HomeMy WebLinkAbout2005-06-08 Handouts
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CITY OF CENTERVILLE
06/08105 9: 17 AM
Page 1
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Name
10100 MAIN STREET BANK
Paid Chk# 020305 ACCLAIM BENEFITS
Paid Chk# 020306 ANOKA COUNTY
Paid Chk# 020307 BARNA, GUZV & STEFFEN L TO
Paid Chk# 020308 BONESTROO, ROSENE,
Paid Chk# 020309 CHERRY HOMES, INC.
Paid Chk# 020310 CRYSTEEL TRUCK EQUIPMENT
Paid Chk# 020311 EBEL, SCOTT
Paid Chk# 020312 EXCEL TELECOMMUNICATIONS
Paid Chk# 020313 LEAGUE OF MN CITIES
Paid Chk# 020314 MARATHON ASHLAND
Paid Chk# 020315 OTTER LAKE ANIMAL CARE
Paid Chk# 020316 PETERSON, TEDD
JUNE 2005
Check Date
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/8/2005
6/812005
Total Checks
Check AmI
$100.00 FLEXIBLE SPENDING ACCT - FOR M
$17,379.00 ASSESSMENT CONTRACT 2005 W/ AN
$5,762.00 PROSECUTION MATTER - SERV THRU
$1,873.00 HERITAGE STREET INFILTRATION P
$1,500.00 7373 PETLlER CIRCLE-04-047 - S
$9,502.85 nON UPGRADES -SEE INVOICE
$88.80 REIMBURSE FOR STAMPS - MAILERS
$4.04 SERV THRU 5-24-05
$4,828.00 MERCHANDISE - CODIFICATION CON
$300.95 FUEL - MAY 2005
$243.92 IMPOUND - CASE #05-101502 & 05
$6.00 FUEL FOR 1 -TON
$41,588.56
City of Centerville
GIS IDalaVlew
June 8, 2005
Agenda
Introductions
lMlat is GIS
Objectives
DataView Demo
Questions
Becky Blue
GIS Operations Manager
Twetle Y8ll18 of experiince In GIS Implemenlatkits, OatIIlrbgatlDn,
PlIn::e1 Mapping, and GIS for utlllIies. Spec:l:lu.zlng in GIS for
Muri*'"
Ex~ in AA:G1S,ARCIINFO. AfcVtrN,
AftPad, ArcCAD, PC AR:Jlnfo, Avenue ,Map()bJfdB by ESRI and
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ActIve In Hennepin County Use.. GIo~ CommItl8e
ActIve In Ramsey COunty u.n. Group
ESRI Authorized A1cV'flrw and ArcCAO IMlrudor
GIS AlMsory Board NHCClGIS InstrudDf
MN GI&1JS Consortium- Boardd~
MN Govemor's Colrltl for GIS
MN Govemor's Coundl for GIS- Emergency Pntparedness
What Is GIS?
Geographic information systems
Smart mapsllnformation at your fingertips
GIS takes the numbers and words from the
rows and columns in dstabases and
spreadsheets and puts them on a map
What Is GIS
WHAT IS GIS!
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CITY COUNCIL WORK SESSION
& MEETING
Wednesday, June 8, 2005
5:30 P.M. & 6:30 P.M.
COUNCIL WORK SESSION
L CALL TO ORDER
1. Roll Call
n. DISCUSSION ITEMS
1. Downtown Redevelopment - Grant
2. Demostration - GIS & Document Imaging Software
3. Job Descriptions & Organizational Structure
4. Goals/Objectives (HTime Permits)
m. ADJOURN
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
n. APPROVAL OF AGENDA
Ill. APPROVAL OF COUNCIL MINUTES
1. May 25, 2005 City Conncil Meeting Minutes
IV. CONSENT AGENDA
1. City of Centerville May 26, 2005 through June 8, 2005 Oaims
2. Centennial Fire District Claims through June 3, 2005
3. Centennial Lakes Police Department Monthly Contract - $34,658.00
4. City Hall Building - Gutter Proposals
V. A W ARDSIPRESENTATIONSlAPPEARANCES
1. Mr. Paul Burke, Centerville Corporation of Economic Development
2. ,Mr.. Steve McDonald - ..,mDO, ABDO, Eiek & Meyers (2004 Audit)
,..::J. .,":.j;;'.,". (IJ;/cf ;-:. .///,11.... ///,1,,..,(,/ /'./'"/"//'
VL PUBUC HEARINGS
vn. NEW BUSINESS
1. 2004 Audit-.Counell Consideration (Approval/Denial)
2. Comprehensive Plan Amendments - The Shores, Apple Tree Square &
Uptown Center and 7050-20th Avenue South/6985 - 21st Avenue
a. Res. #05-026 - The Shores
b. Res. #05-027 - Apple Academy & Uptown Center
c. Res. #05-028 -7050 - 20th Avenue/6985 - 21st Avenue
3. Ordinance #4 Amendment - Ponds & Parking Lots within City with
Principal Use
a. Ord. #84
4. Mr. Robert KnabelMr. Tim Kytonen, 7241 Main Street - Lot Split Request
5. Mr. & Mrs. Theodore Erkenbrack, 7377 Peltier Circle - Request for
Overweight Permit
6. Letters of Support - County Grant Applications (CSAHI4 & Interchange 1-
35E & CSAHI4)
7. Mr. Greg Kieselhorst, CenterviDe Lions - Requested Use of City Logo
vm. OLD BUSINESS
1. T-Mobile Antenna Lease (Tabled from Previous Meeting)
***PLEASE BRING YOUR COPy***
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator, Mr. Dallas Larson
2. 1601 LaMotte Drive - (Update)
3. Downtown Redevelopment Planning (Update)
4. CSAHI4/Main Street Project (Update)
a. County Response to Draft Memorandum of Understanding
x. ADJOURNMENT
CITY OF CENTERVILLE
POSmON DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
CITY ADMINISTRATOR
Administration
City Council
Exempt
Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
Assist the City Council, as their chief administrative aide, in the development of public policy.
Develops and implements programs, work plans and budgets which advance the City Council's
policies with the involvement and assistance of City Department Heads and Staff. Plans,
coordinates, directs, and evaluates, under Council direction, the delivery of municipal services.
Perpetuates and manages the collaborative and team-oriented culture with all City Employees.
SUPERVISION RECEIVED:
Works under the general guidance and direction of the City Council.
SUPERVISION EXERCISED:
This position is responsible for the supervision of all City Staff.
ESSENTIAL DUTIES AND RESPONSffiILITIES:
Program PlanninglBudget Responsibilities
. Develops yearly work plan and budget in collaboration with Department Heads to carry out
the City Council's annual goals, guidelines and strategies.
. Recommends organizational and policy planning priorities with well documented, objective
reports designed to inform and advise the Council in establishing public policy.
. Provides information related to contemplated municipal projects and programs as required by
City Council.
. Keeps City Council updated on City business, projects, budgets, and fiscal condition of the
City.
. Responsible for annual financial statement and annual report.
. Directs the preparation of the budget.
. Insures all necessary documents are filed with the State and County regarding tax levies, levy
limits, etc.
. Insures all required reports are submitted to the State of Minnesota and County as required.
. Oversees cost control activities; monitors revenues and expenditures to assure sound budget
and fiscal controls.
Personnel Management
. Supervises Department Heads and Administrative Staff.
. Develops and maintains, with Department Heads, a collaborative and team-oriented culture
within the City organization and among City Staff, which includes, but is not limited to
orientation, clear job descriptions, salary and benefits programs, union negotiations, timely
and consistent performance review of employees and on-going communication.
· Establishes and maintains effective methods of communication with City personnel and City
Council to effectively deliver City services. Participates in decisions relating to all matters
affecting City personnel.
. Organizes staff meetings and in developing overall policies and procedures for the City.
External Relationships with the Public
. Establishes a good working relationship with clear respectful communications with citizens,
businesses, commissions, consultants and political subdivisions.
· Provides for the representation of the City to external groups in ways which enhance the
image of Centerville and serve the best interest of the City.
· Assures open communication, encouraging residents and businesses to he heard by the
Council.
· Coordinates the preparation and releases of information for the public. Develops and
discusses public relations material with Staff and Council, as required.
Relationship with Council
. Ensures that the Council is provided with complete, objective and reliable information and
recommendations to establish sound public policy.
. Keeps the Council informed on pending state and/or federal legislation.
· Distributes written communications in a timely manner and prior to Council meetings.
. Attends all Council meeting or designates an alternate.
. May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or
needed.
. Administer various grants that the City has received from the state and federal governments.
. Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the
utility and that financial stability of these funds are maintained.
Organizational Culture
. Develops and maintains processes for employee involvement through participative
management and open communication.
. Develops and maintains, in collaboration with Department Heads, management processes
which encourage open interactive communication between Staff and the Council.
. Creates a working climate in which employees and encouraged to develop and achieve their
full potential. Demonstrates by personal example desired standards of conduct and work
performance.
. Performs responsibilities in a manner which promotes dedication by the entire Staff to
Council goals and objectives.
Administrative Responsibilities
· Supervises all duties of the City Clerk, ensuring compliance with City Ordinance and all
other prescribed laws and regulations.
. Supervises the conduct of all local elections and performs or delegates associated duties in
accordance with County and State laws and regulations.
. Develops and maintains understanding and awareness offederal, state, county and other
governmental programs which affect the City. Keeps the Council informed on these issues.
. Ensures the maintenance, updating and organization of the City's Meeting Minutes,
Ordinance Book, Code Book and Financial account books.
\
o Oversees City purchasing functions to ensure the procurement of quality supplies, materials
and services at a reasonable and fair cost.
o Performs other duties as assigned.
Scope of Decisions
o Decisions are primarily those which determine the scope, direction and objectives of the total
organization. Decisions to be made by this position are of a daily, routine nature; all
questions of major policy impact are required to go before the City Council. Decisions will
be limited by financial conditions, council policy, or law. On occasion, decisions will be
required to be made under conditions of uncertainty where the full range of possible
outcomes cannot be easily known or estimated.
Organizational Responsibility
o This position is regularly responsible for the development of programs, policies and
procedures which affect all functions to the total organization.
PERIPHERAL DUTIES:
o Attends professional development workshops and conferences to keep abreast of trends and
development in the field of City Administration.
o Keeps up to date on changes to Minnesota Statutes that affect the City of Centerville and/or
the day to day operations of the City.
MINIMUM QUALIFICATIONS:
Education and Experience:
o Bachelor of Arts Degree from an accredited four-year college or university with a degree in
Public Administration, Business Administration or a closely related field;
o Minimum of three (3) years of progressively responsible municipal management experience
and;
o Two (2) years of supervisory experience.
DESIRED QUALIFICATIONS:
o Advanced degree or equivalent desirable.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
o Considerable knowledge of modem policies and practices of Public Administration; a
working knowledge of municipal finance, human resources, public works, public safety, and
communication development.
o Skill in preparing and administering municipal budgets; skill in planning, directing, and
administering municipal programs; skill in operating the listed tools and equipment.
o Ability to prepare and analyze comprehensive reports; ability to carry our assigned projects
to their completion; ability to communicate effectively verbally and in writing; ability to
establish and maintain effective working relationships with employees, Council and the
public; ability to efficiently and effectively administer a municipal government.
SPECIAL REQUIREMENTS:
A valid state driver's license or ability to obtain one within three months. Must be bondable.
3
TOOLS AND EQUIPMENT:
Requires frequent use of a personal computer (including word processing and spreadsheet
software); network computer system including associated financial packages; lO-key calculator;
telephone; copy machine; and fax machine.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear,
use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to stand and walk.
The employee must occasionally lift andlor move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
PRESSURES AND STRESS:
The work is usually demanding and requires the incumbent to work beyond regular work hours,
meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The
assignments or work conditions normally exert unusual stress or pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee
encounters while performing the essential functions ofthis job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; pre-
employment physical and drug screen.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position ifthe work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. Any questions
that I have, I have had the opportunity to ask and have them answered.
Signed:
Date:
4
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CITY OF CENTERVILLE
POSITION DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
FINANCE DIRECTOR
Administration
City Administrator
Exempt :
Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
Plan and direct all City financial functions to accurately account for financial transactions and
funds, manage financial assets to achieve optimal return and protection, and provide financial
planning, analysis and management. Duties include but are not limited to management of all
accounting functions, payroll, utility billing, investments, risk management; and providing
assistance to the City Administrator and City Council on financial planning and related matters.
SUPERVISION RECEIVED:
Works under the direction of the City Administrator.
SUPERVISION EXERCISED:
Accounting Clerk and other office staff when performing accounting and payroll functions.
ESSENTIAL DUTIES AND RESPONSffiILITIES:
Budgets
. Coordinates the planning and drafting of a balanced budget for submission to the City
Administrator and the City Council.
. Formulates revenue projections for all funds within the constraints of applicable laws and
expenditure requests for various departments.
. Estimates total City resources and make appropriate projections of finances.
. Assists in the departmental review of the proposed budget and in the presentation of the
proposed budget to the City Council.
. Works with other City Staff on all aspects of budgeting.
. Incorporates all City Council directed changes into the proposed budget.
. Directs the preparation of the final adopted budget.
. Files all necessary documents with the State and County regarding tax levies, levy limits, etc.;
coordinate required budget publication with City Clerk.
. Submits reports to the State of Minnesota and County as required.
. Performs cost control activities; monitors revenues and expenditures in assigned areas to
assure a sound budget and fiscal controls.
Financial Management and Accounting
. Supervise the collection of taxes, fees, and other receipts in accordance with laws and
regulations.
. Develop, maintain and monitor all accounting and financial records to ensure conformity to
generally accepted government accounting principles including GAAP, GAAFR, GASB and
State Auditor's Guidelines.
,
· Develop financial studies and plans; forecast, estimate, and monitor the financial condition to
assure fiscal well-being of the City.
· Manage and invest monies according to legally approved investment practices for City funds
and other funds as assigned.
· Prepare and coordinate the production of annual reports and fiscal projections for Tax
Increment Districts and Securities and Exchange Commission Bond Continuing Disclosure
requirements.
. Oversee accounting entries to reflect Council actions and management decisions.
. Oversee the posting and reconciliation of ledgers and accounts.
. Oversee payroll, accounts payable, deposit of monies, and fixed asset processing.
. Oversee utility and general billing.
. Advises City Administrator and City Council on cash planning and availability.
. Responsible for ongoing relationship ofthe City's banking services.
. Implement and maintain City's capital financing programs.
. Works with CPA firm and bonding consultants in coordinating information for audits, annual
financial statements, and bonding records.
. Coordinate and prepare information for bond sales.
. Assist City Administrator with the monitoring of proposals, agreements and contracts/leases.
. Oversee the administration of City debt.
. Provide monthly and quarterly reports to Council.
· Prepare special reports and analysis as required and/or directed by the City Administrator or
City Council.
. Submits various reports to state and federal governments as requested/required.
· Assists in preparation of applications for grants, TIF Plans, Bond Offering Statements.
PayroWCompensationlEmployee Benefits
. Directs all functions of payroll, including the preparation of payroll checks, and insuring
proper handling and reporting of all required and voluntary deductions.
· Recommend adequate general property, liability, workers' compensation and other casualty
insurance coverage according to City's risk tolerance and maintains up-to-date records with
insurance carriers.
· Administer City's benefits plans, PERA and unemployment compensation; review and
update health, life, deferred compensation plans as needed.
. Act as liaison between City employees and insurance carriers supervising implementation of
policies, processing of adjustments, renewals, policy changes, claim issues and all other
insurance matters.
AdministrationlSnpervision
. Plan and develop sound accounting policies and administrative practices for City
Administrator and City Council.
. Keep informed on pending state and/or federal legislation
. Delegate work assignments to responsible employees as needed.
. Perform timely performance evaluations of finance employees.
. Participate in Staff meetings and in developing overall policies and procedures for the City.
. May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or
needed.
\
· Administer various grants that the City has received from the state and federal governments.
· Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the
utility and that financial stability of these funds are maintained.
. Performs other duties as assigned.
PERIPHERAL DUTIES:
. Develops finance related ordinances, resolutions and procedures.
. Represents the city at various conferences and meetings.
· Estimates total City resources and makes appropriate projections of finances.
. Administers the City's group health, dental and life programs.
MINIMUM QUALIFICATIONS:
Education and Experience:
· Graduation from an accredited four-year college or university with a degree in accounting,
finance, business or public administration, or a closely related field;
· Minimum of two (2) years of progressively responsible municipal finance work and;
· Two (2) years of supervisory experience.
DESIRED QUALIFICATIONS:
. CPA designation
. Experience in Network Administration & Employee Benefits
. Preferably five (5) years of progressively responsible municipal finance work.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
Considerable knowledge of modem governmental accounting theory, principles, and
practices; considerable knowledge of internal control procedures and financial packages.
Considerable knowledge of office automation and computerized financial applications;
Considerable knowledge of public finance and fiscal planning;
Considerable knowledge of payroll and accounts payable functions;
Working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and
GASB.
Ability to prepare and analyze complex financial reports;
· Ability to maintain efficient and effective financial systems and procedures;
· Ability to effectively supervise staff;
Ability to establish and maintain effective working relationships with employees and city
officials; ability to communicate effectively orally and in writing.
.
.
.
.
.
.
.
SPECIAL REQUIREMENTS:
A valid state driver's license or ability to obtain one within three months. Must be bondable.
TOOLS AND EQUIPMENT:
Skill in operating a personal computer (including word processing and spreadsheet software);
network computer system including associated financial packages; lO-key calculator; phone;
copy machine; fax machine.
3
t
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to reach with hands
and arms. The employee frequently is required to sit and talk or hear, use hands to fmger, handle,
or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally
required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; pre-
employment physical and drug screen.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. Any questions
that I have, I have had the opportunity to ask and have them answered.
Signed:
Date:
Revised 6-3-05
4
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CITY OF CENTERVILLE
POSmON DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
CITY CLERK
Administration
City Administrator
Non-Exempt
Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
Performs responsible work directing the registration of voters, oversees the election process, licensing,
permitting, maintains and develops a variety of legal records and record retention system that includes
records of the City Council. Assists the City Administrator in performing clerical and administrative
duties and also assists in citizen contact functions. This position is expected to do work of a
confidential nature and to perform job duties in a responsible and professional manner; to employ
initiative, diplomacy, judgment, and to exhibit a thorough knowledge of general City policies,
practices and ordinances.
SUPERVISION RECEIVED:
Works under the direct supervision of the City Administrator, except when performing fmance, payroll
or utility billing functions, which work is under the direct supervision of the finance director.
SUPERVISION EXERCISED:
Other part time clerical as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Responsibilities
· The City Clerk is often the first point of contact with the public and the City's residents and as
such, this position requires that the incumbent is friendly, courteous, professional and able to
provide accurate information to any public inquiry received via telephones, e-mails, walk-ins
and/or mail. As backup to the receptionist, the City Clerk may be required to answer any
incoming telephone calls.
. Receive complaints and inquiries from residents in person and over the telephone, responding
courteously and ensuring prompt, appropriate action is taken.
· Author correspondence, reports, notices, publications, and other documents as requested by the
City Administrator.
· Research Council actions, ordinances, and resolutions and provides information to the public
and City staff in response to inquiries and requests for information.
· Assist the City Administrator in the compilation and production of the City Council meeting
packet, Planning and Zoning meeting packet and other meeting packets as required.
· Responsible for the coordination and follow-through on projects as assigned by the City
Administrator. The projects could include contact with residents, the general public, City
Council, consultants, City Staff and the staff of other governmental agencies.
. Maintain and preserve all City Council records and files presented at City Council meetings,
including meeting minutes, agendas, petitions, resolutions, etc. Establishes, evaluates, reviews,
and ensures compliance with records retention policies and procedures as required State and
City policies.
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· Review and verifY signatures on documents, ensuring they comply with legal requirements;
serve as a notary for City Council, staff and residents.
· Responsible for maintaining all records, office supplies, charts, maps, policies, ordinances, etc.,
in an accurate and organized manner.
· Assists with front desk duties including answering direct public inquiries via telephones or
walk-ins, understanding that the City Clerk is often the first point of contact with the City's
residents and the public.
· Responsible for the City's elections in conjunction with and in accordance to all election laws.
This position provides for the recruiting and the training of the election judges; supervising
election judges; coordination of election activities; maintains the operation of the election
equipment; act as the City's election representative to the County and the State; keep current
with State and federal election laws, regulations and requirements. The City Clerk notifies City
officials of their election/appointment status; certifies all elected municipal officials to the
County Auditor and performs all required elections duties.
· Responsible for issuing and tracking licensing for liquor, tobacco, charitable gambling,
animals, building, mechanical, plumbing and electrical permits, garbage hauling, rental and any
other licensing requirements as established by the City, county, state or federal agencies.
· As the City's Recycling Coordinator, the incumbent organizes the City's recycling program and
events.
· Coordinate and prepare articles for quarterly news letter; coordinate and prepare public hearing
notices, budget sununaries and other legal documents as required, for publication in the City's
legal newspaper.
· Coordinate and assist in the maintenance of the City's assessment records, searches, payoffs
and current year balances. The City Clerk is responsible for sending appropriate assessment
reports to the County Assessor's Office.
· Request, review, analyze and sununarize reports, statutes, and similar materials as requested by
the City Administrator.
· Assist the City Administrator with zoning administration, such as ordinance revisions,
comprehensive land use plan amendments and other planning or zoning issues.
. Other duties as assigned.
. In the absence of the Account Clerk, may assume duties associated with payroll, accounting
and/or utility billing.
External Relationships with the Public
· Establishes a good working relationship with clear respectful communications with citizens,
businesses, commissions, consultants and representatives from other political subdivisions.
· Represents the City to external groups in ways which enhance the image of Centerville and
serve the best interest of the City.
· Assures open communication, encouraging residents and businesses to be heard by the Council.
· Prepares the releases of information for the public as directed by the City Administrator.
. Performs other duties as assigned.
Relationship with Council
· May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned
or needed.
· Coordinate City Council meeting activities under the direction of the City Administrator by
preparing meeting agendas, compiling and delivering meeting packets to Council, providing a
7
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written record of Council meeting minutes, preparing public notices and coordinating
appropriate distribution and/or publication of the same.
.
Organizational Responsibility
. This position is expected to treat co-workers, residents, City officials, business owners and the
general public in a friendly, respectful and professional marmer.
PERIPHERAL DUTIES:
. Attends professional development workshops and conferences to keep current of updated
information on trends, technology and development associated with City Administration.
. Keeps up to date on changes to Minnesota Statutes that affect the City of Centerville.
MINIMUM QUALIFICATIONS:
Education and Experience
· Minimum of high school graduation and four (4) years experience in a progressively
responsible municipal office position or two (2) years of college or business school and two (2)
years experience as deputy clerk.
DESIRED QUALIFICATIONS:
Education and Experience
. City Clerk's Certificate
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
. Considerable knowledge of city government structure and organization.
. Knowledge of city procedures, ordinances and other laws, rules and regulations governing
municipalities.
. Considerable knowledge of records maintenance and retention procedures and the legal
requirements for record keeping and retention.
. Considerable ability to establish and maintain effective, respectful and professional working
relationships with supervisors, elected officials, co-workers, subordinates, candidates and the
general public, some of whom may be hostile.
. Ability to apply concepts of information technology to procedures while ensuring compliance
with legal requirements.
. Considerable ability to plan and organizc work.
. Considerable ability to deal with complex detail involved in processing and storing Council
proceedings and records.
. Considerable skill in verbal and written communication.
. Ability to arrive to work on time.
SPECIAL REQUIREMENTS:
A valid state driver's license or ability to obtain one within three months.
TOOLS AND EQUIPMENT:
Requires frequent use of a personal computer (including word processing and spreadsheet software);
network computer system including associated financial packages; IO-key calculator; telephone; copy
machine; and fax machine.
1
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PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear, use
hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The
employee is occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus.
PRESSURES AND STRESS:
The work is usually demanding and sometimes requires the incumbent to work beyond regular work
hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The
assigmnents or work conditions can, on occasion, exert unusual stress or pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is that which is expected in an office setting and is usually
quiet.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; pre-
employment physical and drug screen.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assigmnent to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the requirements
of the job change.
I have read and understand the contents and descriptions of this job description. Any questions that I
have, I have had the opportunity to ask and have them answered.
Signed:
Date:
Ll
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CITY OF CENTERVlLLE
POSITION DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
Account Clerk IT
Administration
Finance Director; City Administrator
Non-Exempt
Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
This position performs non-supervisory clerical, technical and secretarial work. Under the general
supervision of the Finance Director, primary responsibilities of this position include operation and
maintenance of the City's utility billing system, payroll administration, and performance of designated
accounting functions. The position also has limited responsibility for maintaining the City's local area
computer network, which requires the use of some technical skills.
SUPERVISION RECEIVED:
Works under the general guidance of the City Administrator and at the direction of the Finance Director.
Incumbent is expected to work independently with limited supervision.
