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HomeMy WebLinkAbout2000-01-04 P & Z Agenda NOT APPROVED CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION JANUARY 4, 2000 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City ofCenterville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member AI LaMotte Commission member Ray DeVine Commission member John McLean Commission member Rob Sheppard Commission member David Kilian ABSENT: Chairperson Kathy Welk Staff members present: Jim March, City Administrator. Council member Linda Broussard Vickers was in attendance as the Council liaison. ............................................................................ CALL TO ORDER Acting chairperson LaMotte called the meeting to order at 6:30 p.m. PUBLIC HEARING Acting chairperson A. LaMotte opened the public hearing. Mr. Lloyd Drilling discussed that he would like to determine the Commission's interest in the possibility of rezoning the property located at 1873 Main Street. There is an existing home on the property that Mr. Drilling estimates was built in the late 1800's. Mr. Drilling would like to demolish the existing house and have the property rezoned to commercial pending an approved site plan. Mr. Drilling indicated that he would like to build a commercial/retail center with units available for lease. Mr. Drilling indicated that he would continue to propose an access on Main Street and an access to Peterson Trail. Mr. Drilling did not envision an access on to Shad Avenue. Mr. Drilling commented that an existing construction easement would have to be vacated along with rerouting an existing drain tile. Mr. Drilling stated that there is a lack of commercial property in the community in his opinion. Mr. James J. Bigelow (7143 Shad Avenue) arrived at the meeting to express his concern about rezoning the property. Mr. Bigelow has lived in the community since 1990. Mr. Bigelow had concerns about a retail use bringing more traffic to the area near the end of Shad Avenue. Mr. Bigelow indicated that there are other vacant commercial properties available in the community. Mr. Bigelow mentioned that he thought there was a better buffer on the north side of the existing strip mall west of the proposed development. Mr. Kilian mentioned that he felt it was appropriate to have commercial zoned property along the main corridors in the community. Mr. LaMotte mentioned at one time the property was zoned commercial along Main Street. Motion bv D. Kilian. seconded bv R. Sheppard to close the public hearine. Motion carried unanimously. Motion bv R. DeVine. seconded by J. McLean to table the rezone request contineent upon Mr. Drilline silmine a 60-day waiver. Motion carried unanimously. Mr. Drilling mentioned that he will request to be placed on the City Council agenda for January 12, 2000 to determine Council's interest fur a proposed rezone on this site. The Planning and Zoning Commission requested that courtesy notices be sent to the adjacent property owners the next time that Mr. Drilling requests to be placed on the Planning and Zoning agenda to present a site plan for this property. Motion by D. Kilian. seconded by B. Hanson to declare a formal vacancy on the Plannin2 and Zonine Commission and to inform City Council that all existine members ofthe Plannine and Zonine Commission are interested in beine reappointed to their positions. Motion carried unanimously. Motion by R. DeVine. seconded by D. Kilian to approve the December minutes with corrections to the spelline of Sheppard's and Kilian's last names. Motion carried unanimouslY. Motion by D. Kilian. seconded bv R. DeVine to adiourn the meetine at 8:15. Motion earried unanimously. Respectfully submitted, Jim March City Administrator L JAN 1 9 2000 BARRY L. BRAINARD 1853 Revoir Street Centerville, Minnesota 55038 651-407-1291 barrvb3la2usfamilv.net January 15, 2000 City of Centerville 1880 Main Street Centerville, Minnesota 55038 To Whom It May Concern: Please accept this letter as my interest to serve on the Centerville Planning and Zoning Commission. I have been a resident of Centerville for three years, and I believe Centerville is a city with much potential. I believe my experience as staff planning and zoning administrator for 15 years with the City of Circle Pines will greatly benefit the citizens of Centerville. I have written recommendations regarding all planning and zoning issues such as variances, conditional use permits, subdivisions, and site plan reviews for coherency and compliance with the city comprehensive plan. If you wish for any additional information regarding my qualifications, please feel free to contact me at 407-1291 or e-mail me at: barrvb3la2usfamilv.net Thank you for your time and consideration. yJijlYy if) 'Y Jk~ &-- . f ~v\9JJ: Barry L. \ rainard <;;1'- - --- Jim March From: Jim March Dmarch@goldengate.net) Fliday, January 21, 2000 1 :03 PM Wayne LeBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week in Review Sent: To: Week in Review Building Permits this Period = 2 Building Permits YTD = 6 New Homes Year to Date = 2 ********************************************************************************************* . Senator Jane Krentz has called and said she will not be able to attend our Council meeting due to conflicts next week. · I received a call from Lampert Architects who are working for a company called First Class Concrete. First Class Concrete wants to build an approximate 18,000 sq. ft. spec. office/warehouse building north of R+R Leasing Inc. They plan to build a decorative block building. They will be signing a listing agreement with Integrated Real Estate to find a tenant for the building. They would like to begin construction in the spring. . Automotive Driveline has plans to expand their current building. I have informed them that they would be required to stripe their building or do something to make the building conform to the ordinance requirement which states that buildings must have contrasting features. They have indicated that they would be willing to comply with the ordinance. . I spoke to Keith Ebensteiner (Royal Oaks Realty) yesterday. They plan to begin construction on one of their spec. Industrial buildings this spring. Royal Oaks Realty has not been able to reach agreement with Carpenter Auto Body for the sliver of land that is owned by Carpenter on the east side of 20th Avenue. They claim to have offered substantially more than the fair market value for the Carpenter property and are asking the City to consider proceeding with condemnation procedures. . Amacomp I nc. accepted the City's offer for the purchase of the laptop computer. . The realtor representing Socrates Babacus stopped in City Hall today. He really did not have any new information to share. He does appear anxious to earn a commission. He did not say that any plans were being developed at this time. He did say that he would like to see Rehbein receive payment for the land so that he does not continue to work for free. . Have a good weekend! 