HomeMy WebLinkAbout2001-06-05 P & Z Agenda
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PLANNING AND ZONING COMMITTEE
MEETING AGENDA
TUESDAY, JUNE 5,2001
6:30 p.m.
v{'" CALL TO ORDER
~ Roll Call
l.2: Recommendation for appointment of Mr. Tom WIlharber to the Planning aod
Zoning Commission
q(" PUBLIC HEARING (S)
/ Ordinance #4 Amendments
~ AP~CES
K Mr. Terry Sager (Mini-Storage)
JAY': OLD BUSINESS
~ NEW BUSINESS
/ Ordinance #4 Amendments
2. Petition for Ojibway Drive
VI. DISCUSSION ITEMS
VII. CONSIDERATION OF MINUTES
1. May 1, 2001 Planning and Zoning Meeting Minutes
VIII. ADJOURNMENT
r/
MEMO
DATE: June 1,2001
TO : Planning and Zoning Commission
FROM: Jim March
RE : Ordinance #4 Amendments.
............................................................................
A public hearing has been scheduled to consider language modifications to
Ordinance #4. The changes are highlighted and attached in the packet. The
changes cover allowing mini-storage in the Industrial Park with a required
special use permit, clarifying swimming pool size allowances, requiring the
developer to specify the minimum and maximum front setbacks for principal
structures in their plans and exempting the M -1 district for size requirements
for accessory structures. A maximum accessory structure size may need to
be included in the Ordinance. This item may need to be discussed at the
meeting.
,
1 Amended: 1/10/01
Effective 9/5/00
City of Centerville Ord. #4
approval by the Planning and Zoning Commission. The Planning and Zoning Commission
shall not approve a site plan without certifying the following:
A. The building or structure is compatible in appearance, age and
character with existing buildings and structures in the area; and
B. The building or structure meets all code requirements for new
buildings or structures; and
C. The building or structure is compatible with any other buildings or
structures existing on the same property; and
D. The building or structure meets all other requirements of this
Ordinance and any other City ordinances; and
Division 65: Accessorv Structures and Uses
No more than two (2) accessory structures are permitted on any Single-family, detached
dwelling parcel located in any district except R-1. Combined aggregate square footage for
accessory structures may not exceed two hundred (200) square feet or two percent (2%) of
':.,' .':'..'''..', :i""r"-' -'C' .........:..
the lot area whichever is greater, exc,!'Jpljntbe l)i1-tpist~igl No accessory structure may be
constructed on a parcel without a principal structure, Accessory structures must have a
minimum of a five (5) foot side setback and a ten (10) foot rear setback, except in the M-1
District where the building code governs the setbacks,' . Nostru<?ture l1'1axbepl~ce8in ~n
e~sem.~nt,. .~wil1ll)ling.p09Jsl1la~exce~d.tb~ size req:Uirell).~nts. fQ!a.Qge:~~qryi~t~ygti:iJLer~;;
9!.Jfth\'lYC;CjJJfl.otgxc;eeclfifiY (pO},peccebJ of!he:~rearYgrd.aliiCj.
In case an accessory building is attached to the main building, it shall be made structurally
a part of the main building and shall comply in all respects with the requirements of this
Ordinance applicable to the main building. An accessory building, unless attached to and
made a part of the main building, shall not be closer than six (6) feet to the main building,
except as otherwise provided in this section.l The side walls of an accessory building may
not exceed ten (10) feet in height. '
Division 70: Site Plan Review Reauired
For all land use applications or permit applications, other than Single-family Residential
new construction building permits, a site plan review is required.
] Amended: January 10,2001
Page 20 of 20
"
1 Amended: 1/10/01
Effective 9/5/00
City of Centerville Ord, #4
Section 070-010: Submittal Requirements.
A. Boundary survey of parcel including identification of all monuments;
and
B. Scaled location of all buildings, structures, driveways, sidewalk, trails,
parking stalls and curbing; and
C. Scaled identification of all setback dimensions from property lines
inqlu_tjing}ront rrlinimurrl3~M..rrl?!<I[TIumJ?rinciQ?I. st~u<<<tld~esEltback~;
and
D. Scaled locations of all existing and proposed utilities and easements;
and
E. Scaled depictions of floor plans for each story; and
F. Scaled depictions of each building elevation and descriptions of
exterior building materials and color schemes; and
G. Scaled site grading plans, including erosion and sedimentation control
mechanisms and procedures; and
H. Scaled delineations of any shoreland, floodplain or wetland areas
on the site; and
I. Identification of any floodplain or wetland encroachments and detailed
mitigation plans; and
J. Detailed landscape plans, illustrating size, types and locations of all
materials, a description of site seeding or sodding, a description of the
timetable for site landscaping and the identification of any irrigation
systems; and
K. Detailed descriptions of any site fencing, including type, location and
height.
All plans shall be dated and bear the preparer(s) name(s), including professional
registrations or certifications when appropriate or required.
Section 070-020: Review Requirements. For actions that will require committee review,
applicants shall submit sixteen (16) sets of site plans with a required application form and
appropriate fees to the City Clerk for distribution. Site plans will be evaluated for
consistency with documentation requirements. Upon acceptance of the application, site
plans will be distributed to the appropriate City entity for review and recommendation.
Page 21 of21
/
1 Amended: 1/10/01
Effective 9/5100
City of Centerville Ord. #4
T. Liquor stores.
Section 080-100: Industrial District (1-1).
Purpose
It is intended that the 1-1 District provide opportunities for light manufacturing and
industrial uses, trade businesses, machine shops and other more extensive land uses.
Permitted Uses
A. Business and professional offices.
B. Machine and repair shops.
C. Construction trade offices and yards.
D. Manufacturing, warehousing, distribution, processing, packaging,
assembly and research uses, except waste management.
E. Indoor shooting/archery range and sales.
F. Truck terminals.
G .Mlr1i-Storag~ .(~pl?\!.ial.u1l1? P.~rmiL~egJ;l.ire.d)
Special Requirements
The storage of supplies, products, vehicles, equipment or other materials shall be kept
indoors unless totally screened from public rights of way and adjacent properties.
Adult orientated businesses are regulated separately by City Ordinance.
Section 080-110: Public/lnstitutional District (P-1).
Purpose
It is intended that the P-1 District provide opportunities for government facilities, schools,
churches, hospitals, libraries and other similar public and institutional uses.
Permitted Uses
A. Government buildings, structures, facilities, utilities, rights-of-way,
easements, parks, open spaces and vacant land.
B. Schools, churches, cultural and educational facilities and uses,
libraries, hospitals and health facilities.
Section 080-120: Mixed Use District (M-1).
Purpose
Page 28 of28
,~
MEMO
DATE: JWIe 1,2001
TO : Planning and Zoning Corrunission
FROM: Jim March
RE : Appointment of Tom Wilharber
............................................................................
The City COWIcil recommended that Tom Wilharber be approved to fill the
vacancy that exists on the Planning and Zoning Corrunission. This
recommendation was made with the condition that the Planning and Zoning
Commission accept the recommendation.
Tom Wilharber has received a packet for the meeting and is the first item
WIder appearances. Assuming that a motion is made to accept Tom
Wilharber as a Planning and Zoning Commission member, he will then be
sworn in with the oath of office and will assume a position at the table.
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MEMO
DAlE: June 1,2001
TO : Planning and Zoning Commission
FROM: Jim March
RE : Mini-storage
,...........................................................................
We received a call from Terry Sager stating that he might have some plans
for mini-storage available for presentation at the Planning and Zoning
Commission meeting. No plans were available at the time this annotation
was written.
.
.
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Petition:
"We, the residents of Eagle Pass Twin homes Association of Centerville,
MN, and citizens of Centerville, MN, petition the city to declare Ojibway
Drive a city street.
Rationale:
1. Ojibway Drive is currently a private road belonging to our association.
2. Only 33% of our 18 member associates live on Ojibway Drive.
3. The developer's plan is to create a new and separate association when
construction is complete. Ojibway Drive would then be shared by two
separate groups of citizens.
4. Declaring Ojibway Drive a city street would aiso aiiow access to
residents of Chauncey Barrett Senior Center for walking and exercise in
our area. Currently many Chauncey Barrett residents choose to do this
daily. We welcome that, but it could not be continued because access
would not be available on a private road.
5. This will DQ1 set a precedent for other private strreets, as Ojibway Drive
is uncompleted and appropriate planning can continue.
6. The turnaround loop at end of the proposed addition to Ojibway Drive is
not large enough for an emergency vehicle or school bus to tum around.
7. This is not an outlying, "fringeU, project as we five in the center of
Centerville.
8. This would aiiow the Planning and Zoning Committee and the
City Council to change, correct, and improve the design.
Thank You.
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Thank you, again.
.'
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
May 1, 2001
Pursuant to due call and notice thereo( the Planning and Zoning Commission held their regularly
scheduled meeting on May I, 2001, at 6:30 p. rn. at City Hall, 1880 Main Street.
PRESENT:
Chair Brian Hanson
Commissioner David Kilian
Commissioner John McLean
Commissioner Ray DeVine
Commissioner Rob Sheppard
ABSENT:
Commissioner Barry Brainard
COUNCIL:
None
STAFF:
City Administrator, Jim March
I. CALL TO ORDER
The meeting was called to order at 6:35 p.rn.
II. PUBLIC HEARlNG(S)
1. Pre1iminarv Plat - Elll!le Pass 2nd Addition
Chairperson Hanson opened the public hearing at 6:36 p.rn.
Mr. Quigley gave a brief overview of the proposed development. He then noted the
developer intended to provide a berm and tree plantings to screen the development from
the Park:view development.
Mr. Rawlings, 7069 Dupre Road, stated that he was President of the Townhome
Association and indicated the Association had some concerns they would like addressed.
The first concern is Ojibway Drive being a private road. WIth two (2) Associations, he
feels it would be difficult to come to an agreement as to maintenance and repair of the
road. His second concern is that part of the driveway is on Association property and the
Association takes exception to that.
Mr. Rawlings then requested that the Planning and Zoning Commission recommend to
Council that the street be made a public street, and to ensure that the City Council
requires sufficient documentation is received from the developer and the builder to ensure
they build what they are supposed to build.
Page 1 of12
Mr. Rawlings noted there are some inconsistencies in the construction of the units in the
Association. The Association finds that unacceptable, but without documentation it is
impossible to force the builder to rectifY the situation. He noted there is one unit with a
halfbrick front garage rather than full brick, one unit without bars on the patio door
window, and one unit with a brass coach lamp rather than white. He then asked that the
City require a landscaping plan which clearly indicates where and what type of plantings
are to be used.
Mr. Quigley explained that the developer platted the property and Swift Construction is
the builder. The construction issues needed to be taken up with Swift Construction. Mr.
March explained the City has no regulations in regards to siding color and Swift has
allowed property owners to make choices as to how the units will look.
Mr. Rawlings stated he did not feel it was right to allow the builder and developer to do
whatever they wished.
Mr. Quigley explained some of the issues Mr. Rawlings had raised should be covered in
the covenants and conditions in the Townhome documents. He then noted those
covenants and restrictions are between the buyer and the builder not the developer.
Chairperson Hanson explained that the developer is looking to the Planning and Zoning
Commission for approval of the building sites and road plans. He then noted that the
City does not have much control over how the buildings are built.
Mr. Rawlings stated he felt the City was the entity that could control the way the
buildings should look, otherwise the only alternative is to settle the matter with litigation.
He then noted he has sold townhomes for many years and in every City there has been a
detailed landscaping plan required before the building pennits are issued.
Mr. Gerald Albrecht, 7071 Dupre Road, questioned whether the developer could go
across the Association's land with buildings one (1) and two (2). Mr. Quigley stated that,
to the best ofhis knowledge, they are within the outlot area.
Mr. Albrecht questioned what the lines on the map were that he thought was a driveway
crossing the street. Mr. Quigley explained it was not the property line. Mr. Albrecht
asked when Gor-Emwould come and level the land behind their townhomes. Mrs.
Albrecht explained they have ruts in their backyard that were never repaired.
Chairperson Hanson requested that the civil issues be kept separate from the issues
concerning the preliminary plat.
Ms. Albrecht questioned the weight restriction on Ojibway Drive. Mr. March indicated
the road could be posted at whatever the Association desired, however, the road was
designed to be of seven (7) ton specifications. Mr. March noted it was up to the
developer to work out with the Association how the road is going to be extended and
Page 2 of12
maintained. Mr. March noted there is an issue with a trail coming from Chauncy Barrot
Gardens connecting to the subdivision between units 2 and 3. Mr. March noted there is
also an issue with unit 3's building pad encroaching into the easement.
Mr. Rawlings noted the trail would connect to a private road. He then asked if the City
has authorization to revert the road to a public road.
Ms. Jean Davis, 1764 Ojibway Drive, stated she did not know when she bought her home
that the road was private. She then explained that since the street is not on the map of
Centerville it took the post office three weeks to find her. Whenever she receives
deliveries they are delayed because they aren't able to find her.
Mr. Larry Boerner, 7014 Dupre Road, questioned why they are stuck with private roads.
Mr. Quigley explained that private roads are quite common in townhome developments.
He then noted the private road information was on the plat from the beginning, and on the
plat in the sales office.
Mrs. Peterson, 7065 Dupre Road, noted the original plat showed Ojibway Drive going
through and exiting on Meadow Lane, not as a cul-de-sac. Mr. Quigley explained that it
was requested at a previous meeting that Ojibway end in a cul-de-sac. Mrs. Peterson
stated she did not want a cul-de-sac.
Mr. Brian Carlson, 1771 Meadow Lane, questioned the type of trees to be planted as a
screen from Parkview. He then noted the building with units 7 and 8 would be very close
to his backyard and asked that the building be moved forward ten (10) or more feet to
provide more privacy.
Commissioner McLean noted the City Engineer had recommended the building be
moved ten (10) or twenty (20) feet forward to provide more privacy to the home on
Meadow Lane.
Chairperson Hanson read the rest ofthe recommendations of the City Engineer
concerning the preliminary plat for Eagle Pass 2nd Addition. Mr. Quigley stated he would
look at all the issues raised and noted the screening was done as a request during the
sketch plan phase.
