1,
2005, to the registered owners of record thereof as of the close of business on the fifteenth day
of the immediately preceding month, whether or not that day is a business day.
2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating
agent and paying agent (Registrar). The effect of registration and the rights and duties of the
City and the Registrar with respect thereto are as follows:
(a) Register. The Registrar must keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of ownership of Bonds
SJB-24800Ov\
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L
and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of transfer, in
form satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar will
authenticate and deliver, in the name of the designated transferee or transferees, one or
more new Bonds of a like aggregate principal amount and maturity, as requested by the
transferor. The Registrar may, however, close the books for registration of any transfer
after the fifteenth day of the month preceding each interest payment date and until that
interest payment date.
(c) Exchange of Bonds. When Bonds are surrendered by the registered owner
for exchange the Registrar will authenticate and deliver one or more new Bonds of a like
aggregate principal amount and maturity as requested by the registered owner or the
owner's attorney in writing.
(d) Cancellation. Bonds surrendered upon transfer or exchange will be
promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Imoroper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is
satisfied that the endorsement on the Bond or separate instrument of transfer is valid and
genuine and that the requested transfer is legally authorized. The Registrar will incur no
liability for the refusal, in good faith, to make transfers which it, in its judgment, deems
improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name a Bond is registered in the bond register as the absolute owner of the
Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on
account of, the principal of and interest on the Bond and for all other purposes and
payments so made to registered owner or upon the owner's order will be valid and
effectual to satisfY and discharge the liability upon the Bond to the extent of the sum or
sums so paid.
(g) Taxes. Fees and Charges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar
for any tax, fee or other governmental charge required to be paid with respect to the
transfer or exchange.
(b) Mutilated. Lost, Stolen or Destroved Bonds. If a Bond becomes mutilated
or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount,
number, maturity date and tenor in exchange and substitution for and upon cancellation
of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost,
upon the payment of the reasonable expenses and charges of the Registrar in connection
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therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the
Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of
the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or
indemnity in form, substance and amount satisfactory to it and as provided by law, in
which both the City and the Registrar must be named as obligees. Bonds so surrendered
to the Registrar will be cancelled by the Registrar and evidence of such cancellation must
be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured
or been called for redemption in accordance with its terms it is not necessary to issue a
new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption,
notice thereof identifying the Bonds to be redeemed will be given by the Registrar by
mailing a copy of the redemption notice by first class mail (postage prepaid) to the
registered owner of each Bond to be redeemed at the address shown on the registration
books kept by the Registrar and by publishing the notice if required by law. Failure to
give notice by publication or by mail to any registered owner, or any defect therein, will
not affect the validity of the proceedings for the redemption of Bonds. Bonds so called
for redemption will cease to bear interest after the specified redemption date, provided
that the funds for the redemption are on deposit with the place of payment at that time.
2.04. Appointment of Initial Registrar. The City appoints u.s. Bank National
Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and the City Administrator
are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon
merger or consolidation of the Registrar with another corporation, if the resulting corporation is a
bank or trust company authorized by law to conduct such business, the resulting corporation is
authorized to act as successor Registrar. The City agrees to pay the reasonable and customary
charges of the Registrar for the services performed. The City reserves the right to remove the
Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event
the predecessor Registrar must deliver all cash and Bonds in its possession to the successor
Registrar and must deliver the bond register to the successor Registrar. On or before each
principal or interest due date, without further order of this Council, the City Administrator must
transmit to the Registrar monies sufficient for the payment of all principal and interest then due.
2.05. Execution. Authentication and Deliverv. The Bonds will be prepared under the
direction of the City Administrator and executed on behalf of the City by the signatures of the
Mayor and the City Administrator, provided that those signatures may be printed, engraved or
lithographed facsimiles of the origina1s. If an officer whose signature or a facsimile of whose
signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that
signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the
officer had remained in office until delivery. Notwithstanding such execution, a Bond will not
be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution
unless and until a certificate of authentication on the Bond has been duly executed by the manual
signature of an authorized representative of the Registrar. Certificates of authentication on
different Bonds need not be signed by the same representative. The executed certificate of
authentication on a Bond is conclusive evidence that it has been authenticated and delivered
under this Resolution. When the Bonds have been so prepared, executed and authenticated, the
SJB-24800Ovl
CE155-21
City Administrator will deliver the same to the Purchaser upon payment of the purchase price in
accordance with the contract of sale heretofore made and executed, and the Purchaser is not
obligated to see to the application of the purchase price.
2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive
Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3
with such changes as may be necessary to reflect more than one maturity in a single temporary
bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be
exchanged therefor and cancelled.
Section 3.
Form of Bond.
3.01. The Bonds will be printed or typewritten in substantially the following form:
No.R-
$
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTYOFANOKA
CITY OF CENTERVILLE
GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2004B
Rate
Maturity
Date of
Original Issue
CUSIP
June 1,2004
Registered Owner: Cede &. Co.
The City of Centerville, Minnesota, a duly organized and existing municipal corporation
in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received
hereby promises to pay to the Registered Owner specified above or registered assigns, the
principal sum of $ on the maturity date specified above, with interest thereon from
the date hereof at the annual rate specified above, payable February I and August 1 in each year,
commencing February 1, 2005, to the person in whose name this Bond is registered at the close
of business on the fifteenth day (whether or not a business day) of the immediately preceding
month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are
payable in lawful money of the United States of America by check or draft by U.S. Bank
National Association, S1. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and
Authenticating Agent, or its designated successor under the Resolution described herein. For the
prompt and full payment of such principal and interest as the same respectively become due, the
full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged.
SJB-248000vl
CE155-21
The City may elect on February 1,2011, and on any day thereafter to prepay Bonds due
on or after February 1, 2012. Redemption may be in whole or in part ~d if in part, at the option
of the City and in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notifY Depository Trust Company (DTC) of the particular
amount of such maturity to be prepaid. DTC will determine by lot the amount of each
participant's interest in such maturity to be redeemed and each participant will then select by lot
the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a
price of par plus accrued interest.
The City Council has designated the issue of Bonds of which this Bond forms a part as
"qualified tax exempt obligations" within the meaning of Section 265(b )(3) of the Internal
Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for
financial institutions and within the $10 million limit allowed by the Code for the calendar year
of issue.
This Bond is one of an issue in the aggregate principal amount of $2,200,000 all of like
original issue date and tenor, except as to number, maturity date, redemption privilege, and
interest rate, all issued pursuant to a resolution adopted by the City Council on May 26, 2004
(the Resolution), for the purpose of providing money to defray the expenses incurred and to be
incurred in making local improvements, pursuant to and in full conformity with the Constitution
and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429, and the principal
hereof and interest hereon are payable from special assessments against property specially
benefited by local improvements and from ad valorem taxes for the City's share of the cost of the
improvements, as set forth in the Resolution to which reference is made for a full statement of
rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged
for payment of this Bond and the City Council has obligated itself to levy additional ad valorem
taxes on all taxable property in the City in the event of any deficiency in special assessments and
taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The
Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any
integral multiple thereof of single maturities.
As provided in the Resolution and subject to certain limitations set forth therein, this
Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by
the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or the owner's attorney; and may also be surrendered in
exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City
will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of
the same aggregate principal amount, bearing interest at the same rate and maturing on the same
date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose
SJB..24S00OvI
CE155-21
L _
of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will
be affected by any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota, to be
done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in
order to make it a valid and binding general obligation of the City in accordance with its terms,
have been done, do exist, have happened and have been performed as so required, and that the
issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional
statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit
under the Resolution until the Certificate of Authentication hereon has been executed by the
Bond Registrar by manual signature of one of its authorized representatives.
IN WITNESS WHEREOF, the City ofCenterville, Anoka County, Minnesota, by its City
Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures
of the Mayor and City Administrator and has caused this Bond to be dated as of the date set forth
below.
Dated:
CITY OF CENTERVILLE, MINNESOTA
(Facsimile)
City Administrator
(Facsimile)
Mayor
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
U.S. BANK NATIONAL ASSOCIATION
By
Authorized Representative
Sffi-248000vl
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The following abbreviations, when used in the inscription on the face of this Bond, will
be constructed as though they were written out in full according to applicable laws or
regulations:
TEN COM -- as tenants
in common
UNIF GIFT MIN ACT Custodian
(Cust) (Minor)
TEN ENT -- as tenants
by entireties
under Uniform Gifts or
Transfers to Minors
IT TEN --
as j oint tenants with
right of survivorship and
not as tenants in common
Act. . . . .
(State)
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and
does hereby irrevocably constitute and appoint attorney to
transfer the said Bond on the books kept for registration of the within Bond, with full power of
substitution in the premises.
Dated:
Notice:
The assignor's signature to this assignment must correspond with the name
as it appears upon the face of the within Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the
Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion
Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP")
or other such "signature guarantee program" as may be determined by the Registrar in addition
to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange
Act of 1934, as amended.
SID.24800Ov!
CE155-2!
The Bond Registrar will not effect transfer of this Bond unless the information
concerning the assignee requested below is provided.
Name and Address:
(Include information for all joint owners if this
Bond is held by joint account.)
Please insert social security or other
identif'ying number of assignee
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on
the books of the Registrar in the name of the person last noted below.
Date of Registration
Re!l:istered Owner
Signature of
Officer of Registrar
Cede & Co.
Federal ill #13-2555119
3.02. The City Administrator is directed to obtain a copy of the proposed approving
legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be
complete except as to dating thereof and to cause the opinion to be printed on or accompany each
Bond.
SJB-24800Ovl
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Section 4.
Payment: Security: Pledges and Covenants.
4.01. (a) The Bonds are payable from the Improvement Bonds, Series 2004B Debt
Service Fund (Debt Service Fund) hereby created, and the proceeds of general taxes hereinafter
levied (Taxes) and special assessments (Assessments) levied or to be levied for the
improvements described in the resolution authorizing the sale of the Bonds (Improvements)
financed by the Bonds are hereby pledged to the Debt Service Fund. If a payment of principal or
interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund
to pay the same, the City Administrator is directed to pay such principal or interest from the
general fund of the City, and the general fund will be reimbursed for the advances out of the
proceeds of Assessments and Taxes when collected. There is appropriated to the Debt Service
Fund (i) capitalized interest fmanced from Bond proceeds, if any, (ii) any amount over the
minimum purchase price paid by the Purchaser, and (iii) the accrued interest paid by the
Purchaser upon closing and delivery of the Bonds.
(b) The proceeds of the Bonds, less the appropriations made in paragraph (a),
together with any other funds appropriated for the Improvements and Assessments and Taxes
collected during the construction of the Improvements will be deposited in a separate
construction fund (which may contain separate accounts for each Improvement) to be used solely
to defray expenses of the Improvements and the payment of principal and interest on the Bonds
prior to the completion and payment of all costs of the Improvement. Any balance remaining in
the construction fund after completion of the Improvements may be used to pay the cost in whole
or in part of any other improvement instituted under the Act. When the Improvements are
completed and the cost thereof paid, the construction account is to be closed and subsequent
collections of Assessments and Taxes for the Improvements are to be deposited in the Debt
Service Fund.
4.02. It is hereby determined that the Improvements will directly and indirectly benefit
abutting property, and the City hereby covenants with the holders from time to time of the Bonds
as follows:
(a) The City has caused or will cause the Assessments for the Improvements
to be promptly levied so that the first instalIment will be collectible not later than 2005
and will take all steps necessary to assure prompt collection, and the levy of the
Assessments is hereby authorized. The City Council will cause to be taken with due
diligence all further actions that are required for the construction of each Improvement
fmanced wholly or partly from the proceeds of the Bonds, and will take all further actions
necessary for the fmal and valid levy of the Assessments and the appropriation of any
other funds needed to pay the Bonds and interest thereon when due.
(b) In the event of any current or anticipated deficiency in Assessments and
Taxes, the City Council will levy additional ad valorem taxes in the amount of the current
or anticipated deficiency.
SJB-248ooo.1
CE155-21
(c) The City will keep complete and accurate books and records showing:
receipts and disbursements in connection with the Improvements, Assessments and Taxes
levied therefor and other funds appropriated for their payment, collections thereof and
disbursements therefrom, monies on hand and, the balance of unpaid Assessments.
(d) The City will cause its books and records to be audited at least 8I1llually
and will furnish copies of such audit reports to any interested person upon request.
4.03. It is determined that at least 20% of the cost of the Improvements will be specially
assessed against benefited properties. For the purpose of paying the principal of and interest on
the Bonds, there is levied a direct annual irrepealable ad valorem tax (Taxes) upon all of the
taxable property in the City, which will be spread upon the tax rolls and collected with and as
part of other general taxes of the City. The taxes will be credited to the Debt Service Fund above
provided and will be in the years and amounts as follows (year stated being year of levy for
collection the following year):
Year .f&yy
(See Attachment A)
4.04. It is hereby determined that the estimated collections of Assessments and the
foregoing Taxes will produce at least five percent in excess of the amount needed to meet when
due the principal and interest payments on the Bonds. The tax levy herein provided is
irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax
levies the City Administrator may certify to the Manager of Property Records and Taxation the
amount available in the Debt Service Fund to pay principal and interest due during the ensuing
year, and the Manager of Property Records and Taqxation will thereupon reduce the levy
collectible during such year by the amount so certified.
4.05. The City Administrator is authorized and directed to file a certified copy of this
resolution with the Manager of Property Records and Taxation and to obtain the certificate
required by Minnesota Statutes, Section 475.63.
Section 5.
Authentication of Transcrivt.
5.01. The officers of the City are authorized and directed to prepare and furnish to the
Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records
of the City relating to the Bonds and to the financial condition and affairs of the City, and such
other certificates, affidavits and transcripts as may be required to show the facts within their
knowledge or as shown by the books and records in their custody and under their control,
relating to the validity and marketability of the Bonds, and such instruments, including any
heretofore furnished, may be deemed representations of the City as to the facts stated therein.
5.02. The Mayor and Administrator are authorized and directed to certify that they have
examined the Official Statement prepared and circulated in connection with the issuance and sale
of the Bonds and that to the best of their knowledge and belief the Official Statement is a
SJB-24800Ovl
CElSS-21
. complete and accurate representation of the facts and representations made therein as of the date
of the Official Statement.
Section 6.
Tax Covenant.
6.01. The City covenants and agrees with the holders from time to time of the Bonds
that it will not take or permit to be taken by any of its officers, employees or agents any action
which would cause the interest on the Bonds to become subject to taxation under the Internal
Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated
thereunder, in effect at the time of such actions, and that it will take or cause. its officers,
employees or agents to take, all affirmative action within its power that may be necessary to
ensure that such interest will not become subject to taxation under the Code and applicable
Treasury Regulations, as presently existing or as hereafter amended and made applicable to the
Bonds.
6.02. (a) The City will comply with requirements necessary under the Code to establish
and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of
the Code, including without limitation requirements relating to temporary periods for
investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and
the rebate of excess investment earnings to the United States, if the Bonds (together with other
obligations reasonably expected to be issued in calendar year 2004) exceed the small-issuer
exception amount of $5,000,000.
(b) For purposes of qualifying for the small-issuer exception to the federal arbitrage
rebate requirements, the City frods, determines and declares that the aggregate face amount of all
tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate
entities of the City) during the calendar year in which the Bonds are issued is not reasonably
expected to exceed $5,000,000, within the meaning of Section 148(f)(4)(C) of the Code.
6.03. The City further covenants not to use the proceeds of the Bonds or to cause or
permit them or any of them to be used, in such a marmer as to cause the Bonds to be "private
activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code.
6.04. In order to qualifY the Bonds as "qualified tax-exempt obligations" within the
meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and
representations:
(a) the Bonds are not "private activity bonds" as defmed in Section 141 of the
Code;
(b) the City hereby designates the Bonds as "qualified tax-exempt
obligations" for purposes of Section 265(b )(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than
any private activity bonds that are not qualified 501 (c)(3) bonds) which will be issued by
SJB-24800OvI
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L
the City (and all subordinate entities of the City) during calendar year 2004 will not
exceed $10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during
calendar year 2004 have been designated for purposes of Section 265(b )(3) of the Code.
6.05. The City will use its best efforts to comply with any federal procedural
requirements which may apply in order to effectuate the designations made by this section.
Section 7.
Book-Entry System: Limited Obligation of City.
7.01. The Bonds will be initially issued in the form of a separate single typewritten or
printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon
initial issuance, the ownership of each Bond will be registered in the registration books kept by
the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company,
New York, New York, and its successors and assigns (DTC). Except as provided in this section,
all of the outstanding Bonds will be registered in the registration books kept by the Bond
Registrar in the name of Cede & Co., as nominee of DTC.
7.02. With respect to Bonds registered in the registration books kept by the Bond
Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the
Paying Agent will have no responsibility or obligation to any broker dealers, banks and other
financial institutions from time to time for which DTC holds Bonds as securities depository
(participants) or to any other person on behalf of which a Participant holds an interest in the
Bonds, including but not limited to any responsibility or obligation with respect to (i) the
accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership
interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a
registered owner of Bonds, as shown by the registration books kept by the Bond Registrar,) of
any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to
any Participant or any other person, other than a registered owner of Bonds, of any amount with
respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar
and the Paying Agent may treat and consider the person in whose name each Bond is registered
in the registration books kept by the Bond Registrar as the holder and absolute owner of such
Bond for the purpose of payment of principal, premium and interest with respect to such Bond,
for the purpose of registering transfers with respect to such Bonds, and for all other purposes.
The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or
on the order of the respective registered owners, as shown in the registration books kept by the
Bond Registrar, and all such payments will be valid and effectual to fully satisfY and discharge
the City's obligations with respect to payment of principal of, premium, if any, or interest on the
Bonds to the extent of the sum or sums so paid. No person other than a registered owner of
Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated
Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City
Administrator of a written notice to the effect that DTC has detennined to substitute a new
nominee in place of Cede & Co., the words "Cede & Co.," will refer to such new nominee of
DTC; and upon receipt of such a notice, the City Administrator will promptly deliver a copy of
the same to the Bond Registrar and Paying Agent.