1/21/00 Page 1 of2 Jim March Jim March Umarch@goldengate.net] Friday, January 07,200010:29 AM Wayne leBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week In Review 1/0712000 From: Sent: To: Week in Review January 7, 2000 Building Permits this Period = 2 Building Permits YTD = 2 New Homes Year to Date = 1 ************************************************************************************ . If you watched the news last night, you heard about Socrates Babacus' plans to build a retractable roof stadium in Lino Lakes east of 20th Avenue. At this point, I would say do not lose any sleep over this proposal. Too many items do not add up. . I attended the Planning and Zoning meeting on Tuesday evening. The main agenda topic was the public hearing that was scheduled for the property north of City Hall. One person was in attendance at the hearing to express his opposition to having the property rezoned to commercial. . I attended the Park and Recreation meeting on WedneSday evening. The committee is continuing to make progress on their park goals for 2000. The park and recreation committee is interested in resubmitting an application for the Outdoor Recreation Grant program. The application would include improvements to LaMotte and Royal Meadows Park.. I will be attending an informational grant seminar sponsored by the DNR next week Tuesday. . The City has received this year's antenna lease payments from both companies that lease space on the watertower. . I attended the cable operating committee meeting on Tuesday. Legal counsel was present to discuss legislative efforts to eliminate municipal franchise fees that fund local cable programming. Cities are mobilizing to fight the legislation that these select legislator's are proposing. Senator Krentz has contacted the City and she plans to be present at our January 26th Council meeting to hear about City legislative concerns. This will be one item that we will want to mention. . Paul Palzer and Milo Bennett are meeting with the builder of the new Odyssey Lures building this morning. They are going to be reviewing some fire code issues. They are on track to build in the Industrial Park this spring. . The first community skating night this century is scheduled for Sunday from 4-6 P.M. . I will be out of the office next week Thursday and Friday on an ice fishing excursion. City 1/7/00 Hall is closed on January 17th for Martin Luther King Jr. Day. * It's not too early to start planning your Viking Superbowl party. Dallas' Emmitt Smith is already making excuses for why Dallas can not beat the Vikes!! 117100 ra:gt; l---uI ~ --- -- Jim March Jim March Omarch@goldengate.net] Thursday, December 23, 19992:09 PM Wayne LeBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week in Review 12/23/99 From: Sent: To: Week in Review Building Permits this Period = 2 Building Permits YTD = 211 New Homes Year to Date = 77 ********************************************************************************************** . City Clerk Diane Ward has submitted her resignation. The resignation is effective 1/1/2000. The City of Stillwater has interviewed to fill her position twice and has not found a suitable candidate. They have made Diane an offer to come back to work for them that she cannot refuse. This is bad news for Centerville, but we wish Diane continued success. Diane indicated that her decision was not based solely on dollars, but rather the City of Stillwater's commitment to further train her in computers and GIS (her passion) and offer the availability of advancement in the Engineering department. I plan to advertise the position vacancy as soon as possible. . The levy has been certified to Anoka County. . I met with Rick Carlson this morning to discuss the redevelopment of the public works site. Rick would like to submit a proposal for town homes on the site. I have continued to offer suggestions for a mixed use building similar to the design team sketches. I think developers may be leery of commercial uses when LaMotte's Store, Carpenter building and House of Chu have available commercial space for lease. Unfortunately, the perceived lack of parking and unappealing streetscape detract from the marketability of those rental properties. Hopefully, this will change in the future. . I spoke to Bill LaLonde about the potential water extension and streetscape enhancements along Centerville Road. I had thought that he would be one of the vocal residents opposed to the proposal. Mr. LaLonde is highly in favor of having water extended to his property and explained that he has wanted water for several years and the City would not extend water to his property as part of the elementary school watermain extension project. . I spoke to Gerald Rehbein and he indicated that Bradley Real Estate had contacted Integrated Real Estate to try and acquire an option on Gerald's property south of the Willow Glen townhomes. Gerald did not know if he wanted to allow someone to tie up his property with an option at this time. Bradley Real Estate is the company that specializes strictly in the development of shopping centers. 