Mr. Jim Juhl, 1825 Voyager Court, questioned if the density for the new development is
the same as his Association. He noted that Lot 6, Block 2 is really close to the last unit
on his street. Mr. Quigley stated he thought the density is less than the original
development and noted there are fewer units than originally planned.
Mr. March requested the developer's response to the easement between Lots 2 and 3,
Block 1. Mr. Quigley stated he felt it was appropriate to plat over an easement line. Mr.
March explained the edge of the house would be built adjacent to the easement, which is
not a desirable situation.
Page30f12
Mr. March commented it was not crucial to have the plantings on the preliminary plat but
stated the benning needed to be indicated so that the City Engineer could review it.
Mr. March requested the developer's response to the question of maintenance of Ojibway
Drive. Mr. Quigley explained there should be a line item in the Townhome Association
dues for street maintenance.
Mrs. Peterson asked why they should have to pay to maintain streets for other people to
use.
Mr. Rawlings indicated it was his understanding, from the original plat, that the western
side would be twin townhomes that would be in his Association. That would mean the
Association would be expanded and would get revenues from all of those homes for
street maintenance. He also commented that now there are two (2) Associations and, in
his opinion, maintenance of the streets is going to be a big problem. He then stated that if
the City wanted them to maintain their own roads they should get property tax relief.
Mr. Bill lngison, 1762 Ojibway Drive, stated it is almost impOSSIble to receive any kind
of delivery at his house because they cannot find the road. He then suggested turning the
street back over to the City and providing an access for the residents at Chauncy Barrot
Gardens to get to the sidewalk. Mr. Quigley explained the issue of the street is a
Townhome Association problem.
Mr. In:gison questioned if Ojibway Drive could be turned into a city street. Mr. March
indicated the Townhome Association would need to petition the City to have the street
become a city street.
Chairperson Hanson asked Mr. March if the street would need to be widened if it were to
revert to a City street. Mr. March indicated it would not need to be widened but stated it
may need to be posted as no parking.
Mr. Don Barrett, 1845 Pioneer Lane, questioned iffire and rescue trucks could get turned
around in the proposed cul-de- sac. Mr. March indicated the City Engineer had expressed
concern for the tight radius of the cul-de-sac as a primary concern is for fire engine
access.
Mr. Barrett stated he felt now is the time to get the road turned into a City street before
the developer gets his approval. Mr. March explained that the final decision rests with
Council as to whether the road stays private or becomes a public street.
Council Liaison Broussard Vickers clarified that there were two (2) separate issues. One
(1), being residents wishes to have the road become a City street rather than a private
street. The other being issues with the preliminary plat. She then noted residents could
petition the City Council concerning the road, and suggested they contact City Hall to
learn the legal process for doing so.
Page 4 of 12
Council Liaison Broussard Vickers then summarized the issues raised concerning the
preliminRry plat. Those issues are: The driveway crossing property of the current
T ownhome Association and concern for more detail for the buffering that will take place
in the development. She then explained that the City has not gotten into a position of
requiring exact details regarding the construction of the buildings as was suggested by a
resident.
Mrs. Albrecht stated they have no idea what the buildings will look like and said she is
concerned that she will have to pay to maintain and repair Ojibway Drive after the
construction truck traffic and the addition oftwenty (20) more homes. She then noted
she did not think it was fair to her Association, as construction trucks tear up roads.
Council Liaison Broussard Vickers questioned whether the residents were interested in
expanding their Association to include the new townhomes, if the City does not make the
street public.
Ms. Peterson explained the by-laws ofthe Association specify 18 units. Council Liaison
Broussard Vickers explained that the bylaws could be amended if the Association chose
to do so. She then asked if the residents were fine with the basic design for the
townhomes.
Mr. Albrecht questioned if there was an alternative plan that the developer could come up
with. Mr. Quigley stated he was at the meeting to seek input and take it back for
consideration.
Council Liaison Broussard Vickers stated she would like to review the Association by-
laws. She then noted the plan was in the preliminary stages and agreed that the City
needed to review the road issue.
Mr. Norm Freeberg, 7025 Dupre Road, asked if the new development would have silt
barriers included. He noted that the developer dumped ten (10) loads of dirt right next to
his townhome. He feels about one load a week goes into the sewer which runs into the
lake. He feels this should not be allowed. He noted there is mud running everywhere
and asked how the developer is allowed to get by without providing silt fencing. He
understands that the trucks have to get in and out of the area, but those trucks are
dragging the dirt and mud into the streets. He thinks they or the developer should have to
clean up the mess, not the City.
Council Member Broussard Vickers explained that silt fencing was not a part of
Developer's Agreements at that time, but is required in all new Developer's Agreements.
Mr. Quigley explained that all the silt fence requirements were met during the time of
construction. He then noted Centerville does not require silt fencing around the building
site. Mr. March explained the City requires, in new subdivisions, barrier around the curb
and river rock where the driveway would be. He then noted it is a constant problem
trying to get developers to clean up after their subcontractors.
Page 5 of 12
Mr. March gave some background concerning the private roads in the townhome
development. He indicated that Council was presented with information that the roads
would be narrower and, therefore, less expensive for the property owners to maintain
through the Townhome Association. At the time, Council agreed that the argument made
sense and feh that the City should not dictate when maintenance is done on the
townhome streets. He noted that the City could probably get a much better cost for
repairs and maintenance of the streets. He then noted that the City would consider a
petition for making the streets public.
Mr. Ingison questioned how to start a petition. Mr. March explained he was not sure of
the exact process but stated he would check with the City Attorney and report back to the
President of the Townhome Association.
Mr. Ingison questioned if there would be enough time to petition the City before the
developer received his approval. Mr. March explained the City is under statutory time
requirements to provide a response to the developer. If the issues are not resolved, the
City could request an extension of time to answer or deny the preliminary plat
application.
Mr. Ingison questioned ifhe could go to City Hall tomorrow to commence the process.
Mr. March acknowledged that he could come to City Hall tomorrow and commence the
process.
Mr. Juhl stated that residents do not have many problems with Gor-Em but have many
with Swift Construction.
Mr. Albrecht questioned if Mr. Quigley would go back and see if there were some other
way to design the development. He suggested giving up one house, coming in off of a
different street, and dead-ending Ojibway Drive. Mr. Quigley stated he would go back
and review the plan. He then noted there will be no unresolved issues as he would review
the engineering comments and address the issues.
Motion bv Commissioner DeVine. seconded bv Commissioner Kilian to close tbe
public beann!!:. All in favor. Motion carried unanimouslv.
Chairperson Hanson closed the public hearing at 7:33 p.rn.
2. ComPrehensive Plan & MUSA Swap Updates - Pheasant Marsh
Chairperson Hanson opened the public hearing at 7:34 p.rn.
Mr. Terry Hannah, Ground Development, updated the Commission on the status of the
MUSA swap request.
Page 6 ofl2
l
.
Mr. Hannah noted that he had spoken to Mr. March about the Developer's Agreement,
getting estimates from the City Engineer, reviewed 429 financing for the streets and
talked about moving furward with the Comprehensive Plan process. He understands the
City will be making changes to the Comprehensive Plan at the same time. He noted that
during the month of April they had resolved the boundary issues with the Vickers to the
south, and the driveways to the north. He then suggested the City approve the MUSA
swap concept contingent on the work by the consuhant, and the eventual review and
approval by the Metropolitan Council and MUSA governing body.
Mr. March explained the Planning Commission has seen the MUSA swap plan and
Council has approved it, but a public hearing was not held at the Planning Commission
level. He noted the MUSA swap is contingent upon final plat approval. Mr. March then
indicated that the information has been forwarded to the consultant, and the consultant
will forward it to Metropolitan Council for its response. Mr. March also noted that the
consuhant would be at the next Planning Commission meeting to discuss the proposed
changes to the Comprehensive Plan.
Chairperson Hanson questioned what year the second phase of the development came
into the MUSA. Mr. March explained the top portion of the development is in the 2001 -
2005 timeframe and the bottom portion of the development is in the 2006 - 2011
timeframe.
Commissioner DeVine questioned how much acreage was contained in Parcel A and how
much acreage was contained in Parcel C. Mr. Hannah indicated Parcel A was 20.185
acres and Parcel C was 20 acres.
Commissioner DeVine questioned what type of agreement was reached with the property
owners to the north. Mr. Hannah explained the developer would be reconstructing the
driveways as per the drawing that was agreed to and signed. He then noted there may be
an issue with one of the driveways that would need City approval.
Council Liaison Broussard Vickers noted there would need to be a public hearing on the
other changes proposed. Mr. March explained the City is in the process of obtaining GIS
data for maps that are needed as attachments to the Comprehensive Plan. He then noted
the consultant hopes to have the maps done by the June Planning and Zoning meeting.
Mr. Tom Wilharber, 6849 Centerville Road, explained that his property is to the west of
Parcel C and that he wants to be sure he will not be assessed for City services, as he will
not be serviced. He then noted there is drainage that comes from the west that flows
through the Vickers' property and then through the proposed development, and asked the
developer to be sure that the drainage is not interrupted.
Motion bv Commissioner Kilian. seconded bv Commissioner DeVine to close the
public hearinl!. All in favor. Motion carried unanimouslv.
Chairperson Hanson closed the public hearing at 7:46 p.m.
Page 7 of12
.
3. Ordinance #4 Amendments
Chairperson Hanson opened the public hearing at 7:46 p.m.
Motion bv Commissioner DeVine. seconded bv Commissioner Sheppard to table the
public beann!!: until Mr. Marcb returns with information needed. AD in favor.
Motion carned unanimouslv.
Chairperson Hanson reopened the public hearing at 7;53 p.rn.
Mr. March explained that he had not noticed Ordinance #4 fur a public hearing fur this
meeting.
Mr. March noted there were four items discussed at the last meeting and those were
swimming pools, mini storage, therapeutic massage, and minimum and maximum
setbacks.
Mr. March explained that at the last Council meeting it was determined it: at this public
hearing, no one was opposed to swimming pools being allowed, to be 50% of the rear
yard. There would then be a telephone poll of Council to grant a pennit for a resident
who had requested her permit be released immediately to allow for construction of her
pool. Mr. March explained that after the Council meeting he had additional questions
and asked the City Attorney for an interpretation of the zoning ordinance. The City
Attorney determined that pools should not be considered accessory structures but are
structures that should require a building permit and inspection. Due to this
determination, the telephone poll of Council was cancelled and the permit will be
released tomorrow.
Mr. March explained that he had spoken to Terry Sager concerning mini-storage and was
told his partner has been out oftown. They hope to have something before the Planning
Commission at the June meeting. He then noted he would notice for a public hearing
concerning swimming pools, mini storage, and minimum and maximum setbacks for the
next meeting.
Mr. March explained that Teresa Bender had put together an ordinance based on the
Minnetonka ordinance covering therapeutic massage. He noted that the Minnetonka
ordinance regulates tattoos and body piercing as well. He then asked if the Commission
wished to have language in the ordinance governing tattoos and body piercing.
It was the consent of the Commission that Mr. March should research the matter and
present an ordinance for consideration at the next meeting.
UU. APPE~CES
None.
Page 8 of 12
.
IV.
OLD BUSINESS
None.
V. NEW BUSINESS
1. Preliminary Plat - Eagle Pass 2nd Addition
Council Liaison Broussard Vickers stated she feh it would be appropriate to table the
matter for more information.
Commissioner Kilian questioned if Ojibway Drive is not extended, would it still need to
be made into a turn around? The Commission agreed that it would.
Commissioner DeVine suggested tabling the matter for more information because the
residents on Quebec may post the road as a one-ton road, thereby prohibiting construction
traffic from entering the development.
Chairperson Hanson asked if Mr. Quigley would be willing to sign an extension. Mr.
Quigley indicated that he would. He then indicated that all City setbacks were checked
and everything on the preliminary plat either meets or exceeds those setbacks.
Motion bv Commissioner DeVine, seconded bv Commissioner Sheppard to table
this matter to allow Gor-Em to make the discussed chan2es and come back to
Plannin2 and Zonin2 with a new plan. All in favor. Motion carried unanimously.
2. Comprehensive Plan & MUSA Swa{l Update - Pheasant Marsh
Commissioner DeVine stated he felt it was evident that Mr. }fannah has been working
with the property owners. He did not understand what was being asked of the Planning
and Zoning Commission.
Mr. March explained the MUSA swap was already approved but a public hearing was not
held. He then noted that it might be possible to ask the consultant to submit the MUSA
swap to the Metropolitan Council prior to the completion of all the City changes.
Commissioner DeVine stated he would like to see Mr. Hannah be able to move forward
with his project while the City completes its changes to the Comprehensive Plan.
Motion bv Commissioner DeVine. seconded bv Commissioner Sheppard to
recommend Council allow Ground Development to move ahead with the MUSA
swap prior to the completion of the other Comprehensive Plan amendments. All in
favor. Motion carried unanimously.
Page 9 of 12
Mr. March noted this action did not guarantee anything other than that the MUSA swap is .
contingent upon the final development plan.
Mr. Wilharber commented that if the roads in the Eagle Pass development were made
public versus private the City would be setting precedence and could expect that other
developments with private roads would come in asking for the same consideration. He
then suggested that residents have been paying into Swift Construction for road
maintenance and the City may need to ask for a portion of those funds for street
maintenance. He further stated he thinks the plan is a good plan but that the road issue is
of major concern and should be carefully discussed and considered.
VI. DISCUSSION ITEMS
Mr. March handed out surveys from the Communications Ad Hoc Committee and asked
that they be filled out and turned in.
Mr. Wilharber questioned what the closing date for the Planning and Zoning Commission
opening was. He then noted he would go home and consider applying for the opening.
Mr. Wilharber commented that the gentlemen who had asked that the City regulate
construction materials and exact plantings for the developments, does not realize that the
City does not have a committee to be in charge of those types of issues. This would
require additional staff, which in turn would mean higher taxes.
Commissioner McLean noted he had heard through the grapevine that Associations liked
having private roads. At this meeting he had heard an entirely different story.
Commissioner Kilian commented that the parking spaces in the development may need to
be made public if the street were made public.
