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HomeMy WebLinkAbout2009-05-27 CC Minutes - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING May 27, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on May 27, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee ~~ ~ Council Member Ben Fehrenbacher ~~ Council Member Jeff Paar ~ ~'"'` ~ Council Member Linda Broussard Vickers STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the May 27, 2009, City Council Meeting to order at 6:30 p.m. IL PUBLIC HEARING Mayor Capra opened the Public Hearing at 6:35 p.m. 21st AvenueBackage Road Improvement Assessments City Attorney Glaser requested that the Public Hearing on this item be moved to the next City Council Meeting. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to move the Public Hearing, regarding the 21St AvenueBackage Road Improvement Assessments, to the June 10, 2009, City Council Meeting. All in favor. Motion carried unanimously. 2. Storm Water Pollution Prevention Prog am The Public Hearing was opened regarding the Storm Water Pollution Prevention Program, at 6:36 p.m. City Administrator Larson stated that part of the Storm Water Pollution Prevention Program is to hold a Public Hearing. He reported that the City has notified the public of storm water concerns, issued contracts for cleaning ponds, and inspected 30% of the ponds to determine which would need future dredging. He explained that the purpose of the hearing was to receive citizens' comments. Page 1 of 11 City of Centerville City Council Meeting May 27, 2009 Mr. Kevin Amundsen, 7280 Peltier Drive, stated that some other cities do street sweeping twice per year, and Centerville only does it once per year. He requested that the date for Centerville's street sweeping be earlier. City Administrator Larson stated that since it is a budget item, this request would be considered during budget discussions. There were no further public comments. Motion by Councilmember Broussard Vickers, seconded by Councilmember Paar, to close the Public Hearing. All in favor. Motion carried unanimously. Mayor Capra closed the Public Hearing at 6:39 p.m. III. APPROVAL OF AGENDA Mayor Capra made the following additions/changes to the Agenda: V. CONSENT AGENDA, Item 1, added: & (Check #24398-24420) (Page 18a) VII. OLD BUSINESS, Item 2, added: (Pages 41a-41b) VIII. NEW BUSINESS, added: Item 8. Peltier Lake Drive Area Street & Utility Improvements, Change Order #2 Revised Costs (Pages 70a-70c) Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve the Mav 27, 2009, City Council Meeting Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1 May 13, 2009, Council Meeting Minutes Mayor Capra made the following changes to the Minutes: On Page 6 of 10, the last sentence in the Motion under VII. Old Business was changed from "Council Member Broussard Vickers abstained" to "Council Member Broussard Vickers opposed." On Page 9 of 10, the first sentence in the third paragraph under Item l.g. was changed to read, "Mayor Capra stated that the Governing Board will review the process." Motion by Council Member Lee, seconded by Council Member Fehrenbacher, to approve the Mav 13 City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA Page 2 of 11 City of Centerville City Council Meeting May 27, 2009 1. City of Centerville May 14, 2009, through May 27, 2009, Claims (Check #24382- 24397) & (Check #24398-24420) 2. Centennial Lakes Police Department Claims through May 8, 2009 3. Centennial Fire District Claims through May 20, 2009 4. Request for Fence Encroachment Agreement - Mr. & Mrs. William Reinhardt, 7025 Eagle Trail 5. Request for Fence Encroachment Agreement -Michael Mazunkicwicz, 1817 Hayfield Road 6. Forest Lake Contracting, Payment Request #1 - $17,622.50 (2009 Street Project 2009-02) 7. Forest Lake Contracting, Payment Request #1 - $38,952.10 (2009 Street Project 2009-01) (Peltier Lake Drive Portion) 8. #09-0XX -Adopting the Assessment Roll for the 21st AvenueBackage Road Improvements 9. Res. #09-0XX -Adopting the Storm Water Pollution Prevention Program for 2008 & Directing Staff to Forward to the PCA Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES 1. Captain Nelson, Centennial Police Department Captain Nelson appeared to give the City Council updates on the Centennial Police Department's activities. Some of the items covered were: - Because of the radar speed sign on Centerville and Mill Road, speeding has been reduced. - The Police Department has been assisting with the 8K Run. - An officer is working with Anoka City Water Patrol and others to resolve disputes regarding water with the Peltier Lake Drive Street Project. - Garage door stickers continue to be handed out to homeowners to remind them to close their garage doors before going to bed at night. - Next week, the Police Department will be helping Centerville Elementary with the parades. They will have a Squad to lead the parade. - The Police Department has received requests for additional lights in McBride Park, and they are checking to see if adding one or more lights would be possible. - They have started the Click it or Ticket campaign. 