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HomeMy WebLinkAbout2009-11-04 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, November 4, 2009 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. October 7, 2009 Parks & Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS 1. Oath of Office, Mr. Jon Grahek 2. Discussion of 2010 Skate Nights 3. Movies in the Park VI. UPDATES 1. Proposals for Naming of the `Trailside Park' 2. Flea Market / Cleanup Days 3. Request of Charitable Gambling Funds from Dead Broke Saddle Club VII. ADJOURNMENT Parks & Recreation Committee Meeting Minutes 10 -07 -09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, October 7, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, October 7, 2009 at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Committee Member Kevin Amundsen Committee Member Mark Haiden ppN]e Committee Member Brian Peterson u u o ��� u vPOV/ d Absent: Vice - Chairperson Kevin Selander Committee Member Patrick Branch Council: City Council Liaison — Absent Staff: Staff Liaison Kim Stephan L CALL TO ORDER Roll Call Chairperson Seeley called the October 7, 2009 Parks & Recreation Committee Meeting to order at 6:40 p.m. II. SET AGENDA Committee Member Peterson requested adding a discussion of Movies in the Park for 2010 under #6 Updates. Chairperson Seeley requested adding a request from Centennial Youth Hockey Association for use of the Laurie LaMotte Memorial Park facilities for the 2009 -2010 hockey season. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to set the agenda with above additions. All in favor. Motion carried unanimously. III. APPEARANCES Matthew Neutkens, Eagle Scout Proiect - Eagle Proiect/Bluebird Houses Mr. Matthew Neutkens made an appearance to update the committee as to the progress of his proposed Eagle Scout Project, installing blue bird houses at Laurie LaMotte Memorial Park and Hidden Spring Park. Mr. Neutkens stated that since his September appearance at the Parks & Recreation Committee meeting he has went through the necessary committees with the Scouts to get his plan approved and is now looking for donations to support his project. Mr. Neutkens said he would like to get the poles in the ground sometime this month before the ground freezes and has 1 of 6 Parks & Recreation Committee Meeting Minutes 10-07-09 a map of both parks which show the locations. Mr. Neutkens has gone over this site plan with Committee Member Amundsen who suggested he meet with Mr. Tedd Peterson, Public Works to determine if any of the locations will cause a problem with things like mowing. Mr. Neutkens will also coordinate calling Gopher One for locates with Mr. Peterson. Ms. Stephan will pass this information on to Public Works. Mr. Neutkens's plan calls for 18 houses in Laurie LaMotte Memorial Park and 2 houses in Hidden Spring Park. The houses will be installed in pairs. At the last committee meeting it was discussed who would clean these houses on a yearly basis after they are installed. Mr. Neutkens committed to the first year and the committee said they would make it part of their Earth Day Cleanup in future years. Suggestion from Mr. Dallas Larson, City Administrator regarding the Parks & Recreation Committee's commitment to cleaning the blue bird houses yearly as part of Earth Day Cleanup: I would suggest that the Parks & Recreation Committee have Mr. Neutkens come up with the volunteers to adopt the bird houses and agree to clean them each spring. If it doesn't go that way, it is putting a significant burden on the Parks & Recreation Committee. After all, this is an "Eagle Badge" and they are supposed to be difficult projects requiring recruiting and planning. The committee discussed Mr. Larson's suggestion but, feel this is a commitment annually that they would like to do. They felt Mr. Neutkens is committing the time and the materials, the committee would like to see these bird houses placed in the parks and it is unreasonable to request Mr. Neutkens clean the houses for years to come. They also discussed making this commitment for future committee members when the current members may no longer be on the committee and the time involved in cleaning the houses each spring. Committee Member Amundsen said he would personally commit to the houses in Hidden Spring since he has installed house there also. Mr. Neutkens will approach his scout troop to inquire as to the possibility of the troop adopting the houses for future Earth Day cleanup projects and report back to the committee. IV. CONSIDERATION OF MINUTES September 2, 2009 