HomeMy WebLinkAbout2009-07-22 CC Packet
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CITY OF CENTERVILLE
COUNCIL MEETING AGENDA
Wednesday, July 22, 2009
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions fur
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. RoD Can
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. July 7, 2009 Council Meeting Minutes (pages 1-6)
2. July 7, 2009 Council Work Session Meeting Minutes (page 7)
V. CONSENT AGENDA
1. City of Centerville July 9, 2009 through July 22, 2009 Claims (Check
#24562-24584 (page 8)
2. Centennial Lakes PoUce Department Claims through July 13,2009 (Check
#7342-7366) (page 9)
3. Successful Performance Review Public Works Maintenance Worker, Mr.
Allen Anderson
4. Successful Performance Review Account Clerk II, Ms. Kristin Sweeney,
Grade 5, Step 8 - Move to Grade 5, Step 9
5. Recognition of Dedication & Outstanding Work During the Absence of a
Finance Director, Ms. Kristin Sweeney - Additional 48 hours of Paid Time
Off (page 10)
6. Use of 1694 Sorel Street Property for St. Genevieve's Annual Picinic
Parking (page 11)
7. Consideration of Purchase Cable Equipment - Not to Exceed $3,000 (Page
12)
8. Forest Lake Contracting Request for Payment #3, Peltier Lake Drive
(2009.01) - $187,869.30 (pages 13-19)
9. Forest Lake Contracting Request for Payment #3, 2009 Street Improvement
Project (2009.02) - $194,885.20 (pages 20-22)
VI. A W ARDSIPRESENTATIONS/APPEARANCES
1. Police Chief Makela - Annual Report
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Review of Standard & Poors Bond Rating Report - Mr. Rusty Fifield,
Northland Securities (page 23-27)
2. Res. #09-0_ - Accepting Proposal on the Sale of $3,715,000 G.O.
Improvement Bonds (Pages 28-52)
3. Downtown Redevelopment - Mr. Rusty Fifield, Northland Securities (pages
4. Platting of Backage Road Project (pages 53-54)
5. Centerville Elementary PT A Request for Bingo Permit - November 13, 2009
& February 26, 2010 (pages 55-59)
6. Identity Theft Prevention Program (pages 60-66)
7. StaffParadelCity Participation
IX. ANNOUNCEMENTSlVPDATES
1. City Administrator, Dallas Larson
X. ADJOURNMENT
**REMINDERS**
Planning & Zoning Commission Meeting - August 4,2009,6:30 p.m. Council Chambers
National Night Out - August 4,2009
Parks & Recreation Committee Meeting.. August 5, 2009. 6;30 p.m. Council Chambers
City Council Meeting - August 12, 2009. 6;30 p.m. Council Chambers - Work Session to
Follow
City Council Meeting - August 28, 2009, 6:30 p.m. Council Chambers
CITY OF CENTERVILLE
CITY COUNCIL MEETING
July 8, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on July 8, 2009, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers v,;) rfl
Council Member Ben Fehrenbacher r.vl@t1J/AlfO)[}J[f@W@7(!1J
Council Member Tom Lee Lf'J' U L.rJLf'i
Council Member JeffPaar
ABSENT:
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the July 8, 2009, City Council Meeting to order at 6:37 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda, added: Page Sa
VIII. New Business, added: Item 6, Res. #09-0XX - Assigning Duties as They Relate to
Handling Banking Transactions
IX. Announcements/Updates, added: Item 4, Discussion on Music in the Park
Motion bv Council Member Fehrenbacher. seconded bv Council Member Broussard
Vickers. to approve the Julv 8. 2009. Citv Council Meetinl!: Al!:enda as amended. All
in favor. Motion carried unanimouslv.
IV. APPROVAL OF MINUTES
I June 24. 2009. Council Meeting Minutes
Page I of6
City of Centerville
City Council Meeting
July 8, 2009
Motion by Mavor Canra. seconded bv Council Member Fehrenbacher. to annrove
the June 24. 2009. City Council Meetinl! Minutes. as presented. All in favor. Motion
carried unanimouslv.
V. CONSENT AGENDA
1. City of Centerville June 25, 2009, through July 8, 2009, Claims (Check 24501-
24560)
2. Centennial Lakes Police Department Claims through June 25, 2009 (Check #7329-
7341)
3. Centennial Fire District Claims through July 1,2009 (Check #3840 Voided, Check
#3841-3855)
4. Parks & Recreation Committee's Request for Funds Not To Exceed $200 for July
14,2009, Music in the Parks BBQ
Motion by Mayor Capra. seconded bv Council Member Broussard Vickers. to
approve the Consent Al!enda as presented. All in favor. Motion carried
unanimouslv.
VI. A W ARDSIPRESENT A nONS/APPEARANCES
1. Mr. Allen Cassell- CenterPoint Safety Grant Presentation
Mr. Allen Cassell and Mr. Roger Randall from CenterPoint Energy appeared to present the
City Council with the CenterPoint Energy Safety Grant in the amount of $1,100 and
explain the purpose of the safety grant. This grant will be used to purchase safety vests for
the Centennial Fire Department.
The City Council was also awarded a $1,400 Community Partnership Grant.
City Administrator Larson took a picture of Fire Chief Jerry Streich, Mayor Capra, and Mr.
Cassell and Mr. Randall of Center Point Energy.
Mayor Capra stated that the City appreciates any grant opportunity it has and thanked Mr.
Cassell and Mr. Randall for awarding these grants to Centerville.
VII. OLD BUSINESS
None
VII. NEW BUSINESS
1. Centerville Lions Request for TransientlMerchant. Peddler Application - Door-to-
Door Raffle Ticket Sales (Fete des Lacs)
Mr. Gregory Kieselhorst, with the Centerville Lions, appeared to present a Transient
Merchant, Peddler, Information! Application Sheet for the Centerville Lions. This would
Page 2 of6
City of Centerville
City Council Meeting
July 8, 2009
allow the Centerville Lions' members, listed on the application, to go door-to-door to sell
Lions' Fete des Lacs raffle tickets, He also requested that the fee be waived.
City Administrator Larson reported that the Lions have met all the necessary requirements.
Mayor Capra recommended that the transient permit fee be waived.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Fehrenbacher to aoorove the Centerville Lions' TransientlMerchant. Peddler
Aoolication for Door-to-Door Raffle Ticket Sales (Fete des Lacs) and waive the fee.
All in favor. Motion carried unanimouslv.
2. Adoot Resolution #09-018 Aooroving Agreement for Traffic Signal Installation &
Maintenance (See Paragraoh 6 & 7 for Centerville Resoonsibilitv)
City Administrator Larson reviewed the resolution to approve the agreement (MnlDOT
Agreement No. 94607M) for traffic signal installation and maintenance among Centerville,
Lino Lakes, Anoka County and the State of Minnesota Department of Transportation.
City Attorney Glaser has reviewed and approved the form of agreement.
Motion bv Mavor Caora. seconded bv Council Member Fehrenbacher. to adoot
Resolution #09-018 aoorovinl!: MnlDOT Al!:reement No. 94607M. between Centerville.
Lino Lakes. Anoka County and the State of Minnesota Deoartment of
Transoortation. for traffic sil!:nal installation and maintenance. as oresented. All in
favor. Motion carried unanimouslv.
3. Consideration ofthe North Metro Telecommunications Commission's 2010 Budget
Councilmember Fehrenbacher reported that the proposed 2010 budget has a decrease of
1.3% over the 2009 budget. The decrease is primarily due to a reduction in cable company
auditing and legal costs. In addition, no COLA increase was budgeted for staff.
Motion bv Mavor Caora. seconded bv Council Member Broussard Vickers. to
aoorove the North Metro Telecommunications Commission's 2010 Budl!:et. All in
favor. Motion carried unanimouslv.
4. 21st Avenue/Backage Road - Aoorove Funding for Wetland Vegetation
City Administrator Larson stated that this has been an ongoing issue for Centerville. The
area will not be approved by Rice Creek Water District, unless some additional work is
done to assure that the wetland and surrounding area has vegetated properly.
City Administrator Larson stated that there are two proposals for wetland management that
will be required for the 21 sl A venue/Backage Road Project. The proposal with the least
cost is from Prairie Restorations, Inc. Their cost would be $6,275, but could run up to
$9,075. City Administrator Larson recommended that the City Council approve a contract
with Prairie Restorations, Inc.
Page 3 of6
City of Centerville
City Council Meeting
July 8, 2009
City Engineer Statz stated that it would be important that the City uses the correct plant
types and then periodically recheck the vegetation. He suggested having someone come in
to assist with maintenance in the second and third years. He stated that, once the correct
vegetation has been established, the permit would get closed.
City Administrator Larson stated that if Centerville does not properly maintain this
wetland area, the RCWD could hire someone, at Centerville's expense.
Motion bv Mavor Canra. seconded bv Council Member Fehrenbacher. to annrove a
contract with Prairie Restorations. Inc.. in amount of $6.275-$9.075. for 21't
AvenuelBackal!e Road Wetland Vel!etation Manal!ement throul!h l!rowinl! season
2012. as recommended bv Staff. All in favor. Motion carried unanimouslv.
5. Pedestrian & Bicvcle Ramos/Curb Cut Outs on CSAH 14 at Lakeland Circle and
Peltier Lake Drive
City Administrator Larson reported that Public Works requested that the Parks &
Recreation Committee bring up the issue of the pedestrian and bicycle ramps/curb cut outs
on CSAH 14 at Lakeland Circle and Peltier Lake Drive. Mr. Peterson noticed a safety
issue with bikes and pedestrians crossing CSAH 14 at Lakeland Circle. Vice-Chairperson
Kevin Amundsen stated that there is the same issue at Peltier Lake Drive and CSAH 14,
but actually worse, because there is a hill and a corner at that location.
The Parks & Recreation Committee recommended that the City Council bring this issue to
the attention of the Anoka County Highway Department and investigate what can be done
to make the trail access at Lakeland Circle and Peltier Lake Drive more safe.
Discussion ensued.
Motion bv Mavor Canra. seconded bv Council Member Fehrenbacher. to send a
letter to Anoka County reouestinl! that somethinl! be done to make the trail accesses
at Lakeland Circle and Peltier Lake Drive more safe. and to ask the County what
their rationale is. ifthev decline. All in favor. Motion carried unanimouslv.
6. Res. #09-019 - Assigning Duties as Thev Relate to Handling Banking Transactions
Mayor Capra recommended the following, as they relate to handling banking transactions
for the City of Centerville:
a. Authorization for the establishment of new accounts or the withdrawal of
funds from the City's bank account(s) through cash, checks or electronic
means shall require two signatures of the following three positions: Mayor,
Acting-Mayor and City Administrator.
b. Authorization to transfer funds within existing accounts of the City of
Centerville may be accomplished by written, telephone or electronic means
by one of the following positions: City Administrator Dallas Larson or
Finance Director Michael Jeziorski.
Page40f6
City of Centerville
City Council Meeting
July 8, 2009
c. Authorization to inquire and receive reports as to balances and transactions
may be accomplished by any of the following staff: City Administrator
Dallas Larson, Finance Director Michael Jeziorski or Account Clerk Kris
Sweeney.
d. Any previous resolutions inconsistent with this policy are hereby rescinded.
Motion bv Mavor Capra. seconded bv Council Member Broussard Vickers. to adopt
Resolution #09-019 - Assigning Duties as Thev Relate to Handling Banking
Transactions. All in favor. Motion carried unanimouslv.
VIII. ANNOUNCEMENTSIUPDA TES
]. City Administrator. DaJlas Larson
City Administrator Larson reported that Centerville will not receive Public Facilities
Authority funding for green elements. This was scored on a point system.
City Engineer Statz stated that, in the beginning, points were not going to matter.
However, they got more applicants than anticipated. Centerville is still on the list and, if
all rules are followed, it could still be eligible for future funding.
Discussion ensued.
City Engineer Statz stated that he will come back to the City Council with answers to their
questions.
2. CSAH 14 Updates
City Engineer Statz reported that:
. Cracked panels were replaced
. Public Works is putting together an extensive punch list on things to be done
. The electrical inspection has been completed
. Timers should now be working
Mayor Capra inquired about the timeline for the bike trail.
City Administrator Larson replied that it should be about two weeks.
City Engineer Statz stated that the contractor would be responsible for the sod, with a 30-
day watering period. He stated that if the grass dies after 60 days, it will be the citizens'
responsibility to replace it. He recommends that citizens not mow too low.
3. Parking on Lakeland Hills
Mayor Capra stated that people are parking along driveways and along streets. In addition,
Lakeland Hills is missing a street sign.
Page 5 of6
City of Centerville
City Council Meeting
July 8, 2009
City Administrator Larson stated that the City may be able to change the rules to allow
parking by permit only, so residents could park there with a permit.
4. Music in the Park
The first Music in the Park event was held on Tuesday evening, July 7, with approximately
47 people in attendance.
5. Planning & Zoning Commission
Councilmember Fehrenbacher reported that, at the last Planning & Zoning Commission
meeting, there was a potential variance request for metal roofing. The Commission
discussed whether to consider updating the code to allow metal roofing and would like to
look at doing this long-term, rather than short-term.
6. Disaster Training
Mayor Capra reported that the Centennial Fire District has completed disaster training
exercises. In one, there was a bus turnover incident. In another session in Lino Lakes,
there was an incident with a prison bus turnover. Mayor Capra reported that every worst-
case scenario was covered and they did an excellent job.
XI. ADJOURNMENT
Motion bv Council Member Fehrenbacher. seconded bv Council Member Broussard
Vickers. to adiourn the Julv 8. 2009. City Council Meeting. All in favor. Motion
carried unanimouslv.
Mayor Capra adjourned the July 8, 2009, City Council Meeting at 7:12 p.m.
Transcribed by:
Bonita Kaska, Recording Secretary
TimeSaver Off Site Secretarial, lnc
Page 6 of6
City CounciI2009-07-08-7:20 p.m.
Minutes of Work Session
Present were Mayor Capra, Council members Linda Broussard-Vickers, and Ben
Fehrenbacher. Also present was Finance Director, Mike Jeziorski. Absent was Council
member Tom Lee, JeffPaar.
Administrator Larson reviewed the budget for 2009 indicating that the budget is tracking
pretty well and expenses should be about $115,000 below the adopted budget.
Additional savings are likely in the administration area, but it is too early to say for sure.
Revenue shortfalls of about $146,000 are expected due to building permit fees declining
and loss of Market Value Homestead Credit Aid. A negative issue is that capital expense
items for trail project engineering and the final payment for 2085 Cedar Street may cause
a deficit of about $250,000. Larson reviewed equipment needs related to the Cable Fund
and will put those items which total around $3000, on the next agenda.
Finance Director Jeziorski reported on the tax collections for 2009, noting that the rate of
collection is not significantly different than 2008. After the first half settlement,
collections were about 49% oflevy, whereas 2008, first half settlement was at 50%.
Administrator Larson requested recognition of the work above pay grade, done by
Account Clerk, Kris Sweeney during the vacancy of finance director. The budget cannot
afford any monetary compensation, but Larson suggested that recognition be given
through additional PTO time. It was suggested that 8 hours be granted per each month of
the vacancy. This will be placed on the next agenda for action.
Larson reviewed the draft budget for 2010. The budget as presented shows revenue
losses due to the unallotment of Homestead Credit Aid of $69,000 and reductions in
permit fee revenue of around $75,000. It includes debt levy increases for the 2009 Street
Project of $125,000 and increases for seal coating in the amount of$173,000. Remaining
areas of the budget are remaining flat. The budget as presented has a deficit of $236,719,
so substantial cuts will be necessary. When those cuts are made, the levy will still have an
increase of around 10%, primarily due to the debt levy increase for the 2009 Street
Improvement.
To balance the budget, a number of things were discussed, including: No cost of living
adjustments for 2010, deferring capital expenses, cutting discretionary spending for
programs (parks, Fete des lacs, etc.), joint powers efforts with neighboring cities,
negotiating with suppliers, reducing engineering and legal fees, reducing or deferring
loan payments for the Hidden Spring Park. Another budget work session will be held
after the first meeting in August. Staff will explore some of these options and report back.
