HomeMy WebLinkAbout2001-07-03 P & Z Agenda
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PLANNING AND ZONING COMMITTEE
MEETING AGENDA
TUESDAY, JULY 3, 2001
6:30 p.m.
~ CALL TO ORDER
~ RollCall
~ PUBLIC HEARING (S)
~. Eagle Pass 2nd Addition - Preliminary Plat
eft.
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APPEARANCES
OLD BUSINESS
~ Accessory Structures (M-l District)
/' NEW BUSINESS
/ Eagle Pass 2nd Addition - Preliminary Plat
on DISCUSSION ITEMS
{.Kfl. CONSIDERATION OF MINUTES
1. June 5, 2001 Planning and Zoning Meeting Minutes
vm. ADJOURNMENT
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EAGLE PASS 2ND ADDITION
PRELIMINARY PLAT
for
GOR- EM, LLC
CENTERVILLE, MINNESOTA
OWNER AND COR-D.I. UC
SUBDlVJ!JEfl: 1875 COMMCRCJAL BLVD,
ANDOVER. Am. 5530.-
(75~) 755-6554
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ENGlNffR: l.SJ ENGlNEERJNG
187.5 COMMeRCIAL BLVD,
ANDOVER, NN. S.5304
(753) 862-3281
SEC1IOl'I 21. TO'M'rSl9P 31.R,lN():E22
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I hereby certify H10I \hisplan. specification or
report "09 prepared by me or under mydirecl
super..,;s!on elnd that I elm a duly registered
ProfessklnoIEn9in......underthela"'softh"
Stoteofr.linnesota
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REVlSICfIlS: 6/18/01 (an COMMENTS)
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report wos preporec by m<l or ...ndar my direeet
S\!pervisi"n <lnd 1h<lt 10m" dulyregistere<l
ProfessiOl1ol(nginerunderlhelowsofthe
Stale 01 Minnesota,
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Date ~<U9!_ R..qistration No. ..J.ill2...__
REVlSICNS, 5/18/01 {etTY, COMNENTS}
EAGLE PASS
PRELIMINARY GRADING &
2ND ADDITION
EROSION CONTROL
PLAN
OWNER AND
SUBDIVIDER:
COR-ClI. tiC
Ill75 COMMERCIAL BL YD.
ANDOVER, /tiN. 55304
(763) 755-6554
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GOR-EM, LLC
CENTERVILLE, MINNESOTA
C/WINfOl:
LSJ CNClHCCRING
1875 COUMCRl:/AL BLVD.
ANDOVER, !.IN. 55304
(76.3) 862-.3281
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I hereby t"erlily that thi~ plan, spedficQ\ian or
report ..OS preporeCl byme or unaer mydirec1
supe'viSion and thot I om 0 duly registered
ProtessionaIEI1Qineerunde,thela..softhe
State of ~inn"~o\o
,
57
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ljpch_40 "
Dote ..1LlU9,L ReQistro\ion No -1~~,}___
RE.I/ISION3:.G/18/0t (01Y COMMENTS.)
,-
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CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
June 5, 2001
Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regu1
scheduled meeting on June 5, 2001, at 6:30 p. m.
PRESENT:
Chair Brian Hanson
Commissioner David Kilian
Commissioner John McLean
Commissioner Ray DeVine
Commissioner Rob Sheppard
Commissioner Barry Brainard
Commissioner Tom Wilharber
ABSENT:
None.
COUNCIL:
Linda Broussa d Vickers
STAFF:
City Admi 'str tor, Ji
I.
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Mr. Tom Wilharber to the Planning and
a p e-app 0 ed the appointment of Mr. Wi1harber at the
C missioner DeVi seconded b Commissioner She
com en tion of Council to a oint Mr. Tom Wilharber to the Plannin
C mmission. All in favor. Motion carried unanimousl .
irperson Hanson administered the oath of office to Mr. Wilharber and Mr. Wilharber
took his chair at the dais.
II. PUBLIC HEARlNG(S)
1. Ordinance #4 Amendments
Page 1 of6
June 5, 2001
Planning and Zoning Workshop Meeting Minutes
Chairperson Hanson opened the public hearing at 6:34 p.m.
Mr. March reviewed the Ordinance #4 amendments and indicated that the Commission
may desire to set a maximum size for accessory structures in the M-l district. Mr. March
stated that the Commission would need to hold a public hearing concerning mini-storage
before making the recommendation to Council.
Commissioner Brainard asked Mr. March if he could survey the surrounding
communities to determine the maximum size accessory structure in a M-l district.
Commissioner Kilian indicated he did not think the accessory structure should exceed the
square footage of the principal structure.
Mr. Wilharber stated he would like to see the information from surrounding communities
and add a height restriction.
Commissioner Kilian stated that the Commission had previously set a height restriction.
Council Liaison Broussard Vickers suggested allowing accessory structures for
residential use in a M -I district to be fifty percent (50%) of the rear yard.
Commissioner Kilian stated that he felt the Commission should indicate the structure
could be 50% of the rear yard, but not to exceed the size of the principal structure.
Commissioner DeVine indicated that the lots in downtown were split into lOO-foot lots
and some residents own more than one (1) lot. Commission DeVine stated one (I)
resident would need to come before the Commission to rejoin the lots, which seems
unfair.
Council Liaison Broussard Vickers stated that the property owner has the option to sell
the lots separately if they were divided and may not desire to rejoin them.
Council Liaison Broussard Vickers stated that the Ordinance stated there must be a
principal structure on the lot in order to build an accessory structure.
Commissioner DeVine indicated he was concerned about how the suggested change
would affect a property owner with more than one (I) lot, as they may be able to build a
large building.
Council Liaison Broussard Vickers stated that the requirement for the accessory structure
not exceed the square footage of the principal structure, should limit the size of the
accessory structures because she is unaware of any large principal structures in the
downtown area.
Commissioner DeVine indicated he felt the matter needed to be researched and further
discussed.
Page 2 of6
June 5, 200l
Planning and Zoning Workshop Meeting Minlltes
.
Motion by Commissioner Sheppard, seconded by Commissioner McLean to close
the pnblic hearing. All in favor. Motion carried unanimouslv.
Chairperson Hanson closed the public hearing at 6:55 p.m.
Motion by Commissioner Brainard, seconded by Commissioner Sheppard to
remove the phrase "except in the M-l District" from the Division 65, Accessorv
Structures Section of Ordinance #4 and direct Staff to research the matter for
discussion at the next meetin~. Ail in favor. Motion carried unanimously.
Ill. APPEARANCES
1. Mr. Terry Sager (Mini-Storage)
Mr. Edward Sadelack stated that he had partnered with Copeland Industries to help with
the building if it is approved. He then reviewed the revised plan for his mini-storage
facility .
Commissioner Brainard stated that Mr. Sadelack would need a Special Use Permit, which
would require a public hearing.
Commissioner Wilharber questioned the location of the lift station. Mr. March pointed
out on the map the location of same.
Commissioner Wilharber questioned the type of fencing that would be used on the east
side of the property, as the second building would not be built right away. Mr. Sadelack
stated that he intended to fence the area and would provide fencing required; however, he
would prefer to install inexpensive fencing due to the removal of same in preparation of
Phase II.
Commissioner Wilharber questioned whether Rice Creek Watershed District had granted
permission to fill the entire four (4) acres with buildings without requiring a pond. Mr.
Sadelack indicated that, since Mr. Rehbein would be creating a pond, Rice Creek had
indicated that no pond would be required on the four (4) acre site.
Commissioner Brainard asked what kind of fencing would be used to the east prior to the
completion of Phase II. Mr. Sadelack indicated he was hoping to use the least expensive
fencing required, as it would be removed when Phase II is constructed.
Commissioner De Vine indicated he did not see the need to require masonry block and
fencing in the area of Phase II due to the fact it faces unimproved, industrial land.
Mr. Sadelack questioned whether the City would allow outside storage for RV parking in
the location of Phase II prior to it being built. The Commission indicated that the City
was not interested in outside storage.
Page 3 of6
June 5, 200 I
Planning and Zoning Workshop Meeting Minutes
.
Mr. March stated there would be a need to hold a public hearing for the issuance of the
Special Use Permit.
Chairperson Hanson suggested Mr. Sadelack be prepared to address lighting issues prior
to appearing at the public hearing. Council Liaison Broussard Vickers indicated that Mr.
Sadelack needed to use environmentally friendly lighting.
Commissioner Wilharber questioned the hours of operation for the facility.
Commissioner DeVine indicated that the Special Use Permit would address the hours of
operation.
Commissioner Wilharber stated concern about the type of fencing on the east and noted
that the land is vacant now, but would be developed in the future. Commissioner
Wilharber stated that if Phase II were never built, the City would want the same type of
masonry block and fencing on the eastern perimeter.
Mr. Sadelack stated he would prefer to use inexpensive fencing and be required to put the
masonry and fencing in after a certain time frame if Phase I1 is not built.
Commissioner Wilharber requested an estimated value of the facility. Mr. Sadelack
indicated the facility, not including the land, had an estimated value of $1.5 million.
Commissioner Wilharber stated that this type of use would not bring employment
opportunities to the City. He then noted it may provide a benefit for residents; however,
he did not feel it would benefit the City as much as bringing a business that provide
employment opportunities to the industrial park.
Mr. Sadelack indicated that even though his business would not provide employment
opportunities, it would be providing tax base for the City.
Council Liaison Broussard Vickers indicated that, in light of the new Ordinance changes
and the limitations on outside storage, the City has created a need for this type of service.
Commissioner Brainard questioned the rent for one (1) unit. Mr. Sadelack stated that al 0
x 20, climate controlled unit would rent for approximately $225 a month
Mr. March stated it would be interesting to know the percentage of small businesses
using storage units. Mr. Sadelack indicated his statistics indicate that approximately
thirty (30%) of those using storage units are small business owners and stated that the
percentage is increasing.
Commissioner Brainard questioned the vacancy rate. Mr. Sadelack stated he had been
told to expect a fifty percent (50%) occupancy for the first year. He noted that full
Page 4 of6
June 5, 200 I
Planning and Zoning Workshop Meeting Minutes
.
capacity is determined to be eighty-five percent (85%) and noted he had gotten his
figures from the Self-Storage Almanac.
Mr. Sade1ack stated his demographic study shows that the area is in need of storage and
stated he feels an eighty-five percent (85%) occupancy rate for the first year may be
obtainable.
Commissioner Brainard questioned whether Mr. Sadelack would franchise the facility.
Mr. Sadelack stated he was unsure, however it could be done.
Commissioner Brainard questioned the hours of operation for the office. Mr. Sadelack
indicated that office hours had not been determined, but stated he feels it may be
necessary to be open from 7:00 a.m. to 7:00 p.m. to accommodate before and after work
traffic.
Commissioner Brainard questioned the need for additional traffic control for the site.
Commissioner McLean asked Mr. Sade1ack to check the Self-Storage Almanac for traffic
information. Mr. Sadelack indicated he would secure traffic numbers.
Commissioner Kilian stated he felt the traffic flow would be spread out.
Mr. Sadelack questioned whether the Commission approved of the revised plan.
Consensus was that the submitted plan needed to more closely fit the requirements set by
the Commission.
Commissioner Wilharber suggested Mr. Sadelack have a landscaping plan for the public
hearing on the Special Use Permit.
Commissioner Brainard suggested removing one (I) unit on each side to make the end
units more accessible.
Commissioner Wilharber suggested that Mr. Sadelack contact Anoka County to
determine the taxes for the facility and forward same at the next meeting.
Chairperson Hanson left the meeting at 7:46 p.m.
IV. OLD BUSINESS
None.
V. NEW BUSINESS
I. Ordinance #4 Amendments
Page 50f6
June 5, 200 I
Planning and Zoning Workshop Meeting Minutes
.
This item was handled earlier in the meeting.
2. Petition for Oiibway Drive
Mr. March stated that the City had received a petition requesting that the City take over
Ojibway Drive and Council tabled the matter to allow ample time for the developer and
town home associates to possibly reach a compromise.
VI. DISCUSSION ITEMS
Mr. March stated he was in the process of recruiting a planning intern.
Mr. March stated that the Metropolitan Council is updating its regional blueprint and
there was a possibility that the City could be required to make additional updates to the
Comprehensive Plan.
Mr. March stated he had submitted an application to Anoka County to receive GIS
mapping capabilities. The maps would be utilized for updating the Comprehensive Plan.
VII. CONSIDERATION OF MINUTES
Chairperson Hanson requested that the fIrst page be changed to indicate that Council
Liaison Broussard Vickers was present at the meeting. (He made this request prior to
leaving the meeting.)
I. May 1,2001 Meeting Minutes
Motion by Commissioner Sheppard, seconded by Commissioner Kilian to approve
the May 1. 2001 Meeting Minutes as amended. Aves - 5, Commission Members
Brainard, DeVine. Kilian. McLean and Sheppard. Navs - 0, Abstain - 1.
(Wilharber). Motion carried.
VIII. ADJOURNMENT
Motion bv Commissioner Kilian. seconded by Commissioner DeVine to adjourn the
June 5. 2001 Plannin~ Commission Meetin!! at 7:46 p.m. All in favor. Motion
carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 6 of 6
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.
CITY OF CENTERVlLLE
CITY COUNCIL MEETING
JUNE 13, 2001
6;30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly s h duled
meeting on June 13,2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers (arriv
ABSENT: None.
STAFF: City Administrator im March
City Engineer, T m eterson
City Attorney, Ji oeft
I. CALL TO
meeting to order at 6:30 p.m.
r. Tom Wilharber's lot split be placed under
. March update Council on the Ojibway Drive
Bank r imbu ent issue under the Administrator's Report.
aloe cst d a date as to whether The Quad Community Press was receiving the
R v ew from Mr. Mar h.
M. arc handed out a facsimile received at City Hall from Amacomp, Inc. regarding
s ffing.
tion b Council Member Nelson seconded b Council Member Ca ra to
auurove the al!enda as amended. All in favor. Motion carried unanimously.
III. PUBLIC HEARING (S)
1. Pheasant Marsh Feasibility Studv.
Page I of 25
,
City Council Meeting Minp.tes
June 13,2001
Motion bv Mavor Swedberg. seconded bv Council Member Capra to open the
public hearing. All in favor. Motion carried unanimously.
Mayor Swedberg opened the public hearing at 7:42 p.m.
Mr. Peterson gave a brief overview of the proposed development and indicated that there
would be seventy-seven (77) residential lots constructed in three phases. He then
indicated that the improvements for sewer and water would run along the east side of
Centerville Road.
Mr. Peterson noted the draft report for assessments was meant to generate discussion and
the assessments were based on front footage. He then noted there are three (3) properties
to be assessed.
Mr. Peterson indicated that the two (2) exception properties to the north would not be
assessed as Ground Development had agreed to stub the water lines to the property line.
Terry Hannah, Ground Development, indicated he was not sure if there needed to be an
assessment or not as the agreement with the two (2) property owners was to bring water
to the curb in front of their houses. Mr. Peterson indicated there would not be a need for
an assessment for those two (2) properties.
Council Member Nelson indicated that the previous assessment for Mr. Wilharber totaled
$45,653 and was reduced to $22,826, which is half of the original assessment. She then
noted that the Dide assessment was approximately $1,638, more than half.
Mr. Peterson indicated there was a charge to run the pipe from the center to the edge of
the road.
Mr. Peterson explained the formula he used to arrive at the assessments for the Dide
residence and noted that typically both sides of the street would be assessed but indicated
there is no one to assess for the other side in this situation. He then indicated the
remainder of the assessment falls to Mr. Wilharber and Ground Development with the
majority going to Ground Development. He further noted that Mr. Vanderbeek could not
be assessed again and noted he had added that cost to Ground Development.
Mayor Swedberg indicated that no matter which formula is used, the estimate to the City
is $37,000 and noted there are really four (4) entities paying for the improvements, the
City, Ground Development, Wilharber and Dide.
Mr. Peterson indicated that Mr. Vanderbeek was assessed more than any of the three (3)
options on his property last year because that is the way the numbers worked out for that
assessment.
Page 2 of25
City Council Meeting Minutes
June 13, i001
Council Member Nelson questioned whether the costs were the same for Hunter's
Crossing. Mr. Peterson indicated that the Hunter's Crossing assessments were slightly
less as, in this development, the improvements need to be run farther than for Hunter's
Crossing.
Mr. March indicated that trunk costs are accounted for in the sewer and water fund.
Council Member Nelson questioned whether Council needed to select an assessment
schedule or if it would be completed at the public hearing meeting.
Mayor Swedberg indicated that the Comprehensive Plan does not show Dupre Road
connecting to Centerville Road and questioned whether the Comprehensive Plan needed
to be modified.
Council Member Broussard Vickers indicated the Comprehensive Plan was a general
guide as far as actual streets go and indicated the main issue governed by the
Comprehensive Plan is land usage.
Mr. March indicated that the consultant had modified the form to indicate that the entire
development entered into MUSA rather than the City needing to amend the Plan at a later
date. He further noted that the consultant had indicated that the Metropolitan Council has
modified its policy on development and is encouraging cities to develop as rapidly as
they desire.
Mayor Swedberg questioned whether there would be a sidewalk along Dupre Road as it
is a collector street with faster traffic.
Mr. Hannah stated he did not have the plan with him, but stated he believed there was a
sidewalk indicated on the plan as is required.
Council Member Travis indicated that there is a sidewalk on the north side of Dupre
Road.
Mayor Swedberg questioned pond cleaning and whether access would be available. Mr.
Peterson indicated the City would be responsible for cleaning out the pond and said it
would need to be done once every ten (10) to twenty (20) years.
Mayor Swedberg asked if there was a plan in place for a turn lane on Centerville Road.
Mr. Hannah indicated that he would need to comply with Anoka County highway
requirements. He then indicated he thought there might be a need for a turn lane. Mr.
Peterson indicated he did not think there would be a need for a turn lane.
Mr. Vanderbeek, 6892 Centerville Road, told Council that driveway access would need
to be maintained at his residence during construction as his wife operates a daycare
business out of their home. Mr. Hoeft indicated the developer is required to maintain
ingress and egress for them.
