HomeMy WebLinkAbout2001-03-06 P & Z Agenda
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PLANNING AND ZONING COMMITTEE
MEETING AGENDA
TUESDAY, MARCH 6,2001
6:30 p.m.
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING (S)
III. APPEARANCES
IV. OLD BUSINESS
V. NEW BUSINESS
1. Mini Storage
2. Ordinance #39 - Sign
3. Eagle Pass Sketch Plan
4. Commission Member Training
5. Liaisons
6. Acceptance ofMr. LaMotte's resignation
VI. DISCUSSION ITEMS
VII. CONSIDERATION OF MINUTES
1. February 6, 2001 Meeting Minutes
2. February 13,2001 Workshop Meeting Minutes
VIII. ADJOURNMENT
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TO: Planning and Zoning Commission Chair and Members
FROM: Jim March
SUBJECT: Ordinance #4 Amendment (Mini-Storage Facilities)
DATE: March 2,2001
Staff is continuing to comply information regarding this ordinance amendment and it is
anticipated that a draft amendment will be completed early next week. You will receive
same via e-mail.
If you have any questions or concerns regarding this item, please feel free to contact me
in the mean time.
of
NAME: Apollo Mini Storage
LOCATION: County Rd. 14 & 20th St. Centerville, Mn., about a 1/2 mile west of Hwy
35W in the Centerville Industrial Park.
OWNERS: Edward Sadelack Jr., Terry Sager, Karen Sager, Doreen Molinari, equal
partners.
I) BUSINESS INFO:
a) TYPE OF BUSINESS:
GENERAL: Storage. Specifically, mini-storage or self-storage.
GOAL OBJECTIVE: To provide storage for consumers in a secure, convenient
location at a reasonable cost.
DESCRIPTION: A facility that houses various sized individual storage units in a
gated area. Customer is able to access at own discretion in a well-lit, convenient,
and secure fashion. Sizes range from smaller units that can accommodate storage
of boxes, to larger sizes that can conveniently house most types of recreation
vehicles. Business owners may find this a less expensive alternative to costly retail
space used for storage. Customers include people in transition, or those requiring
additional storage space for varying lengths of time. The storage of seasonal
recreational equipment, vehicles, furniture, and other valuables, as well as the
storage of home business goods, business records, or other store merchandise
associated with commercial accounts, in a secure location, at a competitive but
reasonable fee, is the main objective.
SALES: This business takes in revenue by charging rents for storage. Each size
unit has a specific rate to be charged monthly or as a one-time fee. Deposits on the
units for damages, collecting late fees, and potentially, the sale of mover-related
merchandise are other sources of revenue. Sales are generated by ads in Yellow
Pages and local periodicals, targeting mover-related business with brochures and
flyers, to traffic flow and illuminated sign. Word of mouth references by local
businesses and small jobbers, are routine.
QUALITY: The quality of the "product" is established by providing consistent
security and convenience, also to maintain a friendly and safe atmosphere either at
the facility or while the renter is away.
PRICE: What is fair and reasonable will be discussed later in an analysis of what
the market will bear in a competitive survey. A complete breakdown of the nearest
competition in ten miles is outlined.
.,
b) HISTORY:
MANAGEMENT: This is business that will be owner- operated and managed by
qualified persons with proven experience in the operation of small businesses.
Collectively, our strengths exist in sales, accounting, and computer related
technical skills, to managing budgets, meeting and surpassing deadline
expectations, to marketing and advertising. This is a weIl researched idea with a
large potential for success, given the location near a major highway, rate of the
area's population growth, lack of competition in the primary market, proximity to
numerous recreational outlets, and recent covenants on storage of vehicles on
personal property.
LOCATION: Located a quarter-mile west of 35E, the facility can be easily seen by
travelers driving both north and south on this major highway. Exiting on Co.Rd.14,
and heading east to first intersection, turn south a quarter-mile on 20th street. The
main approaches to the location are 35E, Centerville Rd., County Rd. 14, County
Rd. J to 20th St, all with decent or better traffic flow numbers. Being surrounded by
a handful of recreational lakes is a good indication that there are seasonal
recreational vehicles that need storing. Also, the recent approval of Pheasant Marsh
housing development equals 77 new homes being constructed literally right across
the street. The nearest competition is 4 miles away, 2 more in 6 miles, and a few
more in 10 miles. The primary market is growing faster than the Minnesota average
and the average wage is significantly higher than that average.
OffiCES: A smaIl 10 by 10 office is all that is needed to accommodate the
business transactions. Office equipment is limited to computer, phone, cash
register, credit card machine, filing cabinets, and other basics. Meetings with
clients can be prearranged to provide for any schedule possibility. The customer is
responsible for the rest. They can come and go as they please within the "open"
hours.
HOURS: 6am to 9pm, or something close to these hours fall within the range of
possible hours. Most of the competition seems to have limited hours on Saturdays,
and no hours on Sundays. After closer analysis of competitor hours and customer
needs, these hours are likely to change.
SIZE: Constructed on about 4 acres, the buildings are laid north to south in rows to
aIlow adequate space to maneuver vehicles of most sizes to their units. The
remainder of space available is to be considered for parking rec vehicles or future
development.
Total Land: 175000 sq. ft.
~
WHAT: Mini-storage in two phases.
WHERE: Royal Oaks Industrial Park ( CentervilIe ), east of 20th St. at Center St.
intersection.
HOW: Land purchased through Integrated Real Estate, construction through
Ameribuilt Construction, financing through
SIZE: Four acres in a rectangular parcel, north to south. Phase I is the construction
of four buildings running east to west, 40ft wide by 200ft long, with a 10 x 10 office.
Phase I is 32000 sq. ft. rentable space. Excavation of the whole site is done in the first
phase. Phase II is done approximately 18 to 24 months later, or when the occupancy is
consistently at 85%. The addition of four more buildings is done at this time, as to add
32000 more sq. ft. of rentable space. The purchase of additional land is possible for later
expansion.
ACCESS: A new street going east-west is being built off of 2fY1' S1. to gain access
into the facility, leading to parking and the office.
SPECIFICS: Each building has 40 units of various sizes, with enough space in
between to maneuver large vehicles into storage space. A fence around the perimeter and
a gate at the entrance will allow only renting customers into the facility. The gate will
accept only codes from paying customers. Ground work made of asphalt will enhance the
durability, appearance, and value of the property. Lights on every building and at the
entrance to increase security, as well as an illuminated sign to advertise the location. 9 x
6ft walls, 8ft doors, 12 inch vented overhang, and 9 x 8ft overhead doors included. The
outside construction is completed with Novabrik for a well-constructed brick feel, which
is aesthetically pleasing as well as state of the art in construction of new buildings.
Novabrik is a mortarless concrete with a vapor wall and no pressboard in between. It is
an exterior that will add prestige to the industrial park.
. Drainage is already in place
. Construction of new road at south end of property line to be completed soon
. Property line to the center of 2rf' St.
. Project is endorsed by owner
. If based on surrounding cities, a variance on sprinkler system should be
allowed. Perhaps a fire wall every 200 feet or so seems to be the most popular
alternative.
. Tax Base Data-
,IJ
. A schematic of the building construction is attached, as well as pictures of
similar facilities.
. A brochure explaining Novabrik is also provided.
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BLDG. #3 = I - 40 X 200'
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. . "11 NELSON STRUCTURAL ENGINEERIN;?' No. lloIa
, 2005 HIGHLAND AVENUE 1.
" EAU CLAIRE, WI 54701 2.
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Revision Dacrlptlon
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2005 HIGHlAND AVENUE
[AU Cl.AlRE, WI 5~70'
S -.u. (715) 838-9794
BRICK FACE
TYPICAL SIDEWALL
PROPOSED MINI-STORAGE BUILDINGS:
(SEE SITE PLAN FOR LOCATION)
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SUBJECT:
DATE:
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Planning and Zoning Commission Chair and Members
Jim March
Ordinance #39 (Signage)
March 2, 200 I
Contained in your packet, you will find an updated Ordinance #39 for your review.
If you have any questions or concerns regarding this item, please feel free to contact me.
,
Effective - -01
City of Centerville Ordinance #39
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
ORDINANCE # 39
An ordinance regulating signs in the City of Centerville,
Minnesota and providing for the administration and enforcement
of such regulations.
The City Council of the City of Centerville ordains as follows:
DIVISION 10: General Provisions
Section 010-010: Title. This ordinance shall be known as Ordinance #39, City
of Centerville Signage Ordinance except as herein referred to as "this
Ordinance".
Section 010-020: Purpose and Intent. It is the purpose of this Ordinance to:
· Establish a set of standards for the fabrication, erection, use and
maintenance for signs, symbols, markings, advertising devices or
other items that serve as visual communication media.
. Allow creativity in sign design while at the same time ensuring that
the public is not endangered, annoyed, distracted or displeased by
unsafe, disorderly, indiscriminate and unnecessary use of visual
communication media.
· Administration and procedures for requiring permits, payments of
fees and providing for penalties for non-compliance.
Section 010-030: Repeal of Conflicting Ordinances. Those parts of
Ordinance #4 (Zoning Ordinance) or any parts of other Ordinances inconsistent
herewith are hereby repealed. In all other respects said Ordinance #4 (Zoning
Ordinance) and other Ordinances shall remain in full force and effect.
Section 010-040: Definitions.
Advertising Sign - An "Advertising Sign" is a sign, which directs attention to a
business commodity, service or entertainment not exclusively, related to the
premises where such a sign is located or to which it is affixed.
Area Identification Sign - A freestanding sign that identifies the name of a
residential subdivision, commercial or industrial development.
Page I of 11
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City of Centerville Ordinance #39
Billboard - A sign erected for the purpose of advertising a product, event, person
or subject not entirely related to the premises on which the sign is located.
Business Frontage - The linear frontage of that portion of a building facing the
right-of-way and occupied by one separate business.
Business Sign - A "Business Sign" is any sign which identifies a business or
group of businesses, either retail or wholesale, or any sign which identifies a
profession or is used in the identification or promotion of any principal commodity
or service, including entertainment, offered or sold upon the premises where
such sign is located.
Canopy - A permanent roof structure attached to and supported by the building.
Changeable Copy Sign - Any sign that is characterized by changeable copy,
letters or symbols, regardless of method of attachment.
Directional Sign - An on-premises sign designed to guide or direct pedestrian or
vehicular traffic.
Flags - Devices generally made of flexible materials, such as cloth, paper of
plastic, and displayed on poles, strings or wires, but excluding the flag of any
country or state.
Flashing Sign - An illuminated sign on which such illumination is not kept
constant in intensity or color at all times, when such sign is in use.
Freestanding Sign - Any sign supported by structures or supports that are
permanently anchored in the ground and that are independent from any building
or structure.
Historical Identification Symbols - Those symbols which have historically been
identified with the service the establishment provides, are common to similar
enterprises in all other localities and are not a particular trademark or business
identification.
Illuminated Sign - A sign that has an artificial light source directed upon it or
which has an interior light source.
Major Anchor - A single tenant in a shopping center that is at least 20% of the
total square footage and in excess of 50,000 square feet.
Motion Sign - A sign that revolves, rotates or moves.
Political Sign - Any sign which states the name or picture of an individual
seeking election or appointment to a public office, or pertaining to a forthcoming
public election or referendum, or pertaining to or advocating political views or
policies erected on private property, which is erected by a bona fide candidate for
political office or by a person or group supporting such a candidate and which
Page 2 of 11
Effective - -01
City of CentervilIe Ordinance #39
contains the name of the person or group supporting such a candidate and which
contains the name of the person or group chairman responsible for the erection
and removal of the sign.
Portable Sign - Any sign not permanently attached to the ground or other
permanent structure, or a sign designed to be transported, including, but not
limited to, signs designed to be transported by means of wheels, signs converted
to A- or T-frames; menu and sandwich board signs; umbrellas used for
advertising; and signs attached to or painted on vehicles parked and visible from
the public right of way, unless said vehicle is used in the normal day-to-day
operations of the business.
Setback - The minimum horizontal distance between a lot line and a building line
or use.
Sign - The term "Sign" shall mean a name, identification, description, display,
illustration structure or device which is affixed to, or painted on, or represented
directly or indirectly upon a building or other outdoor surface or piece of land, and
which directs attention to an object, product, place, activity, person, institution,
organization or business.
Sign Area - The entire area within a continuous perimeter enclosing a sign,
exclusive of sign embellishments, which may extend beyond said perimeter as
regulated herein; such perimeter shall not include any structural elements lying
outside of said sign and is not an integral part of the display. Double-faced signs
are permitted with the maximum square footage allowed on each face as that
allowed for a single face sign; multi-faced sign areas may not exceed the area
permitted for a single faced sign.
Sign Height - Height shall be measured from grade to the uppermost points or
level of sign surface.
Temporary Sign - A sign that is not permanently affixed. All devices such as
banners, pennants, flags (not intended to include flags of any nations)
searchlights, twirling or sandwich type signs, sidewalk or curb signs and balloons
or other air or gas filled figures.
Wall Advertising Sign - An advertising sign attached to or erected against the
wall of a building or structure with the exposed face to the sign in a plane
approximately parallel to the face of said wall and extending not more than fifteen
(15) inches from the building wall face.
Window Sign - A sign affixed to or inside a window in view of the general public,
but excluding merchandise on display.
DIVISION 15: General ReQulations
A. Signs are prohibited within the public right-of-way or
easements except that the City Council may grant a Special
Page 3 of 11
Effective - -01
City of Centerville Ordinance #39
Use Permit to locate signs and decorations on or within the
right-of-way for a specified period of time.
B. Flashing signs, motion signs or similar devices shall be
prohibited in all districts except commercial district signs that
meet the criteria detailed in the commercial district
standards. Approved traffic signs are exempt from this
provision.
C. Unless specifically allowed in this Ordinance, interior
illuminated signs are permitted in all districts except
Residential. All illuminated signs shall have a shielded light
source.
D. Business signs shall not be painted, attached, or in any
manner affixed to trees, rocks or similar natural surfaces.
No signs of any type shall be painted directly on to the roof
or the sides of a building.
E. Signs that interfere with the ability of vehicle operators or
pedestrians to see traffic signals, or which impede the vision
of traffic by vehicle operators or pedestrians are prohibited.
F. Signs shall not project above the roofline of any structure
without the issuance of a Special Use Permit.
G. No sign shall physically obstruct any window, fire escape or
opening intended to provide entry or exit to any structure or
building or public way.
H. All signs and sign structures shall be properly maintained in
a safe, orderly condition at all times, including the
replacement of defective parts, cleaning and other items
required for the maintenance of the sign. Vegetation within
ten feet in any direction of the base of ground signs shall be
neatly trimmed and free of weeds, and no rubbish or debris
that would constitute a fire or health hazard shall be
permitted under or near the sign.
I. No signs may be placed on utility poles in the community.
J. There may be no more than one identical sign per lot in a
residentially zoned area.
K. The changing of the advertising message of a painted or
printed sign, or changeable copy sign, and the painting,
repainting and cleaning of signs will not require a sign
permit, but will otherwise be done in compliance with this
Ordinance and any other applicable laws.
Page 4 of 11
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City of Centerville Ordinance #39
L. No sign may by reason of its location, color or intensity,
create a hazard to the safe and efficient movement of
vehicles or pedestrian traffic. No private sign may contain
words that might be construed as traffic controls, such as
"Stop", "Caution", "Warning", or otherwise resemble any
official marker erected by a governmental body or agency,
unless such sign is a directional sign.
DIVISION 20: Permitted siQns with no permit required
Section 020-010: Political Signs. Political signs posted by bona fide
candidates for political office or by a person or group promoting a political issue
for a candidate may be placed in any district subject to the requirements of the
district. Campaign signs may be posted for a period not to exceed sixty (60)
days and shall be removed within seven (7) days following the date of the
election. Only one sign (1) per candidate will be allowed per lot.
Section 020-020: Temporary Signs.
A. Temporary banners and pennants shall be displayed for no
more than fourteen (14) days. A maximum of six (6)
occurrences per year are allowed. Banners or pennants
determined to be an integral part of the design or
architecture of a building are permitted.
B. One temporary identification sign, setting forth the name of
the project, architect, engineers, contractors, planners and
financing agencies, may be installed at a construction site in
any district for the period of construction. The sign area of a
temporary identification sign shall not exceed thirty-five (35)
square feet.
C. In any district, one (1) temporary real estate sign may be
erected for the purpose of advertising the lease or sale of
property upon which it is placed. Only one (1) such sign
shall be permitted per street frontage. Such sign(s) shall be
removed within seven (7) days following the lease or sale of
the property. The maximum size of such signs for each
district is as follows:
Residential Districts - Ten (10) square feet
Commercial Districts - Thirty-two (32) square feet
Industrial Districts - Thirty-two (32) square feet
Mixed-Use Districts - Sixteen (16) square feet
Agricultural/Rural Residential - Thirty-two (32) square
feet
Page 5 of 11
Effective - -01
City of Centerville Ordinance #39
1. In any district, one (1) temporary "help wanted" or
"now hiring" sign may be erected for the purpose of
advertising employment positions. Only one (1) such
sign shall be permitted per street frontage. Such sign
shall be removed upon filling the employment
position. The maximum size of such signs for each
districts are as follows:
D. Commercial District - Thirty-two (32) square feet
Industrial District - Thirty-two (32) square feet
Mixed-Use District - Sixteen (16) square feet
Agricultural/Rural Residential - Thirty-two (32) square feet
E. Signs pertaining to drives or events of civic, philanthropic,
educational or religious organizations, provided permission of the
Council must be obtained to erect such signs upon or over public
property and provided further that such signs shall not be erected
or posted for a period of more than fourteen (14) days prior to the
date of the event and must be removed within three (3) days after
the event.
Section 020-030: Directional Signs. Directional signs having a surface area
not greater than five (5) square feet.
Section 020-040: Memorial Signs. Memorial signs or tablets, or names of
buildings and date of erection when cut into a masonry surface of constructed of
metal, wood or stone and attached to the building not exceeding a sign surface
area of four (4) square feet.
Section 020-050: Freestanding Signs. Freestanding signs for garage sales or
similar events occurring within the corporate limits of the City, not exceeding four
(4) square feet in sign surface area, erected on private property with permission
of the landowner, and displayed for not more than three (3) consecutive days.
Section 020-060: Window Signs. Temporary or permanent window signs duly
authorized by zoning and other laws of this City, provided that all such signs on a
frontage shall not have a total sign surface area greater than 50% of the glass
area, excluding doors, on such frontage and provided that a minimum of one-half
of the open window space must be below a horizontal line which is five (5) feet
above the interior floor of the commercial establishment. Merchandise displays
in windows shall not be considered a part of the sign area if such display is not to
be continued for a period of more than eight (8) weeks.
DIVISION 25: Portable Signs
Portable signs are prohibited in residential districts. Portable signs in all other
districts are allowed with permit as specifically authorized below. Portable signs
used for the purpose of directing the public will be permitted subject to the
following conditions:
Page 6 of 11
Effective - -01
City of Centerville Ordinance #39
A. Said sign is coincidental to or used In conjunction with a
public function; and
B. Said sign is used for a special business promotion or event;
and
C. The period of use for such a sign shall not exceed fourteen
(14) consecutive days; and
D. No business may have more than six (6) special promotions
or events per year; and
E. Portable signs may not exceed eighty (80) square feet.
DIVISION 30: District Regulations
Section 030 - 010: Residential/Public Districts (R1,R2, R2A, R4, R5, P1)
Permitted Signs
A. Residential Identifications - Not more than two (2) square
feet per nameplate or six (6) square feet in area for each
multiple-family building.
B. Institutional Identifications - Churches, schools, parks etc.
allowed up to thirty-two (32) square feet; not taller than eight
(8) feet.
C. Business Signs - Home-based businesses may have a sign
that is no larger than four (4) square feet. The sign may not
be an interior-illuminated sign.
Section 030 - 020: Commercial District (B1)
Permitted Signs
A. Wall Signs - Wall signs are permitted on each public street
exposure or public parking exposure provided said signage
does not exceed ten percent (10%) of said wall area.
B. Free Standing Signs - One (1) free standing sign per
business or business complex provided, however, said sign
does not exceed two hundred (200) square feet in area and
thirty-five (35) feet in height.
C. Area Identification Signs - One (1) area identification sign
is permitted per street frontage, however said sign does not
exceed sixty four (64) square feet in area and twenty (20)
teet in height, and is not placed within ten (10) feet of any
street right-at-way.
Page 7 of 11
Effective - -01
City of Centerville Ordinance #39
Section 030-030: Industrial District (11)
Permitted Signs
A. Wall Signs - Wall signs are permitted on each public street
exposure or public parking exposure provided said signage
does not exceed ten percent (10%) of said wall area.
B. Free Standing Signs - One (1) free standing sign per street
frontage provided, however, said sign does not exceed two
hundred (200) square feet in area and thirty-five (35) feet in
height.
C. Area Identification Signs - One (1) area identification sign
is permitted per street frontage, however said sign does not
exceed sixty four (64) square feet in area and twenty (20)
feet in height, and is not placed within ten (10) feet of any
street right-of-way.
Section 030-040: Mixed-Use District (M1)
Permitted Signs
A. Wall Signs - Wall signs are permitted on each public street
exposure or public parking exposure provided said signage
does not exceed ten percent (10%) of said wall area.
B. Canopy Signs - Signs on these structures are allowed as
long as the sign area does not exceed ten percent (10%) of
said wall area.
C. Ground Signs - One (1) ground sign is permitted per street
frontage; however, said sign does not exceed eight (8) feet
in height and thirty-two (32) feet in area.
DIVISION 35: Comorehensive SiQn Plan Required
A comprehensive sign plan is required at the time of Planning and Zoning
Commission review of any proposed new commercial or industrial development.
Said plan shall indicate the location, size, height, color, lighting and orientation of
all proposed signs and shall be submitted for approval pursuant to the
regulations of the City of Centerville.
Building permits and inspections are necessary as required by building and
electrical code. Fees for required permits or hearings shall be set by approved
annual resolution of the City Council.
Section 035-010: Application for Permit. Every application for a sign permit
must be accompanied by a plan drawn to scale and including the following:
Page 8 of 11
Effective - -0 I
City ofCenterviUe Ordinance #39
A The dimensions of the sign and where applicable the
dimensions of the wall surface of the building to which it is to
be attached.
B. The maximum and minimum height of the sign.
C. The proposed location of the sign in relation to the
boundaries of the lot upon which it is to be situated.
D. The proposed location of the sign in relation to the
boundaries of the lot upon which it is to be situated.
E. If the sign is to be illuminated, the technical means by which
this is to be accomplished and the hours of illumination.
F. Where the sign is to be attached to any existing building, a
diagram or photograph of the face of the building to which
the sign is to be attached.
G. The name and address of the owner of the sign and the
address of the property where the sign is located.
H. Where a ground level sign is proposed with berming, a
diagram showing grade level and dimensions of the berm.
I. When a multi-tenant comprehensive sign plan is submitted,
the plan must include the location, size, height, color lighting
and orientation of ill! signs.
J. Where a ground sign plan is submitted, the plan must
include the location of the sign in relation to the lot lines and
the building height, including any difference from the
established grade, size, color, lighting and hours of
illumination.
DIVISION 40: Adiustments and Appeals
The commission of adjustments and appeals will be comprised by all members of
the Planning and Zoning Committee. The Planning and Zoning Committee will
hear and make recommendations to the City Council regarding:
A Appeals where it is alleged that there is an error in any
order, requirement, decision or determination made by an
administrative officer in the City in the enforcement of this
Ordinance.
B. Petitions for variances from the literal provIsions of this
Ordinance in instances where their strict enforcement would
cause hardship because of circumstances unique to the
Page 9 oflI
Effective - -01
City ofCenterville Ordinance #39
individual property under consideration. Criteria for granting
a variance will be the same as the criteria for granting a
variance in the City's zoning ordinance.
DIVISION 45: Non-Conformina SiQns
Section 045-010: Legal, Conforming. All signs existing as of the adoption date
of this ordinance conforming to the requirements of this ordinance and not
requiring a permit under the provisions of this ordinance, may be maintained so
long as the sign continues to comply with the provisions of this ordinance, as it
may from time to time be amended.
Section 045-020: Legal, Non-Conforming, Signs. All signs existing as of the
adoption date of this ordinance which would be prohibited by ordinance or which
would require a permit under this ordinance but have not received a permit, wili
be deemed to be legal non-conforming signs. Legal non-conforming signs may
continue to exist without a permit and without constituting a violation of this
ordinance until one or more of the following occurs:
A. The sign is structurally altered (except for normai
maintenance) in a way that makes the sign less in
compliance with this ordinance than it was before the
alteration.