SJB-24800Ovl
CE155-21
7.03. Representation Letter. The City has heretofore executed and delivered to DTC a
Blanket Issuer Letter of Representations (Representation Letter) which shall govern payment of
principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds.
Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the
Bonds wilI agree to take all action necessary for all representations of the City in the
Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to be
complied with at all times.
7.04. Transfers Outside Book-Entry Svstem. In the event the City, by resolution of the
City Council, determines that it is in the best interests of the persons having beneficial interests
in the Bonds that they be able to obtain Bond certificates, the City will notifY DTC, whereupon
DTC will notify the Participants, of the availability through DTC of Bond certificates. In such
event the City will issue, transfer and exchange Bond certificates as requested by DTC and any
other registered owners in accordance with the provisions of this Resolution. DTC may
determine to discontinue providing its services with respect to the Bonds at any time by giving
notice to the City and discharging its responsibilities with respect thereto under applicable law.
In such event, if no successor securities depository is appointed, the City will issue and the Bond
Registrar will authenticate Bond certificates in accordance with this resolution and the provisions
hereof will apply to the transfer, exchange and method of payment thereof.
7.05. Payments to Cede & Co. Notwithstanding any other provision of this Resolution
to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC,
payments with respect to principal of, premium, if any, and interest on the Bond and notices with
respect to the Bond will be made and given, respectively in the manner provided in DTC's
Operational Arrangements, as set forth in the Representation Letter.
Section 8. Continuin~ Disclosure.
8.0 I. The City hereby covenants and agrees that it will comply with and carry out all of
the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of
this Resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to
be considered an event of default with respect to the Bonds; however, any Bondholder may take
such actions as may be necessary and appropriate, including seeking mandate or specific
performance by court order, to cause the City to comply with its obligations under this section.
8.02. "Continuing Disclosure Certificate" means that certain Continuing Disclosure
Certificate executed by the Mayor and City Administrator and dated the date of issuance and
delivery of the Bonds, as originally executed and as it may be amended from time to time in
accordance with the terms thereof.
SJB-248000vl
CE155-21
1-
The motion for the adoption of the foregoing resolution was duly seconded by Member
, and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
I
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SJB-24800OvI
CEISS-21
STATE OF MINNESOTA )
)
COUNTY OF ANOKA ) SS.
)
CITY OF CENTERVILLE )
I, the undersigned, being the duly qualified and acting Administrator of the City of
Centerville, Anoka County, Minnesota, do hereby certifY that I have carefully compared the
attached and foregoing extract of minutes of a regular meeting of the City Council of the City
held on May 26, 2004 with the original minutes on file in my office and the extract is a full, true
and correct copy of the minutes insofar as they relate to the issuance and sale of $2,200,000
General Obligation Improvement Bonds, Series 2004B of the City.
WITNESS My hand officially as such Administrator and the corporate seal of the City
this
day of
,2004.
Administrator
Centerville, Minnesota
(SEAL)
sm.24800OvI
CE155.21
L_____ __ __.
STATE OF MINNESOTA
MANAGER OF PROPERTY
RECORDS AND TAXATION'S
CERTIFICATE AS TO
REGISTRATION WHERE NO AD
VALOREM TAX LEVY
COUNTY OF ANOKA
I, the undersigned Manager of Property Records and Taxation of Anoka County,
Minnesota, hereby certifY that a resolution adopted by the City Council of the City of
Centerville, Minnesota, on May 26, 2004, relating to General Obligation Improvement Bonds,
Series 2004B, the amount of $2,200,000, dated June 1,2004, has been filed in my office and said
obligations have been registered on he register of obligations in my office.
WITNESS My hand and official seal this
day of
,2004.
Manager of Property Records
and Taxation
Anoka, County, Minnesota
(SEAL)
Deputy
SIli-24800Ovl
CE155-21
NORTHLAND' SEe U RI TI ES
45 South 1'Street
Suite 2500
Minneapolis, MN 55402
(800) 851-2920
(612) 851-5906
Fax (612) 851-5917
E X T ERN A L
MEMORANDUM
DATE: May 18, 2004
TO: The Honorable Terry Sweeney and Members of the City COImcil
Ms. Kim Moore-Sykes, Administrator
Ms. Ellen Paulsetb, Finance Director
City of Centerville
FROM: George Eilertson, Senior Vice President I Partner (,~
Northland Securities '1 ,--
RE: Moody's Rating Report - Centerville Assigned an "A2" rating
Congratulations on receiving such a favorable bond rating! Attached with this memo is the
Moody's rating report. The highlights of their review of Centerville are as follows:
. Favorable location in the Twin Cities area,
. Strong financial position, and
. Low debt burden.
According to Moody's, "A" ra'led municipalities present above-average creditworthiness relative
to other municipalities. Moody's assigns numerical modifiers I, 2, and 3 to each rating category.
The modifier I indicates that the issuer ranks in the higher end of its category; the modifier 2
indicates a mid-range ranking; and the modifier 3 indicates a ranking in the lower end of the
rating category.
As of the date of this memo, Centerville's neighboring cities bave the following bond ratings:
. Hugo - "A3"
. Lino Lakes - "A2"
. Circle Pines - "A3"
Do not hesitate to call me at (612) 851-5906 with any questions. ThankyOu.
RE Centerville Mn
MOODy'S ASSIGNS INITIAL A2 RATING TO THE CITY OF CENTERVILLE'S (MN) $2.545 MILLION
GO IMPROVEMENT BONDS, SERIES 2004B
NEW YORK, May 13, 2004 -- Moody's Investors Service has assigned an initial A2
rating to centerville's (MN) $2.545 million General Obligation Improvement Bonds,
Series 2004. The 2004 bonds are secured by the city's general obligation unlimited
tax pledge. proceeds from the issue will be used to finance infrastructure
improvements in the city. The initial A2 rating is due to a favorable location in
the TWin cities area, strong financial position with healthy reserves, and low debt
burden.
SMALL RESIDENTIAL CITY 18 MILES NORTH OF ST PAUL
Moody's believes that Centerville will remain stable given its residential tax base
and location near the TWin cities. Located 18 miles north of St paul (rated Aa2 with
a positive outlook), many residents take advantage of ample employment opportunities
in the surrounding area or commute into the city. The tax base, 86% of which is
residential, has grown at a rapid average annual rate of 20.8% over the last five
years. Management cites ongoing residential growth for the increase and~ while there
are still several housing developments currently under construction, ofricials
indicate that the amount of available land is declinin9 rapidly and has limited
annexation potential. Per capita income and median famlly income are 107% and 135%
of state averages, respectively.
STRONG GENERAL FUND POSITION
Moody's expects that the city's financial performance will remain strong given
healthy reserve levels and a history of conservative budgeting. Fiscal 2003 results
show a General Fund balance of $1 million, or 54.7% of revenues, which represents a
moderate increase over the prior year's $937,000 or 44.3% of revenues. Management
expects flat operations in fiscal 2004 and indicates that expenditures to date are
in line with budget expectations. The city reported a fiscal 2003 operating surplus
of $130,448 in spite of unexpected mid year cuts in Minnesota state aid totaling
$88,000. In fiscal 2004, state aid was cut an additional $19,000, but the city will
levy back the full 60% allowed by the legislature. Moody's notes that the city's
Local GOvernment Aid has been reduced to zero, and that this diminished reliance
insulates the city from any further uncertainty at the state level.
ABOVE AVERAGE DEBT LEVELS AND RAPID PRINCIPAL AMORTIZATION
Moody's believes that the city's debt level will remain manageable. At 5.8%, the
overall debt burden is above average for similarly sized citles; however, much of
the debt is driven by borrowing of overlapping entities. The d"irec.t debt burden is a
more modest 2.0%, with 78.4% ral?idly amortized in 10 years. City officials indicate
that future borrowing will be llmited to a potential Sl.5 million issue for which
the city would be responsible for approximately one-third, to build a shared police
station, as well as possible small projects that would be supported through special
assessments.
KEY STATISTICS:
2000 population: 3,202
2003 full valuation: $297 million
1/2004 county unemployment rate: 5.0%
page 1
,
RE Cen~erville Mn
overall deb~ burden: 5.5%
Direc~ Deb~ Burden: 2.0%
Payou~ of principal (10 years): 78.4%
Fiscal 2003 General Fund balance: $1.068 million (54.7% of General Fund revenues)
Analys~s
s~acy Lingamfelter
Analyst
public Finance Group
Moody's Investors Service
Jona~han North
Backup Analyst
public Finance Group
Moody's Investors Service
Con~ac~s
Journalists: (212) 553-0376
Research clients: (212) 553-1653
Page 2
Page 1 of 1
, .
"
.
Peterson, Tom W
From: Peterson, Tom W
Sent: Thursday, May 20, 2004 2:41 PM
To: Kim Moore Sykes
Subject: Swenson- Carlson Drainage
Hi Kim,
At the May 12, 2004 City Council Meeting, it was requested the Engineer provide a Final Report on the drainage
issue in the back yards of 7016 Brian Court (Swenson) and 7020 Brian Court (Carlson). Please consider this
emai' and additional information to be delivered to you as the "final report".
When the house at 7020 Brian Court was being built in 2002, we investigated the backyard drainage and made
recommendations on the culvert size and grade. This is shown on Exhibit's A and B. Ultimately, a 15" diameter
metal culvert was installed, set at the elevation of the existing ditch.
In 2003, we received calls from the Swenson's, located just upstream of the culvert. Survey shots were taken and
sketches provided, showing the drainage in the back yards. These are shown as Exhibit's C, D and E. We
determined the culvert was set correctly.
Tom Peterson, City Engineer
Bonestroo Rosene Anderlik
5/20/2004
E~/tl &/'1 ~
.
January 25, 2002
Mr. Paul Palzer
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: Clear Water Meadows Swale
File No. 616-GEN
Dear Paul,
Per your request we have investigated the swale in !he back yards.of Brian Court in !he Clear
Water Meadows Addition. If a culvert is installed the following recommendations are made for
your consideration.
1. The home at 7016 Brian Court is !he controlling factor of the swales emergency
overflow elevation. This will require the fill above the culvert to remain a
minimum 1.5 feet lower than !he walk out elevation at 7016 Brian Court. Also a
1.5' minimum cover of soil over the top of the pipe is necessary.
2. The minimum required culvert size should be a 12" HDPE culvert installed at 1 %
grade and placed at !he existing elevation of the swale. A flatter sloped culvert
will require a 15" diameter pipe.
3. The city should inspect the two items listed above, upon completion of the culvert
installation and filling of the swale.
Please call me at 651-604-4808 if there are any questions or concerns.
Very truly yours,
BONESTROO, ROSENE, ANDERUK & ASSOCIATES, INC.
Daniel S. Schluender
cc: Tom Peterson
I.,
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Letter of Transmittal
SJZ-Itl e, I T Cc
.
.Jlli Bone5troo
-=- Rosene .'
~ Andert=-'k
1\1' Asscd
EnglnnrsliAtd1ife
Date: 6/3/03
We are sending you:
Project: Centerville- backyard ditch
r8l Attacheei
o UncJer Separate Cover
File No: 616 gen
o Shop Drawings 0 Specifications . 0 Plans
o Copy of Letter 0 Samples 0 Change Dreier
To: Chris and Joel Swenson
7016 Brian Ct. Centerville 55038
Re: ditch grades
o
Copies Description Code
1 Map showing ditch alignment with survey shots 2
1 ditch profile along Swenson's and Carlson's properties 2
These are transmitted: (See Code)
1. For approval 5. No exceptions taken
2. For your use 6. Make noted corrections
3. As requested 7. Amend and resubmit
4. For review and comment 8. Resubmit _ copies for review
9. Submit _ copies for dislributio
10. Return _ corrected prints
11. For Bids Due:
12.
Remarks: Chris and Joel,
As you requested, we did a survey in your back yards to confirm the grades. The ditch in your yard is at
1.33% grade and the culvert in Carlson's is at 0.67% grade. There is 0.46 feet of fall from your property
line to the invert of the culvert: This is more than adequate. We still feel the water table is probably high
and is the reason your ditch remains wet. As this drops your yard should dry out. You may also want to
consider drain tile at the bottom of your ditch.
cc: Mr. And Mrs. Carlson
Kim Moore-Sykes
PauCPalzer
Signed: "(Vf
Bonestroo, Rosene, AnderJik and Associates! Inc.
www.bonestrao.com
St. Paul Office:
2335 West Highway 36
Sr. Paul. MN 55113
Phone: 651.636-4600
Fax: 651-836-1311
Milwaukee Office:
1516 West Mequon Road
Mequon, VV153092
Phone: 262-241-4466
Fax: 262-241-4901
Rochester Office:
112 in Street NE
Rochester, MN 55906
Ptlone: 507.282.2100
Fax: 507.282.3100
Willmar Office:
205 5th Street SW
WiUmar. MN 58201
Phone: 320-214-9557
Fax: 320.214.9458
St. Cloud Office:
3721 23rc1 Street S
St. Cloud. MN 56301
Phone: 320-251.4553
Fax: 320-251-9252
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Page:
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TO:
Honorable Mayor and Council Members
Teresa Bender, CitYClerk{~'
FROM:
SUBJECT:
Jackson Commercial, LLC - Town Office Park, Phase I Developer's
Agreement
DATE:
May 20, 2004
Mr. Paul Keleher requested the removal of the language that is underlined on pages 2 &
3.
These requested revisions were forwarded to City Attorney Hoeft for comment. Mr.
Hoeft stated that the first modification was fine as long as the dollar amount was accurate
and the second modification was fine as long as Occupancy Permits are not issued if the
bituminous parking lot is not installed.
.
DEVELOPMENT CONTRACT
JACKSON COMMERCIAL, LLC. - CENTERVllLE TOWN OFFICE PARK, PHASE I
(WTS 1-10)
CENTERVILLE,MINNESOTA
TIllS AGREEMENT, made and entered into this 1st day of December. Z003, by and between the
City of CenterviIle, a municipal corporation organized under the laws of the State of Minnesota
(the "City"), and Jackson Commerical, LLC., a Minnesota Limited Liability Corporation (the
"Developer").
RECITALS:
WHEREAS, the Developer has applied to the City to be allowed at the Developer's expense to
construct all surface streets, parking lots, curb and gutter, required landscaping, storm sewer,
storm water ponds, drainage facilities, water main, and sanitary sewer facilities, hereinafter
referred to as "Street and Utility Improvements"; and
WHEREAS, the Developer is to be responsible for the installation and financing of certain
private improvements . within the development, hereinafter referred to as "Private
Improvements" .
NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, it is
agreed by and between the parties as follows:
A REPRESENTATIONS OF DEVELOPER As inducement to the City's approval
and authorization to proceed with construction and entering into this Agreement,
the Developer represents and warrants to the City:
1. That the Developer is the contract purchaser of the property and
has authority to enter into this Agreement.
Z. That the commercial development complies with all City, County,
State and Federal laws and regulations, including but not limited to
City subdivision ordinances and zoning ordinances.
3. The commercial development complies with all wetland protection
legislation and will secure all required permits.
4. Attached as Exhibit B will be a letter stating that a permit is not
needed or that a valid permit from Anoka County for road access
onto ZOth Avenue for the Development's driveway area(s) has
been secured.
B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's
expense the general improvements construction according to the detailed plans submitted
e
for development approval and attached and listed as Exhibit A.
1. Cost of Private Improvements, description:
a. Landscaping as proposed in the site plan $10,000
(Attached as Exhibit A) 10 x $1,000
b. Sod in the common areas 10 x $1,500 $15,000
c. Striping of Parking Spaces $4,000
d. Retaining Wall 12 x $35 $4,000
e. Lighting 4@$1,000 $4,000
f. Recycling/Trash Enclosure $1,500
g. Utilities (phase (167 $91,000
h. Storm Water Fee/Connection $3,484
(5.174 Acres@ .01546 per sq. ft.)
Total Estimated Cost $132,984
Developer Retainage (150%) $199,476
Additional Private Improvements as outline in attachment Exhibit C. (Bonestroo, Rosene,
Anderlik & Associates letter date October 14, 2003.
The above referenced Private Improvements shall be completed by October 1,2004.
2. Also included as items associated with the Private Improvements, the
Developer shall undertake or l1ffilDge to accomplish the following:
a. Site Development IssueS
i. Coordinate with the utility companies to provide for
gas main, telephone lines, cable lines, and power
lines to service the properties developed on the final
plat according to the City's joint trench policy.
ii. Provide seeding and vegetation maintenance and
erosion control over denuded or graded areas and
mitigation area, at the City's direction.
iii. Establish a center monument (within the center
driveway(s) entering the commercial site) within 60
days of grading completion or within 180 days after
filing the final plat, whichever is sooner, winter
weather conditions excepted. This monument will
be maintained by the association of the developer's
choicelTown Office Park Association and not the
City of Centerville.
.
iv. Provide such street maintenance and control of
builder's actions to maintain roadways clear of
mud, soil, and debris to provide safe driving
surfaces. The Developer shall provide street
sweeping within 24 hours of the City's request for
such services.
The Developer shall accomplish or cause to be accomplished these actions
according to generally accepted trade standards. To the extent possible, the
construction vehicles for site grading, streets, and utilities shall access the site
from 20th Avenue.
b. Site Grading. Street Construction and Building Permits. No certificate of
occupancy shall be issued without installation of bituminous parking lot,
except buildings started in January and February of 2004. Develeper shall
.~ . deposit with the City an esem.w or letter of eredit in the amol:lllt of $76,000
~as security fer iflStaUation of the bimmiHous parkiag lot.
c. Erosion Control. The Developer shall control erosion ensuring:
1. The Developer shall submit an erosion control plan,
detailing all erosion control measures to be implemented
during construction.
ii. Erosion and siltation control measures shall be coordinated
with the different stages of development. Appropriate
control measures as required by the City shall be installed
prior to development when necessary to control erosion.
iii. Where the topsoil is removed, sufficient arable soils shall
be set aside for respreading over the developed area. The
topsoil shall be restored to a depth of at least four (4) inches
and shall be of a quality at least equal to the soil quality
prior to development.
d. Inspection. All of the work shall be under and subject to the inspection and
approval of the City, City Engineer, and where appropriate, any other
governmental agency having jurisdiction.
