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Home My WebLink About2005-02-09 Handouts li'" "iei ter'lJi{{e ,<; 'r.'tafi,...',{1&>? CITY COUNCIL WORKSESSION & MEETING Wednesday, February 9, 2005 6:30 P.M. **Items in Red = "Addition Items" **Items in Blue Strikethrough - "Removed Items" **Items in ** = Attention Getters (SET AGENDA ITEMS) COUNCIL MEETING L CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA IlL APPROVAL OF COUNCIL MINUTES 1. January 26, 2005 City Council Meeting Minutes 2. January 26, 2005 City Council Work Session Meeting Minutes **Remove** 3. February 2, 2005 City Council Work Session/All Committee/Commissioner Meeting Minutes **AttachedU ^^^^REMOVED^^^^ IV. CONSENT AGENDA 1. City of Centerville January 26, 2005 through February 9, 2005 Claims 2. Centennial Fire District Claims through February 4, 2005 3. 2005 Residential Recycling Contract - Anoka County 4. Dave Perkins Contracting, Inc. - Final Pay Estimate #5 ($58,694.80)- Peltier Preserve 5. Maguire Iron, Inc. - Pay Estimate #6 ($19,665.00) - 500,000 Gallon Elevated Water Tower 6. City of Lino Lakes - ($4,785.00)- 21" Avenue 7. PC Solutions - Annual Maintenance Contract - $4,400.00 8. Amt Construction, Additional Work, 21" Avenue. $6,752.67 9. EDC Request for Expenditure of Funds & Cougar Cash V. AWARDSIPRESENTATlONS/APPEARANCES 1. Mr. Paul Montain - Rental Registration va PUBLIC HEARINGS 1. St. Genevieve's Request for Rezone from R-2 to P-1 **Comp. Plan Amendment Needed** VIII. NEW BUSINESS 1. Sanitary Sewer System - Reducing Infiltration and Inflow 2. Res. #05-002 - Amendment (Curb Stop Escrow-Final GradelLandscaping) **Attached Memou 3. Replacement of Public Works Vehicles 4. Centerville Lion's Request for Special Event Permit - Fishing Contest (February 13, 2005) 5. ICMA Membership - M. Lakso (Council Members - $180 & Staff - Salary x .0080) 6. Res. #05-009 - Abatement for Ground Development. Outlot B Special Assessments Associated with the Hunters Crossing 2nd Addition, Phase I ($7,917.00+ Interest) **Replace With Attached** 7. Res. #05-010 - Accepting Bids Pond and Ditch Improvements Project ** Attached** 8. Res. #915 911 .4.uthorizing Met. Couneil to Review the City's Sewer Chspter Tier II Compo Sewer Plan Requirements **REMOVE** - Additional Time Needed to Research 9. Pre-Payment ofParkview Development BGO Improvement Bonds, 1998 IX. OLD BUSINESS 4. X. 1. 2. 3. 4. 5. 6. 7. 8. 1. Alternative Urban Areawide Review (AUAR) 2. Mr. James McBride, 1759 Peltier Lake Drive (Request for Extension) ** Attached Letter Dated February 7, 2005** 3. Mr. Meyer, Finance Director - Language Regarding Sales Tn Exemption on Centennial Lsl.es Police Building Dste Modificstion LegislstionState Bonding BiII- CSAHI4/Main Street Project (Proposed Language City Portion) Anoka County Memorandum of Understanding (CSAHI4) ANNOUNCEMENTS/UPDA TES 1601 LaMotte Drive - St. Paul Water Utilities (Update/Capra) 1540 Peltier Lake Drive (Update/Hoeft) Local Government Officials Meeting (Update/Capra) Halvorson Concrete. Inc. Letter Dated February 2. 2005 - Land Holdings Sidewalk (Brian Drive & Eagle Trail) Aaron Anderson Letter Dated February 5, 2005 - Thank You Hngonian Letter Dated February 7, 2005 Administrator Search - Potential 2nd Interviews Board of Equalization X. ADJOURNMENT - ~--...--. ~~ MEMO DATE: February 9, 2005 TO: FROM: RE: Council Members Mary Capra League of Minnesota Cities Conference ............................................................................................ Background: I attend the League of Minnesota Cities Conference this past weekend and wanted to share with you all some of the presentation that I thought were verv 'ightening and humorous. The speaker was Craig R. Rapp former City Manager of Brooklyn Park dll" -ne when Jesse Ventura's was Mayor of that City. Lesson #1 "The quality of a leader is reflected in the standa Leading in CbaJ' v? J~4i to How To Keep Th. 1f 0P1a' ID8 ,,11tr' (antto Run Away 1/1'--1 " for themselves." - Ray Kroc, Founder, McDonald's 'tvironments Lesson #2 "The chief obstacle to the progress of the human race is the human race," - Don Marquis Lesson #3 "The secret to managing is to keep the guys who hate you away from those who are undecided." - Casey Stengel Lesson #4 "All the world's a stage and most of us are desperately unrehearsed." - Sean O'Casey Lesson #5 "Genius may have its limitations, but stupidity is not thus handicapped." - Elhert Hubbard Lesson#6 "Reality is the leading cause of stress amongst those in touch with It." - Jane Wagner Lesson #7 "Your most unhappy customers are your greatest source oflearning." - Bill Gates Lesson #8 "Life is full of misery, loneliness, and suffering - and it's allover much to soon." - Woody Allen Lesson #9 "Good judgment comes from experience, and experience comes from bad judgment." - Barry LePatner Lesson #10 "If absolute power corrupts absolutely, does absolute powerlessness make you pure?" - Harry Shearer Lesson#ll "For most folks, no news is good news; for the press, good news is not news." - Gloria Borger Lesson #12 "Reality is something you rise above." - Liza Minnelli Lesson #13 "The statistics on sanity are that one out of every four American's is suffering from some form of mental illness." -Think of your three best friends. If they're okay, then it's you." Attached you will find: "How Political Are You? By Susan Osborn, PhD You can score yourself following the instructions on the back ofthe test. How Political Are YOU? Try a Self-Test By Susan Osborn, PhD According to Saul Alinsky. "People speak out on moral principles but act on power principles. " The following actions provide examples of political tactics based on both moral and power principles. They offer an ethical path to political effectiveness. Check all of the items that apply to you. _1. Some politicians strive to make a difference. I believe office politics is a lot like campaigning for public office; it can be a vehicle for achieving noble purposes. _2. Hard work and exceptional performance aren't enough to guarantee success. Many talented people fail because they don't follow the rules for political survival. I make an effort to learn as much as I can about political processes. _3. I know the unofficial history of my company - who has power, how they got it, how far people will go, and where the bodies are buried. I understand my company's political style and am comfortable with it. _4. The most precious currency in organizations is relationships. It's important to form alliances with people who will tell me what's going on and who will stand up for me. I ask myself, "Whose help do I need?" Then I explore avenues of mutual support. _5. I recognize the importance of image. I am comfortable speaking in public and know how to present ideas clearly. I never reveal all of myself to others; I hold something back so people are never sure they really know me. _6. Power must be earned; it cannot be given. I know how to compete for limited resources. I continually expand my knowledge, skills, and