B. The sign is relocated to a position making it iess in
compliance with this ordinance than it was before the
relocation.
C. The sign is replaced.
D. Any new primary sign is erected or placed in connection with
the enterprise using the legal non-conforming sign.
DIVISION 50: Enforcement
If a sign is in violation of this ordinance, or is in danger of falling, or is otherwise a
menace to the safety of persons or property, the Building Official may give to the
owner of the property on which the sign is located, written notice specifying the
violation, ordering the cessation of the violation and requiring either the removal
of the sign or remediai work in the time and manner specified in the notice. In
the event of failure to comply with the notice within thirty (30) days, the Building
Official may remove the sign or cause such remedial work to be done. The cost
of the work performed by the City, must be paid to the City by the owner of the
property on which the sign is located. If payment is not made within thirty (30)
days after a statement of costs is sent to the owner, the costs may be assessed
against the property by certifying the costs to the County. If a sign that has been
removed is not reclaimed and costs paid within thirty (30) days after its removal,
the sign may be sold or otherwise disposed of by the City. If a sign is found to be
an immediate danger to the public because of its unsafe condition, it may be
Page 10 of 11
.
Effective . .01
City ofCenterville Ordinance #39
removed without notice, and written notice of removal and reasons for the
removal will be given to the owner of the property on which the sign is located as
soon as possible.
DIVISION 55: EFFECTIVE DATE This ordinance shall take effect the day
following the second publication in the city's official newspaper.
Mayor Tim Swedberg
Attest:
City Administrator
Page 11 ofl1
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,!'l:~IG~~~G
1875 COtolWOCIAL BLVD.
ANDOVER. tolN. 55304
MEMO
DATE: March 1,2001
TO : Planning and Zoning Commission
FROM: JimMarch
RE : Training
............................................................................
Included in your packet are several examples oftraining events and resources that could
be of interest to the group. If anyone is interested in attending a seminar or wants some
specific materials ordered, please let me know. It has been suggested that all members of
the commission may be interested in having the City pay for memberships to the AP A.
We can discuss these items at the meeting.
2001 LAND USE PLANNING WORKSHOPS
FOR ELECTED OFFICIALS AND PLANNING COMMISSIONERS
The dates are set, locations are confirmed and
the brochure is at the printer-all we need is you!
Once again the Government Training Service (GTS) is offering its workshops designed especially
for citizen planners! Co.sponsored by the League of Minnesota Cities, the Metropolitan Council
and Minnesota Planning among others, these workshops provide opportunities to learn the
fundamentals or pursue in-depth study of current topics and hands-on application. Participants
will enhance their knowledge of various areas of planning and, as a result, become better
equipped to make recommendations and decisions about the communities in which they live.
The following represents our workshop schedule for spring, 2001:
Annual Planning Institute: The Basics
Saturday, March 24-St. Paul
Wednesday, March 28-St. Cloud
Wednesday, April 11-St. Paul
Beyond the Basics
Thursday, April 5-St. Cloud
Saturday, April 21-St. Paul
Wednesday, May 9-St. Paul
Advanced Zoning Applications
Thursday, April 26-St. Paul
Thursday, May 10-St. Cloud
Building and Sustaining Community Character
Thursday, March 29-St. Cloud
Wednesday, April 25-St. Paul
Community and Environmental Planning
Wednesday, May 2-St. Paul
Boundary Adiustments (New. 1/, day workshop!)
Thursday, April 26-Alexandria
Wednesday, May 9-St. Cloud
A complete brochure including registration information will be mailed to all 2001 Newly
Elected Officials Conference attendees early the week of February 26-0r visit the GTS
website now (www.mngts.org) if you'd like a copy sooner. Go to the "brochure" section
and select 2001 Land Use Planning Workshops - all the details are there!
Government Training Service
480 Cedar Street, Suite 401
Saint Paul, MN 55101-2240
5503!%!7:2~
Rrst doss Mail
U.S. POSTAGE
PAID
Sl. Paul, MN
Permit No. 3137
TIM SWEDBERG
Mayor, Centerville
7239 Clear Ridge
Centerville, MN 550
',',1"'.',1'"",1/.",',',,','.,,'"','.",,,.".'.',,./..1/
LAND USE PLANNING WORKSHOPS
FOR PLANNING COMMISSIONERS AND ELECTED OFFICIALS
Mardi - Mat, 2001- VARIOUS LOCATIONS
.:. The Basics
-t. Beyond The Basics
-:- Advanced Zoning Applications
.:. Community and Environmental Planning
.:- Building and Sustaining Community
Character
-:- Boundary Adjustments
- NEW HALF-DA Y WORKSHOP!'
, {J
'.
Sponsored by: GOVERNMENT TRAINING SERVICE
Co-sponsors: Association of Minnesota Counties; League of Minnesota Cities;
Metropolitan Council; Minnesota Association of Townships; Minnesota Chapter,
American Planning Association and Minnesota Planning
GENERAL INFORMATION
We are pleased to once again offer workshops
designed especially for citizen planners. Sessions
provide opportunities for in-depth study of current
topics and hands-on application. While many of
these programs and presenters have been part of
our planning curriculum for many years, the content
is constantly revised and updated to ensure today's
issues are addressed. Participants will enhance their
knowledge of various areas of planning and, as a
result, become better equipped to make recommen-
dations and decisions about the communities in
which they live.
PROGRAM FEATURES INCLUDE
-> An occomplished faculty with extensive
backgrounds in both planning and
instrudion
.... A focus on current issues and timely information
.;. Reference materials to make your job easier
-> Practical workshops designed by a
committee of planning experts and
local officials
If you would like to make your contribution to solving
land use problems as informed and effective as
possible...REGISTER TODAY! THESE PROGRAMS ARE
FOR YOU.
WHO SHOULD ATTEND?
Members of plonning commissions, boards of
adjustment and appeals, and governing bodies in
Minnesota cities, counties and townships. Also
valuable for members of other advisory commis-
sions, housing and redevelopment outhorities, staff,
real estate professionals, and others working in
areas related to specialized workshop topics.
REAL ESTATE CREDITS
.,.he Basics: 'Beyond the Basics' and 'Advanced
Zoning Applications' have been approved for Continu-
ing Real Estate Education credits. Attendance forms will
be available at each workshop.
REGISTRA TION/CANCELLA TION
Register at least 7 days prior to the workshop date
using the forms in this brochure. ISpace is limited.! Fill
out one form per individual; duplicate forms if register-
ing more than one person fram your community/
agency.
You will receive a canfirmation of your registration
via e-mail one week before the workshop. Fees will
be refunded less a $lS service fee if the registration is
canceled 4 working days before the program. You may
substitute another individual for the same workshop at
any time. Should weather (or circumstances beyond
our controll necessitate program cancellation or post-
ponement, registrants will be notified via announce-
ments on WCCO-AM radio and other local Minnesota
radio stations.
illS
The following registration fees include 0 luncheon meal
lexcept for the half-day Boundary Adjustment work-
shop!. refreshmetn breaks and handout materials:
-> $99.00 - The Basics
-> $125.00 - Beyond the Basics,
Advanced Zoning Applications,
Building & Sustaining Community Character,
Community and Environmental Planning
.;, $50.00 - Boundary Adjustments
Full-time Students are invited to register for any of the
full-day workshops for $50/person or for the half-day
workshop for $25/person.
E..OR FURTHER INFORMATION
Contact Government Trulnlng Servl< C 16511222 7409 or Minnesota Toll Free 1800( 569-68"0
4"0 Cedor Street SUite 401 St Paul 'AN 55 lOt www mn~ts org
Carol Schoeneck progrum questions IcxtpllSlon 205( .:. Bnoll Smith - registration questions lextellslon 20/1
About GOVERNMENT TRAINING SERVla:
GTS partners with Minnesota's public sedor organizations to provide innovative,
comprehensive, pradical conference, training and consulting services. It is governed
by representatives of the Association of Minnesota Counties, League of Minnesota
Cities, Minnesota Association ofTownships, Minnesota Regional Development
Organizations, Minnesota School Boards Association, Minnesota State Colleges
and Universities, State of Minnesota and the University of Minnesota.
WORKSHOP SITES
All workshop sites are accessible to persons with
disabilities and have convenient parking for participants.
A small sleeping room block has been reserved until 3
weeks before the workshop. See hotel sites and sleep-
ing room rates below. Participants needing such
overnight accommodations should make reservations
directly with the facility. Mention the "Land Use Planning
Workshop" when making reservations to obtain these
special rates!
51. Paul
Earle Brown Continuing Education Center
1890 Buford Avenue
51. Paul, MN 55108
612/624-3411
The Bosics Morch 24 & April 11
Beyond the Basics Apri/21 & May 9
Building and Sustaining Community Chorader April 25
Advonced Zoning Applicotions April 26
Community ond Environmentol Planning May 2
St. Cloud
Rodisson Suite Hotel
404 West St. Germain
St. Cloud. MN 56301
320/654-1661
The Basics
Boundary Adjustments
Sleeping Room Rote: $78+tox
March 28
May9
Best Western Kelly Inn
Highway 23 & 4th Avenue South
p. 0. Box 7066
St. Cloud, MN 56302
320/259-0606
Beyond The Basics AprilS
(Sleeping rooms are l1!J!..avaltable at the Best Westem on this date. but
rooms are available ot the Radisson which is ocross the street. See
above.
Holiday Inn
75 South 37th Avenue
St Cloud. MN 56302
320/253-9000 Sleeping Roam Rate $68+tax
Building and Sustaining Community Charader March 29
Advanced Zoning Applications May 10
Alexandria
Arrowwoad Resort
2100 Arrowwaod Lane
Alexandria MN 56308
320-762-1124
Boundary Adjustments
Sleeping Room Rate: $79+tax
April 26
LAND USE AT LUNCH: Anyone interested in
taking a Land Use Planning Workshop in
-bite-sized- portions?
GTS is considering presenting one or more of these
workshops in the metro area as bring your own bag
lunch sessions. Content would be presented over
several months allowing participants to obtain the same
material from the same presentertsl over a longer period
of time. A few questions have been added to the
registration form of this brochure to determine interest.
preferred workshop timing and locations.
CUSTOMIZE & BRING A WORKSHOP TO
YOUR COMMUNITY!
Government Training Service can tailor any of these
workshops Iplus others on related Land Use issues)
to meet the current needs of your community and
bring the program to you. You choose the date and
location. we provide the faculty and materials!
Benefits of this customized approach to land use
training include:
$ You choose the topics to be addressed by
faculty--ensuring that current key community
issues ore covered.
$ A diverse group from your community can
attend at a far lower cost than sending them to
the open enrollment workshops announced in
this brochure.
$ You are guaranteed a date and time convenient
to the participants!
Contoct Corol5choeneck at GT5 to explore the possibilities.
651/222-7409lx205J, or Minnesoto toll free 800/569-6880
or e-mail cschoeneck@mngts.org.
CONSIDERING A GOAL-SETTING OR TEAM
BUILDING SESSION?
Government Training Service can provide facilitators
with extensive experience working with local govern-
ments like yours to lead a session for your governing
body and/or advisory commission. We can facilitate a
process to gather citizen input, set goals. guide problem
solving. help prioritize scarce resources. make budget
decisions. or help strengthen existing teams. This
professional, objective assistance can be especially
beneficial in times of tough decisions.
Contod Mory Sabatke at GT5 for all the details.
651/222-7409 (x2081. or Minnesota toll free 800/569-6880
or e-mail msabatke@mngls.org.
ANNUAL LAND USE PLANNING WORKSHOPS: Core Programs
Note: Times for these programs are 9:00 PM - 4:30 PM (final check-in: 8:30 PM)
THE BASICS
Saturday. March 24, 51. Paul. Earle Brown Center
Wednesday, March 28, 51. doud, Radisson
Wednesday, Aprilll, Sf. Paul, Earle Brown Center
NUTS AND BOLTS OF PLANNING, ZONING AND SUBDIVI-
SION REGULATION - for those new to Land Use Planning
or interested in an extensive review of fundamentals
(0 The history, the process, the results
.:. Implementation, exercising authority, zoning/subdivision
ordinances, amendments, permits, enforcement
(0 Legallimitatians, avoiding litigation, planning, zaning and
subdivision laws, "due process", conducting a proper
public hearing and recording yaur findings
(0 Who participates in the planning and zaning process and
where Yau fit in: haw ta maximize your impact
(0 Hands-on simulations of actual planning and zoning
dilemmas
~~ Hal Issues, answers to your quesYions
FACULTY - William Griffilh. Anorney, Larkin, Hoffman. Daly &
Lindgren. Robert LOCkyeor, Director of Plonning and Public
Affairs, Washington County; former City Planner
This course has been approved for 6.0 hours of Continuing
Real Estate Educol/on credlf.
.. - ...~ >'- ....
,~~'~t~'~
BEYOND THE BASICS
Thursday, April 5, 51. Oaud, Best Western
Saturday, April 21, Sf. Paul, Earle Brown Center
Wednesday, May 9, Sf. Paul. Earle Brown Center
PLANNING IN DEPTH - for those who have general knowl-
edge of the planning process or have attended ,he Basics"
(0 A quick review -land use taals and standards, source and
limitations of authority ta plan and zane. community participa-
tion, fundamental legal principles and subdivision regulations
(0 Comprehensive plan elements in depth
(0 Innovative ways to guide land use development; intro to
"cuning edge" zoning applications
(0 Preparing and using planning tools 10 deal with 0 wide variety
of development problems
(0 The planning process in depth - from proper legal natice to
development of findings of fact
(0 Legal issues in depth - what are takings?, applying the
principles. living with the 60 Day Limit
(0 Brief overview of Minnesota's Environmental Review Program-
EAW. EIS, AUAR
(0 Case Studies - actual urban and rural situations
(0 Examples of" 60 day rule" letters
FACULTY - Phil carlson. Planning Consultant. Dahlgren. Shardlow
and Uban, Inc.. Koren Cole. Anorney, Kennedy 8. Graven
This course has been approved for 6.5 hours of Continuing Real
Estate Educal/on credll.
,. :..'<'::0.
ADVANCED ZONING APPLICATIONS ').'$'~i;.i1t~
Thursday, April 26. 51. Paul. Earle Brown Center Thursday, WO/ 10. St. Cloud. Holiday 1nI'I" . 'Yr~;:
This workshop is designed for those who have taken "The Basics" and "Beyond the Basics. or who have a goad worfclng
knowlege of the fundamentals. Learn how to manage more detailed and comprehensive issues such os:
.. Using Advanced Zoning ApplicaYions to break out of the "Misuse of Variances Syndrome"
(0 Understanding the proper use, and limitaYians to the use, of conditional use permits
.. Establishing and utilizing a planned use development ordinance that provides flexibilily and enhanced. control '
.. Understanding the benefils provided by Performance Zoning" " '" ...
(0 How to approach the regulation of signs
(0 Haw to incorporate Urban Design standards into communily zoning ordinances
(0 How to approach a multi-jurisdicYional planning study
(0 Update and discussion of recent court cases and their implications for local government
~'~,
FACUL 1Y - Bruce Malkerson, Attorney, Malkerson. Gilliland & Martin
John Shardlow, President, Dahlgren, Shardlow and Ubon, Inc,; Planning Consultant
This course has been approved for 5.0 hours of Continuing Real Estate Educalian credit.
ANNUAL LAND USE PLANNING WORKSHOPS: Special Focus Programs
BUILDING AND SUSTAINING
COMMUNITY CHARACTER
Thursday, March 29, St. Cloud Holiday Inn
Wednesday, April 25, St. Paul. Earle Brown Center
9:00 f>N, - 4:30 PM (final check-in: 8:30 AMI
This workshop focuses on what makes up community charader
and practical ways to enhance it. This is advanced planning
which gets to the heart and fabric of the community and provides
a fromework for you 10 create outstanding places 10 live, 10 play
and to work. Elected officials have found Ihis program to be
especially valuable. In Ihis workshop you will learn how fo:
,) Identify and define the important characteristics of your
community
(0 Turn nalural assets inlo community treasures
,) Use neighborhoods, business districts, streets, parks and
even highways as character building elements.
(0 Use character zoning and performance standards to lurn
your community plan into reality.
(0 Help your citizens discover how they can enhance their
community's vilality
(0 Think big but move ahead with realistic steps
Includes -nuts and bolts' presentations an such topics as cullural
resources, the lifestyle impact of changing demographics and
specific zoning tools, plus small group sessions designed fo help
you apply what you've learned to hypothelicalland your own!!
situations. Join us for a workshop designed to be a thought-
provoking, useful and fun learning experience!
FACUllY - Mark Grimes, Planning and Development Director,
City of Golden Valley; Gunnar Isberg. Gunnar Isberg & Associ-
ales, Planning Consultant; former Councilmember, Planning
Commission Member and Planning Director; Dick Krier, Planning
and Zoning Administrator, City of Minnetonka Beach; Carol
Spearman, Senior Program Manager, Blandin Foundation, Grand
Rapids
~tJ.\\ ~~
~0"" ~~ BOUNDARY ADJUSTMENTS
_~o'\ ~ Thursday, April 26, Alexandria, Arrowwood Wednesday, May 9. 51. ao~d, Radisson
~o~ 1:00 - 5:00 PM (final check-in:12:30 PM) 8:30 AM - 12:30 PM {final check-In: 8:00 AM)
If your community's fulure could involve boundary adjustmenls for any reason, Ihis special workshop is for you. Here's your chance
to gain an understanding of potenlial issues and the impacts of various approaches. Learn Ihe process involved once a decision is
mode 10 move forword. Topics include:
(0 Boundary adjustment 05 a component of your overall plan, understanding Ihe conlext
(0 Reasons to consider boundary adjustments
(0 Issues which need to be addressed - effect on tox bose, adminislratian, image, Identity, governance, fiscal matters, growth
management
(0 The horror stories - what happens if these are not addressed
(0 Brief summary of the law, procedures, participants, plus any updates on recent and potential changes
(0 Options: incorporation, delachments, annexation through order, joint agreement, ordinance
(0 Ways in which communities hove successfully addressed the issues (with practical, real life examples of agreements, financial
settlements, ordinances! '
(0 The process: using mediation or arbitration
COMMUNITY AND ENVIRONMENTAL
PLANNING: Keys to Smart Growth
Wednesday, May 2. St. Paul. Earle Brawn Center
9:00 AM - 4:30 PM (final check-in: 8:30 AM)
This workshop recognizes that controlling man's impacts on the
natural and built environments is in the best interests of any
community whether viewed politically, economically or socially.
Attendees will learn how the elements of the local comprehensive
plan ore the keys to Smart Growth.
The workshop will cover subjects valuable to planners, eleded
officials, city administrators, and others charged with leading thei,
communilies into the future:
(0 Community vision and the importance of planning
(0 Smart Growth: recognition and implementation
(0 Environmental planning and environmental compliance
(0 Notional, slate and local environmental lows. regulalions one
ordinances
(0 Practical tools for preserving and enhancing community
identity
(0 Strategies for evaluating and protecting Minnesota's natural
areas
FACULTY - Hannah Dunevitz. Plant EcologisflBotanist, Minne-
sota Deportment of Natural Resources; Gunnar Isberg, Gunnar
Isberg & Associates. Planning Consul1anl; for mer City Council
member, Planning Commission member, and Planning Director;
Ken Nimmer, Owner, IMPAO Planning
FACUllY - Dean Johnsen, Planning Consultant, Resource Strategies, Inc.;
Christine Sco1ilIo, Executive Director for Municipal Boundary Adjustment, Minnesota Planning
2001 LAND USE PLANNING WORKSHOPS - March-May
Registration Form
Return at least 7 days before the first workshop you ore attending.
IPlease print or type. Form should be duplicated when registering more than one person!1
First Name
Last Name
Title
Jurisdiction! Agency
Street Address
City
Daytime Phone
How long in this position?
State Zip
E-moiluf available.)
Fax Number
Note: e-mail will be used to send your confirmolion.
Workshop Oolions: (Check allthal aoply I:
Annual Planning InstiMe: The Basics
o March 24 - Earle Brown. St. Paul
o March 28 - Rodisson. St. Cloud
o April 11 - Earle Brown. 51 Paul
Beyond the Basics
o AprilS - Best Western, St. Cloud
o April 21 - Earle Brown, 51. Paul
o May 9 - Earle Brown, 51 Paul
Advanced Zoning Applications
o April 26 - Earle Brown, 51 Paul
o May 10 - Holiday Inn, 51 Cloud
Building and Sustaining Community Character
o March 29 - Holiday Inn St. Cloud
o April 25 - Earle Brown, St. Paul
Environmental Planning & Compliance
o May 2 - Earle Brown, 51. Paul
Boundary Adjustments
o April 26 - Arrowwood, Alexandria
o May 9 - Radissan, 51. Cloud
Registration Options:
o
o
Regular
Student at:
Payment Options:
o Enclosed is check # in the amount of
$ Ipayable ta Government Training Servicel.
o Please bill me at above address. (This opt/on is not
available to those registering at the student rate.!
P.O.# lif applicable!.
NOTE: An $8/agency billing fee will be added to the
amount owed.
Special Needs IMust be received ot least two weeks before
the seminor for which you ore registering.!:
o I have a dietary restriction le.g., vegetarian) as follows:
o I require some ancillary aids Ii.e. sign language interpreter,
large print, Braille materials, etc.!. Please contact me at:
ICircle one: VOICE or TTYl
o I require some other accommodations. Please contact me
at:
I would be interested in participating in a Iulure 'bring your own bog lunch' session of the following GTS land Use
Planning Workshop{s) in the metro area: 0 yes 0 no
What flme of year {please check all that apply!. 0 spring 0 summer 0 winter 0 fall
What locaflons lpiease check all that apply!? 0 51. Paul 0 Minneapolis 0 Northern suburbs
o Southern suburbs 0 Western suburbs
.
Relum this form alleast seven davs orior 10 the first workshop you ore attending to: Government Training Service, 480
Cedar Street, Suite 401, 51. Paul. Minnesota 55101-2240 (or fax if you have selected the 'bill me" option to: 651!223-S3071.
American Planning Association
Page 2 00
Planning Re-~e-....~<(:J.
Access AP A sponsored research including The City Parks ForumSM,
a program about the benefits of urban parks, and download the
Legislative Guidebook for Growing SmartSM, the initiative
to modernize state planning legislation.
Pul~I;.. Info....u&lilon
News of the planning field and the APA. Dateline APA. Notices.
Press releases. Defmitions. Planning history.
Edu<:...li..n...1 O........lunili.,." &- C......,..,..." in PI...nnin9
Links to information on careers in planning, planning commissioner
training, and professional development opportunities.
PI""""'r,, Roo" S"'r~ h.e
Your one-stop source for information on planning and related subjects.
Search our catalog and purchase books and reports online.
Planni:n.g )\..1... .'...r! S......r.,.i.r:..'"
AP A's subscription answer service for planners.
Excerpts from Recent PAS Reports.
1...<};"I..ri,.. &. Polic,. I""........
Access AP A's Policy Guides on takings and other issues.
Brush up on recent and pending planning legislation.
~
~
. Read articles excerpted from Planning magazine. Search the
AP A publications database. Subscribe to an AP A publication!
'Wh...rL""l\'ew't
New information available on the AP A website.
MAKING t::BEAT!~,]
~,~~~.,''""'-'~~~.~~._,'-',-
COMMUNITIES HAPPEN
How to contact AP A
Site Map .
APA. AICP . National Planning Conference' Planners Book Service' Research
http://www.planning.org/
2/13/01
Jlm March
"'rom:
Jent:
To:
Cc:
SUbject:
Marl Nelson [sbi@mninter.net]
Wednesday, February 07, 2001 9:21/Wl
Barry Brainerd; Brian Hanson; Dave Kilian; John Mclean; Ray DeVine; Rob Sheppard
JIM MARCH; Tim Swedberg; Mary & Dan Capra; Linda Broussard Vickers; Dick Travis
Videotape Library
P & Z Members:
In respond to the discussion for training, the League of MN Cities has
videotapes available. If P & Z is interested in any of these contact Jim
March to make arrangements. I realize this does not satisfy the concern
expressed by Commissioner Brainerd on training, but it is a quick start.
*92 ZONING DECISIONS: PROPER PR~PARATION FOR MUNICI~AL D~CISION MAKERS
Present by The Michigan Municipal League (MML) (Used with permission)
Nothing seems to stir the local fires like a hot zoning issue. In recent
years, municipal zoning decisions ha~e aroused ever increasing attention,
and the US Supreme Court said in 1987 that a municipality may be held
responsible for damages if a land-use regulation deprives a property owner
of all use of his land. This video provides an overview of the steps
municipalities should observe when land use and zoning issues are at hand.