.
e.
Faithful Performance of Construction Contracts and Letter of Credit. The
Developer will fully and faithfully comply with all terms and conditions of
any and all contracts entered into by the Developer for the installation and
construction of all Private Improvements and hereby guarantees the
workmanship and materials for a period of two years following the City's
final acceptance of the Private Improvements. The Developer agrees to
guaranty for a period of one year the tree plantings required as part of the
Developer's Agreement. Each specific tree guaranty period shall begin
with the planting of each specific tree. Concurrently with the execution
hereof by the Developer, the Developer will furnish to, and at all times
thereafter maintain with the City, a cash deposit, certified check, or an
Irrevocable Letter of Credit, based on one hundred fifty percent (1500/0) of
the total estimated cost of the Private Improvements as indicated in
Paragraph B 1. The Irrevocable Letter of Credit shall be for the exclusive
use and benefit of the City of Centerville and shall state thereon the same
is issued to guaranty and assure performance by the Developer of all the
terms and conditions of Paragraph Bl of this Development Contract. Such
Letter of Credit may be reduced upon completion and acceptance of the
Private Improvements by the City to an amount deemed adequate by the
City Engineer to cover the two year warranty period described herein. The
City shall have the right during said warrant period to draw on the Letter
of Credit for any warranty work that is necessary. The Irrevocable Letter
of Credit shall be renewed or replaced by not later than twenty (20) days
prior to its expiration with a like letter or bond.
f Reduction of Escrow Guaranty. The Developer may request a reduction
of the Letter of Credit or cash deposit based on prepayment or the value of
the completed Private Improvements at the time of the requested
reduction. The amount of reduction will be determined by the City and
such recommendation will be submitted to the City Council for action.
C. RECORDING AND RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on this entire project site. The Developer
agrees that the City shall have the right to record a copy of this Development Contract
with the Anoka County RecorderlRegistrar to give notice to future purchasers and
owners.
D. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for
all costs incurred by the City including, but not limited to, the actual costs of construction
of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of
acquisition of necessary easements, if any, and any other costs incurred by the City
relating to this Development Contract and the installation and financing of the
aforementioned improvements.
E. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and acceptance by the City, the improvements lying within the
public easements shall become City property without further notice or action.
.
F. MISCELLANEOUS PROVISIONS.
1. Reimbursement of Costs for Defense. The Developer agrees to reimburse
the City for all costs incurred by the City in defense of enforcement of this
Contract, or any portion thereof; including court costs and reasonable
engineering and attorney's fees.
2. Validity. If any portion, section, subsection, sentence, clause, paragraph,
or phrase in this Contract is for any reason held to be invalid by a court of
competent jurisdiction, such decision shall not affect or void any of the
other provisions of the Development Contract.
3. Waiver. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or
waivers sbaIl be in writing, signed by the parties, and approved by written
resolution of the City Council. The City's failure to promptly take legal action to
enforce this Agreement shall not be a waiver or release.
4. Binding Effect. The terms and provisions hereof shall be binding upon and
insured to the benefit of the heirs, representatives, successors, and assigns of the
parties hereto and shall be binding upon all future owners of all or any part of the
Subdivision and shall be deemed covenants running with the land.
S. Notice. Whenever in this Contract it shall be required or permitted that notice or
demand be given or served by either party to this Contract to or on the other party,
such notice or demand shall be delivered personally or mailed by United States
mail to the addresses set forth below by certified mail (return receipt requested).
Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the
parties hereto are as set forth below until changed by notice given as per above:
Developer:
Jackson Commercial, LLC.
4886 Highway 61, Suite 202
White Bear Lake, MN 5S 110
City:
City of Centerville
Attn: City Administrator
1880 Main Street
Centerville, MN 55038
IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the
day and year first written above.
CITY:
DEVELOPER:
,
-------- -- .-- -- -- --
.
CITY OF CENTERVILLE
JACKSON COMMERCIAL, LLC.
By:
By:
Mayor
Its:
President
ATTEST:
By:
City Clerk
STATE OF MINNESOTA)
COUNTY OF ANOKA)
)ss
The foregoing instmment was acknowledged before me this _ day of ,
2003, by the Mayor of the City of CenterviIle, a municipal corporation under the laws of the
State of Minnesota, on behalf of the City.
Notary Public
STATE OF MINNESOTA)
COUNTY OF ANOKA)
)ss
The foregoing instrument was acknowledged before me this _ day of , 2003, by
the City Clerk of the City of CentervilIe, a municipal corporation under the laws of the State of
Minnesota, on behalf of the City.
Notary Public
STATE OF MINNESOTA)
COUNTY OF
) ss
)
The foregoing instrument was acknowledged before me this _ day of
, the of
,2003, by
1-
a
Notary Public
.
.114 Bonestroo
R Rosene
~ Anderlik &
. \11 Associates
Engineers & Architects
2335 West Highway 36 . 51. Paul. MN 55113
Office: 651-636-4600 . Fax: 651-636-1311
www.bonestrOQ.com
May 12, 2004
Honorable Mayor Terry Sweeney
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
RE: Donation
Dear Mayor Sweeney:
To express our appreciation for our relationship with the City of Centerville please accept
this check for $275.00 to be used, at your discretion, toward the City's park and
recreation goals.
It is our pleasure to contribute to your community that has placed its trust in us over the
years.
Sincerely,
BDNESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
~
Otto G. Bonestroo
YI~ li.~
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Marvin 1. Sorvala
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Thomas Peterson
Enclosure
. St. Paul. St. Cloud. Rochester, WilImar. MN . Milwaukee. WI . Chicago, IL
1-
Affirmative Action/Equal opportunity Employer and Employee Owned
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5-07-04 2004 Donation 275 00 275 00
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PLEASE DETACH THIS PORTION AND RETAIN FOR YOUR RECORDS.
, -.------- -----------------~----------~._---_._._--~-------
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.tervi[[e
'Estah[isfietf 1B57
1880 :Main Street . Centervi{re,:Jvf!N.. 55038
(651) 429-3232 .:Fa:( (651) 429-8629
May 18, 2004
Bonestroo, Rosene, Anderlik & Associates, Inc.
2335 West Highway 36
St. Paul, MN 55113
The City ofCenterville graciously accepts your recent donation of $275. The funds will
be placed in the Parks and Recreation Fund for distribution upon their and Council's
discretion as you requested.
Again, the City of Centerville appreciates your generous donation.
Sincerely,
,
....J
Kim Moore-Sykes
City Administrator
.
ervi{{e
MEMORANDUM
DATE:
May 26, 2004
TO:
Honorable Mayor and Councilmembers
Kim Moore-Sykes, City Administrator t/.).JJ!:;
FROM:
RE:
Tri-City JPA
.........................................................................
The attached Joint Powers Agreement is the result of the efforts of the Tri-City
Operations Committee. It was presented to the agency representatives at the Tri-City
meeting held on Thursday evening, May 20th. Councilmember Capra asked if! would
provide the Council with copies so that it can be discussed at Wednesday's Council
meeting.
.
JOINT POWERS AGREEMENT
FOR THE TRANSPORTATION INFRASTRUCTURE PLANNING
TillS AGREEMENT made and entered into this day of ,2004, amongst the County
of Anoka, County of Washington, Cities of Centerville, Forest Lake, Hugo, Lino Lakes, and the
Township of Columbus, all political subdivisions of the State of Minnesota.
WITNESSETH:
WHEREAS, the parties to this agreement, in cooperation with the Minnesota Department of
Transportation (MnDOT) and the Metropolitan Council, have a mutual concern for the future of
the transportation infrastructure in the area depicted in Exhibit A, attached hereto; and,
WHEREAS, said parties are mutually agreed that the safety, mobility, land use planning and
funding of the transportation infrastructure for the area depicted in Exhibit A will best be served by
coordinated planning and implementation of the transportation infrastructure by the parties to this
Agreement; and,
WHEREAS, the parties to this Agreement consider it mutually desirable to jointly develop a long
range plan for the transportation infrastructure for the area depicted in Exhibit A; and,
WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared;
and,
WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the State to enter into
joint powers agreements for the joint exercise of powers common to each.
NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED:
I. PURPOSE AND GOAL
Purpose
The purpose of this joint planning effort is to provide benefit to the traveling public and to promote
the stewardship of the public infrastructure and future land use development. 1bis will be
accomplished through coordinated programming of transportation systems through 2030 by an
interactive process such that the transportation system is capable of supporting land use and
development in the northeast metropolitan area. The parties to this agreement will proceed with
the collection, analysis, and development of a comprehensive transportation system plan for the
area, which is shown in Exhibit A, attached.
I
"
.
Goals
· Develop a cohesive transportation system in the area
. Balance land use and the transportation system
· IdentifY, develop, and support regional transportation system improvements
II. METHOD
The parties agree to hold regular meetings, at least twice each calendar year, for the purpose of
monitoring progress on the planning activities, providing guidance for such planning activities, and
coordinating between governing bodies, including MnDOT and the Metropolitan Council.
At this time, there will be no direct costs associated with the work to be performed. In the event
the parties agree that costs are to be incurred, the parties agree to amend this document or to
prepare a new agreement for that purpose.
ill. TERM
This Agreement shall continue until terminated as provided hereinafter.
This Agreement may be terminated by any party at any time, with or without cause, upon notless
than thirty (30) days written notice delivered by mail or in person to the other parties. If notice is
delivered by mail, it shall be deemed to be received two (2) days after mailing.
For purposes of delivery of any notices hereunder, the notice shall be effective if delivered to:
County Administrator of Anoka County, 2100 Third Avenue North, Anoka, Minnesota 55303
County Administrator of Washington County, 14949 - 62nd Street North, PO Box 6, Stillwater,
Minnesota 55082-0006
City Administrator, City ofCenterville, 1880 Main Street, Centerville, Minnesota 55038
City Administrator, City of Forest Lake, 220 North Lake Street, Forest Lake, MN 55025-2502
City Administrator, City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 55038
City Administrator, City ofLino Lakes, 600 Town Center Parkway, Lino Lakes,
Minnesota, 55014
Township Manager, Columbus Township, 16319 Kettle River Boulevard, Forest Lake,
Minnesota 55025
2
i
VII. INDEMNIFICATION
.
The parties to this agreement mutually agree to indemnify and hold harmless each other from any
clalms, losses, costs, expenses or damages resulting from the acts or omissions of the respective
officers, agents, or employees relating to activities conducted by either party under this agreement.
VllI. AMENDMENT OF AGREEMENT REQUIRED IN WRITING
It is understood and agreed that the entire agreement of the parties is contained herein and that this
Agreement supersedes all oral agreements and all negotiations between the parties relating to the
subject matter thereof, as well as any previous agreement presently in effect between the parties to
the subject matter thereof. Any alterations, variations, or modifications of the provisions of this
Agreement shall be valid only when they have been reduced to writing and duly signed by the
parties.
IX. DISTRIBUTION OF PROPERTY
If any property is provided by the parties in furtherance of this Agreement, it shall be returned to
that party upon termination of this Agreement. Furthermore, if any money is collected from the
parties, any surplus monies left after termination of this Agreement will be returned to the parties
in proportion to the contributions of the parties.
3
"
.
IN WITNESS WHEREOF, the parties ofthis Agreement have hereunto set their hands on the
dates written below:
COUNTY OF ANOKA
CITY OF
By:
By:
Name
Title
Dan Erhart, Chairman
Anoka County Board
of Commissioners
Dated:
Dated:
ATTEST:
By:
John "Jay" McLinden
Anoka County Administrator
NOTE: MY RECOMMENDATION IS THAT WE HA VE A SEPARATE SIGNATURE PAGE FOR
EACH ORGANIZATION-MAKES IT EASIER TO GET SIGNATURES FROM SO MANY
PLACES.
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MEMORANDUM
DATE:
May 21, 2004
TO:
Honorable Mayor and Councilmembers
Kim Moore-Sykes, City Administrator l();h
FROM:
RE:
Ramsey County League of Local Government Invitation
.........................................................................
Attached is an email I received advising me of an upcoming Ramsey County League of
Local Government (RCLLG) meeting at which they will be hearing from Stephen King,
Minnesota Department of Corrections regarding the State's Sexual Predator Notification
Law. As indicated by the notice, anyone is welcome to listen to this presentation. If you
are interested in attending, please let me know so that I can RSVP and also so that the
Clerk can put up a notice for the Open Meeting Law requirement.
Page 1 of2
Kim Moore-Sykes
Lynn Gavin [Igavin@mngts.org]
Friday, May 21, 2004 10:30 AM
Bev Aplikowski; Grant, Dave P; Richard Talbot; Sue Gehrz; pemeott@comcast.net;
cwatson@ur.com; rick.getschow@cLlauderdale.mn. us; joel.hanson@ci.little-canada.mn.us;
manderson113@hotmail.com; kathleen.juenemann@cLmaplewood.mn.us; Will Rossbach;
sherrylg@comcast.net; kurt.ulrich@ci.mounds-view.mn.us;
lori.grivna@moundsviewschools.org; Kim Moore-Sykes; matt.fulton@newbrightonmn.gov;
twatson@ties2.net; Mark Owens-Kurtz; wwysopal@cLnorth-saint-paul.mn.us; Cathy Miller;
jan.wiessner@co.ramsey.mn.us; Reinhardt, Victoria; amyihlan@earthlink.net; RING, THOMAS;
Bill Majerus; Marj Ebensteiner; Joe Fox; ady@adywickstrom.com; Imorrisette@comcast.net;
JOHN. BRODRICK@spps.org; pgaston@cityvadnaisheights.com;
mjohannsen@cityvadnaisheights.com; Anthony E. Feffer; Mark Sather; David Swanson;
Schoolboard; rweisenburger@mediation.state.mn.us
Subject: RCLLG Board Meeting
Importance: High
From:
Sent:
To:
IMPORTANT NOTICE - Ramsey County League of Local Governments
Reminder - The RCLLG Board is scheduled to meet:
THURSDAY, MAY 27th
Maplewood City Hall
5:30 - 6:00 Business Meeting
6:00 - 7:30 Meeting Topic: Legal Issues and Remedies for Community Threats:
. Understanding Minnesota's Predator Notification Law - Stephen King, Minnesota
Department of Corrections
. Understanding and Utilizing Civic Commitment Procedures - Ramsey County Attorney's
Office
please RSVP. This notice is only being sent to the RCLLG Board members and is not being
broadcast to the general RCLLG mailing list. But, if you know of someone who would be
interested in this session, please extend an invitation and we ask that they also RSVP.
If you have any questions, please contact me. I will be out of the office, on site for a program,
on Friday and Saturday. I will be able to check phone messages and emails beginning
Saturday evening.
Lynn Gavin
Government Training Services - Conference and Exhibit Show Manager
Your Proven Partner for Public Sector Conferences and Education
Note our new address:
2233 University Avenue W, Suite 150, St. Paul, MN 55114
loavin@mngts.org
Phone: 651.222.7 409x203
Fax: 651.223.5307
www.mnots.ora
5/21/2004
Anoka CSAH 14 (I-35W to 1-35E) Study
April 22, 2004 Public Information Meeting
Chomonix Golf Course - Clubhouse
Lino Lakes, Minnesota
Meeting Summary
and
Summary of Public Comments
(prepared by: Michael A. Wozniak, AICP - Senior Planner, SRF Consulting Group, h).c.)
The second of three public information meetings to be held as part of Phase One of the Anoka
CSAH 14 (I-35W to 1-35E) Study was held on April 22, 2004 from 5:00 p.m. to 7:30 p.m. at the
Chomonix Golf Course in Lino Lakes. The meeting was organized in an Open House format
with a variety presentation boards displayed including the following: Various Highway
Improvement Altematives (1, lA, 2, 3, 4, 5, 5A), Environmental Analysis Maps (A & B), Future
(2030) Traffic V ollune Analysis, Reconstruction Segments (Map and Descriptive Criteria), and
Evaluation Matrix (framework for evaluating altematives). Anoka County and SRF Consulting
Staff were present to help answer questions and listen to comments from those in attendance at
the meeting.
. 47 people placed their names on the sign-in sheet for the meeting.
. It is estimated that total attendance was at least 65.
. Those attending the public information meeting included area residents, business owners,
local government officials, agency officials, and other interested parties.
. A breakdown of those who signed-in at the meeting includes the following number of
mailing addresses by community: Centerville (22), Lino Lakes (11), Hugo (9), and Other
(5).
As part of the effort to inform area residents, business owners, and other interested parties over
1700 copies of a newsletter were mailed out a week prior to the meeting. The newsletter
included information about the study including the day, time and location of the public
information meeting. Also mailed out with the newsletter was a "comment" form set up as a
three fold mailer with the return address being the Anoka County Highway Department. At the
meeting a handout was provided explaining the purpose of the meeting and identifying next steps
in the study process. Additional copies of the comment form were available at the meeting. As
of May 1, 2004, 13 Comments Forms or letters have been received.
Summary of Written and Verbal Comments
The materials displayed at the Public Inforination Meeting were viewed intently by those iri
attendance and County Staff Members and SRF Project Team Members received many
co=ents and questions from meeting attendees. The following themes were commonly
addressed by both those who attended the public meeting and those who submitted written
co=ents:
. Strong support was expressed for Alternative #4. lbis alternative would include
reconstruction of the current alignment of County Road 14 and future construction of a
northern bypass with new Interchanges at I-35W and I-35E.
. A single individual expressed support for Alternative #5. lbis alternative would include
reconstruction of the current alignment of County Road 14 and reconstruction of the current
Interchange ofI-35W and I-35E to pennit north and south conoections to both highways.
. Numerous comments expressed support for construction of a 10 foot wide pedestrian/bicycle
trail along the current aligmnent of County Road 14.