The meeting was adjourned at approximately 8:30 p.m.
Dallas Larson, Administrator
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CITY OF CENTERVILLE
07/17/099:51 AM
Page 1
*Check Summary Register@
Name
10100 MAIN STREET BANK
Paid Chk# 024562 AFLAC
Paid Chk# 024563 BBB JA22 ORCHESTRA
Paid Chk# 024564 CENTENNIAL FIRE DISTRICT
Paid Chk# 024565 CENTERPOINT ENERGY
Paid Chk# 024566 CORNER EXPRESS
Paid Chk# 024567 MARATHON ASHLAND
Paid Chk# 024568 DEPT. OF EMPLOYMENT &
Paid Chk# 024569 FOREST LAKE CONTRACTING
Paid Chk# 024570 HEALTH PARTNERS
Paid Chk# 024571 MENARDS - FOREST LAKE
Paid Chk# 024572 HUGO MILL
Paid Chk# 024573 MINNESOTA RURAL WATER
Paid Chk# 024574 IMAGE PRINTING & GRAPHICS
Paid Chk# 024575 JAQUES, ALLEN
Paid Chk# 024576 L. N. SODDING
Paid Chk# 024577 MOCKENHAUPT. BILL
Paid Chk# 024578 PALZER, PAUL
Paid Chk# 024579 LARSON, DALLAS
Paid Chk# 024580 QWEST
Paid Chk# 024581 SWEENEY, KRIS
Paid Chk# 024582 VIKING INDUSTRIAL CENTER
Paid Chk# 024583 WASTE MANAGEMENT
Paid Chk# 024584 XCEL ENERGY
Paid Chk# BI-WEEKL Y ACH
Checks 24585 Ihru 24595 voided - printer problems.
Check Date
7/22/2009
7/22/2009
7/2212009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/22/2009
7/9/2009
Total Checks
JULY 2009
Check Ami
$161.00 T. BENDER & K. STEPHAN AFLAC I
$300.00 JULY 7 09 SEVEN CATS SWING SEP
$1,400.00 COMMUNITY PARTERSHIP GRANT - F
$59.15 2085 W CEDAR ST - SERV THRU 6-
$247.97 FUEL - MAY 09
$351.12 FUEL-JUNE 09
$2,437.44 UNEMPLOYMENT BENEFITS - J. MCPHERSON
$382,754.51 PELTIER LK DR & UT IMPRV & 2009 STREET
$3,797.92 AUGUST 2009 HEALTH INSURANCE
$82.59 OPERATING SUPPLIES INV # 60643 & 62655
$296.02 STRAIGHT SHAFT TRIMMER -14 X 1
$100.00 M. JEZIORSKI - WATER RATE TRAINING
$36.23 STOP WORK ORDER SHEETS
$50.00 BURNING PERMIT REFUND
$1,815.00 174511753 CENTER ST - SOD & BLACK
$150.00 NEW BANJO BOY JA22 BAND - 7-
$22.55 REIMBURSE MILEAGE EXP. TO VIKING IN
$59.90 REIMURSE FOR PURCHASE OF UNIVERSAL BATT
$56.08 651-426-6579 - PHONE SERV THRU
$26.18 MILEAGE REIMBURSEMENT
$1,542.13 SAFETY EQUIPMENT
$5,605.65 DELINQUENT GARBAGE
$124.40 1601 LAMOTTE DR - SERV THRU 7-
$18,401.06 PAY PERIOD 14
$419,876.90
NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 7-22-09.
CENTENNIAL LAKES POLICE DEPT Check Register - POLICE GL Page: 1
Check Issue Dates: 7/112009-7/1312009 Ju113,2009 02:24PM
Report Criteria:
Report type: GL detail
GL Check Check Number Description Check
Period Issue Dale Payee Amount
07/09 07/1312009 7342 ACTION FLEET, INC NEW VEHICLE SET UP 5,269.19
07/09 07/1312009 7343 AMERICAN MESSAGING JULY PAGER SERV 42.05
07/09 07/1312009 7344 APPLIED CONCEPTS, IN RADAR MTC 37.29
07/09 07/1312009 7345 ASPEN MILLS OFFICE STAFF UNIFORMS 58.84
07/09 07/1312009 7346 CP TELCOM PHONES/LONG DIST 350.00
07/09 07/1312009 7347 COVERALL OF TWIN cm JULY CLEANING SERVICE 796.22
07/09 07/1312009 7348 DELTA DENTAL AUGUST DENTAL 880.35
07109 07/1312009 7349 DON'S CIRCLE SERVICE, VEH REPAIRS & MTC 20.00
07/09 07/1312009 7350 FRATTALLONES HARDW CLEANING SUPPLY 6.37
07/09 07/1312009 7351 HEALTH PARTNERS AUG HEALTH INS 9,132.20
07/09 07/1312009 7352 IMAGE PRINTING & GRA EVIDENCE REPORTS/ENVELOP 169.80
07/09 0711312009 7353 KNOWLAN'S SUPER MAR SUPPLY 1.59
07/09 07/1312009 7354 MICHELLE LAKSO CERT HOURS 187.50
07/09 0711312009 7354 MICHELLE LAKSO CERT SUPPLIES 78.12
07/09 07/1312009 7355 MN DEPT OF PUBLIC SA 2ND OTR CJDN CONNECT CHG 390.00
07/09 07/13/2009 7356 O'REILLY AUTOMOTIVE, I CAR WASH SUPPLIES 30.69
07/09 07/1312009 7357 OWEST CENTERVILLE PH 55.71
07/09 0711312009 7357 QWEST COMMUNICATIONS 111.42
07/09 0711312009 7358 SHRED RIGHT, INC SHREDDING 55.93
07/09 07/1312009 7359 SPARTAN PROMOTION CRIME PREVENTION SUPPLIES 97.16
07/09 07/1312009 7360 SPEEDWAY SUPERAME JUNE FUEL 3,651.36
07/09 07/1312009 7381 STREICHER'S, INC AMMO 170.60
07109 07/1312009 7362 TELECIDE PRODUCTION SERVER/NETWORK UPGRADE 621.46
07/09 0711312009 7363 UNIFORMS UNLIMITED, I UNIFORM 369.79
07/09 07/13/2009 7364 UNI--SELECT USA VEH SUPPLY 1.29
07/09 07/1312009 7365 UNICARE LIFE & HEALTH AUG LIFElDISABILITY 112.70
07/09 07/1312009 7366 WALLEN-FRIEDMAN & FL LEGAL FEES 1,410.00
Grand T olals: 24,107.63
M = Manual Check, V = Void Check
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'Lsta611sfic({ 1857
1880~ainStreet, Centerville, ~55038
651-429-3232 or p~ 651-429-8629
July 9, 2009
Memo to Council:
In recognition of the work above pay grade, done by Account Clerk, Kris Sweeney
during the extended vacancy of finance director, I recommend granting 8 hours PTO per
each month of the vacancy (six months) for a total of 48 hours of additional paid time off.
Dallas Larson, City Administrator
1747 Meadow Lane
Centerville, MN 55038
July 9, 2009
Dear Mayor, Members of the Centerville Council and City Administer:
My name is Brian Nelson and I am responsible for the parking at St. Genevieve's Parish
Picnic, which will be held August 16,2009.
Parking and safety at the church and on the adjacent neighborhood streets are always a
concern to me on this day.
The old Park and Ride lot was used in years past, this was efficient and a great help to the
success of our picnic. I hope that the parish may use utilize the old Park and Ride again.
We also set up no parking zones on the south side of Sorel Street and the west side of
Goiffon Road to insure the safety of pedestrians and allow emergency vehicles to the site,
or to neighbors, if needed. I have also contacted the Centennial Lakes Police Department
and Fire Department to ensure that they are also fully aware ofthe situation and so things
run safely and orderly that day.
If this is feasible or if you have further questions for me please contact me at home (651)
653-4324. Thank you very much. I look forward to hearing from you in the near future.
You are all warmly welcomed to join us for a day of fabulous food, fun and festivities.
Sincerely,
~..
Brian 1. Nelson
To City Council:
I recommend upgrading the Council chambers cable
related equipment as follows:
Cable Equipment
PC, Monitor, Cabling
Back-up power supply
DVD Recorder
Wireless router
Wiring/Installation
Total Budget
1,400
200
450
400
300
$ 2,750
Costs would be paid from the Cable Fund, which
can only be used for this type of expense.
We can purchase an Elmo Document Camera for about
$800, but I am not recommending that we do so at this time.
I request approval of a budget of $2,550 to be paid from the Cable Fund.
Dallas Larson, City Administrator
7/15/2009
ENGINEER)S COpy I
4-
Bonestroo
Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: Julv 15, 2009
For Period: 6/18/2009 to 7/15/2009 ,. Reauest No: 3
Contractor: Forest Lake Contractina, 14777 Lake Dr, Forest Lake, MN 55025
CONTRACTOR'S REQUEST FOR PAYMENT
PELTIER LAKE DRIVE STREET AND UTILITY IMPROVEMENTS
BONESTROO FILE NO. 000616-09169-0
CITY PROJECT NO 200901
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 Less Retainage 5%
9 Subtotal
10 Less Amount Paid Previously
11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO.
$ 249,11625
$ 000
3
$
$
$
$
$
$
$
$
$
Recommended for Approval by:
BONESTROO
Ity
Approved bY. '"""~ r:. .
F~KE CON G J ft
c' ;...{"t.{
-
t _.//
Approved by Owner:
CITY OF CENTERVILLE
$
1,534,085.11
1,783,20136
510,089.86
0.00
510,089,86
25,50449
484,585.37
296,716.07
0,00
187,869.30
Specified Contract Completion Date:
Date:
61609169REQ3x1s
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1 - PROJECT MANAGEMENT:
1 MOBILl2A TION LS 75000.00 03 m.500.00
2 TRAffIC CONTROL LS . 4000.00 03 $1,20000
TOTAL PART 1 . PROJECT MANAGEMENT: $23,70000
PART 2A- TYPE I. II. AND III IMPROVEMENTS - PElTIER LAKE DR & CENTERVILLE RD AREAS:
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 150 5.00 30 105 $525.00
4 FLOTATION SILT CURTAIN LF Z25 800 80 190 $1,52000
5 SILT FENCE, MACHINE SLICED LF 3050 100 782 $782.00
6 TEMPORARY MAILBOXES LS 1 750.00 1 $750 00
7 DEWATERING LS 1 0.01 1 $0.01
8 REMOVE BITUMINOUS PAVEMENT SY 14S00 100 10022 $10,02200
9 REMOVE CONCRETE CURB AND GUTIER LF 100 6.00 $0.00
10 REMOVE BITUMINOUS DRIVEWAY SY 1425 3.00 $0.00
11 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 800 4.00 50 50 $200.00
12 REMOVE FENCE LF 250 2.00 189 $378.00
13 REMOVE WOOD WEIR EA 1 300 00 $0.00
14 REMOVE SANITARY SEWER PIPE LF 500 3.00 395 509 $1,527.00
15 REMOVE SANITARY SEWER SERVICE PIPE LF 400 3.00 38 63 $189.00
16 REMOVE STORM SEWER PIPE LF 700 700 537 569 $3,98300
17 REMOVE FLARED END SECTION EA 2 200.00 1 $200 00
18: REMOVE WATER MAIN LF 50 500 27 27 $13500
19 REMOVE TREE EA 30 10000 30 $3,00000
20 REMOVE STORM SEWER CATCH BASIN MANHOLE EA 8 300.00 4 6 $1,800.00
21 REMOVE STORM SEWER CATCH BASIN EA 2 300.00 1 1 $30000
ZZ SALVAGE AND REINSTALL MAILBOX EA 65 50.00 33 $1,65000
23 SALVAGE GATE VALVE AND BOX EA 1 300 00 $0.00
24 SALVAGE HYDRANT, GATE VALVE, 8" X 6" TEE, AND PLUG EA 1 600.00 1 $600.00
25 SALVAGE HYDRANT, VALVE, AND 8" X 6" REDUCER EA 1 600.00 1 $600 00
26 REINSTALL SALVAGED HYDRANT AND VALVE EA 2 800.00 2 $1,60000
27 SALVAGE AND REINSTALL SIGN EA 25 85.00 $0.00
28 SALVAGE AND REINSTAll IRRIGATION LINES LF 1500 3.00 $0.00
29 SALVAGE AND REINSTALL IRRIGATION HEADS EA 30 6000 $0.00
30 ADJUST EXISTING CURB BOX EA 8 50.00 $0.00
31 ADJUST EXISTING VALVE BOX EA 2 600.00 $000
32 ADJUST EXISTING SANITARY SEWER MANHOLE FRAME AND
RING CASTING EA 38 400.00 $0.00
33 ADJUST EXISTING STORM SEWER MANHOLE FRAME AND RING
CASTING EA 1 600.00 $0.00
34 R.1914.A CASTING PLACED IN PATHWAY OR SIDEWALK EA 8 300.00 $0.00
35 RECONSTRUCT EXISTING VALVE BOX EA 1 300 00 $0.00
36 RECONSTRUCT SANITARY SEWER MANHOLE LF 14 300.00 $0.00
37 RECONSTRUCT SANITARY SEWER OUTSIDE DROP LF 10 800.00 0.5 $400.00
38 GROUT EXISTING STRUCTURE, INCl DOGHOUSES, INVERTS,
BENCHES EA 10 90.00 $0.00
39 SAWING BITUMINOUS PAVEMENT LF 1675 4.00 $0.00
40 SAWING CONCRETE PAVEMENT LF 700 4.00 $0.00
41 CONNECT TO EXISTING 8" WATER MAIN EA 4 800.00 2 3 $2,40000
42 8" PVC C900WATER MAIN, DR 18 LF 2800 30.00 570 1544 $46,32000
43 6" PVC C900WATER MAIN, DR 18 LF 200 25.00 20 61 $1,52500
44 8" GATE VALVE AND 80X EA 5 1500.00 1 2 $3,00000
45 HYDRANT WITH VALVE EA 7 400000 2 $8,000.00
46 DUCTILE IRON FITTINGS LB 5750 2.20 1327 3398 $7,47560
47 HYDRANT EXTENSION LF 3 500.00 2 2 $1,00000
48 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE
HOME EA 24 500.00 $0.00
49 1" CORPORATION STOP WITH 8" SADDLE EA 48 300.00 14 18 $5,40000
50 1" CURB STOP AND BOX EA 48 300.00 14 18 $5,40000
51 1" WATER SERVICE. MAIN TO CURB STOP LF 1700 14.00 365 445 $6,230.00
61609169REQ3 xis
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
52 1" WATER 5ERVICE DIRECTIONAL DRILLED. CURB 5TOP TO
HOME LF 1250 14.00 100 100 $1,400.00
53 INSULATION. 4" THICK 5Y 150 20.00 18 36 $72 00
54 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT. WATER
MAIN IF 1500 4.00 1000 $4,000 00
55 CLOSED CIRCUIT TV INSPECTION LF 3800 150 $0.00
56 CONNECT TO EXISTING SANITARY SEWER VCP EA 12 400.00 7 $2,80000
57 CONNECT TO EXI5T1NG 5ANITARY 5EWER MANHOLE EA 6 800.00 3 6 $4,800.00
58 8" PVC 5ANITARY SEWER, SDR 26, 0' . 13' DEEP LF 450 38.00 303 303 $11,514.00
59 8" PVC SANITARY SEWER, SDR 26, 13' AND DEEPER LF 350 55.00 124 238 $13,090.00
60 RECONNECT 4" SANITARY SEWER SERVICE EA 20 150.00 7 8 $1,200.00
61 4" PVC, SCH 40 SERVICE PIPE LF 400 35.00 35 40 $1,400.00
62 4" PVC, SCH. 80 RISER PIPE LF 250 25.00 $0.00
63 8" X 4" PVC WYE, SDR 26 EA 20 150.00 6 8 $1,20000
64 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT. SANITARY
SEWER IF 1500 4.00 322 550 $2,20000
TOTAL PART 2A. TYPE I, II, AND III IMPROVEMENTS . PEL TIER LAKE DR & CENTERVILLE RD AREAS: $160,58761
PART 28- TYPE I. II. AND III IMPROVEMENTS - PELTIER lAKE DR & CENTERVlllE RD AREAS:
65 CLEAN EXISTING STORM PIPE LF 400 5.00 $000
66 CONNECT TO EXISTING RCP STORM SEWER EA 2 60000 1 1 $600.00
67 . 12" RCP FLARED END SECTION, INCl TRASH GUARD EA 1 700.00 1 1 $700.00
68 18" RCP FLARED END SECTION, INCl TRASH GUARD EA 4 700.00 2 2 $1,400.00
69 12" RCP STORM SEWER, CLASS 5 LF 466 25.00 90 90 $2,250.00
70 15" RCP STORM SEWER, CLASS 5 LF 279 28.00 236 236 $6,608.00
71 18" RCP STORM SEWER, CLASS 5 LF 762 3000 287 316 $9,48000
72 21" RCP STORM SEWER, CLASS 4 IF 32 32.00 32 32 $1,02400
73 CLASS III RANDOM RIPRAP CY 114 70.00 45 45 $3,15000
74 2' X 3' CB, INCl R.3067.V CSTG AND CONC ADJ RINGS EA 8 150000 3 3 $4,50000
75 4' DIA STORM SEWER CBMH, INCl R-3067.V CSTG AND CONC
ADJ RINGS EA 14 1700.00 6 8 $13,60000
76 4' DIA STORM 5EWER MH, INCl R.1642.B CSTG AND CONC
ADJ RING5 EA 1700.00 $1,70000
77 5' DIA STORM MH, INCL R.1642-B CSTG AND CONC ADJ RINGS EA 1700.00 $0.00
78 2' X 3' CB WITH 2' SUMP, INCt R-3067-V CSTG AND CONC AD!