abilities. - _7. Flexibility and cheerfulness are better weapons than brute force. I make it a point to be courteous, pleasant, and positive. I am careful not to create ill will or burn bridges. _8. I am loyal to my boss even when we disagree. I never correct my boss in public or bypass or "bad mouth" my boss. I don't make waves; I move smoothly without disturbing things. _9. I respond to gossip by thinking about what's said. Does it make sense? Who stands to gain from spreading rumors? I don't pass it on but try to map the gossip system so I can figure out the source. _10. I send thank-you notes to customers and employees. I congratulate people who get promoted even iff don't like them. _11. I know that bosses tend to promote people they're comfortable with. I come in early or work late to have an opportunity to talk with my boss. _12. I package projects by emphasizing what's best for the organization. I pull people toward my ideas by looking for ways to get the most for everybody. I position outcomes so my victories are everyone's victories. _13. It's important to find out as much as possible about the opposition. You can't change minds if you don't know what other people are thinking. I ask questions to gain information, but I do so in a way that builds support. _14. I appreciate the fine art of small talk. Schmoozing helps me sharpen my communication skills. - _15. I am building visibility outside the company by getting involved in professional associations, writing for trade publications, taking part in community affairs, an/or speaking to service clubs. . -2- How Political Are You? Self-Test Scoring: Give yourself one point for each item checked. Each item indicates a tendency to play organizational politics. Interpretation: 1-5 points, below average; 6-10 points, average; 11-15 points, above average tendency to play politics and a strong interest in power. Political Self-Help: Imagine this is your last day on the job. An acquaintance of yours, whom you wish well, is taking over your position. Unfortunately, you won't be able to meet with this person before you leave. Write a confidential memorandum to your successor titled, "Rules for Political Survival." Provide a basic description of politics within your organization and give advice based on your experience. You might cover political pitfalls to avoid, informal channels of communication, the power structure, cultural taboos you've noticed, assumptions that aren't challenged, or the symbolic terms, concepts, and ideas that prevail. Now pretend YOU are the acquaintance who is new to thejob. Identify three things you can do to be politically successful in this organization. Then create an action plan based on your own advice. - ."", tervi[[e 'EstabrisfieJ .ill5? UPDATE CITY OF CENTERVILLE 02/09/05 12:37 PM Page 1 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 019976 ABDO. EICK & MEYER. LLP Paid Chk# 019977 AVLlC Paid Chk# 019978 BARNA. GUZY & STEFFEN L TD Paid Chk# 019979 CONNEXUS ENERGY Paid Chk# 019980 CULLIGAN Paid Chk# 019981 KENNEDY & GRAVEN Paid Chk# 019982 MARATHON ASHLAND Paid Chk# 019983 MENARDS - FOREST LAKE Paid Chk# 019984 NATIONWIDE RETIREMENT Paid Chk# 019985 OFFICE MAX Paid Chk# 019986 PUBLIC EMPLOYEES Paid Chk# 019987 SAM'S CLUB Paid Chk# 019988 TIME SAVER Paid Chk# 019989 XCEL ENERGY FILTER: None FEBRUARY 2005 Check Date 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 2/10/2005 Total Checks Check Amt $4.000.00 SERV THRU 1-31-05 $530.00 DEF COMP W/H 1-10-05 $5.577.95 CIVIL MATTER - SERV THRU 1-31- $391.01 7087 20TH AVE N - SERV THRU 1- $49.22 WATER RENTAL $241.50 GO WATER REVENUE BONDS SERV 19 $330.71 FUEL - SERV THRU 1-31-05 $100.09 R. MORELAND PROP. INSPECTIONS $198.52 DEP. COMP W/H 2-10-05 $890.51 OFFICE SUPPLIES $1.733.57 PERAW/H 02-10-05 $272.68 SUPPLIES $195.25 CITY COUNCIL MEETING 1-26-05 $1.622.33 1694 SOREL ST - SERV THRU 2-1- $16.133.34 . City of CentervilZe CASH/GENERAL LEDGER BALANCE RECONCILIATION January 31, 2005 Balance per Bank Statement Mainstreet Bank Checking Account #3017115 $1,254,403.98 Total Checking Account $1,254,403.98 Add Outstanding Deposits $0.00 Total Outstanding Deposits $0.00 Less Outstanding Checks See attached list ($163,390.11 Total Outstanding Checks ($163,390.11\ Checking Account Balance $1,091,013.87 Add Investments See attached list $7,213,046.59 Total Investments $7,213,046.59 TOTAL CASH PER BANK $8,304,060.46 Ajustment for Outstanding EFT $0.00 TOTAL REVISED CASH PER BANK $8,304,060,46 TOTAL CASH PER GENERAL LEDGER-------- --- ------ --- --- - --- ------- ----- $8,304,060:46 November 30, 2004 DIFFERENCE BETWEEN BANK AND GENERAL LEDGER $0.00 2/9/2005 11:03AM bank reconciliation JAN 05.xls Cash Balances 02109/0512:22 PM Page 1 . i CITY OF CENTERVILLE Current Period: JANUARY 2005 MTD MTD Current FUND Oeser Account Debit Credit Balance Cash GENERAL FUND G 101-10100 $101,395.11 $162,316.69 $1,326,775.51 MOUND TRAIL DEBT SERVICE G 306-10100 $0_00 $0.00 $21,933.00 21ST AVE IMP DEBT SERVICE G 308-10100 SO.OO $0.00 S38.629.60 MUNI STREET IMP DEBT SERVICE G 312-10100 $68,205.58 $58,044.05 $318,909.57 IND PARK TIF 1-4 DEBT SERV G 317-10100 $88.26 $0_31 -$6,594.74 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $7,991.29 $82,762.50 $233,847.15 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $262.30 $0.00 $11,183.17 G.o. Bond Pheasant I 2001 G 327-10100 $807.60 $98,172.50 $458,437 _84 G.O. Bond Hunters Crossing I G 336-10100 $12,871.69 $37,807.50 $129.192.89 CSAH 14 WATERMAIN G 339-10100 $4,829.93 $0.00 $4,829.93 PHEASANT MARSH II G.O. 2002 G 342-10100 $1,211.39 $66,185.00 $770,914.68 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $23,080.00 $0.00 $387,908.05 Hunters Crossing II G.O. Bond G 346-10100 $403.79 $0.00 $258,075.75 PARK CAPITAL PROJECT G 402-10100 $578.38 $0.00 $317,739.00 21ST AVENUE IMPROVEMENTS G 408-10100 $0.00 $184.00 -$57,592.00 MUNI STREET CAPITAL PROJECT G 412-10100 $0.00 $80,952.36 $251,590.21 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12,500.00 STORM WATER IMP PROJECTS G 415-10100 $5,009.76 $6,411.47 $300_995,32 BUECHLER ESTATES DEVELOPMENT G 430-10100 $0.00 $0.00 -$1,260.82 PHEASANT MARSH G 438-10100 $269.19 $0.00 $156,656.83 THE SHORES G 440-10100 $0.00 $57.00 -$11.48 EAGLE PASS 2ND ADDN G 441-10100 $134.58 $290.24 $55,879.35 PHEASANT MARSH II G 442-10100 $134.58 $788.00 $56,448.32 PHEASANT MARSH III G 443-10100 $0.00 $45.00 $8,932.60 PEL TIER PRESERVE PROJECT G 445-10100 $403.79 $1,232.11 $219,130,98 HUNTERS CROSSING PHASE II G 445-10100 $134.58 $55,607.89 $117,331.68 CENTERV1LLE TOWN OFFICE PARK G 447-10100 $2,000.00 $0.00 $5,013,00 WATER FUND G 601-10100 $19,314.60 $95,517.48 $772,681.19 SEWER FUND G 602-10100 $33.735.44 $77,846.68 $2,118,688_99 CABLE TV FUND G 614-10100 50.00 $178.18 $15,295.09 Total Cash $282,861.84 $824,398.96 $8,304,060.46 Grand Total $282,861.84 $824,398.96 $8,304,060.46 l ~ I City of Centerville Schedule of Cash and Investments Month Ended JANUARY 31, 2004 Account Number face or Interest Ar1tuisition Call Due YTD Account Value Ra1e Date