HomeMy WebLinkAbout2005-12-28 CC Packet
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CITY COUNCIL MEETING
Wednesday, December 28, 2005
6:30 P.M.
(Changes are in Red)
COUNCIL MEETING
L CALL TO ORDER
1. RoD Call
n. APPROVAL OF AGENDA
m APPROVAL OF COUNCIL MINUTES
1. December 14, 2005 City CouncD Meeting Minutes (page 1-8)
IV. CONSENT AGENDA
1.
2.
3.
0: 4.
5.
6.
7.
City of CenterviUe December 15, 2005 through December 28, 2005 Oaims
(page 9)
Centennial Fire District Claims through December 16, 2005 (page 10)
Agreement for Residential Recycling Program (SCORE Funding - Anoka
County/City ofCenterviUe) - 2006 (page 11-18)
Stork Twin City Testing Corp. - 2004 Street Project (5148.00) (page 19-20)
Braun Intertec - Industrial Park Improvements (51,847.75) (page 21-23)
Kjolhaug Environmental Services - Industrial Park Improvements
(51,999.31) (page 24-25)
Successful Completion of Year 7, City Oerk (Ms. Teresa Bender) "
Recommendation for Step Increase to Step 7, Grade 6
v. AWARDSIPRESENTATIONS/APPEARANCES
1. Mr. Greg Kieselhorst - CenterviDe Lion's Request for Special Event Permit
" LG220 - Raftle Permit for Saturday, February 11, 2006 Fishing Contest
(page 26-48)
VL PUBUC BEARINGS
VB. NEW BUSINESS
1.
2.
3.
4.
0 5.
6.
Res. #05-060 - Self-Administrate Employee Benefits Plan w/Atlac (page 49-
50)
Res. #06-001-Appointmenu (page 51-53)
Res. #06-002 - Fee Schedule (page 54-72)
Call for Public Hearing - Chesnut Request for Easement Vacation (page 73-
74)
2006 Rate Schedule - Bonestroo, Rosene, Anderlik & Assoc. (page 75-78)
Telemetry Process Controls Ine. 3n1 and Final Oose Out Request (51,755.60)
and includes Change Order #2 (deduction of $6,164.00) for SCADA System
7. Penn Contracting Ioe. 2nd and Final Oose Out Request ($2,935.67) for
Mound Trail Water Main Extension and close out
o vm. OLD BUSINESS
1. Proposal for Services, Lynn & Assoc. - CouncillStatTWork Session
(January 14, 2006) (page 79-82)
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator, Mr. Dallas Larson
2. Downtown RedeveloplDent
3. Quad Press - Revolving Door (Capra)
X. ADJOURNMENT
* * REMINDERS * *
o
City Hall closed on December 26, 2005 (Observance of Christmas Holiday) & January 2,
2006 (Observance of New Years Holiday)
Planning & Zoning Commission - January 3, 2006 (6:30 p.m - City Hall Council
Chambers)
Counci1/P & ZlParks & Recreation Joint Meeting and Committee - January 4, 2006 (6:30
p.m. - City Hall Council Chambers)
Joint Powers Police Governing Board - January 9, 2006 (7:00 p.m - New PD Building)
Council Meeting - January 11, 2006 (6:30 p.m - City Hall Council Chambers)
Fire Department Steering Committee - January 12, 2006 (4:30 p.m - Lino Fire Station)
CounciVStatfWork Session - January 14, 2006 (8:00 - 4:00 p.m - City Hall Council
Chambers)
City Hall closed on January 16, 2006 (Observance of Martin Luther King Holiday)
North Metro Cable Commission - January 18, 2006 (7:00 p.m - Spring Lake Park Council
Chambers)
135 WIE Coalition - January 19, 2006 (7:00 p.m - City Hall Hugo)
Council Meeting - January 25, 2006 (6:30 p.m - City Hall Council Chambers)
o
'I
J1]j Bonmo
--=- Rosehe
'iii AndellDt&
,~, Asmdates
Er9llR1ll~kMms
Of CenlervIDe. 1880 Main C&nlervltl9 MN 55D38
For Periad: 1011412005 tD 1212B1ZCtS
Contraclor: 1'1 Pltlcess eontnlIs 566D ~Ave. No. stDlwaler: InN 6SOB2
CON"IRACTbR'S REQUEST FOR PAYMENT
SUPERVISORY CON"6ROl AND DATA ACQUISITION PROJECT
BRA ~LE NO. 000816-04136-0.
SUMMARY
1 Original Con1nIctAmount
2 Chanue Order.. Addition S
3 0hM!Ie 0n:Ier- DerJuctian $
4 ReYlsad ConIrIld Amount
5 Value CompteJsd to Dale
6 M8lerlaI on Hand
7 An1oun1 Eamed
8 I.Gs Rela'inage 0%
9 SI.Ibfotal
10 LmIlI Ammmt PaId PrevJously
11 UquJdated damages ~
12 AMOUNT DUe nus REQUEST FOR PAYMEI'tr NO 3 AND FINAl..
I
Recommended fot AppI'CMlJ by:
BONES1ROD, ROSENE, ANDERLIK & ASSObAn:s, me.
~
5,
158.437.0D
2.335.00
6.184JJD
s
s
I)
8
S
S
S
a
$
152.BD8.oD
152.608.0D
O.DD
152.G08.CJl)
D.OO
1S2.6DB,OO
150.852.40
0.00
1.~.I!!
Apprtlved by Can!laclor. Approved by Owner:
TEI..I!METRY PROCESS CONTROLS INC.. CITY OF CENTERVILlE
~ } G:iJ...1lj~jrPc..
Spedlled Con1ract CDmpleDon Dale: Dale:
June 1. 2DOS
01111413li111!OlP1RA1ll1=
Nn-
~ Unit
Unlt QUBllUly. Price
tlem
LUMP suM MSE BID:
LUMP SUM SCADAS\'STEM
TOTAL LUMP SUM BASE am:
ALl1:RtIATE NO. 1: CffI:MJCAL SCALI5S:
CHEMICAL SCAlES LS
TOTALAl..TERNAiENO.1: CHiMJCALSCAl.es:
LB 1 139155 on
2
f 17282.00
CHANGE ORDER NO.. t
1 RJRNISH ANO INSTAlL PRESSURE
TRANSMJ'J'TER AT THE NEW TOWER
TOTAL CHANGeORDCR No. 1
CMAr4GS DADElR No.. 2
I ADJt.ISTMSNT FOR HARDWARE AU.OWANCE LS
TOTAl. CHANGE ORDER NO.2
LS
2336..00
t -&164.110
TOTAL lUMP SUM BASE SID:
TOTAt. ALTERNA.TE NO. t: CHEMICAL SOALES:
TOTAl. CHANGE-ORDER NO. 1
TDTALCHANGE ORDER NO.~
TOTAL WORk COMPLETED TO DATE
&~~
Cumlnt Quanllty
Qlaml)tr la DDla
AnmIlQl
to Dale
1 S13!M !i5.DD
$139.155 00
t _S17.2BZ.OD
117,2II2..DD
t IS2.335..IlD
S2.331iDD
tSli.164.001
($6, 'J54 UO)
$139,ISi.oo
11117.m.oo
$2,335.00
(18,1&4.00)
$i62,6OfUJO
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVlLLE
8RA FIlE NO. OOOS18-0413lJ.O
CONTRACTOR 1"ELI:lInETRY PROCESS CONTROLS INC.
CHANGE ORDERS
NQ. 0_ Deser 60n Amtlunl
"f 7/612005 ThIs Change Order provldes for the Coniraclor 10 and l&2.335..DD
inStall a transdtJcerforthe new watertO'Mlr. SBe Change DreIer.
2 121812005 Thrs Change 0n:Ier provides for mUuslmerds to Uris conIracl. See (S6.1B4.oD)
Changa Order.
iota) Chan Orders
ReIaina
8 380.88
7 .aD
~Jeled
127.D17.60
1SB
152,61J8..DO
3
MatetIaI an .....d
$152
I1flo413BRE03r:lN1\l.ldll
J(JJ Bonestroo
-=- Rosene
~ AnderJik &
. \11 Associates
Engineers & Architects
2335 West Highway 36 · St. Paul, MN 55113
Office: 651-636-4600 · Fax: 651-636-1311
www.bonestroo.com
I~ECEI1?]}JD
December 20, 2005
DEe 2 1 200j
City of Centerville
Attn: Mr. John Meyer
1880 Main St.
Centerville, MN 55038
Re: Supervisory Control and Data Acquisition Project
City of Centerville
Our File No. 000616-04136-0
Dear Mr. Meyer:
Transmitted herewith are four (4) copies of Change Order No.2. We recommend processing for
approval. Please execute the documents, keep one copy for your files, and forward two (2)
copies to the contractor, and one (1) copy to our office (labeled Engineers Copy).
Should you have any questions regarding this project, please contact Tom Peterson at 651-604-
4868.
Sincerely,
BONESTROO, ROSENE, ANDERLIK. & ASSOCIATES, INC.
~/nd-lI
Enclosures
St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
Affirmative ActIon/Equal Opportunity Employer and Employee Owned
.ft =~ Owner. Ci ofCenterville, 1880 ,Main SL, ~e, MN 55038
-=-
"1\1I Anderllk & Contractor. Tel Process Controls Inc. 5660 Memorial Ave. N. Stillwater, MN 5"5082
1\11 AssocIates
Englneers&Ardtltects Bond" . Granite Re Inc., 14001 . Plaza Dr., Oklahoma Ci ,OK 73134
ENGINEER'S C~Opy
Date December 8 2005
Bond No:
GRMN23144A
CHANGE ORDER NO. 2
SUPERVISORY CONTROL AND DATA ACQUISmON PROJECf
BRA Fn.E NO. 000616-04136-0
~~&DMWOB " ,
,This .ChaD8eOrder P1Dvidesfor a hardware allowance. that was_inc~~ in the original ~on~ in. thC!lDlount of $12,500
for the purchllse of computer equipment This hardware alloWance is detailed in specification section 16904 paragraph
2.02. The actual cost for computer hardware, as outlined in the submittal documents is as follows:
(2) desktop personal computers $4196
(I)Japtop computer: ,$2140
(1) inkjet printer: $0
The difference between the allowance and the actual invoice amount is $6164.00. :which amounts to a deduct to the
contract
Contract
Unit
Total
No.
Item
CHANGE ORDER NO. 2
UDit
Quantity
Price
Amount
1
ADJUSTMBNT FORHARDWARB ALLOWANCE
LS
1
($6,164.00)
($6,164.00)
($6.164.00)
TOTAL CHANGE ORDER NO. 2:
61604136CH02.xJs
.
Original Contract Amount
Previous Change Orders
This Change Order
Revised CQn~ Amount (including this change order)
$156,437.-00
$2,335.00
-$6;164.00
$152,608.00
CHANGE IN CONTRACT TIMES .
Original Contract Times:
.sub~ti3.1 Completion (days or date): '
-R~y'for finalllaymenHdaYS,9r'date):.0
Increase of this Change Order: '
Substantial Completion ( days or date):
Ready for final Payment (days or date):
Contract Time with allapproved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK~ ASSOCIATES, INC.
7~ W~ :-:>
Dtlte:
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Approved by Owner:
CITY OF CENTERVILLE
Approved by Contractor:
TELEMETRY PROCESS CONTROLS INC.
~/-I~<-
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Date
Date
cc:Owner
Contiactor
Bonding Company
Bonestroo & Assoc.
61604136CH02.x1s
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. .~ eartles1; convenience. Thank You. . '.
. . . .
BonesuQo, Rosene, Anderllk anci ASsociates. .
233~W~st I-!lg~~ 36. St.. Paul, MN 551 J3..~ 651-636~600. Fax: 651~636-:r311 .wwW.bonestr90.cQm
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Yes No
. Others
Urgent falc ImmedIatelY:" Yes .
Fax and retum orIgfnaJ to sender:..
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Call to confirm fax was received:
Make copies for: File
. Fax c:6ples to (more th~n one):'
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No
Dee 27 2005 12:17
BONESTROO ROSENE ANDERLIK 6516361311
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~ Bonestroo
Rosene
OAnderlik&
1ij 1 Associates
EnBineeIs & Ardtitects
Owner: City of Centervllle, 1880 Main Sl Centervllle, MN 55038 Date~ December 16 2005
For Period: 11/1512006 to 1211612Qod ~elluest No: 2 AND FINAL
Contractor: Penn Contracllna Inc:, 13025 Central Ave. NE Ste.200. MlnneaDOl/s, MN 55434
.CONTRACTO~'S REgUEST FOR PAyMENT
MOUND TRAIL WATER MAIN EXTENSION
BRA FILENO. 000616-05142-0 I
SUlVlrMRY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - DeducUon
4 ~evJsed eoirtract Amount
5 Val~e Compl~tec:I to.Date
6 Material on Hand
7 Amount Eamed
'8 L~ Retalnage COk
9 Subtotal
10 Less Amount Paid Previously
11 Uqui~ated darna~ -
12 AMOUNT DUE THIS.REQUEST FOR PAYMENT NO.
$
47,970.00
$
$
10.929.00
185.64
2 AND ANAL
$
$
$
$
$
$
$
$
$
58,713.36
58,713.36
0.00
58.713.36
0.00
58.713.36
55,777.69
.0.00
2.935.67
RecommendeQ for Approval bY.
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
t~~~ ~
.~AP ved~bC rot
P CO INe
~ ~.
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Approved by OWner.
ellY OF CENTERVlLLE
Specified Contract Completion Date:
Date:
616D5142REC2FINALJcIs
Dee 27 2005 12:17 BONESTROO ROSENE ANDERLIJ< 6516361311 p.3
~
.~
, ,
..
~ Contract Unit Curre.nt Quantlly Amount
NO; Item Unit Quantl1y Prh:e Quantity to Date to Date
BID:
1 MOBILIZATION LS 1 ~OOO.c;lO' 1 $1,000.00
2 CONNECT TO EXISTING "wATER MAIN EA 1 1000.00 1 $1,000.00
3 O"PVC,C900 J;F 1700 18.30 1700 $31,110.00
4 8" GAte VALVE AND BOX EA 1 700.00 1 $700.00
5 S" 45" BEND EA 2 1 OO~OO 2 $200.00
El S" XS"TEE EA ' 3 140.00 3 $420.00
7 HYDRANT AND VALVE EA 3 3220.00 3 $9,660.00
8 SALVAGE AND REINSTALL HYDRANT AND
VALVE EA 1 1000.00 1 $1,000.00
9 AGGREGATE BASE, CLASS 6 TN 40 12.00 24.!l3 $294.36
10 SILT FENCE, REGULAR LF 1600 1.50 1600 $2.400.00
TOTAL BID: f47,784.36
CHANGE ORDI;R NO.1,
1 'INCREAsE; PIPE SIZE TO sa PVC,' C-900 LS 1 5900.00 1 $5,900.00
2 INCREASE OF 1% FOR, '
PAYMENTIP~~FORMANCE BOND LS, 1 539.DO 1 $539.00
TOTAL CHAN~E ORDER NO.1 ' $6,439.00
C~GE,OimERN~. 2
1 8" PVC, C9~ LF BO 25.00' 80 S2,Ooo.OO
,2 12" HYDRANT !EXTENSIQN EA 2 3~.OO '2 $700.00
3 1S" HYDRANT EXTENSION EA 1 450.00 .1 $450.00
4 GATE VALVE STEM EXTEN~ION ~ 4 110.00 4 $440.00
5 CREW DOWN TlM.E HR 1.5 600.00 1.5 $900.00
TOTAL CHANGE ORDER NO.2 $4,490.00
CHANGE ORDER NO.3,
1 AbJUSTMEJIolT, FOR FINAL. QUANTITIES LS 1 -185.64 $0.00
TOTAL CHANGE ORDER NO.3 $0.00
TOTAL BID:
TOTAL CHANGE ORDER NO.1
, ,
TOTAL CHANGE ORDER NO.2
TOTAL CHANGE ORDER NO.3
TOTAL'WORK COMPLETED TO DATE
$47.784.36
, $6,439.00
$4,490.00
$0.00
$51,713.36
61806142RE02FJNAL.x1s
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Dee 27 2005 12:17
BONESTROO ROSENE ANDERLIK 6516361311
p.4
"
..
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
B~ F:ILE NO. OO~1'6-05142-o " ..
CONT~CTOR PENN CPNTRACTING "INC.
CHANGE 'ORD"ERS
N oat
o. e Description" Am~~nt
1 10/11/2005 This Change Order provides for revisions On ,this proJect'and $6.439.00
completion date change to November 12, 2005. See Change
Order.
2 1111112005 This Change Order provides for additional work on this project. $4,490.00
See Change Or~8f. , ,
3 12/1612005 This Change Order prC!Vldes for the adjustme~t of the final ($185.64)
quantities. See Ch~ge Order.
Total, Change Orete,.. $10,743.36
PAYMENT SUMMARY
N F
T
tal
c
d
o. rom 0 peyment Re nage ompete
1 08/0112005 11/14105 55 777.69 2,935.67 58.713.36
2 AND FINAL 11/15/2005 12116/0S 2,935.67 58.713.36
Material on Hand
Total PaYment to Date $58.713.36 Original Contract $47,970.00
Ratalnaae Pay No. 2 AND FINAL Change Orders $10.743.36
Total Amount Earned '$58.713.36 Revised Contract $58.713.36
B1B05142REQ2FINALxls
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Dee 27 2005 12:17
BONESTROO ROSENE ANDERLIK 6516361311
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llI'~estroo
'W\1I ~&
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EngJneera&~
-
0wDer: City ofCe.aterv.il1e, 1880 Main SL. Q:pterv.ilIe. MN "038 Date December 16. 2005
"
ContmCtor:. Perm Contrac:tbllllnc.. 13025 Ccmtral Ave. NE 8te. 200 MN 55434
. .
. ' . BondNo:
CHANGE ORDER NO.3
MOUND TRAlL WAT;tm.~~ON
BRAFILE~O. 00061€H)S142-o .
Deseimtio'n of Work
TbiaChange oI:derproWiC5_~ot the adjustn1emoftbe fiDaIquailti1:ic:L
No.
.JteIJI
CBA.NGE ORDEB.No. 3 .
Unit
~
~
.-Ulllt
',fatal
Price
Amoant
_ 1
. "0' . .
ADJUSTMBNTFOB.~ QuANImBS
'J,'OTAL CHANGE ORDEB, NO.3:
LS
($185.64)
($18S.64)
($:1.85.64)
. ,
1516llS142CH03.da
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--
Dee 27 2005 12:17
BONESTROO ROSENE ANDERLIK 6516361311
p.6
Origi.n.a.l Contract Amount
Previo:us Change Orders
This Change Order
. .
Re~e~ Contract Atnount (including this change order)
$47,970.00
$10,929.00
-$185.64
$58,713..36
, .
CHANGE IN CONTRACT TIMES
Oiiginal Contract Times:
Substantial Completion (days or date):
Ready for. final Payme1:lt (~ys or date):
Increase of this Change Dreier:
Substantial Cori1pleti~ (~ys or date):
Ready for final Payment (days or date):
. Contract Time ~th ~ a~roved. Change Orch:rs:
Substantial <;:omple~on (c:Iays ~r date). .
Ready.for final Payment (days or date):
.Recommen4ed for Approval br:.. .' .
BONESTROO, ROS~, ANDERLIK & AS~~ciATES'-INC.
(~w4~- ~ --
I>>Je:U(14
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Approved by O~er:
CITY OF CENTERvn.LE
Approv~ by ~on1ractor:
n;;~:l: Ilk
\1-.2..' ~OS
Date
Dllte
cc: OWner
Contrador
Bonding Company
Bonestroo &. Assoc.
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CITY OF CENTERVILLE
12/28/051:54 PM
Page 1
.Check Summary Register@)
Name
Check Date
DECEMBER 2005
Check Amt
10100 MAIN STREET BANK
Paid Chk# 020896 CVZEWSKI, CHERI
Paid Chk# 020897 MAKSYMKIW, LISA
Paid Chk# 020898 BRAUN INTERTEC
Paid Chk# 020899 BUSINESS FORMS &
Paid Chk# 020900 CINGULAR WIRELESS
Paid Chk# 020901 LARSON, DALLAS
Paid Chk# 020902 MEDIATION SERVICES
Paid Chk# 020903 MET. COUNCIL ENV. SERVo
Paid Chk# 020904 METRO SALES INCORPORATED
Paid Chk# 020905 PUBLIC EMPLOYEES INS
Paid Chk# 020906 SCHWAAB INC.
