HomeMy WebLinkAbout2009-07-08 CC & WS Agenda
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CITY OF CENTERVILLE
COUNCIL MEETING & WORK
SESSION AGENDA
Wednesday, July 8, 2009
6:30 p.m. or shortly thereafter - WORKSESSION
WILL FOLLOW THE REGULARLY
SCHEDULED MEETING
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council ou items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wisbing to speak will be required to complete a
sign-up sbeet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. June 24, 2009 Council Meeting Minutes (Pages 1-5)
V. CONSENT AGENDA
1. City of Centerville June 25, 2009 through July 8, 2009 Claims (Due to
Vacation, It Will Be Provided @ Meeting)
2. Centennial Lakes Police Department Claims through June 25, 2009 (Check
#7329-7341)(Page 6)
3. Centennial Fire District Claims through July 1, 2009 (Check #3840 Voided,
Chcck #3841-3855) (Pages 7-8)
4. Parks & Recreation Committee's Request for Funds Not To Exceed $200 for
July 14,2009 Music in The Parks BBQ
VI. AWARDSIPRESENTATlONS/APPEARANCES
1. Mr. Allen Cassell- CenterPoint Safety Grant Presentation
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Centerville Lions Request for TransientlMerchant, Peddler Application -
Door-to-door Raffle Ticket Sales (Fete des Lacs) (Pages 9-14)
2. Adopt Resolution Approving Agreement for Traffic Signal Installation &
Maintenance (See Paragraph 6 & 7 for Centerville Responsibility) (pages
15-33)
3. Consideration ofthe NMTC 2010 Budget (pages 34-48)
4. 21" AvenuelBackage Road - Approve Funding for Wetland Vegetation
(pages 49-57)
5. Pedestrian & Bicycle Ramps/Curb Cut Outs on CSAH 14 at Lakeland
Circle and Peltier Lake Drive (page 58)
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator, Dallas Larson
X. ADJOURNMENT
WORK SESSION
I. CALL TO ORDER
1. Roll Call
II. ITEMS OF DISCUSSION
1. 2009 Budget Review
2. 2010 Budget
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III. ADJOURNMENT
** REMIN D ERS **
July 3, 2009 - City Hail Closed (Observance of Independence Day Holiday)
July 4, 2009- Independence Day
Planning & Zoning Commission Meeting -- July 7, 2009, 6:30 p.m. Council Chambers
Council Meeting - July 8. 2009. 6:30 p.m. Council Chambers Work Session to Follow
(Budget)
City Council Meeting - July 22. 2009, 6:30 p.m. Council
CITY OF CENTERVILLE
CITY COUNCIL MEETING
June 24, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on June 24, 2009, at City Hall, 1880 Main Street.
PRESENT: Mayor Mary Capra
Council Member Tom Lee
Council Member Ben Fehrenbacher
Council Member JeffPaar
Council Member Linda Broussard Vickers
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the June 24, 2009, City Council Meeting to order at 6:30 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda, Item 1, added: Page 13a and Checks #24481-24499.
VIII. New Business, added: Item 5, Resolution 09-0XX - Appointing Acting Mayor &
Order of Succession
Motion bv Council Member Paar. seconded bv Council Member Lee. to approve the
June 24. 2009. City Council Medin!!: A!!:enda as amended. All in favor. Motion
carried unanimousIv.
IV. APPROVAL OF MINUTES
1 June 1.4 & 8. 2009. Special Meeting Minutes
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
approve the June 1. 4 and 8. 2009. Special Meetin!!: Minutes as presented. All in
favor. Motion carried unanimousIv.
Page 1 of 5
}
City of Centerville
City Council Meeting
June 24, 2009
2. June 10.2009. Council Meetiz1.g Minutes (Pages 3-12)
Mayor Capra made the following changes to the minutes: Page I of 10, second paragraph
under II. Public Hearing, Item I, added an additional bullet to the list of improvements
described by City Engineer Statz: ". Water main looping." Page 2 of 10, second
paragraph, corrected spelling of the word "determined."
Councilmember Broussard Vickers made the following change to the minutes: Page 9 of
10, changed the second paragraph under c. Ash Borer Problem to read: "Councilmember
Broussard Vickers inquired whether Centecville has an ordinance in place that addresses
citizens' requirements regarding the removal of diseased trees."
Councilmember Lee made the following change to the minutes: Page 10 of 10, changed
the first sentence in the second paragraph under 3. 8K Run and Parade to read:
"Councilmember Lee stated that they have 50 tentative volunteers and are expecting 2,000
cunners/supporters for the event."
Motion bv Council Member Paar. seconded bv Council Member Broussard Vickers.
to aoorove the June 10. 2009. Citv Council Meetin!! Minutes as amended. AU in
favor. Motion carried unanimouslv.
V. CONSENT AGENDA
1. City ofCentecville June 11,2009, through June 24, 2009, Claims (Check #24463-
24499)
2. Centennial Lakes Police Department Claims through June 11,2009 (Check #7302-
7328) (Check #6932 voided)
3. Centennial Fire District Claims through June 17,2009 (Check #3817-3839)
4. Forest Lake Contracting, Pay Estimate #2 - $102,976.20 (2009.02) - 2009 Street
Project
5. Forest Lake Contracting, Pay Estimate #2 - $257,763.97 (2009.01) - Peltier Lake
Drive Street Project
Motion bv Council Member Paar. seconded bv Council Member Lee. to aoorove the
Consent A!!enda. as amended. AU in favor. Motion carried unanimouslv.
VI. A W ARDSIPRESENTATIONS/APPEARANCES
None
VII. OLD BUSINESS
None
Page 2 of 5
~
City of Centerville
City Council Meeting
June 24, 2009
VIII. NEW BUSINESS
1. Mr. George Eilertson. Northland Securities. Inc.. Finance Plan Summary
Mr. Eilertson thanked the City Council for the opportunity to work with Centerville. He
presented and reviewed the following three items with the City Council:
a. Finance Plan Summary - This document outlines the bond
recommendations and bond structure for the upcoming bond sale.
Northland is recommending that tax-exempt and taxable financing bids be
received and considered for Council approval at the July 220d meeting.
b. Resolution calling for the Issuance and Sale of $3.715.000 General
Obligation Imorovement Bonds. Series 2009A - Financing Bids would be
received at 10:30 a.m. at Northland Securities' offices and would be
presented to the City Council later that evening for approval.
Discussion ensued
c. Financial Advisor Agreement with Northland Securities - The agreement
states Northland's pre-sale and post-sale duties, as well as their
compensation.
Discussion ensued.
2. Financial Advisor Agreement - CitvINorthland Securities
Motion bv Council Member Lee. seconded bv Council Member Paar to aDD rove the
Financial Advisor Aueement between the City ofCenterville and Northland
Securities. All in favor. Motion carried unanimousIv.
3. Res. #09-0XX: - Calling for the Issuance & Sale of $3.715.000 General Obligation
Imorovement Bonds. Series 2009A (Pages 42-50)
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Fehrenbacher. to aDDrove Resolution #09-0XX: Callinl!: for the Issuance and Sale of
$3.715.000 General ObIil!:ation ImDrovement Bonds. Series 2009A. All in favor.
Motion carried unanimousIv.
4. Review Trail Easements
a Authorize Additional Easement Appraisals - Not to Exceed $3,000
Page 3 of5
3
City of Centerville
City Council Meeting
June 24, 2009
City Administrator Larson reported that the cost of each of the ten easements would
be $400, making the total amount $4,000.
City Engineer Statz presented some slides and provided updates.
City Administrator Larson stated that the amount to be authorized should not
exceed $5,000.
Motion bv Council Member Lee. seconded bv Council Member Paar. to authorize the
additional easement appraisals. not to exceed $5.000. All in favor. Motion carried
unanimouslv.
5. Resolution 09-0XX - AppOinting Acting Mavor & Order of Succession
Mayor Capra stated that the purpose of this resolution is to give the order of succession in
the event that the current Mayor cannot continue in the position.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar.
to approve Resolution 09-0XX Appointing Acting Mavor & Order of Succession. All
in favor. Motion carried unanimouslv.