RINGS EA 1800.00 $1,800.00
79 4' DIA CBMH WITH 2' SUMP, INCl R-3067-V CSTG AND CONC
AD) RINGS EA 1 2300.00 $2,30000
80 WOOD WEIR EA 2 1600.00 $000
81 4" PERFORATED POlYETHYlENE DRAINTILE PIPE WITH SOCK
WRAP LF 10050 200 1100 1500 $3,000.00
82 IMPROVED PIPE fOUNDATION, PER 6" INCREMENT - STORM
SEWER LF 400 500 $0.00
83 COMMON EXCAVATION (EV) cY 12500 800 2900 5900 $47,20000
84 SUBGRADE EXCAVATION (EV) CY 5750 100 35 35 $35.00
85 SUBGRADE PREPARATION. STREET SY 16500 0.01 3075 3075 $30.75
86 GEOTEXTILE fABRIC, TYPE V SY 16500 130 3500 5000 $6,50000
87 SELECT GRANULAR BORROW (CV) CY 9750 14.00 2000 2000 $28,00000
88 AGGREGATE BASE, CLASS 5 TN 8100 8.00 1800 2200 $17,60000
89 AGGREGATE 8ASE, CLASS S. SIDEWALKS AND DRIVEWAYS TN 1000 1300 $0.00
90 TYPE LV4 WEARING COURSE MIXTURE (B). DRIVEWAYS TN 375 92.00 $0.00
91 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 1625 55.15 $0.00
92 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2010 TN 1125 6170 $0.00
93 BITUMINOUS MATERIAL FOR TACK COAT - 2010 GAL 825 2.35 $0.00
94 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR
COURSE .2010 Lf 3750 165 $0.00
95 B618 CONCRETE CURB AND GUTTER IF 7800 8.84 $0.00
96 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 220 9.83 $0.00
97 SURMOUNTABLE CONCRETE CURB AND GUTTER. HANDWORK LF 100 15.30 $0.00
61609169REQ3.x1s
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
98 CURB REINFORCEMENT 8ARS, NO.4 LF 100 093 $0.00
99 INSTALL STEEL PLATE COVERS - BOX CULVERTS ON PEL TIER
LAKE DRIVE EA 2 . 200000 $000
100 CONCRETE FLUME SF 100 540 $000
101 6" CONCRETE DRIVEWAY PAVEMENT SY 800 44.00 $0.00
102 6" CONCRETE PEDESTRIAN RAMP SY 50 4300 $000
103 4" CONCRETE SIDEWALK SY 1050 25.00 $000
104 TRUNCATED DOME PANEL SF 60 32.00 $0.00
105 MIlL81TUMINOUS CONSTRUCTION JOINT IF 200 450 $0.00
106 TOPSOIL80RROW (lV) CY 2150 2.00 $0.00
107 SODDING, LAWN TYPE SY 13450 2.65 $000
108 TURF REINFORCEMENT MAT SY 50 9.50 $000
109 SEGMENTAL RETAINING WALL SF 1750 16.00 $0.00
110 CONSTRUCT RAIN GARDEN SF 12100 3.15 $0.00
111 SEEDING, INCl MNDOT SEED MIX 270 AND EROSION CONTROL
BLANKET, CATERGORY 3. 810DEGRADABLE NETTING SY 1350 U5 $0.00
112 GRADING AND SHAPING BEHIND THE CURBlINE - TYPE I AND II
IMPROVEMENT AREAS ONLY lS 1 100 $0.00
113 CATCH BASIN PROTECTION EA 23 50.00 3 15 $750.00
114 STREET SWEEPER (PICKUP BROOM W/OPERATORj HR 25 80.00 225 2.25 $180.00
TOTAL PART 2B- TYPE I, II, AND III IMPROVEMENTS - PElTIER lAKE DR & CENTERVlllE RD AREAS: $152,40775
PART 3. - CLEARWATER DRIVE - DIRECTIONAL DRILL WATER MAIN AND SERVICES:
115 SALVAGE AND REINSTALL MAilBOX EA 2 75.00 $0.00
116 REMOVE BITUMINOUS PAVEMENT SY 600 3.00 $0.00
117 REMOVE CONCRETE CURB AND GUTTER IF 100 6.00 $0.00
118 SALVAGE AND REINSTALL IRRIGATION LINES LF 100 3.00 $0.00
119 SALVAGE AND REINSTALL IRRIGATION HEADS EA 5 90.00 $000
120 ADJUST EXISTING SANITARY SEWER MANHOLE FRAME AND
RING CASTING EA 600.00 $0.00
121 GROUT EXISTING STRUCTURE, INCl. DOGHOUSES, INVERTS,
BENCHES EA 1 9000 $0.00
122 SAWING BITUMINOUS PAVEMENT IF 300 3.00 $0.00
123 6" WATER MAIN DIRECTIONAL DRILLED IF 375 30.00 375 $11,25000
124 6" GATE VALVE AND BOX EA 1 1100.00 $0.00
125 HYDRANT WITH VALVE EA 1 4100.00 $0.00
126 DUCTilE IRON FITTINGS LB 350 3.00 $0.00
127 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE
HOME EA 3. 500.00 $000
128 1" CORPORATION STOP WITH 8" SADDLE EA 5 300.00 $0.00
129 1" CURB STOP AND BOX EA 5 30000 $0.00
130 1" WATER SERVICE DIRECTIONAL DRillED - MAIN TO CURB
STOP LF 350 21.00 $0.00
131 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP TO
HOME IF 250 28.00 $0.00
132 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT - WATER
MAIN IF SO 5.00 $0.00
133 AGGREGATE BASE, CLASS S TN 250 12.00 30 30 $360.00
134 TYPE LV4 WEARING COURSE MIXTURE (B) - DRIVEWAYS TN 25 110.00 $0.00
135 BITUMINOUS PATCHING - STREET. TYPE lV 3 NON WEARING
COURSE MIXTURE (B) TN 100 76.00 $0.00
136 BITUMINOUS PATCHING - STREET, TYPE lV 3 WEARING COURSE
MIXTURE (8) TN 60 2700 $000
137 BITUMINOUS MATERIAL FOR TACK COAT - 2009 GAL 45 640 $0.00
138 SURMOUNTA8lE CONCRETE CURB AND GUTTER - HAND WORK LF 100 1600 $0.00
139 TOPSOil BORROW (lV) CY 50 4.00 $000
140 SODDING, LAWN TYPE SY 200 2.65 $0.00
141 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 3 BO.OO $0.00
TOTAL PART 3 - ClEARWATER DRIVE - DIRECTIONAL DRilL WATER MAIN AND SERVICES: $11,61000
61609169REQ3.x1s
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 4 " OFF PROJECT" DIRECTIONAL DRill WATER SERVICES:
142 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE
HOME EA 31 400.00 $0.00
143 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP TO
HOME LF 1550 2100 $0.00
144 TOPSOIL BORROW (LV) CY 150 1000 $0.00
145 50DDING, LAWN TYPE SY 1000 2.65 $0.00
TOTAL PART 4 - OFF PROJECT - DIRECTIONAL DRILL WATER SERVICES: $0.00
CHANGE ORDER NO.1
FUNDING AGENCY CONTRACTING REQUIREMENTS LS 800000 05 $4,000.00
TOTAL CHANGE ORDER NO.1 $4,000.00
CHANGE ORDER NO.2
1 REMOVE BITUMINOUS PAVEMENT SY 60 3.00 $0.00
2 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 30 4.00 $0.00
3 ADJUST EXISTING VALVE BOX EA 1 600.00 $0.00
4 SAWING BITUMINOUS PAVEMENT LF 100 4.00 $0.00
5 5AWING CONCRETE PAVEMENT LF 10 4.00 $0.00
6 CONNECTTO EXISTING 8" WATER MAIN EA 2 800.00 $0.00
7" 8" PVC C900WATER MAIN. DR 18 LF 530 52.00 $0.00
8 6" PVC C900WATER MAIN, DR 18 LF 18 25.00 $0.00
9 8" GATE VALVE AND BOX EA 2 1500.00 $0.00
10 DUCTIlE IRON FITTINGS LB 240 300 $0.00
11 1" CORPORATION STOP WITH 8" SADDLE EA 8 300.00 $0.00
12 1" CURB STOP AND BOX EA 8 300.00 $0.00
13 1" WATER SERVICE. MAIN TO CURB STOP LF 40 14.00 $0.00
14 1" WATER SERVICE DIRECTIONAL DRILLED - MAIN TO CURB
STOP LF 270 2200 $0.00
15 IMPROVED PIPE fOUNDATION, PER 6" INCREMENT - WATER
MAIN LF 250 5.00 $0.00
16 SELECT GRANULAR BORROW (CV) CY 40 14.00 $0.00
17 AGGREGATE BASE, ClAS5 5 TN 35 12.00 $0.00
18 TYPE LV4 WEARING COURSE MIXTURE (B) - DRIVEWAYS TN 485 11000 $0.00
19 TYPE LV 3 NON-WEARING COURSE MIXTURE (B) TN 10 76.00 $0.00
20 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2010 TN 10 7700 $0.00
21 BITUMINOUS MATERIAL FOR TACK COAT" 2010 GAL 5 6.40 $000
22 6" CONCRETE DRIVEWAY PAVEMENT SY 30 4400 $000
23 TOPSOIL BORROW (LV) CY 25 4.00 $0.00
24 SODDING, LAWN TYPE SY 225 2.65 $0.00
2S 1" CORPORATION STOP WITH 8" SADDLE EA 12 300.00 $0.00
26 1 " CURB STOP AND BOX EA 12 300 00 $0.00
27 1" WATER SERVICE - MAIN TO CURB STOP Lf 100 14.00 $000
28 1" WATER SERVICE DIRECTIONAL DRILLED. MAIN TO CURB
STOP LF 282 2200 $0.00
29 TOPSOIL BORROW (LV) CY 25 10.00 $0.00
30 50DDING, LAWN TYPE SY 200 2.65 $0.00
TOTAL CHANGE ORDER NO.2 $0.00
CHANGE ORDER NO.3
1 MUCK EXCAVATION (EV) CY 3100 15.20 2500 $38,00000
2 LIGHTWEIGHT BACKfiLL (WOOD CHIPS) (LV) CY 3750 28.00 213 2813 $78,76400
3 SELECT GRANULAR BORROW (LV) (l-WAY HAUL) CY 1500 1660 1200 $19,92000
4 COMMON EXCAVATION (EV) CY 850 -8.00 $000
5 SELECT GRANULAR BORROW (CV) CY 1150 -14.00 $000
6 4" PERFORATED POLYETHYlENE DRAINTIlE PIPE WITH SCOK
WRAP Lf 1000 .200 $0.00
7 CREW HOURS HR 17 755.00 17 $12,83500
61609169REQ3.xls
Contract Unit Current Quantity Amount
No, Item Unit Quantity Price Quantity to Date to Date
8 ACCESS ROAD GRAVEL TN 135 8.00 135 $1,08000
9 CREW HOURS HR 2.1 755.00 21 $1,58550
10 DRYING/SEPARATING/HAULING OFFSITE LS 1 5600.00 1 $5,60000
TOTAL CHANGE ORDER NO 3 $157,78450
TOTAL PART 1 - PROJECT MANAGEMENT:
TOTAL PART 2A- TYPE I, II, AND III IMPROVEMENTS - PELTIER LAKE DR & CENTERVILLE RDAREAS:
TOTAL PART 2B- TYPE I, II, AND III IMPROVEMENTS - PELTIER LAKE DR & CENTERVILlE RDAREAS:
TOTAL PART 3 - CLEARWATER DRIVE - DIRECTIONAL DRILL WATER MAIN AND SERVICES:
TOTAL PART 4 - OFF PROJECT - DIRECTIONAL DRill WATER SERVICES:
TOIAl CHANGE ORDER NO.1
TOTAL CHANGE ORDER NO.2
TOTAL CHANGE ORDER NO 3
TOTAL WORK COMPLETED TO DATE
$23,70000
$160,58761
$152,40775
$11,61000
$000
$4,00000
$000
$157,78450
$510,089.86
61609169REQ3,xls
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
CITY PROJECT NO. 2009.01
BONESTROO FILE NO. 000616-09169-0
CONTRACTOR FOREST LAKE CONTRACTING
CHANGE ORDERS
N
D
o
A
o. ate escrlPtlon mount
1 4/20/2009 This Change Order provides for additional work on this project See $8,00000
Change Order.
2 5/21/2009 This Change Order provides for additional work for this project. See $67,895.75
Change Order.
3 5/29/2009 This Change Order provides for additional work on this project See $173,22050
Change Order.
Total Chanae Orders $249,11625
PAYMENT SUMMARY
No. From To Payment Retainaae Complete
1 05104/2009 05/19/09 38,952.10 2,050.11 41,002.21
2 OS/20/2009 06/17/09 257,763.97 15,616.64 312,332.71
3 06/1812009 07/15/09 187,86930 25,504.49 510,089.86
d
Material on Hand
Total Pavment to Date $484,585,37 Oriainal Contract $1,534,08511
Retainage Pav No. 3 25,504.49 Change Orders $249,116.25
T alai Amount Earned $510,08986 Revised Contract $1,783,20136
61609169REQ3.xls
ENGINEER~S COpy I
.tt
Bonestroo
Owner: City of Centerville, 1880 Main St, Centerville, MN 55038 Date: July 15, 2009
for Period: 6/18/2009 to 711512009 Reouest No: 3
Contractor: forest lake Contractina, 14777 lake Dr, forest lake, MN 55025
CONTRAaOR'5 REQUE5T FOR PAYMENT
2009 STREET IMPROVEMENTS
BONESTROO filE NO. 000616-09170-0
CITY PROJEO NO. 2009.02
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 Less Retainage 5%
9 Subtotal
10 Less Amount Paid Previously
11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO.
