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Home My WebLink About2005-01-12 CC Packet ~~~~ COUNCIL WORKSESSION CITY COUNCIL WORKSESSION & MEETING Wednesday, January 12,2005 5:30 P.M. & 6:30 P.M. I. OATH OF OFFICE 1. Swearing in of Mayor - Ms. Mary Capra 2. Swearing in of Council Member- Ms. MichelJe Lakso 3. Swearing in of Council Member - Ms. Linda Broussard Vicken II. CALL TO ORDER 1. Roll Call m. NEW BUSINESS 1. Mr. John Meyer, Finance Director Update IV. OLD BUSINESS . 1. Mr. Jim Lynn, Lynn & Associates - Administrator Search V. ADJOURNMENT COUNCIL MEETING I. CALL TO ORDER 1. Roll Call ll. APPROVAL OF AGENDA ilL APPROVAL OF COUNCIl. MINUTES 1. 2. 3. 4. VI. 1. 2. 3. 4. December 8, 2004 City Council Work Session Meeting Minutes December 8, 2004 City Council Meeting Minutes December 20, 2004 City Council Work Session Meeting Minutes December 20, 2004 City Council Meeting Minutes CONSENT AGENDA City of Centerville December 21, 2004 through January 12, 2005 Claims Planning and Zoning Commission's Recommendation ofD. Love to the Commission Maguire Iron, Pay Estimate #5 - ($39,330.00 - Water Tower) Successful Completion of Probation - Mr. AI Andenon Jr. (Public Works Maintenance Worker) 5. Mediation Services Service Agreement for 2005 - $343.00 6. Cigna Behavioral (Employee Assistance Program) Service Agreement for 2005 - $5,100.00 7. Finance Director's Participation in Ehlers & Associates 2005 Pnblic Finance Seminar - $195.00 8. Parks & Recreation Committee Recommendation to Pnrchase Additional Lighting for the Pleasure Rink at Laurie LaMotte Memorial Park - Not to Exceed $3,000 v. A WARDS/PRESENTA nONS/APPEARANCES VI. PUBLIC HEARINGS VB. NEW BUSINESS I. Appointment of Council Member to Attend Training - Board of Appeal & Equalization Training 2. Soil & Erosion Ordinance Proposal- Bonestroo, Rosene, Anderlik & Assoc. 3. Res. #05-003 - City Sponsorship of CDBG Application As Proposed 4. Res. #05-004 - Signators (Main Street Bank & Smith Barney) vm. OLD BUSINESS I. Centennial Lakes Police Department (Amended Joint Powers Agreement) 2. Scheduling Work Session with Anoka County (CSAH 14) IX. ANNOUNCEMENTSIUPDATES I. Sewer & Water Rates (T. Peterson) 2. All CommitteslCommission Meeting Febmary 2, 2005 (6:30 p.m.) 3. Parks & Recreation Committee Update 4. 1540 Peltier Lake Drive (UpdateIHoeft) 5. St. Paul Water Utilities/City ofCenterville Meeting, 1601 LaMotte Drive Negotiation (UpdateIHoeft) 6. 500,000 Water Tower (UpdateIT. Peterson) - Letter dated Dec. 27, 2004 7. Waste Management CPI Rate Adjustment x. ADJOURNMENT t3 ~ ~ ~ ~ ...... ~ ~ ~ ~~ ~a:~ ~~~ ~~~ ~:! I l)~:g ~~~ ~~~ ~ ~ ~ ~ u "'" ~~ -!"""'') ~il . ~ ~ ~ f5 ~ .~G N ~ ~'1l y -s ~ -t- ~~a ~li~l ~J f 1 ~~ i.~ ~.<~] ~ ~~ 1 .'.tc' ~~ ~..~. ~1 ~j , . ~ . ~.~;..':;..'~.".. ~ ~f~. '. ~i CI'0 .!" . ~ . '~: ~t\k. . ~~;\. "' ....... :;~~.,I); ~i8.~~~~: ":S~ ~1 ~'. it ori Q Q N & = = = = ~ ... o ~ = "0 .d - N ...... 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Q ... ~ "Cl i:l M ~ <11 :a - QJ is f oS ~ .s E Q ~ '" 'g ~ "Cl Q ,&J 'C ~ '" ,&J = 1Zl '" '"' 12 '" ..... :> "Cl '"' ~ '" ;g Q '"' l:Q ~ "Cl = ..... ,....;j --, - <,,::'i ., ~ rf) -~ ~ "" Q - u .t- ..... u ~ ~ 5 l:Q o:l '" QJ '"' ~ CITY OF CENTERVILLE CITY COUNCIL WORK SESSION MEETING DECEMBER 8, 2004 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled work session meeting on December 8,2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar d Council Member Capra ABSENT: STAFF: Ms. Bender OTHERS: Mr. Lynn, Lynn & Associates L CALL TO ORDER Mayor Sweeney opened the December 8, 2004, City Council work session meeting at 5:34 p.m. IL LYNN & ASSOCIATES Mr. Lynn addressed Council and requested that they review the presented profile and advertisements for the City Administrator position. Council discussed compensation in the form of a benefits package, contract, etc. Council also discussed that other positions may have the potential of having a contract in the future. Council chose to include the salary scale in the advertisements. Mr. Lynn staled that a list of candidates would be forthcoming at the January 26, 2005 meeting. Discussion ensued regarding relocation and Mr. Lynn stated that every attempt would be made to keep the candidates from within the Stale of Minnesota. Mr. Lynn addressed Council regarding the goal setting/team building work session with Council and it was determined that same would take place in Council Chambers on January 15, 2005. Council would recess for lunch outside of Council Chambers. Council directed Ms. Bender to contact Ms. Lakso to inform her of the work session. City of Centerville December 8, 2004 Council Work Session Meeting Minutes Mr. Lynn reminded Council that the February CounciVStaffteam building needed to be scheduled. Mr. Lynn thanked Council for their time. The Mayor closed the December 8, 2004 work session at 6:08 p.m. Transcribed by: Teresa Bender, City Clerk Page 2 of2 CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 8, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on December 8, 2004, at City Hall, 1880 Main Street. STAFF: Mayor Terry Sweeney Council Member Paar d Council Member Capra Council Member Broussard Vickers ~O"Je Council Member Lee t App'. IW' None. No" Ms. Bender City Attorney Mr. Hoeft City Engineer Mr. Peterson PRESENT: ABSENT: L CALL TO ORDER Mayor Sweeney called the December 8, 2004, City Council meeting to order at 6:34 p.m. n. SET AGENDA The following items were added to the Agenda: November 23, 2004 Work Session Minutes, December 1, 2004 Truth-in-Taxation Minutes, Resolution #04-059, letter regarding Cougar Cash, Staff Attendance at CSAH 14 meeting, letter to Anoka County concerning CSAH 14 design issues. Council Member Capra added Urban Land Institute to the Agenda. Motion by Council Member Lee. seconded by Council Member Paar to annroye the al!enda as amended. AD in favor. Motion carried unanimouslv. m. APPROVAL OF COUNCn. MINUTES I. November 23. 2004 Council MeetiDll Minutes Motion by Conncil Member Paar. seconded bv Council Member Canra to annrove tbe November 23. 2004 Council Meetinl! Minutes as nresented. All in favor. Motion carried unanimouslv. City ofCenterville December 8, 2004 Council Meeting Minutes 2. November 23. 2004 Council Work Session Minutes Motion bv Council Member Caora. seconded bv Council Member Paar to aoorove the November 23. ZOO4 Council Work Session Minutes as oresented. AU in favor. Motion carried unanimouslv. 3. December 1. 2004 Truth-in- Taxation Minutes Motion bv Council Member Caora. seconded bv Council Member Lee to aoorove the December 1. 2004 Minutes as oresented. All in favor. Motion carried unanimouslv. IV. CONSENT AGENDA 1. City ofCenterville November 24, through December 8, 2004 Claims 2. Centennial Fire District - December 3,2004 Claims 3. Bonestroo, Rosene, Anderlik & Associates - 2005 Rate Schedule 4. Proposal from Parson's Technologies - String Cable for High Speed Internet at Public Works Site - Not to Exceed $500.00 5. Parks & Recreation Committee Recommendation to Contract with SRF Engineering for Clearwater Creek Trail Feasibility Study - Not to Exceed $800.00 6. Council Member Elect Michelle Lakso's Participation in the League of Minnesota Cities Newly Elected Officials Conference - $240.00 7. Anoka County Radio Club & Emergency Services, Inc. - Use of Water Tower 8. Visu-Sewer Clean & Seal, Inc. - $2,955.00 9. Scandia Trucking & Excavating - Final Payment (pheasant Marsh, Phase II) Council Member Broussard Vickers requested that Item 5 be removed for discussion. Council Member Lee requested that Item 7 be removed for discussion. Motion bv Council Member Lee. seconded bv Council Member Paar to aoorove Consent Af!:enda Items 1. 2. 3. 4.. 6. 8. and 9 as oresented. AIl in favor. Motion carried unanimouslv. Council Member Broussard Vickers asked why Park and Recreation wants to use SRF rather than the City's Engineer. Council Member Lee explained that SRF is the County's Engineering firm and is familiar with the project. Motion bv Council Member Caora. seconded bv Council Member Lee to aoorove Consent Af!:enda Item 5 as oresented. AU in favor. Motion carried unanimouslv. Council Member Lee asked for clarification concerning the radio club. Page 2 of8 City of Centerville December 8, 2004 Council Meeting Minutes Ms. Bender explained that he holds the emergency services contract but also belongs to the Club. Motion bv Council Member Lee.. seconded bv Council Member Paar to aDDrove Consent Al!enda Item 7 as Dresented. An in favor. Motion carried unanimouslY. V. A W ARDSIPRESENTATlONS/APPEARANCES 1. Mr. and Mrs. Michael Johnson 7046 Brian Drive Special Assessment Street Proiect Mr. Johnson appeared before Council and asked for an update on the situation. Ms. Bender explained that she has done a lot of research and has documentation available for viewing at City Hall concerning this matter. She then said that Mr. Gertz was responsible for 33 lots and then there were 9 others and the Johnsons were a part of that nine. She further commented that two of the assessments for that project are on the taxes and the rest were paid but the Johnsons were somehow missed. Council Member Lee said that he feels that the improvement was made and the property benefited so the property owners should be charged. Council agreed. 2. Mr. John Thill - Parade Expenditures 2004 Mr. John Thill appeared before Council and provided an overview of parade expenditures for the 2004 parade. Council thanked him for his work on the parade and for the report. 3. Mr. Tom Wilharber - Festival Expenditures 2004 Mr. Tom Wilharber of 6849 Centerville Road appeared before Council on behalf of the Lions and provided an accounting of the festival expenditures for 2004. 4. Park & Recreation Committee - St. Paul Water Utility Property Mr. Wayne LeBlanc appeared before Council on behalf of the Park & Recreation Committee and told Council that the Committee would like the City to purchase the property and the Park fund has the money to do so. Council discussed with Mr. LeBlanc and City Attorney Hoeft the potential purchase of the property and directed the City Attorney to move forward with negotiations to purchase the property. Page 3 of8 City ofCenterville December 8, 2004 Council Meeting Minutes Council asked whether a fishing pier would be allowed and City Attorney Hoeft indicated that St. Paul Water Utility would have complete authority over whether or not to grant permission for the dock. Council Members agreed there is interest in purchasing the property but would like to be sure that the property can be used for a public park. 5. Mr. Tedd Peterson. 6933 Pheasant Lane - Pending Litigation This item was heard during closed session. VI. PUBLIC HEARINGS 1. Truth-in- Taxation Hearing Mayor Sweeney opened the public hearing. Mr. Meyer reviewed the proposed 2005 Budget with Council and residents in attendance. Mr. Curtis Olson of 1980 Main Street asked who raises his property value. He then said that he disagrees with his property valuation due to the circumstances with his property. Council informed him that the County sets valuations and Ms. Bender indicated she could provide him with a contact at the County. Motion bv Council Member Caura. seconded bv Council Member Lee to close tbe Dublic bearinl!. All in favor. Motion carried unanimouslv. Mayor Sweeney closed the public hearing at 7: 13 p.m. 2. Prooosed Rezone of 6903 CenterviIle Road & PIN R23-31-22-32-0023 Mayor Sweeney opened the public hearing at 7: 15 p.m. Motion bv Council Member Paar. seconded bv Council Member Caura to close the uublic bearinl!. AU in favor. Motion carried unanimouslv. Mayor Sweeney closed the public hearing at 7:16 p.m. 3. Ordinance #76 Mayor Sweeney opened the public hearing at 7: 17 p.m. Motion bv Council Member Lee.. seconded bv Council Member Caura to close tbe public hearinl!. All in favor. Motion carried unanimouslv. Page 4 of8 City of Centerville December 8, 2004 Council Meeting Minutes VII. NEW BUSINESS 1. Resolution #04-057 Adopting the Final Property Tax Levy for 2005 Motion bv Council Member Lee. seconded bv Council Member Caura to auurove Resolution #04-057 as oresented. All in favor. Motion carried unanimouslY. 2. Resolution #04-058 Providing for the Prepayment and Redemotion of Certain Outstanding General Obligation Bonds ofthe City Mr. Meyer explained that the City would save money in interest charges by calling the bonds. Motion bv Council Member Caora. seconded bv Council Member Paar to aporove Resolution #04-058 as uresented. AU in favor. Motion carried unanimouslY. 3. Resolution #04-059 Adopting the Final Budget Levy Motion bv Council Member Caura. seconded bv Council Member Paar to aoprove Resolution #04-59 as presented. All in favor. Motion carried unanimously. 4. Letter Signed by Mayor RCiarding Cougar Cash Mayor Sweeney read the letter to be sent to Main Street Bank concerning Cougar Cash. Motion bv Council Member Paar. seconded bv Couneil Member Lee to authorize the Mavor to sim the letter to Main Street Bank ret!ardinl! Coul!ar Cash. AU in favor. Motion carried unanimouslY. 5. Staff Participation in CSAH 14 Meeting Council discussed the matter and directed Staff to send Mr. Palzer to the meeting. vm. OLD BUSINESS 1. Centennial Lakes Police Department Building Mayor Sweeney explained the proposal from Circle Pines concerning the building to be constructed. He then indicated that Circle Pines has asked for a payout of the lease in the amount of$16,975. Mayor Sweeney outlined the costs that Circle Pines has invested in the property and said they may also have to seek further payment from the City if the County requires a land swap. Page 5 of8 -- , City of Centerville December 8, 2004 Council Meeting Minutes Council Member Capra commented that if the City is leasing Circle Pines would have the responsibility for upgrades and repairs to the building. Mayor Sweeney indicated the City has a guaranteed lease with them until 2009. Mayor Sweeney indicated that this is a proposal rather than the City paying for the property to build the new building on. City Attorney Hoeft indicated he would review the amended agreement but said he does not see much of a legal issue. City Attorney Hoeft commented that, if he was going to try to buy the City out of the existing lease, he is not sure the proposal makes sense to him. He then said that the City should look at it in the broader context of the overall picture and whether it would be worth trying to reduce the lease buyout amount and risk further cost in another aspect of the deal. Council discussed the proposal and agreed to move forward with the discussions. 2. Trio Inn Tobacco Compliance Check Failure - Rescheduled to December 20. 2004 3. Letter to Anoka County Concerning CSAH 14 Construction Desilln Concerns Council Member Lee requested that the contents of the letter be reversed as the proposed design concepts are more important. Council discussed the letter and agreed that it should be sent out. Council Member Lee asked Staff to send a copy ofthe letter to local businesses to show them that the City is attempting to work out the issues with Anoka County. IX. ANNOUNCEMENTSIUPDATES 1. 6923 Tourville Circle Staff indicated that one letter has been sent and a hearing requested but the resident did not show up for the hearing. Staff indicated that the situation has not been resolved. Motion bv Council Member Lee. seconded bv Council Member Caora to declare a Dublic nuisance and reouat tbat Staff abate tbe situation after two weeks' notice is liven to tbe resident. AU in favor. Motion carried unanimouslv. Council Member Capra suggested a friendly amendment to give the residents two weeks' notice prior to action by the City. Page 6 of8 City ofCenterville December 8, 2004 Council Meeting Minutes 2. 1540 Peltier Lake Drive City Attorney Hoeft indicated that Mr. Palzer has attempted to gain entry into the home to conduct final inspections and it appears that the resident is living in the home and will not allow Staff access. Motion bv Conncil Member CaDra. seconded bv Council Member Lee to direct Staff to obtain an administrative search warrant. AU in favor. Motion carried unanimouslY. 3. Eagle Pass Drainage Issues Mr. Peterson indicated that the work has been completed and the larger drain and pipe installed. 4. Ordinance Codification Ms. Bender provided an update on the Ordinance codification project. Ms. Bender indicated that Staff would complete and forward to Anoka County the road closure form for the upcoming festival. Council Member Lee asked Staff to add Fete des Lacs 2005 to the Park and Recreation Agenda. Mr. Peterson indicated that he met with representatives of Ground Development to go over some issues they had. Council Member Capra informed Council she had received a letter from the Urban Land Institute lUld would be attending an upcoming meeting. Council Member Broussard Vickers indicated there are two openings on the Planning and Zoning Commission. Council Member Lee indicated there are two openings on the Park and Recreation Committee. Council recessed to closed session at 7:56 p.m. Page 7 of8 City of Centerville December 8, 2004 Council Meeting Minutes X. EXECUTIVE SESSION (Closed) Pending Litigation 1. Mr. Tedd Peterson, 6933 Pheasant Lane Brief discussion was had regarding the 2004 Street Project and Mr. Tedd Peterson's concerns regarding his assessment. 2. Ground Development (Outlot B - Special Assessments) Brief discussion was had regarding green space requirements for Pheasant Marsh, Phase I and ll, allowance ofadditional development in this area, etc. Council reconvened from Executive Session at 8:36 p.m. XL ADJOURNMENT Motion bv Council Member Capra. seconded bv Council Member Paar to adiourn the December 8. 2004 City Council Meetin2 at 8:37 P.m. AD in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of8 ,-- CITY OF CENTERVILLE CITY COUNCIL WORK SESSION MEETING DECEMBER 20, 2004 5:30 p.m. Pursuant to due call and notice thereot: the City ofCenterville held a scheduled work session meeting on December 20, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Capra ABSENT: None STAFF: Ms. Bender L CALL TO ORDER Mayor Sweeney opened the December 20, 2004, City Council work session meeting at 5:47 p.m. IL PERSONNEL POLICY Consensus was that language regarding compensatory time for non-union employees be removed from the policy. It was further discussed that Council would prefer that Mr. Scott Lepak, (Barna, Guzy & Stephen) be present at the next work session where the Personnel Policy would be discussed. It was also determined that the presented policy was not the most current and did not include all revisions discussed previously. Subsequent to the meeting, two (2) council members approached the City Clerk stating that they would provide their most current versions of the personnel policies. Mayor Sweeney closed the work session. Transcribed by: Teresa Bender, City Clerk CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 20, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City ofCenterville held their regularly scheduled meeting on December 20, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Capra ABSENT: None STAFF: Ms. Bender City Attorney Mr. Hoeft City Engineer Mr. Peterson L CALL TO ORDER Mayor Sweeney called the December 20, 2004, City Council meeting to order at 6:30 p.m. n. SET AGENDA The following items were added to the Agenda: Update of December 20, 2004 check register summary, KLM Engineering - $2,700, and Resolution #04-063 were added to the Consent Agenda. Recommendation to purchase fixed asset module (Banyon Data Systems) not to exceed $3,000, recommendation for hiring ice rink attendants, staff participation in SRF/Anoka County Upcoming Meeting, mileage request, and cash out of accrued PTO were added to New Business. Pond Dredging was added to Old Business. City Administrator Search was added to Announcements. Pending Litigation - Ground Development was added as an Executive Session. The December 8, 2004 Meeting Minutes were removed from the Agenda. Motion bv Council Member Caura. seconded bv Council Member Pur to auorove the al!enda as amended. All in favor. Motion carried unanimouslv. m. APPROVAL OF COUNCIL MINUTES 1. December 8. 2004 Council Meeting Minutes This item was removed from the Agenda. City of Ccoterville December 20, 2004 Council Meeting Minutes IV. CONSENT AGENDA I. City of Centerville December 9, through December 20, 2004 Claims including Update from December 20, 2004 2. Centennial Fire District Claims through December 15,2004 3. Centennial Police Department - November 11 - 23, 2003 and December 1 - 9, 2004 Claims 4. Mayor Elect Capra's Participation in League of Minnesota Cities Experienced Elected Officials Conference - $175.00 5. ABDO, EICK & MEYERS - Engagement Letter for 2004 Audit 6. Successful Completion of Year 3, Receptionist/Secretary (K. Stephan) 7. TimeSaver OffSite Secretarial Addendum to the Recording Secretary Service Agreement for 2005 8. Lynn & Associates - Invoice #C:03:04- $1,375.00 (Staff Team Building & Leadership Training 11/24 - 11130/04 9. Lynn & Associates - Invoice #C:04:04 - $1,375.00 (Staff Team Building & Leadership Training 1l/26 - Il/30/04) 10. EDC Recommendation for Approval of an Additional $250.00 for Cougar Cash II. EDC Recommendation for Public Works Staff Equipment, Time & Snow Plowing for Car Races on Ice Associated with Frozen Fete des Lacs 12. EDC Recommendation for Expenditures Associated with Frozen Fete des Lacs 2005 - Not to Exceed $2,500 13. KLM Engineering Invoice $2,700 Water Tower Weld Inspection 14. Resolution #04-063 Journal Entries to Correct Negative Balances 2004 Budget Council Member Broussard Vickers requested that Items 8 and 9 be removed for discussion. Council Member Lee requested that Item 11 be removed for discussion. Motion bv Council Member Caura. seconded bv Council Member Lee to auurove Consent Al!enda Items 1.2. 3. 4. 5. 6. 7. 10. 12. 13. and 14 as uresented. All in favor. Motion carried unanimouslv. Council Member Broussard Vickers commented that Mr. Lynn was contracted for a fee and the services invoiced to the City should be included in that fee. She then asked Staff to verif'y that these invoices will be a part of the approved contract fee and not an addition to it. Motion bv Council Member Paar. seconded bv Council Member Lee to anurove Consent Al!enda Items 8 and 9 as uresented. All in favor. Motion carried unanimouslv. Council Member Lee asked for verification that the City's insurance policies would cover the use of City Employees as requested. Page 2 of9 City of Centerville December 20, 2004 Council Meeting Minutes Council discussed the matter and detennined that the City Employees would be covered by the City's insurance policies in the event of an accident. Motion bv Council Member Lee. seconded bv Council Member Pur to aoorove Consent Al!enda Item 11 as oresented. AD in favor. Motion carried unanimouslv. V. AWARDSIPRESENTATlONS/APPEARANCES I. Chief Bob Makela - Presentation to Exiting Mavor Sweeney Chief Makela acknowledged the public service efforts of outgoing Mayor Sweeney and thanked him as well as the City for the support of the police department. He then presented Mayor Sweeney with a clock on behalf of the governing board and police department to acknowledge his service. He also provided the Mayor with patches from the old department and the new department. 2. Council Member Broussard Vickers - Presentation of Gavel to Exiting Mavor Sweeney Council Member Broussard Vickers presented exiting Mayor Sweeney with a gavel in recognition for his service to the City. Mayor Sweeney thanked Council and the City for the acknowledgement. VI. PUBLIC HEARINGS 1. Truth-in- Taxation Hearing Motion bv Council Member Broussard Vickers. seconded bv Council Member Caora to close the oublic hearinl!. AD in favor. Motion carried unanimouslv. vn. NEW BUSINESS 1. Resolution #05-001 - Appointments for 2005 Council reviewed the appointments for 2005 and appointed Lee as Acting Mayor, Capra and Lee to the Fire District Steering Committee, Lakso to the North Metro Cable with Paar as the alternate, Capra and Lee to the Police Governing Board, the City Administrator to the Tri City Meeting, Paar to EDC, Lakso to Park and Recreation, Broussard Vickers to Planning and Zoning, Acting Chief Makela as Emergency Services Director, and Capra to the Solid Waste Advisory Committee. Page 3 of9 L City of Centerville December 20, 2004 COWlcil Meeting Minutes Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to approve Resolution #05-001 as discussed with the aooointments inserted. All in favor. Motion carried unanimouslv. 2. Resolution #05-002 - 2005 Fee Schedule Council discussed the fee schedule and asked that Staff increase fees by 3% as staff costs are going up 3% for the year unless the fee has already been increased by more than the 3%. Council Member Broussard Vickers indicated that she is concerned that the sewer and water fees are high enough to maintain the system. Council discussed the matter and agreed to ask Bonestroo for a sewer and water rate study. Motion bv Council Member Capra. seconded bv Council Member Lee to direct Bonestroo to conduct a sewer and water rate studv. Council discussed the assessment search fee with Staff and determined it should be increased to $40.00. VOTE: An in favor. Motion carried unanimouslv. Council Member Broussard Vickers asked that the table referenced be named for clarity. Staff agreed to provide a name for the table. Motion bv Council Member Paar. seconded bv Council Member Broussard Vickers to approve Resolution #05-002 as amended. An in favor. Motion carried unanimouslv. 3. Cash Out of Accrued PTO City Attorney Hoeft indicated that Mr. Lepak has made the determination that "regular rate of pay" is interpreted to include the $4.00 additional per hour approved by Council. Council Member Lee suggested Council consider removing the additional $4.00 per hour. Mayor Sweeney indicated that removing the $4.00 per hour would mean that one ofthe employees would be treated differently than the other as one has been paid for PTO with the increased $4.00 per hour and the other has not. Council Member Broussard Vickers commented that ifthe City paid one employee out at the additional $4.00 per hour then the other employee should be paid with the additional $4.00. Page 4 of9 City of CenteIville Deoember 20, 2004 Council Meeting Minutes Mayor Sweeney stated for the record that it was not the Council's intention that the additional $4.00 per hour would apply to comp and PTO time accrued by the employee. He further clarified that the $4.00 per hour was to compensate the employees for additional duties. Mayor Sweeney commented that the additional $4.00 was to cover additional duties and he feels that the need to travel back to City Hall for a meeting or travel to another location for a meeting falls under the additional duties and does not warrant mileage reimbursement. Council agreed. Council Member Capra indicated that she would like Council to clarifY that the additional $4.00 per hour does not apply to comp time and PTO and was intended as a temporary compensation for additional duties. Motion bv Council Member Capra. seconded bv Council Member Lee to c1arifv that the additional $4.00 per hour is not to be included in rel!ular rate of Day pursuant to the City's nersonnel noliCY for PrO and comn time and to authorize navout to Ms. Bender at the additional $4.00 rate of Day as was done for Mr. Patzer to brim! her down to the maximum carn over level. An in favor. Motion carried unanimouslv. Mayor Sweeney clarified that this is the last time that employees would be allowed to cash out because in 2005 the policy is use it or lose it. Council asked Staff to send a memo to all employees reminding them that there would be no payouts beginning in 2005. 