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HomeMy WebLinkAbout2000-07-11 P & Z Agenda 'EstaG[isfiea 1857 PLANNING AND ZONING COMMITTEE MEETING AGENDA TUESDAY, JULY 11, 2000 6:30 p.m. I. CALL TO ORDER I. Roll Call II. PUBLIC HEARING (S) III. APPEARANCES IV. OLD BUSINESS I. Ordinance #4 (Please bring your last version received) V. NEW BUSINESS I. DeS Properties, LLC (Signage) VI. DISCUSSION ITEMS VII. CONSIDERATION OF MINUTES I. June 6, 2000 meeting minutes VIII. ADJOURNMENT June 21, 2000 TO: zoning committee FROM: Norma Essex (407/5111) RE: Ordinance I would like the Zoning Committee to consider an ordinance against homeowners planting shrubs on property lines. One cannot erect a fence within two feet of the property line. Fences don't grow and expand out. Why then, should a property owner be allowed to plant shrubs that grow to eight feet in diameter. The shrub intrudes on the next property and that owner has to keep the shrub trimmed to keep it from invading his/her space. It is a total lack of respect to think a person has to have a neighbor'S shrubs grow in his/hers yard when he/she doesn't want it. Talking to another person in Centerville, she said she has the same situation. Their neighbor planted on the property line and these shrubs look strange because they have to cut them off on their side where as the people who planted them let theirs grow out. It's a selfish neighbor who imposes on another like this. In our situation, we have ten feet between our house and the property line. That side of our house is the only pathway to our back yard for getting equipment (if needed) to our back yard. Ten feet minus a window well minus four feet of the neighbors shrubs doesn't leave much space. To keep six tall and wide shrubs trimmed is a lot of work for us. This neighbor carefully thought this out. He's a perfectionist and does nothing without careful planning. We feel like it is an attack directed at us personally. It's a way for someone to get revenge on their neighbor. This neighbor doesn't like us and I heard him tell a friend that we don't belong in this neighborhood because we are too old. Unfortunately, I will be out of town when you have your meeting. I hope this letter conveys my strong feelings on this matter. L __ __ ..J '" .J. Memorandum To: From: Date: Subject: Planning and Zoning commission DCS Properties, LLC (Ray DeVine, President) 7-7-00 Signage Please be advised that we would like to appear before your commission to present our signage ideas for your approval. Following is a brief description and some drawing that will further clarify what we will be presenting at the July 11, 2000 meeting. We will be using wood as the material for the signage. The signs will be painted professionally by a sign maker. We feel the ~ df,sjgn will compliment the rustic old west feel of the rest of the "In3'will be a huge asset to the downtown revitalization effort that is underway. This signage would also fit in with the visions of the Design Team. We would like to thank you in advance for your consideration. DCS Properties, LLC Ray DeVine Rob Sheppard Todd Christopherson i I I .. ~-_.- T 'Q 1 i , , IT I - III' I 1 J- t --1 I _1_.~ I j l- --\. ") 1==1 I 888 . ~ D Em 10...10 ~i is ci z ~ ~ ~ ~ ~ '" Cl~ ~m~ h~ ~ l'S~ w~ ~lll Q i~ !t ~i cia z o ~ u.l --I UJ ,II- I~t I~~ " CITY OF CENTERVILLE PLANNING AND WNING COMMISSION JUNE 6, 2000 .' Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. ROLL CALL PRESENT: Chairperson Brian Hanson Commissioner Rob Sheppard Commissioner Ray DeVine Commissioner Barry Brainard Commissioner David Kilian Commissioner John McLean ABSENT: Commissioner AI LaMotte Staff members present: Council liaison Linda Broussard Vickers City Administrator Jim March * ***1It**** ** * * * ** ** **** *** * ******** * * ************ CALL TO ORDER Chairperson Brian Hanson called the meeting to order at 6:34 p.m. NEW BUSINESS SPECIAL USE PERMIT REQUEST - COUNTY BANK Greg Owens, (President, County Bank) was present to explain the proposed site plan for County Bank and temporary trailer location. Mike Kraft, Shea Architects, explained the presented site plan and location of the property (comer of21" Avenue North and Main Street). Mr. Kraft briefly discussed signage and proposed location of same. Mr. Kraft stated that business was anticipated to begin in late August early September. Mr. Owens was eager to resolve the placement of a city monument within the next 45 days. Mr. Owens firmly believes that the permanent building will need future expansion and the architects have taken that into account. Mr. Owens requested that County Bank be allowed to conduct business out of the temporary trailer for the period of one year. Discussion ensued regarding the necessity of anchoring the temporary trailer and County Bank agreed to follow all code in place regarding this item Mr. Owens stated that banking hours would be Monday - Thursday 8:30 - 6:00 p.m., Friday 8:30 - 7:00 p.m. and Saturdays 8:30 - 12:00 p.m Mr. March " presented the committee with the City's Engineering firm, Bonestroo, Rosene, Anderlik & Associates' memo addressing several areas of concern. Mr. Kraft responsed to same. Motion bv Commissioner Brainard and seconded bv Commissioner Kilian to recommend to Council approval of the site plan and requested Special Use Permit conditioned upon the following: a. Issuance of a building oermit within six (6) months for the permanent building structure. b. One (1) month following the issuance of a Certificate of Occupancy for the permanent building the temoorary trailer must be removed. c. Resolution of Bonestroo. Rosene. Anderlik & Associates' items adhered to in a memo dated June 6. 2000. (see attached). d. Property access modifications made commencing the pavement of 2 I ~ Avenue North. All in favor. Motion carried unanimouslv. DISCUSSION ITEM(S) LOIS WHITTET - Five (5) foot side yard setback request Mr. March discussed receiving a request from Lois Whittet, 7162 Brian Way, regarding the installation of an above ground pool and the City allowing a five (5) foot side yard setback rather than a ten (IO) foot side yard setback. Consensus was not to modify the current requirement of a ten (I 0) foot side yard setback. in the Draft Ordinance #4. CONSIDERATION OF MINUTES Motion bv Commissioner DeVine and seconded bv Commissioner Kilian to approve the April 4. 2000 minutes with the addition of Commissioner Brainard being present. All in favor. Motion carried unanimously. Motion bv Commissioner DeVine and seconded bv Commissioner Sheppard to approve the May 2. 2000 minutes with the addition of ComnusslOner Brainard being absent and the addition of Commissioner McLean being present. All in favor. Motion carried unanimously. ADJOURNMENT Motion bv Commissioner DeVine and seconded bv Commissioner Sheppard to adiourn the Planning: and Zoning meeting of June 6. 2000. Motion carried unanimously. The meeting was adjourned at 7:20 p.m. . The next regularly scheduled meeting of the Planning and Zoning Commission is July 4, 2000; however, due to the Independence Holiday, the meeting was re-scheduled for July 11,2000 at 6:30 p.m. in Council Chambers. Transcribed by Teresa Bender, City Staff - - - - - - -Pagel on Jim March To: Wal/ne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review . Week in Review June 23. 2000 Building Permits this Period Building Permits YTD New Homes Year to Date = 2 = 87 = 26 ********************************************************************************************* * This week in Centerville history... . Interviews are being conducted today with eleven candidates for the position of receptionist. The City received thirty-three applicants for this position. It was very difficult to narrow the field of applicants for the interview process and I assume it will be a difficult decision to make a recommendation for the selected applicant. All of our interview applicants have previous receptionist experience. The interview panel will be making a recommendation to Council at the next meeting. . The City Council's from Centerville, Lexington and Circle Pines met last night at Lexington City Hall. The meeting was held to discuss the Centennial Lakes Police Department 2001 budget. The City's each agreed to spend $5000 to make the necessary name, logo and badge changes to implement the new name of the police department. . We have received twenty-four applications so far for the public works vacancy. Many of the candidates appear to be well qualified for the position and already carry the appropriate water and sewer licenses. We expect to interview for this position early next week. . I spoke to a Mr. Dennis Vanhannen this week. Mr. Vanhannen is a representative from the firm of Trudell Trailers of MN. Mr. Vanhannen is considering purchasing 10-12 acres of land in the Industrial Park. They would like to build a 20,000-25,000 square foot office/shop building. They are strictly in the business of selling new semi-trailers, not semi- tractors. They currently have buildings in Green Bay, Milwaukee and Chicago. They are currently leasing space in Rogers, MN. They plan to build a facility in the metro area and a building in the Fargo area by next year. . There is a Fete des Lacs committee meeting next Monday evening. If you have not volunteered to help in some capacity, it is time for you to contact Ray Devine in regards to this matter before he randomly assigns you to an undesirable task. Those that volunteer 6/23/00 first get the best selection. Most assignments are only two hours in length, leaving you the rest of the weekend to enjoy the celebration. · Goetz Landscaping is having their "Grand Opening" this weekend. If you are in town and have not been in their building, you need to stop and check it out. They have done a great jOb with their new location. . Enjoy your weekend! 6/23/00 Jim March To: Wayne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review Week in Review June 9, 2000 Building Permits this Period = 4 Building Permits YTD = 78 New Homes Year to Date = 24 **************************************************7********************************************* '* This week in CenlervlUe histOl'y..,. . Ordinance #4 is on the agenda for the next Council meeting to approve a summary of the Ordinance for future publication. An additional public hearing is required by law, since changes were made to the Ordinance since the last public hearing. This public hearing will be held on June 28th. The final draft Ordinance will be approved at the next meeting. The Ordinance could be adopted on June 28th. * The playground equipment was successfully installed at Royal Meadows Park on SaturdaY'I"uiiiing. The fibar base is 5uppu5€:d to aiJive this mOining and wiIJ be installed by public works. There were approximately fifteen volunteers that showed up for various lengths of time to help bring the project to completion. The park and recreation committee will be sending a thank you to all of those that helped. * I met with some potential developer's for the Gor-em property this week. The property is located on the east side of Centerville Road across from the proposed Hunter's Crossing subdivision. They do not have any particular design concepts in mind for this property. As a side note, I explained the downtown revitalization grant request to these developers. They have worked in partnerships with others to develop mixed-use buildings. They indicated that if the City received a grant they would be interested in submitting a proposal. * I called the Met Council this morning to find out the number of applicants for the Livable Communities Act Demonstration Grant Program. I spoke to Barbara Engstrom in regards to our application. Barbara said that they received numerous proposals. Several proposals did not meet their threshold criteria. There were 46 applications that did meet the threshold criteria and that would be forwarded to the review committee. Centerville's application will be going forward for review. The 46 applications that will be reviewed are requesting in excess of $40,000,000. There are 19 applications in our category. The Met Council has a total of $9,900,000 to award. We will have to keep our fingers crossed. 6/9/00 l _ --o--~-- * There is a vacancy being advertised in our public works department. Tim Danielson resigned his position with the City. We are quite confident that we will be able to attract a highly qualified candidate for this position. Chairperson Michael Navin also resigned from the park and recreation committee after several years of service effective July 1st. The committee will recognize Michael for his many years of dedicated service. This vacancy will also be posted. . The wear course of asphalt is being installed in the Willow Glen subdivision today. * There is an apparent obstruction with the new sewer line in the Center Villa subdivision. The contractor will be televising the line to identify and correct any problem before any new homes are connected to the system. . Enjoy your warm weekend! 6/9/00 .J.LL5"".l V.l.l Jim March To: Wayne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dam; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review Week in Review June 2, 2000 Building Permits this Period = 1 Building Permits YTD = 74 New Homes Year to Date = 24 ***************************************************************************************** This week in Centerville history...., . New stop signs were installed at the intersection of 73rd Street and Quebec Street as directed by Council. . The playground installation is scheduled for 8:00 tomorrow morning at Royal Meadows Park. Volunteers are desperately needed. If you can help for a couple of hours, please show up at the park. . The pre-application for the Livable Communities Act Grant was delivered to Saint Paul this afternoon. Hopefully, we will be invited to submit a full application. . The joint meeting between the City Council and Planning Commission was successful. A final draft of Ordinance #4 will be available at the next Council meeting. . Rick Carlson wants to start grading the former Prachar property south of LaMotte Park. He has received his RCWD permit. Mr. Carlson is upgrading his home value expectations to $250,000 - $350,000. He will be looking for Council approval of his grading plan and grading permit at the next Council meeting. . I have been in contact with a developer that is expressing interest in purchasing the property south of Center Oaks owned by Gor-em. A portion of this property comes into MUSA in 2001. · Enjoy your weekend! . 