Date Date Interest Malnstreet Bank Checldn;;- 3017115 $1,091,013.87 0.10% 1,537.02 Flexible CD Sa~ 1321332 $1052,'365.39 2.00% 06126/03 $0.00 Certificate of Oenosit 300195 $110,616.38 4.50% 10/10/02 10/10/07 $1,240.59 Certificate of OenOsIt 300196 $0.00 3.70% 10/10/02 10/10/04 $0.00 CertiflCateofDeruw.it 300197 $218,778.58 4.00% 10/10/02 10/10/05 $2,183.75 Certificate of De osil 300198 $0.00 2.45% 10/10/02 04/10/04 $1,633.82 Certificate of De sit 300209 $159,731.19 4.10% 10/24/02 10/24/05 $0.00 Certificate of O;.:;osit 300259 $160,045.96 3.25% 12105102 06/05/05 $0.00 Certificate of Oe;v;5jt 300265 $213,394.60 3.25% 12/13102 06/13/05 $0.00 Certificate of Denosit 300266 $161,642,60 3.75% 12/13/02 12/13/07 $0.00 Certificale of Dannsit 300267 $0.00 2.30% 12/13/02 06/13/04 $0.00 Certificate of Oenosit 300272 $0.00 2.60% 12/17/02 12/17/04 $0.00 Certificate of Deoosit 300273 $106,697,29 3.25% 12/17/02 06117/05 $0.00 Certificate of De osil 300348 $210,594.29 2.95% 04116/03 10/16/05 $1.554.34 Certificate of De oslt 300375 $0.00 2.01% 06103/03 03/03104 $0.00 Certificate of Deposit 300377 $0.00 2.01% 06/09/03 03109104 $0.00 Certificate of Deposit 300382 $0.00 2.01% 06/10/03 03/10/04 $0.00 Certificate of Denosit 300449 $0.00 2.50% 08/01/03 11/01/04 $0.00 Certificate of Deposit 300561 $103,813.63 3.80% 12104/03 12104/08 $0.00 Certificate of Deposit 300562 $102,530.51 2.52% 12/04/03 12/04/06 $0.00 Certificate of De sit 300563 $0.00 2.10% 12/04/03 11/04/04 $0.00 Certificate of O-;:r-osit 300564 $0.00 2.10% 12/04/03 11104/04 $0.00 Certificate of D-;:r-osit 300565 $0.00 2.10% 12104/03 11/04/04 $0.00 Certificate of Deposit 300566 $256,326.28 2.50% 12/12103 12/12/06 $0.00 Certificate of Denosit 300567 $0.00 2.10% 12112/03 11/12104 $0.00 Certificate of Deposit 300573 $0.00 2.10% 12116/03 11/16/04 $0.00 Certificate of De osit 300583 $102,224.33 2.20% 12/18/03 12/18/05 $0.00 Certificate of De sit 300564 $102,530.51 2.50% 12/18/03 12/18/06 $0.00 Certificate of D~sit 300587 $102,224.33 2.20% 12119/03 12119/05 $0.00 Certificate of Deposit 300680 $101,842.01 2.45% 03109/04 09/09/05 $0.00 CertiflCateofDe~ 300.704 $154,508.46 4.00% 03/23/04 03123/09 $0.00 Certificate of De asit 300705 $152,900.35 2.55% 03123/04 03/23/06 $0.00 Certificate of Delll"lsit 300733 $114,755.17 2.28% 04112/04 07/12105 $655.71 Certificate of De osit 300769 $202,761.91 2.73% 05118/04 11/18106 $0.00 Certificate of De sit 300876 $217,114.74 3.25% 10/12/2004 04/12/07 $1,761.35 Certificate of Deposit 300923 $300,000.00 3.84% 11/4/2004 05/04/07 $0.00 Certificate of Denosil 300970 $101,933,15 3.72% 11/17/2004 05/17/07 $0.00 Certificate of Dennsit 300971 $101,933.15 3.72% 11/17/2004 05117/07 $0.00 Certificate of Denasit 301011 $105,327.30 3.75% 12/17/2004 12/17/07 $0.00 $5,807,605.98 $10566.58 U.S. Bank C.ertificateofDe;:;Qsit 3006093151 $0.00 2.47% 07/12f74 07/12/04 Certificate of De;:;;;-sit 4670 $0.00 2.47% 12130/76 06/30/04 $0.00 MBIA 4M Fund MN-01-0034-0001 $5.120.88 0.64% $7.93 $5,120.88 $7.93 Smith Bamev Mone Funds Smith Bamev $43,740,44 0.59% $30.42 Certificate of D~sit ~talOnEl $100,000.00 4.90% 11/13101 11/22106 $416.16 Certificate of DeMSit Direct Merchants $100,000.00 5.85% OO/07f01 06114106 $496.85 Certificate of DenositrStei1 6 First Bank PR $0.00 4.00% 06/05/02 06/26/04 06/26/09 $0.00 Certificate of Deoosit disco CIS Bank IL $89,100.00 4.00% 03128/03 03128/04 03128/11 $0.00 Certificate of Deoc sit Lehmann Bros, $96,000.00 4.00% 12130103 OB}30104 _ f.-__12130/1q___ $0.00 Certifk-.ale of De sit Com .ass Bank $96,000.00 5.125% 06/29/04 06/29/05 06/29/11 $0.00 Certificate of D;.:;osit Hemis here Bank $96,000.00 3.600% 06/25/04 06125/07 $0.00 FHLMClstep rate 3133FO-WT -2 $0.00 3.00% 10/18/02 10/15/03 10/15/09 $0.00 FHlMCM 312925-BR-O $0.00 5.25% 06/05/02 03118/04 03/18/09 $0.00 FNMA 3136F2.WY-O $0.00 4.50% 12/13/02 12/11/03 06/11/10 $0.00 FNMA 3136F2-X7~8 $205,000.00 4.00% 02107103 02/06/04 08/06110 $0.00 FHlMC discounted\ 3128X1-MZ-7 $99,750.00 3.00% 06130/03 12130/03 06130/09 $0.00 FHLBC 31339X-RD-8 $100,000.00 3.25% 06130103 09/30/03 12130108 $0.00 FHLMC 3133FO-2C-2 $150,000.00 4.00% 08/14103 08/15/04 02/15/09 $500.00 FNMA 31363F3-2K-1 $0.00 4.00% 09/10/03 11/13103 2/13/09 $0.00 FHlMC 3128X1-7F-8 $100,000.00 3.50% 11128/03 12106/04 12/06/11 $0.00 FNMA 3136F4.G8~1 $0.00 4.00% 12/30/03 03/03104 12/30/08 $0.00 FHlMClsten rate 3128X2.ZU~2 $99,937.50 4.00% 03117104 03117/05 09/17/12 $0.00 FHLMC (steD rate 3128X2-S7~1 $150,000.00 3.50% 03/24104 03124/05 09/24/12 $0.00 FHLMC 3133F1-DH-7 $150,000.00 4.00% 03125/04 03/15/05 03115/12 $500.00 FHLBC 3133X5-N5-3 $250,000.00 4.25% 04119/04 07/19/04 10/19/11 $0.00 FNMA 3136F5-QC~8 $200,394.17 4.73% 04/22104 07/08/04 04108(11 $0.00 FHlBC 3133X1-AW-7 $100,411.37 4.00% 05106104 09129/04 09/29/08 $0.00 FHLMC 312BXO-N5-4 $165,000.00 5.00% 08/24/04 08104/04 02127/13 $0.00 FNMA 3136F5-YM..a $0.00 4.80% 05(06/04 08106/04 11J06f09 $0.00 FHlBC rcallled 3133X7-lP-7 $0.00 4.03% 06/28/04 09/28/04 09/28/07 $0.00 FNMA 3136F5-KR-1 $100,000.12 4.28% 09/28/04 10/08/04 03130/11 $0.00 $2,491,333.60 $1,943.43 TOTAL CASH AND INVESTMENTS $8,304,060,46 $12,517.94 p~ Cash Chan;;e Fund Kim $100.00 Imnrest Kris $100.00 Total Pett\, Cash $200.00 I 21912005 l1:03 AM s.che' ,ule 01 IrwestmemSlJANUARY 31, 2QI ~\s.xls 1 Handouts @ F ebnlary 9, 2005 City Council Meeting CITY OF CENTERVILLE CITY COUNCIUALL COMMITTEE & COMMISSION JOINT WORK SESSION MEETING FEBRUARY 2, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of CentervilIe held a scheduled joint work session on February 2,2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Paar Council Member Lakso Council Member Broussard Vickers Council Member Lee Economic Development Committee Committee Member Paul Burke Parks & Recreation Committee Chairperson Tedd Peterson Committee Member Kathy Peil Vice-Chairperson Member Wayne LeBlanc Committee Member Suzanne Seeley Planning & Zoning Commission Chairperson Brian Hanson Commission Member Tom Wood Commission Member Bob Wright Commission Member Jennefer Klennert-Hunt Commission Member JeffHanzal ABSENT: None. STAFF: Ms. Bender, Mr. Meyer and Mr. Pa1zer OTHERS: Mr. Jeff Smyser, Mr. Mike Grochala (Lino Lakes Representatives) L CALL TO ORDER Mayor Capra opened the February 2, 2005, City Council joint work session meeting at 6:34 p.m. City of Centerville Febnwy 2, 2005 Council Joint Work Session Meeting Minutes n. APPROVAL OF AGENDA m. A W ARDSIPRESENTA nONS/APPEARANCES 1. Mr. Mike Grochala & Mr. Jeff Smyser - City ofLino Lakes (Alternative Urban Areawide Review (AUAR) Mayor Capra introduced Mr. Grochala and Mr. Smyser. Mr. Smyser presented copies of the Power Point presentation that was discussed with Council. Mr. Smyser stated that Alternative Urban Areawide Review (AUAR) is an environmental review and its importance of being a part of local planning and development. Mr. Smyser explained that the AUAR is reviewing development areas for a much larger geographic area rather than by project and its possible impacts of a much larger area than just a development project. Both