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Home My WebLink About2000-04-04 P & Z Agenda PLANNING AND ZONING MEETING AGENDA TUESDAY, APRIL 4, 2000 6:30 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) 1. Muellner Properties - Special Use Permit (Applicant removed application for consideration) 2. DCS Properties, LLC - Variance 3. Richard S. Carlson & Assoc., LLP - MUSA Re-cIassification III. APPEARANCES IV. NEW BUSINESS V. OLD BUSINESS 1. Ordinance #4 (Please bring your copy with you) VI. DISCUSSION ITEMS VI. CONSIDERATION OF MINUTES 1. March 7,2000 Planning and Zoning Minutes VII. ADJOURNMENT L 1880 'Main Street . Centervi[fe, 'M'J{ 55038 (651) 429-3232 . ~a>:. (651) 429-8629 March 31, 2000 Current Owner/Occupant ((Address h> <<City>>, <<State>> <<PostalCode>> RE: April 4, 2000 Public Hearing (6:30 p.m.) - Planning and Zoning Commission and Special Use Permit Request (Muellner Properties) Subsequent to Muellner Properties' request to respectfully remove their Request for Special Use Permit dated February 24, 2000, the Planning and Zoning Commission will not be considering this item at the April 4, 2000 meeting as previously published in the Quad Press or through notification by U.S. Mail. The Commission apologizes for any inconvenience this may have caused you. Sincerely, Centerville Planning and Zoning Commission STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF VARIANCE PUBLIC HEARING BEFORE THE CENTERV!LLE PLANNING & ZONING COMMITTEE . PLEASE TAKE NOTICE that the Centerville Planning and Zoning Committee will hold a public hearing and may take action on the following matter: ITEM: PETITIONER: PROPERTY I.D. #: LEGAL DESCRIPTION: ADDRESS: Variance DCS Properties, LLC R23-31-22-22-0004 THE ElI3 OF LOTS 1,2 & 3 BLK 9 & THE E 10 FT OF THE W213 OF LOTS 1,2 & 3 BLK 9 CENTERVILLE ACCORDING TO THE DULY RECORDED PLAT THEREOF ON FILE & OF RECORD IN THE OFFICE OF THE REG OF DEEDS IN & FOR ANOKA CNTY, MN (SUBJ TO EASE OF RECORD) 1695 Main Street The petitioner requests the Centerville Planning and Zoning Commission consider granting a variance for the above-mentioned property. The variance is to allow construction of a porch and staircase on the front, exterior of the building. Set back from the curb on Main Street would be four (4) feet. The said hearing will take place on Tuesday, April 4, 2000 at the Centerville City Hall, 1880 Main Street in the Council Chambers beginning at 6:30 p.m. or shortly thereafter. The City Hall is ADA accessible. Requests for hearing assistance devices or a sign language interpreter must be received before 4:00 p.m. March 28, 2000. All persons interested are invited to attend and to be heard. You may call the City Clerk's Office at (651) 429-3232 or by facsimile (651) 492-8629 if you need additional information. March 16,2000 Isl Jim March Clerk! Administrator Abcdefghijklmnopqrstuvwxyz Published in the Quad Community Press March 21, 2000 , , " , I. , ~ . , . 1 f ~ 1 ., . ) , ; 8 , j i ( I > I i I ! i; ,. , Em D II , . . . 'f--Ij'-1 I t~~ 4 5o.m1 ~ oJ . " t " if" .. 6 7 . j , . . . , .. , , " , It,,1%, '" ". ,,. ,1124 . . . . .\J . . " J " > , , ,- " 7 ~124 ,1144 . . . . . " J " , " , .Yl ~ >.. ~~ !;';~ .,. t.., \<J~ (~ " d .~ V) I 11213'. f1'20~~jJ:"I}U;~ .".. f' Jr-.r",.J;,/..l""'.. ~~ttWI,t~ o E tervi{{e 'EstaD{isfiec{11JS7 CITY OF CENTERVILLE (612) 429-3232 · ~mc.(612)429-8629 APPLICA nON FOR VARIANCE OR REZONING [(#- 4 q z'L VARIANCE '( FEE 175.. ()O (~ "\ REZONING DATE p~L /3 / z.ooo "-~ 1880 Main Street · Centervi!fe, !M!J{ 55038 STREET LOCATION OF 'PROPERTY: -.U:tS "'~tJ ~ LEGAL DESCRIPTION OF PROPERTY: ~;::r L~ ~~l ~ ~':;.~k~~~ ~ OF S'-t'~ '\ \ r~l~ , f''rfvw-A-- I"va.w-r-It, MIN~1-It SIZE OF PARCEL (S) h'D +-1 !;D t.n1I'" \ "2 l I \ , PROPERTY OWNER: O~5 PPoP~~ t-U- I PHONE#~ FEE OWNER: ADDRESS: APPLICANT'S INTEREST IN PROPERTY: FEE OWNER LEASE HOLDER CONTRACT PURCHASER t><.. OPTION TO PURCHASE DESCRIPTION OF REQUEST:~~::;\ PI ~~ <'IIJ Fr>r?N"r nP ~ Ll I . L .t t>~... ::~) gfl;~ REASON FOR REQUEST: U~ 'V..IJNIf'J6 - ~~IV-r A-~ u.../ ,t h. o ~l * Plus any additional costs incurred for engineering, legal fees, publication or other requirements. Signature of property owner ~ 13.-00 Date \ \ Certificate of Survey for Sheppard Construction, Inc. N89'58'12"~________ _.__--- 50.00 r ~cn I ..0. I Zl(9 I t I I I : ~ I ~, ,-----\...1 I 0 .w l ;:;;- '<0 I '-ZJ nil!) i'.. I a; 11 C'\II<Jl olv O\~ (/)1 I I h----- I I I I I I I I Ie, I 1.,,< *" I r::- Q. 50.00 I ~~___ -----------. N89'52'46"W SCALE: 1"=30' P' 1- 0" ..0. Zl c;> R J ,/ I") N , l 60. 8 '/. 101 "'0 I --1 <1: !-.o I <;,0 3 1 I -- {..------------ -- I w <01 <.0 N I") cil 2 co ,..... (!) OJ r'I N v 1C0 <t 0 0 ~ ~ 0 0 (f) z 1 >H. r (' ~t------------ \.. I Building I I 1 I 1{) I \9 I 60.13 '>A ,- - ~ '" .... -~--- ..J ~ o I") '-.. ~ 3: Co N w - o IV C ::; -i'-~ <:(5 1- .0" ,() Zl Main Street Property Description The East 1/.3 of Lots 1.2.3. Block 9, and the -East 10 feet of the West 2/3 of Lots 1,2.1_.Blo.ck 9. CENTf:RVlLLE. Anoko County. Minnesota. . - Mattke Surveying & En9ineering. Inc, 7671 Central Avenue NE Fridley. MN 55432 (612) 783-0300 I _ ") ..0. Zl \9 -0 o o 0:::: <l> .- > L- a.> +-' C <l> U -~ * 10 v- 12 Basis of Bearings AssuIT)ed. All Distances ore os MeQsured, . Iron Monument Found o Iron Monument Set I hereby certify that this survey was prepored py me or under my dire,::t -supervision. and that I om 0 duly Registered Lond Surveyor under the lows of the State of Minneso\a. ;y""ItJ. h~ Tedd W. Mottke, RLS Dote: 3/6/00 Minn. Reg. No. 15612 leI] ;0..~r~'-,-t~~.~.2.::t-t~r~.?:~ ~E:E~..." ,-,:~-:,~ D. .. ' . . . . . . h. J.':F=::!~t~_~.~., r-:~_~Ft~t~~~P~~;t:~;~~ . - . o T :.- .~~ ~ V) 1 '''.<->"" "'-"'."".='~"'~"~'."""'.~'''''''".,''~-~",.","'''' -'~.ioI<o.;........,.....,=~""~"",, "W Ii - -- --.--- --".'l R "-~-rn ""."".",'-.,,,, .""",..~-,~--~~""'~.~.- iEEEDI ~- .,.,.---""- ;, ....=c~..__". ,," 4- -".... ,'.,1e..._....... ,....,....... ~~- ,..... .:-,., ,,-~'=..:..', ,,---~...~...~,- '-""-"~ .'. - "'... RESOURCE STRATEGIES CORPORATION 14001 RIDGEDALE DRIVE SUITE 300 MINNETONKA, MN 55305 612/513.9548 FAX 612/513.9549 o March 24, 2000 Mr. Jim March City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: Comp Plan Amendment: Hunters Crossing Dear Jim: Attached are copies of the Hunters Crossing draft plan amendment for City Council and Planning and Zoning Commission review. I have spoken with Rick Carlson, developer, and Don Bluhm, Metropolitan Council Environmental Services, about development staging and potential sewer capacity issues. It appears that the proposed staging referenced in the Narrative will be satisfactory to all parties. I am not aware of any other issues, regarding the amendment. Once approved by the Planning and Zoning Commission and City Council, we will prepare a final transmittal for neighboring jurisdictions ( 4 copies) and the Metropolitan Council (7 copies). The City should follow up with the neighboring jurisdictions to get comments; because, the Metropolitan Council could hold the review up for 60 days waiting for any comments. Please do not hesitate to contact me if you have any questions. Sincerely, GJ~ Dean R. Johnson President cc: Rick Carlson encl. ., CITY OF CENTERVILLE COMPREHENSIVE PLAN AMENDMENT 2000-1 MUSA STAGING REVISION APRIL, 2000 The City of Centerville proposes to amend its Comprehensive Plan by adding 16,94 net acres from the 2001-2005 sewer staging area to the existing MUSA The amendment is necessary to approve a 37-lot single family detached dweIling subdivision, The subdivision is contiguous to the existing MUSA and will include construction of a local trail segment which will connect to the Rice Creek Chain of Lakes Regional Park Reserve trail system, The City is aware of potential sanitary sewer capacity issues prior to upgrading of the MCES lift station serving CenterviIle and Lino Lakes, The proposed Hunters Crossing subdivision wiIl be staged to allow a maximum of 10 residential building permits in the faIl of 2000. Half of these are estimated to be occupied by the spring of 2001. If necessary, a maximum of 16 building permits would be authorized during 2001, The balance of building permits would be authorized in 2002, or sooner if treatment capacity is not an issue, Sewer flows are forecast at 270 gallons per household, This would result in the addition of 1350 gaIlons per day in early 2001; 7020 cumulative gallons per day in late 2001; and 9990 cumulative gaIlons by late 2002, Location, land use, sewer staging and subdivision design graphics accompany the attached Information Summary for Comprehensive Plan revisions and Plan Amendments, Information Summary for Comprehensive Plan Revisions and Plan Amendments SECTION I: GENERAL INFORMATION A. Sponsoring Governmental Unit City of Centerville Name of Local Contact Person Jim March. City Administrator Address 1880 Main Street. Centerville. MN 55038 Telephone Number 651-429-3232 FAX Number 651-429-8629 Internet Address (if applicable) Date of Preparation March 21.2000 B. Type of submittal D Overall plan revision or update or X Plan amendment Name of amendment/brief description: MUSA Stagin~ Amendment Land use change (describe): No land use chanae. Size of affected area (in acres) 22.74 aross acres MUSA Expansion? X No D Yes. If yes, size of expansion (in acres) Other (Please describe) Revise MUSA staaino from 2001 to 2000 C. Please attach seven (7) copies of the following: 1. Completed Information Summary for Comprehensive Plan Revisions and Plan Amendments (this form) 2. The proposed plan revision or plan amendment. 