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Amundsen, seconded by Committee Member Peterson, to approve the September 2, 2009 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Request of Charitable Gambling Funds from Dead Broke Saddle Club The committee has been brainstorming possible projects for which Dead Broke Saddle Club may consider donating charitable gambling funds. Some suggestions were improving lighting in all the parks, parking at Acom Creek Park so the facilities could possibly be expanded, the next phase of the Tracie McBride memorial Park renovation with the basketball court being refurbished, trail signage, ice rink improvements and a sand volleyball court at Laurie LaMotte Memorial Park. 2 of 6 Parks & Recreation Committee Meeting Minutes 10 -07 -09 Committee Amundsen will do research as to what a sand volley ball court and refurbishing the basket ball court would and the committee will consider submitting these ideas to Dead Broke Saddle Club at their next scheduled committee meeting. Budget Review Committee Member Branch was not in attendance but asked via email: According to the budget material presented at last month's meeting we are under spending the 2009 allocations. Will those funds be spent this year? Could those funds be reprogrammed to pay for some of the items on the 2010 list? Mr. Dallas Larson responded via email: Generally unspent operating budgets are not carried over, but roll into the fund balance. The Council can take action to allow carryover, but normally there should be a specific plan or item to justify that. The committee had requested funding for an irrigation system in Hidden Spring Park, August 2009 for $6,884.00. This was close to the remaining balance in the Parks & Recreation budget for 2009. Due to budget constraints City Council did not approve this recommendation at that time. The Parks & Recreation Committee would like City Council to consider rolling the remaining Parks & Recreation balance for 2009 into the 2010 Parks & Recreation Budget to potentially use these funds for the irrigation at Hidden Spring in 2010. Motion was made by Committee Member Haiden, seconded by Committee Member Amundsen to request City Council consider rolling the remaining Parks & Recreation balance for 2009 into the 2010 Parks & Recreation Budget to potentially use these funds for the irrigation at Hidden Spring in 2010. All in favor. Motion carried unanimously. Committee Member Branch had emailed that the committee should also place the 2010 items in priority order. Chairperson Seeley would like to designate $1000 for startup costs for a Flea Market event as part of the Annual Spring Garage Sale Days. Centennial Youth Hockey Association (CYHA) Use of Laurie LaMotte Memorial Park facilities for the 2009 -2010 Hockey Season Included in the packet was a request from the CYHA for the use of Laurie LaMotte Memorial Park Hockey Rink for the 2009 -2010 season. CYHA - Use of Laurie LaMotte Memorial Park Hockey Rink for Dry Land Practice The Parks & Recreation Committee discussed the use of the facilities for dry land practice and agreed to the usage with the following conditions: • A schedule of usage, as well as a contact list of coaches responsible during the time it is being used will be provided by the association. • There will be no use of the facilities after 9 p.m. daily. 3 of 6 Parks & Recreation Committee Meeting Minutes 10 -07 -09 • The nets will be padlocked when not in use. The key to the lights and padlock will be supplied in a lock box by Public Works. • The Centennial Youth Hockey Association will sign a waiver releasing the City of Centerville from any liability and will take responsibility for any damage occurring while the association is using the facilities. • Do not use chalk or paint on the cement, use cones instead. • Entrance will need to be through the player gate opposed to the service gate as the service gate keeps getting vandalized and is currently locked. • The following recommendation was made by the Parks & Recreation Committee: Motion was made by Committee Member Amundsen, seconded by Chairperson Seeley to recommend to City Council approving the Centennial Youth Hockey Association's use of dry land time with the use of the park lights at Laurie LaMotte Memorial Park with the above conditions. All in Favor. Motion passed unanimously. CYHA - Use of Laurie LaMotte Memorial Park Hockey Rink for the 2009 -2010 Season CYHA would like to use the rink for outdoor ice as they have in the past years. The committee agreed to keep the hours and days the same as in past years, allowing