Page 3 of 25
City Council Meeting Min"utes
June 13,2001
Mr. Vanderbeek indicated that he had granted the City an easement when the Hunter's
Crossing development came in and was still owed several trees. He then indicated that he
is having some flooding problems with the ditch where the developer put down sod rather
than leaving it low. Mr. Peterson indicated that the issues with Mr. Vanderbeek's
property would be resolved during the construction oftbis new development.
Mr. Vanderbeek indicated he could not believe that two (2) pieces of property the same
size could be assessed two (2) different amounts one (l) year apart for the same
improvements.
Mr. Peterson indicated there was more than one (1) option for assessments on the new
development and noted that there are different costs associated with each new
development which led to the difference in assessments.
Council Member Broussard Vickers indicated that different projects have different costs,
but noted that they are paying the same percentage of the improvements even though it is
a different number.
Mr. Vanderbeek felt that Council needed to standardize the assessments for residents'
improvements.
Mayor Swedberg questioned whether the assessment methods have been consistent in the
past. .
Mr. Hoeft indicated that the City mayor may not have an assessment policy in place. If
an assessment policy is in place, the policy would describe how improvements are
typically assessed. Mr. Hoeft stated that the City needs to complete two (2) items. The
first is to establish that the method of assessing the amounts was an acceptable method
and the second is to determine whether the assessment to the property is less than or
equal to the benefit to that property. He further noted that, if the benefit were equal to or
less than the benefit to the property, the assessment would stand.
Council Member Capra questioned whether the final numbers for Hunter's Crossing were
higher. Mr. Hoeft indicated that they were but also noted the figures from the middle
column on the report were the same percentages as used in Hunter's Crossing.
Mr. Hoeft indicated that it is not uncommon to have higher assessments as the costs of
the project can change.
Mr. Hoeft indicated the City does not need to use the same method as was used for
Hunter's Crossing but indicated that Council may feel it needs to be consistent and do so.
Mayor Swedberg asked if the method used is the common method. Mr. Hoeft indicated
that the Hunter's Crossing development and this development are very similar and noted
Page 4 of 25
City Council Meeting Minutes
June 13, iDOl
that there may not be other developments that are comparable so the assessment methods
used in other developments may not be the best guide for how to assess this development.
Mr. Vanderbeek questioned the elevation of the property behind his property. He then
asked if the ditch would stay open behind him. Mr. Peterson concurred and stated that it
will drain the entire Phase I portion of the project.
Mr. Vanderbeek indicated the pond in back of his property acts as a stopgap for runoff in
the spring holding water until it runs out into the ditch. Mr. Vanderbeek stated that if the
elevation of the property behind him changes the water would flow onto his property
rather than into the pond and out to the ditch.
Mr. Hannah indicated he would talk to the engineers; however, the area Mr. Vanderbeek
was referring to, would remain untouched, open space and should continue to hold water
as it currently does.
Mr. Vanderbeek indicated a previous plan for the property had contained a pond and this
plan does not. Mr. Vanderbeek stated concern that because there was no pond on this
plan.
Council Member Broussard Vickers questioned whether the ditch had ever been cleaned
out. Mr. Vanderbeek indicated it had not been cleaned out in the fifteen (15) years he
had owned the property.
Mr. March stated that he thought the ditch was cleaned several years ago.
Mayor Swedberg requested that Mr. March forward a letter to the Rice Creek Watershed
District requesting them to consider cleaning the ditch.
Mr. Vanderbeek indicated he had given the Metropolitan Council an easement on his
property to run sewer and they closed the ditch with the work they completed.
Mayor Swedberg stated that the Metropolitan Council had not completed repairing the
yards that were torn up during construction and noted there is erosion as a result. Mr.
March indicated the Metropolitan Council was not completed with the project.
Mr. Vanderbeek indicated the Metropolitan Council had three (3) months remaining to
finish the project.
Mr. Hannah indicated that the delineated wetland area has to be protected during
construction with silt fencing. Mr. Hannah stated that the Watershed District would
monitor construction to make sure the wetland area is properly protected.
Mayor Swedberg summarized Mr. Vanderbeek's issues to be that he is owed several
trees, flooding in front of his property, his wife's daycare business needs access during
Page 5 of25
City Council Meeting Min)ltes
JJlOe 13, 2001
construction and the manhole cover is underwater. Mayor Swedberg stated that Mr.
Vanderbeek had indicated a concern for drainage behind his property.
Mr. Wilharber indicated there were some properties along Centerville Road that were
unable to be assessed due to side-yard frontage, which increased the costs for others.
Mr. Wilharber indicated that the developer carmot put more water on your property than
is already there. He then indicated that there were ponds behind his property and that he
was concerned that the ponds would become larger. Mr. Hannah has indicated no
additional water would be put on his property.
Mr. Wilharber indicated that the ditch behind Mr. Vanderbeek's house is not a County
ditch but was created by farmers who worked together to create a series of ditches to
drain their properties out to Centerville Lake. He then indicated that the only County
ditch in the area is Ditch #47.
Mr. Wilharber indicated that the ditch Mr. Vanderbeek has an issue with also drains his
property on the west. He then noted he had talked to Mr. Hannah about his concern for
drainage.
Mr. Wilharber indicated he received sticker shock when he received the first estimated
assessment amount. Mr. Wilharber stated that a portion of his property is not in MUSA
until 2006 and the remaining portion in 2011. He further noted it is pretty tough to
swallow the assessment amount, as the property will not be in MUSA for quite some
time.
Mr. March indicated that the Metropolitan Council had indicated they would approve
putting the entire City in MUSA.
Mr. Wilharber stated that Mr. Peterson stated that typically both sides of the street are
assessed. Mr. Wilharber questioned why a portion of Hunter's Crossing is not being
assessed to run the improvements down to the new development. He fiuther noted he
thinks the City should look at doing so.
Mr. Wilharber stated that, if the development goes through, he would like sewer run
under the road to him allowing a future hook up. He also stated that this would be in the
best interest of the City, as they would not disturb the outlet for the new development to
run sewer to his property in the future.
Mr. Wilharber stated that he would like to pay for the costs to run the sewer under the
road to the point where a roadway would be put in when his property develops in the
future.
Mr. Hannah, stated that he had been receiving a multitude of information and noted he
has had trouble contacting some of the players on his side of the deal to discuss the
Page 6 of 25
City Council Meeting Minvtes
June 13,2001
information. Mr. Hannah also stated that he would like two (2) weeks to consider the
assessment amounts and additional information.
Mr. Hoeft indicated that Council did not need to determine the assessment method at this
meeting and could wait for the public hearing.
Mayor Swedberg questioned whether there was a maximum dollar amount for
assessments that would make the developer decide not to proceed.
Mr. Hannah indicated he could not speak to the number as the money would come out of
the principal owner's pocket, not his. Mr. Hannah stated he needed time to review the
matter with all the players.
Mr. Hannah indicated he would like two (2) weeks to review the matter and would like
the public hearing held in two (2) weeks.
Mr. Hoeft noted that, at the assessment hearing after receiving public input, Council
might decide to spread the assessments differently.
Mayor Swedberg indicated he would like Council to try to find a consistent method for
calculating assessments.
Council Member Broussard Vickers stated that, in prior years, there have not been
projects that went long stretches that affected other property owners until the Hunter's
Crossing project and this one. The City has not had a need to address issues similar to
this in the past.
Council Member Broussard Vickers noted the City is trying to accomplish the best
procedure for the most people and stated she feels the City did a good job with the
assessments for the Hunter's Crossing development.
Mr. March noted the City does have an assessment policy and he reviewed it hoping it
contained black and white language as to how to do the assessment. He then noted that
the document leaves a large amount of discretion for Council to determine the assessment
method, provided the assessment does not exceed the realized benefit to the property.
Mr. Hoeft indicated that it might be possible to defer assessment for the Wilharber
property, as they are not able to use the improvements at this time.
Mr. Hoeft indicated that under State Statute, the City is allowed to charge interest at any
rate it desires, provided it does not violate the usury laws. Mr. Hoeft also stated that if the
City desired, it did not have to charge interest on the deferred assessments.
Mr. Wilharber indicated that he realizes there would be a benefit to his property;
however, paying almost half of the assessment and not being able to realize the benefit
until several years down the road seems unfair.
Page 7 of25
City Council Meeting Minutes
June 13, 2001
Council Member Travis noted that Mr. Wilharber's property could develop in a manner
similar to Hunter's Crossing where there are several sideyards fronting on Centerville
Road. He then indicated that those with sideyards would not be able to be assessed for
improvements running along Centerville Road.
Mr. Wilharber indicated there could also be a wetland fronting Centerville Road.
Council Member Nelson indicated that this development seemed a lot like Hunter's
Crossing.
Motion bv Council Member Nelson. seconded by Council Member Broussard
Vickers to close the Dublic hearing. All in favor. Motion carried unanimouslv.
Mayor Swedberg closed the public hearing at 8:55 p.m.
Council recessed at 8:55 p.m.
Council reconvened at 9:08 p.m.
IV. APPEARANCES/AWARDS
1. Mr. & Mrs. Michael Baron. 7121 Centerville Road
Ms. Baron stated that she and her husband were not pleased with the method in which
Mr. March chose to handle their situation. She indicated she and her husband were
excluded from the inspection and did not have input in same. Ms. Baron questioned why
they were not told of the inspection, which led to the citation.
Ms. Baron indicated that she and her husband feel they had a right to be present at the
time of the inspection and noted that, had they been there, they could have started all of
the vehicles and explained where all the different articles in the yard would be used. Ms.
Baron then handed out to Council a list of more than 40 homes also in violation of
Ordinance #4.
Council Member Nelson questioned whether Ms. Baron wished to make a complaint
against the residences listed, as the ordinance is enforced by complaint. Ms. Baron
indicated she and her husband were at the meeting to obtain information as to why they
were not informed of the inspection. Ms. Baron stated that she had received copies of
documents out of their folder at City Hall and found an e-mail dated June of 1999, which
referenced to her husband's health. Ms. Baron questioned why the City was discussing
her husband's health and indicated she was very disturbed by the e-mail and feels their
privacy has been invaded.
Page 8 of 25
City Council Meeting Min1..ltes
June 13, 2001
Ms. Baron indicated she and her husband had received an extension on January 9, 2001
due to weather. She then suggested that there might be a conflict of interest involved in
the way the issue is being handled.
Ms. Baron indicated they have new neighbors who have gotten involved in the petition
with the ongoing harassers. She noted she and her husband have sought legal advice and
were told to seek restraining orders against two (2) of the neighbors. She then asked for
clarification as to why the City was discussing her husband's health and what it had to do
with this matter.
Mr. Hoeft indicated that since a citation had been issued Council needed to be cautious
when discussing the matter. He then indicated that, if the Barons wish to propose some
type of resolution, he would document that and forward it to Council for input.
Ms. Baron indicated that the lawyer they discussed the matter with indicated the City is
looking for compliance with the citation. She then noted the citation is vague and asked
what about her property was specifically not in compliance.
Mr. Hoeft indicated he would make a note of the request and noted that when the Barons
make their court appearance they should request the same information at that time. He
then noted that, if the information is in the court file, he would give it to them and if it is
not, he would get the information from Mr. March.
Ms. Baron questioned why there were e-mails concerning her husband's health. Mr.
Hoeft indicated he was not aware of the e-mails and could not comment.
Council Member Nelson indicated that she would need to review her notes but stated, to
. the best of her recollection, she had received a call from a neighbor with a complaint that
she forwarded bye-mail to City Staff for review.
Mr. Hoeft indicated that Mr. March had provided him with a copy of a document that had
given the Barons a two (2) week extension to bring the property into compliance and
noted that the extension was granted based on the fact that Mr. Baron had injured his
back at work.
Mayor Swedberg indicated that the proper venue for this discussion was now District
Court.
Mr. Hoeft indicated that any information that the Barons wished to provide is welcomed,
but stated it should also be provided in the proper forum and noted that is at the District
Court proceeding.
Ms. Baron indicated her intention was to attempt to resolve this matter the easy way. She
then indicated that her husband may have hurt his back and, if that is the case, then she
apologizes.
Page 9 of 25
City Council Meeting MiQ.utes
June 13,2001
Council Member Capra asked Mr. March to make sure that Ms. Baron has all the
information from her folder. Mr. March agreed to do so.
Ms. Baron indicated she had intended to ask for a second inspection.
Council Member Capra asked if residents are usually present for inspections.
Mr. March noted that, in reviewing the Barons' file, he discovered the City has sent out
11 notices in regards to ordinance violations over the last 13 years. He noted there were
more prior to his arrival the City. He then noted that Mr. Palzer and an officer viewed the
property from the street because Mr. Palzer had called twice to schedule the inspection
and was unable to reach the Barons. He further noted that when the officer viewed the
property, it was at his discretion whether or not to issue the citation and he felt the
citation should be issued.
Ms. Baron questioned the City's intent regarding the 40 (forty) residences on the list she
had provided.
Mr. Hoeft stated that, if Ms. Baron desires to make complaints against the 40 (forty)
residences, then the information would be forwarded on to Mr. Palzer or an officer to
view the properties.
Ms. Baron indicated she is concerned that she and her husband are not being treated the
samewayas any other citizen in the community. She then noted that, ifit is not okay for
them, it is not okay for the other properties.
Mayor Swedberg questioned the period of time the Barons would have to resolve the
matter prior to going to court.
Mr. Hoeft explained that there is an ample amount of time between the issuance of a
citation and the start of a jury trial.
Council Member Capra questioned the possibility of resolving the matter prior to going
to court. She then questioned who would determine what resolution would be required.
Mr. Hoeft indicated that, if at this point in time the Barons have a proposal for bringing
the property into compliance, they should propose it to his office either before their first
appearance, at the appearance, or after the appearance. He then noted he would forward
the proposal to Mr. March for Council consideration and, if the proposal is adequate, the
action would be suspended.
Mr. Hoeft indicated that he would not receive any information on the file until the first
appearance. He then noted it might be possible to obtain information from Mr. March if
the Barons wished to discuss the matter prior to the first appearance.
Ms. Baron indicated it would be helpful to them to know what the problem was.
Page 10 of25
City COWlcil Meeting Minutes
June 13, 2~OOl
Council Member Capra asked ifMr. March could get the information for the Barons. Mr.
March indicated he would get the information from Mr. Palzer.
Council Member Capra questioned whether mediation would be allowed for this matter.
Mr. Hoeft indicated mediation would not be allowed at this time.
Mayor Swedberg noted there was still a window open for the Barons to bring the
property into compliance. Ms. Baron indicated she understood that.
Council Member Capra indicated that, on a personal note, she knows how stressful these
situations can be and stated she hoped resolution could be obtained.
Ms. Baron asked when she could get information from Mr. March. Mr. March indicated
he would have Mr. Palzer contact her tomorrow with what needs to be done to bring the
property into compliance.
2. Mr. Steve McDonald (Abdo, Abdo, Eick & Mevers)
Mr. McDonald, Abdo, Abdo, Eick & Meyers, reviewed the audit with Council and
pointed out areas where improvements could be made with the City's record keeping.
Council Member Capra asked how the size of Centerville falls based on the sizes of the
other cities he audits. Mr. McDonald indicated Centerville fell right in the middle for the
size of cities he audits.
Mayor Swedberg indicated the management letter provided by Mr. McDonald was
helpful and well written and thanked him for it.
Council Member Nelson asked whether the discrepancies related to year-end adjustments
were due to not doing monthly bank reconciliation's.
Mr. McDonald indicated he would need to look at the details to be sure but stated he feels
year-end issues would playa role.
Mr. McDonald indicated he could schedule a meeting to discuss reporting formats and
what Council would like to see.
Consensus was to arrange a meeting to discuss reporting formats.
Mayor Swedberg asked if the City could get to the point of compliance with the new
laws. Mr. McDonald indicated that the City could get to the point of compliance.
Mayor Swedberg asked if depreciation would affect budgets, Mr. McDonald stated the
City should change to follow the financial statement format. He then noted the new laws
would need to be implemented by 2004 and would show up in the audit for 2005.
Page 11 of 25
City Council Meeting Mil\utes
June 13,2001
Mayor Swedberg thanked Mr. McDonald for his presentation and asked that he work
with Staff in regards to this matter.
V. CONSIDERATION OF MINUTES
Council Member Capra requested the following change: On Page 3 of 12 she asked that
Staff review the tape to determine her suggestion for sharing the responsibilities for
Ojibway Drive.
Council Member Broussard Vickers requested the following change: On Page 7 of 12
change her comment to indicate that she had said police and fire may have a comment
concerning closing off the road.
Motion bv Council Member Nelson. seconded bv Council Member Travis to
aD{lrove the Mav 23. 2001 Council Minutes as amended. All in favor. Motion
carried unanimously.
VI. PETITIONS AND COMPLAINTS
None.
VII; UNFINISHED BUSINESS
None.
VIII. OLD BUSINESS
I. Downtown Revitalization
Mayor Swedberg indicated that there was a meeting last night to discuss the downtown
revitalization project.
Mr. March indicated that the purpose of the meeting was to gather input in regards to the
project. He then indicated that there were thirteen (13) property owners in attendance;
eight (8) often (10) with property on Centerville Road were not in favor of having water
service.
Council Member Capra questioned whether the City has a process for verifying the
signatures on a petition that is received. Mr. March indicated that the process is that the
clerk is required to measure and certify that 35% of the property owners for the scope of
the project have signed the petition. He then indicated that the clerk had indicated that
Staff had checked and 35% of the property owners had signed the petition.
Council Member Broussard Vickers questioned whether the requirement was 35% of the
number of lineal feet of the project. Mr. March indicated that the requirement is 35% of
Page 12 of25
City Council Meeting Minutes
June 13,2001
the total project which is 1,000 feet of lineal water main which means there needed to be
property owners totaling 350 feet that signed the petition.
Mr. Bill Bisek, 7098 Centerville Road, indicated he was at the meeting last night and left
fairly discouraged with some of the remarks and the actions of some of the neighbors in
the area. He then indicated that based on previous research, there has been interest in
downtown revitalization.