SUPERVISION EXERCISED:
None
ESSENTIAL DUTIES AND RESPONSmILITIES:
The incumbent in this position performs a variety of clerical and technical tasks that reqUire
considerable skill and knowledge, as well as routine, daily tasks that require little expertise. Examples
include but are not strictly limited to:
UtiIitv Billin!!: Function
I. Set up and maintain customer accounts within the City's utility billing software;
2. Integrate remote meter read data into utility billing software on a quarterly basis;
3. Prepare utility bills and associated reports on a quarterly basis;
4. Assist residents and consumers with utility billing concerns and problems;
5. Process utility payments and transfer to fund accounting software daily;
6. Reconcile utility billing system with general ledger system monthly;
7. Process delinquent utility accounts for certification to county on an annual basis;
8. Prepare reports and schedules for the City's auditing firm, the Metropolitan Council and other
agencies as requested;
9. Attend educational classes and seminars relating to the city's utility billing software and collection
process, as requested;
10. Prepare correspondence as necessary pertaining to utility billing issues;
I I. Work closely with Public Works staff to ensure that set up of new utility accounts and
maintenance of meter readings are done in a timely and efficient manner.
PaYToU Function
I. Distribute, receive and verify time sheets on a bi-weekly basis;
2. Calculate and process bi-weekly payroll;
3. Maintain leave records and process requests for time off;
4. Prepare all tax, retirement and regulatory reports associated with payroll;
5. Systematically retain payroll records using appropriate retention guidelines;
6. Prepare payroll reports for administration, Workers' Comp, and City auditors;
7. Maintain knowledge of labor contracts, personnel polices and employment contracts as they relate
to the payroll function;
r
8. On a continuing basis, maintain knowledge of federal and state labor laws and tax laws that relate
to the payroll function;
9. Ensure proper legal posting with regard to employment laws on the City's employment bulletin
board;
10. Reconcile payroll system with general ledger system on monthly basis.
Accountine: Function
1. Audit vendor invoices for accuracy and completeness, including verification of appropriate sales
tax charges;
2. Audit construction permit receipts for accuracy and adherence to City fee schedule;
3. Ensure proper coding of receipts and disbursements and enter into the City's general ledger
software;
4. Prepare daily bank deposit;
5. Prepare reports for administration, Council and City auditors as needed;
6. Monitor budgets in line-item accounts;
7. Maintain site and sod escrow subsidiary ledgers;
8. Balance two petty cash drawers on a monthly basis;
9. Attend educational programs upon request;
10. Prepare armual sales and use tax report and other regulatory reports as needed;
11. Perform general accounting procedures as directed by the Finance Director.
Miscellaneous Duties
1. Upon request, provide limited assistance in other areas of responsibility when staff members are
absent or unavailable;
2. Other duties as assigned.
MINIMUM QUALIFICATIONS:
Two-years formal education in accounting related field plus two years experience with municipal utility
billing and/or related accounting and payroll functions. Must possess Class C driver's license. Must
have knowledge of modem office practices, procedures and equipment.
DESIRED QUALIFICATIONS AND COMPETENCIES:
Incumbent should have general knowledge of accounting procedures and practices. Must also have the
ability to work under time pressures and constraints. Ability to communicate effectively and
professionally with co-workers and the public is required. Incumbent will have the ability to prioritize a
work schedule and work independently. The ability to perform detailed work with speed and accuracy
is required. Must have ability to understand and follow complex oral and written instructions.
Incumbent must possess intermediate-level computer skills and knowledge of both hardware and
software.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
. Considerable knowledge of city government structure and organization.
. Knowledge of principals and practices of governmental accounting and payroll administration.
. Knowledge of municipal utility services.
. Ability to prepare financial statements and reports and the ability to interpret the same.
. Ability to enter data accurately.
. Knowledge of records maintenance and retention procedures and the legal requirements for record
keeping and retention.
. Knowledge of standard office and accounting equipment.
. Ability to operate standard word processing, spreadsheet, database, and accounting, utility billing
and payroll software packages.
. Considerable ability to establish and maintain effective, respectful and professional working
relationships with supervisors, elected officials, co-workers, subordinates, candidates and the general
public, some of whom may be hostile.
. Considerable ability to plan and organize work.
. Considerable skill in verbal and written communication.
. Ability to arrive at work on time.
PHYSICAL DEMANDS:
Incumbent must be able to perform tasks requiring close vision and the ability to adjust focus. Must
have the ability to perform tasks requiring sustained light physical effort, including large amounts of
data entry. Occasionally will be required to lift moderately heavy objects, typically not to exceed 40 lbs
- the equivalent of a box of computer paper.
PRESSURES AND STRESS:
Most of the required tasks are time-sensitive in nature, and incumbent may sometimes be required to
work beyond regular work hours. Incumbent must also possess ability to appropriately handle
confidential materials.
WORK ENVIRONMENT:
Work environment is typically pleasant. Incumbent may occasionally be required to travel to attend
educational classes or seminars.
SELECTION GUIDELINES:
Formal application, rating of education and experience, oral interview and reference checks, pre-
employment physical exam and background checks.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related, or a logical assigrunent to the position.
This job description does not constitute an employment agreement between the employer and employee
and is subject to change by the employer as the needs of the employer and the requirements of the job
change.
I have read and understand the contents and descriptions of this job description. I have had the
opportunity to ask any questions and have them answered.
Signed:
Dated:
...
CITY OF CENTERVILLE
PosnnoNDESC~ON
Position Title:
Department:
Accountable To:
Status:
RECEPTIONIST/SECRETARY
Administration
City Administrator
Non-Exempt (Fl)
Date: June 2005
PRIMARY OBJECTIVE OF POSmON:
This position has varied responsibilities, including receiving, screening, routing calls and visitors
to the appropriate Staff members. It is also primarily responsible for providing organizational
skills, administrative assistance and coordination for Administration functions. Must be able to
maintain a variety of files and records to be updates, accurate and readily accessible as required
or requested. Provide clerical support to other City departments, City Committees and City
Council as required or assigned by the City Administrator.
SUPERVISION RECEIVED:
Works under the direct supervision of the City Administrator.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSffiILITIES:
Administrative Responsibilities
· This position is required to meet and greet people at the customer service counter in a
friendly, respectful and positive manner.
· Answer incoming telephone calls in a friendly, respectful and professional manner and direct
the caller to the appropriate resource in a timely fashion.
. Performs filing duties.
. Collect and process daily mail. Assist with City mailings.
· Issue permits and receipts as necessary and appropriate. Advise applicants of status of
permits.
. Perform general typing.
· Assist with copying and assembling Council and Committee packets; set up Council
Chambers for meetings.
. Performs recording secretarial duties to committees as assigned.
. Change Community Bulletin sign as needed.
· Provide general information to the public as needed; update the City's web site and City's
Cable TV channel on a regular basis.
. Assist the City Clerk with City's elections as needed.
· Update the City's Business Directory, emergency numbers and other informational
directories as apparent. Update building, plumbing, mechanical, electrical, parking logs.
. Other duties as assigned.
,.
External Relationships with the Public
. Required to establish a good working relationship using clear, respectful communications
with citizens, businesses, commissions, consultants and representatives from other political
subdivisions.
. Represents the City to external groups in ways which enhance the image of Centerville and
serve the best interest of the City.
. Prepares the releases of information for the public as directed by the City Administrator.
. Performs other duties as assigned.
Relationship with Council
. May be required to attend after-hour meetings of City Council, Commissions, etc., as
assigned or needed.
Organizational Responsibility
· This position is expected to treat co-workers, residents, City officials, business owners and
the general public in a friendly, respectful and professional manner.
PERIPHERAL DUTIES:
. Attends professional development workshops and conferences to keep current of trends and
development associated with City administration.
MINIMUM QUALIFICATIONS:
Education and Experience
· Minimum of high school diploma or equivalent;
· One (I) year of experience in an office position;
· Ability to type 50 wpm and operate general office equipment with a minimum of training;
and have basic computer and software knowledge.
DESIRED QUALIFICATIONS:
Educatiou and Experience
. Post-secondary education
. Two (2) years of progressively responsible position with a municipality or other local
government agency.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
. Considerable ability to establish and maintain effective, respectful and professional working
relationships with supervisors, elected officials, co-workers, subordinates, candidates and the
general public, some of whom may be hostile.
. Ability to operate standard word processing, spreadsheet, database, and other software
packages to organize reports and analyze and solve problems.
. Considerable ability to plan and organize work.
. Considerable skill in verbal and written communication.
. Ability to arrive to work on time.
TOOLS AND EQUIPMENT:
Requires frequent use of a personal computer (including word processing and spreadsheet
software); IO-key calculator; telephone; copy machine; and fax machine.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear, use
hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The
employee is occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus.
PRESSURES AND STRESS:
The work is occasionally demanding and sometimes requires the incumbent to work beyond regular
work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays.
The assignments or work conditions can, on occasion, exert unusual stress or pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is that which is expected in an office setting and is usually
quiet.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; pre-
employment physical and drug screen.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the requirements
of the job change.
I have read and understand the contents and descriptions ofthis job description. Any questions that I
have, I have had the opportunity to ask and have them answered.
Signed:
Date:
3
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CITY OF CENTERVILLE
POSmON DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
PuBLIC WORKS DIRECTORIBUlLDING OFFICIAL
Public Works
City Administrator
Exempt Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
Performs highly responsible administrative and supervisory work involving maintaining,
cleaning and repairing of all streets; assigning and supervising Public Works construction
operations; assigning and supervising snow plowing, removal and ice control operations and
managing the building code administration of the City. In addition, the incumbent will be
responsible to perform and/or direct the performance of all City maintenance functions and
public works activities.
SUPERVISION RECEIVED:
Works under the general guidance and direction of the City Administrator.
SUPERVISION EXERCISED:
All Public Works and Building Inspection employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Public Works Responsibilities
. Assigns and supervises all work in the maintenance, cleaning, and repair of streets, including
patching of street surfaces, seal coating, asphalt overlays, concrete repairs, sidewalk and
curbing repairs and roadside maintenance.
. Assigns and supervises all work in the maintenance of City buildings, water system, sanitary
sewer system, storm water system, City parks and may assist with community celebrations.
. Works with City Engineer to plan specific and long range work plans for street maintenance,
watermain, sanitary sewer and storm water, based on the Pavement Management Plan as
adopted by City Council. Monitors the activities of the engineer and City employed
contractors and reviews and recommends for approval, periodic requests for payment of
engineer and contractor.
. Keeps records on City equipment, City lift stations, and City vehicles, street maintenance,
water system maintenance, sanitary sewer system maintenance, storm water system
maintenance, park maintenance, and other such records as deemed necessary by City
ordinance, policy or resolution including inventories of supplies on hand and supplies
needed.
. Responsible for disaster preparedness as it relates to public works activities and will be in
coordination with law enforcement and fire departments.
. Documents all personnel actions taken and performance evaluations of Public Works
employees. Supervises the work, orientation and training of the employees of the
department. Supervision includes: assigning work, discipline, adjusting grievances, and
making recommendations to City Administrator for hiring, suspension, layoff, recall, firing or
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transferring employees. Responsible for employee evaluations within the Department.
. Previews working conditions and practices for adherence to federal, state and local safety
regulations and coordinates safety programs.
· Responsible for the coordination and follow-through on projects as assigned by the City
Administrator. The projects include contact with residents, the general public, City Council,
consultants, City Staff and the staff of other governmental agencies.
. Submits an annual budget to the City Administrator by July 15th to include capital equipment
purchases and capital improvement projects scheduled for the upcoming year.
. Performs other duties as apparent or assigned.
Building Official Responsibilities
. Acts as the Building Official for the City of Centerville in administering the building code.
May be required to perform skilled inspections on new and existing structures for compliance
with and enforcement of building codes, zoning ordinances and contract specifications; and
performs related duties as required.
. Manages the overall building inspections functions for the City and includes fmal approval of
all structures within the City, including new construction, renovation, zoning, and other
building code issues. Makes final interpretation of building codes.
. Inspects structures and sites for compliance with zoning ordinances and life safety
regulations.
· Inspects damaged or deteriorated structures for compliance with building code; records
observations and reports to City Administrator.
. Coordinates building code issues with other agencies.
External Relationships with the Public
. Establishes a good working relationship with clear respectful communications with citizens,
businesses, commissions, consultants and representatives from other political subdivisions.
. Represents the City to external groups in ways which enhance the image of Centerville and
serve the best interest of the City.
. Assures open communication, encouraging residents and businesses to be heard by the
Council.
Relationship with Council
. May be required to attend after-hour meetings of City Council, Commissions, etc., as
assigned or needed.
Organizational Responsibility
. This position is expected to treat co-workers, residents, City officials, business owners and
the general public in a friendly, respectful and professional manner.
PERIPHERAL DUTIES:
. Attends professional development workshops and conferences to keep current of trends and
development associated with municipal Public Works, Building Codes other functions for
which he/she is responsible.
S:V\dminlstrator\Personnel'Job Descriptions\Public Works Director Bui:!!ling Inspector 200Sv2.DOC
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. Keeps up to date on and communicates changes to the Minnesota Statutes that affect the City
of Centerville's public works and building inspections.
MINIMUM QUALIFICATIONS:
Education and Experience
· Minimum of high school graduation and a four (4) year degree in business, engineering,
public administration or related field and should have a minimum of four (4) years
experience in a progressively responsible municipal public works position; or
· An equivalent combination of education and experience, which may include post high school
training, vocational school or civil engineering technology program, construction,
maintenance and/or related fields.
Necessary Knowledge, Skills, and Abilities
. Considerable knowledge of city government structure and organization, city procedures,
ordinances and other laws, rules and regulations governing municipal public works and the
building code.
. Considerable knowledge of construction, maintenance and repair functions related to water,
sewer, streets and parks maintenance.
. Considerable knowledge of records maintenance and retention procedures and the legal
requirements for record keeping and retention.
. Considerable ability to establish and maintain effective working relationship with
supervisors, elected officials, subordinates, candidates, and the general public, some of whom
may be hostile.
. Considerable ability to operate machines, equipment and vehicles that are routinely employed
by a municipal public works department.
. Considerable ability to plan and coordinate work programs on a City-wide basis; ability to
read and interpret engineering plans and specifications, assign work and monitor the progress
of construction and maintenance projects.
. Considerable ability to deal with complex detail, analysis and computations
. Considerable skill in verbal and written communication.
SPECIAL REQUIREMENTS:
. A valid Minnesota CDL driver's license to be able to operate all vehicles and equipment of
the Department or ability to obtain one within three months.
. Building Official Certification and Class D Water and Class SD Wastewater Collection
System Certification. All required licenses and certifications must be maintained as active
and valid by the incumbent.
TOOLS AND EQUIPMENT:
May require frequent use of a personal computer (including word processing and spreadsheet
software); network computer system for e-mail and internet; lO-key calculator; telephone; copy
machine; and fax machine. Must be able to effectively operate snow removal equipment such as
two-ton dump truck, skid loaders and other similar equipment. Must be able to safely operate
and insure the safe operation of all pieces of equipment in the Public Works Department.
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PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear,
use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee is frequently required to stand and walk.
The employee must occasionally lift and/or move more up to 80 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus for distances.
PRESSURES AND STRESS:
The work is usually demanding and sometimes requires the incumbent to work beyond regular
work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other
delays. The assignments or work conditions can, on occasion, exert unusual stress or pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment varies from noise levels often found in an office setting
to loud noises that are experienced when working with equipment at a construction site.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; pre-
employment physical and drug screen.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. That I have had
the opportunity to ask any questions and have them answered.
Signed:
Date:
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CITY OF CENTERVILLE
POSmON DESCRIPTION
Position Title:
Department:
Accountable To:
Statns:
BmLDING INSPECTORlPuBLlC WORKS TECHNICIAN
Public Works
Public Works Director; City Administrator
Non-Exempt Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
Performs skilled inspections on new and existing structures for compliance with and enforcement
of building codes, zoning ordinances and contract specifications; and performs related duties and
public works maintenance duties as assigned.
SUPERVISION RECEIVED:
Works under the direct supervision of the Public Works Director/Building Official and the
general guidance of the City Administrator.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSffiILlTIES:
The listed examples may not include all the duties performed by this position.
1. Inspects construction methods and materials for compliance with building codes, contract
specifications and industry standards.
2. Performs detailed plan reviews for compliance with building codes, ordinances,
watershed regulations. Inspects structures and sites for compliance with building codes,
ordinances and life-safety regulations.
3. Investigates damaged or deteriorated structures for compliance with building code;
records observations and reports to supervisors, owners, contractors and other interested
individuals.
4. Investigates complaints regarding violations of zoning ordinances, the building code and
contractor licensing requirements.
5. Issues citations and correction orders when necessary to enforce compliance with building
codes, zoning ordinances, and other legislative code issues; testifies in court, producing
documents and records regarding inspection results.
6. Issues correction orders regarding code and ordinance violations and issues stop work
orders in instances where such violations would cause an order to vacate. Issues
certificates of occupancy upon final completion of construction.
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7. Explains and interprets building codes, zoning ordinances, and contract specifications to
contractors, property owners and public upon request and in accordance to the State of
Minnesota Data Privacy Act.
8. Verifies building permits, licenses, and competency cards of persons engaged In
construction projects in the City.
9. Recommends corrective measures or revisions for the City Ordinance related to zoning,
building code compliance, permitting process, etc.
10. Creates reports based on observations made during inspections and investigations, with
regard to building code compliance, zoning ordinances, contract specifications, permit
work, and complaints.
II. Requires the ability to be handle extensive contact with the general public and other
employees.
11. Performs public works functions and other duties as assigned.
PERIPHERAL DUTIES:
I. Attends professional development workshops and conferences to keep current of trends
and developments associated with building inspections and Public Works.
2. Keeps up to date on changes to Building Codes and Minnesota Statutes that affect the
building inspections.
MINIMUM QUALIFICATIONS:
Education and Experience
I. Certification of a building inspector.
2. Considerable knowledge of and experience in city government structure and organization.
3. Experience working with city procedures, ordinances, state and federal laws, rules and
regulations governing building inspections.
4. Experience with public works functions, including streets, parks, water distribution,
storm water and sanitary sewer collection systems.
5. Knowledgeable in the operation of heavy equipment, mechanical repair and building
maintenance.
6. High school diploma or equivalent, plus 2 year B.LT. certificate III building
inspections.
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DESIRED QUALIFICATIONS AND COMPETENCIES:
1. 4 year B.I.T. Degree, one year of building inspections experience or two years of building
construction experience. Considerable knowledge of local, state building codes pertaining
to building materials and construction methods.
2. Considerable knowledge of construction materials and construction methods.
3. Considerable ability to read and interpret blueprints, plans, and specifications involving
architectural, structural, mechanical electrical and engineering designs.
4. Physical ability to work in and around unfinished structures including climbing ladders,
scaffolding, or forms; and to work in unsafe or uncomfortable surroundings, and in all
weather conditions.
5. Ability to communicate effectively both verbally and in writing.
6. Ability to function in stressful situations involving building code enforcement.
SPECIAL REQUIREMENTS:
1. A valid Minnesota CDL driver's license to be able to operate all vehicles and equipment of
the Department or ability to obtain one within three months.
2. Building Official Certification and Class D Water and Class SD Wastewater Collection
System Certification. All required licenses and certifications must be maintained as active
and valid by the incumbent.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools,
or controls; and reaching with hands and arms. The employee is occasionally required to stand,
walk, bend, squat, step up and step across.
The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
PRESSURES AND STRESS:
The work is usually demanding and sometimes requires the incumbent to work beyond regular
work hours. The assignments or work conditions can, on occasion, exert unusual stress or
pressure.
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I
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WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the employee
may encounter while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures
The noise level in the work environment varies from noise levels often found in an office setting
to loud noises that are experienced when working with equipment at a construction site.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference checks; pre-
employment physical and drug screen; background checks.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. That I have had
the opportunity to ask any questions and have them answered.
Signed:
Date:
S:V\dministrator\PersonnelVob Descriptions\Building Inspector PW Teapnician 2005v2.DOC
6/312005
.
CITY OF CENTERVILLE
POSmON DESCRIPTION
Position Title:
Department:
Accountable To:
Status:
PuBuc WORKS MAINTENANCE
Public Works
Public Works Director; City Administrator
Non-Exempt Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
This position performs a variety of skilled and unskilled tasks as well as the regular and recurring
maintenance, installation and repair work associated with the City's streets, parks and utilities.
Duties include maintaining and operating a wide range of motorized and non-motorized
equipment and tools to accomplish assigned tasks. Work is to be performed cooperatively and in
a manner that insures individual, co-worker and public safety.
SUPERVISION RECEIVED:
Works under the direction of the Public Works Director and general guidance of the City
Administrator. This position is expected to work independently with limited supervision.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSffiILITIES:
This position will perform both unusual and recurring tasks that require considerable knowledge
and skill to operate equipment and tools for a variety of work situations and knowledge of
standard safety procedures.
The listed examples may not include all the duties performed by this position.
1. Performs assigned work to install or repair main water and sewer lines, manholes and
catch basins.
2. Maintains roadways, including patching, filling potholes, paving, sweeping and snow
removal.
3. Maintains and repairs wells, lift stations, related equipment and facilities, replacing
related parts as necessary to return equipment to serviceable condition.
4. Takes readings on water meters; installs and/or repairs meters as necessary.
5. Performs basic carpentry, cement work and minor building maintenance.
6. Operates city vehicles safely to accomplish a variety of tasks, including but not limited to
picking up and delivering materials and supplies; to remove debris from different
locations and other related duties as assigned.
7. Performs On-Call duties on a rotational basis after business hours and on weekends.
S:\Administrator\PersonnelVob Descriptions\Public Works Maintenance 2005v2.DOC
6/3/2005
,
8. Responds to public inquiries in a courteous manner, providing information within the
scope of knowledge or refers the inquiry to the Public Works Director or City
Administrator.
9. Attends professional development workshops and conferences to keep current of trends
and development associated with Public Works.
DESIRED QUALIFICATIONS AND COMPETENCIES:
1. Knowledge of maintenance equipment, construction and repair methods and procedures
for streets, water and sewer lines, catch basins, pumping stations and other city owned
facilities.
2. Knowledge of safety standards and precautions related to the job and work-related duties.
3. Ability to use the equipment and tools of the trade.
4. Ability to read and write and comprehend the English language.
5. Ability to understand and follow written and oral directions.
6. Ability to work cooperatively with others and establish and maintain effective working
relationships with other employees and the general public.
7. Ability to perform job duties in all weather conditions and in uncomfortable conditions.
8. Ability to sustain continuous physical effort, including frequent bending, walking,
manipulation of and heavy lifting of equipment.
9. Ability to inspect, maintain and operate proficiently light and heavy equipment, such as
loader, bobcat, dump truck and snow plow.
10. Ability to work independently.
11. Ability and willingness to respond to emergencies after hours and on weekends.
MINIMUM QUALIFICATIONS:
Education and Experience
1. Must possess a valid Class B CDL.
2. Must have obtained a high school diploma or equivalent.
3. One year's experience with public works functions, including streets, parks, water
distribution, storm water and sanitary sewer collection systems.
4. Knowledgeable of the operation of heavy equipment, mechanical repair and building
maintenance.
S:\Administrator\PersonnelVob Descriptions\Public Works Maintenance 2005v2.DOC
6/31200;
5. Must be able to obtain a Class D water license and Class SD wastewater license within 12
months of employment with the City.
6. Must maintain licensing through continuing education and training.
TOOLS AND EQUIPMENT:
Must be able to safely operate and insure the safe operation of all pieces of equipment in the
Public Works Department.
PHYSICAL DEMANDS:
Work is performed primarily outdoors in all kinds of weather and temperatures exposing the
employee to inclement weather and hazards related to working with and around a variety of
equipment, working in confined spaces, bending, twisting, kneeling, crawling, lifting of heavy
objects, exercising physical exertion in performing heavy manual labor and dangers related to the
digging up and repairing water and/or sewer lines.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools,
or controls; and reaching with hands and arms. The employee is occasionally required to stand,
walk, bend, squat, step up and step across.
The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions.
PRESSURES AND STRESS:
The work is usually demanding and sometimes requires the incumbent to work beyond regular
work hours. The assignments or work conditions can, on occasion, exert unusual stress or
pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the employee
may encounter while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures
The noise level in the work environment varies from noise levels often found in an office setting
to loud noises that are experienced when working with equipment at a construction site.
S:\Administrator\Personnel\Job Descriptions\Public Works Maintenanc~005v2.DOC
6/3/2005
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference checks; pre-
employment physical exam and drug screen; background checks.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. That I have had
the opportunity to ask any questions and have them answered.
Signed:
Date:
S:\Administrator\Personnel\Job Descriptions\Public Works Maintenanceq2005v2.DOC
6/3/2005
CITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 25, 2005
6:30 p.m.
Pursuant to due caIl and notice thereof, the City of CenterviIle held their regularly scheduled
meeting on May 25,2005, at City HaIl, 1880 Main Street.
STAFF:
Mayor Mary Capra
Council Member Lee
Council Member Lakso
Council Member Terway N t
None. 0
City Attorney Mr. Hoeft
City Engineer Mr. Peterson
City Administrator Larson
PRESENT:
ABSENT:
I. CALL TO ORDER
Mayor Capra caIled the May 25, 2005, City Council meeting to order at 6:30 p.m.
n. SET AGENDA
The foIlowing items were added to the Agenda:
Consent Agenda: Temporary 3.2 Malt Liquor License, Centerville Lions Club Request
for Temporary Bingo Permit for Fete des Lacs & Special Event Permit.
Awards: Mr. Scott Martin from Minnesota Community Capital Fund.