IX. ANNOUNCEMENTSfUPDATES
I. City Administrator. Dallas Larson
Backvard Drainage Proiect
City Administrator Larson reported that the Backyard Drainage Project for County Road
14 has been delayed until the end of July.
City Engineer Statz stated that the contractor changed his original schedule, and he has
decided to finish the street work first. The contractor offered to set up temporary fencing
to the residents at his cost. City Engineer Statz stated that there had been a lack of
communication as to the importance of the time schedule.
Councilmember Broussard Vickers stated that the Council needs to communicate to the
contractor what the next anticipated completion date should be.
Discussion ensued.
With regard to the CSAH 14 Project, City Administrator Larson stated that it will be two
weeks before they pave the trail.
Page 4 of 5
4-
City of CenterviIIe
City Council Meeting
June 24, 2009
City Engineer Statz discussed the work that had been completed and the work that is
nearing completion.
City Engineer Statz reported that the timers have been installed on the downtown lights,
and half of them are scheduled to go off at midnight, with all of them to go off at sunrise.
Cable Commission
Councilmember Fehrenbacher reported that, at the Cable Commission's last meeting, the
2010 Budget was reviewed and approved, with reductions in cost.
Discussion ensued
X. ADJOURNMENT
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar.
to adiourn the June 24. 2009. City Council Meetine. All in favor. Motion carried
unanimouslv.
Mayor Capra adjourned the June 24, 2009, City Council Meeting at 7:20 p.m.
Transcribed by:
Bonita Kaska, Recording Secretary
TimeSaver Of/Site Secretarial, Inc
Page 5 of5
:)
CENTENNIAL LAKES POLICE DEPT Check Register - POLICE GL Page: 1
Check Issue Dates: 6112/2009 - 6/25/2009 Jun 25, 2009 01 :20PM
Report Criteria:
Report type: GL detail
GL Check Check Number Description Check
Period Issue Date Payee Amount
-
06/09 06/25/2009 7329 ACTION FLEET, INC VEH TEAR DOWN 271.58
06109 06125/2009 7330 ANOKA COUNTY MAY INTERNET 559.13
06109 0612512009 7331 ANOKA COUNTY 1ST aTR ADMIN RECORDS PR 1,063.74
06/09 06/25/2009 7331 ANOKA COUNTY 1ST aTR ADMIN RECORDS PR 2,103.34
06109 0612512009 7332 CENTENNIAL UTILITIES MAY UTILITIES 331,34
06109 06125/2009 7333 CONNEXUS ENERGY MAY ELECTRIC 1,773.17
06/09 06/25/2009 7334 DON'S CIRCLE SERVICE, VEH REPAIRS & MTC 2,536.31
06109 06/2512009 7335 HEALTH PARTNERS JULY HEALTH INS 9,380.10
06109 06125/2009 7336 MALLOY,MONTAGUE.KA FINAL BILLING 2008 AUDIT 4,771.00
06/09 06/25/2009 7337 NEXTEL COMMUNICATIO CELL PHONES 368.61
06109 0612512009 7338 OFFICE MAX CONTRACT OFFICE SUPPLIES 161.14
06109 06/25/2009 7339 PETTY CASH / BRITNI AU POSTAGE 18.17
06109 0612512009 7340 PURCHASE POWER POSTAGE 227.17
06/09 06/2512009 7341 US BANK 1ST aTR HSA PAYMENT 15,200.00
Grand Totals: 38,784.80
M = Manual Check, V = Void Check
v::>
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL
Check Issue Dates: 6/1812009 - 6/1812009
Page: 1
Jun 18, 2009 09:01AM
Report Criteria:
Report type: GL detail
GL Check Check
Period Issue Date Number
Vendor
Number
Payee
Description
Check
Amount
06109 0611812009
06109 0611812009
3840
3841
Void Check
161605 INVENTORY TRADING C CITIZEN ACADEMY JACKETS
.00 V
200.00
Grand T ota/s:
200.00
M = Manual Check, V = Void Check
1
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 7/112009 - 7/112009 Jul 01, 2009 01 :54PM
Report Criteria:
Report type: GL detail
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
07109 0710112009 3842 10290 ALEX AIR APPARATUS, I SUPER GLOVE 85.00
07109 0710112009 3843 20360 BLUE TOW SERVICE TOW 93 CHEV HON 96.00
07109 0710112009 3844 30485 CENTER MART FUEL 95.94-
07109 0710112009 3845 30490 CENTERPOINT ENERGY STATION 2 GAS 60.34
07109 0710112009 3846 50120 EMERGENCY APPARATU LADDER 21 MTC 1,722.11
07/09 07/0112009 3847 60025 F.I.R.E.. INC TRAINING EXPENSE 800.00
07/09 0710112009 3847 60025 F.I.R.E., INC FIREFIGHTER I CLASS 8,140.00
07/09 0710112009 3848 60850 FRATTALLONE'S HARDW SUPPLIES 45.16
07/09 0710112009 3848 60850 FRATTALLONE'S HARDW FIRE EQUIP MTC 59.10
07109 07/0112009 3848 60850 FRATTALLONE'S HAROW BLDG/GROUNDS MTC 17.95
07109 07/0112009 3848 60850 FRATTALLONE'S HARDW SUPPLIES 26.61
07109 0710112009 3849 70875 GUEST SERVICES INC. TRAINING 232.20
07/09 0710112009 3850 150140 OFFICE DEPOT, INC INK CARTRIDGES 113.25
07/09 0710112009 3851 180050 PAETEC PHONES STATION 2 425.45
07/09 0710112009 3852 160130 PERFORMANCE PLUS PHYSICALS 275.00
07109 0710112009 3853 190850 JERRY STREICH TRAINING SUPPLIES 83.80
07/09 0710112009 3854 200150 THOMAS MOTORS, INC 93 CHEV K3500 REPAIR 417.20
07109 0710112009 3854 200150 THOMAS MOTORS, INC EXPLORER MTC 382.25
07109 07/0112009 3855 220200 VERIZON WIRELESS CELL PHONES 216.95
Grand Totals: 13.294.31
M = Manual Check, V = Void Check
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PAID:
RECEIPT #:
TRANSIENT MERCHANT, PEDDLER INFORMATION/APPLICATION
SHEET
"
In an effort to provide the public of the City of Centerville with the best quality of life within its
corporate City Limits, the City has determined that the following information be received from
any and all persons or firms wishing to conduct door-to-door sales and/or setting up a temporary
sales site:
1.
Name and description of applicant: }If more than one person, attach the following
information on a separate sheet) (?v->1""iTi2-.Il....L.l! L-Ib,->$ LL-v"!3-)
r
Name: (~b6>L1 L.::>Av 9 I/' I"~/~'-
(First) (Middle) (Last)
Eyes:
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Hair:
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Height:
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Weight & Build:
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Date of Birth: "3> ~ 17-b.?
Drivers License #: W 9:Z- 3:2-- I g44 '9'914-
(Include a copy of Driver's License)
2.
Permanent Home Address: 1.
'7 \ S-S 6;2..11'-1 i::>;:L'\hr
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97038
Dates of Occupancy:
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Telephone Number:
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Dates of Occupancy:
3.
Telephone Number:
Dates of Occupancy:
Telephone Number:
4.
5.
Dates of Occupancy:
1!1
Telephone Number:
Dates of Occupancy:
Telephone Number:
. I
,
3. Description ofvehicle(s) use for sales purposes:
Make and Year:
License Plate # & State ofIssuance:
Color:
4. Place where the business is to be conducted: /' .....~,..T~-"\'-WC
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5. Briefwritten description of the business, a description of the goods to be sold (including
photographs or broclrures) and the applicant's method of operation: (Employees must be
listed on reverse side).
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6. If employed, name and address of employer:
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7.
Length of time applicant intends to do business in the City, with approximate dates: _
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8.