Mr. Bisek indicated that he feels in order to revitalize the downtown area; the City needs
to bring water services to the downtown area. He then noted that the discussion turned
ugly and disrespectful to Council and the Mayor and there was very little discussion
concerning water.
Mr. Bisek indicated that even though his neighbors felt that the assessment is a major part
of the issue, they are also uneasy about the development of the downtown area and they
are using same to try and nix the project.
Mr. Bisek indicated he could understand not wanting to pay for something that you do
not need but noted that at some point water will be needed and then it will cost more to
run water downtown. He also noted that six (6) property owners in his area out of the
nine (9) had expressed an interest in receiving improvements. He further noted the City
would benefit, as a whole, if downtown were redeveloped and improved.
Council Member Nelson asked if Mr. Bisek had spoke with his neighbors prior to the
hearing or if he was surprised by the negative feelings rose at the meeting. Mr. Bisek
indicated he was not surprised that his neighbors rejected the idea but noted he was
surprised by the behavior that was exhibited.
Mr. Bisek indicated that the downtown is a Mixed Use district and noted that the business
owners communicate with one another and attempt to maintain good relations with the
residents in the downtown area.
Council Member Nelson asked if Mr. Bisek was waiting for water before doing some
updating at Kelly's. Mr. Bisek indicated he had been waiting for five (5) years and said it
is frustrating from his standpoint, as Kelly's has no curb appeal. He then indicated that
he would like to have a parking lot that does not flood every spring, but said it does not
make sense to pave the parking lot only to have to repave it when water does come to
downtown.
Council Member Capra indicated that she felt a lot was lost at the meeting based on the
feeling ofresidents that the City is planning on developing the Public Works site and is
not telling residents what is "really going on".
Mr. Bisek indicated that twenty (20) years ago would have been the logical time to bring
water to the downtown area when they did sewer. Council Member Broussard Vickers
indicated the City did not have the money to run water at the time it did sewer downtown.
Page 13 of 25
City Council Meeting Minutes
June 13,2001
Council Member Broussard Vickers indicated that the residents in attendance felt they
were entitled to their opinion even though not all of the opinions were based on fact. She
then noted that one (I) of the things she constantly reminds herself is that as a Council
Member, she needs to do what's best for the City as a whole and that being influenced by
a few people is not the best way to do that.
Council Member Broussard Vickers asked Mr. Peterson if the City needs to loop
downtown into the water system to make the water system in town better, safer, more
reliable or more predictable. She questioned the ramifications of brining water to the
downtown area, timing and current infrastructure. She further noted that if the City
determines the need to install water service to the downtown area as it is important to the
City as a whole; perhaps the City needs to pick up a larger piece of the cost.
Council Member Broussard Vickers indicated she is not willing to abandon the idea at
this point, but feels further research should be done. She then noted she would like the
City Engineer to provide input and a report with definitive information prior to further
consideration.
Council Member Capra stated she would like to look into whether building an additional
water tower and looping the downtown area would be important with the new water
tower system. She then asked Mr. Wilharber if he knew how the church intended to
proceed with its expansion. Mr. Wilharber indicated he is on the committee that is
reviewing the expansion and noted the church is looking at installing bathrooms on the
east side.
Council Member Capra noted that if the church does add bathrooms on the end, it would
be a great benefit for them to have City water. She then noted that the church's decision
might be a large factor in how the project proceeds.
Mayor Swedberg stated that he supports the Minnesota Design Team but noted that he
had heard that residents do not want water downtown. He then suggested the City
Engineer determine whether it is possible to provide water to the one (I) block of
downtown that is interested in water without affecting other people.
Mr. Peterson indicated City water could be brought to the Kelly's block but noted it may
be possible to bring water to the Kelly's block by extending water south on Centerville
Road.
Mr. Bisek indicated that there were three (3) residents on his block not interested in water
services.
Mayor Swedberg noted the proposal, as presented, did not meet what residents would like
to see. He then noted if the City were going to achieve downtown revitalization, the
proposal would need to be reviewed and changed.
Page 140f25
City Council Meeting Mim,ltes
June 13, 2001
Council Member Capra asked if it was more costly to do a small-scale water project than
a larger one.
Council Member Broussard Vickers indicated there has been situations where those
affected by the improvements were not happy, but noted Council needed to keep in mind
the larger scope involved. She then noted that this is one (1) block not the entire City.
Mr. March indicated that ifthere were to be a water main break at the intersection by the
Rivard building, the sixteen (16) apartments; one other building; the elementary school
and forty (40) homes would be without water. He then noted it is not a good idea to have
such a long dead-end stretch of water main. He further noted that if the water main were
looped to isolate a break between two (2) main valves it would be beneficial to numerous
people.
Mr. Bisek indicated that due to the hostility at the meeting, there were at least two (2)
homeowners who were uncomfortable speaking up and did not have an opportunity to be
heard.
Mr. Wilharber indicated that there were some aspects of the plan that he did not like, but
noted some of the other items for the revitalization of downtown he approved of. He then
suggested bringing water down Centerville Road from Westview to hook up the one (1)
block of downtown. He also noted that the City had purchased property to be
redeveloped and noted it would need to be serviced by City water and indicated he would
be fine with funding the water expansion with the general fund.
Council Member Nelson indicated she was not at the meeting but had heard there were
residents in attendance who were not in favor of the project and stated she felt the project
should be researched. She also indicated that she agreed with Council Member
Broussard Vickers in that the City may need to pick up a larger portion of the cost to
bring water to the downtown area, but stated that residents should be assessed as they do
receive a benefit.
Mr. Peterson indicated that the figures presented at the meeting assumed the City would
pay twenty-five percent (25%) of the costs to bring water to the downtown area. He then
indicated that the City percentage could be increased.
Council Member Travis indicated he felt the downtown revitalization project is a good
idea, as it would benefit the entire City. He then stated that there was a large amount of
vocal opposition and the point made was that some of the residents just plain did not want
it. He further indicated if it were possible to defer assessments until the resident hooks
up or something on that order, more residents might be in favor of the project.
Mayor Swedberg indicated he got the sense that many of the residents do not want
development in the downtown area. Mr. March clarified that the City is not talking about
any development other than the Public Works site.
Page IS of25
City Council Meeting Min.utes
June 13,2001
Council Member Capra indicated that a small portion of the people in attendance could
not be convinced that there was not a prearranged plan that the City is not telling
residents about.
Council Member Broussard Vickers indicated the City has 3,000 residents and noted that
there were 25 people at the meeting. She then indicated that Council represents all 3,000
residents not just the 25 that were in attendance and noted that Council has faced this
issue time and again with every development. She further noted that with every issue
Council faced with, there would always be some opposition.
Mr. March indicated that when Council holds meetings concerning controversial issues,
the City could request to have law enforcement present to maintain order. He then noted
that people behind him were making comments that they were uncomfortable due to the
hostility .
Council Member Capra noted she felt the Mayor should have been behind the dais in
order to utilize the gavel and maintain order.
Mayor Swedberg indicated that more research was needed in order to find a way to come
together and be reasonable.
Council Member Broussard Vickers indicated it might not be possible to reach a
consensus.
2. 21st Avenue (Joint Powers Agreement & Feasibility Studv)
Mr. March indicated the City of Lino Lakes had forwarded a revised Joint Powers
Agreement and Feasibility Report, which had been approved by its Council on Monday
evening. He then noted that the agreement is contingent upon Centerville's approval.
Mr. Hoeft reviewed areas of the document that he felt should be modified in order to
better protect the City's interests.
Mayor Swedberg indicated he felt the road was designed incorrectly as Dupre Road is
wider than they have made 21" Avenue and it is intended to be a major intersection. He
then indicated that this is one (I) of the reasons he had said he would like to see a traffic
management study prior to proceeding.
Council Member Capra questioned who would be conducting the inspections. Mr. Hoeft
indicated that according to the document the primary inspections would be conducted by
the City of Lino Lakes and that Centerville has the right to comment but has no real
remedy.
Council Member Capra suggested containing language that would give Centerville the
right to approve the design. Mr. Hoeft indicated he would need to discuss the matter with
City of Lino Lakes.
Page 16 of25
City Council Meeting MinJ,ltes
June 13,2001
Mayor Swedberg questioned what would happen if costs are incurred and the City of
Lino Lakes decided to pull out of the project. Mr. Hoeft indicated that if either City pulls
out of the project, each City is still responsible for fifty percent (50%) of the costs
incurred to the point of the contract being awarded.
Mayor Swedberg indicated he would like to know the full costs up front. Mr. Hoeft
indicated it might not be possible to know the full costs, as there may be change orders
along the way that could either increase or decrease the amount. He then indicated that
the City of Lino Lakes is looking for progress payments on a monthly basis but have not
indicated how that would be implemented.
Council Member Travis questioned whether Mr. Palzer had an issue with the snow
plowing language. Mr. March indicated he did not believe so.
Mayor Swedberg indicated he felt a traffic management study was needed, as he is
concerned that the Dairy Queen is a natural magnet for kids.
Mr. Peterson indicated he felt there should be a sidewalk for pedestrian safety.
Mayor Swedberg stated he feels Centerville needs to be more involved in the upfront
planning and collaboration.
Mr. Peterson indicated that in reviewing the costs for the project, if there are three (3)
properties that could be assessed and then noted that the total assessment for each of the
properties would be $37,600 per parcel, based solely on the costs for the project.
Council Member Broussard Vickers asked whether the three property owners have
indicated whether or not they want the road. Mr. March indicated that two (2) of the
three (3) property owners have indicated they wanted the road but were unaware of the
assessment amount at the time.
Mr. Peterson indicated, assuming the City would pay a larger portion of the costs, that a
$10,000 or $15,000 assessment would seem fair.
Mayor Swedberg indicated that he did not feel that Centerville had been involved in the
up front designing for the roadway and noted he feels the partnership is a little one sided.
Mr. March asked what Mayor Swedberg thought the design needed. Mayor Swedberg
indicated he did not think the road was wide enough and that it needed a sidewalk. Mr.
March added that the road could also use a right turn lane onto Main Street.
Council Member Capra asked how wide the proposed roadway would be. Mr. Peterson
indicated it is proposed to be close to the width it is right now.
Page 17 of25
City Council Meeting Minutes
June 13, 2001
Mr. March noted that, if the project goes forward, it would take significant City funds, as
it would not be possible to assess the larger dollar amounts first indicated. He then
indicated that the City may need to assume two thirds (2/3) of the costs to go forward.
Council Member Broussard Vickers indicated she did not think this street benefited the
whole City. She then questioned whether there were other roads that were built that did
not assess all of the costs to the property owners. Mr. March indicated it has been done
when the City reconstructs streets. He then indicated that the City is allowed to assess
only those properties that benefit. He further noted that there might be a disproportionate
benefit to the nine (9) lots on the east side of the road that could justify paying more than
fifty percent (50%).
Council Member Broussard Vickers indicated the project was being driven by the City of
Lino Lakes and not Centerville. She then indicated that there are very few people on the
Centerville side of the street to assess and noted the street is not going to be a commuter
street.
Council Member Capra questioned whether the City of Lino Lakes intends to extend the
road down to Cedar Street as she could see a benefit for the lots in the industrial park.
Council Member Travis indicated that extending the road to Cedar Street would be the
developer's responsibility.
Council Member Broussard Vickers indicated she was uncomfortable approving the
agreement until Council looks at the budget for next year and noted that Lino Lake's
timeline was much faster than Centerville' s.
Mr. March indicated he could broach the subject of the assessments with the property
owners.
Council Member Capra indicated a desire to be a good neighbor to the City of Lino Lakes
and work with them on the figures. She then stated she did not feel the project should be
abandoned but should be researched to determine the benefit to the City.
Mr. Hoeft noted Council may wish to hire an appraiser to give an opinion on the benefit
to the Centerville businesses so the City would have some idea as to what the assessment
could be which could be used in negotiations with the City of Lino Lakes.
Mayor Swedberg questioned whether the appraiser needed to be made aware that the City
might require turn lanes as it could affect the proposal. Mr. Peterson indicated the
appraiser could take into account what might be in the future. Mr. Hoeft indicated that
the appraiser could, based on the plans he was provided, indicate what he felt the benefit
to the Centerville businesses would be.
Motion bv Council Member Capra. seconded bv Council Member Broussard
Vickers to direct Mr. March to contact an aO\lraiser to determine what the benefit
Page 18 of25
City Council Meeting Minutes
June 13,2001
of the improved roadwav would be to the Centerville businesses on 21st Avenue. All
in favor. Motion carried unanimously.
Council Member Broussard Vickers indicated that Staff should go ahead and continue its
talks with the City of Lino Lakes and let them know that Centerville is reviewing the
figures.
Motion bv Council Member Capra. seconded by Council Member Nelson to table
approval of the 21st Avenue Joint Powers Al!reement until more research is
provided to Council. All in favor. Motion carried unanimously.
IX. NEW BUSINESS
I. Wilharber Lot Split
Mr. Hoeft explained that he had received a request from Mr. Tom Wilharber for the
approval of a lot split. He then explained that the situation came about because a deed
prepared by an Attorney to transfer title of the land from Mr. Wilharber's mother to a
trust inadvertently and by mistake, excepted out some property in the legal description in
the wrong area of the property. He noted the exception was supposed to except out the
land where Mr. Wilharber's residence is located but instead excepted out a different piece
of the land.
Mr. Hoeft explained that after the deed was executed, Mr. Wilharber's mother passed
away so it is impossible to correct same with a new deed. He then noted that Mr.
Wilharber and his siblings are looking at selling the property and in order for a Quit
Claim Deed to be recorded with the County, the County has asked for Council approval
of the lot split that occurred due to a part of the property being excepted out of the deed.
Mr. Hoeft indicated that an attorney in his office would be correcting the mistake and
properly identifying the property; but in order to do so, the incorrect deed first needs to
be recorded.
Mr. Wilharber told Council that in 1996 tlle trust was established to circumvent any
issues when his mother passed away. He noted that the attorney did not record the deed
and at the time he attempted to do so, he learned of the issue. He then noted that, if
Council did not approve the lot split, the matter would need to go through probate, which
would consume a large amount of time. Mr. Wilharber told Council he is not looking at a
lot split as he and his siblings intend to sell the entire piece of ground.
Motion by Mayor Swedberl!. seconded by Council Member Nelson to approve the
lot split as presented. All in favor. Motion carried unanimouslv.
Council Member Broussard Vickers was not present for the vote.
2. Pheasant Marsh
Page 19 of25
City Council Meeting Minutes
June 13,2001
*Feasibility Study and Resolution 01-011
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Travis to aPDrove Resolution 01-011. a Resolution receivine the feasibility reDort
and schedulin~ the public hearine for June 27. 2001. All in favor. Motion carried
unanimously.
*Comprehensive Plan Amendments
Council Member Capra indicated that the form to be submitted indicates that this is not a
MUSA expansion. She then asked what that meant.
Mr. March indicated that when he spoke to the consultant, he recommended putting the
entire parcel into MUSA rather than completed additional amendments in the future. He
then indicated that development of the parcel could be controlled with the developer's
agreement, but expressed concern for a different developer stepping in and wanting to
develop the entire property all at once should Ground Development not proceed with its
plans.
Mr. Hoeft indicated Council needed to determine whether it is concerned with having the
entire parcel come into MUSA at one time to be developed or if Council desires to
control the development of the parcel by not allowing it all to come into MUSA. He then
indicated that the Metropolitan Council has indicated that, due to a shortage of land, cities
would be allowed to develop as rapidly as they desire.
Council Member Broussard Vickers expressed concern for control of the development if
the City allowed the entire parcel into MUSA at one time.
Mr. Hoeft indicated that economics would drive development, as the developer would
only be able to develop as fast as he is able to sell lots. He then noted that the City could
control development by requiring controlled timing of the phases with a development
agreement recorded against the property so that anyone who comes in would have to
follow the time line set up by Council. He further indicated the same could bc done for
other parcels within the City.
Council Member Broussard Vickers questioned how moving the entire parcel into MUSA
would affect the development. Mr. Hoeft indicated that the City does not have to allow
the developer do anything. He noted all the approvals do not change, as the only thing
affected is whether the Metropolitan Council controls development or if the City does.
Council Member Capra indicated that in the past the issue of development has been
governed by the Metropolitan Council and was a restriction the City could use to control
development. Mr. Hoeft indicated the City still has the same control, except now the City
cannot point to the Metropolitan Council as the ones who are limiting development.
Page 20 of 25
City Council Meeting Minutes
June 13,2001
Mr. March indicated the document could be modified and sent back to the consultant if
Council desired.
Mayor Swedberg noted he could not believe that the Metropolitan Council was throwing
out the process they had used for many years. Mr. Hoeft indicated that the
Comprehensive Plan does not change; it is merely a timing issue as the Comprehensive
Plan indicates that the property would be developed at some point.
Council Member Nelson indicated she would like to do a MUSA swap rather than bring
the entire parcel into MUSA.
Council Member Broussard Vickers indicated that the school is supposed to open in 2002
to handle the proposed development.
Council Member Capra indicated that due to some complications, the school might not
open until the fall of 2003.
Mr. Hoeft indicated that Council might desire to amend the document to what was
previously agreed to in order to keep the Pheasant Marsh project on track. He then
indicated that Council needed to determine whether it desires to bring the entire parcel
into MUSA and regulate development or request the MUSA swap.
Council Member Broussard Vickers indicated that development within the City is a
bigger discussion for a different meeting. She then indicated that the primary concern
was for the school and noted that if the school would be open in 2003 it did not make
sense to make the land sit until 2006.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
Nelson to direct Staff to have the document revised to reflect the MUSA swan as
oril!inallv al!reed to. All in favor. Motion carried unanimouslv.
COlmcil Member Capra commented that the development would affect the school.
Mayor Swedberg indicated he did not think the development would affect the school
district due to the phasing required by Council.
Council Member Capra indicated that, with the delay for the opening of the new school,
the school would be affected by the development. Mr. Hoeft clarified that one side of the
development would be developed rather than the other and noted this should not affect
the school district.