Running Time 14 minutes
*101 PLANDORA'S BOX: EFFECTIV~ LAND USE PLANNING
Presented by Roger Knutson & George Hoff, Attorneys-at-Law
This videotape will address the types of planning cities should do to
minimize liability exposure for land use decisions. Topics include
'Tariances, conditional use permits, the 60-day rule, hardship requirements,
~d the need for proper findings in land use decisions.
Running Time 42 Minutes
#124 TUESDAY NIGHT COUNCIL MEETING
Presented by League of MN Cities. This is a video ort land issues as told
through the experiences of our fictitious city, Mosquito Hgts. While the
video is quite funny, it deals with some important issues. It emphasizes
the need for city officials, especially elected officials, to understand and
follow recommended procedures for dealing with land use disputes, and to
document those procedures thoroughly. We recommend this video be viewed at
planning commission meetings.
Running Time: 26 minutes
*134 GOOFY (AND ILL~GAL) ORDINANCES THAT SHOULD BE REPEALED OR REPLACED
Presented by Duke Addicks, LMC Special Counsel. Learn how to review
ordinances to determine if they contain illegal or misleading provisions,
liability problems may exist if a city tries to enforce such ordinances.
Learn which ordinances may likely be problems in your city.
Running Time: 46 minutes
Mari Nelson
Centerville City Council Member
sbi@mninter.net
Simply Bookkeeping, Inc
http://www.fpage.com/sbi
1
t
LMC
LMCIT
Risk Management Infonnation
Le4f1W/ 0/ Minnesota CUies
C1ties promoung e~centmC(J
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200. (800) 925-1122
Fax: (651) 281-1298 . TDD (651) 281-1290
www.lmcit.Imnc.org
TEN TIPS FOR AVOIDING LAND USE CLAIMS
1. Regularly Review Land Use Controls. Periodically review zoning and subdivision
regulations to insure that regulations are consistent with recent laws, court decisions, staff
interpretations, unwritten city policies, comprehensive plans, and other community goals.
2. Process requests in a timely manner. Process applications for zoning and subdivision
approvals in a timely manner, paying particular attention to internal ordinance
requirements and the statutory 60 day rule. If city can not act on application within the
60 day period, make sure written notice is sent to the applicant in order to extent the
period for an additional 60 days.
3. Give appropriate notices. Make sure all required public hearing notices are given.
(E.g., comply with statutory mailed and published notice requirements, ordinance
requirements or past practices.)
4. Avoid making promises. The City council, planning commission members, and city
staff should avoid making promises to the applicant, neighbors or others. City staff
should refrain from speaking for the council.
5. Public body as unbiased fact finder. The City Council/planning commission should
avoid prejudging applications. The body holding the public hearing is supposed to be
acting like an impartial judge.
6. Develop written hearing procedures. Develop v,Titten public hearing procedures so
everyone is aware of the process in advance. Procedures should address issues such as
the order of the hearing, time limits on presentations, urging those with common views to
choose a spokesperson, and demanding respect and proper decorum during the hearing.
Personal attacks against the applicant, city council, city staff, and others should not be
tolerated.
7. Assure process for eliciting relevant facts. Hearing should be designed to elicit all
relevant facts. Each side should be given sufficient time to offer relevant testimony and
evidence.
8. The role of neighborhood opposition. Neighborhood opposition alone is not a basis for
denying an application. The city council/planning commission should take care to
.
differentiate between the quantity and quality of neighborhood concerns. Often
neighbors can raise very real and legitimate concerns. Neighbors can often provide
important facts relevant to a decision. (E.g., "Traffic is already bad at this intersection, I
routinely have to wait 5 or 10 minutes to make a turn.) On the other hand,
unsubstantiated opinions and reactions to a proposal do not form a legitimate basis for
denial.
9. Apply facts to law. The role of the City council/planning conunission is to determine or
consider how the facts presented to thern compare with the city's articulated standards.
The City council andlor the planning commission should base their decision on the facts
as presented at the hearing and then apply those facts to the legal standards contained in
city ordinances and relevant state law. City staff reports should reference applicable city
code provisions. (E.g., review standards in ordinance for granting a conditional use
permit; understand state law "hardship" requirements for granting variances, allowances
in city subdivision regulation.)
10. Make written findings. Articulate decisions on the record and through written findings
of fact and conclusions of law. The Council should approve a document that contains all
the relevant facts. The document should then apply those facts to the relevant legal
criteria.
2
i'
LMC
LMCIT
Risk Management Information
League of Minnllsota Ones
Cities promon"9 e%aJlkncg
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200 . (800) 925-1122
Fax: (651) 281-1298 . TDD (651) 281-1290
www.lmcit.lmnc.org
GOOFY ORDINANCES
YOUR CITY SHOULD AMEND OR REPEAL
Plus Hints for Writing Better Ordinances
By Duke Addicks, LMC Special Counsel
Introduction
As the codification attorney for the League of Minnesota Cities, I have reviewed the ordinances
of over 40 cities and have prepared or am in the process of preparing city codes (which codifY all
of their ordinances) for these cities. I have seen old ordinances that are out of date and illegal,
and recently, enacted ordinances that are unenforceable and may expose the city to liability.
Here are some of the problem ordinances which your city may have and which you may wish to
encourage the City Council to repeal or modifY.
There are essentially four kinds of problem ordinances:
I. Archaic ordinances that regulate conduct which the council no longer wishes to regulate or
which it is not appropriate for a city to regulate.
2. Ordinances that are unconstitutional because of vagueness. The Constitution requires that
an ordinance not be so vague, indefinite, and uncertain as to deny due process of law. An
ordinance must be definite enough to give notice of the conduct required to anyone who
desires to avoid its penalties. Ordinances must be reasonably certain in their terms and set
state objective standards for both the police and for the public to provide adequate notice of
what is required. Chicago v. Morales, 1 19 S. Ct. 1849 (1999).
3. Ordinances that attempt to restrict Constitutionally protected conduct and thus violate
the Civil Rights laws. 42 U.S.C. ~ 1983 reads as follows: "Every person [includes a
municipal corporation] who, under color of any statute, ordinance. regulation, custom, or
usage, of any State or Territory, subjects, or causes to be subjected any citizen of the United
States or other person within the jurisdiction thereof to the de~rivation of any rights.
privileges. or immunities secured by the Constitution and laws, shall be liable to the party
injured in an action at law, suit in equity, or other proper proceeding for redress." (emphasis
added) Note: the tort liability limits and other immunities in M. S. Ch. 466 do not apply to
federal civil rights actions. Attorneys fees are available to plaintiffs in civil rights lawsuits
and are often awarded.
:-
4. Ordinances that are inconsistent with or not authorized by state law. This is the most
common problem. Statutory cities can only adopt ordinances when authorized by state law
to do so. Home rule charter cities can adopt ordinances on all appropriate subjects unless
prohibited by state law.
Archaic Regulations
These should be either updated or repealed. Someone in the city should review all ordinances
enacted before 1950. Examples:
I. "It shall be unlawful for any person to perform any kind of drugging within the city without
first procuring a license from the City Council." Enacted 4/4/1900. State law regulates
druggists and the use of controlled substance.
2. "No person shall frequent or visit any house or other place of prostitution or ill fame within
the city for the purpose of lewd, illicit, or lascivious intercourse or association with any
person of the opposite sex." Enacted 6/10/1893. State law, M. S. SS 609.321 to 609.33,
defines and prohibits prostitution.
3. "Whoever shall hitch or fasten any animal to any lamppost or shade tree in the city..."
Enacted 4/2311900.
Unconstitutional Ordinances
1. "Any person who shall appear in any street or public place within the city in a state of nudity,
in a dress not belonging to his or her sex, or in any indecent or lewd dress; who shall make
any indecent exposure of his or her person, be guilty of an obscene or filthy act, or of any
lewd, indecent, immoral, or insulting language or behavior; who shall exhibit, sell or offer to
sell any indecent, obscene or lewd book, picture, or other thing; or who shall exhibit or
perform any indecent, immoral, or lewd play or other representation, or stand any stallion,
bull, jack, or other animal for breeding purposes, in any open or unenclosed place, shall be
guilty of a misdemeanor." Statutory cities do have the power to regulate vice. M. S. S
412.221, Subd. 26 provides "The council shall have power by ordinance to restrain and
punish vagrants, prostitutes and persons guilty of lewd conduct." However, the First
Amendment prohibits restrictions on freedom of expression. And, State law, M. S. SS
617.241; 617.293 defines and prohibits obscene performances and materials. Other state laws
prohibit prostitution. These should be adopted by reference or their language followed if the
city wishes to enforce their provisions as ordinance violations.
2. "The act of begging or soliciting alms, roving about from place to place, and lodging in barns
and other places not intended as a lodging place for human beings shall be prima facie
evidence that such person is a tramp or vagrant." State law, M. S. S 609.725, defines and
prohibits vagrancy.
2
3. Curfew. If a county has a curfew ordinance, a city can only be more restrictive. M. S. S
145A.05, Subds. 7a and 9. Curfew ordinances must not be unduly restrictive of individual
liberties by violating the First Amendment (freedom of speech, religion, assembly and
association) and the Fifth Amendments (due process). See the League's Curfew Memo I 65. I
for more information.
4. Adult uses.
The more consistent an ordinance is with state law regulating the same conduct, the more
defensible. There is considerably more case law interpreting state law than there is interpreting
ordinances. If prosecution for violation of statutory prohibited conduct is desired under an
ordinance, then either adopt the statute by reference or follow the statutory language of shorter
statutes.
Ordinances which are Inconsistent with or Not Authorized by State Law.
State law is constantly changing. Review the League's Summary of New Laws after each session.
1. Licensing Retail Sales of Tobacco. M. S. S 461.12 requires a licensing authority to
establish a process for imposing administrative penalties for sale of tobacco to minors,
requires the licensing authority to establish alternative penalties for minors who purchase
tobacco, and requires the licensing authority to conduct compliance checks. Thus, a city
requiring city licenses for the retail sale of tobacco must conform to these provisions of state
law, whether or not they are provided for in the city's ordinance.
2. Licensing Auctioneers. Notwithstanding the provisions ofM. S. S 412.221, Subd. 19, cities
are prohibited by M. S. S 330.025 from licensing auctioneers if the county licenses
auctioneers.
3. State licensed activity. Sometimes state law prohibits local licensing of particular
businesses or occupations. Before adopting an ordinance licensing an activity, check to see if
lhe state requires a license and if there is a prohibition against local licensing.
4. 60 Day Rule. Cities are required to issue or deny zoning permits, rezoning petitions, and to
approve or deny other land use related applications within 60 days after a complete application
is received or they will be deemed approved. There are provisions in the law for extension of
this time limit. Most city zoning ordinances have built in time limits which, if followed, would
result in a timeline which exceeds that permitted by law. See Manco of Fairmont v. Town
Board of Rock Dell Township, 583 N. W. 2d 293 (Minn. App. 1998). Timelines should not be
included in land use ordinances. What happens if the city fails to follow its own timelines? Is
the application automatically deemed approved?
5. 120 Day Rule. M. S. S 462.358 requires that preliminary approval of an application for a
preliminary plat must be given within 120 days unless both the city and the applicant agree to
6.
3
an extension. Final approval must be given 60 days after the applicant has met all
requirements and conditions.
7. Adoption of zoning ordinances. Zoning ordinances must be adopted or amended by at least
a two-thirds vote ofa city council, under the provisions ofM. S. 9 46.357, Subd. 2. (For a
five member council, this requires that four of the five council members vote in favor of the
ordinances).
8. Variances. The statutory authorization for variances is very restrictive and specific. For
variances to subdivision regulations, see M. S. M. S. 9 462.358, Subd. 6, which permits
variances only "where an unusual hardship on the land exists". For variances to zoning
regulations, see M. S. 9462.357, Subd. 6(1), which permits variances from official land use
. controls only when "their strict enforcement would cause undue hardship because of
circumstances unique to the individual property under consideration."
9. Many cities have ordinances permitting shutting off water or electricity or natural gas for
nonpayment of utility bills. However, the Cold Weather Rule, M. S. 9216B.097 provides:
"No service of a residential customer shall be disconnected if the disconnectiou affects the
primary heat source for the residential unit when the disconnection would occur during the
period between October 15 and April 15, the customer has declared inability to pay on forms
provided by the city, the household income of the customer is less that 185 percent of the
federal poverty level as documented by the customer to the city, and the customer's account is
current for the billing period immediately prior to October 15 or the customer has entered into
a payment schedule and is reasonably current with payments under the schedule. The city
shall, between August 15 and October 15, of each year, notifY all residential customers of these
provisions."
10. Public Drunkenness. An ordinance prohibiting drunkenness in public places, such as a city
park, is not permitted. State law, M. S. 9 340A.902, provides that "No person may be
charged with or conviction of the offense of drunkenness or public drunkenness. Nothing
herein prevents the prosecution and conviction of an intoxicated person for offenses other
than drunkenness or public drunkenness or does this section relieve a person from civil
liability for an injury to persons or property caused by the person while intoxicated."
11. An ordinance providing that abandoned motor vehicles, more than 7 years old and meeting
other conditions, can be immediately eligible for public sale is no longer authorized. The
state law authorizing the sale of these older autos, (which was codified as M. S. 9 168B.05),
was repealed by Laws 1995, Ch. 137,9 13). Currently, sections (E) (F) (G) and (H) are the
only way under state law (M. S. Ch 168B) authorized for disposing of all abandoned motor
vehicles. The League has a model ordinance pertaining to abandoned motor vehicles.
12. Wrong citation. A good example is citations to the liquor laws. M. S. 340 was repealed in
1985 and recodified as M. S. Ch. 340A, yet many city ordinances still have not been
amended to reflect these changes.
4
13. Political signs. State law, M. S. S 211B.045, provides "All non-commercial signs of any size
may be posted from August I in a state general election year until ten days following the
state general election."
14. Personnel policies in ordinances. A personnel policy contained in an ordinance is binding
on the city until the ordinance is amended or repealed, and can not be modified in individual
circumstances by council resolution or motion.
15. Destroying Animals. Unlawful destruction of animals often creates a severe liability
problem for cities. There are three statutes relating to the time an animal must be kept before
it is destroyed or otherwise disposed of. This is the language the League suggests: "All
animals conveyed to the pound shall be kept, with humane treatment and sufficient food and
water for their comfort, at least five regular business days, unless the animal is a dangerous
animal as defined under M. S. SS 347.50 to 347.54, in which case it shall be kept for seven
days, and except if the animal is a cruelly-treated animal under M. S. SS 343.20 to 343.235,
in which case it shall be kept for ten days, unless sooner reclaimed by their owners or
keepers. The owner shall pay the costs incurred in confining, impounding and disposing of
the animal."
16. Barking Dogs. In order to enforce an ordinance prohibiting barking, the ordinance must
contain an objective standard to indicate what is unacceptable barking, some type of measure
that defmes at what point an animal becomes a noisy nuisance. Five full minutes of
continuous barking, whining or howling may be a constitutionally acceptable standard. See
City of Edina v. Dreher, 454 N.W. 2d 621 (Minn. App. 1990). The League has a model
animal control ordinance. See also "FluffY, Fido & Igor: Animal Control Ordinances" a 1999
League memo.
17. Public Dances. The laws requiring all cities to regulate public dances (formerly M. S. SS
624.42 to 624.54) was repealed in 1989, but many cities still have these old ordinances on
their books that prohibit same sex dancing and dancing in a "indecent and immoral" manner.
Cities are authorized to regulate public dances under M. S. 412.221, Subd. 27, but cities
should not restrict first amendment freedoms by their regulations. The League has a model
ordinance regulating public dances.
Helpful Hints
1. Do not require city employees by ordinance to do something. Ordinances are not to
regulate the conduct of city employees (unless the city wants to prosecute them for
violations), but to regulate the conduct of residents, property owners, businesses and others in
the community. An employee is liable for failure to perform a ministerial duty in some
circumstances. For purposes of determining whether a public official's actions are entitled to
official immunity, a ministerial duty is one in which nothing is left to discretion. A clear
mandate contained in a city ordinance creates a ministerial duty. See Wiederholt v. City of
Minneapolis, 581 N. W. 2d 312 (Minn. 1998).
5
2. Beware when adopting statutes and rules by reference. Under the law permitting the
adoption of laws and rules by reference, M. S. ~ 461.62, there is some controversy over
whether, if, when a rule or law is adopted in an ordinance or code, future amendments to the
law or rule are or can also be included. The Attorney General is of the opinion that future
amendments to laws and rules can not be adopted by reference because at the point of time
when an ordinance is enacted or a code is adopted, the governing body has no knowledge
what future amendments to state laws and rules will be. See A. G. Ops. 59-A-9 (July 18,
1967 and March 27, 1956). In drafting ordinances, always include the language "as they may
be amended from time to time" after a citation to a statute or rule to at least attempt to
include future amendments in the adoption of a law or rule by reference. However, even
including this language may not be effective to adopt future amendments to laws and rules.
One possible solution would be to every year after the legislative session to adopt an
ordinance stating: "Any amendments to a rule or statute adopted by reference in any
ordinance previously adopted by the city, are hereby adopted by reference as if the amended
statute or rule had been in existence at the time the ordinance was adopted."
3. Adopting fee schedules. Rather than frequently amending an ordinance establishing fees,
some cities, instead of establishing a fee in an ordinance, authorize the adoption of a fee
schedule which may be amended from time to time. Can this fee schedule be adopted by
resolution? If the statutes require an ordinance to regulate the activity, then an ordinance is
required to establish a fee for the license, permit or service. See the language in M. S. ~
412.221. Ordinances are required to regulate an activity if the city intends to enforce the
regulations, either through court action or prosecution. A common situation is adopting
utility fees by resolution. But, if the city wants to collect them, make unpaid bills a lien on
the property, or shut off the utility for non-payment, fees should be adopted by ordinance.
4. Conflicts with other ordinances. Sometimes a recent ordinance conflicts with the
provisions of a prior ordinance. The solution may be to include language stating "to the
extent the provisions of this ordinance conflict with the provisions of any ordinance
previously adopted by the city, the provisions of this ordinance supersede those provisions of
the prior ordinance." Another solution is to codify all city ordinances, so their provisions are
compared and conflicts resolved.
5. Incorporate findings and justification for ordinance into body of ordinance or into the
record. May not be important so long as [mdings and justification for ordinances are made,
especially if the regulations may be Constitutionally controversial (adult uses for example).
6. Requiring Indemnification and Insurance. An example of League suggested language is
the following: "The licensee or franchisee shall hold the city harmless and agrees to defend
and indemnify the city, and the city's employees and agents, for any claims, damages, losses,
and expenses related to the work under the license or franchise. The city shall be named as
an additional insured under that insurance for the services provided under the license or
franchise. The licensee's or franchisee's insurance shall be the primary insurance for the city.
The licensee or franchisee shall provide a certificate of insurance on the city's approved form
which verifies the existence of the insurance required, including provisions to hold the city
harmless and defend and indemnify the city. The insurance shall provide coverage up to
6
I
$300,000 for any single claim and $1,000,000 for any number of claims in a single
occurrence. "
7. Summaries of lengthy ordinances should be published in accordance with the provisions
ofM. S. S 412.191, subd. 4.
Sources for Help
1. The League of Minnesota Cities Research Department, (800) 725-1122 or (651) 281-1200,
for sample ordinances or suggestions concerning specific provisions.
2. The League of Minnesota Cities Codification Service (in cooperation with American Legal
Publishing Corporation), contact Duke Addicks, Special Counsel, at addicks@lrnnc.org (800)
725-1122 or (651) 281-1221. Complete codification services are available, including a legal
review of the draft code containing the city's ordinances. The Minnesota Basic Code is also
available containing model ordinances on a variety of topics.
7
MEMO
DATE: March I, 2001
TO : All Committees, City Council
FROM: Jim March
RE : Committee Liaisons
I...........................................................................
The City Council has now finished the joint meetings with all Committees. It appears
there are many different opinions on how Committee liaisons should be handled. Council
has decided to let the Committees decide whether or not each individual Committee
would like a liaison. If you do want a liaison, one will be provided. Council would
intend to rotate liaisons on an annual basis.
If you would like a liaison available only as needed that is also acceptable. If you would
like a Council liaison to attend only a portion of the meeting, Council requests that the
item(s) be placed at the beginning of the agenda. Council would like a representative of
the committee to come to a Council meeting at least every six months to maintain the
lines of communication between Committee and Council Please report your
Committee's preference as soon as possible. Council is committed to provide whatever
staffing, training or resources necessary for the Committees to complete their designated
tasks.
. r,~/c2L--_-
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CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
FEBRUARY 6, 2001
Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regu y
scheduled meeting on February 6,2001, at 6:30 p. m.
PRESENT:
Chairperson Alan LaMotte
Commission Member David Kilian
Commission Member Rob Sheppard
Commission Member John McLean
Commission Member Ray DeVine
Commission Member Brian Hanson
Commission Member Barry Brainard
o
ABSENT:
None,
COUNCIL:
Mayor Swedbe
, r VI
STAFF:
City Administr tor
I.
Th m e ing was cal d to
S e b r to s k wi the 0
e t 6 3 p.m.
ISO t 's tim .
airperson Hanson asked Mayor
1.
a or an
ith the Committee about the relationship
t at Council relies on the decisions of the
e g pained
'tt s d C
e er re d
/ ss! ns.
hat he had previously forwarded to all
st ed that Council has met twice in work sessions to discuss issues
eetings,
a or S edberg requested that Council be provided with researched information and
f: t ra er than opinion on issues forwarded to Council for consideration.
ayor Swedberg reviewed Council's short and long-term goals.
Mayor Swedberg requested that the Committee provide its perspective regarding goals to
Council.
Page 1 of 10
.
Commissioner Brainard stated that when speaking about the vision for the community,
Council needs to consider the entire community's vision concerning developments.
Mayor Swedberg stated that the City has limited resources and decisions need to be
focused on quality and necessity of the services that are offered.
Mayor Swedberg stated that part of Council's vision is to attract and retain businesses
while making public safety and education a priority.
Council Member Nelson asked Commissioner Brainard to explain his earlier comment.
Commissioner Brainard explained that some residents desire no further development,
residential or commercial.
Council Member Capra stated that Council has requested that Staff work with a
consultant to develop a blueprint for the City that would govern development. This
blueprint would give Council and Committees guidance in making decisions.
Commissioner Brainard stated he believed that Council would have a tough balancing act
to accomplish the goals of the City without raising taxes.
Mayor Swedberg stated that Council's responsibility is to provide needed services to
residents at a reasonable cost.
Mayor Swedberg stated that he believed in the Comprehensive Plan and asked the
Committee to adhere to the requirements of same when making decisions concerning
zoning and development.
Mayor Swedberg explained he frequently sends e-mail to Committee Members and said
the information is for informational purposes only. He said any official information or
information requiring a reply will be sent out through Mr. March.
Council Member Capra stated that options for grant money or money from the Met
Council may be available to assist the City with long range planning and Council would
research and participate in these options in an attempt to save tax dollars.
Council Member Capra requested that a member of the Planning and Zoning Commission
address Council at each Council meeting to give an update on items before the
Commission.
Mayor Swedberg stated that Council anticipated conducting work sessions on a regular
basis and invited participation of Commission Members.
Mayor Swedberg requested that Commission Members communicate theirs needs to
Council.
Mayor Swedberg stated that Council's desire is to standardize Committee Member terms
so that turn over is staggered.
Page 2 ofl 0
~.
,
Mayor Swedberg requested that concerns regarding the exterior appearance of buildings
be determined by Planning and Zoning and forwarded to Council for consideration.
Council Member Nelson suggested that a checklist be drafted to correlate ordinance
requirements to individual issues before the Commission and same would assist Council
in making their decision when the item was forwarded to them for consideration.
Commissioner DeVine stated that he believed a planner or architect would need to be
available to provide design criteria for buildings to assist in reviewing submitted plans
prior to Council submission.
Commissioner Brainard felt that the Commission Members would benefit from a more
in-depth understanding of State Statutes that govern issues regularly discussed by them.
Mayor Swedberg questioned the knowledge of Commission Members. Commission
Member LaMotte indicated that classes are available for training and that several
Commission Members have taken advantage of same.
Commissioner DeVine stated that Council Member Linda Broussard Vickers has been a
huge asset and a wealth of knowledge concerning planning and zoning issues from her
years of experience as a Commission Member.
Mayor Swedberg requested that Commission Members determine training needs and
forward same to Council for consideration.
Council Member Capra felt that pertinent information should be provided to new
appointees informing them of their duties and responsibilities.
Commissioner Kilian departed the meeting at 7:23 p.m.
II. PUBLIC HEARING(S)
1. Ordinance #39 - Sign
Chairperson Hanson opened the public hearing at 7:25 p.m.