4. Downtown Redevelopment - CDBG Funds - Deadline 1/9/05 Council Member Paar asked for clarification as to whether the City would need to have a TIF district to benefit from these funds. Council Member Capra indicated that the City does not necd to have a TIF district to receive funds. Council directed Staff to proceed as requested. 5. Resolution #04-061 - Aooroving Plans and Specifications for SCADA System and Authorizing Advertising for Bids Motion bv Council Member Capra. seconded bv Council Member Pur to annrove Resolution ##04-061 as nresented. AD in favor. Motion carried unanimouslv. Page 5 of9 City of Centerville December 20, 2004 Council Meeting Minutes 6. Recommendation to Purchase Fixed Asset Module (Banyon Softwar~ Ms. Bender indicated that the Finance Director has requested authorization to purchase the fixed asset module of the Banyon Software, as it will automate the depreciation of fixed assets making his job easier. She then indicated that funds are available for the purchase in the budget line item software/computers. Motion bv Council Member Lee. seconded bv Council Member Paar to authorize the nurchase of Fixed Asset Module Banvon Software not to exceed $3.000. AU in favor. Motion carried unanimouslv. 7. Recommendation for Hiring Ice Rink Attendants Ms. Bender indicated that the City's hiring process was followed and interviews conducted on Saturday. She then asked Council for approval of the hiring recommendation provided in memo form. Council Member Broussard Vickers asked whether these positions were in the budget. Ms. Bender indicated that they are. Motion bv Council Member Lee. seconded bv Council Member Capra to authorize the hirine. of ice rink attendants as recommended bv StatT and to authorize Staff to utilize the next person on the list should one of the recommendations no lone.er be available. AU in favor. Motion carried unanimouslv. 8. Staff Participation in SRFI Anoka Countv Upcominll: Meeting Ms. Bender indicated that Mr. Palzer would like the City Engineer to attend the upcoming meeting as drainage and ponding are being discussed. Council discussed the matter and agreed that Mr. Peterson should attend the upcoming meeting. Council directed Staff to have Mr. Peterson and Mr. Palzer attend the meeting. vm. OLD BUSINESS I. Centennial Lakes Police Department Amended Joint Powers Agreement City Attorney Hoeft indicated he has reviewed the agreement and found no issues with it. Ms. Bender indicated that the other cities have approved the agreement but proposed a small change to the document. Page 6 of9 City of CenterVille December 20, 2004 Council Meeting Minutes Council Member Broussard Vickers asked for clarification of Section 7.2 on Page 6 concerning ownership of the building. City Attorney Hoeft clarified that the document as written is a Centerville document so the items are singular not plural and each City gets the same agreement meaning each City has ownership in the building. He further clarified that the bonding agreements give Circle Pines ownership of the building and land but this Joint Powers Agreement gives each City ownership in the land and the building. Council Member Broussard Vickers asked that Circle Pines include the other three cities as named insured's on the insurance policy. Motion bv Council Member Lee. seconded bv Council Member Pur to anorove the Joint Powers Al!reement as amended nendiDl!: final review of the City Attornev. All in favor. Motion carried unanimouslv. 2. Resolution #04-062 Trio Inn Tobacco Compliance Check Failure Mr. Montain apologized for the person who made the mistake and apologized for the human error involved with his tobacco compliance failure. Motion bv Council Member Canra. seconded bv Council Member Pur to aoprove Resolution #04-062 Trio Inn Tobacco Compliance Check Failure as presented. All in favor. Motion carried unanimouslv. 3. Final Property Tax Levv for 2005 Resolution #04-060 Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar to approve Resolution #04-060 as presented. AU in favor. Motion carried unanimouslv. 4. Police Building Update Council discussed the matter and agreed the City would save money by paying the $16,000. Ms. Bender indicated that the funds would not be spent until 2005. 5. Pond Dredging Mr. Peterson indicated that the pond dredging plans have been completed and forwarded to Mr. Pa1zer for review. Council briefly discussed the ponds to be dredged. Page 70f9 L _ City of Centerville December 20, 2004 Council Meeting Minutes IX. ANNOUNCEMENTS/UPDA TES L 1540 Peltier Lake Drive City Attorney Hoeft indicated that due to court schedules and the holidays his office would not have the administrative search warrant until next week. 2. CSAH 14 Mr. Peterson asked Council to consider the items listed in his memo regarding the CSAH 14 project and whether the City wished to fund any of them. Mayor Sweeney asked whether any of the grant funds, if received, could be used for some of the projects. Council discussed the items in the memo and the cost for them. Council Member Capra suggested wiring for the lights but not doing them now. Council Member Lee indicated he is concerned that the project will end up half done. Council Member Broussard Vickers indicated that Council reduced the levy by $100,000 which would have covered 1/3 of the costs for the items involved with CSAH 14 and then said she does not see how the City could levy next year for all of the items. Council asked that the Finance Director review the memo from Mr. Peterson and provide Council with suggestions for funding. Council Member Broussard Vickers indicated that she would be more inclined to bury the power than put in decorative lights. Mr. Peterson indicated that the County would put in light poles at each intersection. Council Member Broussard Vickers suggested the City say they are not doing anything decorative and, if the grant funds become available, the City can change its mind and contact the County. Council discussed the project and agreed that it is critical to future development to have a freeway ramp at 21st Avenue for full access to 21st Avenue. Council Member Capra asked Mr. Peterson to discuss the 21st Avenue access with the City Engineer from Lino Lakes because it also impacts development in Lino Lakes. Council agreed to set a meeting with the County, SRF, and MnIDOT for the third Wednesday in January. Page 8 of9 City of Centerville December 20, 2004 Council Meeting Minutes 3. City Administrator Search Ms. Bender indicated the advertisement has been placed. Council Member Paar indicated that the EDC met to finalize the details for Frozen Fete des Lacs which is scheduled for February 18 - 20, 2005. He then explained that the business directory will remain free to businesses not in Centerville that are in the directory now but going forward all businesses outside of Centerville will be charged a fee. City Attorney Hoeft indicated the Council would be recessing to executive session to discuss the litigation with Ground Development as well as Royal Oaks. Mayor Sweeney adjourned to executive session at 8:24 p.m. I1X. EXECUTIVE SESSION (CLOSED - PENDING LITIGATION) 1. Ground Development - Special Assessments (Outlot B) Council briefly discussed this item and directed City Attorney Hoeft to handle. 2. Royal Oaks Realtv - Lakeland Hills & Royal Industrial Park Development Proiects An update of the continuing litigation was provided to Council by City Attorney Hoeft regarding this matter. Mayor Sweeney reconvened the regularly scheduled Council meeting at 8:47 p.m. IIIX. ADJOURNMENT Motion bv Council Member Capra. seconded bv Council Member Paar to adiourn the December 20. 2004 City Council Meetinl! at 8:50 p.m. AU in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of9 tervi{{e 'EstaEEisfied 1857 CITY OF CENTERVILLE 01/07/059:25 AM Page 1 *Check Summary Register@) Name 10100 MAIN STREET BANK Paid Chk# 019848 ANOKA COUNTY Paid Chk# 019849 BANYON DATA SYSTEMS INC Paid Chk# 019850 BURKE, PAUL Paid Chk# 019851 BUSINESS FORMS & Paid Chk# 019852 EBEL, SCOTT Paid Chk# 019853 FISCHBACH, JOHN Paid Chk# 019854 HANSON, BRIAN Paid Chk# 019855 HANZAL, JEFF Paid Chk# 019858 IMAGE PRINTING & GRAPHICS Paid Chk# 019857 KLENNERT-HUNT, JENNEFER Paid Chk# 019858 LAKSO, MICHELLE Paid Chk# 019859 LEBLANC, WAYNE Paid Chk# 019860 LINDSAY, JULIE Paid Chk# 019861 MCLEOD USA Paid Chk# 019862 MINNEGASCO' Paid Chk# 019863 PAL2ER, PAUL Paid Chk# 019864 PEIL, KATHY Paid Chk# 019865 PETERSON, TEDD Paid Chk# 019866 PUBLIC EMPLOYEES Paid Chk# 019867 QWEST Paid Chk# 019868 RAASCH, DALE Paid Chk# 019869 SEELEY, SUZANNE Paid Chk# 019870 SMITH, EILEEN Paid Chk# 019871 TIM REHBINE Paid Chk# 019872 WILHARBER, THOMAS Paid Chk# 019873 WOOD, TOM Paid Chk# 019874 WRIGHT, BOB Check Date DECEMBER 2004 Check Amt 12/3012004 1213012004 12/30/2004 12130/2004 12/30/2004 12/30/2004 12130/2004 12/3012004 12130/2004 12130/2004 12/30/2004 12/30/2004 12130/2004 12/30/2004 12/30/2004 12130/2004 12/30/2004 12/30/2004 12/30/2004 12/30/2004 12/30/2004 12130/2004 12130/2004 12/30/2004 12/30/2004 12130/2004 12/30/2004 Total Checks $100.00 RECORDING FEES FOR NOTARY- $200.00 1/2 DAY TRAINING AT BANYON - J $40.00 10-12 & 12-14 EDC MEETINGS $143.24 W-2'S, ENVELOPES, 1099 & ENVEL $60.00 10-12, 11-9 & 12-14 EDC MEETIN $20.00 10-12-04 EDC MEETING $60.00 10-5,11-1 & 12-7 PLANNING & Z $60.00 10-5, 11-1 & 12-7 PLANNING & Z $322.51 STATIONARY ENVELOPES $60.00 10-5,11-1 & 12-7 PLANNING & Z $60.00 10-5, 11-1 & 12-7 PlANNING & Z $40.00 10-6 & 12-1 PARKS & REC MEETIN $40.00 10-5 & 12-1 PARKS & REC MEETIN $764.02 PHONESERVTHRU 12-15-04 $1,705.38 7073 CENTERVILLE RD - SERV THR $97.37 MILEAGE REIMBURSEMENT $40.00 10-6 & 12-1 PARKS & REC MEETIN $40.00 10-6 & 12-1 PARKS & REC MEETIN $1,823.61 PAYROLLWIH 12-30-04 $331.07 851-762-9261-L1FT STATION - SE $20.00 11-9 EDC MEETING $40.00 10-6 & 12-1 PARKS & REC MEETIN $60.00 10-12,11-9 & 12-14 EDC MEETIN $60.00 10-12, 11-9 & 12-4 EDC MEETING $60.00 10-5,11-1 & 12-7 PLANNING & Z $20.00 12-7 PLANNING & ZONING MEETING $20.00 12-7-04 PLANNING & ZONING MEET $6,287.20 PLEASE NOTE: These disbursements were issued on December 30, 2004. These disbursements needed to be sent out prior to the end of the year. tervi[[e 'Esla6lisfie,{ 18.'>7 CITY OF CENTERVILLE 01/071059:20 AM Page 1 .Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 019875 AT & TWIRELESS SERVICES Paid Chk# 019876 AVENET, LLC Paid Chk# 019877 BONESTROO, ROSENE, Paid Chk# 019878 CENTENNIAL FIRE DISTRICT Paid Chk# 019879 CENTENNIAL LAKES POLICE Paid Chk# 019880 CITY OF CENTERVILLE Paid Chk# 019881 COVERALL OF THE TWIN Paid Chk# 019882 EHLERS & ASSOCIATES INC Paid Chk# 019883 EXCEL TELECOMMUNICATIONS Paid Chk# 019884 FORTIS BENEFITS Paid Chk# 019885 HUGO FEED MILL Paid Chk# 019886 INTERNATIONAL UNION OF Paid Chk# 019887 KENNEDY & GRAVEN Paid Chk# 019888 LEAGUE OF MN CITIES Paid Chk# 019889 MAGUIRE IRON INC Paid Chk# 019890 MARATHON ASHLAND Paid Chk# 019891 MET. COUNCIL ENV. SERVo Paid Chk# 019892 NCPERS LIFE INSURANCE Paid Chk# 019893 OFFICE MAX Paid Chk# 019894 PIONEER PRESS Paid Chk# 019895 PRESS PUBLICATIONS Paid Chk# 019896 TIME SAVER Paid Chk# 019897 TOWN CRIER PROMOTIONS Paid Chk# 019898 UNIVERSITY OF MINNESOTA Paid Chk# 019899 US BANK CORPORATE TRUST Check Date JANUARY 2005 Check Amt 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 1/12/2004 Total Checks $180.36 CELL PHONE SERV THRU 12-20-04 $600.00 2005 JAN -DEC. 5 POP3 E-MAIL A $22,632.93 GENERAL - SERV THRU 11-27-04 $21,868.00 1 ST aTR EXPENDITURES $34,108.56 JAN. 2005 POLICE SERV $250.00 DRAW OF COURGAR CASH # 2 $213.00 JAN. 2005 CLEANING SERV, $195.00 2005 PUBLIC FINANCE SEMINAR- $4.04 PHONE - SERV THRU 12-24-04 $94,05 VOL. SHORT TERM DISABILITY $2.57 BOLTS, WASHERS, NUTS $90.00 UNION DUES - T. PETERSON, $188.35 ECONOMIC DEVEL. TIF 1995 $460.00 T. PETERSON & P. PAULZER-SAFET $39,330.00 500 MG SPHERIOD ELEVATED STORA $346.32 FUEL - DECEMBER 2004 $11,457.76 JAN. 2005 SERV, $32.00 T. BENDER & J. MEYER LIFE INS $584.62 SUPPLIES $691.00 CLASSIFIED AD FOR CITY ADMINIS $53.20 ADV FOR BIDS - SCADA SYSTEM $295.15 12-20-04 CITY COUNCIL MEETING $86.93 K. STEPHAN CLOTHING $680.00 J. MCPHERSON & P. PALZER BLDG $286,776.26 # 000015274050 - GEN. OBLlG.SE $421,220.10 Note: There wil' be an updated list of disbursements for approval on January 12, 2005. December 27, 2004 Ms. Teresa Bender 1880 Main St. Centerville, MN. 55038 Dear Ms. Bender, I'm sending this letter to express my interest in being a member of the Planning and Zoning Commission. I am a Centerville resident living at 1953 Eagle TrI. and my phone number is 651-429-9999. Please let me know if anything further is needed to be a part of this Commission. Please also let me know what the responsibilities of this position would be. Sincerely, ~~ D. Love 1953 EAGLE TRL. (- ( ( "lJJ Bonestroo " -=- Rosene ~Anderlik& . \J. Associates Engineers & Architects 2335 West Highway 36 . St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 www.bonestroo.com December 21,2004 RECEIVED D~~zf l_ i~_;oI": Ms. Teresa Bender City of CenterviIle 1800 Main St. CenterviIle, MN 55038-9794 Re: 500,000 Gallon Elevated Water Tower Project FileNo. 616-03-130 Pay Request No.5 Dear Ms. Teresa Bender: Enclosed are three copies of Request for Payment No.5 for the Elevated Water Tower project in the amount of $39,330.00. This pay request is for work completed in the month of November and December which includes continuing tank erecting. The top bowl of the tank is scheduled for placement on January 3, 2005. Due to the holiday season, we are sending this request to you earlier than normal. Please place this pay request on the normal monthly council meeting agenda for council approval. Following approval, please distribute one executed copy to the Contractor with payment and one signed copy to us. Please call me at 651-604-4881 if you should have any questions or comments conceming this pay request. Respectfully Submitted, BONESTROO, ROSENE; ANDE IK & ASSOCIATES, INC. ~I Timothy L. Grinstead Enclosures Cc: TWP,MRR,FiIe Gene Jones - Maguire Iron, Inc. Paul Paulzer - City of CentervilIe . St. Paul, St. Cloud, Rochester, Willmar, MN . Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned j Boneslroo -=- Rosene U Anderlik & 1 ij 1 Associates Engineers & Architects Owner. City of Centerville, 1880 Main Street, Centerville, MN 55038-9794 Date: December 21, 2004 For Period: October 31,2004 to December 31,2004 Request No: 5 Contractor: Maguire Iron, Inc., PO Box 1446, Sioux Falls, SD 57101 ( CONTRACTOR'S REQUEST FOR PAYMENT 500 MG SPHEROID ELEVATED STORAGE TANK BRA FilE NO. 616-03-130 SUMMARY 1 Original Contract Amount $ 943,115.35 2 Change Order - Addition $ 3 Change Order - Deduction $ 4 Revised Contract Amount $ 943,115.35 5 Value Compleled to Date $ 663,366.10 6 Material on Hand $ 0.00 7 Amount Earned $ 663,366.10 8 Less Retainage 5% $ 33,168.31 9 Subtotal $ 630,197.79 ( 10 Less Amount Paid Previously $ 590,867.79 11 Liq uidated Damages $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 5 $ 39.330.00 Recommended for Approval by: B~/n27-.0 Approved by Contractor. MAGUIRE IRON INC. Approved by Owner. CITY OF CENTERVlLLE See Attached (:;t~~~'~~h Specllied Contract Completion Date: Date: 1_\ l:u,J?,.O(j y r { ( 61603130 Req 4 ----.~ .' Unit Quantity Quantity No. Item Unit QUantity Price This Period To Date Amount BASE BID B - PEDESTAL SPHEROID ( CONSTRUCTION: 6 600,000 GALLON STEEL FLUTED COLUMN WATER TOWER- TOTAL BASE BID A LS $837,196.00 Breakdown of Base Bid B 6a Design Drawings LS 1 $26,000 100.0% $26,000.00 6b Founda:tion . LS 1 $210,000 100.0% $210,000.00 6c Steel Fabricated to Site LS 1 $236,896 100.0% $236,896.00 6d Reid Erection LS 1 $138,000 30.0% 80.0% $110,400.00 6a Field Painting LS 1 $190,000 $0.00 61 Field EleclrioaJ LS 1 $30,000 $0.00 6g Cathodic Protection LS 1 $8,300 $0.00 T alai Breakdown $681,296.00 FOUNDATION PILING. BASE BID B - PEDESTAL SPHEROID PILING: 16 9-6/8' DIA. CAST-IN-PLACE CONCRETE TEST PILE EA 2 $1,600.00 2 $3,200.00 17 9-6/8' DIA. CAST-IN-PLACE CONCRETE PILING, DRIVEN LF 2080 $17.00 2061 $36,037.00 TOTAL FOUNDATION PILING $38,237.00 SITE WORK: 20 SALVAGE AND REINSTALL CHAIN LINK FENCE LF 24 $29.16 24 $699.60 21 SALVAGE, STOCKPILE, AND RESPREAD TOPSOIL LS 1 $100.00 1 $100.00 22 REMOVE WATER MAIN LF 114 $10.00 114 $1,140.00 23 REMOVE STREET SWEEPING MATERIAL CY 220 $6.00 $0.00 24 SILT FENCE, REGULAR LF 600 $3.00 588 $1,764.00 26 6' HIGH CHAIN LINK FENCE LF 136 $18.45 $0.00 ( 26 20' WIDE DOUBLE SWING GATE EA 1 $1,030.00 $0.00 27 TYPE 41 BITUMINOUS FOR DRIVEWAYS TN 40 $40.00 $0.00 26 TYPE 31 BITUMINOUS BASE COURSE TN 50 $40.00 $0.00 29 AGGREGATE BASE, CLASS5,1000/0CRUSHED TN 700 $20.00 $0.00 30 GEOTEXTILE FABRIC, TYPE V SY 360 $2.00 $0.00 31 CONNECT TO EXISTING WATER MAIN EA 2 $600.00 2 $1,000.00 32 16' PVC WATER MAIN LF 270 $45.00 286 $12,870.00 33 16' DIP WA TERMAIN, CLASS 62,INCL POLY LF 115 $40.00 110 $4,400.00 34 6' DIP WATER MAIN, CL 62,INCL POLY WRAP LF 10 $25.00 18.6 $462.60 35 6'GATEVALVEANDBOX EA 1 $650.00 2 $1,300.00 36 12'GATEVALVEANDBOX EA 1 $1,600.00 1 $1,500.00 3716'ClATEVALVEANDBOX EA 1 $4,000.00 1 $4,000.00 38 CAST IRON FITTINGS LB 2065 $2.00 3089 $6,178.00 39 INSTALL HYDRANT EA 1 $1,800.00 1 $1,600.00 40 OVERFLOW MANHOLE EA 1 $2,500.00 1 $2,500.00 41 15' RCP STORM SEWER LF 120 $30.00 104 $3,120.00 42 16' RCP FLARED END SECTION EA 1 $500.00 1 $600.00 43 CLASS III RIPRAP, PLACED AT FLARED END SECTION CY 5 $100.00 6 $600.00 44 MNDOT SEED MIX 70A AC 0.2 $6,000.00 $0.00 45 WOOD FIBER BLANKET SY 500 $6.00 $0.00 TOTAL SITE WORK $43,634.10 TOTAL BASE BID B $681,295.00 TOTAL FOUNDATION PILINGS $38,237.00 TOTAL SITE WORK $43,834.10 TOTAL WORK COMPLETED TO DATE $663,366.10 MATERIALS ON HAND: ( None $0.00 TOTAL STORED MATERIAL6 $0.00 $1603130 Req.4 PROJECT PAYMENT STATUS OWNER CITY OFCENTERVILLE o BRA FILE NO. 616-03-130 CONTRACTOR' MAGUIRE IRON INC. ( CHANGE ORDERS No. Dale Description Amounl Tolal Change Orders $0.00 PAYMENT SUMMARY N F T P I R II C II d o. rom 0 aymen e a nage ample e 1 Slart 05/31/04 64,825.15 3,411.85 68,237.00 2 05/31/2004 08131/04 96,758.48 a 504.40 147,237.00 3 08/31/2004 09/30/04 325,200.20 25,620.20 489,553.00 4 09/30/2004 10/31/04 104,083.96 31,098.31 621 966.10 5 10/31/2004 12/31/04 39,330.00 33,168.31 663,366.10 ( Malerial on Hand $0.00 Total Paymenllo Dale $630,197.79 OriQinal Contracl $943,115.35 RetainaQe Pay No 4 33,168.31 Change Orders $0.00 Total Amounl Earned $663,366.10 Revised Conlraot $943,115.35 61603130 Req 4 Dec.21. 2004 10:27AM Magu ire I ro n No, 3133 P. 2 " ~ ( 8~~'" ji = 11 11i~ i~~'; ",5 ~ ~ "~li' i !~ HII. ;;;\;! i. ~i (1j p~i '~a .. JS ~ ij,!l~ ~ s I : ~j ! ~ ~~1ii ! 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'" '" "'0." i () i .....,...._('I.IiI') ~N Ul .......................,. ... ......... .... ~i qlPIP j ;p lit;; ~ &1 ]ic~ B ~~~ J '0 .~ ~ii ~ ~f~'11 III c f iljl~liij ~ .. i 15 II Ul ~ il:1i:'l!Ul,8 ~~> fa ~!~~ ~=\UI-ii: ~BSCl?~I~fn ~S]~I rozbP-.Jeo or- - -- - < Ed 1;J~~~r:Hagjlil .. :;j::l~ AlZ .. Mediation Services for Anoka County Hel in to mana e conflict and reduce violence through education and conflict resolution services. December 20, 2004. RECEIVED Ute 2 9 Z~34 City of Centerville Kim Moore-Sykes, Manager 1880 Main St Centerville, MN 55038 Dear Kim, This letter is an invoice for $343.00 representing a contribution from the City of Centerville for 2005 toward mediation services to your community. Mediation Services is in its 18th year of providing an alternative way for your residents to resolve conflict in a peaceful way. Twenty of the twenty-{)ne Anoka County communities support us each year. Thank you! Your dollars. invested in mediation services preserves your staff resources as they become more valued and workloads increase. We add value to your community, your staff and your law enforcement professionals in providing a much needed, free resource. We can help you deliver your mission in efficient, cost effective ways. Your dollars put professionally trained volunteer mediators to work resolving issues that end staff involvement, reduce violence and keep the peace. I have included an appeal for volunteer mediators in this mailing. We have a 3D-hour mediation training scheduled in February 2005. If you or anyone on staff would like to request a volunteer application form, please contact me or go to our website at www.mediationservice.org and download one. I have also included an article appearing in the MN Police Chiefs magazine last summer explaining in greater detail how we assist law enforcement and communities. In addition, Kathi Ekstrand, Program SefVices Manager and I would be happy to come to a councilor board meeting to present information about our programs and services and relate some success stories. Please call Kathl or me at 763-422-8878 to schedule an appearance. Thank you again for the continued support of mediation services to your community and your partnership with us. a:~~ Ann M. Wallerstedt Executive Director amw:las Encl. 2520 Coon Rapids Blvd, Suite 100, Coon Rapids, MN 55433-3908 763-422-8878 fax: 763-422-0808 www.mediationservice.orl! A United Way Community Partner ~I .- IL Seeking Peaceful Alternatives Six mediation programs in the state are working to empower people involved in disputes to solve their own problems and accept personal responsibility. By Ellie M. Bayrd During a school lunch hour. three upperclassmen join forces to embar- rass younger students. Food trays are "accidentally" spilled and the victims' clothes and books are damaged. The vicnmscomplain ofracilll bias andfeel hurt. A neighborhood struggles withzon- ing issues, disgruntled that a business has been built despite their concerns. The neighborhood residents complain that their grievances have been ig- nored. In both of the above examples, the victims called law enforcement and the case was referred to Mediation Ser- vices for Anoka. Instead of law en- forcement or the courts placing legal restrictions on the victims or offenders, the groups Were able to discuss their positions in the presence of mediators and come to mutually agreeable solu- tions. In the case of the school bullies, fears afracial bias and retaliation were put to rest and letters of apology were honded out. The offenders also learned the impact of their actions. In the case of the neighborhood squabble, the par- ticipants found a way to communicate and made a plan for how to handle future issues. A Voluntary Process According to the description shared by ~e Minnesota Association of Com- munity Mediation Programs on the 20th anniversary of mediation service in Min- nesota: "'Mediation is a voluntary pro- cess that provides an opportunity for participants to meet in a safe environ- ment.with an impartial mediator and work toward a satisfactory resolution of the issues without the additional time and expense involved in litiga- tion. The mediator does not decide the outcome, but rather assists panies in reachingtheirownagreementinamanner 14/MINNESOTA POLICE CHIEF II Beth Bailey-Allen, executive di- rector, North Hennepin Media- tion Program. that best meets their needs." Mediation first became a popular conecept in the 1970s, and since 1982. when the idea took off in Minnesota. six mediation programs have been formed: Mediation Services for Anoka County (MSAC), North Hennepin Me- diation Program (NHMP), Alterna- tive Dispute Resolution Services in Olmsted County (ADRS). Dispute Resolution Center (DRe) in the East Metro, Minneapolis Mediation Pro- gram. and Rice County Dispute Reso- lution Program. The caseload is heavy and 'con- stant. At any given time. says Beth Bailey-Allen, executive director of North Hennepin Mediation Program. their mediators are covering 50 cases; they handle approximately 15,000 cases a year. Minneapolis Mediation Program, says Executive Director Michele Gullickson Moore. worked 1,673 cases last year (389 commu- nity cases and 1.284 court cases). "We expect a 10 percent increase again this year;' she says. Director Edwardo Wolle of Rice County Dispute Resolution Center notes that his program worksapproxi- Ann Wallerstedt, executive di- rector, Mediation Services for Anoka County. mately 100 cases a year. "Our vol- ume of caSes is smaller compared to our counterparts since we are in a rural county outside the Twin Cities." Kinds of Conflicts Thesixstatewidemediation programs . differ in their categorization of media- tiOD cases, but they are similar in the kinds of conflict they include. In each program. however. certain cases have a higherpercentageofreferrsl.RiceColDlly, for instance) handles more reported fU- ral problems than Hennepin County. Mediation ServicesforAnokaCounty has three categories of service: commu- nity, family visitation, shared parenting and expediting, and victim-offender. North Hennepin Mediation Program's breakdown of non-court mediations in 2002 came to: 20 percent neighbor. W percentpost-divorce,17percentschooll juvenile, 16 percentbusinesslconsumer, 13 percent landlordlteaant, 12 pen:ent family~interpersonal. and 2 percent employer. Bailey-Allen says North Hennepin Mediation Program'snumberof school cases has been growing steadily. Many of these cases an:: referred directly by II ~I school resource officers. In school cases. NHMP offers peer mediatio!l~ainiDg 'arid supPOrt. teaching studentS,how to help,e<ich other tackle minor conflicts. ~~y_ -~ases are, too.. seriousfo! peer m~ation., and JI:1C~~. ,are hand,le~,~Y adult cOnUnunit{-;mediators. NHMP provides a, team of mediators one day a week in two. secondary schools. Peer mediation training and sup- port, plus an anger management class far court-ordered juveniles, is empha- sized by MSAC. taQ. "We are working directly with schools districts inAnoka COUDty, mediating school suspension cases," says Wallerstedt. Neighborhood disputes~also CO~- monly referred. Like its counterparts. the Dispute Resolution Center handles a variety of these. citing noise com- plaints, pet problems. parking, prop~ erty lines. and vandalism as the most common. TheDisputeResolutionCenter also mediates small claims cases re- garding accidents, money owed, and property damage. Other. cases referred to mediation include harassment and discrimination. Hennepin County District' Court en- couragesthe '~se of mediation to s~ttle ~OIi~~fl?