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HomeMy WebLinkAbout2009-05-13 CC Minutes - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING May 13, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on May 13, 2009, at City Hall, 1880 Main Street PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Ben Fehrenbacher Council Member Jeff Paar ~ O Council Member Linda Broussard Vickers 0 ~~~~%%% O STAFF: City Administrator Dallas Larson Q City Attorney Kurt Glaser City Engineer Mark Statz WORK SESSION Prior to the official start of the City Council Meeting, a Work Session was held at 5:15 p.m. to interview Finance Director Candidates. INTERVIEW PARK & RECREATION COMMITTEE MEMBER At 6:15 p.m., the City Council interviewed Mr. Brian Peterson, a potential Park & Recreation Committee member. OPEN FORUM Mayor Capra opened an Open Forum at 6:30 p.m. Mr. Steven King, 1724 Sorel Street, appeared with a complaint about the Census Bureau coming to his door. Mayor Capra replied that she or City Administrator Larson would check into the issue. Mr. King also stated that he would like a permit for a handgun. It was indicated he would need to present a DD-214. Councilmember Lee stated that the DD-214 is used to track military records. He stated that Mr. King could go to the County for the permit, because at the County he would not have to supply a DD-214. City Attorney Glaser stated that the DD-214 is not required for conceal and carry. Page 1 of 10 City of Centerville City Council Meeting May 13, 2009 Mayor Capra advised Mr. King that this is an issue that needs to be discussed with the Chief of Police, but he could also ask City Attorney Glaser some questions in the hall outside the City Council Chambers. Mr. Russell Koski, 7280 Twin Lakes Avenue, appeared to discuss the rain gardens. He stated that he wanted to go on record that he and his neighbors would rather not have rain gardens. They are concerned about the cost of maintenance. He stated that once you have a rain garden, the annual maintenance cost could be about $4,000 and inquired as to who would be responsible for that cost. L CALL TO ORDER Mayor Capra called the May 13, 2009, City Council Meeting to order at 6:42 p.m. II. PUBLIC HEARING(S) Mayor Capra opened the Public Hearing at 6:43 p.m. City Engineer Statz reported that grant funds were received to complete the Downtown Redevelopment Plan. He stated that they are also seeking funding through PFA. City Engineer Statz stated that an application requires adoption of a Stormwater Project Plan, and a Hearing would need to be held regarding that Plan. This plan involves the construction of a pond off the downtown area, which will be utilized as an irrigation reservoir for ball fields in LaMotte Park. The City is on the Project Priority List for 2010 funding. City Engineer Statz showed on the screen the location of the Downtown Redevelopment and where the Stormwater pipe and pond would be placed. City Engineer Statz stated that the second Sormwater Project Plan relates to the 2009 Street Improvements involve Peltier Lake Drive and improvements in the area of 73rd Avenue. He reported that funding is not being sought for the entire project, as just the green infrastructure is eligible. $400,000 of improvements could be funded through this funding source. There are rain garden requirements to meet volume run-off standards. Rain gardens are the most economical way to do this, which would mean a large number of rain gardens would be needed. City Engineer Statz stated that the original bid submitted included special plantings in the Rain Gardens, which amounted to an extra $250,000. It was rebid to look at ways to cut costs. They were able to cut costs by just planting simple grass seed, which can be mowed and would blend with the rest of the yard. In most instances, it would not even be noticeable, as it would only be 1.3 feet lower than the curb. Councilmember Broussard Vickers inquired what would be done if it would not drain in 48 hours. City Engineer Statz replied that should not occur since drain the would be installed. Page 2 of 10 City of Centerville City Council Meeting May 13, 2009 Councilmember Broussard Vickers inquired whether the City would make a correction if the drain the did not solve the problem. City Engineer Statz replied that if a problem occurred years down the road, the City would reconstruct the rain gardens. He added that citizens would be welcome to plant their own plantings and that grants for the plant materials are available from Rice Creek Watershed District. Discussion ensued. Mr. Russell Koske, 7280 Twin Lakes Avenue, appeared to restate that he and his neighbors would rather not have rain garden. However, if it must be put in, they would like it constructed to be the least intrusive. He would not want to have