HomeMy WebLinkAbout2009-08-26 CC - Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
August 26, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on August 26, 2009, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Ben Fehrenbacher
Council Member Tom Lee
Council Member Jeff Paar
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the August 26, 2009, City Council Meeting to order at 6:34 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda, Item 1, added: Page 13a Checks 024700–024716, Voided Checks
24742-24745
VI. Awards/Presentations/Appearances, added Item 3, Sgt. Pat Aldridge – Centennial
Police Updates
VIII. New Business, added Item 3, I35E Interchange - City Engineer Authorization
Motion by Council Member Paar, seconded by Council Member Lee, to approve the
August 26, 2009, City Council Meeting Agenda as amended. All in favor. Motion
carried unanimously.
IV. APPROVAL OF MINUTES
1.August 12, 2009, Council Meeting Minutes
Mayor Capra made the following changes:
Page 1 of 8
City of Centerville
City Council Meeting
August 26, 2009
Page 3 of 11, last paragraph, second bullet, phrase in third sentence should read “for those
with disabilities.” (Delete the word “learning.”)
Page 3 of 11, last paragraph, third bullet, changed “Centerville schools” to “Centennial
schools.”
Page 3 of 11, last paragraph, fourth bullet, changed the phrase in the third sentence to read
“facility may be shut down.”
City Attorney Glaser made the following change on Page 4 of 11, first bullet, in the second
sentence to read “to make sure Zumbro House’s licenses never change.”
City Engineer Statz made the following change: Page 5 of 11, first paragraph after Item 1,
New Business, change phrase in the last sentence to read “stated that, once adopted, the
City would have to hold a Public Hearing.”
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
August 12, 2009, City Council Meeting Minutes, as amended. All in favor. Motion
carried unanimously.
2.August 12, 2009, Council Meeting Work Session Minutes
Motion by Council Member Broussard Vickers, seconded by Council Member
Fehrenbacher, to approve the August 12, 2009, City Council Meeting Work Session
Minutes, as presented. All in favor. Motion carried unanimously.
V. CONSENT AGENDA
1.City of Centerville August 13, 2009, through August 26, 2009, Claims (Check
#24673-24699) (Page 13) and Check #024700-024716 (Page 13a) – Checks 24742-
24745 Voided
2.Centennial Lakes Police Department Claims through August 13, 2009 (Check
#7378-7404) (Page 14)
3.Centennial Fire District Claims through August 19, 2009 (Check #3896-3922)
(Check #3882-3895-Payroll) (Page 15)
4.Forest Lake Contracting Pay Request #4 – 2009 Street Project (2009.02) (Pages 16-
21)
5.Change Order #1 – 2009 Street Project (2009.02) (Pages 22-34)
6.Forest Lake Contracting Pay Request #4 – 2009 Street Project PLD (2009.01)
(Pages 35-41)
7.Change Order #4 – 2009 Street Project PLD (2009.01) (Pages 42-58)
8.Consideration of Proposal for Cathodic Protection Corrosion Control System –
(Corrpro Waterworks) Water Tower ($550) (Pages 59-61) Renewal agreement
9.MN Municipal Utilities Association Safety Management Program Renewal
(October 1 – September 30, 2010) - $6,900 (Pages 62-65)
10.Successful Performance Review – Mr. Rick Chase, Building Inspector, Step
Increase from Step 7 to Step 8
Page 2 of 8
City of Centerville
City Council Meeting
August 26, 2009
Motion by Council Member Paar, seconded by Council Member Lee, to approve the
Consent Agenda as presented. All in favor. Motion carried unanimously.
VI. AWARDS/PRESENTATIONS/APPEARANCES
1.State Auditor’s Office –Mr. Rick Pietrick, CPA and Audit Director
Mr. Pietrick appeared to review the State Auditor’s Petition Engagement for January 1,
2005, through December 31, 2008, with the City Council. Copies of the Petition
Engagement were distributed to the Council Members and the meeting attendees.