If a fixed site is used for display and sale of goods, written permission of the property
owner must be provided. ;I ;J
Date: b -2-"'7- -1>"7 Signature of APPlicant~ ~
Check by City Clerk:
(Signature)
(Date)
Check by Centennial Lakes Police Department:
(Signature)
(Date)
Council Action:
II
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(Approved)
(Date)
Council Action:
(Denied)
(Date)
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CITY OF CENTERVILLE
RESOLUTION
IT IS RESOLVED that the City of Centerville enter into MnlDOT Agreement No. 94607M with
the State of Mirmesota, Department of Transportation for the following purposes:
To provide Maintenance and Electrical Energy for the New Traffic Control Signals with Street
Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid Highway No. 14 at
21 st Avenue; and on Trunk Highway No. 35E at County State Aid Highway No. 14, West Ramps
and East Rainps; and Provide Maintenance and Electrical Energy for the Existing Traffic Control
Signals with Street Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid
Highway No. 14 at County Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue); and for the New Interconnect on County State Aid Highway No. 14 from
County Road No. 84 (Otter Lake Road) to County State Aid Highway No. 54 (20th Avenue),
under State Project No. 0282-25 (T.H. 35E=390) and State Aid Project No's 02-614-28 and 02-
614-29, within the corporate City limits ofLino Lakes and Centerville.
IT IS FURTHER RESOLVED that the Mayor and the
are
(Title)
authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of Centerville at an authorized meeting held on the day of
,2009, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to before me this
day of , 2009
(Signature)
Notary Public
(Type or Print Name)
My Commission Expires
(Title)
/5
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 94607M
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE COUNTY OF ANOKA
AND
THE CITY OF LINO LAKES
AND
THE CITY OF CENTERVILLE
TO
Provide Maintenance and Electrical Energy for the New Traffic
Control Signals with Street Lights, Emergency Vehicle Pre-
emption, and Signing on County State Aid Highway No. 14 at 21st
Avenue; and on Trunk Highway No. 35E at County State Aid Highway
No. 14, West Ramps and East Ramps; and Provide Maintenance and
Electrical Energy for the Existing Traffic Control Signals with
Street Lights, Emergency Vehicle Pre-emption, and Signing on
County State Aid Highway No. 14 at County Road No. 84 (Otter
Lake Road) and at County State Aid Highway No. 54 (20th Avenue) ;
and for the New Interconnect on County State Aid Highway No. 14
from County Road No. 84 (Otter Lake Road) to County State Aid
Highway No. 54 (20th Avenue) in the Cities of Lino Lakes and
Centerville, Anoka County, Minnesota.
S.P. 0282-25 (T.H. 35E=390)
S.A.P. 02-614-28 and 02-614-29
Prepared by Metropolitan District Traffic Engineering
ESTIMATED AMOUNT RECElVABLE
AMOUNT ENCUMBERED
NONE
None
Otherwise Covered
I~
PARTIES
THIS AGREEMENT is entered into by the Minnesota
Department of Transportation, (State), and the County of Anoka,
(County), the City of Lino Lakes, (Lino Lakes) and the City of
Centerville, (Centerville).
RECITALS
Minnesota Statutes Section 161.20 authorizes the
Commissioner of Transportation to enter into agreements with any
governmental authority for the purposes of constructing,
maintaining and improving the Trunk Highway system.
The Parties have determined that there is
justification and it is in the public's best interest to install
new traffic control signals including street lights and signing
(Traffic Control Signals), on County State Aid Highway No. 14 at
21st Avenue; and on Trunk Highway No. 35E at County State Aid
Highway No. 14, West Ramps and East Ramps; and provide
maintenance and electrical energy for the existing traffic
control signals including street lights and signing (Traffic
Control Signals) on County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue); and install traffic signal interconnect
(Interconnect) on County State Aid Highway No. 14 from County
Road No. 84 (Otter Lake Road) to County State Aid Highway No.
54 (20th Avenue) .
94607M
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II
Lino Lakes and Centerville request and the State
agrees to the installation of Emergency Vehicle Pre-emption
Systems, (EVP Systems), as a part of the new Traffic Control
Signal installations. The existing Traffic Control Signals have
EVP Systems currently fully operational.
The County, Lino Lakes, Centerville and the State will
participate in the maintenance, operation, and electrical energy of
the new and existing Traffic Control Signals, EVP Systems and
Interconnect.
CONTRACT
1. The County, with its own resources or by
contract, will install new Traffic Control Signals and EVP
Systems on County State Aid Highway No. 14 at 21st Avenue (System
"A"); and on Trunk Highway No. 35E at County State Aid Highway
No. 14, West Ramps (System "B") and East Ramps (System "C"); and
provide maintenance and electrical energy for the existing
Traffic Control Signals on County State Aid Highway No. 14 at
County Road No. 84 (Otter Lake Road) and at County State Aid
Highway No. 54 (20th Avenue); and install Interconnect on County
State Aid Highway No. 14 from County Road No. 84 (Otter Lake
Road) to County State Aid Highway No. 54 (20th Avenue) pursuant
to State Project No. 0282-25 (T.H. 35E=390) and State Aid
Project No's 02-614-28 and 02-614-29. The Construction Costs and
94607M
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State-furnished Materials Cost will be covered in Municipal
Agreement No. 94579.
2. Lino Lakes will be responsible for the cost and
application to secure an adequate power supply to the service
pads or poles for Systems "Au, "Bu, "CU and the existing Traffic
Control Signal on County State Aid Highway No. 14 at County Road
No. 84 (Otter lake Road). Lino Lakes will thereafter pay all
monthly electrical service expenses necessary to operate Systems
"AU, "Bu, "CU and the existing Traffic Control Signal on County
State Aid Highway No. 14 at County Road No. 84 (Otter lake
Road) .
3. Upon completion of this project (System "AU), It
shall be the County's responsibility, at its cost and expense,
to: (1) replace the signal system L.E.D. indications; and
(2) clean the new traffic control signal; and (3) clean the new
controller and service cabinets; b) It shall be Lino Lakes
responsibility, at its cost and expense, to:
(1) clean the
luminaire mast arm extensions; (2)
maintain the luminaires and
all its components, including replacement of the luminaire if
necessary; and (3) relamp the street lights; and (c) It shall be
the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the new traffic control signal system, perform all
other traffic control signal and street light maintenance, and
94607M
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19
be responsible for timing and operation of the new Traffic
Control Signal, all on a reimbursable basis with the County.
4. Upon completion of this project (System "B" and
"C"), a) It shall be the County's responsibility, at its cost
and expense, to:
(1) replace the signal system L.E.D.
indications; (2) clean the new traffic control signal; and (3)
clean the new controller and service cabinets; b) It shall be
Lino Lakes responsibility, at its cost and expense, to:
(1) clean the luminaire mast arm extensions; (2)
maintain the
luminaires and all its components, including replacement of the
luminaire if necessary; and (3) relamp the street lights; and
(c) It shall be the State's responsibility at its cost and
expense, to maintain the signing and interconnect and perform
all other traffic control signal and street light maintenance.
5. Upon completion of this project (for the existing
Traffic Control Signal on County State Aid Highway No. 14. at
County Road No. 84 (Otter Lake Road), a) It shall be the
County's responsibility, at its cost and expense, to:
(1) replace the signal system L.E.D. indications; (2) clean the
existing traffic control signal; and (3) clean the existing
controller and service cabinets; b) It shall be Lino Lakes
responsibility, at its cost and expense, to:
(1) clean the
luminaire mast arm extensions; (2) maintain the luminaires and
all its components, including replacement of the luminaire if
necessary; and (3) relamp the street lights; and (c) It shall be
94607M
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;).D
the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the existing traffic control signal system,
perform all other traffic control signal and street light
maintenance, and be responsible for timing and operation of the
existing Traffic Control Signal, all on a reimbursable basis
with the County.
