HomeMy WebLinkAbout2009-09-23 CC - Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
September 23, 2009
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on September 23, 2009, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Ben Fehrenbacher
Council Member Tom Lee
Council Member Jeff Paar
ABSENT:
None.
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the September 23, 2009, City Council meeting to order at 6:30 p.m.
II.PUBLIC HEARING(S)
None.
III. APPROVAL OF AGENDA
Mayor Capra made the following additions to the Agenda:
Consent Agenda, Item 1, added Page 6a, Check #24792-24804
New Business, added Item 5, Forest Lake Contracting Pay Request for Time Extension
Due to Swamp Deposits
New Business, added Item 6, Forest Lake Contracting Pay Request #5 - $105,522.62
(Peltier Lake Drive Street & Utility Improvements 2009.01)
New Business, added Item 7, Forest Lake Contracting Pay Request #5 - $49,017.61
(2009 Street Improvements 2009.02)
New Business, added Item 8, 2009 Street Project Clearwater Drive Update/ Damages
City of Centerville
Council Meeting Minutes
September 23, 2009
Announcements/Updates, added Item 3, Councilmember Tom Lee Letter of Resignation.
Motion by Council Member Lee, seconded by Council Member Fehrenbacher to
approve the agenda as amended. All in favor. Motion carried unanimously.
IV. APPROVAL OF COUNCIL MINUTES
1.September 9, 2009 Council Meeting Minutes
Motion by Council Member Lee, seconded by Council Member Broussard-Vickers
to approve the September 9, 2009 Council Meeting Minutes as presented. All in
favor. Motion carried unanimously.
V. CONSENT AGENDA
1.City of Centerville September 23, 2009 through September 4, 2009 Claims
(Check #24761-24791) & (Check #24792-24804)
2.Centennial Lakes Police Department Claims through September 10, 2009 (Check
#7429-7453)
3.Centennial Fire District Claims through September 8, 2009 (Check #3923-3934)
Motion by Council Member Lee, seconded by Council Member Paar to approve the
Consent Agenda as presented. All in favor. Motion carried unanimously.
VI. AWARDS/PRESENTATIONS/APPEARANCES
1. Sergeant Aldridge Updates
Sergeant Aldridge appeared to give updates to the City Council. Mayor Capra thanked
Sgt. Aldridge for the Police Department update.
2. Mr. George Eilertson, Northland Securities – Bond Results
George Eilertson, Northland Securities, reviewed background information including the
sale results and refinancing of the 2006 bonds. He explained there were four bids
received with the lowest bid being awarded to Wells Fargo. He reviewed the call date,
average interest rates, total net, savings summary and new bond schedule.
VII. OLD BUSINESS
None.
VIII. NEW BUSINESS
1. Resolution #09-026 – Awarding the Sale of $2,475,000 General Obligation
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City of Centerville
Council Meeting Minutes
September 23, 2009
Motion by Council Member Lee, seconded by Council Member Broussard-Vickers
to adopt Resolution #09-026 Accepting Proposal on the Sale of $2,475,000 General
Obligation Improvement Crossover Refunding Bonds; Series 2009B, Providing for
their Issuance and Pledging for the Security Thereof Certain Revenues. All in
favor. Motion carried unanimously.
st
2.Resolution #09-027 – Interfund Loan – 21 Avenue / Backage Road
Improvements
Motion by Council Member Lee, seconded by Council Member Paar to adopt
Resolution #09-027 Authorizing a Loan between Funds. All in favor. Motion
carried unanimously.
3.Speed Study CSAH 14 East of City Hall
Mayor Capra stated citizens have asked for review of the speed limit for the Southwest
th
corner of 20 Avenue and CSAH14.
Discussion ensued regarding the risk of approving a speed study, noting a speed study
could result in a higher speed and that the Minnesota Dept. of Transportation could make
the determination to study the entire length of CSAH 14 in Centerville. It was noted the
County would forward exactly what is requested by the City Council. Discussion also
ensued regarding what could be done in lieu of a speed study at this time.
It was the consensus of the City Council to direct Staff to request a speed trailer be placed
on the westbound side, with an update in two weeks as well as to send letters to residents
and businesses regarding the understanding of the risks of a speed study if it were to be
done in the future.
Mayor Capra stated Item #8 would be moved and discussed as Item #4.
4.2009 Street Project Clearwater Drive Update/ Damages
Discussion ensued regarding the residents’ concerns to the damage of Clearwater Drive
due to Forest Lake Constructions’ heavy equipment stored and vehicles used on the road.
After discussion it was the consensus of the City Council to direct City Engineer Statz to
review the site, provide his opinion on the significance of the damage, including unseen
damage, and meet with the contractor requesting a proposal on what action will be taken
by Forest Lake Construction to repair the street. City Council also directed Staff to
provide an update to the residents regarding those findings.