Mr. Grochala and Mr. Smyser explained that the AUAR project contains and addresses natural resource conservation and if mitigation elements are needed they are implemented prior to the application process and eliminates significant environmental impacts. It was felt that four (4) areas would be studied and the east quadrant of Centerville, Industrial District along 20th Avenue would be included in the study areas at no cost to the City of Centerville. Mr. Smyser stated that it is very important for the communities to communicate due to its benefits for both communities. Mr. Smyser reported that employees from both Centerville and Hugo are participating in regular meetings in attempts to forward information to Councils for their input and review. Mr. Smyser also stated that members of committees/commissions have also been participating in the process. Mr. Smyser and Mr. Grochala stated that numerous work sessions/public meetings have and will continue to be held so that there are no concerns regarding decisions being made without Council making the decisions. Mr. Smyser stated that the City of Lino Lakes would be holding a public open house on February 17, 2005. Mr. Smyser stated that information has recently become available on the City of Lino Lakes web site with all meeting minutes being accessible and additional information if desired by the public and Council. Mr. Smyser and Mr. Grochala discussed the three phases of the project and timelines for completion. Both individuals stated that currently the project is in Phase II. Mr. Grochala stated that additional considerations would be included in the study such as extensions of trunk mains, looping of systems, wells and storage facilities and sanitary sewer capacity constraints. Additional organizations will be included in the background research such as the Metropolitan Council. Additional research will be completed in regards to archeological, historic, architectural and existing/future traffic patterns. Mr. Smyser stated that individual cities' comprehensive plans, known potential developments, known property owner's plans and market analysis would also be taken into consideration as it relates to the AUAR. Page 2 of8 City of Centerville February 2, 2005 Council Joint Work Session Meeting Mioutes Mayor Capra questioned what Lino Lakes is looking from Centerville. Mr. Grochala stated that everything east of 201h Avenue within the City of Centerville is being considered for inclusion in the project. Council Member Broussard questioned when all documents would be completed. Mr. Smyser stated within a year. Council Member Broussard also questioned such factors of Racino, interchange and etc. and how they could potentially affect the AUAR project. Mr. Grochala stated that some of the study areas are known to develop and how and others they are anticipating its development. Mr. Grochala stated that the interchange configuration does not affect the AUAR at this time. However, they will contain strategies for the long term. Mayor Capra questioned sewer capacity. Mr. Smyser stated that Met. Council has hired a contractor to look into the Forest Lake interceptor and they are considering upgrading the existing system. These same contractors will be researching Centerville's existing interceptor and potentially upgrading same. Council Member Lee questioned whether the City decides to participate in this project would a moratorium be placed and no development could take place within the two (2) month period. Both Mr. Smyser and Mr. Grochala concurred. Parks and Recreation Chairperson Peterson brought up the fact that Centerville has very limited space for potential development and would they or would there be a potential to recommend all of the available area to contain all of the other cities storm water? Mr. Smyser stated that the City of Centerville would not have all the storm water. Mr. Grochala stated that the anticipated projects/developments or scenarios would follow Rice Creek Watershed District's standards. Mr. Smyser stated that the City of Lino Lakes is getting started on rainwater gardens rather than man-made storm water drainage/ponds which are much more environmentally friendly. Mr. Smyser also stated that the water quality of Clearwater Creek is extremely important. Planning and Zoning Commissioner Jennefer K1ennert Hunt questioned whether the City of Lino Lakes has completed any similar projects like this before. Both Mr. Grochala and Mr. Smyser stated that several other communities have, however the City of Lino Lakes has not. Finance Director Meyer questioned the funding. Mr. Grochala stated that the cost of the project is approximately $300,000. There would be no cost to the City of Centerville, however, all communities needed to work together and the City of Lino Lakes can not assess the City of Centerville. Mayor Capra thanked the Mr. Grochala and Mr. Smyser for their presentation and update on their project. IV. NEW BUSINESS I. Opening Statement from Mayor Capra Page 3 of8 City of Centerville February 2, 2005 Council Joint Worl< Sessioo Meeting Minutes Mayor Capra provided a brief opening statement and then thanked all members for their attendance and turned the meeting over to the Finance Director Mr. Meyer. 2. Finance Director - City Financial Update/Committee & Commission 2005 Budgets Mr. Meyer discussed the finances of the committees/commissions. Mr. Meyer stated that the City's budget is $2,148,000 with $348,000 in capital improvements. Mr. Meyer posed to Council, Committees/Commissions that their desires for future projects must encompass the City's resources and not exceed same. Mr. Meyer reminded Council and Committees/Commissions that the City is almost to its development capacity and is running out of rapid growth and tax capacity. Mr. Meyer stated that focusing on Council; Committees/Commission's goals would affect staffing, future financial needs and study areas. Mr. Meyer stated that the Parks & Recreation Park Dedication fund is healthy at this time and slight growth will continue to increase the fund. Mayor Capra stated that Planning and Zoning Commission would need to review the current Comprehensive Plan and begin the process for re-drafting due to its required 2007 submission. Mayor Capra stated that the City's engineering firm (Bonestroo, Rosene, Anderlik & Assoc.) may help in the process along with Resource Strategies. 