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HomeMy WebLinkAbout2009-09-02 P & R Packet U!in~l(r;: CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, September 2,2009 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. August 5, 2009 Parks & Recreation Committee Meeting Minutes v. COMMITTEE BUSINESS 1. Review of Fete des Lacs 8K RunlWalk 2. Donation from American Family Insurance of$I,500 3. Request of Charitable Gambling Funds from Dead Broke Saddle Club 4. Budget Discussion VI. UPDATES 1. Council Action - Irrigation at Hidden Spring Park 2. Council Action - Bids to Treat Ash Trees at Hidden Spring and City Hall for Emerald Ash Borer 3. Pedestrian & Bicycle Ramps/Curb Cut Outs on CSAH 14 at Lakeland Circle & Peltier Lake Drive VII. ADJOURNMENT Parks & Recreation Committee Meeting Minutes 08-05-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, August 5, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, August 5, 2009 at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Selander Committee Member Kevin Amundsen Committee Member Patrick Branch Committee Member Mark Raiden Committee Member Brian Peterson QD[ji)@~[~)[?@W@@ Absent: None. Council: City Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan I. CALL TO ORDER Roll Call Chairperson Seeley called the August 5, 2009 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. SET AGENDA Mr. Mark SpitzmueIler, Bald Eagle Water Ski Club was in attendance for an update on the possibility of the ski club using the piece of property in 2010 on Centerville Lake off County Road 14, but the committee opted not to add this to the agenda as the discussion could be had under the discussion with Mr. Mark Statz on the trailside park. Motion was made by Committee Member Amundsen, seconded by Vice-Chairperson Selander, to set the agenda as is. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Mark Statz, City Engineer, Discussion Regarding Items 1, 2 & 3 under Committee Business. 1. Bonestroo's Request for Final Pavment - Hidden S8nne Park Mr. Mark Statz, City Engineer, made an appearance to discuss final payment to Bonestroo for 10f6 1- Parks & Recreation Committee Meeting Minutes 08-05-09 Hidden Spring Park. There were two outstanding items yet to be completed, which have now been finished. Mr. Statz stated they are finished with everything on their checklist and part of agreement was that Bonestroo would forego payment for Engineering Services until all outstanding issues were resolved. At this time they would like to ask for fina1 payment of$4,472.41. Chairperson Seeley agreed that the items were completed, but wanted to make a general statement regarding the park. She said that while this park was a long, complicated process, at the time we were trying to get it done fast (in time for the August Festival) and there were many things that were not accomplished as envisioned by the committee, but currently every time she goes to the park she can't help think what a beautiful park it has turned into. Committee Members and Council Member Lee also reported comments they have received from residents regarding the park and the public's overall perspective seems to be that Hidden Spring Park is a wonderful addition to Centerville's park system. Chairperson Seeley also stated that while the committee still hopes something can be figured out to get water flow from the hidden spring; the mature trees, the layout of the park, the raingarden and plantings have evolved into a wonderful park. It is also hoped the lake shore plantings fill in more in the next few years and the park becomes less maintenance than it was this sununer. Motion was made by Chairperson Seeley, seconded by Committee Member Amundsen to recommend City Council issue final payment in the amount of $4,472.21 to Bonestroo for Engineering Services at Hidden Spring Park. All in favor. Motion carried unanimously. 2. Review Detailed Drawin!!s of Culvert Crossin!! on Brian Drive The committee reviewed the culvert on Brian Drive. Due to the incline of the bank there will need to be some type of railing on that portion of the trail. Mr. Statz suggested a knee wall type railing which is similar to what is along Main Street near Waterworks. The committee said this recommendation was acceptable. 3. Review Detailed Drawinl!S of Trailside Park Mr. Mark Statz, City Engineer made an appearance at the Parks & Recreation Committee Meeting to discuss the final detailed drawings of the proposed trailside park that is part of the trail project. The committee has been working with Bonestroo on this project since this spring. Mr. Statz reported that the project will most likely go out for bids this winter and be completed spring 2010. The committee reviewed all the drawings, discussed the details of the both the north and the south parks along CSHA 14 and Centerville Lake and were happy with the plans which have incorporated all the suggestions and changes the committee has made over the last meetings. Motion was made by Committee Member Haiden, seconded by Chairperson Seeley to inform City Council that the plans for the trailside park were reviewed and accepted as presented by Mr. Mark Statz, City Engineer. Motion carried unanimously. It was questioned whether the City actually owns the property yet, and if so could Public Works clear the property of brush and the scrub trees instead of including it in the bid? Ms. Stephan will forward this question to the City Administrator. 