5.Emergency Preparedness & Response Plan (H1N1)
Motion by Council Member Lee, seconded by Council Member Fehrenbacher to
adopt Resolution #09-028 Approving and Adopting the Emergency Preparedness
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City of Centerville
Council Meeting Minutes
September 23, 2009
and Response Plan – Pandemic Influenza and Public Health Emergency. All in
favor. Motion carried unanimously.
6.Forest Lake Contracting Request for Time Extension Due to Swamp Deposits
City Engineer, Mark Statz reviewed background information regarding the requested
time extension. City Administrator Larson recommended that the City Council not
approve an extension at this time, as almost all of the items claimed were covered by
Change Orders that specifically noted that no additional time was being provided. He
recommended that the Council can always reconsider this when it is known if the
contractor meets his completion date.l.
After discussion it was the consensus of the City Council to not approve a request for a
time extension at this time.
7.Forest Lake Contraction Pay request #5 - $105,522.67 (Peltier Lake Drive Street
& Utility Improvements 2009.01)
Motion by Council Member Lee seconded by Council Member Paar to approve the
Forest Lake Contraction Pay request #5 - $105,522.67 (Peltier Lake Drive Street &
Utility Improvements 2009.01) All in favor. Motion carried unanimously.
8.Forest Lake Contracting Pay Request #5 - $49,017.61 (2009 Street Improvements
2009.02)
Motion by Council Member Lee, seconded by Council Member Paar to approve the
Forest Lake Contracting Pay Request #5 - $49,017.61 (2009 Street Improvements
2009.02) All in favor. Motion carried unanimously.
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator, Dallas Larson
City Administrator Larson reported the City is in the process of extending its contract
with Waste Management. He has requested a proposed 2 to 3 year contract as well and
would bring a future update to the City Council.
2. EDA Events
Mayor Capra referred to the past benefit Dash for Cash and stated that she has been in
contact with community residents and businesses regarding a food drive/donation for
Centennial Food Shelf or Second Harvest as a benefit for others. She also noted
drawings for Cougar Cash could be held for example. Discussion ensued regarding the
City obtaining the participation of the majority of businesses that participated in the Dash
for Cash.
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City of Centerville
Council Meeting Minutes
September 23, 2009
Motion by Council Member Lee, seconded by Council Member Paar to approve the
use of EDA funds for the Food Drive event, not to exceed $1,000 and contingent on
obtaining the participation of the majority of businesses that participated in the
Dash for Cash. All in favor. Motion carried unanimously.
3. Letter of Resignation from Councilmember Tom Lee
Councilmember Lee reported he was regrettably resigning his position as City
Councilmember due to his work load and recent acceptance of a promotion. He
apologized to the Councilmembers for not being able to finish his term, explaining he
feels his resignation is the appropriate action to take at this time, opening a position for a
citizen that has the time to dedicate to the City.
Mayor Capra thanked Councilmember Lee for his service stating it was an honor to work
with him.
Councilmember Paar stated it was a pleasure working with Councilmember Lee,
recognizing all the ways that he helped finding solutions to problems. He expressed that
he would miss him.
Councilmember Broussard-Vickers stated she would miss Councilmember Lee as she felt
he always made his decisions with dignity and respect, she also thanked him for his time.
Councilmember Fehrenbacher thanked Councilmember Lee for his service and stated that
he looked to him as an example of one who said what he meant and did what he said.
Discussion ensued regarding accepting letters of interest to fill the Councilmember
position and the dates of interviews.
Motion by Mayor Capra, seconded by Council Member Fehrenbacher to adopt
Resolution #09-029 Accepting the Resignation and Setting the Process for
Appointment of Replacement Council Member. All in favor. Motion carried
unanimously.
After discussion it was the consensus of the City Council to schedule a work session on
October 21, 2009 at 6:30 p.m. for review of the applications of candidates for the Council
member position and discussion on the 2010 budget. City Council will meet thereafter to
select a candidate.
X.CLOSED EXECUTIVE SESSION
At 8:40 p.m., Mayor Capra recessed the Regular Meeting to Closed Executive Session to
discuss labor agreement.
1.Labor Agreement
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City of Centerville
Council Meeting Minutes
September 23, 2009
The Council reviewed a proposal from the union representing Public Works Staff and
provided guidance to the city administrator on how to pursue a settlement.
The meeting was reconvened at 8:55 p.m. whereupon, Mayor Capra announced that the
only issues discussed during the closed session were labor negotiation matters.
XI. ADJOURNMENT
Motion by Lee, seconded by Broussard Vickers to adjourn the September 23, 2009
City Council Meeting at 8:55 p.m. All in favor. Motion carried unanimously.
Mayor Capra adjourned the September 23, 2009, City Council Meeting at 8:55 p.m.
Transcribed by:
Rochelle Russo, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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