3. Waterworks Beach Club Liquor Violation
This matter was tabled to the next meeting.
4. Emplovee Wages and Benefits
Page 21 of25
City Council Meeting Minutes
June 13,2001
This matter was tabled to the next meeting.
5. St. Genevieve Catholic Church's Request for a TemporarvlEvent 3.2 Liquor
License (Annual Chicken Dinner - August 19.2001)
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve St. Genevieve Catholic Church's request for a temporary event 3.2 liquor
license as presented. All in favor. Motion carried unanimouslv.
Mr. March indicated that he had received the certificate of insurance from the Church.
6. Ordinance #4 Amendments
This matter was tabled to the next meeting.
7. Mr. and Mrs. Braniord. 1748 Peltier Lake Drive. Pool Permit Request
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve the pool permit request of Mr. and Mrs. Braniord based on the previous
nermit l!:ranted to another resident and on anticinated amendments to Ordinance
#4. All in favor. Motion carried unanimouslv.
8. Ouad City Police Department Investigation
This matter was tabled to the next meeting.
9. Parks and Recreation Committee Recommendations
Council Member Nelson questioned whether the requested items would be coming out of
the Parks and Recreation budget.
Council Member Broussard Vickers indicated that Council should have been aware from
previous meetings, that Parks and Recreation would be coming to Council for money as
Council spent the entire Parks and Recreation budget on the electrical for Laurie LaMotte
Memorial Park. She then indicated that the City needed to make the fields useable and
conform to tournament requirements. She further explained that making the softball field
regulation size cuts down the size for the soccer field and, as it is too small for a
regulation adult size soccer field, they are recommending the changes be made to make it
a youth field.
Council Member Nelson pointed out that three (3) of the requested approvals from Parks
and Recreation totaled $15,300 and noted she is not in favor of approval of that kind of
money.
Page 22 of 25
City Council Meeting Minutes
June 13,2001
Council Member Broussard Vickers indicated that she understood that Council was
aware that by using Parks and Recreation funds for the electrical at Laurie LaMotte
Memorial Park, the Parks and Recreation Committee would need to request additional
funds from Council. She then indicated that the improvements need to be made this year
for the Fete Des Lacs Festival or the softball tournament would need to be cancelled.
Council Member Nelson stated she thought Parks and Recreation would be asking for
money in another year not this year.
Council Member Broussard Vickers indicated the items would have been included as part
of the original work order but were accidentally omitted.
Council Member Nelson stated that Parks and Recreation did not have the money in the
budget for the projects. Council Member Broussard Vickers indicated that Council used
the Parks and Recreation budget for the electrical at Laurie LaMotte Memorial Park.
Council Member Capra stated she thought Council only used park dedication fees for the
electrical. Council Member Broussard Vickers commented that if Council only took the
park dedication fees, then there would be money in the Parks and Recreation budget.
Council Member Broussard Vickers indicated the matter could not be tabled since the
City would need to cancel the Fete des Lacs softball tournament if the improvements are
not made.
Mayor Swedberg asked if moving the fences was permanent. Council Member
Broussard Vickers indicated that it was.
Mr. March questioned where Parks and Recreation got the estimates for moving the
backstop. Council Member Broussard Vickers indicated they used an estimate from
when they previously had a backstop moved.
Council Member Nelson asked Mr. March if there was any money in the Parks and
Recreation budget. Mr. March indicated that he was not prepared to provide information
on the Parks and Recreation budget at this meeting.
Motion bv Council Member Travis, seconded by Council Member Broussard
Vickers to auurove the Parks and Recreation Committee recommendation, Number
1. Aves - 4, (Mavor Swedberl!:. Council Members Caura, Travis and Broussard
Vickers. Nays -1 (Nelson). Motion carried.
Council Member Broussard Vickers indicated that Item 3 was needed, as fencing was
required around the electrical area.
Council Member Nelson indicated she did not know how Council could approve of this
expenditure if Council did not understand where the funds would be expended.
Page 23 of 25
City Council Meeting Minutes
June 13,2001
Motion by Council Member Broussard Vickers to approve the Parks and
Recreation Committee. Recommendation Number 3.
Council Member Broussard Vickers indicated there needed to be fencing around a pole
coming out of the ground in the main electrical area and that wire needed to be run to the
scoreboard.
Council Member Travis questioned the need for a scoreboard.
Mr. March stated he felt the matter could wait until the next Council meeting for further
discussion.
Motion by Council Member Nelson, seconded bv Conncil Member Capra to table
Parks and Recreation Committee. recommendation Numbers 2. 3. and 4 to the next
Council Meeting. All in favor. Motion carried unanimously.
Motion by Mavor Swedbere:. seconded bv Council Member Capra to table
Waterworks Beach Club Liquor Violation. Emplovee Wae:es and Benefits,
Ordinance #4 Amendments, and the Quad City Police Department Investie:ation to
the next meetine:. All in favor. Motion carried unanimously.
X. CONSENT AGENDA
1. The City ofCenterville May 23, through June 13,2001 Expenditures.
2. Centennial Fire District Expenditures & City Monthly Services.
Motion bv Council Member Nelson. seconded bv Council Member Capra to
approve Consent Ae:enda Items 1 and 2 as presented. All in favor. Motion carried
unanimously.
XI. COMMITTEE REPORTS
None.
XII. ADMINISTRATOR'S REPORT
Mr. March noted he would wait until the next Council meeting to report on the Turcotte
purchase agreement.
Mr. March reported that the Week in Review is being sent to Quad Community Press as
requested by Council.
Mr. March noted he had spoken to Mr. Quigley who indicated he had met with one (1) of
the townhome associations and would be meeting with the other prior to coming before
the Plauning and Zoning Commission in July.
Page 24 of25
City Cmmcil Meeting Minutes
June 13,2001
Council Member Broussard Vickers indicated she bad spoken to the President of the
Association who told her that no agreement was reached.
Mr. March indicated that the County Bank reimbursement bad been moved to a lower
priority at this point.
Council Member Capra requested that Council discuss the audit and the auditor's
recommendations as it relates to staffing in the office at a meeting to be scheduled.
xm. ADJOURNMENT
Motion by Mayor Swedbel'l!. seconded by Council Member Travis to adiourn the
June 13. 2001 City Council Meetin2 at 11:00 p.m. AU in favor. Motion carried
unanimously.
Transcnbed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, ClerkJTreasurer
Page 25 of25
^
c
CITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 23, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly sched
meeting on May 23,2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
ABSENT: None
STAFF: City Administrator, Jim March
City Engineer, To Peterson
City Attorney, Ji oeft
I.
eting to order at 6:30 p.m.
I of the lifetime achievement nominees be
p r ily suspending the newsletter be added to the
a r seconded b Council Member Nelson to
All in favor. Motion carried unanimousl .
I .
I ;
None.
V. CONSIDERATION OF MINUTES
Page 1 of 12
May 23, 2001
Council Meeting Minutes
,.
Motion by Council Member Nelson, seconded bv Council Member Cal?ra to
al?prove the May 9, 2001 Council Minutes as amended. All in favor. Motion carried
unanimouslv.
VI. PETITIONS AND COMPLAINTS
None,
VII. UNFINISHED BUSINESS
None,
VIII. OLD BUSINESS
I. Downtown Revitalization TimeIine
Mr. March stated that the item was placed on the agenda to establish a timeline for the
project. Mr. March desired that Council arrange a meeting with property owners to
inform them of the City's proposed changes and to forwards letters to them regarding
same,
Mr. Peterson stated he had sketched a timeline and if the City desired to commence
construction this year, Council would need to schedule meetings to review the scope of
the project, costs, and determine whether to bond for the project. Mr. Peterson stated that
Council would need to approve plans at their June 13 meeting in order to commence the
bid and construction process by August.
Mr. March stated that it may be possible to bond for both the 21 st Avenue project and this
project.
Mayor Swedberg directed Staff to forward a letter to residents concerning the downtown
revitalization project.
Motion bv Council Member Broussard Vickers. second bv Council Member Capra
to schedule a work session on June 12, 2001, at 6:30 p.m. to discuss the downtown
revitalization proiect. All in favor. Motion carried unanimously.
2. Laurie LaMotte Memorial Park Improvements
Mr. Peterson stated that the bid opening was May 22, 200 I for this project and Vinco,
Inc. was the lowest bidder at $136,480.29.
Motion bv Council Member Broussard Vickers, second bv Council Member Capra
to award the LaMotte Memorial Park electrical contract to Vinco, Inc. in the
amount of $136,480.29 to Vinco, Inc. All in favor. Motion carried unanimously.
3. Goals Document
Page 2 of 12
May 23, 2001
Council Meeting Minutes
Mayor Swedberg reviewed the goals document and requested input.
Motion bv Council Member Capra, seconded bv Council Member Nelson to
approve the goals document as presented.
Council Member Nelson requested that the document be grammaratically corrected prior
to forwarding to committees and commissions for their review.
Council Member Travis stated that he felt some of the goals were lofty, but stated that all
the items in the document were good items for the City.
Council Member Broussard Vickers stated that she had an issue with the sentence that
implied that the City would build a multi-purpose facility.
Consensus was to remove the sentence referenced by Council Member Broussard
Vickers.
Mr. Brian Walters, 1855 Quebec, stated that his issues with the document stemmed from
the tone of the document which implied that Council would inform
commissions/committees as to what they would do rather than let the Committees
formulate ideas based on public input and present them to Council. Mr. Walters was
comfortable with the document subsequent to Council's modification.
Mayor Swedberg thanked Council Members for going through the process to approve the
goals documcnt.
Council Member Nelson explained to Mr. Walters that she feels it is Council's job to
keep commissions/committees focused so issues and efforts are not duplicated.
Ms. Brenner, 7206 Clear Ridge, thanked Mayor Swedberg for all of his work on the goals
document and stated that she felt it was a valuable tool.
IX. NEW BUSINESS
I. Eagle Pass Town Home Association Petition
Mr. Hoeft stated he had reviewed the petition and there were no specific procedural
obligations on the part of the City for potentially accepting responsibility for Ojibway
Drive. Mr. Hoeft stated that the primary concern of residents is maintaining the street,
however, Council needs to consider the substandard width and unknown base of the
street.
Council Member Capra questioned the town home associations joint responsibilities.
Council Member Broussard Vickers explained that the l,otential members of the third
town home association, that would be formed with the 2" Phase, would be driving across
the other town home association' road. Council Member Broussard Vickers stated that
Page 3 of 12
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May 23, 2001
Council Meeting Minutes
following Council Member Capra's suggestion, the developer would need to completely
modify his plans.
Mr. March stated that he suggested to Mr. Quigley to attempt to resolve the issue
regarding maintaining Ojibway Drive prior to coming before Council. Mr. March
suggested tabling this matter in an attempt to allow ample time for the meeting to occur.
Council Member Broussard Vickers stated that most of the residents were unaware or did
not understand the issues surrounding being responsible for a private street. Council
Member Broussard Vickers stated that while these issues are civil issues, she feels if the
City were to take responsibility for the road it would go a long way toward smoothing the
way for the rest of the development.
Mr. March stated that other communities have private streets and in his opinion, the City
did not make a mistake with the original development and the private street. In Mr.
March's opinion there would not be an issue if residents were members of one (I)
association rather than two (2) or three (3).
Mayor Swedberg questioned whether Voyager Court was also a private road. Mr. March
concurred.
Council Member Nelson stated that she felt if the City assumed Ojibway Drive, it would
be setting a precedence.
Council Member Capra stated that she had concerns with the width of the road.
Mr. Hoeft stated that appears that the town home associations are trying to take the easy
way out and request that the City assume responsibility for Ojibway Drive rather than
coming to a mutual agreement between themselves. Mr. Hoeft stated that he does not
mean to say that the request is inappropriate, but sees the matter as the City inheriting a
potential problem. Mr. Hoeft recommended that the City look at what is in the best
interest of the City as a whole, rather than the town home associations.
Council Member Capra questioned whether the City had taken over any private roads in
the past. Mr. March stated that the City had not.
Motion bv Mavor Swedberl!. seconded bv Council Member Capra to table this
matter for further information. All in favor. Motion carried unanimously.
2. 2l't Avenue Update
Mr. March stated that he had scheduled a meeting with representatives from the City of
Lino Lakes to discuss the feasibility report for this project. Mr. March stated that one (1)
of the issues discussed is the fact that the City never signed the Joint Powers Agreement.
Mr. March stated that the Joint Powers Agreement will be revised to take into
consideration the City's standards for roadways and presented to Council for review.
Page 4 of 12
May 23, 2001
Council Meeting Minutes
Council Member Capra questioned whether the road would be extended south to Cedar
Street. Mr. March stated that they would only go as far as the exception property, as the
Cities would need to condemn the house, as it is non-conforming. Mr. March stated that
this is not a desire.
3. Conunercial Building Design Concepts (Downtown Revitalization - Shea
Architects)
Mr. March stated he is requesting approval to expend $2,000 for plans to present to
potential, commercial developers who have an interest in developing in Centerville.
Council Member Capra stated that she had recently spoke with a resident who lives in the
Willow Glen town homes who stated that the architectural design of the County Bank
was very pleasing. Council Member Capra stated that she then asked the resident her
opinion regarding the design concepts for the City. The resident indicated that she was in
favor of more commercial developments modeled after the bank's design.
Mr. March stated that if would be nice to be a step ahead of developers and provide them
with a design concept when that approached the City.
Council Member Nelson questioned the funding for the plans. Mr. March stated that the
funds would be expended from the General Fund.
Council Member Travis stated that the developer would own the property and nothing
ensures that the developer adheres to the plan that the City would provide them.
Council Member Broussard Vickers stated she was not comfortable paying $2,600 for a
plan that the developer does not have to adhere to. Council Member Broussard Vickers
also stated that the City does not ordinances in place to force the developer to use the
plan. Council Member Broussard Vickers suggested, if Council desires to provide some
guidance, referring developers to County Bank and indicating that the development
should be modeled after the bank. Council Member Broussard Vickers also stated that
she was not in favor of this for the same reason she did not desire to pay a consultant to
provide three (3) sign plans for the City.
Motion bv Council Member Nelson, seconded bv Council Member Capra to
authorize Shea Architects to draft a plan for business development within the City
in an amount not to exceed $2,600.
Mr. March conunented that if there is a plan in place, the City does not have to have an
ordinance to enforce the plan. Mr. March also stated that the developer would need City
approval to proceed with the project. Mr. March stated that in his opinion, $2,600 was
minimal to assist the City in providing aesthetically pleasing business construction.
Council Member Capra stated she liked that fact Shea Architects also works with
developers. Council Member Capra stated that the City of Vadnais Heights has a similar
procedure in place.
Page 5 of 12
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May 23, 2001
Council Meeting Minutes
Mr. March stated that he felt that the benefits would exceed the expenditure for providing
the plans to potentially developers.
Vote: 4 - Aves, (Mavor Swedberg, Council Members Capra, Nelson and Travis), 1
- Nav (Council Member Broussard Vickers). Motion carried.
4. Ad Hoc Communications Update
Ms. Theresa Brenner, Ad Hoc Communications Chair, stated that the survey had been
distributed in the spring newsletter. Ms. Brenner stated that the due date to return the
surveys would be June 1,2001.
Ms. Brenner stated that the Committee had discussions with the North Metro
Telecommunications Commission representatives and intended upon following up on
ideas discussed.
Ms. Brenner stated that the Committee was in need of a way to tabulate and use the
information gathered from the surveys. She then asked Council for $100 to pay a
consultant to design a computer program that would make it easy to input the data from
the surveys and to put that information into different types ofreports.
Council Member Nelson questioned whether the program could be utilized for additional
surveys in the future. Council Member Capra stated she thought that the program would
be set up for this specific survey and that the program would be beneficial.
Motion by Council Member Nelson, seconded bv Council Member Broussard
Vickers to approve an amount not to exceed $100 for a computer proe:ram to
tabulate the results of the recent survev completed bv the Ad Hoc Committee. All in
favor. Motion carried unanimouslv.
Ms. Brenner requested that Council consider submitting a press release to the Quad
Community Press during the time the newsletter is not being published.
Mayor Swedberg directed Mr. March to provide the Week in Review to the Quad
Community Press for publishing during such time as the newsletter is on hold.
5. Pheasant Marsh Feasibilitv Studv
Terry Hannah, Ground Development, was present and offered to answer questions
concerning the feasibility study.
Mr. March stated that the feasibility study had been received yesterday and Staff
forwarded same to Council Members' homes in the morning. Mr. March stated that no
action was needed at this point.
Mr. Peterson stated that Council needed to review the project and noted that Council
needed to set a public hearing on the feasibility study in order to keep on the established
timeline. Mr. Peterson then reviewed the plan.
Page 6 of 12
May 23, 2001
Council Meeting Minutes
Council Member Capra questioned whether the trail would be constructed during Phase I.
Mr. Peterson indicated that due to the grading that would need to be done in the area of
the trail during Phase II the trail will not be constructed until grading is completed. He
then noted there is a triangle piece of trail that will be constructed during Phase I as it
would not be accessible after homes are built.
Council Member Capra questioned whether the City could mark a crosswalk on a County
road. Mr. Peterson indicated the City would need to ascertain County requirements.
Council Member Nelson questioned whether either the Parks and Recreation Committee
or the Planning and Zoning Commission had reviewed the plan. Mr. March explained
that the City has not committed to going forward with the project as there has been no
final plat approval, no finalized Developer's Agreement, and the MUSA swap has not
been completed.
Mr. Hannah stated that the MUSA consultant planned to have the documentation
completed by June 13, 2001. He then indicated that he planned to forward the
Developer's Agreement to Mr. Hoeft for review within a week to 10 days and that the
City should have it for review sometime during the month of June. Mr. Hannah further
explained that the final plat should be available sometime mid-June to July 1,2001.
Council Member Capra questioned whether the public hearing could be held without the
MUS.A swap approval.
Mr. Hannah explained that the City needed to hold the public hearing and then submit the
MUSA swap plan to the Metropolitan Council who should be able to provide an answer
within two (2) to three (3) weeks.