3. A city.wide map showing the location of the proposed change(s). 4. The current plan map, indicating area(s) affected by the revision or amendment. 5. The proposed plan map, indicating the subject area(s) of the revision or amendment. D. What is the official local status of the proposed plan revision or amendment? (Check all that apply.) If a report regarding this plan revision or amendment was prepared for the local Planning Commission or City Council please include one (1) copy of that report along with the submittal package. X Acted upon by planning commission (if applicable) on _date. X Approved by governing body, contingent upon Metropolitan Council review on _date D Considered, but not approved by governing body on date. D Other (please describe) E. List adjacent local governmental units and other jurisdictions (school districts, watershed districts, etc.) to which copies of the plan revision or amendment have been sent, and the date the copies were sent to them. (Required by Minn. Stat. 473.858, Subd. 2). Anoka County City of Lino Lakes Centennial School District R~eC~ekWate~hedDistr~t 1 SECTION II: CONFORMITY WITH METROPOLITAN SYSTEM PLANS A. Transportation 1. Does this plan revision or amendment potentially increase existing trip generation (use Institute of Transportation Engineers trip-generation manual)? X No . . if no, Skip to #5. DYes.. if yes, . What is the estimated average daily traffic increase? . What is the estimated peak hour traffic increase? 2. Does the existing local and regional road network (including metropolitan interchanges) have the capacity to accommodate planned land use(s)? DYes o No . . if no, briefly describe the improvements to local or regional roads or interchanges that will be required to accommodate the planned use(s): Are these improvements included in a Capital Improvements Program? DYes. . briefly describe who will pay for improvements o No . . Please explain 3. Does this plan amendment impact transit service or facilities..either positively or negatively? o No DYes. . briefly describe 4. Can the potential traffic impacts of the land use be mitigated by implementing Traffic Demand Management (TDM) strategies or through land use and urban design measures that encourage alternatives to single occupancy vehicles (SOV)? o No DYes. . please describe (e.g., park & rides, flexible work hours, mixed land uses) 2 5. Is this proposed land use change located adjacent to a principal arterial or "A" minor arterial? X No DYes. . please describe site access to the arterial, and whether location and spacing of the access is consistent with Access Spacing Guidelines 6. Does the proposed plan revision or amendment positively or negatively affect. pedestrian or bike systems? o No X Yes. . please describe the effects There Is a DroDosed trail allanment that will run east to west throuah the development. The trail will connect the Anoka County Trail System. located at CSAH-21. and Rice Creek Chain of Lakes Realonal Park Reserve. B. Wastewater Treatment 1. Total flow for community based on existing plan: year 2000: 0.299 million gallons/day (mgd) year 2010: 0.436 million gallons/day (mgd) 2. Total proposed flow for community, based on plan revision or amendment: year 2000: ~ million gallons/day (mgd) year 2010: ~ million gallons/day (mgd) 3. If community discharges to more than one metropolitan interceptor, indicate which interceptor will be affected by the revision or amendment. 4. Will flows be diverted from one interceptor service area to another? X No DYes. . if yes, describe the change and volumes (mgd) involved 5. Is any wastewater flow an intercommunity flow to an adjoining community's sanitary sewer system? X No DYes. . if yes, enclose a copy of the inter-community agreement. 6. Has the community adopted a comprehensive program for the management of on-site septic systems? XNo DYes DNot Applicable. . please explain Citv reaulres connection of all residences and businesses to the municipal sewer system. 3 C. Aviation 1. Has the community adopted (in local codes/ordinances) a 'notification" element to protect regional airspace? ONo X Yes 2. Do the proposed changes in the plan revision or amendment involve areas within an airport influence area or airport search area? X No (If no, skip to D. Recreation Open Space) DYes. . if yes, please answer "a" and "b" a. Do the proposed changes affect the functioning of the airport(s) as defined in the approved airport Long.Term Comprehensive Plan? [] Yes (If yes, please refer to the local plan content requirements as identified in the Aviation Policy Plan.) [] No, (If no, go to 2.b.) b. Are the proposed changes in the plan revision or plan amendment consistent with guidelines for land use compatibility and aircraft noise guidelines in the Aviation Policy Plan? DYes o No (If no, please explain D. Recreation Open Space 1. Does the plan revision or proposed amendment affect existing or future federal, state or regional parks, park reserves or trails? DNa X Yes. . please describe Amendment accelerates link to rea/anal trail $vstem. 2. Does the plan revision or amendment include a trail segment in, or a connection to a regional trail or park? o No XYes III. IMPACT ON LAND USE A. Overall Comprehensive Plan Update/Revision If you are submitting a plan revision and you are USing your own community's land use data, please attach copies of Worksheets A and B..Tab 9 in the Handbook. 4 B. Plan Amendment Questions 1, 2 and 3 below apply to plan amendments involving a land use change and/or MUSA expansion area. 1. For the area in the amendment: a. Existing land uses in acres; Low/Medium Densltv: 22.74 aross vacant acres b. Proposed land uses in acres: Low/Medium Densltv: 16.94 net acres 2. For residential use amendments: a. Number of residential dwelling units and types (single, multi.family) involved under existing plan 34 - 42 single familv units under proposed revision/amendment 37 sinele family units b. Density under existing plan 2.0 - 2.5 OUA under proposed revision/amendment 2.180UA c. Anticipated change in the number of students in the school system under existing plan under proposed revision/amendment No Change 3. For commercial/industrial/institutional use amendments: N/A a. Square footage of commercial structures under existing plan under proposed revision/amendment b. Square footage of industrial structures under existing plan under proposed revision/amendment c. Square footage of institutional structures under existing plan under proposed revision/amendment d. Number of employees under existing plan under proposed revision/amendment C. Housing 1. Will the plan revision or amendment affect the availability of affordable or life.cycle housing in your community? X No (skip to D Environmental Resources) DYes. . please describe D. Environmental Resources 1. Will an Environmental Assessment Worksheet (EAW) be prepared for the plan revision or amendment? X No is Yes. . if yes, what is the schedule for completion of the EAW? 5 2. Does the plan revision or amendment affect a state or federal protected wetland? X No DYes. . if yes, please include a map showing the location of the wetland. Describe the type of wetland affected and tell how it will be protected or how impacts will be mitigated. CultIvated Tvpe 1 and Tvoe 2 wetlands will be reconstructed. alona with water treatment oonds. 