Paid Chk# 020907 SWEENEY, KRIS
Paid Chk# 020908 TIME SAVER
Paid Chk# 020909 TOWN CRIER PROMOTIONS
Paid Chk# 020910 UNIVERSITY OF MINNESOTA
Paid Chk# 020911 XCEL ENERGY
Paid Chk# 020912
Pald Chk# 020913
Paid Chk# 020914
Paid Chk# 020915
Paid Chk# 020916
Paid Chk# 020917
Paid Chk# 020918
Paid Chk# 020919
Paid Chk# 020920
Paid Chk# 020921
Paid Chk# 020922
12/2112005
12/21/2005
12/28/2005
12/28/2005
12/28/2005
12/2812005
12/2812005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
TOTAL CHECKS
$50.00 CHILD CARE FOR DT MEETING 12-2
$50.00 CHILD CARE FOR DT MEETING 12-2
$1,847.75 INDUSTRIAL PARK IMPROVEMENTS
$144.09 W-2 & 1099 & ENVELOPES
$134.82 CELL PHONE - 11-10-05 THRU 12-
$37.32 BAKERY ITEMS & WATER FOR DOWNT
$375.00 ANOKA CNTY MEDIATION SERVICE
$12,011.46 JANUARY 2006 SERVICES
$96.73 STAPLES FOR COPY MACHINE
$19,782.49 HEALTH INS. FOR JAN. 2006
$65.02 STAMP FOR SCANNED DOCUMENTS
$18.18 REIMBURSE MILEAGE FOR LASER FI
$178.40 P & Z MEETING 12-6-05
$116.08 TEDD - CITY CLOTHING ALLOWANCE
$630.00 J. MCPHERSON & P. PALZER - BUI
$1.024.97 1880 MAIN ST - SERVTHRU 12-03
$36,562.31
UPDATE
BENDER,TERESA
CENTER POINT ENERGY
EXCEL TELECOMMUNICATIONS
IMAGE PRINTING & GRAPHICS
INSIGHT PUBLIC SECTOR
Void
QWEST
STEPHAN, KIM
TIME SAVER
XCEL ENERGY
MCPHERSON, JOEL
12/2812005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/28/2005
12/2812005
12/28/2005
12/28/2005
12/2812005
12/2812005
Total Checks
$70.72 MILEAGE REIMBURSEMENT
$3,233.24 1694 SOREL STREET. SERV THRU
$5.28 PHONE SERV THRU 12.14-05
$35.70 PLUMBING PERMITS - 4 PART
$11.95 CABLE (16FT)
$0.00
$513.93 429-3232 SERV THRU 1.15-05
$41.28 MILEAGE REIMBURSEMENT
$139.75 CITY COUNCIL MEETING 12.14-05
$2,192.72 1694 SOREL ST - SERV THRU 12-6-05
~ CLOTHING ALOTMENT. UNION
$6,712.27
Total Checks for approval on 12-28-05 $43,274.58
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #06 - 001
A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2006
THE CITY OF CENTERVILLE HEREBY RESOLVES, the following appointments
are hereby made for the year 2006:
Acting Mayor - Council Member Lee
Centennial Fire District Steering Committee Members - Council Member Lee & Terway Ex-
officio member -Administrator Dallas Larson
Check Signing Authority - Mayor Mary Capra, Acting Mayor / Council Member Lee &
City Administrator Dallas Larson (two signatures required)
North Metro Telecommunications Commission Representative - Council Member Lakso
North Metro Telecommunications Commission Representative Alternate - Council
Member Paar
Police Governing Board - Mayor Mary Capra and Council Member Lee
W/E Coalition - City Administrator Dallas Larson (Northeast Corridor)
Weed Inspector - Mayor Mary Capra
COMMITfEES/CO~SSION
Parks & Recreation Committee
1. Committee Member
2. Committee Member
3. Committee Member Kevin Amundsen
4. Committee Member Kathy Peil
5. Committee Member Tedd Peterson
6. Committee Member Suzanne Seeley
7. Committee Member Linda Merkel
Council Member Liaison - Council Member Paar
Planning & Zoning Commission
1. Commission Member Bob Wright
2. Commission Member Brian Hanson
Res. #06-001 - Appointments
Page 1 of2
3. Commission Member JeffHanzal
4. . Commission Member Thomas Wood
5. Commission Member Mark Pangell
6. Commission Member D. Love
7. Commission Member Jennefer Klennert Hunt
Council Member Liaison - Council Member Terway
STAFF/CONTRACTED SERVICES
Animal Control- Otter Lake Animal Care Center
Attorney - B~. Guzy & Stephen
Assessor - Anoka County
. Auditor - Abdo, Eick and Meyers, Inc.
Building Official- Paul Pa1zer
City Engineer ~ Bonestroo, Rosene, Anderlik & Associates
City Forester - Mr, Joe Goetz
Drainage Ordinance Committee "'- Staff
Drug Testing/Employment Medical Examinations "- Choice PointJBlaine Medical Center
Emergency Services Directors (Civil Defense)
. Milo Bennett
---- RobertMakela
. Paul Palzer
Fire Marshall- Milo Bennett
Fire Protection - Centennial Fire District
Housing and Redevelopment Authority(HRA) -Anoka CountyHRA
Health Officer -
Official Depositories - Main Street Bank, LMC 4M Fund & 4M+ Fund, Smith Barney
Official Paper - Quad Community Press
Police Protection - Centeimial Lakes Police Department
Recycling Coordinator/Solid Waste Representative - Staff
Senior Transportation Representative -. Staff
Solid Waste Advisory Committee Alternative - Mayor Capra
Deputy Weed Inspector -~. Paul Palzer
Passed by the City Council of the City of Centerville this 28th day of December, 2005.
Mayor, Mary Capra .
Attest:
City Clerk, Teresa Bendel;'
Res. #06-001- Appointments
Page 2 of2
- ----
-~
- ST. PAUL PIONE;ER PR,;~SS I SATURDAY:;~C;-;BER 2.4, ~005 I W,:^,V(TWINCITIES.COM
"!: -,-'- - :; ." - -"', '-'
I
ANOKA COUNTY
Cities seek
public vote on
stadium tax
ANOKA I
COUNty'
cm@
. . I CHI!AGO
Blaine . ..~..lind tCOUNlY
lakes, .
t!!f-~i~r~
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\nt!'nbapoIlS. ....' A
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PIONEER PRESS
. Council members take aim at VIkings proposal
BY BOB SHAW
PioneeTPress.
stadium. In Spring Lake Park,
the City Councll voted unani-
mously to prepare an anti-tax
resolution for a finaI vote in
January.
On Tuesday, the 1Jn0 Lakes
City Counell voted to poD its
residents about the tax. Thurs-
day, a Coon Rapids City Coun-
en member announced plans to
get the counell to support a
public vote.
Tlle tm-get of each measure
Anoka County cities are
aftmalri11g the MiDnesota Wdngs
stadium proposal Hke a defen- .
sive lineman scrambling to
. bIindslde a quarl;erback.
On Monday, Ham Lake
joined. CentervDle and Oak
Grove in calling for a public
vote on a proposed sales tax
in~ .tQ...help.fD1aD.~the......
I
is the same - a proposed
countywide 0.75 percent sales
tax hike, to be levied without
public approval.
'Tm not saying the Rtadhun
is good or bad, but I am ham-
mering on the voting issue,"
said Coon Rapids Councn Mem-
ber Jim Hafner. "It defeats the
point of being a democracy."
Hafner said the counell
STADIUM TAX, 6B'
,-- - ...
Stadium tax
CONTIN'UED FROM PAGE 18
. -
age voter." he said . '.. Hafner of Coon Rapids. Be said AnokaCounty officials
He said it was difficult to get the public subsidies. - two-
. people tosw1tch from. tangents tbJrds of the total cost of and Vtklngs owner. -
_ like the issue of whether $790 mDlion - would be a
wealthy pla~rs and owners record foi' football stadiums. Zygi Wtlf want Stadium.
might vote on his resolution In adeserve" public subSidies:- to "I have never been an advo-
January orV8braary. the overaUbenefits to the com- cate fOr either side, but they costs split into'thirdS.
A key advocate ofthestadl- munity. . are turning me Into.one," said . . .-
1UD plan acknOwledged that the Novak said the publieproba- Hafner.. against thestadiUD1 plijlJ'l'mn
citles'- votes jth8.ve become a bly wouldn't,iDave. SUppOrted Itl LIDo Lakes, aTu:~ the begJnni1lg. earned tileistlP-
growing ,and, he contends, spending tax money on proJ- . resolution supporting the pub- . port of~~er'~
unfair impedhnent.. ects Ukethe Mall of America; lie referendum falled In a 3-2 .~ In her effc)rttQputthe
"Wherever we have' had a, the Target Center or the Xcel vote, but the counell paSsed a taxlssu,e ~ore VOt.erIL . ...-. ,.''t"
real discUssion about this, we Energy Center ~ an key ele- proposal to 'ask toters how '!be county board. voting
have won," said Steve NoVak, ments of the metro-areaecon~ they felt about the tax issue In on its package ofleglSlatlve pro-
the county's stadfum project my today. Bnthe said the bene- an upcom1ng cttysurvey. . posals to submit In theupcnmfng
manager. fits are en()I'JD.OUSj elR~gthe _ "We . arestruggUng about session. One proposal was to ask
The citles apPluvlng the average Anoka County taxpay-the right way to handle this," for an exemption to the referen-
pro-referenc1um ~er \VOllldpaf.mout.$4Iilllo.-e said Councll Member Jeff Rein- dmn requirement,\Vbic.h the two
. .~ "'par't. Of an wchestratedannuallymtlgaln an,ate-rage:-ett..'\VJl()sponsoredtbesurvey oommjRoril)~pp~~lt"J .
'ei;forl;a:r~theoount}t'XJley.<.,~$l,7p.inl~~;: .... .-, .....~...,..te$91'lJtiqn.: 'rhe~~~tt1d ......."'theewea~~;~g.
~-,.,~-way4&attadk4Jb.eprojt<t.ieco1\omte~'.;'.c";';+>.....,,;.,;bEfl ~.toifl;,(litizeni~ aheadQf. .~$~~
rt"~1tself..JW JJ,9W.:;tb.~ just. ~.'--"1.'b~~,__OV~h~~I1S'sChemded;'ar' ~"ID-at~lI8kl."8:nddoB.t want
cattackthe.tS8idN~. ..<.ing1yon01ltside..mU:t~late1Yo~o~.CosttCfthe.dty~;ReInert anyone to gI.ve leglslators the
'AnokaC9in'1tYornci8ls an4 ,.tI1osefaetsare go~l~~ said, .'." . . ,c~';,> bnpressionvoter$want to be
VikIngs ,owneI\~m WilfwantV81l, ~sai,d~QVak;' .,..... . Lino:Lalte& CQuncU.lvlen1ber taxed wtth9utayq1;e.":<.
the ..$'19IlIQi1l1OlJ;.~l1~, rostll!. '. .~gn~;~ ;~'~aQarll;QII, Who ~Jor Kordiak couIdn'tbe;rea~ed
tobespUtipWthi1'i1$C"""i.sJiared;;':.oppone~,1'h(W . .....d.;:both~utions~:$d~l;0'lJl1D forconmientFrlday.....' ....,
by the ~tl1ej;ot1l1ty antlies,$h6~tbat . ..... .~+.not..agaiQst.thest8dlgtj:li"But ...... .~.~AAtd ,she.finds it
the state.1\11oka!J()unty }I1ans'r:p:lel1tsdIL$tadllU'DS'~ugb.()~'tl1is ~put8ah~ bUrden.Qn ~eseending, to ..argue' ,~
to ask the LeeJA1Ati1refor antheU11itedstateshaveresuttedpeQpleWl1ocan'tattord~ ..... '.' .cltl2eps.. can't.undersf;andHthe
tw34ptionJi'OJI18.state law(inllttleor'noeeonoJIii~ . .,;';i~er*of~. sup- loDlttetinbeD,_Qfthe plan.
~,a~W~OJlsales/. 'TheYargu~that...,.. ..... . e;:iP9rk~tbe;~;~ptan "That: attitude h8$ toflamed
o
CITY COUNCIL MEETING
Wednesday, December 28, 2005
6:30 P.M.
COUNCIL MEETING
L CALL TO ORDER
I. RoD Call
n. APPROVAL OF AGENDA
m. APPROVAL OF COUNCll.. MINUTES
I. December 14, 2005 City CouncD Meeting Minutes (page 1-8)
IV. CONSENT AGENDA
I.
2.
3.
4.
C) 5.
6.
7.
City of Centerville December IS, 2005 through December 28, 2005 Oaims
(page 9)
Centennial Fire District Claims through December 16, 2005 (page 10)
Agreement for Residential Reeycting Program (SCORE Funding - Anoka
County/City of Centerville) - 2006 (page 11-18)
Stork Twin City Testing Corp. - 2004 Street Projeet(5148.00) (page 19-20)
Braun Intertee - Industrial Park Improvements (51,847.75) (page 21-23)
Kjolhaug Environmental Services - Industrial Park Improvements
(51,999.31) (page 24-25)
Successful Completion of Year 7, City Qerk (Ms. Teresa Bender) &.
Recommendation for Step Increase to Step 7, Grade 6
V. A WARDSIPRESENTATIONS/APPEARANCES
t. Mr. Greg Kieselhont - CenterviUe Lion's Request for Special Event Permit
& LG220 - Raftle Permit for Saturday, February 11,2006 Fishing Contest
(page 26-48)
VL PUBLIC BEARINGS
VB. NEW BUSINESS
I.
2.
3.
4.
0 5.
Res. #05-060 - Self-Administrate Employee Benefits Plan w/Atlac (page 49-
50)
Res. #06-001 - Appointments (page 51-53)
Res. #06-002 - Fee Schedule (page 54-72)
Call for Public Hearing - Chesnut Request for Easement Vacation (page 73-
74)
2006 Rate Schedule - Bonestroo, Rosene, Anderlik & Assee. (page 75-78)
vm. OLD BUSINESS
'.:.
1.
. . '>'.' - ~
"~,,~ ~ ./
PrOposal lor 8.,rviees, Lynn " Assoe. - CoundllStatTWork Session
(January 14,2006) (page 79-82)
.
" '.
" .
IX. ANNOUNCEMENTSIUPDATES
:,} ,: I~ ~:
1.
2.
3.
City Administnltor, Mr. DaDas Lanon
Downtown Redevelopment
Quad Press - Revolving Door (Capn)
-. ' " '~ ~~ :~ ~J' ,; :,
.. ,
;",',
... ,'. ~ ,;
X. ADJOURNMENT
:'~ ",;: :," ;-; ,J' ,;:.:
i~
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'. 0..' .,'~ { ~~ :
Y'(
**REMfflDERS,~*
,,;1.'
\1 ,0 ',ti,
':-~,f' :', ~,",. ,,\' :': i,
Jf
,I' '.J', '.. . ,..
City Hall closed on December 26, 2005 (Observance of Christmas Holiday) & January 2,
;;, '" : ::. J' :2006 (observa.Bce of New ;YearsHoliday).~-, ) i", . i,
Planning & Zoning Commission - January 3, 2006 (6:30 p.rn. i- City Hall Council
<~~'E ~l ::':; H~'-- /.1 ~'lt~:~;,'I"1(..: ~~",;; ,i,." ' \
'..n., .C9uncillP &\ZlPar:ks&.Recr~~llJointM~~d CQDlpJit1;ee.-r:cJanuary4, 2006 (6:30
p.rn. - City Hall Council C~Sc) '.,- i' ,> ," ,
. . :--'-JointPQwers ;Po1i~Govemmg-BQard-JaniIif.j9, 2006 (7:00.p,D1.7 New-PUBUilding) ------
. ~ i CouncilMeeting- J~ 1\,;2006 (6:3Q p.m.~City HallCpuncil Cchambers) ()
,Fjr~ Deparpnent SteeJ:iJlg.Committee-.lam.J.aty 12t 2006.(1I-:30~ p;JD.; 7;. Lino Fire Station) "-J
CouncillStaffWork Session-January 14, 2~(8;OO-4:90p.m. -.C~Hall Council
:,-:,Cluunbers)"f. 'c . I,:"" (~.' .,.,. ". ",...",.
City Hall clo-sed OI)J~ l(). 2QQ6(Observance of~L~,~ Holiday)
North Metro Cable Commission - January 18, 2006 (7:00 p.rn. - Spring Lake Park Council
Chambers) .~:".." , -, . . .:, . .
D5 W/E Coalition - January 19, 2006 (7:00 p.rn. - City Hall Hugo)
, " ",'!. Counci1M~g ~J8JlUlI1'Yi4S, 2()06,(6j30 p.m.~. City HaU ~un~ilCham~)
.., ';. .~" ":' -f
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()
CITY OF CENTERVILLE
CITY COUNca MEETING
DECEMBER 14, 2005
6:30 p.m.
Pursuant to due call and notice thereof: the City of Centerville held their regularly scheduled
meeting on December 14, 2005, at City Hall, 1880 Main Street.
STAFF:
Mayor Mary Capra
Council Member Lee
Council Member Lakso
Council Member Paar
Council Member Richard T................erwa..... ..... y.............. ...... th..................
None. OO@l1
City Attorney Mr. Hoeft l.J'J
City Engineer Mr. Peterson
City Administrator Mr. Larson
PRESENT:
ABSENT:
L CALL TO ORDER
Mayor Capra called the December 14, 2005, City Council meeting to order at 6:30 p.m.
n. SET AGENDA
The following items were added to the Agenda:
Relocating and Establishing ofCSAH 54; Renumbering ofCSAH 21.
Motion bv CODneD Member Pur.. seconded bv CODneD Member Terwav to aoorove
the At!enda as amended. AU in favor. Motion carried onanimouslv.
m. APPROVAL OF COUNca MINUTES
1. November 30. 2005 City Council Meeting Minutes (Truth in Taxation)
2. November 30. 2005 City Council MeetinV Minutes
3. November 30. 2005 City Council Closed Executive Session Minutes
4. November 30. 2005 City Council Work Session Meeting Minutes
Motion bv ConneD Member T ..akso.. seconded bv CODneD Member Terwav to
aoorove the November 30.. 2005 City CODneD Meetinl! MinDtes {Truth in Taxation\
as oresented. AU in favor. Motion carried unanimouslv.
/
City ofCentenille
Council Meeting Minutes
December 14,2005
Mayor Capra requested the following on Page 2 of 8 Ebel correct spelling. And John
Fischbach and spelling of Dosch.
Mr. Peterson pointed out that Number 7 on the Consent Agenda should be Tedd Peterson.
Council Member Lakso requested the following on Page 5 of 8, change executive session
change to closed session not during work session.
Mayor Capra on Page 7 of 8 the 8th paragraph down the last word says ride alongs
identify them as observer.
Motion bv ConneD Member Lakso. seconded bv CouncD Member Pur to aoorove
the November 30. 2005 Citv CouneD Meetinl! Minutes as amended. All in favor.
Motion carried unanimonslv.
Motion bv ConneD Member Lam. seconded bv CouneD Member Lee to aoorove
the November 30. 2005 Citv ConneD Oosed Executive Session Minntes as oresented.
All in favor. Motion carried nnanimouslv.
Mayor Capra asked that Committee Assignments add Lakso to the Cable Commission.
M9tion bv CouneD Member Lee. seconded bv Council Member Terwav to aoorove
the November 30.2005 Citv Council Work Session Meetinl! Minutes as amended.
All in favor. Motion carried nnanimouslv.
IV. CONSENT AGENDA
1. City ofCenterville December 1, 2005 through December 14,2005 Claims
2. Centennial Fire District claims through December 2, 2005
3. Centennial Lakes Police Department Claims through December 8, 2005
4. City ofLino Lakes Final Payment (21st Avenue Reconstruction) $11,677.08
5. City of Circle Pines Police Facility Lease Buyout $14,550
6. MCFOA Conference Best Western Kelly Inn Conference Not to Exceed $840.00
7. Parks & Recreation Committee Recommendation for Centennial Soccer Club
Requested Usage of Laurie LaMotte Memorial Park's Soccer Fields
8. Planning & Zoning Commission Recommendation for Landscaping Amendment
Associated with Arcade Concrete, 2016 Gateway Circle
9. ABDO, Eick Ii Meyers LLP Confirmation of Audit 2005
10. Northern Forest Products $18,470.82 Final TIF Payment
11. Resolution #05-057 Termination of Acclaim Benefits as the Administrator of the
City's Flexible Spending Plan
12. Successful Completion of Year 4, SecretarylReceptionist (Stephan) &
Recommendation for Step Increase to Step 5, Grade 3
Mayor Capra requested that Item 8 be removed for discussion.