Centerville residents access to the ice with the exception of 8:00 — 9:00 p.m. Monday through Thursday. Motion was made by Chairperson Seeley, seconded by Committee Member Amundsen to recommend to City Council approving the Centennial Youth Hockey Association's use of the hockey rink for the 2009 -2010 season with a dedicated half sheet of ice from 7:00 — 8:00 p.m. and a dedicated full sheet of ice from 8:00 - 9:00 p.m. Monday through Thursday. All in Favor. Motion passed unanimously. VI. UPDATES Proposals for Naming of the `Trailside Park' The committee has been brainstorming trying to come up with ideas for naming the Trailside Park(s) with the pieces being the small parcel on the lake and the area where the fountain will be located. The committee would like to solicit ideas from residents, neighbors, Council Members and staff. Suggestions at the last meeting were St. Genevieve Park, Fountain Park, Peace Park, Sunset Park and Trailside Park. The park where fountain will be located: St. Genevieve Park, Fountain Park, Peace Park, Peltier Park, Fountainhead Park, Fete des Lacs Park, Comer Park. The park on Centerville Lake: Sunset Park, Trailside Park, Trailhead Park. This item will remain on the agenda for continued discussion. The committee discussed the fountain potentially obstructing the sign for St. Genevieve and wanted to be mindful as we move forward that we need to be good neighbors and either place the fountain as to not obscure the sign (if possible) or potentially move the sign. 4 of 6 Parks & Recreation Committee Meeting Minutes 10 -07 -09 Flea Market / Cleanup Days Chairperson Seeley had requested a discussion of potentially sponsoring a Flea Market / Craft Fair / Cleanup Days event, perhaps in coordination with Garage Sale Days, at the last committee meeting as an event the Parks & Recreation Committee sponsored for the community. The item was tabled for further discussion at the October committee meeting. Over the last month Chairperson Seeley has given this idea more thought, discussing the event with residents and is willing to take primary responsibility to put it together. Chairperson Seeley said she has done some research as to what residents would like to see offered and there is interest in having a Master Gardner on site for example and that would need to be arranged in January with the University of Minnesota Extension Program Office. There will need to be advertising well in advance, perhaps in upcoming newsletters and the newspapers. There would be potential to look for donations or sponsors. Research would need to be done as far as offering food booths regarding the Health Department or City Code. As mentioned under the budget discussion, Chairperson Seeley would like to designate $1000 for startup costs for this event. Costs would include; advertising, signage, possibly tables some of which would be informational booths such as for Waste Management/Recycling and CERT. Drainage of Laurie LaMotte Memorial Park Ball Fields After discussion at the September committee meeting regarding the drainage problem with the ball fields at Laurie LaMotte Memorial Park, the committee requested more information from Mr. Paul Palzer, Public Works Director as to what would need to be done to resolve this problem and what would the potential cost be for re- grading and re- landscaping the ball fields? Ms. Stephan forwarded the request to Mr. Palzer and Mr. Dallas Larson, City Administrator who responded with the following: While re- grading the ball fields' sounds like an easy solution, re- grading an area that size could cost tens of thousands of dollars plus the cost of seed or sod. The fields are approximately 40,000 square yards of area. Reseeding would be at least $1 per square yard; we have had bids over $3. Where would that kind of money come from? While re- grading would be nice, it is hard to justify the cost. The field would be vastly improved with drain tile and irrigation. That has substantial funding already in place, so it seems likely to happen in the next year or so. The committee acknowledged re- grading would be too expensive, but would like leave this item on the agenda for future discussions. Pleasure Rink & Player Box Safety Issues at Laurie LaMotte Memorial Park Update for the committee from Mr. Paul Palzer: The roof and walls have been removed. The rest will depend upon our work load. We had discussion about a railing to the pleasure rink and determined it would be more dangerous than the 5 of 6 Parks & Recreation Committee Meeting Minutes 10 -07 -09 ramp that is currently in