3. Will the plan revision or amendment potentially affect the quality of any surface water body? o No X Yes.. if yes, identify water bodies affected and describe the impacts and planned efforts to protect the water body: The water treatment oonds and recreated wet/ands should Improve water auality from surface water runoff. The orooosed deve/ooment Is wIthIn U mile of Centervll/e Lake. 4. Does the plan revision or amendment affect any land in the Mississippi River Critical Area? X No DYes. . if yes, briefly describe relationship to the Mississippi National River and Recreation Area Comprehensive Management Plan 5. If the community has a municipal water supply system, does the local water supply plan meet the requirements of Chapter 186 of 1993 Session Laws? o Not Applicable o No X Yes. . if yes, will the proposed plan revision or plan amendment affect your water supply plan? X No o Yes If yes, how? 6. Has the community adopted a local surface water management plan? o No . . if no, has the community adopted the Council's Interim Strategy to Reduce Nonpoint Source Pollution to all Metropolitan Water Bodies? o No DYes X Yes. . if yes, will the proposed plan revision or plan amendment affect your local surface water management plan? X No o Yes if yes, how? The City has developed a local surface water manae:ement olan. All oending oermits associated with this development will be reviewed in accordance with this document in addition to the oollcies of the Rice Creek Watershed District. 6 IV. IMPLEMENTATION PROGRAM A. Will the plan revision or amendment require changes in zoning, subdivision, on-site sewer ordinances or other official controls? X No o Yes If yes, when? Describe proposed changes: B. Has your community adopted a Capital Improvement Program (CIP) to implement the initial stages of the proposed plan or plan amendment? X No o Yes If yes, what changes will be needed in your community's Capital Improvement Program to implement the plan revision or amendment? ODD 7 Growth Management Plan Figure ll-A . ~ o , 0.25 0.5 . Miles w+, , '. / ~ Plan Amendment 2000- I : Location LowlMedium Density ~\ . a iteroilfe 19~~ High Density Residential II Commercial . Industrial . Public/Semi-Public f-~~ ~:~ City Parks Regional Park Reserve ~~}~l~ Floodplain Wetlands Proposed Trails Proposed Collectors . City Hall m Fire Department .. Church .. School . Resource . Strategies Corpomtion . = CBDlMixed Use April, 2000 40 ~ ~ w+, s > Utility Staging / MUSA Additions Figure 12 - A E~Si o , 0.5 0.25 Miles ~ Plan Amendment 2000-1 : Amend MUSA from 200 I to 2000 ~. atervi1Ce 19~~ Current MUSA 1996 - 2000 Addition . 2001 - 2005 Addition . 2006- 2010 Addition . 2011 - 2020 Addition Ill! parkIRecreation Areas . Wetlands WJ Floodplain . Resource Straregies Corporation April, 2000 43 !i II ~ I j VI 0 J 0 ii: . .!3 . I'" I; ! R.......,..~~""'IMI'I,..I'OIlIl....l""S..,.~......aon,..........:a .. 0:::. C I --t~----,:::,--.::..--~H.----------------:;"-::.::.:--------- ------;t-- h ~ ~II n"-T;~~~m...-~;;;;,~-,~~;~ . (':~'~:'~________-,,~-,,__'~~'~~o________! ___ it ~ .t Ii ! jt::l===:::======= ---- ~_ ........... I r Ii! ~_-::~-- t I : :,' r~' I t J .. I ~ ~ ! : ! 1'1 81 il 1 r j,~ u 11\ Ii t I : ~ 1\ It:: I : " , '. . . i,' I Ii j : I J j ,; J EJ I , I Ii l :1" I d : . 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"-- ~- ........- n....~IP~~....,.~~~,.jIIlM......"..,......,.- ........,.... . <J <; d ZJI! in! ~ II ~ l;t Alf! t: ~Io. e- < ~ , \ I I I i Ill) (h, JIB II " fl./ f'lI 1- _ rJ I I ;' I . I I J .I .' . II ~; Iii , 00 ........' ~ I. I. I I' I · I It .11 i f I I', JlI I J I n,uJ J I,uii ===1_ t____ I JI. I ulll ___ _1~~_~_==~---=-~I!JltfJ__'fffl (u;) --- --- -~-::-- --- ---- .' I' !i I I I I ~ \J --- ---- II J V- III ,1 I I J I '- {J;::z " j. '7 ". J ~I ............ '! [n:, , ~I '\ , \ , .. ! ,--_...- " __ _ _:::--1-.--------- I I i. II .- IS ~ I it ~ Jh L&J )1 ~ ~ 5H' .. ~ - ::lE IU' HJ! tll! Jr . llfl foil . f . J I I NOT APPROVED CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MARCH 7,2000 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City ofCenterville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member AI LaMotte Commiss~nmemberRobShepp~d Commission member David Kilian Commission member Ray DeVine Commission member John McLean ABSENT: None Staff members present: City Council member liaison Linda Brouss~d Vickers City Administrator, Jim March ............................................................................ CALL TO ORDER Acting chairperson A. LaMotte called the meeting to order at 6:33 p.m. NEW BUSINESS APPOINTMENT OF PLANNING AND ZONING COMMISSION CHAIRPERSON Motion bv A. LaMotte. seconded bv R. DeVine to appoint Brian Hanson as the PlanDin!! and Zonin!! Commission Chairperson. Motion carried uDanimouslv. APPOINTMENT OF BARRY BRAINARD TO THE PLANNING AND ZONING COMMISSION Chair Hanson swore B~ Brainard of 1853 Revoir Street onto the Planning and Zoning Commission. FIRST CLASS CONCRETE Mr. Scott Burket was present to request the Commission's approval for the construction of a 19,800 squ~e foot building to be placed between R+R Leasing and Reel 1 Manufacturing in the Industrial Park. The potential building would allow tenants to lease space. A lot split was previously requested and approved for this property, but the owner failed to record the lot split. The property is currently zoned B-1 commercial. The proposed building and lot size exceed the minimum requirements. A discussion was held between the commission and Mr. Burket. Many items were discussed, including building uses, signage, tenant types, lighting, trash receptacles lpld the surrounding parcels. The commission agreed on the proposed request made by Mr. Burket. Motion by R. DeVine seconded by D. Kilian to approve tbe requested First Class Concrete lot split between parcel 2 and tbe remainine parcels alone witb approval of tbe preliminary plan, subiect to tbe approval from the Fire Chief, Public Works, Rice Creek Watershed District, Anoka County and tbe City Eneineer. Motion carried unanimouslv. BOWEN LOT SPLIT The tot split request property is for the wetland that exists at the end of Clearwater Creek where the water discharges into Peltier Lake. Three property owners adjacent to the proposed property are splitting the purchase of the property. The commission approved the lot split so the purchase can be recorded at Anoka County. Motion by R. Sbeppard, seconded bv R. DeVine to approve the Bowen lot split. Motion carried unanimously. DISCUSSION ITEMS Planning and Zoning Commission Ordinance 4 Workshops are scheduled for the following Tuesdays: March 28, April 4, April 11 , April 18 and April 25. CONSIDERATION OF MINUTES Motion by D. Kilian, seconded by R. Sbeppard to approve the February minutes with noted correction. J. McLean abstained. Motion carried. AD.JOUNMENT Motion by R. DeVine, seconded by D. Kilian to adiourn the meetine at 8:00. Motion carried unanimously. Respectfully submitted,_ C/~\\,-~J ctU.)-_\O'~~ Aimee Fairbrother Ci,y Staff 2 . --c;- Jim March From: Sent: -To: Jim March Umarch@goldengate.net] Friday, March 10, 20004:17 PM Wayne LeBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Michelle Moser; Mary Capra; Lori Dom; Linda Broussard Vickers; John McLean; Jim Hoeft; Elizabeth Scheller; Doug Porter; Dave Kilian; Brian Hanson; Terry Sweeney; Mari Nelson; Dick Travis Subject: Week in Review Week in Review March 10,2000 Building Permits this Period = 0 Building Permits yrO = 11 New Homes Year to Date = 5 ***************************************************************************************** This week in Centerville history.... * I spoke to Mr. Robin Cole on Wednesday of this week. Mr. Cole and a partner are planning to open a restaurant and catering business in the old House of Chu. They have signed the lease papers and plan to open on April 1 _ They will be calling the business R & K Cafe and Catering. They plan to serve breakfast and light lunches. * The future owners of the old LaMotte Store are very excited to begin renovating the building. The future owners are closing on the building next week Wednesday. The owners plan to completely renovate the interior and exterior of the building. I had an idea that I communicated and had approved by the new owners. I phoned North Metro Telecommunications Commission (local cable channel) to ask them to do a documentary from start to finish on rehabilitating an old commercial building. They liked the idea and will be contacting the future owners. This would be a great way to promote downtown revitalization. The future owners have also started a petition this week to ask the City to begin planning for water extension and streets cape enhancements. This is very exciting news. A letter will be going out to all of the downtown property owners next week to remind them to come to the downtown theme workshop that is being sponsored by the EDC committee on Tuesday, March 21 at 6:00. * Interviews will be conducted next week on Monday for the Account Clerk" part-time position. * I have arranged to present the purchase agreement to Dick Hubers for the Eagle Trucking building next week on Tuesday morning. * Paul Palzer and Tedd Peterson attended a water seminar this week. Public works is 3ilJ'OO making plans to sweep the critical areas of the streets in the next few weeks. RO-SO contracting has purchased a used jetter. Tedd has jetter experience and will be allowed to use the jetter as long as he shows the RO-SO employees to use the jetter as well. We have some culverts that need to be cleaned. " Enjoy your weekend! 