3. Committee & Commission Description of Committee/Commission Duties/Current Projects/Goals, Achievements/Issues and Concerns for 2005 a. Economic Development Committee EDC Committee Member Paul Burke stated that he is no longer the Chair and Ms. Eileen Smith was the Chair of the committee and unable to make this evenings meeting. Committee Member Burke stated that the committee's major goal is supporting local businesses along with new businesses. EDC has accomplished the annual business directories, armual business barbeque, new resident packets and Frozen Fete des Lacs. Committee Member Burke stated that the Committee's long term goals are to promote Centerville as a place to do business and to strengthen the community. Committee Member Burke stated that the proposed widening of CSAHI4fMain Street may greatly affect the community and felt that EDC could serve as a conduit to the community and business owners and provide assistance with speakers who have encountered the same situation and how they have prospered. Mayor Capra stated that EDC's major concerns/goals for 2005 should encompass the downtown area and CSAHl4fMain Street widening. Mayor Capra stated that EDC should be contributing in Page 4 of8 City of Centerville February 2, 2005 Council Joint Work Session Meeting Minutes the AUAR also. Mr. Burke stated that Vice-Chairperson Ebel and himself have been attending the AUAR meetings and staying up to date with the project. Committee Member Burke stated that EDC desires to celebrate the assets that the City has. Mr. Meyer questioned whether an Economic Development Authority (EDA) would be requested or utilized in the future. Mr. Burke felt that this would be instrumental as both sides of the town grow and an outside entity would also serve as an advisor. Mayor Capra requested that Mr. Meyer update the committees/commissions on the recent CDBG grant that was submitted on behalf of the City for the downtown area. Mr. Meyer gave a brief overview of the submitted grant. Mr. Meyer stated that all committees/commissions will work on this project to some extent in the future. Mayor Capra stated that some areas along CSAH14 may need to be rezoned. Committee Member Burke questioned how Council felt about an EDA. Council Member Lee felt that a lot of development/re- development would be taking place within Centerville within the next few years. Mayor Capra stated that she would be willing to look at this item; however, they can purchase property, etc. and she would prefer more research prior to consideration. Council Member Broussard Vickers felt that there has been a struggle keeping membership in the current Committee and if interest improved, she would consider forming an EDA. Council thanked Mr. Burke. b. Parks & Recreation Parks and Recreation Committee Chairperson Tedd Peterson stated that P & R has a very healthy fund with many things that they are considering. Their current projects that they are considering are purchasing the Water Utilities property near LaMotte Park and the submitted trail grant (Clearwater Creek). Mr. Peterson read the mission statement of the Committee. Chairperson Peterson stated that the committee's main focus/goals are connecting trails and maintaining parks. Mr. Peterson stated that the Committee needed to be very conscious about funds now, for the future and fiscally responsible. Mayor Capra asked Mr. Meyer if park fees could be assessed on redevelopment property. Mr. Meyer concurred. Mr. Page 5 of8 City of Centerville February 2,2005 Council Joint Work Session Meeting Minutes Peterson stated that the Committee currently has three vacancies and is looking for new members. Vice Chairperson LaBlanc stated that the trails could be the key to the City. He felt that the City had the potential to have more trailways and he would like to see that businesses take advantage of the trailway system. Discussion continued regarding the trailway proposed for connection on the end of Centerville crossing the 3SE interchange. Committee Member Peil stated that Mr. Smyser has been invited to their next meeting. She stated that the City of Lino Lakes now has a plan and would like them to share it with Centerville. Chairperson Peterson thanked Council for their time. Mr. Meyer discussed that there were a large amount of trail bills, matching grants for CSAHl4 and bonding issues. Mr. Meyer stated that Centerville may desire to consider other resources also. Mr. Meyer stated that several bills could be drafted for assistance with the City's portion of the costs associated with the CSAH14 project. Mr. Meyer stated that there is some urgency while working with Representative Ray Vandeever and Senator Bachmann. Mayor Capra stated that this is language that is tacked on to the end of other bills. Council Member Broussard Vickers requested additional information for Council's next meeting. Mr. Meyer stated that he could put a draft together for Council's consideration at their next meeting. Mayor Capra stated that she recently attended a meeting with the County and information will be provided in Council's packet regarding the County's plans for the future. Mayor Capra thanked the Parks and Recreation Committee for their update. c. Planning & Zoning Planning & Zoning Commission Chair Person Brian Hanson stated that P & Z's main goal is ordinances, updating to modern standards and including vision for the City for years to come. Chairperson Hanson stated that additional concerns have been raised regarding the snowmobile ordinance and that has been brought forward due to the weather. Mayor Capra questioned whether Lino Lakes, Hugo and other community's ordinances have been taken into consideration. Page 6 ofS City of Centerville Febrwuy 2, 2005 Council Joint Work Session Meeting Minutes Chairperson Hanson stated that they have. It was stated that when CSAHl4 is widened, snowmobile access will cease. Council Member Broussard Vickers stated that the current snowmobile ordinance is a good ordinance; however, snowmobile riders and enforcement are the problem. Chairperson Hanson stated that the City has changed vastly in the last five years and ordinances should be on a review cycle of every three to five years. Vice Chairperson LaBlanc requested that lighting be considered in new ordinances or amended language to current ordinance and that he previously provided an ordinance from Boseman, MT. Chairperson Hanson introduced Jeff Hanza~ Jennefer Klennert-Hunt, Tom Wood, Bob Wright and stated that D. Love was unable to attend this evening. Mayor Capra expressed great appreciation to all committees/commissions. Mayor Capra questioned whether Mr. Meyer had any additional information or comments. Mr. Meyer stated that he looked forward to working with all the Committees/Commissions. Council Member Paar left at 8:06 p.m. 4. Centennial Lakes Police Building - Council Member Lee Mayor Capra asked Council Member Lee if he desired to provide the update. Council Member Lee declined due to lack of voice. Mayor Capra provided a brief presentation regarding the proposed Centennial Lakes Police Building and associated expenditures. Mayor Capra requested that Mr. Meyer discuss the sales tax exemption bill that has been submitted for legislative consideration. Mr. Meyer stated that Representative Phil Krinkie is going to entertain same. Planning and Zoning Commissioner Wright stated that he had some concerns regarding the way Representative Ray Vandeveer wrote the bill and its date being moved up. Mr. Meyer stated that the current bills language contains the date of July I as the date that the bill will take effect and Mr. Meyer felt that this could be moved