Page 2 of9
;:
City of Centerville
Council Meeting Minutes
December 14.2005
Motion bv ~9uneD Member Lee.. seconded bv CouneD Member Pur to aoorove
Consent Aeenda Items 1-7 and 9 - 12 as oresented. All in favor. Motion carried
unanimouslv.
Mayor Capra asked why the landscaping plan is being amended.
city Administrator Larson explained that different types of trees were substituted as well
as rock being substituted for grass and that was different from the approved plan.
Mayor Capra asked whether this would affect drainage.
City Administrator Larson indicated that Rice Creek Watershed District has no issue with
the proposal.
Motion bv CouneD Member TeNav. seconded bv CouneD Member paar to aoorove
Consent Aeenda Item 8 as oresented. AD in favor. Motion carried unanimouslY.
v. A WARDSIPRESENTATIONS/APPEARANCES
I. Mr. Paul Pierce. Anoka County Historical Society - County's SesqJJicentennial
Mr. Pierce appeared before Council and indicated that the sesquicentennial of Anoka
County is May 23, 2007. He then asked for input from anyone interested in helping with
the activities and celebrations to be scheduled for the sesquicentennial. The telephone
number for the History Center is 763) 421-0600 and Mr. Pierce can be reached at 763)
421-3232.
Mr. Pierce indicated that they plan on doing a wagon train across the County which is a
four-day trip and there will be 10 seats on that wagon train open to the public.
Mr. Pierce indicated they are looking for 1 SO photographs and would like more
photographs from Centerville.
Mayor Capra indicated they are considering a simultaneous fireworks display for all the
cities in Anoka County.
Mayor Capra indicated there are 21 cities and townships in Anoka County.
VL PUBLIC HEARINGS
None.
VB. NEW BUSINESS
I. Out of State Travel Policy
Page 3 of9
3
City of Centervi11e
Council Meeting Minutes
December 14,2005
City Administrator Larson indicated that Minnesota Statutes requires that cities have a
policy for out of state travel for elected officials.
Mo~on by Lee. seconded by Pur.. to aoorove the Out of State Travel Polin as
oresented. AD in favor. Motion carried unanimouslv.
2. TimeSav~ otTSite Secretarial Service - 2006 Contract Renewal (Council and P
and Z Meetings)
Motion by Terway.. seconded bv paAr.. to aoorove the TimeSaver Oft'Site Secretarial
Service 2006 Contract Renewal. AD in favor. Motion carried unanimously.
3. Resolution #05-058 Locatinf! and Establishing CSAD 54 - Anob Coun1y
Motion by Council Member Lee.. seconded by CouneR Member Terway.. to aoorove
Resolution #05-058.. a Resolution Reauestine: Revision to State Aid SYStem to Anoka
State Aid mghway. AD in favor. Motion carried unanimouslY.
4. Resolution #05-059 - Requestinf! Renumberin.g of CSAD 21
Motion by CouncR Member Terway.. seconded by CouncR Member Lee. to aoorove
Resolution ##OS-OS9 Reauestin~ Renumberine: of CSAH 21. AD in favor.. Motion
carried unanimouslY.
vm. OLD BUSINESS
1. Centerville Liquor -Off' Sale Liquor License and Tobacco License Renewal
(2006)
Motion by Council Member Lakso.. seconded by CODneR Member paar.. to aoorove
the liauor license and tobacco renewal for CenterviUe Liauor for 2006. AD in favor.
Motion carried unanimouslY.
2. Trio Inn - Off Sale. On Sale. Sunday Liql10r License and Tobacco License
Renewal 2006
Motion by Pur.. seconded by Terway.. to aoorove the Off Sale.. On Sale.. Sunday
Liauor License and Tobacco License Renewal for 2006. AD in favor. Motion
carried unanimously.
3. Approval of Resolution #05-056 - J\Rproving the PrQposed 2006 Budget and Tax
Le~
Motion by CouncR Member Lee.. seconded by CooneR Member Lakso.. to aoorove
Resolution ##OS-OS6 as oresented. AD in favor. Motion carried unanimouslv.
Page 4 of9
1
City of Centenille
Council Meeting Minutes
December 14,200S
4. Amendment #2 to Option Agreement - Bac1cJlie Road (CSAH 14) City/Mr. Lloyd
Drilling
City Administrator Larson explained that the City has an option on the property that runs
out at the end of the year. He then said that the proposal of the City is before Rice Creek
Watershed District and the Army Corp. of Engineers and will be decided on in January
and Staff bas asked for an extension of the agreement and the property owner bas agreed.
Motion bv Council Member Terwav. seconded bv Conncll Member Poor to aOOl'Qve
Amendment ##2 to the Ootion Asn-eement with Mr. Uovd Drillinfl. All in favor.
Motion carried unanimouslv.
5. MJliuire Iron Pay Request #13 (Final) & Closeout (Water Tower) $46.981.56
Mr. Peterson indicated that this would be the final payment on the water tower project
and noted the total project costs were $873.511 and that amount was slightly under the
budget.
City Administrator Larson indicated that repaving the site will need to be done at some
point and the estimated rem.ining dollars will be spent on final site restoration work.
Motion bv Councll Member Lakso. seconded bv Councll Member Pur to aoorove
Pav Reauest ##13 to Maf!Uire Iron as the final oav reauest on the water tower
oroieet. AU in favor. Motion carried unanimouslv.
6. Alexandra House Contribution
Mayor Capra indicated she asked to have this placed on the Agenda because Connie
Moore was before Council in July asking for Council support of the Alexandra House.
She then said that she attended the Lino Lakes Council meeting and they are cutting all of
this type of expenditure out of their budget. She further commented that she would like
to see the City support the Alexandra House as Centerville residents utilize their services
and Staff bas indicated that the Alexandra House asked for a contribution of
approximately $400.00.
Motion bv Councll Member La,kso. seconded bv Conncll Member Pur to aoorove a
donation to Alexandra House in the amount of 5400.00. AU in favor. Motion
carried nnanimouslv.
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator. Mr. Dallas Larson
City Administrator Larson indicated the police governing board met and discussed the
forfeiture issue discussed at the last meeting and they have requested that the City release
Page 5 of9
~
City of Centerville
Co1m.cil Meeting Minutes
December 14,2005
the confidential report prepared by the outside attorney and the City Attorney's opinion
to the League of Minnesota Cities Insurance Trust.
~otion by Council Member Terway. seconded by Council Member Lakso to
authorize StatT to release the confidential reoort oreoared by the outside attomev
and the City Attomev's ooinion to the Leane of Minnesota Cities Tn.uranee Trust.
All in favor. Motion carried unanimously.
city Administrator Larson indicated that Planning and Zoning has finished their section
of the Codification and are recommending those sections be included when the
Codification is considered by Council.
2. Downtown Redevelopment Planning
city Administrator Larson indicated that he and other representatives from the City met
with the library representatives to discuss the County's need for a new resource library
and they have not yet made a decision on the final location for the resource libtary. He
then explained that the library representatives have asked the City to provide any further
information that may assist them in their decision on whether to choose Centerville as the
location.
City Administrator Larson explained that the proposal would use a pretty large piece of
ground and they would be tax exempt but it would generate traffic for downtown and it is
a valuable resource for the community but would not generate tax revenue.
City Administrator Larson indicated that Staff seeks direction on whether to spend City
funds to provide the requested information to the Library Board. He then suggested
approving up to $5,000 to provide the information.
Council Member Lee indicated that he would like the City to aggressively pursue having
a library located in the City.
Mayor Capra indicated she would be open to spending the $5,000.00 at this point.
Council Member Terway indicated his only concern would be not to jeopardize any of
the established plans for redevelopment within the downtown area. He then said he
would agree to spending the $5,000 to get the documents necessary to the Library Board
in an attempt to bring a library to the City.
Council Member Lakso agreed and said she feels a library would be an asset to the
community.
Council Member Paar indicated he thinks it would be nice to have a library but he has
some concerns as to the size and he does not want to utilize all the available property for
redevelopment on the library. He then said that the library could potentially bring
businesses in. He further commented that he would like the consultant providing the
Page 6 of9
(p
City of CenteIville
Council Meeting Minutes
December 14, 2005
information to consider the building being larger than 25,000 square feet and noted that
parking spaces for 150 vehicles is a large land requirement.
Mayor Capra asked whether the proposed library would tit on the property west of City
Hall. She further commented that she would like to look at other sites within the City
other than the downtown location.
Council Member Terway questioned where the funding for the library would come and
whether parking would be paid as well.
Mayor Capra indicated that the funding would come through Anoka County for the
facility.
Motion bv Council Member TeNav. seconded bv Council Member Lee to aoorove
not to exceed $5.000 to Damon Farber to Study the Libra" location. AU in favor.
Motion carried unanimouslv.
3. Centerville ~M<D)icentennial
Mayor Capra indicated that the wagon train will be incredible and she looks forward to
the other celebrations in honor of the sesquicentennial. She then asked Staff to designate
a Staff member to attend the meetings regarding the sesquicentennial.
4. Centennial Lakes Police De.partment ~ Round of Tobacco Compliance Checks
for 2006 - All Licensees Passed
Mayor Capra asked Staff to send a congratulatory letter.
5. Lynn and Associates
City Administrator Larson indicated that Lynn and Associates has provided a proposal
for facilitating the CounciVStaff retreat and asked for Council consideration.
Mayor Capra indicated that she would commit for the time for the January work session
and seek Staff recommendation as to how to proceed from there.
Motion bv Council Member Lakso. seconded bv Council ~ember Pur to table the
orooosal from Lvnn and Associates to the next meetin2. AU in favor. Motion
carried unanimously.
Mayor Capra indicated that the holiday charities going on within the City of Centerville
are Main Street Bank is collecting toys for families in need until December 21,2005 and
the toys will stay in this area. She then noted there is an adopt a family program through
Anoka County Social Services and there is information on the City web site.
Page 7 of9
1
city of Centerville
Council Meeting Minutes
December 14.2005
Mayor Capra indicated that the Alexandra House provides gifts to women and children
that they help throughout the year and they do accept donations of gifts and foods and the
information is on the website.
Mayor Capra indicated that Granny's Closet collects clothing for those in need and that
information is on the website.
Mayor Capra indicated that anyone who wishes to donate items to the Alexandra House
can drop them off at City Hall and she will deliver them.
Mayor Capra indicated the final public informational meeting will be held on December
20, 2005 at Centerville Elementary and noted there would be on site child care available
but those interested must register through City Hall.
Council Member Terway provided an update from the Planning Commission meeting
reviewing the items discussed for Council.
Mayor Capra indicated that new police officers were sworn in and she and Council
Member Lee toured the new facility.
Council Member Lee indicated that the new Police Chief would be sworn in on January
9, 2006.
Mayor Capra indicated that Council Member Lee was appointed as Chair for the Police
Governing Board for 2006.
Council Member Paar provided an update on the Park Commission meeting for Council.
Council Member Pur indicated that skate nights are January 6 and January 27, 2006 with
horse rides from 6:00 p.m. to 8:00 p.m. and it will be at Laurie LaMotte Memorial Park.
Council Member Pur indicated that Parks and Recreation is discussing different ways to
conduct a contest for naming the park and use those ideas and make a recommendation.
Those entering a suggestion for a name would have their name entered for a drawing for
Cougar Cash and this will be done during the Fete des Lacs Festival in 2006.
X. ADJOURNMENT
Motion by Coone" Member Lakso. seconded by CooneU Member Pur to adiourn
the December 14.2005 City Coone" Meetin2 at 7:45D.m. AU in favor. Motion
carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 80f9
f
CITY OF CENTERVILLE
12/22/05 10:44 AM
Page 1
*Check Summary Register@)
Check Date
DECEMBER 2005
Check Amt
Name
10100 MAIN sMa BANK
PaId Chk# 020"897 MAKSYMKIW, LISA
PaId Chk# 020898 BRAUN INTERTEC
Paid Chk#020899 BUSINESS FORMS &
PaId Chk# 020900 CINGULAR WIRELESS
Paid Chk# 020901 LARSON, DALLAS
Paid Chk# 020902 MEDIATION SERVICES
Paid Chk# 020903 MET. COUNCIL ENV. SERVo
PaId Chk# 020904 METROSALESINCORPORATED
PaId Chk# 020905 PUBLIC EMPLOYEES INS
PaId Chk# 020906 SCHWAAB INC.
PaId Chk# 020907 SWEENEY, KRIS
Paid Chk# 020908 rIMe.SAVER.
Paid Chk# 020909 TOWN CRIER PROMOTIONS
PaId Chk# 020910 UNIVERSITY OF MINNESOTA
PaId Chk# 020911 XCEL ENERGY
12/2112005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
12/2812005
1212812005
12/2812005
12/2812005
12/2812005
Total Checks
$50.00 CHILD CARE FOR DT MEETING 12-2
$1,847.75 INDUSTRIAL PARK IMPROVEMENTS
$144.09 W-2 & 1099 & eNVELOPES
$134.82 CELL PHONE-11-10-05 THRU 12-
$37.32 BAKERY ITEMS & WATER FOR DOWNT
$375.00 ANOKA CNlY MEDIATION SERVICE
$12,011.46 . JANUARY 2006 SERVICES
$96.73 STAPLES FOR COPY MACHINE
$19,782.49 HEALTH INS. FOR JAN. 2006
$65.02 STAMP FOR SCANNED DOCUMENTS
$18.18 REIMBURSE MILEAGE FOR LASER FI
$178.40 P & Z MEETING 12-6-05
$116.08 TEDD - CITY CLOTHING ALLOWANCE
$630.00 J. MCPHERSON & P. PALZER -BUI
$1,024.97 1880 MAIN ST - SERV THRU 12-03
$36,512.31
"Please remember that there will be an updated list of disbursements for approval handed out on 12-28-05."
9
Centennial Fire DIstrict
Check Register
12/16/2006
The disbursements Usted below are submmed by the Centennial Fire District for your approval:
DATE
12116f2005
12/1612005
12/16Q005
12/1612005
12/1612005
12/1612005
12/1612005
12/1612005
12/1612005
12/1612005
12/1612005
CHECK# NAME
ACCOUNT
14986
14987
14988
14989
14990
14991
14992
14993
14994
14995
14996
Aspen Mills
Connexus Energy
FrattaIone's Hardware
Image Printing & Graphics
Loftier Business Systems
MOo Bennett
NO Chapter IAAI
Postmaster
Qwest
Verlzon Wireless
XceI Energy
Total
42120 - Uniform Expense
42252 - Station 1 - electric
42130 - Equipment Expense
42190 - Fire Prevention SuppUes
42180 - OffIce SuppUes Expense
42180 - Office SuppUes Expense
42200 - Dues and Memberships
42180 - Office SuppDes Expense
42240 - Telephone
42240 - Telephone
42254 - Station 2 - Electric
1of1
AMOUNT
244.39
360.38
50.72
701.41
22.39
706.38
10.00
111.00
214.62
154.39
a.zi
3,102.47
/0
COUNTY
o F
ANOKA
Integrated Waste Management Department
Government Center
2100 Third Avenue, Room 340 · Anoka, Minnesota 55303-2265
(763) 323-5730 · Fax (763) 323-5731
E-mail .recycle@co.anokamn.us
www.co.anokamn.us
December 13, 2006
PL' ~ In ~l ~~707J n
J:'~~"-" ".;:j .:1','j ..I:.;J U
Teresa Bender
Deputy Clerk
1880 Main St
Centerville, MN 55038
1Jt.~ ~ J ,aDS
Dear Teresa;
The Anoka County Board of Commissioners approved 2006 Municipal Goals, SCORE Muncipal Reimbmsement
Funding Allocations and authorized staff to prepare Residential Recycling Program Agreements on December 13,
2006. The Anoka County Agreements are based on the following:
. 2006 Municipal Residential Recycling Goal- The abatement goal will remain constant at 175 pounds per
person per year. The goals were based on the 2004 Metropolitan Council estimates that were released in July
2005. Specific goals are listed on the attached chart on the reverse side of this memo.
. 2006 SCORE Municipal Reimbursement Funding Allocation - Anoka County has received the fall SCORE
payment of$355,100 and is expecting to receive a spring SCORE payment of$355,100. The proposed 2006
municipal ftmding includes the additional payment. The 2006 SCORE allocation is a base of $1 0,000 and
$4.70 per household and is indicated in the attached chart. If the second payment is not received the ftmding
allocation will be reduced
. 2006 Contracts - The 2006 residential recycling contracts are included in this mailing. Please note the
language in Section 7 regarding the SCORE ftmding. If we do not receive the 2nd SCORE allocation or if it
is reduced, the total SCORE allocation will be reduced.
Section 7. Notwithstanding any provision to the contrary, the County reserves the right to reduce
the funding provided hereunder in the event insufficient SCORE funds are available. If the spring
SCORE payment of $355,100 is not received or is reduced, the County may reduce the project
maximum amount payable to the Municipality. The County will promptly notify the Municipality
in the event that the project maximum will be reduced.
Please have the mayor/town board chair and clerkladminim-ator sign three copies of the agreement and
return to Anoka County to complete the signature process. When the agreements are completely signed, an
original copy will be mailed back to you and Anoka County retains two copies for its file. Thank you!
"
Sincerely,
Carolyn Smith
. Solid Waste Abatement Specialist
AffIrmative Action I Equal Opportunity Employer
Printed on 50% recycled paper of which 30"k is post-consumer
II
2006 SCORE Funding and Goals
$10,000 Base per municipality and $4.70 per household
Goal based on 175# per person per year
2006 funding is based on receiving an additional spring payment of $355,100. If this spring
payment is not received, the 2006 funding total will be one half the total for each municipality.
Municipality Contract # DB PoPulation Goal 2006 Fundine.
Andover 2005-0285 8,107 29,262 2560 $ 48,102.90 .
Anoka 2005-0286 7,262 18,150 1588 $ 44,131.40
Bethel 2005-0287 149 500 44 $ 10,700.30
Blaine 2005-0288 15,926 51,002 4463 $ . 84,852.20
Bums 2005-0289 1,123 4,110 360 $ 15,278.10
Centerville 2005-0290 1,077 3,644 319 $ 15,061.90
Circle Pines 2005-0291 1,697 4,950 433 $ 17,975.90
Columbia Heights 2005-0292 8,033 18,600 1628 $ 47,755.10
Columbus 2005-0293 1,328 4,120 361 $ 16,241.60 .
Goon Rapids "2005-0294 22,578 62,243 5446 $ 116,116.60
East Bethel 2005-0295 3,607 11,405 998 $ 26,952.90
Fridley 2005-0296 11,328 27,088 2370 $ 63,241.60
Ham Lake 2005-0297 4,139 14,508 1269 $ 29,453.30
Hilltop 2005-0298 400 768 67 $. 11,880.00
Lexinmon 2005-0299 819 2,160 189 $. 13~849.30
Lino Lakes 2005-0300 4,857 18,725 1638 $ 32,827.90
Linwood 2005-0301 1,578 4,900 429 $ 17,416.60
Oak Grove 2005-0302 2,200 7,455 652 $ 20,340.00
Ramsev 2005-0303 5,906 20,040 1754 $ 37,758.20
St Francis 2005-0304 1,638 6,500 569 $ 17,698.60
Spring Lake Park 2005-0305 2,676 6,700 586 $ 22,577.20
Total 106,428 316,830 27,723 $ 710,211.60
Population and Household count based on Metroppolitan Council Estimate released in July of 2005.
The Fall allocation of $355.100 bas been received, the balance of $355.100 is due from the OEA in the sonDl!.
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Anoka County Contract # 2005-0290
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 13th day of December, 2005,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF
CENTERVILLE, hereinafter referred to as the "MUNICIPALITY".
WITNESSEm:
WHEREAS, Anoka County has received $355,100 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ 115A.557
(hereinafter "SCORE funds"); and
WHEREAS, Anoka County anticipates receiving an additional $355,100 in SCORE
funds in the spring of 2006; and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2006 through December 31,
2006, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ 115A.03,
subdivision 24a.
b. "Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. ~ 115A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner
that precludes further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
1
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f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyClable material.
g. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ USA.03,
subdivision 38.
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 319 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the
focused recyclable material of the year as specified by the County. The
County will provide the Municipality with background material on the
focused recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 2006, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20,2006 and January 19,2007:
a. An accounting of the amount of waste which has been recycled as a result of the .
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
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provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a 'description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
._ during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for fmancial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2006
and January 19, 2007. Costs not billed by January 19, 2007 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners. '
7.