$
$
0.00
0.00
3
$
$
$
$
$
$
$
$
$
Recommended for Approval by:
80NE5TROO
It/y
Approved by Owner:
CITY OF CENTERVILLE
$
1,351,73725
1,351,737.25
332,08833
0.00
332,08833
16,60442
315,483.91
120,598.70
0.00
194,88521
Specified Contract Completion Date:
Date:
61609170REQ3.x1s
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1 - PROJECT MANAGEMENT:
1 MOBILIZATION LS nooo.oo 0.3 $6,60000
Z TRAFFIC CONTROL LS . 400000 0.3 $l,ZOOOO
TOTAL PART 1 - PROJECT MANAGEMENT: $7,800.00
PART 2 - TYPE III & IV IMPROVEMENTS:
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 50 1500 $0.00
4 SILT FENCE, MACHINE SLICED LF 1700 040 $0.00
5 REMOVE BITUMINOUS PAVEMENT SY 29300 2.00 20855 $41)1000
6 REMOVE CONCRETE CURB AND GUTTER LF 2250 4.00 1806 2106 $8,42400
7 REMOVE BITUMINOUS DRIVEWAY SY 375 4.00 $0.00
8 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 50 5.00 25 25 $12500
9 REMOVE STORM SEWER PIPE LF 100 800 $0.00
10 REMOVE TREE EA 10 95.00 $000
11 REMOVE STORM SEWER CATCH BASIN MANHOlE EA 4 300.00 2 $600.00
12 BOLT REPLACEMENT - HYDRANT AND GATE VALVE EA 15 1100.00 15 $16,50000
13 BOLT REPLACEMENT - GATE VALVE EA 24 400.00 18 $7,200.00
14 SALVAGE AND REINSTALL IRRIGATION LINES LF 250 3.00 $0.00
15 SALVAGE AND REINSTALL IRRIGATION HEADS EA 10 80.00 $0.00
16 ADJUST EXISTING CURB BOX EA 10 11000 $0.00
17 ADJUST EXISTING VALVE BOX EA 23 300.00 $0.00
18' ADJUST EXISTING SANITARY SEWER MANHOlE FRAME AND
RING CASTING EA 39 50000 $0.00
19 ADJUST EXISTING STORM SEWER CATCHBASIN FRAME AND
RING CASTING EA 7 300.00 2 2 $60000
20 ADJUST EXISTING STORM SEWER CATCHBASIN MANHOLE
FRAME AND RING CASTING EA 16 600.00 5 5 $3,00000
21 RECONSTRUCT SANITARY MANHOLE LF 11 300.00 4 $1,20000
22 RECONSTRUCT EXISTING VALVE BOX EA 7 300.00 $0.00
23 GROUTEXISTlNG STRUCTURE, INCl. DOGHOUSES, INVERTS,
BENCHES EA 25 250.00 $0.00
24 SAWING BITUMINOUS PAVEMENT LF 775 3.00 $0.00
25 SAWING CONCRETE PAVEMENT LF 50 4.00 20 20 $8000
26 MILL BITUMINOUS CONSTRUCTION JOINT LF 300 300 $0.00
27 REMOVE EXISTING 18" TRASH GUARD EA 1 60.00 $0.00
28 ClEAN EXISTING STORM PIPE LF 300 5.00 $0.00
29 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 600.00 $0.00
30 CONNECT TO EXISTING RCP STORM SEWER EA 5 600.00 $600.00
31 INSTALL 18" TRASH GUARD ON EXISTING FLARED END SECTION EA 1 350.00 $0.00
32 15" RCP FLARED END SECTION, INCl. TRASH GUARD EA 2 800.00 $0.00
33 12" RCP STORM SEWER, CLASS 5 LF 135 30.00 128 128 $3,84000
34 15" RCP STORM SEWER, ClASS 5 LF 365 3300 47 $1,551.00
35 18" RCP STORM SEWER, CLASS 5 LF 48 36.00 $0.00
36 CLASS III RANDOM RIPRAP CY 70 70.00 $0.00
37 2' X 3' CB, INCl R-3067-V CSTG AND CONC ADJ RINGS EA 3 1600.00 2 $3,200.00
38 4' DIA STORM SEWER CBMH, INCl. R-3067.V CSTG AND CONC
ADJ RINGS EA 7 1800.00 4 $7,200.00
39 CONSTRUCT 4' DIA CBMH OVER EXISTING STORM SEWER PIPE,
INCl. R-3067-V CSTG AND CONC ADJ RINGS EA 1 2500.00 1 $2,500.00
40 CONNECT DRAINTILE TO EXISTING STORM STRUCTURE EA 42 180.00 14 14 $2,52000
41 4" PERFORATED POLYETHYLENE DRAINTIlE PIPE WITH SOCK
WRAP LF 3500 3.00 3098 3098 $9,29400
42 4" PERFORATED POLYETHYLENE DRAINTILE PIPE WITH COARSE
FIlTER AGGREGATE, GEOTEXTILE WRAP, AND SOCK WRAP LF 12400 800 5199 5199 $41,592.00
43 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT - STORM
SEWER LF 300 5.00 $0.00
44 COMMON EXCAVATION (EV) CY 5000 700 2401 3886 $27,202.00
45 COMMON EXCAVATION lEV). STORM SEWER CROSSINGS CY 4500 0.01 1401 1401 $14.01
46 SUBGRADE EXCAVATION (EV) CY 2000 700 $000
61609170REQ3.xIs
- - -.-
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
47 TOLERANCE ClASS 5. TYPE IV IMPROVEMENTS ONLY LF 6500 2.50 $000
48 SUBGRADE PREPARATION. STREET SY 10900 0.01 4996 4996 $49.96
49 GEOTEXTIlE FABRIC, TYPE V SY 10900 1.40 6356 6706 $9,388.40
50 SELECT GRANULAR BORROW (CV) CY 7000 12.00 3050 32S0 $39,00000
51 AGGREGATE BASE, CLASS 5 TN 5150 800 2394 2794 $22,35200
52 TYPE L V4 WEARING COURSE MIXTURE (B) . DRIVEWAYS TN 225 77 00 $0.00
53 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 3975 4750 $0.00
54 TYPE lV 3 WEARING COURSE MIXTURE (B). 2009 TN 2850 48.00 $0.00
55 BITUMINOUS MATERIAL FOR TACK COAT. 2009 GAL 1850 175 $000
56 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR
COURSE. 2009 Lf 6700 170 $0.00
57 CONCRETE CURB AND GUTTER LF 2250 14.00 2106 2106 $29,48400
58 CURB REiNFORCEMENT BARS, NO.4 LF 1120 0.50 240 240 $120.00
59 6' CONCRETE DRIVEWAY PAVEMENT SY 55 40.00 25 25 $1,000.00
60 TOPSOIL BORROW (LV) CY 400 12.00 $0.00
61 SODDING, LAWN TYPE SY 2300 4.00 $0.00
62 TURF REINFORCEMENT MAT SY 50 12.50 $0.00
63 TRANSPLANT TREE. PINE EA 7 150 00 $0.00
64 TRANSPlANT TREE. DECIDUOUS EA 1 150.00 $0.00
65 SEGMENTAL RETAINING WALL SF 17S0 17.00 $0.00
66 CONSTRUCT RAIN GARDEN SF 8500 375 $0.00
67: SEEDING, INCt MNDOT SEED MIX 270 AND EROSION CONTROL
BLANKET, CATERGORY 3, BIODEGRADABLE NEITING 5Y 950 1.90 $000
68 DITCH EXCAVATION. 73RD STREET, NORTH OF EXISTING
FLARED END SECTION LF 50 33.00 $000
69 CATCH 8ASIN PROTECTION EA 18 50.00 8 $400.00
70 STREET SWEEPER (PICKUP BROOM WIOPERA TOR) HR 35 8000 2.5 2.5 $200.00
TOTAL PART 2. TYPE III & IV IMPROVEMENTS: $280,946.37
PART 3 - TYPE V IMPROVEMENTS - CLEAR RIDGE, GRANGE VIEW, BRIAN WAY, BRIAN DRIVE, AND FOX RUN AREAS;
71 REMOVE BITUMINOUS PAVEMENT SY 1975 3.00 1200 1500 $4,50000
72 REMOVE CONCRETE CUR8 AND GUTTER lF 750 400 $0.00
73 REMOVE BITUMINOUS DRIVEWAY SY 150 4.00 $0.00
74 REMOVE BITUMINOUS PATH SY 20 4.00 $0.00
75 REMOVE STORM SEWER PIPE lF 80 800 $0.00
76 SALVAGE AND REINSTALL IRRIGATION LINES lf 10D 300 $0.00
77 SALVAGE AND REINSTALL IRRIGATION HEADS EA 5 8000 $0.00
78 BOLT REPLACEMENT. HYDRANT AND GATE VALVE EA 9 1100.00 8 $8,80000
79 80LT REPLACEMENT - GATE VALVE EA 9 500.00 9 $4.50000
80 SALVAGE AND REINSTALL MAILBOX EA 5 100.00 $0.00
81 ADJUST EXISTING VALVE BOX EA 9 400 00 $0.00
82 ADJUST EXISTING SANITARY SEWER MANHOLE FRAME AND
RING CASTING EA 13 500.00 $0.00
83 ADJUST EXISTING STORM SEWER CATCHBASIN fRAME AND
RING CASTING EA 3 300.00 $0.00
84 ADJUST EXISTING STORM SEWER CATCHBASIN MANHOLE
FRAME AND RING CASTING EA 6 600 00 $0.00
85 GROUT EXISTING STRUCTURE, INCl. DOGHOUSES, INVERTS,
BENCHES EA 5 30000 $0.00
86 SAWING BITUMINOUS PAVEMENT IF 1500 3.00 $000
87 MILL BITUMINOUS CONSTRUCTION JOINT lF 185 3.00 $0.00
88 EDGE Mill BITUMINOUS 6' WIDE IF 7850 0.80 $0.00
89 CLEAN EXISTING STORM PiPE LF 200 5.00 $0.00
90 CONNECT DRAINTILE TO EXISTING STORM STRUCTURE EA 14 16000 $0.00
91 4" PERFORATED POLYETHYLENE DRAINTIlE PIPE WITH SOCK
WRAP IF 300 300 141 141 $423 00
92 COMMON EXCAVATION (EV). STORM SEWER CROSSINGS CY 5500 0.01 11S6 11S6 $11.56
93 SUBGRADE EXCAVATION (EV) CY 1200 700 $0.00
94 GEOTEXTILE FABRIC, TYPE V 5Y 1750 140 1461 1461 $2,04540
61609170REQh1s
Summary:
Centerville, Minnesota; General
Obligation
Primary Cred~ Analyst
Scott D Garrigan, Chicago (1) 312-233-7014; scotUarrigan@standardandpoors.com
Secondary Credit Analyst
Steffanie Dyer, Chicago (I) 312-233-7007; steffanie_dyer@standardandpoors.com
Table Of Contents
Rationale
Outlook
Related Research
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/I~/blJ I :1Ui.lDo~)7~:J
Summary:
Centerville, Minnesota; General Obligation
Credit Profile
US$3.715 mil GO taxable imp bnds ser 2009A dtd 08/0112009 due 02/0112025
Long Term Rating AA/Stable
New
Rationale
The 'AA' long-rerm rating assigned ro Centerville, Minn.'s series 2009A general ohligation (Gal improvement
hands is based on rhe following raring factors:
. Access to employment throughout the large and diverse Minneapolis-St. Paul area,
. Economic indicators that are all better than national averages,
. Financial performance Standard & Poor's Ratings Services considers to be very strong, and
. Financial management practices we consider to be good.
The city's unlimited-tax GO pledge secures the series 2009A bonds, but the 2009A bonds could be issued as
federally raxable Build America Bonds in which rhe district will receive a subsidy from the U.S. Treasury equal to
35% of the stated interest paid. The tax subsidy will equal approximately $65,000 initially and steadily decrease
thereafrer. The city has historically had at least $775,000 of cash in its debt service fund just before the semiannual
debt service payments on Feh. 1 and Aug. 1, which can be used ro make debt service payments on the series 2009A
bonds if the subsidy is not received in a timely manner. Regardless of the timing of the receipt of this subsidy, the
city is permitted to levy the full amount necessary to make principal and interest payments.
Centerville is located about 15 miles north of St. Paul in Anoka County, Minn. The city is primarily residential in
nature (83% of market value is residential) with housing values that average $300,000-$400,000. With a
population of 3,800, the citis residents have easy access to employment throughout the Minneapolis-St. Paul area.
All of the city's available economic indicators are favorable. Median household effective buying income is
considered very strong at 144% of the national average while per capita effective buying income is considered good
at 110% of the national average. In addition, estimated market value of $410 million translates to $106,944 per
capita, a value we consider to be extremely strong.
Although drawdowns in the general fund balance totaling $400,000 have occurred over the previous two audited
years for construction of a public works facility, financial performance remains very strong, in our opinion. As of
Dec. 31, 2008, rhe unreserved general fund balance was $1.2 million, or a very strong 44.0% of expenditures. The
city is expecting to achieve balanced operations for 2009 after adjusting its budget to account for a reduction in
revenues of about $120,000 due to state aid and building permit revenues.
We consider the city's financial management practices to be "good" under Standard & Poor's Financial
Management Assessment (FMA) methodology. An FMA of good indicates that financial management practices exist
in most areas, although all may not be formalized or regularly monitored. Highlights of these practices include
regular reporting of budget and investment performance to elected officials, a formal five-year capital improvement
Standard & Poor's RatingsDirect I July 14, 2009
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733 i ~)n i :JQUiJ8J? 53
Summary: Centervi/le, Minnesota; General Obligation
plan that is updated annually, and an informal policy to maintain a general fund balance that represents at least
45% of expenditures. Although no formal debt management or financial planning policies exist, the above strengths
offset these vulnerabilities to the FMA.
The city's overall net debt burden is considered high at $5,051 per capita, but more moderate at 4.7% of market
value. In addition, debt service on the city's governmental funds has been above 25% from 2006-2008, a figure we
consider to be high. Although much of this debt is self-supported, it is with the use of special assessments; we do not
give self-support credit for debt serviced by this revenue stream since they are similar in nature to property taxes.
Outlook
The stable outlook is supported by our expectation that the city will continue to benefit from its access to
employment throughout the Minneapolis-St. Paul region and that the city's very strong financial performance will
remain consistent with historical trends.
Related Research
USPF Criteria: "GO Debt," Oct. 12,2006
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The McGraw Hill Compames
Standard & Poor's RatingsDirect I July 14, 2009
4
-, JJ i':,U ~1U~1I i:i'-, i :';1
COMPARISON OF RATINGS*
(following the assignment of the City's bond rating on July 14,2009)
Standard & Poor's
AAA = Extremely Strong
AA+ = Very Strong
[AA = Very Strong] +- (City's new bond rating)
AA- = Very Strong
A+ = Strong
A = Good (City's old bond rating) --+
A-=Good
BBB+ = Good
BBB = Adequate
BBB- = Adequate
BB+ = Marginal
BB = Marginal
BB- = Marginal
B+ = Weak
B=Weak
B- = Weak
Moodv's
Aaa = Exceptional
Aal = Excellent
Aa2 = Excellent
AaJ = Excellent
AI = Good
/A2 = Gooc!j
A3 = Good
Baal = Adequate
Baa2 = Adequate
BaaJ = Adequate
Bal = Questionable
Ba2 = Questionable
BaJ = Questionable
Bl = Poor
B2 = Poor
B3 = Poor
* A grade given to bonds that indicates their credit quality. Private independent rating
services such as Standard & Poor's, Moody's and Fitch provide these evaluations of a
bond issuer's financial strength, or its ability to pay a bond's principal and interest in a
timely fashion. Bond ratings are expressed as letters ranging from 'AAA', which is the
highest grade, to 'C' ("junk"), which is the lowest grade. Different rating services use the
same letter grades, but use various combinations of upper- and lower-case letters to
differentiate themselves.
The bond rating is assigned prior to the bond sale. It reflects the agency's judgment of the credit-
worthiness of the issuer, and is based on a number of objective and subjective criteria including
debt per capita, overlapping debt of other political subdivisions, tax collection experience, tax
base, employment levels, and the quality of the primary source of repayment of the bonds.
Obtaining a rating is relatively expensive. The cost is normally recovered in more favorable
interest rates on the bonds. In addition, most institutional investors (banks, insurance companies)
may not or will not buy unrated bonds. If an issue is relatively small (say, less than $1 million),
unrated bonds can be and have been successfully sold, but the market is limited and the
purchasing underwriter will offer a price that reflects the additional costs of re-offering the bonds.