3/13/00 1 U~\,,; 1 VI..:.. Jim March To: Wayne LeBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hannah Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council Subject: Week in Review Week in Review March 16, 2000 Building Permits this Period = 6 Building Permits YTD = 16 New Homes Year to Date = 10 ********************************************************************************************** . The purchase agreement for Eagle Trucking has been presented and accepted. The closing date is set for August 15th. . Reminder! There is a downtown theme workshop scheduled for next week Tuesday at 6:00 at City Hall. . Interviews were completed on Monday of this week for the part-time position of Account Clerk II. The committee is prepared to make a recommendation to Council at the next meeting. . Yesterday, I was contacted by a City Planner from Rochester, MN. They are working with Gor-em Development and Rick Harrison on plans for a subdivision in Rochester that resembles the Eagle Pass development that we have here in Centerville. . The Fete des Lacs committee is continuing to make progress in planning the City celebration. We had a meeting this week with about twelve members in attendance. So far we have received $5200 in cash donations for this event. We are continuing to look for donations and volunteers. Please contact City Hall to find out how you can become involved. . Playground equipment for Royal Meadows Park, picnic tables, benches and trash receptacles for the other parks were ordered today. These items were budgeted for and approved by the Park and Recreation Committee. This committee is taking a proactive role in working to improve the current parks. I spoke to Daryl Silverness yesterday. Daryl is the director for the proposed YMCA in Lino Lakes. Daryl will be attending our next Park and Recreation meeting. The YMCA has committed to provide summer activities and programming for Centerville youth this year at LaMotte Park. The finer details have to be worked out, but this will be a great enhancement to our community. . I will be out of the office on Friday. Enjoy St. Patricks Day! 3/16/00 Page I of2 Jim March To: W'irfne LeBlanc; Tom Peterson; Theresa Brenner; Terry Sweeney; R'irf Devine; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson Subject: Week in Review .. Week in Review March 24, 2000 Building Permits this Period Building Permits YTD New Homes Year to Date = 5 = 22 = 11 ******************************************************************************************** This we&.c in CentervilJe hisray..... . Congratulations to Aimee Fairbrother and Lloyd Drilling for winning Citizen of the Year and Business of the Year respectively. . The work session of the Lino Lakes City Council on Wednesday featured the realtor Mich2el Vincent representing Socrates Babacus for the proposed "Stardome". Mr. Vincent had no specific details on the stadium and at this point nothing has been put on paper in regards to any type of application to the City of Lino Lakes. Mr. Vincent indicated that Socco would be here in a week and that they should have a traffic study performed in about three weeks that they could present to the Lino Lakes Council. Lino Lakes staff indicated that an Environmental Impact Study would have to be completed for a project of this magnitude. An EIS could take as long as 18 months to be completed at a cost to the developer of up to $500,000 or more. Nothing that occurred at this meeting did anything to further convince me that a stadium would be built at this proposed location. . The downtown theme workshop was well attended on Tuesday evening. Paul Montain has taken the responsibility of talking to the downtown property owners to find out their building plans and how these plans could tie into a downtown theme. There are five property owners that have signed the petition for installing municipal water and streeiscapes in the downtown. This petition will probably be presented to the City in a couple of weeks. This petition should cause the Council to take action to revise the feasibility report that was completed by the City Engineer and call for a public hearing on the matter. . The ;;Iastic on the windows of the commercial building in the downtown owned by Marj<xie Carpenter was removed last evening. The lights were on in the building and the interior looked great from the street. An insurance agency is expected to open in this building around April 1st. 3/24/00 ri1gt:: ~ Vi L. * The Outdoor Recreation Grant for LaMotte Park will be resubmitted to the DNR next week. The DNR is not expecting to have any funds available for this program this year, but it is important to submit the grant to help them show the legislature that there is a need for funding for municipal park projects. . The Spring Lake Park Lion's have filed an application for permission to conduct charitable gambling at Kelly's Korner. They plan to operate pull-tabs, meat raffles, a large paddle wheel and various large item raffles. City ordinance requires that 50% of the profits from these operations must directly benefit the residents of Centerville. Last year this organization donated over $470,000 towards charitable projects. They currently operate gambling in four other sites. I spoke to the Spring Lake Park City Administrator in regards to how this club has operated in the City of Spring Lake Park. She said that the club's charitable gambling proceeds have been used for new playground equipment, trails, shelters and other park projects. The Centerville Lion's hope to partner with the Spring Lake Park Lion's in identifying worthy park projects to be completed with the use of gambling proceeds. * Enjoy your weekend! 3/24/00 Jim March To: Wayne LeBlanc; Tom Peterson; Theresa Brenner, Ray Devine; Michelle Moser; Mary Capra; Lori Dom; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson Subject: Week in Review Week in Review March 31, 2000 Building Permits this Period = 11 Building Permits YTD = 32 New Homes Year to Date = 12 ************************************************************************************************ . We received our new accu-vote voting machine to be used for November elections. Newly promoted ClerkfTreasurer Teresa Bender is excited about conducting her first municipal election and is looking forward to the challenge. . We received our gas tax refund this week. . Public works has staked out the bases for the ballfields at LaMotte Park. A vendor is coming in this weekend to shift the location of one backstop that they had placed incorrectly. Public works will have the fields in excellent playing condition in anticipation of the 32 team softball tournament that is going to be held in conjunction with Fete des Lacs. . The annual lift station inspections were conducted by Waldor Pump this week. You might think this is not a very newsworthy item, but trust me a malfunctioning sewage lift station is a biggg problem and could put us in the news. . The LaMotte Park Outdoor Recreation Grant was delivered today. The availability of funds in this program is not very promising for this year, but it is still important to submit the application for future funding consideration. . Public works has begun patching potholes in the streets. The streets appear to have made it through the spring season in relatively good shape. All of the streets will be swept in the community by the end of April. . The part-time Account Clerk II position has been offered to Laura Thompson. Laura is a Centerville resident and is very excited to be offered the position. Laura has approximately sixteen years of various accounting experience and would be a great addition to the Centerville staff. She will let me know her response on Monday. . There is a Fete des Lacs meeting next week Monday at City Hall at 6:30. Plan to attend and become involved with the City celebration. 