20f6 Parks & Recreation Committee Meeting Minutes 08-05-09 Mark Spitzmueller was in attendance to discuss whether the city had gained access to this property and the potential for Bald Eagle Water Ski Club to use this area in 2010 for their practices and shows. The committee felt the only problem with this was there won't be enough room at the park for spectators and parking could be an issue. Mr. Spitzmueller said he has talked to Father Fitzgerald regarding parking at the church. Mr. Statz stated the City needs to build the park proportional to average use, not specifically for water ski club show viewing. Mr. Spitzmueller felt the area would be more than adequate for their use and was impressed with the design of the parkes) and how the downtown area was coming together and felt the practices and shows viewed from the park would be a great venue for both the city and the ski club. Mr. Statz asked the committee if there was a name for the park yet to which Chairperson Seeley replied not at this time, but the committee would narrow this down during the winter. Mr. Spitzmueller asked if there was potential for a fishing pier or a dock and said the ski club would be willing to potentially do some type of dock for the City's use as well as for the ski club. Mr. Statz stated for a DNR approved dock a fishing pier/dock would require sides. Mr. Spitzmueller said the ski club has worked with this before in other areas where they do shows and it is workable. Chairperson Seeley asked if the ski club would be wi\1ing to do ski clinics for kids, to which Mr. Spitzrnueller replied, yes they would; they have done this in the past. Mr. Spitzmueller would like to come back to the March 20 I 0 meeting to further discuss this. IV. CONSIDERATION OF MINUTES Aueust 5. 2009 Parks & Recreation Committee Meetine Minutes Motion was made by Vice-Chairperson Selander, seconded by Committee Member Baiden, to approve the August 5, 2009 Parks & Recreation Committee Meeting Minutes as is. Ayes- 5, Nays - 0, Abstain -l(Seeley). Motion carried. V. COMMITTEE BUSINESS Irriestion at Bidden Sprine Park - Additional Bids as Reouested At the committee's request Mr. Paul Palzer, Public Works Director obtained three (3) bids for irrigation system installation at Hidden Spring Park. At the previous committee meetings the need for irrigation at this park was discussed. Many plantings were lost on the lakeshore restoration area of the project in 2008 due to lack of water. In 2009 daily man hours have been spent watering all the monument signs at each park, but in particular Hidden Spring. Staff has carried water in 5 gallon pails and in a 250 gallon barrel in the back of trucks, hooked hoses and sprinklers to the water fountain and used the fire hydrant. Also many man hours have been spent this season getting the landscape back in shape after not being maintained in 2008. This park needs a regular water source to maintain it and promote growth of the lake shore restoration and rain garden plantings. The committee would like to accept the lowest bid from Albrecht irrigation, not only as the lowest bid, but as the company which presented the most useful and detailed description of what they would install. These funds would come from the Parks & Recreation Committee's budget for 2009 and the committee would like to see it done yet this year. The committee did question who would be responsible for blowing out the lines each year, would it be Public Works or would more cost be incurred by using Albrecht Irrigation to blowout the lines in the fall? One of the bids stated the warranty would be void if the company who installed the irrigation did not blowout the lines. The 30f6 Parks & Recreation Committee Meeting Minutes 08-05-09 committee would like more information concerning this issue and the warranty. Ms. Stephan will pass that request onto Mr. Palzer. Motion was made by Chairperson Seeley, seconded by Committee Member Branch to recommend City Council consider the installation of an irrigation system by Albrecht Irrigation in the amount of $6,884.00 to be installed at Hidden Spring Park in 2009 funded by Parks & Recreation funds. Motion carried unanimously. Bids to Treat Ash Trees at Hidden SOrin2 and Citv Hall for Emerald Ash Borer Mr. Paul Palzer, Public Works Director, supplied the committee with two (2) bids to treat the Ash Trees at Hidden Spring Park and behind City Hall for Emerald Ash Borer. The committee reviewed the information and has the opinion that while they would not like to lose any of the mature trees, there is not enough information available that the treatment is even effective and feel this is a maintenance issue that should decided by the Public Works Director and City