6. Centerville will be responsible for the cost and
application to secure an adequate power supply to the service
pad or pole for the existing Traffic Control Signal on County
State Aid Highway No. 14 at County State Aid Highway No. 54 (20th
Avenue). Centerville will thereafter pay all monthly electrical
service expenses necessary to operate the existing Traffic
Control Signal on County State Aid Highway No. 14. at County
State Aid Highway No. 54 (20th Avenue) .
7. Upon completion of this project (for the existing
Traffic Control Signal on County State Aid Highway No. 14 at
County State Aid Highway No. 54 (20th Avenue), a) It shall be the
County's responsibility, at its cost and expense, to:
(1) replace the signal system L.E.D. indications; and (2). clean
the existing traffic control signal; and (3) clean the existing
controller and service cabinets; b) It shall be Centerville's
responsibility, at its cost and expense, to:
(1) clean the
luminaire mast arm extensions; (2) maintain the luminaires and
all its components, including replacement of the luminaire if
94607M
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al
necessary; and (3) relamp the street lights; and (c) It shall be
the State's responsibility to maintain the traffic control
signal cabinet, control equipment and interconnect, repair
knockdowns of the existing traffic control signal system,
perform all other traffic control signal and street light
maintenance, and be responsible for timing and operation of the
existing Traffic Control Signal, all on a reimbursable basis
with the County.
8. The EVP Systems will be installed, operated,
maintained, or removed in accordance with the following
conditions and requirements:
a) All maintenance of the EVP Systems (System
"Bll and "Cll) must be done by State forces.
b) All maintenance of the EVP Systems (System
"All and the existing traffic control signals
on County State Aid Highway No. 14 at County
Road No. 84 (Otter Lake Road and at County
State Aid Highway No. 54 (20th Avenue) will
be performed by the State, all on a
reimbursable basis with the County.
c) Emitter units may be installed only on
authorized emergency vehicles, as defined in
Minnesota Statutes Section 169.01,
Subdivision 5. Authorized emergency
vehicles may use emitter units only when
94607M
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d~
responding to an emergency. The County,
Lino Lakes and Centerville will provide the
State's Metropolitan District Engineer or
his designated representative a list of all
vehicles with emitter units, upon request.
d) Malfunction of the EVP Systems must be
reported to the State immediately.
e) In the event the EVP Systems or its
components are, in the opinion of the State,
being misused or the conditions set forth in
Paragraph c above are violated, and such
misuse or violation continues after the
County, Lino Lakes or Centerville receives
written notice from the State, the State may
remove the EVP Systems. Upon removal of the
EVP Systems pursuant to this Paragraph, all
of its parts and components become the
property of the State.
f) All timing of the EVP Systems will be
determined by the State
9. All timing of the new and existing Traffic
Control Signals will be determined by the State, and no changes
may be made except with the approval of the State.
10. The State will, for System "AU and for the
existing traffic control signals on County State Aid Highway No.
94607M
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.A3
14 at County Road No. 84 (Otter Lake Road) and at County State
Aid Highway No. 54 (20th Avenue), provide the necessary labor,
material and equipment to maintain and keep in repair the
traffic control signal cabinets and control equipment, the EVP
Systems, repair knockdowns of the new and existing Traffic
Control Signal systems and perform all other traffic control
signal and street light maintenance not performed by the County
or City, and will be responsible for the timing and operation of
the new Traffic Control Signal and EVP System on County State
Aid Highway No. 14 at 21st Avenue (System "AU) and for the
existing Traffic Control Signals and EVP Systems on County State
Aid Highway No. 14 at County Road No. 84 (Otter Lake Road) and
at County State Aid Highway No. 54 (20th Avenue) .
11. Upon completion of any work performed under this
agreement for System "AU and for the existing Traffic Control
Signals and EVP Systems on County State Aid Highway No. 14 at
County Road No. 84 (Otter Lake Road) and at County State Aid
Highway No. 54 (20th Avenue), the State will submit to the County
a detailed invoice in duplicate listing all labor, equipment and
materials used.
The County will reimburse the State for services
provided hereunder as follows:
a) Direct labor charges will be reimbursed at
the actual hourly rates paid to State forces
performing the work.
94607M
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d~
b) Fringe benefits will be reimbursed as a
percentage of direct labor charges, such
percentage to be determined by the State
Accounting and Finance Section at the
beginning of each State fiscal year from the
current cost accounting data.
c) Overhead costs will be reimbursed as a
percentage of the total of direct labor
charges, fringe benefits and the cost of any
materials, equipment and personal expense
provided, such percentage to be determined
by the State Finance and Accounting Section
at the beginning of each State fiscal year
from the current cost accounting data.
d) Any material used will be reimbursed at
their actual cost to the State.
12. Upon receipt of said invoice, the County will
promptly pay the State the full amount due. If the County fails
to pay any amount due to the State under this agreement, the
Commissioner of Transportation may withhold payment of State Aid
money to the County to the extent provided by Minnesota
Statutes, Section 161.38, Subdivision 6.
13. Any party may terminate this agreement upon
providing 30 days notice to the other party. The County's
termination must be accomplished by a resolution of the County
94607M
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d5
Board. Lino Lakes or Centerville's termination must be
accomplished by a resolution of each respective City Council.
The State's termination must be accomplished by a letter from
Mn/DOT's Metropolitan District Engineer or his designated
representative. Upon termination it will be the County's
responsibility, for System "A" and for the existing Traffic
Control Signals and EVP Systems on County State Aid Highway No.
14 at County Road No. 84 (Otter Lake Road) and at County State
Aid Highway No. 54 (20th Avenue), at its costs and expense, to
maintain and keep in repair the new and existing Traffic Control
Signals and EVP Systems. Upon termination, the timing of the
new and existing Traffic Control Signals and EVP Systems will be
determined by the County's Engineer.
14. Each party will be solely responsible for its own
acts and omissions, and the results thereof, to the extent
authorized by law. The State's liability is governed by the
Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 and
the County's, Lino Lakes and Centerville's liability is governed
by Minnesota Statutes Chapter 466. Each party will be solely
responsible for its own employees for any Workers Compensation
Claims.
15. By signing this agreement, the County, Lino Lakes
and Centerville authorize the State to enter upon the County,
Lino Lakes and Centerville public right of way to install and
94607M
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~~
maintain the new and existing Traffic Control Signals and EVP
Systems.
16. Any amendment to this Agreement must be in
writing and will not be effective until it has been executed and
approved by the same parties who executed and approved the
original Agreement, or their successors in office.
17. If any party fails to enforce any provisions of
this Agreement, that failure does not waive the provision or its
right to enforce it.
18. This Agreement contains all negotiations and
agreements between the parties. No other understanding
regarding this Agreement, whether written or oral, may be used
to bind either party.
19. Minnesota law governs this contract. Venue for
all legal proceedings arising out of this Agreement, or its
breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
20. This Agreement is effective on the date the State
obtains all required signatures under Minnesota Statutes 16C.05,
Subdivision 2, and will remain in effect until terminated by
written agreement of the parties.
94607M
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)'l
21.
Authorized Agents
a. The State's Authorized Agent for the purpose of the
administration of this Agreement is Allan Espinoza,
Mn/DOT Metropolitan District Traffic Engineering, or
his successor. His current address and phone number
are 1500 West County Road B2, Roseville, MN 55113,
(651) 234-7812.
b. The County's Authorized Agent for the purpose of the
administration of this Agreement is Doug Fischer, Anoka
County Engineer, or his successor. His current address
and phone number are Anoka County Highway Department,
1440 Bunker Lake Boulevard Northwest, Andover, MN.
55304, (763) 862-4213.
c. Lino Lakes Authorized Agent for the purpose of the
administration of this Agreement is Daniel Tesch,
Interim City Administrator, or his successor. His
current address and phone number are 600 Town Center
Parkway, Lino Lakes, MN 55014, (651) 982-2404.
d. Centerville's Authorized Agent for the purpose of the
administration of this Agreement is Dallas Larson,
City Administrator, or his successor. His current
address and phone number are 1880 Main Street,
Centerville, MN 55038, (651) 429-3232.