Excerpt from the Handbook for Minnesota Cities
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA
HELD: July 22, 2009
Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City
of Centerville, Minnesota was duly called and held at the City Hall in said City on the 22nd day
of July, 2009, at 6:30 o'clock P M.
The following members were present:
and the following were absent:
introduced the following resolution and moved its adoption:
Member
CITY OF CENTERVILLE, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING PROPOSAL ON THE SALE OF $3,715,000 GENERAL
OBLIGATION [(TAXABLE] IMPROVEMENT BONDS, SERIES 2009A [BUILD
AMERICA BONDS)], PROVIDING FOR THEIR ISSUANCE AND PLEDGING FOR
THE SECURITY THEREOF CERTAIN REVENUES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE
(the "City") AS FOLLOWS:
A. WHEREAS, the City has authority pursuant to Minnesota Statutes, Chapter 429, to
issue its general obligation improvement bonds to finance the construction of public
improvement projects within the City; and
B. WHEREAS, the City desires to finance the construction of various public
improvement projects listed on Exhibit B to this Resolution (collectively, the "Project"), which
improvement projects have been combined into a single improvement for financing purposes,
through the issuance of its general obligation bonds pursuant to Minnesota Statutes, section
429.091 and Minnesota Statutes, Chapter 475; and
C. WHEREAS, the City determines and declares that it is necessary and desirable to
issue its General Obligation [Taxable] Improvement Bonds, Series 2009A [(Build America
Bonds)] (the "Bonds") in a principal amount of $3,715,000 to finance its costs of constructing
the Project; and
D. WHEREAS, the City engaged Northland Securities, Inc., ("Northland
Securities") to solicit proposals to purchase the bonds pursuant to Minnesota Statutes, Section
475.60; and
E. WHEREAS, the proposals set forth on Exhibit A attached hereto were received
by Northland Securities; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City as follows:
1. Sale of Bonds: purpose.
1.01. The proposal of (the "Purchaser") to purchase the Bonds (or
individually, a "Bond") in accordance with the terms established for the Bonds, at the rates of
interest hereinafter set forth, and to pay therefor the sum of $ , plus interest
accrued to the date of delivery of the Bonds, is hereby found, determined and declared to be the
most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to
said Purchaser.
1.02. The Bonds shall be titled "General Obligation [Taxable] Improvement Bonds,
Series 2009A [(Build America Bonds)]", shall be dated August 1,2009, as the date of original
issue and shall be issued forthwith on or after such date as fully registered bonds. The City
assumes no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the
correctness of any CUSIP numbers printed thereon. The City will permit such numbers to be
printed on the Bonds at the expense of the Purchaser, provided, that the City shall not be
responsible for any delay in delivery of the Bonds occasioned thereby. The Bonds shall be
numbered from R-I upward in the denomination of $5,000 each or in any integral multiple
thereof of a single maturity (the "Authorized Denominations"). The Bonds shall mature on
February I in the years and amounts as follows:
Year
Amount
Year
Amount
2012
2013
2014
2015
2016
2017
2018
$130,000
$135,000
$260,000
$265,000
$265,000
$270,000
$280,000
2019
2020
2021
2022
2023
2024
2025
$290,000
$300,000
$300,000
$300,000
$300,000
$310,000
$310,000
1.03. The Bonds shall provide funds to finance the cost of constructing the Project.
1.04. The Bonds shall bear interest payable semiannually on February I and August I
of each year (each, an "Interest Payment Date") commencing on August 1,2010, calculated on
the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules ofthe
2
Municipal Securities Rulemaking Board, at the respective rates per annum set forth opposite the
maturity years as follows:
Year Rate Year Rate
2012 % 2019 %
2013 % 2020 %
2014 % 2021 %
2015 % 2022 %
2016 % 2023 - %
2017 % 2024 %
2018 % 2025 %
Net Effective Interest Rate: %
Section 2. Book Entry Onlv Svstem. The Depository Trust Company, a limited
purpose trust company organized under the laws of the State of New York, or any of its
successors or its successors to its functions hereunder (the "Depository"), will act as securities
depository for the Bonds, and to this end:
(a) The Bonds shall be initially issued and, so long as they remain in book entry form
only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully
registered Bond for each maturity of the Bonds; and for purposes of complying with this
requirement under Section 6, Authorized Denominations for any Bond shall be deemed to be
limited during the Book Entry Only Period to the outstanding principal amount ofthat Bond.
(b) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Registrar (as hereinafter defined) in the name of Cede & Co., as the
nominee (it or any nominee of the existing or a successor Depository, the "Nominee").
(c) With respect to the Bonds, neither the City nor the Registrar shall have any
responsibility or' obligation to any broker, dealer, bank, or any other financial institution for
which the Depository holds Bonds as securities depository, (the "Participant") or the person for
which a Participant holds an interest in the Bonds shown on the books and records of the
Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence,
neither the City, nor the Registrar, shall have any such responsibility or obligation with respect to
(A) the accuracy of the records ofthe Depository, the Nominee or any Participant with respect to
any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any
other person, other than the Depository, of any notice with respect to the Bonds, including any
notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of, premium, if
any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as
the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent
of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under
which the Depository assigns its consenting or voting rights to certain Participants to whose
3
accounts the Bonds are credited on the record date identified in a listing attached to the omnibus
proxy.
(d) The City and the Registrar may treat as and deem the Depository to be the
absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any,
and interest on the Bonds, for the purpose of giving notices of redemption and other matters with
respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by
Holders for the purpose of registering transfers with respect to such Bonds, and for all purposes
whatsoever. The Registrar, as paying agent hereunder, shall pay all principal of and premium, if
any, and interest on the Bonds only to or upon the Holder or the Holders of the Bonds as shown
on the Bond register, and all such payments shall be valid and effective to fully satisfy and
discharge the City's obligations with respect to the principal of and premium, if any, and interest
on the Bonds to the extent of the sum or sums so paid.
(e) Upon delivery by the Depository to the Registrar of written notice to the effect
that the Depository has determined to substitute a new Nominee in place of the existing
Nominee, and subject to the transfer provisions in Section 6 hereof, references to the Nominee
hereunder shall refer to such new Nominee.
(f) So long as any Bond is registered in the name of a Nominee, all payments with
respect to the principal of and premium, if any, and interest on such Bond and all notices with
respect to such Bond shall be made and given, respectively, by the Registrar or City, as the case
may be, to the Depository as provided in the Letter of Representations to the Depository required
by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter
of Representations, together with any replacement thereof or amendment or substitute thereto,
including any standard procedures or policies referenced therein or applicable thereto respecting
the procedures and other matters relating to the Depository's role as book-entry Depository for
the Bonds, collectively hereinafter referred to as the "Letter of Representations").
(g) All transfers of beneficial ownership interests in each Bond issued in book-entry
form shall be limited in principal amount to Authorized Denominations and shall be effected by
procedures by the Depository with the Participants for recording and transferring the ownership
of beneficial interests in such Bonds.
(h) In connection with any notice or other communication to be provided to the
Holders pursuant to this Resolution by the City or the Registrar with respect to any consent or
other action to be taken by Holders, the Depository shall consider the date of receipt of notice
requesting such consent or other action as the record date for such consent or other action;
provided, that the City or the Registrar may establish a special record date for such consent or
other action. The City or the Registrar shall, to the extent possible, give the Depository notice of
special record date not less than 25 calendar days in advance of such special record date to the
extent possible.
(i) Any successor Registrar in its written acceptance of its duties under this
Resolution and any paying agency/bond registrar agreement, shall agree to take any actions
necessary from time to time to comply with the requirements ofthe Letter of Representations.
4
G) In the case of a partial prepayment of a Bond, the Holder may, in lieu of
surrendering the Bond for a Bond of a lesser denomination as provided in Section 6 hereof, make
a notation of the reduction in principal amount on the panel provided on the Bond stating the
amount so redeemed.
Section 3. Termination of Book-Entry Onlv Svstem. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(a) The Depository may determine to discontinue providing its services with respect
to the Bonds at any time by giving written notice to the City and discharging its responsibilities
with respect thereto under applicable law. The City may terminate the services of the Depository
with respect to the Bonds if it determines that the Depository is no longer able to carry out its
functions as securities depository or the continuation of the system of book-entry transfers
through the Depository is not in the best interests of the City or the Beneficial Owners.
(b) Upon termination of the services of the Depository as provided in the preceding
paragraph, and if no substitute securities depository willing to undertake the functions of the
depository hereunder can be found which, in the opinion of the City, is willing and able to
assume such functions upon reasonable or customary terms, or if the City determines that it is in
the best interests of the City or the Beneficial Owners of the Bonds that the Beneficial Owners be
able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being
registered in the bond register in the name of the Nominee, but may be registered in whatever
name or names the Holder of the Bonds shall designate at that time, in accordance with Section 6
hereof. To the extent that the Beneficial Owners are designated as the transferee by the Holders,
in accordance with Section 6 hereof, the Bonds will be delivered to the Beneficial Owners.
(c) Nothing in this Section 3 shall limit or restrict the provisions of Section 6 hereof.
The City Administrator is authorized and directed to execute in the name of the City the
Letter of Representations in substantially the form on file in the office of the City. In the event
of the disability or the resignation or other absence of the City Administrator of the City, such
other officer of the City who may act in his or her behalf shall without further act or
authorization of the City do all things and execute all instruments and documents required to be
done or to be executed by such absent or disabled official. The provisions in the Letter of
Representations are incorporated herein by reference and made a part of this Resolution, and if
and to the extent any such provisions are inconsistent with the other provisions of this
Resolution, the provisions in the Letter of Representations shall control.
Section 4.
Redemption.
4.01. At the option of the City, Bonds maturing on or after February I, 2019, shall each
be subject to call and prior payment on February I, 2018, or on any date thereafter at a price
equal to the principal amount thereof to be redeemed plus interest accrued to the date of
redemption. Redemption may be in whole or in part of the Bonds subject to prepayment. If
redemption is in part, the selection of the Bonds remaining unpaid to be prepaid shall be at the
5
discretion of the City. If only part of the Bonds having a common maturity date are called for
prepayment the City will notify the Depository of the particular amount of such maturity to be
prepaid. The Depository will determine by lot the amount of participant's interest in such
maturity to be redeemed and each participant will then select by lot the beneficial ownership
interest in such maturity to be redeemed.
(To be used ifterm bonds are included)
4.02. Bonds maturing in the year(s) (the "Term Bonds") are
subject to mandatory redemption on February 1 in the years and principal amounts as follows:
Mandatory Redemption Schedule
Term Bonds Due
Term Bonds Due
Redemption
(February I)
Amount
Redemption
(February I)
Amount
Term Bonds Due
Term Bonds Due
Redemption
(February I)
Amount
Redemption
(February I)
Amount
or, if less than such amount is then outstanding, an amount equal to the aggregate principal
amount of the Bonds then outstanding. The City may, at its option, to be exercised on or before
the thirtieth day preceding any mandatory redemption date specified above deliver to the
Registrar written notice which shall (a) specify a principal amount of Term Bonds previously
redeemed (otherwise than pursuant to the above Mandatory Redemption Schedule) or purchased
and cancelled by the Registrar and not theretofore applied as a credit against any redemption of
Term Bonds pursuant to the above Mandatory Redemption Schedule, and (b) instruct the
Registrar to apply the principal amount of such Term Bonds so delivered or previously redeemed
or purchased and cancelled for credit against the principal installments to be prepaid pursuant to
the Mandatory Redemption Schedule. Each such Term Bond so delivered or previously
redeemed or purchased and cancelled shall be credited by the Registrar in the order directed by
the City at succeeding and future principal installments to be prepaid pursuant to the Mandatory
Redemption Schedule.
The specific Term Bonds to be redeemed will be selected by lot by the Registrar. All
prepayments will be at a price of par plus accrued interest.
Section 5.
Registration and Pavment.
6
5.01. The Bonds shall be issued only in fully registered form. The interest thereon and,
upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued
by the Registrar described herein.
5.02. Each Bond shall be dated as of the last interest payment date preceding the date of
authentication to which interest on the Bond has been paid or made available for payment, unless
(i) the date of authentication is an interest payment date to which interest has been paid or made
available for payment, in which case such Bond shall be dated as of the date of authentication, or
(ii) the date of authentication is prior to the first Interest Payment Date, in which case such bond
shall be dated as of the date of original issue. The interest on the Bonds shall be payable to the
owner of record thereof as of the close of business on the fifteenth day of the month preceding
the interest payment date, whether or not such day is a business day.
Section 6. Registration. The City appoints Northland Trust Services, Inc.,
Minneapolis, Minnesota, as bond registrar and paying agent (the "Registrar"). The effect of
registration and the rights and duties of the City and the Registrar with respect thereto shall be as
follows:
(a) Register. The Registrar shall keep at its principal office a bond register in which the
Registrar shall provide for the registration of ownership of the Bonds and the registration of
transfers or exchanges of the Bonds.
(b) Transfer of Bonds. Upon surrender for transfer of the Bonds duly endorsed by the
registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory
to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the
designated transferee or transferees, a new Bond of a like aggregate principal amount and
maturity, as requested by the transferor. The Registrar may close the books for registration of
any transfer after the fifteenth day of the month preceding each Interest Payment Date and until
such Interest Payment Date.
(c) Cancellation. The Bonds surrendered upon any transfer shall be promptly canceled
by the Registrar and thereafter disposed of as directed by the City.
(d) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar
for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement
on such Bond or separate instrument of transfer is valid and genuine and the requested transfer is
legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make
transfers which it, in its judgment, deems improper or unauthorized.
(e) Persons Deemed Owners. The City and the Registrar may treat the person(s) in
whose name(s) the Bonds are at any time registered in the bond register as the absolute owners
of the Bonds, whether the Bonds shall be overdue or not, for the purpose of receiving payment
of, or on account of, the principal of or interest on such Bonds and for all other purposes, and all
such payments so made to any such registered owners or upon the owners' order shall be valid
7
and effectual to satisfY and discharge the liability of the City upon such Bonds to the extent of
the sum or sums so paid.
(f) Taxes. Fees and Charges. For every transfer or exchange of Bonds, the Registrar
may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax,
fee, or other governmental charge required to be paid with respect to such transfer or exchange.
(g) Mutilated. Lost. Stolen or Destroved Bonds. In case any Bond shall become
mutilated or be lost, stolen, or destroyed, the Registrar shall deliver a new Bond of like amount,
maturity dates and tenor in exchange and substitution for and upon cancellation of such mutilated
Bond or in lieu of and in substitution for such Bond lost, stolen, or destroyed, upon the payment
of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case
of a Bond lost, stolen, or destroyed, upon filing with the Registrar of evidence satisfactory to it
that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing
to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory
to it, in which both the City and the Registrar shall be named as obligees. All Bonds so
surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be
given to the City. If the mutilated, lost, stolen, or destroyed Bond has already matured or been
called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond
prior to payment.
(h) Redemption. In the event the Bonds are called for redemption, if applicable, notice
thereof will be given by the Registrar by mailing a copy of the redemption notice by first class
mail (postage prepaid) not less than 30 days prior to the date fixed for redemption to the
registered owner of the Bonds to be redeemed at the address shown on the registration books
kept by the Registrar. Failure to give notice by publication or by mail to any registered owner, or
any defect therein, will not affect the validity of any proceeding for the redemption of the Bonds.
The Bonds when so called for redemption will cease to bear interest after the specified
redemption date, provided that the funds for the redemption are on deposit with the Registrar at
the place of payment at the time.
Section 7. Execution. Authentication and Deliverv. The Bonds shall be prepared
under the direction of the City Clerk of the City and shall be executed on behalf of the City by
the manual signatures, or facsimile thereof, of its City Clerk and Mayor. In case any officer
whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be
such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be
valid and sufficient for all purposes, the same as if such officer had remained in office until
delivery. Notwithstanding such execution, the Bonds shall not be valid or obligatory for any
purpose or entitled to any security or benefit under this Resolution unless and until a certificate
of authentication on such Bonds has been duly executed by the manual signature of an
authorized representative of the Registrar. Certificates of Authentication on different Bonds
need not be signed by the same representative. The executed certificate of authentication on the
Bond shall be conclusive evidence that it has been authenticated and delivered under this
resolution. When the Bond has been so executed and authenticated, it shall be delivered by the
City Clerk or Registrar to the Purchaser thereof upon payment of the purchase price, and the
Purchaser shall not be obligated to see to the application of the purchase price.