ELIGmILITY FOR FUNDS. The Municipality is entitled to receive reimbursement
for eligible expenses, less revenues or other reimbursement received, for eligible
activities up to the project maximum as computed below, which shall not exceed
$15,061.90. The project maximum for eligible expenses shall be computed as follows:
~:
a. A base amount of $10,000.00 for recycling activities only; and
b. $4.70 per household for recycling activities only.
Notwithstanding any provision to the contrary, the County reserves the right to reduce the
funding provided hereunder in the event insufficient SCORE funds are available. If the
spring SCORE payment of $355,100 is not received or is reduced, the County may
reduce the project maximum amount payable to the Municipality. The County will
promptly notify the Municipality in the event that the project maximum will be reduced.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to fmal expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
3
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Agreement were expended in accordance with Minn. Stat. ~ lI5A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. ~ 16C.05, the Municipality shall allow ithe County or
other persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall. have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota . for the. use of SCORE funds provided to
the Municipality by the County under this Agreement.
b. . No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital. status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in,be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established. and published by the Minnespta Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department.
'..~" .,
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e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
1. Nothing in this Agreement shall be construed as creating the relationship of co-
.... partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11.
PUBLICATION. The Municipality shall acknowledge the fmancial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the- Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7)
days written notice, delivered by mail or in person to the other party, specifying the date
5
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of termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first
written above:
CITY OF CENTERVILLE
COUNTY OF ANOKA
By:
Name:
By:
Margaret Langfeld, Chair
Anoka County Board of Commissioners
Title:
Date:
Date:
ATI'EST:
By:
Municipality's Clerk
John "Jay" McLinden
County Administrator
Date:
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
to",
6
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..
, n Bonestroo
-=- Rosene
"1\11 .Mderlik &
1 \11 Associates
Engineers & Architects
2335 West Highway 36 · St. Paul, MN 55113
Office: 651-636-4600. Fax: 651-636-1311
www.bonestroo.com
December 9, 2005
Dallas Larson
City of Centerville
.1880 Main Street
Centerville, MN 55038
RE: Invoice No.0056059-IN
Stork Twin City Testing Corporation
2004 Street & Utility Improvements
File No. 616-05-142
Dear Dallas,
Enclosed please find the invoice from Stork Twin City Testing Corporation for services they
provided on the above referenced project. The work involved water bacteria testing on the
Mound Trail project. Our recommendation is to pay $148.00 to Stork Twin City Testing
Corporation for their services rendered.
Please call me at 651-492- 77 40 if there are any questions or concerns.
Very truly yours,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
~ ~--l-
Ryan Goodman
· St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
I?
5TCJR~@
P. ' , Materials Technology
." 't:wIn. ~ ~ R.i
'w...~"'" i
~, ' , .
INVOICE
Page I ofl
REM1T TO:
. ' .
STORK TWIN CITY TESTING CORPORATION
NW 7453
P.O. BOX 1450
MINNEAPOUS, MN 55485-7453
CUSTOMER NO:
00-CEN077
INVOICE NUMBER:
INVOICE DATE:
PROJECT NUMBER: .
0056059-IN
11/30/2005
305252A
TERRENCEM, SCHMIDT
CENTERVIILE. CITY OF.
C/O BONESTROO ROSENEANDERLIK
2335 WEST mGHWAY 36
ROSEVILLE, MN 55113
PROJECT MOlt:
CONTAcrNAM.Ei
RYAN GOODMAN
CUSTOMER P.O.:
VERBAL 08/31/05
PROJECT INFORMATION:
MOUND~. '
CLIENT P~omcr #~~6-05-142
. WE ACCEPT: AM. EXPREss, VISA, Me. DISCOVEll
\. WPAlDNE'UODAYSFROMINV. DATE
:R>RQUESTIONS CONCElooNO' ,
INVOICES <;:ALL: (651) 645-3601 '
FED~ IDf# 56-2137150
\,
ITI:l\'J NO.
ITEM DEscluP'i10N
U~M
UNITS
RATE
AMOUNT
CS029
CS0:33
CS014
1110~/05
" SAMPLING FROM JOB SITE
WATER TEST
MILEAGE
HOUR
EACH
MILE'
2.00
1.00 '
40.00
48.00
,30.00
0.55
96.00
30.00.
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TBRMS:TOTALINVOICBDUB UPON RBCRIPT. . \.5% PBRMON11IINI'IlREST WILL BB CBAR(JJ!I)ON ALL PAST DUB ACCOUNTS, PWS
RBA80NABLB COLLllCltON COSTS, ATI"OIlNBY'S FBBS AND COURT COSTS.
TBB ONLY APPUCABLBTBRMS AND CONDmONS ARB 'l1IB OBNBRAL '.i1mMS AND CONDmONS OPSALB AND PBRJIORMANCB OFTIlS'l.'INO
SI!lI.VICBSBY STORK TWIN C11YTBSTINO CORPORATION, A NORTH CAROLINA ~1NllSS CORPORATION - DATBD OSJOtllOOt. '
Net Invoice:
Less DIscomit:
Ftelgbt:
Sales TaX:
148.00"
0.00
0.00
0.00
· · · ANAFl'IRMA11VBACTlON.EQUALOPPORTUNITYEMPLOYBR.. · ·
_......~ 148.00
Letter of Transmittal
.11. Bonestroo
... Rosene
-=- Anderllk &
1\11 AssocIates
Englneers &An:Nt_
Date: 12/12/05
We are sending you:
Project: Industrial Park Improvements
181 Attached
o Under Separate Cover
File No: 616-05143
o Shop Drawings 0 Specifications
o Copy of Letter 0 Samples
o Plans
o Change Order
To: Dallas Larson
o
Re: Geotechnical Evaluation- Braun Intertec
Copies Description Code
1 Braun Intertec Invoice # 255943 1
-
These are transmitted: (See Code)
1. For approval 5. No exceptions taken
2. For your use 6. Make noted corrections
3. As requested 7. Amend and resubmit
4. For review and comment 8. Resubmit _ copies for review
9. Submit _ copies for distribution
10. Return _ corrected prints
11. For Bids Due:
12.
Remarks: We have reviewed the attached invoice for $1,847.75 for the soil borings done in the Industrial
ParklLloyd Drilling parcel. Six soil borings were drilled and a short report was prepared. The work was
done satisfactorily and we recommend payment. The original proposal, dated October 6, 2005, was for
$1,980.50.
cc:
Signed: 7~ao wI~ -::::>
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Bonestroo, Rosene, Anderlik and Associates, Inc.
www.bonestroo.com
o Sl Paul OffIce:
2335 West HIghway 36
Sl Paul, MN 55113
Phone:651~00
Fax: 651a636-1311
o Milwaukee OffIce:
1516 West Mequon Road
Mequon, WI 53092
Phone:262-241~6
Fax: 262-241-4901
o Rochester OffIce:
1127th Street NE
Rochester, MN 55906
Phone: 507-282-2100
Fax: 507-282-3100
o Wlllmar OffIce:
205 5th Street SW
Wlllmar, MN 56201
Phone: 320-214-9557
Fax: 320-214-9458
o Sl Cloud Office:
3721 23'" Street S
Sl Cloud, MN 56301
Phone:320-251~53,~ , /
Fax: 320-251a6252 ^ '
Thomas W. Peterson
Bonestroo Rosene Anderllk Assoc.
2335 West Highway 36
St. Paul, MN. 55113
Invoice Date: 12/912005
Invoice '#: 255943
Project '#: SP-05-05003
Client '#: 801069
Client Ref:
}ndustrial Park Improvements"
Geotechnical Evaluation
20th Avenue North, South of Main Street
Centerville, MN
For Professional Services rendered through 12/2/2005
Consulting Services
654.50
Expenses
1,193.25
1,847.751
Invoice Total
Amount Previously Invoiced:
6k
~
. ./ ,?:>o'3>
VOO
l e:r '-l: k,
r0-
Please pay from this Invoice.
Terms: Due on receipt, 1 1/2% per month after 30 days, 18% annual percentage rate.
Project: SP-05-05003 - Industrial Park Improvements
Phase : Drilling
Consulting Services Detail
Surveying
Invoice # : 255943
Hours
Rate
71.00
Amount
35.50
35.50
, 0.50
Non-Salary Expenses Detail
Drilling Services
Qty
968.00
Rate
1.000
Amount
968.00
968.00
Phase: Drilling
1.003.50
Phase: Project Management & Engineering
Consulting Services Detail
Project Assistant
Project Engineer
Senior Engineer
Hours
1.50
4.50
0.50
Rate
55.00
106.00
119.00
Amount
82.50
477.00
59.50
619.00
Phase: Project Management & Engineering
619.00
Phase: Earthwork
Non-Salary Expenses Detail
Moisture content (ASTM D 2216)
Atterberg Limits: LL and PL (ASTM D 4318)
No. 200 only (ASTM C 117 or D 1140)
Organic content (ASTM D 2974)
Qty
1.00
1.00
1.00
2.00
Rate
10.250
71.000
48.000
48.000
Amount
10.25
71.00
48.00
96.00
225.25
Phase: Earthwork
225.25
Total Project SP-05-05003 - Industrial Park Improvements
1.847.75
7'^'P
OIL
1'1/(/1/( ,t;
Please pay from this Invoice.
Terms:. Due on receipt, 1 1/2% per month after 30 days, 18% annual percentage rate.
We accept
El.
Kjolhaug Environmental Services
26105 Wild Rose Lane
Shorewood, MN 55331
Invoice
BilL TO
City of CenterviIie
Attn: Accounts Payable
1880 Main Street
Centerville, MN 55038
1 DATE H INVOICE #
112/1/200511 120541
DUE DATE
12/31/2005
. PROJECT
2005-185 Centerville - Drilling
ITEM DESCRIPTION AMOUNT
MK. Professional Services - Project communication, management, 300.00
reviewed and edited permit
MD Professional Services - Project communication, coordination 1,680.00
with engineers, permit application
Courier fees Courier Fees 19.31
IOl,-if~-~
Thank you for allowin~ us to assist with your.environmental co~ting needs! ~ ~Total $t,~~~..J.l
Terms: Net 30
Phone #
952401-8757
t4
~
KjOLHAUG ENVIRONMENTAL SERVICES COMPANY
Providing Sound, Balanced, Comprehensive Natural Resource Solutions
City of Centerville
Attn: Accounts Payable
1880 Main Street
Centerville, MN 55038
STATEMENT
I DATE I
12/16/2005
DATE TRANSACTION AMOUNT BALANCE
11/17/2005 Balance forward 131.25
2005-185 Centerville - Drilling-
12/01/2005 . INV #120541. Due 12/31/2005. 1,999.31 2,130.56
12/06/2005 PMT #20813. Thank you! -131.25 1,999.31
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Ui:.C Z (j Z~OO5
CURRENT 1-30 DAYS PAST 31-60 DAYS PAST 61-90 DAYS PAST OVER 90 DAYS AMOUNT DUE
DUE DUE DUE PAST DUE
1,999.31 0.00 0.00 0.00 0.00 $1,999.31
PLEASE PAY FROM TIllS STATEMENT
26105 WIld Rose Lane, 5horewood, Minnesota 55331 · Phone: 952-401-8757 · Fax: 952-401-8798 $
Centerville City Hall
Teresa Bender, City Clerk
1880 Main Street
Centerville, MN 55038
Dear Teresa, Honorable Mayor and City Council Members,
The Centerville Lions Club will be holding it's annual Ice Fishing Contest
Fundraiser event on Saturday February 11 th on Centerville Lake. The Club
would like to apply for a Special Event Permit, for the Contest. Approval by
the City of Centerville is required.
The Centerville Lions would like this application to be considered on the
City Council Agenda. The application has been completed, signed and is
enclosed to Teresa's attention. Copies of supporting documentation are
enclosed along with it, for review.
Thank you for your consideration on this Special Event Permit for the
Centerville Lions Club.
Thank you,
b(~
Greg Kieselhorst
Centerville Lions Secretary
7155 Brian Drive
Centerville, MN 55038
612-221-9122
651-653-1833
$
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Centerville
Special Event Permit Application
1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 2006 Centerville and Lino
Lakes Lions Ice Fishing Contest
New Application: _X
Renewal of or Change in Application:
CONTACT PERSON: Greg Kieselhorst
TELEPHONE: 612-221-9122
OR 651-653-1833
2. IDENTIFYING INFORMA nON:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you. the applicant, to apply for this special event permit on its/their behalf.
Applicant's Name: _Greg Kieselhorst
Address: 7155 Brian Drive Centerville. MN 55038
Mailing Address: Same as above
Affiliation: Centerville Lions Club
Day Phone: _612-221-9122 Evening Phone:
Emergency Phone: _612-221-9141
Title: Lions Secretary
651-653-1833
3. EVENT PRINCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced. the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event.
Name: Centerville Lions and Lino Lakes Lions Clubs
OrganizationlBusinessl Agencyl AffIliation: Volunteer Organization
Is this a non-profit-organization?
_X_ Yes
No
If you are making application under non-profit status, proof of non-1>rofit status must be attached to this application
*Should be on file with the City of Centerville from the Minnesota Secretary of State, if not it will be provided.
Mailing Address: Same as above Day
Phone: _Same Evening Phone: Same
Title and functional responsibility with regard to the event: Centerville Lions Secretary. As part
of said duties, event permits and Lion insurance add-ons etc.
Page 1 of 10
/-1
4. REQUESTED EVENT COMPONENTS:
Date requested: _02-11-2006 Alternate date: 02-12-2006
Requested hours of operation: _llam (a.m.lp.m.) To: _3pm (a.mJp.m.)
Set up beginning date and time: 02-10-2006. 8am
Complete dismantle date and time: 02-13-2oo6.5pm
Describe the number and type of animals (if any) to be used in this event: N/A
Attach a draft of the entry form for participants and/or spectators.
Anticipated number of participants: _300 to 1,500_ Spectators: _Very few
5. INSURANCE: *TJ Adams Group Ins. is provided. City of Centerville, Anoka County Sheriff.
Attach to this application either an insurance policy or a certificate of insurance including the policy number,
amount, and the provisions that the City of Centerville is included as an additional insured. (please note that
insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first
amendment expressive activity, insurance requirements can be waived under certain circumstances.)
6. SANITATION: *The Lions will provide trash and recycling bins for use, and remove after.
Attach your "Plan for clean-uplMaterial Preservation". Include number, type and location of trash containers to be
provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around
containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are
present during the event. Indicate who and how many will be responsible for cleaning up after the evenL Describe
the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the
evenL) Include any other plan you have for ensuring post-event cleanliness and material preservation of city
facilities, equipment, premises and streets. A deposit of $SOO will be required for clean-up and restoration. If
premises are left in satisfactory condition. this deposit will be refunded in full foUowim! insoection. *Please
waive, see attached good standing letter from Mainstreet Bank. Four Porta-Pots will be rented. Lion members will
pick-up all left behind articles and trash, along with Centerville and Lino Lakes Boy Scouts.
LOCATION:
Please attach a map of your event land design. Check off below items that apply to your event
and indicate them on the attached map. Use, where necessary, a "to scale" drawing.
A. _ If a route is involved, the beginning and finish area with arrows.
B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to
-----ge-considered~-
C. _ If a route is involved, attach separate maps giving two or more alternate routes.
D. _ Entertainment or stage locations (grandstand operators should provide you with a
''to scale" drawing.)
E. _ Alcoholic beverage concession area.
F. _X_ Non-alcoholic concession area.
G. _X_ Food concession area.
H. General Merchandise concession areas.
I. _X_ Portable toilet facilities (indicate number).
Page 2 of 10
,Ii
J. _X_ Event participant and/or spectator parking areas.
K. _X_ Event organizer's command post.
L. First aid facilities.
M. _ Fireworks or pyrotechnics site.
N. _ Vehicle fuel handling sit.
O. _X_ Cooking areas.
P. _ Electrical sources to be used for cooking.
Q. _ tables, enclosures, etc.
R. _ Temporary or permanent structures constructed for the event.
S. _ Site of electrical wiring to be installed for the event.
T. _X_ Trash receptacles (indicate number)
u. _X_ Other - Please describe. _Contest Area - Centerville Lake, In front of Waterworks
7. A V AllABaITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe, including
the intended hours of the music, sound or noise: Sound amplification system. for
announcements.
Will alcoholic beverages be served? Yes
No _X_
PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROHIBITED IN CITY
PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL
AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION.
If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by
persons 21 years and older:
If yes, describe how, where, when and by whom the alcoholic beverages will be served:
If a casino party, a dance, or live entertainment is part of your event, please describe:
Please describe all of the activities of your event for which a license is required, for example: a
cabaret license, etc. Attach all required licenses to this application. Please note that certain
licensine may be reouired bv City. County and State aeencies. such as a Lare:e Assemblv
License for eatherines over 1.000 people. some types of food handline licensine. Gambline
License. Cabaret License. etc. It is your responsibility to check with the City Clerk or local
authorities to determine what licensine is required prior to submittine this application.
Page 3 of 10
~~
Will food and/or non-alcoholic beverages be served? Yes _X_ No
If yes, describe sanitation measures, food handling procedures and the nature of the food (such as
pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or
peeled and cut fruit.) Will be done as per stated Anoka Community Health guidelines.
If yes. yOU will need a permit from the Anoka County Department of Environmental
Health. Please attach a CODY of the oermit to this application. Permit applied for through
Anoka County. Granted Permits usually arrive day of event. with inspector.
8. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control:
Vehicles on the Lake could be a issue. should ice be too thin. If so. no parking signs and
barricades will be posted at the contest entrance at Waterworks. Contestants would have to park
and walk on and off the Lake.
If the event is to occur at night, describe how you are going to light the event area in order to
increase the safety of participants and spectators coming to and leaving the event: _Nt A
If your event includes vehicles or animals, describe the minimum and maximum speeds of the
event and the minimum and maximum intervals of space to be maintained between units:
10' between parked vehicles and other rows.
Attach to this application a copy of your building permit(s) if you are installing any electrical
wiring on temporary or permanent basis and/or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; frreworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those-dosures};-tents,-air supported structures, canopies, or fabric shelters.
Give the name, address and phone numbers of the agency or agencies which will provide first aid
staff and equipment if required. Attach additional sheets if necessary.
Name of agency: Anoka County Sheriff - Water Patrol
Name of Representative: Deputy Sink
Address: 1530 Bunker Lake Blvd. NW
Day phone: _763-754-4545 Evening phone:
Page 4 of 10
60
Indicate medical services (if required) that will be provided for this event:
Ambulances:
Nurses:
Doctors:
Paramedics:
9. VENDORS OR CONCESSIONAIRES:
Describe what vendors/concessionaires you will allow in conjunction with the event, and the
purpose of these concessions: Lions Concession Trailer. to make available Hot Chocolate.
Pop. Hot Dogs. Chili etc. to the Contestants.
Describe how you intend to regulate, monitor and control the type, number and quality of
vendors/concessionaires whom you may permit to operate in conjunction with the event: N/A
10. CITY SERVICESIEQUIPMENT:
Describe city services and/or equipment requested for this event: City barricades, cones, signs,
picnic tables and other equipment which may be borrowed on an as-available basis. You should
make advance arrangements to pick up and return this equipment. If you or any volunteers
cannot pick up and return this equipment, please attach a letter requesting these services and
explaining why your organization cannot perform them. This will be reviewed, then approved or
denied by the public works foreman.
Parking Cones and Street Barricades
11. OTHER PERTINENT INFORMATION:
Please list below any other miscellaneous information you feel would be important and have a
bearing on the approval of this Special Event Permit request:
12. FEE STRUCIURE1.EYENT_CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
Ticket price is $5.00 a hole. to fish in the contest.
13. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants/spectators or others that they may participate in the event whether they make a
donation or not:
Page 5 of 10
31
CenterviUe
Special Event Permit
NAME AND TYPE OF EVENT:
DAY, DATE AND TIME:
1. PARKS AND RECREATION DEPARTMENT
FINAL APPROVAL AND SIGN OFF
Signature
Title
Date:
Please check or use N/A (not applicable) where appropriate:
1. _ Final check has been made of application requirements.
2. _ Event is approved by City Council.
3. _ All required permits are issued and on fIle.
4. _ Refundable clean up fee has been paid.
5. _ Insurance Certificate is on fIle with City Clerk
6. _ Surety Bond is on file to secure payment for applicant's obligation to the
City.
7. _ Application is complete.
8. _ Special conditions are attached.
REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if
the conditions set fourth in the permit application are not being followed.