2. Mr. Paul Lund - AnokaBlaine Airport Expansion Mr. Lund, who is a Commercial Pilot with asingle-engine pilot's license, appeared to express his concerns about the AnokaBlaine Airport Expansion. Some of his concerns were: - Anoka is designated as a small airport. - The area around the airport has become densely populated Page 3 of 11 City of Centerville City Council Meeting May 27, 2009 - Key Air has requested expansion of the airport and hired a lobbyist at the State Capitol. They are a big business, and their jets need longer runways. - The airport expansion would benefit few and hurt many. It would cause a loss of property value. Mr. Lund showed a slide of the route Key Air would take. He suggested passing a non- binding resolution against the airport expansion. Mayor Capra reported that Blaine is formulating a resolution, and Lino Lakes and Circle Pines have already passed a resolution. Mayor Capra stated that the Key Air planes would be cargo planes, which means the products on the planes have to be trucked out, resulting in a lot of semi trucks on that road. Councilmember Paar thanked Mr. Lund for putting this information together. Councilmember Paar stated that this expansion could lead to another expansion, then another, and then another. Councilmember Broussard Vickers stated that this expansion is primarily being driven by one business. She stated that she does not see a benefit to the majority of people; therefore, she will oppose the expansion. Councilmember Fehrenbacher stated that he is concerned some people may think this may have an economic and tax benefit to the county. Councilmember Lee stated that this expansion would hurt property value. He added that he has done research and has found that the benefits for Centerville are few and the downside is huge. He stated that he will oppose the expansion. Motion by Councilmember Fehrenbacher, seconded by Councilmember Lee to approve Resolution #09-013, opposing the AnokaBlaine Airport Expansion. All in favor. Motion carried unanimously. VII. OLD BUSINESS 1. Additional Street Li.~hting - Ea 1.~ e Pass Mayor Capra stated that Eagle Pass was shorted 1 light, as they only have 17 instead of the 18 that was indicated in the development agreement. She suggested that if the cost of the fixture was an issue, Xcel should cover the cost. City Administrator Larson agreed with Mayor Capra and stated that Xcel would get money back from the rental rates on the added light ($16.88/month). Discussion ensued. City Administrator Larson showed the City Council a slide, identifying where light was requested. Page 4 of 11 City of Centerville City Council Meeting May 27, 2009 Motion by Council Member Lee, seconded by Council Member Paar, to add one light on Eagle Pass where indicated, because of the shortage of one light in that area. All in favor. Motion carried unanimously. 2. Consider Res. #09-013 -Anoka County Airport Expansion This Resolution was considered under Item 2 of VI. AWARDS/PRESENTATIONS/ APPEARANCES. 3. Parking Restrictions -Mill Road (During 2009 Street Project City Administrator Larson and Mayor Capra both received an email from a resident on Mill Road, who stated they could only get one car at a time through the road if parking was allowed on both sides of the street. Councilmember Fehrenbacher stated that when he discussed the issue previously, he was suggesting to allow parking on only one side of the street. However, from the feedback received, people thought he was suggesting prohibiting parking on both sides of the street. Mayor Capra stated that, if parking was allowed on both sides of the street, the emergency vehicles would not be able to get through. Councilmember Fehrenbacher suggested that, to be fair, this should also be considered for other narrow streets. City Administrator Larson stated that adequate signage (6-8 signs) would be needed, at a cost of about $50 each. Discussion ensued. Councilmember Fehrenbacher suggested that this parking restriction be done as a trial until the end of the year City Administrator Larson suggested that this might be deferred to the Agenda for the next City Council Meeting, so sign prices and more information can be obtained. 4. Appointment of Financial Consultant from Firms Present at Last Meeting The three firms being considered for Financial Consultant were: a. Dave Drown Associates b. Northland Securities c. Ehlers & Associates Councilmember Paar stated that he believed Northland and Ehlers were the best candidates. He stated that their services and pricing are similar, so he would feel comfortable with either. However, he would vote for Northland, as they have done a good job for the City in the past. Page 5 of 11 City of Centerville City Council Meeting May 27, 2009 Councilmember Lee stated that he agreed with Councilmember Paar. He added that Northland has a substantial history with the City, and they also did a lot more homework than the others regarding what the City needs. Mayor Capra, Councilmember Broussard Vickers and Councilmember Fehrenbacher concurred and stated that they would also vote for Northland. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to appoint Northland Securities as Centerville's Financial Consultant. All in favor. Motion carried unanimously. 5. Peltier Lake Drive - Change Order #2 City Engineer Statz stated that his change order presented at the last meeting was not agreed to by the contractor. He reported that the price for open cut was higher. The revised change order was the directional drilling price. Motion by Councilmember Lee, seconded by Councilmember Paar, to approve revised Change Order #2, as recommended by City Engineer Statz. All in favor. Motion carried unanimously. VII. NEW BUSINESS 1. Consider Agreement for Testing Services (Soil & Etc.) - 2009 Street Project, American En in.~ eerin T.