6/2/00 .1 CITY OF CENTERVILLE CITY COUNCIL MEETING June 28, 2000 6:00 p.m. I Not Approved I Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 28, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Mari Nelson Council Member Linda Broussard Vickers (arrived at 6: 10 p.m.) Council Member Terry Sweeney (arrived at 6:31 p.m.) ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the June 28, 2000 City Council meeting to order at 6:03 p.m. II. PUBLIC HEARING (S) Ordinance #4 Mr. March reviewed Ordinance #4 with the Council and public for their discussion. He explained the revisions made to this Ordinance as it relates to outside storage and driveway widths. Lois Whittet, 7162 Brian Way, noted she watches most meetings on cable due to the fact she gets home from work late. She indicated the publication of the Ordinance in the past was a bit misleading due to the fact it stated it would limit the number and size of recreational vehicles on each property. Ms. Whittet indicated the Ordinance needs cross referencing to get all areas of the Ordinance in line. She indicated she was in conformance with the first ordinance Staff referred her to, but is now in non-compliance of the new ordinance. She stated she is really discouraged about trying to obey the Ordinance when City staff was unable to instruct her on the areas she was not in compliance. Ms. Whittet noted she came to the City to place a pool in her backyard but she is looking to place it five (5) feet from the property line, which is not allowed. She indicated Staff told her she could either, downsize the pool, remove a portion of her deck or move. Ms. Whittet added that she had purchased the pool and has now removed a portion of her deck to fit the pool in her backyard. She stated that her dealings with City staff were not favorable and informed the Council she was .. not happy with the draft Ordinance #4. Mayor Wilharber encouraged Ms. Whittet to address the Council Members on these issues as well as Staff to gain additional information and to not feel shot down from the City. He noted he is always willing to talk with residents on Zoning Code issues and to discuss items in detail. Greg Sievert, 7254 Mill Road, noted he had concern with the limitation on size of accessory structures. He noted the City is now limiting what can be done on private property but some lots within the City are not in compliance. Mr. Sievert explained he would like to put up an accessory structure to house his recreational vehicles to eliminate the eyesores of outside storage, but he would exceed the 2% mandate. Mr. Sievert indicated he has lived in the City for eleven (11) years and would like to maintain his residence. He noted it was only fair for the public to ask for accessory structures and not be told within the Ordinance what they can and can not do with their property. Mr. Sievert noted numerous residents would not even try to test the limits of the City and may stop trying to improve their property. He encouraged the City to keep the Ordinance friendly to encourage residents to approach the City. Council Member Broussard Vickers asked for an alternative to the 2% minimum. Mr. Sievert stated he is more in favor of the current Ordinance than the past but would like to see the percentage raised. Council Member Nelson concurred that this Ordinance is trying to make things fair for all residents of the City. Charles Patraw, 1829 Prairie Drive, noted he stopped in last week to discuss the Ordinance with Mr. March. He explained he has lived in this City for six (6) years and asked if a light could be added at Main Street and 35W. Mr. Patraw noted this is a high traffic area with high speeds, numerous accidents and injuries. He indicated the City is getting bigger and has additional traffic. Council Member Travis noted Mr. Olson, the County Engineer, was presented with this issue last fall and noted County Commissioner Langfeld would be addressing MnDOT on this issue. Mayor Wilharber stated this intersection is in the City of Lino Lakes and he has talked to the Mayor in this City regarding the speed and safety at this intersection. Mr. Patraw noted he would like to start a petition for this stoplight to gain awareness and safety within the City ofCenterville. Mayor Wilharber stated this would be left to MnDOT but he could present the Council with a petition for a light from the residents of Centerville. Mr. Sievert asked if a feasibility study was given to Anoka County and the DNR as to the projected road use. Council Member Sweeney noted the City has higher numbers than projected at this time and traffic will only continue to increase over 2 L____ the next couple of years with new developments. Mr. March stated the County only has funding for four stoplights each year on County roadways. Hearinl! no further DubHe comments. Motion bv Mavor Wilharber, seconded bv Council Member Travis to close the DubHe hearinl!. All in favor. Motion carried. III. APPEARANCES/AWARDS 1999 Annual Police Reoort Chief Joel Heckman reviewed the highlights of 1999 and indicated the police department hired a full time data entry person, the 16th officer for the force and one full-time investigator as of June, 1999. He noted the police department would have a sight located in Centerville in the fall of 2000. Chief Heckman indicated 1999 brought about a signed agreement for the Centennial Lakes Police Department for Circle Pines, Lexington, and Centerville. He thanked the City of Centerville for their DARE Program contribution for year 2000. Chief Heckman encouraged all residents to be involved with National Night Out and to be involved in neighborhood crime watch groups. He noted reserve officers are needed and appreciated on the force as well. Council Member Nelson noted the Council sent a letter to the police department regarding speeding within the City and they would like to see speeding tickets given rather than warnings. Chief Heckman stated a memo was sent to each of the police officers as to the Council's wishes but this is left to the discretion of the officer. Mayor Wilharber asked how the crime rate was at this time. Chief Heckman eXplained the crime rate is down, but is expected to increase as the demographics of the City increase in the age bracket from 10 to 25 year aIds. Mr. Sievert asked if additional patrolling could be done on 73,d Street for high- speed traffic and children out after curfew. Chief Heckman noted he could call the police at any time and a car would patrol the area. He encouraged Mr. Sievert to also create a neighborhood watch within his neighborhood. Rav DeVine Ray DeVine noted he has been assisting in the planning of Fete des Lacs and indicated it would be held on July 28-30, 2000. He indicated he was before the Council to look for volunteers for set up, parking and additional events in two- hour shifts. Council Member Travis noted he would volunteer for setup on Friday. Mayor Wilharber noted he would be available for set up on Friday and would work at the festival and dance. 3 IV. CONSIDERATION OF MINUTES June 14.2000 Council Meeting Minutes Motion bv Council Member Broussard Vickers. seconded bv Council Member Sweeney to approve the June 14. 2000 Council meetine minutes as submitted. All in favor. Motion carried. (Nelson abstained). V. PAYMENT OF CLAIMS The City ofCenterville June 15 through June 28. 2000 Motion bv Council Member Sweeney. seconded bv Council Member Nelson to approve the expenditures for the City from June 15. 2000 throueh June 28.2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion bv Council Member Sweeney. seconded bv Council Member Nelson to approve the Centennial Fire District expenditures in the amount of $10.738.40. All in favor. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: . Chief Joel Heckman's 1999 Annual Report under Appearances . Traffic Light on Main Street and 35W under Petitions and Complaints . Sidewalk on Main Street under Petitions and Complaints . St. Genevieve's Parking Request under Petitions and Complaints . Brian Way Pond Discussion under Petitions and Complaints Motion bv Council Member Sweeney. seconded bv Council Member Travis to approve the aeenda with the noted additions. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Norma Essex Mr. March indicated Norma Essex is requesting that all shrubbery near property lines be kept two feet from the property line for pruning purposes. He noted Ms. Essex feels this is a total lack of disregard for property owners and maintenance should be mandated. Council Member Broussard Vickers noted Ms. Essex has a point but it would be difficult to enforce such a mandate for the City. Mr. March asked for direction from the City Attorney. . 4 I I , , ~---- Mr. Hoeft stated it is common consensus among municipalities that this issue is handled through the civil courts and not at the City level because shrubbery is not a primary structure on the property. He noted the City could fashion some type of Ordinance but he would not recommend this. Mr. Hoeft indicated State law allows neighboring properties to trim shrubs on their property. Council Member Sweeney concurred with the City Attorney's recommendation. Council Member Nelson asked that a letter be drafted to Ms. Essex stating the City Attorney's recommendations and to explain the City's position on this issue. Motion bv Council Member Nelson, seconded by Council Member Travis to draft a letter to Ms. Essex statin!!: that shrubbery and trimmin!!: of same is a civil issue based on the City Attornev's recommendations. All in favor. Motion carried unanimously. Michael Zwicki Michael Zwicki indicated he was a new resident to the area and became a paraplegic on Christmas Eve after an accident at work. Mr. Zwicki noted his home is handicap accessible but he is not allowed to get out of his driveway due to a steep dip in the curb. He stated his car bottoms out every time he exits his driveway, as the curb is too steep in this area. Paul Palzer stated it would be impossible for him to physically get his chair out of the driveway or back into the driveway. Mr. Peterson stated he reviewed the plans and all curb and gutter is standard along with the width of the tar on this residential street. He noted there was nothing uncommon on this roadway. Mevnr Wilner],,,r asken ift],,,r,, wes" snlutinn tn th" sitmtinn Mr. P"t,,",nn stated a portion of the roadway could be ground down to allow for a more smooth access or that a temporary ramp could be placed near the driveway for access. Council Member Nelson asked that the roadway be smoothed out to allow the resident access to the roadway. Council Member Sweeney asked if a handicap access could be placed in his driveway or next to his driveway for access. Mr. Peterson stated this would be an option. Council Member Travis asked if the City would be providing this access or allowing the access. Council Member Sweeney noted he would be in favor of allowing the access for Mr. Zwicki. Mr. March encouraged Mr. Zwicki to contact the MS Society to gain additional funding for access options. Mr. Peterson stated the curb could be cut out in a portion of his driveway to have a ramp placed in its place. Council Member Nelson noted she would be in favor of the ramp. Mr. Hoeft suggested the Council direct the City Engineer to address this issue and look into the feasibility and cost of this item before the Council approved this item. Council Member Sweeney concurred adding that volunteers and local organizations could be approached for donations as well. 5 Motion bv Council Member Nelson, seconded bv Council Member Travis to advise staff to draft a plan on the feasibility and cost of a handicap ramp for Mr. Zwicki at 6965 Meadow Court. All in favor. Motion carried unanimouslv. New Traffic Light on Main Street Mayor Wilharber noted the Main Street and 35W intersection is dangerous and suggested having a petition at the festival to gain signatures for a traffic light from the Centerville residents. Ray DeVine indicated he would work with Mr. Patraw on a booth. Mr. March stated he would be able to draft a petition for Mr. Patraw and indicated all signatures would not have to be from the City of CenterviJIe. Sidewalk on Main Street Council Member Sweeney noted the new trail for Appklree Square on Main Street is not of high quality. He suggested all eurrent and future sidewalks be held to a higher standard for the City, allowing sidewalks and trails to be straight and level. Mayor Wilharber advised Mr. Peterson of the development agreement with Lloyd Drilling for this site and asked him to report back to the Couneil in July as to the sidewalk requirements. Mr. March noted he communicated a concern for this trail/sidewalk and that it needs to be brought up to an improved level. He stated specifications would be made for all future developments. St. Genevieve's Parking Request Mayor Wilharbor noted Geno Noll is requesting additional parking for the hours ofSt. Genevieve's picnic, which would require the closing of Goiffon Road from County Road 14 to Sorel Street. Motion bv Mavor Wilharber. seconded bv Council Member Sweeney to approve the closin!! of Goiffon Road from County Road 14 to Sorel Street durin!! the hours of the picnic and that all emer!!enCV providers be contacted with this information. All in favor. Motion carried unanimouslv. Brian Way Pond Patti Yeske, 7164 Brian Way, expressed concern for the pond in her back yard as it is drying up and cattails are beginning to over grow the area. She noted she was given the impression this pond would be dredged this year and asked if this was the case. 6 Paul Palzer stated the pond level was dropped last year to allow for drainage. Mr. Peterson indicated he wouldn't be able to comment on this issue at this time but noted the pond was in place to remove nutrients before the water reached the local lakes. Mr. March stated there are thirty (30) ponds in the City of Centerville and a fund is in place for maintenance on ponds within the City to remove silt. He indicated a capital improvement plan needs to be created to set a time for each pond to be cleaned. Mr. March stated an organic fertilizer provider is being brought to his neighborhood to discuss the positives behind organic fertilizers and water quality of surrounding ponds. VIII. UNFINISHED BUSINESS Hunter's Crossing - Grading Plan. Draft Developer's Agreement Mr. Peterson noted the grading plan was approved at the last meeting but the draft Developer's Agreement needs discussion. Mr. March reviewed the revisions to the Developer's Agreement with the Council. He noted the only concern at this time is the contested assessments and explained the City does not want to be responsible for those four properties. Mr. Hoeft stated the developer is not going to go through with this development until the assessments are straightened out due to the fact the developer does not want to pay the full assessment amount. Council Member Nelson asked if the 429 process would protect the City from all contested assessments. Mr. Hoeft noted the 429 process would not keep the City ,.. . 