3131/00 ----- CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE THEME WORKSHOP MARCH 21, 2000 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held a City Theme Workshop prior to their regularly scheduled meeting on March 21,2000 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dom Committee Member Paul Montain Committee Member John Magill Committee Member Besty Scheller Committee Member Michelle Moser Council Member Liaison Dick Travis Staff: City Administrator Jim March EDC/StaffLiaison Aimee Fairbrother Absent: None WORKSHOP CALL TO ORDER Chairperson Tim Rehbine called the workshop to order at 6: 1 0 p.rn. The following were present: Joe Goetz, Ray DeVine, Rob Sheppard, Todd Christophersoll, Linda Broussard Vickers, Wayne LeBlanc, Karla DeVine, Monica Travis, Carol Erks, Shelly LaBarre, Carol Charais, Bob Sheeran and Bruce Romy. Mr. Larry Wacker from Sanders, Wacker and Bergly In.c. was present and gave a presentation relating to the roles his firm takes when hired by a city as community consultant. Mr. Wacker described how his organization is able to create a community development master plan based on projects desired by the city. Mr. Wacker indicated that when a community is looking at the "big picture" of a redevelopment change, the project could stretch out to surrounding communities, area parks and even the highway systems. Major elements in a redevelopment should include: transportatioll, auto safety, pedestrian safety, neighborhoods, park systems, and downtown issues along with theme, lighting, pavement styles, etc. Mr. Wacker stated it is important to prioritize e issues, set goals associated with the issues, and work them into the planning process. Mr. Wacker stressed one of his firms roles is to get the planning process out to everyone Page 1 of 2 "-, .. affected, so they have an opportunity to give input. In his experience, information should be equally shared and the public should know where the process is going and how decisions are being made. Residents need to understand why changes are taking place, before they become active in the design process. Mr. Wacker stated that ifhis firm was hired, they would prepare a ''master plan" for Centerville, look at existing conditions, determine the present tools we have to work with, make recommendations, set parameters, review street infrastructure, prepare cost estimates, etj:. Mr. Wacker indicated this process would take several meetings and may be "painstaking" to the "core-planning group". Time would need to be spent tearing apart issues, identifYing needs and deciding what the ultimate result will be. Mr. Wacker displayed several projects his firm has completed in reference to city redevelopments, and estimated most projects take about one year. A typical fee for this type of service would be priced at $15,000 depending on the specific needs and desires of the city. The theme workshop adjourned at 7:50 p.m Respectfully Submitted, cJt~ . Aimee Fairbrother Page 2 of 2 ,0 , ffOT Apor-,f)VE:[Y, CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES MARCH 21, 2000 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held a their regularly scheduled meeting scheduled meeting on March 21, 2000 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dorn Committee Member Paul Montain Committee Member John Magill Committee Member Besty Scheller Committee Member Michelle Moser CooocilMemberLmffionDkkTrnvlli Staff: EDC/StaffLiaison Aimee Fairbrother Absent: None CALL TO ORDER Chairperson Tim Rehbine called the meeting to order at 7:50 p,m. APPROVAL OF MINUTES Motion by Mr. Montain. seconded by Ms. Dorn to approve the February 15.2000, meetin2 minutes with noted correction. All in favor. Motion carried unanimously. OLD BUSINESS Design Team - Workshop Review Mr. Rehbine shared the need for a "leader" to take on the roles of continuing with the Design Team vlliion. This person could be stafIrnember or a volooteer. This person would keep the residents involved and knowledgeable about the changes. Mr. Montain will talk to the downtown business owners, one on one about future plans fur buildings they own in the downtown area, and will share his results with EDe in April. Mr. Page 1 of 3 Montain will also put together costs on different elements of revitalization, in order to obtain a consensus on whether we need to go forward with hiring a consultant and if so, what specific items the consultant would be responsible for. Anoka County Historical Society Ms. Capra referenced the Anoka County Historical Register application fonn, and indicated if EDC wanted to pursue historical properties within Centerville, EDC would be further ahead if they concentrated on placing buildings on the Anoka County Historical Register rather than Minnesota Historical Society. The committee feels it may be easier to have the buildings placed on the state register, if the buildings are already on the Anoka County Historical Society Register. Welcome Neighbor Packets Ms. Fairbrother stated 500 packets have been purchased, and thank you cards have been sent to the organizations that donated toward the costs of the project. City Logo Mugs The marketing promotion presented at the February meeting was given to Centerville Floral, who purchased twenty-four mugs, Jumpin Java who has not responded and Why USA, who declined the offer. Awards Lifetime Achievement: There will not be a Life Time Achievement Award presented this year. No nominations were submitted. Business of the Year: Lloyd Drilling was selected for the 1999 Business Person of the Year Award. Mr. Drilling will receive his award at the ArulUal Business Appreciation Dinner in May. Citizen ofthe Year: Aimee Fairbrother was selected for the 1999 Citizen of the Year Award. Ms. Fairbrother will receive her award at a City Council meeting in April. Ms. Capra will order the trophies/plaques for the winners. NEW BUSINESS Business Appreciation Dinner The date for the Anoual Business Appreciation Dinner will be May 23, 2000. The dinner will be held at City Hall, and arrangements will be coordinated by Ms.Capra, Ms. Dom, Ms. Scheller and Ms. Moser. Page 2 of 3 ADJOURNMENT Motion to adiourn at 9:37 p.m. was made bv Mr. Rehbine seconded bv Ms. Capra. Motion carried unanimously. Respectfully Submitted, c)h(rJJ ~~ Aimee Fairbrother EDe/Staff Liaison Page 3 of 3 #f ." CITY OF CENTERVILLE CITY COUNCIL MEETING March 8, 2000 6:00 p.m. l Not Approved I Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 8, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber CouncilMemberDkkTrn~ Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson : 1. CALL TO ORDER Mayor Wilharber called the March 8, 2000 City Council meeting to order at 6:05 p.m. II. PUBLIC HEARING (S) III. APPEARANCES/A WARDS IV. CONSIDERATION OF MINUTES February 23. 2000 Council Meeting Minutes Motion by Council Member Nelson, seconded bv Council Member Sweeney to approve the February 23. 2000 Council meetinl! minutes with noted additions. Motion carried unanimously. V. PAYMENT OF CLAIMS The City ofCenterville February 24 through March 8. 2000 Motion bv Council Member Sweeney, seconded bv Council Member Travis to approve the expenditures for the City from January 27, 2000 throu2h February 9, 2000. All in favor. Motion carried unanimouslv. Centennial Fire District Exoenses Motion by Council Member Travis, seconded by Council Member Sweeney to approve the March 2nd Centennial Fire District expenditures. Motion carried unanimously. Motion by Council Member Sweeney, seconded by Council Member Travis to approve the March 6th Centennial Fire District payroll expenditures. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: . Star Dome . Signage Petition on Brian Drive Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the al!enda with noted additions. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Brian Drive Si!!l1lll!e Request Mr. March passed out a petition received from Brian Drive (South of Main Street) residents who are requesting Council's approval for a sign to be posted that would eliminate construction traffic on Brian Drive, South of Main Street. Traffic could be re-routed to Center Street or Eagle Trail through Eagle Pass. The Council discussed the number of homes to be built in the affected areas, the number of homes existing, the weight restrictions, current road conditions and possible damage. Motion by Council Member Travis. seconded bv Council Member Nelson to table the Brian Drive request for construction sie;nae;e until additional information is researched. Motion carried unanimously. VIII. UNFINISHED BUSINESS Eagle Trucking The Council reviewed the revised Purchase Agreement for the purchase of Eagle Trucking. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to approve the Purcbase Ae;reement for the purchase of Ea\!le Truckin\!. All in favor. Motion carried unanimouslv. 2 '" ~ ., , Lift Station #2 -Approval of Plans and Specifications Mr. Peterson indicated there were five bidders and the lowest bidder came in at $84,858. Mr. Peterson recommends rejecting all bids received and conduct a re- bid after the amounts and options have been clearly identified. Motion bv Council Member Broussard Vickers. seconded bv Council Member Nelson to reiect all bids received for the proiect. All in favor. Motion carried unanimously. .' IX. NEW BUSINESS Peltier Lake Drive "No Parking" Mayor Wilharber indicated the City has received numerous letters about the parking issue. Mr. March stated a complaint was addressed at the previous Council meeting. A letter from the City was sent asking for the residents who live along Peltier Lake Drive to offer comment on what their feelings were about the current parking situation. Several ideas were exchanged, including the installation of "No Parking" signs along the entire road or to install "No Parking" on the section of the road near the pond. Currently the road has posted "No Parking" signs on the North side of the road. Elizabeth Wagner of 1525 Peltier Lake Drive agrees with the current "No Parking" signs on the road and feels traffic goes through the area at a higher speed than posted. If speed limits were obeyed, the potential for accidents would be lessened, Mayor Wilharber stated he would be contacting Police Chief Joel Heckman to inform him of the issue and request the police to keep a closer watch on the traffic in that area. Motion bv Council Member Nelson. seconded bv Council Member Sweeney to eliminate further action re!!ardin!! parkin!! restrictions on Peltier Lake Drive. All in favor. Motion carried unanimously. " Mutual Aid Agreement - Hugo Mr. March gave an overview of the agreement and indicated there were a lot of questions and issues that would need to be added before any action could be taken. Motion bv Council Member Broussard Vickers. seconded bv Council Member Sweeney to table the Mutal Aid Aereement. All in favor. Motion carried unanimouslv. Bowen Lot Split The lot split request property is the wetland that exists at the end of Clearwater Creek where the water discharges into Peltier Lake. Three property owners 3 . adjacent to the proposed property are splitting the purchase of the property. The Council motioned to approve the lot split enabling the purchase to be recorded at Anoka County. , Motion bv Council Member Sweenev. seconded bv Council Member Broussard Vickers to approve the Bowen Lot Split. All in favor. Motion carried unanimously. Cable Resolution Mayor Wilharber questioned the length of the contract, and Council Member Sweeney indicated there is currently action being taken within the legislature in regards to franchises. The term of the contract extension be approximately six months. Motion bv Council Member Sweenev. seconded bv Council Member Nelson to approve the Cable Resolution as stated. All in favor. Motion carried unanimouslv. SanitarY Sewer Ouit Claim Deed Motion bv Council Member Sweenev. seconded bv Council Member Travis to approve the Sanitary Sewer easement Ouit Claim Deed. All in favor. Motion carried unanimouslv. Staff Attire Request Motion bv Council Member Vickers. seconded bv Council Member Travis to purchase two shirts per vear for staff members in addition to havine: every Fridav be a "casual" attire dav. Mavor Wilharber - ave. Council Member Travis - ave. Council Member Sweenev - ave. Council Member Broussard Vickers - ave. Council Member Nelson - nav. Motion carried. Star Dome Council Member Nelson discussed the possibility of the proposed "Star Dome". Council Member Nelson shared the Centerville City Council had a joint meeting on Saturday March 4th with the Lino Lakes City Council and Anoka County Commissioner Margaret Langfeld and felt positive about the working relationship the City ofCenterville currently has with the City ofLino Lakes. In addition, a workshop is scheduled for March 2200 at Lino Lakes City Hall, with Michael Vincent, the potential "Star Dome" owner's agent who will present a master concept plan for the dome. Motion bv Council Member Nelson. seconded bv Council Member Sweenev to move the March 220d City Council Meetin!! to March 29tb. All in favor. Motion carried unanimouslv. 4 .. . X. CONSENT AGENDA Motion bv Council Member Nelson. seconded bv Council Member Sweeney to approve the Consent Aeenda. All in favor. Motion carried nnanimonsly. Reconunendation for filling the Park and Recreation VacanCY Motion by Conncil Member Nelson. seconded by Council Member Sweeney to appoint Wayne LeBlanc to the Park and Recreation Committee. All in .' favor. Motion carried unanimously. XI. COMMITTEE REPORTS . Council Member Sweeney stated the Park and Recreation Committee has decided to complete the following projects this summer: park signs surrounded by landscaping, possibly installing park benches and picnic tables for all City parks and Royal Meadows Park will be receiving new playground equipment from the same company used to purchase equipment for Acorn Creek Park. The committee has also forwarded a letter to the City Engineer requesting all future development agreements include a Class 5 Trail in the agreement prior to the home construction. . Council Member Vickers stated the Planning and Zoning Commission has appointed Barry Brainard as the seventh commission member and has appointed Brian Hanson as the new Planning and Zoning Commission Chair. The Commission is also continuing to work on Ordinance #4, and is looking at the draft to be completed by May. . The Mayor stated the Tri-City Police Commission would be meeting Thursday, March 9rh at 7:00 p.rn. Future meeting locations will be rotated throughout the three cities. . The Mayor stated the Rice Creek Chain of Lakes would be taking bids for the trail that will be implemented around Centerville Lake and eventually will encompass thirty-two miles ofwalking/biking trail. A two hundred- person shelter is also being planned at the park along with various other amenities. The Mayor stated John Olson, Anoka County Highway Engineer has reviewed the 20th Avenue and Main Street traffic counts and has expressed a possibility for traffic flow could include 80lh Avenue coming across 35E, making that Main Street is almost impossible due to the wetlands and the environmental impact. An option presented by Anoka County at a previous time, was to take County Road 14 and loop it down Centerville Road and across and go back to 20rh and come back up. Mr. Olson at that time stated very few people would go through that loop and would just continue going through the City. Council Member Broussard Vickers added, that by the end of the conversation they seemed to sort of give up on the East-West idea, but have not entirely given up the idea of coming down straight and curving the road from Main Street down to Centerville 5 Road and letting traffic keep flowing down Centerville Road to either Birch Street or County Road J to get to County Road E. Motion by Council Member Nelson. seconded bv Council Member Sweeney to contact the County and let them know we are not interested in pursuine the dotted line reroute on the traffic map. but would like to have them continue to look at the northerly route at the north eud of the City. Mavor Wilharber ave. Council Member Travis - nay. Council Member Nelson - ave. Council Member Sweeney - ave. Council Member Broussard Vickers abstained. Motion carried. XII. ADMINISTRATORS REPORT Mr. March indicated he has been in contact with Rick Carlson, the developer for Deer Pass, who asked about the timeframe for his development. Mr. March would like to know if Council wants to wait until the comp plan amendment is approved before continuing the process for