up. Mayor Capra requested a brief biography of all Council Members. All Council Members complied along with Mr. Palzer and Ms. Bender. Mayor Capra requested an update from Mr. Palzer regarding the water tower. Mr. Palzer stated that there were problems with the installation of the bottom sphere today; however, it should be installed tomorrow. Page 7 of8 City of CenterviJle FebruaIy 2, 2005 Council Joint Work Session Meeting Mioutes Mayor Capra stated that she has pictures from 1988 when the previous water tower was placed. Some discussion took place regarding leaving the other water town in place for secondary use. Mr. PaIzer stated that the interconnect is in place so it would not be needed. Mayor Capra thanked all Committee/Commission members for their participation this evening. Chairperson Peterson requested looking at an escrow account for curb stops within the fee schedule. Mr. Palzer reported that he and Ms. Bender recently met with Greg Halverson, Bonestroo, regarding increasing escrows for building permits due to erosion and sediment controL Chairperson Peterson stated that he had additional concerns regarding follow through with ordinance complaints and consistency. Council Member Lee stated that Council has discussed this and will continue to discuss this or there is no point to the ordinance. V. ANNOUNCEMENTSIUPDATES VL ADJOURNMENT Mayor Capra closed the meeting at 8:24 p.m. Transcribed by: Teresa Bender, City Clerk Page 80f8 MT tll'O' . -, ., .J;' i ......... j " e~,.d' Y ,', !; ....0 _, II II :; -i i' ! -. .".-.'" ~"'".,. -"v- '.--, .....',_. f _..,~__ ..coj' C",''' ~.. TO: Honorable Mayor and Council Members Kim Stephan vP FROM: SUBJECT: Economic Development Committee Request for Cougar Cash DATE: February S. 2005 The Quad Area Chamber of Commerce donated $250 to Frozen Fete des Lacs. The Economic Development Committee would like to use these funds for prizes to be given away for various events during Frozen Fete des Lacs. Approximately $100 will be used to purchase small children's prizes from the Oriental Trading Company, with the remaining $150 to be converted into Cougar Cash. Motion was made by Chairperson Smith, seconded by Committee Member Fischbach to request a check be issued to Cougar Cash from the EDC Funds to be exchanged for Cougar Cash to be distributed at Frozen Fete des Lacs for prizes. All in favor. Motion passed unanimously. I ~-- 2005 11:30 BONESTROO ROSENE ANDERLIK 6516361311 p.1 ARNT CONSTRUCTION COMPANY INC. P.O. BOX 549 OFFICE: 651/426-1296 HUGO, MINNESOTA 55038 FAX: 651/426-3760 January 20, 2005 RE: Lino Lakes & Centerville, MN 21st Avenue Street & Stonn Sewer Imp. Amt File No: 2296 Mr. Tom Peterson Bonestroo Rosene Anderlik & Assoc. 2335 W Trunk Highway 36 St. Paul MN 55.1 Lh3&l9. ,....1.,...,.-.<<....._ Dear Tom: We have enclosed a copy of a letter along with some invoices from our subcontractors for extra work on the above referenced project. TKDA has requested that we invoice the city of Centerville directly for this work. The following is a breakdown of our extra work: Sod 968 SY@ $3.00 Core Drill into a CB Hydrant & Gate Valve Adjustment $ 2,904.00 $ 302.50 $1,422.17 Revise Boulevard Grades 5/17/04 Cat D-5 C Dozer 4.50 firs Triaxe] 4.50 Hrs Cat 320 B Backhoe 4.50 Hrs Foreman 4.50 Hrs Bobcat 4.50 Hrs $ 504.00 $ 3]5.00 $ 630.00 $ 3]5.00 $ 360.00 Total $6,752.67 ~,.",',,,,""" ",-. ,. ".,_.~~."'".,,-, .~~,-..',... TKDA has prepared the final estimate for the above referenced project. Therefore, we would like the city of Centerville to issue a payment directly to us at their earliest convenience. NJAlmap Enclosure 7671 Post- it" Fax Note To ...... bY Fax" &5(- Feb 07 2005 11:30 BONESTROO ROSENE ANDERLIK 6516361311 p.3 PAGE 83 81/1912085 15: 57 7&34974266 Burschville Construction, Ine 11440 8th Street NE PO Box 65 Ha~over, MN 55341. Telephone 763-497-4242 Fax 763-497-4266 hme 22, 2004 Niek Amt ArntCoostru.ction C~OJ:Dpany, Irlc. PO Box 549 Hugo, MN 55038 Invoice # 1309 RE: Lino Lakes/Centerville - 21St Avenue Extra Work # 23279 6/11104 Installed a 24" hydrant extension on existing hydrant on. the southwest comer of CR 14 and. 21 " Avenue and raised 2 existing gate valves to finished grade by the fire hydrant per Dan Schlucnder and Nick Arnt's request Foreman, pickup & small tools Pipelayer 24" Hydrant extension Gate valve extension pieces 6.5 HR 6.5HR 1 EA 2EA $72.11 $58.37 $357.31 $43.72 $468.72 $379.41 $357.31 $ 87.44 Total Amount Due $1,292.88 f( 010 ~ 111.--2,-. f7 "~. \ Feb 07 2005 11:30 BONESTROO ROSENE ANOERLIK 6516361311 p.2 \.dvanced Concrete Sawing, Inc. a. 1925 Oakcrest Ave, Sle.1 i . Roseville, Mn. 55113 AC. . S Phone: 651-633-8499 Fa,,: 651-633-8547 . . .. E-maU: bennett@acsawing.com Invoice Date Invoice # -- 6/1612004 4268 ..- Bill To Job Location Centerville rnt Construction O. Box 549 ugo, Mn 55038 Co P.D.No. Terms Project Nick Net 15 Description Amount re drill a 7" diameter hole inlo manhole 275.00 +r 01. ~ 302..,50 - Total $275.00 Mel11o... TO: Honorable Mayor and Council Members FROM: Paul Palzer, Public Works DirectorlBuilding OfficiaVCo-Interim City Administrator SUBJECT: Curb Stop Escrows and Other Escrows DATE: February 9,2005 This memorandum is being placed before you on behalf of Mr. Palzer. Subsequent to conversations with Mr. Greg Halverson, Bonestroo (Erosion and Sediment Control Ordinance), staff will be researching all fees that need to be collected either through building permits or developer agreements. Further information will be brought before Council in the near future. tervi[[e 1880 :Main Street . CenteroilJe, :M:N 55038 'Esta6(isliea 1857 (651)429-3232 . PI15t(651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05 - 009 A RESOLUTION AUTHORlZING THE ABATEMENT OF SPECIAL ASSESSMENTS CERIU'JJW TO ANOKA COUNTY FOR PID #R23-31-22-34-0027 FOR THE YEAR 2005 - 2014 RELATING TO THE HUNTERS CROSSING 2ND ADDmON, PHASE I MUNICIPAL SERVICES - OUTLOT B PHEASANT MARSH OWNED BY GROUND DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: WHEREAS, the Centerville City Council authorized the above stated project and special assessment roll; and WHEREAS, the above stated improvement was financed in accordance with Minnesota Statute 429; and WHEREAS, the City of Centerville gave proper notification of such; and WHEREAS, Owner of PID #R23-31-22-34-0027 (Ground Development) has stated that they desire not to build on said parcel, received no benefit from the improvements and Outlot B was utilized for the calculation of Green Space associated with Pheasant Marsh, 1st Addition and will remain as Open Space; and WHEREAS, Anoka County Property Tax Division has acknowledged and certified $7,917.00 + Interest ($10,864.64) for the years 2005 - 2014; and WHEREAS, the Council has directed the City Clerk or Finance Director to make a request of Anoka County to abate the Hunters Crossing 2nd Addition, Phase 1 and benefited properties special assessment from the property legally known as R23-31-22-34-0027; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, MINNESOTA directed