. A preference to limit the width of the current County Road 14 to two or three lanes whenever
possible was expressed by numerous individuals.
Next Steps
Residents, business owners and others in attendance at the April 22nd Public Information
Meeting were informed that the next steps in the County Road 14 Study will include:
.
Evaluation of the regional access scenarios to detennine likely future contexts for CR 14
planning.
.
Evaluation of the impact of those scenarios on CR 14 reconstruction options.
.
Continue to work with the communities and environmental agencies to understand concerns,
constraints and opportunities.
.
Detennine County Road 14 design concepts (number oflanes, roadway width, traillsidewalk
facilities) based on transportation and co=unity needs and environmental constraints.
.
Evaluate design concepts and recommend a concept for the CR 14 reconstruction.
H:/Projects/4994\EPlPublic MeetingslAprilMtgfMtgSumrnaryAprMtg.-maw-050104.doc
COUNTY OF ANOKA
OFFICE OF PuBLIC INFORMATION
GOVERNMENT CENTER
2100 3RD AVENUE. ANOKA, MINNEsoTA 55303-2265
(763) 323-5700
May 11, 2004
JULIE SHORTRIDGE
Public Infonnanon Manager
Direct #763-323-5744
E-mail: julie.shortridge@co.anokamn.us
Ms. Kim Moore-Sykes
City Administrator, City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Ms. Moore-Sykes:
The annual 3M Championship senior PGA golf tournament will be Thursday, August 5, through
Sunday, August 8, this year. There are several things we need to alert you to regarding this year's
event:
. .
. . ""--'" ... "'. ,,'
1 ) We are requesting that you identify cme project in your community that you . feel .would
attract development interest. The project you select will be featured as part of an insert in
our tournament invitation, which serves as a direct mail promotional piece for county
economic development. We will be sending this invitation to over 1,000 of Minnesota's top
businesses and developers. Please email JulieShortridge(julie.shortridge@co.anoka.mn.us)
a description of the project you would like to feature, along with photos if possible, no later
than June 1. Types of projects might include new major retail, new sewer/water, major
housing, new businesses, commercial buildings or other exciting projects, or plans that
might enhance business in your community.
2) There has been increasing pressure on our very limited supply of tournament tickets. For
the last two years we have been over-run with ticket requests and have filled our skybox
beyond capacity. Because our goal is to showcase the county to businesses for new
economic development, and because we will no longer be able to receive the 20 or so extra
tickets we used to be able to acquire each year, we will no longer be sending tournament
invitations to city and township staff and elected officials. While this was a difficult
decision, reserving our limited tickets for business guests is apriority.
3) We may make a specific request for you to provide one city community development
representative to host at the skybox on a given day, based on which businesses will be
attending.
4) If there are particular developers you are working with or would like to attract, please
provide us with their contact information before June 15 so that we may add them to our
invitation list.
FAJ(: 763-323-5682
Affirmative Aetion I Equal Opportunity Employer
TDDITTY: 763-323-5289
,,'4?~'
May p. 2004
Page 2
Thank you for your assistance and understanding. We look forward to hearing from you about
which project you'd like to highlight in the promotional piece.
.
Sincerely.
~lU shjiJt;A~
Julie Shortridge
Public Information Manager
Karen Skepper
Community Development Manager
JS:KS:de
~ .... .D11IlDI_
l'lm<651.Z4l\.27~}
l_l'lm< J-651-426-1217
7046llrian Dr, C<ntemr", Mn 55038
ca.rrnJlVlUE, MN, 55038
May 26, 2004
City of Cenlerville
1880 Main Street
Cent9lVi1le, Mn, 55038
City of CentervilJe Cooncil Members,
Our names 8l1l Miclleel and Kathleen Johnson, We reside at 7046 Brian Or. As we stated in our prtor
letter to the COIJncil dated Feb, 08,2004, Yoor COIJncil meeting of Thurs, Jan, 29,2004 regerded proposed
improvements to Brian Or, from Main Stnlet to 150' North Of Brian COf.I(t, Allhat time Michael was
informed tI1at the proj$ct would not reelly effect OUT property and that there would be no a$58$STl1ants to
our property for thill project. We asked in our pOor IetIer to have the council give us tI1at 8S$IJTlTl8l'1t in
writing. We have been given no rEl$pQTlSe. The project has moved ahead and completely been changed
regarding our property, without these changes being mede public. {We heard about them atong with oor
neighbor Ginger Rehbein, in the stnlet when Tom PeleTson came to talk with us both, Mike let Tom know
tI1at this was not the stated plan at the council meating on the project. He also leI Tom Kt10w he was not
in agreement As has been stated before, the planned improvements heve already been done up to and
all parlsthataffeelour property and theimprovernanls &1readY made 8l1l correct.aI'l<1 ftJrK;t!oning properly
1I1l"fat IUI"attdll1Jnage iSsuas go. Again, as the picluresin<1icateWe have a newcWverl over Clearwater
Creek. Elevation and the Grade have been changed, new Curt> and Gutter installed, W&1er has been
brought up into our property and stubbed, A new Sewer and a Storm drain ara installed, Any further
changes to the already existing new il1lpl'OVEl/TJef to our property will not "Benefit" our property in any
wayl All the iSllUes that Tom Peterson brought up to us deal with the other side Of the street including
the dIl1Jnage iSllUeS. We 8l1l hearby requesting again for our side of the street 10 be left alone, any
removing Of said improvemenls that have been already mede on our side is a weste Of money and is very
delrimantat to our property and the neighborhoo<:l as a whole as CUIT'El1llly oor side of the street is straight
and appealing to the eye from one and of the street as well as the other. (sse picturas) and we have no
drainage issuss. Yoor prompt attentiOn to this matter is greatly appreciated, Thank Yoo,
Sincerely,
Michael and Kathleen Johnson
.r
MICHAEL AND KATHLEEN JO~~S~N'-';pcti:IJ1~-
7046 Brian Or.~, MIl. 5503&
CeNTERVllLE. MN. 5503&
Home F'ttone H151-426-1217
Feb~uary 08, 2004
CITY OF CENTERVILLE
CITY OF CENTERVILLE COUNCIL MEMBERS;
Our names are Michael and Kathleen Johnson, We reside at 7046 Brian
Or. in Centervi 11e. Michael was at your council meeting Thurs. Jan. 29,
2004 regarding proposed improvements to Brian Dr. from Main St. to 150'
North of Brian Crt. at that time he was informed that we would have no
assessments for this project. We want to be certain that we are not
assessed, as our property will not benefit from improvements made. We
again bring to your attentiOn that all said improvements around our
property have already been made. This is the east side of Brian Dr. up
to and including the new culvert over Clearwater Creek. Elevation and
Grade have been changed, new curb and gutter installed, water has been
brought up into our property and stubbed, sewer is done and a storm
drain is installed in the center of Brian Dr. just south of the creek
culvert. We request that this information be included in your public
record when you order the project. We also would ask that great care be
~4de when you widen the west side of Brian Or. as we have been dug up on
all four sides of our property (soll'.etimes twice) In the last several
years.-we allowed the City to use our property to store equipment and as
a base for operations when Clearwater Creek and theCUIvertswere
redone. We ask that you use the sa~e consideration when you close off
the street, so we don't have traffic using our driveway or property as a
place to turn around.
Your prompt attention to thIs matter is greatly appreciated.
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ervi{{e
UPDATE
DISBURSEMENTS FROM MA Y 24 THROUGH MA Y 26, 2004
"Check Summary Register@
MAY 2004
Name
Check Date
Check Ami
10100 MAIN STREET BANK
Paid Chk# 019233 NCPERS LIFE INSURANCE
Paid Chk# 019234 QWEST
Paid Chk# 019235 TRU GREEN - CHEM LAWN
5126/2004
5/26/2004
5/26/2004
T olal Checks
$32.00 612004 T. BENDER & E PAUlSETH
$271.60 429-4969 SERV THRU 6-15-04
$9372 ROYAL MEADOWS PARK -LAWN CARE
$397.32
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City of
CenterviC{e
tervi{{e
'Establish cd' 1857
PersonneC
Po Cicies
.Jttfoytetf:
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CITY OF CENTERVILLE
PERSONNEL POLICIES
Successful public relations are a very important element in every City Employee's job. It is
important to be considerate, pleasant, prompt and brief in all dealings with the citizens of
the City of Centerville. The impression we make over the phone or in person, whether good
or bad, will be the one that the citizen will remember. It is the mission of the City of
Centerville to provide the highest quality service to Centerville residents and taxpayers in the
most effective, efficient manner possible. Proper adherence by all City Employees to these
policies will help attain that goal.
1. PURPOSE AND APPLICATION
1.1 Purpose
General: The purpose of this policy is to establish a uniform and equitable system
of personnel administration for all Employees of the City of Centerville as well as all
organized personnel who work under a negotiated agreement with the City. In the
event of a conflict between the terms of the negotiated agreement and this personnel
policy, the terms of the negotiated agreement shall take precedence and those
Employees subject to the agreement shall be so regulated. Nothing in this policy
shall be construed as part of an employment contract between the City of Centerville
and its Employees.
1.2 Scope
Application: This personnel policy applies to all City of Centerville Employees,
except the following:
A) Elected officials;
B) Consultants rendering professional service;
C) Members of City Boards, Commissions, and Committees;
D) Volunteers;
E) Persons engaged under a specific employment contract.
Collective Bargaining: All Employees covered by a collective bargaining
agreement entered into in accordance with the Public Employers Labor Relations
Act, Minnesota Statutes ~179.61 -179.77, and ~179A.01 -179A.25 shall be exempt
from any of these provisions which ditecdy conflict with the language in the
bargaining agreement.
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1.3 Authority
Rights: The City reserves the right to operate and manage its affairs in all respects
in accordance with existing and future laws and regulations. These rights shall
specifically include, but not be limited to, the right to adopt, amend, repeal, interpret
or terminate the personnel policy and work rules without prior notice. Any
prerogative or authority which the City has not specifically abtidged, delegated or
modified by this policy is retained by the City. The City further reserves the right to
make reasonable variations from this policy where it is determined that a strict and
literal application of the policy would cause an undue hardship on the City, its
Employees, or an individual Employee.
Interpretation: The City Administrator shall make interpretation of these policies
or decision on items not covered within these policies. This policy supersedes any
prior policies, representations or understandings and shall be subject to all applicable
State and federal Laws, as well as City Ordinances.
1.4 Equal Opportunity Employer
Non-Discrimination: The City of Centerville strives to provide full and equal
opportunities for every person in all areas related to employment, training,
promotion and compensation. No individual shall be discriminated against with
respect to compensation, terms, conditions or other privileges of employment
because of race, color, creed, religion, gender, age, national origin, sexual orientation,
marital status, veteran status, public assistance status, disability, or to any other group
or class against which discrimination is prohibited by State or federal law.
2. DEFINITIONS
The following words and terms shall have the meaning as defined herein, unless the context
indicates otherwise.
Absent Without Leave: Any absence of an Employee from duty including any absence for
a single day or part of a day that is not authorized by a specific leave of absence or time off
under the provisions of this policy.
Anniversary Date: The month and day of initial hiring or promotion of a regular full-time
or regular part-time Employee.
Appointing Authority: The City Council or City Officer to whom the Council has
delegated authority to appoint personnel.
Benefits: Privileges or other compensation granted to Employees in the form of leaves of
absence, insurance, or pay received in lieu of accrued leave upon termination of
employment.
City: The City of Centerville.
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City Administrator: The City Administrator of the City of Centerville.
City Council: The City Council of the City of Centerville.
Compensatory Time: For exempt Employees, the same amount of time off work as the
employee has overtime hours worked. For non-exempt Employees, time off work at one-
and-one-half times the number of overtime hours worked.
Demotion: The change of an Employee's status to a position of having a lower pay range,
rank or grade, and! or lesser responsibility than previously held.
Department: A branch of City administration with responsibility for one or several
assigned functions.
Department Head: The supervisor of a department.
Employee - Exempt: An Employee not covered by the provisions of the federal Fait
Labor Standards Act.
Employee - Intermittent: An at-will Employee who works occasionally or on-call for an
indefinite time, under the same terms and conditions as a temporary Employee.
Employee - Full-Time: An at-will Employee working at least 32 hours per week, who has
successfully completed a requited probationary period, and serves in a position funded in the
approved City budget for a given fiscal year.
Employee - Non-Exempt: An Employee covered by the federal Fait Labor Standards Act.
Employee - Patt-Time: An at-will Employee working less than 32 hours per week, who
has successfully completed the requited probationary period and who is not eligible for
benefits, other than those mandated by state or federal law.
Employee - Regular: An at-will Employee who has successfully completed all stages of the
selection process including the traitting period and! or probationary period.
Employee - Seasonal: A full-time or part-time at-will Employee whose appointment is
limited to a specific season of the year and is employed under the same terms and conditions
as a temporary Employee.
Employee - Temporary: A full-time or part-time Employee who serves in a position on a
temporary basis where no benefit eligibility exists and no credit is given for seniority.
Employer - The City of Centerville.
Hours Worked: Includes all hours that the Employee actually performs duties that benefit
the City, including: rest periods or breaks, meetings, training programs, travel between work
sites on a work day, time spent performing duties after hours or on weekends due to
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emergencies (call backs) and any time performing duties outside the normal shift, even if it is
not "authorized."
Job Classification: A group of positions sufficiently alike in duties, qualifications, authority
and responsibility to warrant the same job tide, grade and pay schedule for all positions in
the group.
Job Description: The written description of a job containing a tide, a statement of duties,
aurhority and responsibilities of the job, and rhe qualifications and experience deemed
necessary and/or desirable for the satisfactory performance of the duties of the job.
Lay-Off: The separation of an Employee from employment due to elimination of a
position.
Performance Report: A review of an Employee's performance by the supervisor to
communicate an Employee's strengths or deficiencies, as well as expectations for
improvement.
Position: A specific job, calling for the performance of certain duties and having certain
responsibilities.
Probationary Period: A period of time at the beginning of employment (or the beginning
period of a promotion, transfer) that is designed as a trial period. The probationary period is
also considered a training period and is the last part of the selection process.
Promotion: An advance in position from one classification or grade to a higher
classification or grade.
Reduction In Work Force: The separation of an Employee from employment due to the
shortage of work or funds.
Resignation: Employment termination initiated by the Employee who chooses to leave the
employment voluntarily.
Transfer: A movement of an Employee from one job class or position to another of
comparable class and pay range.
3. ORGANIZATION
3.1 Personnel Files
Employment File: The City Administrator or designee shall maintain a separate
employment file for each Employee. Each file shall contain a record of each
classification of each position the Employee has held with the City and shall also
contain a record of all personnel action regarding the Employee including
examination records, performance reports, disciplinary proceedings, demotions,
promotions, salary changes and any other document relevant to City employment.
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3.2 Job Description
General: The City will maintain a written description of each job containing a tide, a
statement of duties, authority and responsibilities of the position, and the experience
and qualifications deemed necessary and/or desirable for the satisfactory
performance of the duties of the position. These descriptions will normally be
updated periodically, as duties or assignments change, or at the discretion of the City
Administrator.
3.3 Assignment of Work
Responsibility: Assignment of work duties and scheduling work is the
responsibility of the Department Head. It is recognized that jobs may change over
time to respond to the changing needs of the organization.
3.4 Classification of Job Duties
Responsibility: The classification of job duties, establishment of muumum
qualifications, and the maintenance of job descriptions and related records shall be
the responsibility of the City Administrator or designee.
Salary Range: Each job description shall be assigned a salary range based upon, but
not limited to, the following factors:
A) An evaluation of the knowledge, accountability, problem solving, abilities and
working conditions of the position;
B) The duties and rates of pay for other job classifications, whether comparable
or not;
C) The prevailing rates of pay for comparable positions in both public and
private employment in the appropriate labor market;
D) The cost of living as measured by the Bureau of Labor Statistics and
Consumer Price Index;
E) The value of fringe benefits provided by the Employer;
F) Financial and fiscal policies and considerations of the City, and other
pertinent economic factors.
Approval: Each fiscal year, the City Council shall review the pay plan and adopt
salary ranges for each classification. The City Council may modify salary ranges at
any time. The City Council shall adopt hourly rates of pay for all positions not
covered by the classification and pay plan.
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Reclassification: Whenever a job has changed sufficiently so that it no longer fits
the description, the City Administrator or designee sball make recommendation to
the City Council regarding the appropriate action which could involve: reclassifying
the job to another existing job class; creating a new job class, updating the job
description, restructuring the job to fit an established or proposed class, or other
action as deemed appropriate.
4. APPOINTMENTS
4.1 Vacancies
General: Vacant positions will be filled on the basis of a regular or temporary
appointment and may be rnade on a full-time or part-time basis.
Procedure: Vacancies will first be posted internally. If, in the opinion of the City
Administrator, it is necessary to recruit externally to attract more qualified
candidates, the position will be opened to the genetal public.
Evaluation Method: Applicant qualifications will be evaluated in one or more of
the following ways: a rating of experience and training, a written test, an oral test or
interview, a performance or demonstrative test, or other appropriate job-related
exam.
4.2 Job Posting
Internal Posting: Position vacancies for regular full-time and regular part-time
positions will be posted on the official City bulletin boards in City Hall and the
Public Works building for five (5) working days prior to advertising externally. The
posting will specify the title, starting salary or range, the nature of the work to be
performed, how to apply, the closing date for receiving applications, and other
pertinent information.
4.3 Recruitment and Selection
Recruitment: The City Administrator or designee is responsible to manage the
recruitment process to assure compliance with federal and state laws as well as City
of Centerville practices. This includes approving all job postings, advertisements,
placing of job advertisements, addendums to the application and other recruitment
materials. The City Administrator or designee will meet with the appropriate
supervisor to determine the best methods for recruiting. All appointments shall be
made on the basis of merit and fitness for the position. Merit and fitness may be
determined by written, oral and! or other job-relevant examination, as well as by
consideration of education, past experience and other job-relevant qualifications.
