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HomeMy WebLinkAbout2009-11-10 CC Packet CITY OF CENTERVILLE 4 z tervillre COUNCIL MEETING AGENDA Established txsr Tuesday, November 10, 2009 6 :30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:1S p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. October 28, 2009 City Council Meeting Minutes (Pages 1 -5) V. CONSENT AGENDA 1. City of Centerville October 29, 2009 through November 10, 2009 Claims (Check #24914 - 24934) (Page 6) 2. Centennial Fire District Claims through November 2, 2009 (Check #4012- 4024) (Page 7) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #09 -0XX — Authorization of Condemnation of Trail Project Easements (Page 8) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Dallas Larson X. ADJOURNMENT * *REMINDERS ** Good Turn Event — October 31 — November 7, 2009 (Food Donation/Cougar Cash & Health Fair) — Health Fair, St. Genevieve's Community Parish, 6995 Centerville Road, 9:00 a.m. — 1:00 p.m. * *November 11, 2009 — City Hall Closed in Observance of Veterans Day ** Planning & Zoning Commission Meeting — December 1, 2009, 6:30 p.m. Council 5t . Chambers Parks & Recreation Committee Meeting — December 2, 2009, 6:30 p.m. Council Chambers City Council Meeting — November 10, 2009, 6:30 p.m. Council Chambers City Council Meeting - November 23, 2009, 6:30 p.m. Council Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING October 28, 2009 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on October 28, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher Council Member Jeff Paar Council Member D. Love ABSENT: None. STAFF: Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the October 28, 2009, City Council meeting to order at 6:30 p.m. II. OATH OF OFFICE 1. D. Love to City Council to Complete the Vacated Seat of Council Member Lee — Term Expires January, 2011. Mayor Capra swore in Mr. D. Love as Council Member for the City of Centerville. The City Councilmembers welcomed Councilmember Love to the Council. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Consent Agenda, Item 1, added Page 9a, Checks #24888 -24913 Consent Agenda, Item 6, Acceptance of Mr. D. Love's Resignation on theiPlanning Commission. City of Centerville Council Meeting Minutes October 28, 2009 New Business, added Item 4, Call for a Public Hearing on Delinquent Municipal Utilities & Rubbish Services Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. October 14, 2009 Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the October 14, 2009 Council Meeting Min tes as presented. All in favor. Motion carried unanimously. 2. October 21, 2009 City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the October 21, 2009 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville October 15, 2009 through October 28, 2009 Claims (Check #24862 - 24887) (Check #24888 - 24913) 2. Centennial Fire District Claims through October 21, 2009 (Check #3998 -4011) 3. Centennial Police Department Claims through October 22, 2009 (Check #7488- 7504) 4. Appointment of Mr. Jon Grahek to the Parks & Recreation Committee 5. Appointment of Mr. Eric Larson to the Planning & Zoning Commission 6. Acceptance of the resignation of Mr. D. Love on the Planning Commission. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS /APPEARANCES 1. Captain Nelson Updates Captain Nelson appeared to give updates to the City Council. Mayor Capra thanked Captain Nelson for the Police Department update. 2. Centennial School Superintendent, Dr. Paul Stremick Page 2 of 5 City of Centerville Council Meeting Minutes October 28, 2009 Dr. Paul Stremick appeared to give updates to the City Council. He presented a brief report on District results in math and reading noting that Centennial School District ranks highest in the State. He reviewed challenges within the District as well as highlights and accomplishments. He also reviewed the general fund budget and the fund balance noting the importance of voting to renew the existing operating levy, which will be on the November 3, 2009 ballot. Councilmember Paar encouraged voting residents to view the school website, review questions regarding the levy, and then make an educated decision in which to vote on. Mayor Capra noted the website address as: www.isdl2.org. Councilmember Fehrenbacher questioned Dr. Paul Stremick about what would happen if the levy were not to pass. Dr. Paul Stremick replied that cuts would occur at all levels in the District including teachers, staff, materials /textbooks, and possible closure of facilities. VII. OLD BUSINESS 1. Main Street Speed Study City Attorney Glaser stated Staff recommends that the City Council table the Main Street speed study due to the City not having the equipment necessary to perform a study. It was also recommended not to ask the State for a speed study until further data is received from the Police Department. The City Council discussed delaying the Main Street speed study. It was the consensus of the Council, at the recommendation of Staff, to delay the study until the spring. VIII. NEW BUSINESS 1. Committee /Commission Liaison Appointments The City Council discussed Committee /Commission liaison appointments. It was the consensus of the Council to appoint the following: Councilmember Broussard Vickers to Planning and Zoning for the months of November and December, Councilmember Love to the Park and Recreation Board, and Councilmember Fehrenbacher to CLPD Governing Board for the month of December. It was also noted that City Council would review Committee /Commission liaison appointments in December for January 2010. Motion by Council Member Paar, seconded by Council Member Love to appoint Councilmember Broussard Vickers to Planning and Zoning for the months of November and December, Councilmember Love to the Park and Recreation Board. Page 3 of 5 City of Centerville Council Meeting Minutes October 28, 2009 and Councilmember Fehrenbacher to CLPD Governing Board for the month of December. All in favor. Motion carried unanimously. 