Chairperson Hanson requested Mr. March have public works check into the culvert area
on Center Street near Ivy Court as it is pushed up approximately two (2) reet. He feels it
is a hazard for children playing in the area.
Mr. March noted there are some other areas where the City has put asphalt on both sides
to make it more of a ramp rather than a speed bump. He would ask Mr. Palzer to look at
it.
Commissioner McLean asked if public works could look at silt fencing in Eagle Pass to
circumvent sewer issues down the road. Mr. March indicated he would ask public works
to look into it.
Mr. March noted that Rice Creek Watershed District has not had an inspector for
approximately six (6) months, and anyone calling Rice Creek is having trouble getting
their calls returned.
Page 10 of12
.
Commissioner Kilian handed out a plan for a 22x48 garage he would like to build and
asked the Commission to review it.
Council Liaison Broussard Vickers questioned why Commissioner Kilian had not just
applied for a building permit rather than discussing the garage at the Planning
Commission meeting. Commissioner Kilian indicated the building official had indicated
he would only be able to build a garage that was two (2%) of the lot size. He then noted
that he did not see a percentage of yard requirement in the ordinance for mixed use
zoning areas.
Mr. March explained there is a combined aggregate square footage of not greater than
200 square feet or two percent (2%) of the lot size whichever is greater in all zoning
districts which would mean Commissioner Kilian would need a variance.
Mr. March noted there is another gentlemen who wants to build a detached three (3) car
garage in a mixed use district.
Commissioner DeVine asked that the Kilian garage be put on the agenda fur discussion
and interpretation ofthe ordinance at the next meeting.
Commissioner McLean noted if there was not a limit placed on accessory structure size, a
person could build a structure that could take up the entire rest of the lot.
Mr. March indicated he could publish a discussion oflot coverage for M-l districts at the
next meeting.
Mr. March handed out a memorandum to the Commission listing current issues he is
working on or expects to be working on in the near future.
Mr. March noted there is a staffing shortage and with the busy season beginning, things
are getting worse. He then noted he intended to ask Council to hire a planning intern to
handle some of the work.
Motion bv Commissioner DeVine, seconded by Commissioner McLean to
recommend that Council approve the hinn!! of a planninl! intern. All in favor.
Motion carried unanimously.
VII. CONSIDERATION OF MINUTES
1. April 3, 2001 Meeting Minutes
Motion bv Commissioner DeVine, seconded bv Commissioner Kilian to approve the
Apnl3, 2001 Meetinl! Minutes as presented. Ayes - 4 Nays - 0 Abstain -
l(Sheppard). Motion carried.
Page 11 of12
vrn. ADJOURNMENT
.
Motion bv Commissioner DeVine, seconded bv Commissioner Sheppard to adiourn
the Mav 1, 2001 Plannin2 Commission Meetin2 at 8:45 p.m. All in favor. Motion
carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 12 of 12
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I;
CITY OF
CENTERVILLE
GOALS
2001 & 2002
Adopted By Council
May 23, 2001
City of Centerville Goals
Adopted May 23, 2001
TABLE OF CONTENTS
Table of Contents 1
Introduction 2
Criteria 3
The Process 4 - 6
Public Safety 7
Communication 8
Park and Recreation
Pilot Projects 9 -10
Park and Recreation
Pedestrian & Bicycle Access Plan 11
Park and Recreation
Long-Term Planning 12
Economic Development & Planning
Design Plans 13
Economic Development & Planning
Presentation 14
Infrastructure Planning 15
Planning and Zoning
Education 16
Planning and Zoning
Ordinances and Checklists 16
Traffic Safety Management 17
Financial Stewardship 18
Fete de Lacs 20
1
City of Centerville Goals
Adopted May 23, 2001
INTRODUCTION
This document is intended as a roadmap and statement of the priority work that should
be considered by the City of Centerville for the next two years and longer term in
regards to capital improvements. Ultimately, Council will decide what can be
accomplished. This document is based on input from council members, committees,
staff, and citizens. It identifies responsible persons and parties. It defines timelines to
ensure that the proper consideration and research are completed to avoid delay in
implementation. An example would be construction. The plans must be finished with
enough lead-time to expedite the actual construction in good weather. The plan also
highlights action taken and on the horizon where applicable. This is a similar process to
Council's 1996 Accomplishments and 1997 Goals document. It does not preclude that
new Goals may be identified or that this document binds future Council's. It is a priority
list based on the information and input gathered to date.
Every Council has had a process to set Goals and Priorities. This process may be a bit
different from previous Councils, but the process agreed to in December 2000 by the
initial participants was to brainstorm ideas, give every person a chance to highlight their
priorities, assemble the comments and rank if possible and produce a draft document.
This is the fourth draft based on this agreed to process.
Council's have always relied on the advice and counsel of the advisory committees.
This Council sought out the opinions of the committees. Both the Council and
committees need to communicate what are the important priorities, opportunities, and
trends that lead to sound policy decisions. In drafting this document, Council is very
aware that the committees are voluntary and cannot devote endless hours to a task.
That is why the document tries to focus no more than three tasks on any committee
(some less).
?
City of Centerville Goals
Adopted May 23, 2001
CRITERIA
Each goal must be:
. Focused and lead to action
There should be an outcome from each goal statement. This may be in the form of
research, plan, ordinance, guideline, purchase, contract, hiring personnel, joint powers
agreement, or actually constructing a building to name a few options. From the original
discussions held in December 2000 and January 2001, the necessary planning required
to solve identified issues is important, but action on the plan is critical. Otherwise, we
end in a loop of inaction that does not solve the issues or concerns.
. Researched and factual information provided to Council
There is a need for considered thought before taking action. Responsibility for
achieving this completed staff work rests with the committees, public works, engineer,
attorney, or administrator. Completed staff work is essential before approval by
Council.
It is quite possible that a goal might not get implemented because the research effort
finds that there is no authority to act, it costs too much, it is not desired by the public, or
some unknown entity will provide the service or good in a more efficient and cost
effective manner. These goals are subject to modification based on the best available
data at the time of an implementation decision.
. Implemented without raising taxes
From the initial meetings, members raised taxes as a concern. We also heard this in
the public meetings. The school levy increased property taxes by several hundred
dollars. Members did not want to add goals that would require Centerville's taxes to
increase. There is a strong sense, that citizens cannot absorb new taxes.
. Communicated and seek public input and participation
The City holds public hearings, informational meetings, open houses, open-mike at
Council meetings, and other forums to gather citizen concerns. The best decisions
occur when differing points of view are given the opportunity to be heard. This Council
and prior Council's value citizen input as essential and have sought that through a
variety of methods and techniques.
'\
City of CenteNille Goals
Adopted May 23, 2001
THE PROCESS
Council began a process in January to define the goals for the City. Councilmembers
Mary Nelson, Dick Travis, Mary Capra, and Tim Swedberg initially met on December 28
with Jim March, Paul Palzer, Paul Montaine, Ray Devine and Wayne LeBlanc at the
Public Works Conference Room. Each person described their views of important
projects, ideas, and goals for the City.
In January, Jim March summarized the initial meeting and Council identified several
priority areas from all of the suggestions. Council met in workshop on January 31 and
formulated the original priority goals presented to the committees in February as
follows:
. Council wants advice on communication methods. Council will form an Ad Hoc
committee Chaired by Theresa Brenner to make recommendations on Websites,
newsletters, cable television, document archival, document imaging, and
surveying citizens for their needs. The Council will ask for citizen members from
the computer, journalism, and graphics arts fields for their advice and counsel.
Citizen participation is a must and Ad Hoc committees are ideal for those who
cannot commit extended time. The City must provide information in advance for
citizens to partiCipate and we need methods to facilitate citizen opinion once
preliminary information has been distributed. Also linked with this discussion, will
be items we need to clarify and explain about City procedures and processes so
the information can be presented to the citizens.
. Economic Development is an urgent issue. Council wants professional advice
on design criteria for the commercial properties east of 20th Avenue towards the
freeway and help with old town renovations. We want to get ahead of the
development curve that Council views as accelerating. Along with this would be
topics ranging from what type of commercial activities do we want, how can we
provide a business environment that welcomes new business and retains
existing business, in a prosperous community. Are there opportunities that the
City can leverage into successful commercial development?
. Parks and recreation is another area identified by Council. Items mentioned
are youth recreation programs, trail and pedestrian access linking public facilities
and neighboring communities including a plan for Main Street, improvements at
La Motte Park including a range of items from skateboarding, concession
buildings, electrical improvements. Council keeps the option of a Community
Center as a longer-term goal, but it is not viable in this 2-year window. Perhaps
the biggest challenge in recreation is which model will Centerville adopt to
provide opportunities for our citizens. One model is YMCA/Boys and Girls Clubs.
A second model is school-community partnerships as described by the Wallace-
Readers Digest Foundation. A third option is to develop our own program. Let's
.4
City of Centerville Goals
Adopted May 23, 2001
The Process (continued)
demonstrate success with small pilot projects that can be evaluated for the long
term.
. Infrastructure planning is a major concern of the Council. Maintenance of
roads, water, and sewer facilities must be planned with regular maintenance and
replacement before systems fail. Within this category are items such as a new
watertower, sewer and water line extension, pavement management plan,
surface water management plan, capital improvements plan, and storm drainage
and pond maintenance.
. Traffic management is another goal, but is focused externally towards the State
and Federal Governments. We will ask for assistance in fixing the safety
problems at 135E and Main Street. We will encourage the dialog to build ramps
to connect 135E and 135W at the .Y' north of Centerville. Council will take the
lead on these issues.
. Financial stewardship, budget allocation, and policy are Council's responsibility
and will be discussed regularly throughout the year.
COMMITTEE VISITS AND OPEN HOUSES
In February, Council scheduled meetings with every committee to inform them of the
ideas and solicit input. From these meetings a new document was drafted and
distributed to all committees, city staff and Council on March 19. Comments were
solicited to modify the second draft document.
At the end of March, open houses for citizen input were scheduled for Saturday morning
April 7 and Tuesday evening April 10. Funding was eliminated from the draft document
for the open houses as a discussion of the ideas was important not the budget amount.
Less than 10 citizens offered comments.
Additional Comments from Open Houses, Letters, E-mails:
Members asked at the May 10 Council meeting to review a final document reflecting
comments from the public meetings. Following are general comments from the open
house meetings:
. Is there a process to this goal setting?
. With an increased tax base, why can't property taxes go down?
. How can you afford to increase stipends for committee members?
!'\
City of Centerville Goals
Adopted May 23, 2001
The Process (continued)
. Where is the money in the budget for streetscape plans, LaMotte Park electrical,
Wheels Park, public works water traps etc.?
. Infrastructure plans were discussed for roads, sewers, and especially pond
maintenance and that plans exist.
. Park and recreation from park improvements; to kids bicycle and pedestrian
access for safety were discussed. Looping trails were talked about.
. Overlaying the St. Paul water pipe was offered as a good idea to get bikes and
pedestrians off Centerville Road
. Access to the lakefront was mentioned and the possibility of trading land with the
church was also talked about
. Downtown water, sewer, revitalization, and architecture themes were mentioned
including a major grant application several years ago for mixed-use business on
first floor with apartments and living spaces above much like an early 1900's
theme
. Comprehensive plan update process was mentioned
. Communication options were touched on and we heard negative comments on
our website
. Citizens want the budget printed and available to them as decisions are
formulated and they want the budget that is adopted followed.
. Folks talked about quality of life issues - keep it a small town
. Youth and crime prevention were talked about and need for programs such as
YMCA/Lino Lakes Park etc.
. Couldn't hear the tornado siren was talked about
. Comments were received that the plan emphasisllook ahead was good
. The draft document does not preclude any existing youth programs that exist
such as Little League or soccer, but tries to enhance recreation programs.
. The park dedication fee was discussed for the LaMotte Park improvements.
. Open space planning was mentioned as an issue
. Architectural and environmental design was mentioned as a possible item to
incorporate in ordinances
In addition, I visited Chauncey Barrett Gardens and learned:
. They have concerns with the next phase of development in Eagle Pass
. Pedestrian access to church, into Eagle Pass, and along Centerville Road to get
downtown or to church is important
. They seem to have constant muddy water in the facility and would like that
addressed
. They are interested in pond maintenance issues
. They do not want assisted living or multistory buildings in the next phase of
Chauncey Barrett
R
City of Centerville Goals
Adopted May 23, 2001
Public Safety
Police and Fire services were not mentioned in the original document and most people
take it for granted because of the exceptional service. The dedication of our firefighters
and police officers is without question -- superb.
Centerville has a full contingent of dedicated, trained firefighters with modern equipment
to provide prevention, protection, and medical assistance. By combining with Lino
Lakes and Circle Pines in the Centennial Fire Department, citizens receive quality, cost
efficient fire services.
The Centennial Lakes Police Department combines the cities of Centerville, Circle
Pines and Lexington into a 16-member force. The Department is dedicated to
community policing, prevention and safety through education, citizen involvement in
neighborhood watch programs, and thorough investigation, apprehension, and
prosecution of criminals.
Public safety will always be the first priority for any community. Centerville, in
cooperation with our partner cities must continue to invest in our firefighters and officers
to maintain training proficiency, adopt new technologies, and quickly respond to
emergencies.
Accomplished to Date:
. The need for a reliable tornado siren was identified in the goals process and will
be purchased and installed by summer 2001.
. The County has performed a safety study concerning the stop sign at Centerville
Road and Main Street. Council is waiting for recommendations.
. Although not identified in the goal process, an emergency snow removal policy
was adopted by Council in 2001.
. Council members discussed l35E Highway 14 traffic safety with Senator Krentz.
On the Horizon:
. A new radio system for countywide dispatching is needed now
. Additional police officers as the community continues to grow
. Evaluate current police services and equipment
7
City of Centerville Goals
Adopted May 23, 2001
COMMUNICATION
Council formed an Ad Hoc Committee Chaired by Theresa Brenner to examine
communication methods and to make recommendations on Websites, newsletters,
cable television, and records management such as document archival and imaging.
Council desires a comprehensive review of all areas of communication and particularly
is interested in methods that enhance participation from the citizens of Centerville.