an unsightly ditch or additional maintenance. Mr. Koske offered to have the rain garden on his larger property, so his two neighbors would not need to have one. Ms. Gail Nadon, 1984 73rd Street, appeared to voice her concern regarding the cost to maintain rain gardens and asked how much this would affect the trees. Ms. Tammy Klemann, 1968 73rd Street, appeared to stated her preference for moveable grass. She voiced a concern about having additional water if the rain garden did not work. City Engineer Statz replied that the water would be contained in the rain gardens and would drain away within 48 hours. Councilmember Paar stated that he agreed with Mr. Koske, but the rain gardens are necessary. Moveable grass would be the least intrusive way to do them. He thanked Mr. Koske for his constructive criticism and being willing to work with the City. Councilmember Lee stated that he appreciated Mr. Koske's offer to have a larger rain garden on his property. Motion by Councilmember Broussard Vickers, seconded by Councilmember Paar to close the Public Hearing. All in favor. Motion carried unanimously. Mayor Capra closed the Public Hearing at 7:10 p.m. III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: V. Consent Agenda, Item 1, added: Check #24326-24357 and Check # 24360-24381 V. Consent Agenda, added Item 7: Appointment to the Park & Recreation Committee -1VIr. Brian Peterson Page 3 of 10 City of Centerville City Council Meeting May 13, 2009 VIII. New Business, Item 4, added: Consider Resolution Opposing Anoka County Airport Expansion Motion by Council Member Parr, seconded by Council Member Broussard Vickers, to approve the May 13, 2009, City Council Meeting Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES Apri122, 2009, Council Meeting Minutes Mayor Capra requested the following changes to the Minutes: Page 2 of 11, the motion in the second paragraph was changed to read: Motion by Council Member Lee, seconded by Council Member Paar, to accept City Assessor Tolzmann's recommended appraisal of $445,000 for 7360 Peltier Circle, 14-31-22-31-0047. Motion carried. Exception by Council Member Fehrenbacher. On Page 5 of 11, the fourth sentence in the fourth paragraph was changed to read: In addition, Rum River Contracting did not include with their bid the documents required to support the alternate bid. On Page 7 of 11, the sixth paragraph was changed to read: Mayor Capra stated that she would want to make sure that the City would be able to extend the trail. Motion by Council Member Paar, seconded by Council Member Lee, to approve the April 22, 2009, Council Meeting Minutes, as amended. Motion carried. Council Member Broussard Vickers abstained. 2. Apri122, 2009, Closed Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Fehrenbacher, to approve the April 22, 2009, Closed Council Meeting Minutes as presented. Motion carried. Council Member Broussard Vickers abstained. V. CONSENT AGENDA 1. City of Centerville Apri123, 2009, through May 13, 2009, Claims (Check #24326- 24357 and Check # 24360 - 24381) 2. Centennial Fire District Claims through May 5, 2009 3. Parks & Recreation Committee Request for Expending Funds for Music in the Parks, Not to Exceed $1,000 4. Parks & Recreation Committee Request Fete des Lacs 8K Run/Walk Special Event Permit 5. Church of St. Genevieve Request for Special Event Permit for Annual Chicken Dinner a. Temporary 3.2 Liquor License Page 4 of 10 City of Centerville City Council Meeting May 13, 2009 b. Temporary Gambling Permit (Bingo, Raffle, Paddlewheel & Pull-Tabs) 6. Request for Fence Encroachment Agreement - Mr. & Mrs. Matthew Rivard, 1743 Meadow Lane (Fence) 7. Appointment to the Park &Recreation Committee - Mr. Brian Peterson Motion by Council Member Lee, seconded by Council Member Paar, to approve the Consent Agenda, as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Mr. Shannon Sweeney, David Drown and Associates Mr. Sweeney appeared to present a proposal to the City Council for Financial Advisor. Some of the highlights of David Drown and Associates that he mentioned were: - Most of its 6 employees work specifically in economic development and tax increment and have a long tenure with the company - Serve about 1301oca1 governments in Minnesota - Bring clear expectations -Describe the process up front - Do an excellent job of controlling costs - When they quote a price, they stick by that price. If minor tangents come up along the way, the price remains the same. - Experienced with the finance work Mr. Sweeney encouraged the Councilmembers to contact their references. 