8
Section 8. Temporary Bonds. The City may elect to deliver, in lieu of printed
definitive bonds, one or more typewritten temporary bonds in substantially the form set forth in
Section 9, with such changes as may be necessary to reflect more than one maturity in a single
temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures
of the Mayor and City Clerk. Such temporary bonds shall, upon the printing of the definitive
bonds and the execution thereof, be exchanged therefor and canceled.
Section 9.
Form of Bond.
9.01. The Bonds, together with the Bond Registrar's Certificate of Authentication, the
form of Assignment and the registration information thereon, shall be in substantially the
following form:
9
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
No.R-
GENERAL OBLIGATION [TAXABLE] IMPROVEMENT BONDS, SERIES 2009A
[(BUILD AMERICA BONDS)]
Rate
Maturitv
Date
of Original Issue
August 1, 2009
CUSIP No.
Registered Owner: Cede & Co., as nominee of the Depository Trust Company, New York, New
York
Principal Sum:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Centerville, Minnesota,
a duly organized and existing municipal corporation in Anoka County, Minnesota (the "City")
acknowledges itself to be indebted and for value received hereby promises to pay to the
registered owner set forth above, or registered assigns, the principal sum set forth above on the
maturity date specified above, and to pay interest thereon from the date hereof at the annual rate
specified above, payable February 1 and August 1 of each year (each, an "Interest Payment
Date") commencing August 1,2010, (calculated on the basis ofa 360-day year of twelve 30-day
months and rounded pursuant to the rules of the Municipal Securities Rulemaking Board) to the
person in whose name this bond is registered at the close of business on the 15th day of the
immediately preceding month. The interest hereon and, upon presentation and surrender hereof,
the principal hereof are payable in lawful money of the United States of America by check or
draft by Northland Trust Services, Inc., Minneapolis, Minnesota, Registrar and Paying Agent, or
its designated successor under the Resolution described herein. For the prompt and full payment
of such principal and interest as the same respectively become due, the full faith, credit and
taxing powers of the City have been and are hereby irrevocably pledged. (So long as this Bond
is registered in the name of the Depository or its Nominee as provided in the Resolution
hereinafter described, and as those terms are defined therein, payment of principal of and
interest on this Bond and notice with respect thereto shall be made as provided in the
Letter of Representations, as defined in the Resolution, and surrender of this Bond shall
not be required for payment of the redemption price upon a partial redemption of this
Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee.)*
*
Include only until termination of the book-entry only system under Section 2 hereof.
10
At the option of the City, Bonds maturing on or after February 1, 2019, shall each be
subject to call and prior payment on February 1,2018, or on any date thereafter at a price equal
to the principal amount thereof to be redeemed plus interest accrued to the date of redemption.
Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in
part, the selection of the Bonds remaining unpaid to be prepaid shall be at the discretion of the
City. If only part of the Bonds having a common maturity date are called for prepayment the
City will notify the Depository of the particular amount of such maturity to be prepaid. The
Depository will determine by lot the amount of participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interest in such
maturity to be redeemed.
(To be used if term bonds are included)
Bonds maturing in the year(s) (the "Term Bonds") are subject to
mandatory redemption on February 1 in the years and principal amounts as follows:
Mandatory Redemption Schedule
Term Bonds Due
Term Bonds Due
Redemption
(February J)
Amount
Redemption
(February 1)
Amount
Term Bonds Due
Term Bonds Due
Redemption
(February 1)
Amount
Redemption
(February 1)
Amount
or, if less than such amount is then outstanding, an amount equal to the aggregate principal
amount of the Bonds then outstanding. The City may, at its option, to be exercised on or before
the thirtieth day preceding any mandatory redemption date specified above deliver to the
Registrar written notice which shall (a) specify a principal amount of Term Bonds previously
redeemed (otherwise than pursuant to the above Mandatory Redemption Schedule) or purchased
and cancelled by the Registrar and not theretofore applied as a credit against any redemption of
Term Bonds pursuant to the above Mandatory Redemption Schedule, and (b) instruct the
Registrar to apply the principal amount of such Term Bonds so delivered or previously redeemed
or purchased and cancelled for credit against the principal installments to be prepaid pursuant to
the Mandatory Redemption Schedule. Each such Term Bond so delivered or previously
redeemed or purchased and cancelled shall be credited by the Registrar in the order directed by
the City at succeeding and future principal installments to be prepaid pursuant to the Mandatory
Redemption Schedule.
I1
The specific Term Bonds to be redeemed will be selected by lot by the Registrar. All
prepayments will be at a price of par plus accrued interest.
[The City Council of the City has designated the Bonds as "qualified tax exempt
obligations" within the meaning of Section 265(b)(3) of the Internal Revenue code of 1986, as
amended (the "Code"), relating to disallowance of interest expense for financial institutions and
within the $30 million limitation allowed by the Code for the calendar year of issue.] (To be
included if Bonds are issued as tax-exempt bonds)
This Bond is one of an issue in the aggregate principal amount of $3,715,000 all of like
original issue date and tenor, except as to number, maturity date, and interest rate, all issued
pursuant to a resolution adopted by the City Council of the City on July 22, 2009 (the
"Resolution"), for the purpose of providing funds to finance various public improvement projects
within the City pursuant to and in full conformity with the Constitution and laws of the State of
Minnesota. Pursuant to the Resolution, the City has pledged to the payment of this Bond
revenues derived from the payment of special assessments levied against properties benefited by
the above-described public improvements and certain other revenues. The full faith and credit of
the City are irrevocably pledged for payment of this Bond and the City Council has obligated
itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in
revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds
of this series are issued only as fully registered bonds in Authorized Denominations (as defined
in the Resolution described above).
As provided in the Resolution and subject to certain limitations set forth therein, this
Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by
the registered owner hereof in person or by the owner's attorney duly authorized in writing upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or the owner's attorney; and may also be surrendered in
exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City
will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of
the same aggregate principal amount, bearing interest at the same rate and maturing on the same
date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose
of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall
be affected by any notice to the contrary.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit
under the Resolution until the Certificate of Authentication hereon has been executed by the
Bond Registrar by manual signature of one of its authorized representatives.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things
required by the Constitution and laws of the State of Minnesota to be done, to have happened,
and to be performed precedent to and in the issuance of this Bond have been done, have
12
happened, and have been performed in regular and due form, time, and manner as required by
law; and that this Bond, together with all other indebtedness of the City outstanding on the date
hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the
City to exceed any constitutional or statutory limitation thereon.
IN WITNESS WHEREOF, the City of Centerville, Anoka County, Minnesota, by its
City Council, has caused this Bond to be executed by the manual signatures, or facsimiles
thereof, of the Mayor and the City Clerk and has caused this Bond to be dated August 1, 2009.
City Clerk
Mayor
13
CERTIFICATE OF AUTHENTICATION
This is one of the bonds delivered pursuant to the Resolution mentioned within.
NORTHLAND TRUST SERVICES, INC.
By:
Authorized Representative
(Form of certificate to be printed on each Bond, following a full copy of the legal
opinion.)
It is certified that the original opinion, of which the foregoing is a true and correct copy,
is on file in the office of the , and is dated as of the date of delivery of the
Bonds and payment therefor by the original purchaser.
City Clerk
14
ABBREVIA nONS
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants in common
TEN ENT -- as tenants by entireties
JT TEN -- as joint tenants with right of survivorship
and not as tenants in common
as custodian for
(Minor)
Uniform Transfers to Minors Act
under the
UTMA --
(Cust)
(State)
15
ASSIGNMENT
FOR VALUE RECEIVED, ("Transferor"), the undersigned,
hereby sells, assigns and transfers unto (Social Security or Federal
Employer Identification No. ) the within Bond and all rights
thereunder, and hereby irrevocably constitute and appoints ("Transferee") as attorney to transfer
the within Bond on the books kept for registration thereof, with full power of substitution in the
premises; provided, however, that if any default with respect to the Bond shall have occurred to
or to the date of this transfer, the within Bond shall not be registered and the Transferee shall be
entitled to receive payment with respect to the within Bond upon presentation thereof as assignee
of the Transferor.
Date:
NOTICE: No transfer will be registered and no
new Bond will be issued in the name of the
Transferee, unless the signature(s) to this
assignment correspond(s) with the name(s) as it
(they) appear(s) upon the face of the within Bond in
every particular, without alteration or enlargement
or any change whatever and the Social Security or
Federal Employer Identification numbers of the
settlor and beneficiaries of the trust, the date of the
trust and the name of the trustee should be supplied.
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by
a member firm of the New York Stock Exchange
or a commercial bank or a trust company or any
other "Eligible Guarantor Institution" as defined
in 17 CFR 240.17 Ad-IS (a) (2)
16
9.02. The City Administrator of the City shall obtain a copy of the proposed approving
legal opinion of Bradley & Deike, P.A., Edina, Minnesota, which shall be complete except as to
dating thereof and shall cause the opinion to be printed on each Bond, together with a certificate
to be signed by the facsimile signature of the City Clerk in substantially the form set forth in the
form of Bond. The City Clerk is hereby authorized and directed to execute such certificate in the
name ofthe City upon receipt of such opinion and to file the opinion in the City's offices.
Section 10. Funds and Accounts. There is hereby created a special fund to be
designated the "General Obligation [Taxable] Improvement Bonds, Series 2009A Fund" (the
"Fund") to be administered and maintained by the City Finance Director as a bookkeeping
account separate and apart from all other funds maintained in the official financial records of the
City. The Fund shall be maintained in the marmer herein specified until all of the Bonds and the
interest thereon have been fully paid. There shall be maintained in the Fund two (2) separate
accounts, to be designated the "Construction Account" and "Debt Service Account" respectively.
10.01 Proiect Account. To the Construction Account there shall be credited an
amount of the proceeds of the Bonds necessary to pay the City's costs of issuance of the Bonds
and constructing the Project. After payment of all such costs, any Bond proceeds remaining on
hand in the Construction Account shall be transferred to the Debt Service Account.
10.02. Debt Service Account. There shall be maintained a Debt Service Account to be
designated the "Debt Service Account". There are hereby irrevocably appropriated and pledged
to, and there shall be credited to the Debt Service Account: (I) accrued interest and unused
discount and any proceeds of the Bonds not used to pay the City's costs of constructing the
Project or other improvement projects or to pay the cost of issuance of the Bonds; and (2)
general fund moneys and tax levy receipts in each year sufficient to pay the debt service due on
the Bonds in each year; and (3) special assessment receipts and fees and charges pledged
pursuant to Section II of this Resolution. The moneys in the Debt Service Account shall be used
solely to pay the principal of and interest on the Bonds until such Bonds are paid in full.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (I) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued and (2) in addition to the above, in an
amount not greater than the lesser of five percent (5%) of the proceeds of the Bonds, or
$100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the
Project Account, or Debt Service Account (or any other City account which will be used to pay
principal or interest to become due on the bonds payable therefrom) in excess of amounts which
under then-applicable federal arbitrage regulations may be invested without regard to yield shall
not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage
regulations on such investments after taking into account any applicable "temporary periods" or
"minor portion" made available under the federal arbitrage regulations. Money in the fund shall
not be invested in obligations or deposits issued by, guaranteed by or insured by the United
States or any agency or instrumentality thereof if and to the extent that such investment would
cause the Bonds to be "federally guaranteed" within the meaning of Section I 49(b ) of the federal
Internal Revenue Code of 1986, as amended (the "Code").
17
Section 11. Assessments: Tax Levv. A. The Bonds are payable in part from the
proceeds of special assessments (the "Assessments") levied or to be levied against properties
benefited by the Project. The City hereby covenants and agrees that, for the payment of the cost
of the Project, the City has done or will do and perform all acts and things necessary for the final
and valid levy of the Assessments in an amount not less than 20% of the costs of each of the
improvements financed by the Bonds. It is estimated that collections of the Assessments will be
as shown on Exhibit C attached hereto. In the event any such assessment shall at any time be
held invalid with respect to any lot or tract ofland, due to any error, defect or irregularity in any
action or proceeding taken or to be taken by the City or by the City Councilor by any of the
officers or employees of the City, either in the making of such Assessment or in the performance
of any condition precedent thereto, the City hereby covenants and agrees that it will forthwith do
all such further things and take all such further proceedings as shall be required by law to make
such Assessment a valid and binding lien upon said property. Collections of the Assessments
shall be deposited in the Debt Service Account or Construction Account as directed by the City
Council.
B. Tax Levv: Coverage Test Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal of and interest on the Bonds there is hereby levied upon all
of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the
tax rolls and collected with and as part of other general property taxes in the City for the years
and in the amounts as follows:
Year of Tax
Levv
Year of Tax
Collection
Amount
See attached Exhibit C
The tax levies are such that if collected in full they, together with the Assessments and
other revenues herein pledged for the payment of the Bonds, will produce at least five percent
(5%) in excess of the amount needed to meet when due the principal and interest payments on
the Bonds. The tax levies shall be irrepealable so long as any of the Bonds are outstanding and
unpaid, provided, that the City reserves the right and power to reduce the levies in the manner
and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
Section 12. Defeasance. When all Bonds have been discharged as provided in this
paragraph, all pledges, covenants and other rights granted by this Resolution to the registered
holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its
obligations with respect to any Bonds which are due on any date by irrevocably depositing with
the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if
any Bond should not be paid when due, it may nevertheless be discharged by depositing with the
Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date
18
of such deposit. If applicable, the City may also discharge its obligations with respect to any
prepayable Bonds called for redemption on any date when they are prepayable according to their
terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the
payment thereof in fuU, provided that notice of redemption thereof has been duly given. The
City may also at any time discharge its obligations with respect to any Bonds, subject to the
provisions of law now or hereafter authorizing and regulating such action, by depositing
irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for
this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8,
bearing interest payable at such times and at such rates and maturing on such dates as shall be
required, subject to sale and/or reinvestment, to pay all amounts to become due thereon to
maturity or, if notice ofredemption as herein required has been duly provided for, to such earlier
redemption date.
Section 13. General Obligation Pledge. For the prompt and full payment of the
principal of and interest on the Bonds as the same respectively become due, the full faith, credit
and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the
Debt Service Account is ever insufficient to pay aU principal and interest then due on the Bonds
payable therefrom, the deficiency shaU be promptly paid out of any other accounts of the City
which are available for such purpose, and such other funds may be reimbursed from the Debt
Service Account when a sufficient balance is available therein.
Section 14. Certification of Proceedings. The officers of the City are hereby authorized
and directed to prepare and furnish to the purchaser of the Bonds and to Bradley & Deike, P. A.,
Bond Counsel, certified copies of aU proceedings and records of the City, and such other
affidavits, certificates, and information as may be required to show the facts relating to the
legality and marketability of the Bonds as the same appear from the books and records under
their custody and control or as otherwise known to them, and all such certified copies,
certificates and affidavits, including any heretofore furnished, shaU be deemed representations of
the Issuer as to the facts recited therein. The officers of the City are also hereby authorized to
execute a continuing disclosure certificate to satisfy rules of the federal Securities Exchange
Commission.
Section 15. Certificate of Registration. The City Administrator is hereby directed to
file a certified copy of this resolution with the County Auditor of Anoka County, Minnesota,
together with such other information as he or she shall require, and to obtain the County
Auditor's Certificate that the bonds have been entered in the County Auditor's Bond Register.
Section 16. Tax Covenants.
16.01. The City covenants and agrees with the holders from time to time of the Bonds that
it wiU not take or permit to be taken by any of its officers, employees or agents any action [other
than the election made in Section 16.08 of this Resolution] which would cause the interest on the
Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the
Code), and the Treasury Regulations promulgated thereunder (the "Regulations"), in effect at the
time of such actions, and that it will take or cause its officers, employees or agents to take, all
affirmative action within its power that may be necessary to ensure that such interest will not
19
become subject to taxation under the Code and applicable Regulations, as presently existing or as
hereafter amended and made applicable to the Bonds [had the City not made the election in
Section 16.08 of this resolution].