Additional Auditor’s Office employees at the meeting were Brittany Roloff, CPA, Int.
Auditor, Charles Knandel, Jr., CPA, Staff Specialist and David Kenney, Assistant Legal
Counsel. Mr. Pietrick provided names and contact information for his staff.
Mr. Pietrick his division has performed 150 audits throughout Minnesota, as well as 450
private audits. In order for Centerville residents to petition the audit, they would
need to have signatures from 20% of the registered voters who voted in the last presidential
election. He explained he met with the Centerville petitioners to hear their concerns on
November 11, 2008. It was noted that after the Audit was completed, the Auditor’s staff
again met with the petitioners.
Mr. Pietrick read the petition engagement report to the City Council and the meeting
attendees.
City Attorney Glaser thanked Mr. Pietrick for the very thorough audit. He inquired
whether there were any findings of illegal activities in the audit.
Mr. Kenney, the State Auditor’s Assistant Legal Counsel, mentioned their
recommendation regarding the Open Meeting Law.
City Attorney Glaser stated, because there was a recommendation, that did not mean there
is unlawful activity.
Mayor Capra stated that cities much larger than Centerville also have segregation of duties
issues, and they have more staff.
Councilmember Paar thanked Centerville’s Staff for providing all the information
requested by the State Auditor. He stated that he believes the residents need to know that,
everything done by the City was being done to the best ability and according to the book.
Councilmember Lee questioned if the audit could be provided with additional summary
information. He also wanted to clarify that Centerville was well under its debt limit.
Mr. Pietrick and Mr. Kenney replied that the report speaks for itself.
Councilmember Fehrenbacher stated that there was no conclusion on some items.
Page 3 of 8
City of Centerville
City Council Meeting
August 26, 2009
Mr. Pietrick replied that, based on their findings, conclusions were not needed.
City Administrator Larson stated thathe did not understand their conclusion regarding
minutes. The City keeps minutes in electronic format and we believe that is permitted by
statute. He stated that residents always access records electronically from the City’s
website. If requested a computer terminal would be provided for public access and in
addition, printed copies are provided at city hall upon request..
Mr. Pietrick replied that a journal must be open to the public during all business hours.
City Attorney Glaser stated that there is a statute that allows for records to be electronic.
Mr. Glaser and David Kenney, Assistant Legal Counsel, will discuss this matter further
and report back.
Mayor Capra thanked Mr. Pietrick and his staff for their attendance and professionalism in
handling the audit. She stated that she did not know whether the City would have a
response, other than on the minutes issue, which will be looked into further.
Mayor Capra announced that there would be a three minute break to allow the State
Auditor’s Office employees to leave before continuing with the balance of the City
Council Meeting.
2.Centennial Police Updates – Sgt. Pat Aldridge
Some of the updates Sgt. Aldridge reviewed the recent police activity with the Council in
detail. Noting there were three DWI’s, one with a resistant male, along with 104 vehicle
stops, and there were 21 citations issued. He further reviewed the activity from the Fete
des Lacs, Safety Camp and POP activity in the parks. Sgt. Aldridge noted there was one
car burglary as well, but that the thief was caught with most of the items returned.
Mayor Capra inquired whether the fireworks at Fete des Lacs were shot off for a safety
issue, because they were already armed.
Sgt. Aldridge replied that was correct.
Mayor Capra stated that residents should report all theft from vehicles, even if minor,
because this would assist the police in catching the thief and, in turn, prevent more
burglaries.
3. Centerville Lions’ Recap of Fete des Lacs – Mr. Greg Keiselhorst
Mr. Keiselhorst, with the Centerville Lions, appeared to give a recap of Fete des Lacs.
Some of the items discussed were:
? It was a tough weekend due to the weather, and some events had to be postponed.
? The Street Dance was held Friday evening.
