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Home My WebLink About2005-03-23 CC Packet (i,!,,~~ CITY COUNCIL MEETING Wednesday, March 23, 2005 6:30 P.M. COUNCIL WORKSESSION Work Session 5:30 P.M. **Items in Red = "Addition Items" (SET AGENDA ITEMS) I. CALL TO ORDER I. Roll Call II. NEW BUSINESS 1. City Administrator Employment Contract - Mr. Dallas Larson 2. Discnssion of County Road 14 Memorandum of Understanding III. ADJOURNMENT COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA III. APPROVAL OF COUNCIL MINUTES 1. March 9, 2005 City Council Meeting Minutes 2. March 21,2005 Special City Council Meeting Minutes IV. CONSENT AGENDA 1. City ofCenterville March 10,2005 through March 23, 2005 Oaims 2. American Tank Services DBA Holte Contracting Payment Request for Pond & Ditch Improvements $52,621.17 3. Centennial Fire District Check Register Balance 4. Lynn & Associates Invoice for StatTTeam Building & Leadership Development 5. Resolution #05-014 - Resolution to Support Waste Management Coordinating Board for Convenient, Responsible, Free Disposal Options For Electronics V. A W ARDSIPRESENTATIONS/APPEARANCES 1. Mr. Paul Burke, Mr. Bill Bisek, Mr. Reggie Fraley - Couuty Road 14 & Downtown Redevelopment 2. Mr. JefTHanzal, 7381 Old Mill Road - Request for Municipal Services Prior to Scheduled Date - 2009 VL PUBLIC HEARINGS 1. Church of St. Genevieve Request for Comprehensive Plan Amendment/Special Use Permit & Fee Waiver vn. NEW BUSINESS 1. 2005 Budgeted Equipment Purchase 2. Lawn Maintenanee for 2005 3. Resolution #05-012 Local Government for Recreation Grant Program 4. Resolution #05-013 Concurring in the Issuance ofthe $2,365,000 Geueral Obligation Capital Improvement Plan Bonds, Series 2005A, by the City of Circle Pines VIII. OLD BUSINESS 1. CSAH 14 Project IX. ANNOUNCEMENTSIUPDATES 1. 1601 LaMotte Drive - (Update/Capra) X. ADJOURNMENT Handouts at the March 23, 2005 City Council Meeting Page 1 of 1 Teresa Bender From; Paul Palzer [ppalzer@centervillemn,com] Sent: Wednesday, March 16, 200510:58 AM To: Teresa Bender Cc: Michelle Lakso; Jeff Parr; Tom Lee; Unda Broussard Vickers; John Meyer Subject; PMT Meeting 15 March 2005 Morning Teresa- Just an update on the PMT Staff meeting on CASH #14. The County would like to receive the redline draft from the City of the MOU which I guess was promised to be forth coming from the City, Issues on ponding north of Northern Forest Products are on hold until more information on the underground ditch and draintile profiles are provided by the Rice Creek Watershed District. The County is also looking for a letter from the City as to whether or not the City wants to request the assistance from the County in applying for the 80120 matching grant for the street seepe items of the project, If the City is going to request assistance in applying for the grant, our street seepe profile and design will have to be forwarded to the County by June/July at the latest. Bonestroo needs approval from Council to proceed in preparing plans and specifications for the waterrnain extension and valve repair work and other City infrastructure items associated with the CSAH #14 project, The County was describing the traffic flow on Main Street and stated that the traffic counts will be double that of Lake Drive, They also said that Senator Kennedy has secured another million dollars to aid with the design of the interchange at 35E and Main Street. The County wants to create a new task force at the staff level to work on the interchange study. They want to schedule the first meeting sometime between the 21 st and the 28th of this month. I will attend the first meeting unless I hear otherwise, Please add the items that require Council action on next weeks agenda. Thanks, Paul 3/23/2005 CITY OF CENTERVILLE SPECIAL CITY COUNCIL MEETING MARCH 21, 2005 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a special meeting on March 21, 2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lakso Council Member Paar Council Member Broussard Vickers - Arrived 5:55 p.m. ABSENT: Council Member Lee ST AFF: City Attorney Ms. Joan Quade Former City Finance Director Ellen Paulseth I. CALL TO ORDER Mayor Capra called the March 21, 2005, City Council meeting to order at 5:50 p.m. II. SET AGENDA Motion bv Council Member Paar. seconded bv Council Member Lakso to approve the a2enda. All in favor. Motion carried unanimouslv. X. EXECUTIVE SESSION (CLOSED) Council recessed to executive session at 5:51 p.m. I. Lakeland Hills/Royal Oaks Industrial Brief discussion was had regarding pending litigation and upcoming trial dates. Council reconvened from executive session to their regularly scheduled meeting at 6:18 p.m. XI. ADJOURNMENT Motion bv Council Memher Lakso. seconded bv Council Member Paar to adiourn the March 21. 2005 Special City Council Meetin2 at 6:20 p.m. All in favor. Motion carried unanimouslv. tervi{{e 'Esta6{isfietf 1857 1880 Main Street . Centerviffe, MJ{ 55038 (651)429-3232 . Pax. (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05 - 014 A RESOLUTION TO SUPPORT SOLID WASTE MANAGEMENT COORDINATING BOARD FOR CONVENIENT, RESPONSIBLE, FREE DISPOSAL OPTIONS FOR ELECTRONICS. WHEREAS, technological advances in the areas of computers and televisions has created an inadvertent environmental problem when electronic products need to be disposed; and WHEREAS, this waste stream, ca1Ied E-waste, includes old TVs and computer monitors that have picture tubes or cathode ray tubes containing 2 to 8 pounds oflead per tube; and WHEREAS, City of CenterviIle supports efforts to ensure a long-term and sustainable system to ensure that proper management of old TVs and computers without reliance on government-only solutions. THEREFORE, BE IT RESOLVED that City of Centerville supports the Solid Waste Management Coordinating Board's legislative initiative to create a viable solution for electronic waste before the legislative prohibition on placement of products with cathode ray tubes (televisions and computer monitors) becomes effective on July 1,2005, and BE IT FURTHER RESOLVED, that legislation to solve this problem should include provisions to require manufacturer responsibility, reliable and convenient collection options, responsible recycling of CRrs, a mechanism to address the backlog of CRrs, and funding method that does not require substantial end-of-life fees. PASSED AND ADOPTED by the City Council this 23th day of March, 2005. Attest City Clerk Mayor Centennial Fire District Check Register 3/21/2005 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 3N 812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3N 812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 3/1812005 CHECK# NAME 14653 14654 14655 14656 14657 14658 14659 14660 14661 14662 14663 14664 14665 14666 14667 14668 14669 14670 14671 14672 American Test Center, Inc. Anoka Technical College Anoka Technical College Arthur Mohler Bill's Rental Center Brad Racut! Center Mart Comcast Diversified Texturing & Engraving Elizabeth Sheehy Emergency Lighting Technologies, Inc. Franklin Products Grainger International Assn. Of Arson Investigators Loffler Business Systems Minnesota Fire Chiefs Magazine MN Chapter IAAIIJeffrey G. Schadegg Nextel Owest Sam's Club 1011 ACCOUNT 42000 - Vehicle Maintenance 42220 - Travel, Conf., Schooling 4mO - Travel, Conf., Schooling 42130 - Equipment Expense 42100 - Fuel and Lube 42280 - Miscellaneous Expense 42100 - Fuel and Lube 42180 - Office Supplies Expense 42130 - Equipment Expense 42190 - Fire Prevention Supplies 42000 - Vehicle Maintenance 42190 - Fire Prevention Supplies 42130 - Equipment Expense 42200 - Dues and Memberships 42180 - Office Supplies Expense 42210 - SubsCriptions 42200 - Dues and Memberships 42240 - Telephone 42240 - Telephone 42180 - Office Supplies Expense AMOUNT 915.00 820.41 139.00 23.17 154.02 125.00 156.36 95.00 76.00 112.70 91.49 138.31 239.60 50.00 28.69 360.00 150.00 142.20 94.02 23.29 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA HELD: March 23, 2005 Pursuant to due call and notice thereof, a regular or special meeting of the City Council ofthe City of Centerville, Minnesota, was duly called and held at the City Hall on March 23, 2005, at o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION CONCURRING IN THE ISSUANCE OF THE $2,365,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2005A BY THE CITY OF CIRCLE PINES, MINNESOTA, AND AUTHORIZING EXECUTION OF A $ 827.750 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BOND, SERIES 2005A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Centerville, Minnesota (the "City") is a member of the Centennial Lakes Police Department, an organization formed with the City of Circle Pines, Minnesota (the "Issuer") and the City of Lexington, Minnesota by the execution of a Joint Powers Agreement; and B. WHEREAS, on January 26, 2005, the City held a public hearing and adopted a 2005-2009 Capital Improvement Plan for the City (the "Plan") and on the proposed issuance of general obligation capital improvement plan bonds in accordance with the provisions of Minnesota Statutes, Section 475.52 I; the Plan provides, in part, for fmancing to construct a joint police station for the Centennial Lakes Police Department (the "Project"); and; C. WHEREAS, no petition signed by voters equal to five percent of the votes cast in the City in the last general election requesting a vote on the issuance of the bonds has been filed with the City Clerk within 30 days after thc public hearing; and D. WHEREAS, the Issuer will issue its $2,365,000 General Obligation Capital Improvement Plan Bonds, Series 2005A (the "Issuer Bonds") pursuant to a resolution adopted March 22, 2005 (the "Issuer Bond Resolution") to finance both the Issuer's and the City of Centerville's and Lexington's share of the cost of the Project; and E. WHEREAS, in order to induce the Issuer to issue the Issuer Bonds to finance the Project, it is proposed that the City will issue its General Obligation Capital Improvement Plan Bond, Series 2005A in the amount of$ 827.750 (the "City Bond") to pay its share of the debt service on the Issuer Bonds; and 1738630v2 I F. WHEREAS, the City has heretofore determined, in accordance with Minnesota Statutes, Section 475.521, Subd. 4, that that the principal and interest to become due in any year on all the outstanding bonds issued by the City under Minnesota Statutes, Section 475.521, including the City Bonds, will be less than 0.05367 percent oftaxable market value of property in Anoka County, Minnesota; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, Minnesota, as follows: 1. Approval and Form of Citv Bond. The issuance of the City Bond to the Issuer is hereby approved. The City Bond shall be in fully registered form without interest coupons and shall be dated, mature, bear interest, be subject to redemption and be payable as provided in the form attached hereto as Exhibit A, with such amendments thereto as shall be deemed desirable or necessary by the Mayor and Clerk (hereby authorized to execute the City Bond by their manual signatures), as evidenced by their execution thereof. 