Commissioner DeVine stated that he felt the Commission had previously decided not to
allow larger signs on properties with frontage on county roads.
Mr. March stated that Council requested that the middle two (2) sentences concerning
additional size be reconsidered. Council has proposed that the language allowing a larger
sign be deleted from the ordinance. Consensus was to accept the amendment proposed
by Council.
Economic Development Committee (EDe) Chairperson, Ms. Aimee Fairbrother, was
present and stated that EDC is looking for clarification on the length of time event
banners may be displayed.
Page 3 of 10
"
Commissioner Brainard stated that an application needed to be completed by the
applicant requesting permission to display a banner and same would address the length of
time the banner would be displayed for.
It was suggested the City allow fourteen (14) days before the event and fourteen (14)
days after the event.
Commissioner DeVine stated it was the intention of the Commission to limit banners so
they were not displayed for an indefinite period of time. Chairperson Hanson stated
limiting the events to six (6) per year would allow people to promote events on major
holidays. Commissioner McLean suggested allowing a fourteen (14) day window for
putting the banner up and taking it down.
Consensus was to limit businesses to six (6) events per year on temporary signs, as well
as banners.
EDC Member, Ms. Betsy Scheller, was present and stated that businesses may desire to
use a temporary banner on a regular basis versus constructing a more permanent sign.
Ms. Fairbrother questioned whether a new business would be allowed to have a
temporary sign until a permanent sign is installed. Mr. March explained that a temporary
sign for a new business is covered in a separate section of the Ordinance.
Ms. Fairbrother requested clarification on painted signs. Specifically, if a sign would be
allowed to be painted on the side of a building. Ms. Scheller questioned whether a mural
would be considered a sign.
Mr. March asked that changes to the Ordinance be clearly relayed to the recording
secretary for clarity.
Motion by Commissioner DeVine. seconded by Commissioner SheDDard to close the
DubHc hearing. All in fayor. Motion carried unanimously.
Chairperson Hanson closed the public hearing at 7:48 p.m.
III. APPEARANCES
I. Honorable Mayor and Council Members
This item was previously discussed.
IV. OLD BUSINESS
None.
V. NEW BUSINESS
Page 4 of 10
,
1. Mr. Terry Sager - Mini Storage
Mr. Sager's partner, Mr. Sadelack, stated that he needs clarification on easements,
setbacks, fence lines and sprinkler requirements. Commissioner Brainard suggested
speaking with Fire Chief Bennett regarding sprinkler requirements.
Mr. Sadelack questioned the setbacks for the Industrial Park. Mr. March explained that
currently, mini-storage is not allowed in any of the zoning districts. The City may allow
same in one of the existing zoning districts, or could create a separate, special, zoning
district. Mr. March stated that the City may place restrictions on mini-storage facilities,
but cannot refuse the construction of mini-storage facilities. Mr. March indicated he had
spoken with Mr. Sadelack and explained that the Commission would need to determine
City requirements prior to allowing mini-storage plans to move forward. Mr. March also
stated that another party has contacted City Hall and stated that they were interested in
constructing a mini-storage facility but was unable to attend the meeting.
Commissioner DeVine questioned whether Mr. Sadelack would provide a tax value for
the proposed facility prior to determining the setbacks and other information requested by
him. '.
';(.'
Mr. Sager questioned the City's sprinkler requirements versus other cities'. Mr. March
indicated Centerville has adopted a more restrictive version of the fire code.
Mr. Sager asked if a varia~ce could be obtained to disallow the sprinklers.
Commissioner Brainard explained city government is not allowed to override state law.
Commissioner DeVine stated he believes the City will consider allowing mini-storage in
the Industrial Park but ha~ concerns regarding the tax valuation of the building.
Mr. Sager stated that per Mr. Hoeft, the City must allow mini-storage.
Mr. Sager questioned wpether the City intended on imposing such restrictions that it
would be cost prohibitive to construct mini-storage in Centerville.
Commissioner Brainard said he would like to see the tax base for the building prior to
further discussion.
Mr. Sager stated that he sees 500 to 1,000 people a week at his liquor store and many of
them have requested mini-storage in this area. In his opinion, mini-storage would benefit
the community. Commissioner McLean stated that residents requested more outside
storage when amendments were being made to Ordinance #4.
Council Member Capra questioned whether mini-storage would be in the Industrial Park.
Mr. March explained that mini-storage is not currently allowed under any zoning district
but it may be appropriate to allow it in the Industrial Park.
Page 5 of 10
,
Commissioner DeVine stated that he would be willing to allow mini-storage without
serious restrictions, as long as it will benefit the tax base.
Commissioner Brainard questioned whether Mr. Sager and Mr. Sadelack would provide
an estimate of the revenue produced by this facility and the improved value of the
property.
Mr. Sadelack questioned who have could speak to concerning setbacks and easements.
Commissioner DeVine suggested having the property surveyed to ensure validity of
setbacks.
Mr. March indicated the need to apply to Anoka County for an access permit to ascertain
County requirements. Mr. Sadelack stated that the access for the facility would be
installed in the summer and would not require access from the County road.
Mr. Sadelack stated that they had entered into a purchase agreement to purchase three (3)
acres of land and needed to purchase an additional acre of land due to setback
requirements. With the purchase of both properties, it makes it difficult to provide
valuation information at the present time.
Mr. March questioned, Builder, Mr. Farrari, as to the square foot dollar amount for the
building. Mr. Ferrari stated that several variables apply, $15 or $16 if sprinkled; if not
sprinkled, $12 to $13 for the building but then you need to figure in concrete, site work,
electrical and so the estimate would be $20 to $25 per square foot completed.
Mr. Ferrari indicated the sprinkler adds a significant cost because the facility would need
to be heated and insulated to store a dry-charge system.
Commissioner Brainard recommended they consult with an architect, as an architect may
be the best person available to work through the issues and provide the information
needed to provide the Commission with a tax valuation of the facility.
Mr. Sadelack asked if there was any way around installing the sprinklers.
Commissioner Brainard suggested that Mr. Farrari and Mr. Sadelack speak with Staff to
determine the sprinkling requirements for the building.
Mr. March stated the Commission must determine requirements for allowing mllll-
storage prior to further discussion.
Mr. Ferrari questioned whether mini-storage would fit into the City's Comprehensive
Plan or if they are wasting their time attempting to obtain approval for the proposed mini-
storage facility. Commissioner Brainard explained the Comprehensive Plan gives zones
and zoning code information but currently does not address mini-storage facilities.
Mr. March stated that the City has to allow for mini-storage facilities, but may place
restrictions on them. Mr. March explained that mini-storage facilities do not provide
Page 6 of 10
,
employment opportunities or use city services. The appearance of the facilities and its
affect on the tax base are also important issues to the City.
Mr. Sadelack said he would provide information on the proposed building and the tax
value at the next meeting if available. Commissioner McLean felt that Mr. Sadelack
should provide information regarding mini-storage facilities and its appropriateness in
Centerville also.
Council Member Capra questioned whether polling other communities in regards to mini-
storage requirements would be a useful tool for the Commission and Commission
Member De Vine concurred.
Mr. March stated that two (2) commercial properties north and south of Center Street
might be options for mini-storage facilities.
Commissioner DeVine suggested that Mr. Sadelack and Mr. Sager provide information to
Staff by March 1,2001 in order to make sure the information is in packets for the March
6,2001 Planning and Zoning meeting.
2. Ordinance #39 - Sign
The Commission agreed to make the following changes to Ordinance #39 - Sign:
Page 5, Section 020-020 Temporary Signs, A. shall read:
Temporary banners and pennants shall be displayed for no more than fourteen (14) days.
A maximum of six (6) occurrences per year are allowed. Banners or pennants
determined to be an integral part of the design or architecture of a building are permitted.
Page 5, Section 020-020 Temporary Signs, add Section Cl. shall read:
In any district, one (1), "temporary help wanted" or "now hiring" sign may be erected for
the purpose of advertising employment positions. Only one such sign shall be permitted
per street frontage. Such sign shall be removed upon filling the employment position(s).
The maximum size of such signs for each district are as follows:
Page 5, Section 020-020 Temporary Signs, Section D. shall read as follows:
Commercial District - Thirty-two (32) square feet
Industrial District - Thirty-two (32) square feet
Mixed-Use District - Sixteen (16) square feet
Agricultural/Rural Residential- Thirty-two (32) square feet
Page 5, Section 020-020 Temporary Signs re-letter current letter D. to E.
Page 7, Section 030-010 Residential Public Districts Permitted Signs, Section C. shall
read:
Page 7 of 10
,
Business Signs - Home-based businesses may have a sign that is no larger than four (4)
square feet. The sign may not be an interior-illuminated sign.
Motion bv Commissioner DeVine, seconded bv Commissioner Sheppard to amend
Ordinance #39 as specified. All in favor. Motion carried unanimouslv.
3. Site Plan Review Checklist
Mr. March reviewed the submitted draft checklist that will ensure that all requirements
are met during site plan review. Mr. March requested comments on same prior to the
next meeting.
Commissioner Brainard questioned whether Staff would be using the form to verify all
information has been reviewed and reporting same to the Commission prior to
consideration of the project. Mr. March indicated Staff would be using the form to
prepare a report to the COJ?1mission for their review process.
Commissioner Brainard requested a report on each plan from Building Official, Mr. Paul
Palzer, as well as, Mr. March 01) the checklist items highlighting any special concerns.
VI. DISCUSSION ITEMS
Commissioner DeVine questioned whether Mr. March had recommendations for mini-
storage facilities. Mr. March felt that the tax base consideration was very important.
Commissioner DeVine stated that developing mini-storage requirements would assist the
Commission in advising those interested in building mini-storage facilities.
Chairperson Hanson suggested that a work session be held prior to the next meeting to
develop requirements for mini-storage facilities.
Commissioner Sheppard stated if the City required them to follow the Industrial criteria,
everything is already set up.
Chairperson Hanson explained that there are many things that need to be determined
other than just the appearance of the building.
Commissioner DeVine questioned the possibility of discussing requirements at the next
regular meeting prior to audience participation.
Chairperson Hanson stated he preferred to discuss this item at a work session. Mr. March
noted the work session is public meeting. Mr. Sadelack and Mr. Sager may be in
attendance. Chairperson Hanson said they may not be there because it is a work session
and not a formal meeting.
Chairperson Hanson questioned the procedures for dealing with two (2) builders coming
before the Commission requesting to develop the same property with the same type of
facility. Mr. March stated that he did not foresee two (2) individuals building mini-
Page 8 of 10
,
storage facilities in the City. Mr. March stated there are concerns regarding job creation
with a business such as proposed and the City will need to limit the amount of property
allowable for this type of usage within the Industrial Park. Mr. March suggested looking
at the more marginal property in the Industrial Park.
Motion by Commissioner DeVine, seconded by Commissioner Brainard to schedule
a work session on Tuesday, February 13, 2001, at 6:30 D.m. to discuss the criteria
for mini-storal!:e facilities withiu the City. All in favor. Motion carried
uuanimously.
Commissioner De Vine stated that a resident recently asked him if they are being assessed
for City water and sewer services what time frame requirement is there for installation.
Mr. March stated he believed the resident would have to hook up to sewer immediately
but did not have to hook up to the water service until their well went bad.
Commissioner De Vine indicated the resident is not hooked up to either service currently
and for financial reasons, wants to know if there is some way of postponing hooking up
to the sewer system. The resident has been assessed a large amount for the services and
cannot afford it.
Commissioner Brainard indicated state law governs the issue and the City cannot
override that.
Commissioner DeVine stated that the resident is in fear of losing the home if an
extension to install services is not granted. Mr. March explained the resident could
petition the City to have it assessed to his taxes.
Commissioner DeVine indicated the assessment to run the systems to the property was
$13,000 and has been assessed to the property over a period of ten (10) years. The
resident is concerned about an estimated $10,000 installation fee to provide sewer
services. Mr. March indicated the possibility of assessing the installation fee to the
property .
Chairperson Hanson questioned garbage services and whether there were numerous
haulers in the city or just one (1). He then questioned a change in billing brought to his
attention by a resident. There is an additional $10.00 charge this quarter. Mr. March
explained there is only one (1) garbage hauler in the City and stated there should not have
been a fluctuation in the price. Mr. March stated that he is unaware of a rate increase.
Chairperson Hanson questioned how the cable franchising is determined in the City. Mr.
March explained there is a seven (7) city, cable commission that governs the cable
franchise. The commission is currently under negotiations with Qwest to renew the
franchise. Mr. March stated that cable rates are regulated by the Commission.
VII. CONSIDERATION OF MINUTES
1. January 2, 2001 Meeting Minutes
Page 9 of 10
,
Motion by Commissioner DeVine. seconded by Commissioner LaMotte to approye
the January 2. 2001 Meetinl! Minutes as presented. All in fayor. Motion carried
unanimously.
VIII. ADJOURNMENT
Motion by Commissioner Sheppard. seconded by Commissioner DeVine to adiourn
the February 6. 2001 Planninl! Commission Meetinl! at 9:12 p.m. All in fayor.
Motion carried nnanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TirneSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 10 of 10
L__
"
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION WORK SHOP
FEBRUARY 13,2001
6:42 p.m.
Pursuant to due call and notice thereof, the City of Centerville Planning and Zoning Co
held a work shop meeting on February 13,2001, at City Hall, 1880 Main Street.
PRESENT: Chairperson Brian Hanson
Commission Member Barry Brainard
Commission Member John McLean
Commission Member Ray DeVine
Commission Member Rob Sheppard
STAFF:
o
ABSENT:
Commission Member Dave Kilian
City Administrator, r March
I. CALL TO 0 ER
Chair Hanson a led the e ru ry 13 0
meeting to or er at 6:42
mmission workshop
IS 10 e I
d t at
a submitted a resignation letter on
would be missed subsequent to his
o r. March had a copy of the Industrial zone
d scert i the location of the proposed mini-storage
e Indu tri I Zone area is comprised of the property
a t of 2 1 A venue. Mr. March stated that he believed
c essed via the future 2 I sl Avenue. Commissioner
at the proposed access would be off of the street that
go s from 0 enue to 2 1st A nue. Mr. March stated that two (2) groups of people
ex r ssed nterest in developing a mini-storage facility on the same property, however,
the g up hat did not submit a proposal was suggesting the access be from the street that
o s fj 20th Avenue to 21st Avenue.
omrnissioner De Vine questioned Mr. March as to the most feasible solution to the issue.
Create a new zone, Light Industrial/Storage Industrial or amend the existing Ordinance
#4, Industrial Use, to include a definition of a mini-storage facility and requirements for
same. Mr. March stated that with the amount of property contained in the current
Industrial Zone, delineating Industrial Zoning Districts would not be feasible. He
recommended allowing mini-storage as a use in the existing Industrial area based on the
limited land available.
Page 1 of 4
February 13, 200!
Planning and Zoning Workshop Meeting Minutes
Discussion ensued regarding affordable storage, competltlOn, amount of these same
facilities located in the Industrial area, building and facility size requirements, tax base,
job creation, etc, Commission Member DeVine stated that he felt the facility needed to
be valued equivalent to an existing or proposed industrial building or be prepared to be
taxed in the smae manner. Mr. March stated that this could be accomplished by creating
requirements for building a facility of this nature,
Discussion ensued in regards to granting a Conditional Use Permit for mini-storage
facilities. Mr. March stated that staff polled four (4) local communities as to their
requirements for mini-storage facilities and referred to the City of Blaine, which has five
(5) to six (6) mini-storage facilities in existence, with an additional two (2) under
construction. Mr. March explained that the City of Blaine had no specific requirements
other than a Conditional Use Permit, which surprised him due to the size of the city. Mr.
March stated that the City of Hugo requires a minimum of a two (2) acre parcel for a
mini-storage facility, it must be used for "dead storage" only, and limits the operation of
a commercial business out of the building. In addition, requires a Conditional Use
Permit, no storage of flammable materials (state law), no exterior storage, all doors and
units facing inward away from streets and property lines, and only one (1) entrance and
exit for the general public. Mr. March stated that the City may require items in regards to
security cameras, rod iron fencing, masonry fencing and pillars with rod iron in between.
The City may site security reasons such as the number of valuables stored in facilities of
this type along with emergency personnel considerations.
Commissioner DeVine questioned whether a requirement could be placed on a mini-
storage facility that would require an on site manager at all times. Mr. March stated that
the City could require a business office and an on site manager during regular business
hours. Mr. March stated that floor drains would be a requirement if the storage facility
were indoors. Mr. March stated the builder he had spoken to, explained that the facility
would have a large overhead door by which the customer would drive in and the door
would close behind them. The interior would be heated and the customer would unload
their storage items onto a dolly similar to that of Home Depot. The dolly would then be
moved, by the customer, to a freight/cargo elevator or directly to their storage unit. The
exterior of the building would appear to be a decorative block warehouse with heated
storage. Mr. March stated that a sprinkler system would be a requirement for the interior
of the building. Mr. March stated that a number of cities have not adopted the more
restrictive fire code similar to the City.
Commissioner Brainard requested that Staff research just how restrictive the City could
be with regards to its requirements. Discussion ensued on placing a requirement similar
to that contained in an Adult Oriented Establishments ordinance with respect to
businesses operating within a set distance of each other. Mr. March stated that if the
requirements were so restrictive that it had to have items that were unreasonable and no
regular business would comply with due to it being cost prohibitive, it too could be
challenged. Mr. March stated that other communities, such as Shoreview, have pretty
strict requirements.
Mr. March stated that the City of Circle Pines allows mini-storages under a Conditional
Use Permit. Mr. March stated that currently the City does not have Conditional Use
Page 2 of 4
February 13, 200]
Planning and Zoning Workshop Meeting Minutes
Permits contained in the Zoning Ordinance. Mr. March stated that he would contact
Attorney Hoeft in regards to the proper procedure for amending the current ordinance in
regards to mini-storage with Conditional Use Permits. Commission Member DeVine
questioned the difference between Conditional and Special Use Permits. Mr. March
stated that basically they are similar. Commissioner DeVine questioned whether the City
allowed Special Use Permits. Mr. March also stated that Special Use Permits were
allowed under the old zoning ordinance under "Uses Allowed and Uses Allowed with
Special Use Permits". Mr. Hoeft suggested having just "Allowed Uses" and ifit were not
an "Allowed Use", the ordinance would need to be amended. Mr. March felt that this
was the first example that would have to be allowed that is currently not allowed in the
zoning district, and how is same obtained with special restrictions.
Mr. March stated that the City of White Bear Lake's ordinance contained language
regarding mini-storages being allowed in conjunction with buildings for lease/office
warehouse. Mr. March stated that this may be an avenue in secureing additional business
or warehouse space while increasing the market value of the property. Commissioner
DeVine stated that it was not the Commission's intent to make it so restrictive that mini-
storages would not be a viable option for the community, but could make fair restrictions
for facilities of this nature. Mr. March stated that other possibilities could be; no outdoor
storage, on site manager, on site sanitary facilities open to the public or ratio for office
space comparative to building size.
Commissioner DeVine questioned Mr. March in regards to the language contained in
Ordinance #4 regarding exterior, masonry, building products. Mr. March stated that he
lacked the possession of the current ordinance at this time. Commissioner DeVine stated
that construction of the facility would have to comply with the current ordinance. Mr.
March stated that the City would probably desire security cameras at the building and
office. Discussion ensued in regards to fencing and requirements for same.
Commissioner DeVine questioned whether the City would rather have a building similar
to that mentioned earlier with an overhead door and business being conducted within the
interior of the building. Discussion ensued regarding the different types of buildings the
City could require. Commissioner DeVine stated that several items needed to be
determincd; fcncing around the structure, the size of the building that would be required
or allowed, the amount of units per building and the required parcel size for the site.
Commissioner Sheppard requested the lot dimensions of the proposed site the facility is
to be built on. Mr. March stated that he believed the purchase agreement contained
language that included the purchase of four (4) acres.
Consensus was to begin the proposed requirement discussion starting from the exterior of
the building going in. Chair Hanson stated that consensus was that an eight (8) foot,
masonry column, rod iron, fence be placed around the perimeter of the facility.
Discussion ensued in regards to entrance, exits, sliding gate, etc. Consensus was one (1)
entrance/exit or a combination of one (1) entrance/exit, security cameras for monitoring
the office and interior of the facility, and require an on site manager during
regular/normal business hours. Mr. March stated that he would discuss the definition of
regular/normal business hours with Mr. Hoeft. Mr. March suggested the addition of
language pertaining to the valuation per square foot of the building must conform to the
average valuation per square foot of the existing buildings in the Industrial park. Mr.
Page 3 of4
February 13, 2001
Planning and Zoning Workshop Meeting Minutes
March stated that this information could be obtained from the Anoka County Assessor's
office. Commissioner DeVine questioned whether Mr. March could create an
amendment to the current Ordinance #4 with the above stated information and have it
available for the next meeting.
Discussion ensued regarding one (I) large building containing storage inside or smaller,
individual units. Mr. March felt that this could be discussed subsequent to receiving the
site plan. Mr. March suggested and consensus was to require a standard, commercial
grade, overhead, waranteed, garage style door, warranted door for individual units to
deter unappealing appearance in several years. If door replacement is needed, similar
style, color and grade will be used. If this is unobtainable, all doors will be replaced.
Discussion ensued regarding rooflines, pitches and breaking of same. Consensus was
that the building(s) were to be constructed of a maintenance free exterior. Additional
discussion ensued regarding parcel size for facilities housing mini-storage and limiting
the amount of facilities located within a certain distance from each other. Mr. March
stated that it would either have to be zoned by parcel size or something similar to the
language commonly used for Adult Oriented Establishments. Mr. March stated that he
would discuss this issue with Mr. Hoeft.
Mr. March felt that he had enough information to draft an amendment to Ordinance #4
and have Mr. Hoeft review it prior to the Commission's next regularly scheduled
meeting.
II. ADJOURNMENT
Motion by Commission Member DeVine, seconded by Commission Member
Sheppard to adjourn the February 13, 2001 Plannin!! and Zonin!! Commission
Workshop adjourned at (XX:XX) p.m. All in fayor. Motion carried unanimously.
Transcribed by:
Teresa Bender, Clerk/Treasurer
Page 4 of 4
'.
.
E-mailed to Council Memb
2/23/01 at 11 :50 .m
CITY OF CENTERVILLE
CITY COUNCIL MEETING
FEBRUARY 15, 2001
6:00 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly sch du e
meeting on February 15, 200 I, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Linda Broussard Vickers
Council Member Mari Nelson
o
ABSENT:
None.
STAFF:
City Administrator, r March
City Engineer, To P terson
City Attorney, Jim Ho ft
I.
ER
I
A
meeting to order at 6:02
Mayor Swed r called
ted th t a lett
Wilharber be added under Petitions and
e onded b Council Member Nelson to
ddition. All in favor. Motion carried
I .
No
I .
CES/AWARDS
o e.
CONSIDERATION OF MINUTES
Council Member Capra requested her three goals be added to the workshop minutes. The
goals were e-mailedtoMr.March.Mr. March stated that they were included as
requested.
.'
,
February 15, 200l
Council Meeting Minutes
Council Member Nelson requested the modifications be made to the January 24, 2001
meeting minutes: Page 4, where it indicates the type of exterior, building materials used
on the rear of the building should indicate siding not brick. Where it states Mayor
Swedberg requested Mr. Hoeft investigate the costs of electrical in LaMotte Park, it
should state Mr. Peterson. In the adjourmnent motion, the wrong Council Member was
inserted as the seconding member. Adjourned to the Executive Session, add a sentence
indicating the topic of discussion.
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve the Januarv 24, 2001 Council Minutes and the Januarv 31. 2001 Workshop
Meetin!! Minutes as amended. All in favor. Aves - 3 Navs - 0 Abstain - 2
(Broussard Vickers and Travis). Motion carried.
VI. PETITIONS AND COMPLAINTS
I. Tom Wilharber Complaint
Mr. Tom Wilharber, 6849 Centerville Road, appeared before Council and questioned the
reasoning for re-scheduling the meeting, noticing same, whether the meeting was re-
scheduled to accommodate one (1) Council Member and whether Council felt they were
in violation of the open meeting law regarding the re-scheduling. Mr. Wilharber stated
that notice of the re-scheduling was not placed on the cable channel or in the Quad
Community Press, as has been the practice in the past.