94607M
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~~
COUNTY OF ANOKA
APPROVED AS TO FORM:
County Attorney
RECOMMENDED FOR APPROVAL:
County Highway Engineer
94607M
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By:
Chairperson of Board
Date:
By:
Title:
Date:
~q
CITY OF LINO LAKES
By:
Mayor
Date:
By:
Title:
Date:
94607M
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30
CITY OF CENTERVILLE
By:
Mayor
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
Metropolitan District
Engineer
By:
State Design Engineer
Date:
COMMISSIONER OF ADMINISTRATION
As to form and execution:
As delegated to Materials
Management Division
By:
Contract Management
By:
Date:
Date:
94607M
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31
ANOKA COUNTY
RESOLUTION
IT IS RESOLVED that the County of Anoka enter into MnlDOT Agreement No. 94607M with
the State of Minnesota, Department of Transportation for the following purposes:
To provide Maintenance and Electrical Energy for the New Traffic Control Signals with Street
Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid Highway No. 14 at
21't Avenue; and on Trunk Highway No. 35E at County State Aid Highway No. 14, West Ramps
and East Ramps; and Provide Maintenance and Electrical Energy for the Existing Traffic Control
Signals with Street Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid
Highway No. 14 at County Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue); and for the New Interconnect on County State Aid Highway No. 14 from
County Road No. 84 (Otter Lake Road) to County State Aid Highway No. 54 (20th Avenue),
under State Project No. 0282-25 (T.H. 35E=390) and State Aid Project No's 02-614-28 and 02-
614-29, within the corporate City limits ofLino Lakes and Centerville.
IT IS FURTHER RESOLVED that the
and the
(Title)
are authorized to execute the Agreement and any
(Title)
amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of
Anoka County at an authorized meeting held on the day of
, 2009, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to before me this
day of , 2009
(Signatw-e)
(Type or Print Name)
Notary Public
My Commission Expires
(Title)
3~
CITY OF LINO LAKES
RESOLUTION
IT IS RESOLVED that the City of Lino Lakes enter into MnlDOT Agreement No. 94607M with
the State of Minnesota, Department of Transportation for the following purposes:
To provide Maintenance and Electrical Energy for the New Traffic Control Signals with Street
Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid Highway No. 14 at
21st Avenue; and on Trunk Highway No. 35E at County State Aid Highway No. 14, West Ramps
and East Ramps; and Provide Maintenance and Electrical Energy for the Existing Traffic Control
Signals with Street Lights, Emergency Vehicle Pre-emption, and Signing on County State Aid
Highway No. 14 at County Road No. 84 (Otter Lake Road) and at County State Aid Highway
No. 54 (20th Avenue); and for the New Interconnect on County State Aid Highwa~ No. 14 from
County Road No. 84 (Otter Lake Road) to County State Aid Highway No. 54 (20 Avenue),
under State Project No. 0282-25 (T.H. 35E=390) and State Aid Project No's 02-614-28 and 02-
614-29, within the corporate City limits ofLino Lakes and Centerville.
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
authorized to execute the Agreement and any amendments to the Agreement. .
are
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of Lino Lakes at an authorized meeting held on the day of
, 2009, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to before me this
day of , 2009
(Signarurc)
(Type or Prinl Name)
Notary Public
My Commission Expires
(Titlc)
33
miE @ ~ 0 1Il [H~I
W JUN 24 2009 W
June 23, 2009
Mr. Dallas Larson
City of Centerville
1880 Main Street
Centerville, MN 55038
By
RE: APPROVAL OF 2010 NORTH METRO TELECOMMUNICATIONS
COMMISSION BUDGET
Dear Mr. Larson:
Enclosed, please find for the council's review and approval the 2010 North Metro
Telecommunications Commission Budget.
The Commission's operating budget for 2010 is proposed at $1,028,078. This is a decrease of
1.3% over the 2009 budget. The decrease is primarily due to a reduction in cable company
auditing and legal costs. No COLA increase was budgeted for staff.
Budgeted capital costs for 20 I 0 are minimal. They include an encoder for city meetings, routine
and necessary computer/software upgrades, a replacement heating/cooling system for Studio A,
and the building bond payment. The capital budget totals $267,958. This is a 32% reduction
over 2009 capital costs.
Franchise fees paid back to the Member Cities are budgeted at $335, 385. This represents a 59%
increase over the franchise fees paid to Cities in 2009. The increase is due primarily to the
reduction in capital expenditures and other budget reduction measures taken to reflect difficult
financial times for our communities.
Recommendation:
That the Member Cities approve the 2010 Commission Budget as
recommended by the Telecommunications Commission and the
Operations Committee.
The Joint Powers Agreement states, "submitted budgets shaH be deemed approved
by a Member City unless, prior to October 15 preceding the effective date of the
proposed budget, the Member City gives notice in writing to the Commission that it is
withdrawing from the Commission."
12520 Polk Street Northeast, Blaine. MN 55434 Phone: (612) 780-8241 Fax: (612) 780-8242
Blaine" Centen'ille" Circle Pines " Ham Lake "Lexington. Lino Lakes" Spring Lake Park
34
Page 2
I want to thank the Commission directors, staff, and the Operations Committee for their efforts in
preparing these budgets. If you have any questions about either budget please consult with your
Commission director or City Administrator.
I look forward to working with all parties, throughout the remainder of 2009, toward reaching the
full potential of North Metro TV and to increase both the quality and quantity of community
programming and services in 2010.
Sincerely,
nh{t)JL 6~
Deborah O'Brien
Chair, North Metro Telecommunications Commission
Enc.
35
2010 North Metro Telecommunications Commission
Budget
Talking Points
Overall Ol"l!:anizational Goals
. To participate in national and local legislative and legal challenges to protect
funding for community television for future franchises.
. To maintain stafTmorale and productivity across a difficult funding year.
. Upgrade the appearance and marketing ability of the production truck via
bodywork and updated logos that reflect actual logos currently in use.
. Continue to provide program playback and channel management services,
computer and video equipment maintenance and consulting services, internet
streaming services for city meetings, program production and event coverage
services, and public access to television production for our cities, schools and
general public.
Estimated Fund Balance/Revenues/Expenses
. The beginning fund balances for 20 I 0 are estimates based on previous allocations,
planned spending for 2009; and estimated income.
. Estimated revenues include: Franchise fees based on the actual first quarter
franchise fee payment. PEG fees are based on the actual first quarter PEG fee
payment. Because of a franchise fee review settlement with Comcast, PEG
funding through 2017 is no longer threatened by recent FCC orders. Other
income includes dub fees, sponsorship spots, equipment rental, and production
services. Interest income is estimated based on the first quarter interest earnings
of this year.
. Estimated expenditures include the operating expenses, capital expenses, and the
franchise fee payment to the cities. Franchise fees back to cities are budgeted at
$335,385.
. The year end fund balances include:
o The Operating reserve at 25% of the operating budget.
o Accrued vacation, sick and comp time. The total value of owed
vacation, sick, and comp time to employees.
o The Capital equipment fund is money set aside for the purchase of major
video production equipment systems. Examples of what this could be
used for include an upcoming master control upgrade. The current
automated system will need upgrading andlor replacement within the next
couple of years.
o The truck replacement fund is to replace the production truck. The
current truck is eight years old. It may need to be replaced in five to six
years. The cost of replacement is 175,000-185,000.
I
P.l
~L,
o The building repair fund is to cover major costs related to the building
such as windows, roof, furnace, AC replacement and painting, carpet
replacement etc.
o The bond reserve is an amount required by our bond resolution, intended
to be the final payment of the bond.
Budl!:et
. The recommended operating budget for the organization totals $1,028,078. This
number is a 1.3% decrease over last year's operating budget. The decrease is due
to a 0% COLA increase for staff, reduced legal fees, and no need to perform a
revenue audit of Comcast.