2. Debt Service Account. There is hereby created the General Obligation Capital Improvement Plan Bond, Series 2005A Debt Service Account (the "Debt Service Account"), to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other accounts maintained in the official financial records of the City. The Debt Service Account shall be maintained in the manner herein specified until the City Bond and the interest thereon have been fully paid. There are hereby pledged and there shall be credited to the Debt Service Account collections of all taxes herein or hereafter levied by the City for the payment of the City Bond and interest thereon and any and all other moneys which are properly available and are appropriated by the goveming body of the City to the Debt Service Account. In addition. the City nledpes to the Debt Service Account all taxes levied in 2004 for collection in 2005. in the amount of 105% of the nrincinal and interest navments due on the City Bond prior to AUl!ust 1. 2006. The Debt Service Account shall be used solely to pay the principal and interest on the City Bond. 3. Tax Levv; Coverage Test. To provide moneys for payment ofthe principal and interest on the City Bond there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount 2005-2019 2006-2020 (See attached Levy Schedule) The tax levies are such that if collected in full (topether with taxes levied in 2004 as described above) will produce the 105% of the amount needed to meet when due the principal and interest payments on the City Bond. The tax levies shall be irrepealable so long as the City Bond is outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 1738630v2 2 4. General Obligation Pledge. For the prompt and full payment of the principal and interest on the City Bond, as the same respectively become due, the full faith, credit and taxing powers ofthe City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the City Bond and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 5. Redemption. The Bond is subject to redemption and prepayment without penalty at the option of the City (a) on February 1, 2013 and any date thereafter at a price of par plus accrued interest; and (b) on any date prior to February I, 2013 at a price of par plus accrued interest together with any additional amount necessary to defease the portion of the Issuer Bonds equal to the outstanding principal amount of the City Bond, all in accordance with the Issuer Bond Resolution. Redemption may be in whole or in I1IHIltiples of $1,OOO,nart. upon 30 days' prior written notice to the Owner. If redemption is in part, the City may select the specific principal installments hereof, or applicable portions thereof, to be prepaid. 6. Defeasance. When the City Bond has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered owner of the City Bond shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to the City Bond which is due on any date by irrevocably depositing with the City Finance Director on or before that date a sum sufficient for the payment thereof in full; or if the City Bond should not be paid when due, it may nevertheless be discharged by depositing with the City Finance Director a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to the City Bond called for redemption on any date when it is prepayable according to its terms, by depositing with the City Finance Director on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to the City Bond, subject to the provisions oflaw now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Miunesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 7. Refunding of Issuer Bond. The City ackoowledges that the Issuer Bonds are subject to redemption in connection with refunding in accordance with the Issuer Bond Resolution. Upon any refunding of the Issuer Bonds, the City will issue a replacement City Bond with a payment schedule adjusted to reflect the City's proportionate share of debt service due and payable on the Issuer's refunding bond. 8. Certificate of Registration and Levv of Ad Valorem Taxes. The City Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Anoka County, together with such other information as the County Auditor shall require, and to I I L 1738630v2 3 obtain from the County Auditor the certificate that the City Bond has been entered in the County Auditor's Bond Register and that the tax levy required by law has been made. 9. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the original purchaser ofthe Issuer Bonds, and to the attorneys approving the legality of the issuance of the City Bond, certified copies of all proceedings and records of the City relating to the Issuer's Bond and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the City Bond as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 10. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 11. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was seconded by member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1738630v2 4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, being the duly qualified and acting Clerk of the City of Centerville, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a meeting held on the date therein indicated, with the original thereof on file and of record in my office and that the same is a full, true and complete transcript insofar as the same relates to the $ 827.750 General Obligation Capital Improvement Plan Bond, Series 2005A. WITNESS my hand on ,2005. Clerk City of Centerville, Minnesota 1738630v2 5 EXHIBIT A UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF CENTERVILLE $ 827.750 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BOND, SERIES 2005A The City of Centerville, Anoka County, Minnesota (the "City"), certifies that it is indebted and for value received promises to pay to the City of Circle Pines, Minnesota, or assigns duly certified on the Certificate of Registration attached to and made a part of this Bond (the "Owner"), in the manner hereinafter set forth, the $ 827.750 principal amount of this Bond in the principal installments due on February 1 of the first day of each month in the years and in the amounts, respectively, as follows, with each such principal installment bearing interest until paid in the amounts as follows: Principal Month/DavN ear Installment Interest Payment Month/DavN ear Principal Installment Interest Payment Interest shall be payable serniamlually OR February 1 and }.agust lmonthly on the first day of each year,-month commencing February 1,2006, and shall be calculated on the basis of a 360 day year consisting of twelve 30 day months. At the time of final payment of all principal of and interest on this Bond, the Owner shall surrender this Bond to the City Finance Director at the City Hall, in Centerville, Minnesota. Notwithstanding anything to the contrary herein, the City's proportionate share of any amount transferred from the Construction Account to the Debt Service Account (as such terms are defined in the Issuer Bond Resolution, defined hereinafter) upon completion of the Project shall be applied as a credit against the principal or interest payment or payments due on this Bond after such transfer. The term "proportionate share" means the original principal amount of this Bond as a share of the original principal amount of the Issuer Bond. Manner of Payment. The principal of and interest on this Bond are payable when due by check or draft mailed or otherwise delivered by or on behalf of the City Finance Director to the Owner hereof as of the end ofthe fifteenth (15th) day ofthe month, whether or not a business day (the "Record Date"), immediately preceding the applicable payment due date; provided that if the City shall be in default in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the City Finance Director shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen (15) days prior to such date to the person that was the 1 738630v2 A-I Owner of the Bond as of the close of business of the City on the fifth (5th) business day of the City preceding such mailing, and the Owner as ofthe special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and interest on this Bond are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date of Payment Not a Business Day. If the nominal date for payment of any principal of or interest on this Bond shall not be a business day of the City or of the Owner, then the date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Issuance; Purpose; General Obligation. This Bond is issued as a single instrument under and pursuant to and in full conformity with the Constitution and laws ofthe State of Minnesota and pursuant to a resolution adopted by the City Council, the governing body of the City, on March 23, 2005 (the "Resolution"), for the purpose of providing money to finance the cost of construction of a joint police station. The terms Issuer Bond and Issuer Bond Resolution have the meaning provided in the Resolution. This Bond constitutes a general obligation ofthe City, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. Optional Redemption. The Bond is subject to redemption and prepayment without penalty at the option of the City (a) on February 1,2013 and any date thereafter at a price of par plus accrued interest; and (b) on any date prior to February I, 2013 at a price of par plus accrued interest together with any additional amount necessary to defease the portion of the Issuer Bonds equal to the outstanding principal amount of the City Bond, all in accordance with the Issuer Bond Resolution. Redemption maybe in whole or in multiples ef$I,OOO,JM!!j, upon 30 days' prior written notice to the Owner. If redemption is in part, the City may select the specific principal installments hereof, or applicable portions thereof, to be prepaid. Transfer. This Bond is transferable, as provided in the Resolution, upon the Register kept by the City Finance Director at City Hall upon surrender of this Bond together with a written instrument of transfer duly executed by the Owner or the Owner's attorney duly authorized in writing, and thereupon a new, fully registered Bond in the same aggregate principal amount shall be issued to the transferee in exchange therefor (or the transfer shall be duly recorded on the Register and the Certificate of Registration hereof), upon the payment of charges and satisfaction of applicable conditions, if any, as therein prescribed; provided that such transfer may occur only with respect to the entire Bond and all of the remaining principal amount of the sole final maturity hereof. The City may treat and consider the person in whose name this Bond is registered as the absolute Owner hereof for the purpose of receiving payment of or on account of the principal of and interest on this Bond (except for the payment of interest to the Owner as of a Record Date) and for all other purposes whatsoever. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; that the City 1738630v2 A-2 has covenanted and agreed with the holder of this Bond that it will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property in the City, without limitation as to rate or amount, for the years and in amounts sufficient to pay the installments of principal and interest on this Bond as they respectively become due; and that this Bond, together with all other debts of the City outstanding on the date hereof, being the date of its actual issuance and delivery, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Centerville, Anoka County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the signatures of its Mayor and of its Clerk, and the corporate seal of the City having been intentionally omitted as permitted by law, all as of ,2005. CITY OF CENTERVILLE, ANOKA COUNTY MINNESOTA Mayor Clerk 1738630v2 A-3 CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Bond may be made only by the registered owner or the Holder's legal representative last noted below. DATE OF REGISTRATION REGISTERED OWNER SIGNATURE OF CITY FINANCE DIRECTOR April . 2005 City of Circle Pines Circle Pines. Minnesota 1738630v2 A-4 &~~f~ CITY COUNCIL MEETING Wednesday, March 23, 2005 6:30 P.M. Work Session 5:30 P.M. COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Can n. NEW BUSINESS 1. City Administrator Employment Contract - Mr. Dallas Larson 2. Discnssion of County Road 14 Memorandum of Understanding Ill. ADJOURNMENT COUNCIL MEETING L CALL TO ORDER 1. Roll Call IL APPROVAL OF AGENDA Ill. APPROVAL OF COUNCIL MINUTES 1. March 9, 2005 City Council Meeting Minutes IV. CONSENT AGENDA 1. City of Centerrille March 10, 2005 through March 23, 2005 Claims 2. American Tank Senices DBA Holte Contracting Payment Request for Pond & Ditch Improvements $52,621.17 3. Centennial Fire District Check Register Balance 4. Lynn & Associates Invoice for Staff Team Building & Leadership Development V. A W ARDSIPRESENTA nONS/APPEARANCES 1. Mr. Paul Burke. Mr. Bill Bisek, Mr. Reggie Farley - County Road 14 & Downtown Redevelopment VL PUBliC HEARINGS t. Church of St. Genevieve Request for Comprehensive Plan Amendment/Special Use Permit & Fee Waiver ...... vn. NEW BUSINESS 1. 2005 Budgeted Equipmeut Purchase 2. Lawn Maintenance for 2005 3. Resolution #05-012 Local Government for Recreation Grant Program 4. Resolution $05-013 Concurring in the Issuance ofthe $2,365,000 General Obligation Capital Improvement PIan Bonds, Series 2005A, by the City of Circle Pines vm. OLD BUSINESS IX. ANNOUNCEMENTS/uPDATES 1. 1601 LaMotte Drive - (Update/Capra) x. ADJOURNMENT CITY OF CENTERVILLE CITY COUNCIL MEETING MARCH 9, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 9,2005, at City Hall, 1880 Main Street. Mayor Mary Capra Council Member Lee d Council Member Lakso Council Member Paar PRESENT: ABSENT: None STAFF: Ms. Bender City Attorney Mr. Hoeft City Engineer Mr. Schluender L CALL TO ORDER Mayor Capra called the March 9,2005, City Council meeting to order at 6:30 p.m. II. SET AGENDA The following items were added to the Agenda: Consent Agenda: Removal of Dale Raasch from EDC; New Business: Council Chair Replacement; Proposed Resident with Red Tailed Hawk; Old Business: Employment Agreement; Paperless Packet. Announcements: Grant CSAH 14. Executive Session: Lakeland Hills/Royal Oaks Industrial; Ground Development. Motion bv Council Member Paar. seconded bv Council Member Lakso to approve the al!enda as amended. All in favor. Motion carried unanimouslv. m APPROVAL OF COUNCIL MINUTES 1. February 23. 2005 City Council Meeting Minutes Mayor Capra requested the following changes: On Page 1, correct the date; On Page 3, change City Administrator to City Clerk; On Page 6 change 6:30 to 6:00 p.m. City of Centerville March 9,2005 City Council Meeting Minutes Motion bv Council Member Paar. seconded bv Council Member Lakso to annrove the February 23. 2005 City Council Work Meetinl! Minutes as amended. All in favor. Motion carried. IV. CONSENT AGENDA 1. City ofCenterville February 24,2005 through March 3, 2005 Claims 2. Centennial Fire District through February 22, 2005 3. Maguire Iron - Pay Estimate #7 ($6,555.00) 4. KLM Engineering Invoice MN2655 - ($6,075.00) 5. Parks and Recreation Committee Recommendation - Summer Programs YMCA 6. Parks and Recreation Committee Recommendation - DuraFun Equipment at Laurie LaMotte Memorial Park - $5,938.43 7. Removal of Dale Raasch from EDC Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to annrove the Consent Al!enda as nresented. All in favor. Motion carried unanimousIv. V. A W ARDSIPRESENTA TIONS/APPEARANCES 1. Mr. JeffHanzal. 7381 Old Mill Road - Request for Municipal Services Prior to Scheduled Date - 2009 Mr. Hanzal did not attend the meeting. VL PUBLIC HEARINGS 1. Church of St. Genevieve Reouest for Comprehensive Plan Amendment/Special Use Permit & Fee Waiver Mayor Capra opened the public hearing at 6:37 p.m. Mayor Capra indicated that she and Staff had been looking into this matter and it appears as though a mistake was made when the City Amended its Comprehensive Plan and the overlay was shifted on the map. Mr. Tom Wilharber 6849 Centerville Road, Trustee for the Church, addressed Council and explained that the Church property was incorrectly rezoned to single-family residential when the zoning overlay was applied to the map because it was shifted to the south. Council Member Broussard Vickers asked whether the City had a map of how things were before the amendment that made this change. Page 2 of9 City of Centerville March 9, 2005 City Council Meeting Minutes Mr. Wilharber indicated that he had the previous map and went to his vehicle to retrieve it. He then said that prior to this change the property was zoned pol. Mr. Peter Destin of 1688 Heritage addressed Council and indicated that he lives adjacent to the proposed Church construction and is concerned with drainage onto his property because there is currently a drainage issue. City Engineer Schluender explained the engineering requirements for the project and assured the resident that the Church construction cannot place runoff onto adjacent properties. Motion bv Council Member Lakso. seconded bv Council Member Paar to close the public hearin!!. All in favor. Motion carried unanimously. Mayor Capra closed the public hearing at 6:50 p.m. Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar to approve the roouest for Comprehensive Plan Amendment as reouested and the City is to pav for the amendment. AU in favor. Motion carried unanimouslv. 2. Proposed Ordinance #79 - Erosion Control Ordinance Mayor Capra opened the public hearing at 6:53 p.m. City Attorney Hoeft reviewed proposed changes to the document including changing zoning administrator to city administrator, and removal of language allowing bonding rather than a letter of credit. Council agreed to the changes as proposed. Ms. Bender indicated that she would be bringing forward the City's Fee Resolution for amendment. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lakso to close the public hearin!!. All in favor. Motion carried unanimousIv. Mayor Capra closed the public hearing at 6:57 p.m. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to approve Ordinance #79 as amended. All in favor. Motion carried unanimousIv. 3. Surface Water Pollution Prevention Program Annual Information Meeting Mayor Capra opened the public hearing at 6:58 p.m. Ms. Bender indicated that this hearing is a requirement of the NPDES. Page 3 of9 City of Centerville March 9, 2005 City CouociJ Meeting Minutes Council briefly discussed some of the things that have been done to improve surface water pollution. Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers to close the nublic heann!!. AU in favor. Motion carned unanimouslv. Mayor Capra closed the public hearing at 7:00 p.m. vn. NEW BUSINESS 1. Discontinue Gas Services at 7071 & 7073 Centerville Road Motion bv Council Member Broussard Vickers. seconded bv Council Member Lakso to discontinue !!as services at 7071 & 7073 CentervilIe Road. Ail in favor. Motion carned unanimouslv. 2. Request for Additional Funding - $10.100 (CDBG - Downtown Redevelopment Planning) Finance Director Meyer addressed Council and explained that the City has been awarded a grant of $75,000 but the original budget for the project was $85,100 and that is why Staffis seeking authorization for the additional $10,100. Motion bv Council Member Lee. seconded bv Council Member Paar to authorize the reauest for additional fundin!! $10.100 for CDBG downtown redeveloDment Dlannin!!. Council Member Paar asked whether Mr. Meyer felt this was fiscally responsible for the City and if he was in favor of it. Mr. Meyer explained that redevelopment is very important to the future tax base of the City and that is why he is in favor of expending these funds to make sure that the redevelopment plans are done right. He further commented that this investment is to ensure that the future development of the City benefits the tax base in the best way possible. VOTE: AIl in favor. Motion carried unanimouslv. 3. Water Tower Containment Elimination City Attorney Hoeft indicated that he and Staff have discussed this matter and are concerned that agreement to eliminate the containment system could leave the City open to liability should there be an issue with over spray. He then said that he would look into the situation with the contractor to ensure that liability remains with the contractor and not the City. Page40f9 City of Centerville March 9, 2005 City Council Meeting Minutes Motion bv Council Member Broussard Vickers. seconded bv Council Member Lakso to ann rove elimination of the containment system nendiDll determination bv the City Attornev that liability for an occurrence would stay with the contractor. All in favor. Motion carried unanimouslv. 