and authorized the City Clerk or Finance Director to forward Exhibit A to the County of Anoka and requests that they abate the assessment from the property owner's records. PASSED AND ADOPTED by the City of Centerville this 9th day of February, 2005. Mayor, Mary Capra Attest: City Clerk, Teresa Bender ~,U.d /I Anoka County Division ofPmperty Re<:ordg & Taxmon Abatement Form 7 (Rev 2/95) APPliCATION FOR ABATEMENT - SPECIAL ASSESSMENTS (M.S. 375.192) County Auditor's Number For Taxes Assessed in 2 And Payable in 20 County of Anoka Applicant's Name: Ground Develooment Inc. Applicant's Mailing Address: Applicant's Social Security Number: 7575 Golden Valley Road, Suite 250 Golden Valley, MN 55427 Applicant's Telephone Number: Date of Application: 01128105 DESCRIPTION OF PROPERTY Outlot B, Property lD. or Parcel Number: R23-31-22-34- Ground Develonment 0027 Street Address (if different than above) City or Township: School District Number: Centerville 12 004 05 LEGAL DESCRIPTION OF PROPERTY: Outlot B Plleasaot Marsh 1" ADD, Subj to Ease ofRe<: APPLICANT'S REQUEST: Include fund mnnber & amount due for payable tax year being abated, not tota1 principal amonnt. $1,085.40 - 2005 $1,085.40-2006 $1,085.40 - 2007 $1,085.40 - 2008 $1,085.40 - 2009 $1,085.40 - 2010 $1,085.40 - 201I $1,085.40 - 2012 $1,085.40 - 2013 $1,085.40 - 2014 (Ground Development States They Desire Not to Utilize Lot For Building - Remains Green Space) Applicant's Signature Date NOTE: Minnesota Statutes 1988. Section 609.41, "Whoever, in making any statement, ocal or written. which is required or authorized by law to be made as a basis of imposing. reducing or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the statement knows is false my be sentenced, unless otherwise provided by Ja.w,"to imprisonment for not more than one year or to payment of a fine of not more than $3,000 or both." The following accurately reflects both existing and proposed amounts Tax Special Waste Penalty Interest Costs Total Assessments Fee Original Prooosed ~uction Tax is Paid Date: .20_ o Equal AnnnaI o Declining Balance o Flat Tax o Abatement o Increase o o Tax is NOT Paid REPORT OF INVESTIGATION After e".min;ng the applicant's claims, I have carefuIly investigated this application and find the filets to be as follows: CITY/fOWN COUNCIL RESOLUTION NUMBER: RESOLUTION DAlE: signature of InVestigator Date CERTIFICATIONS OF APPROVAL Note: For this abatement to be approved, tbe County Anditor and tbe County Board of Commissionen mmt favorably recommend its adoption. COUNTY AUDITO'S RECOMMENTATION o Approved o Denied Auditor's Signature COUNTY BOARD OF COMMISSIONER'S ACTION (To be completed by County Auditor) o Approved o Denied I certify that at a meeting held . 20_ the Connty Board took the above official action on this abatement This action was duly adopted and entered upon the minutes of its proceedings as a public record, sbowing the names of taxpayers, other concerned persons and the amounts involved. CERTIFICATION OF FINAL APPROVAL (Completed only for approved abatements) I further certify that the approval of this abatemeut bas resulted in the following changes: Reduction of Special.Assesstnents $ Reduction of Penalties on Special Assmts $ Reduction of Interest On Special Assmts $ Reduction of Costs On Special Assmts Total Amouut of Reduction Total Amount Payable $ $ $ Signature of County Auditor Date tervi{{e 1880 :Main Street . Centeroi<<e, MN 55038 'Esta6{isfiecf 1857 STATE OF MINNESOTA (651) 429-3232 · 'Ewe (651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVlLLE RESOLUTION #05 - 010 A RESOLUTION ACCEPTING BIDS FOR POND AND DITCH IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for pond and ditch improvements project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Bid Amount Amt Construction Co., Dave Perkins Contracting, Inc. Lametti and Sons, Inc. Meyer Contracting, Inc. Frattalone Companies, Inc. American Tank Services, Inc. DBA Holte Contracting $77,725.00 $78,640.00 $84,200.00 $98,825.00 $102,270.00 $111,547.50 AND WHEREAS, it appears that American Tank Services, Inc. DBA Holte Contracting is the lowest responsible bidder for $77,725.00; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE,~ESOTA: 1. The Mayor and Co-Interim City Administrator are hereby authorized and directed to enter into the attached contract with American Tank Services. Inc. DBA Holte Contracting for the pond and ditch improvements project as stated above according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. PASSED AND ADOPTED by the City Council this 9th day of February, 2005. Attest City Clerk Mayor I I l JI1J Bonestroo R Rosene '1\11 Anderli/< & 1 \J 1 Associates Engineers & Architects 2335 West Highway 36 . St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 www.bonestroo.com February 3, 2005 Fr:k~ (; E I-V~E D HOIiorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038-9794 ~__ ..,.: ;,.;t " ,-'" t-0W';":' Re: Pond and Ditch hnprovements Project File No, 616-04-140 Bid Results Bids were opened for the Project stated above on Thursday, February 3, 2005, 11:00 A.M., e.S,T, Transmitted herewith are 10 copies of the Bid Tabulation for your information and file, Copies will also be distributed to each Bidder. There were a total of 6 Bids, The following summarizes the results of the Bids received: Low Contractor American Tank Services, Inc, dba Holte Contracting Amt Construction Co" Inc, Dave Perkins Contracting, Inc, Larnetti and Sons, Inc, Meyer Contracting, Inc, Frattalone Companies, Inc, Bid Amount $77,725,00 #2 #3 #4 #5 #6 $78,640,00 $84,200,00 $98,825,00 $102,270,00 $111,547.50 The low Bidder on the Project was American Tank Services, Inc, dba Holte Contracting with a Base Bid of $77,725,00, These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then American Tank Services, Inc. dba Holte Contracting should be awarded the Project on the Base Bid Amount of $77,725.00. Should you have any questions, please feel free to contact me at (651) 604-4868, Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe. (~a!J 11J~ Thomas W. Peterson, P .E. Enclosures . St. Paul, St. Cloud, Rochester, WilJmar. MN . Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Memo Date: February 9, 2005 To: Mayor, City Council & Staff Rom: John W. Meyer Finance Director State Bonding Bill Request for Local Share of CSAH 14 Improvements As illustrated on the Attachment A, the City of Centerville's share of CSAH 14 improvements is approximately $454,000. This number does not include the construction engineering expense of $56,000, which is also a local expense. In addition to this improvement, Anoka County is considering a transportation enhancement grant for additional lighting and streetscape activities. The transportation enchantment grant could result in an additional local match requirement of up to $200,000. I have prepared a draft of legislation (Attachment B) to request $710,000 in state bonding appropriation to fund the local share of the CSAH 14 improvements and match for the Transportation Enhancement Grant. With City Council approval, I will proceed to the process. The process will involve the following: 1. Requesting our local legislators to sponsor this bill. 2. Monitor the progress in committees 3. Encourage inclusion in the final comprise state bonding bill ('; ,ll "I l,il Attachment A l- Ll. <( ~ o I Ii Ii liiii as fla iliS ill Ii a~ iii ~ill ililli , , '!g~lo; Ii> a . ..Iii .m Iii ! ~~ ,l ij II III " 'I" lill aa l'~ ' , g; ~~ !a~ aaa Ii Ii ~Ii~~~ if I, ~ . ,Iii -j H ! ! , S ~ ~ i ~ Ii aaaa ~a~a6aai ~~I as lU lU u ~Ia UI ~ ' ~ ..