Motion bv Council Member Terwav. seconded bv Council Member Lakso to
aDDrove the al!enda as amended. All in favor. Motion carried unanimouslv.
m. APPROVAL OF COUNCIL MINUTES
1. Mav 11. 2005 City Council Meeting Minutes
Mayor Capra requested the foIlowing changes: On Page 1 under Add ons to Agenda add
planning to zoning. On Page 2 change that to he or they.
Council Member Lakso requested the foIlowing change: On Page 8 under item 2 change
brining to bringing.
Page 1 of8
Motion bv Council Member Lee, seconded bv Council Member Lakso to annrove
the Mav 11, 2005 City Council Medine Minutes as amended. All in favor. Motion
carried.
IV. CONSENT AGENDA
1. City ofCenterville May 11,2005 through May 25,2005 Claims
2. Centennial Fire District through May 13, 2005 Claims
3. Centennial Lakes Police Department Claims through May 12,2005
4. Church ofSt. Genevieve Request for Temporary Gambling Permit
(BingolPaddlewheeI, Pull-Tab & Tipboards) for the Parish Festival & Waive Fee
& Temporary 3.2 Malt Liquor License
5. U.s. Bank - PayoffG.O. Improvement Bond, Series 1998 (parkview)
6. Centerville Lions Club Request for Temporary Bingo Permit for Fete des Lacs &
Special Event Permit
Mayor Capra requested that items 4 and 6 be removed for insurance clarification.
Motion bv Council Member Lee, seconded bv Council Member Lakso. to annrove
Consent Aeenda Items 1. 2. 3, and 5 as nresented. All in favor. Motion carried
unanimouslv.
Mayor Capra asked for clarification as to whether the provided insurance covers the
gambling or liquor or both.
City Administrator Larson suggested approval contingent upon Staff verifying the
insurance requirements.
Motion bv Council Member Lee. seconded bv Council Member Terwav to annrove
Item 4 contineent unon Staff verifvine the insurance reauirements. All in favor.
Motion carried unanimouslv.
Mayor Capra indicated she would like verification that the insurance certificate is
received.
Motion bv Council Member Lee. seconded bv Council Member Lakso to anDrove
Item 6 contiD1!ent UDon receivinl! the insurance certificate. All in favor. Motion
carried unanimouslv.
V. A W ARDSIPRESENTATIONS/APPEARANCES
1. Mr. Scott Martin - Minnesota Communitv Capital Fund (Review Metro Area
Economic Development Loan Program
Page 2 of8
Scott Martin addressed Council and provided an overview of the Minnesota Community
Capital Fund or Twin Cities Community Capital Fund.
Mayor Capra asked what the advantage would be to a business.
Mr. Martin indicated that their lending rate is lower than market rate a bit and these are
term loan that are collateralized and can go out longer terms to assist the business owner.
He then said that they are a gap lender to assist companies to get up and running where a
bank's customer has run into lending limits.
Mr. Martin indicated that the lending capacity is 10 to one and the businesses can borrow
up to ten times what the City loans the program.
Mayor Capra asked if this would be a one-time contribution or an annual contribution.
Mr. Martin indicated this is a one-time contribution and then explained how the
contribution and subsequent lending would be handled noting that 10"/0 of the money
loaned could be at risk if the fund fails but the 90% of the funds loaned has a three year
money back guarantee.
Council Member Lakso asked what happens when a business defaults.
Mr. Martin indicated that the risk is purchased when the loan is purchased by another
bank.
VI. PUBLIC HEARINGS
None.
VII. NEW BUSINESS
1. Church of S1. Genevieve Site Plan Review - P & Z Recommendation for
Approval
City Administrator Larson indicated that Park and Recreation had reviewed this
development and made a recommendation to request an easement from the Church in the
northwest and southeast comer of the property to allow connection to trails and City
property. He then explained that Staff met with Mr. Wilharber to explain the request and
was told by Mr. Wilharber that he did not think the Church would have an issue with the
request.
Mr. Wilharber indicated that he and City Staff met to discuss the request and then the
Church Council met and agreed to provide the easements provided that the City pays for
all costs associated with them. He then explained that a civil issue has come up with the
survey and the adjoining property owner and the Church has agreed to give the 13 feet six
inches in dispute to the property owner at 1680 Heritage with the restriction that if there
Page 3 of8
is a continuation ofGoiffan the Church would like to line it up and the Church feels those
conditions can be worked out with Mr. Highland.
Mr. Wilharber indicated that the Church has requested that the City install stop signs on
the trail at the SW comer at the driveway so that traffic does not cross the driveway
without stopping as a safety measure.
Mayor Capra asked Staff to note the stop sign requirement.
Mr. Wilharber indicated that the legal documentation would not be totally taken care of
until the Church clarifies title for the easement but the Church is in agreement with the
easements.
Mayor Capra indicated that she and Council Member Lakso are parishioners and asked if
that is a conflict of interest with voting.
City Attorney Hoeft indicated that it would not be a conflict of interest.
Motion bv Council Member Lakso. seconded bv Council Member Terwav to
annrove the Site Plan Review as recommended bv the Plannin!! and Zonin!!
Commission with the information nrovided concerninl! the easements at this
meetin!!. All in favor. Motion carried unanimouslv.
Council Member Lee indicated he looked through the plans and this looks like it will be a
great addition to the community and it seems to be very well thought out.
Mayor Capra indicated that it would be a nice addition to the Community and the Church
has always made its facilities available to the community for use.
2. Sewer Cleaning Proposal
City Administrator Larson indicated that the Staff recommendation is to accept the bid
from Pipe Services for a total cost of $43,620. He then explained that the other bid
looked lower but they did not calculate for work done in the easements.
Motion by Council Member Lakso. seconded bv Council Member Terwav to
annrove the bid from Pine Services for iettinl!. c1eaninl!. vacuuminl! and televisinl!
the City's sewers. AD in favor. Motion carried unanimouslv.
3. Resolution 05-025 - Transfer of Funds $41.008.72 from General Fund to
Parkview Debt Service Fund
Motion by Council Member Lee. seconded
annrove Resolution #05-025 as Dresented.
unanimously.
bv Council Member Terwav to
All in favor. Motion carried
Page 4 of8
Council Member Paar arrived at 6:45 p.m.
4. T -Mobile (Antenna Lease Amendment - New Water Tower)
City Administrator Larson indicated that there are unresolved issues and requested that
Council table the matter.
Motion bv Council Member Terwav. seconded bv Council Member Lakso to table.
All in favor. Motion carried unanimouslv.
5. Schedule Council Work Session - June 8 Work Session
City Administrator Larson indicated he would like to have an opportunity to go through
some issues on the goals and objectives list and it would be better to do so informally.
He then asked Council to consider setting a work session for June 8, 2005.
Mayor Capra asked Staff to set the work session for 5:30 p.m. on June 8,2005.
vm. OLD BUSINESS
1. Resolution 005-022 - Sup.,porting Efforts of the Regional Council of Mayors on
Transportation Priorities
Motion by Council Member Terway. seconded by Council Member Lakso. to
aoorove Resolution #05-022 as oresented. All in favor. Aves - 3. Navs -
2(LeelPaar). Motion carried.
2. Resolution 005-023 - Authorizing Comprehensive Plan Amendments as Outlined
in Ordinance #83 & Exhibit A
Motion bv Council Member Lakso. seconded bv Council Member Lee. to aoorove
Resolution #05-023 as oresented. All in favor. Motion carried unanimouslv.
3. Resolution 005-024 - Authorizing ComlJrehensive Plan Amendments as Outlined
in Ordinance #82 & Exhibit A
Motion bv Council Member Lee. seconded by Council Member Paar. to aoorove
Resolution #05-024 as oresented. All in favor. Motion carried unanimously.
4. Agreement to Conduct a Market Study by McComb Group. Inc. - Downtown
Redevelopment
City Administrator Larson indicated that the grant agreement was signed and sent to the
County so the County has committed $70,000 of County funds to paying for the costs of
Page 5 of8
L__
this project. He then outlined the phases of this project and noted that the market study is
one piece to be completed.
City Administrator Larson indicated that McComb Group, Inc., is very well thought of in
this type of area and they seem to be very thorough.
Mayor Capra indicated she was concerned that the dollar amount listed could go higher.
City Administrator Larson suggested inserting language that would need authorization to
exceed the dollar amount. He then said that the grant does not require local participation
if money was enough to cover these three pieces do not have to spend the money the City
has allocated for it.
Mayor Capra net 10 days in fmancing terms she is concerned about and asked whether
Staff can process in time.
City Administrator Larson indicated that the 3D-day cycle would not be an issue.
Motion bv Council Member Lee. seconded bv Council Member Lakso to aDDrove
the ABeement to Conduct a Market Study bv McComb GrouD. Inc.. with the
condition that Staff insert laDlma2e to reauire that the listed bud2et not be exceeded
without aDDroval ofConncil. All in favor. Motion carried unanimouslv.
IX. ANNOUNCEMENTS/UPDATES
L City Administrator. Mr. Dallas Larson
City Administrator Larson indicated that in the next week would be sending a list of
items for discussion for the work session.
City Administrator Larson indicated the City Code draft has been delivered and he has
some things he will review with the City Attorney and then send it back for a redraft.
City Administrator Larson indicated he would be finalizing job descriptions for all
employees to finalize that business.
City Administrator Larson indicated that sometime in June Staff would be bringing a
Resolution for calling several bonds to get them off of the books.
City Administrator Larson indicated that CSAH construction has been moved to 2007
due to property acquisition issues and enviromnenta1 issues.
City Administrator Larson indicated that the subcommittee will meet to discuss the MOD
on June 6, 2005.
Page 60f8
2. 1601 LaMotte Drive
The negotiations will continue.
3. Downtown Redevelopment Planning - Uodate
No discussion.
4. CSAH 14/Main Street Proiect
No discussion.
5. SummarY of Water Board Meeting
Mayor Capra gave an overview of the meeting at which the Water Board gave residents
options to purchase square footage of property that is underwater and many residents
were not pleased.
City Attorney Hoeft indicated that Anoka County Parks generated this process because in
redoing County 14 through the park they were going to lose some property by expanding
the right of way and they had used federal funds to purchase the property in the park so
when you lose property you have to replace it so they approached the Water Board and
said the County would like to buy fee title to the property along the lake for replacement
property.
Mayor Capra indicated that Mr. cheetah would like the shoreline ordinance forwarded to
him.
Mayor Capra indicated there was a ground breaking ceremony for the Centennial Lakes
Police Department that was well attended and it was a nice success story.
Mayor Capra indicated she received a letter from the State Auditor of accommodation.
Council Member Paar asked for information on the creek in Parkview and whether that
work was finished.
Mr. Peterson indicated that it was looked at it but they cannot get any equipment in there
so they dug a trench by hand so there will be water sitting in that ditch for a while. He
then said that he does not think that anything more can be done back there.
Council Member Paar indicated that originally Sandy and Joe came to him and then the
resident that is north of him said his yard used to be dry and it is wet now and he
complained to Mr. Hanzal who sold to him and never had water until this came through.
He then asked whether anything will be done to correct this in the winter because they
think that the creek used to drain but now it is backing up because it cannot drain.
Page 7 of8
Mr. Peterson indicated that the County needs to do some work to help the whole thing
drain down to the lake and Staff has called them to come out and that would help.
Mr. Peterson indicated that the area is very flat with minimal grade and it is good that the
ditch is holding water and not the yards but it usually does not flow very well.
Council Member Lee indicated his concern is if they did not have water before but now
the City did work and they have water problems that seems unfair to make them fix it.
Mr. Peterson indicated that the City did no work in their yards at all.
City Attorney Hoeft clarified that it would need to be determined whether the work done
has had any impact on these yards.
Council Member Paar asked engineering Staff to keep on top of Anoka County to get
them to finish their part of the work to see if that will help.
Council Member Lakso asked Staff to put Mr. Martin on the EDC agenda for discussion.
X. ADJOURNMENT
Motion by Couneil Member Terway. seconded by Council Member Paar to adiourn
the May 25. 2005 City Council Mcconl! at 7:55 n.m. AD in favor. Motion carried
unanimouslv .
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 8 of8
tervi{{e
'Estafi{isfied 1857
CITY OF CENTERVILLE
06/03/05 12:23 PM
Page 1
*Check Summary Register@
Name
10100 MAIN STREET BANK
Paid Chk# 020273 10,000 LAKES CHAPTER OF ICC
Paid Chk# 020274 A VLlC
Paid Chk# 020275 BOROWICZ, REBECCA
Paid Chk# 020276 CENTENNIAL LAKES POLICE
Paid Chk# 020277 CINGULAR WIRELESS
Paid Chk# 020278 CITY OF EXCELSIOR
Paid Chk# 020279 CORNER EXPRESS
Paid Chk# 020280 COVERALL OF THE TWIN
Paid Chk# 020281 EATON, JAMES & NANCY
Paid Chk# 020282 EMBEDDED SYSTEMS INC
Paid Chk# 020283 INTERNATIONAL UNION OF
'aid Chk# 020284 LAKSO, MICHELLE
'aid Chk# 020285 MENARDS - FOREST LAKE
Paid Chk# 020286 METROCALL
Paid Chk# 020287 MN DEPARTMENT OF HEALTH
Paid Chk# 020288 NATIONWIDE RETIREMENT
Paid Chk# 020289 PC SOLUTIONS, INC.
Paid Chk# 020290 PRESS PUBLICATIONS
Paid Chk# 020291 PUBLIC EMPLOYEES
Paid Chk# 020292 R. T. ELECTRIC INC.
Paid Chk# 020293 SCHARBER & SONS INC
Paid Chk# 020294 TRU GREEN - CHEM LAWN
Paid Chk# 020295 CENTENNIAL LAKES POLICE
Paid Chk# 020296 CONNEXUS ENERGY
Paid Chk# 020297 GE POL YMERSHAPES
Paid Chk# 020298 HUGO FEED MILL
Paid Chk# 020299 METRO SALES INCORPORATED
Paid Chk# 020300 MINNESOTA PIPE &
Paid Chk# 020301 MULTICARE ASSOCIATES BMC
Paid Chk# 020302 OFFICE MAX
Paid Chk# 020303 TIME SAVER
Paid Chk# 020304 WHITE BEAR LOCKSMITH
JUNE 2005
Check Date
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/8/2005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/812005
6/8/2005
6/8/2005
6/8/2005
6/812005
6/8/2005
6/812005
6/812005
6/8/2005
6/812005
6/8/2005
Total Checks
Check Ami
$60.00 J. MCPHERSON - TOWNHOME CONST.
$535.00 DEF COMP W/H 6-2-05
$61.34 REIMBURSMENT FOR ACORN CREEK P
$62.54 NEIGHBORHOOD WATCH SIGNS - 4
$181.32 CELL PHONE CHARGES - SERV THRU
$57.00 T. BENDER - SEMINAR -7-27
$311.18 FUEL - SERV THRU MARCH 2005
$213.00 CLEANING SERV THRU JUNE 2005
$49.73 REIMBURSEMENT FOR TRACY MCBRID
$396.00 6 MONTH SIREN MAINTENANCE FEE
$90.00 T. PETERSON, A. ANDERSON, J MC
$32.81 REIMBURSEMENT FOR MILEAGE TO C
$120.71 SINK REPAIRS
$19.75 PAGERS
$1,165.74 WATER TEST FEES -4-1-05 THRU
$812.88 DEF COMP W/H 6-2-05
$510.93 512MB
$462.30 ORD. #79
$1,904.15 PAYROLL W/H 6-2-05
$1,063.00 REPAIRS TO SIREN
$2,540.42 TRAILER - 5FTTE162561025370
$1,610.29 ACORN CREEK PARK LAWN CARE
$34,658.11 JUNE'S POLICE SERVICES
$401.69 STREET LIGHTS - 395653-219678
$525.61 WINDOWS - WARMING HOUSE
$244.72 OPERATING SUPPLIES
$479.00 RICHOH MUL T FUNCT - aTR BILLlN
$240.40 HYDRANT OIL
$88.00 D. LARSON PRE-PLACEMENT EXAM
$563.38 OFFICE SUPPLIES
$279.50 CITY COUNCIL MEETING 5-25-05
$28.06 KEYS
$49,768.56
NOTE: There will be an updated list of disbursements on June 8, 2005 for approval.
Centennial Fire District
Check Register
6/3/2005
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE CHECKII NAME ACCOUNT AMOUNT
5I26f2!XJ5 14750 Amoco Oij Company 42100- Fuel and Lube 321.85
5I26f2!XJ5 14751 Anoka Technical College 42220 - Travel, Cont., School 75.00
5I26f2!XJ5 14752 Centennial Utilities 42251 - Station 1 - Gas 189.67
5I26l2OO5 14753 CenterPoint Energy 42253 - Station 2 - Gas 249.02
5I26f2!XJ5 14754 Connexus Energy 42252 - Station 1 - Electric 289.14
5I26f2!XJ5 14755 Davco Technologies, Inc. 42180 - Office Supplies 88.00
5I26f2!XJ5 14756 Metrocall 42240 - Telephone 77.02
5I26f2!XJ5 14757 Randy T. Rolstad 42000 - Vehicle Maintenance 70.29
5I26f2!XJ5 14756 Susan Booth 42280 - Miscellaneous Expense 156.00
5I26f2!XJ5 14759 Xcel Energy 42254 - Station 2 - Electric 467.72
5I26l2OO5 14760 Zep Manufacturing Company 42230 - Cleaning Supplies & Servo 298.89
5I26f2!XJ5 14761 Image Printing & Graphics 45010 - Safety Camp Expense 52.38
6I2I2llll5 14762 Franklin Products 42190- Fire Prevention Suppli.... 216.46
6I2I2llll5 14763 McLeod USA 42240 - Telephone 359.58
6I2I2llll5 14764 Metro Fire 42130 - Equipment Expense 2,480.00
6I2I2llll5 14765 Nextel 42240 - Telephone 142.26
6I2I2llll5 14766 Plow World 42000 - Vehicle Maintenance 63.90
6I2I2llll5 14767 Verizon Wireless 42240 - Telephone 63.13
Talal 5,640.31
1of1
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SIMPLY SEAMLESS, INC.
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_'SM ~OSM
_ Shieldll _Diverter
_SOLID COVER _SCREEN
Downspouts complete with extensions
Corners fastened with screws and sealed against leaking
Valley shields installed on all inside comers
Leaf guards installed.
. Lifetime transferable warranty On all labor
. Lifetime warranty on p.v.c. and enamel finish gutters
. Simply Seamless.Inc. is fully insured and we pay workers compensation
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Visa. Mastercard Accepted
Upon Slllrt $
Balance to be paW in full Upon Completion $
Authorized
Signature
All material i$ guaraDleed to be 01 specified. ALL WORK 10 be complmd in a
workmanlikellllUlllerllC<:Ordinglollandardpracliccs.SpcciflCdworkandquOledprice
lubjccIIQch~upondiscnycrynfbiddcn<lcfCCls.A]]llifWJICDtlCoDli:ogcnlupon
strikes, accidents or delays btlyond our rootrol. Owner 10 carry fire, Iomado and other
llece$$llI)' i~ur8Dce. Our workers are fully covered by WlII"WS' CompellSaUan
Iosul1lllce.Ptoducuandrnatcrilll$maybcsubllilUledfarcquiyalcDlprodu~duelo
availabilily.
Interest at the rate of 8% per annum will be impoSed on any balance nOI paid
wWrln len (lV) days ofwben dUt. OwIlM Shall pay aJI CanllaCU/("s collection
costs, including attorneys' fees, ifOwneI defaults on payment or if
Contractor muSI takc legal actiOll to enforce this COI:IlI:atl.
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Gutter. Proposal
,
l~ TWIN CITY EXTERIORS CO.. INC.
9060 Zachary Lane N. . Maple Grove, MN 65369 . (763) 425-4737 . Fax: (763) 425-6457
www.goABCseamless.com
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i51 I L/;,9 I Lf7SO
Downspoutlocalion X, . Jilbo~!Yp"'e A or B, Extension Direction 7 & length
!- ! -i -j ~ ~F" i - - I --j + l- I -! -j-' t;:l(1"
,. . 11~(;F! 1'5;'51' . .j ...j ..../+ . 'Ir -I" . III 113,
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Ill. ! " i I JIlll!! III +
lt~. i ; I L I ! I W~ f k,-i I-I! i ~~:D ~
--....1, il! 1 j ~.in,',h '/' ! I I I 1 r-, 1!6; GIG
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,I ~. I - r~F .111+!11 BIL
III 'rFrtntiof~rcfpl~1f II-II-Ill II 3X4'
. { Paokage Includes Roof & Gutter FlaShing} '- /
Installation Includes "Ice & Water Guard" Package and Extra Heavy Duly Support Brackets AYES 0 NO
. Remove & Dispose of Existing Gutter & Downspouts 0 ES 0 J'lnlyas J;l.escribeJ! Befow) f)' , 1-"
INSTALL GUTTERS & DOWNSPOUTS AS FOLLOWS: 7)S; k1 ,J11J1Y' 07 l-tiJ 'L /?v i I~ ." ;?" /
L h "J v ,
<; / S _) t;:;&J h /) b tI^f' -
,*'qtf;4'5 d ao""'V\ 50,l.As V'rI .6\1v-. 83' 12 (lJ';:'\ vv~-.{
Le......'" -\1..<; I, J //
) \I . - - { 8" I Ca~ Ijlefore Installation '/
# Guller lengths - I # Downspout locatIons Power Location tRON i V A ( k a YES 0 NO
Price Includes all labor, male rials, tax, CleaPTurl 'P'l<;f~etime Non-Prorated Warranty" o. n work. mansJJJP & ..materials.
A 0.,. RIC $0( ~ G 0 f_"'-r7'Q/y -f-ZJ,Z"-
. T I AL P E.. .. . . . . . . .. . . .. . I UTTER COL R -=> IF '" ,. . ,( uN "'-
15 1>/ '717 .:a:;a. " . .- .' '-
B. DOWN PAYMENT . . . . /.~ . . . . . . .$ ~ DOWNSPOUT COLOR, S A ("\' ""
J 7a5'~ BALANCE 15 DUE
C. UNPAID BALANCE. . .. . . . . . . . . .$ .' I ON COMPLETION
THANK YOU
Seller shall not be liable for delays caused by strikes. weather conditions, delays in obtaining materials, OT other causes beyond its control.
Seller shall n01 be liable for repairs due to wind, hail, ice or other causes beyond irs controL Alate fee of 1-1/2% may be assessed on past due balances.
Buyer shall be liable for any structure repairs or changes necessary to properly complete the installation.
Seller shall use the existing metal roof apron as flashing when it cannot be removed due to roofing underfayment attachment.
PLEASE CHARGE MY: 0 IIIl 0 lEI 0 IiiII Card # Exp. Date
1. Any person or company supplying labor or materials for improvement to your property may file a lien
NOTICE against your property if that person or company is not paid for the contributions.
TO THE 2. Do not sign this contract before you read it or if it contains any blank spaces.
BUYER 3. You are entitled to an exact copy of the contract you sign, completely signed.
4. No wor~ will be ,considered uJ1lii~s herein specified. No verbal agreements recognized.
A // L --- / / "i ,"
fL//A/7" ~-;;;J<;':J' .I;.y-;! 1'-/1 ~
Member ~BB / Aflthod{edt Signature -;/'>?:l '" Buyer's Signature State License
Since 1982 You, the buyer mal c/"cel this purchase at any time to midnight of the third business day after date of this purchase. I.D. #2535
TC~4 Crew-White Copy Office- Yellow Copy Customer- Pink Copy Crew - Gold Copy
Cell. Phone
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Gutter Diagram
Work Phone
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OFFICE
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Proposal
Page # 1 of 1
Date May 15, 2005
Swuney 1154 &Iaa Drhre
ConstTUt:tion Centen1Ue."n 55038
a 651-\26-0655
DesIgn ll'ax1651...o\l6-4740
Company Uuose.t':iil0346517
....~IUtn<ctlac..bJz
Name City of Centerville Name Gutters
Street 1880 Main Street Street Same
City Centerville, MN City
Phone 651-429-3232 r Other I Approximate start date: I
We hereby submit soecifications and estimate for:
Seamless gutters applied to City Hall on all shingle roof areas. Gutter color to match existing fascia as close as
possible. 3"x4" downspouts (4 each), color to match building as close as possible.
,
t:::..,,~4' s;.-rl"" <I- g t4- / F.....I / nO- hre}," /1
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,
~
We hereby propose '0 furnish labor and materials, complete In accordance with the above specillcations, for the sum of:
7... t4. 'r."" _ ~ ete-a.utlJOltr;o 'DoltaM $2,111.00
Payments to be made as follows: Y.i down" remainder on final completion
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. MY alteration or deviation from ahov
specifications involving extra costs Wl11 be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent
upon strikes, accident or delays beyond our control. This proposal subject to acceptance within 30 days and it is void thereafter at the option of the undersigned.