this subdivision or will Council allow Mr. Carlson to work toward plat approval. The Council agreed Mr. Carlson proceed with the comprehensive plan amendment and plat approval at the same time. XIII. ADJOURNMENT Motion bv Council Member Sweeney. seconded by Council Member Travis to adiourn the March 8.2000 Council Meetine at 7:50 p.m. All in favor. Motion carried unanimously. Transcribed by: Aimee Fairbrother 6 , ... " NOT APPROVED PARK AND RECREATION COMMITTEE MEETING MINUTES March 1, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on March 1, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:33 p.rn. Present: Chairperson Michael Navin Karla DeVine Doug Porter (on speaker phone) Absent: Steve Brown Dale Larson Staff: Jill Lien Council Member Terry Sweeney (liaison) ROLL CALL Mr. Wayne LeBlanc and Mr. Tedd Peterson were both present to express their interest in filling the vacant position on the Park and Recreation Committee. APPEARANCES Mr. Pat Mahr of the Centennial Lakes Little League presented a plaque to the Park and Recreation Committee to show the Little ~'s appreciation for the use of the ball fields. Mr. Mahr mentioned that the Little League wasn't able to use the ball fields at Laurie LaMotte Park last year, but are ready to use it this year. With the ability to use the ball fields at Laurie LaMotte Park, Mr. Mahr anticipated the use of six (6) ball fields this year. Mr. Mahr explained that the Centennial Lakes Little League is planning a "Park Clean-up Day" on Saturday, April 15th from 8:30 - 12:00. After the parks have been cleaned up, there will be a potluck picnic at the Lexington Park. All are welcome to attend. The Little League will begin using the fields the first week of May. Mr. Mahr will forward copies of the game schedules to the City so Public Works will know the schedule for field grooming purposes. Mr. Navin mentioned that the Park and Recreation Committee is currently planning a dedication for Laurie LaMotte Park around the beginning of June. Mr. Navin asked Mr. Mahr if the Little League would be wi1ling to participate in the festivities. Mr. Navin will . also check with Dave Knolan who is the president of the soccer club to see ifhe would be willing to help out with the coordination of the dedication. 1 Ms. DeVine questioned the use of the ball fields during the Fete des Lacs festival. Adding, there are approximately 32 softball teams scheduled to play on the ball fields at Laurie LaMotte Park that weekend. Mr. Mahr didn't feel it would be a problem scheduling the Little League for their ball games at another location on that weekend. Mr. Mahr was more than willing to participate in the dedication of Laurie LaMotte Park, adding the Little League woul~ like to participate in youth festivities. Motion by Mr. Navin, seconded by Ms. DeVine to accept the proposal presented by the Centennial Lakes Little League for the use of the ball fields in 2000. All in favor. Motion carried unanimously. Mr. Navin thanked Mr. Mahr fur coming to the Park and Recreation meeting, adding that the Committee is looking forward to working with him and the Little League in the future. Mr. Navin stated that this is a great opportunity for our youth in Centerville. CONSIDERA nON OF MINUTES Febroarv 2. 2000 Park and Recreation Meeting Minutes - Tabled UNFINISHED BUSINESS Since the Park and Recreation Committee received a letter of resignation from Mr. Brown, the Committee decided to conduct interviews with Mr. LeBlanc and Mr. Peterson. Mr. Navin identified Mr. LeBlanc as being present at several of the Park and Recreation meetings and thanked him for his interest in filling the vacancy on the Committee. Mr. Navin asked Mr. LeBlanc to explain his goals and what he could offer the Committee. Mr. LeBlanc shared his interests in the trail system, along with his concerns with the parks and recreational activities available. Mr. LeBlanc explained his involvement with other organizations and feels Centerville could offer more to residents. Mr. LeBlanc expressed his willingness to assist in planning future parks, programs, trails, etc. Mr. LeBlanc also stated the importance of the Design Team vision. Mr. LeBlanc thanked the Committee for their consideration. Mr. Navin thanked Mr. Peterson for expressing his interest in becoming a member of the Park and Recreation Committee and asked Mr. Peterson to share his background with the Committee. Mr. Peterson explained that he has been a resident ofCenterville for 12 years, adding that he recently began employment with the City's Public Works Department. Mr. Peterson 2 " , 1 felt that he would like to contribute to the planning and flourishing of the City's parks and recreational activities. Mr. Peterson thanked the Committee for their consideration. Mr. Navin thanked Mr. Peterson again for his interest in the Park and Recreation Committee vacancy. OLD BUSINESS Individual 2000 Goals Mr. Navin informed the Committee that Mr. Brown had given him his letter of resignation along with his "lighting" goals. Lighting Mr. Brown received a quote from NSP for Outdoor Lighting. Mr. Brown recommended a Standard Night Watch Lighting system, which consists of a 250 Watt Directional Light. The quote is as follows: $14.10 - usage 3.70 - pole 7.00 - (not SPecified) $24.80 - per month Mr. Brown also gave the Committee a brochure and contact names from NSP. Ms. DeVine felt it would be important to coordinate the lighting with EDC to keep the downtown revitalization theme in mind. Ms. Lien offi:red to contact John Hygrell ofNSP to gather information to present at the March 21" City Theme Workshop meeting. Mr. LeBlanc offered to help Ms. Lien with this task if needed. Included in Mr. Brown's resignation letter are his comments and suggestions related to the Ice Skating Rinks. His only request of the Park and Recreation Committee is that the Committee "fill his position with a person who has a deep desire to make this community a better place to live, has vision and is prudent with tax payer dollars." Benchesffablesffrash Recetltacles (all Darks) Mr. Porter explained he has been working along with Ms. DeVine in obtaining quotes for benches/tables/trash receptacles with the quotes she is receiving for the playground equipment for Royal Meadows Park. The following is a list submitted by Mr. Porter: Park LaMotte Eagle McBride Royal Meadows Total Needed Bench Picnic Table Trash Recpt. I 2 I 2 2 2 2 I 3 4 6 . 3 GameTime #1870-8' (ADA) PVC Coated Picnic Tables = $444.00 #PI841-8' Bench with Back = $254.00 #1883 Trash Receptacle = $232.00 Landscape Structures #100098A- 6' Tender Tuff Coated Picnic Table = $1,000.00 #100090A-6' Coated Bench with Back = $575.00 #100094A- Trash Receptacle = $410.00 #100095A - Lid Receptacle = (not specified) Roval Meadows Park (Play~und Equipment) Ms. DeVinesubrnitted two (2) quotes for playground equipment. The first was from EFA (Earl F. Anderson) and the second from GameTime. Ms. DeVine explained that she had spoke with Paul Palzer (Public Works Director/Building Official) regarding installation of the playground equipment. Mr. Pa1zer suggested installing the playground equipment above the ground (outside of the footings). Installation above ground would mean no drain tile or border would be required. Drainage would be through a slope in the fill. Mr. Pa1zer suggested concrete for the playground structure itself, but not the perimeter. Mr. Pa1zer also stated that the Public Works Department could install the equipment in approximately three (3) days time. The bid submitted from EF A came in at $10,000, which includes fibar and an Equipment Installation Supervisor, but does not include excavation and grade work. The bid submitted from GameTime came in at $8271.22, but does not include the fibar, concrete (border) or Public Works time. GarneTime will cost approximately $1800 more when taking all of the above into consideration. Although, when you take into consideration the costs of the benches/picnic tables/trash receptacles, on which the City would get a 3% discount, it would roughly be a "wash". Mr. Porter and Ms. DeVine will get together to discuss the specific dates/timeframes, placement of the play structure, colors, type offill, border, etc. Ms. DeVine questioned the Conunittee on polling the Royal Meadows neighborhood to gather input on the color of the play structure, adding that this could bring citizen involvement, ownership and possibly volunteers to install the equipment. Council Member Sweeney and Mr. Navin felt it best to have the Public Works Department install the play equipment. If Public Works installs the equipment, you would have less negative comments from the citizens. The Park and Recreation Conunittee is designed to be stewards of the City, with only the best interests of the City in mind. Whatever type of equipment or color of equipment should be handled by the Park and Recreation Committee. Motion by Ms. DeVine, seconded by Mr. Porter to accept the GameTime proposal, to include benches/picnic tables/trash receptacles. All in favor. Motion carried unanimously. 