Permit is hereby revoked:
Signature
Title
Date:
Reason(s) for revocation:
TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED
CITY DEPARTMENT HEADS
Page 6 of 10
32
2. PARKS AND RECREATION DEPARTMENT
Special Events Coordinator:
Date:
InitiaVsign-off:
3. POLICE DEPARTMENT
Approved by:
Signature
Title
Date:
1. _ Emergency vehicle access.
2. _ Traffic/safety street closures.
3. _ Appropriate barricades. (# Required)
4. _ Police personnel required/available.
5. _ Portable toilet facilities. (# Required)
6. First aid facilities.
7. _ Internal security and crowd control.
8. _ nighttime lighting.
9. _ Other provisions as may be required by this department.
4. LICENSING AND INSURANCE
Approved by:
Signature
Title
Date:
1. Dance and/or live entertainment.
List types or permits or licenses required:
2. _ Alcoholic beverages.
3. Peddlers.
4. _ Noise abatement.
5. _ Other provisions as may be required:
Page 7 of 10
33
INSURANCE: Your insuranee coverage must be reviewed and approved by the
City's insurance carrier.
1. Public liability insurance naming City of Centerville and other public agencies
additionally insured is required.
2. _ Hold harmless forms executed and failed.
3. _ List and approve/disapprove other insurance coverage as may be required.
5. FIRE DEPARTMENT
Approved by:
Signature
Title
Date:
1. ____ Emergency vehicle access.
2. _ Use of fireworks, pyrotechnics, vehicle fuel, open flame.
3. Cooking facilities.
4. _ Occupancy and spacing of tables, enclosures.
5. _ Parade, floats.
6. _ Tents, air supported structures, canopies.
7. _ Other provisions as my be required by this department:
6. BUILDING DEPARTMENT
Approved by:
Signature
Title
Date:
Electrical:
1. _ Plan checkfmspection of any wiring installed on a temporary or permit basis.
2. _ Permit(s) attached.
H__ ~-StruetBral PIaB:
1. _ Plan checkfmspection of any temporary or permanent structures, including
bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms.
2. Permit(s) attached.
3. _ Other provisions as may be required by this department:
Page 8 of 10
3'/
7. PARKS AND RECREATION DEPARTMENT
Approved by:
Signature
Title
Date:
_1. _ Park permit(s)required.(to be attached)
2. _ Ballfield Usage Permit.
3. _ Beach permit required. (to be attached)
4. _ Trash containers required. (# )
5. _ Portable toilets required. (# )
6. _ Applicant's plan for cleanup, site restoration and material preservation
(recycling) required and attached.
7. _ Other provisions as may be required by this department:
8. PUBLIC WORKS DEPARTMENT
Approved by:
Signature
Title
Date:
1. _ Trash containers required. (# )
2. _ Portable toilets required. (# )
3. _ Special animal clean up required.
4. _ Barricades provided, as available. (# )
5. _ Cones provided, as available. (# )
6. _ No parking signs provided, as available. (# )
7. _ Applicant's plan for cleanup and material preservation (recycling) required
and attached.
8. _ Other provisions as may be required by this department:
9. STATE, COUNTY AND CITY HEALTH DEPARTMENT
Approved by:
Signature
Title
Date:
Page 9 of 10
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ACORDCERTlFICATEUF LIABILITY INSURANCE II M1E(M\.tI:DY\')
... December 6, 2005
"RODUCER (630}324-2500 FAX (630}324-2501 ON..Y /fIrllDca.lFERSNORlGHTSUPONltEU::Kllt"LiAlE
T. J. Adams Group, a HOb Rogal & Hobbs Company HCl..J:ER.1HISU::KllHCAlEDOESNOT AM:NDEX'fEND~
333 E. Butterfield Rd., Suite 500
lombard, Il60148 NSl.H:RSAFfCR)NGCOv'ERAGE
MilJRB) 1NSl.RERA: PCEp,j.IBfIcal.1nsLBanca
INSURERS:
:entervllle lions Club 1NSl.RERC:
lIinnesota NiURERD:
NiURERE:
lHEPOUCIESOF USTED BELOW HAVE 'luTHE ABOVE rut( ~INDICATED. ~
ANY REQUlREMENTTERM OR CONDITION OF ANY CONTRACT OR OTHERDOCUMENTWITl-I RESPECT TO WHICH THIS U::K1~a.;ATE MAY BE ISSUED OR
MAYPERTAN1HE~BVlHEPC1CESI.JI::Z:iUQ:ICUH8BIIISSlJB.ECT1l)Al.L 11-E1ERMS.1.=Xa I /SfOI\ISAND~a:SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlDa..AIMS.
3R 'NPECFIII5lRAN:E I fQ.CYN.MI5R - EACHOCCURRENCE LIMITS
GENERAL LIABIU1Y I $ 1
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A t-IlOO21731mB 09f01/2005 O9I01l2OO6 PERSONAl&NN INJURY $ 1 000 000
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RE1ENTICJ'\I$ $
WORKERS COMPENSATlotI AND I WCSTAJU. I I OTHER
.- EMPLOYERS" UA8lL1TY______ - NOTc::x>'VERED . -- -- EL EACH/ICCIDENT $-- - -- -~---
ELDIS6ASE-EA S
E L DIl:EASE-PClJCVUMIT S
DEScRlPTlotI OF OPERATION8ILOCATIONSIVEHlCLESlEXCWSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
:Jrovlsions of the policy apply to the Centerville lions Club for their participation in the Ice Fishing Contest on February 10-12,
!006 or any other dates durit1g'1f1epolrcy~perlod. --
rile City of Centervllle and Moka County Sheriff's Office are additional insured, but ONLY with respect to liabOity arising out of the
Jse of Premises by the Centerville lions Club and not out of the sole negligence of the said additional Insured.
:JROVISIONS OF THE POLICY DO NOT APPLY TO THE SAlE OR SERVING OF AlCOHOLIC BEVERAGES.
_...u._JE I I ADDITIONAL INSURED; INSURER LETTER
SHOULD AN'( OF TIlE ABOVE! ~cn POLICIES BE CANCELED BEFORE TIlE
EllPIRATlON DATE 1HE!REOF. TIlE ISSUING COIIPANYWILL ENDEAVOR TO MAIL
:::Ity of Centervllle, .JQ.... DAYS WRITTEN NOTICE TO TIlE CERTlRCATE HOLDER NAMED TO THE LEFT.
~oka County Sheriff's Office, BU1' FAIWRE TO MAIL SUCH NOlICESHAU.1MPOSE NO OBUGATIotI OR LIABIIJTY
OF ANY KIND UPON TIlE COMPANY. rrs AGENTS OR Kl:l"Kt:St:NTATIVES.
IIIlnnesota ATJve _/'.1._, F. /!'/nLAAA,
Tft1... 'D A..:J_ ,.. D ,.. "
31
",~.".,
Letter of Good Standing
December 9, 2005
To: City ofCenterville
From: Michael J. Thinesen - Mainstreet Bank
Phone: 651.762.'"'
Fax: 651.762.'"1
7111 21st Ave. N
p.o. Box 455
CentelVi1le, MN 55CX38
Please accept this letter as a letter of good standing for the Centerville Lions Club. The
Lions Club will be responsible for clean up of the area used in the fishing contest being
held on February 11,2006. Please accept this in lieu ofa cashier's check of $500.00,
which the Centerville Lions Club accepts as a penalty if the area is not cleaned
appropriately.
Sincerely
c-~~/
Michael 1. Thinesen
President - Centerville
Mainstreet Bank
,
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=-:,-c-~:~--- - -: :".' -, _ _~..- .,". . _': ,-" ',',; . . - ,Q,- -.\1:1.-' ".'!' on: . ,- -- .._."_..,..'.',-.rJ'''',..,..'....'...-,.,'i>-.,......"..'_'"''L:...~;,,',.
: ::_p>;;~:_:;;.-?, r.' ,.' _ _ .. -;. ',' _..."'~. ,n':, ..\",_ :. __:.:,-~.;:'(~,,_,_;?.'u.._, ".." _.._.,_. " d _..' '_~~,: -, ,. .;!,~^.:_. :., "_._"'.'-.",.', ~ -,," '.' , _, ~ .,\. '0"_'_ :"""'" ,<!:'-,_..t.,~..-_. _.n _ __.. -I_._~. _ :".:.~:,;".:~.:~;-",;:.~~;-::J~~'~'~'Y"),.',_T_:~1, -;~~.':f:,"" \-;..~::;:
DATE ISSUED:
PERMITNUMBER: 2006E-12
MUNICIPALITY OF: Centerville
COUNTY OF: Anoka
ORGANIZATION: CenterviIle Lions Greg Kieselhorst
ADDRESS: 7155 Brian Dr Centerville MN 55038.
HOME PHONE: 651-653-1833
WORK PHONE: 612-221-9122
VOU ARE HEREBY GRANTED A PERMIT TO: Ice fishing Contest
.,.
ON: Centerville Lake
FROM: February 11 tb 2006 7am
(LAKE OR RIVER)
TO: February 11 tb 2006 6pm
I AGREE TO OBSERVE ALL LAWS AND REGULATIONS RELATING TO THE USE OF WATERlICE
AND WATERCRAFI'. I UNDERSTAND THAT TInS PERMIT DOES NOT RELIEVE ME IN ANY WAY
FROM ANY RESPONSffiILITY OR LIABILITY I MAY INCUR IN CONNECTION WITH ANY
ACTMTIES UNDERTAKEN PURSUANT TO TIllS PERMIT. The Anoka County Sberifi's Office
reserves the ri t to cancel this ermit at an time due to cause.
Signed: ,'.-=
Date:
It ...tfJ.-t('
Signed:
Date:
\ ;)DCull)
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Minnesota Statutes Section 86B.121 requires any person sponsoring a tournament, competition or exhibition '
on water or ice to obtain a written pennit from the Sheriff of the County in which the event is to originate. If
a permit is denied, the appl~cant mayappea1 to the C()mmissioner of Natural R~urces.
This application must be completed, including required attaclnnents, before a permit will be issued. TH It:
ANOKACOUNTY SHERIFF'S OFFICE REQUIRES THE APPLICATION TO BE SUBMlT..)!;D
AT LEAST 30 DAYS IN ADVANCE OF THE SCHEDULED DATE OF THE EVENT. FAILURE
, T()COMPLYWILL RESULT IN DENIAL.
1. Location of Event:
~\~ l-AU ~ A~"D?A ?~; M..1
2. Description of Activity:
~-t'le?-ul'-,""", ,-, Q,..J 7 A-.l,..J\.JA!- \LE F, ~ ,-.II-. ~E 7i'"""""
3. Dates of Events (including alternates):
~U2-~f Fe~i \l"Tb- I '2t70b
~vPri Pe~Arl-t 12- "{"it, ~
4. Time of Event: \ \ AM
To: :3-?fW'
s. Person/Organization Sponsoring:
Nari1e:a..rre~,\"\.Q: L-lQ.,a? I t.-I-l t> ~~ t-U:~'.)7 /...J.l s7
Address: 71c;~ 'B:;uA..s c:::.z.,,,~ L.ci...:il""e.Z2.\tlt-oL.€ , Wlo-J '??D:?5
Home Telephone: ht;(r 1:.G30- ,S3~ Work Telephone: h.J. '"'2--"'J..r- <J l~;z;.
6. Person Responsible for insurance compliance with permit:
Name: ~'- ~,.tC~~
Address: ?~ A~ AC:it;tJG.
City and State:
_ Home Telephone: Work Telephone:
7. Attach a Certificate of Insurance to this application along with liability indemnification:
Pursuant to Minn. Sta. ss 86b.121 (c):
The county's issuance of a permit under this section does not make the county liable for any injury
occurring at the event.
10
8. DNR permit (Under Statutes Section 97C.081) regarding fishing contest restrictions and requirements
may be required. YOU ARE RESPONSffiLE FOR CHECKING WITH TItt DNR.
a. Permit Required:
YES
/' NO. If required attach a copy ofthe permit.
9. A permit is required by the DNR Enforcement Office to exc~ the regular Minnesota Speed limit or to
operate without .proper muftlers. See Minnesota Statutes 84.86 and 84.871.
10. Y 00 are responsible for checkine: with local municipal authority to obtain comments ree:ardine: the
event. Attach a copy of written comments to this application
II. LAW ENFORCEMENT PERSONNEL: Law enforcement personnel may be required by local
mUllicipaI authority at your expense.
a. Arrangements for law enforcement personnel (if applicable)
~E\..J'ret.4-JtJ\1-- rii2-6 i" -PPlAL€' -t-\A,,~ ~€;,-J r-Iv&IFleO' or ev~
12. Estimated number of people attending the event: ~Dto - \. ~ f>D ~e.-v~ oF ",,~~iZ...
,
13. Parking arrangements for attendees:
a. Where:N\wNl~ciil+-7 ~ r\w1 ,4-, ~ t-Aft.$. ,F ~,
b. Number of cars: 2-b - .2:eD'
c. Will food be served? if YES NO License from Anoka County Department of
Community Health is required if food will be served.
14. At any ice function or event, allowance for parking vehicles on the ice is at the discretion of the Anoka
County Sheriff's Office and the officer issuing the permit. Parme: allowance maybe chane:ed at any
time due to ice conditions.
a. Alternate parking site (if ice parking is proposed):.Kr ~~~ vAiU-wL. ~~ ~
15. Emergency and medical arrangements: (plan should be considered adequate by municipal authorities): .
~,.J, HI\\JG ~ M1$\1FC~;'/..
16. Sanitation Facilities: 4- ~A1-~ "'TD ~ bI--.J ~,~ pP ~E't-SC.
17. The ice thickness in the area of the event must comply with recommendations for good quality ice
according to DNR standards. You should retain attached Ice Thickness card. Test drilling will generallv
be required. After test drilling of area, the ice must meet minimum standards for safety as tQ quality and -
thickness per the examining officer.
cfI
,:;.:;,;,:::.'.!:t~(',..r':tJ'[Ft,"'\A!;,:i1\N;;{ir'()"..~c"":~~'~~';'Q;:"'()'<~~;;':6N'<'f", ';';";"TY",o."""YS';"'HE',';'";:';;:>'';'''m;';''';{"EE';:h~!''''';;, '''''~:'~J<m;~"f~R':'';~~'''''';tA:'jC'''IDR;';''';'Q>.;E;':;S;;~~?j'i;g:gt;. f$f;-,9t."~;.?'~i:
",."'." __'".,.c."-'"'''".,-':''-,v,,,'',~,,'''.'''~,..'7'' ~- '". -;- _J., ,"'. '<" '_ _,- __":~ ,"'. -' . -, ",.- ";" T,~J ,'_ '\.! '_. ._....y.~._ ~-.'_'.-...'~'~I"."........_>__..._'_>'_>.'...,.u.
':":. o\"~:<-': ?:>;~~~ {;\~<~!:~(~~~~;-rs;:~i;~~~{~'\:::'::\:..~:,~,--.~:: ';(-,~:,; ," <" _ ':'," ,,';,-, ::~'-:"" .:: ,',;":',,, ~'!->.^- :-~,-,)., -,~;,;,;,:./,::,..~.-,;~:.:,:;,.>..:~.-~; '.:,:,- :;, ",.,:", ;';~L"';::>~,"" ~:;>"'" -'<:~;'~?~'::;~'_~;',"::"~: ';',;, '-"':~,.~;~~'.:..~-,;,.,;';,,,.~.~;.,..~1,.;,::\';;,:~_~.:::,~:,.l,.,,-. :~<<,,", ,.:. /(..j>' ./i~~ ,~;;.,'.:::~' ~ /~~'~':;~,:,:..-~'~::':::/;\:~f',-~:~.<:j\~!Y;}:\:.:;
LIABILITY INDEMNIFICATION
In consideration of being granted a permit pursuant to Minn. Stat. 86B.121 by the Anoka County Sheriff's
Office,.. Water Patrol, the supporting entity of the permitted event, through its authorized agent, agrees to.
defend and indemnify Anoka County, its elected officials, officers, employees and agents (herein referred to
as County), from any and all liability, loss, damages, costs and expenses, including attorney's fees, which the
County may incur or be required to pay as a result of any or all claims, demands, or judgments arising out of
or related to or alleged to have arisen out of any activity connected directly or indirectly with the permitted
event(s) specified in or contemplated by the permit request filed on behalf of the entity named below. In
order to protect itself and the County, the entity will have and keep in force liability insurance.
NAME OF ENTITY: ~\J\9t2-"\~ '-\DN~ ~~7
AUTHORIZED AGENT: ~'- tLu~~~-s:r-
At;~NT'S TITLE: VlR-J. ~E"-~1,
.Q~n:D: \'2-- ."'1 -""7 .. ------II j/______
SIGNATUREOFAUTBO~DAGE~~
II-
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.?t"'Uy:,~;.'i"X2Yi..,,~,;;q~~1~~~i~~~~'~i~~).",,~,~.i~,~/""'Yr,\~~~';I!f~;~;,~tl;~. "',., .... ,.'{;';P'3;'}\:::;,;X);&:~.::"})'
TEMPORARY STRUCTURE LOCATION DIAGRAM
m.~t:f~.i:I"(~g.Sp~.
.'..... ,iVJ".- :un.~
Prepare a detailed drawing of the area in which you propose to plaCe your temporary
structure. Your draWing should encompass the shoreline and lake areas in front of
your lot and the two adjacent lots. Be sure to include lot lines, docks, and any existing
temporaiy structures in front of all three lots. Note any landmarks that will assist our'
inspector in locating your site from a boat. You must alsO' indicate the length of the
Shoreline between your lot lines (lake frontage) and the distance from shore to the
',' Proposed location for your structure. Indicate north with an arrow through the box in
th~Qpperright hand comer of the drawing.
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13
Centerville City Hall
Teresa Bender, City Clerk
1880 Main Street
Centerville, MN 55038
Dear Teresa, Honorable Mayor and City Council Members,
The Centerville Lions Club will be holding it's annual Ice Fishing Contest
Fundraiser event on Saturday February 11 th on Centerville Lake. The Club
would like to apply for a LG220 Exempt Permit, for a Raffle. Approval by
the City of Centerville, and the Minnesota Gambling Control Board is
required.
The Centerville Lions would like this application to be considered on the
City Council Agenda. The application has been completed, signed and is
enclosed to Teresa's attention. If approved, we'll then forward the
application on to the Gambling Control Board with its fee.
Thank you for your consideration on this Minnesota Lawful Gambling
Permit for the Centerville Lions Club. Many residents from Centerville, and
other nearby communities look forward each year to this fun and enjoyable
event.
Thank you,
~(~
Greg Kieselhorst
Centerville Lions Secretary
7155 Brian Drive
Centerville, MN 55038
612-221-9122
651-653-1833
44
Minnesota Lawful Gambling
LG220 Application for Exempt Permit
Fee $50
Page 1 of2
11/04
An exempt permit may be issued to nonprofit organizations For Board Use Only
conducting lawful gambling activity on five or fewer days, and Fee Paid
awarding less than $50,000 in prizes during a calendar year. Check No.
Organization Information
Organization legal name Previous license or exemption number, if any
~~\IlL-l-\C 1-1 bt-..\ ? Lt.-u\~
Street City State and zip code County
/('7,? ~A"'" Di2...,,,,"" ~~\lu.....,-~ V"'.,J 7'7c>3S rA~t>.~
Name of chief executive officer (CEO)
First name Last name Daytime phone number
-r ~-' ~(Z~e" k:J7\ ,..~~- ltb30
Type of nonprofit organization (check one)
D Fraternal D Religious
D Veteran YOther nonprofit organization
Type of proof of nonprofit - attach a copy (see Instructions)
~NonprOfit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office
D Internal Revenue Service
;a-Affiliate of parent nonprofit organization (charter)
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
~....rr~I~ t..-A It- €"
Address (do not use PO box) City Zip code County
\-1~ u~;2-lJ~ -7C?O~ ~DlIL.'A
Date(s) of activity (for raffles, indicate the date of the drawing)
FE-~. " \ 'fi+, Z--t:rp ~ AL-"\\'aJ2.t..,l ~ ~. R-j3. r~-"" ~J "2-00 b
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
D *Bingo %Raffles D *Paddlewheels D *Pull-Tabs D *Tipboards
*Gambllng equIpment for pull-tabs, t1pboards, paddlewheels, and bIngo (bIngo paper, hard cards, and bIngo ball
selection devIce) must be obtaIned from a dIstributor licensed by the Gambling Control Board. To find a licensed
dIstributor, go to www.gcb.state.mn.us and click on LIst of LIcensed DIstributors. Or call 661-6394000.
