The URL can be used to link to this page

Home My WebLink About2009-09-09 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 9, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on September 9, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Tom Lee (Arrived at 6:37 p.m.) Council Member Jeff Paar ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Mike Jeziorski I. CALL TO ORDER Mayor Capra called the September 9, 2009, City Council Meeting to order at 6:32 p.m. II. PUBLIC HEARING None III. APPROVAL OF AGENDA Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to approve the September 9, 2009, City Council Meeting Agenda as with the addition of Page 10a bill listing, to the consent agenda. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1.August 26, 2009, Council Meeting Minutes Mayor Capra made the following changes: Page 4 of 8, VI Awards and Appearances, eighth paragraph, delete words: ”that issue” and insert the words: “segregation of duties issues.” Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve the August 26, 2009, City Council Meeting Minutes, as amended. All in favor. Motion carried unanimously. Page 1 of 5 City of Centerville City Council Meeting September 9, 2009 2.September 2, 2009, Council Meeting Work Session Minutes Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve the September 2, 2009, City Council Meeting Work Session Minutes, as presented. All in favor. Motion carried unanimously. Council member Lee arrived at 6:37 p.m. V. CONSENT AGENDA Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES - None VII.OLD BUSINESS- NONE VIII.NEW BUSINESS 1. Res. #09-023 – Resolution Authorizing Restructuring of Interest Rate and Payments Associated with Purchase of 2085 Cedar Street. Motion by Council Member Lee, seconded by Council Member Paar, to approve Res. #09-023. Motion carried unanimously. 2.Res. #09-024 – Resolution Authorizing Restructuring of Interest Rate and Payments Associated with Purchase of 1601 LaMotte Drive. Motion by Council Member Broussard Vickers, seconded by Council Member Lee, to approve Res. #09-024. Motion carried unanimously. 3.Authorize release of grant from Minnesota Department of Employment and Economic Development (DEED). It was reported at the September 2, 2009, work session that the City will be unable to meet the conditions of the DEED Grant and that the agency will cancel its approval if the City hasn’t started the infrastructure that the grant would finance. It is clear that Beard Group, due to market conditions, is not able to commit to constructing the buildings in Block 8, therefore the City could not meet the grant conditions for the project. It was recommended that the City release the grant, rather than allow DEED to cancel the grant. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to authorize the mayor to notify DEED that the City is releasing the grant. Motion carried unanimously. Page 2 of 5 City of Centerville City Council Meeting September 9, 2009 4.Recommendation of Planning and Zoning Commission that the Council adopt Ordinance #32, Second Series, amending the City Code, Chapter 156, allowing metal roofing materials on residential structures. The Planning and Zoning Commission following public hearing submitted a recommendation that a code amendment be approved to allow metal roofing materials to be used on residential structures subject to conditions that the materials have factory color coatings, that they have concealed fasteners and that they meet Class IV hail standards. A draft ordinance has been prepared for council action which implements the modifications to the code and which allows publication of the ordinance by summary. Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to adopt Ordinance #32, Second Series, including summary publication. Motion carried unanimously. 5.Approval of 2010 Budget for Centennial Lakes Police Department. The Governing Board of the joint police department has recommended approval of the budget for the Centennial Lakes Police Department. The budget is about 8% below what was approved in 2008 for the 2009 budget. Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to adopt approve the 2010 Budget for the Centennial Lakes Police Department. Motion carried unanimously. 6.Approval of 2010 Budget for Centennial Fire District. The Steering Committee of the Centennial Fire District has recommended approval of the budget for the Fire Department. The budget is about the same as was approved for the 2009 budget. It was reported that the budget assumes that new fees will be charged for services of the department. Those include some additional fees for license inspections, fees for use of facilities, fees for vehicle fires, etc. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to adopt approve the 2010 Budget for the Centennial Lakes Police Department. Motion carried unanimously. 7.2009 Street Sealing and Maintenance, Fahrner Asphalt ($3,825). Public Works Director Paul Palzer has recommended that the Council authorize crack sealing of streets this year rather than doing them in 2010. The estimated cost of the work is $3,825. Council members expressed concern that we do all of the streets that need this work so the City doesn’t have to pay another mobilization fee to have them back next year, and that the Council did not want to spend money on Center Street that is proposed for reconstruction if that would be money wasted. Page 3 of 5 City of Centerville City Council Meeting September 9, 2009 Motion by Council Member Broussard Vickers, seconded by Council Member Lee, to authorize up to $5000 for crack sealing by Fahrner Asphalt. Motion carried unanimously. 8.Proposed 2010 Budget and Levy Finance Director Mike Jeziorski reviewed the proposed budget for 2010 as modified subsequent to the work session on September 2, 2009. The proposed budget as presented was for $2,246,420, compared to $2,244,470 for 2009, with a 2010 total tax levy of $2,316,537, compared to $2,043,820 for 2009. A memo from Council member Fehrenbacher was presented in which he discouraged including levying back the unallotments which was included to fund capital expenses for streets. Council member Paar indicated that he agreed with Fehrenbacher and asked that the levy be kept as low as possible. Mayor Capra recommended that the Council not levy back the unallotments, but instead levy the additional approximately $59,000 to levy at the maximum limited levy. This will give the city more flexibility in future years. Council member Broussard Vickers suggested that the Council include the unallotments in order to fund the capital expenses for streets, indicating that the street improvements and repairs have not been adequately funded in the budget for the past several years. Council member Lee also expressed concern that the street reconstruction and maintenance is falling behind the Pavement Management Plan and that it will be increasingly more difficult to catch up. Mayor Capra recommended that the council accept her proposal as a compromise and that the Council could still determine to lower the levy in December. That would provide a General Fund levy of $1,761,561 and a levy of $505,100 for bonds. Motion by Council Member Paar, seconded by Council Member Lee, to approve Res. #09-025 –approving a preliminary budget and levy. Motion carried (4-1) Council member Broussard Vickers opposed. 9.Proposed response to State Auditor Report. Staff presented a proposed letter to respond to the State Auditor Report on the petitioned audit. The draft has been modified by the City Attorney as it relates to keeping of minutes. Motion by Council Member Broussard Vickers, seconded by Council Member Lee, to approve the amended letter responding to the State Auditor Report. Motion carried unanimously. IX.ANNOUNCEMENTS/UPDATES Page 4 of 5 City of Centerville City Council Meeting September 9, 2009 1.City Administrator, Dallas Larson City Administrator Larson reported that the agreement with Waste Management is up at the end of the year. The agreement allows optional one-year extensions at the City’s option. Council indicated a willingness to extend the agreement, providing a rate reduction is included. The Council also indicated that it would consider dropping the requirement for yard waste pickup in order to further reduce the cost, since a yard-waste drop off is located nearby. City Administrator Larson reported that property owners along Sorel Street are asking for the street to be paved again. The pavement was removed about three years ago to install utilities. It was expected that the downtown redevelopment would proceed and that the street would be improved as part of that project. Redevelopment is now uncertain. The Council suggested that the street be graded and rock be added if necessary to get through to next year and it will be considered further at that time. City Administrator Larson reported that he plans to have the city hall sign repaired since the plastic sign faces were damaged by hail. He reported that the Pandemic Plan will be placed on the next agenda for discussion. X.ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Lee to adjourn the September 9, 2009, City Council meeting. All in favor. Motion carried unanimously. Mayor Capra adjourned the meeting at 8:25 p.m. Transcribed by: Dallas Larson, City Administrator Page 5 of 5