1., '.1,' ,1.._... :..._..1-_ r..l1 ~.~~~..,,+ ~,...L~ _~~__~.~~~.~. ""..l U... 1-'.....) u'b U.... "V.....H... HV~ ".......... ........u Y"'; '''0 ~..'" ....... ......,-'....~.. "" ...... .........-'............~~....... He stated it would test the financial benefit to the development and go from there. Mr. Hoeft noted the benefit to the developer with sewer and water is large and he will go through with the development as scheduled. He explained during the assessment process, the Council should take into consideration the relative benefit to each property and how it can be spread amongst all properties involved. Mr. Hoeft noted if the developer does not want to enter into the Developer's Agreement, he would have the option of completing the improvements at his own expense. Mr. Hoeft noted no approval was needed at this time of the assessments, grading plan or Developer's Agreement. Mr. Peterson indicated the Plans and Specifications did need approval to allow for the opening of bids on this project. He reviewed the plans with the Council and asked for comments. Council Member Travis asked who would be responsible for funding services south of this development. Mr. Peterson noted this would be the responsibility of future developers. 7 Motion bv Council Member Broussard Vickers. seconded bv Council Member Travis to annrove the Plans and Snecifications and order bids for Hunter's Crossin!!:. All in favor. Motion carried unanimously. Ordinance #4 - AnVroval of Summary for Publication Mr. March noted that once Council decides to approve Ordinance #4 a summary of the Ordinance would need to be published. He indicated the Council would be responsible for approving a summary that covers all issues within the specific Ordinance. Mayor Wilharber asked ifthis were to be approved if the Council would be under a time constraint for approval. Mr. March stated the Council would have no time frame but the summary would need to be amended if changes were made to Ordinance #4. Motion bv Council Member Travis. to annrove the Summarv for Publication for Ordinance #4. Motion failed for lack of second. Council Member Nelson asked when this issue would proceed at the Council level. Mr. March noted this issue could be done at a workshop meeting to address any and all issues before approval. Ray De Vine noted he could be present if a work shop meeting were held for additional discussion. Mr. March was advised to set a joint meeting for the Planning Commission and City Council for further discussion on Ordinance #4. Mr. March suggested July 19, 2000 for the joint meeting. Ms. Whittet asked ifthe workshop dates could be placed on the web site for information to the residents along with Ordinance #4. Mr. March stated this would be passed along to the web site manager. Motion bv Council Member Travis. seconded bv Council Member Nelson to hold a workshon meetin!!: on Julv 19. 2000 for a Joint discussion with the Plannin!!: and Zonin!!: Commission and City Council on Ordinance #4 at 6:30 n.m. All in favor. Motion carried unanimouslv. IX. NEW BUSINESS Fete des Lacs PermitsILions Club Mr. March noted the ball field fences at LaMotte Park needed discussion among the Council to allocate funding for the fences. He indicated the Lion's would be donating all labor and the use of a bobcat for the professional installation of the fence. Mr. March explained the cost of the fences would be $4,500 for all materials from Menards. He noted the Little League organization is not interested in financing the fencing at this time. 8 Mr. Bisek indicated he could not donate the labor needed for a fourth field. A concession stand could be built at LaMotte Park between the fields. He noted the Lion's could use this stand for future fundraising that could be put back into the community and youth sports. Council Member Travis asked why the softball tournament had to be sanctioned. Mr. Bisek stated this did not have to be a sanctioned tournament but it would bring a great number of people and interest into the festival. He noted prize money would be provided if the tournament was full and it would be self- sufficient. Mr. March added that the sanctioned tournament would draw in neighboring residents to the festival. Mayor Wilharber asked where the funding would come from if the Parks and Recreation Committee was not able to allocate these funds. Mr. March stated this could come out of the general fund or through future park dedication funds. Council Member Travis asked if the Parks and Recreation Committee approved of the fences. Mr. March stated they were not in favor or denial of the fences at this time. Motion bv Council Member Broussard Vickers. seconded bv Council Member Travis to approve the ball field fences at LaMotte Park with an allocation throul!h the l!eneral fund to purchase the materials from Menards in the amount of $4.500. All in favor. Motion carried unanimouslv. Motion bv Council Member Nelson. seconded bv Council Member Sweenev to approve the noise permit. 3.2 beer permit. the application to conduct excluded binl!o and application to conduct excluded raffle. All in favor. Motion carried unanimouslv. Vacation Leave Policv Mr. March explained this item was tabled at the last meeting for further review and explanation from staff. He indicated there was a need for verification between part time employees and how their "week" of vacation was defined. Council Member Sweeney asked that this be done on an hours worked per week basis so that people who work 40 hours a week receive more vacation time than those who work 24 hours a week. The Council concurred with this system. Vacancies Mr. March stated there are numerous recommendations for employment and Paul Palzer would be interviewing next week for part time public works assistance. Motion bv Council Member Nelson. seconded bv Council Member Broussard Vickers to approve Kristen Sweenev as the Receptionist. Earl Fleischman for the Public Works position and Patricia Scott for the Cable Operator. All in favor. Motion carried. (Sweenev abstained). 9 X. CONSENT AGENDA - None. . XI. COMMITTEE REPORTS . Mayor Wilharber noted at the Joint meeting of the Centennial Lakes Police Department discussion was held as to the financing of the name change. He indicated the City allocated $5,000 for the funding of the new patches, badges and painting of the vehicles and asked for an official motion from the Council. Motion bv Council Member Sweeney. seconded bv Council Member Broussard Vickers to aVDrove the allocation of $5.000 to fund the name chanl!e for the Centennial Lakes Police Department. All in favor. Motion carried unanimouslv. . Council Member Sweeney noted U.S. West has purchased MediaOne and additional cable companies will be entering this market within the next two to three years. XII. ADMINISTRATOR'S REPORT Mr. March indicated there are several potential dangerous dogs in the City and the police chief has reviewed this item as well. He noted an appeal is to come before the Council for a hearing. Mr. March asked for direction from the Council on notification. Council Member Sweeney stated neighbors do need to be notified as this could directly affect them. Mr. Hoeft stated this is an appeal item and not a public hearing. He indicated that all residents that provided the police with testimony should be contacted to have them come before the Council at this hearing for the City's behalf. Mr. Hoeft added that the resident in concern should be notifying those who would support their side of the case. Council Member Nelson asked that all residents be contacted that gave testimony to the police. Motion bv Council Member Nelson. seconded bv Council Member Vickers to notify all residents that l!ave testimony to the police rel!ardinl! the dane;erous dOl!. All in favor. Motion carried unanimouslv. Mr. March noted the grant application for the Livable Communities Act has been reviewed and a decision would not be made on the grants until July 20, 2000. XIII. ADJOURNMENT Motion bv Council Member Broussard Vickers. seconded by Council Member Sweeney to adiourn the June 28. 2000 Council Meetinl! at 9:12 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 10 Not Approved . CITY OF CENTERVILLE CITY COUNCIL MEETING June 14,2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 14,2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dkk Tmvffi Council Member Terry Sweeney (6:21 p.m) Council Member Linda Broussard Vickers ABSENT: Council Member Mari Nelson STAFF: City Attorney, James Hoeft City Engineer, Tom Peterson Public Works Director, Paul Palzer I. CALL TO ORDER Mayor Wilharber called the June 14,2000 City Council meeting to order at 6:04 p.m. II. PUBLIC HEARING(S) - None. III. APPEARANCES/AWARDS 1999 Audit Presentation - Steve McDonald (Abdo. Abdo. Eick & Mevers) Mayor Wilharber introduced Steve McDonald, Abdo, Abdo, Eick and Meyers, who completed the 1999 Audit for the City ofCenterville. Mr. McDonald presented the 1999 Audit and Management Letter. He stated no significant or unusual transactions were brought about through this audit. Mr. McDonald noted no audit adjustments were found and that the general fund increased $145,904 over the past year. Mr. McDonald noted he recommends placing the City Celebration Fund into the general fund to eliminate the deficit, as there is minimal activity in this account. Mr. McDonald encouraged the Council to have all Capital Projects provide escrows for engineering and attorney fees to minimize deficits in this area. Mr. McDonald noted the water and sewer funds were minimally increasing over the past several years due to additional infrastructure and hook up fees. Wayne LeBlanc Wayne LeBlanc, 1677 Peltier Drive, stated he was present to request that all park issues be reviewed by the Parks and Recreation Committee for recommendations 1 ~- before Council makes finaJ decisions. He explained this stems from the temporary road placed in LaMotte Park. Mr. LeBlanc explained there was an agreement with Anoka County at this time to not allow a road access from Centerville Road to LaMotte Park. Mr. LeBlanc stated that if this issue had went before the Parks and Recreation Committee this information would have been brought up for the Council to review prior to decision being made. Mayor WJlharber indicated the Council made this decision to allow for the completion of the forcemain and that Anoka County could not keep the City from placing a temporary road within the City. . Mr. LeBlanc stated he would like Council's assurance that the temporary road would be removed. Council Member Travis explained the Council would like to maintain this roadway for maintenance and future forcemain work needed. Mayor Wilharber concurred and stated a decision was needed without Park and Recreation input due to time constraints. Council Member Broussard Vickers noted the Council made a recommendation on the satellite issue to be reviewed by the Parks and Recreation Committee for their input before it was completed. She explained the COlUlcil is aware of the Parks and Recreation Committee's issues and the Council does have the City's best interests in mind. IV. CONSIDERA nON OF MINUTES Mav 24. 2000 Council Meeting Minutes Motion by Council Member Travis. seconded by Council Member Broussard Vickers to approve the May 24. 2000 Council meetinl! minutes as submitted. All in favor. Motion carried unanimouslv. V. PAYMENT OF CLAIMS The City ofCenterville May 25.2000 through June 14.2000 Motion by Council Member Broussard Vickers. seconded by Council Member Travis to approve the expenditures for the City from May 25. 2000 throul!h June 14.2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Travis. seconded by Council Member Broussard Vickers to approve the Centennial Fire District expenditures and June Payroll Expense. All in favor. Motion carried unanimously. 