Mr. March stated that he had received a telephone call requesting that the meeting date be
modified. Mr. March stated that he told the caller he did not feel comfortable with re-
scheduling the meeting unless he heard from a quorum of the Council Members. It had
been noted that Mayor Swedberg was out of town and had mentioned an interest in
having the date moved to Thursday. Mr. March stated that a third Council Member
contact him stating the re-scheduling the meeting was acceptable. Mr. March felt that
subsequent to receiving a quorum requesting the re-scheduling, notice was place in the
vestibule. Mr. March stated that a ten (10) day notice is not required; however, at least a
three (3) day notice is required. An emergency meeting may be called with one (1) day
notice. Mr. March stated that he was not sure of the exact date of the placement of the
notice on the cable channel, but it was more than three (3) days prior to the meeting.
Council Member Capra stated she had received an e-mail from Mr. March concerning the
re-scheduling of the meeting.
Mr. March stated after getting a quorum of calls he notified the other two (2) Council
Members bye-mail stating that the meeting would be re-scheduled.
Council Member Nelson stated she had called on the Monday of the week before the
scheduled meeting date and asked Mr. March if the meeting could be re-scheduled due to
conflicts with two (2) Council Member's schedules. Council Member Nelson stated that
due to same, she requested that Mr. March check with the other Members to ascertain if
the meeting. could .be re-scheduled. Council Member Nelson stated that she contact
Council Member Capra to ascertain if the re-scheduling was acceptable to her and it was.
Mr. March had e-mailed the other two (2) Council Members and Council Member Nelson
Page 2 of 18
February 15,2001
Council Meeting Minutes
stated she had requested that Mr. March contact them by telephone rather than just e-
mail.
Council Member Travis stated that he felt that the meeting should not have been re-
scheduled due scheduling conflicts with two (2) of the five (5) members. Council
Member Travis strongly felt that meetings needed to be kept on the regularly scheduled
days. Council Member Travis voiced his displeasure over not receiving two-way
communication on this matter. Council Member Travis also stated that he was only
notified of the re-scheduling, not asked his feelings or preference on the matter.
Council Member Nelson stated she had requested that the meeting be re-scheduled and
she now realizes the process is larger than simply calling several people. She stated she
agrees that meetings should not be changed in the future, unless it is an emergency.
Mayor Swedberg stated that another person mentioned the re-scheduling of the meeting.
Mayor Swedberg stated that Council intends on discussing meeting dates and times and
noticing of same.
Mr. Wilharber asked if the Quad Community Press was notified. Mr. March stated he
was unsure; however, it was not needed in this situation.
Mr. Wilharber stated he strongly felt that meetings should not be changed for any thing
other than Federal holidays due to residents be accustomed to the regularly schedule
meeting dates and times. Mr. Wilharber stated that people have other obligations and
changing meetings inconveniences them. Mr. Wilharber questioned whether
coordinating of Council meetings or other coordinating amongst members of the Council
occurs without the consideration of all members could constitute violation of the open
meeting law.
Council Member Capra stated she wanted to stress the meeting was not re-schedule due
to Valentine's Day. Mr. Wilharber stated that the cable channel did.
Council Member Capra questioned who put the statement on the cable channel. Mr.
March indicated it was a staff member. Council Member Capra requested Mr. March
find out which staff member had placed the announcement on the cable channel.
Council Member Nelson apologized for the inconvenience caused by re-scheduling the
meeting.
Mr. Wilharber stated that recently an e-mail was addressed to him as being the Mayor
concerning a local establishment. Mr. Wilharber stated that he had been into City Hall
and Mr. March asked him if he had received the e-mail. Mr. Wilharber stated that he
would read it at home, however, he did not receive same. Mr. Wilharber stated that he
then contacted Mr. March to obtain copy to reply to the complainant, indicate that he was
no longer Mayor and to direct the complainant to the current council.
Council Member Capra stated that when she saw Mr. Wilharber's name on the e-mail she
had requested that Mr. March contact Mr. Wilharber to inform him of same.
Page3 ofl8
February 15, 2001
Council Meeting Minutes
Mr. Wilharber stated that he was aware of a meeting that had taken place with the
establishment's owner, Council Members Swedberg and Nelson present. Mr. Wilharber
questioned whether other members of Council had been informed of or invited to same.
Mr. Hoeft stated that he had been contacted and advised Mayor Swedberg that only two
(2) members be present to alleviate any open meeting law violations.
Both Council Members Travis and Broussard Vickers indicated they were informed of
the meeting but were not invited to participate.
Mr. Wilharber questioned whether Mr. Defoe was requested to demonstrate dancing
styles as alleged. Mr. Hoeft stated he did not believe any dancing styles were
demonstrated.
Mr. Wilharber questioned whether the City is on a business witch-hunt to harass certain
businesses in town, as it appears this is the case, because some businesses are being
targeted for not removing snow and others are not. Mr. Wilharber stated it is fair to
notice all businesses not properly removing snow not just a select few. Mr. March
explained the notice to the business owner Mr. Wilharber is referring to, stemmed from a
citizen complaint concerning the removal.
Mr. Wilharber requested that Council Member Nelson issue a public apology to the Cable
Operator for the degrading comment she made at the last Council meeting. Mr.
Wilharber explained that Council Member Nelson had made the comment, "You can
wake up now Patricia." Mr. Wilharber stated he felt this was an insult to the Cable
Operator and uncalled for.
Council Member Nelson apologized for the comment and stated she did not mean it to be
degrading or insulting, but was merely making light ofthe length ofthe meeting.
VII. UNFINISHED BUSINESS
None.
VIII. NEW BUSINESS
I. CommerciallRetail Center - Lloyd Drilling
Mr. Drilling presented exterior drawings of the proposed building and stated that the
roofline has had caps added to. Mr. Drilling also presented a drawing representing the
rear of the building indicating siding and roof color.
Council Member Capra questioned whether a cement sidewalk would be installed near
the rear of the building. Mr. Drilling concurred.
Mr. Drilling presented a landscape plan and stated that the trees currently on the site will
be relocated to the rear of the property. Mr. Drilling also stated that the fencing will
match the neighbor's fence and that a chain link fence with a vision screen will enclose
the refuse container.
Page 4 of 18
February 15,2001
Cotmcil Meeting Minutes
Council Member Capra questioned Mr. Peterson whether there would be enough "line of
sight" around the trees located in the front comer of the building. Mr. Peterson felt that
there would be based on the presented plan. Mr. Drilling stated that the trees could be
moved if deemed appropriate by the County.
Council Member Capra questioned whether Council would be reviewing the Developer's
Agreement presented at the previous Council meeting. Mr. March stated he had copies of
the document with the blanks filled in and reviewed same. Mr. March stated that Council
would be given copies of the document for review prior to considering same at the next
meeting.
Council Member Capra questioned whether an eight (8) foot wide trailway meets City
requirements. Mr. March explained that an eight (8) foot trailway is standard throughout
the community and a ten (10) foot wide trailway is reserved for major east/west trails.
Mr. March stated he had given the Anoka County trail information to Mr. Drilling's
architect.
Mr. March stated that Council needed to indicate a dollar amount for trail improvements
to be made to the previously installed trail at the Apple Tree Square facility.
Mr. Drilling questioned whether repairs to the trail were included in the Developer's
Agreement for this property. Mr. March eXplained Council wanted to see the trailway
completed in conjunction with this project. Mr. Drilling stated that he did not have a
problem with same; however, additional factors may need to be considered, i.e., Anoka
County and the Rice Creek Watershed District. Mr. March stated he would like to
escrow a dollar amount for completion of the trail and if the trailway was not completed,
the City could draw on the letter of credit. Mr. Drilling stated that he was unprepared for
the City to tie the trailway project with the proposed project. Mr. Drilling questioned the
estimated cost of same.
Mr. March stated that Mr. Peterson would provide the dollar amount for the trailway
project.
Mr. Drilling stated he was willing to spend $5,000 if the City was willing to contribute
the remainder to complete the project. Mr. Drilling stated that he did not feel it was fair
to tie this project in with the proposed project due to the trail being installed to standards
and City requirements not being presented to him prior to installation. Mr. Drilling
requested that the City remove the trailway repairs from the Developer's Contract. Mr.
Drilling stated his willingness to work in conjunction with the City on the trailway and
suggested that the City agree to a completion date of June l, 2003 for the trailway.
Council Member Capra questioned the appropriate action to be taken on this matter. Mr.
Peterson stated that trailway is not in the Anoka County right-of-way. Mr. March stated
that Anoka County had stated that they would not require the ditch to remain there if the
City uses a piping that meets their drainage requirements.
Mayor Swedberg questioned whether approval of the site plan hinged on the western
trailway issue being resolved. Mr. March stated that once the City approves the plan, the
only assurance of completion of the western trailway would be Mr. Drilling's word that
he will complete it.
Page 5 of 18
February 15, 2001
Council Meeting Minutes
Mayor Swedberg questioned whether Council was being asked to approve the
Developer's Agreement this evening. Mr. March stated that it was Council's discretion.
Mr. March stated he would like to have Mr. Peterson provide an estimate of the costs to
complete the western trailway.
Council Member Capra stated she felt the plan was a good plan but felt uncomfortable
approving the Developer's Agreement without review. Council Member Capra
concurred with Mr. March in regards to providing estimated costs prior to the next
meeting.
Council Member Broussard Vickers questioned whether the house to the east would have
its front window screened from headlights. Council Member Broussard Vickers asked
Mr. Drilling to make sure that the house is screened from headlights even if it meant
extending the fence and berm along the eastern property line. Mr. Drilling stated that the
fence and berm ended at the window of the house to the east and gave Council his
assurance of same.
Council Member Broussard Vickers stated she would also like to see some low-lying
Arborvitaes on the exterior of the fence on the Shad A venue. Council Member Broussard
Vickers stated that she was fine with the Developer's Agreement and stated she did not
want to tie the western trailway to this development. Council Member Broussard Vickers
stated the fact that Mr. Drilling is willing to invest in redeveloping the trailway, is above
and beyond what the City can require. Council Member Broussard Vickers also stated
that the City has no right to ask him to do so as there were no standards in place at the
time the trailway was installed. Mr. Drilling has already made a good faith effort by
stating he would share in the costs with the City and requiring him to pay for the
complete trailway is beyond reason. Council Member Broussard Vickers stated she did
not want the western trailway to be contained in the Developer's Agreement. Council
Member Broussard Vickers felt that the City made the mistake with the current trailway
and not Mr. Drilling. Council Member Broussard Vickers stated that the site plan meets
with her approval provided the house to the east is properly screened.
Council Member Broussard Vickers requested copies of the completed Developer's
Agreement be included in their packet for the next meeting for consideration.
Council Member Nelson stated her fondness of the location of shrubbery on the exterior
side of the fence, as its visibility from Main Street would be likely. Council Member
Nelson also stated that she felt the western trailway was a joint responsibility between the
City and Mr. Drilling and not anyone (I) party was wholly responsible. Council
Member Nelson stated that she would agree with a separate document covering
completion requirements of the western trailway rather than containing same in this
Developer's Agreement.
Mr. Drilling stated his willingness to enter into an agreement with the City to share in the
expenses to repair the existing trailway.
Council Member Travis stated he had no problems with the architecture of the building
and he believes that Mr. Drilling has addressed all issues raised and then some. Council
Member Travis stated he would like have the figures associated with the western trailway
Page 6 of 18
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Council Meeting Minutes
prior to entering into an agreement with Mr. Drilling to complete same. If there needs to
be a major redesign of the ditch it may be cost prohibitive to rebuilt the trailway to gain a
mere two (2) feet on the path. The end result may not justifY the costs endured by the
City. The dips in the current trailway are needed for drainage. Council Member Travis
stated that he would like to see a joint effort on the part of the City and Mr. Drilling in
regards to the existing trailway. Council Member Travis felt that the Developer's
Agreement and tbe trailway issue should be separate issues.
Mayor Swedberg clarified Council's desire to review the Developer's Agreement prior to
consideration, a separate document governing the completion of the western trailway, an
estimate of costs from Mr. Peterson, screening of the home to the east of the building,
and Arborvitaes placed on the exterior of the fence closest to Shad Avenue.
Mr. March questioned whether Council approved of the landscaping plan as submitted.
Council concurred.
Mayor Swedberg questioned Mr. Hoeft as to tbe appropriate action to be taken at this
time and Mr. Hoeft suggested tabling the item.
Motion bv Council Member Broussard Vickers, seconded by Council Member
Capra to table approval of the Developer's A!!reement to the next Council meetin!!
to allow Conncil ample time to review the document. All in favor. Aves - 4 Navs - 1
(Travis). Motion carried.
Council Member Travis stated be is opposed to tabling the item as he feels Mr. Drilling
has met each and every requirement of the City and residents alike.
Mr. Drilling questioned whether all requirements had been met with the exception of
Council reviewing the Developer's Agreement and Mr. Peterson preparing estimates for
the western trailway. Council concurred and Mr. Drilling thanked Council.
2. Laurie LaMotte Memorial Park - Electrical Installation Request
Mayor Swedberg stated tbat previously Council had discussed Parks and Rccrcation
Committee'slFete des Lacs Committee's request for installation of electricity at Laurie
LaMotte Memorial Park. Mayor Swedberg stated that Ms. Karla DeVine was present to
discuss tbis item with Council.
Ms. DeVine explained that the Parks and Recreation Committee had made a motion to
request that Council commence requests for proposals to install electricity to Laurie
LaMotte Memorial Park. Ms. DeVine eXplained the costs associated witb same are not
contained in the Parks and Recreation Committee's budget for 2001 or 2002. The Parks
and Recreation Committee feels that the entire community would benefit from tbe
installation and requests that Council consider using general funds to assist in same. Ms.
De Vine stated that providing electrical services to the park should be a priority allowing
additional improvements to follow. Ms. DeVine relayed horrendous problems relating to
the festival last year witb not having electricity available for R.V., rides, vendors, etc.
Ms. DeVine stated that the Centerville Lions Club is considering construction of a
concession stand at the park and the need for electric sources for same.
Page 7 of 18
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Council Meeting Minutes
Mr. Peterson reviewed the estimated costs for installation of electricity at the park with
Council noting that the park would benefit from sewer, water and parking lot
improvements at some point.
Council Member Capra clarified that $66,730 would provide power to electrical poles
and a main junction box in the park for a future building. Mr. Peterson concurred.
Mayor Swedberg summarized the costs stating that sewer would cost approximately
$15,000, water would cost approximately $3,000, paving of the parking lot would cost
approximately $62,000, concession building would cost approximately $125,000, and
electrical installation would cost approximately $67,000. Mayor Swedberg stated that the
City could choose to phase in various improvements, do no improvements or complete all
improvements at one (I) time.
Mr. Peterson stated that consideration should be given to the order of improvements if
improvements are desired. For example the parking lot should not be paved until sewer
and water are installed at the park. Mr. Peterson also explained that the City has yet to
receive approval for a submitted permit to connect to the MCES lift station.
Ms. De Vine stated that funds for paving of the parking lot are contained in the Parks and
Recreation Committee budget for 2002 or 2003. However, the Parks and Recreation
Committee was not intending the paving the park lot until LaMotte Drive was repaved.
Mayor Swedberg stated the proposed entire project would cost $312,000.
Ms. DeVine reminded Council the Centerville Lions Club has proposed paying $125,000
for construction of a concession stand and the $62,000 for paving the parking lot would
be expended from the Parks and Recreation Committee's budget.
Mr. Bill Bisek, Kelly's Komer, appeared before Council and requested that Council fund
the electrical installation as it would be a great asset to the community to improve the
parkand be able to host various recreational activities. Mr. Bisek explained that the park
does not need everything proposed right now, but simply the electricity to make it
functional.
Council Member Broussard Vickers asked Mr. Bisek if the park had electricity and the
City hosted softball tournaments, how the fees would be distributed. Council Member
Broussard Vickers questioned whether the City would retain a portion of the fees.
Mr. Bisek explained the teams are each charged an entry fee which in applied for
purchasing trophies, maintenance of the fields, and other costs. The City could profit
from concessions, parking, and by drawing people to the community.
Council Member Broussard Vickers asked if it would be fair to say there would be, at
some point, money to be made by the person or entity hosting the tournament and monies
left over for the City. Council Member Broussard Vickers stated that it would be helpful
if the City could rely on recouping improvement costs in a certain amount of time.
Page 8 of 18
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Council Meeting Minutes
Mr. Bisek stated a good park and recreation program would support itself. One (1)
tournament will not pay for the costs to improve the park but over the course of several
years it will generate income and become profitable.
Mayor Swedberg clarified Council had asked Mr. Peterson for a cursory estimate of what
the various aspects of improvements would cost prior to considering installation of
electricity or agreeing to undertake any of the other parts of the estimate.
Mr. Bisek stated that the Parks and Recreation Committee is simply requesting a
solicitation for bids for installation electricity at the park.
Council Member Broussard Vickers explained before Council can request bids, it needs
to know if it can pay the general amount. Council has requested estimates to ascertain
the funding needed if improvements are desired.
Mr. Bisek reminded Council there was electricity at the park but it was totally destroyed
and Council needs to decide if it wants to fund electricity to make it a functional park or
not. If Council waits too long to improve the park, surrounding communities will
improve their parks and draw residents away from the City. Mr. Bisek request that
Council not to cloud the picture for the park by adding all the various things discussed,
simply consider adding the electricity to make the park functional. .
Council Member Capra stated she agrees the City has a need for recreation but stated
there are some nice, functional parks in the City that do not have ball fields. She then
clarified Council is simply looking at approving electricity at the park at this point, but
wanted an idea as to what the other costs would be.
Council Member Capra questioned whether the 64-team regional softball tournament is a
sure thing if electricity is installed in the park
Mr. Bisek explained he was asked to set up a softball tournament for the Fete des Lacs
Festival again this year. The Festival was moved to a date one (1) week later than last
year and the plan was to draw a state-qualifying tournament. It was discovered that the
Festival was on the same weekend as a regional tournament. Mr. Bisck contacted the
head of USSSA for clarification on the qualifications and found out that the league had
an opening for a regional tournament, which is 100% paid for by the state. The City
would get 100% of the revenues from parking and concessions. Last year there were 64
teams in the Region 1 tournament, which adds up to approximately 640 players. Since
then, Mr. Bisek has found out that the City will be hosting a Region 5 tournament, which
has 36 teams. Mr. Bisek estimates the softball tournament will draw approximately 1,000
people into the City. The City has been named host of the tournament and it is possible
to host the tournament without Council support if needed.
L_u
Mr. March noted it would not make sense for the City to have invested a half million
dollars in the purchase of the property and improvements to the park if the City did not
intend to make good use of the park by continued improvement. What this boils down to
is the next logical step for the park, which seems to be installing electricity to make the
park more functional for a variety of uses. The problem is the City will spend almost
$70,000 for electricity, which is not something that looks glamorous or is noticeable
when completed. Mr. March recommended a workshop to discuss how to fund the
Page 90f18
February 15, 2001
CQuncil Meeting Minutes
electrical installation and time frame for other improvements. Mr. March stated he
anticipates all of these items will happen in the park over time but Council needs to
determine timeframes. Mr. March stated that the 1987 street bond and the City Hall
building will be paid for in a couple of years and there will be more money available for
park improvements.
Council Member Broussard Vickers asked Mr. March if it were possible to take the funds
out of the general account this year. Mr. March stated it was possible, but Council should
discuss the issues involved with same in a workshop setting.
Mayor Swedberg questioned when the softball tournament was scheduled to take place.
Mr. Bisek said the tournament was in August. Mayor Swedberg then asked if the
tournament could be run without lights.
Mr. Bisek stated if there were 32 teams with the tournament starting on Friday night it is
possible to host all the games at Laurie LaMotte Memorial Park, provided there were
lights. If there were 64 teams or if there is no electricity, then some of the games would
be held in Lino Lakes at lighted fields. The Festival Committee would need to pay
$16.00 per hour to use the fields.
Council Member Capra questioned whether the City would be charging residents to park
for the Festival. Mr. Bisek stated it has been discussed. The income generated from
charging for parking could be used to help fund the parade.
Council Member Broussard Vickers stated Council would set a workshop date to discuss
funding for the electrical installation. Once funding is determined, there would be
discussion of the bids.
Mayor Swedberg stated Council was not prepared to make a decision at this meeting on
funding for the electrical installation, as it needs further discussion and consideration.
Ms. DeVine questioned why Council could not decide to authorize the bid process.
Council Member Capra explained Council needs to further discuss funding sources for
the electricity and the time frame for improvements to the park prior to soliciting bids for
same. Council Member Capra stated she believes it is possible to have an answer on
whether and when electricity will be installed in Laurie LaMotte Memorial Park
sometime within the next two (2) or three (3) weeks.
Mr. Peterson stated that electrical installation is a smaller project and would not take long
to complete.
Ms. DeVine stated she did not believe it costs the City any money to solicit for bids and
suggested Council solicit for bids and then decide the funding for those bids.
I
L
Council Member Broussard Vickers explained it does cost money and Council has not
given the final approval for moving ahead with installing electricity at the park. She then
asked Ms. DeVine to have the Parks and Recreation Committee determine which field
would be the second field to have power installed the south or the east field and report
back to Council.
Page 10 of 18
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Council Meeting Minutes
Mayor Swedberg stated that Council needs to consider budgets to determine where the
needs lie and decide where the funds will be expended from for the installations.
Mr. Bisek stated there may be funds available through Xcel Energy and suggested the
City contact them to see if they would be willing to fWl the power, at little or no cost to
the City, knowing they will reap the benefit of usage of that power.
Council Member Broussard Vickers stated Council needed to determine the final scope of
the project prior to soliciting bids.
Consensus was to set a workshop date to discuss these issues.
3. Ad Hoc Communications Committee
Ms. Theresa Brenner, 7206 Clear Ridge, submitted a list of ideas for organizing the
committee.
Council Member Capra questioned whether six (6) months was an ample amount of time
to make recommendations to Council. Ms. Brenner stated she did not want the process to
go into the fall and stated she felt the group would stay more focused if there were a
definite deadline.
Council Member Capra asked Mr. Hoeft if the City agrees to form this ad hoc committee
as an advisory committee, would there need to be minutes and formal notice of meetings.
Mr. Hoeft explained that since the Committee would not be conducting any official City
business, but merely acting in an advisory capacity, Council would set the only
requirements.
Council Member Nelson complimented Ms. Brenner on the outline presented and stated
she would like to know what the costs of improved or different means of communication
would be.
Council Member Capra stated she would like to see the committee open to as many
residents as are interested in serving.
Ms. Brenner stated she was concerned that the Committee not violate the open meeting
law. Mr. Hoeft stated the Committee would not need to worry about the open meeting
law because it would not deal with official City business. There is no quorum
requirement and no posting requirements as the meetings are strictly for informational
purposes.
Mayor Swedberg stated he would like to try and create a system where Council depends
on public input and this Committee helps Council gather and interpret same.
Council Member Capra stated she would like to see the Committee meet with and get
information from the current communications people.
Page II ofl8
February 15, 2001
C01111Cil Meeting Minutes
Council Member Travis stated the people usually at the Council meetings are there in
opposition to something and usually the main complaint is lack of knowledge. Council
Member Travis stated any way the City can improve communication with residents is a
good idea.
Ms. Brenner questioned where Council would like to start. Council Member Broussard
Vickers stated she thought it would be appropriate to start with the website and cable
channel. Council Member Capra suggested the Committee prioritize the list and present
it to Council.
Council Member Nelson stated she would like a centralized way to distribute information
from residents to Council Members such as one phone line that feeds into the voice mail
of all Council Members.
Council Member Nelson suggested an area on the website that residents could post
questions for the City to answer.
Council Member Travis requested the City use systems already in place but work to
improve them.
Mr. March stated the citizen survey may be a valuable tool for communications and
suggested the City use it and look into other alternatives to reach those that do not read
newspapers or watch television.
Mayor Swedberg suggested using information from The League of Minnesota Cities to
get information on ways to inform citizens.
Mr. March stated Council would need to assign some costs to the technology and time to
inform residents. If the communication suggested would be overtaxing to current City
capabilities that would need to be discussed in the report, as the City may need to hire
additional staff.
Council Member Capra stated she would like to make sure the Committee does not run
into conflicts of interest by having members benefiting financially from suggestions
made by being on the Committee.
Motion by Mayor Swedber!!. seconded by Council Member Travis to authorize the
formation of an Ad-hoc Citizen Communications Task Force and appoint Theresa
Brenner as chair. All in favor. Motion carried unanimously.
Council Member Nelson left the room at 8:09 p.m.
4. Resolution #01-003 (Cable Franchise Extension)
Mr. March explained the cable franchise is in negotiations to extend the franchise until
May 28,2001.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to extend the cable franchise to May 28. 2001. All in favor. Motion carried
unanimously.
Page 12 of 18
February 15, 2001
Council Meeting Minutes
Council Member Nelson was not present for the vote.