-~ate~g disputes, :~g dispUtantS to try iriediaQon'~fo.re re- sorting.:o restrainirig orders. With complic_ated. changing family situations becoming more and more prevalent, all six mediation programs offer services for shared parenting me- diation services. Thesemediations help constructive decision-making in shared parenting situations and encouragecivil interaction between participants end- ing relationships. . The Costs of Conflict Mediation is affordable, which is one reason why it is so successfuL Disputing parties are more tempted to attend the sessions because it will save them money on legal fees or restitution payments in the courts. For the Dispute ResolQtion Center, says Director Jeanne F. Zimmer, "Fees are dependant upon tbe type of case and number ofpartici- pants involved. Sliding fees are aVail- able for those who meet income guide. lines.Nooneisdenied service forinability to pay:' II Ann Wallersteilt',.J:;x~~tiveAij:,.- rector, M~diation Serrice~ ':for Anoka Connty Oeft) and Beth Bailey-Allen of the North Hennepin Mediation Program explain the usefullness of me- diation for law enforcement officers. Belb Bailey-Allen says, ''Typically the cost of mc;:diati()D 1S covered by or at . least subsidized ,by ~ third party-for example,. a municipality or a court. Fees range fraIn free to $159 fOI'~h~ pafenting.medioition,._.. .,,' ~ . ..., .-..,. .'",..",.. ',"'., -~"ediationmay-'be economj.c;al for disputants in comparison to court fees, but the programs do take a lot to run. While most of the program staff is volunteer, the full-time positions are paid and there are many other expenses for running a mediation program. Most of the money comes from a combination of "slate funding, local funding, and private funding," says Bailey-Allen. Executive Director"Ann Wall~I5ted~ says MediaJion Service~of Anoka County also receives county funding and hosts a benefit each year. Dispute Resolution Center, says Jeanne Zimmer, is facing cuts in gov- ernment support. "qver the past 21 years, a variety to government entities have supported DRC; lbat funding has been reduced by almost 80 percent," she says. The effect of these cuts has been a decrease in caselo.ad. In 2001, DRC handled a total of 714 cases; in . 2003, lbat number slipped to 485. BettyChristenson ofAltemative Dis- pute Resolution Services says theirpro- IL gram been affected recently by their financial situation. A significan~ state re<iuction in funding for servh:es,atthe lOCal level "chan~nged the-viability ~f all ,non~mandated servjces:'; she says. Relationship With Law-Enforcement Ann Wallerstedt of Mediation Ser- vices of Anoka and Beth Bailey-Allen of North Hennepin Mediation Program both feel that the relationship between law enforcement and the mediation pro- grams is critical. Officers are the first ones called to disturbances and are aware of ongoing squabbles that might benefit from mediation. Officers are encouraged to identify these cases and tell the parties about mediation option. Each of the six mediation programs has different protocols for reporting mediation cases. Officers n~ed to fa- miliarize themselves with the proce- dures of the mediation program avail- able to their department before reporting any cases. Bailey-Allen prefers thatNHMPstaff make the call to the parties involved after receiving referrals from law. ,en- forcement. She notes, ~'Thete_i.l:e,.t.wo things police can do -that :wilLgr.eatly;. increase the ~dds ,thatja,caseJ-gets resolved. First, make ,the-referral di-: rectlyto the mediation programsothat . the burden is on us to make that, first phone call. The second thing they can do is let folks know right on the spot that they think mediation would be beneficial and that they [the officers] will refer them to mediation." Wallerstedt's program differs slightly in its reporting process. She hands out business.catdstooflicers wilbtbeprogram's contactinfonnatiOnandencouragesthem- to fax police reports~ Most juvenile cases inAnoka County, however, need to go to the county attorney first. Michele Gullickson Moore of Min- neapolisMediationProgram triestomake a presentation at police station roll call once a year. She hands out laminated business cards for law enfofcement of- ficersand provides lbe precinct wilb br0- chures. Refenals can come "eilber by having the officer call us and give US the contact info or by having ~~ ,offi~r' encourage the parties to call in. The AUTUMN 2004/15 Ii ~I Seeking Peaceful Alternatives latter usually works better:' Edwardo Wolle of Rice County Dis- pute Resolution Program 'also hands out cards at law enforcement events and roll caU. Their cards are printed in both English and Spanish. He prefers to recej.ve referrals by phone or e-mail. Jeanne Zimmer of Dispute Resolu- tion Center says that they are open to both direct and indirect referrals from police officers~ and, according to coor~ dinator Betty Christenson. referrals at Alternative DisputeResolution Services "generally come from the person re- ferred. ... Sometimes the police or sheriff's department will contact us describing the situation to so we can anticipate a call f~m the individuaJ." Recognizing 'a Referral C,ue Both Bailey-Allen and WaUerstedt have found that officers receive re- peated calls for service from the same residence. These cases may be suitable for mediation. Bailey-Allen says that sometimes the issue is a lack of com- munication between the disputing par- ties. "1 am amazed in neighborhood mediations... how often the people are mee~ing each other for the first time in the mediatioo," says Bailey-Allen. Me~ diatioD helps give the disputing p~ies a way to cooperate in the future, so their first call isn't to the police. The most important thing police need to know about mediation, though, is that while mediation may work in many small disputes. any cases involving weapons or alcohol, drugs. or domestic violence should not be referred to me- diation. "We are not a crisis agency," Wallerstedt adds. Bailey-Allen agrees, "We get too many calls for domestic violence situations and that's got to) be frustrating for the people who are mak- ing those calls and finding out that the resource they've been given isn't going to be helpful." Another reminder for police is to refercasesearlytomediation. Wallerstedt just recently was referred a case by law enforcement that the police had been dealing with unsuccessfully for five years. Senior Commander Colleen Luna 181MINNESOTA POLICE CHIEF II IL Mediators from the Minneapolis Mediation Program train for han- dling community mediations. of the Saint Paul Police Department is chair of the Dispute Resolution Center Board of Directors. Luna says that al-. ternative dispute resolution is "near and dear" to her heart and notes that "every case mediated orfacilitated by a DRC volunteer is one less 911 phone call or protracted legal dispute." LUria is "committed to the community-based mediation and restorative justice ser- vices DRC offers." She says, "DRC provides a forum for healing commu- nities and empowering individuals to solve their own disputes ... Mediation is an efficient, effective, and economi- cal approach to resolving our community's disagreements." Volunteer mediators Bonnie Lukes and Jerry McCadden both feel that po- lice officers should refer annoyance cases before they escalate. Police of- fice:rs should' hand over' these cases, Lukes says, so they are free "for the things that need their exact police ex- pertise:' McCadden says that sometimes po_ lice have sat in on his mediation ses- sions and the community has learned from them about what they can and can't do. In one case, the police were accused of "doing nothing," but since no charges had been filed, there were no legal actions that they could take. Once this was explained to the com- plainants, they better understood the role of the officer. Community Iustice Coordinator David Hines of the Woodbury Police Department encourages police officers to refer cas~s., His department~as a special restorative justice progquri,for juvenile cases and neighbor~99d c;Us- putes:They began i~cl~ding In~iatiQn in 1994. Hin~s s<iYS that "agenCies. . [should] get inv:olvc9by at least refer- ring cases out and participating in them as a key player if not facilitating cases, as we do'" Hines often speaks to law enforce- ment officers and has been asked many questions about the responsibilities of law enforcement in terms of media- tion. Hines says if manpower-is a prob- lem, officers don't have to be too in- yolvf'd. !hey c~~j:J:;t ;:~fer th6 Ca:;.es 10 mediation and not participate them- selves. To those who question whether cops should be involved, he says, "Po- licing has always been and always will need to be about community interac- tion, problem solving and, to be etfec. tive. working with and seeking out com- munity resources to define and address the community's needs. Our prime goal should always be to prevent crime and whe_D that fails to he.lp. repair, Ir- ~I Seeking PeacefiU Alternatives Victims and c'P'~~u'~~ty' while holding off~nder,s acc()~n}<ib,1e/~, ,'.~_',' Hines remin,d~"tP!>~gJ:I~. t:hJ~~' ~t!s: nqt an easy -Qut:. m~~~,!~?~u::a~_~;a lOL~f work. And mediati~liis not the answer for all cases, Hines'says t,o those who see it as "nearly miraculous in its out- come." Hines has also had some people question whether mediation is "soft" OIl. crime. He says. "People find this moredifficult,demanding, andrewarding than lawyer-dominated court:' The Gift of Time Besides the knowledge ,.that he or she has helped solve. a dispute,-an of- ficer can thank the mediation process ~for giving the gift of time. To illustrate mediation's usefulness, Bailey-Allen cites a Harrisburg, Pennsylvania, 1995 study of the effectiveness of neighbor- hood dispute resolution (mediation) as proof of the time-saving benefits. Roosevelt E. Shepherd, associate pro- fessorofcriminaljosticeatShippensbwg University, prepared the report. In 1994, a partnership between. the N~gi1~rh<1oo:lPisputeSettlementCeoter and the Harrisburg.Police Department -was ~reated.anda study-te;stedthe~use- fulness of this new collaboration. - In the Shepherd study, neighborhood dis- pute resolution was used in.a select group oflaw enforcement referred cases. The results were positive: In the 37 mediation-referred cases, there was a 75.3 percent decrease in calls after six months; in the 37 cases without media~ tion, the number of calls.to police in- creased 5.8 percent Chief Richard Shaffer said, "I real- ized this [the-use- of the Neighborhood Dispute Settlement Center] was the tool .bywhich lcould decrease the number of times"a police officer must respond to the same neighborhood problem and, thus, improve the utilization of police services to the city of Harrisburg." The same results bave been noted in Minnesota. Wallerstedtrecalls anAnoka County case where neighbors in an apartment building had been squab- bling. One of the neighbors lived di. rectly above the other. The two had called police more than 40 times over II IL Lonni McCauley and Richard Jefferson serve as mediators in a neighborhood mediation simulation that was part of a training session at Mediation Services for ADoka County. noise disturbances. They were referred fO MSAC. By mediation~.: tpt:, p~e~ were al>l~to e~pathize wjtb ~~. 9,the~-' work .schedule. They e~phanged:iele~ phone numbers, aDd one party. agreed to wear earplugs at night when the other would come home from work. Follow-ups show that the agreement is working, frustration is down, and no further calls to police occurred. The bottom line is, says Wallerstedt, 80 to 85 percent of the time, you can rely on other people's word. Role of the Mediator The mediation process begins .with the aforementioned referral. The case is then assigned two mediators as part of the co-mediation structure. There are more than 200 volunteer mediators in the state of Minnesota. These media- torscomefrom a variety of backgrounds, but all have fulfilled the Minnesota Supreme Court's guidelines. Among the requirements. 30 hours of initial training and six hours of continuing education peryear. Mostmediation pro- grams also require six mediations a year. . Bonnie Lukes, form,er executive di- rec~or of No~h _Ilenriepilr~_edi_ation Program, cuttenl1y.' seryes' ~-.fu theeapacity of~oluDreet~~i.~t;.r:L4e's mediates about once.' a::n'tont6:;jerry McCadden is: a:volunteelm:edia:totWith Mediation Seryices forAnoka.C?unty, and volunteers twice a week tomedi- ate. All mediators are volunteers and wOlk in pairs. "Since we use volunteers as the mediators, what we have to offer is time," says Bailey-Allen. "That's what. _ these situations call for and that's what police officers don't have. They may b~v;: 15 .minu~s-...for e*ample,Jo spend on a call. FotoUr.average mediation we block out two hours of time." MediatQI'$caD dictate theirown level of participation. Some. mediators have time for only the minimum six cases a year; othas choose to dedicate a few hours a week. Wallmtedtnotes that some mediators choose to focus on a particular kind of case; ihey will not do juvenile cases or will only do neigi1bo1l100d dis- pUtes. The mediation programs reCognize these choices and also notice when a me- diatorbas proficiency in a specialty area. AUTUMN 2004/17 II ~I Seeking Peaceful Alternatives Mediatorsrepresentall walks of life. Some mediators are lawyers, but it is importanfto have mediators who "are a~ diverse" as the community we serve.... says Bailey-:Allen:- Lukes also serves as c~ef trainer'for the.- state. in -b,-AAP.-. defensive -driving. McCadden is if re: tired rehab counselor and school coun- selor, having always worked in some capacity helping others. Inside a Mediation Statistics from the National Asso- ciation of Community Mediation show that 85 percent of mediations result in agreements between disputants, 90 perce~tofdisputan~S:':1P901d agreeme~ts tiuu~gCJ nJedia~on;'93':percent of p~~ ticipants indicate that they would use mediation again, and 82 percent of Americans would prefer to go to me- diation rather than court. Much of this appreciation for the process stems from threeimportantfacts. Mediation is voluntary, it's confiden- tial, and the disputing parties get to create their own mediation agreements. The dispute is given back to the people, who are also given the tools to fIX the problems themselves sothey don't keep calling the p9lice. ~'They rlQw have the relationship with each other so when that future incident com~'s up," Bailey- Allen says. "they will call each other or communicate with each other in what- ever way they've agreed upon through mediation:' Mediations are held at the media- tion program's headquarters or at a neutral location. These meetings can indudeanynumberofpeople. Gullickson Moore of Minneapolis Mediation Pro- gram expl3i,?-s that they "are adept at handling groupsinexcess of 125 people:' Mediators begin the. process by do- ing a pre-screening, ensuring safety for participants and making sure the case is acceptable for mediation. In addition to screening to ensure safety, media- tors do at times contact law enforce- ment to request that a squad car drive by the location and ensure safety for themselves and the participants. Mak- ing mediation voluntary helps ensure that only participants who want to be 1 BlMINNESOTA POLICE CHIEF II there, are there and this keeps the meet4 ings safe. Mediators alS(ldo prelitni:~~Fase,:, work to make Sure. all involve<t parties are contacted about the"situation arid to learn about the: co~ictat~~""~~fo~ the meeting. ''ItisimpoI1lmt;;Wailersledt says, "to have all who arexesponsible to the agreement present so things won't become an issue later." The waymediationisconducted varies by situation. For some large~group me~ diations, the groups are split up; in other small-group mediations, the re- storative circle is implemented. The restorative circle mediation model comes from the indigenous Pl"3ctice of talking (:ircle~. A restorative ci~ie emphasi~s living in balance with one's selfand the community_ In this type of mediation, the group sits in a circle, and each person gets time to speak: before com- ing to a group solution. Wallerstedt says that mediators often use a talking piece to ensure order to conversations. . The person holding the talking piece is the only one who can talk; this keeps people from talk~ng over each other. Lukes says that ~hen working in the co-mediation style one mediator is not put in charge; theYhaye'an equal s~are of worle.When 'a "mediation beginS, the volunteers greet the participants and then ask who wishes to begin or ask the person who reported the case to be the first speaker. That person gives a brief overview of the problem and then. the other side has a chance to respond. The mediator's job is to "listen for areas of agreement and ask questions forcl8rifi- cation," says Lukes. The hardest part, according to both Lukes and McCadden, is getting people to communicate ii they:don't want to. Mediators work to break down barriers blocking conversation, like getting quiet people to speak up and vocal people to calm down. In Agreement The agreement that is formed during a mediation is one created by thedisput- ing parties. Before its signing, the me- diators will do a "reality check'" on the agreement by comfng up with "what if' IL scenario~, ~o: that.th~ disputants,kIJow - -" how to handle any future problems. An agree~ent' is. considered successfUl "as long a"s the agreemerit repa"frs thebartn to the victiln 'and the"offerider feels that he or she has been abie to make amends for it," says BaileY:'Allen; When writing amediation agreement, the mediator is very specific about what is agreed upon. Copies are made for both parties so there is "no mistaking what they've agreed to:~ says Lukes. Bailey-Allencalls themediationroom the <<If only" room, as disputants often come in saying, 4<If only my ex were more reasonable," or "If only my neigh- bor were more reasonable:' . In effect, the "mediation room is the place where people have the opportunity to be rea- " sonable. Sometimes the mediation agreements do have some legal ramifications. Cases referred by the courts or legal system can come with restrictions on the dispu- tants.Charges that were dropped upon the assignment of mediation can be reinstated if the agreement is not fol- lowed. Most agreements are more what one might call"a "gendeman'.s agree- ment" or an agreement in. good faith. SeniorCommanderColleenLuna, Saint Paul Police Depanmentadds that. "Me- " diation allows a win/win rather than a winllose outcome." Mediation does not end with the agreement. Mediators do check back to make sure the problem was cleared up during mediation and keep tabs on the number of calls made to police pre and post-mediation. In rare cases, further mediatiop. is required, but most times the first meeting and the agreement created work to solve the issue. Dispute kesolution Center has its clients fill out evaluations after creat- ing their mediation agreement. One contentcommunityparticipantremarked on her evaluation, "'An amazing pro- cess! I wish all communication could be this straightforward. People are free to share what they really think and feel-what a concept.'" Another, a par- ent of an offender, said "Very powerful tool, essential to the healing process for all." II .-JI Seeking Peaceful Alternatives Not Inconsequential to Them WaIlerstedtfeels mediation is im- . partant because "those little things we think of as inconsequentiar'. CaD'- , be so important to others. - People will resort to violence as a result of minor neighborhood disputes like a barking dog. Wallerstedt says there is an old phrase used in mediation, <<It's not minor when the barking dog is the neighbor's and the lost sleep is yours." Mediation agreements can be quite imaginative; there is no set guideline for how they must be fonned. In an example of this creativity, one juve- nile was asked by the victim of his vandalism to join the Boy Scouts for One year to make restitution. The boy ended up enjoying the Scouts and learned lessons through that pro~ gram about how to treat people bet- ter. Lukes says that she gets "such a good feeling all around when the parties themselves reconcile and bring peace to that one part of their lives." Mediation is valuable in teaching offenders the impact of their actions. Wallerstedt says that, in terms of juvenile offenders, often the actions they bave taken, like vandalism, were made out of boredom. They "really have no sense of bow they are im- pacting people until they are in that mediation,'" says Bailey~Allen. '" re- ally believe that if we are only fo- cused on punitive consequences, people just get better at not being caught."' Mediation holds people account~ able. In fact:;- some juveniles have said they wouid "rather go to couu" than face mediation, because- that's. a faceless place io be, says Wallerstedl In mediation, the offender is forced to sit across from his or her victim and learn about how his or her ac- tions made someOne feel It is more effective than showing up to have "3 judge shake their finger or a diver- sionhearlng officer say 'you sbouIdn't have done that.' They know they shouldn't have done that." Bailey-Allen says the currentprac~ II IL Contact Information AllerDlltl~e Disp~ie Resolution Services 1421 Third Avenue S.E. Rochester, MN 55904 Phone: 5071287-2249 Fax; 507/287.2436 E.mail: christenson.beny@co.olmsted.mn.us Dispute Resolution Center 974 West Seventh Street Saint Paul, MN 55102 Phone: 6511292.779 I Fax; 651/292-6065 Web: www.disputeresolutioncenter.org E-mail; drc@disputereso!unoncenter.org Mediation Services for Anoka Counly 2520 Coon Rapids Boulevat<!, Suite 10Q Coon Rapids, MN 55433 Phone; 763/422-8878 Fax: 763/422-0808 Web: www.mediationservice.org E-mail: ... . . . ~nnw@"!ediai~o"!'!rrice.o~g Minneapolis Mediation pt,;gram" 310 38th Avenue Easl, Suite 221 Minneapolis, MN 55409 Phone: 6121822-9883 Fax: 6121822.9890 Web: www.mplsmediationprogram.org E-mail: mplsmediation@m.tn.o"rg North Hennepin Mediation Program 3300 Bass Lake Road, Suile 212 Brooklyn Center, MN 55429 Phone: 763/651-0033 Fax; 763/561-0266 Web: www.mediationprogram.com E-mail: sta.JJ@medationprogram.com Rice Counly Dispnle Resolullon Program 1651 Jefferson Parkway, Suile HS 125 NorIhfieJd, MN 55057 Phone: 507/644-3522 Web: http://rcdrp.com E-mail: rcdrp@clear.lakes.com tice of issuing a letter and a small fine as restitution for small juvenile infractions is not as much of a deterrent. Having mom or dad pay the fine is easjer to do than work through community service. Get Involved There are available training oppor- tunities for would-be mediators each spring. If you or someone you know is interested in pursuing such an opportu- nity, contact your local mediation pro- gram to learn more about the qualifica- tions and training opportunities. Police officers make great mediators, because they already have training in conflict resolution, Woodbury Com~ munity lusticeCoordinatorDavid Hines says. -"To begood at [mediationlyol! must be able to be neutral,: recogn~ and drop personal and professional bi- ases, care about people, understand and seek out fairness, be a good communi- cator at aU levels, and be dedicated to the work, not worried about how this may fit in the inner world of policing but involved because it is the right thing to do." If you have other questions about mediation, representatives from any of the six state mediation programs are more than happy to answer questions. AUTUMN 2004119 Ii 10 I 11095 Viking Drive, Suite 350 Eden Prairie, MN 55344 12/9/04 Ms. Teresa Bender City of Cenlerville. 