This form will be made available in altemative
format (i.e. large print, Braille) upon request
The information requested on this form (and
any attachments) wiD be used by the Gambling
Control Board (Board) to determine your
qualifications to be Involved in lawful gambling
activities In Minnesota. You have the right to
refuse to supply the Information requested;
however, if you refuse to supply this
information, the Board may not be able .to
determine your qualifications and, as a
consequence, may refuse to Issue you a
permit. If you supply the Information
requested, the Board will be able to process
your application.
Your name and and your organization's name
and address will be public Information when
received by the Board. All the other information
that you provide will be private data about you
until the Board Issues your permit When the
Board issues your permit, all of the Information
that you have provided to the Board In the
process of applying foryourpermltwID become
public. If the Board does not Issue you a
permit, all the Information you have provided
in the process of applying for a permit remains
private, with the exception of your name and
your organization's name and address which
will remain public.
Private data about you are available only to
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the Information; the
Minnesota Department of Public Safety; the
Minnesota Attomey General; tha Minnesota
Commissioners of Administration, Rnance,
and Revenue; the Minnesota Legislative
Auditor, national and Intematlonal gambling
regulatory agencies; anyone pursuantto court
order, other IndMduals and agencies that are
specifically authorized by state or federal law
to have access to tha Information; IndMduals
and agencies for which law or legal order
authorizes a new use or sharing of Information
after this Notice was given; and anyone with
your consent
15'
LG220 Application for Exempt Permit
Organization Name
Local Unit of Government Acknowledgment
If the gambling premises Is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Page 2 of 2
11/04
Check the action that
the city Is taking on this application.
O The city approves the application with no
waiting period.
O The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
o The city denies the application.
Print name of city
Signature of city personnel receiving application
Title
Date-1-1_
"
Chief Executive Officer's Signature
The infonnation provided in this application is complete and aecura
:=~I report will be comPlet~~~ to the Gamb~i
Chief executive officer's signrre-= <-
Name (please print) ~
If the gambling premises Is located In a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county Is taking on this application.
O The county approves the application with no
waiting period.
o The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
o The county denies the application.
Print name of county
Signature of county personnel receiving application
Title
Date-1-1_
TOWNSHIP: On behalf of the township, I acknowledge that
the organization Is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).]
Print name of township
Signature of township official acknowledging application
Title
Date--1--1_
to the best of my knowledge. I acknowledge that tha
ntrol Board within 30 days of the date of our gambling
Mall application and attachments
Complete an application for each
gambling activity:
. one day of gambling activity
. two or more consecutive days of
gambling activity
· each day a raffle drawing is held
Date~...1!....J~
Send:
· the completed application,
. a copy of your proof of nonprofit status (see Instructions), and
. a $50 application fee. Make check payable to nSate of Minnesotan.
To: Gambling Control Board
1711 West County Road B, Suite 300 South
Rosevllle, MN 66113
~
~
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tO~~"(~~;~~?:~~;~~1l~.~~~:~~~
~*'" ~ ..~
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829
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"
,
,
-" \
Jl"," I:< ~ -' ~ Wit"lcSS my official signature hereunto sub-
~ ~ .
!~:~; .J~ ~ \_ ~ ~:~::.::~;:~: ~:.t s..~::~::~~ M;':::O:I ~~~
';1 -,:' '>i,' :> Septecber . h f L d ~;
, ,'"',' .....~;.; > _,'_ ___. _ .._.____In t e yel5r 0 our or t.
:.\~1 \ ' ': ".'~~.~. .? one thousand nin hundred I5nd~evep..t:v-eim~_ 0
\8~ t~~. ......>..>. ~~I}).~
, ....J '\. \. \ ... "lI '4 .... '--, --.- - Secretary of St6te. _'
j U
. ~,. ~
,_ 0
:.-~ ~""-J71'.:V~ 'C...~-.:' -,,:-_"'-~'~".-....-:-- ""-~"""":--'-"--""""'~'-"-~/~~ .~~~~-,........~~ ~'r.....-:;t -:16- ri
't"'-:'.:. r';:~"',j~,'-.;.'~:,;J"".,.". ,,-<"-:..:.:<,,:,,~v~' 1.._;.iti'::;vdr>..'j~';;~:G:';...j ~.:;:;~:;."~:' ".-:'"
in .All io Shorn ihest lJresrnts 'shall ~nm':, Irtttlng:
i!l
Jithertas. Articles of . Incorporation, duly signed ard l5c:knowledged under oath,
havE. been recorded in the office: of the Seaetary of State, on the -15th-
day of--8eptem'b.er , A. D. 19-2a for the incolporation of
_'__ .._______J~n1LeNil1e Lions Club
under and in I5ccordance with the provisions of the Minnesoll5 Nonpro~t Corporation
Act, Minnesota Statutes. Chapter 317;
Now, lhrrrfort, I, Joan Anderson Growe, Secretary of State of the State of
Minnesota, by virtue of the powers and duties ves~ed in me by law, do hereby certify
thl5t the said
_._ ________ CentervilleJ,ioDS_C:1ub
is a legally organized Corporl5tion under the laws of this State.
</1
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: ;?"!.~,J. .' ":,,,.;, "
~.t>!I;~.';}:-lt~. t;'".,..
",::t ~s'J~i" :,~-!::~,-;,~~ ,- .
~:(,-(.~" . ',ii,'\
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. . .~
STATE OF MINNESOTA
- :~ --
COtm'l'Y 01'
. .
"" : ;/-. 30 ,..:'~"t;
u -.,."" . ;rr~.")"'.
I: ~ '-': ,:--~<~tt,...
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'.r "I
On this 14th day of Sept.amber, 1978, personally appeared
before me Gary C. Mccready, Marcel Rivard Sr., Robert A. Lindgren
Francis V. Burque, Floyd LaMotte and Mel rin J. D'.lPre. to me known to be
the persons described in and who executed the foregoing. Articies of-
1ngorporat~.on of cmrm1tVILLE LIONS CLUB, and they' acknowledged that
they executed the 'same as their free act and deed, for the uses and
purposes therein expressed.
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STATE OF MINNESOTA' ~
DEPARTMENT OF STATE .
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tervi{{e
T-sta6{islietf 1857
1880 :Main Street . Cente1'Ville,!M!N 55038
(651)429-3232 . P~(651)429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RES. #05-060
A RESOLUTION TO SELF-ADMINISTRATE AN EMPLOYEE BENEFITS PLAN
WITH ASSISTANCE FROM AFLAC
BE IT RESOLVED that the City of Centerville with assistance from AFLAC will self-
administrate an employee benefits plan.
BE IT FURTHER RESOLVED that the following guidelines are established for employees
of the City of Centerville participating in the plan:
1. The city contribution for fiscal year 2006 will be $847 per employee. The
contribution amount will be established on annual basis by the council.
2. The core plan that participants will be required to enroll in consists of the
following:
a. Single health coverage;
b. Employee dental coverage;
c. Employee life insurance $10,000.
3. Optional benefits offered to employees shall consist of the following:
a. Supplemental and dependent life coverage;
b. Dependent dental coverage;
c. Short-term disability;
d. Long-term disability;
e. Long-term care coverage.
f. AFLAC insurance coverage
4. Employees will be allowed to contribute pre-tax dollars to the following or
take the balance as taxable pay:
. a. Health insurance premiums spending account;
b. Un-reimbursed health care spending account;
. c. Day car~ spending account;
d. Deferred Compensation account.
5. The dollar limit for employee contribution to the un-reimbursed health
care spending account shall be set at:
a. $2,500
i!l
Adoption of this resolution amends the City of Centerville Employees - Cafeteria Plan
signed on January 8, 2003.
Adopted by the Council this 28th day of December, 2005.
Attest
City Clerk
Mayor
&J
tervi{{e
'Esta6{isliei 1857
1880 9tl.ain Street . Centervilfe, 9d!N 55038
(651) 429-3232 . PaJ((651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #06 - 001
A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2006
THE CITY OF CENTERvaLE RESOLVES:
. .
. .
WHEREAS, the City Council of the City ofCenterville met on December 28, 2005 at
City Hall; and
~
WHEREAS, the City Council of the City of Centerville discussed appointments for the
2006 year, and
THE CITY OF CENTERvaLE HEREBY RESOLVES, the following person(s) are
hereby appointed to the named positions: .
COUNCIL
1. Mayor Mary Capra
2. Council Member Michelle Lakso
3. CQuncil Member Tom Lee
4. Council Member IeffPaar
5. Council Member Rick Terway
Acting Mayor - Council Member Lee
Centerville Centennial Fire District Steering Committee Members - Council Member Lee
& Terway
Check Signing Authority - Mayor Mary Capra, Acting Mayor I Council Member Lee &
City Administrator Dallas Larson
North Metro Telecommunications Commission Representative - Council Member Lakso
North Metro Telecommunications Commission Representative Alternate'- Council
Member Paar .
Police Governing Board - Mayor Mary Capra and Council Member Lee
WIE Coalition - City Administrator Dallas Larson (Northeast Corridor)
Weed Inspector - Mayor Mary Capra -
51
COMMITTEES/COMMISSION
Parks & Recreation Committee
1. Committee Member
2. Committee Member
3. Committee Member Kevin Amundsen
4. Committee Member Kathy Peil
5. Committee Member Tedd Peterson
6. Committee Member Suzanne Seeley
7. Committee Member Linda Merkel
Council Member Liaison - Council Member Paar
Planning & Zoning Commission
1. Commission Member Bob Wright
2. Commission Member Brian Hanson
3. Commission Member JeffHanzal
4. Commission Member Thomas Wood
5. Commission Member Mark Pangell
6. Commission Member D. Love
7. Commission Member Jennefer Klennert Hunt
Council Member Liaison - Council Member Terway
STAFF/CONTRACTED SERVICES
Animal Control- Otter Lake Animal Care Center
Attorney - Barna, Guzy & Stephen
Assessor - Anoka County
Auditor - Abdo, Eick and Meyers, Inc.
Building Official- Paul Patzer
City Engineer - Bonestroo, Rosene, Anderlik & Associates
City Forester -Mr. Joe Goetz
Drainage Ordinance Committee - Staff
Drug Testing/Employment Medical Examinations - Choice Point/Blaine Medical Center
Emergency Services Directors (Civil Defense)
. Milo Bennett
· Robert Makela
. Paul Patzer
Federal Savings and Lo.an - 4M, 4M+ Funds, Smith Barney & Main Street Bank
Fire Marsha1l- Milo Bennett
J~
Fire Protection - Centennial Fire District
Housing and Redevelopment Authority (BRA) - Anoka County BRA
Health Officer -
Municipal Financial Officer-
Official Depository - Main Street Bank
Official Paper - Quad Community Press
Police Protection - Centennial Lakes Police Department
Recycling Coordinator/Solid Waste Representative - Staff
Senior Transportation Representative - Staff
Solid Waste Advisory Committee Alternative - Mayor Capra
Deputy Weed Inspector - Mr. Paul Palzer
. Passed by the City Council of the Cio/ ofCenterville this 28th day of December, 2005.
Mayor, Mary Capra
Attest:
City Clerk, Teresa Bender
S3
ii... tervi{{e
T.sta6{isfted 1857
1880 gvJain Street . Centeroi{[e, 9vI!N 55038
(651) 429-3232 . PQJ((651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #06-002
FEE SCHEDULE FOR 2006
THE CITY OF CENTERVILLE RESOLVES:
Section 1. The following fees for indicated sales, permits and licenses are approved:
TITLE
FEE
Administration Fees Associated with Ord. #77 - Meth. Lab Clean-up
...........................;..................................................... $5,000.00
Adult Establishment License. ............... ................................... $750.00
Animal At Large Release Fee
1 st Violation............................... ............................. ....... $25 .00
2nd Violation................................................................. $50.00
3rd Violation................................................................. $75.00
Animal License (Dog, Cat, Ferret)
Male or Female.............................................................. $20.00 Administratively
Neutered or Spayed ................. .............................. ........ $1 0.00 Pro-Rated
Kennel License ....................... ............. ... ........ ... ............ $30.00
Antenna Permit Application Fee.................................. ......... $1,654.00
Assessment Search.................................................................... $40.00
Base Map Updating Fee (New Plate).........................................$35.oo/Lot
Bingo Permit ........................ ..................................................... $20.00
Building Permits.................................................... See Exhibit "A"
Charitable Gambling:
54
Investigative Fee............................................................ $60.00
Permit Fee .................. ................. ............. ........ ............. $25.00
Cigarette License.............................................................. ........ $85.00
Comprehensive Plan Amendment....... ... ............. Applicant will pay
............................................. All costs associated with amendment
Commercial Rubbish Collection License Fee ..........................$285.00
(Exclusive to Commercial and Industrial Businesses)
Council Chamber Rental....................................................Group 1 - No Charge
... ......... ...... ........................... .................. ..... ...................... Group 2 - Voluntary $15.00
.. ............... .............. ................ .......... ...... ...... ..................... Group 3 - $30.00 per hour
Demolition Permit Escrow ............................................................ 5% of Value -
............ ............................................................... .Minimum $2,000 whichever is greater
Electrical Permit Fees............................................. See Exhibit "F"
Erosion Control Escrow ....................................................... $3, OOO/acre
Escrow Deposit for Street Cutting/Opening............................ Per P. W. Director's
di . (pennib . b .
.............................................................................................. seretion t y permit aslS-
.............................................................................................. current replacement costs)
Excavating Permit/Street Breaking............................................ $75.00
Fence Permit .... .......... ........ ........ ... ..... ...... ....... ... ..... ........... ....... $50.00
Filing Fees................................................................................. .$2.00
Fill Permit ........................ ..... ................................. See Exhibit "B"
Final Grading and Landscaping/Sod Escrow........................ $3,000.00 (With Bldg. Permit)
Garbage Hauler/Delinquent Utility Account Certification......... $50. OO/delinquent utility account
Grading Permits..................................................... See Exhibit "B"
Liquor Licenses:
3.2 Beer Permit - Special Events ...................................$35.00 plus $5.00 for each
add'l day
Off-Sale Liquor........................................................... $100.00
Off-Sale Non-Intoxication Liquor.. . . . . . . .... ..... . ....... .... ..... $20.00
5.5
On-Sale Liquor...........................................See Exhibit "C"
On-Sale 3.2 Liquor .... ................. ............. ...... ..... ......... $250.00
Sunday Liquor License ........... ............ ...... ................... $200.00
Wine License..... ..... .................. .......... .... ..................... $300.00
Lot Sp1itlLot Combination ...................................................... $200.00 plus legal fees
Maps and Charts (24" x 36").....................................................$15.00
Non-Sufficient FundsIRetumed Check ...................................... $25.00
Notary Fees.... .................. ..... ................... .......... .......... .......... $1.00fItem
Park Dedication Fees - per dwelling unit
Land Dedication ....................................................... $3,000.00 or
10% of Fair Market Value ofall property located in the proposed development, $3,000 (whichever is
greater) or 1 ()O,Io of developable land
CommerciallIndustrial........... . ......... ........ ....... .......... $2, 175. oo/acre
Park ............... ........... ......................... ........ ......... ..See Exhibit "0"
Permit Surcharge.................................................. ..See Exhibit "0"
Photo Copies.. ............................................................ ...................$.25 per page (one sided)
Plumbing Permits................................................... See Exhibit "E"
Preliminary Plat Fee - Filing...................................................$280.oo/Lot or Unit
PUD Application Fee ........................ .................. ................. $2,000.00
Rental Certification................................................................. $1 00.00 for 1 st unit/$15.00 per
unit thereafter within the same
structure
Bill Tenant (When separately metered to tenant-Utility)............$lO.OO per unit
Rental Reinspection Fee..... .............. ........... ....... .. .................. ... $40.00 per unit - minimum $80.00
Penalty: $50.00 per day of Non-compliance
Research Charge....................................................................... $40.00 half hour minimum
..... ...................... ....... ...................... ................. ........................ $60.00 for each hour thereafter
Rezoning Requests ............................... ............. ...................... $280.00 plus additional expenses
Residential Equivalent Unit.............. ............. .................. ..... $2, 150.00
Right-of-Way Usage Fees ....................................... See Exhibit "f'
5&
Sale of Fireworks License (Sale of Fireworks Only)................ $350.00
(Retail + Fireworks) ........................................................... $100.00
Sauna(s} or Massage Parlor(s) License (Investigation Fee)...... $270.00
Massage Therapist Certification/License ..............................$85.00 (New)
Renewall Annual................ ... ............ ....... .... ................... $55.00
Sewer Availability Charge (SAC) ........................................$1,550.00
Sewer Utility Billing (Quarterly) ...............................................$53.00 per unit/l00.lo late fee
Senior Discount........................................................................ $50.00 per unit/l0% late fee
Site Maintenance FeelEscrow. .... ..... ....... ............ ....... .............. $225.00
City Retainage....................... ............................................... $25.00
Upon Satisfactory Final Inspection - Refund Amount ... ..... $200.00
Special Use Permit .................................................................. $200.00 plus legal & engineering fees
Special Permit (parked, Unlicensed, Non-Operable Vehicle)..... $50.00
Street Vacation Request .......................................................... $500.00 Escrow
Storm Water Area Charge (Developer's Agreement) .05739 per square foot
Residential.............................................................................. $3501Unit
CommerciallIndustrial.................................................................. .$.07 per square foot of building,
Parking or impervious
surfaces
Storm Water Management Fee (quarterly) ..................................$5.00
Tattoo, Body Piercing, Permanent Cosmetic Make-Up, Body Branding
and Body Painting Establishment License ...............................$270.00
Tobacco Violation (1 st Violation) ............................................ $250.00
(2nd Violation) ......................................................................... $500.00
(3rd Violation) ......................................................................... $750.00
Transient Sales ... ..... ................................ ....... ........See Exhibit "G"
Variance Request (Non-Refundable) .......................................$200.00
Water Hook-Up... ................. ........... ........ ...... ................. ...... $1,700.00
Water Meter Deposit..............................................See Exhibit "H"
Water MeterlMIU . ............... ........................... ............... ......... $315.00
Water Test Fee.... ...................................... ........ ............... ...... .... .$6.36 (7/1/06)
Water Utility Billing ..............................................See Exhibit "II"
~1
Section 2. These fees shall become effective on approval by the City Council of the City of
Centerville.
ADOPTED BY THE CITY COUNCn... OF CENTERVll...LE ON December 28. 2005.
Mary Capra, Mayor
ArrEST:
Teresa Bender, City Clerk
JI
TOTAL VALUATION
EXHIBIT A
BUILDING PERMIT FEES
FEE
Basement (Finishing) ................................. $79.00
$1.00 TO $500.00...................................... $31.00
$501.00 TO $2,000.00................................ $31.00
For the first $500.00 plus $4.01 for
each additional $100.00 or fraction
thereot: to and including $2,000.00
For the first $2,000.00 plus $18.38 for
each additional $1,000.00,
or fraction thereot: to and including
$25,000.00
$2,001.00 to $25,000.00 ............................. $91.00
$1,000,001.00 and up .............................$7,361.49
For the first $25,000.00 plus $13.26 for
each additional $1,000.00
or fraction thereot: to and including
$50,000.00
For the first $50,000.00 plus $9.19 for
each additional $1,000.00, or
fraction thereot: to and including
$100,000.00
For the first $100,000.00 plus $7.35 for
each additional $1,000.00, or
fraction thereot: and including
$500,000.00
For the first $500.00 plus $6.24 for
each additional $1,000.00, or
fraction thereot: to and including
$1,000,000.00
For the first $1,000,000.00 plus
$4.79 for each additional
$1,000.00, or fraction thereof
25,001.00 to $50,000.00........................... $513.75
$50,001.00 to $100,000.00 ....................... $845.20
$100,001.00 to $500,000.00...................$1,304.57
$500,001.00 to $1,000,000.00 ................$4,244.57
~9
Other Inspections and Fees:
1. Inspections outside of normal business hours
(minimum charge - two (2) hours)................................. $61.69 per hour
2. Reinspection fees aSsessed under provisions
of Section 305.8........................................ ..................... $61.69 per hour
3. Inspections for which no fee is specifically
indicated........................................................................ $61.69 per hour
dtJ
EXHIBIT B
GRADING PERMIT FEES
GRADING FEES
General. Fees shall be assessed in accordance with the provisions of this section or shall be as
set forth in the fee schedule adopted by the jurisdiction.
Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall
be paid at the time of submitting plans and specifications for review. Said plan review fee shall be
set forth in Table A33-A Separate plan review fees shall apply to retaining walls or major drainage
structures as required elsewhere in this code. For excavation and fill on the same site the fee shall be
based on the volume of excavation or fill, whichever is greater.