Council. VI. UPDATES Fete des Laes 8K Run An emailupdate from Committee Member Branch: 1. We are now a fUlly sponsored event. OS1 Physical Therapy has joined the team of sponsors. OS1 will fill in the last of our known needs by providing sports drinks and a snack at the finish line. They will also provide and man a canopy at the finish line. 2. Kevin Amundsen and 1 have been passing out flyers where we hope it will have the greatest impact. We now have about 75 pre-registered runners and can expect some to walk-in on race day. 3. Our course is now certified The start line, mile markers and finish line are as we had planned 4. Tom Lee is still working the volunteers. We are counting on all of you. Conclusion: 1 am finally optimistic that we are going to achieve our goal of hosting a first class 8K running and walking event associated with Fete des Lacs. An emailupdate from Barb Leininger who certified the course: Everything went well. Your start and finish are pretty much where you wanted them. They are marked in white paint along the route, as are the miles 1, 2, 3 and 4. 1 have attached the official course map. I am mailing in the certificate application today and will forward the certificate to you as soon as I get it. Let me know if you have any questions. Included in your packet is a copy of the course map and the certificate. 40f6 Parks & Recreation Committee Meeting Minutes 08-05-09 The committee discussed remaining details of the 8K Race; there currently are 81 participants registered, 140 t-shirts have been delivered, Sergeant Blanc's list of conditions has been satisfied and Committee Member Branch has a written contingency plan. Council Member Lee is having a meeting for volunteers Friday, August 7th to discuss assignments and hand out radios. Review - Music in the Park I BBO at Hidden SDrine Park Chairperson Seeley said she felt the Music in the Park Program was a big success with 50-60 people attending each performance she attended, though the numbers fluctuated, percentage wise it was a great turnout considering the program was rather short notice without a lot of advertising. All comments from residents were very positive. The budget for this program was economical and it gave the musicians a great venue. Committee Member Amundsen said he would like to see the budget increased to $2,000 in 2010 as we paid some great musicians very little. The committee agreed they would like to see all Music in the Park bands moved to Hidden Spring Park in 2010 if at all possible. There were supplies (hot dogs, buns, water, soda, chips, etc.) left over from the July 14th Music in the Park/Volunteer Appreciation BBQ which the committee decided to use at the Sunday, August 9th Music in the Park event. There were problems with the satellite facility at Laurie LaMotte Memorial Park which will need to be addressed before next year's programs begin, perhaps having maintenance two times a week at this busy park instead of once. Pedestrian & Bicvcle RamDs/Curb Cut Outs on CSAH 14 at Lakeland Circle & Peltier Lake Drive From the summary of City Council Meeting Minutes of July 8, 2009: At the request of Parks & Recreation, Council directed that a letter be sent to Anoka County requesting pedestrian ramps in the curbs at Peltier Lake Drive and Lakeland Circle intersections. Included in the packet was a letter of support regarding this issue from Mr. Wayne LeBlanc. City Council Budeet UDdate From the summary of City Council Meeting Minutes of July 8, 2009: Council met for a work session to discuss the budget following the regular meeting. The budget for 2009 is tracking pretty well, but capital expense items for trail project engineering and the final payment for 2085 Cedar Street may cause a deficit. The 2010 budget has an initial deficit of $236,719. Revenues will be lower due to building permits dropping substantially and a loss of $69,000 in Homestead Credit Aid. Expenses are higher due to planned seal coating. To balance the budget, a number of things were discussed, including: No cost of living adjustments for 2010, deferring capital expenses, cutting discretionary spending for 50f6 Parks & Recreation Committee Meeting Minutes 08-05-09 programs (parks, Fete des Lacs), evaluating purchasing, joint powers efforts with neighboring cities, etc. Another budget work session will be held after the first meeting in August. Staff will explore some of these options and report back. Due to the late hour of the meeting the committee opted to table the budget discussion until the September meeting. vn. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Branch to adjourn the August 5, 2009 Parks & Recreation Committee Meeting at 9:20 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 60f6 MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: August 28, 2009 SUBJECT: 8K Revenue & Expenditures Committee Member Branch felt there should have been more funds deposited for the 8K registration. Kris Sweeney did an accounting as follows; also see the attached Revenue & Expenditure sheet. Midwest Events $475 Need To Race $415 Day of Race $400 (Refund of $25) 16 Entrants at $25.00) At City Hall $700 Total $1990.00 Committee Member Branch said according to their website Midwest collected $825 and asked when their last payment came in and what was their pattern for payments? Ms. Stephan did the following research; Midwest would send a check every few weeks for a time period. The deposits show the following. 