4. Council Chair Replacement - Not to Exceed $100.00 Motion bv Council Member Paar. seconded bv Council Member Broussard Vickers to aDnrove the Durchase of a Council chair not to exceed $100.00. All in favor. Motion carried unanimouslv. 5. HousinlllKeeping of Proposed Resident's Red Tailed Hawk/Ordinance #24 Staff indicated that the City was approached by a potential resident interested in moving to the City but he wants to detennine whether he would be allowed to keep his red tailed hawk in the City. Council reviewed the Ordinance and detennined that non-domestic animals are not allowed within the City. vm. OLD BUSINESS 1. Administrator Search/Employment Agreement Council discussed the revised Employment Agreement. Mayor Capra indicated that after the second round of interviews there was consensus to offer the City Administrator position to Dallas Anderson. Motion bv Council Member Lakso. seconded bv Council Member Broussard Vickers to authorize Lvnn and Associates to offer the City Administrator DOsition to Dallas Anderson Council Member Lee indicated it is his intent to oppose Mr. Larson as City Administrator. He then said that Mr. Larson was a strong candidate and will be a fine Administrator but it is his opinion that he was not the strongest candidate. He further commented that Mayor Capra had asked if he would vote afftmlative to send a message that Mr. Larson has the full support of Council but he will vote his conscious in what he feels is best for the City. Council Member Lee commented, for the record, that he believes that Mr. Larson will be a fine administrator and, if it is the Council's will, he will have full and complete support of the entire Council, as in every other decision this Council makes. VOTE: Aves - 4. Navs -l(Leel. Motion carried. Page 5 of9 City of Centerville March 9, 2005 City Council Meeting Minutes Mayor Capra indicated she would contact Mr. Lynn by email to inform him of the vote and the approval of the amended Employment Agreement. 2. Resolution #05-011 - Redemption ofParkview ImDrovement Bond Mr. Meyer indicated that redemption would save the City $14,000. Motion bv Council Member Broussard Vickers. seconded bv Council Member Lec to aDDrove Resolution #05-011 as recommended bv the Finance Director. All in favor. Motion carried unanimouslv. 3. Successful Completion of Year Six and Satisfactory Performance Review - Citv Clerk Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee to aDDrove the steD increase for the City Clerk for successful comDletion of vear six and Derformance review retroactive to anniversary date. All in favor. Motion carried unanimously. 4. Paperless Packets Council Member Paar asked Council Members to further consider paperless packets and the purchase of laptops for Council. Council discussed the matter and agreed to think about it. Staff agreed to research the matter and provide cost estimates for consideration. IX. ANNOUNCEMENTSIUPDATES 1. 1601 LaMotte Drive - St. Paul Water Utilities No update. 2. CSAH 14 Council Member Broussard Vickers asked for clarification from Council as to what revising or changing the Memorandum of Understanding has to do with not wanting to sign it. Council Member Lee indicated that he had spent time trying to revise it into a document the City would sign but it became clear that the County would not agree to the way it was being revised. He then said that he agrees that the deal breaker for him is the full controlled intersection at 21st Avenue and he is not interested in signing the MOU until that has been agreed to by the County. Page 6 of9 City of Centerville March 9, 2005 City COUllCiI Meeting Minutes Council Member Broussard Vickers commented that she can live with the rest of the project but she will not sign unless there is a full controlled intersection at 21" Avenue as that is crucial to future commercial development at that intersection and to the survival of the existing businesses. She then said that she would like the Council to send a letter to the County indicating that the City will not sign and the starting point for reopening negotiations is the controlled intersection at 21" Avenue. Mayor Capra indicated that she would like the Council to wait on sending a letter like that because she is concerned that it would close off other options and she would like to see what the County is offering with the bridge design. She further commented that she feels refusal to sign puts the project in jeopardy. Motion by Council Member Broussard Vicken. seconded by Council Member Lee to direct Staff to send a letter to Anoka County indicatin!! that the City will not si!!n the MOD as drafted and that the startin!! ooint for reconsideration is a full controlled intersection at 11" Avenue. Council Member Paar indicated that he had asked as the process went along what the plan was and when the plan was finally presented it was the plan that nobody liked. He then said that he was not elected to work for the interest of Anoka County but for the residents of Centerville and this plan, without a controlled intersection at 21 " Avenue is not in the best interest of Centerville. Mayor Capra commented that not signing could throw the whole project away and the City will not get turn lanes, bike paths, and sidewalks as agreed to. Council Member Broussard Vickers commented that the City is paying for those items so the County should allow them. Mayor Capra said again, that she would like to wait. VOTE: Ayes - 4. Nays -l(Caora). Motion carried. 3. Pond and Drainage Ditch City Engineer Schluender provided an update for Council on the pond and drainage ditch project. Mayor Capra provided an update from the Planning and Zoning meeting discussion concerning an M-1 district for Main Street and the consensus, at this time, is that Main Street should be commercial. Council briefly discussed the potential to make changes when the road project is finalized. Page 7 of9 City of Centerville March 9, 2005 City COWlCil Meeting Minutes Council Member Paar provided an update on the EDC meeting indicating that they reviewed the success and potential to improve the Frozen Fete des Lacs for next year. The business appreciation is set for May 10,2005 and the focus will be on CSAH 14. Council Member Paar indicated that members of the EDC are looking into setting up and utilizing and EDA for the City and will report findings to Council. Council Member Broussard Vickers indicated that she would like to read the information prior to discussion at a Council Meeting. She then suggested considering a work session to discuss the matter. Council Member Lakso provided an update on the Park Commission meeting indicating that the skate park was a topic of discussion approved by Council earlier in the meeting. Mayor Capra asked whether the skate park increases the City's liability. City Attorney Hoeft indicated that keeping the equipment under a certain height means the park is covered under the City's existing liability policy. Council Member Lakso indicated that the Park Commission had questions regarding its capital improvement budget and has asked Mr. Meyer for clarification. 4. H.F. #1343 - $710.000 Grant - Local Improvements to CSAH 14 Mr. Meyer indicated the bill is in the House and Staffwill follow its progress. X. EXECUTIVE SESSION (CLOSED) Council recessed to executive session at 8:08 p.m. I. Ground Development (pheasant Marsh, Phase I, II & III) - Pending Litigation Brief discussion was had regarding a settlement offer present by Ground Development. 2. Lakeland Hills/Royal Oaks Industrial Brief discussion was had regarding pending litigation and upcoming trial dates. Council reconvened from executive session to their regularly scheduled meeting at 8:55 p.m. XL ADJOURNMENT Motion bv Council Member Lee. seconded bv Council Member Lakso to adiourn the March 9. 2005 City Council Meetinl! at 9:57 n.m. All in favor. Motion carried unanimouslv. Page 80f9 Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial. 1m:. City of Centerville March 9, 2005 City Council Meeting Minutes Page 9 of9 Centennial Fire District Check Register 317/2005 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECKII NAME ACCOUNT AMOUNT 3/4/2005 14637 Centennial Utilities 42251 - Station 1 - Gas 827.77 3/4/2005 14638 CenterPoint Energy 42253 - Station 2 - Gas 1,062.00 3/4/2005 14638 Forest Lake Ford 42000 - Vehicle Maintenance 479.25 3/4/2005 14840 Franklin Products 42190 - Fire Prevention Supplies 460.53 3/412005 14641 FratlalJone's Hardware 42130 - Equipment Expense 8.45 3/412005 14642 Hugo Feed Mill & Elevator 42130 - Equipment Expense 10.20 3/4/2005 14643 Marudas 42280 - Mi$Cllllaneous Expense 425.96 3/412005 14644 McLeod USA 42240 - Telephone 358.85 3/4/2005 14645 Metrocall 42240 - Telephone 87.64 3/412005 14646 Minnesota Metro Fire Officer's Assn. 42200 - Dues and Memberships 100,00 3/4/2005 14647 Verizon Wireless 45500 - FF Cell Phone Expense 54.62 3/4/2005 14646 Viking Office Pnoducts 421 SO - Office Supplies Expense 292.20 3/4/2005 14649 City of Lino Lakes 42190 - Fire Prevention Supplies 504,00 Total 4,671.47 10f1 toe 17 2005 16:28 BONESTROO ROSENE ANDERLIK 6516361311 p.1 jU BonestrOO Rosene II::JI Andeilik & ' 'liJ1 Associates Engileefs , Architects Owner: Ci of Cenlerville.1880 Main Sl Centerville. MN 55038 For Period: 3/112005 to 3/17/2005 Date: Re uest No: March 17.2005 Contractor. American Tank'$&Mces Inc:,DBA Hone Contractin .3174 R n Ln., St. Paul, MN 55117 CONTRACTOR'S REQUEST FOR PAYMENT POND AND DITCH IMPROVEMENTS : BRA FILE NO. 616-04-140 , SUMMARY, 1 OriQinalCOntracl Amount $ 77.725.00 2 Change Order - Addnion $ 0.00 : 3 Change Order - Deducllon $ 0.00 4 Revised 'Contract Amount $ 77,725.00 5 Value Completed to Dete, $ 55.390.70 6 Malerlal on Hand ' $ 0.00 7 . Amount Earned $ 55.390.70 8 Less Relainage 5% $ 2,769.54 9 Subtotal S 52,621.17 , 10 Less Amount Paid Previously' $ 0.00 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ 52.621.17 Recommended for Approval by:, , : BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. --;~~W~~ Approved by Contractor: , AMERICAN TANK, SERVICES INC. DBA HOLTE CONTRACTING Approved by Owner. CITY OF CENTERVILLE Specified ContraCt Completion Date: Mav 27. 