Responsible Leader:
Product:
Timeline:
Comments:
Theresa Brenner
Final Report to Council
Wednesday, November 12, 2001 Council Meeting
Progress reports from the Committee would be helpful.
Council may implement committee recommendations
Prior to the final report date.
Accomplished to Date:
. Staff has investigated Laserfiche document archival software and is exploring
other vendors that can provide electronic storage of City documents and plans.
Council will probably get a recommendation this year
. A new bimonthly magazine called Town Life may offer an opportunity to inform
and promote Centerville to our residents and surrounding communities.
. Progress reports and recommendations from the committee are being
implemented as they come before Council
. A survey of residents has been sent out about communications.
R
City of CenteNille Goals
Adopted May 23, 2001
PARKS AND RECREATION
The fundamental questions that need answering are what recreational services do
citizens want, how will the service be provided, who will provide the service, and what
facilities are needed to support the identified services. This is what Park and
Recreation needs to figure out. In a nutshell, this is the Parks and Recreation Goal.
Already improvement dollars from the Parks and Recreation Development Fee Fund are
allocated for LaMotte Park to build a combination skateboard rink/hockey rink (Wheels
Park) and to provide electrical power for the park and Fete de Lacs celebrations. These
facilities must be built for the 2001 summer recreation season and are out for bid at this
writing.
Now is the time to focus on a comprehensive recreation plan for all of the citizens of this
community. Item 1 focuses on the recreation program needs. Initial discussion in
February with Parks and Recreation Committee Members identified the need for Pilot
Projects. Try out an idea, evaluate it, modify it, adopted it, or drop it if the project
doesn't pan out. The ideas presented below are not intended to limit the creativity of
the Committee, but we need to move towards a recreational program.
Park and Recreation
Item 1. Pilot Projects:
. Wheels Park and LaMotte Electrical:
Dedication fees from the Park Development Fund were used. Council
recognizes the need for General Fund support for maintenance and program.
These dollars will be evaluated as the Park and Recreation Committee
expresses budget needs. In the FY2002 budget, a new General Fund line item
called Recreation Programs will be established. This money is to be accounted
for in a new budget code 45300 and used for the purpose of funding recreational
programs and maintenance of parks to benefit Centerville residents.
In the current FY2001, Council will work with the City Administrator to reallocate
existing FY 2001 dollars to accommodate pilot projects as they are identified by
Parks and Recreation and that can be accomplished this summer or next
summer.
. Summer Youth:
Determine appropriate vendors to provide summer youth recreational activities
using city parks and facilities. YMCA is already developing a program for 6-10
year olds, but a program needs to be developed for older youth as well.
Weeklong camps for sports (soccer, baseball, basketball etc.), science, nature,
q
City of CenteNille Goals
Adopted May 23, 2001
Park and Recreations
Pilot Projects (continued)
or any other item of interest should be implemented for summer 2001 as a pilot
program using the dollars allocated. The committee should also explore using
Centerville Elementary School for supervised recreational activities throughout
the year. The committee is encouraged to contact Lino Lakes Park and
Recreation to determine if there are any opportunities that could benefit citizens
of both communities. This item is intended to enhance recreational opportunities
that already exist such as Little League Baseball and soccer et.al. Again in may
be too late to implement this in 2001. If so, summer 2002 is the target date for
implementation.
. Swimming
Swimming is another pilot project and there could be many more ideas that
surface. Also explore providing safe and supervised swimming opportunities at
Centerville Beach for all citizens. Included in this item may be bus service,
supervision, lifeguards and other items that may be deemed necessary to
accomplish the goal of safe access and supervision of the Centerville Beach
swimming area. Hours of operation and other implementation issues are to be
determined through a cooperative agreement with the County Park. It may not be
feasible to launch this program this summer, but it should be implemented by
next summer. Try it out. If there is low turnout we won't do it.
Responsible Leaders: Jim March and Park and Recreation Committee
Product: Develop an appropriate agreement with Anoka County Parks for approval of
Council and implementation.
Timeline: Summer 2001 or 2002
Comments: Explore if an agreement is possible, try it
Pilot Plan Evaluation: September 2001 or 2002
Action Taken:
. Council approval for construction bids for the Wheels Park and electrical
improvements as LaMotte Park.
On the Horizon:
. May receive DNR grant money for additional LaMotte Park improvements
in
City of CenteNille Goals
Adopted May 23, 2001
Park and Recreation
Item 2. Pedestrian and Bicycle Access Plan
Construction and Maintenance:
It is important that citizens have access to businesses, schools, parks, and public
buildings by walking and bicycling. Based on the input of citizens and the committee, we
must come to agreement on a final plan. Some will say this is already completed. If so,
we must move to implement the access plans. The plan should include not only trail
locations, guidelines or standards for construction, but priorities for construction. In
conjunction with water lines in the downtown area, we can improve access for seniors at
Chauncey Barrett. Another small segment could connect the new retail area with the
sidewalk at the Cemetery. Main Street on the south side would enable children to get to
parks and Corner Express.
Council has already allocated $10,000 in the existing budget from the General Fund for
item 46000 Trailways construction and maintenance and we need to proceed with
building priority projects. Trail construction is an ideal opportunity for citizen
participation and volunteer help.
Responsible Leaders:
Product:
Timeline:
Comments:
Plan Evaluation:
Boonestro and Council
Pedestrian and bicycle access action plan
Council needs a priority action plan
Construct as development occurs and per recommendations
Of Park and Recreation Committee and possible
Street Scaping Plans from Bonestroo
Yearly Review by Council with Committee
11
City of Centerville Goals
Adopted May 23, 2001
Park and Recreation
Item 3. long-tenn Recreation Plan:
What do people want? The master plan? Committee and citizen advice is needed to
determine recreation services and facilities priorities.
. What services do citizens want by age group?
A. Elementary School youth
B. Middle Schoolers
C. High Schoolers
D. Adults
E. Seniors
. Who should provide the desired recreation services?
A. City staff
B. Partnership with another city or cities
C. Partnership with the school district
D. Private vendor fee-for-service contracts
E. Volunteers
F. A combination of the above options
What facilities are needed to provide the services?
Responsible leaders:
Product:
Timeline:
Plan Evaluation:
Park and Recreation Committee and Council
Recreational Service and Facilities Plan
November 2001 - Open Houses
December 2001 Council Meeting - Plan Approval
Plan will direct Council Budget Allocation for 2002 and
Capital Improvement Plan Allocation
Yearly Review by Council with Committee
Comments:
1?
City of CenteNille Goals
Adopted May 23, 2001
ECONOMIC DEVELOPMENT AND PLANNING
Economic Development and Planning
Item 1. Design Plans
Commercial and Industrial Concept and Streetscape Plans:
Council wants professional advice on design criteria for the commercial and industrial
properties east of 20th Avenue towards the freeway and help with old town renovations.
We want to get ahead of the development curve that Council views as accelerating.
Council will use the existing Boonestro streetscape plan as a guide during water
renovations in the downtown area. The architect for the County Bank project will
provide architectural guidelines for the commercial development east of 20th Avenue.
The plan will be referenced as part of the planning and zoning requirements for the
commercial area near the freeway.
Responsible Leaders:
Council with input and review from Economic Development
Committee, Planning and Zoning Committee, and Jim March
Concept Plans for Commercial and Industrial Property
Streetscape Plans for Main Street, 20th Avenue, Downtown
Design Criteria Options for Developers
Upon completion and review
As commercial and industrial properties are developed and
Streetscapes phased in to complete
Products:
TimeJine:
Comments:
Accomplishments to date:
Bonestroo Engineers selected for downtown streetscape using existing plan. Plan to be
discussed in May at Business Appreciation Dinner.
Shea Architects to develop design guidelines that compliment County Bank design.
1<\
I .
City of Centerville Goals
Adopted May 23, 2001
Economic Development and Planning
Item 2. Presentation:
To develop presentation quality brochures and summary packets that:
A. Welcome business and homeowners to the City.
B. Explain development processes for commercial, industrial, and residential
property including permits, certifications, current code requirements, and review
processes.
C. Explore options with State of Minnesota Economic Development agencies to
promote the commercial and industrial land east of 20th Avenue.
We want the first impression of Centerville to potential residents and investors to be
welcoming, factual, and thorough. If you are a prospective business they should know
processes, timelines, references and contacts, ways to get questions quickly answered,
and the advantages of Centerville and the northeast Metro area. Planning and Zoning
will also probably playa role in this.
Some of this may already exist but it needs to be in formats that can be readily updated.
Item C. May not be a priority based on the activity we are now starting to see in the
industrial park.
Are there opportunities to work with area realtors?
Responsible Leader:
Products:
Timeline:
Economic Development Committee
Brochures, fact sheets, etc.
Upon completion and Council review
14
City of Centerville Goals
Adopted May 23, 2001
INFRASTRUCTURE PLANNING
Infrastructure Planning
Item 1. Long-term and Annual Infrastructure Planning:
Maintenance of roads, water, and sewer facilities must be planned with regular
maintenance and replacement before systems fail. Within this category are items such
as a new watertower, sewer and water line extension, pavement management plan,
surface water management plan, capital improvements plan, and storm drainage and
pond maintenance. Council is interested in not only a current assessment of
infrastructure, but also a glimpse of the City's infrastructure for the useful life of facilities.
The key question for each of these plans is what fee structure and general fund
allocation is needed to ensure that the City's infrastructure is designed, built and
maintained to applicable standards. If there is industry standard software that can
display the needed information, Council would like a recommendation.
A Sewer Management Plan
B. Surface Water and Storm Water Plan
C. Drinking Water System Plan
D. Pavement Maintenance Plan
E. Drinking Water Wellhead Protection Plan
F. Emergency Preparedness Civil Defense Siren Enhancements
Responsible Leader:
Products:
Evaluation:
Public Works Director
Plans as outlined above with yearly costs and annual
schedule of maintenance, construction, and costs for
each area
Costs for design, maintenance, and construction by
August 15 to Council
Annually with review in August
Timeline:
Accomplishment to Date:
. City Engineer directed to submit and revise surface water management plan for
inclusion in Comprehensive Plan Review by Rice Creek and Metro.
. City Engineer directed to develop process for evaluation of ponds and water
catchments within the City and suggest a plan of maintenance.
1!'i
City of CenteNille Goals
Adopted May 23, 2001
PLANNING AND ZONING
Planning and Zoning
Item 1. Education and Training:
Every member of Planning and Zoning and the City Council should be trained in the
fundamental requirements to function as a Planning and Zoning Commissioner. The
City will arrange for training in Centerville and invite adjacent communities to attend the
seminars. Council also recognizes the need for professional expertise and will contract
for architectural support services on an as needed basis.
Responsible Leader: Jim March and Planning and Zoning Commission
Products: Train Council and P&Z to accepted standards
Timeline: Take advantage of training opportunities by all members
Accomplishments to Date:
. Members have attended Advanced Training with GIST that was very informative
. Members have become affiliated with the American Planning Association to keep
current on trends and developments in planning and zoning.
Planning and Zoning
Item 2. Ordinances and Checklists:
Council needs a system of checklists that ensure a developer has met all the ordinance
and planning criteria. Also in the checklist are steps and procedures to ensure that
appropriate officials such as Centerville committees, police and fire chiefs, County, and
other agencies have had proper time to offer comment before Council approval or
disapproval.
Of particular interest is to determine if a modification or new ordinance should require
radon sampling in new construction. Also a question to be raised is a requirement to
provide sump pump drainage in all new construction. Current trends on energy seem to
favor geothermal heat pumps. Can these types of questions be answered and
accommodated in our current ordinances? The questions about environmental friendly
fixtures and design should also be discussed.
Also developer's agreements or administrative procedures should state what conditions
require reconsideration by Council per the recent issue on Mounds Trail. It is extremely
important that citizens understand the processes for new construction and remodeling
and that the public is presented consistent accurate information.
Finally, priorities for revision of ordinances need to be discussed by Council and
Planning and Zoning.
Responsible Leader:
Products:
Timeline:
Planning and Zoning and Jim March
Rules, procedures, ordinances and checklists
September 2001 or sooner
1R
City of Centerville Goals
Adopted May 23, 2001
TRAFFIC SAFETY MANAGEMENT
Traffic management is another goal, but is focused externally towards the County, State
and Federal Governments. Council will make a resolution to seek financial assistance
to fix the safety problems at 135E and Main Street, seek support for construction to
connect 135E and 135W at the 'Y' north of Centerville. Engage and discuss with the
Metropolitan Council for their long-term plan to build an interchange at 135W and County
14 adjacent to Rice Creek Chain of Lakes Reserve.
These matters involve State officials that represent Centerville and that is why they are
listed.
Responsible Leader:
Products:
Mayor, Senator Krentz, Representative Vandeveer
Resolution by end of June
Mayor will lobby for the major road improvements with
government agencies
(See also Public Safety)
17
City of Centerville Goals
Adopted May 23, 2001
FINANCIAL STEWARDSHIP
Financial stewardship, budget allocation, and policy are Council's foremost
responsibility. Council will schedule a quarterly workshop to provide needed oversight
and guidance on financial matters and strategic direction. All financial questions by
Council should be directed to Jim March. (Quarterly workshops were agreed when we
had our last budget workshop)
To provide clarity in financial matters:
. Staff will ensure timely payment of all bills without exception
. The account, which is being expensed, will be shown on all checks
. The purpose of the expense or fund transfer will be explained
. Two signatures are required on all checks except payroll and taxes
. Activity in all fund accounts will be listed monthly for presentation to Council
. The General Fund Reserve will be listed as a budget item and maintained at 50%
of projected General Fund expenditures.
. Fee schedules will be commensurate with service rendered.
. Review assessment fee schedules for consistent implementation
Council will adopt a preliminary budget by September 15 and all committees and staff
departments will provide preliminary estimates of need by August 15 each year.
Responsible leaders: Council and City Administrator, City ClerkfTreasurer
1R
~--
City of Centervl1le Goals
Adopted May 23, 2001
FETE DE LACS
Community pride and celebration are important components of the health of every city.