2. Mr. George Eilertson, Northland Securities Mr. Eilertson appeared to present a proposal to the City Council for Financial Advisor. Some of the highlights of Northland Securities that he mentioned were: - Served Centerville from 2000 - 2005, at which time they helped the City with a number of bond issues Received the first ever bond rating. Would assist the City's new Finance Director. Mr. Eilertson stated that Northland Securities does their homework and believes it is a good fit for the City. Mr. Mark Ruff, Ehlers & Associates Mr. Ruff appeared to present a proposal to the City Council for Financial Advisor. Some of the highlights of Ehlers & Associates that he mentioned were: - Employee owned company, with 40 people in the Minneapolis office - Pride for being individual advisors - Can help with the Legislature - For redevelopment, they put together plans, implement plans and get the project done Page 5 of 10 City of Centerville City Council Meeting May 13, 2009 Mr. Ruff encouraged the Councilmembers to talk to Ehlers & Associates' clients. He stated that their ultimate goal is to maintain a level of respect and transparency with the public. VII. OLD BUSINESS Selection of Financial Consultant To allow adequate time for City Council Members to review each candidate, this selection decision will be made at the next City Council Meeting. b. Acquisition of Surplus Parcels from Anoka County City Administrator Larson stated that the City has been working on this with Anoka County. Anoka County identified surplus parcels and the City is ready to proceed. Some of the funding will come out of the Downtown Redevelopment Fund. City Administrator Larson reported that one property still has a building on it. Initially, it was agreed that all buildings would be cleared off the property. He stated that a lease agreement would be set up for that building. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to move forward with the Acquisition of Surplus Parcels from Anoka County as outlined in the agenda materials. Motion carried. Council Member Broussard Vickers opposed. VIII. NEW BUSINESS Change Order #2 Peltier Lake Drive Project -Mill Road Watermain Loop a. En in.~ Bering Fees Associated with Change Order #2 City Engineer Statz reviewed a draft Change Order 2 for the Peltier Lake Drive Project -2009.01. He stated that Change Order #2 is purely elective. City Engineer Statz stated that, with the pending Trail Project, the trail is scheduled to be on the east side of the road on top of the location where the watermain would likely go. He stated that it would be timely to put in the watermain before the trail. City Engineer Statz stated, twenty years ago some residents were given services, but others did not want them. Public Works Director Palzer has requested install services for all lots that do not have them. Six would have to be put it in, and six could wait. However, it would end confusion to put them all in at this time. Page 6 of 10 City of Centerville City Council Meeting May 13, 2009 City Administrator Larson reported that this would be paid out of the Utility Fund: first out of the Water Fund and if necessary out of the Sewer Fund. City Engineer Statz stated that it is the City's policy to pay for it, the prices are pretty good, but the contractor has not yet approved it. Councilmember Paar stated that this would be a good way to clean it all up. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve Change Order #2 Peltier Lake Drive Proiect -Mill Road Watermain Loop in the amount of $61,898.20. All in favor. Motion carried unanimously. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve the Engineering Fees for Change Order #2 Peltier Lake Drive Proiect -Mill Road Watermain Loop in the amount of $3,500.00. All in favor. Motion carried unanimously. 2. Scope & Fee Proposal for Bonestroo/City Staff Joint Construction Services for the 2009 Street Improvement Projects (2009.001 & 2009.002 City Administrator Larson stated that the City is committing its staff and bringing in additional people. He stated that there will be some training and some overlap from Bonestroo, so the City does not take on more than it can handle. City Engineer Statz presented a "loose" proposal, which he explained can be tightened. He stated that, initially, the City will be a little dependent on Bonestroo for training and overlap. City Administrator Larson stated that City Engineer Statz is providing hourly assistance and that this can be fine tuned. City Engineer Statz stated that no dollar amount is set at this time. City Administrator Larson suggested postponing this consideration for two weeks so more cost details can be presented. Mayor Capra extended a thanks to the Public Works Staff. City Administrator Larson stated that if City Staff is aware of how its facilities were built previously, it would be a benefit to the City. Mayor Capra declared a brief 5-minute break so the students attending could get their attendance sheets signed. CERT Request to Utilize 1688 Sorel Street for Training Page 7 of 10 City of Centerville City Council Meeting May 13, 2009 Mayor Capra reported that the City has another group of CERT volunteers in training. Former Councilmember Lakso, the new CERT Director, would like to use 1688 Sorel Street on Wednesday, June 3, 2009, for their Graduation Drill. Councilmember Lee stated that he believed that would be wonderful use of that property. Motion by Council Member Lee, seconded by Council Member Paar, to approve CERT Request to Utilize 1688 Sorel Street for their Graduation Drill. All in favor. Motion carried unanimously. 