2005 " " Date: Post-It" Fax No1e 7671 1.$'" TG Phone## Phone' Mar 17 2005 16:28 BONESTROO ROSENE ANDERL1K 6516361311 p.2 Contract Unit Current g"uantitY. . Amount No. 118m Unit Quantity Price Quantity, to Date to Dale BABE BID: . 1 MOBILIZATION LS 1 10000.00 '. 0.7 0.7 $7,000.00 . 2 . POND EXCAVATION CY ~OO .10..15 2258 2258 $22,91B.70 . 3. DITCH EX.CAVATlON . LF 1150 .6.60 920. 920 $6,072.0.0. 4 WOOD SKIMMER EA : 1 , 760.00 $0.00 5 REPAIR EX. WOOD SKIMMER EA 2 . 500.00 $0.00. 6 CLEAR AND GRUB LS 1 . 7000,00 1 1 $7,000.0.0. . 7. 4' DIA PRECAST MH, 7'-8' DEEP EA 1 3700.00 1 1 $3,70.0.0.0. B 24" HOPE LF 90 45.00 90 90. $4,0.50.0.0. . 9 24" HOPE FLARED END SeCTION EA 1 450.00 1 1 $450.00. 10. 12" RCP, CLASS 5 LF 25 75.00 8 8 $600.0.0. .' 11 12' RCP, FLARED END SECTION EA .2 750..00 2 2 $1,500,0.0 12 . RIPRAP, CLASS 3 CY 3D 105.00 20 20. . $2,100.0.0. 13 SODDING SY 100 15.00 $0.00 14 SEEDING . ACRE 1 3000.00 $0.0.0 15 EROSION CONTROL i:llANKET SY 100 7.00 $0.00 16 ' SILT FENCE, HEAVY DUTY LF 100 10.00 $0.0.0 Total BASE BID: $55,39CHO BASE BID: - Bid AmountTotol- $77,725.00 . Total BASE BID: Total \york Completed To Date $55,390.70 $55,390..70 Mar 17 2005 16:28 BONESTROO ROSENE ANDERLIK 6516361311 f>~3 PROJECT PAYMENT STATUS OWNER CITY OFCENTERVlllE BRA FilE NO. 616.()4.140.. CONTRACTOR AMERICAN TANK SERVICES INC. DOBA HOLTE CONTRACTING CHANGE ORDERS No. Date Description Amount Total Change Orders I PAYMENT SUMMARY No. From 1 03/01/2005 To 03117/05 Payment 52,621.17 Material on Hand Total Pa ant to Date Retaina e Pa No. 1 T olal Amount Earned $52,621.17 Ori inal Contract 2,769.54 Chan e Orders $55,390.70 ReviSed Contract $77 725.00 $77 725.00 El160414OREQ1.x1s ( TX ) Da t e Ma r. 7. Ma r. 11. Ma r. 14. MOl. r. 15. Ma r. 16. Ma r. 17. ( RX ) Da t e Ma r. Ma r. Ma r. Time 11: 55AM 2:46PM 4:33PM 11: 12AM 11:28AM 1 : 37 PM 3:27PM 4:22PM t 1: 14AM 4: 14PM * * * Journal (Mar.17. 2005 4:31PM) * * * Des tin a t ion 7637804484 6361311 BARNA, GUZV, & STEFFEN +6123379310 651 642 6942 6123383834 Tom Peterson, Sanest 7158580949 MASTER MECHANICAL BARNA, GUZV, & STEFFEN 4:17PM BARNA, GUZY,& STEFFEN 4: 29PM BARNA, GUZY, & STEFFEN 4:08PM MASTER MECHANICAL Time 6. 7. , 1 : 57 PM 9: 11 AM 11: 08AM 11: lOAM 11: 23AM 12:36PM 1: 40PM 12:22PM 12:50PM 3:25PM S end e r 6517668351 763 421 7628 651 221 9831 www.CorFunding.com BARNA, GUZY, & STEFFEN 7633777291 888-455-3551 2:54AM 3:46AM Via Fax 8:20AM 1 : 01 PM FAX 3: 14PM 612 673 2106 6:54PM 9:22PM Mar. 10. 10:49AM 2:25PM (303) 795-1989 5: 39 PM Ma. r. 9. Ma r. 11. Ma r. 15. Ma r. 16. Ma r. 17. 8. 9:30PM 9: 14AM 11: 30AM 4:55PM 12:44AM 9:06AM 1: 15PM 9:07PM 8:42AM 1 1 : 33AM 12: 27 PM 3:37PM 4:21PM 5:53PM 10: 14 PM 10:41AM 4:28PM Management Division Via Fax 7633777291 NUSCO FAX MASTER MECHANICAL V I a Fax (03) 795-1989 in t e rma r k 2 6516361311 Mode G3TESM G3TESM G3TESM G3TESM G3TESM G3TSM G3TESM G3TESM G3TESM G3TESM G3TESM G3TESM G3TESM Mode G3RES G3RES G3RES G3RES G3RES G3RES G3RES G3RES G3RES G3 RES G3 RES G3RES G3RES G3RES G3RES G3RES G3RES G3RES G3RS G3RES G3RED G3RES G3RES G3RES G3RES G3RES G3RES G3RES G3RD G3RES G3RES G3RES G3RES G3RS G3RES G3RED G3RED TXt ime Page 0' 24" P. O' 26" P. 0' 5 1" P. 0' 47" P. O' 59" P. 2' 51" P. O' 26" P. 0-28" P. 0-20" P. 2 - 19" P. 3 - 13" P. 4 - 04" P. 0-32" P. RXt ime Page 2 - 35" 0' 34" 1'47" 0' 40" 0' 31" 0' 29" 0' 15" 0'47" 0' 44" 0' 44" 0-50" P. 0' 37" P. 0' 37" P. 0' 5 1" P. l' 16" P. 0' 32" P. 0- 32" P. 0' 28" P. 0'37" P. 0' 31" P. 0-58" 0' 18" 0' 17" 3' 44" 0' 45" l' 10" 0' 37" 0- 36" l' 04" 0- 36" 0' 53" 0- 18" 1 - 0 1" 0' 42" O' 34" 0-48" 2 - 58" 1) 2) Re sui t Per s. Nam e 1 OK 1 OK 4 OK 6 OK 6 OK 5 OK 1 OK 3 OK 2 OK 20 OK 28 OK 23 OK 2 OK Re sui t Per s. Nam e P. P. P. P. P. P. P. P. P. P. 3 OK 3 OK 5 OK 2 OK 1 OK 2 OK 1 OK 1 OK 2 OK 1 OK 1 OK 1 OK 1 OK 1 OK 3 OK OK OK OK OK OK 1 OK 1 OK 1 OK 5 OK 1 OK 1 OK 2 OK 1 OK 1 OK 1 OK 1 OK 1 OK 1 OK 1 OK 1 OK 1 OK 3 OK P. P. P. P. P. P. P. P. P. P. P. P. P. P. P. P. P. TX Co u n t 001918 RX Count 002742 # Ba. t c h C Confidentia.l $ T ran s fer P Po 1 1 in g M Memory L S end 1 ate r . Forwarding E ECM 8 Standard 0 De t ail F Fin e U Sup e r Fine > Reduction H S tor ed/D. S e r v e r * LAN-Fax P. File No. 3338 3343 3376 3379 3380 3387 3388 3389 3394 3401 3402 3403 3414 F i Ie No. 3325 3330 3333 3335 3337 3340 3342 3345 3347 3349 3351 3353 3355 3357 3359 3361 3363 3365 3367 3369 3371 3373 3375 3378 3382 3384 3386 3391 3393 3396 3398 3400 ~40 5 3407 3409 3411 3416 ,.. Holte Contracting 3174 Ryan Lane Little Canada, MN 55117 (651) 481-7939 - (651) 481-7992 FAX Invoice Date Invoice # 31 W2005 696 Bill To City of Centerville City Hall t 880 Main Street Centerville, MN 55038-9794 P.O. No. Terms Project Net t5 Days Quantity Description Rate Amount Partial Pay Request No. 1 - Centerville Pond and Ditch Improvement 2/23/05 thm 3/8105) (No. I) Mobilization - 70% of to,OOO.OO 7,000.00 7,000.00 2,258 (No.2) Pond Excavation - 2,258 cu.yds. @ to.15/cu.yds. 10.15 22,918.70 920 (No.3) Ditch Excavation - 920 LF @ 6.60/LF 6.60 6,072.00 (No.6) Clear and Grub - 100"10 @0f7,000.00 7,000.00 7,000.00 I (No.7) 4' dia Precast MH, 7'-8' deep - I eo. @3,700.00/ea 3,700.00 3,700.00 90 (No.8) 24" HOPE - 90 LF @ 45.00/LF 45.00 4,050.00 I (No.9) 24" HOPE Flared End Section - 1 eo. @ 450.00/eo. 450.00 450.00 14 (No. to) 12" RCP, Class 5 - 14 LF @ 75.00/LF 75.00 1,050.00 2 (No. II) 12" RCP, Flared End Section - 2 eo. @ 750.00/eo. 750.00 1,500.00 20 (No. 12) Riprap, Class 3 - 20 cu.yds. @ 105.00/cu.yd. 105.00 2,100.00 Sales Tax 6.50"/. 0.00 ~ \)D /" v\~<)\)- I ,'-..... / L.-j\ ) Please remit to above address.. Contact us at 6S 1-481-7939 with any questions or concerns. Total $55,840.70 Centennial Fire District Check Register 31712005 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME ACCOUNT AMOUNT 3/412005 14637 Centennial Utilities 42251 - Station 1 - Gas 8'Zl.77 3/412005 14638 CenlerPoint Energy 42253 - Station 2 - Gas 1,062.00 3/412005 14639 Forast Lake Ford 42000 - Vehicle Maintenance 479.25 3/4/2005 14640 Franklin Products 42190 - Fire Prevention Supplies 460.53 3/412005 14641 Fratlallone's Hardware 42130 - Equipment Expense 8.45 3/4/2005 14642 Hugo Feed Mill & Elevator 42130 - Equipment Expense 10.20 3/412005 14643 Marudas 42280 - Miscellaneous Expense 425.96 3/412005 14844 McLeod USA 42240 - Telephone 358.85 3/412005 14845 Metrocall 42240 - Telephone 87.84 3/4/2005 14845 Minnesota Metro Fire Oflicer's Assn. 42200 - Dues and Memberships 100.00 3/412005 14647 Verlzon Wireiess 45500 - FF Cell Phone Expense 54.82 3/412005 14848 Viking Office Products 42180 - Office Supplies Expense 292.20 3/412005 14649 City of Uno Lakes 42190 - Fire Prevention Supplies 504.00 Total 4,671.47 10f1 . TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Lynn & Associates Invoice for Staff Team Building & Leadership Development DATE: March 18, 2005 Staff would like direction as to the payment of the attached invoice from Lynn & Associates. The February 9, 2005 preparation of training materials for the February 10, 2005 training session at 4 hours is in question. On February 10, 2005 Staff watched a video and finished previously supplied training materials. f Lynn & Associates March 1, 2005 Ms. Teresa Bender } City Clerk, Acting City Administrator J :; · City of Centerville 1880 Main Street ":\ Centerville, MN 55038 \y INVOICE: Staff Team Buiding and Leadership oevelopmeJ tvo.~(;"f'\,O February 9 Preparation of training materials for 1 0 Febru ry taining session JJL: /4 hours February 10 Staff training JJL: 3 hours .GJ Jj6f'-J , ~~,~ ~n.l-~ W~~ J'~ ~{~ ptPJ' Expenses associated with consulting: t"'" Meal expenses associated with training - $ 75.00 TOTAL CONSULTING: $ 875.00 TOTAL DUE & PAYABLE: $ 950.00 Thank you. Invoice is due and payable upon receipt Invoice Number: C:5:05 5435 Wedgewood Drive, Shorewood, MN 55331 phone 952.474.2193 fax: 952.474,3738 'NWWJynn-and-associates.com REC.E Lynn & Associates March 1, 2005 Ms. Teresa Bender City Clerk, Acting City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 INVOICE: Search and Selection Process - City Administrator February 1 Reference checking of candidates JJL: 4 hours February 2 Facilitate first candidate interview JJL: 3 hours February 3 Develop Psychological Assessment Summaries for the four top candidates. LL: 4 hours February 5 Facilitate first round interview process with Council: 4 candidates. LL: 8 hours JJL: 8 hours February 11 Follow up interviews with candidates JJL: 3 hours February 21 Write up reports on final candidates JJL: 2 hours February 22 Facilitate first round interview process with Council LL: 2 hours 5435 Wedgewood Drive, Shorewood, MN 55331 phone 952.474.2193 fax: 952.474.3738 WNW.lynn~and-associates.com TOTAL CONSULTING AND EXPENSES DUE: !Value of February Col'ISultillg: g+ hours x $125.00 =$+250.001 Total consulting due per agreement. $10.000.00 cap: $2125.00 Expenses: MBTI/EQI assessment fees for five candidates @ 75.00 . $ 375.00 TOTAL DUE & PAYABLE: $2500.00 Thank you. Invoice is due and payable upon receipt. Invoice Number: C:4:05 5435 Wedgewood Drive, Shorewood, MN 55331 2 phone 952.474.2193 fax: 952.474.3738 e-mail jim@lynn-and-associates.com Memo Date: To: From: March 23, 2005 Mayor, City Council & Staff John W. Meyer - Finance Director Subiect: Local Government Resolution for Outdoor Recreation Grant Proaram Attached is a resolution to authorize the city to apply for an Outdoor Recreation Grant to finance the land acquisition from the S1. Paul Board of Water Commissioners and improvements (fishing pier and gazebo) on this land. tervi{{e 'Esta6{isfieti 1857 1880 'Main Street . Centeroiffe, 'M!N 55038 (651) 429-3232 . PClJ((651) 429-8629 STATE OF MINNESOTA COUNTY OF ANORA CITY OF CENTERVILLE RESOLUTION #05-012 A RESOLUTION AUTHORIZING THE CITY OF CENTERVILLE TO ACT AS A LEGAL SPONSOR FOR THE PROJECT IN THE OUTDOOR RECREATION GRANT PROGRAM. BE IT RESOLVED that the City of Centerville act as a legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2005 and that Mayor is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of City of CentervilIe. BE IT FURTHER RESOLVED that City ofCenterville has a legal authority to apply for financial assistance and financial capability to meet that match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that City of CenterviIIe has not incurred any costs described on Item 5 and has not entered into a written purchase agreement for the property described on Item 4. BE IT FURTHER RESOLVED that upon approval of its application by the state, City of Centerville may enter into an agreement with the State of Minnesota for the above- referenced project, and that City of CentervilIe certifies that it will comply with all apQliCll~lela~s and. re~lllti9n811sstated. iJ}tl1~ grant Ilgrt)el11~ntincluHil1g dedicating}h~". . parkpioperty fOTclUtdoorrecreation uses into perpetuity." . . ..' . NOW, THEREFORE BE IT RESOLVED that Mayor is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of City of Centerville on March 23,2005. SIGNED: WITNESSED: Mayor, Mary Capra 3-23-05 City Clerk, Teresa Bender 3-23-05 Memo Date: To: From: March 23, 2005 Mayor, City Council & Staff John W. Meyer - Finance Director Subiect: Joint Police Station Bond Sale Resolution Attached is a resolution prepared by Steve Bubul to concur the City of Centerville's obligation for the bonds issued by the City of Circle Pines to finance the construction of the joint police station. One blank that will need to be filled in is the actual bond face value to the City of Centerville. Thirty-five percent of the issue ($827,750) is not a $5,000 denomination. Consequently, the face value maybe $825,000 or $830,000. In addition, I am requesting that payments for this issue be fifteen days prior to the coupon dates not monthly. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA HELD: March 23, 2005 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Centerville, Minnesota, was duly called and held at the City Hall on March 23, 2005, at o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION CONCURRING IN THE ISSUANCE OF THE $2,365,000 GENERAL OBLIGA TION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2005A BY THE CITY OF CIRCLE PINES, MINNESOTA, AND AUTHORIZING EXECUTION OF A $ GENERAL OBLIGA TION CAPITAL IMPROVEMENT PLAN BOND, SERIES 2005A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Centerville, Minnesota (the "City") is a member of the Centennial Lakes Police Department, an organization formed with the City of Circle Pines, Minnesota (the "Issuer") and the City of Lexington, Minnesota by the execution of a Joint Powers Agreement; and B. WHEREAS, on January 26, 2005, the City held a public hearing and adopted a 2005-2009 Capital Improvement Plan for the City (the "Plan") and on the proposed issuance of general obligation capital improvement plan bonds in accordance with the provisions of Minnesota Statutes, Section 475.521; the Plan provides, in part, for financing to construct ajoint police station for the Centennial Lakes Police Department (the "Project"); and; C. WHEREAS, no petition signed by voters equal to five percent of the votes cast in the City in the last general election requesting a vote on the issuance of the bonds has been filed with the City Clerk within 30 days after the public hearing; and D. WHEREAS, the Issuer will issue its $2,365,000 General Obligation Capital Improvement Plan Bonds, Series 2005A (the "Issuer Bonds") pursuant to a resolution adopted March 22, 2005 (the "Issuer Bond Resolution") to [mance both the Issuer's and the City of Centerville's and Lexington's share of the cost ofthe Project; and E. WHEREAS, in order to induce the Issuer to issue the Issuer Bonds to finance the Project, it is proposed that the City will issue its General Obligation Capital Improvement Plan Bond, Series 2005A in the amount of$ (the "City Bond") to pay its share of the debt service on the Issuer Bonds; and 1738630.2 1 F. WHEREAS, the City has heretofore determined, in accordance with Minnesota Statutes, Section 475.521, Subd. 4, that that the principal and interest to become due in any year on all the outstanding bonds issued by the City under Minnesota Statutes, Section 475.521, including the City Bonds, will be less than 0.05367 percent of taxable market value of property in Anoka County, Minnesota; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, Minnesota, as follows: 1. Approval and Form of City Bond. The issuance of the City Bond to the Issuer is hereby approved. The City Bond shall be in fully registered form without interest coupons and shall be dated, mature, bear interest, be subject to redemption and be payable as provided in the form attached hereto as Exhibit A, with such amendments thereto as shall be deemed desirable or necessary by the Mayor and Clerk (hereby authorized to execute the City Bond by their manual signatures), as evidenced by their execution thereof. 2. Debt Service Account. There is hereby created the General Obligation Capital Improvement Plan Bond, Series 2005A Debt Service Account (the "Debt Service Account"), to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other accounts maintained in the official financial records of the City. The Debt Service Account shall be maintained in the manner herein specified until the City Bond and the interest thereon have been fully paid. There are hereby pledged and there shall be credited to the Debt Service Account collections of all taxes herein or hereafter levied by the City for the payment of the City Bond and interest thereon and any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest on the City Bond. 3. Tax Levv: Coverage Test. To provide moneys for payment of the principal and interest on the City Bond there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levv Year of Tax Collection Amount 2005-2019 2006-2020 (See attached Levy Schedule) The tax levies are such that if collected in full will produce the amount needed to meet when due the principal and interest payments on the City Bond. The tax levies shall be irrepealable so long as the City Bond is outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 4. General Obligation Pledge. For the prompt and full payment of the principal and interest on the City Bond, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the 1738630v2 2 City Bond and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 5. Redemption. The Bond is subject to redemption and prepayment without penalty at the option of the City (a) on February I, 2013 and any date thereafter at a price of par plus accrued interest; and (b) on any date prior to February 1,2013 at a price of par plus accrued interest together with any additional amount necessary to defease the portion of the Issuer Bonds equal to the outstanding principal amount of the City Bond, all in accordance with the Issuer Bond Resolution. Redemption may be in whole or in multiples of$I,OOO, upon 30 days' prior written notice to the Owner. If redemption is in part, the City may select the specific principal installments hereof, or applicable portions thereof, to be prepaid. 6. Defeasance. When the City Bond has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered owner of the City Bond shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to the City Bond which is due on any date by irrevocably depositing with the City Finance Director on or before that date a sum sufficient for the payment thereof in full; or if the City Bond should not be paid when due, it may nevertheless be discharged by depositing with the City Finance Director a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to the City Bond called for redemption on any date when it is prepayable according to its terms, by depositing with the City Finance Director on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to the City Bond, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 7. Refunding ofIssuer Bond. The City acknowledges that the Issuer Bonds are subject to redemption in connection with refunding in accordance with the Issuer Bond Resolution. Upon any refunding of the Issuer Bonds, the City will issue a replacement City Bond with a payment schedule adjusted to reflect the City's proportionate share of debt service due and payable on the Issuer's refunding bond. 8. Certificate of Registration and Levy of Ad Valorem Taxes. The City Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Anoka County, together with such other information as the County Auditor shall require, and to obtain from the County Auditor the certificate that the City Bond has been entered in the County Auditor's Bond Register and that the tax levy required by law has been made. 1738630v2 3 9. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the original purchaser ofthe Issuer Bonds, and to the attorneys approving the legality of the issuance of the City Bond, certified copies of all proceedings and records of the City relating to the Issuer's Bond and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the City Bond as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 10. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 11. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or defme the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was seconded by member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. I 73863Ov2 4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, being the duly qualified and acting Clerk of the City of Centerville, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a meeting held on the date therein indicated, with the original thereof on file and of record in my office and that the same is a full, true and complete transcript insofar as the same relates to the $ General Obligation Capital Improvement Plan Bond, Series 2005A. WITNESS my hand on ,2005. Clerk City of Centerville, Minnesota 1738630v2 5 EXHIBIT A UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF CENTERVILLE $ GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BOND, SERIES 2005A The City of Centerville, Anoka County, Minnesota (the "City"), certifies that it is indebted and for value received promises to pay to the City of Circle Pines, Minnesota, or assigns duIy certified on the Certificate of Registration attached to and made a part of this Bond (the "Owner"), in the manner hereinafter set forth, the $ principal amount of this Bond in the principal installments due on February 1 of the years and in the amounts, respectively, as follows, with each such principal installment bearing interest until paid in the amounts as follows: Principal MonthlDavlY ear Installment Interest Pavment MonthlDavlY ear Principal Installment Interest Pavment Interest shall be payable semiannually on February I and August 1 of each year, commencing February I, 2006, and shall be calcuIated on the basis of a 360 day year consisting of twelve 30 day months. At the time of final payment of all principal of and interest on this Bond, the Owner shall surrender this Bond to the City Finance Director at the