2/9 - $15.00 2/9 - $15.00 3/17 - $30.00 6/18 - $60.00 6/30 - $155.00 7/16 - $20.00 7/28 - $60.00 8/17 - $120.00 $475 PARK & REC - 8 K RUN REVENUE & EXPENDITURES REVENUE debits REGISTRATION FEES MISC. REVENUE Donations from Paul Steffel Insurance Mike Giovinazzo TOTAL REVENUE EXPENDITURES ADVERTISING & PRINTING $ 376.63 PMG - (200 bike Bottle for 8K) $ 257.75 RUNNING VENTURE - $ 175.00 (course measurement fee) SUZANNE SEELEY - $ 6.30 (reimbursement dixie cups) VACATION SPORTS $ 400.00 (Timing Services) COPIES - 1,000 100 (Flyer) TOTAL EXPENDITURES $ 1,315.68 credits $1,990.00 $200.00 $2,190.00 DIFFERENCE Credit Balance $874.32 City of Centerville Revenue / Expense Report Fiscal Vaa, 2009 1/1/091D 1/31/09 Account Description Parks/Ree. Committee E 101-45200-300 Profassional Srvs E 101-45200-303 Engineering Fees E 101-45200-340 Advertising & Printing E 101-45200-430 Miscellaneous E 101-45200-438 Meeting Per Diem Parks/Ree Programs E 101-45201-100 Wages and Salaries (GENERAL) E 101-45201-122 FICA E 101-45201-132 Parks Programs E 101-45201-151 Worke~s Camp Insurance Pram E 101-45201-200 Office Supplies (GENERAL) E 101-45201-303 Engineering Fees E 101-45201-331 Travel Expenses E 101-45201-340 Advertising & Printing E 101-45201-430 Miscellaneous ~ Unaudited - For Management Purposes Only 2009 Activity through 1/31/09 660.00 1,584.28 154.85 1,750.00 62.00 36.83 14.14 316.63 511.50 5,156.23 FY 2009 YTDasa% Budget of Budget 500.00 0% 1,000.00 0% 500.00 0% 500.00 0% 1,500.00 44% 5,000.00 32% 500.00 31% N/A 500.00 12% N/A 2,000.00 0% N/A N/A 500.00 104% 12,500.00 41% Budget discussion items from February 4, 2009 Parks & Recreation Meeting: 2009 EXDenditures . Tracie McBride Memorial Park Renovation, Phase II, includes basketball court. . 8K Run (Approved). . Signage (Approved) Hours & Ru1es in all parks, some specialty signs in Hidden Spring Park. . Park Monument Signs, replace the signs in the other 4 parks to match the ones in Hidden Springs and Laurie LaMotte Memorial Park, move the monument sign at Tracie McBride Memorial Park . Trail Directional Signs on all trails. . Lighting in all of the parks need to be reviewed, the committee would like consistency among the parks. This is also a public safety issue. Six lights wou1d potentially be required. . The committee wou1d like to implement a 'Music in the Park Program', with funding the first year approximately $1,500 for three (3) events. . Eagle Park tree trimming (Volunteers and Public Works). . Buckthorn Eradication in all parks. Yearlv Events . Skate Nights with (1) Horse Drawn Hayride - $1000. . Battle of Bands / Boards held twice, once during Fete des Lacs - $2000. . Summer Programs / Park Play Days - $1,500. . Music in Parks - $1,500 (3 @ $500). . 8K Annual RunIW alk. 5 Year Plan . Football Lights at Acorn Creek Park. . Park by Centerville Lake on the small piece of remnant property that that Bald Eagle Water Ski Club could use for their shows. Potentially a few benches and perhaps a bike rack. MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: August 28, 2009 SUBJECT: Updates on Recommendations made by the Parks & Recreation Committee City Council Meeting 2009-08-12 1. City Council approved final payment to Bonestroo for work on Hidden Spring Park as recommended by the Parks & Recreation Committee. 2. City Council declined to approve an irrigation system for Hidden Spring Park, due to severe budget concerns. 3. City Council declined to approve chemical treatment of Ash trees to prevent Emerald Ash Borer. Staff will see if there are any available recommendations from the Department of Agriculture or Anoka County Parks on chemical treatment of Ash trees. 4. The Council gave preliminary approval to the trailside park that will be constructed along Main Street downtown. This is a component of the trail grant project. tervi{{e 'LstabCish ed- 18S7 1880 ':Main Street, CenterviiIe, :MN 55038 651-429-3232orP'4...651-429-8629 July 16, 2008 Doug Fischer County Engineer Anoka County Highway Dept. 1440 Bunker Lake Blvd. NW Andover, MN 55304 Re: Curb ramps Dear Doug: It has come to the City's attention that our residents of Lakeland Hills and Peltier Lake Drive neighborhoods are accessing the trail along CSAH 14 by crossing the roadway at those locations. There are no pedestrian ramps along that stretch of the highway, so they are stopping in the roadway, then get off their bikes to lift them onto the curb. The Council directed this letter to request that Anoka County review this location again to see what might be done. We are concerned with the safety of our residents as they stop their bikes in the roadway. Thank you. Yours truly, Dallas Larson, City Administrator Cc: Mary Capra, Mayor Rhonda Sivarajah, Commissioner