Grading Permit Fees. A fee for each grading permit shall be paid to the Building Official as set forth
in Table A33-B. Separate permits and fees shall apply to retaining walls or major drainage
structures as required elsewhere in this code. There shall be no separate charge for standard terrace
drains and similar facilities.
TABLE A33-A GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3) or less ...................,............................................. No Fee
51 to 100 cubic yards (40 m3 to 76.5 m3)................................................... $37.01
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) ........................................ $58.28
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) ................................ $77.57
10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first
10,000 cubic yards (7645.5 m3), plus $38.59 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the
first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first $200,000 cubic
yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years
(7645.5 m3) or fraction thereof.
Other Fees:
Additional plan review required by changes, additions or revisions to approved plans
(minimum charge - one-half hour) .................. .. ..... ............................ ..... ... $79.54 per hour*
*Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include
supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.
~!
EXHIBIT B
LANDFILL, GRADING AND EXCAVATING PERMIT FEES (Cont'd)
GRADING PERMIT FEES*
50 cubic yards (38.2 m3) or less ................................................................. $37.01
51 to 100 cubic yards (40 m3 to 76.5 m3)................................................... $58.28
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $58.28 for the first 100 cubic yards
(76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction
thereof.
1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $306.34 for the first 1,000
cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards
(764.6 m3) or fraction thereof.
10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $511.88 for the first 10,000
cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards
(7,645.5 m3) or fraction thereof.
100,001 cubic yards (7,645.6 m3) or more - $1,447.43 for the first 100,000 cubic yards
(7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3)
or fraction thereof.
Other Inspections and Fees:
1. Inspections outside of normal business hours.................................. $79.54 per hour
(minimum charge - two hours)
2. Reinspection fees assessed under provision of Section 108.8.......... $79.54 per hour
3. Inspections for which no fee is specifically indicated...................... $79.54 per hour
(minimum charge - one-half hour)
*The fee for a grading permit authorizing additional work to that under a valid permit shall be the
difference between the fee paid for the original permit and the fee shown for the entire project.
**Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include
supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.
~~
EXHIBIT C
ON-SALE LIQUOR LICESE FEES
Based on square footage:................................................................ $0.60 per sq ft for interior
.............. ................. .......... ............................................................. $0.30 per sq ft for exterior
Minimum: ..... ....................... ...... ...... ...... ..... ....................... ............ $2,500.00
Maximum: ........................... ....... ............ ............. ......... ................. $4,000.00
~
EXHIBIT D
PERMIT SURCHARGE
Subdivision 1. Computation. To defray the costs of administering sections 16B.59 to 16B.73, a
surcharge in imposed on all permits issued by municipalities in connection with the construction of
or addition of alteration to buildings and equipment or appurtenances after June 30, 1971, as follows:
If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005)
of the fee or 50 cents, whichever amount is greater; For all other permits, the surcharge is as
follows:
(1) If the valuation of the structure, addition, or alteration is $1,000,000 or less, the
surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition,
or alteration;
(2) If the valuation is greater than $1,000,000 the surcharge is $500 plus two-fifths mill
(.0004) of the value between $1,000,000 and $2,000,000;
(3) If the valuation is greater than $2,000,000 the surcharge is $900 plus three-tenths mill
(.0003) of the value between $2,000,000 and $3,000,000;
(4) If the valuation is greater than $3,000,000 the surcharge is $1,200 plus one-fifth mill
(.0002) of the value between $3,000,000 and $4,000,000;
(5) If the valuation is greater than $4,000,000 the surcharge is $1,400 plus one-tenth mill
(.0001) of the value between $4,000,000 and $5,000,000;
(6) If the valuation exceeds $5,000,000 the surcharge is $1,500 plus one-twentieth mill
(.00005) of the value that exceeds $5,000,000.
~1
EXHIBIT E
PLUMBING AND HEATING PERMITS
1. Plumbing Permits
A The charge shall be five dollars ($5.00) (not to exceed $100) for each plumbing
fixture, device or connection to the sewer or plumbing system, with a minimum
charge offifteen dollars ($15.00)
B. For any alteration, repair or extension to an existing plumbing system, where the
work is of such a nature that the permit fee charge cannot be determined from the
above schedule, the permit fee shall be thirty dollars ($30.00) first five-hundred
dollars ($500.00) or fraction thereot: plus fifteen dollars ($15.00) for each additional
five-hundred dollars ($500.00) or fraction thereof of the total market value of such
alteration, repair or extension.
The charge for commercial, industrial or institutional building shall be:
Two percent (2%) of the total cost of labor and materials of the heating,
Ventilation and air conditioning work to be completed.
Work commenced without first obtaining a permit shall be charged an investigative fee
equal to permit fees.
2. Mechanical Permits
The charge for a residential dwelling shall be twenty dollars ($20.00) for the following:
. Main Gas Line Piping
. Furance
. Air conditioner
. Boiler
. Air Exchanger
. Fireplace
. Unit heater
. Gas Dryer
. Gas Stove
. General Sheet Metal
. Duct Work
. Miscellaneous Mechanical Fixtures
. Pool Heater
~5'
A minimum charge of twenty dollars ($20.00) for fireplaces.
The charge for commercial, industrial or institutional building shall be:
Two percent (2%) of the total cost of labor and materials of the heating,
Ventilation and air conditioning work to be completed.
Work commenced without first obtaining a permit shall be charged an investigative fee
equal to permit fees.
~~
EXHIBIT F
ELECTRICAL FEES
A state surcharge of .50 will be assessed/charged for each electrical permit.
IndividuaVseparate inspection (installation, replacement, alteration or repair............... $25.00
Services, generators, feeders to separate structures and other power supply resources:
1. 0 ampere to and including 200 ampere capacity ................................... $30.00
2. Each additional 100 amps or fraction thereof............................. an add'l $8.00
3. For services and circuits operating at over 250 volts (Scheduled fee doubles)
Circuits, feeders, feeder taps, or sets of transformer secondary conductors:
1. 0 ampere to and including 30 ampere capacity ....................................... $7.00
2. 31 amps to 100 amps............................................................................ $10.00 ea.
3. Each additional 100 amps.......................................................... an add'l $5.00
One-Family dwelling and each dwelling unit ofa two-family dwelling ..................... $110.00
(includes not more than three inspections)
Multifamily dwelling, the first 20 units ....................................................................... $50.00
Remaining units............................................................................................... $45. oo/unit
Electrical supply for each manufactured home park loL.............................................. $30.00
Recreational vehicle site, electrical supply equipment ................................................. $10.00 ea.
Street, parking lot or outdoor area lighting standards..................................................... $5.00
Transformers for light, heat and power.......................................................................... $8.00/unit
Each KV A. ................ ................ ......... .............. ...................... ................. ............ $.40 ea.
Maximum fee for any transformer ......................................................"............ $80.00
Transformers and electronic power supplies for electric signs and outline lighting... $7.00 1st 500 VA
................................................................. ................ .............. $.70 ea. Add'1. I 00 VA
Alarm, communication, remote control and signaling circuits or systems and circuits of less
than 50 volts .............................. ................................................... ................. $5.00 for 10 openings
........ ....... .......... .............. ......... ................. ....... ......... ....... $3.00 ea. Add' I I 0 openings
Minimum fee................................................................................................... $25.00
Swimming pool bonding inspection (each separate inspection).................................... $25.00
(Bonding conductors and connections require an inspection before being concealed)
~1
Retrofit modifications to existing lighting fixtures........................................................... $.30/fixture
Electrical work commenced without filing the required permit.................................... $70.00
or double the calculated
fee, whichever is greater
Re-Inspection fee (when inspection is necessary to determine whether the unsafe conditions have
been corrected a fee may be assessed in writing by the inspector of............................. $25.00
When inspections scheduled by the installer are pre-empted, obstructed, prevented or otherwise not
able to be completed as scheduled due to circumstances beyond the control of the inspector, a
supplemental inspection fee may be assessed in writing by the inspector of................. $25.00
Transient Projects - Power supply fees as identified above, plus 2 hours ..................... $34.00/hour
Each attraction or concession inspection.......................................................... $25.00
For purposes of interpretation of this section and Minnesota Rules, Chapter 3800, the most recently
adopted edition of the National Electrical Code shall be prima facie evidence of the definitions,
interpretations, and scope of words and terms used.
~f
EXHIBIT G
TRANSIENT SALES
A The following fees for Transient Sales - Conditional Use Permits are:
Application Form............................................................ $5.00
Transient Sales License Base Fee ..................................$75.00
B. The following fees are additional time period fees:
Per day................. ........ ....................... ................... .... ... $10.00
Per week........ ........... ..... ......... .................. ....... .............. $30.00
Per month .... .......... ........ .... ....... ........ ................ ...... .... ... $60.00
Per year ........................... ............................................ $150.00
C. The following fees are to be deducted from the Conditional Use Permit fee if granted:
Cost of Application Form ................................................$5.00
D. The fees shall become effective on approval by the City Council of this resolution.
t?
EXHIBIT H
WATER/SEWER UTILITY BILLING
Water/Sewer Permit Fees
Service/Connection (Includes 2 inspection trips to site... $75.00
Tapping Main..................... ........................................... $50.00
Disconnection Requests ......... ....;................................... $20.00
Inspections (AlI)/each.................................................... $40.00
Service Charges - Meters
Testing
Up to 2" Meters ............................ .......................... ....... $25.00
Up to 3" Meters ........................ ...... ........... .................... $30.00
Up to 4" Meters.............................................................$35.00
Up to 6" Meters ......................... ................... ................. $40.00
Violation Penalties - Shut Off .......................................$25.00
Water Meter Deposit
5/8" Meter................................................................... $290.00
Special and other sizes........................... Cost plus Handling
(These Rates are Subject to Tax)
Unit Connection Charge - Non-Assessed Properties
7164, 7173, 7178, 7184, 7192, 7212, 7216, 7219, 7221, 7223, 7232, 7235, 7241 Mill Road &
7046, 7081, 7087 & 7095 Brian Drive
Residential.. ...................................... $3,685.00 (Est. - Muni. Water Hook-up Schedule 1993)
Non-Residential per REC .................$3,685.00 (Est. - Muni. Water Hook-up Schedule 1993)
Water Usage Rates
........ .................. ....... ................... ................................ + $1.90/1,000 gallons
Water System Management Fee/Per Quarter.................. $20.00
PenaltylLate Payment .................. .. ..................................100.10 of balance
Use of Meter & Hydrant
. ..... ......................................... ........... .......................... $750.00 Deposit
...................................................................................... $20.00 Connection Fee
........................................................................................ $4 .00/1,000 Gallons
1tJ
EXHIBIT I
CENTERVH..LE PARKS AND RECREATION DEPARTMENT
PARK FACILITY USAGE FEES
Residents, Non-profit organizations
Security Deposit. ..................................... .......... .......... $100.00*
Concession Facility Fee........ .......... ................. .............. $25.00**
Field Rental Fee.............. .... ................. ....... ........ ..... Waived
Lighting Fee ..... ........ .......................... ............ ........ ...... Nt A
Key Fee ........ ........ .... ................. ................... ...... ... ........ $20.00
($15.00 refunded when key is returned)
Non-resident
Security Deposit.......................................................... $100.00*
Concession Facility Fee ....... .......... .................... .......... $150.00 per tournament
Field Rental Fee................................................ ........... $100.00 per field
Field Rental Fee........ .................. ................................. $220.00 per tournament
Lighting Fee ... ............. ....... ...... ..................... .... .... ....... Nt A
Key Fee......................................................................... $20.00
($15.00 refunded when key is returned)
*If fields and facilities are left in good condition and if all trash is picked up, the security deposit
will be refunded. If these conditions are not met, repairs and/or cleanup costs will be deducted
from the security deposit. The security deposit must be submitted with the application.
**Per event or per season for youth leagues.
1/
EXHIBITJ
RIGHT OF WAY FEES
Obstruction F ee (without Excavation Permit) ................. ... ...... $150.00
$50.00 Excavation Permit
$100.00 Penalty/Fine
Restoration Cost................................................. Equal to City Cost
Escrow Estimate Collected with Permit
1~
tervi{{e
1880 9ILain Street . Centervilfe,:M!N 55038
'Esta6{isfiei 1857 CITY OF CENTERVILLE (651) 429-3232 . P~(651) 429-8629
APPLICATION FOR LOT SPLITILOT
COMBINATIONIREZONINGIEASEMENT VACATION
;n . \
~'\l ~ Any additional costs incurred for
FEE. \I~ ~ + enginPP.l"i11g, legal fees, publication or
. ~ other requirements
LOT SPIJT€OMBINA~ c/'
>
REZONING:
EASEMENTVACATION: -Y-
DATE PAID:
. .
STREET LOCATION OF PROPERTY: 1 Zi.~ S ~'\f'DvN\) ~-C
LEGAL DESCRIPTION OF PROPERTY: ~ 4- ~S C't'tM.NeiO
~_.lClt- ,
(\~. ~g<;
. ^ no f ~ ~
SIZE OF PARCEL(S): "'ff ~ '. (~().- 0'1 )(. 7-1 [') - 0 (
PROPERTYOWNER:W.J.iA~ A.. C\~){PHONE#:
FEE OWNER: ~~
ADDRESS: _l ~L{)l\. 'P\'L. {~
~ l~ mtd. S$"'IJ 0:
APPliCANT'S INTEREST IN PROPERTY:
, /FEE OWNER
LEASE HOLDER
CONTRACT PURCHASER
OPTION TO PURCHASE
DES.CRIPTION oy REQUEST: VACA1g ~~'{"" &-r:~
.Let 4- ~ (&l S" ~\~ C"WV\lNA.11 ~
REASON FOR REQUEST: B1{~&N\~ N()v...) l~~ No ~O)GJ
Signature f Applicant
I z/ to, / () '3
Date I
erstand that no refunds will be issued in :full or in part, at any time,
; . .~ ,J)J~J}
Signature orL Owner
13
Proposed Easement Vacation Descriptions- Lots 4 and 5, block 1, The Shores.
For: Doug Chesnut
Dec. 19th, 2005
The westerly and northwesterly 5 feet of Lot 4, Block I, except the northerly 10 feet and also except the
southerly 43.5 feet thereofand the easterly and southeasterly 5 feet of Lot 5, Block 1, except the northeasterly
10 feet and also except the southerly 43 feet thereof.
THE SHORES
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CENTERVILLE J.AKB
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I hereby certify that this survey. plan -
or report was prepared by. me or under my
dire~t sup.ervislon and that I am a duly
R~,-stereCI Land Surveyor under the laws "
of the State of Minnesota
)M~ T'.
Date It-:lq.,oS Registration No. 18213
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CITY OF CENTERW.I.E
COUN1Y OF ANOICA
SEC1ION IS, T.31, R. Z2.
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tefvi[[e
T,sta6[isfied~ 1857
1880 !Main Street, Centervi/fe, !M9V 55038
651-429-3232 orP4(,651-429-8629
December 16, 2005
Memo to Council:
Attached is a letter and 2006 Rate Schedule from Bonestroo, Rosene, Anderlik &
Associates. I would recommend that the Council approve the rates with the following
conditions:
1) City would use the "Municipal Rate Schedule" for all work, except where the
engineer accepts a not to exceed guarantee for overseeing a private developer
construction project. In that case the "Private Developer" rates would be used.
2) It is understood that accepting the rates does not obligate the City to an exclusive
engineering service contract. The City is free to use other engineering firms as it
sees fit.
Dallas Larson, Administrator
1S
~ Bonestroo
-=- Rosene
~ Anderlik &
1 \11 Associates
engineers & Architects
2335 West Highway 36 · St. Paul, MN 55113
Office: 651-636-4600 · Fax: 651-636-1311
www.bonestroo.com
November 28, 200S
City of CenterviIle
Mr. Dallas Larson
1880 Main Street
CenterviIle, MN 55038-9794
r c.....', ... i "~ Jill
di:.".J~ ",-=-,.- c~dd.. 'w ~jLJJ
DfC 0 2 2005
RE: 2006 Rate Schedule
Dear Mr. Larson:
We appreciate the trust you have shown in our firm during design and implementation of
municipal projects in 20OS. To help you prepare for projects next year, we are enclosing our
2006 hourly rate schedules for municipal and private developer services. Please note both rate
schedules list a range of billing rates for each category, as rates vary for individuals based on
experience and area of discipline.
Our 2006 rates reflect our commitment to remain cost competitive while offering a
comprehensive range of services with the depth of experience you expect from your consulting
engineer. The increased costs of health and professional liability insurance, combined with the
increased costs of hiring and retaining talented staff, cause us to adjust our rates by an average
increase of 3.9%.
We understand that realizing good value for engineering and consulting services rendered is
important to the City, and we will continue to strive to provide you with the best service as cost
effectively as possible. If you have questions about our services or our rates, please feel free to
contact either of us at the numbers listed below.
We look forward to continuing our service to you in 2006.
Sincerely,
BONESTROO, ROSENE, ANDERLII< & ASSOCIATES, INe.
(P1V/ L--",
Tom Peterson
Client Service Manager
651-604-4868
r#~
Jerry A. Bourdon, P.E.
President
651-604-4830
Enclosures
St. Paul. St. Cloud. Rochester. MN · Milwaukee. WI · Chicago, IL
j/P
Affirmative Action/Equal OpportunitY Employer and Employee Owned
2006
RATE SCHEDULE
(Municipal)
Classification 2006
Senior Principal $ 113.00 - $ 130.00
Principal $ 108.00-$125.00
Specialist. $ 99.00 - $ 163.00
Project Manager $ 104.00 - $120.00
Senior Engineer $ 99.00 - $ 120.00
Architect I Landscape Architect $ 92.00 - $ 108.00
Engineer $ 75.00 - $ 106.00
Environmental Scientist $ 75.00 - $106.00
Architect Designer I GIS I Landscape Designer $ 76.00 - $ 94.00
Engineering Technician $ 60.00 - $ 89.00
-----~.._-~Project_l'eeImieian..-.---.-.------.----.-----.~ _ -..S..Al.0Q--=-l__6O.9Q.
Inspector
Survey Technician
3 person Survey Crew
2 person Survey Crew
$ 75.00 - $104.00
$ 61.00 - $ 96.00
$ 60.00 - $ 84.00
$ 42.00 - $ 61.00
$ 155.00 - $195.00
$ 115.00 - $ 145.00
Field Supervisor
Crew Chief
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per half day)
Air Detection Equipment (per half day)
$ 38.00
$ 28.00
$ 22.00
$ 80.00
$ 25.00
· Specialist: Experts in highly technical disciplines including Registered Land Surveying.
~
These rates are adjusted annually in accordance with the normal review procedures of
Bonestroo, Rosene, Anderlik and Associates, Inc.
111
2006
RATE SCHEDULE
(Private Developer review and inspection)
Classifteation
Senior.Principal.. ..
Principal
Project Manager I Registered Land Smveyor
Senior Engineer
Architect I Landscape Architect
Engineer
Environmental Scientist
Architect Designer I GIS I Landscape Designer
Engineering Technician
Proiect Te~bnician_
Field Supervisor
Crew Chief
Inspector
Smvey Technician
3 Person Smvey Crew
2 Person Smvey Crew
GPS Smvey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per balf day)
Air Detection Equipment (per balf day)
~
1$ 129.00.- $ ~81..00
$ 123.00 - $ 160.00
$117.00 - $ 150.00
$ 101.00 - $ 135.00
$ 101.00 - $ 135.00
$ 85.00 - $ 124.00
$ 85.00 - $ 109.00
$ 81.00 - $ 104.00
$ 70.00 - $ 104.00
$ 47.00 - $ 69.00
.---- -----
$ 83.00 - $ 124.00
$ 72.00 - $104.00
$ 68.00 - $ 95.00
$ 50.00 - $ 69.00
$ 155.00 $ 195.00
$ 115.00 - $ 145.00
$ 38.00
$ 28.00
$ 22.00
$ 80.00
$ 25.00
These rates are adjusted annually in accordance witb tbe normal review procedures of
Bonestroo, Rosene, Anderlik and Associates, Inc.
2
If
.J
Lynn & Associates
December 6, 2005
Mr. Dallas Larson
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Mr. Larson:
SUBJECT: Proposal for Services - Year End Goal Setting Retreat
INTRODUCTION:
As the City begins to plan for 2006, the Council and City Administrator are beginning to think
about their yearly retreat on strategic planning. The new City Administrator has completed his
first year in the position and the two new Council Members also have completed their first year
of service on the Council. The continuing pressures to be prudent and look for ways to do more
with less have not changed. To ensure that Staff and Council Members are on track and
focusing on the most important tasks to accomplish key goals and objectives, Lynn &
Associates pro.roses to assist the City by facilitating the 2006 yearly Strategic Planning Session
on January 14 2006.