12/29/99 Page 2 of2 * We have finally received the plans for the proposed Odyssey Lures building in the Industrial Park. This has been in the planning stage for nearly two years. Supposedly, all of the partners signed on the dotted line and the financing is in place. Their building will be a great asset to the Industrial Park. * Take the time to enjoy your holiday! 12/29/99 . CITY OF CENTERVILLE CITY COUNCIL MEETING January 12,2000 6:00 p.m. NOT APPROVED Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on January 12, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson STAFF: City Administrator, Jim March City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the January 12, 2000 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) Llovd Drilling Re-Zone Request Mr. Drilling explained to the Council he is interested in submitting a site plan that proposes a retail/office type structure to be built on the property located at 1873 Main Street. The property is currently zoned (R2) Single Family Residential. Mr. Drilling is requesting the property be rezoned to (CI) Commercial. Mr. Drilling feels the development would be good for the City as a whole. Mr. Drilling questioned the Council on their feelings toward the rezone/structure idea. Jeff Turner of71 57 Peterson Trail was present. Mr. Turner questioned driveway placement on Peterson Trail. Mr. Turner indicated he is not in favor of having additional traffic usage on Peterson Trail. Mr. Drilling mentioned he needs access to his lot. Mr. Turner indicated he felt Mr. Drilling's proposal was not fair. Council Member Nelson asked about having an access on Peterson Trail and Shad Avenue. Mr. Drilling indicated he would propose an access to the structure from Shad Avenue as well as Peterson Trail and indicated he would maintain the access on Main Street. Council Member Broussard Vickers thought an access on both roads was better for traffic flow. Mayor Wilharber felt the rezone was a favorable idea. Council Members Nelson and Sweeney agreed. Council Member Broussard Vickers felt that the concept fits into the "scheme of things". Page 1 of 6 Council Member Travis felt the development would be beneficial. Mr. Turner requested the developer include in his plans, a buffer that would serve as a separation between residential and commercial property. Mr. Drilling stated that a fence and trees could be implemented. Mr. Drilling questioned the Council on what they would like to see as the structural design of the building. Council Member Broussard Vickers stated that in her opinion, she would like to see the new structure built similar to the existing strip mall, to give an image of consistency. Council Member Nelson felt the new structure should focus more on the Design Team vision. The City has been really supportive of the Design Team ideas, she would like to see something that would make the structure look unique to Centerville. Mr. Turner added he would like to see a covered walkway all along the building. Motion bv Council Member Broussard Vickers. seconded bv Council Member Travis to close the Public "earine at 6:30 p.m. All in favor. Motion carried unanimously. III. APPEARANCES/A WARDS IV. CONSIDERATION OF MINUTES December 20. 1999 Council Meeting Minutes Motion bv Council Member Nelson. seconded bv Council Member Sweeney to approve the December 20. 1999 Council meetinl! minutes with corrections. All in favor. Motion carried unanimouslv. V. PAYMENT OF CLAIMS The City ofCenterville December 21 through January 12. 2000 Motion bv Council Member Nelson. seconded bv Council Member Broussard Vickers to approve the expenditures for the City from December 21. 1999 throueh January 12.2000. All in favor. Motion carried unanimously. Council Member Nelson questioned why the engineering and legal fees were higher then budgeted. Mr. March responded the higher fees are due to an increase in attendance at meetings and an overlap from H.R. Green. Centennial Fire District - December & January Exoenses Motion bv Council Member Nelson. seconded bv Council Member Travis to approve tbe expenditures for December and January Centennial Fire District expenditures. Motion carried unanimously. Page 2 of 6 Pay Estimate - Parkview Addition Mr. Peterson indicated the pay estimate is due for $22,872.23 (excludes path) to Hardrives, the contractor that paved the final wear course in Parkview. That item was removed from the contract shortly after they had finished everything else so that Bonine would be done with their work and not be the general in charge of that wear. Hardrives carne back two or three months later and completed the wear resulting in this current bill. Mayor WiIharber questioned the quality of the paved path. Mr. Peterson commented the path was in poor condition and that it should not be paid for by the City. Mr. Peterson stated he has informed Hardrives about the path, but has not heard back from Hardrives on this issue. Motion bv Council Member Sweeney. seconded bv Council Member Broussard Vickers to approve tbe reauest for a $22.872.23 (excludes patb) payment to Hardrives for tbe Parkview Addition. All in favor. Motion carried unanimouslv. VI. SET AGENDA Motion bv Council Member Broussard Vickers. seconded bv Council Member Nelson to set tbe aeenda addine "Police Commission" as New Business #5. All in favor. Motion carried unanimouslv. VII. PETITIONS AND COMPLAINTS Mr. March addressed a snowmobile complaint received by City staff. Council Member Sweeney stated he has had complaints about the new firearm ordinance. VIII. UNFINISHED BUSINESS Laptop Computer Mr. March gave an overview of a laptop computer the City purchased in 1999 from Amacomp Inc. Mr. March indicated that due to malfunctioning of the laptop, it has been returned to Amacomp Inc. Udo Wegmann, Amacomp owner, has tried to replace the laptop, but has run into problems with the manufacturer. Amacomp is proposing the City exchange the laptop by purchasing a laptop he currently owns. Although his laptop is a different model, his proposal subtracts the cost of two components from when he purchased the laptop, and an additional $50 deduction for depreciation for having a used computer versus a new one. Mr. Wegmann was not able to be present at the meeting. Council Member Broussard Vickers