Council appreciates the volunteer spirit and effort of the many people and sponsors who
make the annual event a success. Council will pay in advance up to $35,000 annually
for bills properly identified as necessary for the conduct and performance of the annual
festival. The committee is encouraged to broaden its activities and events to be
inclusive of all segments of the population from youth to seniors, businesses to
churches and nonprofit groups.
Responsible leader:
Products:
Timeline:
Fete de Lacs Committee
Organize, plan, direct, and evaluate annual celebration
Budget plan by August 15 for next year
1G
~~
.
,
MAY 8
20tJ'
INTEROFFICE MEMORANDUM
TO, GREG HOE, LINDA HROUSSAIU), ROXANNEjORDAN
FROM, jODY jO/INSON, CITY l'L\NNER
SUBJECT, FINDINGS OF FACT REVIEW SHEETS
DATE, M,\ Y 3, 2001
CC,
Here are your copies of the Blackduck Planning Commission's Findings.of rad Review sheets.
The questions were taken directly from the review criteria listed in the Administration and
Enforcement Section of our Ordinance.
It was good to meet each of you. ..I'll be attending the Advanced Zoning Applications seSSiOn
in St~ Cloud next week also. Take care.
~ City of Blackduck
Jody Johnson
City Planner
218-835-4803 P.o. Box 380
Fax, 218-835-4801 .<~;1;L, Blackduck, Mi'l 56630
E-mail: d.@blackduck.net
~'
,.
.
CITY OF BLACKDUCK
FINDINGS OF FACT
SUPPORTING OR DENYING CONDITIONAL USE PERMIT
Name of Applicant:
Hearing Date:
Conditional Use Request:
Subject propeny is located in zoning disnict
Is the proposed use identified as a conditional use in this zoning disnict? Yes () No ( )
If the answer is .. No" , a permit cannot be granted. If the answer is "Yes" , a permit may be granted.
The granting of a permit may be subject to conditions designed to ensure compatibility with the intent
of the Blackduck Zoning Ordinance.
PERMIT EVALUATION
I. Are there characteristics of the proposed use that may violate the health, safety or general welfare of
Blackduckresidents? Yes ( ) No ( )
Why or why not?
2. Does the proposed use present any unique concerns regarding erosion, water pollution)~ sedimentation?
Yes ( ) No ( ) ov W-a.ft--/ rik>r 1f
Why or why not?
,
3. Could the proposed use cause any special problems with parking? Yes ( ) No ( )
Why or why not?
4. Would the proposed use cause any problems with access or traffic generation? Yes ( ) No ( )
Why or why not?
5. Is the proposed use incompatible with other uses located in the zoning district? Yes ( ) No ( )
Why or why not?
For each response answered affirmatively, are there conditions that could be attached to the granting of a permit
that would mitigate the adverse impact? Yes ( ) No ( )
If the answer is "Yes", the permit shall be granted with the appropriate conditions attached. If the answer is
'No", the permit shall be denied.
The Planning Commission reco=ends that the potential adverse impacts will be mitigated by placing the
following conditions on the granting of the Conditional Use Permit.
Based upon the findings, a reco=endation shall be made to the Blackduck City
Council on the granting of a Conditional Use Permit with the noted conditions.
Date:
~ Blackduck Planning Commission
~.
CITY OF BLACKDUCK
FINDINGS OF FACT
SUPPORTING OR DENYING A VARIANCE
Name of Applicant:
Hearing Date:
Variance Requested:
A variance may be granted only where the strict application of the Blackduck Zoning Ordinance will result in
undue hardship. A hardship exists only upon a positive finding of each of the following criteria:
1. Is the condition causing the alleged hardship unique to the property in question? Yes ( ) No ( )
Why or why not?
2. Are the circumstances causing the alleged hardship caused by someone or something other than the
landowner or previous landowner? Yes ( ) No ( )
Why or why not?
3. Is the variance necessary in order to secure for the applicant those rights enjoyed by other property
owners in the same area or district? Yes ( ) No ( )
Why or why not?
4. Is the variance in harmony with the Blackduck Land Use Plan and Zoning Ordinance? Yes ( ) No ( )
Why or why not?
5. Without the variance, is the owner deprivedofa reasonable use of the propeny? Yes ( ) No ( )
Why or why not?
6. Will the issuance of the variance maintain the essential character of the locality? Yes ( ) No ( )
Why or why not?
7. Does the alleged hardship involve more than economic considerations? Yes ( ) No ( )
Why or why not?
IF ALL SEVEN RESPONSES ARE "YES", THE CRITERIA FOR GRANTING THE VARIANCE HAVE
BEEN MEr.
lrre responses for each of the above questions are hereby certified to be the findings of the Blackduck Board of
Adjustment
Approved () Denied ( )
Conditions, if applicable:
Date:
Ch~ Blackduck Board of Adjustment
I
CITY OF BLACKDUCK
FINDINGS OF FAcr
SUPPORTING OR DENYING ZONING AMENDMENT
Name of Applicant:
Hearing Date:
Zoning Amendment Requested:
Is the zoning amendment request consistent with the Blackduck Land Use Plan? Yes ( ) No ( )
Why or why not?
Has there been changes in the character of development in the vicinity? Yes ( ) No ( )
Explain.
The responses to the above questions are hereby certified to be the findings of the Blackduck Planning
Commission.
Based on the findings, a recommendation to
made to the Blackduck City Council.
the zoning amendment will be
Date:
Ch~Blackduck Planning Commission
CITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 9, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly sch died
meeting on May 9,2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
ABSENT: None.
STAFF:
City Engineer, Tom Peterson
City Attorney, Jim Hoeft
I. CALL TO ORDE
Mayor Swedberg ed the
o
to rder at 6:34 p.m.
n.
t Parks and Recreation Candidate
t genda for discussion.
added under Unfinished Business.
m.
(S)
IV.
1. Mr. Dean Havel Bald Eagle Water-Ski Club
ra to
Mr. Dean Havel requested permission for the Bald Eagle Ski Club to install its water ski
jump in front of Waterworks Beach Club. Mr. Havel stated that Council approval is
required prior to Anoka County issuing a permit for same.
Page 1 of9
May 9, 2001 Council Meeting Minutes
Council Member Capra questioned whether Anoka County had expressed concern due to
the high lake level. Mr. Havel stated that Anoka County did not anticipate a problem
being that the lake level was dissipating. Mr. Havel stated that the ski club would delay
activity until the water level is lower to comply with the wake zones.
Council Member Nelson questioned whether the ski jump would be the same as previous
years. Mr. Havel concurred.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to authorize the instaUation ofthe ski iump in front ofthe Waterworks Beach
Club by the Bald Ea!!le Water Ski Club pendin!! all required permits and approvals
by other entities. AU in favor. Motion carried unanimously,
2. Mr. Buechler
Mr. Buechler stated that he had not used the previously received overweight permit
granted by Council due to the use of a vehicle that weighed under the posted tonnage.
Mr. Buechler requested that Council consider granting an additional overweight permit
for seven (7) tons in order to bring a pumper truck into the construction site and pump
concrete for the floors.
Mr. Peterson questioned if Mr. Buechler would be bringing in only one (1) truck. Mr.
Buechler concurred.
Council Member Capra questioned whether a permit would need to be granted due to
road restrictions being anticipated to be lifted within several days. Mr. Peterson stated
that Mound Trail is posted for five (5) tons when weight restrictions are removed. Mr.
Peterson stated that Council previously approved Mr. Buechler's request because Mound
Trail is in good condition and stated that he feh that one (1) vehicle would not degrade
same.
Council Member Broussard Vickers questioned whether the concrete trucks would also
be over the roads posted limit. Mr. Buechler stated that the trucks would not be filled to
maximum capacity.
Council Member Capra questioned whether the wet conditions in the area posed a
problem for the roadway. Mr. Peterson recommended approval of the permit.
Motion by Council Member Broussard Vickers. seconded by Council Member
Travis to approve a seven (7) ton. one-time overwei!!ht permit for Mr. Buechler. All
in favor. Motion earned unanimously,
V. CONSIDERATION OF MINUTES
Council Member Nelson requested the following changes: Page 3, change "her" to "she"
and Page 8, change "stripe" to "strip". Under the Public Works Report, change the
sentence to indicate that the bobcat rental would cost the City a total of$365 plus tax.
Page 2 of9
May 9, 2001 Council Meeting Minutes
Council Member Capra requested the following change: Page 7, indicate that Council
Member Capra requested an evaluation of the ponds to be completed by Mr. Peterson
prior to setting any type of maintenance schedule.
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the April 25. 2001 Council Minutes as amended. All in favor. Motion
carried unanimouslv.
VI. PETITIONS AND COMPLAINTS
None.
VII. UNFINISHED BUSINESS
1. City Goals
Mayor Swedberg stated that he agreed with Mr. March regarding the removal of the
dollar amounts previously included in the document. Mayor Swedberg stated he would
like Council to adopt the goals this evening.
Council Member Nelson questioned whether to forward the goals to the other
committees/commission for their review.
Mayor Swedberg stated that residents had been given the opportunity to express their
feelings and no major modifications were requested. Mayor Swedberg thanked the Quad
Press for publishing an article on the goals.
Council Member Capra stated that several of the goals had already been enacted and she
feh that only the community garden item was questionable.
Motion bv Council Member Nelson. seconded by Council Member Capra to adopt
the lwab document as drafted by Mavor Swedbel"2 and forward same to
committees/commission for their review.
Council Member Travis questioned whether, subsequent to obtaining public input, any
modifications were made to the document.
Mayor Swedberg concurred. Mayor Swedberg stated that residents reacted to the
presented document and did not offer any significant modifications.
Council Member Broussard Vickers stated she did not find anyone who said the entire
document was wonderful and no one said the idea was terrible. She indicated she had
gotten the impression that residents were fine with the goals provided taxes were not
raised and current City services were not sacrificed in order to pay for the goals. Council
Member Broussard Vickers stated that she would prefer to see the original draft rewritten
slightly prior to acting on same.
Page 3 of9
May 9,2001 Council Meeting Minutes
Mayor Swedberg stated that Council could adopt the document with any requested
modifications. Council Member Broussard Vickers indicated she would like to review
any modifications prior to feeling comfortable enough to vote on same.
Motion by Mavor Swedbefl!:. seconded bv Council Member Nelson. to table
adoption of the l!oals document until the document is edited and provided to
Council for review. All in favor. Motion carried unanimously.
Mayor Swedberg stated Council Members would receive a copy of the document for
reVIew.
VIII. OLD BUSINESS
1. County Bank Reimbursement Request
Mr. Peterson presented Council with a sketch of the water mains in the area of the
Willow Glen Development and Main Street. Mr. Peterson stated that the water main had
been extended an additional 300 feet.
Mr. Peterson explained the estimated value to extend services further north, the City of
extended water main. Mr. Peterson estimated a cost of$50,OOO to extend services further
north. Mr. Peterson explained that three (3) parcels, totaling fifteen (15) acres would
benefit from same. Mr. Peterson stated that The County Bank would be responsible for
$8,700 and the City's portion would be approximately $5,000. Mr. Peterson also stated
that The County Bank did obtain a permit to extend the water main and expressed
concern that there is no right of way to the north to run utilities.
Council Member Broussard Vickers suggested deducting the permit fee from the $5,000
and then asked Mr. Hoeft what should be done concerning the easement situation.
Mr. Hoeft stated that the City needed to obtain an easement as part of the resolution of
this issue. Mr. Hoeft also stated that if the water main is located on private property,
there is no benefit to the City.
Motion bv Council Member Broussard Vickers. seconded bv Conncil Member
Nelson to direct staff to inform Mr. Bode of the $5.000 amount and the fw:ures used
to determine that amount. to direct staff to investil!ate the easement issue. and to
direct staff to investil!ate the permit situation. All in favor. Motion carried
unanimousIv.
2. Laurie LaMotte Memorial Park Electrical Soecifications
Mr. Peterson explained he had consulted with Xcel Energy and they had agreed to install
a power pole along the street and then run the power under ground rather than overhead.
Council Member Broussard Vickers stated that she and the Parks and Recreation
Committee were concerned that Council voted to expend funds from the Park Dedication
Fund rather than to expend funds from the General Fund for the electrical services.
Page 4 of9
May 9, 200 I Council Meeting Minutes
Council Member Broussard Vickers stated that if Park Dedication Fees were used for the
project, the Committee would be unable to accomplish their goals for the year.
Mayor Swedberg stated that previously Council met with the Committee to discuss goals
for the year 200 I and the Committee expressed that their two (2) priorities were to
provide electrical services at Laurie LaMotte Memorial Park and the Wheels Park.
Consensus of the Committee was to use Park Dedication Fees for these projects.
Council Member Broussard Vickers stated that it was her understanding from that same
meeting, that the Committee did not want to expend Park Dedications Fees for the
electrical services due to the fuct that numerous community events take place in the park.
Council Member Travis concurred with Council Member Broussard Vickers but added
that the Committee determined that they had an ample amount of money in their budget
to cover same.
Council Member Capra stated that Council anticipated that the Parks and Recreation
Committee would request additional funds for other projects at the time Council made
their decision to expend funds from the Park Dedication Funds.
Council Member Broussard Vickers stated that she was unsure whether the Committee
had enough money to fund its current projects.
Council Member Broussard Vickers stated that she desired Council to consider requests
for future funding form the Parks and Recreation Committee. Consensus was to consider
future requests from the Parks and Recreation Committee.
IX. NEW BUSINESS
1. Bald Eagle Ski Jumo
This item was previously considered.
2. Planning Intern
Mayor Swedberg suggested that due to Mr. March's absence, this item be tabled.
Council Member Broussard Vickers stated that if Council considered this item this
evening, rather than waiting, which would expedite the process.
Motion by Council Member Broussard Vickers. seconded by Council Member
Travis to authorize the hinn!! of a Plannm!! Intern as recommended by Mr. March.
All in favor. Motion carried unanimousIv.
3. 21st Avenue Feasibility Study
Mayor Swedberg expressed surprise and concern for the request received from the City
ofLino Lakes to share in the costs associated with the reconstruction of21 st Avenue.