1694 Sorel Street Centerville, MN 55038 Dear Ms. Bender I am pleased to present the Employee Assistance Program renewal for City of Centerville. This renewal is effective February 1, 2005 through January 31, 2007. The product offering does reflect a change in your rate and product offering. The product is designed for customers with less than 200 employees. Fac<Ho-F ace Assistance 1-3 _slons with Full-Service Ufe Events $5,100 per year (billed quarterly) Although onsite employer service hours are excluded from your current rate, you may elect to purchase a block of 3 onsite hours for $600 per year if you are interested. These hours can be used to provide wellness seminars, critical incident response, supervisory training, and other on-site services for your employees and managers. We also offer free monthly telephonic seminars you can participate in the day of the seminar. If you or your employees are not able to participate, the audio may be accessed by calling the designated number provided to you up to five days after the seminar is conducted. In addition, CIGNA Behavioral Health offers a wealth of information available through ourwebsite. You and your employees will be able to access many of the same convenient, practical, and confidential tools and information available telephonically. Our inleractive site empowers participants with lools 10 support their varied needs and interests. In addition to the interactive tools, self-assessments and resource material, your employees can also find a provider and access a referral online at their convenience. Effective November 1, 2004, we have included enhancements to our Getting A Handle On UfelFinding WorklLife Balance which include: · Working Smarter: A full section focused on workplace issues · Savings Center: Offers savings of up to 25% on name-brand, everyday and luxury items · Relocation Center: A centralized resource for fumilies and individuals on the move To access our web services, go to www.cignabehavioral.com. If you have any questions regarding the renewal or the enhancements to your program, please contact me at 952- 996-2670. If the above information is acceptable, please sign where indicated and return to me. This signed renewal letter will serve to amend the agreement for services for the upcoming plan year outlined above. We thank you for and look forward to continuing our partnership to provide the highest quality EAP benefits 10 your employees and their families. Sincerely, Carmen 3fofieness l ______ Cannen Hokeness Account Manager cc: Seanury & Smith Accepted By: Trtle Date: l. _ . . I "Get a Handle on lifel Find Work/life Balance" Website Enhancements ~ - \ ,. On November 1, 2004, CIGNA Behavioral Health (CBH) will be launching an enhanced version of our Get a Handle on life! Find Work/life Balance website. These enhancements include the following free, value-added features: · Working Smarter: A full section focused on workplace issues · Savings Center: Offers savings of up to 25% on name-brand, everyday and luxury items . Relocation Center: A centralized resource for families and individuals on the move Working Smarter Included in the redesign is a new assistance module titled Working Smarter. This section offers articles, resources, and other tools that focus on employee and management issues in the workplace including teambuilding, career transition and growth, supervisory issues, diversity, productivity, and recognition. In all, over 1,500 pages of up-to-date, peer-reviewed, best-m""lass articles, sound files, resources, training programs, assessments, and planners have been added. Some of the categories in Working Smarter include: . Balancing Work and Family Life · Facilitating Work-Life Balance (for managers) · BeingPartofaTeam · Resolving Conflict · Employee Motivation and Recognition · Managing Organizational Change The Savings Center The Savings Center is a valuable feature newly added to your Get a Handle on Life! Find WorklLife Balance site. You can use the Savings Center to purchase hundreds of name-brand, practical, and luxury items at discounts of up to 25%. This is typically a corporate-sponsored employee discount program. However, we now offer it to you at no additional charge. The Savings Center gives you access to: · Hundreds of free everyday discounts · Special in-store shopping events · Savings on local shops and restaurants · Seasonal shopping guides and promotions · Premium Rewards, our most exclusive offers (Continued on reverse) I The Relocation Center Relocation is a fuct of modem life. It can be a more informed, less stressful experience for you when you use the Relocation Center, a new application available through your EAP website. You can use eNeighborhoods to "preview" communities before you relocate, or learn more about a community you have recently joined. Among the information available in attractive, easy to understand graphic formats are: · Statistics on a community's climate · Crime rates · Median levels of education, income and housing prices · Marital status · Types of homes (single- or multiple- fumily, apartment buildings) You can also view information that used to be available only from a real estate agent, such as listings of schools, hospitals, and places of worship serving your community. Now, through your Get a Handle on Life! Find Work/Lifr Balance site, you can prepare to relocate from the comfort of your borne. IIr ClGNA Behavioral HeaIth OGNA Behavioral Health, Inc. Attn: Presale Department 11095 Viking Dri\le, Suite 350 Eden Prairie, MN 55344 Improved Layout for Easy Navigation In addition to these features, the site has been redesigned to improve usability and ease of navigation. All resources, including the thousands of peer- reviewed articles, sound files, resource links and tools, are accessible within a few mouse clicks. Interactive Features Interactive resources allow users to customize information and solutions to their particular needs and life situations. The new website's "center-based" designs group similar resources together in ways that improve access and leverage value. An example is the innovative Relocation Center, which offers a one-stop shop for information and practical assistance on moving your household across town or across the country . Yon can do everything from researching communities, neighborhoods and schools to hooking- up local utilities. For more information or to set up a demo of the site, please contact your CBH Account Manager. Q CIGNA Behavioral Health, Inc. CIGNA Behavioral Health - Telephonic Seminars Schedule 2004 JWe----~~ =. 7/21/04 Marsha Shewanown Stress a.nd OlP- Perceptions 297080 8/18/04 Charles Clabough 9122104* Debra Singleton 10120/04 Deborah Shapiro 11/17/04 RobertTalbot MaKing Anger Work for You, Not Against Y'ou 253885 :.~, it~ ;,Jl{Our AgH"tg Parents 19fJ0:2S '(ourtttiturk" L,,":'Zlrnc.d .)53~:~6'(' ~:he \yint>2i' b:,. ,~ /'~/L't1 'Please note the September seminar is the 4 Wednesday. All others are the 3 . No seminar in December. All calls are at 1:00 pm ET (10 am PT). Please pre-register at: http://ww4.premconf.com/webrsvp/rellister?conf id=253885 The dial-in number will be provided to you in your registration confirmation email. Handouts will be available to download from the registration site. A recorded playback will be available for 5 days from the teleconference date at 888.348.4629 (passcodes above). 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E "' v v v .0 u .c v 0 c_ ~ .> 'Z "S: . ., ~'t c -2~ 0 c ~ c "" t c c. 0 . . 0 . . 0 ~ 0 '" "- ~ ~ t- ~ 0 '" u- '" II Healthy Rewards r{good healfh is ifs own reward consider this (J 11'el/~des'erved bonus. Reward Yourself CIGNA Behavioral Health Healthy Rewards provides access to a fuIIl1lIlge of health and wellness programs and services often not covered by traditional benefit plans. Brand names such as Weight Watchers, Polo eyewear frames, and Prevention magllZine. ]ne following Healthy Rewards arc nvailablc to CBH members. As the list of rewards grows, we'll update you. . 10K-A-Oay: Find your way to better health - one step at a time! Get a pedometer, participant guide and online rescurces to track yourprogrcss toward 10,000 steps per day. While broadening your health care choices, Healthy Rewards can alsc save you money by providing disc.ounts whenever you use Healthy Rewards participating providers. To find them, simply call 1.800.870.3470, or log in to www.cignabebavioral.com. . Acupuncture: A painless, ancient healing technique, acupuncture can help to correct imbalances in the body caused by . variety of illnesses or conditions -resulting in pain relief and better health. Savings; Up to 25% No Referrals. No Claim Forms. No Catch. . Chiropractic Care; Relief from pain, better mobility and improved circulation are proven benefits of this time-honored method. Savings: Up to 25% If your CIGNA Behavioral Health plan includes coverage for any of these St.."'IVices. this program is in addition to, not instead oC your plan benefits. Healthy Rewards are separate from your regular plan benefits, so they don't apply to YDtrr plan copaym.ents or coinsurance. The choice to use them is entirely yours - no doctor's referral is required. No claim fonus, either. Set the appointments yourself, and enjoy the savings by showing your CBH wallet card when you pay for services. There's no time limit or maximum to Healthy Rewards if you're a member. So use them whenever you need them. . Eye Exams. E'Y"'VJ~~!" c.~;-,~\...~ Lenses: Feast your eyes on significant savings, two ways to save! In addition to rebates and mail-oIder discounts from the Optical Shop, Healthy Rewards continues to feature Cole vision care discmmts on frames, exams, and contal:ts at participating retail locations. Savings: Up to 56% Continued on reverse) II CrGNA Behavioral Health~ Iru:. Attn: Presa[e Department 11095 Viking Drive, Suite 350 Eden Prairie, Ml4 55344 " ClGNA Behavioral Health, Inc. Il6nOO4 HR.AlL II . Fitness Club Memberships: Receive . Massage Therapy: A variety of new fitness club memberships at reduced rates. and ancient massage techniques. that Simply choose a participating facility soothe muscles, tone up circulation and and you'll have access to fitness activities help to relieve pain naturally. Savings: from aerobics to weight-lifting. Savmgs: Up to 25% Up to 60% . Natural Supplements: Order . Guided Imagery & Mind Body vitamins and herbal supplements at a Techniques: The use of positive mental deep discount by visiting visualization and relaxation teclmiques, www.cignabehavioral.com. Purchases such as meditation can help you to lose are delivered to your door free of weight, quit smoking, reduce pain, chargel Savings: Up to 40% prepare for surgery, or even cope with chronic illness. Sayings: Up to 10% . Tobacco Cessation: Quitting isn't easy. Tobacco addiction can lake Health & Wellness Products: An several attempts to quit before it's online phannacy that stocks the same successful. Healthy Rewards can make health and wellncss items as the corner it easier (and less expensive) for you drugstore - for less. with offerings from Healthy Roads, Tobacco Solutions, and QuitNet. These . Hearing Care: Save on bearing tests and programs offer a variety of tools from hearing aids. Screenings are free and there personalized cessation plans to is no charge for follow-up visits for one telephonic or web-based support to year. SaYings: Up to 58% nicotine replacement therapy. Quit today for a healthier tomorrow! . laser Vision Care: A teclmique that SaYings: Up to 51% may reduce or eliminate the need for Weight Management: If you're glasses or contacts. Initial consultations . are free through participating providers. committed to making a change, SavIngs: Up to 25% managing your weight, and staying healthy, we're here to help with our . Magazine Subscriptions: Support weight management program discounts. your healthy lifestyle with discounts on We include offerings from popular health and wellness magazines, Healthyroads for Living and three including Fitness, Prevention~ Consumer Weight Watchers programs. You Reports on Health and Cooking Light choose the one that works best for you! among others. Saymgs: Up to 80% off Savings: Up to 10% newsstand prices and up to 50% off Some Healthy Rewards are subscription rates. not available in all states. IIr ClGNAIIebarinnl HeetIh II I mlmS & ASSnCIAn~ INC. 3060CHnlrePnimHOrivH RHSHViIIH,MN55l13-1105 --'. ;,",Msn\iu[',;'ft:, ..._U.oo;"I~_""IN'" ',~.\lla iutlW!Jfin l1UrD~8!lim~OP rUllO!llibl~ IDr . OJb~umJdawlllllllleol ~ " I d , .. .~13'-'-; .:'.c "'~""~.'.:' ..~..-I:'~1il~ .on ~l~, e <= E';:>.:: m,z.- -~',_lI!,~:"'; ;g, l~ a"i(i ""~i!5, ,,~J!.-.:-; !,,-".g"li.. B :;,~." ~- I i:~I-HIHU_!':~-'i':::I-::i';" !!:: ~g 13~"j~~~ll~':t1 - i.R~;-I!~,~'~~~i:! ~ ~,.i<'i'~~g'jj;~~i'5~. ~i 11 i ~ ";; <L> :2 ~<>... 11:1 ~:; ~!Q .m. ~.i~g;gc=~.'l~....~ t:" ~~".-:;ilQ"~"~ W .:i!!er4~.~-€E~~"'i~g>.e;: :E ~ : ~ ~ & g ~E ~ fir 15 B ;a;; 51:. ~""'~~19-!ii-~~~:a e- _ 6jE.s~.g'5a~"58...~ :::;::~ -I <<f,f.J:S"":''E'f5:<:5E.g~M.~.~~ ~ ~~~~~si~i5'@..~'~~ ; ;~L2~'~8~~m65g~-j li ~~-~:- e~...~ ~~~~~ 11"'''::: '" "5:2-gS ~ B K~~~ . -". s.' ~='~~= ~'3: 3ol.-~ ~~~~! 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Master of Ceremonies - Ehlers & Associates 8:45 a.m. GENERAL OPENING SESSION The Itasca Group-"Go Minnesota Transportation Campaign" 9:15 a.m. ~ Cutting the Cake (CHOOSE ONE) Black Tie Optional - The Ins and Ouls of Abatement. Learn what abatement is and how it can be used to finance developmenl and redevelopment projects. Learn the differences between abatement and tax increment and how to determine which tool should be used to assist a project. SPEAKERS: Rebecca Kurtz, Ehlers & Associates: Jenny Boulton, Briggs and Morgan Having Your Cake and Eating it Too - Financial Management Planning Nuts and Bolts. Now that levy limits are off, how should local units of government plan for future staff and capitat needs? This session wilt explore the paths that various cities have taken to turn a capital improvement plan into a compre- hensive model for projecfing taxes on individual homes. Important factors inciude growth, cash balances, the potential for debt, possible alternative revenue sources and transfers to and from enterprise funds. In addition, learn how you can get council members to "buy in" to the assumptions and the process. SPEAKERS: Mark Ruff and Jim Prosser, Ehlers & Associales; Raling Agency RepresentaUves Getting your RSVP's - Gaining Public Support for Development and Public Facilities. Everyone knows that public support for development. redevelopment and public facilities is key to project success. However, finding the formula to get support from a diverse, distracted and often skeptical public is increasingly difficult. This session will provide examples of tried and tested public participation strategies designed to produce results. SPEAKERS: Jill Schultz, JMS Communications 10:30 a.m. BREAK 10:45 a.m. ~ The Last Dance (CHOOSE ONE) The Party Pooper- Deficit Pooling: The Last Remedy For Legislative "Tax Reform," Anofher Year of Experience. The Stilte Auditor weighs in on pooling between different district types and other conflicting restrictions atlached to giving and receiving districts. What is a "prior obligation?' How do you calculate the annual delicit pooling cap? Can I pool between different types of districts? Can I keep a district open just to deficit pool from it? When does deticit pooling override district limitations? What is the relationship between deficit pooling and the 5-year rule? Come find the answers to these questions and more. SPEAKERS: Jessica Cook, Ehlers & Associates; Jim Holmes, Holmes & Associates; Andrea Hedtke, Dorsey & Whitney The Chicken Dance - 429 Assessment Bonds. Learn the correct procedures to implement a suc- cesstul improvement project. This session presents a summary at the requirements necessary to follow from the start 01 a project to the final assessrnent. Find out what steps are necessary If bonds are to be sold and how they are repaid. Become aware of the value of Special Assessment Policies and what goes into prepar- ing a good one. This session is critical for city engineers as well as city personnel. SPEAKERS: Jerry Shannon, Ehlers & Associates; Mary Ippel, Briggs and Morgan What Happens When The Party is Over - The Future of Eminent Domain. New challenges to the use of eminent domain have raised questions about publiC purpose in T1F districts and the authority of government to condemn private property for redevelopment. In addition, in late 2004, the US Supreme Court agreed to hear a major public purpose condemnation case that may fundamentally alter the law. Hear about the affect on publiC purpose challenges, findings necessary to make valid governmental decisions on T1F and con- demnation and what the future landscape rnightlook like in this area frorn a group of seasoned attorneys. SPEAKERS: John Herman and Mark Savin, Faegre & Benson; Steve Bubul, Kennedy & Graven .12:000.m. SEMINAR CLOSING ~' [ t/! . , ~ L I , I, ~ , , I',: ii I,; i! J.,I I' , , il lj ~! I _1.1 " "j [, I , , , ~ , t t I ABOUT THE WORKSHOPS Ehlers & Associates, Inc conducts seminars and educational programs on topics of interest in the area of public finance and acts as a financial consultant to the public sector for bond issuance and housing, economic development and redevelopment projects. This seminar is for state and local public officials and staff, developers, public and privale attorneys and olhers who want to develop a greater under- standing of public finance. The presenlers at this workshop have worked directly on a number of proj- ects and have a vast knowledge of how public finance works and how to prevent mistakes. A comprehensive source book of reference maferials will be distributed to each registrant. This book includes samples and reference materials for TlF, bond issuance and project development. " you are unable to attend fhe seminar, the reference book is available for purchase for $95 (price includes tax). The following Continuing Education Credifs have been applied for: CLE, BEU, and Continuing Education for Real Estate Professionals. Fees and Payment Policy: Registration Fee: $195.00 for Ehlers & Associates 2005 Public Finance Seminar (includes breaks and lunch). Registrations must be received by Monday, January 24, 2005. Discount of 15% for four or more attendees from one organization. Please make checks payable to Ehlers & Associates. Inc. Cancellation Policy: Regisfration fee is fully refundable for cancellations made prior to 4:00 p.m., Thursday, January 27, 2005. A refund of 50% will be given for any cancellation made befween 4:00 p.m., January 27, 2005 and 4:00 p.m., February 1, 2005, There will be no refund tor a cancellation made aller February 1, 2005. The seminar may be canceled at the sponsor's discretion Full refunds will be made should the seminar be canceled. -------------------------------. Please complete the registration card and send to: Ehlers & Associates 2005 Public Finance Seminar c/o Ehlers & Associates, Inc. 3060 Centre Pointe Drive' Roseville, Minnesota 55113-1105 PhOl1e: (651) 697-8500 Fax: (651) 697-8555 Or register online at www.ehlers-inc.com _ I am registering for the Public Finance Seminar ($195.00) _ I am unable to attend, but would like to order a reference book ($95.00 wftax) NAME: ORGANIZATiON: ADDRESS: CITY/STATE PHONE: ( E-MAiL ADDRESS: ZIP: FAX: ( Please indicate below, which program you are interested in attending. You may only select one topic per session: DRESSING UP D Properly Tax D 10 Ways 10 Kill D Properly Acql,lisilion Basics Redevelopmenl Session I WARMING UP THE BAND DTIFBasicsl DFinancing D Property Acquisition CapilalNeeds Session II RELIVING MEMORIES o TIF Basics II o Impact Fees & DCreatinga CourlRullings LegislativeSlralegy SEEING OLD FRIENDS D TIFFinancing D Redvelopmenl Dlmplemenling Issues CaseSludies JOBZ CUTTING THE CAKE DAbatemenl DFinancial DGainlng Public Supporl Planning for Redevelopment LAST DANCE o De~ca D 429 o The Future of Pooling Bonds EminenlOomain ------------------------------- . . TO: Honorable Mayor & City Council Members FROM: Kim Stephan t21 SUBJECT: Parks & Recreation Committee Recommendation DATE: January 7, 2005 Chairperson Peterson requested the Parks & Recreation Committee consider using some of the funds previously allocated for the Laurie LaMotte Memorial Park warming house renovation to add additional lighting to the pleasure skating rink area. The lighting for the pleasure rink is substandard and it is felt to be a safety hazard. Chairperson Peterson will obtain estimates and would like to proceed with the installation as soon as possible to allow the lights to be utilized yet this skating season. Motion was made by Chairperson Peterson, seconded by Vice-Chairperson LeBlanc to recommend to City Council the expenditure not to exceed $3,000 for the installation of additional lighting at the Laurie LaMotte Memorial Park pleasure skating rink. All in favor. Motion carried unanimously. - COUNTY OF ANOKA PROPERTY RECORDS AND TAXATION DIVISION GOVERNMENT CENTER. 2100 3RD AVENUE. ANOKA, MN 55303 FAX (763) 323-5421 . Property Assessment . Property Records and Poblic Service . Property Tax Accounting and ResearcnE C E IVED January 4, 2005 J u j o:::,c;{"'r, L~fJJ Memo To: Members of Local Boards of Appeal and Equalization - City of Centerville From: Anoka County Assessor Subject: Local Board of Appeal and Equalization Training A 2003 law requires that a Local Board of Appeal and Equalization cannot be held in 2006 unless at least one voting member present at the meeting has attended an appeals and equalization course developed or approved by the Minnesota Commissioner of Revenue. The purpose of this training is to assist local board members in conducting their Local Boards of Appeal and Equalization meetings.' Thelaw, found in Minnesota Statute 274.014, provides in part that: ," "BynalaterthanJanuary1; 2006, and each, year thereafter, thererflzistbeat.1i!asi'o-ne member at each meeting of a local board of appeal and equalization who hds attemJed an appeals and equalization course developed or approved by the commissioner within the last four years, as certified by the commissioner. The course may be offered in conjunction with a meeting of the Minnesota League of Cities or the Minnesota Association of Townships. The course content must include, but need not be limited to, a review of the handbook developed by the commissioner... " To be certain that you have every opportunity to attend a training session that will satisfy the requirements of this law, my office is partnering with the Minnesota Department of Revenue to make this course available to you. The training is scheduled for February 7, 2005. This training session will be held at the Anoka County Courthouse Room 705 beginning at 7:00 PM. A representative from the Minnesota Department of Revenue will be conducting the training session. To be certain that we, have sufficient space to conduct this training session, I amaskingthaty6u" confIrm your,attepdance at, this seminar llY contacting my office at 763-323-5475 by January" ~~i 2005. ' ,. " , The Minnesota Association ofTownsmps has also offered this training course. If you or a voting member of your town or city that will be in attendance at the Local Board of Appeal and Equalization has attended one of these sessions, you need not attend this training session. Affirmative Action I Equal Opportunity Employer If, prior to the 2006 Local Board of Appeal and Equalization, no voting member on your Local Board of Appeal and Equalization has attended an approved training session, you will lose your ability to hold a Local Board of Appeal and Equalization effective with the 2006 Local Board of Appeal and Equalization. A local board who forfeits its powers to the county for failing to meet the training requirements may be reinstated by resolution of the governing body of the city or town and upon proof of compliance that at least one member has attended an approved appeals and equalization course. The resolution and proof of course attendance must be provided to the county assessor by December I in order to be effective for the following assessment year. Page I of! Teresa Bender From: Paul Palzer [ppalzer@centervillemn.com) Sent: Tuesday. January 04,20058:38 AM To: Teresa Bender Subject: Fw: Centerville Ordinance 79 - Original Message - From: Peterson. Tom W To: F'>aul F'>alzer Cc: Hildebrand. Jennifer L Sent: Monday, January 03, 2005 4:48 PM Subject: Centerville Ordinance 79 Hi Paul, Happy New Year to you! Per your directions in the 12/27/04 email. we will be submitting a proposal to the city for an updated Erosion and Sediment Control Ordinance/ Map. I had our Water Resources people look at the current draft ordinance, and they feel it is quite restrictive. A memo/proposal will be submitted prior to the January 12,2005 Council meeting. Tom 1/4/2005 Memo J!JI ::.::00 -=- Andertik & u- -........... Project Name: Erosion Control Services Client: City of Centerville To: Teresa Bender - Centerville CC: Paul Palzer - Centerville Tom Peterson - BRAA File No: 616-05-000 Date: 1/5104 From: Greg Halverson - BRAA Re: Erosion Control Ordinance Proposal Teresa, Recently, Paul Palzer requested that we establish an "erosion control priority map" as referenced in an erosion control ordinance under consideration by the City. We have reviewed the ordinance and would like to propose an altemative procedure. Due to recent changes in state requirements under NPDES and the amount of effort necessary to establish the erosion control priority map, we propose developing a new erosion control ordinance and submit the following proposal for your consideration. INTRODUCTION As you may already know, an ordinance or regulatory mechanism to control erosion and sediment from construction activity is required for the City of Centerville by March 10, 2005 by the NPDES Phase II MS4 General Permit. We have outlined the necessary tasks and estimated the project cost below. TASKS 1. Kick-off Meeting - Discuss project goals, schedule, and outline of proposed ordinance. 2. Draft Ordinance - Prepare draft erosion and sediment control ordinance language based on certain criteria. a. Existing City ordinances and policies b. Watershed organization requirements c. NPDES Phase II requirements 3. Review with City Staff - Review meeting by City staff and City Attomey to address comments or concems. 4. Revise Draft Ordinance - Address and incorporate City staff comments into revised ordinance as needed. 5. Final Ordinance to City Council - Prepare and submit final erosion and sediment control ordinance to City Council for final approval and adoption. COST ESTIMATE To complete the above tasks the total project is estimated at $1,200 ESTIMATED SCHEDULE The City is required to complete this ordinance by March 10th, 2005. Given the short deadline, we would like to start on this work immediately given your approval. Thank you very much for the opportunity to propose the above services. If you have any questions, comments, or concems with the proposed tasks or cost estimate, please give me a call at your earliest convenience. (651) 604-4792 Bnm,-<<trnn. Rn..rm". And"rlik and A"-..nr.iafp.,,. Inr.. STATE OF MINNESOTA COUNTY OF ANOKA CI1Y OF CENTERVILLE TABLE OF CONTENTS ORDINANCE ##79 PAGE NUMBER SECTION 1.0: COUNCIL FINDINGS, PURPOSE, AND MEANS 1.1 Findings..... ................................................ .... .......... ........ ........... .............. 1 1.2 Purpose............................ .................................................................. .............1 1.3 Ml:ans .................... ........................................................ ..................... 1 SECTION 2.0: GENERAL PROVISIONS AND DEFINmONS 2.1 StatutOI)' Authorization .......................................................... .................. ..............2 2.2 Scope .............. .............. ................. .......... ........... ....... .............. ..... ... ........... ....... ...... 2 2.3 Responsibility....................... .............. .............. ........ ........... ...................... ....... ....... 2 2.4 Severability.. .................................. ................................ ........................................2 2.5 Enforcement.. ................... ......................2 2.6 Greater Restrictions...... ....... .................................................... ............. ....2 2.7 Definitions ....................... ...................................................................... .... 3 SECTION 3.0: EROSION CONTROL PRIORl1Y ZONES 3.1 Justification .................... ............................................................... ......... 6 3.2 Erosion Control Priority Map ............................ .......................................................6 3.3 Regulation and Requirements .................................... ........................6 SECTION 4.0: EROSION AND SEDIMENTATION CONTROL PERMITS 4.1 General................................................. .... ........ ...... ..... .......... .......................... ....... 7 4.2 Application/lsswmce of Permit ......... ......................... ..... .................. ............ ...... ...... 7 4.3 Activities Requiring. Permit............................. .......................................................9 4.4 ActivitiesIExceptionNot Requiring. Permit............................................................ 9 4.5 Time of Permit ............................................................. .................................10 SECTION 5.0: V ARlANCES AND APPEALS 5.1 General................................... .............................................................1I STATE OF MINNESOTA COUNTY OF ANOKA CffY OF CENTERVILLE ORDINANCE #79 An Ordinance regulating erosion and sediment \\ithin the City of CenletVille, Minne<Iota and providing for the adm;"i.tration and enfurcement of such. regulations associated \\itb. erosion and sediment conlrol. Tho: City Council of the City of CenterviIIe ordains as follows: SECTION 1.0: Council Findlnl!B. Puma". and Means 1.1 Findings The City Council fmds that although tb.ere are severa1 permit requirements from various agencies teguIating gnuIing activities, there are a significant nwnber of projects occurring each. year that are rot required to obtain any form of permit fur land aIleration. The City Council recognizes that the City of CenterviIIe, at the 1000d level, is best anited to establisb a permit system to minimize the significant erosion occurring each. year from these sites. 