questioned ifthere is any other alternative then the proposal Amacomp is presenting. Mr. March indicated the option presented was the only alternative offered. Mr. Hoeft advised the Council that any legal action may be a timely process and would Page 3 of 6 not be cost effective to the City in this matter. Council Member Nelson stated that according to the IRS, a laptops life is five years. Council Member Nelson added at a cost of $1790, the laptop would depreciate approximately $30 per month. Council Member Nelson added that she would request a refund of$90 in depreciation costs versus the $50 proposed. Motion bv Council Member Nelson, seconded bv Council Member Sweeney to accept the Amacomp proposal upon acceptance of chan~in~ tbe $50 refund to $ 90 refund. alon~ with rC(Juestin~ a refund for $201. which is the difference for the cost ofthe two components; totalin~ a $291 refund to the City from Amacomp. All in favor. Motion carried unanimouslv. IX. NEW BUSINESS Consideration of Resolution 00-01 Appointments Motion bv Council Member Nelson. seconded bv Council Member Broussard Vickers to approve tbe Resolution 00-01 Appointments. All in favor. Motion carried unanimouslv. Consideration of Resolution 00-02 Fee Schedule Motion bv Council Member Sweeney. seconded bv Council Member Nelson to approve Resolution 00-02 Fee Schedule. All in favor. Motion carried unanimously. Designation of Official Newspaper Motion bv Council Member Travis. seconded bv Council Member Nelson to desi~nate the Ouad Community Press as the City's official newspaper. All in favor. Motion carried unanimouslv. Animal Control Contract Motion bv Council Member Sweeney. seconded bv Council Member Nelson to approve the Animal Control Contract for 2000. All in favor. Motion carried unanimously. Police Commission Mayor Wilharber reported there has been one resident who has expressed interest in filling the Tri-City Police Commission vacancy. The City will need at least one additional member. Motion bv Mavor Wilbarber. seconded bv Council Member Travis to appoint Jon Grashek Page 4 of 6 as the CentervilIe Tri-City Police Commission member. All in favor. Motion carried unanimouslv. Motion bv Mavor Wilharber. seconded bv Council Member Travis to appoint Mavor Wilharber as the CentervilIe Tri-City Police Commission liaison. Mavor Wilbarber abstained. Motion carried. X. CONSENT AGENDA Renewal of Kennel License - Tabled due to research needed on the number of animals housed at 7381 Peltier Lake Circle. Motion bv Council Member Sweeney. seconded bv Council Member Nelson to table kennel licenses until it is determined how many animals are housed at 7381 Peltier Lake Circle. All in favor. Motion carried unanimonsly. Renewal of Special Use Permits Motion bv Conncil Member Broussard Vickers. seconded bv Council Member Sweeney renew the Special Use Permits as stated. All in favor. Motion carried unanimouslv. XI. COMMITTEE REPORTS Park and Recreation Council Member Sweeney stated the Park and Recreation Committee is currently working on their budget. Fete Des Lacs Revitalization Committee (FDL) Mr. Sweeney stated the committee is moving in the right direction and there has been good attendance at the meetings. The Committee is currently looking at changing the parade route, and possibly adding softbaWsoccer tournaments along with a teen dance. Police Commission There will be a Police Commission meeting on Thursday, January 13,2000. The Mayor stated the Commission is looking for a name and patch logo for the new Tri-City Police Commission. The Mayor and Council Member Nelson mentioned this could be published in the next newsletter. XII. ADMINISTRATORS REPORT Eagle Trucking Page 5 of 6 Mr. March indicated the Eagle Trucking is close to completing the environmental report. If it is not completed this week, it will be completed next week. XIII. ADJOURNMENT Motion by Council Member Travis. seconded by Council Member Sweeney to adiourn thc January 12.2000 Council Meetine: at 7:10 p.m. All in favor. Motion carried unanimouslv. Respectfully submitted, Aimee Fairbrother Staff Liaison Page 6 of 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 20, 1999 6:00 p.m. NOT APPROVED Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on December 20, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom WiIharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the December 20, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (8) - None III. APPEARANCESI AWARDS Tri-City Police Department Joint Powers Agreement Chief Heckman was present for the Tri-City Police Department Joint Powers Agreement and Mayor Wilharber requested that the Tri-City Police Department Joint Powers agreement be moved to the beginning of the agenda, Mr, March noted a couple minor errors in the contract: Section 3.1 Paragraph 2 - should read "Rules and Regulations Policy" Section 5.1.11- should be "contracting" instead of "contacting" Section 14.1,a - should be "lessor" instead of "less" Chief Heckman thanked Mayor Wi\harber, Council and the citizens on the task force for their participation in developing this agreement. He also stated that he felt it was an equitable agreement for all cities involved. Motion by Council member Travis, seconded by Council member Nelson to approve the Tri-Citv Police Department Joint Powers Al!reement with noted chanl!es. Motion carried unanimously. Page 1 of 5 Motion by Council member Sweeney. seconded by Council member Broussllrd Vickers to adopt Resolution No. 99-25. APPROVAL OF THE TRI-CITY POLICE DEPARTMENT JOINT POWERS AGREEMENT with corrections as noted by Mr. March. Motion carried unanimouslv. Wayne LeBlanc - Long Term Planning Committee Mr. LeBlanc reviewed his letters with Council in regard to the duties that the Long Term Planning Committee could assist the other commissions/committees in completing long term planning issues. Mayor Wilharber asked the Council liaisons if this issue has been discussed with the other commissions/committee. The Council liaisons indicated that their respective commissions/committees have not met since this issue was brought to Council. Mayor Wilharber stated that this issue should be addressed at a workshop with the \'arious commissions/committees. Mr. March stated that this issue was one of the items that should be addressed at the Council Goals Workshop. It was the consensus of Council to hold a Council workshop on Wednesday. January 19, 2000 at 6:00 p.m. Mayor Wilharber stated that an article should be placed in the newsletter letting interested people know about this issue and that it will be discussed at the January 19, 2000 workshop. IV. CONSIDERATION OF MINUTES December 20. 