-~!~l . ill g Ii ;;' .. ~ 8" ~ ;; ~ li ! ;; s:; ... III! I · a I i I I I I 11'1 U d;; ~ C; ~ ; l Ii aaas ~ala~aai ;~t as ia ai lOa !!Ii as! ~ I ! .!~~~ iii' l'"l Ii - - - ;;ll;}I~I~ 't . - - . -! II i I I I II 1'1. . - U d Cj 5 d 'i I I ! IIII I~II~!!! !~l I! II " " ii' iil I ! I 111~' ~ I( lOa · II ~ ~... i II i ;; 0;10.. Iii: ~... ti ~ l i ' - -1-- !II!I!-, Isl I! -- II -I" I , . I ! I I!II IJ!!!!II Ii! I! II II II Iii il! I ! ! ~~~I~ I a..- ~ L- -1-- !II!!!-- jil I! -- -I H Iii + - - - i I i III, I1I1I111 III II II II Ii III ill I I I ~~!~ I ;0: ;; Ii li ~@:: I I I I,ll "",,11 'II " II II " '" It I I . I ~~. ~ I I I'll """11' " II II " H' 1'1 I I If~~f I ~. II ! I I ! ! ~ II ! > I g I ~.~~I~ ill I I ~ JI,! ~'~Iil!lli' il I! ~I ll.jil Iii; I I I I iill 1IIIilil!I!1 if II.!I If III III i I I .. I , I ! I 1111 Illillll Iii !! II II " 'II III I , I , ~ ~ ~ ~~~~ ~~ ~ ~~ I .. Hi! Iii II I I i €€ ,. .. w h ~8 ,~ 00 .Z %< i1 .~~ ('..J=- ~~ -~~ ~;. -~ ~ .~ i I ! I II I !I I ii Ii! III f IIl,II'l II 'I ;f,IH i1illi ,mill f Eml Attachment B BILL DRAFT - LOCAL SHARE OF CSAH 14 IMPROVEMENTS A bill for an act relating to capital improvements; authorizing the issuance of state bonds; appropriating money for the Anoka County State Aid Highway Number 14 Local Improvements in Centerville to the City of Centerville. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. [APPROPRIATION] $710.000 is appropriated from the bond proceeds fund to the Citv of Centerville for a orant to ac~uire. desion and construct local improvements to Anoka County State Aid Hiohway Number 14. Section 2. [BOND SALE] To proyide the money appropriated in this act from the bond proceeds fund. the commissioner of finance shall sell and issue bonds of the state in an amount UP to $710.000 in the manner. upon the terms. and with the effect prescribed by Minnesota Statutes. sections 16A.631 to 16A.675. and by the Minnesota Constitution. article XI. sections 4 to 7. Section 3. [EFFECTIVE DATE] Sections 1 and 2 are effective the day followino final enactment. ~ i~ :)-1-0;'- J ~ ~ ~ tyoU- ~7 dr cvt~ ~ 0/ ~ ~JiJ ja4'C, 1d ;oof: 0/ lv-aJ ~ .~ ~ J .~ ~~-h~~~7 ~dl-L ~ Odlr-~c;! ~ ~ do, a/ ~ ~ ~ ;t:, ~ cr1 ~1." dA~ ~ .~ ~ wd/ &n<-1- ,~ ;to cLu 4--lI, tV ~ rei ea..fMJ p~ o.-d- ~r~. ~ Jf-~ ~/~ ~ ;/;0 ~ rY-01-L c,,-. ~ / #-0 01 ~ ~ cLoS dJ, ~ ~ ~ ~ Y~<-Vf .~PI ~ ~ ~D ~ ~7yd 4-0 ~ ~ ~~ /R7 0-01 ~~, ,J. wdI ~ ~ ~ o//,r.- ~ /a (~, ~ ,OJ-/f-OS:tJt:,; ;t-t)o-Of _ . J L~ ~ MY tu~ rtr? ~i'7' pc~ ~ tad J~ ;;) 6.f/ - "(?t-/S.s 3 'l ~ oe ~ J ~e.JJl fI.M-- :if,/ k, "0' I~ oj tUw.:1 To kee;1 ~cM4 --.I'7t70~i/liI~ 1..'1 HALVORSON CONCRETE, INC. 1345 - 157TH AVENUE N. E. . SUITE C HAM LAKE, MINNESOTA 55304 763-434-0318 . FAX 763-434-0317 February 2, 2005 Land Holdings 4756 Banning Ave Suite 206 White Bear Lake, MN 55110 RE: Invoice 02094 Sidewalk / Centerville Dear Steve: Enclosed is the invoice for the sidewalk that was installed on the project in Centerville on July 19, 2002. . This work was done on Bryan Drive and Eagle Trail. We have made numerous attempts to reach you about this invoice. After this long without any response the payment is not forth coming, therefore; this is still our product and if payment is not received in a timely fashion, we will commence to the removal of the sidewalk on April 18, 2005. It will be your responsibility to inform the residents of the problem. Sincerely, f Joe Janowiak President CC: City of Centerville / City Manager Dan Schluender / Bonestroo Rosene Anderlik & Assoc. HALVORSON CONCRETE, INC. Dave Halvorson Joe Janowiak 1345 -157th Ave. NE, Suite C Ham Lake, MN 55304 Tel:763-434-0318 Fax:763-434-0317 LAND HOLDING'S 4756 BANNING AVE, SUITE 206 WHITE BEAR LAKE, MN 55110 Sidewalk Centerville, MN SIDEWALK I CENTERVILLE, MN 4,410 S/F 451 S/F 210 UF 4" Concrete Sidewalk 6" Concrete Sidewalk Bituminous Sawing Lump Sum 13.5 Ton Class V Bituminous Removal Interest 0.1 PLEASE TAKE CARE OF THIS BILL! TOTAL: DATE 4/16/2003 INVOICE # 02094 2.58 3.04 3.00 350.00 23,729.80 11,377.80 1,371.04 630.00 350.00 2,372.98 $16,101.82 -- ".," ~. -. -- ~~, D l~l:lla!.a v ~ - _.:,~) ~ '-~' .;., .;,-,.J Aaron Anderson P.O. Box 913 St. Cloud, MN 56302-0913 (320) 229-0143 (home) (320) 249-6787 (cellular) E-mail: aaronanderson@cloudnet.com February 5, 2005 Honorable Mayor Capra and Members of the City Council City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mayor Capra and City Council Members I am writing to express my appreciation for the opportunity to interview for the City Administrator position for the City of Centerville, Minnesota. I enjoyed the opportunity to get acquainted with the community and all of you during the interview process, and look forward to working with you in the future. Centerville is a beautiful community with a lot to offer and an extremely bright future. Thank you for the opportunity to be a part ofCenterville's future. Please contact me if! may provide further information or take any other actions to further facilitate the City Administrator search process. Once again, thank you for this exciting opportunity. Sincerely, ~;;d~ I _ HUGONIAN COMMUNITY NEWSPAPER SERVING THE CITIZENS OF HUGO & CENTERVILLE 14491 FOREST BLVD 651-407-8657 HUGO MINNESOTA 55038 February 7, 2005 Dear Advertiser: We are pleased to announce that effective Friday, March 11, the Hugonian will begin publishing three times a month. On the second and third Friday of each month we will be publishing Hugonian Hot Buys. We are introducing Hugonian Hot Buys initially as an advertising supplement, but it will gradually transition to include news. Why increase advertising frequency? Hugo and Centerville are growing at break-neck speed. Advertising more frequently will increase your business name recognition. Increased frequency offers more opportunities to sell more products and a greater variety of specials. HUlwnian Hot Buvs Specifications " Deadline one week prior to publication "Agree to publish in the Hugonian and Hugonian Hot Buys and receive a reduced rate of $11 per column inch for the same size ad or larger. "Insert in both the Hugonian and Hugonian Hot Buys at a reduced rate of$35 per 1000. Dis!Jlav ad rates for HUl!onian Hot buvs: "Front Page - $15 per column inch "Inside- $13 per column inch "Back page- $14 per column inch "Spot Color Charge $25 For more information, please call the Hugonian office or e-mail sales(iVhug:onian.com. Sincerely, qi /~/ ,( -<'""- Hannah Tilsen ~ Publisher HUGONIAN PO BOX 404 HUGO, MN 55038