2 VI. SET AGENDA The following items were added to the agenda: . Resignation of Michael Navin under Consent Agenda. Motion bv Council Member Travis. seconded bv Council Member Broussard Vickers to approve the aeenda with noted additions. All in favor. Motion carried unanimousIv. VII. PETITIONS AND COMPLAINTS Speed Complaints Karen Nasca, 7037 Brian Court, stated she is concerned about the speed in her neighborhood and at the corner of the named streets. She noted at this intersection there is a bicycle trail with numerous children crossing the street. Ms. Nasca stated additional stop signs are needed or police need to make a greater presence at this intersection. AI Peterson, 7065 Dupre Road, noted there is concern for traffic down Dupre Road driving extremely fast. He noted traffic does not observe the stop signs during morning traffic or in the afternoon. Mr. Peterson noted there are many families in the area with children on bikes and roller blades. He asked that a speed sign be posted in his area to make traffic aware of the residential speed zone. Keith Jovanovich, 7269 Old Mill Road, stated 17 people signed a petition two years ago to get a stop sign at 73rd and Old Mill Road to no avail. He expressed concern for the additional stop sign placed on 73rd and Quebec and that there is still not a stop sign on 73m and Old Mill Road. Mr. Jovanovich stated he feels the neighbors in this area are feeling discriminated against and would not like to see a death happen in order to make a stop sign be placed at the intersection. Mayor Wilharber stated stop signs are put in through petitions after discussing it with the police department and City Council. He explained many stop signs are not observed in the City, which has become a hazard for the residents in Centerville. Mayor Wilharber indicated that a crime watch could also be set up in each neighborhood to catch license plates of speeding drivers, which could then be passed along to the police department. Christine Fischback, 1684 Lakeland Circle, stated a car went through her yard last week due to the high speed it was traveling. She explained traffic is out of control in her neighborhood due to the fact there are a large number of children in the area. Ms. Nasca asked ifa "Children at Play" sign could be put in the high-speed traffic area. Mayor Wilharber stated a petition would be needed to approve this signage addition as well. 3 Mr. Peterson explained it is not only the youth speeding through the area, adults driving to and from work are speeding as well. He stated the stop sign in front of his home should be removed and have a speed limit sign placed in this area to remind traffic ofthe limits. Ted Peterson, 6933 Pheasant Lane, stated the police enforcement on Pheasant Lane is extremely poor. He stated there is only one stop sign on Center Street which increases the traffic flow along this roadway. Mayor WiIharber encouraged Mr. Peterson to take down license plates and make/model of vehicles to report to the police. Mayor WiIharber stated this issue arose from complaints of high-speed traffic in the City and a proposal for a new program using a hand held radar throughout the City is being considered. He explained the Council is looking for residents interested in volunteering their time to observe and clock traffic. Council Member Vickers encouraged the residents to take responsibility of their driving and take part in this program. She added that this Council has drafted a letter to the police department to note all speeding will be a violation and not a warning. Council Member Sweeney reiterated to the residents that stop signs provide a false sense of security for those in the neighborhood. He encouraged the residents to educate their children to look before they cross or play in the street. Ms. Nasca asked that the City create more community awareness throughout the City to share with the residents the concern of high-speed traffic. Mayor WiIharber encouraged the residents to take up a crime watch in their neighborhood to communicate the speeding issues and danger of high-speed traffic. VIII. UNFINISHED BUSINESS County Bank - SDecial Use Pennit. Site Plan ADproval Mayor WiIharber reviewed the site plan, grading plan, and building elevations as proposed for the County Bank to be located at the intersection of 21 st Avenue and Main Street. He advised ofthe Planning and Zoning Commission's recommendation that the Special Use Pennit and site plan be approved contingent upon three conditions. Mr. Peterson noted all issues have been addressed by the County Bank and they are willing to comply with staff suggestions. Greg Owens, President of the County Bank, presented the site plan for the proposed County Bank. He noted the staff is excited to come into the City of Centerville. Mike Shaft, Shea Architects, reviewed the access and site plan of the County Bank with the Council. He stated the building is set back on the property to allow for additional landscaping. Mr. Shaft noted the drive-up window is on the left of the building, which would be heavily landscaped. He added that the one-way drive through roadway would be narrow to minimize the use of blacktop in this development with the parking 4 lot on the side versus the front of the building. Mr. Shaft reviewed the building materials and style of the 3,000 square foot building. Mayor Wtlharber reviewed the Special Use Permit request from the County Bank and asked Mr. Owens to review this request. Mr. Owens stated ground breaking would not begin until late August. He explained this was the reason a Special Use Permit was requested, to allow the County Bank an opportunity to begin banking activity. Mr. Owens stated the County Bank requests this to gain clientele between now and next January for full service banking. He noted the trailer would be removed shortly after the bank opened. Council Member Broussard Vickers noted the Planning and Zoning Commission reviewed this item and recommended approval with three conditions. She noted the Planning and Zoning Commission recommended the facility be completed in six months, but the Council could change this to nine or twelve months if the Council felt this was adequate. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the Special Use Permit for County Bank as presented contin2ent upon the three conditions contained in staWs report chan2in2 the six months to twelve months for completion and removal of the trailer. All in favor. Motion carried unanimously. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the Site Plan for County Bank as presented contin2ent upon the three conditions contained in staWs report. All in favor. Motion carried unanimously. Hunter's Crossing - Gradinl!: Plan and Draft Developer's Al!:reement Mayor Wilharber presented comments from City Engineer Tom Peterson in regard to the grading plan for Hunter's Crossing. He advised that Mr. Carlson has already produced a letter of credit to cover the restoration fees for the grading work. Mayor Wtlharber noted Mr. Carlson will also have to sign a waiver that he is willing to commence grading at his own risk, ifhe desires to start grading prior to final plat approval. Mr. Carlson apologized for the extensive tree removal within the Hunter's Crossing development and noted he would be replanting 100+ trees throughout the development upon grading completion. He added the new trees would be a welcomed species to the area. Mr. Carlson furnished the City with a letter of credit for the grading plan. He reviewed the Development Contract and asked ifhe would be responsible for carrying liability insurance forever, or for the life of the development period. He also questioned the building permit limits within this agreement before the paved roads were completed. Mr. Hoeft stated the building permit issues were addressed with staff and no specific requests have been made at this time. He noted this item could be 5 brought before staff and incorporated into the Development Contract. Mr. Hoeft noted he would reword the liability insurance language to deal with all potential liability during the construction of the development. Council Member Travis asked if the silt tence required would be $600 per each lot or per the development. Mr. Peterson stated this was one silt fence per the development. Mr. Carlson asked that all potential builders be responsible for placing a silt fence at the edge of each property. Mr. Carlson asked if the exact location ofthe trail connection from this development to the Anoka County trail system was known. Council Member Sweeney stated this is not known at this time but that the trail would run through the south side of the development and connect to the County trail system at the developer's expense. Motion by Conncil Member Sweeney. seconded by Council Member Broussard Vickers to aDDrove the Hunter's Crossin!! !!radin!! Dlan and DeveloDer's A!!reement conditioned uDon them bein!! allowed two buildin!! Dermits, with $2,000 Der lot of Dark dedication fee under item #9, as Dreviouslv aDDroved by Council; with a trail from Centerville Road to the Anoka County trail system at the develoDer's eXDense, and that Counsel !!reater define the liability insurance needs of the develoDer. All in favor. Motion carried unanimously. Ordinance #4 - Aooroval ofSwnmary for Publication and Final Draft Approval Mayor Wilharber explained that since changes were made to Ordinance #4, the City is required to hold an additional public hearing, which will be noticed and held on June 28,2000. He explained the final draft of the Ordinance had been included in the Council's packet. It was noted the swnmary of publication was not included within the packet. Council Member Sweeney indicated he discussed this item with several people on the fire department and there is concern regarding the driveway width at the street and trailer length portions of the Ordinance. He explained many residents are unaware of the changes being proposed even though this item has been posted on the City sign and within the local paper. Council Member Sweeney noted many of the residents he spoke with moved to this area to get away from the restrictions posted in other cities. Mayor Wilharber stated the Ordinance does not have to be approved at the next meeting if the public voices concern about the lack of notice given to the public. Council Member Sweeney concurred with this suggestion. Council Member Broussard Vickers noted that after approval not all residents would agree with all portions of the Ordinance. She stated a lot of work went into the Ordinance and she is tired of it continually being tabled for future discussion and additional public input. 6 Council Member Broussard Vickers stated even after future comments at the public hearing it would not mean that the issues would be changed. Council Member Sweeney agreed and stated that this would at least give people the option to address the concern and express their opinion. Mayor Wilharber stated this Ordinance is not meant to infringe on property rights of any residents but the Council is interested in improving the community. Motion by Mayor Wilbarber. seconded by Council Member Sweeney to approve tbe Final Draft of Ordinance #4. All in favor. Motion carried unanimouslv. IX. NEW BUSINESS 3.2 Beer Permit - St. Genevieve's Annual Chicken Dinner Mayor Wilharber presented the request from St. Genevieve's Church for a one- day temporary 3.2 beer pennit. He noted the church has made this request every year as part of their preparation for the Annual Chicken Dinner which is scheduled for August 20th from 11 :00 a.m. to 5:00 p.rn. Motion by Council Member Sweeney. seconded by Council Member Travis to approve a one-day, temporary 3.2 beer permit for AU2ust 20, 2000 for St. Genevieve's Cburcb contin2ent upon receipt of a certificate of insurance for tbis event. All in favor. Motion carried unanimously. Joint Meeting - Centennial Lakes Police Department 2001 Budget Mayor Wilharber noted a joint meeting is scheduled for June 22, 2000, at 6:30 p.rn., at the Lexington City Hall, to discuss the 2001 Centennial Lakes Police Department Budget between the three Cities involved. Vacation Leave Policy Mayor Wilharber noted this item has been placed on the agenda to clarify a portion of the current personnel policy. He noted the present policy does not define how vacation hours are determined. The present policy simply shows how vacation time accrues in the addition of weeks as the years of service are increased. Mayor Wilharber noted staff recommends the following language be added in the Personnel Policy, Article 8 - Vacation Leave: "Vacation leave for regular employees that are normally scheduled to work 24 hours or more per week will have vacation weeks defined as 40 hours per week. Vacation leave for regular employees that are normally scheduled to work less than 24 hours per week will have vacation weeks defined as 20 hours per week." Mayor Wilharber noted the recommended language should make the vacation section of the Personnel Policy more equitable and easier to administer by staff. 7 He suggested, however, that this item be tabled for further discussion at the June 28,2000 meeting when staff is present. Motion by Mayor Wilharber. seconded by Council Member Sweeney to table this item to the June 28. 