Announcement: When the City recruits a position externally, the position will be
advertised in selected newspapers, periodicals, newsletters and! or through direct
mailings at least ten (10) days in advance of the deadline for application.
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Application Form: Applicants for initial hire or promotion must normally submit
written application materials setting forth their qualifications and such other
information as may be pertinent and required by the City. Unless otherwise
stipulated by the City Administrator, applications will not be considered complete
without the inclusion of a sigued, official City of Centerville employment application
form.
Application Review: The City Administrator and/or the supervisor shall review all
applications and conduct job-relevant background reviews screening all applications to
determine candidate qualifications. Initial interviews may be conducted of the
applicants whose qualifications are best-suited for the position. Any applicant not
meeting minimum qualifications required for the position shall be rejected for further
consideration.
Examination: If an examination is required for a position, the examination shall be
administered by the City Administrator or his/her designee at a time and place
established by the same. Upon receipt of the examination results, the City
Administrator or his/her designee shall notify each person taking the examination, in
writing, of the results of the examination. Examination scores will be adjusted in
accordance with the provisions of the Vetetans Preference Act where applicable.
Disqualification of Application: An applicant may be rejected at any time if the
applicant fails to respond at any sUlge of the selection process.
4.4 Appointment Authority
Regular: The City Council is the Appointment Authority for the City of Centerville
and will make all full-time appointments, based upon the recommendation of the
City Administrator. The City Administrator shall submit a hiring recommendation
based on the interview results of eligible candidates to the City Council
Other. Appointments to budgeted part-time, seasona~ intermittent, and temporary
positions may be delegated to the City Administrator.
4.5 Temporary Appointments
General: If necessary to prevent interruption of service or inconvenience to the
public, the City Council may approve temporary appointments. A temporary
appointment may be made for a specified period of time or may be open-ended.
When the appointment is open-ended, the City Administrator shall determine the
ending date based on needs of the City, subject to Council approval. Temporary
appointments will normally be of duration of six months or less. Extension of this
maximum time period may be made on an exception basis if warranted by the needs
of the City and approved by the City Council. Appointees to temporary positions
will not be entitled to benefits.
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4.6 Pre-Employment Medical Exams
Applicability: The City may detennine that a pre-employment medical examination
is necessary to detennine fitness for any City position. Where a medical examination
is required, the offer of employment shall be made contingent upon successful
completion of the medical exam. If the City determines that pre-employment
medical exams will be required, they shall be required of all candidates who are
conditionally offered employment for a given job class.
Confidentiality: The information obtained during the medical exam shall be treated
in the same manner as for confidential medical records under the Minnesota Data
Practices Act and HIP AA regulations.
Exam: A licensed physician designated by the Employer shall conduct the exam.
The physician conducting the exam shall be provided with a description of the duties
and responsibilities and other pertinent information about the position. The City
shall pay the cost of the exam. The physician shall notify the City Administrator
whether or not a candidate is medically able to perform the job.
Notification of Results: The City Administrator shall inform the candidates of the
results of their examination. If a candidate is rejected for employment based on the
results, he or she shall be notified of this determination and may request further
explanation from the physician.
4.7 Employment of Minors
General: Employment of minors will be limited to the ages and conditions as
provided by the federal Fair Lahor Standards Act (FLSA) and, where more
restrictive, State child labor laws.
4.8 Union Representation
Labor Relations Act: Relations between the City and its organized Employees are
guided by the Public Employment Labor Relations Act (pELRA) of 1971, as
amended. A copy will be made available for Employees upon request. Joining a
union is not required for employment. However, under the Act, the union may
require non members to contribute a "fair share fee."
4.9 Probationary Appointments
Purpose: The probationary period is an integral part of the selection process and
shall be utilized for observing an Employee's work and for training the Employee in
the work expectations, for assessing the Employee's abilities, skills, and interest, and
for rejecting any Employee whose performance does not meet the required work
standards. The first six (6) months of employment shall he considered an
Employee's probationary period.
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Duration: Probationary periods apply to new hires, transfers, promotions and
rehires. The Council, under special circumstances, may extend the probationary
period up to a maximum of six (6) additional months.
Termination during Probationary Appointment: The City Council, or the City
Administrator with approval of the City Council, may terminate an Employee
anytime, for any reason, during that Employee's probationary period. The Employee
so terminated shall be notified in writing of the reasons for the termination and shall
not have the right to appeal unless he or she is a veteran, in which case the procedure
prescribed in Minnesota Statute ~197.46 shall be followed. Veterans, as defined by
law, shall be released from employment with the City only after a determination
through a fair hearing for incompetence or misconduct. Nothing in this Personnel
Policy shall be construed to imply that after completion of the probationary period,
an Employee has any vested interest or property right of City employment.
Demotion: Employees terminated during a probationary period from a position to
which they were transferred or promoted may be reinstated to a position in the class
from which they were transferred or promoted, upon approval of the appointing
authority. If a position in that class is not open, the Employee may be placed on
leave of absence without pay until such time as an appropriate position is available.
Completion of Probation Period: A performance evaluation will be completed
and reviewed with the Employee before the end of the probationary period. The
City Administrator will notify the Council as to whether the Employee's
performance has been satisfactory or not, and whether the employment relationship
should be continued.
City Administrator: In the case of the City Administrator, the Council will evaluate
the Employee and determine whether or not to continue the employment
relationship. The evaluation of the City Administrator shall be in writing on a
performance review form.
Notification: If the notification indicates the Employee has successfully completed
the probationary period and employment will be continued, the Employee will
become a regular Employee within the meaning of this policy. The Employee's
length of service will be computed from the date of hire for the purpose of
calculating the term of probationary period.
4.10 Background Investigation
Upon the request of the City Administrator, the police department shall provide
certain criminal history data contained in the Minnesota Criminal Justice Information
System. The data to be provided must only be about finalists for City positions of
employment. The City Administrator must obtain the consent of the finalists before
requesting the data, but an applicant's failure to provide consent may disqualify the
applicant from the prospective position.
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5. EMPLOYMENT STATUS CHANGES
5.1 Reclassification
General: A recommendation for an Employee to receive a reclassification will be
made on the basis of the job's content, resulting from significant changes in the kind,
difficulty, and/or responsibility of the work performed in the position. A
reclassification may warrant an increase or decrease in salary range. The City Council
must review all reclassification recommendations made by the City Administrator.
Reclassification will be approved only by the City Council.
5.2 Promotion
General: Vacancies shall be filled by promotion of present Employees who meet
the requirements established for the classification, when it is in the best interest of
the City.
5.3 Demotion
General: An Employee may be demoted if found unsuited for the present position
but may be expected to perform satisfactorily in a position of having a lower pay
range, rank or grade, and/or lesser responsibility than previously held. An Employee
may also be demoted if his/her position has been abolished or reclassified and
he/she cannot be transferred to a position of equal pay for which they are qualified
and suited.
5.4 Reduction of Workforce
General: If it is necessary to reduce personnel, temporary Employees and those
serving a probationary period in affected job classes will be separated before regular
Employees. Within each of these groups, the selection of Employees to be retained
shall be based on merit and ability as determined by the City Administrator, subject
to Council Approval
Lay-off: The City may layoff any Employee whenever such action is made
necessary by reason of shortage of work or funds, the abolition of a position, or
because of changes in organization. Two weeks advance written notice of the lay-off
shall be given. An Employee may be transferred to another position if such
Employee is qualified and a position is available. When a lay-off occuts in a job
classification in which more than one Employee serves, qualification and job
performance shall be the basis for determining which Employees are laid-off unless
otherwise required by law.
Not Disciplinary Action: The suspension and dismissal procedures outlined in
Section 17, Discipline, of these policies shall not apply to separation covered by
reduction in force.
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6. COMPENSATION AND WORK HOURS
6.1 General Policy
Wages: All Employees of the City shall he compensated according to wage
schedules or salaries as determined annually by the City Council upon the
recommendation of the City Administrator. The Council may change or modify the
wages or salary of any job class at any time for budget reasons.
Starting Wage: Initial appointments to full-time positions will normally be made at
the adopted wage for the applicable job class. Exceptions may be made to the
starting rate at the discretion of the City Council, based on additional education,
training, qualifications and/or experience above that normally required for the
position.
6.2 Pay Periods
Bi-weekly: Employees shall be paid by check, on alternate Thursdays. The pay
received by an Employee will be for the hours worked during the pay period plus any
holidays, compensatory time, overtime, and PTO taken during the period.
6.3 Work Hours
General: All Employees are expected to perform their regular work duties when
required to do so by their supervisor, including situations where the workday or
workweek requires additional hours or different hours from that normally scheduled.
Timeliness: It is expected that all Employees will report to work on time, USe their
available hours to the best advantage, and leave only after the regular work hours are
completed.
Full-Time Work Week Defined: The regularly scheduled work week for full-time,
non-supervisory Employees is eight (8) hours per day and forty (40) hours per week,
with the regular work week defined as Monday through Friday, 8:00 a.m. to 4:00
p.m., including rest periods.
Parr-Time Work Week Defined: The regularly scheduled work week for part-
time, non-supervisory Employees is less than thirty-two (32) hours per week,
including rest periods. Flexible work schedules will be allowed on a case by case
basis as approved by the City Administrator.
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6.4 Work Breaks
Meal Break: Employees working eight or more consecutive hours will be
authorized an unpaid meal break.
Rest Break: When working under conditions where the use of a rest break is
practical, Employees will be allowed to take a fifteen-minute break approximately
midway through each four-hour shift. The time of the break is subject to the
approval of the supervisor. Unused rest breaks may not be accumulated, nor may
they be used for any purpose other than a mid-shift rest period. Unused rest breaks
may not be used to leave work early.
6.5 Job Sharing
General: Job sharing will be considered on an individual basis at an Employee's
request. Arrangement should be made with the immediate supervisor. Any
agreement between an Employee and supervisor is subject to approval by the
Council.
6.6 Overtime/ Compensatory Time
General: The City of Centerville has established this overtime policy to comply with
applicable state and federal laws governing accrual and use of overtime. The City
Administrator will detennine whether each Employee is designated as "exempt" or
"non-exempt" from earning overtime. In general, Employees in executive,
administrative, and professional job classes are exempt; all others are non-exempt.
Non-Exempt Employees: All overtime-eligible Employees will be compensated at
the rate of time and one-half (1 Y'2) for all hours worked over 40 in one workweek.
Personal leave and paid holidays will count toward "hours worked." Compensation
will take the form of either overtime payor compensatory time. Compensatory time
is paid time off at the rate of one and one-half (1 Y'.) off for each hour of overtime
worked.
Workweek: The workweek is Sunday morning from 12:00 a.m. to Saturday evening
at 11:59 p.m.
Approval: The Employee's supervisor must approve overtime hours in advance.
An Employee who works overtime without prior approval may be subject to
disciplinary action. Pre-authorization may be preswned by Employees in emergency
situations such as excess snowfall, flood, severe storms, water main breaks, lift
station malfunctions, or other similar situations where the immediate response of
staff is required to avert endangerment of life, home or property. In the event of an
emergency situation, the City Administrator shall be notified immediately.
Compensatory Time: Overtime earned will be paid at the rate of time and one-half
on the next regularly scheduled payroll date, unless the Employee and the
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Department Head mutually agl'ee in advance the overtime will be banked as
compensatory time in lieu of payment. 'Ibis advance agreement can take the form of
the Employee indicating on his/her timesheet that he/she would prefer to receive
compensatory time rather than paid overtime for the overtime hours worked on that
payroll period.
Accumulation: The maximum compensatory time accumulation is forty (40) hours
unless a higher amount is established by the City Council.
Use of Compensatory Time: Employees may request and use compensatory time
off in the same manner as other leave requests. Supervisors shall normally grant
such requests, even if another Employee must be called in to cover the hours, unless
it causes a serious disruption in business operations.
Exempt Employees: Exempt Employees are expected to work whatever hours are
necessary in order to meet the performance expectations outlined by their
supervisors. Generally, to meet these expectations, and for reasons of public
accountancy, an exempt Employee will need to work forty (40) or more hours per
week. Exempt Employees do not receive extra pay for the hours worked over forty
(40) in one workweek.
Salary Basis: Exempt Employees are paid on a salary basis. 'Ibis means they
receive a predetermined amount of pay each pay period and are not paid by the hour.
Their pay does not vary based on the quality or quantity of work performed, and
they receive their full weekly salary for any week in which any work is performed.
The City will only make deductions from the weekly salary of an exempt Employee
in the following situations:
A) The Employee is in a position that does not earn personal leave and is absent
for a day or more for personal reasons other than sickness or accident.
B) The Employee is in a position that earns personal leave, receives a short term
disability benefit or workers' compensation wage loss benefits, and is absent
for a full day due to sickness or disability, but he/she is either not yet
qualified to use the paid leave or he/she has exhausted all of his/her paid
leave.
C) The Employee is absent for a full workweek and, for whatever reason, the
absence is not charged to paid leave (for example, a situation where the
Employee has exhausted all of his/her paid leave or a situation where the
Employee does not earn paid leave.)
D) The very first workweek or the very last workweek of employment with the
City in which the Employee does not work a full week. In this case, the City
will prorate the Employee's salary based on the time actually worked.
E) The Employee is in a position that earns paid leave and is absent for a partial
day due to personal reasons, illness or injury, but:
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. Paid leave has not been requested or has been denied;
. Paid leave is exhausted;
. The Employee has specifically requested unpaid leave.
F) The Employee is suspended without pay for a full day or more for
disciplinary reasons for violations of any wtitten policy that is applied to all
Employees.
G) The Employee takes unpaid leave under the Family and Medical Leave Act
(FMLA).
H) The City may for budget reasons implement a voluntary or involuntary
unpaid leave program and, under this program, make deductions from the
weekly salary of an exempt Employee. In this case, the Employee will be
treated as non-exempt for any workweek in which the budget-related
deductions are made.
Deductions: The City will not make deductions from pay due to exempt
Employees bcing absent for jury duty, attendance as a witness, or temporary military
leave, but will require the Employee to pay back to the City any amounts received by
the Employee as jury fees, witness fees, or military pay. If the City inadvertently
makes an improper deduction to the weekly salary of an exempt Employee, the City
will reimburse the Employee and make appropriate changes to comply in the future.
Requirement to Work Overtime: Generally overtime should be avoided; however,
all Employees, in all departments, are required to work overtime as requested by
thcir supervisors as a condition of continued employment. Refusal to work overtime
may result in disciplinary action. Supervisors will make reasonable efforts to balance
the personal needs of their Employees when assigning overtime work.
6.7 Outside Employment
General: Employees must devore all work time to City business. Work time describes
the entire workday as scheduled. No work relating to outside employment or other
non-City business may be performed during work time.
Conflict of Interest: Outside employment may not present a conflict of interest, or
in any way jeopardize the welfare of the City.
Performance: Outside employment shall not interfere with an Employee's proper
performance of City duties. Employees are required to be available at all times for
emergency or overtime work as needed. With the exception of overtime work,
Employees should be able to report to work refreshed and ready for work.
Conrracts with City: Employees are prohibited from working for any contractor or
company that has a contract with the City during the period of time in which work is
being done for the City.
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Supplies: No Employee shall accept employment that requires the use of City
equipment, facilities or material.
Compensation: No Employee shall accept payor compensation from anyone for
work done during time being reimbursed by the City. Employees who are volunteer
firefighters shall:
A) Make up time lost due to emergency calls;
B) Use accumulated personnel leave or other leave for such calls, or pay the City
any earnings received as a volunteer for such calls;
C) Unless authorized otherwise, only one Employee may respond to an initial
fire call.
Questionable Situations: Any doubtful case or problem should be taken up with
the City Administrator if it may involve a conflict of interest.
6.8 Unauthorized Absences
General: Employees may not be absent from duty without permission from their
supervisor. Any Employee absent from duty without leave or permission will be
subject to disciplinary action up to and including dismissal. Unauthorized absence
from work may be considered a resignation without notice and not in good standing.
6.9 Solicitation
General: Solicitation by Employees for any purpose is prohibited during the
working time of the Employee who is soliciting and the Employee being solicited.
This shall include canvassing, collection of funds, pledges, taking orders or
subscriptions, circulation of petitions, solicitation of memberships or any similar type
of activity. Exceptions may be made with prior approval of the City administrator or
designee. Distribution of literature by Employees including handbills, leaflets,
circulars or other similar material is prohibited at any timc in any working area.
7. HOLIDAYS
7.1 General
Eligibility: Regular full-rime Employees are eligible for the paid holidays as listed
below. Part-time, seasonal and temporary Employees will not be eligible for holiday
pay.
7.2 Holidays
New Year's Day
January 1
15
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Fourth Friday
Christmas Day
Floating Holiday
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Friday after Thanksgiving
December 25
Date to be pre-approved.
Sunday/Saturday Holidays: If a holiday falls on a Sunday, the following day will
be the observed holiday. If a holiday falls on a Saturday, the preceding day will be
the observed holiday.
Floating Holiday: Each Employee gets one floating holiday per year and it may be
taken at the request of the Employee, with prior approval of the Employee's
supervisor. Floating holiday may be taken during the probationary period. An
unused floating holiday shall be forfeited and may not be carried over to the next
payroll year nor paid as severance.
7.3 Holiday Pay
Worked: An Employee required to work on a holiday shall be paid at the rate of two
and one-half (2 Y2) times the Employee's rate of pay.
Not Worked: An Employee not scheduled to work on holidays will be compensated
at the normal hourly rate.
On Leave: Holidays occurring during an Employee's PTO or funeral leave will be
considered a holiday and the Employee's leave bank will not be charged for PTO or
funeral on that day.
8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY
8.1 General
Eligibility: Full-time Employees who have worked for the City for at least six
months are eligible to accrue annual Personal Time Off leave (PYO) from the date
the Employee is hired. PTO will be available for use as it is accrued according to the
schedule below.
8.2 Accrual
Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates.