place. The ramp is sunken in to allow the broom to clean off the ramp. When plywood or raised ramps were used, corners would get lifted and create a dangerous situation. The committee still feels railings would improve the situation giving skaters something to hang on to and would like Public Works to look at installing removable railings, something that can be pounded into the ground and then removed in the spring. Motion was made by Committee Member Haiden, seconded by Chairperson Seeley to request Mr. Palzer investigate options for removable railings to be installed from the pleasure rink at Laurie LaMofte Memorial Park eliminating a current safety hazard with entering and exiting the pleasure rink. All in favor. Motion carried unanimously. City Council Vacancy Ms. Stephan informed the committee that Mr. Tom Lee had resigned as Council Member and the Parks & Recreation Committee Liaison. Chairperson Seeley said she wanted to state for the record how much the committee appreciated Council Member Lee's involvement and all the things he did with and for the committee over the years he was the committee's liaison and that he would be greatly missed. Chairperson Seeley questioned whether the committee would have a Council Liaison by the next meeting? Ms. Stephan will forward question to Mr. Dallas Larson, City Administrator. Movies in the Park The committee had discussed Movies in the Park at their last committee meeting as an addition to summer park programs. Committee Member Peterson did research and had information to present to the committee, but due to time limits of the meeting the committee opted to table this discussion until the next scheduled meeting. VII. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Haiden to adjourn the October 7, 2009 Parks & Recreation Committee Meeting at 8:10 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 6 of 6 . r_ 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651- 636 -1311 www.bonestroo.com October 21, 2009 . Bonestroo Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Re: Downtown Storm Water Reclamation Project City of Centerville Bonestroo File No.: 000616- 08167 -0 Dear Dallas: As you are aware, the City is planning a storm water reclamation project which would consist of a large diameter storm sewer pipe extending from the Downtown area to an existing ditch running westward along the south edge of Laurie LaMotte Memorial Park. The system would then utilize the existing pond in the Rice Creek Chain of Lakes Regional Park Reserve as a reservoir for storm water to be used for irrigation of the LaMotte ballfields. The irrigation system would consist of a pumping facility near the pond and a forcemain leading back to the ballfield area where it would feed a network of irrigation lines. The idea of utilizing storm water for irrigation purposes is still relatively new compared to other municipal infrastructure systems. We are aware of several of these systems operating throughout the Twin Cities metro area and have'consulted with their owners to hear their experiences, both good and bad. On the positive side, municipalities have seen the benefits of bw cost irrigation water which does not contribute to summertime peaks in potable water usage. Additionally, these systems reduce runoff, keep phosphorus and sediment out of lakes and rivers and help meet watershed requirements without expensive and maintenance-intense rain gardens or other infiltration BMPs. Given the significant Investment the City is considering making In this system, we felt it prudent to bring to your attention a few issues which have arisen in relation to some of these projects. We are aware of one project which Is in litigation on the allegation that the salt content in the irrigation water pumped from the pond has caused landscaping plants and grass to die. Whether or not this tums out to be the cause of the problem or not, It should be noted that other systems have not had this problem Another Issue related to the use of storm water for irrigation is the public perception that the irrigated area is not safe for their children given the pollutants In the storm water. The area we Engineering Planning Science ay of Centerville Page Downtown Strom Water Reclamation 10/21/09 intend to irrigate is heavily used by children and this issue is likely to be raised by members of the public and was already raised by the City's Parks and Rec. Committee. In response to this inquiry from the Parks and Rec. Committee, we asked the Minnesota Pollution Control Agency to weigh In. Attached to this letter is their