1999 Council Meeting Minutes Motion by Council member Broussard Vickers. seconded by Council member Travis to approve the December 20. 1999 Council meetinl!: minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The Citv of Centerville December 9 through December 20. 1999 Motion by Council member Travis. seconded by Council member Broussard Vickers to approve the expenditures for the City from December 9. 1999 throul!:h December 20. 1999. Motion carried unanimously. Centennial Fire District - December Expenses Motion bv Council member Nelson. seconded bv Council member Travis to approve the expenditures for the December Expenses ofthe Centennial Fire District. Motion carried unanimously. Page 2 of 5 l Centennial Fire District - Payroll Expenses Motion by Council member Broussard Vickers. seconded by Council member Nelson to approve the expenditures for the Centennial Fire District PayroU Expenses. Motion carried unanimously. ReQuest for Payment - Utility Extension Fairview Street/Royal Industrial Park City Engineer Peterson explained the request for payment for this project. Mr. March recommended that the City pay the contractor directly and receive a lien waiver prior to payment. Motion by Council member Broussard Vickers, seconded by Council member Sweeney to approve the reauest for payment for Utility Extension Fairview Street/Royal Industrial Park with payment directlv to the contractor upon receipt of a lien waiver. Motion carried unanimously. Reauest for Pavrnent - Water Interconnect City Engineer Peterson explained the request for payment for this project. He stated they would hold a retainage of 5% through the winter for settlement corrections, etc. Motion by Council member Travis. seconded by Council member Broussard Vickers to approve the reQuest for payment for Water Interconnect. Motion carried unanimously. Mayor Wilharber stated that the City should write a letter to Lino Lakes expressing the gratitude of the City on this joint project. Motion by Council member Nelson. seconded by Council member Broussard Vickers directine: staff to prepare a letter to Lino Lakes expressine: the City's e:ratitude on Lino Lakes efforts and assistance on this ioint proiect. Motion carried unanimously. VI. SET AGENDA Motion by Council member Travis. seconded by Council member Sweeney to set the ae:enda. Motion carried unanimouslv. VII. PETITIONS AND COMPLAINTS - None VIII. UNFINISHED BUSINESS Downtown Feasibility Report - Water Extension/Street Scape City Engineer Peterson presented the water extension/street scape improvement for the downtown area. Page 3 of 5 Mr. March stated that there are issues that need to be discussed and resolved before a fonnal public hearing is held on this project. He suggested that Council accept the report and discuss this project at a workshop session. Motion by Conncil member Bronssard Vickers. seconded by Council member Travis to adopt Resolution No. 99-28. Acceptin2 Feasibility Report for Water Extension/Street Scape Improvements. Motion carried unanimously. IX. NEW BUSINESS Consideration of Changing of Telephone Service Provider Mr. March reviewed the proposal for telephone service with Council. Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the chan2in2 of telephone service to McLeodUSA. Motion carried unanimously. Livable Communities Act Resolution Mr. March stated that if the City wishes to elect to continue to participate in the Livable Communities Program a resolution needs to be passed by Council. Motion by Council member Broussard Vickers. seconded by Council member Sweeney to adopt Resolution No. 99-26. Electin2 to Continue Participatin2 in the Local Housin2 Incentives Account Pro2ram under the Metropolitan Livable Communities Act. Motion carried unanimously. 2000 Fete des Lacs Committee Mr. March stated that Mr. DeVine was present to request that the Fete des Lacs Committee be recognized as a City committee and having the City be the official organization of this subcommittee. He also stated that Council member Sweeney has agreed to be liaison to this committee. Mr. DeVine gave a brief presentation to Council on the proposed Fete des Lacs for 2000. Motion by Mayor Wilharber. seconded by Council member Nelson to rec02nize the Fete des Lacs committee as a City committee. Motion carried unanimously. Cost of Living Increase Mr. March reviewed salary information with the Council. Motion by Council member Trnvis. seconded by Council member Sweeney to approve a cost oflivin2 increase of2.6% effective Januarv 1. 2000. Motion carried unanimously. Adopt 2000 Budget Page 4 of 5 Mayor WiIharber stated that the purpose ofthis resolution is to set the tax levy and send to Anoka County. The proposed levy is $985,000 and the proposed General Fund Budget is 1,489,630. Motion by Council member Nelson. seeonded by Couucil member Broussard Vickers to adopt Resolution No. 99-27. Adoptin!! 