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HomeMy WebLinkAbout2009-07-01 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 07-01-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, July 1, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, July 1, 2009 at City Hall, 1880 Main Street. Present: Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Patrick Branch Committee Member Mark Haiden Committee Member Brian Peterson Absent: Chairperson Suzanne Seeley Council: City Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan _____________________________________________________________________________________ I. CALL TO ORDER Roll Call Vice-Chairperson Amundsen called the July 1, 2009 Parks & Recreation Committee Meeting to order at 6:38 p.m. II. SET AGENDA Vice-Chairperson Amundsen requested a discussion of the Vice-Chairperson position be added under Committee Business, as well as two items per request of Mr. Tedd Peterson, Public Works; a discussion of an additional trail cutout on Main Street across from Lakeland Circle, and a discussion of the player’s box next to the hockey rink at Laurie LaMotte Memorial Park as a safety hazard. Motion was made by Committee Member Haiden, seconded by Committee Member Selander, to set the agenda with the above additions. All in favor. Motion carried unanimously. III. APPEARANCES IV. CONSIDERATION OF MINUTES June 3, 2009 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Branch, seconded by Committee Member Selander, to approve the June 3, 2009 Parks & Recreation Committee Meeting Minutes as is. 1 of 5 Parks & Recreation Committee Meeting Minutes 07-01-09 Ayes – 4, Nays – 0, Abstain – 1(Haiden). Motion carried. V. COMMITTEE BUSINESS Vice-Chairperson Position Vice-Chairperson Amundsen requested a discussion of the Vice-Chairperson position as he would like to step down and have another committee member fill the position. After some discussion Committee Member Selander was nominated by the committee members and accepted the position of Vice-Chairperson of the Parks & Recreation Committee. Motion was made by Committee Member Haiden, seconded by Committee Member Branch to nominate Committee Member Selander to serve as Vice-Chairperson of the Centerville Parks & Recreation CommitteeAll in favor. Motion carried unanimously. . Additional Trail Cutout on Main Street across from Lakeland Circle Mr. Tedd Peterson, Public Works asked Ms. Stephan to bring this issue to the Parks & Recreation Committee. Mr. Peterson has noticed a safety issue with bikes and pedestrians crossing CSAH14 at Lakeland Circle. Vice-Chairperson Kevin Amundsen said the same issue is at Peltier Lake Drive & CSAH14, actually worse because it is a hill and a corner. There is not a sidewalk on the north side of the road; trail is on the south side. There are no ramps/cutouts in the curb/trail to safely ride onto the trail – bikers have to get off their bike, lift bike (and all of your kid's bikes if applicable) onto the trail. Residents coming from Lakeland Circle and Peltier Lake Drive who want to get to the trail are crossing in the middle of traffic to get to the trail on the other side of the road. This affects probably 1/4 of Centerville's population - anyone on the north side of town trying to access the trail. The committee discussed if a ramp/cutout was put in the curb to the trail at Lakeland Circle and also at Peltier Lake Drive would it then also have to be marked as a crosswalk? And would the county do this? Probably not knowing how hard it is to get a crosswalk. The committee would like to bring this to the county's attention to see if anything can be done to make this trail access safer. Motion was made by Committee Member Haiden, seconded by Vice-Chairperson Amundsen to recommend City Council bring this issue to Anoka County Highway Department's attention and investigate what can be done to make the trail access at Lakeland Circle and Peltier Lake Drive safer. All in favor. Motion carried unanimously. Player’s Box - Hockey Rink at Laurie LaMotte Memorial Park as a Safety Hazard Mr. Tedd Peterson also asked Ms. Stephan to bring to the committee a discussion of the player’s box, next to the hockey rink at Laurie LaMotte Memorial Park. The roof of the player’s box has become a safety hazard. Public Works has shored it up multiple times and it either needs to be replaced or removed. Mr. Peterson stated it really serves no purpose as games are not played at the hockey rink, it is only used for practice and the box attracts vandalism, garbage and unwanted teenage activity. He suggested removing the roof and leaving the box for now for skaters to sit if they desire. 2 of 5 Parks & Recreation Committee Meeting Minutes 07-01-09 Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to notify Public Works that the committee concurs with Mr. Peterson’s suggestions and would like to see the roof removed and Staff’s best judgment used as to leveling the side boards to prevent potential safety issues. Committee Member Committee Member Branch said he had noticed that the pleasure skating rink has some safety issues also going from the rink to the warming house the pleasure rink is higher, too steep and the rubber is narrow and buried. The committee would like to ask Public Works to look at this and make a recommendation as to what could be done to make it less steep, therefore less dangerous for skaters. Council Member Lee noted that Mr. Peterson took care of moving the mats for Music in the Parks and Battle of the Bands. VI. UPDATES Fete des Lacs 8K Run Committee Member Branch reported Anoka County Commissioner Rhonda Sivarajah accepted the committee’s request to open the race and he is working to coordinate the details with Commissioner Sivarajah. Committee Member Branch also stated that the water