Mayor Swedberg asked that Mr. Hannah have documents ready ahead of the hearing for
Council review. Mr. Hannah stated he would have documents to Council ten (10) days
prior to Council consideration.
Mr. March noted that Council has a copy ofthc 429 process and noted that the feasibility
report is the beginning step.
Mayor Swedberg questioned whether Phase III would address access issues for the two
(2) properties to the north. Mr. Hannah explained that there would be a connection street
named Partridge Place allowing access to Pheasant Lane.
Mayor Swedberg questioned whether the developer needed to build Partridge Place or
whether the cul-de-sac could stay.
Council Member Broussard Vickers indicated that the police and fire departments
requested that the street be designed that way for access, as it is a feeder street.
Page 7 of 12
May 23, 2001
Council Meeting Minutes
Mr. Hannah stated that, as designed, it does not look like it would be difficult to take out
the street but stated he questioned whether it is practical to change the street this far into
the process.
Mr. Hoeft indicated there would be no problem with proposing that the area remain a cul-
de-sac when the final plat is presented.
Council Member Capra recommended that Mr. Hannah check with the police and fire
departments to determine whether they would have an issue with the street remaining a
cul-de-sac.
Mr. March stated that as there is no turn around on Pheasant Lane, the cul-de-sac would
need to be modified.
Mr. Brian Walters, 1855 Quebec, stated the Parks and Recreation Committee are unsure
of the location developer intended on placing the trail.
Mr. Hannah stated that the two (2) requirements presented to him were that the trail
connects to the Hunter's Crossing trail and continue to the northeast comer and run
through the upland area.
Motion by Council Member Broussard Vickers. second by Council Member Travis
to set a public hearing on the presented feasibility study for June 13. 2001. All in
favor.. Motion carried unanimously.
Council Member Broussard Vickers questioned the easement acquisition costs and
assessment amounts were determined. Mr. Peterson indicated they were estimated
amounts.
Council Member Broussard Vickers stated that there would be a resident who was
ui:J.happy with the assessments and easement request as he was under the impression that
the property would not be developed.
Mr. Peterson eXplained that whenever sewer and water are extended, the assessment
amount is based on the number of feet of frontage.
Council Member Broussard Vickers questioned the relationship of these assessments for
this improvement project and how they are related to the project to the north. Council
Member Broussard Vickers stated that most of the cost was bore by the developer.
Council Member Broussard Vickers also stated that the assessments for residents seemed
high in this case. Mr. Peterson stated that Ground Development would pay for 93% of
the overall costs to run the services.
Council Member Broussard Vickers questioned what percentage, in relation to where
there are residents, the developer is paying. Mr. Peterson indicated the developer is
paying 50% of the costs where there are residents. He then explained that the difference
could be because there were not clear-cut frontages for the assessments to the north.
Page 8 of 12
May 23, 2001
Council Meeting Minutes
Council Member Broussard Vickers pointed out that the developer owns almost half of
the land and the other developer owned very little of the land. Mr. March stated the
percentage the developer would be paying is 44% or $51,000 out of total $115,000. Mr.
Peterson stated that the assessment amounts could be adjusted.
Council Member Broussard Vickers stated she felt the developer would need to pay 50%
ofthe cost and 50% of the other side as the developer owns the property.
Mr. March indicated that the assessments would be discussed and considered at a public
hearing.
Mayor Swedberg questioned whether the two (2) exception properties to the north would
be assessed for water service. Mr. Hannah stated that he had agreed to pay to stub the
water service to the lot line for both lots. Mr. Hannah asked Mr. Peterson to indicate on
the plan that the service for those two (2) lots would be the same as the City prepares for
the lots to be sold in the development.
Council Member Broussard Vickers questioned whether there were any major issues that
Council should be aware of. Mr. Peterson stated that Council would need to discuss the
Lundblad, Schoeberlein, and Wilharber properties.
6. Lifetime Achievement Awards
Coundl Member Capra stated that the Committee had met to review two (2) nominees
and had decided to recommend awarding the Lifetime Achievement Award to both, Mr.
Tom Wilharber and In Memory of Mrs. Sharon Smith. Council Member Capra requested
Council approval of same.
Motion by Mayor Swedbefl!. seconded by Council Member Nelson to approve Mr.
Tom Wilharber and In Memory of Mrs. Sharon Smith for lifetime achievement
awards. All in favor. Motion carried unanimously.
X. CONSENT AGENDA
1. The City ofCenterville May 10, through May 23, 2001 Expenditures.
2. Centennial Fire District Expenditures.
3. Successful Completion of Year 7 (Public Works Director/Building Official, Paul
Palzer) Recommend Step Increase from Step 7 to Step 8.
4. Temporarily Suspend Publishing the Newsletter.
Motion by Council Member Capra. seconded by Council Member Nelson to
approve Consent Agenda Items 1. 2. 3. and 4 as presented. All in favor. Motion
carried unanimously.
XI. COMMITTEE REPORTS
Council Member Capra reported that the Cable Commission moved its meeting in June to
the same night as the Council meeting so the City would not be represented at same.
Page 9 of 12
May 23, 2001
Council Meeting Minutes
Council Member Broussard Vickers questioned whether Council would be requested to
approve the candidate to fill the vacancy on the Planning and Zoning Commission at this
meeting.
Mr. March indicated that Mr. Wilharber was at the last meeting and expressed interest but
had not submitted a letter.
Council Member Broussard Vickers indicated that, in discussions after the last Planning
and Zoning meeting, it was determined that the Planning and Zoning Committee wanted
to make the recommendation without a written submission from Mr. Wilharber.
Council Member Capra stated she would rather wait until Council received a
recommendation from the Committee.
Motion by Council Member Travis, seconded bv Council Member Broussard
Vickers to ap{lrove the appointment of Mr. Tom Wilharber to the Planninl! and
Zoninl! Committee {lending approval of the Planninl! and Zoning Committee. All in
favor. Motion carried unanimouslv.
Council Member Nelson requested clarification on Page 2 of the Planning and Zoning
Commission minutes concerning a standard landscaping plan within the City.
Mr. March stated that a statement regarding same had been made by a town home
resident unhappy with the landscaping in their development. The resident requested a
standard landscaping plan for the City.
Council Member Nelson stated that the last EDC meeting had lacked a quorum and she
felt that in the future, it would be appropriate for members that are unable to attend,
contact City HalL
Council Member Broussard Vickers stated that the Parks and Recreation Committee had
received requests to have the satellites relocated in some of the parks. The Public Works
Department has completed same.
Mayor Swedberg explained that residents were concerned for inappropriate activity
occurring in/around the satellites. Mayor Swedberg stated that residents were advised to
contact Centennial Lakes Police Department when they witness suspicious activity.
Council Member Nelson questioned whether the Lions would have ample funds to
construct a concession building at Laurie LaMotte Memorial Park this summer.
Mr. March stated that he did not anticipate that the concession building would be
constructed this year as the City is waiting to find out if it receives grant funding and the
Lions do not have funds for materials at this time.
Council Member Capra stated that on Page 3 of the Parks and Recreation Committee
minutes it noted that the Committee was going to speak to the church about using more of
Page 10 of 12
May 23, 2001
Council Meeting Minutes
its property. Council Member Capra stated that she felt that an issue such as that should
come to Council and Council should make the contact with the church.
Council Member Broussard Vickers clarified that the Committee has two (2) members
that are members of the church and as this is a request to use the land for soccer fields,
the Committee felt that it was appropriate to have same contact the church.
Council Member Capra stated she felt the issue should have come before Council.
Council Member Broussard Vickers stated that the Committee saw the issue as strictly a
Parks and Recreation issue that they took measures to handle.
Council Member Nelson questioned the comments on Page 5 of the Parks and Recreation
Committee minutes that indicated a resident had wanted to rent the softball fields but
would not be allowed to.
Council Member Broussard Vickers explained he is a coach who wanted to reserve the
softball fields at certain times. She further explained that he is part of the Centennial
Little League and there is already a structure they are supposed to use and go through.
The Parks and Recreation Committee decided not to circumvent the system. She also
noted that the fields were already booked.
XII. ADMINISTRATOR'S REPORT
Mr. March reported he had received a call from a gentlemen interested in a garden plot
behind City Hall. He then asked if Council would allow garden plots.
Consensus was to allow garden plots behind City Hall.
Mayor Swedberg noted that, if needed, the Boy Scouts could add dirt and prepare plots
one (1) at a time as interest grows.
Mr. March reported that the City would need to reserve a room for the holiday party ifthe
City desired to hold the event at Majestic Oaks again this year. He then asked if the
event would be enlarged or kept the same size as last year.
Consensus was to retain the same size event as in previous years and to direct Staff to
reserve the room for December 14,2001.
Mr. March reported that the tornado siren had been delivered to the Public Works site and
noted that Mr. Bennett is working with the electrician to install the siren on City Hall
property .
Mr. March reported that he had attended a meeting in Blaine concerning the countywide
radio system. He noted that the system would cost approximately $12 million dollars.
He then explained that, in the past, there have been federal funds available for funding
communication systems, but that may not be the case this time. He further explained that
the City could be looking at a cost of between $2 and $5 million dollars for the handheld
Page 11 of 12
May 23, 200l
Council Meeting Minutes
units. He then noted that the City would be looking into various ways to pay for the
equipment, including asking the County to supplement the cost.
XIII. ADJOURNMENT
Motion by Council Member Nelson, seconded by Council Member Capra to adiourn
the May 23, 2001 City Council Meeting at 9:00 p.m. All in fayor. Motion carried
unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 12 of 12
"
,
CITY OF CENTERVlLLE
COMMUNICATIONS AD HOC COMMITTEE MEETING
JUNE 4, 2001
6:30 p.m.
Pursuant to due call and notice thereoJ: the City of Centerville Communica 'ons Ad oc
Committee held their regularly scheduled meeting on June 4, 2001, at City
Street.
PRESENT: Chair Theresa Brenner
Committee Member Loren Abrahamson
Committee Member Tom Fairbrother
Committee Member Craig Bode
o
STAFF: None.
ABSENT: Committee Member Andrea Witzel
OTHERS:
I.
,
O,C
ti ns Ad Hoc Committee meeting to
n.
d thanked her for her participation in this
'ewed the City's web site and suggested
i er adding. Ms. Wilcox explained that she
she ere a resident wanting infonnation from the
ting the site more frequently. Chair Brenner
Wilcox stated that it is not on a regular basis and
'" s same. Co 'ttee Member Fairbrother questioned the receipt of
Arola stated that on occasion they are received bye-mail and others by
e Member Fairbrother questioned the best method of transferring updates
tion. Ms. Jesi Arola stated e-mail. Ms. Wilcox stated that the events and
Fete des Lacs should be added or a calendar of events. Ms. Jesi Arola stated
t current web site is directed towards individuals moving or who may be interested
moving to Centerville rather than the current resident. Ms. Wilcox suggested putting
the most requested ordinances on the site; however, most cities put all ordinances on.
Ms. Wilcox also suggested recycling infonnatioIl, household waste and holiday
scheduling. Ms. Wilcox also stated that several cities advertise their employment
opportunities. Ms. Wilcox stated that some cities have a printable permit application
form or even one that can be e-mailedbackcompleted.Ms. Wilcox stated that
discussions were had regarding the possibility of having on-line bill pay fur utilities,
however, it would be an encrypted e-mail that contains credit card number infonnation
that then would be processed like any other credit card payment would. Ms. Wilcox
~
,
June 4, 2001
Communications Ad Hoc Committee Meeting Mmutes
that then would be processed like any other credit card payment would. Ms. Wilcox
stated that Trish, Media Junction, thought that the City was already set up to accept credit
cards. The Committee was unsure of this capability.
Ms. Wilcox felt that an area that the Committee could expand on would be the public
safety section, such as DARE, neighborhood watch groups, contact information, etc. Ms.
Wilcox suggested the addition of Council term information and telephone numbers. Ms.
Wilcox stated that Council minutes and agendas could be archived in PDF format. Ms.
Wilcox stated that if the City was set up with an Administrative Update feature it could
be done at City Hall. City Staff would need to create the database and be in charge of
updates. Ms. Wilcox stated that some programming would be involved along with staff
training prior to uploading information to the Internet. Chair Brenner questioned the cost
involved in same. Ms. Jesi Arola stated that it would need to be determined the sections
of the site that would encompass this service, and same would determine cost.
Committee Members Fairbrother and Abrahamson questioned the cost of just providing
this service to the Council section. Ms. Jesi Arola stated that he had no idea and felt
uncomfortable throwing out a figure. Ms. Wilcox stated that she could ascertain that
information from the programmer and forward same to the Committee. Ms. Wilcox
stated that the programmer charges $120/hour, however, Media Junction has been giving
the City a reduced rate. Discussion ensued in regards to updating the Council section and
the newsletter section in this fashion. Chair Brenner stated that currently the City is no
longer completing a newsletter. Ms. Wilcox suggested that if and when the City chose to
formulate another newsletter, residents could be polled to whether they desired to receive
it electronically versus U.S. Postal Service. Ms. Jesi Arola stated that the City could do
this if an Administrative function was set-up for this section.
Chair Brenner questioned the amount of hits the City site receives per month. Ms. Jesi
Arola stated that if you go on-line, go to centervillernn.comlreports. Ms. Jesi Arola
explained that this would give you the break down of hits, users, time spent, where they
came from, days and times of where they came from. Ms. Wilcox stated that if someone
has a user name and password they would have access to this information on-line. Ms.
Wilcox stated that some changes needed to be made to statistics page. Discussion ensued
regarding the design to sketch and the date of same. Chair Brenner stated that item could
be updated more thoroughly. Media Junction's main suggestions were that someone
needed to be responsible for content and regular updates. Chair Brenner questioned the
maximum amount of space that could be utilized for the City's web site. Ms. Wilcox
stated that Media Junction has a flat rate for all participants and do not charge for space.
Chair Brenner stated that the Committee is currently researching Document Imaging
Software and would this information be usable. Ms. Jesi Arola stated that these kinds of
documents would be considered graphics and not text. Graphics would need to be
extremely large for individuals to read clearly. Ms. Wilcox stated that if the minutes are
in Word they could be e-mailed and used that way. Committee Member Abrahamson
questioned whether chat rooms would be a possible addition to the current site. Ms.
Wilcox stated that it may be a possibility and reported that they have completed a bulletin
board recently for another customer. It was felt that real-time chat would be an enormous
amount of programming, however, it could be a possibility. Ms. Wilcox stated that she
would provide information regarding both options.
~
Committee Member Fairbrother questioned the amount of time spent on the City's web
site. Ms. Jesi Arola stated that Justin had completed some updates a few weeks ago. Ms.
Page 2 or 4
June 4, 2001
Communications Ad Hoc Committee Meeting Minutes
Jesi Arola stated that when Media Junction was receiving newsletter they were getting
them once every six (6) months and they would have to re-type all of them. Ms. Jesi
Arola did state that on several occasions they have received same on disk. Ms. Jesi Arola
questioned the other documents that the Committee may determine to be archived on the
web site. Chair Brenner questioned a searchable feature. Ms. Wilcox stated that the site
would have to be set up to search, but it would have to be database driven. Ms. Wilcox
stated that if the arrangement of ordinances is easy to understand and navigate, there
should be no need for a searchable database. Ms. Jesi Arola stated that the original web
site was created by Media Junction three (3) years ago and is in need of a facelift. Ms.
Jesi Arola stated that Media Junction could provide this service. Chair Brenner
questioned whether this service would be at the $40 per hour rate. Ms. Jesi Arola
concurred. Ms. Wilcox explained that subsequent to meeting with the client, Media
Junction would design three (3) different looks/designs to the site, which takes
approximately 20 hours. Ms. Wilcox stated that if desired, Media Junction could provide
just one (I) new web design and same on hours. Committee Member Bode questioned
whether there were additional items that the Committee might want to choose to archive.
Chair Brenner felt that the annual budget and financial documentation should be on the
web site. Chair Brenner stated that information could be gathered from other
municipalities' sites. Chair Brenner also felt that the basic, public data should be on the
site and that other items would follow. Committee Member Bode suggested open space
available for leasing, homes for sale or new businesses in town. Chair Brenner suggested
detailed maps of developments.
Ms. Jesi Arola suggested a community calendar that could show all of the meetings,
events, Lion's meetings, etc. Ms. Jesi Arola stated that they could make a specific page
for the Lions. Ms. Wilcox stated that links can be made to other sites and other sites can
link back to the City. Ms. Wilcox suggesting polling business, etc. to ascertain link
ability and desire.
III. CONSIDERATION OF MINUTES
Chair Brenner stated that the Committee meeting minutes were not contained in the
packet for review.
IV. SURVEY UPDATE
Chair Brenner stated that the deadline for survey submission was June I, 2001.
Committee Member Abrahamson stated that his co-worker had completed the program
and it was available on disk. Committee Member Abrahamson volunteered to enter the
surveys into the database. Chair Brenner stated that she had spoke with Committee
Member Witzel earlier that day and she had stated that she would be able to complete
same. Committee Member Abrahamson reviewed the program with the Committee.
Chair Brenner stated that the drawing for the five (5) polo/golf shirts should be completed
and Council's June 13,2001 meeting. Chair Brenner stated that she would arrange same.
Committee Member Bode suggested setting up two (2) different databases for
committee/commissions, staff and citizens. Chair Brenner stated that Committee
Member Bode would retrieve all survey boxes from local business and contact her and
schedule pick up for same. Chair Brenner would then forward to Committee Member
Witzel for entry. Committee Member Abrahamson wiIl familiarize Committee Member
Page 3 or 4
June 4, 2001
Communications Ad Hoc Conunittee Meeting MinUtes
Witzel with the program. It was anticipated that it would exceed four (4) hours for entry,
but results would be available for their next meeting.