1999 Tax Levv. Collectible in 2000 with the levv bein!! $985.000 to be collected in 2000 and the General Fund Bud!!et bein!! $1.489.630. X. CONSENT AGENDA Step Increase from Grade 4. Step 2 to Grade 4 Steo 3. - Deputy Clerk Based Upon Satisfactory Performance Review Motion by Council member Travis. seconded by Council member Broussard Vickers approvin!! the consent aeenda. Motion carried unanimously. XI. COMMITTEE REPORTS XII. ADMINISTRATORS REPORT XITI. ADJOURNMENT Motion bv Council member Broussard Vickers. seconded bv Council member Sweeney to adiourn the December 20.1999 Council Meetin!! at 6:55 p.m. Motion carried unanimously. Respectfully submitted, ~ UJvzcZ-- Diane Ward City Clerk, CMC Page 5 of 5 Not Approved CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES JANUARY 18,2000 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on January 18, 2000 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Lori Dorn Committee Member Paul Montain Committee Member John Magill Committee Member Betsy Scheller Committee Member Michelle Moser Council Member Dick Travis Staff: EDC/StaffLiaison Aimee Fairbrother Absent: Committee Member Mary Capra CALL TO ORDER Chairperson Tim Rehbine called the meeting to order at 7 :05 p.m. APPROVAL OF MINUTES Motion bv Mr. Montain to approve the November 16, 1999 meetiol!: minutes. Ms. Mosher seconded the motion. All in favor. Motion carried. OLD BUSINESS DESIGN TEAM - "IDEAS IN ACTION" A. City Theme (historical) Although Ms. Capra was not present to discuss the information she received from the Minnesota Historical Society, the committee discussed their views on historical preservation. The committee continues to feel that preserving the City's history is important, but feel the establishment of another City committee or a "Historical Preservation Commission" may involve a lot of work with small results. The committee is however interested in setting a -I- theme for the City regardless if a Historical Preservation Committee is established. Mr. Montain shared with the committee his recent visit to Biwabik in Iron Lake. He was impressed by the redevelopment of the City and suggested staff make a phone call to find out the process they took in their redevelopment. Further discussion on this item will be tabled and placed on the February agenda. B. Phase I. Ms. Fairbrother identified idea photos provided by the City engineer, focusing on downtown streetscapes and lighting. Mr. Travis indicated the photos were only "ideas" and discussion on these ideas would take place at the Joint Committee Meeting currently scheduled for January 19, 2000 at City Hall. Mr. Rehbine referenced the Phase I Downtown Redevelopment Report - Centerville Road, provided by Bonestroo Rosene Anderlik & Associates. Mr. Rehbine felt the following items were of interest and concern for the committee as well as the City if a "theme" was going to be established. . Zoning item focusing on 0 to 5 foot set backs . Rear entrances being as appealing as the front entrances . Sidewalks located on both sides of the street. . Cost to residential properties in the proposed redevelopment area (assessment and hook up to City sewer and water) Mr. Travis identified a major component in the redevelopment process will focus around the results of the current public works facility and with the redevelopment ofCenterville Road. The Economic Development Committee agreed they would like a representative from EDC to participate in reviewing the proposals received by the City in reference to the future development of the public works site. Ms. Fairbrother will submit a letter to City Administrator Jim March and the City Council indicating the EDC's concerns and request for Mr. Rehbine to be involved in reviewing the proposals on behalf of Centerville' s Economic Development Committee. C. YMCA Ms. Scheller reported her husband continues to be a member of the YMCA committee. Ms. Scheller will include updated YMCA information to be included in the February packet. STAR CITY GOALS AND OBJECTIVES A. Winter Activity /Event The committee discussed possible activities that would incorporate Star City Goal Number I, Objective Number 3, Task D which reads: "Organize winter activities to draw more - 2- customers to local businesses." Ideas included: A snowshoeing event, winter Olympics, sleigh rides, cross country-ski races, snow/ice sculpture contest, and multi-level events throughout a weekend. The committee discussed possibly working with John Magill and Bill Bisek on a "Holiday Lights" contest. The committee requested this item to be placed on the May agenda, to begin planning and advertising the event for winter 2000. Mr. Rehbine asked Ms. Fairbrother to ask the Fete Des Lacs Revitalization Committee if they would be interested in helping EDC coordinate this event. SPECIAL REVENUE FUND Ms. Fairbrother distributed a balance statement for year-end 1999 and January 2000. The committee felt the statement was accurate and well organized. ORDINANCE UPDATE D Zoning Ordinance - The Planning and Zoning Commission will be holding workshops in addition to their regularly scheduled meeting to work on Ordinance #4. Workshops are being held on Tuesday January l8th and Thursday January 25, 2000. These workshops are open to the public. NEW BUSINESS CITY LOGO MUGS The committee discussed possible marketing ideas for promoting and selling the City logo mugs purchased in July. The committee requested Ms. Fairbrother develop a marketing concept for local businesses that would incorporate the city mugs. Ms. Dom and Ms. Scheller agreed to review and help with this project. The committee also agreed to provide a limited number of mugs and golf shirts to be given away as prizes for a possible upcoming photo contest set up through the Le Journal and Le Petite. AWARDS Ms. Fairbrother indicated the Fete Des Lacs Revitalization Committee was interested in recognizing the Business Person and Citizen of the Year as well as the Life Time Achievement Award winners at the City Celebration. The Economic Development Committee thought the festival would be a great time to re-recognize the award winners. LONG TERM PLANNING COMMITTEE Ms. Fairbrother referenced a letter included in the committee's packet from Wayne LeBlanc and - 3- Theresa Brenner. Mr. LeBlanc and Ms. Brenner are concerned about the time the current City committees have to work on Design Team ideas, and are proposing the City Council accept their proposal to form a city recognized committee titled" Long Term Planning". The Economic Development Committee is happy to see excitement and dedication by volunteers, but has mixed feelings on duplication of work. CITY HALL PARKING LOT The committee agreed the lighting in the City Hall parking lot is inadequate and creates a safety hazard. Ms. Fairbrother will direct this concern to Jim March for further discussion. ADJOURNMENT