2000 meetinl! for clarification from staff. All in favor. Motion carried unanimously. Administrator Evaluation Mayor W1lharber noted the Council met in executive session at their last meeting to discuss the City Administrator's evaluation. At that time, the Council elected to make adjustment determinations at the next meeting. Mayor W1lharber explained Mr. March is presently at grade levell 0, step 7 and suggested moving Mr. March to step eight retroactive to his anniversary date of May 20th, with a $5,000 bonus. He indicated the monthly $300.00 vehicle allowance would remain as established in 1999. Motion by Council Member Travis. seconded by Council Member Broussard Vickers to approve a pay increase for Mr. March to Level 10 Step 8 retroactive to his anniversary date of May 20th with a $5.000 bonus. All in favor. Motion carried unanimously. X. CONSENT AGENDA Accept Resignation of Public Works Emplovee Tim Danielson Summer Help for Public Works Accept Resignation of Park and Recreation Committee Member Michael Navin Motion by Council Member Broussard Vickers. seconded by Council Member Travis to approve the Consent Al!enda as submitted. All in favor. Motion carried unanimously. XI. COMMITTEE REPORTS . Mayor Wilharber described the new patch for the Centennial Lakes police department to the Council Members. He also reviewed a Met Council estimate of the census information for the community. . Council Member Sweeney stated the Parks and Recreation Committee was a little concerned about Council's approval of park issues at the past meeting. He stated Wayne LeBlanc addressed this previously in the meeting. . Council Member Sweeney noted outfield fences are needed for the softball fields at LaMotte Park. He explained area businesses are being contacted for donations at this time. Council Member Sweeney noted the Parks and Recreation Committee did not have an issue with the fences but would not be able to support this issue financially which is why the city festival is , L 8 seeking donations. Council Member Travis stated he was in favor of the fence if donated as long as staff was not pressured before the City festival. Mayor Wilharber concurred. XII. ADMINISTRATORS REPORT There was nothing new at this time. XIII. ADJOURNMENT Motion bv Council Member Broussard Vickers. seeonded bv Council Member Sweeney to adiourn the June 14. 2000 Council Meetin2 at 8:25 p.m. All in favor. Motion carried unanimousIv. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 9 L__ , Not Approved , j CITY OF CENTERVILLE CITY COUNCIL MEETING May 24, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 24, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber CouncilMemberDkkTrnvffi Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrntor, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the May 24, 2000 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) - None. III. APPEARANCES/AWARDS Milo Bennett - Centennial Fire District 2001 Budget Council Member Sweeney dismissed hirnselffrom this discussion. Mayor Wilharber stated Chief Bennett was before the Council for approval of the year 2001 budget. He higWighted the changes over last year as being a marginal increase in utilities, medical supplies, salaried positions, and a full-time secretary. Chief Bennett stated there was a 4.21% increase for the 2000 budget over the 1999 budget and the cost per citizen would maintain at the same level. Council Member Nelson asked for the salaries paid to the new Assistant Fire Marshal. Chief Bennett noted this was only a $150 a month increase for this position. Bald Eagle Water Ski Club - Ramp Reauest Dean Havel, Representative of Bald Eagle Water Ski Club, stated he is before the Council to request a ramp permit again for Centerville Lake. He explained the Page 1 of12 . ramp received no complaints last year and no objections have been heard yet this year. , Motion made by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve the ramp request for the Bald Ealde Water Ski Club. All in favor. Motion carried unanimonslv. 73'd Street Stop Sign Request Corporal Jensen stated several speed samplings were completed in and around 73m Street and the results have been forwarded to the City. He noted the results showed normal speeds within the area sampled. He explained a hand held radar could also be used for this area to determine the severity of the high-speed traffic in the area. Corporal Jensen indicated that a crime watch project has proven successful in the City of White Bear Lake for clocking speeding vehicles and sending letters to those speeding as a warning. Liz Larson, 1882-73rd Street, stated she would rather see the City place a stop sign in this area than to take on the expense of a hand held radar and staff time for warning letters. Mayor Wilharber asked how residents would place themselves for clocking of vehicles and expressed concern for the safety of the residents taking on this task. Corporal Jensen stated in the City of White Bear Lake, residents sit in lawn chairs on local sidewalks. Council Member Broussard Vickers asked if a neighborhood watch committee could issue citations. Corporal Jensen stated residents are not allowed to issue citations but a resident could file a complaint with the police station and a summons could be issued for extreme cases. Council Member Travis stated there is a large number of children in the area and asked if the speed could be reduced ifa stop sign was not approved. Corporal Jensen stated the neighbors could be polled to see if a speed change would be warranted and observed by residents. Ms. Larson asked for the speed limit in a school zone. Corporal Jensen stated this was 25 miles per hour and the City has control over the jurisdiction of the roadway and could lower the speed. Council Member Broussard Vickers asked if the police department objected to the additional stop sign. Council Member Sweeney stated in his neighborhood many residents do not observe close stop signs. He explained that it slows them down on Brian Way but gives a fulse sense of security for the residents on the street. Corporal Jensen agreed with these statements but added that he would not object to an additional stop sign. He stated that 90% of those not observing the stop sign on Brian Way are local residents. Council Member Nelson explained she was interested in the hand held radar watch to be done through the neighborhood watch. Page 2 of 12 Council Member Broussard Vickers asked if residents in the area would be interested in clocking local traffic. Ms. Larson stated she did not feel the residents would be enthused about such a program if it required a large time commitment. Council Member Broussard Vickers indicated 73rd Street requires strict enforcement of the speed limit with tickets and no warnings. She stated this would give residents a "heads up" that this area is going to be held to the posted speed limit and those not abiding the limit will pay the consequence. Council Member Nelson stated she would be interested in participating with the hand held radar clocking to protect the neighborhood. Council Member Broussard Vickers indicated she was interested as well and stated the expense would be well worth the consequences of speeding traffic near children at play. Ms. Larson asked if the radar would be used for a city wide crime prevention. Council Member Nelson stated this would be a program used for all residential streets at all times of the year. Mayor Wilharber asked if there were legal implications for radar clocking. City Attorney Hoeft stated the City would not be liable for any observation and clocking of vehicles on City streets. He explained the Police Department would be held to the enforcement and the City would only be a resource for the Police Department. Council Member Nelson stated if she received a letter from the police department she would be embarrassed and would pay closer attention to the local speed limits. Carol Bacon, I 776_73rd Street, asked if any smaller cities have used radar clocking systems. She explained a greater fear may come out of the current situation if retaliation were to occur for those clocking speeding vehicles. Council Member Sweeney asked if lowering the speed limit to 20 miles per hour would be the best option for this area without adding a stop sign. Corporal Jensen stated this might slow general traffic and high-speed traffic down to 30 miles per hour. Ms. Larson asked if speed bumps would be an option in this area. Council Member Sweeney stated speed bumps on a residential street effects emergency vehicle response time and the use of snowplows. Motion made bv Council Member Broussard Vickers. seconded bv Council Member Nelson to draft a formalleUer to tbe Police Department to state tbe concern for violations on 73'" Street; to ask tbat this area be saturated and heavily ticketed: and that staff place a community notice in the paper for the use of a hand beld radar for community crime watch use to I!:ain community interest. All in favor. Motion carried. (Travis opposed). Pagd ofl2 Ms. Larson noted that the original complaint brought to the Council still had not been addressed. She asked if the Council was willing to address the stop sign. Motion made by Mayor Wilharber. seconded by Council Member Travis to install a stop si2n at the intersection of73n1 Street and Quebec. All in favor. Motion carried. (Nelson and Sweeney opposed). IV. CONSIDERATION OF MINUTES May 10. 2000 Council Meeting Minutes Motion bv Council Member Travis. seconded by Council Member Nelson to approve the Mav 10.2000 Council meetin2 minutes as amended on pa2e 6. para2raph one. completelv omittin2 the second sentence. All in favor. Motion carried unanimouslv. V. PAYMENT OF CLAIMS The City of Centerville May 10. 2000 through Mav 24. 2000 Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to approve the expenditures for the City from Mav 10. 2000 throu2h Mav 24. 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Broussard Vickers. seconded by Council Member Nelson to approve the Centennial Fire District expenditures. All in favor. Motion carried unanimously. Center Villa Letter of Credit Mayor Wilharber reviewed a letter of credit reduction for Center Villa as suggested by the City Attorney. Motion bv Council Member Broussard Vickers. seconded bv Council Member Sweeney to reduce the letter of credit as sU22ested by the City Attorney. All in favor. Motion carried unanimouslv. VI. SET AGENDA The following items were added to the agenda: . Item 3 under Appearances - 73'd Street Stop Sign Request . Item 3 under Payment of Claims - Center Villa Letter of Credit . Item I under Petitions and Complaints - Main Street Letter . Item 2 under Petitions and Complaints - Hunter's Crossing Assessments . Item 3 under Unfinished Business - 1999 Audit . Item 8 under New Business - Centennial Fire District 2001 Budget Approval Page 4 of 12 Motion bv Council Member Travis, seconded bv Council Member Sweenev to approve the al!enda with the noted additions. All in favor. Motion carried unanimouslv. VII. PETITIONS AND COMPLAINTS Main Street Letter Mr. March stated he received an e-mail letter from Jerry and Mary Jo Helmbrecht, 1745 Main Street, regarding traffic passing on the shoulders of Main Street. He explained this has become a concern for pedestrian traffic and asked if a sign could be posted stating "No Passing on Shoulders". Mr. March indicated the residents noted the amount of traffic on this roadway has increased in number and speed. He stated the residents would like to see higher patrolling and fining in this area. Council Member Sweeney stated it is currently illegal to pass on the shoulder and signs are not needed for such an occurrence. City Attorney Hoeft eXplained that this item has been a topic of discussion and stronger enforcement is needed. Council Member Broussard Vickers asked if the shoulder on Main Street could be repainted to deter residents from driving on the shoulders. City Attorney Hoeft stated this is a County road and the issue would have to be brought before the County. Council Member Nelson requested that this item be added to the formal letter to the Police Department to have strict enforcement of those passing on the right. The Council concurred on this issue. Hunter's Crossing Assessments Larry Woiak addressed the Hunter's Crossing Assessments. He explained that he does not feel that his property value would increase at the same rate of the assessment. Mr. Woiak stated he is being charged $9,000 to run water and $7,000 for sewer in front of his house, with the price of hook up fees on top of the current assessments. Mr. Woiak stated he objects to the high fees because the developer is only paying $2,000 per lot while the property owner is having to pay $16,000. He explained the developer will be making a large profit on this development at the expense of the nearby residents. Mr. March stated that at the last meeting, the Council approved the preliminary specifications and the preliminary costs would be more complete after the preliminary specifications were received. He indicated the Council would again review the fees after the plans were complete to approve or deny the assessments. Page 5 of 12 Mr. March stated four property owners have already contested the proposed assessments and he noted the developer may have to be addressed on this issue before the development moves forward. Mr. Woiak stated it would cost him $1,000 to have his site assessed to determine the exact property value gained. He indicated he does not want to see the local residents charged for the benefit gained by the developer. Council Member Broussard Vickers asked if a larger percentage of the assessments could be placed on the developer. She also asked if there was a precedence set in past developments as to the percentage paid by developers. Mr. March stated this varies on a case-by-case basis due to the terrain and length of services needed. Council Member Broussard Vickers asked how the 53% was devised. City Engineer Peterson stated that since only half of the roadway is developed, the developer was given 50% of the fee "off the bat." Mr. March stated the developer is aware ofthe assessment fees up front and will still be successful after paying off these fees. Council Member Nelson stated she would feel the same way as the residents along Centerville Road. She expressed concern for the grading work that has begun. Council Member Sweeney stated this is being completed at the developer's risk and expense. He explained that the Council needs a better grasp of the actual fees before the Council could move forward with this project. Council Member Broussard