. Budgeted equipment purchases in 2010 are minimal. They include two
camcorders, microphones, and an encoder for city meetings. The capital budget
also includes routine computer/software upgrades, a replacement heating/cooling
unit for Studio A, bodyllogo work on the truck, and the building bond payment.
The capital equipment budget totals $267,958. This number is 32% lower than
last year's capital budget.
. Franchise fees paid to the cities are budgeted at $335, 385. This represents a 59%
increase over the franchise fees paid to cities in 2009. The increase is due
primarily to 0% salary increases for staff, minimal capital expenditures, and other
budget reduction measures taken to reflect difficult financial times.
Closinl!: Points
. We have created a thriving and dynamic service for our cities, schools, producers,
and viewers. Through program playback and channel management, internet
streaming of city meetings, computer and network consulting, video equipment
consulting, and video production services, our cities are seeing real benefits from
their investment of franchise fees and PEG fees. Our cable subscribers are
benefiting from this investment with educational opportunities, and varied,
informative and interesting programming regarding their communities.
. We wi\1 do the best we can, with what we have, to continue to provide these
valuable services through difficult financial times.
. It is recommended that the PEG fee be increased by the allowable CPl. The
average CPI for 2008 was 3.8% resulting in an eleven-cent increase from 2.90 to
3.01, effective January I, 2010.
2
P.2
3'7
North Metro Telecommunications Commission
Budget Line Item Supporting Information
Personnel
. All salaries will remain at the 2009 level, except for 2 employees receiving step
increases. The cost of living increase will be 0%.
· The part-time production assistant positions earn up to $425 per month (up to 42
hours per month at $10 per hour) and are not eligible for health benefits or PERA.
Payroll taxes apply. There is no increase in the number of part-time hours budgeted
or the salary levels of part-timers for 2010.
Benefits
. The employee benefits package was budgeted for an "up to" 5% increase. The
actual amount will depend on the value of benefits packages for member cities'
employees.
. The NMTC's contribution to PERA increased from 6.75% to 7.00% of employees
wages.
Administrative Expenses
. Administrative expenses overall were reduced by $32,110. This is primarily due to
reduced legal and company audit expenses.
. Tuition and training expenses were increased to comply with the revised employee
handbook designating $500 per employee per year for training purposes and to
cover the expenses for IT staffs bi-annual Microsoft certification classes.
. Government/Legislative affairs money is to support efforts to protect local franchising
and community television funding. A bill for statewide franchising has been authored.
Production Expenses
· Advertising/Marketing line item includes billboards, flyers, posters, cable spots, t-
shirts and other marketing incentives.
. The annual volunteer award ceremony, video production supplies, intern stipends,
blank DVDs and videotape, production vehicle costs, and video equipment parts and
maintenance are included under production costs.
. All line-item amounts are unchanged from the 2009 budget.
Office Expenses
P.3
3~
· Building maintenance includes the furnace/AC maintenance contract, lawn care,
snow removal, carpet and window cleaning, fire inspection, and probable
landscaping and building mechanical services.
. Building utilities include sewer, water, gas, and electric.
. Insurance includes all property, liability, crime, volunteer, vehicle, and monument
sign coverage.
. Office supply line item includes all office supplies, and maintenance contracts on
printers and copiers.
. Telephone/lnternetlWeb Hosting costs reflect website maintenance contract,
increases in telephone costs, the annual phone software upgrade, and costs
associated with video streaming and video on demand services.
. Postage and subscriptions covers the cost of mailing dubs, equipment for contract
maintenance, magazines, newspapers, and other postage for the NMTC.
. Property tax is for the recycling assessment.
. Trash, Recycling, and Janitorial are based on current actual costs including inflation
considerations.
Capital Expenditures
. Video equipment expenditures will be minimal. New microphones are necessary on
an annual basis. Two camcorders are due for replacement in the public check-out
area due to public demand and wear-and-tear. An encoder for master control is a
necessity. It is required to encode city meetings for playback over the system.
. Body work and updated logo application for the production truck.
. There may be a need to replace the heating and cooling system in Studio A. The
current equipment has been having ongoing problems.
. Office equipment includes routine computer and software upgrades for office
computers.
. The building bond payment is included under capital expenditures.
FA
39
BEGINNING FUND BALANCES
Operating Reserve
Accrued Vac, Sick, Comp
Capital Equip. Fund
Truck Replacement Fund
Bldg Repair Reserve
Bond Reserve
ESTIMATED REVENUES
Franchise Fees
PEG Fees (19,250 subs at 2.90)
Other Income
Interest Income
ESTIMATED EXPENDITURES
Operating Expenses
Capital Expenses
Franchise Fees Back to Cities
YEAR END FUND BALANCES
Operating Reserve
Accrued Vac, Sick, Comp
Capital Equip. Fund
Truck Replacement Fund
Bldg Repair Reserve
Bond Reserve
$260,441
$98,000
$408,543
$83,000
$80,000
$182,658
$910,000
$700,000
$30,000
$10,000
$1,028,078
$267,958
$335,385
$257,020
$100,000
$408,543
$93,000
$90,000
$182,658
Increase(Decrease)
($3,421 )
$2,000
$0
$10,000
$10,000
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44-
Equipment Purchase Plan
2010
Produ<:tIan Trvck SwlIcher CoolJacl
S un Micrimhones
Estim_
S 2.000.00 1 S 2 000.00
S 500,00 2 S 1 000.00
r ~ent location T RecommQnded New EftUI ent
Studio A
SIaft Porlsble
Wireless lavaliere MiNOOhtw,es
S
Sub Total: S 3000.00
300.00
4 S 1 200.00
WifeJess LavaUsre Mlcro~s
S
Sub Total:
1 200.00
300.00
4
1 200,00
SUb Total: $ 1 00.00
Public Portable Shotnu. =.. S 500.00 2 $ 1 000.00
DVX100B Cemcord... S 3 000.00 1 $ 3 000.00
Boom Pole Cover Pistol Grin $ 1 000.00 1 $ 1 000.00
Public Ed!
StaIIE
> ~, 'k;
Sub Total: $ 5 000.00
Sub Total: $
Sub Total: $
Mast..- Conlrd
I'-~_~~~_'~- -.. -_-_.~ J~~C~_~~ ~~:~._----~",--.=_-_:'=:":J[J;:==~_~, _-__ _ -- --,~:;n _~ :~~ _- ---=~J
1 $ 19000.00
2 $ 2 000.00
Encoder
Audio Routers
$
$
II
II
I
E ui ment Total:
'I
Tax:
,I
ToIaI:
P.10
11 000.00
1 000.00
Sub Total: $ 21 000.00
II
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II
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1# OF PAYING &
NON-PAYING # SUB. INCREASE
SUBS. AT YEAR OVER PREVIOUS
YEAR END YEAR % INCREASE
2008 20,721 363 1.78%
2007 20,358 -103 .50%-
2006 20.461 316 1.57%
2005 20.145 1,105 5.80%
2004 19,040 1,268 7.13%
2003 17,772 1,564 9.60%
2002 16,208 -860 5.0%-
2001 17,068 -2,053 11%-
2000 19,121 215 1.1%
1999 18,906 936 5.2%
1998 17,970 1,202 7.2%
1997 16,768 1,059 6.7%
1996 15,709 741 5.0%
1995 14,968 1 .480 11.0%
1994 13.488 1,536 12.9%
1993 11,952 371 3.2%
EST. PAYING
PAYING SUBS 2008% SUBS YEAR END
End 2008 INCREASE '08
20,721 1.78% 21,089
SUBSCRIBER GROWTH
(Based on Comcast Figures)
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1880 :Main Street, (entenll[U,:M:N 55038
651-429-3232 or <Fa.:r 651-429-8629
July 2, 2009
To City Council:
Attached are two proposals for wetland management that will be required for the 21 st
Avenue/Backage Road Project. The area will not be approved by RCWD, unless some
additional work is done to assure that the wetland and surrounding area has vegetated
properly. It appears that the least cost is the proposal from Prairie Restorations, Inc.