Authorized Signature: T ~..n n. - ~~/ 7~~
ACCEPTANCE OF PROPOSAL
The above prices, specifications, and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Accepted:
Signature
Date Signature
Proposal Submitted To:
For Work Performed at:
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CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
ANNUAL FINANCIAL REPORT
YEAR ENDED
DECEMBER 31, 2004
CITY OF CENTERVILLE, MINNESOTA
TABLE OF CONTENTS
DECEMBER 31,2004
1. INTRODUCTORY SECTION
Elected and Appointed Officials
II. FINANCIAL SECTION
Independent Auditor's Report
Management's Discussion and Analysis
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Assets
Statement of Activities
Fund Financial Statements
Governmental Funds
Balance Sheet
Reconciliation of the
Balance Sheet to the Statement of Net Assets
Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
Reconciliation of the
Statement of Revenues, Expenditures, and Changes in Fund Balances (Deficits)
to the Statement of Activities
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances-
Budget and Actual
Proprietary Funds
Statement of Net Assets
Statement of Revenues, Expenses and Changes in Fund Net Assets
Statement of Cash Flows
Notes to Financial Statements
Combining and Individual Fund Statements and Schedules
Nonmajor Governmental Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
General Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Debt Service Fund
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
Tax and Special Assessment Levies and Collections
III. OTHER REPORT
Report on Minnesota Legal Compliance
Schedule of Findings
Pa~e No.
2-3
I -XI
4
5-6
7-8
9
10 -11
12
13
14
15
16 -17
18 - 34
35 - 37
38 - 40
41-44
45 -46
47 -48
49
50
51
INTRODUCTORY SECTION
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
Name
Terry Sweeney
Linda Broussard Vickers
Mary Capra
JeffPaar
Tom Lee
Dallas Larson
Teresa Bender
John Meyer
CITY OF CENTERVILLE, MINNESOTA
ELECTED AND APPOINTED OFFICIALS
DECEMBER 31, 2004
ELECTED
Title
Term Expires
Mayor
Council Member
Council Member
Council Member
Council Member
12/31/04
12/31/04
12/31/04
12/31/04
12/31/04
APPOINTED
City Administrator
City Clerk
Finance Director
appointed April, 2005
-I.
FINANCIAL SECTION
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
Grandvjew Square
5201 Eden Avenue
Suite 370
Edina, MN 55436
JNDEPENDENT AUDITOR'S REPORT
Honorable Mayor and Council
City of Centerville, Minnesota
We have audited the accompanying fmancia! statements of the governmental activities, the business-type activities, each major
fund, and the aggregate remaining fund information of the City ofCenterville, Minnesota (the City), as of and for the year ended
December 31, 2004, which collectively comprise the City's basic fInancial statements as listed in the table of contents. These
fInancial statements are the responsibility of the City's management. Onr responsibility is to express opinions on these fInancial
statements based on onr audit.
We conducted onr audit in accordance with auditing standards generally accepted in the United States of America. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether the fInancial statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the fmancial statements. An audit also includes assessing the accounting principles used and signifIcant estimates made by
management, as well as evaluating the overall fmancial statement presentation. We believe that onr audit provides a reasonable
basis for our opinions.
In onr opinion, the fmancial statements referred to above present fairly, in all material respects, the respective fmancia! position of
the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the
City as of December 31,2004, and the respective changes in fmancial position and cash flows, where applicable, thereoffor the
year then ended in conformity with accounting principles generally accepted in the United States of America.
The management's discussion and analysis on pages I through XI is not a required part of the basic fmancial statements but is
supplementary information required by accounting principles generally accepted in the United States of America. We have
applied certain limited procednres, which consisted principally of inquiries of management regarding the methods of
measnrement and presentation of the required supplementary information. However, we did not audit the information and express
no opinion on it.
952.835.9090 . Fax 952.835.3261
www.aemcpas.com
Page Two
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's
basic fmancial statements. The combining and individual fund statements and schedules are presented for purposes of additional
analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund statements
and schedules have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our
opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole.
April 20, 2005
Minneapolis, Minnesota
OWo/~~m~JLLP
ABDO, EICK & MEYERS, LLP
Certified Public Accountants
952.835.9090 . Fox 952.835.3261
www.aemcpas.com
Management Discnssion and Analysis - Continued
April 20, 2005
The government-wide fmancial statements include not only the City itself (known as the primary government), but also a legally
separate Economic Development Authority (EDA) for which the City is financially accountable. The EDA, although legally
separate, functions for all practical purposes as a department of the City, and therefore has been included as an integral part of the
primary government.
The government-wide financial statements can be found on pages 4 - 6 of this report.
Fund Financial Statements
AfUnd is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific
activities or objectives. The City, like other State and local governments, uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements. All of the funds of the City can be divided into three categories:
governmental funds, proprietary funds and fiduciary funds.
Governmental funds. Governmental fUnds are used to account for essentially the same functions reported as governmental
activities in the government-wide fmancial statements. However, unlike the government-wide fmancial statements, governmental
fund fmancial statements focus on near-tenn inflows and outflows of spendable resources, as well as on balances of spend able
resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term
financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to
compare the information presented for governmental fUnds with similar information presented for governmental activities in the
government-wide fmancial statements. By doing so, readers may better understand the long-term impact by the government's
near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues,
expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental fUnds and
governmental activities.
The City maintains 17 individual governmental funds. Information is presented separately in the governmental fund balance
sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General, Debt
Service Municipal Street and Hunter's Crossing funds, all of which are considered to be major funds. Data from the other
nonmajor governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these
nonmajor governmental funds is provided in the form of combining statements or schedules elsewhere in this report.
The City adopts an annual appropriated budget for its General fund. A budgetary comparison statement has been provided for the
General fund to demonstrate compliance with this budget.
The basic governmental fund fmancial statements can be found on pages 7 - 13 of this report.
Proprietary funds. The City maintains one type of proprietary fund. Enterprise fUnds are used to report the same functions
presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for
its water and sewer.
Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The
proprietary fund fmancial statements provide separate information for each of the enterprise funds.
The basic proprietary fund fmancial statements can be found on pages 14 - 17 of this report.
Notes to Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and
fund fmancial statements. The notes to the fmancial statements can be found on pages 18 - 34 of this report.
Other Information
The combining statements referred to earlier in connection with nonmajor governmental funds and internal service funds are
presented following the notes to financial statements. Combining and individual fund statements and schedules can be found on
pages 35 - 48 of this report.
-IV-
Management Discussion and Analysis. Continued
April 20, 2005
Government-wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City,
assets exceeded liabilities by $18,498,850 at the close of the most recent fiscal year.
By far, the largest portion of the City's net assets (43.2 percent) reflects its investment in capital assets (e.g., land, buildings,
machinery and equipment), less any related debt used to acquire those assets that are still outstanding. The City uses these capital
assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's
investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must
be provided from other sonrces, since the capital assets themselves cannot be used to liquidate these liabilities.
Summary of Net Assets
ASSETS
Cash and
temporary investments
Receivables
Accrued interest
Delinquent taxes
Accounts
Special assessments
Intergovenunental
Internal balances
Inventories
Prepaids
Deferred charges
Non-depreciable net assets
Depreciable net assets
(net of depreciation)
TOTAL ASSETS
LIABILITIES
Accounts payable
Accrued salaries payable
Contracts payable
Due to other governments
Accrued interest payable
Deposits payable
Unearned revenue
Long~term liabilities
Due within one year
Bonds payable
Due in more than one year
Compensated absences
Bonds payable
TOTAL LIABILITIES
NET ASSETS
Invested in capital assets,
net of related debt
Restricted for:
Capital projects
Debt service
Unrestricted
TOTAL NET ASSETS
Governmental Activities
2004 2003
$ 5,822,960
20,9]1
103,415
20,326
1,408,036
165,462
(40,000)
18,149
118,113
3,874,458
4,453,465
15,965,295
214,473
28,414
160,414
3,820
88,892
24,700
205,000
5,505,000
6,230,713
2,617,923
4,238,229
2,878,430
$ 9,734,582
$ 5,125,841
13,959
90,743
7,078
460,568
4,698
5,358
II ,608
5,462,200
II,182,053
155,062
5,645
46,180
3,040
49,443
24,300
14,370
375,000
9,477
2,920,000
3,602,517
2,167,200
3,095,838
2,3 I 6,498
$ 7,579,536
Business-type Activities
2004 2003
$ 3,013,530
10,795
123,046
298,027
40,000
12,780
3,297
1,387,134
4,383,529
9,272,138
47,830
7,772
33,168
11,307
7,793
75,000
325,000
507,870
5,370,663
71,631
6,200,404
$ 8,764,268
-v-
$ 3,355,328
10,II2
119,508
408,255
11,423
3,957
4,717,942
8,626,525
544
798
12,832
70,000
2,418
400,000
486,592
4,247,942
71,631
3,820,360
$ 8,139,933
Total
2004 2003
$ 8,836,490
31,706
103,415
143,372
1,706,063
165,462
12,780
18,149
121,410
5,261,592
8,836,994
25,237,433
262,303
36,186
193,582
15,127
96,685
24,700
280,000
5,830,000
6,738,583
7,988,586
71,631
4,238,229
6,200,404
$ 18,498,850
$ 8,481,169
24,071
90,743
] 26,586
868,823
4,698
II,423
5,358
15,565
10,180,142
19,808,578
29,988,720
6,443
46,180
15,872
49,443
24,300
14,370
445,000
11,895
3,320,000
4,089,109
6,415,142
71,631
3,095,838
6,136,858
$ 15,719,469
Management Discussion and Analysis - Continued
April 20, 2005
An additional portion of the City's net assets (20.5 percent) represents resources that are subject to external restrictions on how
they may be used. The remaining balance of unrestricted net assets (6,136,858) may be used to meet the City's ongoing
obligations to citizens and creditors.
At the end of the current fiscal year, the City is able to report positive balances in all three categories of net assets, both for the
City as a whole, as well as for its separate governmental and business-type activities.
There was an increase of $624,336 in restricted net assets reported in connection with the City's business-type activities.
Governmental activities. Governmental activities increased the City's net assets by $1,369,042, thereby accounting for 68.7
percent of the total growth in the net assets of the City. Key elements of this increase are as follows:
Revenues
Program revenues
Charges for services $
Operating grants and contributions
Capital grants and contributions
General revenues
Property taxes/tax increments
Other taxes
Grants and contributions not
restricted to specific programs
Unrestricted investment earnings
Miscellaneous
Capital contributions from
other funds
Total revenues
Expenses
Governmental activities
General government
Public safety
Public works
Economic development
Culture and recreation
Miscellaneous
Interest on long-term debt
Business-type activities
Water
Sewer
Total expenses
Change in net assets
Net assets, January 1
Prior period adjustment
Net assets, December 31
Changes in Net Assets
Governmental Activities
2004 2003
Business-type Activities
2004 2003
442,812
104,298
1,636,566
1,540,] 85
5,098
13,884
139,088
]53,203
(387,349)
3,647,785
644,210
827,930
524,498
46,452
107,563
18,10]
109,989
2,278,743
],369,042
7,579,540
786,000
$ 9,734,582
$ 347,347
159,749
],760,247
$
588,676
617,835
$
40,058
795,734
1,464,242
764
20,801
88,548
12,020
82,773
75,832
10,540
3,853,718
387,349
1,098,856
1,499,941
1,123,551
820,296
390,644
47,037
76,067
29,247
110,989
201,323
270,450
189,459
285,061
474,520
941,796
606,092
335,704
3,069,604
1,266,427
6,313,109
624,336
1,007,088
8,139,932
5,635,253
1,497,593
$ 7,579,536
$ 8,764,268
$ 8,139,934
-VI-
Total
2004 2003
$ 1,031,488
104,298
1,676,624
1,540,185
5,098
13,884
221,861
153,203
4,746,641
644,210
827,930
524,498
46,452
18,10]
]09,989
189,459
285,061
2,645,700
1,993,378
]5,719,472
786,000
$ 18,498,850
$ 965,]82
159,749
2,555,981
1,464,242
764
20,801
164,380
22,560
5,353,659
1,123,551
820,296
390,644
47,037
76,067
29,247
11 0,989
807,415
606,154
4,011,400
2,273,515
11,948,362
1,497,593
$ 15,719,470
Management Discussion and Analysis - Continued
Apri] 20, 2005
The following graph depicts various governmental activities and shows the revenue and expenses directly related to those
activities.
Expenses and Program Revenues - Governmental Activities
$1,900,000
$700,000
. Expenses
. Revenues
$],500,000
$1,100,000
$300,000
$(100,000)
Q
1 ~
" "
r.:J ;:;
e/)
~
<Il
'"
'"
.~
:g
""
'"
~
o
'"
.~
:g
""
Q 1:
.- "
~ ~
6~
Q >
'Il "
"'"
"'" Q
a .S
" :;;
z ~
-= ~
u ~
'"
::l
o
"
;j
'"
"
Q
'"
~
8 E
~ 11) .....
~ ~ ~
4) ~"O
.E~
Revenues by Source - Governmental Activities
Miscellaneous
3.8%
Charges for services
11.0%
Operating grants and
contributions
2.6%
Unrestricted investment
earnings
3.4%
Other taxes
0.1%
Property taxes_________~
38.2%
Capital grants and
contributions
40.6%
Grants and contributions
unrestricted
0.3%
For the most part, increases in expenses closely paralleled inflation and growth in the demand for services.
-VII-
Management Discussion and Analysis - Continued
April 20, 2005
Business-type aetivities. Business-type activities increased the City's net assets by $624,336, accounting for 31.3 percent of the
total growth in the City's net assets. Key elements of this increase are as follows:
Expenses and Program Revenues - Business-type Activities
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$-
Water
. Expenses
. Revenues :
Sewer
Reveuues by Source - Business-type Activities
Charges for services
82.8%
Unrestricted investment
earnings
11.6%
Capital grants and
contributions
5.6%
-VIII-
Management Discussion and Analysis - Continued
April 20, 2005
Financial Analysis of the Government's Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
Governmentalfunds. The focus of the City's governmental funds is to provide information on near-term inflows, outflows and
balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular,
unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the
fiscal year.
As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of$5,665,552, an
increase of$703,163 in comparison with the prior year. Approximately 48 percent ofthis total amount $2,738,208 constitutes
unreserved fund balance, which is available for spending at the City's discretion. The remainder of fund balance is reserved to
indicate that it is not available for new spending because it has already been connnitted to pay debt service and prepaid expenses
in the amount of $2,927,344.
The General fund is the chief operating fund of the City. At the end of the current year, the fund balance of the General fund was
$1,316,103. As a measure of the General fund's liquidity, it may be useful to compare both unreserved fund balance and total
fund balance to total fund expenditures. Umeserved fund balance represents 69.1 percent of fund expenditures, while total fund
balance represents 70.1 percent of that same amount.
. The fund balance of the City's General fund increased by $247,722 during the current fiscal year.
The Debt Service fund has a total fund balance of$2,870,417, all of which is reserved for the payment of debt service. The net
increase in fund balance during the current year in the Debt Service fund was $203,390.
Proprietary fUllds. The City's proprietary funds provide the same type of information found in the government-wide financial
statements, but in more detail.
Unrestricted net assets of the enterprise funds at the end of the year amounted to $8,764,268. The total growth in net assets for
the funds was $624,336. Other factors concerning the [mances of this fund have already been addressed in the discussion of the
City's business-type activities.
General Fund Budgetary Highlights
The City's General fund budget was not amended during the year. The budget called for spending down approxhnately $2,000 of
reserves. Revenues exceeded expectations and expenditures were under expectations by $126,019.
-IX-
Management Discussion and Analysis - Continued
Apri120, 2005
Capital Asset and Debt Administration
Capital Assets. The City's investment in capital assets for its governmental and business type activities as of December 31,
2004, amounts to $14,098,586 (net of accumulated depreciation). This investment in capital assets includes land, structures,
improvements, machinery and equipment, park facilities, roads, highways and bridges.
Major capital asset events during the current fiscal year included the following:
. Construction in progress was a result of the Municipal Street and Hunter's Crossing projects
Additional information on the City's capital assets can be found in Note 3C on pages 26 - 27 of this report.
Capital Assets Net of Depreciation
Govemmental Activities Business-type Activities Total
2004 2003 2004 2003 2004 2003
Land $ 1,2 I 3,300 $ 1,241,300 $ $ $ 1,213,300 $ 1,241,300
Buildings 493,890 5ll,462 493,890 511,462
Improvement other
than building
Machinery and equipment 396,681 389,707 396,681 389,707
InfrastructurelPUC plant 3,562,894 3,501,852 4,383,529 4,471 ,837 7,946,423 7,973,689
Construction in progress 2,661,158 603,879 1,387,134 246,105 4,048,292 849,984
Total $ 8,327,923 $ 6,248,200 $ 5,770,663 $ 4,717,942 $ 14,098,586 $ 10,966,142
Long-term debt. At the end of the current fiscal year, the City had total bonded debt outstanding of$6,110,000. While all of the
City's bonds have revenue streams, they are all backed by the full faith and credit of the City.
Outstanding Debt
Governmental Activities Business-type Activities Total
2004 2003 2004 2003 2004 2003
General obligation bonds $ 5,710,000 $ 3,065,000 $ $ $ 5,710,000 $ 3,065,000
General obligation
revenue bonds 230,000 400,000 470,000 400,000 700,000
Total $ 5,710,000 $ 3,295,000 $ 400,000 $ 470,000 $ 6,llO,000 $ 3,765,000
Minnesota statutes limit the amount of net general obligation debt a City may issue to 2 percent of the market value of taxable
property within the City. Net deht is debt payable solely from ad valorem taxes. The City currently has no debt applicable to this
limit.
Additional information on the City's long-term debt can be found in Note 3D on pages 28 - 30 of this report.
-x-
Management Discussion and Analysis - Continued
April 20, 2005
Economic Factors and Next Year's Budgets and Rates
. Property valuations within the City remain strong and growing.
. Inflationary trends in the region compare favorably to national indices.
All of these factors were considered in preparing the City's budget for the 2005 fiscal year.
Sewer and water rates have remained unchanged for several years. A rate increase was approved for 2005.
Requests for Information
This [mancial report is designed to provide a general overview of the City's finances for all those with an interest in the City's
finances. Questions concerning any of the information provided in this report or requests for additional financial information
should be addressed to the Finance Director, City of Centerville, 1880 Main Street, Centerville, Minnesota, 55038.
-XI-
GOVERNMENT-WIDE
FINANCIAL STATEMENTS
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
THIS PAGE IS LEFT BLANK
INTENTIONALLY
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF NET ASSETS
DECEMBER 31, 2004
Governmental Business-type
Activities Activities Total
ASSETS
Cash and temporary investments $ 5,822,960 $ 3,013,530 $ 8,836,490
Receivables
Accrued interest 20,911 10,795 31,706
Delinquent taxes 103,415 103,415
Accounts 20,326 123,046 143,372
Special assessments 1,408,036 298,027 1,706,063
Intergovernmental 165,462 165,462
Internal balances (40,000) 40,000
Inventories 12,780 12,780
Prepaids 18,149 18,149
Deferred charges 118,113 3,297 121,410
Non-depreciable capital assets 3,874,458 1,387,134 5,261,592
Depreciable capital assets (net of accumulated depreciation) 4,453,465 4,383,529 8,836,994
TOTAL ASSETS 15,965,295 9,272,138 25,237,433
LIABILITIES
Accounts payable 214,473 47,830 262,303
Accrued salaries payable 28,414 7,772 36,186
Contracts payable 160,414 33,168 193,582
Due to other goverrunents 3,820 11,307 15,127
Accrued interest payable 88,892 7,793 96,685
Deposits payable 24,700 24,700
Long-term liabilities
Due within one year
Bonds payable 205,000 75,000 280,000
Due in more than one year
Bonds payable 5,505,000 325,000 5,830,000
TOTAL LIABILITIES 6,230,713 507,870 6,738,583
NET ASSETS
Invested in capital assets, net of related debt 2,617,923 5,370,663 7,988,586
Restricted for:
Capital projects 71,631 71,631
Debt service 4,238,229 4,238,229
Unrestricted 2,878,430 3,321,974 6,200,404
TOTAL NET ASSETS $ 9,734,582 $ 8,764,268 $ 18,498,850
The notes to the financial statements are an integral part of this statement.
-4-
FunctionsiPrograms
Governmental activities
General government
Public safety
Public works
Economic development
Culture and recreation
Miscellaneous
Interest on long-term debt
Total governmental activities
Business-type activities
Water
Sewer
Total business-type activities
Total
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF ACTIVITIES
FOR TIfE YEAR ENDED DECEMBER 31, 2004
Program Revenue
Operating Capital Grants
Charges for Grants and and
Expenses Services Contributions Contnbutions
$ 644,210 $ 16,787 $ $
827,930 349,756 48,798
524,498 65,191 1,636,566
46,452 70 55,500
107,563 11,008
18,101
109,989
2,278,743 442,812 104,298 1,636,566
189,459
285,061
269,389
319,287
25,636
14,422
474,520
588,676
40,058
$ 2,753,263
$
$ 1,676,624
$ 1,031,488
104,298
General revenues
Taxes
Property taxes, levied for general purposes
Tax increments
Other taxes
State grants and contributions not restricted to specific programs
Unrestricted investment earnings
Miscellaneous
Capital contributions from other funds
Total general revenues and transfers
Change in net assets
Net assets, JanUlll}' I
Prior period adjustment
Net assets, December 31
The notes to the fmancial statements are an integral part oflhis statement.
-5-
Net (Expenses) Revenues
and Changes in Net Assets
Governmental Business-type
Activities Activities Total
$ (627,423) $ $ (627,423)
(429,376) (429,376)
1,177,259 1,177,259
9,118 9,118
(96,555) (96,555)
(18,101) (18,101)
(109,989) (109,989)
(95,067) (95,067)
105,566 105,566
48,648 48,648
154,214 154,214
(95,067) 154,214 59,147
1,500,543 1,500,543
39,642 39,642
5,098 5,098
13,884 13,884
139,088 82,773 221,861
153,203 153,203
(387,349) 387,349
1,464,109 470,122 1,934,231
1,369,042 624,336 1,993,378
7,579,540 8,139,932 15,719,472
786,000 786,000
$ 9,734,582 $ 8,764,268 $ 18,498,850
-6-
THIS PAGE IS LEFT BLANK
INTENTIONALLY
FUND
FINANCIAL STATEMENTS
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
CITY OF CENTERVILLE, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31, 2004
101 412
Municipal
Debt Street
General Service Improvement
ASSETS
Cash and temporary investments $ 1,333,091 $ 2,839,515 $ 332,543
Cash with fIscal agent 5,550
Receivables
Accrued interest 4,740 10,241 1,192
Delinquent taxes 45,565
Accounts 6,302
Special assessments 14,092 1,393,944
Due from other goverrunents 165,462
Prepaid items 18,149
TOTAL ASSETS $ 1,587,401 $ 4,249,250 $ 333,735
LlABILITIES AND FUND BALANCES
LlABILITIES
Accounts payable $ 214,187 $ 242 $ 15,077
Due to other funds 40,000
Due to other goverrunents 3,430
Contracts payable 32,289
Accrued salaries payable 8,730
Deferred revenue 44,951 1,338,591
TOTAL LlABILITIES 271,298 1,378,833 47,366
FUND BALANCES
Reserved for debt service 2,909,195
Reserved for prepaid items 18,149
Umeserved (defIcit)
Designated, reported in the General fund 1,297,954
Undesignated, reported in:
Special revenue fund
Debt Service fund (38,778)
Capital proj ects funds 286,369
TOTAL FUND BALANCES 1,316,103 2,870,417 286,369
TOTAL LlABILITIES AND FUND BALANCES $ 1,587,401 $ 4,249,250 $ 333,735
The notes to the fInancial statements are an integral part of this statement.
-7-
446
Other Total
Hunter's Governmental Governmental
Crossing Funds Funds
$ 172,567 $ 1,139,694 $ 5,817,410
5,550
619 4,119 20,911
88 45,653
14,024 20,326
1,408,036
165,462
18,149
$ 173,186 $ 1,157,925 $ 7,501,497
$ 1,080 $ 12,484 $ 243,070
40,000
390 3,820
65,533 58,695 156,517
266 8,996
1,383,542
66,613 71,835 1,835,945
2,909,195
18,149
1,297,954
19,643 19,643
(38,778)
106,573 1,066,447 1,459,389
106,573 1,086,090 5,665,552
$ 173,186 $ 1,157,925 $ 7,501,497
-8-
THIS PAGE IS LEFT BLANK
INTENTIONALLY
CITY OF CENTERVILLE, MINNESOTA
RECONCILIATION OF TIIE BALANCE SHEET
TO TIIE STATEMENT OF NET ASSETS
GOVERNMENTAL FUNDS
AS OF DECEMBER 31, 2004
Total fund balances - governmental
$ 5,665,552
Amounts reported for the governmental activities in the statement
of net assets are different because:
Capital assets used in governmental activities are not financial
resources and therefore are not reported as assets in governmental funds.
Cost of capital assets
Less: accumulated depreciation
9,866,546
(1,538,623)
Long-term liabilities, including bonds payable, are not due and payable in the
current period and therefore are not reported as liabilities in the funds.
Long-term liabilities at year-end consist of:
Bond principal payable
Less bond discount net of accumulated amortization
Accrued vacation payable
(5,710,000)
118,113
(19,418)
Some receivables are not available soon enough to pay for the current period's expenditures,
and therefore are deferred in the funds
Special assessments
Taxes
1,383,543
57,761
Goverrunental funds do not report a liability for accrued interest until due and payable
(88,892)
Total net assets - goverrunental activities
$ 9,734,582
The notes to the fInancial statements are an integral part of this statement.