16.02. The City will comply with requirements necessary under the Code to establish and
maintain the exclusion from gross income of the interest on the Bonds [if the interest on the
Bonds were intended to be tax-exempt] under Section 103 of the Code, including, without
limitation, requirements relating to temporary periods for investments, limitations on amounts
invested at a yield greater than the yield on the Bonds, and the rebate of excess investment
earnings to the United States.
16.03. The City further covenants not to use the proceeds of the Bonds or to cause or
permit them or any of them to be used, in such a manner as to cause the Bonds to be "private
activity bonds" within the meaning of Section 103 and 141 through 150 of the Code.
16.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the
meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and
representations:
(a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 50 I (c )(3) bonds as not being private activity
bonds) which will be issued by the City (and all subordinate entities of the City)
during calendar year 2009 will not exceed $30,000,000; and
(d) not more than $30,000,000 of obligations issued by the City during calendar year
2009 have been designated for purposes of Section 265(b)(3) of the Code.
16.06. The City certifies that the proceeds of the Bonds will not be used by the City to
reimburse itself for any expenditure with respect to the Project which the City paid or will have
paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior
expenditures, [the City is in compliance with the relevant provisions of the American Resource
and Recovery act of 2009 and unless] the City shall have made a declaration of official intent
which complies with the provisions of Section 1.150-2 of the Regulations, except with respect to
certain de minimis expenditures meeting the requirements of Section 1.I50-2(f)(I) and
preliminary expenditures meeting the requirements of Section 1.I50-2(f)(2) which in the
aggregate do not exceed 20% of the "issue price" of the Bonds.
16.07. The City will use its best efforts to comply with any federal procedural
requirements which may apply in order to effectuate the designations made by this section.
20
[16.08. Build America Bonds Election. The City irrevocably elects to have Section 54AA
of the Internal Revenue Code of 1986, as amended (the "Code"), applied to the Bonds,
specifically including Section 54AA(g) of the Code. The term "Internal Revenue Code" or
"Code" as used herein includes the Internal Revenue Code of 1986, as amended, and aU
regulations, amended regulations and proposed regulations issued thereunder, as now existing, or
as hereafter amended or proposed.]
Section 17. Severabilitv. If any provision of this Resolution shall be held or deemed
to be or shaU, in fact, be inoperative or unenforceable as applied in any particular case in any
jurisdiction or jurisdictions or in aU jurisdictions or in all cases because it conflicts with any
provisions of any constitution or statute or rule or public policy, or for any other reason, such
circumstances shaU not have the effect of rendering the provision in question inoperative or
unenforceable in any other case or circumstance, or of rendering any other provision or
provisions herein contained invalid, inoperative or unenforceable to any extent whatever. The
invalidity of anyone or more phrases, sentences, clauses or paragraphs in this Resolution
contained shall not affect the remaining portions of this Resolution or any part thereof.
Section 18. Headings. Headings in this Resolution are included for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any
provisions hereof.
The motion for the adoption of the foregoing resolution was duly seconded by council
member Weston and, after a full discussion thereof and upon a vote being taken thereon, the
foUowing voted in favor thereof:
and the foUowing voted against the same:
Whereupon said resolution was declared duly passed and adopted.
21
STATE OF MINNESOTA )
COUNTYOFANOKA ) SS
CITY OF CENTERVILLE )
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Centerville, Minnesota, hereby certifY that I have carefully compared and attached the foregoing
extract of minutes of a meeting of the City Council of said City held July 22, 2009, with the
original thereof on file and of record in my office and the same is a full, true and complete
transcript therefrom insofar as the same relates to the considering of proposals for and awarding
the sale of$3,715,000 General Obligation [Taxable] Improvement Bonds, Series 2009A [(Build
America Bonds)], of said City.
WITNESS my hand this _ day of
,2009.
City Clerk
Exhibit C
Special Assessments and Levy Calculation
2335 HjQhw~)" 3b W
51 Paul, MN )')113
Tr>!(IS1636.4600
FOlK 6~1 636.] 311
w~vwhonl-,tfoU,'.OI11
July 15, 2009
.. Bonestroo
Dallas Larson
Administrator
Oty of Centerville
1880 Main Street
Centerville, MN 55038-9794
Re: Backage Road/21 ~ Ave. Utility and Street Improvements
City of Centervllle
Bonestroo File No.: 000616-05143-0
Dear Dallas:
As part of the requirements of the Rice Creek Watershed District's permit for the Backage Road
Project, the City Is required to plat the developed property. This letter outlines the necessary
scope of work to complete th is process.
jgg
Initial Field Work:
. Tie into Section
. Set/mark outside property corners
. Look for any encroachments
Office Work:
. Compute boundary based on legal description for field crew
. Update Preliminary Plat with updated lot & easement configuration
. Review title commitment (legal descriptions & existing easements)
. Prepare final plat drawing to current standards
. Coordinate with Anoka County for approval of final plat
. Coordinate with owner( s) regarding required signatures on the final plat
Field Work after Final Plat Approval by County:
. Set property Corners & r/w corners at required locations
&a
The scope of work shown above can be compteti!d on an hourly basis with total billings not to
exceed $4,700. If the Sheehy property is to be added to the plat, an additional $600 could be
added to the cost.
51. P<lul
~I. (lOud
f!(Klu"stel
Milwuukpf'
(hici'lgo
City of CenterYQJl'
8acki1ge Rr;1iId/21wl Ave. ~ and UtlHty Imp.
PiJfleZ
July 15, ZOO9
Costs do not include:
. Plat checking fee (required by Anoka County Surveyor's Office)
o Anoka County plat checking fees are a Base Price of $250.00 and then $25.00llot
or outlot. Minimum price is $300.
. Printing Mylar copies of the plat
o $300-$500 depending on number of sheets
. Plat recording fees
. Title commltment( s)
o A current title commitment of the property(ies) to be platted is needed. It will
show the current legal description( s) and any recorded easements.
We assume the City will pay these costs directly to the service proViders.
Sincerely,
BONESTROO
~~~
Mark Statz, PE
City Engineer
651-604-4709
cc: DJR - Bonestroo
file
June 26, 2009
The City of Centerville
1880 Main Street
Centerville, MN 55038
Dear City Council Members,
The Centerville Elementary PTA would like to plan a BINGO Nights on November
13, 2008. The event will be held at Centerville Elementary from 6:30 - 8:30. We
have had Bingo Night at our elementary the past two years and it always is an
overwhelming success.
The main purpose of the event is to raise funds for PT A that we invest back into
our kids and our school.
The second purpose of the BINGO night is to provide a family fun night. We
know our Centerville families are looking for fun, safe and family friendly
activities. Our PT A is looking for new ways to provide family focused events that
will strengthen our school community and sponsoring this BINGO night is just
one way to accomplish that.
To obtain a temporary gambling permit from the State of Minnesota, we need the
City of Centerville to approve the attached application. If you have any
questions, please don't hesitate to contact me.
Sincerely,
~p-
Deb Griffiths
Centerville PTA, Bingo Night Chair
H: 651/653-1960
C: 612/309-0089
Minnesota Lawful Gambling
LG240B Application to Conduct Excluded Bingo
ORGANIZATION INFORMATION
6/08
Page 1 of2
No fee
O~anization name ..:w
l.- (VI \ _ \ ~
Type of nonprofit organization. Check ('oJ) one.
D Fraternal D Religious D Veterans
18.1' Other nonprofit organization
City StatelZip Code
~\!e un-\e(v, lie. MN 5':'"
ATTACH A COPY OF ~ OF THE FOllOWING FOR PROOF OF NONPROFIT STATUS
* Do not attach a sales tax exempt status or federal 10 employer number as they are not proof of nonprofit status.
_ NonprofitArticles of Incorporation OR a currentCertilicate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of Stale, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803
_ Intemal Revenue Service -IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877-829-5500.
_'nternal Revenue Service. Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of.QQ1h of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
_Internal Revenue Service - proof previously submitted to Gamblng Control Board
If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required.
EXCLUDED BINGO ACTIVITY
1. ;{.No _Yes Has your organization held a bingo event in the current calendar year?
If yes, list the dates when bingo was conducted
2. The proposed bingo event for which we are applying will be:
,/one of four or fewer bingo events held this year. Dates l \ 11~/ifll/2ltlm
OR
_conducted up to 12 consecutive days in connection with a:
_county fair.
_civic celebration.
Dates
Dates
3.
Daytime phone Ll5t-l/'j5-1C(tJ 0
(Y)fn-ft-l (";
5. Premises street address
6. City C f.xlJ.f nl i \ \ P
If township, name of township
County _~;y) ICCt.
Bingo hard cards and bingo number selection devices may be borrowed from another organization
authorized to conduct bingo. Otherwise, bingo hard cards, bingo paper, and bingo number selection
devices must be purchased from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4076.
Be sure to complete page 2
LG240B Application to Conduct Excluded Bingo
Page 2 ot 2
6/08
Chief Executive Officer's Signature
The infonnation provided in this application is complete and accurate to the best of my knowledge.
Chiet executive offioe(s Signature--'!J)-,~~)\A..\Q.L~ Phone number _~m ;"j\p 2 - r7J
Name (please print) r~(,;'5...L^n~ - Date ()W 1~/)0
Local Unit of Government Acknowledgment and Approval
If the gambling premises is within city limits, the city must sign this application.
On behalf of the city, I approve this application for Print city name r e n.\-uv \ \ \c
excluded bingo activity at the premises located within
the city's jurisdiction.
Signature of crty personnel receiving application
Title Date I .1_
If the gambling premises is located in a township, both the county and township must sign this application.
For the township: On behalf of the township,
I acknowledge that the organization is applying for Print township name
excluded bingo activity within the township limits.
A township has no statutory authority to approve or Signature of township official acknowledging application
deny an application (Minn. Stat. 349.213, Subd. 2).
Title Date -..-!-..-!-
For the county: On behalf of the county, I approve Print county name
this application for excluded bingo activity at the
premises located within the county's jurisdiction.
Signature of county personnel receiving application
Title Date I I
Mail Application and Attachment(s)
Send the application and proof of nonprofit You will receive a document from the Gambling Control Board with
status to: your pennit number for the gambling activity. Your organization must
Gambling Control Board keep its bingo records for 3-1/2 years.
Suite 300 South
1711 W. County Rd. B Questions? Contact the Gambling Conlrol Board at 651-$39-4000.
Roseville, MN 55113
Or, you may fax it to 651-639-4032. This form will be made available in alternative fonnat (Le. large print,
Braille) upon request.
Data Privacy Notice: The infonnation requested on this form
(and any attachments) will be used by the Gambling Control Board
(Board) to determine your qualifications to be involved in lawful
gambling activities in Minnesota. You have the right to refuse to
supply the information requested; however. if you refuse to supply
this information, the Board may not be able to determine your
qualifications and, as a consequence, may refuse to issue you
an authorization. If you supply the information requested, the
Board will be able to process your application.
Your name and your organization's name and address will be
public information when received by the Board. All the other
information will be private data until the Board issues your
authorization and the information then becomes public. If the
Board does not issue you an authorization, all information provided
remains private, with the exception of your name and your
organization's name and address which will remain public.
Private data about you is available to: Board members, Board staff
whose work requires access to the information; Minnesota's
Department of Public Safety, Attorney General; Commissioners of
Administration, Finance, and Revenue; Legislative Auditor, national
and international gambling regulatory agencies; anyone pursuant to
court order; other individuals and agencies that are specifically
authorized by state or federal law to have access to the information;
individuals and agendes for which Jawor legal order authorizes a
new use or sharing of information after this Notice was given; and
anyone with your consent.
Minnesota
PTIJ
everychild. (me voice.-
July 24,2008
To Whom It May Concern;
PTA Units in good standing qualify for exemption from paying income tax on profits made
from activities related to the objectives of the local PTA unit, This tax-exempt status allows a
non-profit organization such as a local, state or national PTA to obtain gifts or grants from
other charitable organizations and foundations.
Minnesota PTA has a blanket exemption for the PTA's within Minnesota (see attached letter).
As a Unit In Good Standing, Centerville PTA is covered under Minnesota PTA's exempt status
and is therefore eligible for all the benefits available to them as a subordinate of Minnesota
PTA.
S~dl g~~./?1IM~'
Sandy zartbmski
Operations Manager
Minnesota PTA
1667 Snelling Avenue North I St Paul Minnesota 55108 i 651.999-7320 i 800-672-0993 1 mnpta@ml'1pta.org I I'lWw.mnpt2.c,-;
Intemal Revenue Service
Date: July 24, 2006
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 46201
PTA MINNESOTA CONGRESS
1667 SNELLING AVE N
ST PAUL MN 55108-2131
Person to Contact:
DALPHENE NAEGELE 31-04012
CUSTOMER SERVICE SPECIALIST
Toll Free Telephone Number:
877-829-5500
Federal Identification Number:
41-0706117
Group Exemption Number:
0870
Dear Sir or Madam:
This is in response to your request of July 24, 2006, regarding your organization's tax-exempt status.
In August 1945 we issued a determination letter that recognized your organization as exempt from federal
income tax. Our records indicate that your organization is currently exempt under section 501 (c)(3) of the
Internal Revenue Code.
Our records indicate that your organization is also classified as a public charity under
section 509(a)(2) of the Internal Revenue Code.
Based on the information supplied, we recognized the subordinates named on the list your organization
submitted as exempt from federal income tax under section 501 (c)(3) of the Code.
Our records indicate that contributions to your organization are deductible under section 170 of the Code, and
that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or
2522 of the Internal Revenue Code.
If you have any questions please can us at the telephone ~ sh<Mn in the he..dii '9 of1tm letter
Sincerely,
~7(~
Janna K. Skufca, Director, TElGE
Customer Account Services
....,...(,
"""""~
Minnesota Munldpal Utilities Association
AJ.ot lri.._ ';....
~,"l_h,. 1Po~
MEMORANDUM
From: Bill Black, Government Relations Representative
1[D)~@~ow~m
UU OCT 30 2008 @J
By
To: All MMUA Member Utilities
Date: Oct 24, 2008
Re: Red Flags Rule Implementation Deadline Extended to May 1,2009
On October 22, 2008, the Federal Trade Commission (FTC) announced that it is delaying
its November 1, 2008 implementation deadline for financial institutions and creditors
(including all utilities) to be in compliance with its "Red Flags Rule." Now, in order to
be in compliance, every utility must have an "Identity Theft Prevention Program"
approved by its governing body or a senior manager by May 1, 2009. Programs must
meet requirements set out by the Commission in the Red Flags Rule. Guidance for
municipal utilities in meeting those requirements is available on the MMUA website.
The Commission moved the deadline because "some industries and entities within the
FTC's jurisdiction have expressed confusion and uncertainty about their coverage under
the rule. These entities indicated that they were not aware that they were undertaking
activities that would cause them to fall within FACT A's definitions of 'creditor' or
'financial institution.' Many entities also noted that because they generally are not
required to comply with FTC rules in other contexts, they had not followed or even been
aware of the rulemaking, and therefore learned of the requirements of the rule too late to
be able to come into compliance by November 1, 2008."
Full text of the FTC press release is available at http://ftc.gov/ooa/2008110/redl1ags.shtlll.
Questions? Contact Bill Black at (763) 746-0703 or bblack@mmua.org.
3025 Harlxlr lane North . SUite 400 . Plymoutl1, MN 55447-5142 . 763.551.1230 . 800.422.0119 (MN) . Fax 763.551.0459 . www.mmua.org
City of Centerville
Identity Theft Prevention Program
Effective beginning December 1, 2008
I. PROGRAM ADOPTION
The Citv of Centerville ("Utility") developed this Identity Theft Prevention Program ("Program")
pursuant to the Federal Trade Commission's Red Rags Rule ("Rule"), which implements Section 114 of the
Fair and Accurate Credit Transactions Act of 2003. 16 C. F. R. ~ 681.2. This Program was developed with
oversight and approval of the City Council. After consideration of the size and complexity of the Utility's
operations and account systems, and the nature and scope of the Utility's activities, the Qty Council
determined that this Program was appropriate for the City of Centervllie. and therefore approved this
Program on November 25. 2008.