? An all-star softball game was held. Mr. Keiselhorst wanted to thank all the special
volunteers who worked on the softball fields, so they could be used for the game.
Page 4 of 8
City of Centerville
City Council Meeting
August 26, 2009
Mr. Keiselhorst returned a check to the City for the amounts not used. He stated that the
loss to the club will be more than what their insurance will cover, as they are a non-profit
organization.
Mr. Tom Wilharber, Lions Treasurer, 6849 Centerville Road, reviewed some of the costs
involved.
Mayor Capra inquired as to whom citizens should contact, if they would like to donate to
the Lions Club to help them with their losses.
Mr. Wilharber replied citizens could contact their website: centervillelionsmn.com, or
donations could be made to their account at Main Street Bank.
Mr. Keiselhorst wanted to remind citizens that the Lions Club is always looking for new
members.
VII.OLD BUSINESS
1. Res. #09-021 – Adoption of the 2030 Comprehensive Plan
Motion by Council Member Fehrenbacher, seconded by Council Member Lee, to
approve Res. #09-021 – Adoption of the 2030 Comprehensive Plan. Motion carried.
Council Member Broussard Vickers abstained.
VIII.NEW BUSINESS
1.Centerville Lions Special Event Application – Annual Haunted House – Use of
Laurie LaMotte Park & Warming House
Mr. Greg Keiselhorst, Centerville Lions Club, appeared to request the use of Laurie
LaMotte Park and the Warming House for their Annual Haunted House.
Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to
approve Centerville Lions’ Special Event Application for the Use of Laurie LaMotte
Park and the Warming House for their Annual Haunted House. All in favor. Motion
carried unanimously.
2.Northland Securities – Mr. George Eilertson, Senior Vice President
a.Financial Advisor Agreement Related to $2,475,000 G.O. Improvement
Refunding Bonds, Series 2009B
b.Resolution #09-022 Calling for the Issuance & Sale of $2,475,000 G.O.
Improvement Refunding Bonds, Series 2009B
Mr. Eilertson appeared to propose the potential refunding of the Series 2006A
Bond. He stated that interest rates in the municipal bond market remained low,
allowing an opportunity for local units of government to refinance existing debt to
Page 5 of 8
City of Centerville
City Council Meeting
August 26, 2009
achieve debt service savings. The Series 2006A Bonds become available on March
1, 2010. The City may consider the issuance of an advance refunding bond to lock
in a debt service savings. As per State Statutes, an advance refunding must achieve
at least a 3.00% or greater present value savings.
Mr. Eilertson recommended that the City Council consider this recommendation.
He suggested that they consider setting a bond sale on September 23. Mr. Eilertson
would take bids on the refunding and present the results at the the September 23
City Council meeting.
Mr. Eilertson provided the Council with analysis information in the packets and
explained the City would be looking at total debt service reduction of $234,000.
Discussion ensued regarding the bond sale.
City Administrator Larson recommended that the City Council accept the proposal.
Mayor Capra inquired as to how much the payment would be reduced through the
proposed changes.
Mr. Eilertson replied that there would be a $20-25,000 per year reduction in the
debt service.
Councilmember Broussard Vickers inquired whether Mr. Eilertson could foresee
doing this with any other debt the City has.
Mr. Eilertson replied that there are a couple cases that are close, but not quite there.
Motion by Council Member Fehrenbacher, seconded by Council Member
Broussard Vickers, to approve the Financial Advisor Agreement Related to
$2,475,000 G.O. Improvement Refunding Bonds, Series 2009B. All in favor.
Motion carried unanimously.
Motion by Council Member Broussard Vickers, seconded by Council Member
Fehrenbacher, to approve Resolution #09-022 Calling for the Issuance & Sale
of $2,475,000 G.O. Improvement Refunding Bonds, Series 2009B. All in favor.
Motion carried unanimously.