City Hall, in Centerville, Minnesota. Notwithstanding anything to the contrary herein, the City's proportionate share of any amount transferred from the Construction Account to the Debt Service Account (as such terms are defmed in the Issuer Bond Resolution, defmed hereinafter) upon completion of the Project shall be applied as a credit against the principal or interest payment or payments due on this Bond after such transfer. The term "proportionate share" means the original principal amount of this Bond as a share of the original principal amount of the Issuer Bond. Manner of Pavment. The principal of and interest on this Bond are payable when due by check or draft mailed or otherwise delivered by or on behalf of the City Finance Director to the Owner hereof as of the end of the fifteenth (15th) day of the month, whether or not a business day (the "Record Date"), immediately preceding the applicable payment due date; provided that if the City shall be in defauIt in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the City Finance Director shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen (I 5) days prior to such date to the person that was the Owner of the Bond as of the close of business ofthe City on the fifth (5th) business day of the 1738630v2 A-I City preceding such mailing, and the Owner as of the special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and interest on this Bond are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date ofPavrnent Not a Business Dav. If the nominal date for payment of any principal of or interest on this Bond shall not be a business day of the City or of the Owner, then the date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Issuance; Purpose; General Obligation. This Bond is issued as a single instrument under and pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council, the governing body of the City, on March 23, 2005 (the "Resolution"), for the purpose of providing money to finance the cost of construction of a joint police station. The terms Issuer Bond and Issuer Bond Resolution have the meaning provided in the Resolution. This Bond constitutes a general obligation of the City, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. Optional Redemption. The Bond is subject to redemption and prepayment without penalty at the option of the City (a) on February 1,2013 and any date thereafter at a price of par plus accrued interest; and (b) on any date prior to February I, 2013 at a price of par plus accrued interest together with any additional amount necessary to defease the portion of the Issuer Bonds equal to the outstanding principal amount of the City Bond, all in accordance with the Issuer Bond Resolution. Redemption may be in whole or in multiples of$I,OOO, upon 30 days' prior written notice to the Owner. If redemption is in part, the City may select the specific principal installments hereof, or applicable portions thereof, to be prepaid. Transfer. This Bond is transferable, as provided in the Resolution, upon the Register kept by the City Finance Director at City Hall upon surrender of this Bond together with a written instrument of transfer duly executed by the Owner or the Owner's attorney duIy authorized in writing, and thereupon a new, fully registered Bond in the same aggregate principal amount shall be issued to the transferee in exchange therefor (or the transfer shall be duIy recorded on the Register and the Certificate of Registration hereof), upon the payment of charges and satisfaction of applicable conditions, if any, as therein prescribed; provided that such transfer may occur only with respect to the entire Bond and all of the remaining principal amount of the sole final maturity hereof. The City may treat and consider the person in whose name this Bond is registered as the absolute Owner hereof for the purpose of receiving payment of or on account of the principal of and interest on this Bond (except for the payment of interest to the Owner as of a Record Date) and for all other purposes whatsoever. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in reguIar and due form, time and manner as required by law; that the City has covenanted and agreed with the holder of this Bond that it will levy a direct, annual, 1738630v2 A-2 irrepealable ad valorem tax upon all of the taxable property in the City, without limitation as to rate or amount, for the years and in amounts sufficient to pay the installments of principal and interest on this Bond as they respectively become due; and that this Bond, together with all other debts of the City outstanding on the date hereof, being the date of its actnal issuance and delivery, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Centerville, Anoka County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the signatures of its Mayor and of its Clerk, and the corporate seal of the City having been intentionally omitted as permitted by law, all as of --' 2005. CITY OF CENTERVILLE, ANOKA COUNTY MINNESOTA Mayor Clerk 1738630v2 A-3 CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Bond may be made only by the registered owner or the Holder's legal representative last noted below. DATE OF REGISTRATION REGISTERED OWNER SIGNATURE OF CITY FINANCE DIRECTOR April . 2005 City of Circle Pines Circle Pines. Minnesota 173863Ov2 A-4 1._ MEMO 18 March 2005 To: Honorable Mayor Capra and Council From: Paul Palzer, Co-interim Administrator ~ Re: Lawn Maintenance for 2005 +++1111111++++++++++++++11111++++++++++1111111111+++11111++++++ I have received quotes for the City Hall and park maintenance for this upcoming growing season. Pro Lawn Maintenance is the company we used last year and had a total yearly cost of $21 ,385.00. Their performance was satisfactory and based on the attached quotes from Comstock and Sons and Timber and Turf Outdoor Services, I would recommend that the Council approve the Pro Lawn contract for the 20005 season. , '--- . . . 1177 Birch Lake Blvd. N. . White Bear Lake, Minn. 55110 Phone: 651-426-4436 . Fax: 651-426-0396 City Of Centerville 1880 Main Street Centerville MN 55038-9794 Paul Palzer / Public Works Director March 2, 2005 2005 GROUNDS MAINTENANCE PROPOSAL City Parks Dear Paul Palzer, Thank you for the opportunity of bidding on your City Parks Grounds Maintenance for this coming 2005 season. I enjoyed meeting with you on Tuesday March 1st. I am looking forward to working with you Paul and the City of Centerville in the near future. Listed on the next few pages, you will find maintenance specifications and pricing for the 9 sites we visited on tuesday. If you have any questions, please call me. Office Cell Fax 651-426-4436 651-755-0920 651-426-0396 Thank you. . . Gregg Comstock 1 of 2 ")-bur Lawn Maintenance Ca." LANDSCAPING . SOD . DIRT . ROCK ' TRUCKING ' BCBCATS MOWING ' TRIMMING . FERTiLIZING . WEED CONTROL ~r@;'I;f~ ;lit weed jlllfJ jfl!c:JJ, ait'68 ilakfJI ~ yard/' un Birch Lake Blvd. N. . White BQar Lake, Minn. 55110 Phone: 651-426-4436 . Fax: 651-426.0396 City of Centerville Park Maintenance Specifications Mowing and trimming of all established turf areas to maintain a well kept appearance. (23 weeks) Blow hard surfaces clean. First week of May through the first week of October. Mowing to be performed on Tuesdays (weather permitting) and Wednesdays if needed. Weekly Mowing & Biweekly Trimming of the following locations: Public Works Building Royal Meadows Park Park & Ride / Building site Eagle Park City Lot ( Peltier DR.) Mow and trim once every 3 weeks Tracy Joy Park Acorn Park Weekly Mowing & Weekly Trimming of the following locations: City Hall Laurie Lamonte Park Season Price for the above Services: $ 21,580.00 Laurie Lamonte Park Aeration: Fall Aeration of all ball fields (double pass) $ 480_00 Paul, please call me with any questions you may have. Comstock & Sons, Inc. carries all licences and Insurance required by the State of Minnesota. Including licencing to apply herbicides and fertilizer. 8)2;;,~el~ .. ~ifcilSomstock Owner/Manager Comstock & Sons, Inc. Accepted By: Date: 2 "Your Lawn Maintenance Co." LANDSCAPING . SOD 0 DIRT . ROCK . T;;UC!{ING ., BOBCATS MOWING . TRIMMING . FERTiLiZING . WEED CONTROL "Give tR rwsed 2/;'11 ffwChp jil~'U 'laKe .:I :l2M.H limber :&Turf , March 17, 2005 .Outdoor Services, Inc. 2688 Maplewood Drive Maplewood, MN 55109 (651) 481-0744 For: City parks and other miscellaneous city owned properties. Attn: Paul City of Centerville 7087 20th Ave Centerville, MN 55038 Timber-n-Turf Outdoor Services proposes for the following land sites. 1. Public works building 7087 20th Ave. 2. City hall building 1880 Main St. 3. Eagle park at 6955 Dupre RD. 4. Laurie Lamotte park at 6970 Lamotte DR. 5. Empty city lot at 7312 Mill RD. 6. Small land parcel at 1697 Peltier Lake DR. 7. Acom Creek park at 1874 Revoir ST. 8. Tracy McBride Memorial park at 1875 Fox Run. 9. Royal Meadows park at 7161 S Robin LN. 10. Old Public Works site - park and ride at 1694 Sorel ST. MowinQ and trimminQ (work which is included in this proposal) 1. Cut all turf areas weekly or as needed. 2. Trim around all obstacles and blow sidewalks and paved areas free of grass clippings. Other miscellaneous services available but not included in the Drice Quote below: Spring cleanup, fall cleanup, pruning, weeding, and all other misc. landscaping services. Work to be done on an hourly basis (plus dump fee) upon request. (Hourly rate is based at $46.00 per man hour). The above work will be performed for the sum of $1930.00 per week or 7,700.00 per month plus sales tax. Billing will be done on a monthly basis, billed on the first of the following month. Payment is due by the fifteenth of that month. Payments not received within 30 days of invoice. date may result in interruption of service. If you would to schedule the above work, please sign and return one copy of proposal. Thank you for the opportunity to submit this proposal. I look fOrw'!lrd to hearing from you. ,t'\,v"\" (~\,'r\.,t\ John' amer Accepted by ''''''-\'''~' "-",,...- --J 1--. ':-1 "J . Date Date ?I~C LY{)~iI'tJTENAN:CE ) f{~J~lci .