Page 5 of9
May 9,2001 Council Meeting Minutes
Council Member Capra stated that she had concerns with the projected timetable for the
reconstruction and discussed same with Mr. PaIzer. Mr. Palzer stated that Staffhas been
unable to locate a signed agreement between the two (2) for the joint reconstruction
effort.
Mayor Swedberg stated that the City had received a letter from the City of Lino Lakes
requesting sharing of the expenditures along with the Feasibility Study.
Council Member Capra requested that Mr. Peterson contact the City of Lino Lakes'
Engineer to ascertain whether the proposal meets the City's criteria for road
reconstruction. Mr. Peterson stated that he had contacted the Engineer and found several
issues that needed to be addressed. Mr. Peterson stated that the City of Lino Lakes
Council would be holding a public hearing on this matter on May 28, 2001. The Lino
Lakes Engineer was unsure of the project's likelihood of approval due to costly
assessments associated with same. Mr. Peterson stated that five (5) Centerville parcels
would be affucted by same and that the cost would be approximately $188,000.
Council Member Capra stated she did not feel there was any Centerville drainage in the
area. Mr. Peterson disagreed and stated that half of the street is owned by the City of
Centerville. Mr. Peterson stated that the cost associated with the reconstruction appears
to be appropriate and added that the City of Centerville has different criteria for road
construction and same was not included in the original estimate.
Mayor Swedberg questioned the need for the City to obtain an easement from the City of
Lino Lake for the pond.
Council Member Travis stated that a parcel in the vicinity had yet to give an easement for
same.
Mayor Swedberg noted that a plan of this magnitude would take time to prepare and
questioned why Centerville was not made aware of it until this point. Mr. Peterson stated
that the plan has been in the works since 1998.
Mayor Swedberg questioned whether the City anticipated the request this year.
Council Member Broussard Vickers commented that the request is being driven by
development on the Lino Lakes side of the street. Mayor Swedber!;l stated that not
enough properties benefit from the reconstruction with the City of Centerville to offset
the associated costs of the road. Mr. Peterson stated that the road itself is a sufficient
benefit to the City.
Mayor Swedberg questioned whether a bridge would be constructed over the creek. Mr.
Peterson stated that the current culvert would remain so there would be no need for a
bridge over the creek.
Mayor Swedberg stated that he was concerned that the City was just reviewing the plan
in May and the City ofLino Lakes was considering approval on May 28.
Page 60f9
May 9, 2001 Council Meeting Minutes
Council Member Broussard Vickers slated that if the City signed the agreement then they
are bound to the agreement. Council Member Broussard Vickers suggesled tabling this
item to allow further investigation.
Council Member Travis slated that insJallation of the road would allow approximately 80
acres to be developed.
Council Member Broussard Vickers slated that Arcade Asphalt is operating under a
Special Use Permit until the road is installed.
Mayor Swedberg slated he would like staff to ensure that the road is built to handle the
heavy truck traffic it is proposed to have. Mr. Peterson indicated the road would be
cOnslructed to ten (10) ton road specifications.
Council Member Capra slated she would like the City of Lino Lakes to meet
Centerville's s1andards when reconslructing the s1reet.
Mayor Swedberg expressed concern for traffic management in the area and queslioned
whether traffic would be looked at as part of the process of reconslructing the slreet.
Mayor Swedberg slated that the City of Lino Lakes could allow only commercial
development in the area and that may cause congeslion problems.
Council Member Travis slated that the City of Centerville could also allow commercial
development in the area, expanding its commercial base.
Motion by Mayor Swedbel"2. seconded by Council Member Nelson to table this item
for further investil!ation by Staff. All in favor. Motion carried unanimouslY.
4. Parks and Recreation Candidate Recommendations (Ms. Kathv Peil & Mr. Tom
Lee)
Council Member Broussard Vickers explained that there were three (3) items on the list
of recommendations from the Parks and Recreation Committee. The Committee
requested that the firsl item be removed for consideration. The second item was to
consider placement of an ADA accessible satellite at Eagle Park. Council Member
Broussard Vickers slated that several complaints had been received and the satellite was
relocated. Council Member Broussard Vickers slated that the Committee is
recommending the appointment of Ms. Kathy Peil and Mr. Tom Lee.
Motion bv Mavor Swedbel"2. seconded bv Council Member Nelson to appoint Ms.
Kathv Peil and Mr. Tom Lee to the Parks and Recreation Committee. All in favor.
Motion carried unanimouslv.
X. CONSENT AGENDA
1. The City ofCenterville April 26, through May 9, 2001 Expenditures
2. Centennia1 Fire District Expenditures
Page 7 of9
May 9,2001 Council Meeting Minutes
Motion bv Council Member Nelson, seconded by Council Member Capra to
approve Consent Al!enda Items 1 and 2 as presented. All in favor. Motion carried
unanimouslv.
XI. COMMITTEE REPORTS
Council Member Broussard Vickers reported that the Parks and Recreation Committee
would be holding a public meeting concerning the Wheels Park next Wednesday.
Council Member Broussard Vickers reported there would be a public hearing to discuss
the proposed amendments to the Comprehensive Plan at the next Plllnning and Zoning
Committee meeting.
Council Member Nelson requested that the financial reports reflect the appropriate CD
renewal dates.
Mayor Swedberg reported that the Police Commission had interviewed eleven (11)
candidates fur the available position.
Council Member Travis reported that the Business Appreciation Dinner was scheduled
for Tuesday, May 15, 2001 at 5:00 p.m. Council Member Broussard Vickers noted that
there would be a presentation of a water feasibility study and discussion of downtown
streetscaping would immediately follow the dinner.
XII. ADMINISTRATOR'S REPORT
Mayor Swedberg reviewed the memorandum submitted by Mr. March.
Mayor Swedberg stated that Mr. March requested that Council Members interested in
attending the LMC Conference in Duluth contact City Hall by 10:00 a.m. of Friday, May
11.
Mayor Swedberg stated that Mr. March would be meeting with On-Sync Corporation and
he would be notifYing members to ascertain their interest in attending same. On-Sync
Corporation is a document imaging software vendor.
Mayor Swedberg stated that the final version of the Turcotte purchasing agreement was
anticipated the following week.
Page 8 of9
May 9, 2001 Council Meeting Minutes
XIII. ADJOURNMENT
Motion by Council Member Travis. seconded bv Council Member Nelson to
adiourn the Mav 9, 2001 City Council meetinl!: at 7:40 lI.m. AU in favor. Motion
carried unanimouslv.
TranscnOed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 9 of9
.
II.
III.
IV.
E-Mailed to Council on 513/01 at 11:34 a.m.
April 25, 2001 Council utes
CITY OF CENTERVILLE
CITY COUNCIL MEETING
APRIL 25, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly, he uled
meeting on April 25, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
o
ABSENT:
None.
STAFF:
City Administrator, J march
City Engineer, Tom ete so
City Attorn ,Jim eft
I. CAL 0 ORD
o cil meeting to order at 6:35 p.m.
e 1 be added under Petitions and Complaints
ickers seconded b
nded. All in favor.
Council Member
Motion carried
(S)
:ARANCES/A WARDS
Citizen of the Year Award Presentation (Wayne LeBlanc)
Mayor Swedberg presented Mr. Wayne LeBlanc with the Citizen of the Year award.
Mr. LeBlanc thanked the City and those that he has worked with for the award.
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April 25, 2001 Council Minutes
2. Ad Hoc Communications Committee Update
Ms. Theresa Brenner, Chair, gave a brief update on the progress of the Committee. Ms.
Brenner provided copies of the proposed surveys for review.
Mr. March requested that prizes be designated rather than listing dollar amounts on the
survey.
Ms. Brenner stated that the Committee has made several recommendations and reviewed
same: Update the City's web page contact list, Cablecast Council meetings during the
day, subsequent to the actual meeting and provide the Week in Review to residents
expressing interest in receiving same.
Council Member Capra questioned whether Mr. March could post the Week in Review
on the City's website. Mr. March concurred and offered to e-mail same to residents who
expressed interest in receiving the Week in Review.
Mr. March stated that Ms. Patricia Scott had submitted a letter of resignation for
providing newsletter services to the City. Mr. March also stated that he had received a
telephone call from the person who was the associate editor of the White Bear Press for
five (5) years and currently produces a twenty-five (25) page, glossy magazine. Mr.
March stated that this might be a viable avenue for the City to present information to
residents and the surrounding communities. Mr. March also stated that he would
research this item further.
Motion by Council Member Travis seconded by Council Member Capra to
authorize the Communications Ad Hoc Committee to print and mail the presented
survevs. All in favor. Motion carried unanimously.
V. CONSIDERATION OF MINUTES
Council Member Capra requested the following change: Page 11 change "City of
Centerville" to "Cable Commission".
Mayor Swedberg requested the following change: On the last page indicate that the
interviews were set for April 17, 2001 not May 17, 2001.
Motion bv Council Member Nelson. seconded bv Council Member Capra to
approve the April 11. 2001 Council Minutes as amended. All in favor. Motion
carried unanimouslv.
VI. PETITIONS AND COMPLAINTS
1. Ms. Kathy Peil
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April 25, 2001 Council Minutes
Ms. Kathy Peil, 1859 - 73'd Street, stated that her and her husband have been trying to
build an in-ground pool in their backyard for two (2) years. Ms. Peil requested that
Council agree to release her building permit on Tuesday, May I, 2001 pending a
favorable outcome at the Planning and Zoning Commission meeting regarding Ordinance
#4 amendments and requirements for pools.
Council Member Capra questioned Mr. Hoeft whether the City could legally agree to
comply with Ms. Peil's request.
Mr. Hoeft suggested releasing the permit subject to the approval of the Planning and
Zoning Commission. Mr. Hoeft also suggested that if Council had concerns in regards to
pool requirements, they should address same at a special meeting or attend the Planning
and Zoning Commission meeting.
Council Member Broussard Vickers questioned the approval of Council prior to the
process being completed.
Council Member Travis clarified that pools are not currently addressed in Ordinance #4
and Staff is treating them as an Accessory Structure.
Mr. Hoeft stated that Council has the authority to release the permit. Mr. Hoeft also
stated that this request is not a Variance and is not governed by Ordinance #4.
Mayor Swedberg questioned the feelings of Ms. Peil's neighbors. Ms. Peil stated that she
had discussed the pool and required fencing with her neighbors as signatures would be
required to install the fencing on the property line.
Mayor Swedberg questioned whether additional pool requirements would need to be in
place if Ordinance #4 is amended regarding pools. Council Member Broussard Vickers
stated that most pool requirements are covered under building codes and state law.
Mayor Swedberg suggested calling a special meeting the night of the Planning and
Zoning Commission meeting to discuss this matter.
Council Member Nelson suggested a telephone vote. Mr. Hoeft stated that a special
meeting or a telephone poll would need to be published.
Council Member Travis stated he felt this was a formality and he was fine with approving
the release of the permit contingent upon Planning and Zoning Commission approval.
Ms. Peil questioned the possibility of residents raising concern with the amendments to
Ordinance #4 regarding the pool requirements subsequent to approval and during the
publication period. Mr. March explained that upon two (2) consecutive publications of
the amendments, they would become effective.
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April 25, 2001 Council Minutes
Council Member Nelson questioned the requirements for pools if the current Ordinance
#4 does not cover pools. Mr. March explained that Staff has interpreted that pools fall
under the definition of Accessory Structure and, therefore, pools are limited to two
percent (2%) of the rear yard similar to that ofa shed.
Council Member Nelson questioned the appropriateness of a Variance in this case.
Council Member Broussard Vickers explained that would not work due to time
constraints and the requirement of holding a public hearing.
Council Member Capra stated that Council usually approves the recommendation of the
Planning and Zoning Commission. However, she would prefer a telephone poll
following the meeting.
Mayor Swedberg questioned whether Ms. Peil has contacted other construction firms to
construct the pool. Ms. Peil stated that she had and that no other contractors were
available prior to August.
Mr. Hoeft suggested that Council either attend the Planning and Zoning Commission
meeting, call a special meeting or have a telephone poll following the meeting.
Mayor Swedberg questioned what would happen if someone raised major concerns about
pools at the public hearing. Mr. Hoeft stated that there could be a possibility of that
happening and suggested calling a special meeting following the Planning and Zoning
Commission meeting prior to releasing the permit. Mr. March stated that he did not
believe the public hearing would be of interest to very many people.
Motion bv Council Member Nelson. seconded by Council Member Capra to
schedule a special meetinl! of the Citv Council on May 1. 2001 at 7:00 p.m. All in
favor. Motion carried unanimously,
VII. UNFINISHED BUSINESS
None.
VIII. OLD BUSINESS
Mr. March stated that Staff had located the actual bid for Hunter's Crossing that listed
four (4) alternates. Mr. March stated that the City chose Northdale Construction, which
had the highest cost for the alternates and that may be the reason the project was not
awarded. Mr. March stated that Mr. Peterson had indicated in a letter that funding should
be discussed prior to approving an alternate. Mr. March also stated that at the time the
bid was awarded, no commitment had been received from The County Bank.
Mr. March submitted copies of the building permit plans that show an "X" where the
requested hydrant was drawn on same by the Centennial Fire District. Mr. March stated
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April 25, 2001 Council Minutes
that The County Bank's contractor moved the hydrant to the north and did not build it
according to the submitted plans.
Council Member Capra clarified that the Fire Department required that the hydrant be
located where it is.
Mayor Swedberg questioned Mr. March in regards to whose financial responsibility the
water main would be. Mr. March recommended that the City request that Mr. Peterson
place a value on the benefit of the water main installation for future development to the
north of the site.
Mr. Peterson stated that typically the property owner would be assessed at the time the
property is developed. Mr. March stated there might be some value to the City if the City
intends on looping into the water main east of the Willow Glen development for future
growth.
Council Member Broussard Vickers clarified that the City would not loop into the system
until the property to the north develops and those properties would be assessed at that
time for same. Mr. March stated that the City has given credit for looping, extra depth
and over-sized water mains in the past. Mr. Peterson agreed that the City did receive a
slight benefit as the water main is extended farther than it would have needed to be.