-9-
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF REVENUES, EXPENDITIJRES AND CHANGES IN FUND BALANCES (DEFICITS)
GOVERNMENTAL FUNDS
YEAR ENDED DECEMBER 31,2004
412
Municipal
Debt Street
General Service Improvement
REVENUES
General property taxes and other
Property taxes $ 1,476,123 $ $
Tax increments
Licenses and permits 234,463
Intergovernmental 192,554
Charges for services 2,346
Fines and forfeitures 23,202
Special assessments 2,202 722,045
Interest on investments 29,175 62,120 17,610
Miscellaneous 44,121 19,000
TOTAL REVENUES 2,004,186 803,165 17,610
EXPENDITIJRES
Current
General government 481,213
Public safety 842,191
Public works 293,699
Culture and recreation 64,198
Economic development 8,266
Miscellaneous 18,103
Capital outlay 170,311 1,869,016
Debt service
Principal 565,000
Interest and other 112,592 5,858
TOTAL EXPENDITIJRES 1,877,981 677,592 1,874,874
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 126,205 125,573 (1,857,264)
OTHER FINANCING SOURCES (USES)
Sale of general fIxed assets 11 0,000
Transfers in 14,969
Bond issued 77,817 2,143,633
Transfers out (3,452)
TOTAL OTHER FINANCING SOURCES (USES) 121,517 77,817 2,143,633
NET CHANGE IN FUND BALANCES 247,722 203,390 286,369
FUND BALANCES (DEFICITS), JANUARY 1 1,068,381 2,667,027
FUND BALANCES, DECEMBER 31 $ 1,316,103 $ 2,870,417 $ 286,369
The notes to the fInancial statements are an integral part of this statement.
-10-
446
Other Total
Hunter's Governmental Governmental
Crossing Funds Funds
$ $ $ 1,476,123
39,642 39,642
234,463
192,554
2,346
23,202
724,247
6,117 24,066 139,088
8,082 106,227 177,430
14,199 169,935 3,009,095
481,213
842,191
293,699
2,157 66,355
8,266
18,103
655,320 308,008 3,002,655
565,000
118,450
655,320 310,165 5,395,932
(641,121) (140,230) (2,386,837)
110,000
3,452 18,421
758,550 2,980,000
(14,969) (18,421)
758,550 (11,517) 3,090,000
117,429 (151,747) 703,163
(10,856) 1,237,837 4,962,389
$ 106,573 $ 1,086,090 $ 5,665,552
-11-
CITY OF CENTERVILLE, MINNESOTA
RECONCILIATION OF TIlE STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (DEFICITS)
TO THE STATEMENT OF ACTIVITIES
GOVERNMENTAL FUNDS
YEAR ENDED DECEMBER 31,2004
Total net change in fund balances - governmental funds
Amounts reported for governmental activities in the statement
of activities are different because:
Capital outlays are reported in governmental funds as expenditures. However, in the statement of
activities, the cost of those assets is allocated over the estimated useful lives as depreciation
expense.
Capital outlay
Depreciation expense
The capital projects funds accounted for the construction of Water and Sewer fund assets. These
costs of these assets are recorded as expense in the fund statements. When these assets
are complete, they assets are transferred from the governmental to the business type activities.
The issuance of long-term debt provides current [mancial resources to governmental funds, while
the repayment of principal of long-term debt consumes the current [mancial resources of governmental
funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report
the effect of issuance costs, premiums, discounts and similar items when debt is fIrst issued,
whereas these amounts are deferred and amortized in the statement of activities.
Principal repayments
Debt issued or incurred
Interest on long-term debt in the statement of activities differs from the arnount reported in the
governmental fund because interest is recognized as an expenditure in the funds when it is due,
and thus requires the use of current fInancial resources. In the statement of activities, however
interest expense is recognized as the interest accrues, regardless of when it is due.
Governmental fund report debt issuance premiums and discounts as an other fmancing
source or use at the time of issuance. Premiums and discounts are reported as an
unamortized asset or liability in the district-wide [mancial statements.
Certain revenues are recognized as soon as it is earned. Under the modifIed accrual
basis of accounting certain revenues cannot be recognized until they are available
to liquidate liabilities of the current period.
Special assessments
Property taxes
Some expenses reported in the statement of activities do not require the use of current
fInancial resources and, therefore, are not reported as expenditures in governmental funds.
Loss on sale ofland
Compensted absenses
Change in net assets - governmental activities
The notes to the fInancial statements are an integral part of this statement.
-12-
$
703,163
2,698,185
(203,113)
(387,349)
565,000
(2,980,000)
(39,447)
106,505
914,521
29,518
(28,000)
(9,941)
$ 1,369,042
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-
BUDGET AND ACTUAL
GENERAL FUND
YEAR ENDED DECEMBER 31, 2004
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
REVENUES
General property taxes $ 1,539,829 $ 1,539,829 $ 1,476,123 $ (63,706)
Licenses and pennits 259,200 259,200 234,463 (24,737)
Intergovernmental 116,223 116,223 192,554 76,331
Charges for services 1,348 1,348 2,346 998
Fines and forfeitures 22,000 22,000 23,202 1,202
Special assessments 2,202 2,202
Interest on investments 25,000 25,000 29,175 4,175
Miscellaneons 38,400 38,400 44,121 5,721
TOTAL REVENUES 2,002,000 2,002,000 2,004,186 2,186
EXPENDITURES
Current
General government 445,791 466,791 481,213 (14,422)
Public safety 823,115 746,115 842,191 (96,076)
Public works 239,756 307,756 293,699 14,057
Culture and recreation 75,832 62,832 64,198 (1,366)
Economic development 5,000 11,000 8,266 2,734
Miscellaneous 16,000 20,000 18,103 1,897
Capital outlay 398,506 389,506 170,311 219,195
TOTAL EXPENDITURES 2,004,000 2,004,000 1,877,981 126,019
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (2,000) (2,000) 126,205 128,205
OTHER FINANCING SOURCES (USES)
Sale of fIxed assets 110,000 11 0,000
Transfers in 14,969 14,969
Transfers out (3,452) (3,452)
TOTAL OTHER FINANCING SOURCES (USES) 121,517 121,517
NET CHANGE IN FUND BALANCES (2,000) (2,000) 247,722 249,722
FUND BALANCES, JANUARY 1 1,068,381 1,068,381 1,068,381
FUND BALANCES, DECEMBER 31 $ 1,066,381 $ 1,066,381 $ 1,316,103 $ 249,722
The notes to the fInancial statements are an integral part of this statement.
-13-
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
DECEMBER 31, 2004
Business-type Activities -
EnteIprise Funds
Water Sewer Total
ASSETS
CURRENT ASSETS
Cash and temporary investments $ 856,731 $ 2,156,799 $ 3,013,530
Receivables
Accrued interest 3,043 7,752 10,795
Accounts 47,688 75,358 123,046
Special assessments
Current 459 459 918
Due from other funds 40,000 40,000
Inventories 12,780 12,780
TOTAL CURRENT ASSETS 960,701 2,240,368 3,201,069
NONCURRENT ASSETS
Special assessments receivable - deferred 184,145 112,964 297,109
Deferred charges 1,484 1,813 3,297
Non-depreciable capital assets 1,310,687 76,447 1,387,134
Capital assets 2,625,951 2,927,534 5,553,485
Less accumulated depreciation (503,768) (666,188) (1,169,956)
TOTAL NONCURRENT ASSETS 3,618,499 2,452,570 6,071,069
TOTAL ASSETS 4,579,200 4,692,938 9,272,138
LIABILITIES
CURRENT LIABILITIES
Accounts payable 48,124 11,013 59,137
Contracts payable 33,168 33,168
Accrued salaries payable 3,886 3,886 7,772
Accrued interest payable 3,507 4,286 7,793
TOTAL CURRENT LIABILITIES 88,685 19,185 107,870
NONCURRENT LIABILITIES
Due within one year 33,750 41,250 75,000
Due in more than one year 143,250 181,750 325,000
TOTAL NONCURRENT LIABILITIES 177,000 223,000 400,000
TOTAL LIABILITIES 265,685 242,185 507,870
NET ASSETS
Invested in capital assets, net of related debt 1,945,183 2,038,346 3,983,529
Restricted for future expansion 71,631 71,631
Unrestricted 2,368,332 2,340,776 4,709,108
TOTAL NET ASSETS $ 4,313,515 $ 4,450,753 $ 8,764,268
The notes to the financial statements are an integral part of this statement.
-14-
CITY OF CENTERVILLE, MINNESOTA
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
YEAR ENDED DECEMBER 3 I, 2004
Business-type Activities -
Enterprise Funds
Water Sewer Total
OPERATING REVENUES
Charges for services $ 193,938 $ 254,694 $ 448,632
OPERATING EXPENSES
Salaries and benefits 47,823 48,882 96,705
Supplies 15,615 1,680 17,295
Other services and charges 39,084 21,956 61,040
Utilities 2,118 1,060 3,178
MCES - disposal charges 115,945 115,945
Depreciation and amortization 76,208 85,015 161,223
TOTAL OPERATING EXPENSES 180,848 274,538 455,386
OPERATING INCOME (LOSS) 13,090 (19,844) (6,754)
NONOPERATING REVENUES (EXPENSES)
Interest on investments 28,622 54,151 82,773
Special assessments 25,636 14,422 40,058
Hook up fees and unit charges 75,451 64,593 140,044
Interest expense (8,611) (10,523) (19,134)
TOTAL NONOPERATING REVENUES (EXPENSES) 121,098 122,643 243,741
INCOME BEFORE CONTRlBUTIONS AND TRANSFERS 134,188 102,799 236,987
CAPITAL CONTRIBUTIONS FROM OTHER FUNDS 372,232 15,117 387,349
TRANSFERS IN (OUT) (3,635) 3,635
CHANGES IN NET ASSETS 502,785 121,551 624,336
FUND NET ASSETS, JANUARY 1 3,810,730 4,329,202 8,139,932
FUND NET ASSETS, DECEMBER 31 $ 4,313,515 $ 4,450,753 $ 8,764,268
The notes to the financial statements are an integral part of this statement.
-15-
CITY OF CENTERVILLE, MINNESOTA
COMBINING STATEMENT OF CASH FLOWS
ENTERPRISE FUNDS
YEAR ENDED DECEMBER 31,2004
Business-type Activities -
Enterprise Funds
Water Sewer Total
CASH FLOWS FROM OPERATING ACTIVITIES
NET CASH PROVIDED (USED) BY
NONCAPITAL FINANCING ACTIVITIES
$ 194,642 $ 250,452 $ 445,094
21,528 (132,338) (110,810)
(45,545) (46,604) (92,149)
170,625 71,510 242,135
(43,635) (43,635)
3,635 3,635
(43,635) 3,635 (40,000)
Receipts from customers and users
Payments to suppliers
Payments to employees
NET CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPIT AL FINANCING ACTIVITIES
Transfers out
Transfers from other funds
CASH FLOWS FROM CAPITAL
AND RELATED FINANCING ACTIVITIES
Purchase and construction of capital assets
Hook up fees and unit charges
Special assessments received
Principal paid on bonds
Interest paid on bonds
(772,122) (53,813) (825,935)
75,451 64,593 140,044
81,132 69,154 150,286
(31,500) (38,500) (70,000)
(9,188) (11,229) (20,417)
(656,227) 30,205 (626,022)
29,659 52,431 82,090
(499,578) 157,781 (341,797)
1,356,309 1,999,018 3,355,327
$ 856,731 $ 2,156,799 $ 3,013,530
NET CASH PROVIDED (USED) BY CAPITAL
AND RELATED FINANCING ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on investments
NET INCREASE (DECREASE)
IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, JANUARY 1
CASH AND CASH EQUIVALENTS, DECEMBER 31
The notes to the fmancial statements are an integral part of this statement.
-16-
Business-type Activities -
Enterprise Funds
Water Sewer Total
RECONCILIATION OF OPERATING INCOME (LOSS)
TO NET CASH PROVIDED BY OPERATING ACTIVITIES
Operating income (loss) $ 13,090 $ (19,844) $ (6,754)
Adjustments to reconcile operating income (loss)
to net cash provided by operating activities
Depreciation 76,208 85,015 161,223
(Increase) decrease in assets:
Accounts receivable 704 (4,242) (3,538)
Inventories (1,357) (1,357)
Increase (decrease) in liabilities:
Accounts payable 79,702 8,303 88,005
Accrued salaries 2,278 2,278 4,556
NET CASH PROVIDED BY OPERATING ACTIVITIES $ 170,625 $ 71,510 $ 242,135
NONCASH CAPITAL AND
RELATED FINANCING ACTIVITIES
Assets contributed by other funds $ 372,232 $ 15,117 $ 387,349
-17-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER31,2004
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
The City of Centervi1le, Minnesota (the City), operates under the "Optional Plan A" form of government as defined
in the State of Minnesota statutes. Under this plan, the government of the City is directed by a Council composed of
an elected Mayor and four elected Council Members. The Council exercises legislative authority and determines all
matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to
the City. The City has considered all potential units for which it is fInancially accountable, and other organizations
for which the nature and signifIcance of their relationship with the City are such that exclusion would cause ilie
City's fInancial statements to be misleading or incomplete. The Governmental Accounting Standards Board
(GASB) has set forth criteria to be considered in determining fmancial accountability. These criteria include
appointing a voting majority ofan organization's governing body, and (I) the ability of the primary government to
impose its will on that organization or (2) the potential for the organization to provide specifIc benefIts to, or impose
specifIc fInancial burdens on the primary government. The City does not have any component units.
B. Government-wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net assets and the statement of changes in net
assets) report information on all of the nonfiduciary activities of the primary government and its component units.
For the most part, the effect of interfund activity has been removed from these statements. Governmental activities,
which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type
activities, which rely to a significant extent on fees and cbarges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are
offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or
segment. Program revenues include I) cbarges to customers or applicants who purchase, use, or directly benefit
from goods, services, or privileges provided by a given function or segment and 2) grants and conttibutions that are
restticted to meeting ilie operational or capital requirements of a particular function or segment. Taxes and other
items not properly included among program revenues are reported instead as general revenues.
Separate fmancial statements are provided for governmental funds and proprietary funds. Major individual
governmental funds and major individual enterprise funds are reported as separate columns in the fund financial
statements.
C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The government-wide fmancial statements are reported using the economic resources measurementfocus and the
accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned
and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue
as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund fmancial statements are reported using the current financial resources measurement focus and
the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and
available. Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be
available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are
recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences and claims and judgments, are recorded only when payment is due.
Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all considered to be
susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of
special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as
revenue of the current period. All other revenue items are considered to be measurable and available only when
cash is received by the City.
-18.
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is
recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in
the year in which the resources are measurable and become available.
Non-exchange transactions, in which the City receives value without directly giving equal value in return, include
property taxes, grants, entitlement and donations. On an accrual basis, revenue from property taxes is recognized in
the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year in
which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which
specify the year when the resources are required to be used or the year when use is first permitted, matching
requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure
requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual
basis, revenue from non-exchange transactions must also be available before it can be recognized.
Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied. Grants
and entitlements received before eligibility requirements are met are also recorded as deferred revenue. On the
modified accrual basis, receivables that will not be collected within the available period have also been reported as
deferred revenue in the fund finaneial statements.
The preparation of [mancial statements in conformity with accounting principles generally accepted in the United
States of America requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates.
The City reports the following major governmental funds:
The Generalfund is the City's primary operating fund. It accounts for all [maneial resources of the City,
except those required to be accounted for in another fund.
The Debt Service fund accounts for the resources accumulated and payments made for principal and interest
on long-term general obligation debt of governmental funds.
The 2004 Municipal Street Project fund accounts for the resources to complete the street project.
The Hunter's Crossing fund accounts for the resources to complete the capital project development.
The City reports the following major proprietary funds:
The Water fund accounts for the activities of the water distribution system the City maintains.
The Sewer fund accounts for the activities of the City's sewage collection operations.
Private-sector standards of accounting and fmaneial reporting issued prior to December I, 1989, generally are
followed in both the government-wide and proprietary fund [mancial statements to the extent that those standards do
not conflict with or contradict guidance of the Governmental Accounting Standards Board (GASB). Governments
also have the option of following subsequent private-sector guidance for their business-type activities and enterprise
funds, subj ect to this same limitation. The City has elected not to follow subsequent private-sector guidance.
As a general rule the effect ofinterfund activity has been eliminated from government-wide financial statements.
Exceptions to this general rule are charges between the City's water and sewer function and various other functions
of the City. Elimination of these charges would distort the direct costs and program revenues reported for the
various functions concerned.
-19-
L
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 1: SUMMARY OF S1GNlFlCANT ACCOUNTING POLICIES - CONTINUED
Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or
privileges provided, 2) operating grants and contribution, and 3) capital grants and contributions, including special
assessments. Internally dedicated resources are reported as general revenues rather than as program revenues.
Likewise, general revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and
expenses generally result from providing services and producing and delivering goods in connection with a
proprietary fund's principal ongoing operations. The principal operating revenues of the City enterprise funds are
charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and
services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this
defInition are reported as nonoperating revenues and expenses.
When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted
resources fIrst, then unrestricted resources as they are needed.
D. Assets, Liabilities and Net Assets or Equity
Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term
investments with original maturities of three months or less from the date of acquisition.
Cash balances from all funds are pooled and invested, to the extent available, in certifIcates of deposit and other
authorized investments. Earnings from such investments are allocated on the basis of applicable participation by
each of the funds.
Minnesota statutes authorize the City to invest in obligations of the U.S. Treasury, commercial paper, corporate
bonds, repurchase agreements and shares of investment companies registered under the Federal Investment
Company Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies.
Investments for the City are reported at fair value. The Minnesota Municipal Money Market Fund (4M)
investment pool operates in accordance with appropriate Minnesota laws and regulations. The reported value of the
pool is the same as the fair value of the pool share.
Accounts Receivable
Accounts receivable include amounts billed for services provided before year end. Unbilled utility enterprise fund
receivables are also included for services provided in 2004. The City annually certifies delinquent water and sewer
accounts to the County for collection in the following year. Therefore, there has been no allowance for doubtful
accounts established.
Interfund Receivables and Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the
fiscal year are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or
"advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances
between funds are reported as "due to/from other funds." Any residual balances outstanding between the
governmental activities and business-type activities are reported in the government-wide financial statements as
"internal balances."
-20-
~
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Property Taxes
The Council annually adopts a tax levy in December and certifies it to the County for collection in the following
year. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien
on taxable property within the City on January I and are payable by the property owners in two installments. The
taxes are collected by the County Auditor and tax settlements are made to the City during January, July and
December each year.
Taxes payable on homestead property, as defmed by Minnesota statutes, were partially reduced by a market value
credit aid. The credit is paid to the City by the State of Minnesota (the State) in lieu of taxes levied against the
homestead property. The State remits this credit in two equal installments in October and December each year.
Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a
deferred revenue liability for delinquent taxes not received within 60 days after year end in the fund financial
statements.
Special Assessments
Special assessments represent the fmancing for public improvements paid for by benefiting property owners. These
assessments are recorded as receivables upon certification to the County. Special assessments are recognized as
revenue when they are received in cash or within 60 days after year end. All special assessments receivable are
offset by a deferred revenue liability in the fund fmancial statements.
Inventories and Prepaid Items
All inventories are valued at cost using the frrst-inIfirst-out (FIFO) method. Inventories of goverrrrnental funds are
recorded as expenditures when consumed rather than when purchased.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items
in both goverrrrnent-wide and fund fmancia] statements.
Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks,
and similar items) are reported in the applicable goverrrrnental or business-type activities colunms in the
goverrrrnent-wide fmancial statements. Capital assets are defined by the City as assets with an initial, individual cost
of more than $5,000 (amount not rounded) and an estimated useful life in excess of three years. Such assets are
recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are
recorded at estimated fair market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred
during the construction phase of capital assets of business-type activities is included as part of the capitalized value
of the assets constructed.
-21-
CITY OF CENTERVlLLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,2004
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED
Property, plant and equipment of the City are depreciated using the straight line method over the following
estimated useful lives:
Assets
Land improvements
Other improvements
Buildings and improvements
System improvements/infrastructure
Machinery and equipment
Vehicles
Other assets
Useful Lives
in Years
4t025
IOt020
10 to 50
20 to 50
3 to 20
3 to 10
3 to 15
Compensated Absences
It is the City's policy to pennit employees to accumulate earned but unused paid time off benefits to a maximum of
176 hours. All paid time offpay is accrued when incurred in the government-wide and proprietary funds. A
liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of
employee resignations and retirements. Union employees are allowed severance equal to their unused compensatory
time. In governmental fund types the cost of these benefits is recognized when payments are made to the
employees.
Long-term Obligations
In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term
debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-
type activities or proprietary fund type statement of net assets. Beginning January I, 2003, bond premiwns and
discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight-line
method. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt.
In the fund fmaneial statements, governmental fund types recognized bond premiums and discounts, as well as bond
issuance costs, during the current period. The face amount of debt issued is reported as other fmancing sources.
Premiwns received on debt issuances are reported as other financing sources while discounts on debt issuances are
reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are
reported as debt service expenditures.
Fund Equity
In the fund fmandal statements, governmental funds report reservations of fund balance for amounts that are not
available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of
fund balance represent tentative management plans that are subject to change.
-22-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 2: STEW ARDSIDP, COMPLIANCE, AND ACCOUNTABILITY
A. Budgetary Information
Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States
of America for the General fund. All annual appropriations lapse at fiscal year end. The City does not use
encumbrance accounting.
10 August of each year, all departments of the City submit requests for appropriations to the City Administrator so
that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for review.
The Council holds public hearings and a final budget is prepared and adopted in early December.
The appropriated budget is prepared by fund, function and department. Tbe City's department heads, with the
approval of the City Administrator, may make transfers of appropriations within a department. Transfers of
appropriations between departments require the approval of the Council. The legal level ofbudgelary control is the
department level. Budgeted amounts are as originally adopted, or as amended by the Council. The budget was
amended in 2004.
B. Excess of Expenditures Over Appropriations
For the year ended December 31, 2004, expenditures exceeded appropriations in the following departments (the
legallevel ofbudgelary control).
General government
Administration
Assessing
Legal and accounting
General government building
Public safety
Police protection
Fire protection
Civil defense
Animal control
Public works
Engineering services
Culture and recreation
$ 12,443
203
1,022
5,446
4,697
110,106
727
426
5,022
1,366
These over expenditures were funded by lower than expected expenditures in other departments and greater than
anticipated revenues.
C. Deficit Fund Eqnity
The following funds had a deficit fund balance as of December 31, 2004:
Fund
Amount
Debt service
Elementary School Water Extension
Capital projects
TIF District 1-4
$
38,778
6,985
Tbe City plans to fund these deficits with future revenues from tax increment, special assessments and transfer from
other funds.
-23.
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS
A. Deposits and Investments
In accordance with Minnesota Statutes and as authorized by the Council, the City maintains deposits at those
depository banks, all ofwmch are members of the Federal Reserve System.
Minnesota Statutes require that all City deposits be protected by insurance, surety bond, or collateral. The market
value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case of
mortgage notes pledged).
Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and
certain other State or local government obligations. Minnesota Statutes require that securities pledged as collateral
be held in safekeeping by the City or in a financial institution other than that furnishing the collateral.
At year end, the City's carrying amount of deposits was $6,928,201 and the bank balance was $6,908,282. Of the
bank balance, $677,100 was covered by federal depository insurance or by collateral held by the City's agent in the
City's name. The remaining balance of $6,231,182 was collateraIized with securities held by the pledging fmancial
institution's trust department or agent in the City's name.
Investments are categorized into these three categories of credit risk:
1. Insured or registered, or securities held by the City or its agent in the City's name.
2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the
City's name.
3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent, but
not in the City's name.
At year end, the City's investment balances were as follows:
Category
2
3
Reported!