II. PROGRAM PURPOSE AND DEFINmONS
A. Fulfilling requirements of the Red Flags Rule
Under the Red Flag Rule, every financial instiMion and creditor is required to establish an "Identity Theft
Prevention Program" tailored to its size, complexity and the nature of its operation. Each program must
contain reasonable policies and procedures to:
1. Identify relevant Red Flags for new and existing covered accounts and incorporate those Red Flags
into the Program;
2. Detect Red Flags that have been incorporated into the Program;
3. Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity Theft;
and
4. Ensure the Program Is updated periodically, to reflect changes in risks to customers or to the
safety and soundness of the creditor from Identity Theft.
B. Red Flags Rule definitions used in this Program
The Red Flags Rule defines "Identity Theft" as "fraud committed using the identifying Information of
another person" and a "Red Rag" as a pattem, practice, or specific activity that indicates the possible
existence of Identity Theft.
According to the Rule, a municipal utility is a creditor subject to the Rule requirements. The Rule defines
creditors "to Include finance companies, automobile dealers, mortgage brokers, utility companies, and
telecommunications companies. Where non-profit and government entities defer payment for goods or
services, they, too, are to be conSidered creditors."
AIi the Utility's accounts that are Individual utility service accounts held by customers of the utility whether
residential, commercial or Industrial are covered by the Rule. Under the Rule, a "covered account" is:
1. Any account the Utility offers or maintains primarily for personal, family or household purposes,
that Involves multiple payments or transactions; and
2. Any other account the Utility offers or maintains for which there is a reasonably foreseeable risk to
customers or to the safety and soundness of the Utility from Identity Theft.
"Identifying information" is defined under the Rule as "any name or number that may be used, alone or in
conjunction with any other Information, to identify a specifIC person," including: name, address, telephone
number, social security number, date of birth, government issued driver's license or identification number,
alien registration number, government passport number, employer or taxpayer identification number,
unique electronic identification number, computer's Internet Protocol address, or routing oode.
2
III. IDENTIFICATION OF RED FLAGS.
In order to identify relevant Red Flags, the utility considers the types of accounts that it offers and
maintains, the methods it provides to open its accounts, the methods it provides to access its accounts,
and its previous experiences with Identity Theft. The Utility identifies the follOWing red flags, in each of the
listed categories:
A. NotIfltations and Warnings From Credit Reporting Agendes
Red Flaas
1. Report of fraud accompanying a credit report;
2. Notice or report from a credit agency of a credit freeze on a customer or applicant;
3. Notice or report from a credit agency of an active duty alert for an applicant; and
4. Indication from a credit report of activity that is inconsistent with a customer's usual pattern or
activity.
8. Suspicious Documents
Red Flaas
1. Identification document or card that appears to be forged, altered or inauthentic;
2. Identification document or card on which a person's photograph or phYSical description is not
consistent with the person presenting the document;
3. Other document with information that is not consistent with existing customer information (such as
if a person's signature on a check appears forged); and
4. Application for service that appears to have been altered or forged.
C. Suspldous Personal Identifying Information
Red Flaas
1. Identifying information presented that is Inconsistent with other information the customer provides
(example: inconsistent birth dates);
2. Identifying information presented that is inconsistent with other sources of Information (for
instance, an address not matching an address on a credit report);
3. Identifying information presented that Is the same as information shown on other applications that
were found to be fraudulent;
4. Identifying information presented that is consistent with fraudulent activity (such as an invalid
phone number or fictitious billing address);
5. Social security number presented that Is the same as one given by another customer;
6. An address or phone number presented that Is the same as that of another person;
7. A person fails to provide complete personal identifying Information on an application when
reminded to do so (however, by law sodal security numbers must not be required); and
8. A person's identifying information is not consistent with the information that is on fife for the
customer.
3
D. Suspicious Account Activity or Unusual Use of Account
Red Flaas
1. Change of address for an account followed by a request to change the account holder's name;
2. Payments stop on an otherwise consistently up-to-date account;
3. Account used in a way that is not consistent with prior use (example: very high activity);
4. Mall sent to the account holder is repeatedly returned as undeliverable;
5. Notice to the Utility that a customer is not receiving mail sent by the utility;
6. Notice to the Utility that an account has unauthorized activity;
7. Breach in the utility's computer system security; and
8. Unauthorized access to or use of customer account information.
E. Alerts from Others
Red Flaa
1. Notice to the Utility from a customer, identity theft victim, law enforcement or other person that It
has opened or is maintaining a fraudulent account for a person engaged in Identity Theft.
IV. DETEcnNG RED FLAGS.
A. New Accounts
In order to detect any of the Red Flags Identified above associated with the opening of a new
account, Utility personnel will take the following steps to obtain and verify the identity of the person
opening the account:
Detect
1. Require certain identifying information such as name, date of birth, residential or business address,
principal place of business for an entity, driver's license or other identification;
2. Verify the customer's identity (for Instance, review a driver's license or other identification card);
3. Review documentation showing the existence of a business entity; and
4. Independently contact the customer.
B. Existing Accounts
In order to detect any of the Red Flags identified above for an existing account, Utility personnel
will take the following steps to monitor transactions with an account:
Detect
1. Verify the identification of customers if they request information (in person, via telephone, via
facsimile, via email);
2. Verify the validity of requests to change billing addresses; and
3. Verify changes in banking information given for billing and payment purposes.
4
V. PREVENTING AND MmGAllNG IDENTITY THEFT
In the event Utility personnel detect any identified Red Flags, such personnel shall take one or
more of the following steps, depending on the degree of risk posed by the Red Flag:
Prevent and Mitiaate
1. Continue to monitor an account for evidence of Identity Theft;
2. Contact the customer;
3. Change any passwords or other security devices that permit access to accounts;
4. Not open a new account;
5. Close an existing account;
6. Reopen an account with a new number;
7. Notify the Program Administrator for determination of the appropriate step(s) to take;
8. Notify law enforcement; or
9. Determine that no response is warranted under the particular circumstances.
Protect customer identifvlna information
In order to further prevent the likelihood of identity theft occurring with respect to Utility accounts,
the Utility will take the following steps with respect to its internal operating procedures to protect customer
identifying information:
1. Ensure that its webslte is secure or provide clear notice that the website is not secure;
2. Ensure complete and secure destruction of paper documents and computer flies containing
customer information;
3. Ensure that office computers are password protected and that computer screens lock after a set
period of time;
4. Keep offices clear of papers containing customer information;
5. Request only the last 4 digits of social security numbers (if any);
6. Ensure computer virus protection is up to date; and
7. Require and keep only the kinds of customer information that are necessary for utility purposes.
VI. PROGRAM UPDATES
This Program will be periodically reviewed and updated to reflect changes in risks to customers
and the soundness of the Utility from Identity Theft. At least rrnserttime: everY 6 months. vear. etc.'. the
Program Administrator will consider the Utility's experiences with Identity Theft situation, changes in
Identity Theft methods, changes in Identity Theft detection and prevention methods, changes in types of
accounts the Utility maintains and changes in the utility's business arrangements with other entitles. After
considering these factors, the Program Administrator will determine whether changes to the Program,
Including the listing of Red Flags, are warranted. If warranted, the Program Administrator will update the
Program or present the fUtility Commission OR Oty Coundll with his or her recommended changes and the
[utilitv Commission OR City Councli] will make a determination of whether to accept, modify or reject those
changes to the Program.
5
VII. PROGRAM ADMINISTRATION.
A. Oversight
Responsibility for developing, implementing and updating this Program lies with an Identity Theft
Committee for the Utility. The Committee Is headed by a Program Administrator who may be the head of
the Utility or his or her appointee. Two or more other individuals appointed by the head of the Utility or
the Program Administrator comprise the remainder of the committee membership. The Program
Administrator will be responsible for the Program administration, for ensuring appropriate training of Utility
staff on the Program, for reviewing any staff reports regarding the detection of Red Flags and the steps for
preventing and mitigating Identity Theft, determining which steps of prevention and mitigation should be
taken in particular drcumstances and considering periodic changes to the Program.
B. StatfTraining and Reports
Utility staff responsible for implementing the Program shall be trained either by or under the
direction of the Program Administrator In the detection of Red Flags, and the responsive steps to be taken
when a Red Flag is detected.
C. Service Provider Arrangements
In the event the Utility engages a service provider to perform an activity in connection with one or
more accounts, the utility will take the follOWing steps to ensure the service provider performs Its activity In
accordance with reasonable policies and procedures designed to detect, prevent, and mitigate the risk of
Identity Theft.
1. Require, by contract, that service providers have such policies and procedures in place; and
2. Require, by contract, that service providers review the Utility's Program and report any Red Flags
to the Program Administrator.
D. SpecifiC Program Elements and Confidentiality
For the effectiveness of Identity Theft prevention Programs, the Red Rag Rule envisions a degree
of confidentiality regarding the Utility's spedflc practices relating to Identity Theft detection, prevention
and mitigation. Therefore, under this Program, knowledge of such specific practices are to be limited to
the Identity Theft Committee and those employees who need to know them for purposes of preventing
Identity Theft. Because this Program is to be adopted by a public body and thus publicly available, it
would be counterproductive to list these specific practices here. Therefore, only the Program's general red
flag detection, Implementation and prevention practices are listed in this document.
6
An Invitation from Chair Peter Bell
Wednesday, July 1, 2009
To: Anoka County Elected Officials
Subject: Metropolitan Council District Dialogue
Meeting Details: July 29, 2009
7 p.m. - 7:30 p.m. Council Remarks
7:30 p.m. - 8 p.m. Q &A
Location: Running Aces Harness Park
15201 Zurich Street NE, Columbus
RSVP: by S p.m., July 22
Metropolitan Council Regional Data Center
data.center@metc.state.mn.us or 651-602-1140
Dear Anoka County Official,
Dial-A-Ride Services. Northstar Commuter Rail. Regional Parks.
Policymakers and the public discuss these issues at community events, in city hall, and one-on-one at the local
coffee shops. As we weigh in on these issues, members ofthe Metropolitan Council rely on our partners in state,
county, and local community governments to maintain the metro area's renowned quality of life.
Council Members Georgie Hilker, Tony Pistilli, Kris Sanda, Natalie Steffen, and I invite you to join us at a District
Dialogue held in concert with the Anoka County Local Officials Group on July 29. We are planning a series of
these meetings with local officials throughout the region, and hope they will provide an opportunity to meet one
another, to speak frankly, to address regional concerns, and to strengthen our relationships.
At the July 29 District Dialogue, we will outline key regional priorities, as well as pressing local issues of regional
significance. In the spirit of creating dialogue, we have reserved time for your questions and observations, so bring
your ideas. We have invited your senior staff, in addition to key Council staff members who can answer technical
questions, as well.
I look forward to a truly interesting discussion.
Sincerely,
Peter Bell, Chairman
390 Robert Street N, St. Paul, Minnesota 55101
www.metrocouncil.org
TEL: 651-602-1000 ffTY: 651-602-0904
data.center@metc.state.mn.us
~ Metropolitan Council
Local Government Officials Meeting
Wednesday, July 29, 2009
Running Aces Harness Track
Columbus, MN
(Directions on reverse side)
A2enda
ffi ~ J~L~ ; '",;!
5:00-6:00 p.m. Social Hour By
6:00-6:45 p.m. Dinner
7:00 p.m. Meeting
--;..;::
Hosted by: Mayor Tom Ryan, City of Blaine
Welcome/Introductions - Mayor Tom Ryan, City of Blaine
Running Aces Harness Track Overview- Robert Farinella, General Manager -
will speak at 5:45 pm (prior to dinner)
Metropolitan Council District Dialogue - Peter Bell, Chairman
(See attached invitation from Chairman Bell)
Other?
Future Meeting Dates & Locations:
October 28, 2009 (Location TBD)
Please RSVP by Monday, July 22 to Barb McKusick, at 763-323-5722 or
barb.mckusick@co.anoka.mn.us
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PICNIC BBQ STYLE
BUFFET MENU
Grilled Chicken Breast and/or Grilled Ribs;
Potato Salad, Veggie Pasta Salad,
Watermelon Boat and Kettle Chips, Apple
Crisp and Cheesecake.
Buffet includes coffee and soda.
$27.42/per person
Please make checks payable to:
Anoka County
RSVP needed by July 22, 2009
~ Metropolitan Council
Metro Meetings
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and regional
Council sponsored events. The Metropolitan Council is located iN 390 Robert St. N., in downtown St. PauL All meetings are held at
this location unless otherwise noted Meeting times and agendas are subject to change. Visit our website at www.metrocouncil.orf!(or
more information.
Video of meetings of the Council and three committees - Community Development, Environment and Transportation - now available
live and archived for later viewing at www.metrocouncil.org .
Week of July 13 -17, 2009
Monday, July 13
Transportation Committee: 4 p.m., Metro Transit FT Heywood Chambers,
560 Sixth Avenue North. MinneaDolis Note Location
Northstar Commuter Rail Fare Approval;
2009-2012 TIP Amendment: Project Scope Change Request: Maple Grove;
2009-2012 TIP Amendment: Project Scope Change: Southwest Metro Transit - Market Street Station;
Authority to Execute an Interagency Agreement with Mn/DOT for Travel Behavior Inventory Federal ARRA Funds;
Approval of Regional Dial-a-Ride Program Parameters;
Authorization for Public Hearings and Approval of Public Hearing Content for Regional Dial-a-Ride Fares;
New Metro Mobility and Regional Dial-a-Ride Vehicle Graphics;
Construction of 181" Street Park and Ride in Lakeville, Urban Partnership Agreement;
Cedar Avenue and 181" Street Park and Ride Lot-Interagency Agreement with the City ofLakeville;
Counties Transportation Improvement Board 2009 Grant Agreement Amendment No. I for Central Corridor Light Rail
Project;
Information
20 I 0 Transportation Operating Budget;
Urban Partnership Agreement Quarterly Update; and other business.
Tuesday, July 14
Environment Committee: 9:30 a.m., Chambers
Authorization to Amend and Extend Operations Contract with New England Fertilizer Company to Incorporate Use of
Biogas;
City of Dayton 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
City of Maple Plain 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
City of Edina 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
City of Arden Hills 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
City of Oak dale 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
City of Empire Township 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
Authorization to Enter into a Memorandum of Understanding with the City of Minneapolis Related to Combined Sewer
Overflow Elimination Efforts;
City of Minneapolis 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan;
Authorization to Submit Phosphorus Reduction Grant Applications to the Public Facilities Authority;
Adoption of 20 I 0 Municipal Wastewater Charge and Rates;
Authorization to Hold Public Meeting for Proposed Service Availability Charge Rate Design Change for Outdoor Seating;
Information
Public Facilities Authority Loan Status;
Quarterly Compliance Report; and other business.
L
Wednesday, July 15
Canceled: T.\B Pali~' CaBUBiltae
Canceled: TrllBS~aflatiaB :\"",<ioaF;' Ilaard
2010 - 2013 Transportation Improvement Program Public Hearing: 3 p,m" Chambers
Canceled: Ca--''tee afthe 'J!~ole:
Thursday, July 16
T AC Aviation Tecbnical Task Force: 9 a,m" Lower Level A
Review of Forecasts (Chapter 3 Preliminary Draft);
Discussion ofMSP Peer Airports Analysis (Chapter 4 Draft);
Review of Airport Classification (Chapter 5 Draft); and other business,
Canceled: T.^.c FlIBding & Pragromming CoHDllillee
Canceled CeBlFaI Coffidor f.d-;isol)' Cammittee
Friday, July 17
No meetings scheduled
Tentative Week of July 20 - 24,2009
Monday, July 20
Community Development Committee: 4 p.m., Chambers
Central Corridor Business Advisory Committee: 4 p.m., Court International Bldg"
2550 University Avenue, St. Paul
Tuesday, July 21
No meetings scheduled
Wednesday, July 22
Management Committee: 2:30 p.m., Lower Level A
Metropolitan Council: 4 p.m" Chambers
Tbursday, July 23
T AC Funding & Programming Committee: I p.m., Chambers
Friday, July 24
No meetings scheduled