5. Police Commission Chair - Ms. Karen Varian
Mr. March recommended that Karen Varian be appointed as the Chair for the Police
Commission. All the candidates impressed the panel, and it was a difficult decision.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Travis to accept the recommendation of the nine-member panel and appoint Karen
Varian as Chair of the Police Commission. All in favor. Motion carried
unanimously.
Council Member Nelson was not present for the vote.
6. Staffing Update
Mr. March recommended that Kris Sweeney be promoted to the position of Account
Clerk II with a 60-day probationary period. If at the end of the probationary period Kris
is performing the duties of the position then the City will advertise to fill the a full time
Receptionist position. If at the end of the probationary period Kris is unable to perform
the duties of the accounting position, then she would be moved back to the Receptionist
position and the City would advertise to fill the accounting position. During the 60-day
probationary period, Jill Lien will add an additional day per week to her normal work
schedule of three days per week.
Council Member Capra asked if Ms. Lien would be going to full time permanently. Mr.
March stated his recommendation is to increase her work schedule to four (4) days per
week until the City hires a full time Receptionist and then she would go back to three (3)
days per week.
Council Member Nelson asked how many days per week Laura Thompson had been
working. Mr. March indicated she was working roughly 32 hours per week.
Council Member Broussard Vickers requested if at all possible any new hire be computer
literate to bring a stronger technical knowledge base into the City.
Mr. March stated that if within 30 days Ms. Sweeney has not demonstrated the ability to
pick up the task, the City would begin advertising for the position.
Mayor Swedberg clarified that if after the probationary period expires and it is
determined that Ms. Sweeney is not fulfilling the duties of the accounting position she
would be returned to the Receptionist position. Mr. March concurred.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to accept the recommendation of Staff to offer the position of Account Clerk
II to Kris Sweeney with a 60-dav probationary period commencinl!: on February 16.
2001. All in favor. Motion carried unanimously.
Page 13 of 18
February 15,2001
Council Meeting Minutes
7. Resolution #01-004 (Downtown).
Mr. March explained this is just the first step in the formal process as outlined in Chapter
429 for assessment and improvement projects. The City received a petition and needs to
accept it by resolution. A feasibility study will be prepared as the next step if the Mr.
Peterson does not need to update it then Council would accept it at the next meeting and
follow the steps as outlined for the process.
Motion by Council Member Travis. seconded by Council Member Nelson to
approve Resolution #01-004 (Downtown) acceptinl! the petition for assessment and
improvements. All in favor. Motion carried unanimously.
8. Meeting Notices/Dates/Times
Mayor Swedberg explained this item is on the agenda to discuss proper dates, times, and
proper noticing for Council meetings.
Mr. March stated one of the suggestions he received was to place the notice of a meeting
change on neon colored paper in the front vestibule of the building to draw attention to
the notice. He then suggested Council discuss when it is appropriate to change the date
of a Council meeting and setting a regular day for workshops.
Council Member Nelson inquired as to the costs to publish the agenda for the Council
meeting. Mr. March explained publishing legal notices is expensive and stated he is not
sure how much it would cost to publish the Council agenda.
Mayor Swedberg asked Mr. Wilharber his opinion on how to get the word out to people
on Council meeting dates. Mr. Wilharber stated that people are creatures of habit and do
not like when the schedule changes. He suggested picking a date and time and sticking
with that barring an emergency.
Mayor Swedberg noted Council had decided the second and fourth Wednesdays would
remain the days for the Council meetings.
Mayor Swedberg noted the notice in the paper should be the same as what is put on the
cable access channel. He also suggested advertising the committee meetings and
including the topic for the meeting.
Council Member Capra suggested Staff look into the cost to list the topic of the meeting
in the newspaper.
Mayor Swedberg stated he was willing to spend a little money if need be to keep
residents informed.
Mayor Swedberg stated it was hard for him to get to the meetings at 6:00 p.m., as he has
to take vacation time to get here on time. He questioned if it would be all right with
Council to move the meeting to 6:30 p.m. He also suggested that whatever time is set for
the Council meeting the same time be set for al1 committees within the City.
Page 14 of 18
February 15,2001
Council Meeting Minutes
Council Member Travis indicated he was fine with the 6:00 p.m. start time and stated he
would be okay with 6:30 p.m. but no later as the meetings have a tendency to run late.
Council Member Broussard Vickers stated she would make 6:30 p.m. work but no later
as the meetings run long. She also stated she did not feel Council should set the times for
committees as she feels they should at least have the authority to decide the time of their
meeting.
Council Member Capra stated she has a hard time making a 6:00 p.m. meeting and stated
6:30 p.m. would be easier for her.
Council Member Nelson stated she was okay with a 6:30 p.m. start time but not any later.
She also stated she would like to communicate to the committees that Council would
prefer them to hold their meetings at the same time as Council.
Mr. Wilharber noted that sometimes Council would get a presentation that went on for
hours and hours or a resident that goes on for quite some time so the Council meetings
were changed to an earlier start time to accommodate that.
Council Member Capra stated she felt Council needed to limit people's comments at
public hearings and suggested a time limit of ten (10) minutes with one chance for
rebuttal.
Mr. Wilharber noted many cities have a five (5) minute time limit and allow a resident to
speak only once on a particular subject.
Mr. Hoeft stated five (5) minutes is the standard time limit for resident input. In larger
cities there is actually a podium with lights that change from green to yellow to red to let
the resident know they need to wrap up their comments.
Motion bv Council Member Nelson. seconded bv Council Member Canra to chanl!:e
the start time of the Council Meetinl!:s to 6:30 p.m. bel!:inninl!: with the first meeting
in March. All in favor. Motion carried unanimouslv.
Council Member Travis stated he was not in favor of regularly scheduled workshops. He
stated that when there is a need for one he has not missed one but is not in favor of
scheduling them just for the sake of having a meeting.
Council Member Capra stated she feels there is a lot of information that will need to be
discussed and that Council could shorten the length of the regular meetings by having
discussion at a workshop.
Council Member Capra noted the Planning and Zoning Committee had a workshop that
was attended by the public. She questioned whether the Committee has to allow public
input at the workshop. Mr. Hoeft stated the City does not have to answer to the public at
the workshop.
Council Member Capra clarified the meeting is open to the public but there is no I\eed for
comments or questions to Councilor the Committee.
Page 15 of18
February 15,2001
Council Meeting Minutes
Council Member Broussard Vickers stated she was not in favor of regular workshops as
she feels residents are used to Council discussing issues at the regular meeting. She then
stated she is not willing to come to a workshop once a month as she would rather stay late
at a Council meeting rather than attend a regular workshop meeting. She also questioned
when Council intended to discuss Council liaisons to committees.
Mayor Swedberg asked Council Members Travis and Broussard Vickers if there appears
to be a need for a workshop on a specific subjecfwould they be willing to meet for a
workshop.
Council Members Travis and Broussard Vickers stated they were fine with an occasional
workshop on an as needed basis but did not see the need for a monthly workshop.
Council Member Capra suggested discussing the liaisons to committees at the workshop.
Mayor Swedberg stated he thought Council needed to state what would be discussed at a
workshop and stick to that subject. Mr. Hoeft concurred.
Council Member Nelson stated she would like to have goals and budgets for the Park and
Recreation Committee available at the workshop.
Consensus was to schedule a workshop for February 27,2001 at 6:30 p.m.
Mr. Wilharber requested Council carefully consider future development when
considering how to proceed with the park and cautioned Council against doing anything
halfway as that would end up costing the City and taxpayers more money in the long run.
Council Member Capra stated she had spoken to Father Fitzgerald and he told her the
Archdioceses had given the church the okay to develop a plan for either expanding the
current church building or building a new church. She noted the church seemed willing
to work with the City on a possible land swap.
Mr. Wilharber pointed out he attends St. Mary's and St. Genevieve's and when St.
Mary's reconstructed the original church they were careful to keep the historical nature of
the building which is something he hopes St. Genevieve's keeps in mind for their
expanSiOn.
Motion by Council Member Nelson. seconded by Council Member Capra to
schedule a workshop for February 27. 2001 at 6:30 {l.m. All in favor. Motion
carried unanimouslv.
9. Ms. Patricia Scott Letter
Mr. March explained Ms. Patricia Scott, 7067 Goiffon Street, had submitted a letter to the
City requesting payment for services she would have provided the City for taping the
City Council meeting on Wednesday, February 14,2001. She stated in her letter she was
not properly notified of the change of meeting date and as she was previously booked
was not able to attend. If the meeting had taken place on Wednesday as scheduled, she
would have been available and, as such, she feels she is entitled to payment.
Page 16 of 18
February 15,2001
Council Meeting Minutes
Mr. March stated the City typically would not pay someone in this type of situation,
which is why this item is before Council.
Council Member Capra questioned whether there was an agreement between the City and
Ms. Scott stating she would be paid if the meeting was not held on a scheduled date. Mr.
March indicated there was nothing in writing.
Motion bv Council Member Capra. seconded bv Council Member Nelson to deny
the request for pavment from Ms. Scott.
Council Member Travis stated he had no problem paying her, as it was not her fault the
meeting was changed without much notice.
Council Member Broussard Vickers stated that even though there is nothing in writing
concerning Council meeting dates it has been the same two Wednesdays of the month for
a long, long time. Ms. Scott is a freelance professional who books her time and counts on
her income. She had booked Wednesday evening and was available to the City even
though the City changed the meeting date. She then stated she feels Ms. Scott should be
compensated for the meeting as she was available and the City did not provide much
notice to her of the change in meeting date.
Council Member Nelson asked how much notice Ms. Scott received. Mr. March stated
he believed she got approximately a nine (9) day notice.
Council Member Capra asked Staff to formally contact the cable operator and recording
secretary in the event of any future change in meeting dates or times.
All in favor. Aves - 2 (Capra. Nelson) Nays - 3 (Swedber!!. Travis. Broussard
Vickers). Motion failed.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Travis to pav Ms. Scott the amount she would have received had she been present
for the meetin!!. All in favor. Aves - 4; Navs -1 (Capra). Motion carried.
Council Member Capra requested a friendly amendment to suggest a specific time to give
notice of a change of meeting. Council Member Broussard Vickers denied the friendly
amendment request.
10. Sensus (EquiomentllnstallationlUDlrrades - Software)
Mr. Palzer was not available to discuss this matter as he was videotaping the meeting.
Motion by Council Member Travis. seconded bv Council Member Bronssard
Vickers to table discussion of this item to the next Council meetin~. All in favor.
Motion carried unanimouslv.
IX. CONSENT AGENDA
1. The City of Centerville January 25, through February 9, 2001 Expenditures
2. Centennial Fire District Expenditures
Page 17 of 18
February 15, 200l
Council Meeting Minutes
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to approve, the Consent Al!enda for items 1. and 2. as presented. All in
favor. Motion carried unanimouslv.
X. COMMITTEE REPORTS
None.
XI. ADMINISTRATOR'S REPORT
Mr. March reported that Mr. LaMotte had resigned his position on the Planning and
Zoning Commission.
Mayor Swedberg questioned whether the City would be doing something to thank Mr.
LaMotte for his years of service to the City. Mr. March stated Mr. LaMotte would be
recognized at the holiday event and given a plaque to thank him for his years of service to
the City.
Council Member Nelson stated it might be nice in the future to put a note in the paper
when committee members resign from service as a way of recognizing them along with
the holiday event and plaque presentation.
XII. 'ADJOURNMENT
Motion bv Council Member Travis. seconded bv Council Member Broussard
Vickers to adiourn the February 15. 2001 City Council Meetinl! at 9:17 p.m. All in
favor. Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 18 of 18
CITY OF CENTERVILLE
CITY COUNCIL WORKSHOP
JANUARY 31,2001
7:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held a workshop on
January 31, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg (arrived at 7:40)
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
STAFF:
City Administrator, Jim March
Public Works Di ctor, Paul Pal r
D
ABSENT: Council Member Linda Brossard Vickers
OTHERS
PRESENT:
Ms. Patricia S ott
Ms.
Mr.
Mr.
I.
pr sente copie f
e 1 artic es ofi
of Minnesota Cities Publication. He
stedtat
e f he workshop was to establish goals for
r ardi g the ne 0 rec . e Council meeting minutes within the 4-5
suss previou 1 . Mr. March stated that Ms. Bender receives the
i te ia -mail, proofs m and then distributes them in the packet if time
ayo S berg questioned the need for proofing the minutes. Mr. March
t t d e imp rtance of doing so. Consensus was to receive council minutes via e-mail
on a p sible. Mr. Travis stated that this would be an excellent idea, however,
1 p al still needed to be made.
apra requested that she felt ill-prepared for meetings when handouts are presented
the meeting, leaving little time to be informed on a topic. Mr. March stated that as a
general rule, the items presented at council are for informational purposes and the needed
to receive same in a timely manner weighed more than inclusion in the next packet.
Consensus was that information that would not pertain to Council consideration be
clearly marked as FYI.
Goals and Objectives
Mavor Swedberg's goals:
1. Communications. Mayor Swedberg felt that this item was of the
utmost importance. Mayor Swedberg felt that the website, cable
channel and newsletter were extremely good avenues for
communication to the residents. Council Member Capra stated
that an effort was needed to obtain volunteers to serve on
committees/commissions for a one-year term and the importance
of resident input. Mr. DeVine stated that goals and deadlines of
committee/commissions should be of high importance. Ms.
Nelson suggested that a Communications Ad Hoc Committee be
formed to gather information on the avenues the City currently has
available, determine if the information is readily available,
determine whether residents are informed or do not want to be
informed and make recommendations for modifications if deemed
appropriate. Ms. Patricia Scott and Ms. Theresa Brenner stated
interest in participating on same.
Mayor Swedberg felt that goals must lead to action and be
implemented. Mayor Swedberg stated that Council needed to set
policy, make budgets, allocate it, and make sure that services to the
citizens are what is desired.
2. Youth Recreation. Council Member Capra stated that Mr. Todd
Murawski, Wargo Nature Center, has expressed an interest in
working with the Parks and Recreation Committee.
3. Downtown Revitalization. Mayor Swedberg felt that the property
located by County Road 14 and 35E be contained in a concept
plan. Council Member Travis suggested uniformity in exterior
building products and architectural design. Mr. March felt that the
City did not want to blend with other communities and desired to
express their own individuality.
Mr. March suggested inviting several firms to submit design
sketches for the downtown area. Mr. March stated his willingness
to contact same.
Council Member Nelson's goals:
1. Re-routing of County Road 14. Safety issues surrounding County Road
14 and the 35E on/offramps.
2. Working with the committees/commissions and establishing uniform by-
laws.
3. Procedures - check list that corresponds with codes, based on ordinances.
Council Member Travis' goals:
1. Expand the comp plan to include the up coming commercial gateway to
the City.
2. Expand the existing tax base.
3. Time frame for completion of projects such as sidewalks, curbs and street
maintenance - Public Works Department.
Mayor Swedberg summarized Council's goals.
1. Communication goals to achieve an Ad-Hoc Committee
2. Need for commercial planning and downtown revitalization
3. Recreation - summer programs and skate park
4. Roads and traffic
5. Work on procedures for achieving goals
Mayor Swedberg suggested that Council consider scheduling workshops monthly.
Ms. Nelson felt that a community center needed to be placed on hold until set goals are
established and resident input is researched further.
Discussion ensued regarding scheduling Council Meetings at 7:00 p.m. versus its current
time of 6:00 p.m. This item will be placed on the Council's agenda for consideration at
its next meeting.
Mr. March felt that workshops would assist Council Members in being informed prior to
the Council meeting and may allow for shorter meetings.
Transcribed by:
Kris Sweeney, Staff
Proofed by:
Teresa Bender, Staff
A
CENTERVILLE ECONOMIC DEVELOPMENT COMMfITEE
MEETING MINUTES
FEBRUARY 20,2001
Pursuant to due call and notice thereot; the Centerville Economic Development Committee held their
regularly scheduled meeting on January 16, 2001 at City Hall, 1880 Main Street.
Present:
Chairperson Aimee Fairbrother
Betsy Scheller
Tim Rehbine (departed at 8:13)
Rick Terway
Dick Travis (Council liaison)
Absent:
Lori Dom
Paul Montain
Michelle Moser
Staff:
Kris Sweeney
CALL TO ORDER
Chairperson Aimee Fairbrother called the meeting to order at 7:05 p.m.
APPEARANCES
Ms. Patricia Scott addressed the Economic Development Committee. Ms. Scott mentioned that she had
three issues she wanted to discuss with EDC. First: To obtain a picture of the EDC committee for the
Newsletter. Second: Earth Day, Apri121, 2001. Ms. Scott stated that she is working at Wargo Nature
Center as a Naturalist and is Centerville's representative along with Ms Bender for Earth Day. She stated
that Ms. Bender and herself went to Goetz Landscaping to see if they were willing to get involved with
Earth Day. Goetz Landscape is willing to look into the cost on seed packets or seed1ings for Earth Day.
Ms. Scott stated that Ms. Bender was checking into the cost of T-Shirts. Ms. Scott also mentioned that
they were considering having a coloring contest for Earth Day. Third: Newsletter. Ms. Scott stated that
the Newsletter is a way of informing the public of each committee activity and if there was any
information that EDC would like published, to let her know.
Mayor Tim Swedberg, Council Members Capra, Nelson, Travis and the City Administrator, Jim March
also attended this meeting.
Mayor Swedberg commented on the "Big L" shaped commercial property located on the north side of the
Highway by the County Bank and the County Bank's design. He stated having commercial and
industrial businesses in Centerville would help reduce the tax base for the citizens. Mayor Swedberg
stated that architectural designs are important and need to be tied in with the old downtown theme.
Mayor Swedberg informed EDC that there was a petition that was submitted to Council at the last
meeting regarding water and streetscapes for the old downtown area.
Mr. Terway asked if there was a grocery store coming to the commercial area. Mr. March stated that
there is a 50,000 sq. ft. grocery store that will be built on the commercial property east of Willow Glen
Town Homes and west ofthe County Bank, but there was no name or time frame mentioned.
Mr. March distributed a proposal from Sanders, Wacker and Bergly, Inc., Architect and Planner, for
landscaping and streetscapes.
It was mentioned by a Council Member that the City needs a plan for the commercial area that does not
have so many requirements that would scare possible businesses away. It was also mentioned by a
committee member that the same theme should be carried throughout the City.
Council Member Capra stated that she would like to see all committees have standardized By-Laws.
Additionally, it would be nice to have a folder available that has the specifications for new members.
Mr. Terway explained that he has been working in the government field for the past 25 years and has a
couple of important points regarding liaisons. First, a liaison is important to an organization. They bring
forward the ideas to a higher body that can act. Second, they support the committee. Ms. Fairbrother
asked the Council Members what a liaison does. Council Member Capra stated her interpretation of a
liaison is one who passes information. They have no part in voting or making motions, and are
responsible for relaying the information that has been discnssed to Council Mayor Swedberg stated that
the liaison is there to help you, and is there to give the best, straight, honest opinion and advise to
Council.
Council Member Nelson stated that she would like direct communication from the committees, and
would like to hear from as many citizens possible. She suggested, if possible, the liaison could be rotated
amongst the committee members, and that person could attend the Council meetings to inform Council of
any items of discussion. Additionally, this would be a good way for all members and Council to get to
know each other.
Council Member Nelson asked the committee members ifforma! training would give them the tools they
need to better understanding procedures. She stated that Planning and Zoning Committee Members were
interested in some kind offorma! training. Otherwise, its learn as you go.
Council Member Travis stated that the input of every volunteer is very valuable. He does not give his
opinion as a liaison, until he hears all the input.
Mr. Rehbine departed at 8:13 p.m.
The Minnesota Design team was discussed briefly.
Ms. Scott departed at 8:15 p.m.
Ms. Scheller asked what the committee members can expect from staff; and is there time allotted for staff
projects? Mayor Swedberg commented that Mr. March probably would not like his answer because it
will impact him, but in his views there are limits to everything. All committees are the right arm of the
City Council and each committee has reasonable needs that have to get done, i.e.: copying, purchasing
supplies and information, etc. You can't expect staff to drop every thing to make it so, but he would
expect staff to give the committees all the help that they can. Mayor Swedberg also mentioned that if
copies are needed, come in and make them yourself to save time. Ms. Scheller still questioned some of
what Mayor Swedberg was stating. Mr. Terway stated that we need to come up with a plan. Ms.
Scheller agreed. Mr. March commented that there are more committees now than before, for example:
the Fete des Lacs and the Communication Ad Hoc Committee. They all have their own certain
expectations. Staffhasn't grown, but the workload will. Mr. March mentioned the importance of giving
advance notice if you need something done, and not to request something two (2) hours before the
meeting starts. Council Member Capra suggested getting a plan from every committee, and have a
calendar so staff knows what's coming up. For example: The Fete des Lacs - May, June, and July, EDC
Business Appreciation Dinner is in May. The consensus was to set a plan to make a calendar.
Mayor Swedberg and Council Member Nelson departed at 8:25 p.rn.
APPROVAL OF MINUTES
Due to lack of a quorum, the minutes for January 16, 2001 EDe Minutes, were tabled.
UNFINISHED BUSINESS
Desil!l1 Team - "Ideas in Action"
No report was given.
Downtown Revitalization
Mr. March discussed this item briefly.
Historical
Council Member Capra commented on the historical monument. She is still working on this.
Star City Goals
No discussion held at this time.
Business and Citizen of the Year Awards
Ballots will be distributed to all committees.
Lifetime Achievement Awards
Tabled.
Draft Business Survev
Tabled.
NEW BUSINESS
None
ADJOURNMENT
Meeting adjourned at 8:45 p.m. No motion was made.
Respectfully submitted:
Kris Sweeney
City Staff
~
~
CITY OF CENTERVILLE
FETE DES LACS FESTIVAL COMMITTEE MEETING
FEBRUARY 21, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville Fete des Lacs Festival C
held their regularly scheduled meeting on February 21, 2001, at City Hall, 1880 Main
m ttee
eet.
PRESENT: Chair Ray DeVine
Committee Member Terry Sweeney
Committee Member Monica Travis
Committee Member Karla De Vine
Committee Member Kathy Peil (arrived at 6:30
o
Council Member Mari Nelson
Council Member Dick Travis
Council Member Mary Capra
ABSENT:
City Adminis
STAFF:
OTHERS:
I.
ER
alled h e
m.
I, 001, F t es Lacs Festival Committee meeting to
stione wheth r the C u ci wished to discuss items at the beginning or set
rst. ounc e N I n suggested the Acting Mayor, Dick Travis,
order ct ng yor T a is stated that he would prefer to discuss items
yo Tr i explai e that meeting with committees is to form a better
r I i n i w th al the co itt es and explain Council's desires. Acting Mayor Travis
so ta ed tha Council's inte s to empower Committees as much as possible, open a
s ronge Ii f communication, and enable Committees to act on an authority role for the
unc' , forward a more finished product to Council for consideration. Acting Mayor
T vi stated the above would allow Committees/Commissions to make more
recommendations, invite Committees/Commissions to play a more active role in the
process. Acting Mayor Travis stated that Committee/Commission Members are not just
to fill a space on a Committee/Commission but are volunteers that act in the best interest
ofthe City.
Acting Mayor Travis stated that the Council has arranged an Ad Hoc Committee to
research additional avenues for communications between Committee/Commissions to
Council and communications as a whole within the City. Acting Mayor Travis recapped
Page I of8
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February 21, 200]
Fete des Lacs Festival Committee Meeting Minutes
his discussion with the Committee by stating, bring Council what you want, but bring us
a finished product.
Chair DeVine stated that it would be interesting to see the difference with the Festival
Committee being brand new this year, and last year we made all the decisions and
nothing was brought to Council. The Chair felt that empowering the Committee with
more authority would not be a problem due to the freedom experienced in the past.
Acting Mayor Travis stated that the intent of Council may be more relative to
Committees/Commissions that really do not have a focused approach, Economic
Development Committee (EDC) they are really looking for guidance. This Committee
and Planning and Zoning, Council is trying to empower Committees/Commissions more
and by providing the tools that are needed. Chair DeVine stated the empowerment
portion of Council's intent is what makes more sense at Planning and Zoning Committee
which will allow the Committee to make choices for such items as exterior building
products, colors, architectural features for buildings. Council Member Capra stated that
recently Council requested that Staff contact design firms to ascertain development
suggestions with regards to streetscapes in the downtown area and the development of the
property near 35E. Council Member Capra felt that same would be a necessity to the
Planning and Zoning Committee and EDC. Council Member Capra felt that same would
allow the Committees/Commissions to be pro-active instead ofreactive.