Motion to adiourn at 9:00 p.m. was made bv Ms. Darn seconded bv Ms. Sheller. Motion carried unanimously. Respectfully Submitted, ~ ',:' I "-_ -....) . {" 'c ...._. __'. Aimee Fairbrother EDC/StaffLiaison -4- , ( l_ , NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE January 5, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on January 5, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m Present: Chairperson Michael Navin Dale Larson Karla DeVine Steve Brown (arrived at 6:35) Absent: Doug Porter Staff: Jim March Jill Lien Paul Palzer Council Member Terry Sweeney Resident: Wayne LeBlanc ROLL CALL CONSIDERATION OF MINUTES December I. 1999 Park and Recreation Committee Meeting Minutes Mr. Larson questioned the delegation of goals amongst the committee members, and why Mr. LeBlanc was included as a member of Park and Recreation. Mr. Navin and Ms. Lien explained that at the previous meeting, Mr. LeBlanc volunteered to help with exploring grants for future trails. Mr. LeBlanc is present at all of the Park and Recreation meetings, so he offered to help with the "trail goals". Mr. Larson requested the minutes be changed to reflect that Mr. LeBlanc is a resident who would like to be involved in the structuring of the trails in Centerville. Motion by Ms. DeVine, seconded by Mr. Larson to approve the December 1, 1999 Park and Recreation Committee meeting minutes with noted change. All in favor. Motion carried unanimously. APPEARANCES Mr. Palzer made a brief appearance explaining the accounting practices and budget amounts related to maintenance of the parks. 1 OLD BUSINESS Individual 2000 Goals Mr. Navin suggested the committee go down the list of goals from the previous minutes and have each member explain what they came up with for the goals they volunteered to take "ownership" of. Mr. Navin was the first on the list. Mr. Navin took "ownership" of Turf7Weed Contro~ Trail (LaMotte Park) and Curb/Gutter (LaMotte Park). He elected to layout his goals in the following manner: TURF Task IdentiJY the need (all parks) Date 5/15/00 Person Paul Pa1zer Determine costs 5/15/00 Michael Navin Paul Palzer Have public works or contractor execute spring/summer public works or contractor Adjust budget to reflect costs 6/1100 Michael Navin TRAIL Task IdentiJY the direction Date 4/1100 Person Park & Recreation Contract out 4/15/00 City Staff Letter of Understanding to Anoka County 4/15/00 City Staff Coordinate with Anoka County ongoing City Staff Park & Recreation Construct Trail 9/1/00 Contractor CURB AND GUTTER Task Date Person Stake out 6/1100 Engineer Grading 6/1100 Public Works Pour Concrete 7/1100 Public Works 2 , , I TREES Mr. Larson took "ownership" of the trees in all of the parks. He will visit the parks during the month of January and make a rough sketch of each, indicating where the current trees are, and where placement of additional trees should go. He will also give a tirnefrarne of when he would like to see this completed and bring it to the February meeting. BENCHESrrABLESrrRASH RECEPTACLES Mr. Porter wasn't able to attend the Park and Recreation meeting but was kind enough to drop offhis list of goals earlier. Slide replacement for Royal Meadows Trash Receptacle Benches Tables $2300 $ 295 $ 300 $ 525 The trash receptacle, benches and tables are the same type as what are used at the Acorn Creek Park. Mr. Porter also wanted to inform the committee that for budget purposes, the increase in price would be approximately 3% per year. Mr. Navin commented that Mr. Porter will need to provide us with dates he would like to see these goals completed. GENERAL LIGHTING Mr. Brown stated that he tried getting through to NSP, but didn't have any luck. He will bring more information and dates to the next meeting. Mr. Larson questioned the lighting that was offered to the City from Mr. Rich DeFoe of Waterworks. Mr. Navin commented that he tried to contact Mr. DeFoe, but wasn't able to reach him. He will try to reach him again in hopes of discussing the plans for the lighting. LANDSCAPING (Signs/All Parks) Ms. DeVine had some figures relating to landscaping around all ofthe park signs. She wanted to gather additional information, which she will present at the next meeting. PLAYGROUND EQUIPMENT (Royal Meadows Park) Ms. DeVine checked with GarneTime regarding a slide for Royal Meadows Park. Slides run between $1400 - $3000, which she felt was very high for just a slide. Ms. DeVine 3 L felt the Park and Recreation Committee should do more for Royal Meadows Park than just put in a new slide. This is a very old park that doesn't offer a lot, adding the whole park should be updated. She suggested purchasing some type of play structure instead of a slide. She showed several pictures of play structures running from $5k and up from the GameTime catalog. It was the consensus of the Park and Recreation Committee to update Royal Meadows Park with a new play structure instead of a slide. The committee gave Ms. DeVine the authority to price play equipment up to an amount of$lOk (give or take $1,000). Mr. March suggested that the City could include the Royal Meadows Park in the LaMotte Park grant. Some of the fees (Le.: fiber, pea rock, border, etc.) could come out ofthe LaMotte Park grant. TRAIL (LaMotte Park) Mr. LeBlanc stated that there are three trails he would like to see the City pursue. One is to connect to the Anoka County TraiI- south west of LaMotte Park. The second is the proposed trail going through the proposed Parkview (Second Addition) development, which runs from Centerville Road to 20th A venue. The third is connecting all three trails somewhere in LaMotte Park. Mr. March commented that it most likely will not be a 3-way intersection of trails in LaMotte Park. He feh it would be nice to run the three trails through the ball fields to the center where there could potentially be a concession stand. Update on the Woods of Clearwater Creek Mr. Pa1zer stated that he spoke with Mr. Travis regarding completion of the trail in the Woods of Clearwater Creek development. Mr. Travis stated he is waiting on the approval of the elevations from the Rice Creek