Amount
Fair Value
U.S. Government Securities
$ 1.855.529
$
$
$ 1,855,529
Investments not subject to categorization
Broker money market accounts
4M Investment Pool
41,797
5,113
Total investments
$ 1.902.439
Total cash and investments:
Carrying amount of deposits
Investments
Cash with fiscal agent
Petty cash
$ 6,928,201
1,902,439
5,500
350
$ 8,836,490
Total
-24-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 1,2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
B. Receivables
A summary of all intergovernmental receivables as of December 31, 2004 is as follows:
Fund
Governmental activities
General
County
State
Total
$ 12.388
$ 153.074
$ 165.462
Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to
be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in
connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the
various components of deferred revenue and unearned revenue reported in the governmental funds were as follows:
Unavailable
Unearned
General fund
Taxes
Special assessments
Debt service funds
Special assessments
$ 30,858
14,093
$
1,338,591
Total
$ 1,383,542
$
-25-
CITY OF CENTERVlLLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
C. Capital Assets
Capital asset activity for the year ended December 31, 2004 was as follows:
Beginning Ending
Balance Increases Decreases Balance
Governmental activities
Capital assets not being depreciated
Land $ 1,241,300 $ $ (28,000) $ 1,213,300
Construction in progress 603,879 2,057,279 2,661,158
Total capital assets
not being depreciated 1,845,179 2,057,279 (28,000) 3,874,458
Capital assets being depreciated
Buildings 1,031,981 1,031,981
Infrastructure 4,131,565 197,525 4,329,090
Machinery and equipment 579,885 56,032 (4,900) 631,017
Total capital assets
being depreciated 5,743,431 253,557 (4,900) 5,992,088
Less accumulated depreciation for
Buildings (520,519) (17,572) (538,091)
Infrastructure (629,713) (136,483) (766,196)
Machinery and equipment (190,178) (49,058) 4,900 (234,336)
Total accumulated depreciation (1,340,410) (203,113) 4,900 (1,538,623)
Total capital assets
being depreciated, net 4,403,021 50,444 4,453,465
Governmental activities
capital assets, net $ 6.248.200 $ 2.107.723 $ (28.000) $ 8.327.923
-26-
CITY OF CENTERVILLE, MINNESOTA
NOTES TOFINANClAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
Beginning
Balance
Decreases
Increases
Business-type activities
Capital assets not being depreciated
Construction in progress $ 246,105 $ 1,141,029 $
Capital assets being depreciated
Infrastructure 5,481,230 72,255
Less accumulated depreciation for
Infrastructure (1,009,393) (160,563)
Total capital assets
being depreciated, net 4,471,837 (88,308)
Business-type activities
capital assets, net $ 4,717,942 $ 1,052.721 $
Depreciation expense was charged to functions/programs of the City as follows:
Governmental activities
Generalgovennnent
Public safety
Streets and highways
Culture and recreation
Total depreciation expense - govennnental activities
Business-type activities
Water
Sewer
Total depreciation expense - business-type activities
-27-
Ending
Balance
$ 1,387,134
5,553,485
(1,169,956)
4,383,529
$ 5.770,663
$ 27,175
5,764
129,555
40,619
$ 203,113
$ 75,911
84,652
$ 160,563
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
D. Long-term Debt
General Obligation Bonds
The government issues general obligation bonds to provide funds for the acquisition and construction of major
capital facilities. General obligation bonds bave been issued for governmental activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. General obligation
bonds currently outstanding are as follows:
General Obligation Improvement Bonds
The following bonds were issued to finance various improvements and will be repaid primarily from special
assessments levied on the properties benefitiog from the improvements. Some issues, however, are partly financed
by ad valorem tax levies. All special assessment debt is backed by the full faith and credit of the City. Each year
the combined assessment and tax levy equals 105 percent of the amount required for debt service. The excess of 5
percent is to cover any delinquencies in tax or assessment payments.
Description
Balance
Authorized Interest Issue Maturity at
and Issued Rate Date Date YearEnd
$ 615,000 4.25 - 4.50 % 08/01/1998 02/01/2009 $ 340,000
650,000 4.75 - 5.25 11101/2000 02/01/2011 100,000
990,000 3.20-4.45 11/01/2001 02/01/2013 915,000
635,000 3.00 - 4.10 10/31/2002 02/01/2014 635,000
G.O. Improvement
Bonds of 1998
G.O. Improvement
Bonds of 2000
G.O. Improvement
Bonds of 200 I
G.O. Improvement
Bonds of 2002
G.O. Temporary
Improvement
Bonds of 2003
G.O. Temporary
Improvement
Bonds of 2004A
G.O. Improvement
Bonds of 2004B
740,000 1.50
07/01/2003
07/01/2006
740,000
780,000 1.75
04/01/2004
04/01/2007
780,000
2,200,000 2.25 - 4.50
06/01/2004
02/01/2020
2,200,000
Total General
Obligation Improvement Bonds
$ 5,710,000
-28-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS. CONTINUED
Annual debt service requirements for general obligation iroprovement bonds are as follows:
Year Ending
December 31,
General Obligation Improvement Bonds
Governmental Activities
Principal Interest Total
2005
2006
2007
2008
2009
2010 - 2014
2015 - 2019
2020 - 2024
$ 205,000 $ 198,804 $ 403,804
1,065,000 175,793 1,240,793
1,125,000 146,530 1,271,530
360,000 127,115 487,115
375,000 113,579 488,579
1,540,000 373,851 1,913,851
845,000 139,820 984,820
195,000 4,387 199,387
$ 5,710,000 $ 1.279,879 $ 6,989,879
Total
General Obligation Revenue Bonds
The following bonds were issued to fmance iroprovements to the water system They will be retired by user charges
and are backed by the full faith and credit of the City.
Balance
Authorized Interest Issue Maturity at
Description and Issued Rate Date Date Year End
G.O. Water Revenue
Bonds of1998 $ 720,000 4.40-4.80 % 07/01198 02/0 I /09 $ 400,000
Annual debt service requirements for general obligation revenue bonds are as follows:
G,O. Revenue Bonds
Year Ending Business-type Activities
December 31, Principal Interest Total
2005 $ 75,000 $ 17,015 $ 92,015
2006 75,000 13,603 88,603
2007 80,000 9,998 89,998
2008 85,000 6,099 91,099
2009 85,000 2,039 87,039
Total $ 400,000 $ 48.754 $ 448,754
-29-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
Changes in Long-term Liabilities. During the year ended December 31,2004, the following changes occurred in
liabilities reported in the general long-term debt account group.
Beginning Ending Due Within
Balance Increases Decreases Balance One Year
Governmental activities
Bonds payable
General obligation
bonds $ 3,065,000 $ 2,980,000 $ (335,000) $ 5,710,000 $ 205,000
General obligation
revenue bonds 230,000 (230,000)
Total bonds payable 3,295,000 2,980,000 (565,000) 5,710,000 205,000
Compensated absences
payable 9,477 25,579 (15,637) 19,419 19,419
Governmental activity
long-term liabilities $ 3.304.477 $ 3.005.579 $ (580.637) $ 5,729.419 $ 224.419
Business-type activities
Bonds payable
General obligation $ 470,000 $ $ (70,000) $ 400,000 $ 75,000
revenue bonds
Compensated absences
payable 2,418 3.567 (337) 5,648 5,648
Business-type activity
long-term liabilities $ 472.418 $ 3,567 $ (70.337) $ 405.648 $ 80.648
Construction Commitments
The City has an active construction project as of December 31, 2004. The project is the construction ofa water
tower. At year end the City's commitments with contractors are as follows:
Spent Remaining
Contractor to Date Commitment
Maguire Iron $ 630,197 $ 312,917
Northdale Construction 484,734 114,016
Dave Perkins Contracting 429,706 58,695
Dressel Contracting 1,516,287 189.972
Total $ 3,060,924 $ 675,600
-30-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
E. Interfund Receivables, Payables and Transfers
The composition ofinterfund balances as of December 31, 2004, is as follows:
Due to/from other funds:
Receivable Fuod
Payable Fund
Amount
Enterprise
Water
Debt Service
$ 40.000
The following is a schedule ofinterfund transfers as of December 31,2004:
Transfer in:
Nonrnajor
General governmental Sewer
Fund Fuod Funds Enterprise Total
Transfer out:
General $ $ 3,452 $ $ 3,452
Peltier Park 3,807 3,807
Noumajor
governmental 11,162 11,162
Water enterprise 3,635 3,635
Total transfers out $ 14,969 $ 3,452 $ 3.635 $ 22,056
Transfers in the governmental funds were completed to close out funds. Transfers from the Water and Sewer funds
were completed for project costs.
F. Tax Increment Districts
The City is the administering authority for the following tax increment financing district:
Tax
Increment
District No. 1-4
Type of district
Economic
Year established
8/24/1995
Tax capacity
Original
Current
$
4,811
34,500
Captured - retained
$
29.689
-31-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED
G. Fund Equity Reservations and Designations
The components of fund equity are described in Note 1. Certain reservations and designations have been made in
the following funds:
Fund
Net assets - Reserved
EntCIprise
Sewer
Purpose
Arnount
Serlior housing project commitment
$ 71,631
Fund balance - Reserved
Debt Service
General
Debt service on bonds issued
Prepaids
$ 2,909,195
18,149
$ 2,927,344
Total reserved fund balance
Fund balance - Unreserved - Designated
General
Working capital
$ 1,297,954
Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Plan Description
All full-time and certain part-time employees of the City are covered by defined benefit plans admirtistered by
the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees
Retirement Fund (PERF), which is a cost-sbaring, multiple-employer retirement plan. The plan is established
and admirtistered in accordance with Minnesota stalates, chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered
by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon
death of eligible members. Benefits are established by Minnesota stalate, and vest after three years of credited
service. The defined retirement benefits are based on a member's highest average salary for any five successive
years of allowable service, age and years of credit at termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring
member receives the higher of a step-rate benefit accrual formula (Method I) or a level accrual formula (Method
2). Under Method I, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each
of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a
Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each
remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan
members and 1.7 percent for Coordinated Plan members for each year ofservice.
For all PERF members whose annuity is calculated using Method I, a full annuity is available when age plus
years of service equal 90. A reduced retirement annuity is also available to eligible members seeking early
retirement.
-32-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 3 I, 2004
Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE - CONTINUED
There are different types of annuities available to members upon retirement. A normal annuity is a lifetime
annuity that ceases upon the death of the retiree - - no survivor annuity is payable. There are also various types
of joint and survivor annuity options available which will reduce the montWy normal annuity amount, because
the annuity is payable over joint lives. Members may also leave their contnbutions in the fund upon termination
of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are
available at any time to members who leave public service, but before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active
plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are
bound by the provisions in effect at the time they last terruinated their public service.
PERA issues a publicly available fmancial report that includes financial statements and required supplemeutary
information for PERF. That report may be obtained on the web at www.mnpera.org, by writing to PERA, 60
Empire Drive, Suite 200, St. Paul, Minnesota 55103-1855 or by calling 651-296-7460 or 1-800-652-9026.
B. Funding PoUey
Minnesota statutes, chapter 353 sets the rates for employer and employee contributions. These statutes are
established and amended by the State legislature. The City makes annual contributions to the pension plans
equal to the amount required by Minnesota statute. PERF Basis Plan members and Coordinated Plan members
are required to contribute 9.10 percent and 5.10 percent, respectively, of their annual covered salary. The City is
required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan PERF
members and 5.53 percent for Coordinated Plan PERF members. The City's contributions to the PERF for the
year ended December 31, 2004, 2003 and 2002 were $22,756, $23,440 and $20,932, respectively. The City's
contributions were equal to the contractually required contributions for each year as set by Minnesota statutes.
Note 5: OTHER INFORMATION
A. Risk Management
The City is exposed to various risks ofloss related to torts; theft of, damage to and destruction of assets; errors
and omissions; injuries to employees; and natural disasters for which the City carries insurance. The City obtains
insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk
sharing pool with approximately 800 other goverrunental units. The City pays an annual premium to LMCIT for
its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member
premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims
have not exceeded the City's coverage in any of the past three fiscal years.
Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs).
The City's management is not aware of any incurred but not reported claims.
B. Legal Debt Margin
In accordance with Minnesota statutes, the City may not incur or be subject to net debt in excess of 2 percent of
the market value of taxable property within the City. Net debt is payable solely from ad valorem taxes and,
therefore, excludes debt fmanced partially or entirely by special assessments, enterprise fund revenues or tax
increments. The City does not have any debt subject to the 2 percent limit.
-33-
CITY OF CENTERVILLE, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2004
Note 6: COMMITMENTS
In 1997, the City entered into a Joint Powers agreement with the Anoka County Housing and Redevelopment
Authority (ACHRA) to provide senior housing within the City. The ACHRA has issued $1,290,000 of Housing
Development Revenue Bonds to provide for construction costs of the project. The City has reserved $71,631 in the
Sewer enterprise fund in accordance with the agreement with ACHRA. This amount is to be used in the event revenue
is not sufficient to cover operating expenses and debt service. The City would also be liable for any deficit above the
amount reserved. This commitment exists until December 31, 2012. No expenses were incurred relating to the
commitment in 2004.
Note 7: PRIOR PERIOD ADJUSTMENT
The City made the following prior period adjustment to add assets acquired in prior years:
Adjustment!
Restatement
Governmental activities
Additional assets added to list
$
786,000
-34-
COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
CITY OF CENTERVILLE, MINNESOTA
NONMAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 2004
Special
Revenue
Fund
614
402
Capital Projects Funds
414
415
Park Pedestrian Storm
Cable T.V. Fund Trail Ways Water
ASSETS
Cash and temporary investments (deficits) $ 15,473 $ 316,204 $ 12,500 $ 302,397
Receivables
Accrued interest 55 1,137 45 1,084
Delinquent taxes
Accounts 4,160 7,864
TOTAL ASSETS $ 19,688 $ 317,341 $ 12,545 $ 311,345
LIABILITIES AND FUND BALANCES (DEFICITS)
LIABILITIES
Accounts payable $ $ $ $ 10,129
Due to other governments
Contracts payable
Accrued salaries payable 45 221
TOTAL LIABILITIES 45 10,350
FUND BALANCES (DEFICITS)
Unreserved
Undesignated 19,643 317,341 12,545 300,995
TOTAL FUND BALANCES (DEFICITS) 19,643 317,341 12,545 300,995
TOTAL LIABILITIES
AND FUND BALANCES (DEFICITS) $ 19,688 $ 317,341 $ 12,545 $ 311,345
-35-
$
390
390
(6,985)
(6,985)
$
156,470
156,470
$
$
(6,595) $ 156,470 $
$
290 $
290
55,708
55,708
$
55,998 $
-36-
788 $
788
56,281
56,281
57,069 $
45
45
8,965
8,965
9,010
THIS PAGE IS LEFT BLANK
INTENTIONALLY
CITY OF CENTERVILLE, MINNESOTA
NONMAJOR GOVERNMENTAL FUND
COMBllITNGBALANCESHEET-CONTThmED
DECEMBER 31, 2004
Capital Projects
Funds - Continued
447 445
Total
CentervilIe Nonmajor
Town Office Peltier Governmental
Park Preserve Funds
ASSETS
Cash and temporary investments (deficits) $ 3,013 $ 219,242 $ 1,139,694
Receivables
Accrued interest II 788 4,119
Delinquent taxes 88
Accounts 2,000 14,024
TOTAL ASSETS $ 5,024 $ 220,030 $ 1,157,925
LIABILITIES AND FUND BALANCES (DEFICITS)
LIABILITIES
Accounts payable $ $ 1,232 $ 12,484
Due to other governments 390
Contracts payable 58,695 58,695
Accrued salaries payable 266
TOTAL LIABILITIES 59,927 71,835
FUND BALANCES (DEFICITS)
Unreserved
Undesignated 5,024 160,103 1,086,090
TOTAL FUND BALANCES (DEFICITS) 5,024 160,103 1,086,090
TOTAL LIABILITIES
AND FUND BALANCES (DEFICITS) $ 5,024 $ 220,030 $ 1,157,925
-37-
CITY OF CENTERVILLE, MINNESOTA
NONMAJOR GOVERNMENTAL FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES (DEFICITS)
YEAR ENDED DECEMBER 31, 2004
Special
Revenue
Fund
614
402
Capital Projects Funds
414
415
Park Pedestrian Storm
Cable T.V. Fund Trail Ways Water
REVENUES
Tax increments $ $ $ $
Refunds and reimbursements 7,408
Interest on investments 473 181 45 8,731
Miscellaneous 2,415 90,804
TOTAL REVENUES 7,881 2,596 45 99,535
EXPENDITURES
Current
Culture and recreation
Personal services 2,072
Other services and charges 85
Capital outlay
Public works 141,767
Economic development
TOTAL EXPENDITURES 2,157 141,767
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 5,724 2,596 45 (42,232)
OTHER FINANCING SOURCES (USES)
Transfers in 2,777
Transfers out
TOTAL OTHER
FINANCING SOURCES (USES) 2,777
NET CHANGE IN FUND BALANCES 5,724 5,373 45 (42,232)
FUND BALANCES (DEFICITS), JANUARY 1 13,919 311,968 12,500 343,227
FUND BALANCES (DEFICITS), DECEMBER 31 $ 19,643 $ 317,341 $ 12,545 $ 300,995
-38-
Capital Projects Funds - Continued
317 438 440 441 442 443
Eagle Pheasant
TlF Pheasant The Pass Marsh Pheasant
District 1-4 Marsh Shores (Phase 2) (Phase 2) Marsh III
$ 39,642 $ $ $ $ $
4,089 3 1,451 2,525 308
39,642 4,089 3 1,451 2,525 308
218
4,138
31,785
38,186
38,186
218
4,138
31,785
1,456
4,089
(215)
(2,687)
(29,260)
(3,847)
(2,466)
(4,849)
(3,847)
(2,466)
(4,849)
1,456
242
(34,109)
(215)
(5,153)
(8,441)
156,228
215
60,861
90,390
$
(6,985) $ 156,470 $
$
55,708 $
56,281
-39-
2,392
2,392
(2,084)
(2,084)
11,049
$
8,965
THIS PAGE IS LEFT BLANK
INTENTIONALLY
CITY OF CENTERVILLE, MINNESOTA
NONMAJOR GOVERNMENTAL FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES (DEFICITS) - CONTINUED
YEAR ENDED DECEMBER 3 1,2004
Capital Projects
Funds - Continued
447 445
Total
Centerville Nonmajor
Town Office Peltier Governmental
Park Preserve Funds
REVENUES
Tax increments $ $ $ 39,642
Refunds and reimbursements 7,408
Interest on investments 22 6,238 24,066
Miscellaneous 5,600 98,819
TOTAL REVENUES 5,622 6,238 169,935
EXPENDITURES
Current
Culture and recreation
Personal services 2,072
Other services and charges 85
Capital outlay
Public works 598 88,924 269,822
Economic development 38,186
TOTAL EXPENDITURES 598 88,924 310,165
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 5,024 (82,686) (140,230)
OTHER FINANCING SOURCES (USES)
Transfers in 675 3,452
Transfers out (3,807) (14,969)
TOTAL OTHER
FINANCING SOURCES (USES) 675 (3,807) (11,517)
NET CHANGE IN FUND BALANCES 5,699 (86,493) (151,747)
FUND BALANCES (DEFICITS), JANUARY I (675) 246,596 1,237,837
FUND BALANCES (DEFICITS), DECEMBER 31 $ 5,024 $ 160,103 $ 1,086,090
-40-
CITY OF CENTERVILLE, MINNESOTA
GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
BUDGET AND ACTUAL
YEAR ENDED DECEMBER 31, 2004
(With comparative actual amounts for the year ended December 31, 2003)
2004 2003
Variance with
Budgeted Amounts Fina] Budget -
Actual Positive Actual
Original Final Amounts (Negative) Amounts
REVENUES
General property taxes $ 1,539,829 $ 1,539,829 $ 1,476,123 $ (63,706) $ 1,425,932
Licenses and permits
Business 18,500 18,500 11,255 (7,245) 20,718
Nonbusiness 240,700 240,700 223,208 (17,492) 250,001
Total 259,200 259,200 234,463 (24,737) 270,719
Intergovernmental
State
Property tax credits 13,2]7 13,217 19,468
State grants aid ],333 1,333 667 (666) 1,333
Police aid 21,922 21,922 25,596 3,674 25,249
2% Fire relief aid 92,968 92,968 153,074 60,106 116,282
Total 116,223 116,223 192,554 76,331 162,332
Charges for services
General government 500 500 362 (138) 412
Other 848 848 1,984 ],136 361
Total 1,348 1,348 2,346 998 773
Fines and forfeitures 22,000 22,000 23,202 1,202 26,830
Special assessments 2,202 2,202 1,087
Interest on investments 25,000 25,000 29,175 4,175 20,777
Miscellaneous
Refunds and reimbursements 13,000 13,000 8,893 (4,107) 25,328
Other 25,400 25,400 35,228 9,828 9,236
Total 38,400 38,400 44,121 5,721 34,564
TOTAL REVENUES 2,002,000 2,002,000 2,004,186 2,186 1,943,014
-41-
CITY OF CENTERVILLE, MINNESOTA
GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
BUDGET AND ACTUAL - CONTINUED
YEAR ENDED DECEMBER 31, 2004
(With comparative actual amounts for the year ended Decernber 31, 2003)
2004 2003
Variance with
Budgeted Amounts Final Budget -
Actual Positive Actual
Original Final Amounts (Negative) Amounts
EXPENDITURES
Current
General government
Mayor and Council
Personal services $ 16,150 $ 16,150 $ 14,856 $ 1,294 $ 14,452
Other services and charges 1,350 1,350 473 877 62
Total 17,500 17,500 15,329 2,171 14,514
Elections
Personal services 3,950 3,950 3,505 445
Supplies 1,850 1,850 379 1,471 43
Total 5,800 5,800 3,884 1,916 43
Planning and zoning
Other services and charges 6,000 7,000 6,824 176 4,386
Administration
Personal services 219,841 215,841 227,839 (11,998) 256,673
Supplies 6,500 6,500 6,159 341 5,117
Other services and charges 79,850 81,850 82,636 (786) 66,765
Total 306,191 304,191 316,634 (12,443) 328,555
Assessing
Other services and charges 7,500 17,500 17,703 (203) 17,468
Legal
Other services and charges 78,000 93,000 94,022 (1,022) 78,595
Insurance
Other services and charges 2,500 2,500 2,071 429 1,580
General government building
Supplies 1,600 1,600 878 722 502
Other services and charges 20,700 17,700 23,868 (6,168) 27,304
Total 22,300 19,300 24,746 (5,446) 27,806
Total general government 445,791 466,791 481,213 (14,422) 472,947
-42-
CITY OF CENTERVILLE, MINNESOTA
GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
BUDGET AND ACTUAL - CONTINUED
YEAR ENDED DECEMBER 31, 2004
(With comparative actual amounts for the year ended December 31, 2003)
2004 2003
Variance with
Budgeted Amounts Final Budget -
Actual Positive Actual
Original Final Amounts (Negative) Amounts
EXPENDITURES - CONTINUED
Current - Continued
Public safety
Police protection
Other services and charges $ 484,549 $ 484,549 $ 489,246 $ (4,697) $ 486,369
Fire protection
Remittance to relief association 153,074 (153,074) 128,782
Other services and charges 175,645 125,645 82,677 42,968 81,621
Total 175,645 125,645 235,751 (110,106) 210,403
Building inspection
Personal services 142,771 122,771 101,261 21,510 76,825
Supplies 1,800 2,800 3,727 (927) 1,236
Other services and charges 15,250 7,250 7,953 (703) 11,748
Total 159,821 132,821 112,941 19,880 89,809
Civil defense
Other services and charges 2,100 2,100 2,827 (727) 1,231
Animal control
Other services and charges 1,000 1,000 1,426 (426) 1,359
Total public safety 823,115 746,115 842,191 (96,076) 789,171
Public works
Streets
Personal services 120,061 110,061 90,563 19,498 84,351
Supplies 18,900 16,900 8,818 8,082 8,439
Other services and charges 77,795 159,795 170,255 (10,460) 176,520
Total 216,756 286,756 269,636 17,120 269,310
Recycling
Personal services 2,879 2,879 3,168 (289) 2,846
Supplies 2,000 1,000 1,000 20
Other services and charges 3,121 2,121 873 1,248 108
Total 8,000 6,000 4,041 1,959 2,974
Engineering services
Other services and charges 15,000 15,000 20,022 (5,022) 14,224
Total public works 239,756 307,756 293,699 14,057 286,508
-43.
CITY OF CENTERVILLE, MINNESOTA
GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
BUDGET AND ACTUAL - CONTINUED
YEAR ENDED DECEMBER 3 I, 2004
(With comparative actual amounts for the year ended December 3 I, 2003)
2004 2003
Variance with
Budgeted Amounts Final Budget -
Actual Positive Actual
Original Final Amounts (Negative) Amounts
EXPENDITURES-CONTINUED
Current - Continued
Culture and recreation
Parks and recreation
Personal services $ 31,957 $ 21,957 $ 24,230 $ (2,273) $ 23,413
Supplies 5,775 5,775 5,523 252 2,224
Other services and charges 38,100 35,100 34,445 655 32,259
Total culture and recreation 75,832 62,832 64,198 (I,366) 57,896
Economic development
Supplies 200 1,200 433 767 1,635
Other services and charges 4,800 9,800 7,833 1,967 2,076
Total economic development 5,000 II,OOO 8,266 2,734 3,7I1
Miscellaneous
Other services and charges 16,000 20,000 18,103 1,897 15,085
Total current expenditures 1,605,494 1,614,494 1,707,670 (93,176) 1,625,318
Capital outlay
General government 25,000 120,000 113,638 6,362 28,258
Public works 373,506 269,506 56,673 212,833 62,860
Total capital outlay 398,506 389,506 170,311 219,195 91,118
TOTAL EXPENDITURES 2,004,000 2,004,000 1,877 ,981 126,019 1,716,436
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (2,000) (2,000) 126,205 128,205 226,578
OTHER FINANCING SOURCES (USES)
Sale of general fixed assets II 0,000 110,000
Transfer in 14,969 14,969 9,434
Transfer out (3,452) (3,452) (105,564)
TOTAL OTHER FINANCING
SOURCES (USES) 121,517 121,517 (96,130)
NET CHANGE IN FUND BALANCES $ (2,000) $ (2,000) 247,722 $ 249,722 130,448
FUND BALANCES, JANUARY 1 1,068,381 937,933
FUND BALANCES, DECEMBER 31 $ 1,316,103 $ 1,068,381
-44-
CITY OF CENTERVlLLE, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
DECEMBER 31, 2004
306 308 312 325
G.O. Elementary
Improvement School
Mound 21st Avenue Bonds of Water
Trail Improvements 2004B Extension
ASSETS
Cash and temporary investments $ 21,933 $ 38,630 $ 307,791 $ 921
Cash with fiscal agent
Receivables
Accrued interest 79 138 1,107 39
Special assessments
Current 32,684
Delinquent 262
Deferred 6,773 592,611 20,991
TOTAL ASSETS $ 22,012 $ 45,541 $ 934,193 $ 22,213
LIABILITIES AND FUND BALANCES (DEFICITS)
LIABILITIES
Accounts payable $ $ $ $
Due to other funds 40,000
Deferred revenue 6,773 592,611 20,991
TOTAL LIABILITIES 6,773 592,611 60,991
FUND BALANCES (DEFICITS)
Reserved for debt service 22,012 38,768 341,582
Urneserved
Undesignated (38,778)
TOTAL FUND BALANCES (DEFICITS) 22,012 38,768 341,582 (38,778)
TOTAL LIABILITIES
AND FUND BALANCES (DEFICITS) $ 22,012 $ 45,541 $ 934,193 $ 22,213
-45-
324 336 327 342 345 346
G.O.