Council Member Capra stated that Council is looking for direction regarding Staff time
needed by Committees/Commission and requested the completion of documentation
regarding anticipated Staff usage comparative to projects and supply same to City
Administrator March. Council Member Capra stated Mayor Swedberg is in favor of
employing temporary helpers so that Staff can continue to focus on their assigned duties
and responsibilities. Chair DeVine stated that it raises additional questions with the
Festival Committee as last year most of the duties were completed by volunteers and
Staff was providing guidance. Chair DeVine stated that it would be interesting to see
how things mature over time with this Committee. Council Member Nelson stated that
these items could remain to be completed by volunteers. Chair DeVine stated that it
would be interesting to see exactly what the Committee could get out of Staff.
Committee Member Peil stated that Staff has already volunteered to complete and
forward funding letters due to the database for same existing on City computers.
Committee Member Peil felt that excluding the donation/sponsor mailing, the Committee
would probably not be replying on Staff. Committee Member Travis and Peil both stated
processing funding requests would be needed. Mr. March stated the Craft Show had been
done by Staff last year. Mr. March stated that Council is looking for each Committee to
make recommendations to Council in regards to what is needed for Staff so that
allocation of resources may be made. Mr. March stated that some individuals on EDC
that desired a Staff person assigned to them for 10-12 hours per week and others that may
have other ideas. Mr. March stated that Council needs to make decisions on how the City
meets the needs of the Committees/Commissions. Mr. March stated that with the Parks
and Recreation Committee and the development of parks this would become more of an
issue. More and more duties and tasks that individuals are not performing. Council
Member Capra stated that having guidelines would assist staff in knowing their duties
and responsibilities. Council Member Nelson stated that her desire is to see financial
Page 2 of 8
r
February 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
documentation and budgets this year, when last year she did not believe it was available.
Chair DeVine stated that last year it was available, however, it did not get to Council and
it was in several different forms. Each sub-committee completed a budget that was
housed on each individual's computer and was never brought forward to CounciL
Council Member Nelson questioned whether one (I) individual would be in charge of
bring all budgets together and forwarding same to CounciL Chair DeVine concurred.
Chair De Vine strongly stated that there will all ways be a situation where anticipated
expenditures of $20,000 to $30,000 and obtaining revenues to match there is not
guarantees that this will happen, particularly when revenues are anticipated from events
that may be rained out or cancelled. Council Member Nelson explained that projected
revenues for all events, no matter the outcome would allow for documentation and future
decisions.
Council Member Nelson stated that she had received a pre-registration post card from the
parade sub-committee and anticipated that the parade would be exciting. Council
Member Nelson commented that the Committee Members had probably already seen the
post card. Several Members stated that they had not. Council Member Nelson presented
same for their review. Council Member Nelson requested Committee Member Peil's e-
mail address. Chair DeVine presented Council Member Nelson with an entire list of
Committee Member's e-mails.
Mr. March questioned Chair DeVine's vision for budget compilation. Mr. March stated
that to date, the parade sub-committee is the only committee that has submitted a budget.
Mr. March reported that they are requesting a 50% increase from last year. Mr. March
stated that no one is questioning whether the parade was excellent or not but rather is it
anticipated that all sub-committees would be submitting similar budgets. Mr. March
stated that last year's policy was that if there were deficiencies; it was the City's
responsibility. Mr. March suggested that Council review budgets of all sub-committees.
Chair DeVine stated that with the Committee's formation, it is not anticipated that the
compilation of all budgets would be a benefit. Chair DeVine stated that more emphasis
would be given in regards to the possibility of taxpayer dollars being used. Chair DeVine
stated that more emphasis would be placed on budgets overalL
Council Members Nelson stated that last year's event was wonderful.
Chair DeVine stated that this item is on the Agenda for this evenings meeting under
Unfinished Business. Chair DeVine reiterated that last week's discussion ensued
regarding the Festival Committee needs a report from each sub-committee's expectations
or snap shot of their vision. Financial, volunteers needed, space, highlights for
advertising, concerns for electricity, security, etc. Chair De Vine stated that same needed
to be submitted as soon as possible so that funding raising and advertising can
commence.
Council Member Nelson questioned whether the softball tournament was a part of the
Festival. Chair DeVine stated that he was in charge of this event and explained that each
Committee Member is in charge of several events of the festival.
Committee Member Peil questioned whether a response had been received from the
softball tournament organizers. Chair DeVine stated that he recently spoke with Mr.
Page 3 of8
,
February 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
Jerry Turnberg, Minnesota Recreation Association, who stated that it looked very
optimistic that it would be happening in Centerville. Mr. Turnberg requested the length
of the playing fields and Mr. Bisek was researching same. Mr. Turnberg requested that
the information be forwarded to him within the next couple of weeks.
Council Member Nelson stated that the electricity is a large issue for the playing fields
and tournament. Committee Member Sweeney stated that electricity to the park is a more
major issue for other events, however, was important to the baseball fields.
Chair DeVine questioned whether Committee Member Sweeney had additional items to
add. Committee Member Sweeney stated that the Committee had done a good job last
year and that compilation of budgets was very difficult in the past due to the fact that
every thing was new. Committee Member Sweeney felt that overall the Committee did a
really good job and was close to the budgeted amount. Committee Member Sweeney felt
that if the carnival had more rides a larger turnout would have been had. Committee
Member Sweeney stated that there was a larger turnout for the dance. Committee
Member Sweeney felt that expenditures would be increased to accommodate the
tournament, however, same should produce additional revenue. Council Member Capra
questioned whether the tournament would be a breakeven event. Chair DeVine stated
that the type of .last year's tournament was a breakeven event, however, this Regional
Tournament would be different due to the fact that the City would not have to advertise to
recruit teams, pay for the softballs, have the opportunity to charge admission, parking and
concessions. Council Member Capra questioned whether the City, or the Centerville
Lions would operate the concessions. Committee Member Sweeney stated that local
businesses, Centerville Lions, etc. Council Member Capra stated something similar to
last year. Committee Member Sweeney concurred. Committee Member Sweeney stated
that it was a 64-team tournament with approximately 760 spectators, i.e., spouses,
significant others, children, etc. Chair DeVine stated that there were 35 teams in our
class, in the region. Discussion ensued in regards to parking. Committee Member Peil
stated that there was an excess of parking last year.
Council Member Capra questioned the placement of the current building at Laurie
LaMotte Memorial Park. Chair DeVine discussed same. Council Member Capra
questioned the amount of St. Genevieve's property used in the previous year. Chair
DeVine explained the amount of property used and stated that same was used for parking
only. Council Member Capra questioned the placement of the carnival and Chair DeVine
explained. Committee Member Peil stated that excluding park, all activities were on park
property. Committee Member Peil stated that last year's set-up would continue to be
used, however, securing the use of St. Genevieve's property would be essential for
parking, especially if the tournament is secured. Council Member Capra stated a scenario
in regards to St. Genevieve's plans to either to construct a new building on their 15 acres
or add on an addition. What effect this would have on the Festival. Chair DeVine stated
that events would have to be tailored to Church's services and securing parking facilities.
The Chair stated that St. Genevieve's plan may affect the Festival in upcoming years;
however, it was not anticipated to have an affect on this years events. Chair DeVine
stated that the one (I) item that is in common with both the Church and the Festival was
that portion of property used for parking. Discussion ensued in regards to the amount
that was charged by Mr. Cardinal for the use of the property.
Page 4 of 8
February 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
Acting Mayor Travis reviewed Mayor Swedberg's memorandum regarding discussion
items with Committees/Commissions. Acting Mayor Travis reviewed Council liaisons
and their roles serving on Committees/Commissions. Acting Mayor Travis stated that
there currently discussions are taking place in regards to relieving Council Members of
this duty and having the Chair or rotating Committee/Commission Members appear
before Council on a regular basis.
Council Member Capra stated that there is also discussion of having Council liaisons
serving in the capacity of occasionally attending meetings. Council Member Capra stated
that Council is exploring several options for duties and responsibilities of Council
Liaisons. Acting Mayor Travis stated that currently a Council Liaison is serving on all
other Committees except the Festival Committee. Chair DeVine stated that he has
spoken to Mayor Swedberg in this regard and stated that he would be willing to appear at
Council meetings to give updates. Council Member Capra stated that meeting and
getting to know people that serve on the different Committees/Commissions was
informative. Committee Member Sweeney felt that by personal experience, Council
Liaisons at Committee meetings were invaluable. Committee Member Sweeney stated
that it is nice to meet the individuals of different Committees/Commissions and
discussing items with them every once and awhile. However, with his experience with
Parks and Recreation and the Festival Committee, things would have been a lot different
if a Council Liaison was not present.
Acting Mayor Travis stated that Council IS discussing standardizing
Committee/Commission size, appointments, service term, standardizing by-laws and
meeting start time. Chair DeVine stated that the Festival's 6:30 p.m, start time works
well for Committee Members and resident participation, Chair DeVine voiced his
personal opinion in regards to Committee/Commission meeting start times by stating that
if a Committee/Commission chooses to meeting at 6:00, 6:30 or 7:00 p.m. that should be
their choice, unless Council is required to be present.
Committee Member DeVine stated that the Fete des Lacs Festival Committee had
submitted by-laws to Council several months ago and Council has not approved them,
Committee Member DeVine explained Council's rcasoning for not approving thcm is to
standardize all by-laws, Committee Member DeVine stated that in the mean time, the
Committee has no by-laws to follow and desires that Council approve the submitted by-
laws until such time a decision is made. Chair DeVine strongly concurred due to the fact
that the by-laws outline the establishment of the Committee. Discussion ensued in
regards to the Committee being officially recognized by the Council, however, there are
no by-laws in effect. Council Member Capra stated that policies and procedures are
something that the City is lacking and Council is going to work on that.
Acting Mayor Travis stated that a checklist for public input and consideration, public and
Committees/Commission be made.
Acting Mayor Travis stated that he had finished the Mayor's discussion points and felt
that the Committee was doing a good job.
Chair De Vine stated that sub-committee reports would be the next item of business and
that skipping in the order of items of discussion would take place in an attempt to give
Page 5 of8
February 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
those present an idea of how the Committee works prior to Council Members departing.
Chair De Vine stated that he would be skipping over the parade sub-committee.
1. Beach Party
Committee Member Peil stated that she had contacted Mr. Steve Ghizoni and he had
several suggestions for events in place of the carnival. Committee Member Peil stated
that she would be re-scheduling the meeting some time next month. Chair DeVine stated
that he also spoke with Mr. Ghizoni and that he had a conflict with the previous meeting
and this evening's meeting but would try and participate in the next meeting. Chair
DeVine stated that Mr. Ghizoni was eager in assisting in the carnival planning stages.
Committee Member Peil stated that a budget has not been drafted for the Beach Party to
date. Committee Member Peil stated that she is also on the raffle sub-committee and
pending approval from the Lions, a branch of the Lion's Club which are made up of all
women that will take over this item that will be take place throughout this event that will
take place during the dance or prior to and have more events take place under the tent.
Council Member Capra questioned whether a raffle took place last year.
Council Member Capra stated that recently the Scouts organization had a beach party
where a DJ. was present. Council Member Capra suggested a kids dance in the
afternoon and stated that the DJ. was very reasonable charging $330. Council Member
Capra stated that the DJ.was from Total Entertainment. Committee Member Peil stated
that Committee Member Travis is on the teen-dance sub-committee. Chair DeVine stated
that he has had several discussions with Committee Member Travis regarding this item
and scheduling of same. Discussion has been to have the teen dance on Friday evening
prior to the adult dance on Saturday. Discussion has taken place in having a radio station
sponsor the dance. However, Friday nights are Waterworks' "16 and older to party"
night. Committee Member Travis stated that she had spoke with Mr. DeFoe in regards to
same and he stated his willingness to help the Festival out or coordinate efforts.
Committee Member Travis stated her unwillingness to compete with local businesses.
Committee Member Travis suggested the possibility of the Festival giving discounted
tickets for Waterworks patrons the Friday evening. Chair DeVine stated that the sub-
committee would continue planning a teen dance.
2. Parking
Securing parking from Mr. Henry Cardinal and St. Genevieve's Church as the Festival
nears pending the softball tournament. Mr. March stated that the Hunter's Crossing
development would not have a lot of homes completed by August and use of the street
and cui de sac could be an option.
3. Fund Raising
Chair DeVine stated that Committee Member Peil and Committee Member Travis needed
to meet prior to the next meeting to review letters forwarded last year. Chair DeVine
stated that he had a suggestion of doing "a fund raising package", free entrance into the
parade, street dance, events, booths, etc. Chair DeVine requested that he be included in
the meeting regarding sponsorship letters.
Page 6 of 8
February 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
Council Member Capra stated that in years past, a ribbon was attached to the button, that
would coupons. Chair De Vine stated that he was unsure of buttons, however, it was a
great idea if the buttons remain being used.
Committee Member Peil departed the meeting at 7: 15 p.m.
4. Parade
Mr. March stated that the Parade sub-committee desired that the parade budget be
approved due to the fact that they need to execute several agreements to secure bands,
etc. Mr. March requested that the Chair contact Committee Member Thill in regards to
process of approving same.
Chair DeVine stated that due to Committee Member Peil's departure and Committee
Member Thill's absence, the Committee lacked a quorum.
Chair DeVine recommended that all sub-committees provide the Committee with a
complete "snap shot" of all expenditures anticipated. Discussion ensued regarding
modification to previous events and the possible need for entire Committee consideration
prior to authorizing modification. The Chair questioned Committee Member Travis as to
her desires for modificatl~ns. Committee Member Travis stated that she was confident
with the judgment of others and did not want the Committee to micro-manage same. The
Chair questioned Committee Member DeVine as to her desires for modifications.
Committee Member DeVine stated that she would not sign a contract or make a decision
as to the location of the Craft Fair without consulting the entire Committee. Committee
Member DeVine stated that she felt that the Committee was working as a whole rather
than individual groups doing our own thing and meeting once a month. Committee
Member DeVine stated that she felt that as a Committee; to operate as smoothly and
efficiently as possible, the Committee needs to make the decisions. Chair DeVine
explained the reasoning behind providing the "snap shot" to the Committee would be to
gain consensus at the Committee level rather than sub-committee level.
Committee Member Sweeney departed the meeting at 7:30 p.m.
Mr. March suggested that the Committee not approve individual sub-committee budgets
until such time as a complete budget for the entire festival is compiled. Mr. March
suggested that each sub-sommittee forward their budgets to the Committee for review
and compilation. The Committee then will forward same to Council for their approval.
Mr. March explained that the Council would determine whether the budget is realistic or
not. Mr. March stated that the City would be responsible for any shortfalls. The Chair
stated the utmost importance of receiving budgets from all sub-committees. The Chair
stated that the carnival sub-committee would have the most difficult time ascertaining a
budget due to the fact the carnival is in limbo. Committee Member DeVine stated that
the carnival itself does not cost. However, Committee Member DeVine felt that she
could budget for items such as rest rooms, electricity, etc. and if a carnival is not obtain,
the sub-committee would not be over budget. Chair DeVine concurred with Mr. March's
suggestion. Mr. March stated that if it is imperative the sign contracts prior to budget
approval, they could be done on an individual basis.
Page 70f8
February 21, 2001
Fete des Lacs Festival Conunittee Meeting Minutes
The Chair reviewed the parade sub-committee's presented letter, budget, and parade
route.
Financial Procedures/Funds Request Form
The Chair questioned Committee Members Travis and DeVine had an opportunity to
review same. Both Committee Members concurred and felt that same was appropriate.
Consensus was to have a Fete des Lacs Committee on Monday, March 5, 2001 at 6:30
p.m.
Committee Member DeVine suggested having Monroe Crossing set up during the day.
Chair De Vine questioned the placement of same. Committee Member DeVine stated that
they could set up in a grassy area. Mr. March suggested the involvement of the City of
Lino Lakes and Chair DeVine suggested the involvement of the City of Hugo, also.
Chair DeVine stated that he had anticipated meeting with the City's of Circle Pines, Lino
Lakes and Hugo telling the about the Festival and requesting their support. However,
Chair De Vine had not created a letter or speech for same.
Chair De Vine questioned Ms. Lisa Kieselhorst as to her feelings or suggestions for the
meeting. The Chair also explained the process for becoming a member of the
Committee. Chair DeVin~invited her to attend the next meeting. Ms. Lisa Kieselhorst
questioned the Chair as to the amount of members serving on sub-committees. Chair
DeVine explained same. Committee Member Travis questioned the use of sponsors. Mr.
March stated that he felt that there were many larger corporations that were not contacted
last year that could be approached this year. Mr. March stated that last year many
sponsors were vendors of the City. Committee Member Travis questioned if there were
excess funds at the end of the Festival, what would happen with same. Chair DeVine
stated that he felt that the excess should remain in an Enterprise Fund for successive
festivals. Chair DeVine caution members as to the purpose of having a large event than
the previous year but for the festival that is rained out and there are loses. Chair DeVine
stated that this was his opinion. Mr. March suggested the possibility of purchasing the
tent or satellites rather than renting same.
II. ADJOURNMENT
Motion bv Chair DeVine, seconded bv Committee Member Travis to adjourn the
Fete des Lacs Festival Committee meetin!! of Februarv 21, 2001 at 8:00 p.m. All in
favor. Motion carried.
Transcribed by:
Teresa Bender, Clerk/Treasurer
Page 8 of8
CITY OF CENTERVILLE
FETE DES LAC COMMITTEE MEETING
JANUARY 29, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly schtfd Ie
meeting on January 29, 2001, at City Hall, 1880 Main Street.
Committee Member Karla DeVine /'
:::ittee Memb(e1onica TraVri:(\ I
. \ 1\ \ I
CALLTOO~ER Ii \ (~ \ I n
/ I ,I n I I
C.hair DeViner led thelJ u\ry 2 ,\2 l'IF~te tie
6.40 p.m. I !
I I
'v'
A EARAN E AW S\ .
Nn /"'\ \ J
{IDE TON ""'frtJ I
I. I ~u 11~' 200f f1t'1 ~fnu+
~JJoJJn bl Idorlr' itt~e M:rnbl r ThiJ seconded b Committee Member Peil to
a tlv~ th Inedem 27 2 0 Fete des Lacs Committee meetin minutes as
re ent. m ittee Membe~ weene abstained. Motion carried.
I ~ha r ~e~' e ated that Staff advised to rescind a motion rather than overturn motions
I ~adF ~e Committee.
I ~oJon b Chair DeVine to rescinded the motion made b Committee Member
I T' avis. seconded bv Committee Member DeVine at their previous meetine. to
V establish the parade theme as "good nei!!hbors. !!ood times". seconded bv
Committee Member Thill. All in favor. Motion carried unanimouslv.
PRESENT:
Chair Ray DeVine
Committee Member Kathy Pei!
Committee Member John Thill
Committee Member Maryanne Rehbine
Committee Member Terry Sweeney
ABSENT:
STAFF:
I.
II.
III.
Page 1 of 5
('\
/
/
o
\
\
IV. SUB-COMMITTTE REPORTS
1. Parade
Committee Members Thill and Rehbine submitted a draft budget. Committee Member
Thill stated that the budget had increased due to postage and the anticipated additions of
several bands. Committee Members Thill and Rehbine stated that they are continuing to
progress on mailings, parade applications, route approval and permits to obtain same.
Discussion ensued regarding volunteers, the amount of volunteers during the planning
stages, concerns regarding a quorum with several members participating on the same sub-
committees and amount of volunteers needed for the event itself. Chair DeVine
questioned whether a line-up had been arranged and Committee Member Thill reported
that a line-up had not been completed to date; however, it was anticipated that the parade
would be larger than last year and more organized. Chair DeVine encouraged the Parade
Sub-Committee to invite either Police Chief Heckman or Assistant Police Chief Makkela
to attend meetings to offer comments and suggestions.
Discussion ensued in regards to last years $5,000 budget and the possibility of obtaining
participation of bands. Committee Member Rehbine stated that High School bands
would not be participating due to the lack of schools having bands and/or their touring for
the year is completed subsequent to the Fourth of July. The Committee is attempting to
obtain information on drum and bugle corps, etc. Committee Member Thill stated that he
has attempted to contact the individual in charge of the Shriners; however, attempts have
failed.
Discussion ensued regarding charging an entrance fee/donation for parade participates
and the need to generate additional funding due to the increased budget. Funding could
be used for refreshments, plaques, etc. Committee Member Sweeney stated that due to
last year's problems with BearCom, the Committee would be receiving a discount on
walkie-talkies this year.
1.5 Softball Tournament
Chair De Vine stated that he recently spoke with Mr. Bill Bisek in regards to a softball
tournament. A representative from the Minnesota Recreation Association stated that the
City of Centerville, Fete des Lacs City Celebration, has an extremely good chance of
hosting the regional tournament for Class C or D teams. It was stated that Class C or D
teams would be hosted in the City of White Bear Lake and the other location had yet to
be determined. Chair DeVine stated that Laurie LaMotte Park meets the requirements
needed to host same. Chair DeVine stated that Fete des Lacs Committee would not have
to provide prize money or advertise for teams. The Committee would however, have to
charge admission and parking, if desired. Committee Member Peil questioned when a
confirmation would be received. Chair DeVine stated that information was to be
forwarded, however it had yet to be received.
2. Street Dance
Committee Member Peil reported that they have received a contract to book the
"Originals" for Saturday evening. Committee Member Peil stated that the "Originals"
Page 2 of5
fee last year was $2,500 and this year they are requesting $2,750. Committee Member
Peil stated that a broker's fee of $600 was needed upon receipt of the signed contract with
the remaining $2,150 needed subsequent to the performance. The "Originals" will play
for four (4) hours; provide lighting, sound system, etc. Mr. Sweeney stated that there
would be a possibility that the hockey may be paved prior to the festival. Discussion
ensued in regards to the placement of the tent for the band and dance. Committee
Member Peil requested the name of the rental firm who provided the stage and tents from
the previous year so that they could be contacted. Mr. DeVine instructed members not to
rent any equipment until procedures are in place for approval and obtaining all equipment
at the same time, allowing negotiating power. Discussion ensued in regards to funding.
Motion bv Committee Member Thill. and seconded bv Committee Chair DeVine to
accept the contract submitted bv Jimmv Allen Event Manal!ement. promoter for
the"Oril!inals." to t1erform at the Fete des Lacs City Celebration the first week of
AUllust. 2001
Chair DeVine added a friendlv amendment to add Committee Member Peil
approach Mr. March with the contract tomorrow to ascertain the appropriate step
needed to forward same to Jimmv Allen Event Manal!ement to secure the
"Oril!inals". All in favor. Motion carried unanimouslv.
3. Carnival
Chair DeVine reported that the Committee had been in contact with Funland Carnival
Promoters and they have stated that they were unable to participate in the event. Chair
DeVine stated that he felt that Funland could book larger cities than Centerville. Chair
DeVine stated that numerous telephone calls and e-mails have been distributed in an
attempt to secure another firm to provide the carnival events. Chair DeVine stated that
he is open to suggestions. Chair DeVine stated that concessions and smaller events can
be obtained without the larger equipment, i.e. ferris wheel, etc. Chair DeVine felt
strongly that a Carnival could be obtained for the event. Discussion ensued in regards to
fees charged, volunteer participation, the appearance of a large event and the draw of
people.
4. Teen Dance & Fund Raising
Due to the absence of Committee Member Travis, no report was given. Chair DeVine
reported that Committee Member Travis was scheduling a meeting with Mr. Rich DeFoe,
Waterworks Beach, in regards to these arrangements. Chair DeVine stated that the
ultimate would be if Mr. DeFoe agreed to hold Waterworks' "Teen Night -16 and older
to party" at the festival. It was felt that Mr. DeFoe would not find this profitable. Chair
DeVine stated that Committee Member Peil needed to contact Committee Member Travis
in regards to this matter.
V. UNFINISHED BUSINESS
Who's in charge of what and to what capacity?
Page 3 of5
Chair DeVine requested comment on the submitted duties and responsibilities Committee
Members volunteered for. Discussion ensued in regards to contacting several fireworks
display firms and the need for relocating same due to the Hunter's Crossing
Development. Several suggestions were made for alternative sites for setting off the
fireworks, such as The Anoka County Rice Creek Regional Park or over Centerville
Lake. The space needed and weather conditions will determine the location, however,
keeping it close to Laurie LaMotte Park for convenience and keeping the events together
was suggested.
Committee Member Sweeney questioned the procedure for obtaining volunteers last year.
Chair DeVine felt that word of mouth was probably the best avenue, however,
advertisements for volunteers were placed on the cable channel, newsletters, and
newspapers. Chair DeVine strongly advised against same. Committee Member Sweeney
questioned the date of the festival. Chair De Vine stated that the date had been
determined for the first weekend in August. Chair DeVine suggested sending volunteers
a reminder postcard prior to the event. Chair DeVine stated his willingness to assist in
obtaining volunteers.