3.I35E Interchange - City Engineer to Review and Sign for Approval of Plan
City Administrator Larson stated that City approval is required because
st
construction would include work on the intersection at 21 Avenue. Since the work
st
on 21 Avenue would severly limit access, the project should include the new local
st
street that comes off the interchange and connects to 21 Avenue, south of Main
Street. He recommended that the City Council make a conditional approval.
Page 6 of 8
City of Centerville
City Council Meeting
August 26, 2009
Mayor Capra stated that City Engineer Statz, City Administrator Larson and Public
Works Director Palzer should all review the plan before it is signed by City
Engineer Statz.
Motion by Council Member Fehrenbacher, seconded by Council Member
Paar, to authorize the City Engineer’s signature for approval of the Plan, after
his review with the City Staff. All in favor. Motion carried unanimously.
IX.ANNOUNCEMENTS/UPDATES
1.City Administrator, Dallas Larson
th
City Administrator Larson stated that the traffic signal at CSAH14 & 20 Avenue is now
working.
City Administrator Larson stated that the Ribbon Cutting Ceremony for the official
completion of CSAH 14 would be held on September 21, 2009.
2.Tracie McBride Park – Problem Oriented Policing
Councilmember Lee stated that some of the parents are getting together to keep a close eye
on Tracie McBride Park. He explained that there are about a dozen kids causing problems
at the park.
Councilmember Paar stated that Sgt. Aldridge is doing more to get Problem Oriented
Policing strategies involved. He encouraged residents to call the police if they see
anything unusual so the police can take a report.
3. Downtown Crosswalk Striping – Anoka County
City Administrator Larson stated that Anoka County plans to redo the crosswalk striping at
Centerville and CSAH14 along with the one by Progress Road.
Councilmember Paar stated that the one near Progress Road was starting to chip away, and
he would like to know if this was a warranty issue.
City Engineer Statz stated that he would work with them to get it corrected.
4. Private Driveway Restoration in Conjunction with 2009 Street Project
City Engineer Statz stated that he spoke with the contractor regarding the two projects in
town. The contractor offered to redo the entire driveways, for the residents who requested
it at the property owner’s expense. City Engineer Statz stated that he has discussed the
legal issues with City Attorney Glaser.
City Engineer Statz stated that, if the resident does have Forest Lake Contracting do the
entire driveway, they would have to make sure they are not double charged for the first
portion of the driveway that is in the City’s project.
Page 7 of 8
City of Centerville
City Council Meeting
August 26, 2009
X. OPEN FORUM
1. Mr. Gary Dowd, 1529 Peltier Lake Drive
Mr. Dowd suggested the City put storm sewer in the street. He stated that his driveway has
been elevated and that water accumulates in the original driveway. He explained has
already put 15 yards of black dirt in his front yard and believes this is also a safety issue.
It was noted that the work was part of the CSAH 14 Project by Anoka County.
City Engineer Statz inquired whether there where any settlements by the catch basins.
Mr. Dowd replied no, that it does not catch anything. He also stated that he believes his
assessment on the road was excessive.
Mayor Capra stated that she would like to have the City Engineer look at the situation and
report back to the City Council. She suggested that Mr. Dowd discuss the amount of the
assessment with City Attorney Glaser.
City Engineer Statz stated that Anoka County did move one catch basin to accommodate
Mr. Dowd already.
Mr. Dowd stated that his neighbor’s driveway is one and one half feet in his boulevard.
City Engineer Statz replied that the boulevard is a public right of way, and there is no
encroachment on private property.
Mayor Capra stated that she would have the City Attorney and the City Engineer look at
the issue.
X.ADJOURNMENT
Motion by Council Member Broussard Vickers, seconded by Council Member Paar,
to adjourn the August 26, 2009, City Council Meeting. All in favor. Motion carried
unanimously.
Mayor Capra adjourned the August 26, 2009, City Council Meeting at 8:40 p.m.
Transcribed by:
Bonita Kaska, Recording Secretary
TimeSaver Off Site Secretarial, Inc
Page 8 of 8