Yeats of Service
PTO Earned
16
,
o through 5 yeats
6 through 10 yeats
11 through 15 years
16+ yeats
6.77 hours per pay period
8.31 hours per pay period
9.85 hours per pay period
11.38 hours per pay period
Accrual While Using: Employees using earned PTO shall be considered to be
working for the purpose of accumulating additional PTO.
8.3 Requirements
Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval
by the Department Supervisor or City Administrator. PTO may be taken in
increments of one hour or more. Up to a maximum of 176 hours of accrued PTO
may be carried over to the next year.
Procedure: To be eligible for PTO leave with pay, an Employee shall report as
soon as possible to his or her Department Head the need to take personal leave and
its estimated duration. Requests to use PTO shall be received at least twenty-four
hours in advance of the requested time off. This notice may be waived at the
discretion of the City Administrator.
Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate
of pay in effect at the time of PTO request. In the event of termination in good
standing, all earned PTO will be paid at the Employee's regular rate of pay.
Use of PTO Leave during a Holiday: Holidays occurting during an Employee's
PTO leave will be considered a holiday and the Employee will not be charged for PTO
on that day.
Coordination of PTO Leave with Family and Medical Leave: In order to allow
coordination of Personal Time Off leave with Family and Medical Leave, Employees
seeking to take PTO may be required to provide enough information about the purpose
of the leave to allow a determination of whether the leave will also qualify for Family
and Medical leave.
Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal
leave for the purpose of receiving double compensation.
Workers' Compensation: Employees are covered by workers' compensation laws
and regulations of the State. In the event an Employee is disabled and is entitled to
workers' compensation, the Employee will keep any workers' compensation
payments received and will be eligible to receive a bi-weekly pay check equal to one-
third (1/3) of the Employee's regular pay through the use of personal leave benefits.
In addition, the Employee will be entitled to insurance benefits during a workers'
compensation leave. Employees receiving such workers' compensation will be
considered working for the purpose of accumulating additional personal leave
benefits.
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.
Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out
subject to the following rules and regulations:
(A) The Employee must be in good standing and give proper notice of
termination in the case of resignation.
(B) Qualifying Employees shall receive pay for all of their unused PTO
accumulated at the time of termination.
8.4 Donation of Personal Leave
General: With the expressed written approval of the City Council, City Employees
may donate accrued PTO in one-hour increments to fellow Employees experiencing
extended time off due to a serious medical problem or condition and who have no
accumulated PTO or compensatory time. The use of this donated personal leave
must be approved by the Department Head and the City Administrator and will be
converted to the receiving Employee's hourly rate. This subdivision does not apply
to part-time, temporary or seasonal positions or unionized Employees who have a
sick pool that is already established. The donation of personal leave from one
Employee to another shall be subject to the additional following terms and
conditions.
(A) A written request to donate personal leave must be made to the City Council
via the City Administrator.
(B) The City Administrator shall have the right to deny use of donated personal
leave or limit its use in the best interests of the City.
9. LEAVES OF ABSENCE
9.1 Unpaid Leave
General: The City Administrator may authorize an unpaid leave of absence for up
to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by
the City Council. Decisions on unpaid leave of absence requests will normally take
into consideration the Employee's performance, length of service and the general
interest of the City. No Employee benefits will be earned by an Employee while on
unpaid leave of absence and an Employee will not accrue or be paid holiday payor
PTO leave while on leave of absence. Leave of absence hours will not count toward
seniority and all accrued PTO must normally be used before an unpaid leave of
absence will be approved.
9.2 Family Medical Leave Act (FMLA)
General: The Family and Medical Leave Act (FMLA; 29 U.S.c.A. ~ 2601 - 54 and
29 C.P.R. ~ 825.100 et. seq.) requires public agencies to provide up to twelve (12)
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weeks of unpaid leave to eligible Employees for reasons relating to family and
medical care.
Eligibility Requirements: To be eligible, an Employee must have worked for the
City for at least 12 months, worked at least 1,250 hours during the 12 months
preceding the start of the leave, and be employed at a worksite with 50 or more
Employees within 75 miles of that work site (elected official are not counted.)
Eligible Uses: Eligible Employees can take up to 12 workweeks of unpaid leave
during a 12 month period to care for a newborn or newly adopted child or newly-
placed foster child; care for a spouse, son, daughter or parent with a serious health
condition; or care themselves during a serious health condition. A serious health
condition is defined as:
(A) An illness, injury, impainnent or physical or mental condition that involves
either inpatient care or continuing treatment by a health care provider for
three (3) or more consecutive days;
(B) Any period of incapacity because of pregnancy or prenatal care;
(C) Any period of incapacity because of a chronic, serious condition;
(D) Any period of absence to receive multiple treatments by health care
providers for reconstructive surgery after an accident or injury, or for a
condition that would likely result in a period of incapacity of more than three
(3) consecutive days if left untreated.
Medical Certification: The City may require the Employee to document the need
for the leave by providing a certification issued by a health care provider. The
Employee will be allowed fifteen (15) calendar days to obtain the certification.
Intermittent/Reduced Schedule Leave: The FMLA permits Employees to take
leave on an intermittent basis or to work a reduced schedule under certain
circumstances.
Substitution of Paid Leave: Employees may choose to use accrued paid leave to
cover some or all of the FMLA leave taken.
Job Restoration: When an Employee returns from FMLA leave, the City must
restore the Employee's original job or an equivalent job.
Health Benefits: The City must keep the Employee on its health insurance
coverage, including family coverage, and continue to pay the City's share of the
coverage as if the Employee were still at work. The Employee must pay his or her
share of the premium. The City may cancel coverage if the Employee's premium
payment is more than thirty (30) late and the City has given the Employee writtcn
notice at least 15 days in advance advising that coverage is going to be canceled if the
premium is not received.
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Other Benefits: Other benefits, including cash payments chosen by the Employee
instead of group health insurance coverage do not have to be maintained during
periods of unpaid FMLA leave.
9.3 Military Leave
General: Minnesota Statutes, ~ 192.26 - 192.261 provide that an Employee of a
municipality who is a member of the National Guard, the Naval Militia, the Officer's
Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve
component of the military or naval forces of the Unired States, is entitled to a leave
of absence without loss of pay, seniority status, efficiency rating, or benefits for the
time such Employee is eng<<ged in training or active service, not exceeding a total of
fifteen (15) days in any calendar year.
Conditions: The leave of absence is only in the event the Employee returns to
employment immediately upon being relieved from military or naval service, or is
prevented from returning by physical or mental disability or other cause not the fault
of the Employee, or is required by the proper authority to continue in military or
naval service beyond the fifteen (15) day period allowed for the paid leave of
absence.
Notice Requirements: Notice will be given to the City at least fifteen (15) working
days in advance of the requested leave. Notice may be waived under certain
circumstances.
Active Duty: In accordance with State law, the Employee will be granted an unpaid
leave of absence when called into active duty. If an Employee has not yet used
his/her fifteen (15) days of paid leave when called to active duty, use of any unused
paid time will be allowed prior to the unpaid leave of absence.
Benefits: Eligibility for continuation of insurance coverage will be in accordance
with the Uniformed Services Employment & Reemployment Rights Act of 1994
(USERRA). The Employee and dependents have the right to eighteen (18) months
of continuation coverage. When the Employee returns to work, the Employee and
any dependents may re-enroll in the City's insurance plan without any pre-existing
condition limitations or waiting periods that might otherwise apply to a new
Employee, whether or not the Employee or their dependents chose to continue
coverage during military leave. The leave of absence will not be considered work
time for purposes of PTO accrual.
Status upon Return: Returning reservists have the right to return to their jobs or to
another job of similar seniority, status, and pay upon completion of active duty in
accordance with M.S. 192.261, Subd. 2 and 38 U.S.c. ~ 2021 and 2024. If the
Employee chooses not to return to work for the City, federal COBRA and lor
Minnesota Continuation laws would apply.
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9.4 Jury Duty
General: Regular Employees truly be absent with pay when serving jury duty or
when subpoenaed as a witness in court or voluntariIy serving as a witness in a case in
which the City is a party.
Pay: To receive theit normal wages, the Employee must pay the City the jury duty
compensation, minus any mileage or parking reitnbursement. If the jury duty
compensation exceeds the regular salary rate, the Employee may keep the difference.
9.5 Funeral Leave
General: Paid time off may be granted, up to a maxitnum of three (3) days, in the
event a regular Employee suffers a death in his or her immediate family, in
accordance with the provisions of this Section. Additional time off without pay, or
sick leave if available and requested in advance, will be granted as truly reasonably be
requited under individual citcumstances, subject to the approval of the department
head.
Immediate Family Defined: Immediate family (for purposes of this Section) is
defined as an Employee's parent, step-parent, spouse, child, step-child, foster child,
adopted child, brother, sister, step-brother, step-sister, grandparent, grandchild,
spouse's parents, brother-in-law, sister-in-law, or member of the immediate
household.
Pay: The actual amount of time off, and funeral leave approved will be determined
by the department head depending on individual citcumstances, (such as the
closeness of the relative, arrangements to be made, distance to the funeral, etc.). In
these situations, Employees will receive theit regular pay except that Employees will
not be paid for regularly schedul:d :}:Is off.
Parenting Leave r _~_~C ~
I~ zlLu.- ~
FtYl L-It
9.6
General: Under Minnesota Statute ~ 181.941, an Employee is eligible to take up to
si:, weeks time off without pay in conjunction with the bitth or adoption of a child.
The leave may begin not more than six weeks after the bitth or adoption; except
that, in the case where the child must remain in the hospital longer than the mother,
the leave may not begin more than six weeks after the child leaves the hospital.
Eligibility: Employees who work at least half-time and have worked for the City
for at least twelve (12) consecutive months are eligible for parenting leave.
Health Benefits: Insurance coverage will continue to be available to the Employee
while on parenting leave. The City will continue to pay its share of the coverage as if
the Employee were at work. The Employee will be responsible for his/her share.
21
Use of Personal Leave: Employees are not required to use personal leave during
parental leave but may use personal leave at their option for any period of this leave.
Reinstatement: The Employee is entitled to return to work in the same or
comparable position and at the same rate of pay the Employee was receiving prior to
commencement of the leave. Benefits will continue to accrue as if the Employee
was at work.
9.7 School Conference and Activities Leave
Leave of 16 Hours: Under Minnesota Statute ~ 181.9412, an Employer must grant
an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12)
month period to attend school conferences or school-related activities related to the
Employee's child, provided the conferences or school-related activities cannot be
scheduled during non-work hours. If the Employee's child receives child care
services or attends a pre-kindergarten regular or special education program, the
Employee may use the leave time provided in this section to attend a conference or
activity related to the Employee's child, or to observe and monitor the services or
programs, provided the conference, activity, or observation cannot be scheduled
during non-work hours. When the leave cannot be scheduled during non-work
hours and the need for the leave is foreseeable, the Employee must provide
reasonable prior notice of the leave and make a reasonable effort to schedule the
leave so as not to disrupt unduly the operations of the Employer.
Foster Child: For the purpose of this section, the definition of "child" includes
foster child.
Unpaid or Use of PTO: The school conference and activities leave will be unpaid,
except that an Employee may substitute any accrued paid PTO leave or
compensatory time for any part of the leave under this section.
9.8 Service as Election Judge
General: Under Minnesota Statutes ~ 204B.195, an individual who is selected to
serve as an election judge pursuant to ~ 204B.21, subdivision 2 may, after giving the
Employer at least 20 days' written notice, be absent from work for the purpose of
serving as an election judge without penalty. The Employer may resttict the number
of Employees serving as election judges to twenty (20) per cent of the workforce at a
single worksite.
Wages: The salary or wages of the Employee serving as an election judge shall be
reduced by the amount paid to the election judge by the appointing authority during
the time the Employee was absent from employment. The Employee also has the
option to use personal leave for the absence.
Request: The written request to be absent from work must be accompanied by a
certification from the appointing authority stating the hourly compensation to be
22
paid to the Employee for service as an election judge and the hours during which the
Employee will serve.
9.9 Leave for Bone Marrow Donation
General: Under Minnesota Statute ~ 181.945, an Employee who works an average
of at least 20 hours per week is entitled to a paid leave of absence to undergo a
medical procedure to donate bone marrow. The combined length of the leave may
not exceed forty (40) hours, unless agreed to by the Employer. The Employer may
require verification by a physician of the purpose and length of each leave requested
by the Employee to donate bone marrow. If there is a medical determination that
the Employee does not qualify as a bone marrow donor, the paid leave of absence
granted to the Employee ptior to that medical determination is not forfeited.
9.10 Civil Air Patrol Leave
General: Under Minnesota Statute ~ 181.946, an Employee who works an average
of at least 20 hours per week and is a member of the civil air patrol is entitled to
leave of absence without pay for time spent rendeting service as a member of the
civil air patrol on the request and under the authority of the State or any of its
political subdivisions. The leave shall be granted unless the leave would unduly
dismpt the operations of the Employer.
9.11 Time Off to Vote
General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote
in an election has the right to be absent from work for the purpose of voting during
the morning of the day of that election, without penalty or deduction from salary or
wages because of the absence.
Elections Covered: For purposes of this section, "election" means a regularly
scheduled State primary or general election, an election to fill a vacancy in the office
of United States Senator or United States Representative, or an election to fill a
vacancy in the office of State Senator or State Representative.
9.12 Leave for Adoptive Parents
General: Under Minnesota Statute ~ 181.92, Employees shall, upon request, be
granted a minimum of four weeks off, without pay, for the adoption of a child. The
period of time off shall begin before, or at the time of, the child's placement in the
adoptive parent's home, and shall be for the purpose of arranging the child's
placement or caring for the child after placement. An Employee may choose to use
accmed personal leave for all or a portion of the adoption leave.
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9.13 Sick or Injured Child Care Leave
General: Under Minnesota Statute ~ 181.9413, Employees may use personal leave
benefits provided by the City for absences due to an illness of or injury to the
Employee's child for such reasonable periods as the Employee's attendance with the
child may be necessary, on the same terms the Employee is able to use sick leave
benefits for the Employee's own illness or injury.
10. TEMPORARY LIGHT DUTY POLICY
10.1 Application
Temporarily Disabled: Consistent with public service needs, the City may assign
light duty to employees who are temporarily disabled and unable to provide full
performance of all work duties assigned to their job classification. The City reserves
the sole right to determine, on a case-by-case basis, whether light duty will be
assigned and, if assigned, what duties the employee will be expected to perform in
the duration of the assignment.
Procedure: The procedure for applying for light duty assignment will be as follows:
A) When an Employee is unable, due to temporarily disability, to provide full
performance of all work duties assigned to the Employee's job classification,
the Employee may request light duty by completing the Request for Light
Duty form and submitting it to his/her Department Head. The request shall
state the nature and extent of the temporary disability and the job duties
which the Employee is unable to perform, along with the expected length of
the disability and any work restrictions related to the disability. The City will
usually require the request to be accompanied by a physician's report
containing diagnosis, current treatment, and physician approval for light duty
assignment with any restrictions thereon.
B) The City may require an independent evaluation conducted by a physician
selected by the City to verify the diagnosis, current treatment, work
restrictions and expected length of disability.
C) Determinations regarding light duty will be made on a department-by-
department, case-by-case basis. The Department Head, in consultation with
the City Administrator, will consider such factors as public service needs and
budgetary considerations, the need for work which may be assigned as light
duty, the Employee's capability of performing the work, the number of
Employees not available for work due to injury or illness, and other relevant
factors.
D) The City will determine what job duties the Employee will perform. These
duties may include those currendy assigned to the Employee's job
24
classification or any other duties the City considers to be appropriate.
Duration of light duty will be determined at the sole discretion of the City.
E) Assignments to light duty will be reviewed on a monthly basis or more often
as deemed necessary by the City. The City, in its sole discretion, reserves the
right to terminate a light duty assignment at any time based upon, but not
limited to, the factors set forth in sub-item C) above.
11. INSURANCE PLANS
11.1 Health, Dental, Disability, & Life Insurance
Upon proper application and subject to payment of any required premiums, all
regular full time Employees, working at least 32 hours per week, will be required to
be covered by the City's health, dental, short-term disability and life insurance plans.
Subject to the payment of the required premiums, an Employee's dependents may
also be covered under such plans.
11.2 Cafeteria Plan
The City will contribute an amount, designated on an annual basis by action of the
City Council, to the Employee for use in the City's Cafeteria Plan. Employees are
required to choose at least the core benefit plan, as defined in the City's Cafeteria
Plan document. Any balance remaining after the required core benefits have been
purchased may be used in any authorized area of the plan, such as:
(A) The purchase of additional life, disability, or long term care insurance offered
through the City's plan;
(B) Contribution to an authorized flexible spending account;
(C) Contribution to an Employer sponsored deferred compensation (457)
program.
(D) Or, the Employee may elect to receive the balance in taxable income.
11.3 Continuation of Benefits
Health Plans: Employees will be allowed to continue health and dental insurance
coverage upon termination in accordance with Minnesota Continuation laws and/or
federal COBRA regulations. Certain "qualifying" events trigger an Employee's
and/or dependents' right to continuation coverage.
Termination or Reduction: Generally, an Employee and his or her dependents are
allowed to continue coverage for a period of eighteen (18) months when one of the
following qualifying events occurs:
25
. A reduction in the Employee's work hours (including strikes or
layoffs); or
. Voluntary or involuntary termination of the Employee for reasons
other than gross misconduct.
Divorce, Separation, Death: In the instance of divorce, legal separation or death
of the Employee, a spouse and! or dependent child may continue coverage until:
. Coverage is obtained under another group plan; or
. Until coverage would otherwise end under the plan, such as the City
terminating their group coverage for all Employees.
Life Insurance Benefits: Generally, if an Employee loses coverage through
termination of employment or reduction in hours, s/he has a right to continue group
life insurance benefits for a period of eighteen (18) months from the loss of the
coverage date.
Health FSA: In cases where an Employee has under-spent his/her health FSA,
coverage generally will only be continued until the end of the plan year.
12. EMPLOYEE TRAINING/TRAVEL
12.1 General Policy - Training and Education
Employees may take advantage of training opportunities to help them improve the
performance of their present work assignments and to prepare them for future
assignments.