bottles have been ordered and these were paid for by donations from Mr. Paul Steffel, Farmer’s Insurance Group and Mr. Mike Giovinazzo, American Family Insurance, both Centerville businesses. The T-shirts will be ordered tomorrow with the number reduced and will not include the year in the event there are not enough participants, the shirts can be used next year. Committee Member Branch felt the critical things are on track, but at only 40 people signed up at this time we need to get the word out more than we have. Committee Member Branch will bring fliers to other races in the area. Vice- Chairperson Amundsen had gotten an estimate to print 1,000 fliers at over $200 and they couldn’t th be printed until July 13. Mr. Dallas Larson, City Administrator agreed staff could print them at City Hall if the committee pays for the City’s cost for printing. This would be $100 at 1,000 copies. The committee would like to do this and Vice-Chairperson Amundsen said he would come in and fold them using the folding machine. Ms. Stephan will print them tomorrow. The budget was briefly discussed. City Council allocated $1,500 (in August of 2008) in startup funds with the intention of the race eventually being self-supporting. At this point there have been the following expenditures: $25 Anoka County Permit Fee for Special Use Permit. $150 Advertise in running publications (August deadline 2008). $175 Advertise in The Citizen 5/29/09 Invoice. $100 Copying costs to City Hall to print fliers. Upcoming Costs: $400 Timer / Date of Race $175 Course to be Measured & Certified 3 of 5 Parks & Recreation Committee Meeting Minutes 07-01-09 The other costs associated with the race have been funded by sponsors Committee Member Branch has secured. Increasing Water Flow in the Spring / Hidden Spring Park There are no updates at this time. Irrigation at Hidden Spring Park The Public Works Director has had Albrecht Irrigation out to look at Hidden Spring Park. The estimate of $6,884.00 was supplied to the committee at the meeting. The Parks & Recreation Committee felt the quote was reasonable, but they would like two (2) additional estimates to be able to compare before recommending City Council review this. The Committee sees a necessity of having irrigation at this park and would like to pursue it. Their budget for this year was $12,500 and they still have most of this left, their expenditures for the year so far have been the 8K at $1,500 and the Park Play Days at $1,200. They are not planning on purchasing any play equipment this year, so it is possible they have the money to do this. Ms. Stephan will request two (2) additional estimates. Hidden Spring Park Plantings As of June 25, the 44 replacement plantings have not been planted. Most of these are located in the rain garden. Following the June 3, 2009 Parks & Recreation Committee Meeting, Mr. Jeff McDowell, Bonestroo was informed the committee approved the planting selection that he would like to replace the plants that did not survive with. Mr. McDowell said the plants would be ordered and planted within a few weeks. As of June 23, Mr. McDowell reported he was waiting for an estimate from a landscaper and asked the preference to plant before or after the long Fourth of July weekend. I suggested planting on a Monday or close to the beginning of week would be more beneficial to insure they can be watered by City Staff. No further update at this time. Buckthorn / Poison Ivy Removal at Eagle Park / Emerald Ash Borer Ms. Stephan presented information and estimates for removing both poison ivy and buckthorn to the City Administrator and Public Works Director. This information was included in the packet. Ultimately what the Public Works Director decided to do, partially because of budget cuts, is not treat the poison ivy at all at this time per recommendation of Mr. Bruce Bousu, Safety Trainer, who said other Cities just mow it. The company the City uses to mow the parks has mowed the area surrounding the park and the trail and it was felt the poison ivy growing in the wooded area of the park should be left as is as. TruGreen is willing to come to a Council Meeting or Parks & Recreation and discuss Emerald Ash Borer and the options available. Mr. Larson asked Public Works for a rough idea of how many Ash trees are in our parks, but Staff did not feel qualified. Mr. Tedd Peterson did meet with a th representative from the Minnesota Department of Agriculture on June 25 who installed Ash Borer traps in a few of the Ash trees behind City Hall to determine if the Emerald Ash Borer has made it to Centerville yet. They will be back in August to check the traps. The boxes are purple if you are interested in looking at them. 4 of 5 Parks & Recreation Committee Meeting Minutes 07-01-09 Buckthorn removal will be reviewed again in the fall. Summer Programs ~ Music in the Park Ms. Stephan created a flier for the Music in the Parks Program and distributed to local businesses via email, it is on the web site and will be advertised on the City Sign. The committee scheduled a BBQ at the July 14, 2009 event at Hidden Spring Park and would like to provide hot dogs, chips and pop to the public. Ms. Stephan will pick up the supplies at Sam’s Club and coordinate picking them up from City Hall with Committee Member Peterson. Motion was made by Committee Member Peterson, seconded by Vice-Chairperson Amundsen to recommend to City Council expending funds not to exceed $200 for supplies associated with a July 14, 2009 Music in the Park BBQ for the public.All in favor. Motion passed unanimously. VII. ADJOURNMENT Motion was made by Committee Member Haiden, seconded by Committee Member Peterson to adjourn the July 1, 2009 Parks & Recreation Committee Meeting at 8:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 5 of 5