~ esting, Inc. City Engineer Statz stated that this has been discussed over the past few months. Most of the firms have tried to limit liability, but the City objected. The only firm that did not limit liability was American Engineering Testing. In the future, the City should consider adopting that language as its generic language and encourage other firms to accept that language. City Engineer Statz stated that he is very comfortable with American. He stated that they are excellent at what they do, and their prices are reasonable. Councilmember Lee inquired whether other cities allow companies to limit liability. City Attorney Glaser stated that this is an upcoming trend. City Engineer Statz stated it is because at one time a lot of engineering firms were being sued. Motion by Councilmember Fehrenbacher, seconded by Councilmember Paar, to accept the Agreement for Testing Services (Soil & Etc.) - 2009 Street Proiect, presented by American Engineering Testing, Inc., with the condition that the City of Centerville is listed as an additional insured under Commercial General. All in favor. Motion carried unanimously. Page 6 of 11 City of Centerville City Council Meeting May 27, 2009 2. Agreement Amendment #1 (Master Agreement dated Au ue s~ t 27, 1998) -Between City &Bonestroo Re a.~ rding Construction Phase Services, Training & Duties of Engineer During Construction Phase of Projects City Administrator Larson stated that the City is attempting to assume a greater role in the responsibility of this project. He then asked City Engineer Statz to clarify some issues. City Engineer Statz stated that the Agreement's Amendment No. 1 covers language about the safety and training Bonestroo is providing City employees. He told the Council Members that Pages 50-64 of the handouts include a cover letter, outlining the scope of services and a list of tasks -some assigned to Bonestroo and some assigned to City staff. City Administrator Larson stated that City Engineer Statz is still responsible for the decision making, and the City will bring matters to his attention. Councilmember Lee stated that City Engineer Statz's report is very detailed and it is clear as to who is responsible for what. Councilmember Broussard Vickers stated that she would like to be assured that, if something unforeseen were to come up and the City staff was unable to handle it, it would not be left undone. She also would like to make sure that, if there would be a significant change, the City would be informed of it immediately. Councilmember Lee stated that he would approve, as long as issues are addressed as soon as possible. City Engineer Statz stated that City Administrator Larson will observe the hours, what is being done on a week-to-week basis, and he will inquire about anything that may concern him. Councilmember Lee stated that, as adjustments are made, a brief explanation of what happened should be given immediately. Discussion ensued. Mayor Capra stated that City Administrator Larson did a great job finding another person for the inspection position. Motion by Council Member Lee, seconded by Council Member Paar, to approve Agreement Amendment #1 (Master Agreement dated August 27, 1998) between City & Bonestroo Regarding Construction Phase Services, Training & Duties of Engineer During Construction Phase of Proiects, as presented. All in favor. Motion carried unanimously. Consideration of Purchase of Used Vehicle - (Public Works/Staffl -Not to Exceed $5,000 Page 7 of 11 City of Centerville City Council Meeting May 27, 2009 City Administrator Larson stated that this summer the City will have more focus on projects and will employ seasonal park workers. The City staff would like authorization to purchase a small pickup truck for them to use. Councilmember Lee inquired as to how many pickup trucks the City has currently. City Administrator Larson replied that the City currently has 3 pickup trucks and 1 small dump truck, which are used every day by the four regular staff. The staff proposes something like Ford Ranger. Councilmember Lee stated that he would approve the purchase, if the pickup truck is given a thorough inspection before it is purchased. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Fehrenbacher, to approve the purchase of a used pickup truck for use by Public Works/staff and seasonal help, not to exceed $5,000, under the condition that it gets a mechanical inspection prior to purchase. All in favor. Motion carried unanimously. 4. Special Assessment Agreement Waiver of Hearin. & Appeal City Administrator Larson stated that the City is currently giving the property owners the price, having them sign the Waiver, and having them agree to be assessed. He stated that 60 property owners have signed up and 19 of those would be on Peltier Lake Drive where water main is now being installed. Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to approve the Special Assessment Agreement Waiver of Hearing & Appeal. All in favor. Motion carried unanimously. Res. #09-014 -Adopting the Storm Water Project Plans for Projects 2009.01, 2009.02 & the Downtown Storm Water System Improvements City Engineer Statz stated that revisions were made based on public comments. Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to approve Res. #09-014 -Adopting the Storm Water Proiect Plans for Proiects 2009.01, 2009.02 & the Downtown Storm Water System Improvements. All in favor. Motion carried unanimously. 6. Consideration to Approve Stormwater System Annual Report City Administrator Larson stated that a Public Hearing had been held. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Stormwater System Annual Report. All in favor. Motion carried unanimously. Page 8 of 11 City of Centerville City Council Meeting May 27, 2009 7. Res. #09-0XX -Adopting the Assessment Roll for the 21st AvenueBacka e'~ Road Improvements Mayor Capra stated that this would be tabled until the next City Council Meeting. Peltier Lake Drive Area Street & Utility Improvements, Change Order #3 - Revised Costs (Pages 70a - 70c~ City Engineer Statz stated that a soil boring was taken and the typical depth would be 3 feet. It was discovered that the peet is much deeper than 4 feet. His recommendation is to use wood chips, because they would not decompose under water. City Engineer Statz also stated that the project called for sewer repair. However, since this issue is minor, it will be left alone at this point. Councilmember Lee suggested that good documentation and pictures be taken. Councilmember Paar stated that this section is one of the worst in the project. City Engineer Statz stated that they will look into this more with American. He stated that this is the worst case scenario, and they will hopefully be able to get the cost down. Discussion ensued. Councilmember Fehrenbacher stated that this is not something the City wants to pay, but they know it needs to be done. Councilmember Broussard Vickers stated that this is the best engineering that can be done as of today. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve Peltier Lake Drive Area Street & Utility Improvements, Change Order #3 - Revised Costs, not to exceed $173,220, per the recommendation of City Engineer Statz. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator, Dallas Larson a. Buffet City Administrator Larson distributed budget information and stated that he has tried to sort out what the Legislature has done and explain what that means for next year's budget. He added that this report is similar to what was shown to the City Council one month ago, with some adjustments. Discussion ensued. Page 9 of 11 City of Centerville City Council Meeting May 27, 2009 Mayor Capra stated that the City Council may need a Work Session to discuss how to balance the budget. Councilmember Lee suggested looking at selling some City property. Mayor Capra stated that they knew the biggest foreseeable problem would be 2010. She stated that they may need to look at the Police and Fire District areas, which are the largest part of the City's budget. Mayor Capra suggested having a Budget Workshop after each City Council Meeting in July. Councilmember Paar stated that he would not be able to attend the City Council Meeting on July 8. b. Temporary/Seasonal Staffing (Update City Administrator Larson discussed the following temporary/seasonal staff: i. Administrative/Parks Maintenance (Lindsey Cegla) -Has worked for the City in the past) ii. Parks Maintenance (Lori Waldron) iii. 2009 Street Project (Lead Inspector Greg Burmeister & Inspector Joel McPherson) iv. Public Works (Mitch Barott & Ryan Alberg) (Summer seasonal staff - Have worked for the City in the past) c. Indian Burial Mound City Administrator Larson stated that he and Mayor Capra had discussed the Indian burial mound and stated that they could submit a Grant application to preserve it. The County Parks were also very interested, and they may be willing to take the lead in applying for the Grant application. The Grant would be 80% of the cost, and local dollars would be relatively low. He added that one possible option is that this could be an attractive rest stop with an informational marker. Discussion ensued. Motion by Council Member Paar, seconded by Council Member Broussard Vickers to authorize Support for grant money to preserve the Indian Burial Mound. All in favor. Motion carried unanimously. 2. Cable Commission (Capra/LJpdate~ Mayor Capra reported that the City of Columbia Heights is interested in contracting with Comcast to provide their public access service. The City of Columbia Heights has the same attorney as the Cable Commission, which could present a conflict of interest. Mayor Capra stated that her suggestion would be that the City of Columbia Heights obtained another attorney. Page 10 of 11 City of Centerville City Council Meeting May 27, 2009 Motion by Council Member Lee, seconded by Council Member Paar, to request that Columbia Heights obtain another attorney to avoid any conflict of interest issue. All in favor. Motion carried unanimously. Mayor Capra stated that Comcast reported their figures showed 34% of the City has a dish. In reality, the Cable Commission's figures show that only 10% have one. This error would have increased the City's cable fees. Parks & Recreation Committee Councilmember Lee stated that if anyone is interested in taking part in the parade, they would need to get their information in immediately. Mayor Capra stated that the City Council Meeting would go off camera at 8:35 p.m. After a brief break, the Council will reconvene to consider selection of Finance Director candidates for additional interviews. X. CONSIDER SELECTION OF FINANCE DIRECTOR CANDIDATES FOR ADDITIONAL INTERVIEWS The Council shared their thoughts on who would be their first, second, third and fourth choices for the finance director candidates based upon their interview notes. The consensus was that the top four candidates to be selected for finalist interviews are John Foschi of Duluth, Michael Jeziorski of Blaine, Joseph Bjelland of North Branch and Richard Hill of Forest Lake. The preferred date to conduct finalist interviews is June 4 at 6:00 p.m., but if necessary they would also meet on June 1, 2009. The final schedule for interviews will be set after the City Administrator contacts the finalists and the special council meeting will be posted accordingly. XL ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Fehrenbacher, to adiourn the May 27, 2009, City Council Meeting at 9:05 p.m.. All in favor. Motion carried unanimously. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc Page 11 of 11