response, which essentially says that they do not see an issue as long as the intake to the irrigation system is properly designed to keep it away from both the bottom of the pond and the surface of the water (areas with heavier pollutant concentrations). Our design will keep the intake point at a constant distance below the surface, but never too dose to the bottom, in an effort to mitigate this concern and follow the direction from the PCA. Please feel free to contact me with any questions you may have. Sincerely, BONESTROO �k Mark Statz City Engineer 651- 604 -4709 Attachments: Emails RE: PCA's position on issues. cc: Paul Palzer — Public Works Director LMM - Bonestroo Page 1 of Statz, Mark R From: Neprash, Randy D Sent: Friday, September 12, 2008 4:58 PM To: Statz, Mark R; Dallas Larson Subject: FW: Here's an interesting question - irrigation and contamination Dallas and Mark: Here's the E -mail questions I just sent to the MPCA. Randy Neprash, PE Tel 651-604-4703 randy.neprash@bonestroo.com Bon estroo 2335 Highway 36 W St. Paul/MN 55113 Tel 651 =636 -4600 Fax 651- 636 -1311 www.bonestroo.com From: Neprash, Randy D Sent: Friday, September 12, 2008 4:57 PM To: Bruce Wilson (Bruce.Wilson @state.mn.us); Dale Thompson (Dale.Thompson @state.mn.us) Subject: Here's an interesting question - irrigation and contamination Dale & Bruce: Here's an interesting question. It was raised by the concerns related to dredged material from stormwater ponds. One volume reduction technique that is being considered and implemented by cities is to take water from stormwater ponds and us it for Irrigation. Some of the areas irrigated are lawns and parks that are used by large numbers of people, especially children. We have significant concerns about pollutants in the sediment of stormwater ponds. Should we be concerned about contaminating the ground and threatening human health by using pond water for irrigation? Should we be limiting the use of water from stormwater ponds for irrigation? My very limited understanding is that the sedimentation process concentrates pollutants over time. The levels of pollutants in the pond water is quite low. Would we see the same concentration process in the ground under an irrigated park field? Is the fact that this ground is exposed to rainfall change the equation? Do we need to put the brakes on a volume reduction technique that we thought was worthy of promoting? Can you folks answer these questions and provide some guidance on this subject? If yes, how soon can we expect to see this guidance? We 've got cities that are moving right now toward building systems based on using irrigation as a volume reduction technique. Thanks, Randy Neprash, PE Tel 651-604-4703 randy.neprash@bonestroo.com 10/21/2009 Stain, Marc R From: Neprash, Randy D Sent: Friday, October 10, 2008 9:59 AM To: 'dlarsonOcentervillemn.com'; Statz, Mark R Cc: 'Meyer, John - Centerville'; Evans, Earth A Subject: Irrigation from stormwater ponds - pollutants Good moming, Dallas: I just got off the phone with Bruce Wilson, from the MPCA. Bruce runs their research work and Is one of the most capable people at the agency. The response from Bruce is not official, but I am confident of his opinion. Bruce said that the current pollution concerns (PAHs and others) are all related to particulate materials. The pollutants adsorb to solid particles. This means that they settle in ponds and reach concentrations of concern in the sediment. The system you are discussing In Centerville runs through two ponds before it is pumped out to the irrigation system. There should be ample time for settling. Bruce recommended that the pump intake be a floating device that pulls water from close to the pond surface. This would avoid picking up the settled materials and water near the bottom that may anoxic. Bruce's other recommendations included: • Make sure there are no stormwater " hotspots" in the drainage area. Hotspots are land uses and businesses that are widely recognized to be pollutant sources. The MN Stormwater Manual provides information on identifying hotspots. • Make sure there are provisions to shut down the pumping system in the event of a fuel or hazardous material spill anywhere near the drainage area. With these provisions, Bruce saw no reason to hesitate with moving ahead with the project. He thought It was a great approach to achieving volume reduction. I hope this is helpful. Thanks, Randy Neprash, PE Tel 651- 6044703 raky.neprash4bonestroo.com Bonestroo 2335 Highway 36 W St. Paul, MN 55113 Tel 651- 6364600 Fax 651 -636 -1311 www.bonestroo.com