Cost, staffing, benefit to the City, and other appropriate issues will be considered by
the City Administrator in approving requests or assigning training. Time to attend
required training will normally be paid time.
Advance payments may be authorized for conference registration fees. Once paid,
Employees will be held responsible for those fees if the Employee later chooses not
to attend, unless unforeseen circumstances appear such as an illness, death in the
family, emergency, etc. Other expenses eligible for reimbursement require receipt of
appropriate documentation. Required documentation and receipts vary depending
on the event. Meals, lodging and parking require itemized receipts.
12.2 Tuition Reimbursement/Educational Assistance
The City of Centerville encourages its Employees to enroll in job related educational
programs and may provide support through tuition reimbursement. This does not
include reimbursement for textbooks or study materials. Under IRS regulations, the
reimbursement of certain courses must be reported as taxable income to the
Employee.
26
r
Requirements: In order for a class to qualify for reimbursement, the following
conditions must be met:
. The class/course must be job related;
. The class/course must be taken from an accredited institution of
higher learning or vocational-technical school;
. The class/course must be approved by the City Administrator prior
to enrolling;
. The Employee must receive a passing grade (C or better) in order to
receive reimbursement;
. The Employee must complete a Tuition Reimbursement form and
provide a brief course outline;
. After the class / course has been completed, the Employee must
provide a photocopy of the grade form and the original receipt for
tuition;
. The Employee must remain with the City for one year after
completing the class/course, or reimburse the City for the total cost
of any class taken in the previous one-year period.
Forms: Tuition Reimbursement forms are available from the Finance Director. A
photocopy of the completed Tuition Reimbursement form will be placed in the
Employee's personnel file.
Limit: No employee may receive in excess of $1,500 tuition reimbursem=t in any
one calendar year. The City Council may waive this limitation in unusual
circumstances where it is determined that there is a justifiable City need for an
Employee to take additional schooling.
12.3 Travel Reimbursement
The City Council may authorize travel at City expense for the effective conduct of
City business. Authorization must be granted prior to incurring the actual expenses.
Employees so authorized will receive reimbursem=t for necessary and incidental
expenses according to the terms outlined in this policy and IRS requirements for an
"accountable plan." Receipts and/or other verification of the expenses, which show
the actual cost of lodging, meals and incidental expenses, are required for
reimbursement.
A) Automobile Expense: When Employees are required to use their own
vehicles to conduct City business or to attend approved training, the City will
reimburse the Employee for mileage at a rate established by action of the
City Council. The adopted rate will remain in effect until a change in rate is
approved.
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B) Overnight Travel: Lodging expenses include actual reasonable cost of
lodging while away on approved travel or training. The amount of
reimbursement for an individual attendee of a conference or meeting will
normally be the least expensive single room rate available at the location of
the conference, or the actual cost, whichever is less.
C) Meal Allowance: Employees will be reimbursed for meals, including tax
and a reasonable gratuity, when on approved assignment for the City.
Employees will be reimbursed for meals in connection with conferences and
meetings only when the meals are not included in the conference registration
fee. In other words, Employees are expected to eat at the conference if
meals are provided. The maximum allowable reimbursable expense per meal
will be set periodically by the City Council. For meal reimbursement to be
considered nontaxable under the IRS rules for an "accountable plan," the
meal expense must be in connection with an overnight stay and a receipt
must be provided. Reimbursement for meal expenses not in connection with
an overnight stay are taxable and will be reported on the Employee's W-2
form. Meal costs which are not itemized and are patt of a conference or
meeting registration fee are not included in this requirement and will not be
considered taxable.
D) Tuition, Dues and Fees: When prior approval has been granted by the
City Council, registration and/or conference fees are eligible for
reimbursement or pre-payment.
E) Parking and Alternative Travel: The City will reimburse the Employee for
necessary parking fees incurred for required travel. The City will also
reimburse for the Employee for the reasonable cost incurred when approved
travel is made by other means of transportation, but will be reimbursed only
the amount that would have been reimbursed had the Employee traveled
using the least costly method, unless otherwise approved.
F) Overnight Travel Away From Home: Travel away from home is work
time when it cuts across the Employee's work day. The time to be
considered is not only hours worked on regular working days during normal
working hours, but also during the corresponding hours on non-working
days.
Example: If an Employee regularly works from 8:00
a.m. to 4:30 p.m., Monday through Friday, the travel
time during these hours is work time on Saturday and
Sunday as well as on the other days. Thus, if travel is
overnight and done outside of working hours, the
travel time is not compensable.
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12.4 Applicability
General: Travel and expense reimbursement provided for in this section shall apply
to both the Employees of the City and the members of the City Council traveling
specifically to conduct City business.
13. PERFORMANCE APPRAISAL
13.1 Employee Performance Appraisal
Schedule: Employees will normally have their performance evaluated at least once
during the sis- (6) month probationary period, and every twelve (12) months
thereafter. Performance evaluations will be maintained in Employee personnel files
and will be considered when personnel actions are contemplated. Performance
appraisals will be conducted in accordance with the established performance
appraisal system.
14. SAFETY
14.1 General
Safety Policy: The personal health and safety of each Employee of the City and the
prevention of occupational injuries and illnesses are of primary importance to the
City. To the greatest degree possible, management will maintain an environment
free from unnecessary hazards and has established safety policies and procedures for
each department. Adherence to these policies is the responsibility of each
Employee. Overall administration of this policy is the responsibility of each
department head. Violation of established policies and rules may result in
disciplinary action under the discipline section of the City's personnel policy.
14.2 Safety/Accident Reporting
Forms: Workers' Compensation and OSHA laws require that Employees involved
in job-related accidents and sicknesses file a First Report of Injury as soon as
possible. If necessary the Employee's department head may file the report on behalf
of the injured or sick Employee. The department head is also responsible for filing
an accident report with the City's Safety Officer.
15. SMOKING
15.1 General
Prohibited: In the interest of good health, the City discourages Employees from
smoking. Smoking is prohibited within all City buildings.
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Approved Areas: The City Administrator will designate specific outdoor areas as
smoking areas. There will be no smoking in areas not designated as smoking areas.
If smoking results in discomfort to others, smokers are required to stop smoking.
Smoking in non-approved areas may result in disciplinary action.
16. GRIEVANCES
16.1 Grievance Procedure
Procedure: The following grievance procedure shall be followed by all Employees
except those covered by the terms of a collective bargaining agreement. In all cases,
grievances must be filed by the Employee adversely affected by the action of the
City.
Step 1:
Step 2:
Step 3:
Step 4:
Any aggrieved Employee shall first file his/her grievance, in writing,
with his/her immediate supervisor within ten (10) working days of
the action from which the grievance arises or the date upon which
the Employee became aware of the action. In cases where the
Employee has been adversely affected by an action administered by a
City Employee of a higher rank than that of his/her immediate
supervisor, the affected Employee shall file his /her grievance, in
writing, with the City Employee whose action the adversely affected
employee is grieving. Notice must include the following:
A) Statement of the grievance and relevant facts;
B) The remedy sought; and
C) The specific provision of the personnel policy (if applicable).
The supervisor shall respond to the gricvance, in writing, within ten
(10) working days.
If the Employee is dissatisfied with the response of his/her
supervisor, the Employee may, within ten (10) working days from the
date of the response, appeal the grievance to his/her department
head. The department head shall respond to the grievance, in
writing, within ten (10) working days.
If the Employee is dissatisfied with the response of the department
head, he/she may, within ten (10) working days appeal to the City
Administrator. The City Administrator shall respond to the
grievance, in writing, within ten (10) working days.
If the Employee is dissatisfied with the decision of the City
Administrator, he/she may appeal, in writing, to the City Council
within ten (10) working days of his/her receipt of the Ciry
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Administrator's decision. The City Council shall consider the written
appeal, along with the City Administrator's Step 3 response, and any
other pertinent information developed throughout the grievance
procedure. The Council shall then decide whether to affirm the City
Administrator's decision or consider the issue anew. In generaI,
Council review will be limited to interpretation of this personnel
policy and will not relate to issues of fact.
Assistance: An aggrieved Employee may be assisted in the presentation of his/her
grievance by any person acting in an advisory capacity to assist in presenting all facts
relevant to the grievance. At any step in the grievance procedure, the supervisory
authority may request additional information, or conduct additional investigation, as
he/she deems necessary.
Time Limits: Failure to conform to the time requirements set forth above shall
constitute a waiver of further steps in the above procedure. Time limits set forth in
the grievance procedure may be waived, upon written consent of both parties. Any
one or more of the steps set forth above may be waived by written consent of the
Employee and the designated Employer representative to whom the grievance is
being submitted.
Working Hours: The hearing and presentation of grievances shall be accomplished
during ordinary working hours when consistent with Employee duties and
responsibilities. An aggrieved Employee shall be allowed a reasonable amount of
time, without loss of pay, to present evidence concerning his/her grievance.
17. DISCIPLINE
17.1 Objective
Supervisory Responsibility: Supervisors arc responsible for maintaining
compliance with City standards of Employee conduct. The City reserves the right to
use discretion and to deviate from this policy.
Employee Responsibility: City Employees are expected to fulfill their duties and
responsibilities at the level required, including observance of work rules and
standards of conduct. Failure to do so may result in disciplinary action.
Non-Discrimination: Discipline will be administered in a non-discriminatory
manner. The supervisor will normally investigate any allegation on which
disciplinary action might be based before any disciplinary action is taken.
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17.2 Process
The City of Centerville will normally use progressive and fair discipline with full-time
regular Employees. There may be circumstances that warrant deviation from the
suggested order of the disciplinary process. The nonnal process is as follows:
A) Oral Warning: Oral warning should normally be given for the first
infraction to clarify expectations and put the Employee on notice that the
performance or specific behaviors need to change. There may be time when
the first infraction is so serious that an oral warning may be insufficient.
B) Written Warning: A written warning shall normally state the reason for the
warning along with a description of the events/problems that led to the
warning. It shall normally describe actions taken by the supervisor to correct
the problem, if applicable, including any timetable or goals set for
improvement. It will indicate further disciplinary action that could result if
the problem continues or if related problems occur.
The warning will be given to the Employee to sign acknowledging that he or
she has received the warning and a copy for their records. Another copy of
the written warning shall be placed in the Employee's personnel file.
Written warnings are more serious than oral warnings and normally follow
verbal warnings when the problem is not corrected or the behavior is not
consistendy improved, given a reasonable period of time for improvement.
Serious infractions may requite skipping either a verbal or written warning, at
both.
C) Suspension: The Employee will normally be notified in writing of the
reason for the suspension, either prior to the suspension or shordy
thereafter. Upon the Employee's return to work, the Employee will be given
a written statement oudining further disciplinary action possible should the
problem continue or reoccur. A copy of the written document shall be
placed in the Employee's personnel file.
An Employee may be suspended pending an investigation of an allegation. If
the allegation is proven false after an investigation, the relevant written
documents will be removed from the personnel file and the Employee will
receive any compensation to which he/she would have been due had the
suspension not taken place.
For any suspension, or any second suspension for the same individual, the
City Council shall review the reasons for the suspension and upon review,
will make a recommendation as to the future status of the Employee and
his/her continued employment with the City.
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D) Dismissal: The City Council may dismiss any Employee following a five-
(5) day suspension. The dismissal notice shall be in writing and shall contain
the reason for dismissal.
17.3 Reasons for Dismissal
Subject to the provisions contained in Minnesota Statutes ~ 181.931 - 181.935, the
City Council may dismiss an Employee for substandard work performance or
behavior not in keeping with City standards, or if in the judgment of the City
Council, the Employee is unsuited for employment with the City.
Under Minnesota Statute ~ 197.46, removal of veterans may be made only for
incompetence or misconduct shown after a hearing with due notice.
18. SEXUAL HARASSMENT
18.1 General
The City of Centerville is committed to providing a working environment free of
harassment and discrimination. In keeping with this commitment, the City maintains
a strict policy prohibiting unlawful harassment, including sexual harassment. This
policy prohibits harassment in any form, including verbal and physical harassment.
This policy applies to all City Employees.
This policy statement is intended to make all Employees sensitive to the matter of
sexual harassment, to express the City's strong disapproval of unlawful sexual
harassment, to advise Employees of their behavioral obligations and to inform them
of their rights.
18.2 Definition
General: To provide Employees with a better understanding of what constitutes
sexual harassment, the following definition, based on Minnesota Statutes, is hereby
provided:
Sexual harassment includes unwelcome sexual advances, requests for sexual favors,
sexually motivated physical contact, or other verbal or physical conduct or
communication of a sexual nature, when:
A) Submission to the conduct or communication is made a term or condition,
either explicitly or implicitly, for obtaining employment;
B) Submission to or rejection of that conduct or communication by an
individual is used as a factor in decisions affecting that individual's
employment;
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C) 'That conduct or co=unication has the purpose or effect of substantially
interfering with an individual's employment or creating an intimidating,
hostile or offensive employment environment and the Employer knows or
should have known of the existence of the harassment and fails to take
timely and appropriate action.
Examples of inappropriate conduct include but are not limited to:
.
Unwanted physical contact
Unwelcome sexual jokes or comments
Sexually explicit posters or pin-ups
Repeated and unwelcome requests for dates or sexual favors
Sexual gestures
Any indication, expressed or implied, that an Employee's job security
or any other condition of employment depends on submission to or
rejection of unwelcome sexual requests or behavior.
.
.
.
.
.
18.3 Expectations
Violations: The City of Centerville recognizes the need to educate its Employees on
the subject of sexual harassment and stands committed to provide information and
training. All Employees are expected to treat each other and the general public with
respect and to assist in fostering an environment that is free from unwanted
harassment. Violations of this policy may result in discipline, including possible
discharge. Each situation will be evaluated on a case by case basis depending on the
severity and the circumstances involved.
Notice: In order for a sexual harassment issue to be addressed, it must be brought
to the attention of management. In order for action to be taken, information must
be forwarded to the appropriate level of management.
Report to: Any Employee who believes he or she has been harassed by a co-
worker, supervisor, or agent of the City should promptly report the facts of the
incident or incidents and the names of the individuals involved to his or her
supervisor or in the alternative to the City Administrator.
Responsibility: Supervisors should immediately report any incidents of sexual
harassment to the City Administrator. If the City Administrator is unavailable,
supervisors should report the incident immediately to the Mayor or a
Councilmember. The City Administrator (or Mayor or Councilmember) will
investigate such claims and take appropriate action.
In addition to notifying one of the above people and reporting the nature of the
harassment, the Employee is also urged to take the following steps:
A) Clearly indicate to the harasser that the conduct is unwelcome and document
that conversation;
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B) Document the occurrences of harassment;
C) Submit the documented complaints to your supervisor, the City
Administrator, mayor or councilmember. It is required that the complaint is
in writing;
D) Document any further harassment or reprisals that occur after the complaint
is made.
Rights: Employees have the right to raise the issue of sexual harassment and to file
complaints with respect to such harassment without reprisal. The City recognizes
that there are inherent difficulties in developing evidence and maintaining close
working relationships among Employees in instances where harassment has
occurred. Because of this, the City urges that conduct which is viewed as offensive,
be reported immediately to allow for corrective action to be taken through education
and initial counseling, if appropriate.
Obligations: Management has the obligation to provide an environment free of
sexual harassment. The City of Centerville is obligated to prevent and correct
unlawful harassment in a manner which does not abridge the rights of the accused.
To accomplish this task, the cooperation of all Employees is required.
Action: The City of Centerville, in all cases, will take action to correct any reported
harassment to the extent evidence is available to vetify the alleged harassment and
any related retaliation. All allegations will be investigated. Strict confidentiality is not
always possible in all cases of sexual harassment as the accused has the right to
answer charges made against them, particularly if discipline is a possible outcome.
Reasonable efforts will be made to respect the confidentiality of the individuals
involved, to the extent possible.
19. RESIGNATION
19.1 Written Notice
General: Any Employee wishing to leave municipal service in good standing must
submit a written resignation to his or her supervisor at least fourteen (14) calendar
days before an Employee's anticipated leaving. The resignation must state the
effective date of the resignation may state the reason for leaving. The City
Administrator may waive the notice requirement if it is determined to be in the best
interest of the City.
20. CODE OF CONDUCT AND ETHICS
20.1 Purpose
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General: The City Council of the City of Centerville requires all Employees of the
City to adhere to the following code of conduct and ethics. The purpose of this
policy is to establish standards for all such persons by setting forth actions which are
incompatible with the best interest of the City of Centerville, its taxpayers or in
conflict with state or federal laws.
20.2 Conflicts of Interest
No Employee having the power or duty to perform an official act or action may be
directly or indirectly interested in any contract, transaction, or zoning decision of the
City of Centerville except as provided for in the Minnesota State Statutes.
Any Employee having an interest in any proposed legislative action of the City
Council and who gives an opinion or recommendation to the Council, shall disclose
on the record of the Council meeting the nature and extent of such an interest.
No Employee may purchase personal property from the City except property that is
no longer needed by the City under the following conditions:
A) There is a reasonable public notice and the goods are sold through public
auction; and
B) The property is sold by a sealed bid process and the Employee has the
highest responsible bid. The Employee who buys the property must not be
involved in the auction or sealed bid process.
No Employee may accept any gift or gratuity in any size under circumstances in
which it could be reasonably thought to influence him or her in the performance of
his or her official duties or in which it appears to be a reward for any official action
on his or her part. Gifts or gratuities which may be acceptable are as follows:
A) Awards for meritorious civic service contribution;
B) Unsolicited items that are donated to and shared by the work group;
C) Unsolicited advertising or promotional materials with a value of less than
$5.00;
D) Unsolicited items such as meals which may be provided during meetings,
receptions, or other gatherings where the elected official or Employee is in
atrendance in his/her official capacity.
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20.3 Nepotism
General: Relatives of current City Employees and City Council members are not
eligible for employment in job classification in which a conflict of interest may occur.