GOALS AND OBJECTIVES:
The general goal of this proposal is to help the Council and City Administrator fundion as a high
performing team focusing on issues that matter to the residents, the City Council and City Staff.
This outcome is established, in part, by spending a day creating broad goals and specific
objectives for the City to pursue in 2006. An additional goal of this work is to create a follow up
process for the Council to use in communicating goals and objectives to City Staff.
Specific objectives of this proposal include:
> Review the Council style types and discuss communications issues
> City Administrator presents a summary accomplishments for 2005 to the Council
> Facilitate a SWOT discussion to determine current key issues, focusing on the major
strategic goals for the City.
5435 Wedgewood Drive, Shorewood, MN 55331
(952) 474-2193. lynnconsltOaol.com
19
> Review the City's goals already in place and compare them to the SWOT analysis to ensure
that energies are focused on accomplishing the strategic goals of the City
> Create Objectives and Action Steps for each goal for staff to use in executing the goals.
> Hold a follow up meeting with the Council and Staff to share the results of the retreat
METHOD OF IMPLEMENTATION:
Dr. James Lynn, and Ms. Lisa Lynn, both consulting psychologists, will perform the services in
this proposal. The implementation steps are as follows.
1. Review this proposal and if acceptable, sign it and fax it back to L&A at 952.474.3738.
2. Lynn & Associates prepares the materials for the customized one-day retreat. Council
Members will review and complete the pre-work reading materioals.
3. Jim and Lisa will facilitate the one-day retreat (January 14th, 2006) at City Hal,.
4. Lisa will meet with the City Administrator and Staff to review the Council's goals and
objectives for 2006.
5. A follow-up meeting for the entire staff and Council will be held sometime in February to
help build a sense of team and to ensure that staff is aligned with the Council's goals.
BENEFITS OF THIS APPROACH:
The following benefits should accrue as a result of this initiative.
> The Council and Staff will focus on the agreed upon goals and outcomes set for the year
2006 and beyond.
> Council and Staff Members will have an opportunity to participate in a joint discussion of the
City's 2006 Goals and Objectives helping to create involvement and buy in from Staff.
TIMELINE AND FEES:
This work described in this proposal can begin immediately upon signing this Letter of
Agreement. The investment for designing, developing and facilitating a one-day team
building/strategic planning retreat is $3,810.00. This special rate includes all preparation and
planning, facilitation, follow-up meeting, materials and workbooks. A breakdown of hours is
provided as Appendix A. Appendix B shows a draft Agenda for the January meeting. Any
additional direct expenses for the retreat are billed in addition, at cost.
Respectfully submitted,
Accepted by,
JAMES J. LYNN, Ed.D.
President
MR. Dallas Larson
City Administrator
JJL:a
5435 Wedgewood Drive, Shorewood, MN 55331
(952) 474-2193
lynnconsltOaol.com
j()
APPENDIX A - Statement of Work
Tasks JL LL AS
ConsultIng Consuftlng Adl.d1dt1b.....
Suppad
1. Meet with Dallas. to finalize workshop 1
agenda and follow-up process.
2. Prepare materials for January Session. .3. 3. - 2
3. Facilitate January workshop. 8 8
4. Meet with. Staff to share Goals. 3
5. Prepare Summary Report. 2 2
6. Combl~ Meeting with Council and Staff 2 2
to review Summary Report and discuss
implementation of Goals.
Total Tme Invested: 16 16 4
~- -- -------- _____n_____ ________
Proposed inveStment for-Cl!YofCiriteMlli ------~----- -- -------- - -- - ----~ --
Consulting Hours/lnvestment
James Lynn (JL)
Usa Lynn (LL)
Administrative
16 hours x $125/hour
16 hours x $1oo.oolhour
4 hours x $35.00lhour
= $ 2,000.00
= $ 1,600.00
= $ 210.00
Total Investment: $ 3,810.00
5435 Wedgewood Drive, Shorewood, MN 55331
(952) 47~2193
Iynnconslt@aol.com
II
APPENDIX B: DRAFT AGENDA
City of Centervllle - Saturday, January 14. 2006
City Hall
8:00 - 8:40
Convene - Coffee/Rolls
8:40 - 9:00
Review Agenda and Clarify Expectations (Jim)
Review Style Types and Communication Patterns
What is working and not working
Review 2005 Events/Activities and Accomplishments (Dallas)
9:00 - 11:30
SWOT Analysis - Using Nominal Group Technique (NGT)
What will our community be in the year 20101
Create 6-8 Strategic Goals for 2006
11:30 - 12:00 Lunch
12:00 - 2:30 Execution - Creating Objectives and Action Steps for Goals
Defining and Measuring Performance
"- -- ~ --- --
· Creating SMART Objectives for each goal
· Developing Success Indicators for each Objective
· Drafting Action Steps for each Objective.
2:30 - 2:45 Break
2:45 - 4:00 Wrap Up - Summary of Next Step-
Follow- up session with Staff - meeting outcomes
Goal Setting Session Concludes
5435 Wedgewood Drive, Shorewood, MN 55331
(952) 474--2193
~axn j'z
',~~;
NORTHANOKAMEALS ON WHEELS
Maggi Novak, Executive Director
763-434-2036 fax 763-434-2037
TO: CITY OF CENTERVD..LE
FROM: NORTH ANOKA MEALS ON WHBELS
RE: CDBG FUNDS
I want to take this opportunity to thank you for the past Support of North Anoka Meals
On Wheels through your CDBG Funds.
As~Funds~owbeing admini!rtered through
Anoka County directly to our programs. However as part of our application for those
funds we are required to send letters of support from the cities our program serves.
North Anoka Meals On Wheels serves the elderly and disabled nutritionally balanced
meals. This service helps the clients stay in their own homes.
I am as1cing you to send me a letter stating that your city supports this vital service in
your community by Jan 1, 2006.
Thank you,
Maggi Novak, Executive Director
RECEIVED
DEe 1 2 2005
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1562 Viking Blvd.
Ii .}\'< : Cedar, MN. 55011
www.novaknamow@aol.com
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ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
1201 89th Avenue NE · Suite 345 . Blaine, MN 55434 · Phone 763-783-4747. FAX 763-783-4700 · TrY ,763-783-4724
E-mail: accap@accap.org .
A Untted W~
Agency
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December 9, 2005
Ot.(,; 1 2 2005
Centerville City Council
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Members of the Centerville City Council:
Enclosed please find the annual report for the Senior Outreach Program. This report indicates the
number of individuals served during the past program year (September 2004 - August 2005), their
ages, gender, living situation, etc. It also indicates the different referrals made which will provide
insight into the problems faced by the residents in your community.
As you know, Phyllis Linder continues to serve Centerville and would welcome your referrals
whenever a concern exists regarding one of your senior or disabled residents.
Phyllis and I are always available to address the City Council if you have any questions or concerns.
Thank you for your support of this program and again, if you have any referrals please call 763-
783-4741.
Cathey We' ann
Director of Senior Programs
An Equal Opportunity Employer
REPORT:
AREA :
PERIOD:
FROM:
ACCAP SENIOR OUTREACH PROGRAM
Centerville
Annual Report 2004-2005
Cathey Weidmann, Director - Senior Programs
1. NEW CLIENTS
{not duplicated}
HOUSEHOLDS: 2
*Income Level (# of Households)
!INDIVIDUALS: ~
* Age (# of Individuals)
150% Poverty Below:
Above:
HOD Section 8 Below:
Above:
Income Unknown: 1
* Size of Household
One:
Two:
Three:
Four+:
1
1
* Female Head of Household:
* TYPe of Dwelling
Private Home: 0
Mobile Home: 0
Senior Housing: 1
Apartment: 1
Other: 0
2. ~OING CLIENT VISITS: 8
o
1
1
o
Under 59:
60-64:
65-69:
70-74:
75-70:
80- +:
o
1
1
* Sex
(# of Individuals)
Female:
2
Male:
o
o
(# of Individuals)
* Race
1
Asian:
Black/Afr. American:
Caucasian/White:
Hispanic:
Native American:
Other:
1
o
o
1
o
o
3
o
o
o
* Disability (# of Individuals)
Hearing:
Speech:
Emotional:
Orthopedic:
OMental:
o Visual:
1 Other:
o
3. I~EFERRALS MADE/AGENCY CONTACTS:-~3 to ~dff!!~e~~ ~~ogr~~
Food Stamps-I, Medical Assistiuice -::f,Anoka County Income
Maintenance-2, Community Power Packet -l,Dental Services-l
Fare for All Program-I, Holiday Distribution -1, Housing
Assistancnce-l
4. FAMILY INVOLVED: 2
FAMILY CONTACTED: 0
5. REQUESTS FOR OUTREACH VISITS FROM OUTSIDE SOURCE: N/A
o
o
1
~
. CenterPointTM
Energy
800 LaSalle Avenue
PO Box 59038
Minneapolis. MN 55459-0038
December 15,2005
Mr. Dallas Larson
City Clerk
1880 Main Street
Centerville, MN 55038-9794
'i I _I _:-....J.':"_~'~ r~ \=~:~-~-'1. " ":--._~
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DEe 2 0 Z~05
Dear Mr. Larson:
I am pleased to inform you that CenterPoint Energy has completed the construction phase
of the Service Line Replacement Project. The company replaced nearly 30,000 service
lines in 35 communities, including Centerville. The project was necessary to ensure a safe
and reliable natural gas distribution system in your community.
With the construction phase of the project complete, CenterPoint Energy is now focused
on documenting the project and finalizing reporting requirements with the Minnesota
Office of Pipeline Safety. This information will be shared with you and other city
officials when the final documents are submitted. The company also plans to complete
any unfinished property restoration work in spring 2006.
On behalf of CenterPoint Energy, I want to thank you and the community of Centerville
for your patience, understanding and cooperation during the seven months of this
important project. Your assistance was critical in helping ensure the timely completion of
the project and the continued safe and reliable delivery of natural gas to your community.
Please contact me to discuss the project or any other matter.
Sincerely,
Cl~~
CenterPoint Energy
612-321-5375
612-321-5137 fax
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WASTE MANAGEMENT
WASTE MANAGEMENTe
10050 Naples Stree, t N.E.
Bfuine;"MN 55449 -
(952) ,890-1100
(763) 783~51"7TFaX
December 15, 2005
Mr. Dallas Larson
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Mr. Larson:
This letter is to remind you of the upcoming rate adjustment to your rate for curbside
refuse and recycling service.
The contract specifies a 3% or CPI for private transportation whichever is less increase
for 2006. The CPI for private transportation through November is 4.4%.
The 2005 monthly rates are listed below along with the increase of 3 %. The price
increase will be effective January 1, 2006.
2005 Rate 2006 Rate
35 Gallon Service $8.25 $8.27
64 Gallon Service $12.37 $12.74
96 Gallon Service $15.74 $16.21
Senior Citizen Rate $7.12 $7.33
Recycling , $3.62 $3.73
Thank you for your continued business. Please call me at (763) 783-5429 if you have
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J ennefer Klennert
Municipal Marketing Manager
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League of Minnesota Cities
Insurance Trust
145 University Avenue West, St Paul, MN 55103-2044
(651) 281-1200 · (800) 925-1122
Fax: (651) 281.1298 · TOO: (651) 281-1290
www.lmnc.org
RISK MANAGEMENT INFORMATION
ELECTRONIC COMMUNICATIONS
BETWEEN COUNCILMEMBERS
E-mail correspondence can be an unintentional conduit for city officials to violate the Minnesota
Open Meeting Law. This memo outlines some points elected officials and members of city
committees and boards should be aware of to avoid inadvertently violating the Open Meeting
Law.
The Open Meeting Law
Under the Minnesota Open Meeting Law, Minn. Stat. ~13D, meetings of at least a quorum of the
city councilor one of its committees to discuss city business must be publicized and open to the
public, subject to a few exceptions. A primary purpose of the law is to make sure information
and deliberations about city business are available to the public.
The law applies to any discussion about city business, not just voting or official actions, and to
any gathering of a quorum of the council or committee. In most cities a quorum is three or more
council or committee members.
It's easy to imagine situations where a quorum might gather-coffee at the local cafe, pre- or
post-meeting discussions, a wedding reception or community celebration are all common spots
for councilmembers to meet. There are also some not-so-obvious ways a quorum might meet, for
instance in a serial meeting-imagine councilmember A talks to councilmember B, B talks to
councilmember C, and C talks to A. Another is through written correspondence, or through
telephone conference calls. Any of these scenarios would create an open meeting concern if the
group discussed city business.
Violating the Open Meeting Law carries with it penalties including personal liability for up to
$300 per occurrence and forfeiture of office for officials who intentionally violate the law three
times. Reasonable costs and attorney fees can also be awarded if the court finds specific intent to
violate the law.
Electronic communications and the Open Meeting Law
The Minnesota Open Meeting Law has a number of tricky aspects, not the least of which results
from increasing reliance on e-mail communication between council or committee members.
E-mail makes a serial meeting easier by allowing council or committee members to forward
messages from one person to the next. Imagine one councilmember e-mailing another to suggest
the pros and cons of a particular city decision. The recipient forwards the e-mail to another
councilmember, along with his or her own comments and interpretations.
This material Is provided as gellerallllformatlon and Is not a substltute for legallldvlce.
COllSUlt your atturney for advice cOllcernlng spaclflc situations.
Even if the last councilmember to receive the e-mail doesn't reply to either the originator or the
councilmember who forwarded the message, the three members have still discussed city business
outside a public forum. A violation could be found where serial e-mailing is used to reach a
decision.
Many cities are moving toward electronic meeting packets for councils and committees, often
sent via e-mail attachments. This sort of one-way distribution of information is fine in terms of
the Minnesota Open Meeting Law, remembering that any materials relating to the agenda items
of a meeting distributed to members must also be made available to the public as well.
City officials should start to get concerned, though, when one or more councilmembers use the
"reply to all" feature in e-mail to respond to the content of the meeting materials, or otherwise
begin a discussion bye-mail about the packet. This can begin to look a lot like non-public
discussion of city business.
Suggestions
One suggestion is that councilmembers never communicate to one-another using e-mail, but
instead treat e-mail only as a way to receive information from the city clerk or administrator. If a
councilmember has information to share via e-mail with the rest of the group, he or she might
send it to the clerk and ask for it to be distributed from the clerk to everyone else (bye-mail or in
paper form).
Using the clerk as the clearinghouse for information distribution is probably a safer alternative
than having councilmembers communicate directly, although it doesn't completely eliminate
concerns about violating the Open Meeting Law. Even this clearinghouse concept could provide
opportunity for three or more councilmembers to exchange opinions about city business, so it's
important that the city clerk be aware of and watch for possible issues. Finally, this model would
still present problems in Standard Plan cities, where the clerk is also a member of the council.
If councilmembers are engaged in direct e-mail discussions, it's probably best to limit it to only
two members. A "no forwarding and no copying" rule might be a good way to make sure the
Minnesota Open Meeting Law isn't unintentionally violated through e-mail conversation.
Finally, be careful when councilmembers participate in a listserv or any chatroom sort of forum.
Because these distribution lists may include a quorum of your council, one councilmember's
comments on the listserv will be viewed by other members. If the topic has to do with city
business and another councilmember replies to the listserv, it could prove problematic under the
Minnesota Open Meeting Law.
Again, the city might consider a "no reply" sort of rule when it comes to these resources, or
perhaps have councilmembers send ideas for postings or responses to the city clerk or
administrator to manage. Remember, too, that official city committees are subject to the same
open meeting requirements and should be similarly educated about correct e-mail use.
Tbls matarlal Is provided as general Information and Is not a substitute for legal advice.
Conaull yoor eltorney for addce ooncernlngepeclflc sltuaUons.
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Regardless of precautions, there may be times when councilmembers find themselves accused of
violating the Minnesota Open Meeting Law, perhaps having unintentionally engaged in one of
these sorts of conversations. one way to diffuse some concern is to immediately release copies
of all e-mail correspondence to anyone who wants to see it. While this doesn't nega.te the
possible violation, it shows good faith and lack of specific intent to violate the law.
Draft guidelines for electronic communications between councilmembers
Cities might decide to develop policies clarifying appropriate or preferred email use by and
between councilmembers. Even if a city doesn't formally adopt a policy, the guidelines here
might be helpful for any elected official or city board member to follow.
The purpose of these draft guidelines is to suggest how members of city councils and other city
committees might communicate via email and electronic means. A city should review these draft
guidelines along with its normal operating procedures, consult with the city attorney and
determine the best course of action.
Guidelines for
Electronic Communications between Councilmembers
in the City of
These guidelines apply to all members of the city council and all members of council and city
committees, commissions, sub-committees, etc. in the City of
For purposes of these guidelines, reference to councilmembers includes members of all other city
committees and groups subject to the Open Meeting Law. Reference to the council shall include
all such groups and meetings.
For purposes of these guidelines, "electronic means" means email, instant messaging, chatrooms,
and related electronic conversation.
For purposes of these guidelines, "city clerk" means the city clerk, manager, administrator or
his/her designee.
These guidelines apply regardless of whether the councilmember is using a city-provided email
address and account, his/her personal email address or account, or one provided by his/her
employer.
Tbl. materlallaprovlded as generallnformetlon and la nota 8ubatltllte for legal advIce.
Consult yourattorlleyror advioe ooncernlngspeClflC sltuatfons.
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Meeting materiols
Electronic communication of meeting materials should generally be conducted in a one-way
communication from the city clerk to the council.
· Councilmembers may receive agenda materials, background information, and other
meeting materials via email attachment or other electronic means (such as file sharing)
from the city clerk.
· If a councilmember has questions or comments about materials received, s/he should
inquire via electronic means directly back to the city clerk. A councilmember should not
copy other committee members on his/her inquiry.
· If the clarification is one of value to other councilmembers, the city clerk may send
follow-up materials or information to the council.
Materials relating to agenda items of a meeting must also be made available to the public at the
meeting.
Communication during council meetings
· Councilmembers should not communicate with one another via electronic means during a
public meeting.
· Councilmembers should not communicate with any member of city staff via electronic
means during a public meeting.
· Councilmembers are encouraged not to communicate with. the public via electronic
means during a public meeting.
Communication outside of council meetings
· Councilmembers should generally act with caution when using electronic means to
communicate with one another, being mindful of the Minnesota Open Meeting Law.
· If a councilmember wishes to share information with other members, s/he should do so
through the city clerk. The councilmember may request the city clerk distribute materials
to others. The communication should not invite response to or discussion between any
councilmembers, including replies to the person making the distribution request. This
should be considered a method for providing one-way information to other members of
the council. Again remember that materials relating to agenda items for city business
must be provided to the public at the meeting.
· If a councilmember wishes to address only one other member through electronic means
on any topic related to city business, s/he can do so directly, but should be mindful of the
following:
TIlls malerlalls prOvided as generallnlormatlon and Is not a substlluteforlegal advIce.
Consult your allorney lor advice concerning specific ....atlons.
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o One-to-one communication is ideal.
o The recipient of an electronic message or inquiry should reply only to the sender,
should not copy others on the reply and should not forward the original email to
other councilmembers.
o The sender of an electronic message should not forward or copy the recipient's
reply to any other councilmember.
· If a councilmember receives an electronic communication from any source related to city
business and distributed to multiple councilmembers (i.e., an email sent to the entire
council from a member of the public; or an email sent to three councilmembers from a
local business), s/he should reply only to the sender. The reply should not be copied to all
on the original distribution or forwarded to any other councilmember.
· If a councilmember receives listserv distributions, electronic newsletters, or participates
in electronic discussion forums where other councilmembers are also likely to participate
(such as chat rooms), the councilmember should not reply to any distribution or comment
so that the reply is copied to the entire distribution group, or any part of the group that
might include other councilmembers. The councilmember should instead respond only to
the sender of any message or inquiry.
Classification and retention of electronic communications
· Regardless of whether electronic communication by a councilmember is taking place on a
city-provided computer, home computer or other computer system, classification of
information as public, private or other is governed by the Minnesota Government Data
Practices Act (Minn. Stat. Chapt. 13) and should be treated accordingly.
· Councilmembers should retain electronic communications in keeping with city policies
and procedures, whether such communication takes place on a city-provided computer,
home computer or other computer system.
Tills material Is provided as generallnformetlon and Is not e substitute for legal sdlflce.
Consult rour attorney for adviCa concernlnll specific situations.
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