G.O. G.O. G.O. Temporary G.O.
Improvement Improvement Improvement Improvement Improvement Total
Parkview Bonds of Bonds of Bonds of Bonds of Bonds of Debt Service
Development 2000 2001 2002 2003 2004A Funds
$ 307,901 $ 153,650 $ 554,367 $ 833,735 $ 367,506 253,081 $ 2,839,515
5,550 5,550
1,106 552 1,992 2,996 1,308 924 10,241
32,684
22,407 22,669
7,835 13,256 213,504 483,621 1,338,591
$ 316,842 $ 167,458 $ 556,359 $ 836,731 $ 610,275 $ 737,626 $ 4,249,250
$ 242 $ $ $ $ $ $ 242
40,000
7,835 13,256 213,504 483,621 1,338,591
8,077 13,256 213,504 483,621 1,378,833
308,765 154,202 556,359 836,731 396,771 254,005 2,909,195
(38,778)
308,765 154,202 556,359 836,731 396,771 254,005 2,870,417
$ 316,842 $ 167,458 $ 556,359 $ 836,731 $ 610,275 $ 737,626 $ 4,249,250
-46-
CITY OF CENTERVILLE, MINNESOTA
DEBT SERVICE FUNDS
COMBINING SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES (DEFICITS)
YEAR ENDED DECEMBER 31,2004
306 308 312 325
G.O. Elementary
Improvement School
Mound 21st Avenue Bonds of Water
Trail Improvements 2004B Extension
REVENUES
Special assessments $ $ 16,520 $ 283,147 $ 11,897
lntereston investr.nents 688 1,065 2,068 40
Miscellaneous 19,000
TOTAL REVENUES 19,688 17,585 285,215 11,937
EXPENDITURES
Debt service
Principal 230,000
Interest and other 7,879
TOTAL EXPENDITURES 237,879
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 19,688 17,585 285,215 (225,942)
OTHER FINANCING SOURCES
Bonds issued 56,367
NET CHANGE IN FUND BALANCES 19,688 17,585 341,582 (225,942)
FUND BALANCES, JANUARY I 2,324 21,183 187,164
FUND BALANCES (DEFICITS), DECEMBER 31 $ 22,012 $ 38,768 $ 341,582 $ (38,778)
-47-
324 336 327 342 345 346
G.O.
G.O. G.O. G.O. Temporary G.O.
Improvement hnprovernent Improvement hnprovement Improvement Total
Parkview Bonds of Bonds of Bonds of Bonds of Bonds of Debt Service
Development 2000 2001 2002 2003 2004A Fnnds
$ 2,365 $ 2,867 $ $ $ 163,415 $ 241,834 $ 722,045
8,161 3,352 14,737 21,911 7,587 2,511 62,120
19,000
10,526 6,219 14,737 21,911 171,002 244,345 803,165
60,000 200,000 75,000 565,000
16,867 10,300 37,433 22,370 5,953 11,790 112,592
76,867 210,300 112,433 22,370 5,953 11,790 677,592
(66,341) (204,081 ) (97,696) (459) 165,049 232,555 125,573
21,450 77,817
(66,341) (204,081 ) (97,696) (459) 165,049 254,005 203,390
375,106 358,283 654,055 837,190 231,722 2,667,027
$ 308,765 $ 154,202 $ 556,359 $ 836,731 $ 396,771 $ 254,005 $ 2,870,417
-48-
CITY OF CENTERVILLE, MINNESOTA
TAX AND SPECIAL ASSESSMENT LEVIES AND COLLECTIONS
DECEMBER 31, 2004
TAX LEVIES AND COLLECTIONS
Percentage
Collection Percent Collection of Total
Total of Current of Levy of Prior Total Collections
Year Levy Years' Levy Collected Years' Levy Collections to Levy
1995 $ 449,058 $ 445,422 99.19 % $ 4,315 $ 449,737 100.15 %
1996 531,775 520,523 97.88 5,077 525,600 98.84
1997 536,082 532,625 99.36 929 533,554 99.53
1998 562,007 557,814 99.25 4,422 562,236 100.04
1999 762,130 748,136 98.16 18,259 766,395 100.56
2000 985,009 968,826 98.36 13,933 982,759 99.77
2001 1,210,000 1,186,697 98.07 14,048 1,200,745 99.24
2002 1,480,623 1,458,801 98.53 17,986 1,476,787 99.74
2003 1,480,623 1,363,522 92.09 16,481 1,380,003 93.20
2004 1,539,329 1,416,636 92.03 36,992 1,453,628 94.43
SPECIAL ASSESSMENT LEVIES AND COLLECTIONS
Percentage
Collection Percent Collection of Total
Total of Current of Levy of Prior Total Collections
Year Levy Years Levy Collected Years' Levy Collections to Levy
1994 $ 57,881 $ 52,792 91.21 % $ 2,591 $ 55,383 95.68 %
1995 104,251 100,431 96.34 1,470 101,901 97.75
1996 93,420 91,836 98.30 5,904 97,740 104.62
1997 175,539 130,529 74.36 1,614 132,143 75.28
1998 116,286 110,705 95.20 42,760 153,465 131.97
1999 273,814 259,003 94.59 55,058 314,061 114.70
2000 151,401 141,190 93.26 2,414 143,604 94.85
2001 261,982 252,397 96.34 22,385 274,782 104.89
2002 177,893 169,966 95.54 8,725 178,691 100.45
2003 132,977 126,865 95.40 5,911 132,776 99.85
2004 175,670 153,399 87.32 9,771 163,170 92.88
-49.
OTHER REPORT
CITY OF CENTERVILLE
CENTERVILLE, MINNESOTA
YEAR ENDED
DECEMBER 31, 2004
THIS PAGE IS LEFT BLANK
INTENTIONALLY
Grandview Square
5201 Eden Avenue
Suite 370
Edina, MN 55436
REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor and Council
City of Centerville, Minnesota
We have audited the fmancial statements of the City ofCenterville, Minnesota (the City) as of and for the year ended
December 31, 2004, and have issued our report thereon dated April 20, 2005.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the
provisions of the Minnesota Legal Compliance Audit Guidefor Local Government, promulgated by the Minnesota Office of the
State Auditor pursuant to Minnesota statute, section 6.65. Accordingly, the audit included such tests ofthe accounting records
and such other auditing procedures, as we considered necessary in the circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers six main categories of compliance to be tested:
contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements and
ntiscellaneous provisions. Our study included all of the listed categories.
The results of our tests indicate that, with respect to the items tested, the City complied with the material terms and conditions of
applicable legal provisions.
This report is intended solely for the information and use of the Council, management, others within the City and the Minnesota
Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties.
April 20, 2005
Minneapolis, Minnesota
Q.bbJ~~fn~JLLP
ABDO, EICK & MEYERS, LLP
Certified Public Accountants
-50-
952.835.9090 . Fax 952.835.3261
www.aemcpas.com
THIS PAGE IS LEFT BLANK
INTENTIONALLY
FindinQ
2004-1
CITY OF CENTERVILLE, MINNESOTA
SCHEDULE OF FINDINGS
DECEMBER 31, 2004
Descrintion
Segregation of Duties
Our study and evaluation disclosed that because of the limited size of your office staff, your City has limited
segregation of duties. A good internal control structure contemplates and adequate segregation of duties so that
no one individual handles transactions from inception to completion. While we recogoize that your City is not
large enough to permit an adequate segregation of duties in all respects, it is important that you be aware of this
reportable condition.
Management Response
Management recogoizes that it is not economically feasible to correct this finding, is aware of the condition and
is relying on oversight by management and the Council to monitor this condition. In addition, the City has
implemented specific internal control policies to address segregation of duties issues.
-51-
tervi[[e
'BtaElisfid 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
TO AMEND THE CITY'S COMPREHENSIVE PLAN TO ACCURATELY
REFLECT THE CURRENT ZONING OF SEVERAL PARCELS WITHIN THE
CITY OF CENTERVILLE
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission of the City
of Centerville will consider amending the City's Comprehensive Plan to accurately
reflect the current zoning of the following parcels:
From Commercial to LowlMedium Density Residential
That Part of the Shores Subdivision as Follows:
7263 Mound Court (pIN #R15-31-22-43-0009)
7264 Mound Court (pIN #RI5-31-22-43-0008)
7265 Mound Court (pIN #RI5-31-22-43-00 I 0)
7266 Mound Court (pIN #R15-31-22-43-0007)
7267 Mound Court (pIN #RI5-31-22-43-00 11)
7268 Mound Court (pIN #RI5-31-22-43-0006)
7269 Mound Court (pIN #R15-31-22-43-0012)
From Low/Medium Density Residential to Commercial
Apple Tree Square and Uptown Center (Respectively)
1845 -1859Main Street (pIN#R23-31-22-12-0091)
1861-1885 Main Street (pIN#R23-31-22-12-0092 & PIN #R23-31-22-12-0093)
From City Park to Industrial
Anoka County Recognized as 7050 - 20th Avenue South/City Recognized as 6985 - 21st
Avenue (pIN#24-31-22-32-0003)
The meeting is scheduled for Tuesday, June 7, 2005 at 6:30 p.m. or shortly thereafter.
The meeting will be held in the Council Chambers located at 1880 Main Street,
Centerville, Minnesota 55038. The purpose of the meeting is to ascertain public input
regarding the above stated matter and consideration of the proposed comprehensive plan
amendments.
The City Hall is ADA accessible. Requests for hearing assistance devices or a sign
language interpreter must be received before 4:00 p.m. June 3, 2005. All persons
interested are invited to attend and to be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
dlarson@centervillemn.com or tbender@centervillemn.com with questions or concerns.
This notice is also available on the City's web site: www.centervillemn.com.
May 11, 2005
Teresa Bender, City Clerk
Published in the Quad Community Press on May 24, and May 31, 2005
Growth Management Plan
Figure 11-0
Plan Amendment 2004-1:
B'-' (Ooonoo..... PlIlk"'._
DLft/-Oenolly _-
__DOtlIiIY 1:':::1"-
~ c-...JCiaI .,. . I PropDaecl fl_
.- - - Propoood~
__,_ oil CI1urd>
o CllDI......Use 1 ~
-cay"""" '" cay....
D ~ParI<""""" ~ FroDopu1m8rt
40
a'teroilfe
l!Ii'r...fil4ud1$7
.Mle 2004
h-&^=
V Corporation
l
tervi((e
'Esta6{islietf 1857
1880 'Main Street . Centervi[[e, 'M!N 55038
(651) 429-3232 . PCVC(651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #05-026
A RESOLUTION AUTHORIZING A COMPREHENSIVE PLAN AMENDMENT
AS OUTLINED IN THE ATTACHED EXHIBIT "The Shores" ACCURATELY
REFLECTING ITS CURRENT USE AND ZONING
WHEREAS, the Planning and Zoning Commission held a public hearing on June 7,
2005 to consider and obtain public input of the aforementioned amendment and motioned
its recommendation to City Council; and
WHEREAS, the City Council, at their regularly scheduled meeting of June 8, 2005
considered the Planning and Zoning Commission's recommendation and concurred with
their motion; and
NOW TIIEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1. That the City Administrator or their designee shall ensure that the
comprehensive plan amendment as approved be submitted to the
Metropolitan Council for consideration and all documentation associated
with the same is hereby approved and shall be recorded and become
official record of the City of Centerville.
PASSED AND ADOPTED by the City Council this 8th day ofJune, 2005.
Mayor, Mary Capra
Attest:
City Clerk, Teresa Bender
L__~__
PIN #R15-31-22-43-0006
7268 Mound Court
Lot 1, Block 1 - The Shores
PIN #RI5-31-22-43-0007
7266 Mound Court
Lot 2, Block 1 - The Shores
PIN #R15-31-22-43-0008
7264 Mound Court
Lot 3, Block 1 - The Shores
PIN #RI5-31-22-43-0009
7263 Mound Court
Lot 4, Block 1 - The Shores
PIN #R15-31-22-43-0010
7265 Mound Court
Lot 5, Block 1 - The Shores
PIN #RI5-31-22-43-0011
7267 Mound Court
Lot 6, Block 1 - The Shores
PIN #RI5-31-22-43-00 12
7269 Mound Court
Lot 7, Block 1 - The Shores
PIN #RI5-31-22-43-0013
1431 Mound Trail
Lot 8, Block 1 - The Shores
PIN #R15-31-22-43-0014
1421 Mound Trail
Lot 9, Block 1 - The Shores
PIN #R15-31-22-43-0015
1407 Mound Trail
Lot 10, Block 1 - The Shores
The Shores
tervi{{e
'Esta6(ishea 1857
1880 :Main Street . Centervi[[e, :M:N 55038
(651) 429-3232 . Pa:{(651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #05-027
A RESOLUTION AUTHORIZING A COMPREHENSIVE PLAN AMENDMENT
AS OUTLINED IN THE ATTACHED EXHIBIT "Apple Academy & Uptown
Center" ACCURATELY REFLECTING ITS CURRENT USE AND ZONING
WHEREAS, the Planning and Zoning Commission held a public hearing on June 7,
2005 to consider and obtain public input of the aforementioned amendment and motioned
its recommendation to City Council; and
WHEREAS, the City Council, at their regularly scheduled meeting of June 8, 2005
considered the Planning and Zoning Commission's recommendation and concurred with
their motion; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVlLLE, MINNESOTA:
I. That the City Administrator or their designee shall ensure that the
comprehensive plan amendment as approved be submitted to the
Metropolitan Council for consideration and all documentation associated
with the same is hereby approved and shall be recorded and become
official record of the City of Centerville.
PASSED AND ADOPTED by the City Council this 8th day ofJune, 2005.
Mayor, Mary Capra
Attest:
City Clerk, Teresa Bender
Apple Academy & Uptown Center
PIN #23-31-22-12-0091
Apple Tree Square
Lot 1, Block 2 Wegleitners Addition
PIN #23-31-22-12-0092
Uptown Center
Lot 1, Block 3 Wegleitners Addition
PIN #23-31-22-12-0093
Uptown Center
THAT PRT OF NW1I4 OF NE1I4 OF SEC 23 TWP 31 RGE 22 DESC AS FOL: COM
AT Nl/4 COR OF SD SEC TH S 88 DEG 53 MIN 28 SEC E, ASSD BRG, ALG N
LINE OF SD \4 \4924.04FT, TIIS 00DEG33MIN 15 SECWPRLUWN-S \4 LINE
OF SD SEC 1068.13 FT TO NE COR OF LOT 1 BLK 3 WEGLEITNERS ADD, TH S
00 DEG 33 MIN 15 SEC W ALG E LINE OF SD LOT 1 49.87 FT & POB, TH S 88
DEG 46 MIN 47 SECE210.17FT TO ELINE OF W208 FT OFE396FT OF SD v.v.,
TIISOODEG28MIN50 SECW ALGSDELINE200.16FTTO SLINEOF SD \4 Y.,
TII N 88 DEG 46 MIN 47 SEC W ALG SD S LINE 210.43 FT TO INTER/W SLY
EXTN OF ELINE OF SD LOT 1, THN 00DEG33 MIN 15 SEC E ALG SD E LINE &
ITS SLY EXTN 250.02 FT TO POB, EX RDS, SUBJ TO EASE OF REC
tervi[[e
'Esta6[isfiea 1857
1880 ;Main Street _ Centemae, :M!N 55038
(651) 429-3232 _ PaJ((651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #05-028
A RESOLUTION AUTHORIZING A COMPREHENSIVE PLAN AMENDMENT
AS OUTLINED IN THE ATTACHED EXHIBIT "7050-200. Avenue South/6985-
21st Avenue" ACCURATELY REFLECTING ITS CURRENT USE AND ZONING
THIS PROPERTY WILL BE COMPRISED OF TWO SEPARATE ZONING
DISTRICTS (R-l, 10 ACRE PARCEL, 300' North-South and 1,430' East-West, IN
THE NORTHEASTERLY CORNERABUTTlNG 21ST AVENUE & INDUSTRIAL
IN THE REMAINING PORTION)
WHEREAS, the Planning and Zoning Commission held a public hearing on June 7,
2005 to consider and obtain public input of the aforementioned amendment and motioned
its recommendation to City Council; and
WHEREAS, the City Council, at their regularly scheduled meeting of June 8, 2005
considered the Planning and Zoning Commission's recommendation and concurred with
their motion; and
NOW TIffiREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1. That the City Administrator or their designee shall ensure that the
comprehensive plan amendment as approved be submitted to the
Metropolitan Council for consideration and all documentation associated
with the same is hereby approved and shall be recorded and become
official record of the City of Centerville.
PASSED AND ADOPTED by the City Council this 8th day of June, 2005.
Mayor, Mary Capra
Attest:
City Clerk, Teresa Bender
Anoka County Recognized as 7050 - 20th Avenue Sonth/City Recognized as 6985-
21st Avenue
PIN #24-31-22-32-0003
THAT PRT OF NWl/4 OF SW1I4 OF SEC 24 TWP 31 RGE 22 L YG NL Y OF S 662.45
FT THEREOF, EX RD, SUBJ TO EASE OF REC
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
ORDINANCE #84
AN ORDINANCE AMENDING ORDINANCE #4,
DIVISION 100: Fences
TIIE CITY COUNCIL OF TIIE CITY OF CENTERVILLE ORDAINS:
Section 1. Division 20, of the City of Centerville Zoning Ordinance, Ordinance
#4 is hereby amended to insert the following as paragraph E:
E: Accessory Uses.
Accessory uses such as off-street loading areas, drainage ponds and other
drainage structures, and parking lots are prohibited in any zoning district
when the associated principal use is not located in the City OfCenterville.
Section 2. Division 20, Paragraphs E., F., & G. are relabeled to Paragraphs F.,
G., and H. respectively.
Section 3. Effective Date. This Ordinance shall be effective immediately upon
its passage and publication according to law.
ADOPTED this 8th day of June, 2005, by the City Council of the City of
Centerville.
CITY OF CENTERVILLE
BY:
Mary Capra, Mayor
ATTEST:
Teresa Bender, City Clerk
tervi[[e
'Estab{isfietf 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
TO CONSIDER AN AMENDMENT TO ORDINANCE #4 (REGULATING THE
USE OF LAND, LOCATION, BULK, HEIGHT, AND USE OF STRUCTURES
AND THE ARRANGEMENT OF THE STRUCTURES, ON LOTS AND THE
DENSITY OR POPULATION IN TIlE CITY OF CENTERVILLE)
RESTRICTING ACCESSORY USES SUCH AS PONDS AND PARKING WTS
TO ONLY BE ALLOWED WHERE THE PRINCIPAL USEAGE IS LOCATED
IN TIlE CITY OF CENTERVILLE
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission of the City
of Centerville will consider amending Ordinance #4 to contain language that would
restrict accessory uses such as ponds and parking lots to be only allowed where the
principal use is located within the City of Centerville. The meeting is scheduled for
Tuesday, June 7, 2005 at 6:30 p.m. or shortly thereafter. The meeting will be held in
Council Chambers located at 1880 Main Street, Centerville, Minnesota 55038. The
purpose of the meeting is to ascertain public input regarding the above stated matter and
consideration of the proposed language amendment.
The City Hall is ADA accessible. Requests for hearing assistsnce devices or a sign
language interpreter must be received before 4:00 p.m. June 3, 2005. All persons
interested are invited to attend and to be heard.
You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-
8629 if you need additional information. If you desire, you may email:
dlarson@centervillemn.com or tbender@centerviIlemn.com with questions or concerns.
This notice is also available on the City's web site: www.centervillemn.com.
May 11, 2005
Teresa Bender, City Clerk
Published in the Quad Community Press on May 24, and May 31, 2005
COUNTY
OF ANOKA
Public Services Division
HIGHWAY DEPARTMENT
1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005
(763) 862-4200 FAX (763) 862-4201
May 18,2005
R:EOEIVE.o
MAY 20 2005
Tim Ky10nen
Rehbein Companies
8651 Naples St. NE
Minneapolis, MN 55449
Re: Lot Split - 7241 Main Street
. Bob Knabe
Dear Mr. Ky1onen,
We have reviewed the Lot Split at 7241 Main Street, which is located south of CSAH 14 (Main St.) and
east of Peltier Lake Drive within the City of Centerville, and I offer the following comments:
Additional right-of-way adjacent to CSAH 14 equal to 15feet and a 19-24ft temporary easement will
be required for future reconstruction purposes (48 feet total r/w width south of CSAH 14 centerline).
Building setbacks for this site are to be established based on the 48ft of right of way south of the
CSAH 14 centerline.
As proposed, the lot split will result in two individual parcels both having frontage on CSAH 14. For
discussion purposes, we are depicting Parcel A as the parcel with the existing home located on it and
we are depicting the eastern most parcel as Parcel B. Parcel A currently has an existing access onto
CSAH 14 located approximately 15ft west of the east property line of Parcel B. This access shall be
removed in conjunction with this lot split and the ri~t of way restored to match the existing ditch
depth, grade, and slope. The access for Parcel A arid Parcel B shall be made within 30 feet 011 each
side of the common property line that separates Parcel A and Parcel B. A well-defmed green area
shall separate the driveways, and a single culvert with 6: 1 safety grates and aprons shall be placed to
accommodate drainage under both driveways. For your information and use a schematic example of
adjacent driveways and culvert installation is attached. It should be noted that it is anticipated that
CSAH 14 will be reconstructed in 2006-2008; this construction will eliminate the need for this culvert.
The right of access along the CSAH 14 is to be dedicated to Anoka County with exception for the 2
approved access locations as noted above. As part of the access permit process, we will determine the
length and diameter of culvert required. The City of Centerville should consider requiring a condition
of that approval for this lot split that the Developer obtain all necessary permits and construct the
driveways prior to the sale of either parcel.
It appears that there are severe deficiencies for the Case I (sight corners) Intersection Sight Distance
Requirements east and west of the proposed access point. There is also a curve on CSAH 14 west of
Affirmative Action I Equal Opportunity Employer
Tim Kytonen
May 18, 2005
Page 2
the proposed accesses that create a deficiency for the Case llIB and mc sight distance guidelines.
The City and/or Developer shall ensure that all applicable Intersection Sight Distance Requirements
.are met to thefu1l<;st <;xtent possible for this lot split.. Please note that no planting or business signs
'Will be permitted within the county right of way. Care must be exercised when locating signs,
plantings, berms, etc. outside the county right of way, so as not to create any new sight obstructions
forCSAH 14. .,.. .
It should be noted that residential land use adjacent to highways will usually result in complaints
regarding traffic noise. Traffic noise at this location could exceed noise standards established by the
U.S. pepartment of Housing and Urban Development and the Minnesota Pollution Control Agency.
Anoka County policy regarding new developments adjacent to existing county highways prohibits the
expenditure of highway funds for noise mitigation measures. The City and/or the Developer should
assess the noise situation and take any action deemed necessary to minimize associated impacts at this
site from any traffic noise:
Access permits and a permit for work within the county right-of-way are required and DiuSt be
obtained prior to the commencement of any construction (permit for Work Within County
. r/w=$IIO.OO; access permits=$150.00 ea.). Contact Terri Klein, Permit Technician, for additional
information on the permit process or to schedule times to comI1lete the process.
.- . , .
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Thank yoU forthe opportunity to cOmnient. Feel free to contact me iryou have any questions.
. Sincerely,
~'.,".,
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Jane K. Rose'
Traffic Engineering Manager
xc: CSAH 14/Plats/2005
Teresa Bender, City of Centerville
Larry Hoium, County Surveyor
Mike Kelly, ChiefRIjylt-of-Way Agent
Josie Scott, Traffic Engineering Technician
Terri Klein, Permit Technician
Andrew Witter, Construction Engineer
Lyndon Robjent, County Engineer (SP 02-614-24)
05/18/2005 13:31
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NO.511 [;104
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1880 ~ain Street . CentervilIe, ~:N 55038
'Esta6{isfid 1857 CITY OF CENTERVILLE (651)429-3232. 'Frv;.(651) 429-8629
APPLICATION FOR LOT SPLIT/LOT COMBINATIONJREZONING
c- LOT S~~~;~9T COMBINATION: _
STREET LOCATION OF PROPERTY:
Any additional costs incurred for
FEE :,//.J/I. ~ + engineering, legal fees, publication or
other requrrements
DATE PAID: ~ -I t3 - 05
7 d if / fit A / AI S1-/
REZONING:
LEGAL DESCRIPTION OF PROPERTY:
SIZE OF PARCEL(S):
PROPERTYOWNER:t?t'I~~t- f({)o.l<.. PHONE#: tcS(-LjJ9-()ot?