V. DOCUMENT IMAGING
Committee Member Fairbrother stated that he had spoken with a Staff member of the
City of Circle Pines. She explained that the City Administrator, Mr. Jim Keinath, had
research several document imaging vendors. Committee Member Fairbrother stated that
the City of Circle Pines purchase Laser Fiche in 1997 and it cost $7,151. The equipment
purchased was a server, scanner, etc. Committee Member Fairbrother stated that they
purchase same from a vendor named Software Tailors, Inc. Committee Member
Fairbrother stated that the City of Circle Pines is utilizing the software for ongoing items
only, if time allows, they would use same for older records. The Staff member reported
that they have been experiencing problems with the software/computer and slowing
speeds. Committee Member Fairbrother questioned the Staff member as to would they
purchase the same system or a different system and the Staff member stated that they
would retain Laser Fiche. Committee Member Fairbrother stated that the Staff member
stated that the scanning of documents was highly time consuming. Committee Member
Fairbrother reported that retrieval of documents was excellent. Committee Member
Fairbrother stated that he would contact Software Tailors, Inc. Consensus was that the
City cannot spend money on technology and not use it. It was felt that no one has
responsibility for the web site, cable channel, etc. so these items are not being used.
Motion bv Committee Member Fairbrother. seconded bv Committee Member Bode
to recommend updatinl!: the web site with current information and Laser Fiche be
reviewed bv Administrative Staff. All in favor. Motion passed unanimously,
VI. NEXT MEETING DATE
Chair Brenner questioned when the Committee desired meeting again to review the
results of the surveys. Consensus was that the next meeting be scheduled for June 18,
2001.
VII. SET AGENDA
The Committee did not discuss this item.
VIII. OLD BUSINESS
None.
IX. ADJOURNMENT
Motion bv Committee Member Fairbrother. seconded bv Committee Member
Abrahamson to adjourn the Ad Hoc Communications Committee meetinl!: of June 4. 2001
at 7:55 p.m.
Transcribed By:
Teresa Bender, Clerk/Treasurer
Page 4 or 4
"
.
CITY OF CENTERVILLE
COMMUNICATIONS AD HOC COMMITTEE MEETING
MAY 17, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville Communica 'ons Ad oc
Committee held their regularly scheduled meeting on May 17, 2001, at City all am
Street.
PRESENT: Chair Theresa Brenner
Committee Member Loren Abrahamson
Committee Member Tom Fairbrother
Committee Member Andrea Witzel
o
ABSENT:
Committee Member Craig Bode
STAFF:
None.
OTHERS:
elecommunications
I.
R
unications Ad Hoc Committee meeting to
II.
so and Mr. Klang and thanked them for their
ng available cable casting equipment, capabilities
r Itemative cab e asting. Ms. Arnson gave a brief synopsis of her
s, e pons irti s and services provided by NMTC. Ms. Arnson suggested that the
I cab e cast all Committee/Commission meetings similar to that of the Cities of
L ington. Ms. Arnson suggested that NMTC could provide the City with in
pi of programs that could either be played on the City's cable channel,
15 or both. Ms. Arnson stated that NMTC serves the areas of Blaine,
nterville, Circle Pines, Ham Lake, Lexington, Lino Lakes and Spring Lake Park.
Chair Brenner questioned the availability of Mr. Klang to tape additional
Committee/Commission meetings in the fall. Committee Member Fairbrother questioned
whether there were additional students that would be available to assist Mr. Klang in the
added cable casting of meetings. Mr. Klang stated that several students were looking for
opportunities. Ms. Arnson stated that the Media Center has all equipment necessary for
cable casting equipment. Ms. Arnson stated that the Media Center currently videotapes
numerous school events for the school and then those programs are played back on the
school's cable channel, however, a hand held video camera could be received from
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May 17,2001
Communications Ad Hoc Committee Meeting Minutes
NMTC to tape something that is not being taped with NMTC video truck. Ms. Amson
stated that a class must be taken prior to issuance of equipment. Committee Member
Fairbrother questioned the cost of using NMTC equipment. Ms. Amson stated that
representatives of Cities would receive the equipment for no charge. Chair Brenner
requested Ms. Amson to explain the uses of the available cable casting channels. Ms.
Amson stated that Channel 16 was the Government Access Channel governed by the
City, with the City having editorial control over the content of the channel. Ms. Amson
explained Universal PEG Service and the availability of receiving same at no cost as long
as the area meets the density requirements of the cable company. Ms. Amson stated that
she had a flyer available and would forward same in regards to this option.
Chair Brenner questioned what channels would be received with the Universal PEG
Service. Ms. Amson explained that a resident would received all of tbe Public Access
Channels (PEG) or Community Programming Channels; Channel 6, Regional Channel,
Channel 15, Public Access Channel for the seven (7) city consortium, Channel 16,
Centerville Government Channel, Channel 57, Program Scheduling for Channel 15,
Channel 58, School District I I, Channel 60, School District 12 (Centennial), Channel 61,
School District 16. Ms. Amson stated that these channel numbers would vary dependent
upon using a cable ready television or a cable box with the Universal PEG Service.
Ms. Amson introduced Mr. Tronson and stated that if the City desired to utilize the
NMTC facility for programs other than news related, Mr. Tronson would be available to
assist in that capacity.
Chair-Brenner questioned the number of homes that have the capability of receiving the
Universal Service in Centerville. Ms. Amson stated that 55 to 60% of the homes are
currently receiving cable services, however, this does not take into consideration homes
that do not meet the density requirements. Ms. Amson stated that she would forward to
the Committee a total number of households serviced which may provide more accurate
figures.
Chair Brenner questioned the City's current equipment and possible additions for the
future. Ms. Amson questioned the current equipment. Mr. Klang reviewed the
equipment used for cable casting the Council meetings. Both Mr. Klang and other
Committee members stated that there is a problem with the audio of the meetings. Mr.
Klang stated that the semi-stationary, tabletop microphones were currently being used
when lapel microphones which would provide a much better audio. Ms. Amson noted
that this is a common problem for cities. Committee Member Fairbrother questioned
whether a session with Council members regarding the usage of the microphones would
be advantageous. Mr. Klang concurred. Both Mr. Klang and Ms. Amson stated that the
Scala system that the City is currently utilizing is fine and provides good graphics. Ms.
Amson did suggest the purchase of a mixer or switcher for approximately $1,000.
Chair Brenner questioned the displaying of plans, sketches or diagrams and the cable
casting of same. Chair Brenner stated that the City of Blaine, she believed, had a
dedicated camera for same. Chair Brenner questioned possibilities of improving same.
Committee Member Fairbrother stated that a board was to be installed on the wall. Mr.
Klang stated that a large amount of side glare would be received by the camera due to the
camera angle and this placement. Mr. Klang suggested placing the current easel more
toward the center of the Council Chambers allowing a more head-on camera angle the
Page 2 of?
May 17,2001
Communications Ad Hoc Committee Meeting Minutes
items were be more visible to the viewer. Discussion ensued in regards to the placement
of same and the understanding of the optimum camera angle. Mr. Klang suggested
placement on an alternative walL Ms. Amson suggested that if the City desired to cable
cast large amounts smaller items, a piece of equipment called an Elmo could be
considered. Chair Brenner questioned whether this was being utilized by the City of
Blaine. Ms. Amson stated that the City of Blaine was utilizing a camera stationed on the
ceiling. Ms. Amson stated that the City of Spring Lake Park is utilizing an Elmo and
described same. Mr. Klang questioned an estimated purchase price of same. Ms. Amson
stated that she would forward same to the Committee. Mr. Klang stated that the
information would be useful for future consideration; however, he felt that the correct
positioning of the plans, sketches or diagrams could correct the current problem.
Chair Brenner stated that just recently, staff was replaying Council meetings on a daily
basis and does the City have the capability to program same during the evening and
weekends. Mr. Klang stated that when he video tapes/cable casts the Council meetings
he must manually switch from the Scala systems to cable casting. Ms. Amson suggested
the purchase of a Leightonix Switcher which will remotely operate numerous playback
VCRs and respective timing software. Ms. Amson stated that the Cities of Blaine and
Lexington. Ms. Amson stated that she would also forward this information to the
Committee.
Ms. Amson also suggested that a free-lance consultant, who has been used by other
cities, could be utilized to design Council Chambers to its ultimate cable casting
arrangements.
Chair Brenner questioned whether the Committee desired to recommend any summer
events so the opportunities would not be missed. Chair Brenner questioned whether Mr.
Klang or classmates desired to become involved in same. Mr. Klang stated that
dependent upon scheduling, the possibility could be viable. Chair Brenner stated that the
Committee needed to research these possibilities and discuss same at their next meeting.
Ms. Amson questioned whether the City had staff that is in charge of assembling and
distributing upcoming events or press releases. Committee Member Fairbrother stated
that he felt that this was one (1) of the areas where communications is lacking due to the
fact that each Committee/Commission is doing their own thing. Ms. Amson eXplained
the reasoning behind her addressing this issue was because NMTC is also looking for
events to cover for news stories. Chair Brenner stated that NMTC should be contacted
first and coordinate scheduling of taping ofthe event(s). The program could be played on
Channel 15 and a duplicate tape could be provided to the City for playback on Channel
16. Mr. Klang stated that Centennial High School offers numerous incentives for
students for involvement in video production outside of the day-to-day school curriculum
and that NMTC has contacted them on many occasions. Mr. Klang stated that Mr. Peter
Crawford was Centennial High School's video production instructor. Consensus was that
the more video production coverage of school activities the more viewers there would be.
Mr. Tronson stated that typically, events such as Fete des Lacs, NMTC would compile
enough background and events to encompass an entire show.
Mr. Klang stated that what the City needed was to first have someone look over the
City's existing equipment to determine is current capabilities. Committee Member
Fairbrother questioned whether this was something the NMTC could provide. Ms.
Amson concurred.
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May \7, 200\
Communications Ad Hoc Committee Meeting Mmutes
Chair Brenner stated that she felt the Committee leamed a lot and thanked the
representative from NMTC for their attendance. Chair Brenner questioned whether the
NMTC representatives desired to visually inspect the current cable equipment. The
representatives from NMTC, Mr. Klang and the Committee inspected same. Chair
Brenner stated that it was discovered that the capabilities of playing programs on the
cable channel was one (1) of capabilities the City does have and there would be no need
to purchase a Leightonix Switcher as previously discussed. Chair Brenner stated that Mr.
Klang would try to obtain some training on same so that the City can utilize same.
Discussion ensued in regards to purchasing equipment and the cable budget. Committee
Member Fairbrother stated that the City probably had not spent any money from this fund
in years. Chair Brenner corrected Committee Member Fairbrother by stated that several
years ago, a large amount was expended upgrading equipment. Mr. Klang advised that
prioritizing the purchasing of equipment would be very useful. Committee Member
Fairbrother stated that once Mr. Klang became familiar with the current equipment, he
could make recommendations for future purchases.
III. CONSIDERATION OF MINUTES
Chair Brenner stated that the Committee needed to consider the March 29, 2001 and
April 16, 2001 minutes.
Motion bv Committee Member Fairbrother. seconded bv Committee Member
Abraham son to approve the minutes ofthe April 16. 2001 Communications Ad Hoc
Committee. All in favor. Motion passed unanimously.
Motion by Committee Member Fairbrother. seconded by Committee Member
Abrahamson to approve the minutes of the March 29. 2001 Communications Ad
Hoc Committee. All in favor. Motion {lassed unanimously.
IV. SURVEY UPDATE
Chair Brenner stated that all of the surveys had been distributed and the Committee was
waiting for feedback. Chair Brenner stated that they were distributed along with the
newsletter. Discussion ensure regarding the prize give-away and itcms. Chair Brenner
stated that the polo/golf shirts were valued at $20 each and ifthey issued five (5) it would
total $100. Consensus was that the shirts to given away would be the polo/golf shirts.
Chair Brenner stated that the coping of the surveys totaled $117. Committee Member
Abrahamson stated that he had a co-worker that stated for $100 he would provide the
Committee with a program that would tabulate responses from residents. Committee
Member Abrahamson questioned whether Council approval was needed for this
expenditure. Chair Brenner concurred. Discussion ensued regarding forwarding the
request to Council to consider setting a not exceed amount at their next meeting.
Committee Member Abrahmson requested copies of sample, completed surveys to
provide his co-worker with same to ascertain an actual cost. Chair Brenner stated that
she would notify Staff that the Committee had an item they wanted on the agenda,
however, the item would be forwarded on Monday or Tuesday to Committee members
and Mr. Jim March along with a request that he forward same to all Council members
prior to their next meeting.
Page 4 of7
May 17, 2001
Commwrications Ad Hoc Committee Meeting Minutes
V. DOCUMENT IMAGING
The Chair stated that recently Council Member Capra, two (2) members of Staff and
herself had a brief demonstration of a product named Laser Fiche, a document imaging
software. Committee Member Fairbrother stated that recently he had participated in a
Laser Fiche demonstration and informed Committee members of same. Discussion
ensured regarding capabilities of same, web page capabilities, records retention, survey
results and citizen desire. Consensus was that the true value of the product would also be
received by Staff for records retention, etc. and would need to involve Staff and Mr.
March if the Committee were to make a recommendation to Council for consideration.
Discussion also ensued regarding cost effectiveness. Chair Brenner stated that the City of
Circle Pines has purchased the software and is utilizing same. Committee Member
Abrahamson suggested that the Committee or Staff meet with same to discuss their
usage, web capabilities, etc. Consensus was that the anticipated expenditure of this
system would be $40 - $50,000. Chair Brenner questioned whether the Committee
desired to wait for additional proposals or research other options. Committee Member
Abrahamson stated that it would be wise to contact the City of Circle Pines to ascertain
usage and cost benefit. Consensus was that Staff and Mr. March ascertain the benefits
for the administrative and Public Works perspective. Committee Member Fairbrother
stated that staff would need to scan every document into the system. Committee Member
Witzel stated that the City could hire a temporary position to complete same. Committee
Member Fairbrother volunteered to discuss Laser Fiche with the City of Circle Pines.
Consensus was that the responses from the survey would assist in determining the need
for a product such as.
VI. TOWN LIFE MAGAZINE
Chair Brenner questioned whether Committee members had a chance to review same and
stated that she had spoken with Ms. Katherine Kerry, the publisher of Town Life
Magazine, to thank her for expressing interest. Chair Brenner stated that she liked the
magazine, however, was unsure if it met aU of the City's needs. Committee Member
Fairbrother felt that it was rather expensive. Committee Member Abrahamson stated that
the magazine was delivered to a larger geographic area and EDC may be interested in
same. Chair Brenner stated that the magazine is mailed to 10,000 homes with an
additional 1,000 magazines being sold at retail cenlers and subscription for annual
delivery. Mr. Klang questioned the impact of those same numbers if the City also
participated. Chair Brenner stated that an additional 1,300. Chair Brenner stated that the
annual cost for a two (2) page report would be $14,400, $2,400 per issue at six (6) issues
for one (1) page would be $7,000. Consensus was that it was not comparative to the
newsletter due to the limited amount of space and selectiveness. Consensus was that the
magazine would be better utilized as a public relations tool rather than a newsletter.
Discussion ensued regarding the use of The Quad Community Press. Consensus was that
the The Quad could be utilized for the more immediate items, the quarterly utility biUing
could contain information, and the use of the Town Life Magazine for more feature
related articles. Chair Brenner requested what should be done regarding the tabled
newsletter in the interim. She believed that Council was looking for a recommendation
in the area of a newsletter. Discussion ensued regarding upcoming events throughout the
summer, the hiring of Ms. Scott by the Hugonian, her position on the Fete des Lacs
Committee. The Chair stated that she wanted the Committee to consider the short-term
needs of the Communications Ad Hoc Committee without a newsletter. Consensus was
Page 5 00
May 17, 2001
Communications Ad Hoc Committee Meeting Minutes
that The Quad and the Hugonian were the two (2) largest viewership areas available.
Committee Member Fairbrother stated that Mr. March agreed to e-mail the Week In
Review to residents who requested same. Consensus was that in the interim, e-mails to
residents and announcements to The Quad would be utilized to communicate with the
residents until the survey results are received.
Discussion ensued regarding the willingness and availability of Staff to draft something
to be printed in The Quad. Chair Brenner stated that the City would be hiring an intern
this summer, which may allow Staff to summarize Council meetings that can be
forwarded to the two (2) local papers. Consensus was that Council would need to
determine what information would need to be released to the papers and Staff would need
to draft and forward same. Chair Brenner suggested adding a Communications item on
Council's agenda allowing Council to determine their communication desires for that two
(2) week period and Staff would draft and forward same to the paper. Chair Brenner
stated that she would attend the next Council meeting to recommend same.
Chair Brenner questioned the Committee's desire to invite Ms. Katherine Kerry to a
meeting or should the Committee wait for the results from the survey. Consensus was to
wait for the results. Discussion ensued regarding the web site information, such as the
ease of changes, etc. Chair Brenner questioned whether she should obtain Media
Junction to speak at their next meeting. Consensus was that the use of the web page
would be critical in determining the components of the Laser Fiche system.
It was determined that June 4, 2001 would be the Committee's next meeting. Chair
Brenner stated that the League of Minnesota Cities would be holding their annual
conference in Duluth, Minnesota on June 19-22, 2001 and she had spoken with Mayor
Swedberg who stated that the City would be willing to send a Committee Member to
participate in same. Chair Brenner stated that the League would be focusing several
sessions on the League's web site software for cities. Chair Brenner stated that she could
also contact the League to ascertain their willingness to demonstrate their services on site
and requested Committee input.
VII. SET AGENDA
1. Media Junction
2. Survey Updates
3. Document Imaging Update
VIII. OLD BUSINESS
None.
IX. ADJOURNMENT
Motion bv Committee Member Fairbrother, seconded bv Committee Member Witzel to
adiourn the Ad Hoc Communications Committee meetinl!: ofMav 17, 2001 at 8:37 n.m.
Transcribed By:
Page 6 of7
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CITY OF CENTERVILLE
FETE DES LACS FESTIVAL COMMITTEE MEETING
APRIL 16,2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville Fete des Lacs Festiv I C mmi ee
held their regularly scheduled meeting on April 16, 2001, at City Hall, 1880 Ma' Set.
PRESENT: Chair Ray DeVine
Committee Member Kathy Peil (arrived at 6:42 p.m.)