Vickers asked if an appraiser should be contacted at this time to look at the assessment and value added to each lot in this project. Mr. March stated this was premature at this time and asked that the Council wait until the plans and specifications are back from the City Engineer. He stated the burden would then be on the developer to get this through with the residents. Mr. Woiak asked that he be notified of all future discussions on this item. Mr. March stated he would follow through with this request. VIII. UNFINISHED BUSINESS Weight Restrictions Council Member Travis asked if there was a fonnal policy on weight restrictions for the City. Mr. March stated there was nothing in place at this time. Council Member Travis stated in neighboring communities the Public Works Department deals with these issues and no exceptions are allowed. He stated this system seems to work well because the Public Works Department knows the most about the streets. Mayor Wilharber stated a fonnal policy could be set by Council for the Public Works Department to follow. Mr. March stated that no exceptions would be an easy policy to follow through with for the City. Page 6 of12 Council Member Sweeney asked if a limit such as a two-ton over the weight limit should be set versus a no exception policy. Council Member Broussard Vickers concurred and stated that Council could review extreme cases on a case-by-case basis. Council Member Sweeney requested that Council set a formal policy or guidelines so that no favoritism or precedence would be shown through Council approval/denial. He suggested that each over weight permitee also be held accountable for a bond to cover all road repairs. Council Member Travis stated he would like to receive formal input from Mr. Palzer on an overweight policy to be set by Council. Council Member Sweeney agreed and asked that this item be tabled for additional discussion with Mr. Palzer present. Mr. March asked if the weight loads versus the number ofloads created more damage. City Engineer Peterson stated he bas heard that the number of trips can be more damaging than heavy limited loads. Mr. March stated that he would check with neighboring communities and place this item on the next agenda for further discussion. He noted he would gain feedback from Mr. Palzer as well. Motion made by Council Member Travis, seconded by Council Member Broussard Vickers to table this item to the June 14,2000 meetin2 for further discussion. All in favor. Motion carried unanimouslv. LiIl Station #2 Bid City Engineer Peterson reviewed the bid information for the LiIl Station #2 with the Council. He explained the low bidder was Penn Contracting. Motion made by Council Member Sweeney, seconded by Council Member Travis to accept the bid of Penn ContractinJ! with Option A for Lift Station #2. All in favor. Motion carried unanimouslv. 1999 Draft Audit Discussion Mr. March stated he received a draft audit from ABDO, ABDO, Eick & Meyers. He explained the enterprise funds had increased over last year by $492,000. Mr. March indicated this was a positive step for the City, as the operating expenses have not increased at the same rate. Council Member Nelson asked for clarification on the additional revenue taken in. Mr. March stated the water and sewer rates are allowing the City to meet expenses with revenue remaining for future use. He stated these changes are positive steps for the City. Page 70fI2 IX. NEW BUSINESS Trio Inn Liquor Violation Mr. March made the Council aware there was a violation of serving to a minor at the Trio Inn. He stated this item is for Council information at this time, as criminal charges have not been made to date. Mr. March stated the Council could charge a fine after criminal charges were determined. Council Member Nelson stated she would like to see the City have a no tolerance policy with this issue. City Attorney Hoeft stated in other communities they look at prior offenses, number of criminal charges, and training received by bar tenders before a punishment is charged. Mr. March stated the proprietor of the Trio Inn was not in the establishment when the incident occurred and he wants the Council to know this is not the practice of the establishment. Anoka Countv Highway Improvement Plan Mayor Wilharber reviewed the upcoming plans of Anoka County roadways. He indicated the County is looking to overlay Birch Street from Centerville Road to Hodgson Road this year. Mayor Wilharber noted Main Street has also been identified for improvement in the year 2010 at a cost of$6,772,785. Council Member Nelson asked ifan interchange would be added at I-35W and County Road 14. Mr. March stated items beyond five years may not have been updated within the current plan. Road Re-Construction - Heritaee Street and LaMotte Drive Mr. Peterson stated he drafted a letter to the City regarding preliminary costs of reconstructing Heritage Street and LaMotte Drive. He explained it was roughly 1,770 feet from Centerville Road to the west City limits. Mr. Peterson reviewed three options to reconstruct the roadways with costs ranging from $20,000 to $220,000. He indicated the City ofLino Lakes would not be reconstructing their sections of these roadways until 2002. Mr. Peterson recommended the cities reconstruct this roadway at the same time. Mayor Wilharber asked that the City continue communication with the City of Lino Lakes for this project and it be a joint effort. Mr. March stated the City would want to keep the residents apprised of the situation as well. Park and Ride Site RequestlLivable Communities Act - Demonstration Grant Mr. March explained he discovered a grant program through the Met Council's Livable Communities Act that would work well for the City ofCenterville. He explained the deadline has been extended for this program and the City could apply for several projects, one being a Park and Ride site. Page 8 ofl2 Mr. March explained there is $6.9 million available for grants and an additional $3 million for projects that enhance transit opportunities. He stated the current Park and Ride lot within the City is located at the Tom Thumb. Mr. March indicated the Tom Thumb owners would like the site moved by June 1,2000. Mr. March proposed demolishing the two public works buildings, that all wells be capped, and to use this site for a community area with streetscapes. He stated financial incentives could be offered to potential developers to meet the needs of the City. Mr. March noted that a municipal parking lotJPark and Ride would also be planned on a portion of the block. Mr. March stated he met with a representative of Lorenz Bus Service and Met Council and both were in favor of the proposed changes. He explained a five- page proposal would need to be submitted to Met Council by June 2, 2000 from the City and no local match would be required for the grants. He stated the grants were designed to encourage mixed-use compact development. Mr. March indicated the proposed changes would put the vacant properties back on the tax roll and would encourage development in the area. He stated this would also be a financially feasible solution for the City. Mr. March asked that the Council allow staff to submit a grant and a special meeting be held on May 31, 2000 to discuss this proposal in more detail, along with Ordinance #4. Council Member Sweeney stated he was in favor of the grant proposal but asked if control could be maintained through this development. He stated he would like to see the municipal building placed on this site as well. Mr. March agreed with the comments and stated Met Council is looking for future phases of development within the proposals, which would fit with the municipal building upgrade needed. He stated the timing is right for funding needed to update the downtown area with additional phases. Council Member Nelson asked if a core group of citizens were working on this proposal. Mr. March stated he hopes the Council would work with this issue and future phases would be brought to the residents. Council Member Nelson stated this was a wonderful venture for the City and she is excited about the prospects. Council Member Travis stated he was excited for this venture as well. He indicated that a consultant may want to be addressed for future grants. Mr. March stated he would keep this in mind and those residents affected by the project would also be notified of the upcoming changes. Council Member Broussard Vickers stated she was in favor of the project and was excited to hear the Park and Ride would be expanded. Mayor Wilharber agreed this was a tremendous idea but stated concern about taking any property off the tax rolls. He explained that additional commercial and industrial prospects would lower the tax burden on the residents of the City as well. Page 9 ofl2 Motion by Mayor Wilharber. seconded by Council Member Sweeney to allow for temporary parkin!! at the public works site as a Park and Ride and to authorize staff to draft a !!rant proposal for Met Council fundin!! and a special meetin!! be held on May 31. 2000 to discuss this item in more detail. All in favor. Motion carried unanimously. Cable Operator Resignation and Receptionist Position Motion by Council Member Travis. seconded by Council Member Nelson to accept the resi!!nation oBhe Cable Operator. All in favor. Motion carried unanimouslv. Mayor WillJarber read through the Cable Operator and Receptionist position advertisements. Motion by Mayor Wilharber. seconded by Council Member Nelson to accept the lan!!ua!!e submitted by Staff for the Cable Operator and Receptionist pOsitions for the City as stated. AU in favor. Motion carried unanimouslv. Ordinance #4 Carl Solberg, 1800 Center Street, stated he is concerned with the Ordinance and if he is going to be restricted from building a shed on his corner lot. Council Member Sweeney stated the Council is working on this Ordinance to better define side and rear yards. Mayor Wilharber encouraged Mr. Solberg to contact the City Building Inspector to review his plans before this issue moved forward with the Council. Mr. Solberg stated he is waiting to hear back from the City Building Inspector on his plans and he was going to review Ordinance #4. Mr. March noted that accessory structures are allowed on all lots within the City and they do have to meet standards set within the Ordinance. He indicated that accessory structures would be approved by staff unless there were issues that did not meet City Ordinance. Motion by Council Member Travis. seconded by Council Member Nelson to hold a ioint meetin!! with the Plannin!! and Zonin!! Commission for further discussion on Ordinance #4 on May 31. 2000 at 6:00 p.m. All in favor. Motion carried unanimouslv. Citv Administrator Evaluation Mayor Wilharber noted this item would be discussed under an Executive Session for the City Council. Page 10 ofI2 L_ Centennial Fire District 2001 Budget Approval Mayor Wilharber stated the 2001 Budget needs approval or suggestions from the Council. Motion by Mayor Wilbarber. seconded by Council Member Nelson to approve the Centennial Fire District 2001 Bud!!et. All in favor. Motion carried. (Sweeney abstained), X. CONSENT AGENDA - None. XI. COMMITTEE REPORTS . Council Member Travis stated the Business Appreciation Dinner went extremely well. Council Member Nelson concurred. XII. ADMINISTRA TORS REPORT Mr. March indicated the Centennial Lakes Police Department is looking to hold a joint meeting to discuss the 2001 budget on either June 19 or 22, 2000. The Council stated they would be in favor of the June 19, 2000 date. Mr. March stated at the last watershed meeting a representative from the district watershed, a watershed engineer, and numerous other city representatives were present to discuss Clearwater Creek. He noted the watershed decided to place a culvert in the creek, which would not affect the 100-year flood zone. Mr. March stated he asked numerous questions regarding this project and received vague and unclear answers. He noted that he felt the watershed district was going through with this project fur the City of Hugo to assist with the current ditch problems. Mr. March indicated that by the end of the meeting, the project was scrapped and will be brought back to the drawing board. Council Member Broussard Vickers asked how the watershed could be slowed down on this project. Mr. March stated that the minutes need to be closely reviewed and the City of Hugo needs to be monitored so that future public hearings are attended by City Staff due to the fact the City would be impacted by down stream water flow of this project. Mayor Wilharber asked if a letter should be drafted to the watershed regarding down stream impacts. Mr. March stated this could be done to keep the City of Centerville on top of all watershed issues. XIII. ADJOURNMENT Motion by Mayor Wilbarber. seconded by Council Member Nelson to adiourn tbc May 24.2000 Council Meetin!! to cxccutivc session at 9:05 p.m. All in favor. Motion carried unanimouslv. Page II of12 Motion bv Council Member Broussard Vickers. seconded bv Council Member Nelson to adiourn the Mav 24. 2000 Council Mcctinl! at 9:44 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 12 of12 NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES July 5, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on July 5, 2000 at City Hall, 1880 Main Street. Acting Chairperson Doug Porter called the meeting to order at 6:30 p.m. Present: Acting Chairperson Doug Porter Karla DeVine Wayne LeBlanc Absent: Staff: Jill Lien Residents: Tedd Peterson - 6933 Pheasant Lane Keith & Amy Oaken - 1841 Center Street APPEARANCES Ray DeVine - Chall:person for Fete des Lacs Revitalization Committee Ms. DeVine explained that she was speaking on behalf of Mr. DeVine. Mr. DeVine was hoping to get the Parks and Recreation Committee members to volunteer some of their time for the Fete des Lacs Celebration. Ms. DeVine explained that the sign-up sheet is in two (2) hour intervals, and they could use help on all three days. Ms. DeVine passed out a sign up sheet. CONSIDERATION OF MINUTES June 7. 