FEE OWNER: .E (), Ao II :3 01./ &;/ ..,('> 74'9-&;' 7/~ (" &.i'J
ADDRESS: --1Iu.~ 11 M. Al .S So 3 g.'
APPLICANT'S INTEREST IN PROPERTY:
'f. FEE OWNER
LEASE HOLDER
CONTRACT PURCHASER
OPTION TO PURCHASE
DESCRIPTION OF REQUEST:
REASON FOR REQUEST:
By paying the above stated fee, I understand that no refunds will be issued in full or in part, at any time,
~Z1Ck~ QdJf c:: i'1;{~
Signature of Applicant Signature of Property Owner
~-/{)-I/):f
Date
Proposed Property Descriptions- Knabe Property- Centerville, Mn.
That part of the foJlowing described property:
All that part of Government Lot 4, Section 15, T. 31, R. 22, which is also part of
Lot 9, Auditors Subd. No. 46 Revised, Anoka County, Minnesota, which lies south of the
south line of the established road known as the Anoka to CenterviJle Road and east of a
line described as co=encing at a point on the south line of said road; considering the
. road to be 66 feet in width; which point is distant 225 feet west from the intersection of
the south line of said road and the east line of said Government Lot 4 as measured along
said south line; thence proceeding in a straight line through a point that is 225 feet
southwest of said point on the south line of said road and 280 feet westerly of a point on
the east line of Government Lot 4, which point is 150 feet south of the intersection
formed between said east line and said south line of road; thence proceeding southerly
through said point to the south line of said Lot 9 and there terminating.
(Easterly parcel) lying easterly of a line described as co=encing at the southeast comer
of the above described parcel; thence South 85 degrees West, assumed bearing along the
south line thereof 188 feet to the point of beginning of the line to be described; thence
North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less to the southerly
line of said road and said line there terminating. (S...~p.".,. i.. C.S.^.tl. PI-)
(Westerly Parcel) except that part lying easterly of a line described as co=encing at the
southeast comer of the above described parcel; thence South 85 degrees, West, assumed
bearing along the south line thereof 188 feet to the point of beginning of the line to be
described; thence North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less
to the southerly line of said road and said line there terminating. ( S..I.$ec"" ""0 cS,"'.tI. 14-)
Proposed Property Descriptions- Knabe Property- Centerville, MD.
That part of the following described property:
All that part of Government Lot 4, Section 15, T. 31, R. 22, which is also part of
Lot 9, Auditors Subd. No. 46 Revised, Anoka County, Minnesota, which lies south of the
south line of the established road known as the Anoka to Centerville Road and east of a
line described as commencing at a point on the south line of said road; considering the
road to be 66 feet in width; which point is distant 225 feet west from the intersection of
the south line of said road and the east line of said Government Lot 4 as measured along
said south line; thence proceeding in a straight line through a point that is 225 feet
southwest of said point on the south line of said road and 280 feet westerly of a point on
the east line of Government Lot 4, which point is 150 feet south of the intersection
formed between said east line and said south line of road; thence proceeding southerly
through said point to the south line of said Lot 9 and there terminating.
(Easterly parcel) lying easterly of a line described as commencing at the southeast comer
of the above described parcel; thence South 85 degrees West, assumed bearing along the
south line thereof 188 feet to the point of beginning of the line to be described; thence
North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less to the southerly
lineofsaidroadandsaidlinethereterminating.(s...~.i"c'" ,.. C.S......... 1'1-)
(Westerly Parcel) except that part lying easterly of a line described as commencing at the
southeast comer of the above described parcel; thence South 85 degrees, West, assumed
bearing along the south line thereof 188 feet to the point of beginning of the line to be
described; thence North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less
to the southerly line of said road and said line there terminating. ( S..bSec"r ""'0 "S,,..~. 14-)
e Proposed Property Descriptions- Knabe Property- Centerville, Mn.
That part of the following described property:
All that part of Government Lot 4, Section 15, T. 31, R. 22, which is also part of
Lot 9, Auditors Subd. No. 46 Revised, Anoka County, Minnesota, which lies south of the
south line of the established road known as the Anoka to Centerville Road and east of a
line described as commencing at a point on the south line of said road; considering the
road to be 66 feet in width; which point is distant 225 feet west from the intersection of
the south line of said road and the east line of said Government Lot 4 as measured along
said south line; thence proceeding in a straight line through a point that is 225 feet
southwest of said point on the south line of said road and 280 feet westerly of a point on
the east line of Government Lot 4, which point is 150 feet south of the intersection
fonnedbetween said east line and said south line of road; thence proceeding southerly
through said point to the south line of said Lot 9 and there terminating.
(Easterly parcel) lying easterly of a line described as commencing at the southeast comer
of the above described parcel; thence South 85 degrees West, assumed bearing along the
south line thereof 188 feet to the point of beginning of the line to be described; thence
North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less to the southerly
line of said road and said line there terminating. ($...~ !4c"T ,,, C.S. A. 1'1. llj.)
(Westerly Parcel) except that part lying easterly of a line described as commencing at the
southeast comer of the above described parcel; thence South 85 degrees, West, assumed
bearing along the south line thereof 188 feet to the point of beginning of the line to be
described; thence North 23 degrees, 58 minutes, 12 seconds East 205.12 feet more or less
to the southerly line of said road and said line there terminating. ( s ..I.Sec:"r To C'S.,.. II. 1'+)
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ROBERT C. KNABE
uc. _ K~510~'745_.1 Hj:108
7241 MAIN STREET PH.,65
CENT~RVIL.J..E"MN ~593
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RICE CREEK WATERSHED
DATE: 3/1/05
TO: City of Centerville
651 766 4196 P.01/03
4325 Pheasan[ Ridge Dr. NE 1611 . Blaine. MN 55449-3070
Phone: 763-398-3070 . Fax: 763-398-3088
www.ricecreekwd.com
FAX#:
FM: Ken Powell Permit Coordinator
RE:
RCWD Permit # 05-006
# OF PAGES: 3
(INCLUDING COVER)
[ X ) Only copy you will receive
[ ] Original follows by mail
I
I
MAR-01-2005 09:38
RICE CREEK WATERSHED
651 766 4196
P.02/03
RI(;IE I[RElEK W A TlERSHlE1D DISTRICT
4325 Pheasant Ridge Drive, Suite 611
Blaine, MN 55449-4539
Phone: 763-398-3070 Fax: 763-398-3088
PERMIT NUMBER~ 05-006
CC: City of Centerville
Districl Engineer
RCWD Inspector
RCWD File
Consulting Engineer
PERMIT
Pursuant to the Rules and Regulations o.fthe Rice Creek Watershed District and the District policies and
standards, and based upon the statements and information contained in the pennit application, letters,
maps, and.plans submitted by the applicant and other supporting data, all of which are made a part hereof
by reference, permission is hereby granted to the applicant named below to conduct the activity described
below:
Name of Applicanr (Pernlilree) Project nome Surety Amount Couni)'
Robert Knabe Knabe Lot Division S Anoka
Address (No. & Streel, Ciry. State. Zip code)
7241 Main St, Centerville, MN, 55038
Phone # '" I Fa.. I Cell Phone I Misc.
(612) 749.6710 (612) 749-6710
Authorized to I Purpose of Project:
Land Develooment Plan for a lot solit riparian to Centerville Lake, 1.O:t acres
Property LocatiOn Date of Issuance up/ration Dale
7421 Main Street, CenterviJIe 3/1/2005 9/112006
This permit is granted subject to the following GENERAL and SPECIAL PROVISIONS:
GENERAL paOVISIONS
1_ The project shall be in accordance with the plans most recently submitted and approved by the
District as part of the record of this project.
2. Erosion control measures shall be adequately designed for the site characteristics. They may include
staked haybales, diversion channels, sediment ponds, or sediment fences. They shall be installed in
accordance with "Protecting Water Oualitv in Urban Areas-Best Mana!!ement Practices for
Minnesota." MPCA, October 1989. prior to commencement and shall be maintained throughout the
project. All exposed soil shall be stabilized as soon as possible and no later than 14 days after the
completion of the b'fading. The District Inspector may require Permittee to provide additional
erosion Control measures beyond those included in the approved plan at his discretion when site
conditions warrant.
3_ The soils erosion and sediment controls for the rough grading phase of the project must bc installed
prior to any gmding operations. The Dislrict Inspector must be notified when the initial erosion
controls are installed and prior to any grading operations (763-398-3074).
4. Upon completion of the projcct and stabilization of all graded areaS, all temporary erosion controls
shall be removed.
5. This pennit is not assignable by the Pennittce, except with the written consent of the RCWD.
6. The Permittee shall grant access to the site at all reasonable times during and after construction to
authorized representatives of the RCWD for inspection of the work authorized hereunder.
7. In all cases where the Permittee, by performing the work authorized by this permit, shall involve the
taking, using, or damaging of any property rights or interests of any other person or persons, or of
MAR-01-2005 09:38
RICE CREEK WATERSHED
651 766 4196
P.03/03
any publicly owned lands or improvements thereon or interesls therein, the Permittee, before
proceeding, shall obtain the written consent of all persons, agencies, or authorities concerned, and
shall acquire all property, rights and interests needed for the work.
8. This pennit is permissive only. No liability shall be imposed on the RCWD or any of its officers,
agents, or employees, officially or personally, on account of the granting hereof or on account of any
damage 10 any person or property resulting from any act or omission of the Pennittee or any of its
agents, employees, or contractors. This permit shall not be construed as estopping or limiting any
legal claims or right of action of any person against the Pelrniltee, its agents, employees or
contractors, for any damage or injury resulting from any such act or omission, or as estopping or
limiting any legal claim or right ofaction of the RCWD against the Permittee, its agents, employees,
or contractors for violation of or failure to comply with the permit or applicable provisions of law.
9. Any stormwater management facilities approved as part of this permit shall be properly maintained in
perpetuity to assure that they continue to f\J.nction as originally designed.
10. Within 10 days of project completion, you will notify the District Inspector at 763-398-3074. Once
the Inspector verifies that site conditions comply with all permit requirements, your cash surety will
be returned to the rerni uer.
II. FAILURE TO COMPLY WITH THE PROVISIONS OF THIS PERMIT IS A VIOLATION OF THE
LAW AND MAY RESULT IN FORFEITURE OF PERMITTEE'S SURETY.
SPECIAL STIPULATIONS
1. Additional RCWD permitting will be reqUired for future development of the proposed lot. The future
lowest floor elevation must be at least 889.0.
Autl10rized Signatures:
)
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Steve Hobbs: District Administrator
TOTAL P.03
PROPOSED LOT SPLIT
FOR: BOB KNABE
7241 Main St. Centervllle, Anoka Co. MN
TOTAL AREA: 1.07 Acres
902.6
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Job No.: 11004
)( 000.0 Denotes Existing EJev<ltion
~ Denotes Scnitory Monhole
. Denotes Found Iron Pipe
o Denotes Found Monument
Denotes Retoinlng Woll
7,931= Buildable Area
We hereby certify Ihal this is CI true and cOITecl representation of
o survey of the boundories of the ooove describe land and of Ihe
loca\.icn 01 011 buMings, iI any, therton, OIlddl l'isible
encroodlmenls, if CIly. from or on said land.
DOledthisui~oyof~2005 Br~""'J"'" };d..t<..-
hlinn, Reg. No. 18213
Beor"ll1qsllhown ore on Ol'I03SllmeddotlJlll.
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1W-~'j'W.!k'ft. ~~t::t.
tervi{{e
'Esta6Hsficd 1857
1880 !Main Street; Omtervi<<e, :M5V 55038
651-429-3232 or'P<V( 651-429-8629
June 9, 2005
Douglas W. Fischer, P.E.
County Engineer
Anoka County Highway Department
1440 Bunker Lake Blvd. NW
Andover, MN 55304
RE: REGIONAL FUNDING SOLlCITATION-CSAH #14
Dear Doug,
The City of Centerville is writing this letter in regards to this year's federal funding
solicitation. We have been informed that Anoka County will be submitting an
application for the reconstruction of County State Aid Road #14 through Centerville.
This letter is in support ofthe project and for Anoka County to pursue federal funding.
The City of Centerville and Anoka County continue to coordinate their efforts in
improving the area's transportation issues. We feel this project will help address safety
and mobility issues occurring in the area.
If you have any further question in regards to the project on the cities end, please feel free
to contact us.
Sincerely,
City of Centerville
Mary Capra, Mayor
tervi[[e
'EstaEEishd 1357
1880 !Main Street~ Centervilfe, ~N 55038
6$1-429-3232 or!1''''{ 6$1-429-8629
June 9,2005
Douglas W. Fischer, P.E.
County Engineer
Anoka County Highway Department
1440 Bunker Lake Blvd. NW
Andover, MN 55304
RE: REGIONAL FUNDING SOliCITATION-interchange I-35E at CSAH #14
Dear Doug,
The City of Centerville is writing this letter in regards to this year's federal funding
solicitation. We have been informed that Anoka County will be submitting an
application for the reconstruction of the interchange on I-35E at Road #14.
This letter is in support of the project and for Anoka County to pursue federal funding.
The City of Centerville and Anoka County continue to coordinate their efforts in
improving the area's transportation issues. We feel this project will help address safety
and mobility issues occurring in the area.
If you have any further question in regards to the project on the cities end, please feel free
to contact us.
Sincerely,
City of Centerville
Mary Capra, Mayor
-, .~ t~
Teresa Bender
From:
Sent:
To:
Cc:
Subject:
Greg Kieselhorst [Greg.Kieselhorst@artesyn.com]
Friday, June 03, 2005 8:03 AM
Teresa Bender
capria@comcasl.net; indyjp1@aol.com; TomLee@nol-tec.com; mmlakso@yahoo.com
City of Centerville Logo License
Dear City of Centerville,
The Centerville Lions Club, #029199, would like to request a License and or permission.
We'd like to reproduce the City logo available for download, as part of cur City1s
Festival in August this year and future coming years. As part of the Festival, the Club
helps plan the events. Part of the events, is a Street Dance and Medallion Hunt. We'd like
to print 311 buttons for the fundraising events. The City of Centerville and Centerville
Lions are sponsors of the events, as so, we'd like to show that in print if possible. It
shows the community involvement of both parties. I believe we discussed and received
permission on a similar subject about two years ago with the City Attorney in regards to
the fundraiser letters that go out each year at a previous Council meeting. They help to
raise additional needed funding for the overall Festival, thus making all planned events
possible.
Sincerely,
Centerville Lion Secretary Gregory Kieselhorst #597075 612-221-9122
1
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General Fund
Monthly Financial Report MAY 2005
Month Ended May 31, 2005
..
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MTD YTD Budget Variance % of Budget
5/31/05 2005 2005 +(-) Used CITY OF CENTERVILLE
Revenues:
Property Taxes 0.00 43,783.59 1,787,850.00 1,744,066.41 2.45% CITY COUNCIL REPORT
Other Taxes & Assessments 0.00 0.00 0.00 0.00 0.00%
Licenses & Permits 4,020.00 83,307.27 192,300.00 108,992.73 43.32%
Building Inspection 3,322.00 64,274.01 167,500.00 103,225.99 38.37%
Fines & Forfeits 2,422.00 10,073.55 52,100.00 42,026.45 19.34%
Intergovernmental 1,579.00 158,991.30 106,150.00 (52,841.30) 149.78%
Fire Relief Aid 0.00 153,134.20 93,250.00 (59,884.20) 164.22%
Charges for Services 0.00 108.87 1,500.00 1,391.13 7.26%
Interest Earnings 0.00 0.00 0.00 0.00 0.00%
Miscellaneous Revenues 1,950.00 4,861.06 5,100.00 238.94 95.31%
Refunds & Reimbursements 0.00 0.00 3,000.00 3,000.00 0.00% 1 . Financial Statement & Budget Report
Fund Balance 0.00 0.00 0.00 0.00 0.00% 2. Bank Reconciliation & Investment Allocation
Total Revenues 9,971.00 301,125.64 2,148,000.00 1,846,874.36 14.02%
Expenditures:
Current
General Government
Mayor and Council 1,378.00 7,025.89 22,700.00 15,674.11 30.95%
Elections 0.00 0.00 0.00 0.00 0.00%
Planning & Zoning 283.00 1,515.44 6,000.00 4,484.56 25.26%
Administration 20,672.00 130,391.99 295,333.00 164,941.01 44.15%
Financial Administration 0.00 4,000.00 16,000.00 12,000.00 25.00%
Assessing 0.00 1,331.45 18,000.00 16,668.55 7.40%
Legal 7,344.00 43,950.03 86,000.00 42,049.97 51.10%
City Hall 1,756.00 11,535.47 31,100.00 19,564.53 37.09%
Total General Government 31,433.00 199,750.27 475,133.00 275,382.73 42.04%
Public Safety
Police Protection 47,600.00 231,902.93 550,475.00 318,572.07 42.13%
Fire Protection 0.00 196,810.20 187,393.00 (9,417.20) 105.03%
Building Inspection 11,101.00 57,974.68 151,216.00 93,241.32 38.34%
Electrical Inspection 826.00 3,885.60 9,000.00 5,114.40 43.17%
Civil Defense 0.00 1,827.40 2,100.00 272.60 87.02%
Animal Control 0.00 233.92 1,500.00 1,266.08 15.59% Prepared By: John W. Meyer
Total Public Safety 59,527.00 492,634.73 901,684.00 409,049.27 54.63% Finance Director
Public Works
Public Works 9,502.00 70,643.76 188,427.00 117,783.24 37.49%
Engineering Services 6,364.00 20,510.74 15,500.00 (5,010.74) 132.33%
Recycling 438.00 1,627.10 5,000.00 3,372.90 32.54%
Streets 2,685.00 8,397.06 80,000.00 71,602.94 10.50%
Street Lighting 0.00 9,585.96 25,000.00 15,414.04 38.34%
Total Public Works 18,989.00 110,764.62 313,927.00 203,162.38 35.28%
6/3/2005
10:10AM
budget May05.xls
-~fi'lMLof;;!!.--
'''"'7<.......~.._-."..~,.,..''"'.~.j7.,1 MTD YTD Budget Variance % of Budget
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Sewer Fund
Monthly Financial Report Culture and Recreation
Park/Rec. Committee 0.00 3,732.62 2.100.00 (1.632.62) 177.74%
Month Ended May 31, 2005 Park/Rec. Programs 0.00 2.241.37 7.366.00 5.124.63 30.43%
Park Maintenance 2,547.00 12.633.10 62.620.00 49,986.90 20.17%
Total Culture and Recreation 2,547.00 18,607,09 72,086.00 53,478.91 25.81%
MTD YTD Budget Variance
05/31/05 2005 2005 +(-) Economic Development
Economic Development 606.00 4.827.45 6,300.00 1,472.55 76.63%
Operating Revenue: Total Economic Development 606.00 4,827.45 6,300.00 1,472.55 76.63%
Charges for Services 41.594.84 128,705.98 230,000.00 101,294.02 55.96%
Unallocated
Total Operating Revenue 41,594.84 128,705.98 230,000.00 101,294.02 55.96% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00%
City Festival 0.00 10,437.20 19,000.00 8,562.80 54.93%
Operating Expenses: Total Miscellaneous 0.00 10,437.20 19,000.00 8,562.80 54.93%
Salaries and Benefits 4.401.66 23,807.04 63,779.00 39,971.96 37.33%
Professional Services 1,229.00 1,229.00 10,000.00 8,771.00 0.00% Total Current Expenditures 113,102.00 837,021.36 1,788,130,00 951,108.64 46.81%
Supplies 0.00 2,524.73 13,550.00 11,025.27 18.63%
Other Services and Charges 0.00 0.00 0.00 0.00 0.00% Capital Outlay
Utilities 261.87 261.87 1,500.00 1,238.13 17.46% General Government 0.00 0.00 24,870.00 24,870.00 0.00%
MCES Disposal Charges 11.457.76 68,746.56 130,000.00 61,253.44 52.88% Public Safety 24,463.00 24,463.00 0.00 (24,463.00) 0.00%
DepreciatIon 0.00 0.00 30,000.00 30,000.00 0.00% Streets and Hi9hways 48,250.00 48,250.00 128,000.00 79,750.00 37.70%
Culture and Recreation 0.00 (9,078.79) 105,000.00 114,078.79 0.00%
Total Operating Expenses 17,350.29 96,569.20 248,829.00 152,259.80 38.81%
Total Capital Outlay 72,713.00 63,634.21 257,870.00 194,235.79 24.68%
OPERATING INCOME 24,244.55 32,136.78 (18,829.00) (50,965.78) -170.68%
TOTAL EXPENDITURES 185,815.00 900,655.57 2,046,000.00 1,145,344.43 44.02%
Nonoperating Revenue (Expense):
Interest on Investments 2,653.57 25,971.54 26,000.00 28.46 99.89%
Special Assessments 0.00 459.21 50,000.00 49,540.79 0.92% EXCESS (DEFICIT) OF REVENUES (175,844.00) (599,529.93) 102,000.00 701,529,93 NIA
Hook up Fees and Unit Charges 0.00 14,450.00 80,500.00 66,050.00 17.95% OVER EXPENDITURES
Interest & Fiscal Charges 0.00 (4,763.12) (8,587.25) (3,824.13) 55.47%
Capital Improvement (12,231.35) (12,231.35) 0.00 12,231.35 0.00% OTHER FINANCING SOURCES (USES)
Contributions from Other Funds 0.00 0.00 0.00 0.00 N/A Operating Transfer In 0.00 0.00 0.00 0.00 NIA
Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% Operating Transfer Out (41,008.00) (41,008.00) (102,000.00) (60,992.00) NIA
Total Nonoperating Revenue (9,577,78) 23,886,28 147,912.75 124,026,47 16,15% TOTAL OTHER FINANCING (41,OG8.00) (41,008.00) (102,000.00) (60,992.00) N/A
(Expense) SOURCES (USES)
INCOME BEFORE OPERATING 14,666.77 56,023.06 129,083.75 73,060.69 43.40% EXCESS (DEFICIENCY) OF (216,852.00) (640,537.93) 0,00 640,537.93
TRANSFERS REVENUE AND OTHER FINANCING
SOURCES OVER EXPENDITURES
OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 #DIVlOI AND OTHER FINANCING USES
NET INCOME 14,666.77 56,023.06 129,083.75 73,060.69 43.40%
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00%
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED 14,666.77 56,023.06 129,083.75 73,060.69 43.40%
EARNINGS
6/3/2005
10:50 AM
budget report sewer May05.xls
6/3/2005
10:10AM
budget May05.xls
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Water Fund
Monthly Financial Report
Month Ended May 31, 2005
MTD YTD Budget Variance
05/31/05 2005 2005 +(-)
Operating Revenue:
Charges for Services 24,805.00 80,677.14 210,000.00 129,322.86 38.42%
Total Operating Revenue 24,805.00 80,677,14 210,000.00 129,322.86 38.42%
Operating Expenses:
Salaries and Benefits 4,266.76 22,927.60 64,679.00 41,751.40 35.45%
Professional Services 4,313.00 96,860.55 160,000.00 63,139.45 60.54%
Supplies 1,027.45 2,501.07 47,837.25 45,336.18 5.23%
Other Services and Charges 108.00 1,255.00 5,000,00 3,745.00 25.10%
Utilities 170.40 891.05 3,000.00 2,108.95 29.70%
Depreciation 0.00 0.00 30,500.00 30,500.00 0.00%
Total Operating Expenses 9,885.61 124,435.27 311,016,25 186,580.98 40.01%
OPERATING INCOME 14,919.39 (43,758.13) (101,016.25) (57,258.12) 43.32%
Nonoperating Ravenue (Expanse)
Interest on Investments 955.18 9,349.20 0.00 (9,349.20) 0.00%
Special Assessments 0.00 5,289.14 40,000.00 34,710.86 13.22%
Hook up Fees and Unit Charges 0.00 11,400.00 60,000.00 48,600.00 19.00%
Other Equipment (45,956.35) (45,956.35) (500,000.00) (454,043.65) 0.00%
Interest Expense 0.00 (4,763.13) (8,780.25) (4,017.12) 54.25%
Refunds & Reimbursements Rev 0.00 0.00 0.00 0.00 0.00%
Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00%
Total Nonoperating Revenue (45,001,17) (24,681,14) (408,780.25) (384,099.11) 6.04%
(Expense)
INCOME BEFORE OPERATING (30,081.78) (68,439,27) (509,796,50) (441,357.23) 13.42%
TRANSFERS
OPERATING TRANSFERS OUT 0.00 0,00 0.00 0.00 0,00%
NET INCOME (30,081.78) (68,439.27) (509,796.50) (441,357.23) 13.42%
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00%
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED (30,081.78) (68,439.27) (509,796.50) (441,357.23) 13.42%
EARNINGS
6/3/2005
10:32 AM
budget report water Mayl05.xls
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