Therefore, relatives will not be hired where:
A) One relative would have the authority or practical power to supervise,
appoint, remove, or discipline the other;
B) One relative would be responsible for auditing the work of the other;
C) Other circumstances exist which would place the relative in a situation of
actual or reasonable foreseeable conflict between the City's interests or their
own; or
D) Where the applicant/City Employee has a relative who is employed by an
organization with whom the City has business dealings, and in the City's
judgment, considering the positions and job responsibilities of both the
applicant/Employee and the relative would create an appearance of improper
influence or favor or would jeopardize the confidentiality of data maintained
by the City.
The City is not obligated to give special treatment, such as preferential scheduling, to
married couples.
Definitions:
Relative: The term "relative," when used in this policy, means any two (2) or more
individuals who reside in the same dwelling unit or who are related to each other by
blood, marriage, or adoption where one of the individuals is the spouse, parent,
grandparent, child, brother, or sister of the other.
Employee: Anyone employed in a full-time or part-time regular status position, or
in a seasonal, temporary, or paid on -call position.
20.4 Falsification of Records
General: No person shall knowingly make any false statement, certificate, mark,
rating or report in regard to any test, certificate, or appointment held or made under
the City of Centerville's personnel system, or in any manner commit or attempt to
commit, any fraud preventing the impartial execution of the provisions of these
policies.
20.5 Rendering of Consideration
General: No person seeking employment to, or promotion in, the City of
Centervi11e will either direcdy or indirecdy give, render, or pay any money, service, or
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other valuable consideration to any person on account of or in connection with, the
test, appointment, or promotion, or proposed appointment or promotion.
20.6 Use and Safeguarding of City Property
General: No Employee shall use or permit the use of City owned vehicles,
equipment, tools, machinery, materials, or other property for personal conveniences
or profit unless the use is available to the public generally or is provided as a
municipal policy for the use of such public official or Employee in the conduct of
official business. City Employees shall not store personal property on City property
or in City facilities for more than 30 consecutive days.
Responsibility: All Employees of the City of Centetville who have authority over
or the use of, City vehicles, equipment, machinery or property in the course of their
duties must assume responsibility for the safeguarding and caxe of such items.
20.7 Disclosure of Confidential Information
General: No City Employee, with respect to any transaction, zoning decision, or
other mattet which may be the subject of an officw act or action of the City of
Centetville shall without proper legal authorization, disclose confidential information
concerning the property, government or affairs of the City of Centetville, or use such
information to advance the financial or other ptivate interest of the elected officw or
Employee or anyone else authorized to act on the behalf of the City.
Access: No City Employee who has custody of or access to any personnel files or
other information which may be considered confidential by Minnesota law shall use
ot telease such information without ptopet authority.
Data Practices Act: Confidential infotmation will be governed by and treated
according to the Minnesota Data Practices Act. The City Administratot is the Data
Practices Officer. All questionable requests should be referred to the City
Administrator.
20.8 Political Activities
General: Political activities which are not in violation of state and federal laws axe
generally permitted. The following political activities axe prohibited for City
Employees:
A) City Employees may not use any official authority or influence for the purpose
of affecting the result of an election nor may funds be solicited or
contributions received from other Employees for political purposes.
B) No campaign materials, pamphlets or buttons may be displayed on City
vehicles, City property or by an individual on the work site.
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21. APPEARANCE AND ATTIRE POLICY
21.1 General
The attire and the appearance of City Employees have a direct reflection on the
professionalism in the delivery of City services. City Employees are required to meet
the general public on a daily basis as part of their regular work assignment and as
such, a neatly attired City Employee presents a positive image both of themselves
and the City of Centerville.
When deciding on appropriate work attire, City Employees shall employ sound
discretion in their decisions as clothing needs vary by job function and safety. These
considerations should be based on job safety, City image, and personal hygiene. The
following is not considered appropriate attire in most work settings and is strongly
discouraged:
.
Tube tops, halter tops, tank tops, muscle shirts
Sweats or work out clothing
Tight, body-hugging clothing
Shorts
Clothing that is revealing and causes a distraction
Clothing that is faded, worn or in disrepair
.
.
.
.
.
The City Administrator will be responsible for determining if attire is appropriate.
Employees who have questions concerning appropriate work attire should direct
them to the City Administrator.
21.2 Casual Fridays
General: Fridays are designated as "casual day" in City Hall. On these days nice jeans,
City logo t -shirts, City logo sweatshirts and knee-length walking shorts can be worn.
None of the other items on the above list qualify as casual Friday attire. Employees who
take Friday off cannot substitute any other day of their choice as a "casual day".
22. ELECTRONIC MEDIA USAGE POLICY
22.1 General
Guidelines: The City of Centerville's electronic media usage policy is designed to
provide clear guidelines to City of Centerville Employees regarding access to, and
disclosure of, computer, network, telephone and facsimile systems. Employees
increasingly use and exploit electronic forms of communication and information
exchange, and have access to one or more forms of electronic media and services
(computer, emaiJ, telephones, voice mail, fax machines, external electronic bulletin
boards, on-line services, and the Internet).
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Public Property: The City encourages the use of these media and associated
services, because they make communication more efficient and effective, and
because they are valuable sources of information. However, electronic media, data,
and services provided by the City are City owned and publicly funded, and their
purpose is to facilitate City business. The City Council authorizes the use of the
Internet and on-line services for the support of all City tasks. The use of the
Internet is public and a privilege, not a right, and may be revoked at any time for
unacceptable use.
Procedures: With the rapidly changing nature of electronic media, and the
"netiquette" which is developing among users of external on-line services and the
Internet, this policy cannot lay down rules to cover every possible situation. Instead,
it expresses the City's philosophy and sets forth general principles to be applied to
use of electronic media, data, and services.
The following procedures apply to all electronic media, data, and services, which are:
A) Accessed on or from City premises;
B) Accessed using City computer equipment, or via City-paid access methods;
C) Used in a manner that identifies the individual with the City.
22.2 Authorization
An Employee must sign a statement acknowledging that they have read, understand,
and agree to comply with this policy. No Employee will be authorized to use
electronic media or services until they have signed the appropriate statement and
returned it to the Personnel Office.
22.3 Inappropriate Material
General: Electronic media may not be used for knowingly transmitting, retrieving
or storage of any communications of a discriminatory or harassing nature, or which
are derogatory to any individual or group, or which are obscene or sexually explicit,
or are of a defamatory or threatening nature, or for "chain letters," or for any other
purpose which is illegal or against City policy or detrimental to the City's reputation.
Electronic media may not be used for personal use relating to political, religious, or
personal financial profit.
22.4 Personal Use Limitations
General: Electronic media and services are pMtTloMly for City business use. Limited,
occasional or incidental use of electronic media (sending or receiving) for personal,
non-business purposes done on the Employee's personal time is understandable and
acceptable - as is the case with personal phone calls. However, Employees need to
demonstrate a sense of responsibility and may not abuse the privilege. Such personal
use must not consume large amounts of City resources. Employees using electronic
media and services for personal use waive any claims to privacy regarding that usage.
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,
.
Any costs incurred by the City due to personal use (such as printing costs, per-
minute Internet fees or celluhr phone charges) must be paid by the Employee.
Excessive personal use will be determined by the individual Employee's supervisor,
and may subject the Employee to disciplinary action.
Personal Software: Personal software can significantly impact the operation of City
equipment. Consequently, the installation and use of privately owned software is
allowed only when approved in advance by the Technology Manager or City
Administrator. This includes downloading software from internet sites. Games are
not considered to be appropriate software for City computer equipment. If allowed,
all personal software, including screensavers and shareware, must be legally
purchased and properly licensed to the Employee. A copy of the license must be
located in the Employee's office. Personal software and data may be removed
without warning at any time. The City is not responsible for the back-up or recovery
of files associated with personal software. If it is suspected that a personal software
package is the cause of a problem with any City software, it may be removed without
warrung.
22.5 Individual Privacy
General: The City also reserves the right, in its discretion, to review any Employee's
electrouic files, messages and usage to the extent necessary to ensure that electrouic
media and services are being used in compliance with the law and with this and other
City policies. Employees should therefore not assume electrouic commuuications
are private and confidential and should transruit highly sensitive information in other
ways. Employees should be aware that any data stored may be subject to
government data practices laws which make the text accessible to the public.
Respect: Employees must respect the confidentiality of other people's electronic
commuuications and may not attempt to read, "haa" into other systems or other
people's accounts, or "crack" passwords, or breach computer or network security
measures, or monitor electrouic files or communications of other Employees or
third parties except by explicit direction of City management.
22.6 Copyrights
General: Anyone obtaining electrouic access to other companies' or individuals'
materials must respect all copyrights and may not copy, retrieve, modify or forward
copyrighted materials except as permitted by the copyright owner. Also, network
users shall not delete, examine, copy or modify files and/or data belonging to other
users, without their prior consent.
22.7 Passwords / Security
General: The City Administrator reserves the right to overtide passwords and codes
at any time. If the City Administrator requests an Employee's password(s), then the
password(s) must be disclosed. Any password used on the system shall be used for
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the protection of the City of Centerville, not the Employee, and as such will not
preclude the City, as the operator of the network, from rightfully entering the
network or any other messaging system at any time to review, copy or delete any file
or disclose any such file to others.
Responsibility: No email or other electronic communications (including facsimile
messages) may be sent which attempt to hide the identity of the sender, or represent
the sender as someone else or from another organization. Employees are
responsible for all electronic messages originating from a computer operating under
his/her password.
22.8 Excessive Usage
General: Electronic media and services should not be used in a manner that is likely
to cause network congestion or significantly hamper the ability of other people to
access and use the system. Continued impedance of other users through mass
consumption of system resources, after receipt of a request to cease such activity, is
prohibited. The willful or careless introduction of programs known as computer
viruses, Trojan Horses and worms into the City's network or into any external
networks or computers can cause such excessive computer usage or even damage a
system and so would be a violation of this policy.
22.9 Data Retention
Records Retention Schedule: Generally, electronic messages are temporary
communication which are non-vital and may be discarded routinely in accordance
with the City's record retention policy. However, depending on the content of the
email message, it may be considered a more formal record and should be retained
pursuant to a department's record retention schedules. Examples of messages of
this nature are: Policy, decision-making, or other memoranda of specific public
business. As such, these email messages are similar to printed communication and
should be written with the same formality.
22.10 Questions Regarding Policy
General: City Employees who have concerns or are uncertain about ethical, legal or
security issues regarding the use of data communications tools are expected to
discuss their concerns with their supervisor who will act as the Employee's first point
of contact.
Integrity: Patt of the responsibility of the City Administrator is to insure the
integrity of City data (an asset). Therefore, the City Administrator, in consultation
with the City Attorney, will resolve and answer any questions about this Acceptable
Use Policy or its interpretation. Until such issues are resolved, questionable use
should be considered "not acceptable". Questions of interpretation should be
submitted, in writing, to the City Administrator. Final authority for this Acceptable
Use Policy lies with the City Council.
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22.11 Policy Violations
General: The City Administrator will review all alleged violations of this City policy
on a case-by-case basis. The City Attorney may be consulted for technical assistance
in investigating a complaint. Clear violations of the policy which are not promptly
remedied may result in the expulsion of the offending Employee from the City's
network services in addition to disciplinary action, and consistent with the Personnel
Policy or appropriate bargaining unit agreement.
23. CELLULAR PHONE USAGE POLICY
23.1 Application
General: This policy is intended to regulate the use of City-owned cellular phones
within reasonable, practical parameters. As the number of available cellular
telephones increases and the efficiencies of cellular telephone usage become even
more apparent, it is incumbent upon the City to establish reasonable guidelines for
the use of cellular phones. The City of Centerville will benefit by extending the
hours essential Employees are available for consultation through the use of cellular
phones.
Scope: This policy will apply to all City Employees using or having access to City-
owned cellular phones.
23.2 Guidelines
Policy: The following guidelines are established for the use of City-owned cellular
phones:
A) Cellular phones are intended to be used to increase the efficiency and
effectiveness of the services provided by the City of Centerville. As such,
each Employee using a cellular phone during the course of his/her workday
must determine whether such usage is appropriate under the circumstances
existing at the time of the usage. In making such a determination,
Employees must consider the cost of using the cellular phone in comparison
with the cost and practicality of locating a customary telephone service.
B) During work hours personal phone calls will be acceptable in those
circumstances where it is necessary to briefly contact someone concerning
important matters. Calls of this nature shall be as brief as possible and
should be made only when circumstances prevent timely access to customary
telephone services.
C) During non-work hours City Employees having access to assigned City-
owned cellular phones may make reasonable personal phone calls during all
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hours. Employees having 24-hour access to City-owned cellular phones and
who also use the phone for personal reasons will reimburse the City for all
personal phone calls, to the extent that the calls exceed the maximum
allowable air time.
D) City Employees who take home a City-owned phone will agree to be
accessible for City business when necessary and practical after regular work
hours.
E) Upon approval of the City Administrator, Employees will be allowed to
upgrade to a more expensive plan for personal reasons if the Employee
agrees to pay the difference in cost between the two plans.
F) All cellular phones shall remain the property of the City and shall be returned
to the City upon the termination of employment or if the cellular phone is no
longer necessary for work-related purposes. Any inappropriate use of
phones may subject to the Employee to disciplinary action. Any additional
charges will be paid by the Employee.
24. DRUG FREE WORKPLACE
24.1 Policy
General: In accordance with federal law, the City of Centerville has adopted the
following policy on drugs in the workplace:
A) Employees are expected and required to report to work on time, in
appropriate mental and physical condition, ready to perform the duties of
their job. It is the City's intent and obligation to provide a drug-free, safe
and secure work environment.
B) The unlawful manufacture, distribution, possession, or use of a controlled
substance on City property or while conducting City business is absolutely
prohibited. Violations of this policy will result in disciplinary action, up to
and including termination, and may have legal consequences.
C) The City recognizes drug dependency as an illness and a major health
problem. The City also recognizes drug abuse as a potential health, safety
and security problem. Employees needing help in dealing with such
problems are encouraged to use their health insurance plans, as appropriate.
D) Employees must, as a condition of employment, abide by the terms of the
City's drug and alcohol policy and must report any conviction under a
criminal drug statute for violations occurring on or off the work premises
while conducting City business. A report of the conviction must be made
within five (5) days after the conviction as required by the Drug-Free
Workplace Act of 1988.
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.
.
24.2 Drug and/or Alcohol Treatment
Discipline: Employees are prohibited from possessing or consuming alcohol or
non-prescription drugs while on the job. Any Employee who reports to work
incapacitated or whose performance is impaired through the use of alcohol or non-
prescription drugs will be subject to disciplinary action.
Leave: In instances where it is necessary, personal leave may be granted for an
evaluation, treatment or rehabilitation on the same basis as is granted for ordinary
health problems. Consideration will be given for use of leave of absence without pay
as defined by the City's personnel policies.
Assistance: The City has also made available access to an Employee Assistance
Program (EAP), sponsored by CIGNA Behavioral Health Services.
25. EMPLOYEE RECOGNITION
25.1 Employee Action Committee
Authority: The City of Centerville promotes an environment in which positive
working relationships can be formed and fostered through social interaction and
Employees can be recognized for their contributions. For these purposes, Employees
are allowed to form an Employee Action Committee, with a minimum of three (3) and
a maximum of five (5) members to be appointed by the City Administrator. Members
of the Committee will elect officers and be responsible for sttucturing by-laws and
operating rules for the Committee, which will be reviewed and approved by the City
Administrator. Committee members are authorized to use up to one (1) hour of work
time per month for Committee business.
Employee Recognition and Appreciation: The City Council will designate an
amount in its annual budget to be used by the Committee for Employee recognition
and appreciation events. The Committee may consider selecting Employees for awards
in areas such as longevity, teamwork, innovation, above and beyond, leadership,
exceptional customer service, spirit, etc. Awards will consist of plaques or functional
items such as clocks or pen/pencil sets and will be of nominal value. Meals served at
award ceremonies will be of nominal value and will not include the purchase of
alcoholic beverages.
26. NON-DISCRIMINATION POllCY
General: The City of Centerville is committed to a policy of non-discrimination with
regard to race, color, creed, religion, age, national origin, gender, sexual orientation,
marital status, public assistance status, or disability.
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Definition: Discrimination is defined as any overt or covert behavior that excludes
access to, admission to, full utilization of, or benefit from any public service because of
race, color, creed, religion, gender, age, national origin, sexual orientation, marital status,
veteran status, age, public assistance status, or disability.
Discipline: Employees who participate in discrimination of any kind are subject to
discipline, up to and including termination.
Policy: In keeping with the City's commitment and the reqnirements of the law, the
City and staff will strive to remove any discrimination in the treatment of customers,
employment, assignment and promotion of personnel, training programs, services and
opportunities offered to citizens and staff, location and use of facilities, and in verbal
and written communications.
Complaint Procedure: Employees can bring complaints, ask questions, and raise
concerns under this policy without fear of reprisal.
(A) An Employee who believes he/she has been made the subject of any
discrimination or who believes he/she has witnessed discrimination should
report the incident immediately to his/her supervisor. The employee's
supervisor shall then immediately notify the City Administrator about the
complaint.
(B) If the contact with the immediate supervisor does not prove effective, or if the
problem is with the supervisor, the Employee may at his/her own discretion,
by-pass the immediate supervisor and submit a written complaint directly to the
City Administrator.
(C) An Employee should report the complaint in writing, detailing the nature of the
complaint and all events leading up to the situation prompting the complaint.
List any witnesses to the event, the time, date and place of the alleged violation,
and any other information that may be pertinent to the complaint.
27. SAVINGS CLAUSE
This policy is subject to the laws of the United States and the State of Minnesota; in the event
that any provision shall be held to be contrary to law by a court of competent jurisdiction from
whose final judgment or decree no appeal has been taken within the time provided, such
provision shall be void. All other provisions of the policy shall continue and remain in full force
and effect.
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Adopted by the City Council of the City of Centerville this _th day of
.2004.
Attest:
Signed:
City Administrator
Mayor
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