2000 Park and Recreation Meeting Minutes Motion by Mr. LeBlanc, seconded by Ms. DeVine to approve the June 7, 2000 Parks and Recreation Meeting Minutes. All in favor. Motion carried unanimously. I OLD BUSINESS Goals Ms. Lien mentioned that she included this on the agenda for anyone who has an update on their individual goals. Trees: Mr. Porter explained that he had created sketches of three (3) of the parks that he felt needed additional trees. The three (3) parks are: Tracie McBride, Royal Meadows and Laurie LaMotte. Mr. Porter spoke with Joe Goetz, Goetz Landscape & Irrigation, regarding the trees in the parks, adding that he would like to see more shade trees. Mr. Goetz recommends using a protective shield around the bottom of the tree. Mr. Goetz also recommended waiting to place our order until late fall. Ifwe place our order in the fall, he is willing to include it with his order, which will save the City a great deal of money. Mr. Porter will get further information on exactly what the City will save by waiting to place the order later, and give an update at the August meeting. Mr. Porter mentioned that some of the trees planted at Acorn Creek Park last fall have died. Ms. Lien explained that she had left a message a couple of weeks ago with Larson Nursery, but hasn't heard back from them yet. Ms. Lien will put another call into them. Benches/Tables: Tedd Peterson (Public Works employee) explained that the City is renting an auger to dig holes to secure the trash receptacles, picnic tables and fence poles at the parks. Mr. Peterson would like to get together with Mr. Porter to determine the placement of these items at each park. Landscaping: Ms. Lien distributed a quote received from Pete Lawrence, Goetz Landscape & Irrigation, for the removal and installation of new landscaping materials around the two (2) Memorial Park signs. The quote came in at $7,830; which seemed a little high to the committee, but after discussion, the committee realized that with the removal, this quote didn't seem unreasonable. Ms. DeVine wanted to discuss the quote further with Mr. Lawrence to see if there were any options. After discussing with Mr. Lawrence, Ms. DeVine will physically present and poll the remaining committee members and proceed from there. The goal is to have the sign at Laurie LaMotte Park completed before the Fete des Lacs Celebration held on July 28 - 30, 2000. Basketball hOODS Mr. Porter explained that the quote submitted last month of$1590 was for one (I) basketball hoop, which means it would cost $3180 for two (2) hoops. Gametime charges $900 per hoop. Ms. Lien explained that she had received a phone call from a gentleman questioning the status ofthe ''tennis court" in Eagle Pass. Mr. March contacted the developer of Eagle Pass, and was informed that the developer plans on completing the pad this summer. Apparently this pad was labeled a "sport court" and the developer 2 plans on installing basketball hoops and possibly fences around it. The City doesn't have any specifics yet, but something will be done this summer. Ms. Lien suggested putting this on hold until we learn more from the developer. The committee agreed to table this until a later date. Trail MaDs to Citv Engineer Ms. Lien explained she had spoke with Tom Peterson, Bonestroo, Rosene, Anderlik & Associates, last week regarding the status of the trail maps. Mr. Peterson stated they had just begun working on them. Ms. Lien will give another update at the August meeting. Letter of Understanding for Future Trails Mr. LeBlanc mentioned he is still planning on coordinating a meeting with all ofthe parties involved with the trail system, sometime in July or August. He will let the committee know when he has more specific information. Fences Mr. Sweeney explained the City Council approved the expense for the placement of the outfield fences at Laurie LaMotte Park. Mr. Bisek (Kelly's Korner), was in attendance at the council meeting, and stressed that the tournarnent scheduled for the Fete des Lacs Celebration will not take place if it is not a sanctioned tournarnent. Sanctioned tournarnents require outfield fences, and bring in the most dollars. BM){ Track Ms. De Vine stated she had been in contact with the City of St. Cloud in regards to their bike truck. ~1I1s. DeVine explained they obtUhjcd their bike track through u :National B!\1X Club. The club leases the land for $1.00 per year, and they manage the track. The track has to be a certain high quality of track. St. Cloud's bike track is the second best track in the state. The kids are required to wear full protection gear and must pay a fee, or become a member and pay a membership fee. Through the BMX Club, it releases the City of insurance liabilities. Ms. De Vine mentioned they are willing to set up a time for a tour of the track. The committee elected Monday or Tuesday of the week of July 17111 for a tour. Ms. DeVine will coordinate and contact the committee members with the specific date/time. LandscaDing (Remaining Park Signs) Discussed previously. NEW BUSINESS Location of Satellite at Eagle Park Keith and Amy Okan, 1841 Center Street, appeared before the committee to express their concerns relating to the satellite recently placed at Eagle Park. Their concerns are that the satellite is butting up against their property, and isn't a pleasant sight. In fact, it is the first thing you see when driving on Dupre Road, even before seeing the park. Mr. Okan submitted a letter and a drawing of the park with some suggestions as to where the satellite could be relocated to. The committee elected to move the satellite slightly 3 northeast of where it is currently located. It will be by the trail, which will allow access for the handicapped, and for weekly maintenance. Mr. Peterson will contact On-Site Sanitation to find out the length of the hose used to maintain the satellite. Motion by Mr. LeBlanc, seconded by Mr. Porter to approve relocating the satellite at Eagle Park slightly to the northeast, to the area by the trail, providing maintenance is attainable, based on Tedd Petersons judgment. All in favor. Motion carried unanimously. Mr. Porter questioned the status of the placement of the satellite at Acorn Creek Park. Specifically, the satellite is not placed where the Parks and Recreation Committee had specified. The committee discussed concerns related to the width of the trail around the play structure. Mr. Sweeney explained the park isn't complete yet, and the satellite needs to be placed in the best location for all things considered. Mr. Peterson and Mr. Porter will get together on Friday the 7th at 3 :00 p.m., to go to Acorn Creek Park to determine the placement of the satellite by the trail. The general thought is to move the satellite a little to the south, where the committee had original1y placed it. Purchase of Sanitation Units Ms. Lien explained that Mr. Palzer had submitted a break down of the costs to maintain the satellites at the first three (3) parks (the two (2) new additional parks were not included). Mr. Palzer would like the committee to consider purchasing the satellites outright for future use. The committee requested Mr. Palzer submit a breakdown of the costs to purchase and service the units, and also check into what happens when there is vandalism. Strip Mall Trail Mr. Sweeney is concerned about the condition of the trail in front of the strip mall and requested this be added to the agenda. Mr. Sweeney mentioned that he had approached the council at one of the council meetings, and had requested the City establish some type of standards for trails. "This trail is not up to code, and is not acceptable." Mr. LeBlanc suggested using Anoka County's standards for trails, adding they have a good solid base, grade and are level. Mr. LeBlanc will obtain a copy of Anoka County's standards and will deliver to each member of the Parks and Recreation Committee. DISCUSSION ITEMS Letters ofResil!:nation / Election ofChairoerson Both Mr. Navin and Mr. Larson gave letters of resignation. Motion by Mr. Porter, seconded by Mr. LeBlanc to accept the letters of resignation from Mr. Navin and Mr. Larson. All in favor. Motion carried unanimously. L 4 Motion by Ms. DeVine, seconded by Mr. LeBlanc to nominate Mr. Porter as the Parks and Recreation Committee Chairperson. All in favor. Motion carried unanimously. Letters ofInterest / Vacancies Ms. Lien explained that the City has received two (2) letters of interest for the vacancies on the Parks and Recreation Committee. The committee elected to leave the positions open until the next meeting in August. The committee directed staff to run an advertisement for the next two (2) weeks in the Quad Community Press for the openings. If there are interested candidates, they are to be invited to the August meeting for an informal interview. Due to vacations, the Parks and Recreation Committee elected to change the date of the August 2, 2000 Parks and Recreation meeting to Monday, August 7, 2000 at 6:30 p.rn. The committee directed staff to place an advertisement in the Quad Community Press for the rescheduled meeting. Plaques There was discussion amongst the committee members as to when to present the plaques to Mr. Brown, Mr. Navin and Mr. Larson. The committee elected to present the plaques at the Fete des Lacs Festival on Saturday with the other trophies being presented. Motion by Ms. DeVine, seconded by Mr. LeBlanc to present the plaques to Mr. Brown, Mr. Navin and Mr. Larson at the Fete des Lacs Festival on Saturday, July 29,2000 at approximately 1:30 when the other trophies are being presented. Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the July S, 2000 Parks and Recreation Committee Meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8:20 p.m. Respectfully Submitted, Jill Lien Staff Liaison 5 , NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES June 7, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee ofthe City ofCenterville held their regularly scheduled meeting on June 7, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Karla DeVine Doug Porter Wayne LeBlanc Council Member Terry Sweeney (liaison) Absent: Dale Larson Staff: Jill Lien Jim March APPEARANCES Satellite Enclosure at Acorn Creek Park - Revoir Street Residents Ms. Aimee Fairbrother (1844 Revoir Street) explained she had appeared before the City Council on May 10, 2000 on behalf of Craig Borcowicz who was unable to attend the meeting. Mr. Borcowicz was offering to construct an enclosure (two sides) around the satellite at his own expense, which would create a more pleasurable appearance than the satellite itself Ms. Fairbrother also explained that most ofthe residents on Revoir Street would like to see the satellite moved to another location. Ms. Fairbrother shared that Mr. Borcowicz and her self's original thoughts were to place the sanitation unit where the bonfire was located at the Citywide Bonfire last full. This location is 25 feet south of where it is currently located. Lisa Abrahamson (1868 Revoir Street) explained that she would like to see the sanitation unit placed back behind the "little tot" section of the play structure. Monica Travis (7335 Brian Drive) shared her concern about the placement of the satellite within her neighborhood. Ms. Travis polled her surrounding neighbors, and learned that most did not care about the placement of the satellite, adding they have more important things to worry about. Ms. Travis shared that in her conversations with her neighbors, they requested that no more money be spent on this park. I , Dave Lutz (7170 Shad Avenue) stressed that this park is not only for the residents of Revoir Street. This is a City park, used by the entire City. It is essential to have a satellite, and it must be accessible by the sanitation company. Tedd Peterson (6933 Pheasant Lane) expressed his concerns about all ofthe parks having a sanitation unit available. Mr. Peterson mentioned that little kids don't give their parents a ten-minute warning that they need to use the restroom, so they are forced to relieve themselves behind a tree or something. Mr. Peterson felt satellites should be placed at Eagle and Royal Meadows Parks. Lauren Abrahamson (1868 Revoir Street) felt it would be more appropriate to "nestle it into the park" rather than have it right out in the middle. Mr. LeBlanc questioned the maintenance of the satellite. Mr. Peterson explained that outside of placement in the Spring and removal in the Fall, the satellite needs to be maintained once a week. The servicing is done through the door, so the contractor would have to drive over the trail to maintain the satellite. Motion by Mr. Porter, seconded by Mr. LeBlanc to place the satellite at the northwest corner, with landscaping, from the tree budget. Porter, LeBlanc, Navin - yea. DeVine - nay. Motion carried. Ms. Travis wanted to express her thanks from her neighbors and the Travis' to the Park and Recreation Committee, Aimee Fairbrother and the CNN for building such a beautiful park for the children. Ms. Fairbrother wanted to remind the Park and Recreation Committee of the path that was supposed to be constructed around the structure. Centerville Lions Club Proposal- Dave Lutz Mr. Dave Lutz, President of the Centerville Lions Club, presented an offer to the Parks and Recreation Committee for building a shelter in one of the parks within the City. Mr. Lutz explained that the Spring Lake Park Lions Club has taken over the charitable gambling at Kelly's Korner. The Spring Lake Park Lions are very aggressive, and because of this, the Centerville Lions in conjunction with the City of Centerville, will be receiving a lot of money to be used within the community. The Centerville Lions would like to construct a shelter at Tracie McBride Park, or whatever park, the Parks and Recreation Committee deems appropriate. The Lions are considering two shelters. One is smaller, which only holds one picnic table. The other is a little larger, which will hold two picnic tables. This shelter will be 100% paid for by the Lions Club. Mr. Lutz stressed it is still being explored, but wanted to understand the desires of the Parks and Recreation Committee before the,Lions proceed. Mr. Lutz suggested that the Parks and Recreation Committee can make the proposal to the Lions, or the Lions can make the proposal to the Parks and Recreation Committee. Mr. Lutz also stressed that the fourth 2 (4th) meeting of the month is the most important Lions meeting to attend for making any type of requests or proposals. Mr. March added that the Lions felt it best to build the larger structure that will hold two picnic tables. The general consensus of the Parks and Recreation Committee was that any type of donation from the Lions Club is greatly welcomed and appreciated. CONSIDERA nON OF MINUTES AprilS. 