4 \ " , Landscaoe Ms. DeVine explained that she received bids from Goetz Landscape & Irrigation, Inc. and Kline Design & Landscape Inc. Ms. DeVine received quotes for landscaping around the signs of Royal Meadows Park, Eagle Park and Acorn Creek Park (includes garden wall block). The bid from Goetz Landscape came in at $1,937.90 while the bid from Kline Design came in at $2399.70 - both bids were for all three (3) parks. Motion by Ms. DeVine, seconded by Mr. Porter to hire Goetz Landscape & Irrigation, Inc. to install the landscaping around the signs at Royal Meadows Park, Eagle Park and Acorn Creek Park. All in favor. Motion carried uuanimously. Ms. DeVine requested Ms. Lien send a letter of denial to Kline Design & Landscape. Laurie LaMotte Park Dedication Mr. Navin requested Ms. Lien compile a list, going back 10 years, of past Park and Recreation Members to be invited to the dedication of Laurie LaMotte Park. Mr. Navin would like to see some participation from the Centennial Little League and the soccer club, adding that maybe we could get the Minnesota Twins or the Saints to make an appearance. Mr. Navin also requested Ms. Lien contact Patricia Scott to submit some type of advertising of the event in the local newsletter. The Committee elected to meet at Laurie LaMotte Park at 6:00 p.rn. before the next Park and Recreation Committee meeting scheduled for April S&, to ''mark out" the trail connection. Intern Uodate Mr. Porter contacted the Posting Board at the University of Minnesota. Apparently there are four (4) to five (S) different majors to choose from. He felt the "Park and Recreation Degree" would be the best area with the biggest opportunities to look into. The intern would have to be a paid position, and will NOT receive credits. Mr. Porter suggested hiring a part-time person ranging from $7.00 to $ 11.00 per hour. He felt the person hired could work Saturdays for the entire summer, help coordinate events with the YMCA, and attend the Park and Recreation meetings. Mr. Navin felt it would be necessary for that person to also work with the Public Works Department during the week. The general consensus of the Committee was that there may not be enough work for this type of position at this time. YMCA Uodate Mr. Darrell Silverness from the YMCA submitted a letter to Mr. March requesting the following: I. The YMCA is interested in the City of Centerville participating in the capitol fund raising efforts to build a new YMCA facility serving this region. With the City investing $2S0,000, the YMCA would provide residents of Centerville for IS years, a 2S% discount on joining fees, a 10% discount on monthly membership dues and provide four (4) " S , Centerville conununity nights each year. The number of years an agreement is made are negotiable. 2. The YMCA would like to offer a swnmer Day Camp program extended hours site and bus pick-up location using LaMotte Park in Centerville. We would like to have access to all park mcilities including the wanning house from 6:30 - 9:00 a.m. and 3:30 - 6:00 p.m., Monday - Friday from June 12 - August 18. 3. The YMCA would like to offer programs at LaMotte Park during the swnmer. We see the potential to run morning and afternoon sessions, each day for approximately eight (8) weeks during this summer. Again we would need to have access to all park fucilities including the warming house from 9:30 - 11:30 a.m. and 1:00 - 3 :00 p.m., Monday - Friday. We would like to discuss with you the different program offerings that could be offered. Council Member Sweeney felt there should be some flexibility with the hours, adding we need to consider the commitment the City already has with the Centennial Little League's use of the ball fields. Mr. Navin commented that this is a great opportunity to partner with the YMCA, noting the residents of Centerville want more local activities. Mr. Navin felt it would be fine to grant permission to the YMCA, with the exception that they must be out by 5:00 p.m. so the Little League can get onto the ball fields. Trail Map Update The Park and Recreation Committee didn't quite understand or agree with the rough draft trail map submitted by Paul Palzer. Ms. Lien was requested to create three (3) separate maps indicating tbe following: existing trails, possible future trails and easements. Ms. Lien will work on the three (3) maps and re-submit at the April meeting. NEW BUSINESS Lighting from Rich DeFoe (Waterworks Beach Club) Mr. Navin explained that he has been in contact with Rich DeFoe of Waterworks Beach Club. Mr. DeFoe is donating the lights from the ball fields to the City with one stipulation. Mr. DeFoe requests the lights be used for youth ball fields. The question of the Park and Recreation Committee is where to place the lights. Do the lights get installed at the ball fields or the soccer fields at LaMotte Park. There isn't enough lights for both. Mr. Navin would like to find out the expense ofinstalIation of the lights, then contact Pat Mahr of the Centennial Little League and Dave Knolan of the soccer club to see if either would be willing to pay for the installation. Mr. Porter, Council Member Sweeney and Tedd Peterson felt lighting the ball fields would bring more tournaments and money to the City. J 6 L Mr. Navin will work with Paul Palzer to see if these lights are efficient and in good condition, and will report back at the next meeting. Mr. Porter mentioned that the lights could be upgraded in the future. Letter of Resignation from Steve Brown Discussed previously. March Agenda I. Set date for Dedication of Laurie LaMotte Park 2. Compiled list ofIndividual2000 Goals - Jill Lien & Michael Navin 3. Eagle Park Lighting - rill Lien 4. Trail Maps - Jill Lien 5. YMCA Update - Michael Navin 6. Donation of Lights from Rich DeFoe - Michael Navin 7. Public Works Liaison / Tedd Peterson - Jill Lien DISCUSSION ITEMS Motion by Mr. Navin, seconded by Mr. Porter to recommend to City Council that Wayne LeBlanc fill the vacancy on the Park and Recreation Committee. Mr. Navin and Mr. Porter - yea. Ms. DeVine - Nay. Motion carried. Mr. Porter suggested creating a position of public works liaison for Mr. Peterson Ms. Lien will discuss the possibilities with Mr. March and report back to the Committee at the April meeting. ADJOURNMENT Motion by Mr. Porter, seconded by Ms. DeVine to adjourn the March 1,2000 Park and Recreation Committee meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8:31 p.m. Respectfully Submitted, Jill Lien Staff Liaison . 7 tervi{{e 'Estab[isfiet{ 1B57 March 24, 2000 1880 :Main Street . CenteT'Vif{e, :M9{ 55038 (651) 429-3232 .:F1l4:. (651) 429-8629 Mr. Tom Peterson Bonestroo, Rosene, Anderlik and Associates 2335 West Highway 36 Saint Paul, MN 55113 Re: Follow-up on Previous Correspondence Sent to you Dated February 16, 2000 Pertaining to Future Trail Establishment within Developer Agreements Dear Mr. Peterson: The Centerville Parks and Recreation Committee is requesting any future Developer Agreements be written to include the following: L Leave the width of the trails at 20 feet. 2. Install any trails before the construction of any homes, by using class five. 3. Place a barrier fence along each edge of the trail during construction. 4. Install signs indicating "Future Trail". 5. Pave the trail when the adjacent homes are complete. With the placement of the trails prior to construction, it will ensure future trails will exist within the new development as well as connect the existing trails within the City. If you have any questions or concerns, please feel free to contact Jim March at: 429-3232. The Centerville Parks and Recreation Committee would like to extend our thanks for your attention to this matter. Sincerely, Centervaze,PCM"4~'Recrea;t'LOWCom.m.i.tt'~ CPR/jml CC: Centerville City Council Planning and Zoning Commission Attorney James Hoeft Paul Palzer, Building Official/Public Works Director Jim March, City Administrator