Committee Member Karla DeVine
Committee Member Terry Sweeney
STAFF: None.
ABSENT: Committee Member John Thill
Committee Member Monica Travis
Committee Member P 'cia Scott
OTHERS: Ms. Lisa Ki selhorst
Mr. Bob C el, An k
Mr. Robb , Hu
I.
o
e the pril I , 200 I, et des Lacs Committee meeting to order at
II.
/ WA
h e 0 z urr an ated at he and Mr. March had spoken with him
n gar to obta ni g a signed contract. Chair De Vine stated that the
w Id e 1) rw rding a chec n the amount of $1,500 shortly. Chair DeVine
tio the a 0 t of space needed for the carnival rides. Mr. Hurr stated that he
d e d ap roximately 60 x 200 feet. Mr. Hurr stated that he would visually inspect
u'e a 0 e Memorial Park later this evening. Chair DeVine questioned the rides
tea ilable. Mr. Hurr reported a ferris wheel, scrambler, etc. Mr. Hurr stated that
h d hotos of most of the equipment, games, concession stands and trucks. Chair
Vine questioned the carnivals electrical and water needs. Mr. Hurr stated that they
eded access to water and 24 hour power. Chair DeVine stated that the City provided
power for RVs last year. Mr. Hurr stated that they are located out of White Bear Lake
and would either return to their homes or rent hotel rooms. Chair DeVine stated that
Hurr Family Amusements would bring in their own box and questioned that being from
the area where they familiar with the electric inspections that are needed. Committee
Member Peil questioned the amount of set-up time needed. Mr. Hurr stated that the
carnival would show up on Friday morning. Chair DeVine questioned the food
concessions that are brought in. Mr. Hurr stated that he primarily had a mini-donut stand.
Page I of5
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April 16, 2001
Fete des Lacs Festival Committee Meeting Minutes
Mr. Hurr stated that he would rent additional space out if it was available and attendance
is high. Chair De Vine stated that he needed to anticipate whether to bring in more
vendors due to the fact that last year that was one (I) of the complaints. Mr. Hurr
questioned the attendance of last years festival. Chair DeVine stated that approximately
3,000 to 5,000 but anticipating 10,000 with the softball tournament. Committee Member
Sweeney stated that several individuals looked for food vendors last year during the
dance and they had been clpsed down. Chair DeVine questioned the selling of bottled
water. Mr. Hurr stated that usually one (I) of the trucks have it. Mr. Hurr stated that
they usually have pallets worth on hand. Chair De Vine stated that he understood that
usually the food vendors and Hurr Family Amusements have exclusive rights to varies
foods offered. Chair DeVine questioned whether there would be a problem with a local
civic group selling the same item, such as water. Mr. Hurr explained that as long as they
are not right next to the food booths and prices are comparable, there would be no
problems. Chair DeVine questioned the appropriateness of another meeting. Mr. Hurr
stated that in approximately a month they should meet again.
Committee Member DeVine stated that an additional item that needed to be kept in mind
was the craft show/business expo. and the anticipation of 80 participants. Committee
Member DeVine stated that last years problem consisted of the carnival taking more
space than allowed for.
Mr. Bob Cordel stated that he felt that his organization could assist in eight (8) different
areas. Mr. Cordel stated that his organization could be set up from the line to the end of
the parade to monitor same via motorcycle and ATVs. Mr. Cordel stated that his
organization could have individuals stationed throughout the dance, baseball, 5K run,
fireworks, cleanup, operations, storing of money, parking, main entrances or
intersections. Chair DeVine questioned the items that Mr. Cordel would need from the
Committee. Mr. Cordel stated that he would need a listing of events and times, maps, the
possibility of a long signal, 20 amp, 110 outlet that is dedicated. Committee Member Pei1
questioned the charge for the Anoka County Amateur Radio Operator's services. Mr.
Cordell stated that they are not allowed to charge fees, however, they will accept
donations or in the future the club may approach the City to secure antennas to the water
tower. Chair DeVine stated that the club's services sound really good and the Committee
will continue to forward information to the club.
III. CONSIDERATION OF MINUTES
I. March 5, 2001 and March 19,2001 Meeting Minutes
Motion by Committee Member DeVine. seconded by Committee Member Peil to
approve the March 5. 2001 and March 19. 2001 Fete des Lacs Committee meeting;
minutes. All in favor. Motion carried unanimously.
IV. SUB-COMMITTTE REPORTS
1. Parade
Chair DeVine stated that he needed to contact Committee Member Thill to discuss an
informational flyer to be contained in the sponsorship letter. Committee Member
Page 2 of 5
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April 16, 2001
Fete des Lacs Festival Committee Meeting Miriutes
Sweeney stated that something needed to be acted on. Mr. Cordel suggested that the
Committee consider button contest similar to that of the City of Blaine's Blazin' 4th
button contest. Chair De Vine stated that this item was discussed earlier in the planning
stages and now time does not allow for this years festival. Chair DeVine questioned the
length of time it takes to arrange a button contest. Mr. Cordel stated that generally flyers
are distributed in January or February and allow March to be the deadline for entries. Mr.
Cordel felt that there would be ample amount of time to conduct a contest for the buttons.
2. Beach Partv
Committee Member Pei! stated that they would set-up the tent in the hockey rink. Chair
DeVine stated that the Original Knight of Rock and Roll, former member of the White
Sidewalls.
3. 5 K RunlTeen Dance
Chair DeVine stated that there was nothing new to report with the absence of Committee
Member Travis.
4. Buttons
Chair DeVine stated that this item was previously discussed.
5. Softball Tournament
Chair DeVine stated that he and Mr. Bisek had met with the Minnesota Recreation
Association and the City of Centerville is booked for the regional tournament. There will
be 40 to 60 teams participating, however, an opportunity has risen for them to broken in
to two (2). Chair DeVine stated that was his suggestion due to the fact that 20 to 30
teams would be more than enough for this event. Committee Member DeVine stated that
Mr. Bisek had received a letter from the City of Lino Lakes stating that most of there
fields were in residential areas and not capable of handling the crowds or traffic that
would be associated with tournament play. Chair DeVine stated that he needed to meet
with Mr. Palzer, Public Works, to ascertain thc length of the fields. Committee Member
Peil questioned the days of the tournaments. Chair DeVine stated that depending on the
amount of teams, but he felt it would be Friday, Saturday and Sunday.
6. Beer & Bingo
Chair DeVine stated that this item would be handled by the Lions and that it would be
worked on as the event draws nearer.
7. Food Vendors
Chair DeVine stated that he would no seek additional vendors for the event; however, he
would contact the CentervilIe and Hugo Lions to ascertain their desires to participate by
selling bottled water. Committee Member DeVine stated that the Church desired to have
a pancake breakfest on Sunday morning. Consensus was to have same at the park.
Page 3 of5
April 16, 2001
Fete des Lacs Festival Committee Meeting Minutes
8. Advertising
Chair DeVine suggested that a full or half page flyer that is generic should be completed
within the next couple of weeks to be include in with the sponsorship letter. Committee
Member Peil stated that a craft show/business expo. registration form should also be
included in the mailing. Committee Member DeVine stated that same was completed.
9. Parking
Committee Member Peil stated that she had yet to forward a letter to the Church in
regards to parking.
10. Raffle
Chair DeVine stated that Committee Member Sweeney offered to escort Connnittee
Members Peil and DeVine to Tousley Sports Center. Committee Member Sweeney
explained that the Committee would ascertain if Tousley wanted to donate for
sponsorship, at cost or split the cost of a 4-wheel and at the same time ascertain if they
would allow the use of two (2) additional, identical 4-wheels. The 4-wheelers would be
placed at the beginning and end of the parade with signs on them explain that an identical
4-wheeler could be won through the raffle and give Tousley Sports a plug. Committee
Member Sweeney suggested the use of the three (3) 4-wheeler at the event and to have
same parked at the dance. It was also suggested that Waldoch Sports be approached.
Committee Member Peil stated several sporting goods stores. A suggestion was made for
Anoka County Park Memberships.
II. Fund Raising
Local area business coupon pages as a local fundraiser. Committee Member Sweeney
stated that all participates would sign out a block of numbers and be financially
responsible for same. Mr. Bisek stated that usually local business are hit hard for
donations and are unlikely to give same without something in return. He felt that the
coupon pages would bring additional revenue to local business owners plus it would be a
minimal donation. Mr. Hurr stated that usually the carnival posters and tickets would be
printed in a month to a month and a half and same would be delivered together.
Committee Member Peil stated that the sub-committee general information pages were
needed and registration forms.
12. Main Stage
Committee Member Sweeney stated that contacts are ready for Kit and Kaboodle, the
Magician and Laurie's Dance Studio. Committee Member Sweeney also stated that the
car fire simulator is a possibility.
13. Volunteers
Committee Member Sweeney presented the Committee with post cards for volunteers to
be contained in the sponsorship letter.
Page 4 of 5
April 16, 200 1
Fete des Lacs Festival Committee Meeting Minutes
14. Fireworks
Committee Member Sweeney had nothing to report on this item.
15. Operations
Thank you letters were discussed along with coupon pages being given as thank yous to
volunteers. Mr. HUIT questioned the papers that covered the area and stated that he
occasionally advertises specials on Sunday as "Family Day. Chair DeVine stated that
Thursday would be VIP day as discussed with Fundland last year. Mr. HUIT stated that he
could secure a couple of rides for Thursday. Chair DeVine stated that this item would
need to be discussed in further length to ascertain its possibility. Chair DeVine
questioned the size ofthe ferris wheel. Mr. HUIT stated approximately 55 feet.
V. NEW BUSINESS
Chair DeVine stated that he would draft an overall list of events and times to be
forwarded to Committee Members and the Radio Operators.
VI. OLD BUSINESS
I. Letterhead
Chair. DeVine presented the Committee with two (2) samples ofletterhead.
Motion madc by Committee Member Peil to approve the submitted Festival
letterhead. Motion died for lack of second.
Committee Member Sweeney volunteered to draft something within the next two (2)
weeks.
2. Volunteer T-Shirts
The Committee needed to determine the manufacturer for the Lime Green T-Shirts
previously approved.
Motion made by Committee Member Sweeney. seconded by Chair DeVine to 20
with Gilden as the manufacturer of the festival's Lime Green T-Shirts. All in favor.
Motion carried unanimously.
VII. ADJOURNMENT
Motion made by Chair DeVine. seconded by Committee Member Sweeney to adiourn the
Fete des Lacs meetiDl! of April 16. 2001 at 8:14 p.m. All in favor. Motion carried
unanimouslv.
Transcribed By:
Teresa Bender, Clerk/Treasurer
Page 5 of5
.
.
CITY OF CENTERVILLE
FETE DES LAC FESTIVAL COMMITTEE MEETING
MAY 21, 2001
6:30 p.m.
Pursuant to due call and notice thereof; the City of Centerville Fete des Lacs Co
their regularly scheduled meeting on May 21,2001, at City Hall, 1880 Main Str
PRESENT: Chair Ray DeVine
Committee Member Kathy Peil
Committee Member Karla DeVine
Committee Member John Thill
Committee Member Terry Sweeney
Committee Member Patricia Scott
D
ABSENT: None.
STAFF: None.
OTHERS: Ms. Lisa Ki elhorst
Mr. Bob C el,
I.
s Lacs Committee meeting to order at
y 21 0 ,
t agenda with regards to sub-committee
r er 0 e ents.
ll.
ill.
e to st shortage the April 16, 2001 were delayed, but would be available for the
. ee's consideration at their next meeting.
IV. B-COMMITTTE REPORTS
1. Parade & Buttons (Committee Member John Thill)
Committee Member John Thill stated that the parade applications had been forwarded on
Monday of this week. Brief discussion was had in regards to pricing and size of buttons.
Chair De Vine suggested that Committee Member Thill contact Print Central. Discussion
ensued regarding the information that would be placed on the buttons. Committee
Member Peil stated that this item was related to fund raising. Discussion ensued
.
May 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
regarding using the same logo as last year and adding information and changing the date
versus holding a contest for the button design similar to that of other communities. The
Chair stated that he was open to new suggestions; however, the buttons need to be
ordered soon as the festival is drawing nearer. The Chair questioned whether a new logo
could be available for the next meeting. Committee Member Peil stated that additional
charges for art work would be associated with the buttons if a contest was held due to
cleaning up of the art work, new art work, etc. Committee Member Sweeney stated that
if a contest is desire, months of preparation would need to consider and currently the
Committee is short on time. Committee Member Sweeney suggested that this would be
something to keep in mind for next year. Chair DeVine questioned Committee Member
Thill in regards to supplies, postage, and the contents of the mailing. Committee Member
Thill stated that City Hall provided the needed envelopes, he purchased postage through
the post office and would be requesting reimbursement and provided the information that
was contained in the mailing to the Chair.
2. Craft Show/Advertising/Teen Dance/5K Run (Committee Member Karla DeVine)
Committee Member Karla DeVine questioned whether Committee Members had
reviewed the presented newspaper advertisement. Chair DeVine suggested that the dates
of the Festival should be placed on the City's informational board, cable channel and web
site. Discussion ensued regarding the Church's pancake breakfest on Sunday. Chair
DeVine questioned whether Committee Member DeVine had an advertising plan.
Committee Member DeVine concurred. Committee Member Peil questioned the
previous year's posters and the provider of same. Committee Member DeVine stated that
they were provided by the carnival promoter. Chair DeVine reviewed the Advertising
sub-committee's advertising plan. Chair DeVine stated that two (2) Y. pages ads would
be placed in the Quad Community Press and Press publications, one (1) ad in the
Hugonian, area businesses, cable channel and web site.
Committee Member DeVine stated that discussions had been had with Mr. Rich DeFoe,
Owner of the Waterworks Beachclub, and it was determined that this would not be an
event ofthe Committee.
Committee Member DeVine stated that she had contacted Ms. Monica Travis in regards
to the 5K run. Ms. Travis volunteered to assist in same. Committee Member DeVine
stated that Ms. Travis would be contacting Runners World to ascertain the possibility of
receiving a bulk promotional sunglass giveaway for a new sunglass manufacturer who is
participating in a promotional giveaway to new subscribers of Runners World. Chair
DeVine questioned whether any discussions had taken place in regards to the provided
vendor options for the event. Committee Member DeVine stated that the vendor would
be organizing the entire event. Chair DeVine requested that additional information was
needed regarding expenditures, profit, etc. prior to the next meeting.
Committee Member DeVine stated that the Craft Show registration was completed and
would be included in the donation/sponsorship mailing.
3. Softball Tournament, Lion's Beer & Bingo, Food Vendors, Carnival and
Expenditure Reimbursement (Chair DeVine)
Page 2 of 5
May 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
Chair DeVine stated that the tournament is still going forward, however, the fields
do not meet regulation size. Chair De Vine stated that it has been discussed to
temporarily alter the existing fields to accommodate the regulated size needed for
this event. Committee Member DeVine stated that the Parks and Recreation
Committee would be discussing this item at their next meeting. Committee
Member Peil questioned the possibility of the tournament not going forward due
to same. Chair DeVine stated that, currently, the tournament is schedule for
Centerville; however, the largest danger would be in the Parks and Recreation
Committee determined that they did not want to incur the expenditure to
temporarily alter the fields. Discussion ensued in regards to the entry fees, profit,
players being brought to the events, etc.
Chair De Vine stated that no recent contact had been made with the Lions in
regards to this item. The Chair felt that this item could be address nearer to the
event. The Chair stated that he would discuss this item with the Lions at their
meeting on Thursday. Chair DeVine stated that the carnival promoter would be
handling the food vendors so no progress had been made on this item. Committee
Member Sweeney stated that the Fire Department was not interested in serving
water. Committee Member DeVine stated that she would discuss this item with
the Parks and Recreation Committee. Mr. Bob Cordel stated that he would
contact the same vendors that are used for the City of Blaine's Blazin' 4th
Celebration. Discussion ensued in regards to the Committee selling the water.
Mr. Cordel volunteered to arrange a contract with his vendors. Committee
Member De Vine questioned whether the Committee desired her to approach the
Parks and Recreation Committee or not. Consensus was not to approach the
Parks and Recreation Committee.
Chair DeVine stated that there is nothing to report on the carnival.
Chair DeVine stated that all sub-committees should be mindful of upcoming
expenditures and the reimbursement procedure for same.
4. Raffle, Fund Raising, Parking (Committee Member Kathy Peil)
Committee Member Peil stated that there was no new information regarding the
raffle; however, the branch club will be meeting shortly to discuss this item.
Committee Member Peil and Sweeney anticipated approaching several Sports
Shops to ascertain their willingness to donate items such as 4-wheeler, dirt bike,
etc.
Committee Member Peil stated that the only supplies needed were envelopes.
Chair DeVine requested to view the information that was contained in the
mailing. Committee Member Peil stated that Staff had made the sponsorship
letters as requested, craftlbusiness expo, registration and parade information
would be contained in same. Committee Member Peil stated that the original
volunteer form was removed from the mailing due to the fact that the mailing
would have required additional postage. Committee Member Peil stated that
volunteer opportunities were contained in the donation/sponsorship letter.
Committee Member DeVine stated that the letter did not address the events that
would be taking place during the celebration and Committee Member DeVine
Page 3 of5
May 21, 2001
Fete des Lacs Festival Committee Meeting Miriutes
suggested that events should be included in the same mailing. Committee
Member Peil stated that an additional page would increase the postage per mailing
to $.55. Consensus was to include the flyer. Chair DeVine questioned whether
all residents in the City would receive this mailing. Committee Member Peil
stated only those individuals that have participated in the past; however, she was
open to suggestions. Chair De Vine stated that a second letter should be available
in early June. Committee Member Peil suggested that the beginning of July
would be better due to the date of the mailing.
Committee Member Peil stated that nothing has been done regarding this item.