4. Consider Resolution Opposing Anoka County Airport Expansion Mayor Capra reported that there is concern that larger planes flying over Centerville will result in a much higher noise level and additional traffic, which would increase the chances for more accidents. This expansion would come right over Centerville. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Paar to table any action, opposing the Anoka County Airport Expansion, until the next City Council Meeting. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Dallas Larson a. H1N1 Novel Influenza Virus (Swine Flu Outbreak Mayor Capra stated that the City Council will keep the public informed. The public can also obtain more information from the Chief of Police and on links to the County website. b. Census 2010 City Administrator Larson stated that workers have been recruited to do preliminary work associated with census-taking in the area. They are looking for people, like the homeless, who need to be counted. Mayor Capra stated that the workers do carry identification. Councilmember Fehrenbacher stated that they use GPS so they can plug in the data or show that specific house has been counted. c. ARRA Transportation Enhancement Project (Pages 59-64~ Page 8 of 10 City of Centerville City Council Meeting May 13, 2009 City Administrator Larson stated that the City was not successful in getting stimulus money for the Trail Project. The projects funded got points for having a larger local match, which was a change in what was expected. City Administrator Larson stated that the City still has a commitment of $790,000 for 2012 funding. He stated that it may be a good idea to go ahead at this time, but that would mean funding with bonds until reimbursement could be received from the grant in 2012. d. Tobacco Compliance Check (Pages 65-70~ City Administrator Larson stated that police did a test for compliance, and all Centerville merchants passed. e. 2009 Street Project City Administrator Larson reported that a Neighborhood Meeting was held at St. Genevieve's. One of the main items discussed was the water hook-up opportunity. A link was created on the City website that will be updated weekly. A message can be left on the website and the messages will be checked daily. In addition a phone line will be dedicated to providing recorded information and receiving messages from the public about the project. f. Watermain Hook-Ups for 2009 Street Project City Administrator Larson reported that letters were sent to all property owners (approx. 350 letters), including those on Peltier Lake Drive, offering them the opportunity to connect to the watermain. He stated that thirty property owners have signed up. The deadline to sign up is the Tuesday after Memorial Day, May 26, 2009 and the work will start in June. g. Police Governing Board Meeting Mayor Capra stated that the Police Governing Board is looking at changing the process for measuring performance of all of its staff. Councilmember Lee stated that the Performance Evaluation packages are completed and Job Descriptions have been approved so the process will begin soon. Mayor Capra stated that the Governing Board will review the process. She added that the Board may need to have an executive session to review the performance reviews. h. Planning & Zoning Commission Page 9 of 10 City of Centerville City Council Meeting May 13, 2009 Councilmember Fehrenbacher stated that there were no updates from their last meeting. Fire & Steering Committee Mayor Capra reported that the Fire & Steering Committee will be doing a drill in October, which will be hosted by Fire Station #1. Park & Recreation Committee Councilmember Lee stated that the 8K run is coming up on August 8. Applicants can sign up on the City website. Councilmember Lee stated that there is only one open weekend for Music in the Park. k Code Book Updates City Administrator Larson asked the Council Members to bring in their Code Book if they would like it updated. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to adiourn the May 13, 2009, City Council Meeting at 8:35 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the May 13, 2009, City Council Meeting at 8:35 p.m. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc Page 10 of 10