[v[N 55J2':-~ b5J..4;S:d-iDIH7 LAWN MAINTENANCE CONTRACT BETWEEN CITY OF CENTERVILLE AND PRO LAWN MAINTENANCE, LLC Client: City of Centerville Location of Service: Parks/City Hall; as specified by Client Contact Person Client Contact Person: Paul Palzer Contract Effective Dates of Service: MAY I, 2005 to OCTOBER 31, 2005 Pro Lawn Maintenance, LLC shall provide the following services for and on behalf of the client in description as follows. All services shall be performed by Pro Lawn Maintenance, LLC in a professional and timely manner. WEEKL Y LAWN MOWING . Weekly mowing of all areas of grass specified in location list above. Mowing every week or as needed May through October as specified by the client contact person . Trimming around edgcs as needed, but no less than once per month. . Sidewalks and parking areas to be blown off of excess grass cuttings after mowing. . All trash and debris to be picked up prior to mowing at locations listed above. . Any other areas mowed, other than the location listed above, will be specified separately per agreement with the client contact person. ... Mowing to be done on Monday or Tuesday of each week, weather permitting. . Mowing will be billed at an hourly rate of $27.00 per hour. I Property Maintenance Contract 2005 Pro Lawn Page 2 of 4 ADDITIONAL SERVICES . Invoices will be mailed on the 1st of each month. . Payments are due on the 15th of each month. In all other cases, the invoice will be due net 15. This applies to additional services not covered in the monthly rate of service. . If payments are not received on the specified due date. Pro Lawn. LLC may. at it's sole options and without prior notice. terminate this contract for terms of non-payment. See termination of contract clause. . Payments to be made May 15,2005 to October 15,2005. TERMINATION OF CONTRACT Pro Lawn, LLC at its sole option and without prior notice, terminate this contract for non-payment over 30 days of invoice date. In all other cases, this contract shall continue in full force and effect until the scheduled effective contract termination date set forth unless either party gives thirty (30) days written notice by certified or registered mail with retnrn receipt requested of its intention to terminate. Receipt of termination notice by either party shall automatically terminate this contract at the end of the notice period, unless both parties agree in writing to reinstate the contract prior to the effective date of termination. For the purpose of the service of notice of termination for the services listed in this contract, pursuant to the paragraph above, service must be made to Pro Lawn Maintenance, LLC, 9373 Dale Road; Woodbury, MN 55129. For the purpose of the service of notice ofterrnination to the client, pursuant to the paragraph above, service will be made to The Lawn Maintenance Supervisor, City of CenterviIle, 1880 Main Street, Centerville, MN 55038. DEF AUL T OR DELAY OF GOODS OR SERVICES Pro Lawn Maintenance, LLC shall not be liable for delays or defaults in furnishing goods or services hereunder, if such delays or defaults on the part of Pro Lawn Maintenance, LLC are due to: A. Acts of God or of a public enemy; B. Acts of the United States or any state or political subdivision thereof; C. Fires, severe weather, floods, earthquakes, natural disasters, explosions, or other catastrophe; D. embargos, epidemics, or quarantine restrictions; E. Shortage of goods, labor strikes, slowdown, difference with workmen or labor stoppages of any Kind F. Delays of supplier or delay of transportation for any reason; G. Causes beyond the control of Pro Lawn in furnishing items or services including but not limited to breakdown or failure of machinery ~r equipment. Acceptance of delivery or goods or services shall constitute a waiver and release of Pro Lawn by Client of any claim for damages, setoff, discount or other liability on account of delay. Property Maintenance Contracl2003 Pro Lawn Page 3 of4 INSURANCE Pro Lawn Maintenance, LLC represents that itmaintains and shall continue to maintain insurance covering its liability under this contract for loss or damage to persons or property from any act or omissions and arising directly from the provision of service hereunder, subject to the limitations of this contract. Pro Lawn certifies that it has Worker's Compensation Insurance. INDEMNITY The Client shall indemnify and hold harmless Pro Lawn Maintenance, LLC and any of its directors, officers, shareholders, employees, and agents from and against any action or threatened action suit or proceedings arising out of, or as a result of, the indemnifying part's performance under this contract and against any and all claim, expenses, losses or oamages (including reasonable attorney's fees), arising out of the clients willful negligence or willful acts of omission. LEGAL EXPENSES In the event Pro Lawn Maintenance, LLC commences a lawsuit for the recovery of payments due pursuant to the contract or any other amount due under the provisions of this contract, due to liability, loss, damage, cost, or expense (including reasonable attorney's fee) by reason of any act or omission of client or because of default in the clients performance of any other term or provision of this contract, the client shall pay Pro Lawn Maintenance, LLC reasonable attorney fees and costs and disbursements associated there with. ADDITIONAL NOTES . This contract supersedes any and all other agreements, either oral or in writing between the parties with respect to the matter stated herein and this contract contains all of the agreements between the parties with respect thereto. This contract may be amended or modified only in writing and shall be effective only after signed by both parties. The failure of either party to this contract to insist upon the performance of any of the terms and conditions of this contract, or the waiver of any breach of any of the terms and conditions of this contract, shall not be construed as thereafter waiving any such terms and conditions, but these shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. If any provision of this contract is held to be invalid or unenforceable for any reason whatsoever, the remaining provisions shall remain valid and unimpaired and shall continue in full force and effect. AIl work orders and communication must come from the client contact person listed on this contract for the above listed site. Other persons, other than the client contact person, handling any portion of said contract must be authorized in writing by the client contact person to Pro Lawn Maintenance. Work shall include all labor, supervision, tools, vehicles, supplies and other services that are necessary to maintain the above contracted services. Vehicles and equipment will be operated safely and procedures employed shall be according to accepted industry standards. . . . . . Property Maintenance Contrnct %005 Pro Lawn Page 4 of4 ADDITIONAL NOTES-continued . Work performance shall comply with the Federal Occupational Safety and Health Act. PRICING The prices listed in this contract are valid if the unleaded gas price is below $2.20 per gallon. If such price should go over $2.20 for the season specified, a new contract may be forthcoming. CONTRACT RATE: for MAY 1,2005 to OCTOBER 31, 2005 $27.00 per hour per mower, PLUS APPLICABLE MINNESOTA STATE TAXES. I hereby accept all the terms in the above stated contract as an acting agent for the above stated client. Client Contact Person Signature Date -~-o s.4'~fkL /l~? (fA Pro Lawn Maintenance, LL(: . f Josh Ritter, Owner /' \ - 1')-05- Date MEMO 18 March 2005 From; Honorable Mayor Capra and Council Paul Palzer, Co-interim Administrator~ To; Re; 2005 Budgeted Equipment Purchase +++++++ I I I I I 1+++++++++++++++++++++++++++++++ I I I I " ++++++++++++++ In the 2005 budget, the Council appropriated $22,500.00 for the replacement of the lawn tractor and purchase of an asphalt roller and equipment trailer. With the construction season fast approaching I would like to acquire these items from the state bid contract and the enclosed quote for the used Buethling 100 asphalt roller. The trailer would be the tilt bed style to facilitate the loading of the roller, mower and other small equipment. The total cost of the three items would be within the budgeted amount of $22,500.00. The other project I would like to proceed with is the preliminary work for an addition onto the public works building and renovation ofthe public works and police substation entrance and parking lot. The Council could either approve Bonestroo to assist with the design and layout or this could be requested from invited contractors for the project in a bid request. This can be a future work session issue or the Finance Director and I with interested Councilor Commission members could work as a task force to develop the best option for the City Page 10f1 Paul Palzer From: To: Sent: SubjllCt: Paul, "Dave Hosch" <DaveH@~equip.com> <ppalzer@centervillemn.com> Monday, March 07, 2005 2:06 PM Used Rollers We have two used one tons available. 1. 1998 Rosco Rollpac. 34" rolling width. Plice is $2800.00. 2. 1998 Buethling B100. New Honda engine last season. 36" rolling width. Plice is $3625.00. I will have the Buethling on the yard in a couple of weeks. You can see a picture of the Rosco on our website at <\;~ ,,'j"'AJ;"CP"\ The Buethling is priced higher but is a better roller. Also parts availability is much better on the BuethTing. I'll let you know when it comes in. 3/712005 ~......~..........;iiWi..< lE:T~10'"F.... " .; ',' -', ,<,.......,-.' -'--:' ,- " T./~NDEM:.Axr.E,,'IIL'lt&1'lI)Jj'IWJ.J~K, .WA:N"SJ'!Y:l;E) , '- ,.' ,-- .... ,--' . :) .~ ) STANDARD EQUIPMENT - 9,980 lb. (4,527 kg) GVWR -(2) 6,000 lb. axles (4" drop) - (4) 12" x 2" electric brakes -(4) ST225/75R15D range radial tires -(4) 6 hole mod wheels . Adjustable 2*/' ball coupler or lunette eye - (2) safety chains (With hooks) . 7,000 lb. drop leg jack - 5" structural channel tongue - 4" & 3" channel crossmembers - Deck based on model (see below) · 15" loaded deck height -(6) tie downs - D.O.T approved lighting - Modular wiring harness Model Reference # Width Length Retail FT-1DT Pan TPP31E75BK 8'6" (79" ill) 12' + 4' Dovetail $4,177.63 ..,~~itl$F~~'~F":JlW%t\kifali;,..;,j;j'S:!"_:~~.~,~k;t:f&1i.'1~~J;.jNj~.....1i.flL'lr...t..~~ ~ :,;B'~~~~'l~~'~;~:Jl~:r:.;,,?~.~,/~ ?-""'~-~:-~'~,'-__. -~~,k\..~'7i:: '::~~w':l-":;",\~~";;,,-:'i."'~~.!-):~~~_~"'Zo,,,,:l~~;~l~L~;~~,:\~\> ..~~"Af;; FT-lOT Grat-X TPG36C95AV 8'6" (79" ill) 12' + 4' Dovetail $4,861.84 Deduct for 8' wide (74" ID) T01 W80 $ ~236.B4 (FOR ADDITIONAL OPTIONS SEE PAGE 12-12 & 12-13) AC11lAI. LOAD CAPACmES WILL VARY WITH DECK LENGTIt NET TRAILER WEIGHI; AND OPTIONS. EFn'~ 3I1f2.k2. PRICES AND SPECS ARE SUBlECTTO CHANGE WITHOUT NOl1CE. ASLL/Na .lNDUSTRIAL ThArr.ERS Page 12-6 I @2002 Felling Trailers, Inc. Form No. 1000-15 March 2002 Printed in U.s.A.