2000 Park and Recreation Meeting Minutes Motion by Mr. Porter, seconded by Ms. DeVine to approve the AprilS, 2000 Park and Recreation Meeting Minutes witb noted changes. All in favor. Motion carried unanimously. OLD BUSINESS Dedication ofLaune LaMotte Park Ms. Lien explained that since the Parks and Recreation Committee did not have a meeting in May, nor set a specific date to hold the dedication, it would have been impossible for her to continue any further planning for the dedication. Ms. Lien explained that in addition to the lack of a date, she had received several comments relating to the dedication and the fact that it was "premature" for such an event. Ms. Lien suggested that once the park is complete with playground equipment, parking lot, ball fields, fences, lights, trails, etc. that possibly a grand opening would be more fitting. Ms. Lien shared that she had already sent out letters requesting donations from several local businesses, with no response. She had also contacted Cub Foods Bakery, and they were willing to donate a cake for the occasion. Ms. Lien had already drafted invitations to send out, along with a list of past Park and Recreation Committee Members. The Park and Recreation Committee elected to table the dedication until a later date. Goals The Committee discussed each members goals briefly as follows: Trees and Satellites: Ms. Lien explained that Mr. Larson had submitted his suggestions for trees and satellites for the previous meeting. Unfortunately, Mr. Larson is still out of town, and is unable to discuss the status with the committee. Mr. Sweeney suggested "scattering" the trees more throughout the parks rather than "rimming around" the boarders. Mr. LeBlanc suggested possibly the City Forester or a professional could look at each park and make suggestions. 3 Since the committee is unaware of Mr. Larson's intentions, Mr. Porter volunteered to take over the tree and satellite goals. Ms. Lien explained she had received several comments relating to the two (2) parks that do not have satellites. More specifically, all parks should have a satellite. Motion by Mr. Navin, seconded by Ms. DeVine to place sateJIites at the two (2) remaining parks (Eagle and Royal Meadows Parks); to include satellites at all parks in CentervilIe. All in favor. Motion carried unanimonsly. Mr. Navin directed staff to write a letter to Mr. Larson requesting his intent regarding his position on the Parks and Recreation Committee. Lawn Care/Turf Mr. Navin felt a full application of weed control is necessary at Laurie LaMotte Park. Mr. Sweeney felt additional seed is also needed at LaMotte Park. Ms. DeVine mentioned Royal Meadows Park also needs seed around the boarder of the new play area. Mr. Navin will speak with Mr. Palzer regarding the turfat all of the parks. Trail (Laurie LaMotte Park): Mr. Navin explained that the trail is getting a lot of use by Centerville and Lino Lakes residents. Curb and Gutter (Laurie LaMotte Park): Mr. Sweeney explained the City is trying to work ''piggy back" with Lino Lakes' contractor that is already working there. Mr. Navin will discuss further with Mr. Palzer. Benches/Tables/Trash Receptacles: Mr. Porter shared that the benches, tables and trash receptacles have all been delivered with the Royal Meadows Park equipment. They are currently being stored at the old Barrett garage. He will coordinate the placement of each with the Public Works Department. Mr. Porter reported that most of the budget for these items has been spent. General Lighting: Mr. leBlanc explained that he had been in contact with several other communities regarding the lighting of their trail systems. Most of the communities do not light their trails, with the exception of one, which only lights for cross-country skiing. Mr. LeBlanc recommends not lighting the trail system due to the expense, maintenance and upkeep involved, but rather, use the budgeted amount to offset the costs of relocating the lights donated from Mr. DeFoe. Mr. Peterson mentioned that the pleasure rink only has one (I) light, and felt it could use additional lighting. 4 Motion by Mr. LeBlanc, seconded by Mr. Porter to allocate the funds previously ..ea....marked" for general lighting, toward the installation of the lighting at Laurie LaMotte Park. All in favor. Motion carried unanimously. Landscaping: Ms. DeVine explained that the landscaping is complete around three (3) of the park signs. She will use the leftover funds to "spruce up" the two (2) other park signs. Playground Equipment (Royal Meadows Park): Ms. DeVine explained the installation of the playground equipment on June 3'd was a great success. There were several residents and teens present to help with the installation. Ms. DeVine mentioned the fibar still needs to be delivered and installed. She will contact Harlan from MNIWI Playground Equipment and then Mr. Palzer regarding the fibar. Ms. DeVine has a list of volunteers she will give to Ms. Lien to send out thank you letters from the Parks and Recreation Conunittee. Mr. Navin commended Ms. DeVine and Mr. Porter on their efforts, stating this was a "big job - done well", adding the Robin Lane residents must be very happy. Donation of Lights from Rich DeFoe Ms. Lien explained that Mr. March had sent a letter to Mr. DeFoe requesting he specuy what items specifically he is willing to donate to the City. As of this date, there has been no response from Mr. DeFoe. Mr. Navin will contact Mr. DeFoe regarding the donation. Basketball Hoops Mr. Porter explained he was considering two (2) types of basketball hoops to install at Eagle Park. There is the "oid style" and the "new style". The new style is guaranteed for :;;-~ and is a better quality hoop. Mr. Porter e,,:"ua,cd the cost for two (2) hoops at approximately $1600, with approximately $400 to Public Works for the installation. Motion by Mr. Navin, seconded by Mr. Porter to allocate $2,000 for basketball hoops at Eagle Park from the year 2000 Operation Budget, subject to two (2) hoops at a cost not to exceed $1,600. All in favor. Motion carried unanimously. Mr. Porter will coordinate the purchase, delivery and installation. The conunittee elected nylon nets over chain. Trail Maps to City Engineer Ms. Lien explained that she has spoke with both City Engineers, Tom Peterson and Dan Schluender regarding the request for trail maps for the Parks and Recreation Conunittee. They both felt it was a great idea, and are currently working on the project. Letter of Understanding Update Mr. LeBlanc explained that Jon Vondelinde (Anoka County Parks Director) contacted him regarding the letter Mr. LeBlanc had sent to him and the surrounding communities. Mr. Vondelinde suggested all of these communities get together to discuss the goals and 5 visions of each connnunity relating to the trail system. Mr. LeBlanc will be coordinating this meeting to be held sometime in July or August, at City Hall. Letter to Residents in Eagle Pass regarding Lighting of Trail Previously discussed and disregarded. Concrete in Ice Rink at Laurie LaMotte Park Discussion was held regarding the fees involved with such a large project. The general consensus of the Parks and Recreation Committee was, although it would be nice for flooding purposes, it would be best to table this item for the future. NEW BUSINESS Laurie LaMotte Park (Outfield Fences and Bleachers) Ms. Lien explained that Bill Bisek (Kelly's Komer) requested this be placed on the agenda. Mr. Bisek would like the Park and Recreation Committee to install outfield fences and bleachers at Laurie LaMotte Park. With the upcoming Fete des Lacs ball tournarnents, in order for it to be sanctioned, it has to be within regulation - which requires outfield fences. If there are no outfield fences, there will not be a tournarnent. Ms. DeVine suggested that perhaps Mr. Bisek would be willing to donate the funds for the outfield fences, since he was willing to donate the funds for another ball field at one time. After discussing the issue, the Parks and Recreation Committee decided to propose the idea to Mr. Bisek. Mr. Sweeney requested staff copy any quotes received by Mr. Palzer to him, and he will present the idea to Mr. Bisek. Recommendation by the Parks and Recreation Committee to accept a donation by Mr. Bisek, to fund installation of outfield fences at all of the fields at Laurie LaMotte Park, subject to Mr. Sweeney's discussions with Mr. Bisek. Mr. Navin felt the soccer and softball clubs should provide the bleachers. He will discuss the issue with Pat Mahr of the Little League and Dave Knol ofthe Centennial Soccer Club. Skate Park / BMX Track Ms. Lien explained she had previously been directed by the Parks and Recreation Committee to contact Shoreview's Connnunity Center to find out information about their bike track. In her discussions with Sandy Wagner (Connnunity Center Director), Ms. Lien learned that Shoreview doesn't offer a BMX bike track, but rather a skate park. They will be adding a bike track sometime this year, but as of this date, there is just a skate park. Ms. Lien was given a lot of good information, contacts, and other cities to call that have skate parks. After polling several connnunities and their respective police departments on the pros and cons of their skate parks, Ms. Lien shared that all of the connnunities polled strongly reconnnended skate parks. Ms. Lien submitted information relating to each City polled and information from True Ride - Skate Park Design and 6 skate parks, Ms. Lien shared that all of the communities polled strongly recommended skate parks. Ms. Lien submitted information relating to each City polled and information from True Ride - Skate Park Design and Construction. Although most of the cities polled didn't offer bike tracks, Ms. Lien wanted to provide as much information as possible relating to what Shoreview offers and any suggestions they may have. After discussion, the Parks and Recreation Committee elected to gather additional information relating to bike tracks. Ms. De Vine offered to take on this project. Class Five Temporary Road to LaMotte Drive Ms. Lien explained that a temporary road has been constructed from Centerville Road, through Laurie LaMotte Park to LaMotte Drive for the contractors building the new lift station. The contractors were granted an overweight permit - contingent upon a $15,000 escrow, for repairs to the road ifneeded after completion. Since the road is in such a bad condition to begin with, the contractor didn't feel comfortable leaving a $15,000 escrow for repairs on a badly worn road. The contractor asked ifhe could build a temporary road for the time it takes to complete the lift station, and then remove the road when complete. Vendors at the Fete des Lacs Festival will also use this temporary road. Mr. Navin explained that Anoka County did not want any access to the park from Centerville Road, adding they would not allow traffic to enter or exit from Centerville Road. Mr. LeBlanc expressed his concern that this issue should have been brought before the Parks and Recreation Committee before any decisions were made. Mr. LeBlanc requests that in the future, these types of issues come before the Parks and Recreation Committee before any decisions are made by Council. DISCUSSION ITEMS On-Site Sanitation Invoice Ms. Lien explained that Ms. Bender (Clerkffreasurer) wanted the Parks and Recreation Committee to approve the invoice for the sanitation units so she may issue the payment to them. Goetz Landscape Survev Ms. Lien explained she received a survey from Goetz Landscape regarding their work around the three (3) park signs. Ms. DeVine offered to fill out and send the survey back to Goetz Landscape. Plaaue for Steve Brown Mr. Navin felt it would be appropriate to order a plaque for Mr. Brown thanking him for his years of service and dedication on the Parks and Recreation Committee. Motion by Mr. Navin, seconded by Mr. Porter to direct staff to order a plaque for Mr. Brown, not to exceed $50, and a Centerville Polo Sbirt. All in favor. Motion carried unanimously. 7 Fete des Lacs Booth Ms. DeVine felt it would be a good idea for the Parks and Recreation Committee to set up a booth at the Fete des Lacs Celebration. After further discussion, the committee agreed it would be a great idea to set up a booth of some sort, but none were able to commit to the event. Resi!!Illltion ofChairoerson Michael Navin Mr. Navin stated he will be resigning from the Parks and Recreation Committee as of July I, 2000. He will submit his resignation letter to Ms. Lien as soon as possible. Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the June 7, 2000 Parks and Recreation Committee meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8;50 p.m. Respectfully Submitted, JilILie:; Staff Liaison 8