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Home My WebLink About2009-06-24 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 24, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on June 24, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Ben Fehrenbacher Council Member Jeff Paar Council Member Linda Broussard Vickers STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the June 24, 2009, City Council Meeting to order at 6:30 p.m. II. PUBLIC HEARING None III. APPROVAL OF AGENDA Mayor Capra made the following additions/changes to the Agenda: V. Consent Agenda, Item 1, added: Page 13a and Checks #24481-24499. VIII. New Business, added: Item 5, Resolution 09-0XX - Appointing Acting Mayor & Order of Succession Motion by Council Member Paar, seconded by Council Member Lee, to approve the June 24, 2009, City Council Meeting Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1June 1, 4 & 8, 2009, Special Meeting Minutes Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to approve the June 1, 4 and 8, 2009, Special Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.June 10, 2009, Council Meeting Minutes (Pages 3-12) Page 1 of 5 City of Centerville City Council Meeting June 24, 2009 Mayor Capra made the following changes to the minutes: Page 1 of 10, second paragraph under II. Public Hearing, Item 1, added an additional bullet to the list of improvements described by City Engineer Statz: “? Water main looping.” Page 2 of 10, second paragraph, corrected spelling of the word “determined.” Councilmember Broussard Vickers made the following change to the minutes: Page 9 of 10, changed the second paragraph under c. Ash Borer Problem to read: “Councilmember Broussard Vickers inquired whether Centerville has an ordinance in place that addresses citizens’ requirements regarding the removal of diseased trees.” Councilmember Lee made the following change to the minutes: Page 10 of 10, changed the first sentence in the second paragraph under 3. 8K Run and Parade to read: “Councilmember Lee stated that they have 50 tentative volunteers and are expecting 2,000 runners/supporters for the event.” Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to approve the June 10, 2009, City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville June 11, 2009, through June 24, 2009, Claims (Check #24463- 24499) 2.Centennial Lakes Police Department Claims through June 11, 2009 (Check #7302- 7328) (Check #6932 voided) 3.Centennial Fire District Claims through June 17, 2009 (Check #3817-3839) 4.Forest Lake Contracting, Pay Estimate #2 - $102,976.20 (2009.02) – 2009 Street Project 5.Forest Lake Contracting, Pay Estimate #2 - $257,763.97 (2009.01) – Peltier Lake Drive Street Project Motion by Council Member Paar, seconded by Council Member Lee, to approve the Consent Agenda, as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None VII.OLD BUSINESS None VIII. NEW BUSINESS 1.Mr. George Eilertson, Northland Securities, Inc., Finance Plan Summary Page 2 of 5 City of Centerville City Council Meeting June 24, 2009 Mr. Eilertson thanked the City Council for the opportunity to work with Centerville. He presented and reviewed the following three items with the City Council: a.Finance Plan Summary – This document outlines the bond recommendations and bond structure for the upcoming bond sale. Northland is recommending that tax-exempt and taxable financing bids be nd received and considered for Council approval at the July 22 meeting. b.Resolution calling for the Issuance and Sale of $3,715,000 General Obligation Improvement Bonds, Series 2009A – Financing Bids would be received at 10:30 a.m. at Northland Securities’ offices and would be presented to the City Council later that evening for approval. Discussion ensued c.Financial Advisor Agreement with Northland Securities – The agreement states Northland’s pre-sale and post-sale duties, as well as their compensation. Discussion ensued. 2.Financial Advisor Agreement – City/Northland Securities Motion by Council Member Lee, seconded by Council Member Paar to approve the Financial Advisor Agreement between the City of Centerville and Northland Securities. All in favor. Motion carried unanimously. 3.Res. #09-017a – Calling for the Issuance & Sale of $3,715,000 General Obligation Improvement Bonds, Series 2009A (Pages 42-50) Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve Resolution #09-017a Calling for the Issuance and Sale of $3,715,000 General Obligation Improvement Bonds, Series 2009A. All in favor. Motion carried unanimously. 4.Review Trail Easements a. Authorize Additional Easement Appraisals – Not to Exceed $3,000 City Administrator Larson reported that the cost of each of the ten easements would be $400, making the total amount $4,000. City Engineer Statz presented some slides and provided updates. City Administrator Larson stated that the amount to be authorized should not exceed $5,000. Page 3 of 5 City of Centerville City Council Meeting June 24, 2009 Motion by Council Member Lee, seconded by Council Member Paar, to authorize the additional easement appraisals, not to exceed $5,000. All in favor. Motion carried unanimously. 5. Resolution 09-017 - Appointing Acting Mayor & Order of Succession Mayor Capra stated that the purpose of this resolution is to give the order of succession in the event that the current Mayor cannot continue in the position. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve Resolution 09-017 Appointing Acting Mayor & Order of Succession. All in favor. Motion carried unanimously. IX.ANNOUNCEMENTS/UPDATES 1.City Administrator, Dallas Larson Backyard Drainage Project City Administrator Larson reported that the Backyard Drainage Project for County Road 14 has been delayed until the end of July. City Engineer Statz stated that the contractor changed his original schedule, and he has decided to finish the street work first. The contractor offered to set up temporary fencing to the residents at his cost. City Engineer Statz stated that there had been a lack of communication as to the importance of the time schedule. Councilmember Broussard Vickers stated that the Council needs to communicate to the contractor what the next anticipated completion date should be. Discussion ensued. With regard to the CSAH 14 Project, City Administrator Larson stated that it will be two weeks before they pave the trail. City Engineer Statz discussed the work that had been completed and the work that is nearing completion. City Engineer Statz reported that the timers have been installed on the downtown lights, and half of them are scheduled to go off at midnight, with all of them to go off at sunrise. Cable Commission Councilmember Fehrenbacher reported that, at the Cable Commission’s last meeting, the 2010 Budget was reviewed and approved, with reductions in cost. Discussion ensued Page 4 of 5 City of Centerville City Council Meeting June 24, 2009 ADJOURNMENT X. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to adjourn the June 24, 2009, City Council Meeting. All in favor. Motion carried unanimously. Mayor Capra adjourned the June 24, 2009, City Council Meeting at 7:20 p.m. Transcribed by: Bonita Kaska, Recording Secretary TimeSaver Off Site Secretarial, Inc Page 5 of 5