Chair DeVine stated that he would contact Father Fitzgerald to ascertain the times
that the Church Council meets and forward that information to Committee
Member Peil. Committee Member Sweeney questioned whether Committee
Member Peil had given any additional thought to the idea of coupons. Committee
Member Peil questioned whether Committee Member Sweeney was asking about
the coupons that went with the buttons. Committee Member Sweeney stated that
he and Chair De Vine had met for lunch and discussed local business participate in
a buy one/get one free type offers rather than those same business
donating/sponsoring toward the event. It was felt that the participation in this
type of advertising/promoting would be more received by smaller, local
businesses. Committee Member Sweeney stated that it would be available on a
one (I) page, 8 Y, x 11 sheet of paper that then would be sold for $5. Committee
Member Sweeney stated the Kelly's Komer had expressed an interest in
participating in same. Consensus was that Committee Members would approach
local businesses to ascertain their participation in this item.
5. Main Stage. Volunteers. Fireworks & Operations (Committee Member Terry
Sweeney)
Committee Member Sweeney stated that all acts are committed with the exception
of the Fire and Police Departments. It was brought to the Chair's attention that
Kids Dance had been booked for approximately two (2) hours on Saturday by a
resident. Committee Member Sweeney stated that the entire day had previously
been committed. Committee Member Sweeney stated that he would Gontact Ms.
Capra to ascertain whether a contract had be signed with Kids Dance and whether
they were available for an alternative day due to the already scheduled events that
would be taking place under the tent on Saturday that had been previously
contacted for. Chair DeVine suggested having karoke available Saturday evening
prior to the band. Chair DeVine stated that he had spoke with the woman who
operates the karoke at Kelly's Komer to ascertain availability, etc.
Committee Member Sweeney stated that the volunteer postcard/flyer would be
included in the mailing.
Mr. Cordel reviewed the submitted proposal from the Amateur Radio Operators to
provide radio communications for the parade and fireworks elevating the need for
walkie-talkies. Mr. Cordel stated that the communications could be directly
relayed to the police and fire departments, local ambulance service, members of
the Committee, fireworks and parking. Committee Member Thill questioned
whether Mr. Cordel could provide 8 - 12 individuals that could work the parade
Page 4 of 5
May 21, 2001
Fete des Lacs Festival Committee Meeting Minutes
route. Mr. Cordel concurred. Discussion ensued regarding the parking and
fireworks and what services Mr. Cordel could provide. Mr. Cordel requested a
rough schedule of events that his services would be utilized for.
Committee Member Sweeney stated that he had spoken with both Americana and
Arrowhead Fireworks. Committee Member Sweeney stated that Arrowhead had
said that they would put together a proposal for $2,500; however, same had yet to
be received. Committee Member Sweeney stated that he felt the Comrriittee
should forward the contract to Americana. Chair DeVine suggested that Mr. Jim
March review prior to same. Discussion was had in regards to fireworks display
areas. It was suggested to have Americana survey for the best possible site.
Committee Member Sweeney stated that Waste Management would be donating
their rubbish services totaling $250 and a contract needed to be forwarded to On-
Site Sanitation for providing satellites at the park.
Committee Member Sweeney stated that he felt the Amateur Radio Operators was
a good idea. Discussion ensued in regards to the possibility of securing the use of .
4-wheels for the event from Waldoch Sports or someone else willing to provide
same.
V. NEW BUSINESS
I. Letterhead & Mailing
The Chair stated that the mailing had previously been discussed and that the
letterhead should be utilized whenever possible.
2. Overall Event List and Timeline
Chair requested comments on the presented timeline. The Chair stated that he
would like to see this list refined more. Each member attempted to comply with
same.
VI. OLD BUSINESS
None.
VII. . ADJOURNMENT
Motion made bv Committee Member Sweenev. seconded bv Committee Member Peil to
adjourn the Fete des Lacs Committee meeting of Mav 21. 2001 at 8:15 p.m. All in favor.
Motion carried unanimouslv.
Transcribed By:
Teresa Bender, Clerk/Treasurer
Page 5 of5
/
NOT
APPROVED
PARKS AND RECREATION
COMMITTEE MEETING MINUTES
June 6, 2001
Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City
of Centerville held their regularly scheduled meeting on June 6, 200 I at City Hall, 1880
Main Street. Chairperson Doug Porter called the meeting to order at 6:32 p.rn.
Present:
Chairperson Doug Porter
Wayne LeBlanc
Brian Walter
Karla DeVine
Tom Lee
Kathy Pell
Tedd Peterson (arrived at 6:35)
Absent:
Staff: Jill Lien
OATH(S) OF OFFICE
Tom Lee and Kathy Pell read their Oath(s) of Office.
APPEARANCES
Mr. Bill Bisek appeared before the Parks and Recreation Committee to discuss two (2)
items. The first was to help clarifY any controversary or issues that may have risen
related to moving the fencing at Laurie LaMotte Park to accommodate the softball
tournament during the Fete des Lacs Celebration. Mr. Bisek explained his suggestion of
relocating the fencing was only for a temporary period of time, and that they conld be
moved back after the tournament. He also wanted to clarifY that the original intent for
the ball fields was not for the youth, but for adults. After the fields were constructed, the
Little League approached the Parks and Recreation Committee. Mr. Bisek commented
that there could be double use of the fields.
I
I
I
l
The second concern of Mr. Biseks was establishing concessions at Laurie LaMotte Park.
He commented that it would be very beneficial for the Parks and Recreation Committee
to start selling some type of concessions now. Considering the fuet that the Little
League, the Centennial Soccer Club, the Fete des Lacs Celebration and the Fete des Lacs
Softball Tournament are all held at LaMotte Park, it could generate a great deal of
1
\
income for whatever organization is willing to operate a concession stand. Whether this
organization is the Lions Club, Little League, Soccer Club, Parks and Recreation
Committee or himself, it would be a great source of income. He also explained that it
would establish a reputation of offering concessions at the park. He suggested that
whatever organization elects to offur concessions, could donate some of the proceeds to
the Parks and Recreation Committee. Once the actual concession shelter is built, it could
be taken over the Parks and Recreation Committee, or whomever elects to run the
concessions.
Ms. DeVine questioned of the Lions Club has come to any conclusions related to funding
for the concession shelter.
Mr. Bisek explained there are many avenues for generating funds for the concession
shelter. The Spring Lake Park Lions Charitable Gambling is a very aggressive
organization that is donating proceeds to Centerville for these type of things. Other ways,
such as: fundraisers, coupons, DNR Grant or possibly a loan from the City (paid back
with proceeds from the concessions) are always a possibility. Additionally, the Wheels
Park will also playa factor in the concession shelter.
Mr. Bisek questioned if the Committee had any other concerns or questions that he might
be able to help with. The Committee had no further questions and thanked Mr. Bisek for
his time and for attending the meeting.
CONSIDERATION OF MINUTES
May 2.2001 Parks and Recreation Meeting Minutes
Motion by Mr. Peterson, seconded by Mr. Walter to approve the May 2, 2001 Parks
and Recreation Committee Meeting Minutes with noted changes. All in favor.
Motion carried unanimously.
UNFINISHED BUSINESS
Update on Rental of Church Pronertv
Mr. Walter explained that Ms. DeVine, her husband Ray DeVine and Jim March all met
for lunch one day to discuss the options of renting property from the Church for a soccer
field. After their discussion, it was apparent that it would be very costly to renovate the
field into a soccer field, and would be difficult to get a long-term lease from the Church.
lfthe Church doem't want to grant a long term lease, the Committee wouldn't want to
invest a lot of money into a field that they may not have for long. After discussion, the
consensus of the Committee was that approaching the Church is not a feasible option.
Quotes on RelocatinlJ Backstops and Fencing at Laurie LaMotte Park
Mr. Peterson explained he had not obtained quotes on relocating the backstops and
fencing at Laurie LaMotte Park due to the fact that the motion had been pulled prior to
Council review. Council Liaison Broussard Vickers questioned why the motion had been
2
pulled prior to Council reviewing it. Mr. Porter explained that additional information had
surfuced after the motion was made. The Committee wanted to validate that information
before the Council acted on it. The information that had surfaced was the expense to
construct a soccer field on the church property, renting the property from the Church and
what type of involvement/agreement the City has with the Centennial Soccer Club. Mr.
Peterson explained that the Soccer Club has not donated an)1hing (monetarily or
voluntarily) to the City, and therefore, can't really say much about the fields or the
condition of the fields. Mr. Peterson also commented that to relocate the fencing and
then turn around and relocate it back, would be very costly and time consumiog. He
explained that his original motion was to try to make at least one of the fields (softball vs.
soccer) regulation size standards. Currently, neither the softball nor the soccer fields are
of regulation standards. He would like to see at least one of them brought within
regulation. Mr. Peterson also mentioned that if the softball fields were made to be within
regulation standards, more tournaments could be offered, which in turn would generate
more money. Additionally, tournaments would be a great source of income for the
concession shelter and the concession shelter would be an added attraction for the
tournaments. As far as the soccer fields go, both could be made into "Ul 0" (youth under
age 10) fields. He is positive two (2) UtO fields will fit into the same location. Mr. Lee
commented that if the Parks and Recreation Committee is looking to invest a substantial
amount of money into this park this year, they should try to make it as useable as
possible. Mr. Walter expressed his concern over loosing an adult soccer field. Ms. Peil
agreed with Mr. Peterson and Mr. Lee that the Committee should make the softball field
regulation standard, usable by adults, to help generate income. To have two (2) Ul 0
soccer fields would be the best use of the area The following motion was amended as
follows:
Motion by Mr. Peterson, seconded by Mr. LeBlanc to recommend to City Council to
move the backstop on field #2, and the outfield fencing on field #3, at Laurie
LaMotte Memorial Park, per USSSA standards and requirements, with an amount
not to exceed 53500.00. Also to establish another UtO soccer field per Soccer
Association requirements. Porter, DeVine, Peterson, Peil, Lee - aye. Walter- nay.
Motion carried.
Lions Concession Stand
The Parks and Recreation Committee elected to no longer refer to the concession shelter
as the "Lions" Concession Stand. Since the Lions Club will not be funding the shelter, it
should no longer be referred to as the ''Lions Concession Stand". Ms. Lien suggested
tabling this item until the City learns if it is awarded the DNR Grant. If the City is not
awarded the grant, the concession shelter will not be happening this year at all.
Discussion ensued related to Mr. Bisek's proposal for a "temporary concession stand",
and the following motion was made:
3
l _
Motion by Ms. Peil, seconded by Mr. Porter to recommend to City Council approval
of Mr. Bisek's request anowing him to seU concessions at Laurie LaMotte Park
(excluding the Fete des Lacs weekend) temporarily, through the year 2001. Mr.
Bisek wiD be responsible for pulling all necessary permits and absorbing all costs
incurred, including sales tax. AU in favor. Motion carried unanimously.
The Parks and Recreation Committee is not looking for a specific portion of the profits
from Mr. Bisek, but rather, a monetary donation would be greatly appreciated.
Ms. Lien will notifY Mr. Bisek of the results ofhis request.
Building Plans for a Concession Stand in No. St. Paul
Mr. Peterson explained he had received the blueprints from the City of No. St. Paul for a
concession stand at one of their parks. He also received blueprints from the City of
Vadnais Heights for one of their parks.
At this time, the Parks and Recreation Committee elected to table this item until further
notice, until additional information is obtained (DNR Grant).
Wheels Park
Mr. Peterson explained that Mr. Palzer had given him a list of "add-ons" for the electrical
at Laurie LaMotte Park (i.e.: scoreboard, light poles, grounding of poles, etc.). The
amount of the add-ons is $8300 in addition to the original bid. After discnssion the
following motion was made:
Motion by Mr. Peterson, seconded by Mr. Walter to recommend to City Council
approval of the add-on's; to include fencing and ground work around the electrical
box, and the relocation and wiring of the scoreboard at Laurie LaMotte Park. All
in favor. Motion carried unanimously.
Ms. Lien explained she had included a copy of an invitation she had sent to all who had
attended the Informational Meeting held back in October of20oo, inviting them to the
upcoming Wheels Park Meeting. She also included a copy of the flyer distnlmted at the
local convenience stores for promotion of the same meeting. Ms. Lien mentioned she
had spoke with Tom Peterson (City Engineer) regarding the status of the concrete and
electrical at LaMotte Park. According to Mr. Peterson, the concrete should be complete
by the end of June, and the electrical by the end of July. Technically, the Wheels Park
could be up and running by the mid to end of July, but with the Fete des Lacs
Celebration, the equipment cannot be installed until after August 5th.
1IIs. Lien mentioned Ellen Nigon of the White Bear Press had contacted her. Ms. Nigon
was looking for information regarding the Wheels Park (i.e.: dates, funding, staffing,
fees, etc.). She anticipates the article being published on June 6th or 13th.
4
- I
The Committee discussed the upcoming Wheels Park Meeting, and how they would like
to conduct the meeting. After discussion, the Committee directed Ms. Lien to do the
following before the meeting:
1. Obtain pictures off the Internet of equipment offered by both vendors, to hang
and distribute at the meeting.
2. Create a voting ballot for the youth to vote on their choice of vendor, and what
pieces of equipment they would like to see.
3. Create some type of "Code of Conduct" that the youth will need to sign,
specifYing responsibiIity, respect, maintenance, ownership, timeframes, and
the fact that the park and/or admittance into the park can be taken away if
abused.
Mr. Lee questioned ifhelmets and pads would be required. Mr. Peterson explained the
requirements of a Tier I Skate Park, and the fact that proper signage is a key component
in requiring helmets and pads, or not. We would need to have a sign that reads "Ride at
Your Own Risk". Mr. Peterson has been in contact with the League of Minnesota Cities
and when we are at the point of constructing signs, he has a contact to help with the
proper verbiage.
The Committee briefly discussed the possibility of a Grand Opening.
McBride Park Timbers and Brush Abutting Pond
Mr. Walter explained he had visited McBride Park and had come to the conclusion that
not all of the timbers will need to be replaced. Approximately 17 will need replacement.
Mr. Peterson had pounded down the nails that were popping out, but it is a temporary fix.
They will pop out again. Mr. Walter explained that because there isn't any type of
support on the outside of the timbers, they are leaning outward due to the amount of
pressure from the sand inside. If dirt were built up around the outside of the timbers it
would keep them from leaning. Mr. LeBlanc commented that maybe the Committee
should consider a more permanent solution. If the Committee just replaces the timbers,
the same thing will happen again in a few years, and the Committee will be looking at the
same problem all over. Mr. Walter feh a more equitable solution would be to spend
approximately $3,000 now to replace the 17 timbers vs. spendiog a substantial amount
more to re-do the entire play area with fibar and concrete. He didn't fuel comfortable
investing a lot of money into an already established park, for a border that already exists.
There are some areas in the City that don't have anything. Even if it means this is just a
temporary fix that buys the Committee five or six years.
Mr. Peterson mentioned there are two (2) benches at McBride Park that are wobbly and
wom He would like to replace them with two (2) benches that are currently in storage at
Public Works. The Committee agreed with the replacement.
L_______
5
Motion by Mr. Walter, seconded by Mr. Lee to recommend to City Council
replacement of the 17 bad timbers with new timbers, at Tracie McBride Park.
Additionally to purchase enough black dirt to build up a berm around the play-
structure, at an estimated cost of$3500, with the assistance ofthe Public Works
department. All in favor. Motion carried unanimously.
Ms. DeVine mentioned the condition of the brush around the pond is poor, and she would
like to see it removed. After discussion, the Committee directed Mr. Peterson to speak
with Mr. Palzer to :find out the pros/cons of removing the brush. Mr. Peterson will phone
poll each member with Mr. PaIzer'srecommendations. The Committee is looking to
have it completed before July lOth for the Pond Study (Wargo activity).
Budget Request for 2002
The Committee elected to have another "Tour of the Parks" meeting to determine the
needs of each park before making recommendations for the 2002 Budget. The tour will
take place on Monday, June 11,2001 at 6:30 p.m. beginning at Eagle Park.
NEW BUSINESS
Reschedule July Meeting
Due to the July 4th Holiday, the Committee elected to hold the July Parks and Recreation
Meeting on Tuesday, July 10, 2001.
Letter from Jovce Hayden (6965 Dupre Rd.) Regarding Satellite at Em!:le Park
Ms. Lien explained that after the satellite had been relocated for a second time at Eagle
Park, she received another letter requesting again that it be moved. Mr. Porter
commented that he and Mr. LeBlanc had visited the park prior to the meeting. They
viewed the satellite from the Hayden's property and came to the conclusion that the
Haydens can only see the very top of the satellite. Once the trees are in full bloom, they
won't be able to see it at all The Committee discussed the Satellite Standards and came
to the conclusion that the satellite will remain where it is currently located. Mr. LeBlanc
will draft a letter and furward to Ms. Lien to proof, put on letterhead and furward to the
Hayden's.
DISCUSSION ITEMS
Monthly Financial Statement
Briefly discussed.
Wargo Nature Center Activities
Ms. Lien shared that there has been a great response to the Wargo Activities being
offered. Currently there are roughly 20 - 30 kids registered for each day, and Mr. March
informed her that Apple Academy will have approximately another 30 kids for the
activities offered at Laurie LaMotte Park. Ms. Lien contacted Todd Murawski at the
Wargo Nature Center to confirm that he will have enough staff to accommodate the
groups. Mr. Murawski commented that he didn't think staffing would be a problem.
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Council Goals
Mr. LeBlanc mentioned he was very impressed with the goals, and that he would like to
volunteer to investigate the swimming options further (for next year). Mr. WaIter
explained he had attended the Council Meeting on goals, and felt much better about the
whole thing. He commented that the Mayor is looking for the Parks and Recreation
Committee to reach out to the community to find out what the residents want, and
investigate different ideas.
Mr. Peterson questioned the status of the temporary road at Laurie LaMotte Park.
Mr. LeBlanc would like to identifY items such as, administration needs and recreational
activities budget for next year.
Set Agenda
1. Satellite Enclosures
2. Follow-up on Wheels Park Meeting I Wheels Park
3. Follow-up on Tour of Parks I Budget
Motion by Mr. Walter, seconded by Mr. Porter to adjonrn the June 6, 2001 Parks
and Recreation Committee Meeting. All in favor. Motion carried unanimously.
Meeting adjourned at 9:35 p.rn.
Respectfully Submitted,
Jill Lien
Staff Liaison
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