Likely cost would be $6275, but could run up to $9075. I recommend that you approve a
contract with Prairie Restorations, Inc.
Dal1as Larson, City Administrator
LJ-Cj
Page 1 of 1
Dallas Larson
From: Kelly Kunst [kelly@kjolhaugenv.com]
Sent: Wednesday, July 01, 20093:32 PM
To: Dallas Larson
Subject: Centerville Industrial Park seeding and management proposals
Attachments: Centerville Industrial Park Mitigation Proposal.doc; Centerville Industrial Park Wetland
Proposal. pdf
Dallas,
Attached are proposals from two native vegetation management compnaies that we work with quite often
and both do great work. I know you will probably have sticker shock from the proposals but keep in mind
that this includes all work that might be necessary until 2012. I asked for this time line in the proposal so
that the LGU wouldn't question whether the City is trying to cut the required monitoring/management
short. My personal opinion is that if the site prep and seeding in the areas of concern get done yet this
year, by the end of next year the LGU is likely to release the project from monitoring and management. In
other words, I think it's likely that you won't have to spend the full proposal amount. Either company is
aware that once a client meets their regulatory requirement for the project continued management is not
necessary .
I want to emphasize again the importance of using an experienced company such as one of these to
expedite this process. Otherwise the process just becomes more expensive and time consuming to
resolve.
Let me know if you decide to go forward with one of these companies or if you have any questions.
Kelly
Kelly Kunst
Professional Wetland ScientisllMN Certified Wetland Delineator
Kjolhaug Environmental Services Company
26105 Wild Rose Lane
Shorewood, MN 55331
Phone: 952401-8757 x 11
Fax: 952401-8798
This email has been scanned by the MessageLabs Email Security System.
For more information please visit http://www.messagelabs.com/email
50
7/2/2009
To: Dallas Larson
City Administrator
City of Centerville
By: John Garry
Minnesota Native Landscapes, Inc.
PROPOSAL FOR VEGETATION RE- INSTALLATION AND MANAGEMENT OF
THE CENTERVILLE INDUSTRIAL PARK MITIGATION SITE
Project Overview:
This proposal is for the site preparation, seeding and management of native wetland and
buffer grasses and wildflowers in the mitigation area at Centerville Industrial Park. The
areas, as described by Kjolhaug Environmental Services, are 20,000 SF of wetland and
approximately 11,000 SF buffer areas. The site has been seeded previously and parts of
the mitigation contain the proper native vegetation to obtain a permit goal. However
much of the buffer and parts of the wetland dominated by Reed Canary (Phalaris
arundinacea) need to be managed and/or reinstalled. The following is a proposal to
restore the degraded areas of the buffer and areas dominated by RCG as per plan sheet
supplied to MNL.
Site Preparation:
I. Apply herbicide application to RCG and degraded buffer areas. Following
herbicide application the site should remain undisturbed for a minimum period of
10 days.
2. After herbicide die back the buffers will be re-seeded using a native mesic prairie
mix. Immediately prior to seeding the project should be worked with the
appropriate tillage equipment. This could include plowing, disking and or
harrowing. The final seed bed should be black, uniform and free of debris and
dirt clods.
3. After seeding the seeded area will mulched using prairie or weed free small grain
straw and disc anchored into place.
Page 1 of3
5>(
4. The areas will then be managed to promote the native seeding and control the
RCG in the wetland areas. If after multiple spray applications the RCG area is
not supporting any native vegetation on its own those areas will be re- seeded
using a diverse native wetland mix. This would most likely happen later in year
two of the three year plan.
Management
The management of native plant communities is a variable process based on site
conditions during the establishment period. In an effort to establish the community as
efficiently as possible MNL has an experienced land management staff educated in
ecology, biology and natural resources. The following is a list of the tools we use but
exact timing and which procedural order is difficult to predict.
First Season
During the fIrst growing season of the buffer area the project will be mowed with a flail
mower as needed to control annual weed development. Typically annual weed species are
very aggressive during a fIrst growing season. If allowed to grow too tall, annual weeds
can have an adverse effect on newly emerging native plant species.
The areas of heavy RCG will receive 2-4 herbicide applications as well as cutting to allow
for other species to grow in those areas.
Subsequent Growing Seasons (year 2-3)
During the second full growing season and beyond the site should be monitored for
persistent weed problems and to promote the desired plant community. In years following
the second growing season, management services might include controlled burning, spot
spraying, spot mowing, and hand weeding.
Costs:
Buffer Site Preparation
One (I) Non Selective Herbicide Application on Buffer..............$460.00
Seed Bed Preparation & Seeding..................................................$700.00
Seed & Seeding............................................................................. $680.00
Mulching.......................................................... ................... .......... $225.00
Wetland Management
First Year Management ............................................................$2, I 05.00
Second Year Management .........................................................$1 ,81 0.00
Third Year Management............................................................$1 ,460.00
Wetland Seeding (if Necessary) ................................................$2,175.00
TotaI....................................................................................$9,615.00
This quole is good for 30 days from June 30. 2009
Page 2 of3
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Minnesota Native Landscapes Inc. (MNL) reserves all rights to the information contained within this outline/proposal.
This information may not disseminate to third parties without written approval. MNL guarantees the successfUl
establishment of its perennial wildflower and grass seeding and planting work after a development period of five /JJll.
growing seasons. After this development period passes, if it is determined that our restoration efforts have not been
successful, MNL will re-seed and re-plant for the cost of the materials only, labor will be provided at no charge. This
guarantee applies only if MNL is sole supplier of labor and material as outlined in this proposal, including all
maintenance as recommended during the establishment period It is understood that MNL shall not be held
responsible for occurrences outside of its control such as drought, flooding, grazing of wildlife, property damage or
disturbance caused hy others.
If the decision is made to hove MNL implement this plan, our payment terms are as follows; Payment in jull will be due
upon completion of installation work as outlined. Any amount remaining unpaid beyond 30 days shall incur a J Y2%
month~v finance charge. Future maintenance work beyond the first growing seasons work included in this bid will be
billed separate as it is completed and will be subject to the same I Y2% monthly finance charge. The customer agrees
that upon cuslomer'sfailure to make payment infull in accordance here with, customer agrees to pay all costs of
collection, including reasonable attorney fees.
Customer Signature
date
Minnesota Native Landscapes, Inc.
date
Page 3 of3
53
June 25, 2009
An Outline of Procedures and Materials Needed to
Enhance and Maintain Native Vegetation in the
Wetland Replacement and Upland ButTer Areas at the
Centerville Industrial Park Mitigation Site
in Centerville, MN
Project Size:
Wetland Mitigation Area: 20,000 square reet or 0.46 acres
Upland Buffer Area: approximately 11,000 square reet or 0.25 acres
(approximate 5000 sq ft area to be reseeded)
A. Project overview:
L The Wetland Mitigation Areas have some acceptable native vegetation,
but they will require reseeding in some areas and management throughout
to control reed canary grass.
2. The entire upland buffer area will be treated with herbicide to remove
nonnative and invasive vegetation, and mowing or controlled burning will
be conducted to remove excess biomass. After a second herbicide spray,
the treated areas will be harrowed as needed and seeded with BWSR US
seed mix and mulched with straw for erosion control.
3. Selected portions of the Wetland Mitigation Area will be treated with
herbicide, mowed or burned, raked or harrowed and seeded with BWSR
W2. Areas with acceptable native vegetation will not be sprayed.
4. A maintenance outline and estimate is included in this proposal which
includes invasive species management in the buffer and wetland
restoration areas for three seasons beyond 2009.
5. PRI seed mixes can be used as a substitute or enhancement for the BWSR
mIxes. The recommended mixes and seeding rates are provided in this
plan.
B. Site Preparation:
I. In areas where invasive or weedy vegetation predominates, apply Rodeo@
and/or Garlon 3A @herbicides as per manufacturer's directions to actively
growing vegetation. Allow a minimum of 15 days before disturbing the
vegetation with other procedures,
2. Remove dead vegetation using a controlled burn or by mowing.
I
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3. Disk or till the soil to a depth of 4 n.