1.2 Purpose The purpose of tb.is ordinaB:e is to reduce erosion and sediment deposition to the greatest practical extent; reduce sediment deposition into the catch. b.asin and storm _ system, tb.us preventing flooding probletns wb.ich can damage property; and to limit the amount of sediment deposition into lake;;. streams, and ponds\\ithin the City ofCenterville. 1.3 Means The City intends to implement tb.is ordinaB:e through the following means: A Adopt a map designating high, medium, and low risk. areas for imp1emenliq! the ordinaB:e. B. Require an escrow deposit at the time of permit application as security that the provisions of the permit will be met. C. Establisb a permit system to provide a means for mooitoring and inspectins gnuIing activities. D. Require design and construction of erosion and sedimem conlrol measures to ",;"imue sediment deposition ~ECTION 2.0: General Provisions and Dellnllions Page 2 of9 1Il.t.,-___~ 21 Statutory Authorization The City of Centervine has authority lIDder Minresota Statutes Chapter 497 to regulate erosion and sediment control for lard distributing activities. This ordinance, as well as, Chapter 103 of Minnesota Statutes and Section 404 of the Federal Clean Water Act also regulate erosion and sediment control 22 Scope The erosion and sediment control permit shall be required for any and an grading activities meeting the criteria listed in Section 4.3 of this ordinance. 23 Responsibility Neither the issuan:e of the erosion and sediment control permit nor compliance with its conditions or the provisions of this ordinance, shall relieve any person from any responsibility otherwise imposed by law for damages to persons or party, nor shall the is""","", of any permit hereunder serve to impose any liability on the municipality or its offICerS or employees for i11jury or damage to persons or property. A permit isswd pursuont to this ordinan:e shall not relieve the permittee of the responsibility of complying with any other requirements established by law, regulation or ordinance. 24 SeverabiUty If any part of this on\inarv;:e is held to be lIDCOnstitutional or invalid by a conrt of jnrisdiction, the remainder of this ordinance shall not be affected thereby. 25 Enforcement Any violation of the provisions of this ordinance or failure to comply with any of its requirements (including violations of conditions established in connection with gnmts ofvariaD:es) shall constitnte a misdemeanor and shall be punishable by law. Any person who is in violation of this ordinance allows erosion to occnr shall restore the impacted area to the original condition or reimbnrse the City for the costs of restoration. 26 Greater Restrictions It js not the intention of this ordinance to repeal or abrogate any existing erosion and sediment control policies; however, where this ordinance imposes glUter restrictions, the provisions of this ordinance shall prevail. 27 Definitions (Terms not defmed in this ordinance sball have the meaning customari1y assigned to them as a matter of gerern1 usage.) A. Alteration Any change or modification of land, water, vegetation or existing structure in a wetland or wetland impact area. Page 3 of9 B. Application A completed application fur activities regulated by this permit. C. Best Management Pmctices (BMPs). Erosion ani sediment control and water quality lD8DIll!ement pmctil:es that are the most effective ani practicable means of controlling, preventing, ani minimizing degradation of surface water, including construction-phasing, mm;mizlng the length of time soil areas are """"sed, probibitions, and other management practices published by state or designated area wide planning agencies. Examples ofBMPs can be found in Protectin2 Water O"Alitv in Urban Areas. Mimesota Pollution Control Agency 1989, and Stonn Water M.""uement for Construction Activities: Develooin2 Pollution Prevention Plans am Best JvfRflAOi'!tnent PrRcl~~ U.S. Environments! Protection Agency 1992 as a refereu:e fur BMPs, and Erosion Control Desi2n Ma.....1 Mimesota Oepartmeot ofTl1lDSpOI1ation. et a!, 1993. D. Development. TIe construction, installstion or alleration of any structure; the extnwtion. filling, clearing or olber aIIeration of land or ""lletstion; the change of cross section of any water body of watercourse; the subdivision ofland per ordinan:e. E. Discbsrge. TIe conveyance, channeling, runoft; or drainage, of storm water, including snow melt, from a construction site. F. EM'gy Dissipation TIe methods employed at pipe out1ets to prevent erosion. Examples include, but are rot limited to; aprons, riprap, splash pads, ani gabions \\IDch are designed to prevent erosion G. Erosion TIe wearing away of soil by minfall, sur100e water runoff, wiM, or ice mowment. H. Erosion ControL Methods employed to prevent erosion Examples include soil stabilization pmctices, horizontal slope grading, temporary or permanent cover, and construction phasing. I. El<pOsed Soil Areas. All areas of the construction site \\bere the perennial vegetation (including trees, shrubs, and brush) has been removed. This includes topsoil stockpile areas, bonow areas and disposal areas within the construction site. 1. Final StabiJization All soil disturbing activities at the site have been completed, and that a uniform perennial vegetative cover with a density of70 percent (70%) of the cover fur unpaved areas and areas rot covered by permanent structures has been established or equivalent permanent stabilization measures have been employed. Examples of vegetative cover practices can be found in SUDD1emental Snecifications to the 1988 RtRnliMrl Specifi~.SItinn<; for Construction (Minnesota Department of Transportation. 1991). K. Impervious SUrfiIce. A constructed bsrd sur100e the either proveds or retards the entry of water into the soil ani causes water to nm off the surface in greater qwmlilies and at an increased rate of t/ow than prior to development. Examples include rooftops, sidewalks, patios, driveways, parking lots, storage areas, ani concrete, aspbah, or gravel roads. L. Owner. TIe person or part possessing the tille of the land on \Wrieb the construction activities will occur; or if the construction activity is for a Jesse holder, the party or individual identified as the lease bolder, or the contracting government agency responsible for the construction activity. M Paved Surface. A constructed bard" surfuce .made of asphalt, concrete or olber pavement material Examples include, but are not Jimited to, roads, sidewalks, driveways and parking lots. [~IomOOlb----1 ~_..___._____._. ___J Page 40f9 N. Permanent Cover. ,FiIJal stabilization n Examples inciude8fl'Ss, ngtllVel, aspbah,""" concrete. D. Pennit An official document or certificate issued by the City authorizing perfOl1JllU1CC of a specified activity. P. Permittee. ,AjlerSOD,flrm, orgovemmental agencyorother institutionwhosigns the application submitted to the Agency and is respoosibIe for compliance with the tenus and conditions of Ibis permit. Q. Runoff Coetncient ;IDe fraction. of totaI precipitation that is not infiltrated into or otherwise retained by thO- soil, concrete, aSPbaiior other - surface' lJjlOUwliich it fau. tbiit will appear at the conveyance as ruroff. R Sediment;rhe product of an erosion process; solid material both mineral and organic, __ that is in suspension, is being lrllllSjlOrted, or has been moved by water, air, or ice and bas come to rest on the earth's surfuce either above or below water leveL S. Sediment Control ~ employed to prevent St'Aiiment fi-om leavinsthesite, Sediment control prnctices include sih fences, sediment traps, earth dikes, drainage swales, check dams, subsurface drainpipe slope drains, storm drain inlet protection, and temporary or pennanent sedimentation basins. T Soil Jhe unconsoIidatedmineraland organic mineral materialon the immediate surfiIce __ of the earth. D. Stabilized ;rbeexposed SWuolsmface.has been covered by staked sod, riprap,wood _ fiber blanket, or other material which prevents erosion from occurring. Grass seed is not stabilization. V. Storm Water. ;fhe precipitation runoff, storm water runoff, snoW meh ruooff. and any other swface runoff and draimge. Storm water does mt include construction site dewatering. .- - .- n - n__ - nn dn - - . - - - -- W. Temporary Protection. Mefu:>ds _ employed to prevent ero.sion. _ EXlIJDples of temporary include; straw, wood fiber blanket, wood chips, and erosion netting. x. Variance. A procedure ror varying the regulatioos as they apply to specific properties where an UIlUSUIllImdship on the land exists, but variances may be grnnted only upon the specific grounds set forth in the regulations. SEmON 3.0: ElVsloD Coatrol Pr\oritv ZoDes 3.1 Justification The City recognizes that erosion and sediment control sh>uld be targeted more specifwaIly in high risk areas that have . greater potential of damage to !be natural ceo system 3.2 E",.IoD Control Priority Map Each drainage subdistrict within the City of Centerville has been identified as baving either a high risk, nJedimn risk, or low risk for sediment deposition impacts. These areas are identif1ed on a map entitled City of Centerville Erosion Control Priority Map. J.3 Regulations lIIId Requirements Page Sof9 -f~";;;;;;;--.-J _.~...-.._ =::J ~~ ~ -f-,...... J -L-'-" --=:J .(~---;-.....;;;----=) ~M;;;;;---J ~~._^-~ j_'(.....;,.....CFl~ J!3L____ ~,-.;;;;..-=_:=J An Erosion and Sediment C<mtrol Pennit shall be required in each priority district according to the following schedule: H' Medium Low Land Alteration AmI XX S Feet XX Feet XX Feet Earth Won Volume XX Cubic Yards XX Cubic Yards XX Cubic Yards Sedion 4.0: Erosion and Sediment Control Permits 4.1 General 4.2 f.... Excq>t asprovidedin..Section 4:4,..nognu\in8ordeveJopmentofany..kindsballbe allowed without first having applied for and been granted an erosion and sediment control permit from the City. Jl. . The grantingofanerosionand sediment conlrolpennitdoes notabrogale !be applicant's need to obtain penoits required by other local, state or federal agencies. p. The applicant sballprovide !beCitywithaJX)n-",fuOOablefeeofS~ to cover the cost of administration and inspection. The applicant shall further provide an escrow depositofS.... ...... . as security to ensure !be provisions of!be oermit aremet. I ,.. 811Da14be..w r' ill lbIl ApplicatloDlIssnanee of Permit ,.......... Applications fur erosioo and sediment control permits shall be made by !be owner or ownetS of the property and shall be filed with !be City Administrator or designee. All applications shall be accompanied by !be prescribed admini$alive fee and escrow deposit unless waived by !be City, Cmmciland shall inelude!be following infonnation: Required Submittals: The following infonnation shall be submitted with a permit application: A Site Plan. A map or a series of maps or drawings that contain infonnation explained in !be narrative. B. Narrative. I. Project descriptioo - The nature and pwpose of !be land-disturbing activity and !be amount of grnding involwd 2. Phasing of construction - The proposed stages of grading, utilities, and building construction 3. Existing site conditions - Existing topography, vegetatioo and drainage. 4. Adjacent areas - Neighboring streams, lakes, residential areas, roads, etc., which might be affected by the Jand-<listurbing activity. 5. Soils - Soil names, mapping units, erodibility, permeability, depth, texture, and soil structure. 6. Critical erosion areas - Areas on the site that have potential for serious erosion problems. Page 6 of9 r;;:--"-- --, ~ I. .--J - L........:2. .. ____~.=:J ] ~n ~--<. ,""'........ _:--:J ~-----~ formaI:I:IMI: Indent: L8t: OS , fMII._u.4: 8uIets and Numbering L.-______.____-----...' 7. Erosion and sediment COIlIroI measures - MeIhxls to be used to control erosion and sedimentation on the site. both during and after the construction process. 8. Permanent stabilization - How the site will be stabilized after construction is completed, including specifIC8tions. 9. Stonnwater IIIllIlIIgement - How storm nmoff will be DlaIllIged, including methods to be used if !be development will resuh in increased peak tales of nmoff. . 10. Maintenance - SdJedule of regular inspections and repair of erosion and sediment control structures. II. Calculations - Any that were made lOr !be design of such items as sediment basins, diversions, waterways, and other applicable practices. L-Application Review Process: A Review. The City Administrator ill deSignee shal1 forward copies of the application to the City Council lOr review upon receipt of all necessary information Planning Commission ReferraL Any erosion and sediment conIrol permit may, ,,~ City Council's discretion, be referred to the Planning Commission for study and reco1JlJlleOOation regarding !be granting or the denisl of same based on the performance standards set forth in Section 4.2 oftbis ordinaooe. B. I. C. Disposition An erosion and sediment conIrol permit may be granted with or withmt couditions by a motion adopted by a simple majority of the City Couooit An application may be denied in the same manner and such motion sball constitute a findirtl and determination by the City Couooil that the conditions required for approval do not exist. 4.3 Atlivitles RequiriDg . Permit The following lICtivitieS shall require an erosion and sediment control permit, lICCOrding to the table in Section 3.3. ~_Activities which after or remove soils or vegetation, including bot not Iimited to clearing, digging, dredging, draining or filing. B _Disposal or storage of borrow material. ~_Installation of essential services, ie. roads, sanitary sewer, etc. 4.4 Atlivitie<IExceptionl not Requiring. Permit The following lICtivities may be UIldertaken without an Erosion an! Sediment Conlrol Permit: A Maintenance of existing yards in the. impact area with the provision that no additional vegetation be remoVed, mowed, or altered. Page 7 of9 ~ -~"""'ond""-" J rv ~o;b .....-=--= '1 (~~Noti~,Ano1i.cedes<lIih~ I ~JS'OI*tYandlhereque.tllnlRbe tnailedt(lthJ~cwmnwilbinl00 feetoftht1~wet!lmdatlcQstlive dB.ybcbe Council's ,,*tmgatwhich tim81berequestisliobeoonsidtnd. Failweoflhllptlp<<tyOll'Ql:Qtoreceiw lhenocioesMllaClinwlidalelllll """""""'. r-_.LU.J:Bu~and~ Fa. u J~ Indent leIIt 0.5"1 ----.., ~: 0.5"'. Tabs: 1", left: ""..~...., ..Ids.... NU:'~ [1.....Li~ Indent. . loft:. . 0.5". Tabs: l",left .. . [U" .....:3. ___~J - -- ~._- -.- -- --- -, 1-' 1,---- ~_~._' ~: J~~~ l:.!.,~~sbru~~rlead> dL.ea~>o"pO..S8fet)'ha"Mdll. ~''':.~~'Su~t!i~~~~':~~7~~~bo~e, aiSO." 1'-. . Construction or installation of any structure orperviollS materialwitbin U.dmpactarea, . such as a fence or bird bonse, \\bich wou1d not generate storm water runoff exceeding existing naturaJ conditio.... p. ~~y~~_~~~_~~_~~.p.t'C?~~~_~r_~_<?f~y_~wft4~~( laol existing on the date of adoption of this ordinance. 4.5 Time of Pennit Wotli:. authorized by a permit shall begin within ninety (9Q) days from the date of issuance unless otherwiae stipulated. The worl< shall be completed within twelve (12) months from the date of issuance unless such time is extended by ,Council The City shall be notified at Jeast forty:-eigbt . (4&) boors prior to the commencement of work. If the worl< is not initiated as specified, the permit sbalI be voided SECTION 5,0 - VARIANCES AND APPEALS 5.1 Genenl An application for variance shall be processed according to the Municipal Code. In addition to normal notice requirements of the variance process, Mitten notice of the variance along with a description of the scope of the proposed project sball be submitted to Rice Creek Watersblld District Prior to gmnting a variance from this ordinance, the City Council must find that the variance; Ie )3. WiIlno1resuIt in any detriment to surface or grouodwater resources whichprovide aquifer recharge. WtlI not increase the fioancial burdens on the community by increasingoverflow of water onto other areas. Is consistent with the City's laol use plan and planni!lj!;objectivea and winDOt increase.. or cause danger to life or property. Is consistent with the. objectives of encouraging . land uses compatible with the piesio:v8tion of thenaturaJ land forms, exiSting trees, natiVe veget8tion am wOtlands within the City. Will not inclndedevelopment ofland and water areas essential to the storage ofsurfuce water, or include development of laol and water areas Which provide groundwater recharge. C. '.. p. p. No variance shall be issued unless the applicant bas submitted engineering date, surveys, site plans and other infonnation as required in Section 4.2. Page & of9 DdItelI1 1. ......: 3. ,,"..--,1llo.4.lustIIed, Indent: ldh a.S"', Hanpig: OS', Tabs: 1'", Uft ... Hat_ 0.5" -:.. 1 .....: s. DIIIIIM: 6. '04.........: JustIfted, Indent: Left: OS', Hanging: OS', Tabs: J",left +HotiJt 0.5" _ ~ \1t~:7.___ 10 I'. ...City ___-:J l"-~-"l===-=:J ~.- -----, ~:2. I --~--~.._~ c.........,,=====:J l::-"j,'_==-J CU'II" _-=-=:J Adopted by the Centerville City Council this Mayor, Terry Sweeney City Clerk Publishld in the Quad Community Press on Page 90f9 tervi[[e 'Esta6{isfietf 1857 1880 'Main Street . CentervilIe, 'M.:N 55038 STATE OF MINNESOTA (651)429-3232. PI1:{(651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05 - 003 A RESOLUTION OF SPONSORSHIP OF THE ATIACHED COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION THE CITY OF CENTERVILLE RESOLVES: WHEREAS, the City Council of the City of Centerville met on January 12, 2005 at City Hall; and BE RESOLVED that the City ofCenterville acts as the legal sponsor for project(s) contained in the Anoka County Community Development Block Grant Application to be submitted on January 12, 2005 and that Mayor is hereby authorized to apply to Anoka County for funding of this project as submitted on behalf of the City of Centerville BE IT FURTHER RESOLVED that the City ofCenterville has the legal authority to apply for fmancial assistance and the institutional, managerial, and fmancial capacity to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Centerville has not incurred any costs, has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Centerville has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusions, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, City of Centerville may enter into an agreement with the Anoka County for the above-referenced project(s) and that the City ofCenterville certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW THEREFORE BE IT RESOLVED that Mayor and Clerk are hereby authorized to execute such agreements, and amendments thereof: as are necessary to implement the project(s) on behalf of the applicant. I CERn...'. y THATthe above resolution was adopted by the City Council ofCenterville on January 12, 2005. SIGNED: WITNESSED: Mayor I2-Jan-05 Ci~ Clerk 12-Jan-05 Passed by the City Council ofthe City of Centerville this 12th day ofJanuary, 2005. Mayor, Mary Capra Attest: City Clerk, Teresa Bender tervi{{e 'Estab{ishecf 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 :Main Street . CenterviCW,:M:N 55038 (651) 429-3232 . PIV\. (651) 429-8629 RESOLUTION 005 - 004 A RESOLUTION AUmORJZING BANK SIGNATURE ADmORITY WHEREAS, the City of Centerville has experienced an election and turnover of members (seats - Mayor and two (2) Council); and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. That the following individuals will have signature authority for all banking and investment accounts for the City of Centerville, effective January \2, 2005 until further notice: Finance Director, Mr. John Meyer; Mayor Mary Capra; and Acting Mayor Mr. Tom Lee. The above stated individuals are directed to complete the Corporate Banking Resolution provided by Main Street Bank and notification forwarded to Smith Barney, Inc. PASSED AND ADOPTED by the City Council this 12th day of January, 2005. Attest City Clerk Mayor AMENDED AND RESTATED JOINT POWERS POLICE DEPARTMENT CONTRACT CITIES OF CENTERVILLE, CIRCLE PINES AND LEXINGTON MINNESOTA This contract is entered into this 1st day of January 2005, by and between the City of Centerville, hereinafter referred to as "Centerville," and the City of Circle Pines, hereinafter referred to as "Circle Pines," and the City of Lexington hereinafter referred to as "Lexington", all municipal corporations located in the State of Minnesota, County of Anoka, sometimes hereinafter referred to collectively as "member cities". WHEREAS, Centerville, Circle Pines and Lexington desire to establish, equip and operate a joint powers police department to protect, safeguard and furnish police protection for their citizens pursuant to Minnesota Statutes Section 436.06, and WHEREAS, the parties hereto desire to establish a Board of Police Commissioners pursuant to the authority of Minnesota Statutes Section 436.06, Subd. 2, hereinafter referred to as the "Governing Board" to control and supervise the administration of the joint police department. NOW, THEREFORE, IT IS HEREBY AGREED as follows: SECTION I GENERAL PURPOSE The purpose of this agreement is to maintain an organization to jointly and cooperatively provide community policing that focuses on crime and disorder through the delivery of police services that includes aspects of traditional law enforcement, as well as prevention, problem-solving, community engagement, and partnerships. The area to be serviced is the corporate limits of the member cities. SECTION II DEFINITIONS 2.1 Department: Department is the police department created by this agreement for the purpose of providing police protection services. 2.2 Financial Accounting: Financial accounting includes preparation of reports, bill lists and audits for the purpose of providing a depiction of the financial status of the department. 2.3 Financial Default: Financial default occurs when any member is more than 90 days overdue for its monthly payment to the department. 2.4 Non-Budgeted Expenditures: Non-budgeted expenditures are expenditures not listed in the agreed upon budget and/or expenditures in excess of the agreed upon budget. 2.5 Rules and Regulations: Rules and regulations are the policies and procedures adopted by the Governing Board governing the action of the Governing Board and its employees. 2.6 Boundaries: The area within the corporate limits of the cities which are parties to this Joint Powers Agreement, as adjusted in the future, whether by annexation or otherwise. 2.7 Operations Committee: Means a committee, made up of the administrators from each Member City and the Police Chief as an Ex-Officio member, that meets for the purpose of providing day to day oversight and coordination of the Police Department operation, supervision and support of the Police Chief, and advice and counsel to the Governing Board SECTION III ORGANIZATION 3.1 Establishment. There is hereby established the "Department" to be managed through a three (3) tier system. The management tiers will be as follows: A Governing Board, Operations Committee and a Chief of Police. The Chief of Police is an appointed position. Appointment and contract require the approval of all member cities. In the event that the member cities are unable to agree on a person to fill the position of Chief of Police, the Governing Board by majority vote shall appoint an acting Chief of Police. Specific personnel issues for the Chief of Police will be covered by the contract and/or Rules and Regulations Policies - Joint Powers Police Department, adopted by the Governing Board. 3.2 The Board meeting will rotate between the member cities or an agreed upon location. 3.3 Ouorum. Four (4) of six (6) regular Governing Board members during special or quarterly meetings shall constitute a quorum, provided that at least one (1) Governing Board member shall be present from each city. In the event offmancial default, the quorum will be reduced to three (3) Governing Board members present, with at least one (I) from each city not in default. Governing Board members from cities in default shall not count toward a quorum. 3.4 Voting. Each Governing Board member present at the meeting shall be entitled to one (1) vote. Unless otherwise provided in this agreement, the Governing Board may take action on any issue by a majority vote of those members present and entitled to vote at a duly called meeting, subject to the quorum requirement of Section 3.3. There shall be no voting by proxy. Votes must be cast at a Governing Board meeting by a Governing Board member. GovemiHg Board members fTem eities ill fiHaReial defaffit are Hot eligible to vote. Delinquent Governing Board members are not eligible to vote. 3.5 The parties agree that there shall be established a Governing Board consisting of six (6) members to be selected as follows: a) Two elected officials to be appointed by each City Council of each member city, according to the procedure which each Council shall determine. -2- I b) Elected officials selected pursuant to subsection (a) above, shall serve a minimum term of one (1) year. Elected officials may be re-appointed to serve additional terms. c) The Governing Board chairperson shall be selected from the appointed elected officials on an annual basis, with the Chairperson rotating among member cities. d) The city councils shall appoint board members under subsection (a), within thirty (30) days after execution of this agreement. The Governing Board chairperson shall be appointed within sixty (60) days after execution of this agreement. e) Vacancies in Governing Board membership shall be filled within sixty (60) days. 3.6 The Governing Board shall be governed by the following rules: a) The chairperson appointed shall preside at all meetings of the Governing Board. The chairperson is a full member of the Governing Board and may vote on any issue. b) Regular meetings shall be scheduled by the Governing Board and shall be held at any of the parties' city halls and shall be open to the public. Regular meetings shall be held at least once per quarter at a time to be determined by the Governing Board. c) The chairperson shall have the power to call special meetings of the Governing Board by giving written notice of the meeting to each member and to the mayor and city administrator of each city. Said notice shall contain the date, time, place, and purpose of the special meeting. Such meeting shall be called in compliance with the Open Meeting Law. The chairperson shall also call a special meeting if requested by a minimum of one Governing Board member from two separate member cities. SECTION IV OFFICIAL ADDRESS Joint Powers Governing Board Office. The office of the Governing Board shall be 200 Civic Heights Circle, Circle Pines, MN 55014 or such other locations as the Governing Board deems necessary. All notices to the Governing Board shall be delivered or served at said office. - 3- SECTION V POWERS DUTIES AND OBLIGATIONS OF THE GOVERNING BOARD 5.1 Powers. The Governing Board shall have and is hereby given all powers, duties and obligations enumerated in this agreement, and all such further powers necessary to carry out the intent and purpose of the Department with respect to acquisition of property and operation of the Department heretofore set forth, including the following: 1) To employ and determine the terms of employment of administrative and other personnel, accountants, consultants, legal counsel, and other qualified personnel, except as provided in this Agreement. 