Council Member Travis questioned whether the water main makes a 900 turn at the
hydrant and if the water main extended to the north property line. Mr. Peterson stated
that the hydrant is positioned directly on the water main. Mr. Peterson stated that the
City realized a 15% value. Mr. March recommended that Staff continue to investigate
the issue and report back.
Motion bv Council Member Broussard Vickers seconded bv Council Member
Nelson to table this matter pendinl!: additional investil!:ation. All in favor. Motion
carried unanimously.
IX. NEW BUSINESS
I. Centennial Fire District Pumper Bids
Mr. March stated that the Fire Steering Committee had recommended acceptance of the
bid from General Safety for the purchase of a new pumper truck in the amount of
$234,713.
Motion bv Council Member Capra, seconded bv Council Member Broussard
Vickers to approve the recommendation of the Fire Steerinl!: Committee to purchase
a new pumper truck from General Safety in the amount of $234,713. All in favor.
Motion carried unanimously.
Page 5 of 12
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April 25, 2001 Council Minutes
X. CITY ENGINEER'S REPORT
1. Laurie LaMotte Memorial Park Electrical Plans
Mr. Peterson presented electrical plans for Laurie LaMotte Memorial Park for Council's
reVIew.
Mayor Swedberg questioned whether the City could tap into the electrical line at any
point if future wiring is determined. Mr. Peterson stated that the transformer is the most
viable starting point for same.
Mr. March questioned the purpose of the power-line crossing overhead versus under the
parking lot. Mr. Peterson stated that same was determined by Xcel Energy. Xcel Energy
suggested that burying feeder lines under asphalt was not a good idea due to potential
problems, accessibility and cost effectiveness. Mr. Peterson stated that he would contact
Xcel Energy to ascertain if they may have additional suggestions for the line.
Mr. March stated he would prefer under ground power, if possible, to preserve the
appearance of open space in the park.
Consensus was that the power line be placed underground depending upon cost. Mr.
Peterson stated that the power would be under ground subsequent to crossing the parking
lot.
Mr. Ray DeVine requested that Mr. March forward copies of the plans to the Parks and
Recreation Committee for their review.
Mr. March questioned whether the timeline for completing the project would be
jeopardized by waiting for input from the Parks and Recreation Committee. Mr. Peterson
stated that he could issue an addendum for up to five (5) days prior to the bid and did not
believe it to be a problem.
2~ Surface Water Management Plan Proposal
Mr. Peterson briefly reviewed the Surface Water Management Plan.
Mayor Swedberg clarified that the City is required to have a Surface Water Management
Plan that is complimentary to its Comprehensive Plan and, in order to do that, tasks I
through 6 need to be completed. Mr. March concurred. Mayor Swedberg questioned
whether Public Works Staff or Mr. Peterson would perform the other items contained in
the report. Mr. Peterson stated that he would develop a checklist and Public Works Staff
could complete some of the tasks to reduce expenditures.
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April 25, 2001 Council Minutes
Mr. March questioned whether the modeling and associated costs were needed as same
was completed previously. Mr. Peterson stated it would be dependent upon Rice Creek
Watershed, as modifications have been made since 1997.
Mr. March stated that when the City compiled its Comprehensive Plan in 1997, Rice
Creek Watershed District had not submitted a plan to the Metropolitan Council. At the
time, the City requested that H.R. Green complete a Surface Water Management Plan for
review by the Watershed District. At that time, the City was informed that they would
have two (2) years following the completion of the Watershed District's Plan.
Mr. March suggested submitting all documentation regarding this matter to Mr. Peterson
and letting him determine if additional information is needed.
Council Member Broussard Vickers questioned whether the funds would be expended
from the Water Tower Fund. Mr. March stated that in his opinion, the funds should be
expended from the Storm Sewer Fund as the plan relates to drainage.
Council Member Capra stated she would prefer that a pond inventory be completed and a
pond maintenance schedule be arranged commencing 2002 and suggested that Mr.
Peterson work with Public Works to complete pond maintenance.
Mr. March stated he would like Mr. Peterson to instruct the Public Works Staff on pond
maintenance for the pond that has received the most complaints.
Mayor Swedberg questioned whether there was standard protocol for pond maintenance
determined by the Rice Creek Watershed District. Mr. March indicated that the
Watershed District may have standards and stated he would research same.
Motion bv Council Member Capra, seconded bv Council Member Broussard
Vickers to approve the Surface Water Manal!ement Plan for the reQuired work as
presented and to submit the current plan to the City Enl!ineer for necessary
corrections. All in favor. Motion carried unanimouslv.
3: Downtown Revitalization Proiect
Mr. Peterson thanked Council for selecting Bonestroo, Rosene, Anderlik & Assoc. and
requested that Council define the portion of the project they would be responsible for and
what Shea Architects would be responsible for. Mr. March explained Shea Architects
would be focusing on building components around the commercial properties and
Bonestroo would provide ala carte streetscape amenities.
Council Member Broussard Vickers stated she felt there was enough information for a
basic meeting with the downtown businesses and residents.
Mr. March suggested holding the meeting in mid-May. Mayor Swedberg suggested that
the meeting be held near the downtown area.
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April 25, 2001 Council Minutes
Council Member Nelson questioned whether the meeting could be held at Mr. DeVine's
office. Mr. De Vine stated that they had recently leased the main floor level of the
building and offered the use of his conference room for the meeting.
Consensus was to hold the meeting on May 15, 2001 at 7:00 p.m. at Mr. DeVine's
Office.
4. Trail in Front of AppleTree Square
Mr. Peterson stated that there are two (2) options for the trail. One option is to pave over
the existing overlay of the trail. The maximum width of the trail would remain six (6)
feet wide. Mr. Peterson noted that three (3) drainage locations would need to be
installed. Mr. Peterson advised same to be concrete swales that would allow movement
of water across the trail and into the ditch. The second option is to fill in the ditch and
make the trail eight (8) or ten (10) feet wide. The approximate cost for the first option
would be $3,000 and the second option would be $10,000 to $11,000. Mr. Peterson
stated that the second option would need Anoka County approval to fill in the existing
ditch.
Council Member Nelson questioned the possibility of using metal grates instead of
concrete swales. Mr. Peterson explained that metal grates do not work well during the
freeze/thaw cycle and are not recommended.
Council Member Capra questioned whether the same option could be utilized for the new
stripe mall development. Mr. Peterson stated that the trail would drain into a catch basin
at that site.
Motion bv Council Member Nelson. seconded bv Council Member Capra to offer
the first option to Mr. DrilIinl! for the trail on the west side of AppleTree Square.
All in favor. Motion carried unanimouslv.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Nelson to approve the commencement of acceptinl! Request for Bids rel!arding the
Laurie LaMotte Memorial Park Electrical Plans based on any amendments from
the Parks and Recreation Committee. AIl in favor. Motion carried unanimouslv.
XI. PUBLIC WORKS REPORT
1. 6961 Dupre Road (Drivewav Accessibility)
Mr. March stated that the City would incur $365 per hour plus tax to rent a bobcat with a
mill attachment and trailer. It was anticipated that the project would take four (4) hours
to complete.
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April 25, 2001 Council Minutes
Council Member Capra questioned whether the City incurred the expenditures with the
previous accessibility request. Mr. March stated that the equipment had been donated
and the City had incurred minimal expense for asphalt.
Motion bv Council Member Travis. seconded bv Mavor Swedber!! to proceed with
the millin!! and thin!! of the curb at 6961 Dupre Road. Aves - 4. Navs - 1
(Broussard Vickers). Motion carried.
2. Temporary Summer Help
Mr. March stated that the Public Works seasonal worker from the previous year has
expressed interest in working for the City again this year. Mr. March explained that A.J.
has agreed to work for the same rate as last year ($1O/hour), excluding benefits.
Motion bv Council Member Capra. seconded bv Council Member Nelson to
authorize the hirin!! of temporary. seasonal help for the Public Works Department.
All in favor. Motion carried unanimouslv.
3. Civil Defense Siren
Mr. March stated that he had met with a representative from Federal Warning Systems in
regards to the current siren and the possibility of securing an additional siren. A proposal
would be forwarded for review. Mr. March also stated that the additional siren would be
located at City Hall and would be powered by the generator. The existing siren would be
relocated to ensure 100% coverage for the City. Mr. March explained that the
representative had recommended keeping the controls for the siren inside the building to
make the siren more reliable.
Council Member Capra questioned the approximate cost for the Siren. Mr. March
indicated an additional siren would be approximately $17,000.
'--/
Motion bv Mavor Swedber!!. seconded bv Council Member Broussard Vickers to
accept the future recommendation of the Fire Chief with re!!ards to the Tornado
Warnin!! Siren. All in favor. Motion carried unanimouslv.
4. 7121 Centerville Road (Baron Provertv)
Mr. March updated Council on the Baron property.
Council Member Nelson stated she felt it would be okay to extend the deadline due to a
late thaw and excessive rain.
Council Member Capra questioned the recourse Council would have if the property was
not brought into compliance by June 1, 2001. Mr. Hoeft indicated the City would have to
cite the property owner with a violation of the Code, which puts the matter into the
criminal court system which subjects the property owner to fines if the property is not
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April 25, 2001 Council Minutes
cleaned up. This may provide a financial incentive to the property owner to clean up the
property .
Mr. Tom Wilharber, 6849 Centerville Road, stated the City has been dealing with the
property in question for a number of years and has consistently received the same excuses
as to why the property cannot be cleaned up. Mr. Wilharber requested that Council
consider the residents living near the property who have put up with the conditions of the
property. Mr. Wilharber requested that Council not grant an extension. Mr. Wilharber
stated that in his opinion, the privacy fence currently being installed is not an answer to
the existing problem.
Council Member Broussard Vickers clarified that Council had agreed, if progress was
made, to grant an extension until June I, 2001. Council Member Broussard Vickers
requested that Staff indicate that the drop-dead date for bringing the property into
compliance was June 1,2001 and no further extension would be granted.
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to extend the deadline to brin!!: the property into compliance to June 1. 2001
and indicate that no further extensions would be !!:ranted. All in favor. Motion
carried unanimouslv.
5. Thermal Heat Patches
Mr. March reported that Mr. Palzer is recommending that 150 heat patches be completed.
Mr. March stated that thermal patching has been very effective in the past.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to approve the Quote from Berman for 150 thermal heat patches. All in
favor. Motion carried unanimouslv.
Council Member Nelson questioned Mr. Palzer's recommendation for the services to be
provided by Berman when another firm was the lowest bidder. Council Member Travis
stated that the low bidder was providing crack filling services which was a totally
difference issue.
Mayor Swedberg questioned whether the road could be raised in the areas where the heat
patches would be installed. Mr. March stated that the asphalt is heated up and smoothed
out, but the existing grade is not changed. Mr. March stated that the heat patches would
be installed in several areas where the streets are deteriorating, however, these same areas
may also require overlay.
XII. CONSENT AGENDA
1. The City ofCenterville April 12, through April 25, 2001 Expenditures
2. Centennial Fire District Expenditures
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April 25, 2001 Council Minutes
Motion bv Council Member Nelson. seconded bv Council Member Caora to
aoorove Consent Al!enda Items 1 and 2 as oresented. All in favor. Motion carried
unanimouslv.
XIII. COMMITTEE REPORTS
Council Member Capra reported that in her capacity as City Historian, she attended the
Around the County Meeting at the Anoka County Historical Society. She then noted the
Historical Society would be moving into the Anoka County Library.
Mayor Swedberg asked if the therapeutic massage business was still interested in coming
to Centerville. Mr. March stated he had received no formal application and the Planning
and Zoning Commission may amend the current ordinance or create an ordinance to
cover therapeutic massage for future use.
Council Member Broussard Vickers reported several Planning and Zoning Commission
Members had attended a training seminar and felt it was very informative. Council
Member Broussard Vickers stated that she had given Mr. March the information obtained
at the seminar to distribute to those that desired reviewing same.
Mayor Swedberg reported that the Police Commission is interviewing candidates for an
officer position. Mayor Swedberg stated that the physical/fitness examinations had been
completed and the oral interviews were scheduled for May 5, 2001.
Council Member Travis reported that the Economic Development Committee (EDC)
meeting had been re-scheduled for April 26, 2001.
XIV. ADMINISTRATOR'S REPORT
Mr. March stated that the League of Minnesota Cities Annual Conference was upcoming
and requested that those who desired to participate inform him of same.
Mr. March submitted a letter from the Anoka County Assessor's Office revealing the
results of the Board of Review proceedings.
Motion bv Council Member Broussard Vickers. secouded bv Council Member
Caora to acceot the findinl!s of the Board of Review. All in favor. Motion carried
unanimouslv.
Mr. March reported he had received a copy of the response from Mrs. Turcotte's attorney
received by Mr. Hoeft. Mr. March requested that Mr. Hoeft discuss this issue.
Mr. Hoeft stated that Mrs. Turcotte desired $139,900 for the property in question rather
than $139,000 as previously understood by the City. Mrs. Turcotte's attorney has also
requested that the City pay the costs usually attributed to the seller in a real estate
transaction. Mr. Hoeft estimated the associated cost of closing to be approximately
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April 25, 2001 Council Minutes
$1,000. Mr. Hoeft stated that he would be requesting Mrs. Turcotte to sign a waiver for
relocation benefits when the property is leased back to her.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
Travis to authorize Staff to accept the new purchase price of $139,900. to aeree to
pav the seller's c1osin~ costs, and to require that Mrs. Turcotte sil:n a waiver of
relocation. All in favor. Motion carried unanimouslv.
Mr. March stated that an individual, who was interested in relocating Mrs. Turcotte's
residence, alleviating demolition costs that would be incurred by the City, had contacted
him.
Mr. March requested that Council arrange a work session date to discuss employee
benefit issues.
Consensus was to schedule a work session for May 30, 2001 at 6:30 p.m.
Council Member Broussard Vickers requested that any items Staff or Council feels need
to be addressed in a work session environment, be added to the next regularly scheduled
meeting agenda. Council Member Broussard Vickers suggested that no work sessions be
scheduled for the summer.