Watershed District. Mr. Pa1zer requested that once the approval is in, that Mr. Travis install the class five for a sub base for the trail. Mr. Pa1zer also has a call into Mr. Tony Brough of the RCWD on the status. Grants Ms. DeVine offered there are seven grants offered by the DNR. She would like to see the City apply for two ofthe grants. The first is the Outdoor Recreation Grant, which is a 50% match with the City. This grant is designed to increase and enhance outdoor recreation facilities, and is due by March 31 st. The second is the Trail Linkage Grant which is also a 50% match with the City. This grant is designed to connect significant recreational resources, and is also due by March 31". Mr. March mentioned that the City has already been awarded the Trail Linkage Grant for LaMotte Park, but hasn't requested the funds yet. Mr. March suggested applying for the Outdoor Recreation Grant for Royal Meadows Park and LaMotte Park together. Mr. Palzer suggested that the Park and Recreation Committee install a trail connecting Royal Meadows Park to Brian Drive, and another trail cutting across from Fox Run to 4 Mill Road. Apparently there are a lot of children using these trails. Mr. Palzer also noted these trails should have been installed by the developer. Ice Rink Attentl'mt Update Mr. Brown stated that the pleasure rink is now open, and he has hired five attendants. Mr. Palzer mentioned the hockey rink should be open next week. Mr. Brown explained that the Centennial Hockey Association will be using the hockey rink almost every day. Family Skate Nil!bt Mr. Navin spoke with Mr. Porter earlier about who will be coordinating the Family Skate Night. Mr. Porter explained that employees of Deluxe will coordinate the first Family Skate Night, which is scheduled for this Sunday the 9th. The second Family Skate Night is scheduled for January 23nl, and will be coordinated by the Brownies Troop. The third Family Skate Night is scheduled for February 6th, and will be coordinated by the Boy Scouts. Mr. Navin questioned if the City will have all of the necessary supplies at the warming house. Mr. March stated he will make sure that public works has all of the supplies at the warming house. NEW BUSINESS Soccer Field Survey Ms. Lien explained the City received a survey from the Minnesota Amateur Sports Commission. Mr. Navin offered to fill out the survey and send it back to them. Eal!le Park Mr. Palzer questioned the Park and Recreation Committee on the plans fur Eagle Park. More specifically, does the committee want it to remain a natural "untouched park area" or does the committee want public works to "clean it out"? Specifically, should public works mow or seed? Mr. March mentioned that he would like to get in touch with the Eagle Pass Townhome Association to see ifhe could get some citizen involvement on what the residents in Eagle Pass would like to see in the park. DISCUSSION ITEMS St. Genevieve's Church Prooertv Mr. March explained that he spoke with Father Fitzgerald about St. Genevieve's Church property. Father Fitzgerald is envisioning tearing down the rectory, closing Goiffon Road and building a new church expanding down towards the lake. Mr. March suggested relocating the church to other property owned by the church and possibly joining parishes with Hugo. 5 Wayne LeBlanc's Trail Concerns Mr. LeBlanc requested permission to send a letter to Met Council requesting they send Centerville a copy ofthe maps and plans for the trail construction around Centerville Lake. Mr. March offered to send a letter to Met Council requesting any/all infonnation/maps. Mr. LeBlanc questioned the Park and Recreation Committee on their opinions of the width of the trails. Mr. LeBlanc feh the trail and easements should be expanded from 20 feet to 30 feet. He didn't feel 20 feet was wide enough. Mr. March explained that he spoke with the City Engineer and the Engineer informed him that 20 feet wide for a trail and easement is typically the standard width in most communities. Mr. Larson stressed that trails should go in first - before any homes are built. Mr. Palzer mentioned that property owners are taking care of the easements abutting the trails, and are doing a very nice job at keeping them well kept. It was the general consensus ofthe Park and Recreation Committee to have Ms. Lien send a letter to the City Engineer on behalf of the Park and Recreation Committee requesting the following actions be taken to alter any and all developers agreements to the following: 1. Leave the width of the trails and easements at 20 feet. 2. Install any trails before construction of any homes by using class five. 3. Place a barrier/fence along each edge of the trail during construction. 4. Install signs indicating "future trail". 5. Pave the trail when the adjacent homes are complete. Wavne LeBlanc's Lol1{!' Term Vision Reauest Mr. LeBlanc explained he was concerned that some of the long-term visions ofthe Design Team are being forgotten. He already approached City Council on the idea of starting a "Long Term Vision Committee" consisting of himself and Theresa Brenner. They are looking for a small budget to start implementing some of the visions that are being lost, and would like to get more community involvement. They are willing to work with whoever it takes to connect our trail with Hugo. Mr. March explained that the Council was concerned that all of the committees/commissions be made aware of the proposed Long Term Vision Committee. The Council didn't want any member of a committee/connnission to feel as though this new committee was moving in on their committee/commissions decisions. Mr. March also stressed that the City doesn't want to get citizens involved, working on projects that the City Council does not ultimately support. 6 February Agenda I. Individual 2000 Goals 2. Budget Update - Michael Navin 3. Grant drafts to review - Jim March and Karla DeVine. Motion by Ms. DeVine, seconded by Mr. Brown to adjoum the January S, 2000 Park and Recreation Committee Meeting. AD in favor. Motion carried unanimously. Meeting adjourned at 8:20 p.m. Respectfully Submitted, Jill Lien Secretary 7