2) To cause reports, plans, studies and recommendations to be prepared. 3) To lease or purchase equipment and supplies necessary for the proper operation, care, maintenance, and preservation of Department facilities and equipment, except as otherwise provided in this Agreement, and subject to the budget as approved by member cities. 4) To adopt Department bylaws, rules and regulations for the operation, maintenance and use of the Department personnel services, equipment and facilities. 5) To enter mutual aid agreements with other organizations with similar purposes. 6) To recommend disposal of capital equipment, as hereinafter defined, and land. 7) To provide policy and guidance for the governance of the joint powers police department. The Governing Board shall have the power to appoint, promote, suspend and remove officers and employees of the joint powers police department as hereinafter provided. 8) To sell or lease any of its equipment as may be deemed expedient. 9) To establish a yearly budget for police services pertaining to the Department, which budget shall require approval by the City Councils of each of the member cities, per Section VII of this Agreement. 10) To act as agent for receipt, custody and disbursement of funds, gifts or other funds paid or given by the contracting cities on behalf of, or, for the use of the Department. 11) To act as agent for any contracts of indebtedness and loans made in the names of the contracting cities for the benefit of the Department. 12) To cause an annual audit to be made of all its accounts, books, vouchers and funds. -4- 13) To recommend appointment of a Chief of Police. The appointment of the Chief of Police shall be subject to the approval of the City Councils of all member cities. 14) In exercising its powers under this Section, the Governing Board shall adopt and be governed by the rules and regulations known as "Rules and Regulations - Joint Powers Police Department", a copy of which shall be attached to this Agreement. The rules and amendments to the rules must be provided to all City Councils. 15) Direct any revenues received from fines for criminal violations or cost of prosecution to the city prosecuting the violation. 16) To make a financial accounting and report to the cities on or before July I st of each year. Upon request, during normal business hours, fmandal records shall be open to examination by the cities. 17) To approve budgeted expenditures during their quarterly meetings. Non- budgeted expenditures shall be submitted for approval at a special or regular meeting of the Governing Board. Non-budget expenditures also require the approval of member cities. A monthly bill list shall be submitted to each city for their approval. Officers authorized to make disbursement shall be bonded in an amount to be detennined and approved by the Governing Board before entering into the performance of their duties. SECTION VI POWERS AND DUTIES OF THE OPERATIONS COMMITTEE Section 1. The powers and duties of the Operations Committee shall include the powers set forth in this article. Section 2. The Operations Committee shall provide input and make recommendations to the Governing Board. Section 3. The Operations Committee shall provide for the defmition of Member cities' needs and shall coordinate the use of police department resources with the Police Chief. Section 4. The Operations Committee shall provide for the day to day supervision of the Police Chief and evaluation of the Police Department operation both for the purpose of reporting to and making recommendation to the Governing Board, and shall 'designate a liaison for the purpose of day to day communication with the police chief and to serve as liaison to the Governing Board. The Operations Committee will annually provide input to the Governing Board and Police Chief on the Police Chiefs performance. Section 5. The Operations Committee shall make recommendations on staffmg needs and compensation levels for the department. .5- Section 6. The Operations Committee shall provide input to the development of the Police Department's annual budget and work plan. SECTION VII POLICE DEPARTMENT EQUIPMENT, LAND AND BUILDINGS 7.1 EQuipment. Each of the cities to this Agreement has contributed to the Department for its use and benefit, the cities' existing police equipment. The Governing Board shall control the use of such contributed equipment. All expenses relating to the maintenance and repair of such equipment shall be an operating expense of the Department. 7.2 Land and Buildings. Each of the member cities to this Agreement may lease building space to the Police Department. Such land and/or building space shall be owned by the member city and leased to the Police Department. Such lease, other than the police headquarters in Circle Pines, is to be an operating cost of the Department. Any lease requires the approval of all member cities. Existing leases will be honored. The Governing Board shall control use of the buildings and land. 7.3 Ownership. Equipment purchased by the Department after the effective date of this agreement shall be owned by the Department The Chief of Police shall conduct an equipment inventory annually and present such information to each member city. 7.4 All equipment shall be used when needed for the benefit of the member cities. The equipment shall not be used outside the boundaries of the member cities except as follows: a) When police emergencies may endanger life or property within the member cities. b) When use is covered by contracts duly entered into by the Governing Board. c) When necessary to fulfill mutual aid agreement duly entered into by the Governing Board. d) In case of major emergency or disaster, when authonzed by the Chief of Police, or in his absence, the officer in charge. Such use shall be reported as soon as possible to the Chief of Police of the Department. Such use, as authorized above for use outside the member cities. shall be carried out only when the officer in charge has determined that the absence of equipment from the Department will not impair the protection of the member cities. The officer in charge shall have the authority to determine priority in answering calls and to assign equipment and manpower. -6 - e) When specifically authorized by the Governing Board. SECTION VITI FUNDING 8.1 Member Contributions. During each calendar year each member city shall make equal monthly payments to the Department of, its share of the total operating budget and police headquarters in Circle Pines lease payments, as provided for in Section VITI of this Agreement. Capital and operating expenses of the Department shall be contributed by each city according to the following formula; The following calculation shall determine each member city's share of the member cities' annual contribution to the operating portion of the police budget. The formula weights calls at 40%, population at 40% and International Association of Chiefs of Police (IACP) formula for number of officers at 20%. Formula: Step 1 (%A x40) + (%Px40) + (%Ox20) "" city total Step 2 Each city's individual total is summed to achieve a grand total. The City's percentage of the grand total is their share of the City's contribution to the police budget. A"" Each city's average number of complaint numbers generated for the last three (3) calendar years as a percentage of total calls. P = Each city's population. Source for population information shall be the latest Metropolitan Council estimate of the population as a percentage of the member cities total population. 0= The number of officers each city would require as determined by the IACP staffing formula as it existed in 1999 as a percentage of the total officers suggested by the formula. A copy is attached as Appendix B. To further clarify the formula and their intended relationship, specific examples of the formulas are attached as Appendix A. 8.2 Building lease payments for the police headquarters in Circle Pines shall be made as follows: Centervi1le shall pay 35% of the annual lease payments. Circle Pines shall pay 35% of the annual lease payments. Lexington shall pay 30% of the annual lease payments -7 - SECTION IX BUDGET 9.1 Governing Board Budget Process. The Chief of Police shall submit a budget to the Governing Board by July I st of each year. The Governing Board shall then review the proposed budget and make a recommendation to the member cities by August I st. Each city shall have until September 15th to accept the budget. If all member cities have not accepted the budget by September 15th, the Governing Board will make an attempt to resolve outstanding issues and shall report back by October 31st. The cities will then have from October 31st to November 30th to approve the proposed budget. All new budgets must be agreed to by all member cities, to become effective. 9.2 Base Budget. If, by November 30th, the member cities are unable to mutually agree on the proposed budget for the upcoming year, the amount of the previous year's operating budget will be increased by the lesser of the following: a) The increase in the July to July, Minneapolis and S1. Paul Consumer Price Index for all Urban Consumers (CPI) for the period ending most immediately prior to the commencement of the budget year over the same index for the previous year. or b) The increase in the most restrictive levy limit applicable to the budget year placed on any of the member cities over the levy limit for that member municipality for the prior year. In the event (a) or (b) decreases, the operating budget shall remain the same. SECTION X DISPUTE RESOLUTION 10.1 Dispute Process. Whenever there is a disagreement between the member cities as to the meaning or application of any of the terms hereunder, or as to the respective rights, powers, duties and obligations of the member cities, and the disagreement cannot be resolved, the parties shall engage in a dispute resolution process as follows: - 8- a) A member city initiating the dispute resolution process shall forward a written statement of the dispute to a regular or special meeting of the Governing Board. The Governing Board shall have six (6) months to resolve the dispute. b) If the dispute is not resolved as provided for in Section 10(a), the matter shall be forwarded to the Anoka County Mediation Service or if Anoka County Mediation Service is unavailable, such other mediation service as determined by the Governing Board. The mediation service shall have ninety (90) days to resolve the dispute. c) If the dispute is not resolved as provided for in Section 10( a) and 10(b), then upon a majority vote of the member cities, the dispute shall proceed to arbitration as provided for in Section X of this Agreement. SECTION XI ARBITRATION 11.1 Arbitration Procedures. a) Arbitration shall be conducted by and under the commercial arbitration rules of the American Arbitration Association, and shall be conducted by a single arbitrator. b) Within thirty (30) days after the appointment of the arbitrator and no sooner than ten (10) days following written notice to the member cities, the arbitrator shall commence a hearing on the dispute. c) The hearings shall be open to the public, recorded and may be transcribed at the request and expense of any member city. d) After the close of the hearing, and within thirty (30) days, the arbitrator shall prepare written [mdings and make a written decision which shall be served by mail upon the cities, and shall be binding upon all member cities. e) Except as provided for herein, all costs of arbitration shall be borne equally between the member cities. Each member city shall pay its own attorney's fees. 11.2 Arbitrator's Authority, a) The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Joint Powers Agreement. The aroitrator shall consider and decide only the specific issue(s) submitted in writing by the cities, and shall have no authority to make a decision on any other issues not so submitted. b) The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the applicable application oflaws, rules, or regulations having the force and effect oflaw. -9- 11.3 Judicial Relief. a) Any city may seek judicial relief, authorized pursuant to the provisions of Minnesota Statutes 572.08-572.30. All costs, except attorney fees, shall be awarded to the prevailing parties. SECTION XII WITHDRAWAL 12.1 Notice. Member cities may withdraw from this Agreement only in accordance with this section. Notice to withdraw may only be given during the month of October, in odd numbered years, beginning with October of2021. Such notice shall provide a minimum of one (1) year's notice to the remaining cities of the intent to withdraw. Such withdrawal would be effective December 3 I st on the year following notice. 12.2 Withdrawal Payment. After a city gives notice, it shall have a maximum of six (6) months from the date of notice to pay the following withdrawal payment. 1. 50% of estimated unemployment cost for the number of officers for that city as calculated by the budget formula as outlined in Section VIII. The number of officers shall be multiplied times the weekly maximum unemployment amount times 26 weeks. 2. 50% of the cost of accrued sick leave and vacation for the number of officers as determined by the budget formula as outlined in Section VIII. Such accrual shall be as of January 1st in the year the city is withdrawing and shall be based on the officers with the least seniority. Such payment will be distributed to the remaining Cities based on their percentage share of the current Department budget contributions. In addition, the withdrawing city shall be responsible for payment of the remaining one (1) year of contributions and shall be a full participant in the operation of the Department until its withdrawal is effective. 12.3 Refund of Payment. During the six (6) month period following its notice to withdraw, a city may abandon its withdrawal. In that event the payment made to the remaining cities will be refunded. After the six (6) month period, there shall be no refund of the payment made. 12.4 Ownershio ofEQuioment. All contributions for equipment by the withdrawing city shall be lost, and remain the property of the Department. -10- 12.5 Ownership of Land and Police Headquarters Building. The total contribution of the withdrawing city for building lease payments will be computed in comparison to the total building lease payments. Such withdrawing city shall be entitled to the payment percentage times the appraised value of the building and land. The remaining cities will pay the withdrawing city(s) the determined value in equal payments over a five-year period, or make mutually agreed upon payments. The Police Governing Board shall select the appraiser to determine the buildings value. SECTION xm DURATION, DISSOLUTION OF THE AGREEMENT 13.1 Dissolution. 1bis Agreement shall remain in full force and effect until all of the member cities' councils have voted in favor of dissolution. 13.2 DissolutionPavments. Upon dissolution, each member city shall continue payments and operate as a full participant, under this Agreement for a one (I) year period, so that dissolution can occur in an orderly fashion. . SECTION XIV DISTRIBUTION OF EQUIPMENT UPON TERMINATION OR DISSOLUTION 14.1 Process. a) Upon dissolution or termination from this Agreement by a member, or members, the following procedure shall be used to distribute the equipment and personal property of the Department, and other related equipment. Distribution will occur only after all Department debts and long term expenses have been satisfied. b) All property and equipment will be sold. c) In addition, the financial records of the Department will be reviewed for the life of the agreement or for the last 15 years, whichever is less, to determine the total dollar value of contributed equipment and other payments made by each member city. The Governing Board will then determine the percentage of the total paid by each member city. The percentage of the total contributions over the applicable period will then be multiplied times the total dollars arrived at by sale of all equipment and personal property of the Department less any debts, and then distributed to the cites. If a deficit occurs the member cities will contribute sufficient dollars to eliminate any deficits utilizing the same percentage of contributions indicated above. - 11 - d) Building disposal of the police headquarters in Circle Pines will be appraised, determining the estimated value of the land and of the building. The building and land will be offered to the City of Circle Pines at the appraised price. If the City of Circle Pines declines to purchase the building, it will be sold. After the sale the member cities will receive their percentage share of the proceeds as determined by the following formula: The value of the net sale price times the percentage paid by the member city of the total lease payments for the police headquarters building in Circle Pines. SECTION XV COUNTERPARTS 15.1 This agreement may be executed in several counterparts and so executed shall constitute one agreement, binding on all of the parties hereto notwithstanding that all of the parties are not signatory to the original or the same counterpart. SECTION XVI AMENDMENT 16.1 Modification. This agreement sets forth all understandings between the parties. All prior agreements, understandings, representations whether consistent or inconsistent, verbal or written, concerning this agreement, are merged into and superseded by this written agreement. No modification or amendment of this agreement shall be binding on any city unless each city agrees in writing to the proposed change or amendment. 16.2 Subruittal. Any city wishing to subruit an amendment to the agreement shall do so by subruitting a written proposal to the Governing Board at a regularly scheduled or special meeting. The Governing Board shall forward the proposed amendment, with a recommendation to each member city, within ninety (90) days of receipt of the proposed amendment. 16.3 Response to Proposed Amendment. Each recipient city shall respond to proposed amendment within sixty (60) days of receipt from the Governing Board. If no response is received, the amendment is deemed to be rejected. 16.4 No Mutual Agreement. A decision not to amend this Agreement shall not be subject to the dispute resolution provisions of Section X of this Agreement. -12 - IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective mayors and clerks, and their corporate seals to be affixed hereto, the day and year first above written, all by, authority of their respective City Councils. CITY OF CENTERVILLE . CITY OF CIRCLE PINES CITY OF LEXINGTON -13 - Teresa Bender From: Sent: To: Subject: Teresa Bender [TBender@centervillemn.com] Friday, January 07, 2005 8:18 AM 'Doug Fischer' RE:RE: Dear Mr. Fischer: I will discuss this with Council at their January 12, 2005 council meeting and get back to you. Teresa Bender City Clerk City of Centerville 1880 Main street Centerville, MN 55038 phone: (651) 429-3232 x 13 Fax: (651) 429-8629 -----Original Message----- From: Doug Fischer [mailto:Doug.Fischer@co.anoka.mn.us] Sent: Thursday, January 06, 2005 1:26 PM To: TBender@centervillemn.com Cc: Lyndon Robjent; jdvorak@srfconsulting.com Subject: Fwd: RE: Teresa, We could be available on the 13th, but we might not be able to have any "renderings" available at that time. Is the week of the 24th OK? Douglas W. Fischer, P.E. County Engineer Anoka County Highway Department 1440 Bunker Lake Boulevard NW Andover, MN 55304 Phone: Fax: E-mail: 763-862-4213 763-862-4201 doug.fischer@co.anoka.mn.us 1 MEMORANDUM To: Centerville City Council Cc: Paul Palzer, Teresa Bender, Jolm Meyer From: Tom Peterson, Bonestroo Rosene Anderlik Subject: Sewer and Water Rates Date: January 7, 2005 At the December 20, 2004 City Council meeting, we were directed to provide a proposal for engineering services to investigate current rates. I have spent several hours looking through old documents, talking to Staff, and preparing this memo. I do not think a detailed analysis is necessary, so only the time spent preparing this will be billed. Bonestroo Rosene Anderlik performed a Sewer and Water Rate Study in 1999. Information was presented relative to the operation and maintenance of the City's utility systems. At that time, recommendations were made to increase rates and connection charges to close the shortfall and build each fund to pay for future capital improvement projects (lift stations, water tower, well, etc.). The current rates are generally less than similar sized communities in the metropolitan area. We feel they could be raised in 2005 to help offset costs for the new water tower, MCES charges for pumping sewage, upgrades to force mains, and a future lift station. Sanitary Sewer: Utility Billing was $49 per quarter in 2004; was $39 in 1999 and recommended $51 by 2003. Recommend $53 in 2005. Residential Equivalent Unit (REV) was $2,000 in 2004; was $1,750 in 1999. Recommend $2,150. Sewer Availability Charge (SAC) was $1,350 in 2004; was $1,050 in 1999. Recommend $1,500. Water Main: Water Usage Rate was $1.70 per 1000 gallons in 2004; was $1.50 in 1999 and report recommended $1.90 by 2003. Recommend $1.90/1000 gaBons in 2005. Water System Management Fee was $17 per quarter in 2004; was $15 in 1999. Recommend $20 in 2005. Water Hook-Up (WAC) was $1,500 in 2004; was $1,300 in 1999. Recommend $1,700. Summary: A quick summary of the proposed increases in sewer and water rates for a typical home in Centerville, using 8,000 gallons of water per month is as follows- The monthly charges for sewer and water use per household will go up 11% from $35.57 to $39.54. The one-time charge (SAC, REU and WAC) for new homes hooking up to the systems will go up 10"10 from $4,850 to $5,350. Additional work could be done to calculate future costs of capital improvements, look at current balances in the Water and Sewer Funds, investigate neighboring community's rates in more detail, and estimate future development and charges incurred. This can be discussed further with Council. Please call me at 651-604-4868 with questions. END MEMO . TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Parks & Recreation Committee Updates DATE: Janullry 7, 2005 AIl Committee/Commission/Council Meetinl! Mayor Elect Capra requested the Parks & Recreation Committee discuss the possibility of canceling the regularly scheduled February 2, 2005 Parks & Recreation Committee Meeting to hold an all committee/commission/council meeting on that date. The committee discussed what upcoming items were on their agenda and whether they needed to meet in February. The Grant Subcommittee needs to submit the 2005 Trail Grant Application by February 28, 2005. The committee opted to make the following motion at this time, and if necessary, meet prior to the all committee meeting on February 2, 2005 to discuss any changes to the grant application. This motion will not be put on the City Council Agenda until the February 9, 2005 City Council Meeting to allow time for the Grant Subcommittee to finish the grant revisions, contact SRF to include what information is available from the Clearwater Creek Trail Feasibility Study and supply a copy of the grant to City Council. A resolution will also be needed to show City Council support of the grant application. Motion was made by Committee Member Peil, seconded by Chairperson Peterson to request the Grllnt Subcommittee make the necessary chllnges to the 2004 Trail Grant Application and recommend to City Council the Trail Grant Application be submitted by February 28, 2005. AIl in favor. Motion carried unanimously. Ms. Stephan will notify Mayor Elect Capra & Co-Interim City Administrator Bender that the Parks & Recreation Committee was agreeable to canceling the regularly scheduled February 2, 2005 Parks & Recreation Committee Meeting and will participate in the all committee meeting to be scheduled for that date. Committee Vacancies The Parks & Recreation Committee currently has three (3) committee vacancies. Mr. Richard Anderson, Mr. Andre Ziegler and Ms. Julie Lindsay have resigned due to other commitments and conflicts with schedules. Mr. Anderson was present at the committee meeting to receive a plaque from the committee recognizing his contribution to the City of Centerville. Mr. Ziegler was present at the committee meeting to resign in person and offer his assistance with committee projects as his schedule allows. 2005 Parks & Recreation Committee Chairperson & Vice Chairoerson Motion was made by Committee Member Peil, seconded by Committee Member Seeley to retain the positions as they were in 2004 with Chairperson Peterson and Vice Chairperson LeBlanc. All in favor. Motion carried unanimously. Parks & Recreation Committee Skate Ni2hts The committee discussed holding Skate Nights at Laurie LaMotte Memorial Park as they have in the past. The rinks have been open for a few weeks, are staffed during the warming house hours and the ice is currently in good condition. The committee will hold a Skate Night on Centerville Lake during Frozen Fete des Lacs on Friday, February, 18 from 7:00 to 10:00 p.m. The additional Skate Nights at Laurie LaMotte Memorial Park will be held Friday, January 14 and Friday, January 28, 2005 from 7:00 to 10:00 p.m. Ms. Stephan will post these on cable, the city web site and the city sign. Teresa Bender From; Sent: To: Cc: Subject: Bill Tschida [Bill.Tschida@ci.stpaul.mn.us] Friday, January 07, 2005 1:33 PM TBender@lcenlervillemn.com sthies@lbgslaw.com Confirmation of meeting 10:00 AM Tuesday January 18. 