XV. ADJOURNMENT
Motion bv Council Member Nelson, seconded bv Council Member Capra to adiourn
the April 25, 2001 City Council Meetine at 8:43 p.m. All in favor. Motion carried
unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 12 of 12
,
J
CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE
MEETING MINUTES
April 26, 200 I
Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their
regularly scheduled meeting on April 26, 2001 at City Hall, 1880 Main Street.
Present:
Chairperson Aimee Fairbrother
Betsy Scheller
Absent:
Tim Rehbine
Rick Terway
Paul Montain
Dick Travis (Council liaison)
Staff:
Kris Sweeney
CALL TO ORDER
Chairperson Aimee Fairbrother called the meeting to order at 6:30 p.m. on April 26, 200!.
APPEARANCES
Jordon Sabageau and Bridget Backman did not appear at this meeting. Tabled.
APPROVAL OF MINUTES
The March 20, 2001 minutes were tabled.
UNFINISHED BUSINESS
Design Team - " Ideas in Action"
Tabled.
Downtown Revitalization
Tabled
Star City Goals
Tabled.
a). A brief discussion was held on the 2001 EDC Objectives and Goals. Some of what was discussed was
the Welcome Neighbor packet and the Welcome Business packet. There was a discussion held regarding
the development of a brochure for new businesses that could be handed to prospective new businesses.
It was also mentioned that maybe Mr. March could hand out this brochure. Promotional items were
discussed to add to the Welcome Packets, for examples: coupons.
Winter Carnival
A brief discussed was held and then tabled.
Ms. Scheller stated that she met with Mr. March representing the Lions and Mr. Murawski, Wargo
Nature Center. They discussed combining the Winter Carnival activities. A dated was mentioned,
February 8, 9, and 10. She also mentioned maybe someone could talk to Mr. Biesk at Kelly's Korner in
coordinating a dance at the same time.
Business and Citizen of the Year Awards
Tabled.
Lifetime Achievement Awards
Tabled. This committee has not met at this time.
Business Aooreciation Dinner
A discussion was held regarding the menu.
Letters ofInterest.
Mr. Jordan Sabageau and Ms. Bridget Backman did not show at this meeting. This item was tabled.
Goals and Objectives:
A brief discussion was held in regards to the EDC goals and objectives and the addition on Objective I,
E. Coordinate a quarterly event focusing on the needs of area businesses. This item was table until
further discussion could be had by the entire committee.
NEW BUSINESS
I. Rental Ordinance - tabled.
2. Stipend were discussed briefly - tabled.
3. Fete de Lacs was mentioned in regards to a booth for EDC - tabled.
4. Ad Hoc Communication Committee contacted Ms. Fairbrother regarding donating $100 or
merchandise for their survey - tabled.
ADJOURNMENT
Meeting was adjourned at 7:45 p.m. April 26, 2001.
Respectfully submitted:
Kris Sweeney
City Staff
"
J
NOT
APPROVED
PARKS AND RECREATION
COMMITTEE MEETING MINUTES
May 2, 2001
Pursuant to due call and notice thereof, the Parks and Recreation Connnittee of the City
of Centerville held their regularly scheduled meeting on May 2, 200 I at City Hall, 1880
Main Street. Chairperson Doug Porter called the meeting to order at 6:00 p.rn. The
meeting time was modified to accommodate interviews.
Present:
Chairperson Doug Porter
Wayne LeBlanc
Karla DeVine
Tedd Peterson
Brian Walter
Linda Broussard Vickers (Council Liaison)
Absent:
Staff: Jill Lien
INTERVIEWS
Ms. Lien had sent invitations to the following candidates who had expressed interest in
filling the vacancies on the Parks and Recreation Connnittee: Tom Babcock, Bill Bisek,
Tom Lee and Kathy Peil. The informal interviews began at 6:00 p.rn. and each were
allowed 15 minutes with the Connnittee.
APPEARANCES
Satellite at Eagle Park
The following residents appeared before the Parks and Recreation Connnittee to express
their concerns over the placement of the satellite at Eagle Park: Tom and Mary Johnson
(1829 Voyager Ct.), Russ and Pat Lucas (1833 Voyager Ct.) and Janice Hackman (7034
Dupre Rd.).
Mr. Johnson explained that he and his wife were very displeased with the placement of
the satellite at Acorn Creek Park. He stated it is an unwelcomed addition to the
neighborhood, it is a visual eyesore, it i1irnini.hes property values, it's too far away from
the playground equipment, and the odor and appearance diminish the quality of the
neighborhood. He requested the Parks and Recreation Committee look to other
alternatives for placement of the satellite (i.e.: other side of path, additional pathway to
another location, closer to the center of activity, etc.). Additionally, the youth are using
drugs in the satellites.
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Mr. Lucas thanked the Committee for their time and for listening to their concerns related
to the satellite. Ms. Hackman thanked the Committee for all they have done at all of the
parks, commenting specifically that Eagle Park has turned into a very nice park.
Mr. Porter thanked the residents for attending the meeting and expressing their concerns.
Lions Shelter/Concession Stand at Laurie LaMotte Park
Mr. Terry Sweeney appeared before the Parks and Recreation Committee on behalf of the
Lions Club, to amend the plans originally submitted to the Committee for a concession
stand. The Lions would like to add a second floor to the building plans. The second
floor would be used for a meeting room and storage for the Lions Club. Additionally, the
Lions would like to expand from 18' to 20' in length. Mr. Sweeney requested feedback
from the Committee on their feelings related to the concession stand.
The consensus of the Committee would be to see sewer/water run to the stand for
restroorns, drinking fountains, running water, etc. Additionally, the Committee is
concerned about who exactly is funding this project?
Mr. Sweeney will relay the concerns to the Lions Club and then contact Ms. Lien with
their response.
CONSIDERATION OF MINUTES
Aoril4. 2001 Parks and Recreation Committee Meeting: Minutes
Motion by Mr. LeBlanc, seconded by Ms. DeVine to approve the April 4, 2001 Parks
and Recreation Committee Meeting Minutes with noted changes. All in favor.
Motion carried unanimously.
UNFINISHED BUSINESS
Soccer Field (LaMotte Park)
Ms. DeVine explained she had spoke with Mr. Palzer regarding the soccer fields. They
determined that the size requirements are not met on the adult field. Specifically, the
field is not wide enough.
Mr. Peterson commented that the cost to move the backstop and fencing at the park will
run approximately $1,200. Mr. Porter questioned ifa temporary fence would work this
year to get us through the summer. Discussion ensued regarding making either the
softball fields or the soccer fields regulation size. Both cannot be made regulation size,
but one can. If the Committee chooses to make one of the sports areas (softball or
soccer) regulation size, then the other area will not be within regulation. Both fields are
heavily used and have received either equipment or a monetary donation from their
perspective organizations (Centennial Little League and Soccer Club). These donations
were in lieu of priority use of the fields.
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Mr. Walter commented that as many kids use the soccer fields, as do the softball fields.
He doesn't agree with taking away land from either one to make the other within
regulation standards.
Ms. Broussard Vickers suggested contacting the church to see if they would be willing to
rent the land adjacent to the park property to the City. If the church is willing to rent to
the City, this property could be used for several soccer fields, and additional parking
space. Ms. Broussard Vickers shared the importance of explaining the needs of the entire
City to the parish, and not just the needs of one individual. There is a social aspect that
the parish will need to consider, which will benefit the entire City and the church as well.
Mr. Walter and Ms. DeVine will write a letter to the church requesting to rent the
property abutting the parkland, and will figure the cost estimates to make all of the fields
within regulation size.
Mr. Peterson will obtain cost estimates for moving the backstops and outfield fencing.
Motion by Mr. Peterson, seconded by Mr. LeBlanc to recommend to City Council to
move tbe backstop on field # 2, and the outfield fencing on field # 3, at Laurie
LaMotte Memorial Park, per USSSA standards and requirements. Porter, DeVine,
Peterson, LeBlanc - aye. Walter - nay. Motion carried.
Mr. Peterson will measure the soccer field. Mr. Porter will write a letter to Mr. Johnson
of the Centennial Soccer Club regarding the situation, after he receives Mr. Petersons
measurements.
Trail Map Brochure Samples
Mr. LeBlanc submitted brochures distributed by the City of Circle Pines, and his own
drawings/proposals for the City of Centerville. His proposals are very similar to what
Circle Pines offers. Ms. DeVine forgot to bring her samples.
Mr. LeBlanc will attend the Economic Development Committee Meeting in July to see if
they would be willing to participate in the trail map brochures.
Wargo Nature Center Activities Fiver
Ms. Lien explained she had included two (2) copies of the flyer for approval. One is in
black and white, the other in color. Per her experience, color copies will be too
expensive to print for distnbution at the schools. Ms. Lien had contacted Kathy
Millington at Centerville Elementary, who commented that it shouldn't be a problem
distributing the flyer with the children. Ms. Millington suggested contacting Kathy
Weiland at the District Office for her approval first. The Committee requested moving
the "Call City Hall" to the top of the page instead of being on the bottom. Ms. Lien will
update, forward to Kathy Weiland for approval, bring to the printer and distribute
accordingly.
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Laurie LaMotte Park:
Specifications for Electrical and Concrete
Ms. Lien explained she had included a copy ofthe specifications for running electrical
and pouring concrete in the ice rink from City Engineer, Tom Peterson. She also
included copies of the advertisement for bids. The bids will be accepted at City Hall on
Tuesday, May 22,2001 at 1:30 p.rn. Ms. Lien mentioned that Mr. March had suggested
the Committee recommend that the section where a proposed overhead power wire
(OHP) be placed underground along with the rest of the underground wire. Ms.
Broussard Vickers shared that City Council is already looking into this issue with Mr.
Peterson. Apparently he can change the plans by amending the hid process. The
Committee agrees with Mr. March and Council regarding eliminating the OHP.
Wheels Park
Ms. Lien shared that she had received information from Earl F. Anderson (EF A)
regarding their "Skate Wave" equipment. They have a complete line of skate park
equipment, including rails (which are very popular with the youth). Ms. Lien mentioned
that after reviewing the information, it seems to be much nicer equipment and constructed
better than what SunRamp Solutions offers.
Mr. Peterson suggested having another informational meeting with the youth to let them
help determine what type of equipment/ramps they would like to see at the park. The
Committee elected to have another "Informational Meeting on Wheels Park" on
Wednesday, June 20, 2001 at 7:00 p.rn. at City Hall. Ms. Lien will notifY the Quad,
create a flyer to distnbute at the local businesses for promotion, place it on the sign in
front of City Hall, and on the cable channel and web site.
NEW BUSINESS
Parks and Recreation Coordinator
Mr. LeBlanc explained he had requested this be placed on the agenda for the Committee
to consider the following reasons to consider a Park Coordinator:
I. Promote and advertise activities
2. Registrations
3. Collect fees / Issue Receipts
4. Track and coordinate use of fields / leagues
5. Communications (record budget items / keep running balance)
Mr. Peterson commented that he felt the Committee should wait with hiring a coordinator
until next year. After this first year, the Committee can review the level of interest and
be able to wage the necessities better for next year. Additionally, this hasn't been
included in the budget for this year.
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E<mle Park Satellite
After some discussion the Committee made the following motion:
Motion by Ms. DeVine, seconded by Mr. Porter to request Public Works move the
sateUite at Eagle Park aronnd the corner to the east side of the trail, behind the
trees. Porter, DeVine, LeBlanc Walter - aye. Peterson - nay. Motion carried.
Softball Fields
Ms. DeVine explained she had been contacted by Mr. Todd Hassel who requested
reserving the softball fields every Monday and Wednesday from 6:30 - 7:30 p.m., for a
period of four (4) weeks, prior to game season. Ms. Lien explained that Mr. Hassel also
contacted her, prior to Ms. DeVine. She had explained to him that he would have to
submit a letter to the Parks and Recreation Committee for approval by the entire
Committee.
Mr. Peterson commented that the Centennial Little League strictly enforces the rule of
"first come - first serve basis," and that he, as a softball coach, has to arrive at the field by
4:15 in order to get one for his team to practice on. Ifthere is already a team there, it is
his responsibility as a coach to get there earlier next time.
The Committee elected not to grant use ofa field to Mr. Hassel. Ms. DeVine will contact
Mr. Hassel with the response.
Como Plan Uodates
Mr. LeBlanc wanted to touch base with the Committee before he contacted Mr. March
with his recommendations for updating the Comp Plan. He feels the Parks and
Recreation Committee should have a "mission statement" included in the Comp Plan. He
drafted a statement for consideration by the Committee, as follows:
The mission of the Parks and Recreation Committee is to make recommendations
relating to Park and Recreation resources and activities to the City of Centerville.
The recommendations should strive to provide value for whatever resource may
be allocated, whether it be money, space, or people's time. The scope of the
Parks and Recreation Committee includes but may not be limited to: parks, park
equipment, children/youth/adult recreation activities - both organized and
unorganized, trails, pedestrian routes, and environmental quality of life.
Mr. LeBlanc also mentioned that he would like to see all development plans brought
before the Parks and Recreation Committee more than one time for approval by the
Committee.
DISCUSSION ITEMS
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Monthlv Financial Statement
The Conmnttee reviewed the financial statement. The current balance in the Park Fund is
$147,462.55.
Discussion / Recommendations to Council for Filling: Vacancies
After discussion, the following motion was made:
Motion by Ms. DeVine, seconded by Mr. LeBlanc to recommend to City Council
appointment of Tom Lee and Kathy Peil for the two (2) vacancies on the Parks and
Recreation Committee. All in favor. Motion carried unanimously.
Set Agenda
I. Update on Rental of Church Property - DeVine and Walter
2. Quotes on Relocating Backstops and Fencing at LaMotte Park - Peterson
3. Lions Concession Stand Update
4. Building Plans for Concession Stand in S1. Paul- Peterson
5. Wheel Park
6. Budget Request for 2002 (to include P&R Coordinator)
7. McBride Park Timbers and Brush Abutting Pond.
Motion by Mr. Peterson, seconded by Ms. DeVine to adjourn the May 2, 2001 Parks
and Recreation Committee Meeting. All in favor. Motion carried unanimously.
Meeting adjourned at 9:55 p.rn.
Respectfully Submitted,
Jill Lien
Staff Liaison
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