The item of Main Stage Events was brought up. Discussion ensued regarding the Awards
Ceremony for the parade and a 1:00 p.m. time slot. Committee Member Sweeney
suggested an announcement be made in regards to the winners of parade awards
immediately prior to the dance. Chair De Vine stated that he had suggestions for
activities to take place on Thursday and Sunday and felt that these arrangements could be
made nearer to the event. Chair DeVine felt that additional advertisement and a larger
event list would draw a larger crowd than last year. Committee Member Thill suggested
that speakers be installed throughout the park. Committee Member Sweeney stated that
if a concession stand were constructed prior to the event, the concession stand should
have the capability to provide same.
Committee Member Peil questioned the recipients of last years donation letters. Chair
DeVine suggested that Committee Member Peil contact Mr. March in regards to this
letter. Chair DeVine stated that the majority of the letters were sent to businesses.
Discussion ensued in regards to button prices and accountability of the buttons. Chair
DeVine questioned Committee Member Sweeney's willingness to participate in handling
rubbish removal and electricity.
A three (3) minute recess was taken by members. Chair De Vine reconvened the meeting.
Electrical Installation - Laurie LaMotte Park
Chair DeVine reported that this item was discussed at the previous Council Meeting and
Council seemed receptive to the idea and requested that City Engineer, Tom Peterson
review same and forward suggestions to the Parks and Recreation Committee in February
when Council would be in attendance. Chair DeVine encouraged Committee Members
attendance of the meeting. Chair DeVine stated that several individuals; including
himself, Paul Palzer, Tom Peterson and Jim March would be surveying the Park on
Thursday to ascertain electrical needs. Committee Member Sweeney stated that lighting
and scoreboard items had previously been discussed by Council.
Page 4 of 5
Raffle
Committee Member Peil discussed the procedures for a large raffle, prizes and etc. Chair
DeVine suggested that Committee Member Peil discuss this item with the Spring Lake
Park Lion's Charitable Gambling Division.
Chair DeVine stated that several modifications had been made in regards to the submitted
list of duties and responsibilities such as Committee Member Sweeney assuming
responsibility for rubbish, electrical and restroom services and Chair DeVine's
assumption of securing vendors. Chair DeVine again questioned if there were concerns.
Motion was made bv Chair DeVine. and seconded bv Committee Member Thill to
approve the submitted duties and responsibility list with the above stated
modifications with the understandinl! that each sub-committee have a limit of no
more than three (3) Committee Members involved in the decision makinl! processes.
All in favor. Motion carried unanimouslv.
VI. NEW BUSINESS
I. Need a report (or snapshot) from each sub-committee
Chair DeVine suggested that the sub-committee needed to meet outside of their regular
meetings and report their financial status, space needed, volunteers needed, highlights for
advertising, security concerns, electricity, etc. back to the Fete des Lacs Committee for
review and discussion.
2. Set a Deadline for Reports
Chair De Vine suggested that setting a deadline of the February meeting would be
appropriate.
Committee Member Thill suggested using something similar to shepherd hooks to be used to
hang parade line-up numbers on along the side of the road where parade line-up occurs.
Committee Member Thill was looking for suggestions on costs, donations, etc. in regards to
same. Committee Member Peil stated that she had access to providing rebar and the bending
mechanism to obtain something similar to that of Committee Member Thill's suggestion at a cost
of approximately $100 to $200.
VII. ADJOURNMENT
Motion made bv Committee Member Sweenev. and seconded bv Committee
Member Peil to adiourn the Fete des Lacs meetinl! of January 29. 2001 at 7:59 p.m.
All in favor. Motion carried unanimouslv.
Transcribed by:
Teresa Bender, Clerk/Treasurer
Page 5 of 5
NOT
APPROVED
PARKS AND RECREATION
COMMITTEE MEETING MINUTES
February 7, 2000
Pursuant to due call and notice thereot; the Parks and Recreation Committee of the City
of Centerville held their regularly scheduled meeting on February 7, 2000 at City Hall,
1880 Main Street. Acting Chairperson Karla DeVine called the meeting to order at 6:35
p.m.
Present:
Acting Chairperson Karla DeVine
Tedd Peterson
Brian Walter
Wayne LeBlanc
Absent:
Doug Porter
Staff:
Jill Lien
APPEARANCES
Mayor Tim Swedberg, Councilmembers Travis, Broussard Vickers, Nelson and Capra
appeared before the Parks and Recreation Committee to discuss goals and how the
Committee's and Council can work together and communicate most effectively. Mayor
Swedberg began the discussion by distnbuting a letter he had written to the Committees
and Commissions explaining how the Council would like to refine the goals for the City
over the next two (2) years. The information outlined how the goals need to be:
. Focused and lead to action
. Researched and fuctual
. Implemented without raising taxes
. Communicated through public input and participation
Also included in the information was an outline of the Civic Index from the National
Civic League. This index was developed to help communities evaluate and improve their
civic infrastructures. The 10 components of the Civic Index serve as a description of the
types of skills and processes that must be present for a community to deal effectively
with its unique concerns. The 10 components are as follows:
1. Citizen participation
2. Community leadership
3. Government performance
4. V olunteerism and philanthropy
5. Intergroup and intragroup relations
1
6. Civic education
7. Community information sharing
8. Capacity for cooperation and consensus-building
9. Community vision and pride
10. Regional cooperation
Patricia Scott, LeJournal Editor, arrived at 6:45 p.m
Councilmember Capra explained that she would like to see more training and additional
information provided to new members just joining the committees. She would like to
provide more tools to members such as Internet access and e-mail for better
communication. She would like to better define goals and standardize the by-laws ofall
of the committees into one general set of by-laws with appenditures for each committee.
She would also like to see each committee become a seven-member committee.
Councilmember Capra shared that she had spoke with Todd Murawski, Recreation
Specialist for Wargo Nature Center regarding establishing two (2) summer youth
programs through Anoka County Parks. She also stressed the need to create trails and
pathways for pedestrian traffic connecting the parks and all areas of the City.
Councilmember Nelson explained she would like to see a checklist corresponding with
ordinances related to the parks and recreation issues before development begins. This
would ensure that the Parks and Recreation Committee supports' the proposed plat, and if
not, could make recommendations to Council before approvals are issued.
Councilmember Nelson would like to hear from the committee members regarding
Council's goals within two weeks.
Councilmernber Travis commented that he felt the Parks and Recreation Committee has
done an excellent job with park issues in the last couple of years, adding, "If it's not
broken, don't fix it." Mr. Travis explained that the opinions of the Parks and Recreation
Committee are very important to the Council, and that he would like to see a precedent
placed on the vision of the downtown area The downtown revitalization vision needs to
be established before it is too late.
Councilmember Broussard Vickers commented that the Parks and Recreation Committee
has had the opportunity to review all proposed developments, and have been given the
ability to make recommendations to Council before final plat approval has been granted.
She too felt the committee has done a great job, adding that minor issues should be
addressed by the Parks and Recreation Committee, not by City Council. The City
Council depends on, and supports the expertise of the Parks and Recreation Committee
members to determine the precedence, goals and priorities of park and recreation issues.
Acting Chairperson Karla DeVine thanked the Council for sharing their comments and
goals with the Parks and Recreation Committee. Ms. DeVine explained that most of the
items mentioned had already been discussed and/or acted upon by the Parks and
Recreation Committee as goals for the year 200 I. Items such as: activities coordinator,
2
youth activities, check lists, trails, by-laws, skate park, working with the YMCA and Lino
Lakes for youth programs, etc.
Mayor Swedberg suggested hosting an event with the Cities of Hugo and Lino Lakes to
discuss common issues amongst the communities. He also questioned the possibility of
changing the status ofa five (5)-member committee to a seven (7)-member committee.
Ms. DeVine explained that in the past, the Parks and Recreation Committee members
elected to maintain a five (5)-member committee, adding trying to recruit two (2)
additional members and to maintain seven (7)-members consistently could be very hard.
Councilmember Vickers explained that the by-laws could be amended to reflect a
majority rule - regardless of the number of members attending the meeting. Ms. Vickers
also questioned the statistics of attendance and age brackets at skate parks within
communities of the same size and population. She felt this would be important
infurmation for planning for the growth of Centerville.
Mr. Peterson shared that since he has assumed the responsibility managing the rink
attendants and the warming house, he has been having the attendants document how
many people use the rink on a daily basis. Additionally, several youth, since hearing
about the possibility of a skate park have approached him questioning the status of such
park. Ms. Lien agreed that several youth have approached her also with the same
inquiries.
Mayor Swedberg thanked the committee for their time and work well done, and requested
any comments or concerns the committee may have, to feel free to contact him.
CONSIDERATION OF MINUTES
January 3. 2001 Parks and Recreation Committee Meeting Minutes
Motion by Mr. Leblanc, seconded by Mr. Peterson to approve the January 3, 2001
Parks and Recreation Meeting Minutes. AU in favor. Motion carried unanimously.
UNFINISHED BUSINESS
Budget Fis,rures IRe-assessment
Tabled
YMCA Update
Ms. Lien explained that this had been placed on the agenda at the January meeting in
anticipation that we would hear back from Darrell Silvemess regarding specific
information on the Summer Day Camp Program. We have not heard from Mr. Silvemess
to date. Ms. Lien will contact Mr. Silvemess and update the committee at the March
meeting.
3
The committee briefly discussed the possibility of a skate park in the future, and came to
the conclusion that the City will probably start with a Tier I Skate Park. The general
consensus of the Parks and Recreation Committee was to have it run by the City and not
through the YMCA. Councilmember Broussard Vickers questioned the insurance
liabilities. Specifically, what would it do to the City's insurance policy if a claim were
filed against it? What happens with claims? She would like to see the perspective on
filed liability claims, and doesn't want to jeopardize our current policy.
Councilmember Broussard-Vickers requested additional research on the insurance issues.
Ms. Lien will research the insurance issues.
Grants
Ms. Lien distributed a copy of the original grant application that was submitted last year
for Laurie LaMotte Park. Ms. Lien explained that there are enough changes to the
original grant application, that a public hearing will be required. Some of the changes to
the original application include: letters of support, updated fees fur playground
equipment, skate park, lighting, etc. Ms. Lien requested the committee members' review
the original grant application, make any changes and/or suggestions, and submit their
changes at the next meeting. The grant application is due at the end of March.
Centennial Hockey Association (CRA)
Mr. Peterson explained his concerns with the Centennial Hockey Association using the
rink for more than the allotted time agreed upon. The CRA is allotted three hours per
day, three days per week. They are now using the rink for the entire night (four hours),
all three days per week. The local youth aren't able to use the rink at all those nights.
Additionally, the hockey players are also using the pleasure rink, which they aren't
supposed to use at all. The committee concluded that since the year is almost over, there
isn't a lot we can do about it for the remainder of this year, but this is definitely
something to take into consideration next year.
Jackets for Rink Attendants and Parks and Recreation Members
Ms. Lien explained she had ordered nine (9) jackets, five (5) for each of the Parks and
Recreation members, and four (4) for the rink attendants. We will leave one at the
warming house for the rink attendants to use while on duty. The other three (3) will
remain at City Hall for future use when needed. The cost of each jacket is roughly $25,
which includes the embroidery. Ms. Lien will distribute the exact fees once the invoice is
received. Members can pay fur their jacket at that time.
Como Plan Amendment
Ms. Lien commented that she had spoke with Mr. PaIzer regarding updating the Comp
Plan. Mr. PaIzer mentioned that there are several items in the Comp Plan that need
updating, and suggested the entire Comp Plan be updated at one time, rather than the
Parks and Recreation Committee updating just the part related to parks and recreation.
Mr. March recommended the "trail updates" be incorporated into the amendment at the
same time as the Pheasant Marsh updates. The City will probably contact Dean Johnson
with Resource Strategies when it is time for the amendments.
4
L
NEW BUSINESS
Centennial Little League Request for use ofBaseba1l fields
The committee briefly discussed the letter submitted by Pat Mahr of the Centennial Lakes
Little League and the following motion was made:
Motion by Mr. Peterson, seconded by Ms. DeVine to recommend to City Council
approval of the Centennial Little League's request for the use of the three (3) ball
fields at Laurie LaMotte Park from April 1 st - August I, 2001. All in favor. Motion
carried unanimously.
Mr. Peterson will notifY Mr. Mahr of the approval of their request.
TruGreen ChemLawn Ouote
Ms. lien explained the quote submitted by TruGreen ChemLawn for the maintenance of
the turf at City Hall, Laurie LaMotte, Tracie McBride and Royal Meadows parks. The
difference in price from the year 2000 to 2001 were as follows:
City Hall
LaMotte
McBride
Royal Meadows
Total(s)
2000
$ 297.00
2580.00
579.00
243.00
$3699.00
M!Q!
$ 332.28
2750.90
648.50
271.58
$4003.26
Ms. Lien shared that there is an increase of $304.26 from last year. Additionally, the
prices offertilizer are expected to increase by 300% - 400% due to the rising costs of
petroleum. Ms. Lien mentioned that Mr. Palzer recommends approval of the lawn care
services provided by TruGreen ChemLawn.
Motion by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council
the approval of the quote for services provided by TruGreen ChemLawn. All in
favor. Motion carried unanimously.
Letter from Gerald Sabol ofSunRarnp Solutions
Ms. Lien included this on the agenda after receiving a letter from Mr. Sabol indicating
their eagerness to help the committee with the planning of the proposed Skate/Wheels
Park. No action is required at this time.
Earth Day
Patricia Scott (LeJournal Editor) appeared before the Parks and Recreation Committee to
solicit involvement by the committee members in the Earth Day Celebration. Ms. Scott
explained that she has become the representative for the City of Centerville for the
planning of Earth Day. She commented that the Quad Cities would like to see the City of
Centerville become more active in the festivities offered at the Wargo Nature Center.
5
Ms. Scott also mentioned that she has been working with Joe Goetz (Goetz Landscape
and Irrigation) regarding the possibility of Goetz Landscape becoming more involved
with the promotions and advertising of Earth Day by offering some type of saplings or
flower seeds. Mr. Goetz is currently checking on prices.
Mr. LeBlanc offered to staffa table representing Centerville's Parks and Recreation at the
Wargo Nature Center on Earth Day. Mr. Walter will research and organize the Parks and
Recreation Earth Day activities offered within the City.
Electricity at Laurie LaMotte Park
Ms. Lien distrIbuted a quote received from City Engineer, Tom Peterson regarding all of
the needs at Laurie LaMotte Park. The quote included cost estimates on the following
items: sanitary sewer service, water service, parking lot improvements,
concession/restroom building and electrical power.
Motion by Ms. DeVine, seconded by Mr. Peterson to recommend to City Council to
accept Requests for Proposals (RFP's) for installing electricity through Laurie
LaMotte Park per Bonestroo's specifications. All in favor. Motion carried
unanimously.
DISCUSSION ITEMS
Wayne LeBlanc's Considerations for Centerville
Mr. LeBlanc had requested this be added to the agenda to discuss the recommendations
he had presented to City Council regarding his goals for the Parks and Recreation
Committee and other City issues. Mr. LeBlanc commented that a Skate Park should be a
top priority, along with specifications for trails, land use and open space.
Parks and Recreation Monthly Report to Patricia Scott CLeJournaD
The committee directed Ms. DeVine to update Ms. Scott on Family Skate Nights, rink
hours and City Council's visit to the Parks and Recreation meeting.
Set Agenda
1. Public Hearing for Laurie LaMotte Park Grant Application
2. Budget Figures
3. YMCA - Status of Day Camp
4. Skate Park Insurance Issues
5. Comp Plan Amendment
6. Earth Day
7. Number of Members on Parks and Recreation Committee (Five to Seven)
8. Request(s) for Proposals (RFP's) - Laurie LaMotte Park
Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the February 7, 2001
Parks and Recreation Committee Meeting. All in favor. Motion carried
unanimously.
6
Meeting adjourned at 10:05 p.rn.
Respectfully Submitted,
Jill Lien
Staff liaison
7
Page 1 of2
,
~
Jim March
To: Wayne LeBlanc; Tom Wilharber; Tom Peterson; Tim Swedberg; Theresa Brenner; Teny Sweeney;
Rob Sheppard; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Mari Nelson; Lori Dam;
Unda Broussard Vickers; John Mclean; Jim Hoeft; Elizabeth Scheller; Doug Porter; Dick Travis;
Dave Kilian; Brian Hanson; BiIIlngison; Bany Brainard; Aimee Fairbrother; Hannah Tilsen
Subject: Week in Review
Week in Review
March 2, 2001
Building Permits this Period = 1
Building Permits YTD = 14
New Homes Year to Date = 6
A~AA~~AAAA~AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA..AAAAA~AAAAAAAAAAAAAAAAA4AA4AAAAAAAAAAAAAA~AAAAAAAAAAAAAA4AALA
* I have been informed by Public Works that the skating rinks are still open, but possibly
not for long. This may be the last weekend if you want to get out and skate.
* A meeting was held with Paul McDowell of Northern Forest Products. Paul Palzer and
Milo Bennett met with Mr. McDowell to finalize the requirements for the building permit for
the Northern Forest Products expansion. Construction should begin in approximately sixty
days. The building expansion will be approximately 25,000 square feet. It's great to see
the local businesses expanding.
* I met with Mike Kraft from Shea Architects yesterday. Shea Architects designed the
County Bank in Centerville. Mr. Kraft submitted a proposal for design services for the
proposed new monument entrance sign. The scope of services would include meeting with
interested City representatives to discuss design objectives and conceptual review of other
signs. They would develop and present up to three options for sign design, including
colors and methods of lighting. They would develop a preferred design option to include a
pricing document for bidding to sign manufacturer(s). Also included is their review of shop
drawings from selected sign manufacturer and review of construction of sign during
fabrication and at completion of installation. They would bill on an hourly basis with a cost
estimate of $1600 plus reimbursable expenses of approximately $200. I was told that this
is a low cost project for them, but they are highly interested in working in Centerville. Mr.
Kraft indicated that they would be extremely interested in designing a sign that would be
complimentary to the County Bank. Furthermore, Mr. Kraft submitted a proposal for design
concept services for the downtown area and the undeveloped commercial area near the
interchange. I also have a design proposal for the monument entrance sign coming from
ColorSigns.
* Lloyd Drilling received approval of his developer's agreement for his proposed
commercial center. He would like to pick up the building permit within the near future.
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· A comprehensive plan amendment request was approved for the Pheasant Marsh
developer. The application will be completed by our planning consultant Resource
Strategies. We intend to update other areas of the comprehensive plan at the same time.
Public hearings will be scheduled for this item in the future.
. Next week looks busy. The Fete des Lacs committee meets next week Monday at 6:30.
The parade permit from Anoka County Highway Department was picked up yesterday.
The Park and Recreation Committee meets next week Wednesday. A public hearing is
being held to gather input on a DNR Outdoor Recreation Grant application. Planning and
Zoning meets next week Tuesday. The committee will be discussing allowing mini-storage
within the community and will be holding a public hearing on the revised sign ordinance.
Lion's meet next week Thursday. We will be discussing concession building in LaMotte
Park.
· Enjoy the warm weekend!
3/2/01
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Jim March
To: WIR Subscribers
Subject: Week in Review
Week in Review
February 23, 2001
Building Permits this Period = 3
Building Permits YTD = 13
New Homes Year to Date = 5
******************************************11LLL11*4111111************11111L1'LL111114***********************
. Council has scheduled a workshop next week Tuesday at 6:30 to discuss the current
budget and examine the need for electricity at LaMotte Park.
. The next Fete des Lacs meeting has been scheduled for Monday, March 5th at 6:30 at
City Hall.
. Dave Shannon from Color Signs is putting together a design and quote for the proposed
monument entrance sign for the City. I have requested a quote for a design from Shea
Architects.
. Terry Sweeney was inducted as a new member to the Centerville Lions last night.
Marcel Rivard submitted his resignation to the Lions after 29 years of service. Marcel was
a founding member of the Centerville Lions. The Lion's plan to conduct another
membership drive this spring. An official building committee was appointed at last nights
meeting. This group will be submitting CAD drawings of potential concession stands that
could be built at LaMotte Park. This will be brought before Council in the near future. A
group of women have been meeting and are in discussions to form a possible branch of the
Centerville Lions. If anyone knows someone that is interested in possibly joining the Lions,
please give me a call.
. Anoka County will be conducting a traffic study at the intersection of Main Street and
Centerville Road. The study will take three to four weeks to complete. The City requested
that the County examine additional methods of controlling traffic at the intersection such as
a flashing light above the stop sign, overhead flashing light, rumble strips etc..
. I met with our insurance provider yesterday to discuss insurance policy renewal. I
verified coverage for the Fete des Lacs and Garage Sales Days events. These events are
covered under the City's policy. There are some additional requirements for some items
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where we are required to obtain certificates of insurance listing the City as an additional
insured, particularly the fireworks display.
* I spoke to Rick Carlson (Hunter's Crossing Developer) yesterday. Rick indicated that
there were now eight lots sold with some additional on hold. He stated that all home and
lot packages have been at least $300,000 and up.
* Enjoy your snowy weekend!
2/23/01
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To: WIR Subscribers
Subject: Week in Review
Week in Review
February 16. 2001
Building Permits this Period = 2
Building Permits YTD = 10
New Homes Year to Date = 3
***********AAlllAAAAAA************************AlAAAAAAAAAAAAAAAAAAAAAAAAA**AAAAAAAAAAAAAAAA**AAAAAAAAAAAAAAAA
. There are car races on the ice tomorrow and Sunday on Centerville Lake. It is free and
open to the public. Centerville Lion's will be selling concessions on the west side of the
lake. It has been reported that our own Building Inspector Ken Cook is supposed to be
racing in the novice class from 2:15 to 2:45 on Saturday.
* We have received our SCORE funds for recycling in the amount of $3474.
* Shannon Dupre was the grand prize winner of the Centerville Lion's First Annual Ice
Fishing Contest. Shannon caught an approximate three pound northern to capture first
place. There were approximately 60 contestants. Everyone had a lot of fun even though
the temperature rather low.
. Lot sales have started to heat up in the Hunter's Crossing subdivision. I heard that there
are about five lots sold and another five on hold. Pheasant Marsh developer's are
submitting a letter requesting that the MUSA swap and comprehensive plan amendment be
pursued for their subdivision to proceed.
* AI LaMotte has resigned from the Planning and Zoning Commission. AI has served on
the committee for several years. The vacancy is being posted.
. City Hall will be closed on Monday in recognition of President's Day. EDC meets next
week Tuesday at 7:00. Fete des Lacs meets next week Wednesday at 6:30.
. A Fire Steering Committee meeting was held on Thursday. The Committee authorized
the purchase of Class I Foam Systems to be installed on all of the grass unit vehicles. In
addition, the Fire Chief was given his annual review.
. Enjoy the weekend!
file:IIC:\Jim\wir 2.16.01.htm
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Jim March
To: WIR Subscribers
Subject: Week in Review
Week in Review
February 9. 2001
Building Permits this Period = 2
Building Permits YTD = 7
New Homes Year to Date = 3
~~~A~A~4AAAAAA.ALLALLLLLLLLAAAAAAAAALLALALLLLLLAALAAAAALLLAAA4LLLLLAAlAALLLLL4AALAAlALAAALALLLLLAALLALLLLLLLL
. The City Council held joint meetings with the planning and zoning commission and the
park and recreation committee this week. Mayor Swedberg touched on several issues such
as communication, processes and goals for the next two years.
· Joel McPherson started on Monday in the public works department. Welcome aboard
Joel!
. Chicilo Homes picked up their building permit for their proposed industrial building. Mr.
Chicilo indicated they wanted to break ground as soon as possible.
. There is a vacancy on the Fete des Lacs committee. Contact City Hall if you are
interested in helping to plan the City celebration.
. Nominations are due on February 16th for the Citizen/Business/Lifetime Acheivement
awards. Forms are available at City Hall.
. I met with Mike Quigley from Gor-em Development yesterday. Mr. Quigley brought in a
sketch plan for the two outlots in Eagle Pass. They would like to develop these outlots with
20 single family town homes.
. The planning and zoning commission has scheduled a workshop for next week Tuesday
at 6:30. They plan to discuss mini-storage proposals in the community.
. The Fire Steering Committee is scheduled to meet next week Thursday at 3:30.
.. The next Council meeting has been changed to Thursday, February 15th at 6:00 at City
Hall.
. I met with Jack Stanslaski of KCI Construction yesterday. They have purchased a lot in
the Royal Industrial Park and would like to build an industrial building to be leased to up to
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I _
three or four tenants. They would like to begin construction during late summer.
* Lion's ice fishing contest is tomorrow on Centerville Lake. Join the fun!
* Enjoy your weekend!
2/9/01
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