4. Respray with Rodeo@ when nonnative vegetation germinates and regrows
to a height of 4-12 inches. Allow a minimum of 10 days before
disturbing the vegetation with other procedures.
5. Harrow or rake the soil to create a firm, smooth seedbed.
C. Seed and Seeding:
1. Upland Buffer seeding dates shall be in the spring or summer before
August 16th or in the fall between September 20ili and freeze-up. Wetland
seeding dates will follow BWSR guidelines.
2. All seed shall be applied by broadcasting.
3. A harrowing or raking shall follow the upland buffer grass seeding. All
other seed will be broadcast on the surface.
4. The seed mixes shall consist ofthe following:
Upland Buffer Area Seed Mix:
BWSR US Native Mesic Prairie (15 lbs/acre)
Optional buffer seed mix (to be used in place of the BWSR mix):
PRI Mixed height mesic grass mix:
32% Big bluestem, 28% Little bluestem, 22% Indian grass,
10% Side oats grama, 3% Canada wild rye, 2% Switch grass
by PLS weight. 1% Kalm's brome, 1% June grass,
1% Sand dropseed by bulk weight ................................... 14Ibs./ acre
PRI Mixed height mesic forb mix:
16% Black-eyed Susan, 15% Hoary vervain, 14% Purple prairie clover,
7% White prairie clover, 6% Common ox-eye, 6% Leadplant,
4% Wild bergamo~ 4% Stiff goldenrod, 3% Fragrant giant hyssop.
3% Smooth aster, 3% Tall blazing star, 3% Showy goldenrod,
3% Golden alexander, 2% Heath aster, 2% Azure aster,2% Stifftickseed,
2% Upland goldenrod, 1% Yarrow, 1% Canada tick trefoil,
1 % Bush clover, 1% Gray goldenrod, 0.5% Common milkweed,
0.5% Stiff sunflower, ail by bulk weight.........................................16 ozJacr.
2
55
Wetland Area Seed Mix:
BWSR W2 Native SedgelWet Meadow (SIbsfacre)
Optional Supplemental Wetland Seed Mix (to be used in addition to the
BWSR mix):
PRI Shoreline grass mix:
35% Blue joint grass, 12% Fox sedge, 10% Pointed broom sedge,
8% Green bulrush, 7% Virginia wild rye, 5% Wool grass,
5% River bulrush, 4% Fringed brome, 3% Soft-stemmed bulrush,
3% Giant bur-reed, 2% Porcupine sedge, 2% Bottlebrush sedge,
2% Torrey's rush, 2% Cord grass by bulk weight..."."""............3.0 Ib..1 acre
PRI Shoreline forb mix:
14% Blue vervain, 13% Joe-pye weed, 12% Blue flag iris, 10% Sweet flag,
10% Tall blazing star, 5% New England aster, 5% Boneset, 5% Black-eyed Susan,
5% Tall meadow rue, 5% Ironweed, 2% Water plantain, 2% Swamp milkweed,
2% Giant sunflower, 2% Arrowhead, 2% Golden alexander, 1% Red-stalked aster,
)% Grass-leaved goldenrod, 1% Sneezeweed, 1% Great Sf. lohn's won,
1 % Mountain mint, 0.5% Great blue lobelia.,
0.5% Monkey flower, all by bulk weight. ......"........."..""""....".... 16 ...facre
D. Erosion Control:
I. Cover crop is incorporated in the BWSR mixes. A cover crop oats or
winter wheat at 25 Ibs. per acre will be used with the upland buffer if the
PRI mix is used.
2. The Upland Buffer will be mulched with clean straw at a rate of 2.0 tons
per acre.
E. Anticipated Management:
Year Projected Management Procedures
2009 Site mowing (upland buffer)
2010 Site mowings (1-2 in upland buffer)
Integrated Plant Management (IPM) - spot spraying, spot mowing, hand
weeding, etc. (2-3 visits)
Reed canary grass control
20 II Dormant season mow or controlled burn
!PM (4 visits)
Reed canary grass control
2012 IPM (4 visits)
Reed canary grass control
3
5&,
F. Costs:
Upland Buffer Area Seeding:
Site preparation (spraying, burning or mowing and harrowing as needed) .................$1450
Seed and seeding as speeified.....................................................................$IIOO
Mulching and anchoring as specified ..........................................................$400
Wetland Mitigation Area Seeding:
Site preparation spraying. mowing and harrowing as needed) ..................................$900
Seed and seeding as specified .......................................................................$625
Total... ........ ........... ......................... ........ ...... ...$4475
Seed mix options:
There is no price increase for using PRI Mixed Height Mesic mix in place of U8.
There is a price increase of$IOO to supplement the W3 mix with PRI Shorelioe Mix.
Management costs:
Growing season 2009 ..................................... ............... """'" ....................... .$400
Growing season 20] 0 ...................................................................................$1400
Growing season 2011 ...................................................................................$1600
Growing season 2012 ............ ....................................................................... $1200
Please note: Management is typically billed on a time and materials basis. Work is
billed upon completion until lbe site's maintenance needs are met (the yearly estimate is
not exceeded wilbout prior approval).
G. Contract:
If you accept the proposal as written and want to proceed with the project,
please sign the contract below and return via mail or fax to 763-631-9453.
Owner:
Date:
Signed:
Title:
Project:
Contract Value: $
Contractor: Prairie Restorations, Inc.
Signed:
Date:
Josh Richardson
Wetland and Shoreline Sales
Prairie Restorations, Inc.
P.O. Box 327
Princeton, MN 55371
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MEMO
TO:
Honorable Mayor and City Council Members
FROM:
Kim Stephan
DATE:
July 2, 2009
SUBJECT: Pedestrian & Bicycle Ramps/Curb Cut Outs on CSAH 14 at Lakeland Circle and
Peltier Lake Drive
Mr. Tedd Peterson, Public Works asked me to bring this issue to the Packs & Recreation Committee
meeting July 1,2009. He has noticed a safety issue with bikes and pedestrians crossing CSAHI4 at
Lakeland Circle. Vice-Chairperson Kevin Amundsen said the same issue is at Peltier Lake Drive &
CSAHI4, actually worse because it is a hill and a corner. There is not a sidewalk on the north side
of the road; trail is on the south side. There are no rampslburnp outs in the curb/trail to safely ride
onto the trail - you have to get off your bike, lift your bike (and all of your kid's bikes if applicable)
onto the trail. People coming from Lakeland Circle and Peltier Lake Drive who want to get to the
trail are crossing in the middle of traffic to get to the trail. This affects probably 1/4 of Centerville's
population - anyone on that side of town trying to access the trail.
The committee discussed if a ramplburnp out was put in the curb to the trail at Lakeland Circle and
also at Peltier Lake Drive would it then also have to be marked as a crosswalk? And would the
county do this? Probably not knowing how hard it is to get a crosswalk. Can we being this to the
county's attention to see if anything can be done to make this trail access safer?
Motion was made by Committee Member Haiden, seconded by Vice-Chairperson Amundsen
to recommend City Council bring this issue to Anoka County Highway Department's
attention and investigate what can be done to make the trail access at Lakeland Circle and
Peltier Lake Drive safer. All in favor. Motion carried unanimously.
:s~
WORK SESSION
I. CALL TO ORDER
1. Roll Call
II. ITEMS OF DISCUSSION
1. 2009 Budget Review
2. 2010 Budget
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III. ADJOURNMENT
,
....
"REMINDERS"
July 3, 2009 - City Hall Closed (Observance of Independence Day Holiday)
July 4,2009 - Independence Day
Planning & Zoning Commission Meeting - July 7, 2009,6:30 p.m. Council Chambers
Council Meeting - July 8, 2009, 6:30 p.m. Council Chambers - Work Session to Follow
(Budget)
City Council Meeting - July 8, 2009, 6:30 p.m. Council