2005 We'll look forward to meeting with Mr, Hoeft and anyone else he chooses to bring. Bill Tschida Engineering Division Saint Paul Regional Water Services 1900 Rice St. st. Paul, MN 55113 phone: 651-266-6265 fax: 651-266-1658 >>> "Teresa Bender" <TBender@centervillemn.com> 1/7/2005 8:25:20 AM >>> Dear Mr. Tschida: Mr. Hoeft is available to meet to discuss 1601 LaMotte Drive on Tuesday, January 18, 2005 at your McCarrons Office Building. Thank you for the map. Mr. Hoeft has stated that the City's concerns remain the same as previously; however, Council desires for discussion to continue. Teresa Bender City ClerkCity of Centervi11e 1880 Main Street Centervi11e, MN 55038 Phone: (651) 429-3232 x 13 Fax: (651) 429-8629 1 Page 1 of 1 Teresa Bender From: Teresa Bender [TBender@centervillemn.com] Sent: Friday, January 07, 2005 8:25 AM To: Bill Tschida (bill.tschida@cLstpaul.mn.us) Cc: Jim Hoeft (jhoeft@bgslaw.com); Paul Palzer (ppalzer@cenlervillemn.com) Dear Mr. Tschida: Mr. Hoeft is available to meet to discuss 1601 LaMotte Drive on Tuesday, January 18, 2005 at your McCarrons Office Building. Thank you for the map. Mr. Hoeft has stated that the city's concerns remain the same as previously; however, Council desires for discussion to continue. 'r..- '8""""- ~~ ~O!~ t880 M.w.~ ~,1>f)z 05038 fl".,., (650429-:3232,., t:3 :P....' (650 429-8629 Int200S .f1J Bonestroo e Rosene "1\11 Anderli/< & . \J. Associates Engineers & Architects 2335 West Highway 36' St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 www.bonestrao.com RECEIVED Lv" t.' >,] b,y ..; December 27, 2004 Mr. Jeremy Wyland Maguire Iron, Inc. PoBox 1446 300 West Walnut Street Sioux Falls, SD 5710 1 Re: Re: 500,000 Gallon Elevated Water Tower Project Centerville, Minnesota File No. 616-03-130 Dear Jeremy: The City has requested that the floodlights illuminating the water tower be eliminated from the project. A change order deduct will be generated to reflect this. Please provide a cost proposal, (deduct), to eliminate the following items from the project to remove the illumination of the water tower: 1. Four type "D" floodlights. (Sheet ElO1 Note 8, Section 16500, Paragraph 2.01.D.) 2. Four 30' steel poles and associated mounting hardware and and concrete base detail, Section 16500, Paragraph 2.02.A.) bases. (Sheet ElOl Note 8 3. One digital timeclock. (Sheet BlOl, Section 16500, Paragraph 2.04.A.) 4. Lighting contactor. (Sheet E101, Section 16500, Paragraph 2.04.B.) 5. Four 3/4" conduit runs with wiring for the floodlights. (Sheet ElOl) Please feel free to contact me at 651-604-4881 with any questions you may have concerning this request or you may directly inquire with our Project Electrical Engineer, John Carlson at 651-604-4794. Thanks Jeremy. Yours very truly, ~OO, ROSENE, ANDERLlK & ASSOCIATES, INC. ~;:~ Timothy L. Grinstead cc: Teresa Bender, City of Centerville Paul Pau/zer, City of Centerville MRR, JPC, File . St. Paul, St. Cloud. Rochester. Willmar. MN . Milwaukee. WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned NUl. 1iWl 0 t 330 WASTE MANAGEMENT C'!';'JI' At. ., r.r ') 1'J"<li.T ... '.'-,' ,.,'. -~....' .",,~. """', ,,~,... ,..-,$-, WAST" MANAGEMENT . 10050 Naples Street N.E. Blaine, MN 55449 (952) 890-1100 (763) 783-5422 Fax December 23, 2004 Ms. Teresa Bender City Clerk City of Centerville 1880 Main Street Centerville, MN 55038-9794 Dear Ms. Bender, This letter is to remind you of the up coming rate adjustment for trash and curbside recycling service. The contract specifies the following rates: 30G 60G 2004 $8.01 $12.01 90G Sur $15.29 $6.91 REC $ 3.51 2005 $8.25 $12.37 $15.74 $7.12 $ 3.62 Per uuit Per Month The 2005 rates are effective 01101/2005. Thank you for the business and call me if you have any concerns! Sincerely, t!:.~6y~ Municipal Marketing . @ I From everyday collection to environmental protection, Think Green:" Think Waste Management. ,. .J[ " -{ ., \ , \. 71.... -'A. ' '~--i1 i~--'----~'T6';:U;:::,-!d-~.1~<j._..__. 'cJlY ~,' ~/Y~d '.. . .' . LJi" ...... deP cftLw ~..... ....... ..~ d.' . ~ ..... (V" -::j-" /' n -&.-, &..J- . 1_ _'_ . ~.. /~/.U?h . ~ dtC-<-c[fc[ -YWJ-" .1iJ..~~.. ~~. @~, (;{klf) ~ @ f11cu/' .on. 'bb.. 0/1.e ~ y- . . '-/,., o--.[) /' i. f!I/1 r J '-f 3/.':J7l!? L/VL~-ol J ..... . ( ---- "( J \ -I ~f ..1.. '( { ..-I, :.i( , -----~---- .-, -------- { ___...._ ___'U_.,...,'___ __" -( -------.-. ---. ,---- - , .../. -"-"-- ~"? .. .---...-.-.- "'( .,{ . ~ . --"-- ---.....-...-.----.-...-- - --"--,.-.-- -'---" .J .{ -.---...-. . ------.-----_.._---------_._---~---., - .-- --- _._-~---~_.- , '"1 '( v, , , < COUNTY OF ANOKA OFFICE OF COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 21Oo-3RD AVENtJE ~ANOKA;MiNNESOTA 55303<226-5 (763) 323-5700 January 4, 2005 MARGARET LANGFELD - CHAIR County Board of Commissioners RECEIVED G :3 Ms. Kim Moore-Sykes City Administrator, City of Centerville 1880 Main Street Centerville, MN 55038 Dear City Administrator Moore-Sykes: I am honored to have been elected chair of the Anoka County Board of Commissioners this year. The board votes for a chair and makes committee assignments annually at its first meeting of the year. Anoka County has a history of innovation and cooperation - working with elected and appointed officials and staff at all levels of government, as well as business and community leaders, to achieve county goals. As the new chair of the board, I would like you t9i;!<IJo}Vc!hlltuI,inte~d~o:,cql1tiP\le,!h~t tradition of collaboration and partnership., ':' ;':!' !},.j j '; Anoka County's priorities continue to be promoting Northstar commuter rail, enhancing economic development in order to provide jobs for county residents and increase the county's tax base (such as the Vikings stadium development), and continuing to make Anoka County a great place to live, work, and play. Anoka County is one of the most rapidly growing counties in the state, and with that increased population, our need for services continues togrow as well. Roads, transportation, public safety, human services for our children and elderly, parks, and libraries will all continue to be priorities of the Anoka County board, while also maintaining our position of being one of the lowest taxed counties on a per person basis in the state. I am particularly excited about the work the Anoka County Youth Advisory Council has been doing in recent years in developing youth leadership and tackling tough issues affecting our young people. Your input and idea~ are welcome as we work toward our common goals and objectives. Please feel free to write or call me at 763-323-5740. Sincerely, !f_ r'~ ....,., > ,-' _.. ":" ;',_ ..t . ,: :.~~" , "! An()kaCol.lllty I}oard of Commissione,rs ,-.\ ML:de FAX: 763-323-5682 Affirmative Action I Eqnal.~tunity Employer TDD/TIY: 763-323-5289 m: ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Paul McCarron, Chair Dennis D. Berg Rhonda Sivarajah Donald H. Pindell Dave McCauley, Vice Chair Margaret Langfeld William Nelson December 17, 2004 Ms. Kim Moore-Sykes, Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Anoka County Housing and Redevelopment Authority Development Senior Housing Project Dear Ms. Moore-Sykes: Enclosed you will find a copy of the approved 2005 operating budget for Chauncey Barett Gardens I and II showing anticipated revenues and expenses. Should you have any questions, please do not hesitate to contact me. Sincerely, ~"~R~ Housing Operations Manager JRlsky Enclosure Telephone: (763) 323-5700; Fax: (763) 323-5682; TDDITTY: (763) 323-5289 Government Center, Administration Office, 2100 3rd Avenue, Anoka, MN 55303-2265 Ul r:: ell "t:l .... ctl C> - - ell .... ctl [Q >. ell <..l r:: :l ctl .r:. U = oo!l~ "C"C Ql :s iijlO :!:!on o 00 Ol'" C o <..l - Ol W ...."C o C OW '" ~ .. Ql >- .!IJ Ul 2:- f1l <: <( Ol >.ai .. :l :Eo <I: c .... .. 0 ""'0 '" ..... Gl Cl "C :J m Gl > "" f1l ... f1l C. 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'" '" ..... ~ ~ 0> w ::> z w > w a: I- w z 0> NO 0 ... co o:l'" - co 0 00 0 0 0 ....'" co 0> N coO> .... 0> .... "'I- N 00 '" 0 0 ON r-- .... 0 N'" '" 00 '" 0 0 ON r-- .... t:;l N'" 00 '" 0 0 ON r-- .... 0 N'" N 00 '" 0 0 ON t- .... 0 N'" N 0 0 '" 0 0 0 N I"- .... t:;l '" '" 00 '" 00 ON I"- .... 0 "'M N 0 0 '" 0 0 0 N r-- .... 0 .... M N 0 0 '" 0 0 0 N r-- .... 0 .... '" N 0 0 '" 0 g 0 N r-- .... ... '" N 0 0 co 0 0 0 N r-- .... 0 '" '" N 00 0 0 0 ON 0 .... 0 "'''' ~ N 00 0 0 0 ON 0 ... 0> "'''' - r-- w '" z W 0.. X W w > i= ..: a: I- '" Z :i.ij c .~ ..: c. -l C) lD a.. <( ~ C ::J a::.= ~ en w1:o..Q) ~~~s 0<1-0 " '" c " Co " W '" :l o " c " '" 01= '" " ;; i;l 0-- 0..::;; '" '" N o '" ~ - '" '" "' '" '" o:l '" '" o:l co '" "' '" '" "' '" '" "' '" '" o ~ '" '" o - '" '" o - '" '" N - o co N - o '" "' -' ..: I- o I- CHAUNCEY BARETT GARDENS I and III 2005 CONSOLIDATED BUDGET NOTES REVENUE Apartment Rent - Phases I and II Chauncey Barett Phase I $455,578 $144,089 Apartment rent is based on rents effective in 2004 with a three percent increase at lease renewal in 2005. Floor Plan IBR 1 BR + Den 2BR Chauncey Barett Phase II Total Units 2 6 8 2004 Rent $639 $715 $775 Renewal Rate 2005 $660 $740 $800 $311,489 Apartment rent is start up rates per pro forma with a 3% raise on 25% of the units in December 2005. Floor Plan I BR HOME IBR 1 BR + Den 2BR Total Units 2 6 13 10 2005 Rent $600 $750 $825 $950 $19,740 Parking Rent Parking Rent is based on 16 stalls at $35 per month in Phase I and 31 stalls at $35/month in Phase II. Interest Income- based on historical averages for Chauncey Barett 1. $1,440 BRA Levy - $12,800 has been pledged to this property. $12,800 Miscellaneous Income - Gross Revenue $960 $490,518 Rent Concessions ($18,176) Employee rent concession for resident manager on a one bedroom plus den apartment at $715 per month with a three percent increase June, 2005, plus a $825 rent concession for a caretaker/maintenance Prepared by Greal Lakes Management Page I June, 2004 CHAUNCEYBARETT GARDENS I and II 2005 CONSOLIDATED BUDGET NOTES person with a 3% increase in December 2005. Parking Concession ' One parkjng stall each for the resident manager and caretaker. Apartment Vacancy Loss ($77,133) Occupancy assumptions are base on a lease-up period for Chauncey Barett II during the flIst half of the year. Assumptions are noted on the budget spreadsheet. Parking Vacancv Loss ($12,450) Parking Vacancy loss is based on the industry standard of 5%. Net Revenue $381,918 EXPENSES General Administrative $12,460 Advertising - assumes a higher volume during lease up period. Telephone - 3 business lines (Office shared with Phase II, Fire Panel, Front Entry) in Chauncey Barett 1. Three additional lines for Phase II including elevator, fire panel, and entry panel. $3840/yr. Office Supplies - $950/year for copying costs, stationary, general supplies, etc. Assumes additional supplies when Phase two is in start-up. Postage- $40 per month Miscellaneous Expense - Special Occasions/parties, extraordinary expenses, $200 per month plus $590 in January for annual rental registration. Insurance and Real Estate Taxes $20,130 Property Insurance premium - Assumption based on current rate/unit Payable in July. P.1.L.O.T. Payment - based On estimated 2004 income less utilities. Assessments - None planned at budget time. Salaries Per estimated staffing costs when Phase II is in operation. Maintenance salary is in the form of a rental concession. Payroll taxes - 9.65% based on FlCA, SUI; etc. $7,666 \ Prepared by Great Lakes Management Page 2 June, 2004 CHAUNCEY BARETT GARDENS I and II 2005 CONSOLIDATED BUDGET NOTES Professional Fees Management Fee - $950 plus 1.5% effective revenue (Less HRA Levy and Interest Income) HRA management fee based on proforma Accounting and Legal - Extraordinary expenses only $33,715 Contract Services $19,365 Exterminating - based on historical avareages Rubbish Removal-- $1800/year based on current rates with heavier usage during early move in months. Snow Removal - Amortized for winter months LandscapinglLawn Service--Amortized for summer months Includes fall and spring clean-up and fertilization. Other service Contracts/Cable -- Monthly cable for the community room, monthly alaim monitoring and annual inspections, annual parking lot sweep, window washing in June and water softener service for Phase II Utility Expense $ 39,135 Electricity - House - Heating the entries in the winter, cooling the halls during the summer, all exterior lighting and internal common area lighting. Electricity - Vacants - Cost of electricity in vacant units. Gas - Fuel to heat building and domestic hot water Water and Sewer - Service to the entire building Repairs and Maintenance $9,030 HV AC Repair --$50/month Appliance Repair -- $50/month Building supplies -- Purchase oflight bulbs, cleaning supplies, etc. Painting -- Interior and exterior painting, includes turnovers, common area touch-ups. General Repair and Maintenance - Building repairs and preventati ve maintenance Equipment Expenses - Purchase of tools and equipment Key and Lock Repair - Changing of locks, key duplication and . lock repairs. Garage Maintenance - repairs and preventative maintenance on the garage door. Prepared by Great Lakes Management Page 3 June, 2004 CHAUNCEY BARETT GARDENS I and II 2005 CONSOLIDATED BUDGET NOTES Total Operating Expenditure Net Operating Income Debt ServicelRelated Costs Total Expense Net Income Prepared by Great Lakes Management Page 4 $141,501 $240,417 $91 ,360 $232,861 $149,057 June, 2004 Teresa Bender Cc: Kim Stephan [kstephan@centervillemn.com] Tuesday, December 21, 2004 9:05 AM Teresa Bender; Paul Patzer; Tom Lee; Jeff paar; Linda Broussard-Vickers; Mary Capra; Terry Sweeney Tim Rehbine; Dale & Elizebeth Raasch; Eileen Smith; Paul Burke; Scott Ebel; 'John Fischbach' $250,000 Earmarked for 1-35E1CSAH 14 Interchange Project From: Sent: To: Subject: ~ E.I ~ 12-20-Q4 $250K 12-2041 $250K J35E-csAH 14.do... J35E-c5AH 14.jp... Good Morning, Attached is a press release from Diane Eichinger, Anoka County. She periodically sends me information for the web site. This one was a surprise and I thought you might find it interesting. Kim Stephan From: Diane Eichinger [mailto:Diane.Eichinger@co.anoka.mn.us] Sent: Monday, December 20, 2004 3:29 PM Subject: PHOTO CUTLINE I have attached and copied into this message a photo cutline, $250,000 Earmarked for I- 35E/CSAH 14 Interchange Project. I have also attached the photo. If you have any problems with this communication, please let me know. Contact: Julie Shortridge, 763-323-5744, or e-mail: julie.shortridge@co.anoka.mn.us FOR IMMEDIATE RELEASE PHOTO CUTLINE $250,000 Earmarked for I-35E/CSAH 14 Interchange Project Anoka County Commissioner Rhonda Sivarajah joined Congressman Mark Kennedy, State Senator Michele Bachmann, and other local officials at a recent ceremony to announce that $250,000 from the 2005 Omnibus Appropriations Bill has been earmarked for preliminary design work on the I-35E/CSAH 14 interchange project in Lino Lakes. "I am very grateful to Congressman Kennedy for securing funds for this much needed project," Sivarajah said. "This area is experiencing tremendous growth and the need for improvements at this interchange is becoming more urgent." From left: Lino Lakes Mayor John Bergeson, Congressman Mark Kennedy, Senator ~chele Bachmann, Anoka County Commissioner Rhonda Sivarajah, Washington County Commissioner Dennis Heqberg, and Hugo Mayor Fran Miron. . -30- Diane C. Eichinger Principal Administrative Secretary Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303-2265 Phone: 763-323-5720 Fax: 763-323-5682 E-mail: diane..eichinger@co.anoka.mIl.us 1 COUNTY OF ANOKA OFFICE OF PUBLIC INFORMATION GoVERNMENT CENTER 2100 3RDAVENUE. ANOKA, MINNESOTA 55303-2265 (763) 323-5700 December 20, 2004 JULIE SHORTRIDGE Public Information Manager DiI<:ct #763-323-5744 E-mail: iulie.shortridae@co.anoka.mn.us Contact: Julie Shortridge, 763-323-5744, or e-mail: julie.shortridge@co.anoka.mn.us FOR IMMEDIATE RELEASE PHOTO CUTLINE $250,000 Earmarked for 1-35E1CSAH 14 Interchange Project Anoka County Commissioner Rhonda Sivarajah joined Congressman Mark Kennedy, State Senator Michele Bachmann, and other local officials at a recent ceremony to announce that $250,000 from the 2005 Omnibus Appropriations Bill has been earmarked for preliminary design work on the 1-35E/CSAH 14 interchange project in Lino Lakes. "I am very grateful to Congressman Kennedy for securing funds for this much needed project," Sivarajah said. "This area is experiencing tremendous growth and the need for improvements at this interchange is becoming more urgent." From left: Lino Lakes Mayor John Bergeson, Congressman Mark Kennedy, Senator Michele Bachmann, Anoka County Commissioner Rhonda Sivarajah, Washington County Commissioner Dennis Hegberg, and Hugo Mayor Fran Miron. -30- RB:de [OJ GAUGHAN COMPANIES Gaughan Companies 56 East Broadway Suite 200 Forest Lake, MN 55025 office 651.464.5700 fox 651.464.5757 www.g:mghancompanics.com Mr. Terry Sweeney, Mayor Centerville City Hall 1880 Main Street Centerville, Minnesota 55038 Dear Terry, Centerville will have the decision to pick from the various options for upgrading County Road 14 through Centerville to Interstate 35E. These roadway improvements are needed to accommodate the existing vehicular traffic in this area and the increased traffic that the future development in this area will generate. Difficult or inadequate access to the property to be served by these roadway improvements will lower the potential value of the immediate area for commercial and industrial development. One must find that sensitive compromise between providing traffic ways for through traffic while servicing the roadway needs of properties accessed by the roadway. Weare planning on purchasing and developing the 20 acres on the southwest comer of 35E and County Road 14. This would become a premiere $45,000,000 retail development at the interchange. The access to this proposed retail development atufiliif considerable other available land in this area requires a signalized interSection at Country Road 14 and 21" Avenue. The initial improvement plans for County Road 14 would have completely eliminated the intersection at 21" Avenue: The revised plans now propose only a partial intersection access. This is still inadequate for the level of development that is propped. A full signalized intersection needs to be planned for this 21" Avenue intersection. I am requesting your assistance. in achieving a signalized intersection at County Road 14 and 21" Avenue. I ask that this signalized interSection be included in the County Road 14 improvement plans that the Anoka CoUnty Board will be considering. This will allow this interchange area to be developed to the maximum level that will be possible and will allow this area to become the beautiful gem that it should be. Sincerely, PatritkM.Glitigliall . President" 'p' ....~\... -" ,.,-" -.--.",-" RECEIVE;D L::[; 2 ;: "'"C', f ...-_ 'J Jim Tricker 158 Sunwood Valley Lane River Falls, WI 54022 I'm writing this letter in regards to the proposed traffic changes Anoka County wants to make to Co. Rd 14 on the east side of Centerville. I am employed as the Sales Manager at Northern Forest Products (NFP) and commute from my home to work each day. I am very concerned that the addition of a center median with no center turn lanes into businesses will cause more problems to the local residents, businesses and traffic flow than other potential, more logical designs. You are probably aware that NFP distributes and receives our lumber and sheet goods via tractor trailer flat beds, curtain side trailers and containers. I would estimate that 95% of our truck traffic exits 135E and comes westbound to our location. The proposed median with no left turn lane would result in our deliveries being routed on other county roads. This would cause excessive road wear, noise in residential areas and slowed traffic within an estimated 5 mile radius of NFP's facility. (Our deliveries from the north would have to exit 135E at Hwy 97 and from the south at Co Rd J or Hwy 96.) I'm sure the residents along these highways are looking for less truck traffic, potholes and noise, not more. Is the county' going to increase the seasonal weight restrictions on surrounding county highways? The median proposal just will not achieve the county's objective. All of NFP's deliveries will now have to arrive and leave eastbound. These large trucks will have to slow to a crawl before making a tight right hand turn into and out of our location. I would like to mention that before the county added the 4 way stop signs at Co Rd 14 & I 35E, I refused to exit there on my way to work. I felt it was too dangerous due to the eastbound speeding traffic. Co Rd J is almost as dangerous because I can't see eastbound traffic until I creep out into the intersection. (At least they have to slow down a little bit before coming to the "T" at Otter Lake Blvd just to the east.) I live in River Falls, WI. In the past 2 years, the city, 2 counties and the state tackled the same issue on our "North Main Street", which is also State Hwy 35. The solution: 1. The addition of traffic signal lights at the busiest intersections, which are sensor activated. 2. Inserting a "center turn lane" to get turning traffic out of the main flow. This is working well in our city and it will work in Centerville without creating headaches for local residents and businesses. Respectfully yours, ~~ ~ Tricker . RECEIVED .;--1"\ r; - I".:',~ L:L.~L t. ( ;"",,>J~l To whom it may concern, I am writing this letter in regards to the new development plan and/or reconstruction plan currently in progress for CR 14. After attending the past few meeting held by the county(s) and listening to both, residents and engineers, I have come to a conclusion on the new plan. This new development/construction has been poorly thought out and I can explain why. Because the number of new town homes are increasing in the Centerville, Lino Lakes and Hugo area, Anoka and Ramsey county have been put in a tough spot and are now faced with a serious problem. How to stop the current, negative impact these developments are having on traffic flow, while designing a plan to minimize congestion and create convenience for new residents. and possible future growth. However, this new plan has been pushed or is being pushed through the system, causing safety issues and other problems to possibly be over looked or never even considered. At the meeting's several residents and company owners had many complaints and questions, most of them involved safety of the children and the drivers, either walking or delivering in the . residential areas. The design shows that children would have to walk and/or cross high speed residential roads, either going to school or to various stores, while forcing delivery drivers to take alternative, unsafe routes on residential streets and exits in order to make their deliveries (the attached letter gives more detail on the new proposed routes and safety issues). Now the representatives at these meetings, the engineers and county members, tried to answer the questions fairly and honestly, but failed to make any realistic points and/or logic in their answers. ' One gentle (though I do not recall hisrniIhe) had no clue or idea where the stop signs were located on CR 14 and was unsUre of the posted speed limits, yet he is part of the support and developing team for this project. Does that make any sense to you? The other gentle was Doug Fisher, he basically gave everyone the run around, often blaming the responsibilities on other aspects or people involved in the design/development. Although, Doug did answer most of the questions asked, but his answers made no real sense. He claimed that the county could not drop the speed limit in residential areas, but claims residential safety was addressed. Was it before or after the design was drawn up? Maybe it wasn't considered until the residents complained, what do you think? Personally, I don't think anyone considered the safety factors involved in this new plan, regarding the safety of children. Honestly, do you think a child is going to walk a mile or more to cross the road at a street light or stop sign, while he/she walks to school, to a store or a friends house? Because that's what Doug seemed to think, but I don't. You know as well as I do, kids will take their chances running or riding a bike across the 45 mph. residential road if it meant getting to there destination faster, whether there is a median or not. Even if they did walk to an intersection, a child could still be in danger, considering the county is allowing legal u-turns at certain locations on CR 14 and both factors could cause serious injuries or even death. In my opinion, these factors were not consider prior to the new design and could become potential, serious hazards to residing residents, but hey what's a few injuries or death if it means increasing traffic flow and relieving congestion, right? Especially, when the engineers don't even live in the affected county's. I really feel that traffic control could be made possible by simply dropping the speed limit in the downtown, residential areas, while adding stop lights or stop signs to any and all available intersections. This would not only allow residents the option to cross at closer points along CR 14, but also maintain a safer, more controlled traffic flow, while eliminating any discrepancies that local businesses may have, regarding the proposed median. In short, this whole design is backwards. If the county really cared about the safety of the residents, their families and effected businesses, speed limit test and contingence plans would have been done prior to the design and development of CR 14, but because it wasn't the county has to come up with a plan and push it through the system quickly. So forget about safety, we can deal with it as it happens. Instead, lets focus on how to accommodate the newly built and potential, future town homes in these developing areas. Well sorry, but that's the wrong approach and the county needs to reconsider their proposed plan and/or design. lfthe county is projecting a 20 to 30 year development plan, why not solve the safety issues first (the exit ramps, the residential roads and weights, the speed limit and the proposed median) before focusing on CR 14 and the traffic congestion and/or flow? Its just like all the smarter and wiser people said to me or before me, "Safety First, always Safety First." Sincerely, a disappointed resident and community member, Jeff Grue D'1';1 nEl-l.VED .l"t.:i~ t.l ,R .' To Whom it my concern, I am writing this letter, regarding the development/construction plans for CR -14 and how it will negatively impact the business currently employing me and the inconvenience to travel there. The company name is Northern Forest Products and it is located on the South side ofCR-14. As you already know, traffic heading west will not be able to turn left on CR-14. This limits the ability of employees, customers and drivers to access the company parking lot, some are either visiting and/or delivering the products/materials necessary to run a successful and growing business, while causing all ofus to take unsafe, out of the way, routes and unnecessary u-turns. The proposed plan calls for two rerouted paths. The fIrst, while traveling south on 35 E, you will need to exit on CR-97 or Hwy. 96 and turn on 20th Ave. The second, while traveling north on 35 E, you will have to exit on CR-J and then turn on 20th Ave. both routes cause the semi- trucks to turn into opposing traffic lanes on 20th Ave., while the second causes a serious blind spot problem to traffic heading over the bridge, considering this off ramp goes up hill. However, both are needed to access the company and both force semi drivers and other drivers to take unsafe travels on a poorly designed road, 20th Ave. There are many safety issues involving this new route and after attending the Dec. 9th meeting, while listening to other people and their concerns, I could name a few more. Other then the blind off ramp and the opposing lane turns. There are others to consider, like weight restrictions, no side shoulders, twisting turns, sharp comers, residing residents and opposing driveways (backing up onto 20th Ave). All these elements cause travelers to become unsafe, whether they are coming or going away from CR-14. I, myself currently reside in the city of downtown Hugo and am not directly affected by the new routs, but I do have concerns regarding the safety involved in the legal u-turn that will be installed at theintersection of 20th Ave. and CR-14. Because I will be coming fromHwy. 61 and travel west on 14, I will be forced to u-turn the intersection, along with several other vehicles at any 19.ven point and time. All it would take is one person to either run through or neglect to notice someone turning at the stop sign or lights, causing me or somebody else to have a very unnecessary accident, while taking into consideration the many kids and/or people who can and/or will cross at that same intersection. Plus, what if a truck driver comes down CR-14? Where is that person suppose to turn around at? Hopefully, not at that intersection! Because of the safety issues and potential problems, regarding the new design and development of CR-l 4, I feel that there is only one solution to this problem and can easily fIx any issues from residents and travelers, we simply install a left turn lane that will access Northern Forest Products from CR-14 and eliminate the rerouting plans. By creating a left turn lane the county would not have to spend any more money on the developing or re-constructing process of residential roads to accommodate or fIt the needs of the current businesses that rely on CR -14 as a main source of in and out transportation. Its amazing, something so small and so simply could eliminate so many headaches and problems for residents and business owners, while including less traveling hassle on customers and employees. Sincerely, Jeffrey D. Grue I _ Teresa Bender From: Sent: To: Cc: Subject: Paul Patzer [ppalzer@centervillemn.com) Monday, December 27, 2004 3:51 PM Teresa Bender Peterson, Tom W Fw: Cty. Road 14 Improvment Plans ----- Original Message ----- From: "Alan Hamel" <ahamel@qwest.net> To: <ppalzer@centervillemn.com> Sent: Monday, December 27, 2004 4:35 PM Subject: FW: cty. Road 14 Improvrnent Plans > > > > > > > > > > > > > > > > > > Dear Mr. Robjent, Anoka County Highway Department: > > Thanks you so much for your e-mail of 12/21/04. I thank you for your > information about the County's intersection access spacing guidelines. > I know that the intersection spacing and the roadway speed go > together. The higher the speed of traffic, the farther apart a > roadway's intersections have to be. The Centerville City Council is > concerned about the speed limi t > in the stretch of roadway between downtown Centerville and I 35E. I believe > they think it is too high at present. You indicate that you are > designing this roadway for 50 MPH traffic, which is higher than the > present speed limit. I believe this may be an issue with the involved > municipalities. > > The County Road 14/Interstate 35E area has such significant > development potential~ To achieve its maximum development potential, > which is good in tenms of tax base, employment and community service, > easy and effective access to the property to be developed is > necessary. Difficult access makes > the development process troublesome, lowering the potential value of > the immediate area for commercial and industrial development. That is > good for > no onea > > Our firm is working on the development of +/-100 acres in the -----Original Message----- From: Alan Hamel [mailto:ahamel@qwest.net] <mailto:[mai1to:ahamel@qwest.net]> Sent: Monday, December 27, 2004 4:31 PM To: lyndon.robjent@co.anoka.mn.us <mailto:lyndon.robjent@co.anoka.mn.us> CC: capria@comcast.net <mailto:capria@comcast.net> i tbender@centervillemn.com <mailto:tbender@centervillemn.com> ; mgrochala@ci.lino-lakes.mn.us <mailto:mgrocha1a@ci.lino-lakes.mn.us> ; mlangfeld@co.anoka.mn.us <mailto:mlangfeld@co.anoka.mn.us> ; rhonda.sivarajah@co.anoka.mn.us <mailto:rhondaasivarajah@co.anoka.ronaus> Subject: Cty. Road 14 Improvment Plans 1 > southwest and > northwest quadrants of County Road 14 and 135E that is > Centerville and Lino Lakes. One of the parties we are > the Gaughan Companies who is planning a +/-$45,000,000 > development in the > interchange's southwest quadrant. The access to this proposed retail > development and the considerable other available commercial, > industrial and > residential land in this area requires a signalized intersection at > County Road 14 and 21st Avenue. There is no question that a > signalized intersection is not needed here today. But, in the future, > the signal will > be essential to fully realizing the development potential of this > prime development location. Your assistance is achieving a future > signalized intersection at 21st Avenue is requested. > > > > > > > located working retail both in with is Alan J. Hamel Integrated Real Estate Services, Inc. 277 Coon Rapids Blvd., Suite 219 Coon Rapids, Mn. 55433 763-784-2877 2 Teresa Bender From: Sent: To: Subject: Alan Hamel [ahamel@qwest.net] Friday, December 17, 2004 6:54 PM tbender@centervillemn.com FW: Cty. Road 14 (Main Street) Improvement Plans Hello-The City of Centerville's continuing involvement is needed to insure a signal at 21" Avenue. Thank you-Alan Hamel --Original Message--- From: Alan Hamel rmailto:ahamel@Qwest.netl Sent: Friday, December 17,20046:52 PM To: doua.fischer@co.anoka.mn.us SUbject: FW: Cty. Road 14 (Main Street) Improvement Plans Hello Doug-Your assistance is sought in aChieving a signalized intersection at 21" Avenue and Cty. Road 14. Thank you-Alan Hamel To: countvroad14@.co.anoka.mn.us SUbject: FW: cty. Road 14 (Main Street) Improvement Plans Hello Mr. Robjent. We continue to work with the land owner that owns a good portion of the land on the west side of I 35E at the Cty. Road 14 interchange in Lino Lakes and Centerville. The owner is selling the southwest quadrant of this interchange to the Gaughan Companies who plans a +/-$45,000,000 retail development at this location. To access this retail development and the considerable other available commercial, industrial and residential land in this area, a signalized intersection at County Road 14 and 21" Avenue is required. This intersection will provide access to the undeveloped, available land both north and south of County Road 14. Inadequate access will lower the value of the immediate area for commercial and industrial development, resulting in an inferior development to that which can be created If access is superior. All would agree that roadway improvements are necessary to serve the future needs of this area, but the issue of access is paramount to the magnitude of development that will occur in the future. We need Anoka County's assistance in providing a signalized intersection at 21str Avenue. Can you please give me a timetable on the plan/design decision timing for Cty. Road 14 and when the actual construction is anticipated? Thank you-Alan Hamel, Integrated Real Estate Services, Inc. (cell 612-598-3461). -Original Message-- From: Alan Hamel fmailto:ahamel@Qwest.netl Sent: Tuesday, November 30,20042:41 PM To: countvroad14<1llco.anoka.mn.us SUbject: FW: Cty. Road 14 (Main Street) Improvement Plans To: Lyndon Robjent, Asst. Cty. Engineer, Anoka County Highway Dept. Our finn is working with Gerald Rehbein in the development of his property both north and south of Main Street, west of 135E in both Centerville and Uno Lakes. There is about 100 acres in total involved. The improvement plans for Main Street are causing concem wilh the various prospective users we are working with who are interested in both the industrial and commercial p!llperty. The major concern is how the intersections at 20'h and 21" are to be handled. The prospects are conceme,ct that the plans will restrict access to a degree that the usability of the abutting property becomes limited, This is a concem to all, Improved roadway facilities are needed, but continuing access to abutting properti~ is also required. r have accessed your WEB site on the project and have printed off the plan. It is so small that even when blown up by 400%, it is not possible to see whai is happening. Could you please e-mail me or fax me the intersection plans that are proposed for both 20'h and 21s' Avenues? -Alan Hamel, Integrated Real Estate Services, Inc. 763-784-2877, fax 763-784-1139. 1 Page I of I Teresa Bender From: Paul Palzer [ppalzer@centervillemn.com) Sent: Thursday, January 06, 20051:14 PM To: Teresa Bender Subject: Fw: CSAH 14 Water Resources meeting minutes Hi Teresa- Here's a copy ofthe minutes from the CSAH#14 meeting. Paul - Original Message- From: Barbara Walthe~ To; beclsY.woz~anokaswcd~ ; tpeterson@bonestroo.com; les.lemm@bwsr.state.mn.u~ ; ppalzer~lltervillemn.QQm ; istudenski@J;Uino-lakes.mn.us ; darrell.audeJ!.@9i.stpaul.mn.us ; james.bode.@9.stpaul.mn.u~; ~rrv.str<lU~ci.stRaui.mn.us; karen.BLASKA@QQ..anoka.mlLu~; Iyndon,robjen!@!::.o,anoka.mn.us ; Ilick.eoloff@co.anoka.mn.us ; tom.hovey.@QDr.state.mn.u~ ; calme~orinc.com ; jim.larsen@metc.~tate.mn.us; Timothv.J.Fell@mvR02.usace.a..I!IIY.,mil ; todd.smi1!l@pca.state.mn.us ; ciohnSQI!@ricecreekwd.com ; !m.owell@ricecreekwd.col1}; ~hobbs~cecreekw~com ; bwallh.m:@srfconsullinq.com ; cbot@.srfconsulting.com ; idvora~rfconsullino.com ; illi:~srfconsulling.com ; nwil.!@1Lrfconsultino.com ; weshenaur@srfconsulling.com ; jacqueU@tkda.QQrn Sent: Thursday, January 06, 2005 11 :40 AM Subject: CSAH 14 Water Resources meeting minutes Attached you will find the minutes for the Water Resources Coordination meeting held on December 29, 2004 at the SRF offICeS. For those of you in attendance, please let us know if there are any necessary changes to the minutes. For everyone, please let us know if there are any issues which have not yet been addressed which you know to be of concern. I have also attached a graphic showing the project segment characteristics for your referral. Thank you for your attention to this project and for helping to make this first meeting a success. We at SRF look forward to our continued coordination in addressing the water resource challenges fating reconstruction of this stretch of CSAH 14. Barbara L. Walther Sr. Environmental Analyst SRF Consulting Group, Inc. One carlson Parkway, Suite 150 Minneapolis, MN 55447 (763) 475-0010 x196 (763) 475-2429 fax 1/6/2005 . CONSULTING GROUP, IN c. Transportation. Civil. Structural. Environmental. Planning. Traffic. Landscape Architecture. Parking. Right of Way SRF No. 0044994 0040 MEETING MINUTES TO: Meeting Participants FROM: Courtnay Bot DATE: January 5, 2005 SUBJECT: CSAH 14, I-35W to I-35E Water Resources S.P.02-614-24 The Water Resources Coordination meeting was held on December 29, 2004 at the SRF Consulting Group, Inc. office. The following persons were in attendance: . Lyndon Robjent, Anoka County Highway Department . Karen Blaska, Anoka County Parks . Paul PaIzer, City of Centerville . Tom Peterson, Boonestroo (For City ofCenterville) · Jim Jacques, TKDA (For City ofLino Lakes) · Chuck Johnson, Rice Creek Watershed District . Carl Almer, Emmons and Olivier Resources (For Rice Creek Watershed District) · Jim Larsen, Metropolitan Council . Les Lemm, Board of Water and Soil Resources . Jim Bode, Saint Paul Regional Water Utility . Jim Dvorak, SRF Consulting Group, Inc. . Walter Eshenaur, SRF Consulting Group, Inc. . Nathen Will, SRF Consulting Group, Inc. . Joyce Pickle, SRF Consulting Group, Inc. · Courtnay Bot, SRF Consulting Group, Inc. The following persons were not in attendance, but require notification ofthe issues discussed and the decisions made at the meeting: · Tim Fell, U.S. Army Corp of Engineers . Becky Wozney, Anoka County Soil and Water Conservation District . Darrell Audett, Saint Paul Regional Water Utility . Jerry Strauss, Saint Paul Regional Water Utility One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010. Fax (763) 475-2429 . http://www.srfconsulting.com An Equal Opportunity Employer CSAH 14, 1-35WtoI-35E Water Resource Meeting Minutes - 2- January 5, 2005 · Jim Studenski, City ofLino Lakes · Ken Powell, Rice Creek Watershed District · Steve Hobbs, Rice Creek Water shed District · Todd Smith, Minnesota Pollution Control Agency · Tom Hovey, Minnesota Department of Natural Resources · Nick Eoloff, Anoka County Parks The following is summary ofthe discussion. 1. Introduction to Project Representatives from SRF and the Anoka County Highway Department provided a brief summary ofthe project: . The CSAH 14 project will reconstruct the roadway between 1-35W and 1-35E. For purposes of design, the roadway had been divided into three segments (see attached map): Segment 1- Rice Creek Chain of Lakes Segment 2 - Downtown Centerville th Segment 3 - 20 Avenue to 1-35E . A Phase I Study was completed by Anoka County in July 2004 which assisted in the selection of the design concept for CSAH 14. The study identified area transportation system needs, safety needs, environmental resources as well as potential environmental impacts of the roadway and it's compatibility with existing and proposed land uses. In addition to identifying a design concept for CSAH 14, the Phase I Study also included analysis of access improvements to the regional system (I-35W and 1-35E) in conjunction with a new highway conidor north ofCenterviIle (northerly bypass). · The preliminary design and the associated environmental document for CSAH 14 are currently being prepared by SRF Consulting Group, Inc. . Project is scheduled for construction in Spring 2006. . Approximately $6 million dollars in federal funds have been allocated to the project. The overall project cost is currently estimated at $12.5 million. Further information about the project can be viewed on the project website: www.co.anoka.mn.us.click on "Transportation", "Highway Department home page" and "County Road 14, 135W to I35E Study". CSAH 14, 1-35W to 1-35E Water Resource Meeting Minutes -3- January 5, 2005 2. Wetland ImpactslMitigation Impacts SRF Wetlands representative, Joyce Pickle, presented layouts identifying the approximately 13.5 acres of permanent wetland impact. The wetlands were delineated in September 2004. She identified that there is opportunity for wetland hydrology and conditions to return following construction (i.e. temporary impacts) in Segment 1 between the roadway and proposed trail. The following questions/clarifications were discussed: · Some permanent impacts will result to DNR protected wetlands along the lake fringe. However, wetlands associated with the lakes are narrow (not much area outside of the open water). . The trail cannot be constructed immediately adjacent to the rural roadway section for purposes of safety. Also, state and federal aid guidelines do not allow for this. . The rural roadway section through the parks should allow for better wildlife movement. Mitillation The existing roadway is bordered on both sides by wetland and as such, opportunity for wetland mitigation within this segment is minimal. Similarly, the corridor does not allow much opportunity for stormwater treatment and therefore, some treatment may occur within the wetland areas. The following questions/clarifications were discussed with regard to mitigation: . Wetland restoration is an option in the park. However, wetland restoration only provides 25% credit. This would require a substantial amount of available parkland area. . Anoka County Highway Department's preference is to use BWSR banking. . An option to combine the wetland replacement/restoration and the regional parkland replacement processes should be pursued. . SRF will separate the safety versus non-safety (roadway versus trail) improvements to better understand where BWSR banking can be used. Mitigation for trail impacts cannot be used from BWSR banking but may be bought by the County. . The character of Segment 1 (the park segment) also limits wetland mitigation and stormwater treatment due to poor soils, limited upland areas and archaeological resources. . BWSR favors maintaining wildlife habitat on the isolated uplands in the park and using BWSR baking for mitigation rather than digging out those areas for wetland mitigation andlor stormwater ponding. CSAH 14, 1-35W to 1-35E Water Resource Meeting Minutes -4- January 5, 2005 . The proposed four-lane roadway in Segment 3 is needed today and in the future to accommodate traffic levels. In addition, substantial development plans are imminent for this area. 3. Stormwater Management SRF Water Resource representative, Walter Eshenaur, stressed that the primary challenge for stormwater management in the project area is the flat topography. More detailed discussion occurred by segment (refer to attached map). Segment 1 A rural section is proposed due to the topography and high groundwater levels which result in an inability to easily move and treat water. The following Segment 1 characteristics were described: · Existing dam on the Peltier Lake side ofthe George Watch Lake connection (Rice Creek). · Stop log system between Peltier and Centerville Lakes (estimated that there are three culverts and that only one is not "plugged"). . Profile of proposed roadway in Segment 1 is raised slightly from existing. . A grit chamber appears to be the only option for Segment 1 in the vicinity of the Peltier/Centerville connection. The following questions and clarifications were discussed with regard to Segment I: . The stop log system at the Peltier/Centerville connection should not be altered during construction of CSAH 14. The system is in place for Saint Paul Regional Water Utility emergency water supply needs. The system has remained closed for the last six years according to the Watershed District. The Watershed District prefers the system stay closed to isolate Centerville Lake from Peltier Lake, which has poor water quality. (TDML work planned for 2006 on Peltier Lake. Currently the TDML is three times higher than the desired goal from the very poor quality). Saint Paul Regional Water Utility maintains the culverts for the system. There needs to be additional coordination between the County and Saint Paul Regional Water Utility with regard to this issue. · Centerville continues to be listed by the MPCA as an impaired water. · Howard Marcus, MPCA, is a good resource for CentervillelPeltier water quality issues. · Grit chamber maintenance would be the City of Centerville's responsibility. Metropolitan Council wants to know how the City's only grit chamber is working. (City will not be able CSAH 14, I-35W to I-35E Water Resource Meeting Minutes - 5- January 5, 2005 to review until Spring 2005 since the grit chamber was installed only a few months ago.) Metropolitan Council points out that the City of Minneapolis is finding that grit chambers are not working well. Watershed District prefers grit chambers discharge to the north side of the roadway (peltier side) instead of the Centerville Lake side. Overall, the meeting participants would like to avoid grit chambers but if they are necessary, flow to the chambers should be carefully studied. . The following stormwater treatment options were discussed by the meeting participants. Some options will be studied further. - Lake pond treatment at Peltier/Centerville area; - Filter bag chambers. These generally require more maintenance than a grit chamber; - Filter canisters; - Ponding in development area south of CSAH 14 and east of Mound Trail. SRF concerned about putting public water onto private property; - Curb cuts. These generally result in erosion; Catch basins (slot basin). . The Watershed District requires sediment removal in difficult to treat areas even if other areas within the project corridor are overtreated. Segment 2 Segment 2 has more relief than Segment 1 but the corridor is still does not provide much opportunity for treatment. The profile of the roadway cannot be changed much because of the numerous driveways/access onto CSAH 14. Following is a description of the proposed treatment in Segment 2. · There is a high point just east of the Peltier/Centerville connection where a stormwater pond is planned on the south side ofCSAH 14. This would treat the right-of-way stormwater as well as improve existing flow to Centerville Lake by diverting flow to Peltier Lake. · A ditch is planned on the east side of CSAH 14, south of the southern leg of Lakeland Circle. There is a high point just west of Centerville Pond (CSAH 21) in downtown Centerville. The ditch would treat the right of way stormwater while maintaining the existing off-site drainage pattern which flows to a culvert pipe under CSAH 14 into Centerville Lake. · One pond is planned on the north side ofCSAH 14 just west of the northern leg of Lake land Circle (currently the location of a pond created for the existing housing development) and second pond between the two legs of Lake land Circle Drive. · Two ponds are planned northwest and southeast of the intersection ofCSAH 14 and Dupre Road. The pond to the northwest lies near the southern edge of Clearwater Creek. CSAH 14, I-35W to I-35E Water Resource Meeting Minutes -6- January 5, 2005 . Ponding is planned on the south side of CSAH 14 behind the Centerville City Hall. Clearwater Creek borders the southern portion of this property. The proposed design may avoid the creek floodway but requires further analysis. . Two ponds are planned east of County Road 54/CSAH 21 (20th Avenue) instead of one large pond because of the physical constraints of County Ditch 55, which runs north/south in this area. The Watershed District suggested SRF review the County Ditch 55 plans because the surface features may not reflect the subsurface tile locations. The following suggestions/clarifications were provided by the meeting participants with regard to Segment 2: . Watershed District prefers stormwater ponds to be sized for the entire drainage area if possible and not just the CSAH 14 right-of-way. Otherwise, off site areas should be routed around ponds in order to increase pond efficiencies. . Potential excess capacity in the development pond south ofCSAH 14 at Dupre Road should be reviewed. Watershed District has the plans from this 1995 pond project. · Difference between Phase II NPDES requirements and Watershed District requirements were briefly discussed recognizing the Phase II's emphasis on active pool treatment and the Watershed District's focus on dead pool treatment. · City ofCenterville noted that a 30-inch storm sewer line extends from the 1-35E SB/CSAH 14 EB ramp northeast to CSAH 14. The pipe is part ofMnlDOT's drainage system for the interchange. This will be reviewed by SRF. · SRF should obtain the Main Street Bank Plans (vicinity of County Ditch 55) from the Watershed District. 4. Floodplain ManagementlMitigation Following are the issues that were discussed by the meeting participants: · SRF described the existing versus proposed roadway profile and the changes that have been made with the proposed project to pull the roadway profile up out of the floodplain, particularly in Segment 1. . The proposed project may impact the Clearwater Creek f100dway at the Centerville City Hall. This will be researched further by SRF. · FIRM was last updated in 1982 for Lino Lakes and in 1999 for Centerville. CSAH 14, I-35W to I-35E Water Resource Meeting Minutes -7- January 5, 2005 . The FIRM elevations north of Mound Trail were discussed noting that the FIRM shows the existing roadway within the 100 base flood elevation. The County stated that the roadway has not been flooded (at least in the last 25 years according to County Public Works records). Several resources were referred to that documented the floodplain elevations: - Rice Creek 1998 Calibration Study (Modeled in 1992 for 10 day snowmelt)=887 - DNR record=886.7 Watershed District concluded that the elevation of 886-887 should be used. SRF requested that after calculating the volume of impact, we meet with the Watershed District to discuss hydrologic mitigation options. Hydrologic mitigation may involve modeling. The City of Lino Lakes requests to be involved in these discussions. . The meeting participants discussed the Floodplain Reduction Plan (1994) that was completed for the area near 20th Avenue. Resource Strategies Incorporated (Dean Johnson) is a good reference for this work. · The proposed bridge work at George Watch LakeIPeltier Lake was described. The existing bridge provides a 25-foot opening at the connection and the proposed bridge will provide a 9O-foot opening. There will be 10-foot clearance from the bottom of the bridge to the proposed trail that will pass under the bridge. The trail under the bridge will provide access from the south side of CSAH 14 to the proposed canoe launch, fishing pier and parking lot on the north side. There would be 2 to 3 feet from the trail to the normal water level. A single span bridge is currently proposed because of constructability, compatibility with the waterway and accommodation for wildlife crossing. The meeting participants stressed the importance of not opening the connection so much as to drop the water levels, which would impede canoe use. The DNR will be consulted for purposes of fisheries; however, it is believed that with the upstream dam, this is not a concern. 5. Future Meetings A future meeting will be arranged with the TEP in Spring 2005. SRF and the County will arrange a meeting with the Watershed District in January 2005 to discuss stormwater treatment and floodplain impact mitigation These meeting minutes were prepared by SRF Consulting Group, Inc. If you have any comments, revisions or clarifications, please contact Courtnay Bot at 763-475-0010. CMB Attachment H:\Projects\4994\EPlMeetings\Water ResourceslMinutes-122904.doc Design CUI. Segments . "... . itf1r.t.J..... ;~~.. .. AlX:as 10 pari< &il:ilities. ~onaIlIIIil..... jm,jll\K..' . t~~{.H~;w..~... 9.-: .lot j,C. . -.. ~ . . 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