2. Cooperative Purchasing Agreement (State of Minnesota) Finance Director Jeziorski reviewed background information. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Cooperative Purchasing Agreement (State of Minnesota). All in favor. Motion carried unanimously. 3. Re- Scheduling Citv Council meeting dates (November 11, November 25 & December 23, 2009 The City Council discussed rescheduling the November and December City Council dates. It was the consensus of the Council to move the November dates to Monday November 9, 2009 and Monday November 30, 2009. The rescheduling of the December 23, 2009 meeting would be determined at the November 9, 2009 City Council Meeting. Motion by Council Member Love, seconded by Council Member Paar to approve Re- Scheduling City Council meeting dates of November 11 and November 25 to be held on November 9 and November 30. All in favor. Motion carried unanimously. 4. Call for a Public Hearing on Delinquent Municipal Utilities & Rubbish Services Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve Public Hearing on Delinquent Municipal Utilities & Rubbish Services on November 30, 2009. All in favor. Motion carried unanimously. 5. Pay Request #6, Peltier Lake Drive — Forest Lake Contracting - $256,057.93 Engineer Statz reviewed information on liquidated damages, options for the City Council to consider regarding the contractor's request for a time extension to the project's completion date, and the estimated cost of $8,000 to repair the road. The City Council discussed whether or not to extend the contract's completion date. Liquidated damages and withholding of the cost to repair the road were also discussed. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the Pay Request #6, 2009 Peltier Lake Drive — Forest Lake Contracting - $256,057.93 withholding $8,000 for the estimated cost to repair the road as recommended by the City Engineer. All in favor. Motion carried unanimously. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Pay request #6, 2009 Peltier Lake Drive — Forest Lake Contracting - Page 4 of 5 City of Centerville Council Meeting Minutes October 28, 2009 5256.057.93 withholding 58,000.00 retainer and $750.00 per day for 7 days liquidated damages per the contract. All in favor. Motion carried unanimously. 6. Pav Request #6, 2009 Street Project — Forest Lake Contracting - $204,647.29 Engineer Statz reviewed information regarding liquidated damages and the contractor's request for a time extension. He stated if the Council were to approve the request then a change order would also need to be approved. He indicated that the time extension request was reasonable. The City Council discussed the request for a time extension and liquidated damages. Motion by Council Member Broussard Vickers seconded by Council Member Paar to extend the work order completion date by eight (8)days approving a change order, based on the recommendations by the City Engineer. All in favor. Motion carried unanimously. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Pav Request #6, 2009 Street Project — Forest Lake Contracting - $198., 647.29 (includes liquidated damages) based on recommendations by City Engineer. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES Mayor Capra reported she attended the MACTA Conference and encouraged the City Councilmembers to review the information that she emailed on the Cap Act. She stated the Good Turn Event 2009 is well on its way and thanked the press and the volunteers for promoting the event. She noted the Cub Scouts were distributing door hangers also promoting the Good Turn Event, which contributes to their earning of the Citizenship Award. She stated she would be presenting the award to the Cub Scout Pack at their Monday night meeting. She indicated information regarding the Good Turn Event could be obtained at the City website, noting the event starts the first week in November, 2009. X. ADJOURNMENT Motion by Love, seconded by Broussard Vickers to adjourn the October 28, 2009 City Council Meeting at 7:47 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the October 28, 2009, City Council Meeting at 7:47 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of 5 CITY OF CENTERVILLE 11/05/09 10:08 AM Page 1 1^111;` terviffe *Check Summary Register© NOVEMBER 2009 Name Check Date Check Amt 10100 MAIN STREET BANK Paid Chk# 024914 FOREST LAKE CONTRACTING 11/3/2009 $441,455.22 PELTIER LK DR STREET & UTILITY — PRE Paid Chk# 024915 10,000 LAKES CHAPTER OF ICC 11/10/2009 $210.00 R CHASE - DEC. 2009 SEMINAR Paid Chk# 024916 BONESTROO, ROSENE, 11/10/2009 532,845.53 CSAH 14 CONSTRUCTION SERV - SE Paid Chk# 024917 CARGILL INCORPORATED 11/10/2009 $1,580.73 BULK ICE CONTROL Paid Chk# 024918 CENTENNIAL LAKES POLICE 11/10/2009 $55,559.97 POLICE SERVICES - NOVEMBER 20 Paid Chk# 024919 CENTERPOINT ENERGY 11/10/2009 $334.70 1785 PELTIER LK DR - SERV THRU Paid Chk# 024920 CITY OF CIRCLE PINES 11/10/2009 $6,137.76 NOV. 2009 POLICE BLDG PYMT Paid Chk# 024921 CONNEXUS ENERGY 11/10/2009 $796.94 STREET LIGHTS - 395653 - 219678 Paid Chk# 024922 GLASOW, LORI 11/10/2009 $70.00 REIMBURSE FOR 2009 GOOD TURN D Paid Chk# 024923 GOPHER STATE ONE CALL INC 11/10/2009 $155.15 OCT. 2009 SERVICES Paid Chk# 024924 INSTRUMENTAL RESEARCH 11/10/2009 $38.00 OCT 2009 WATER TEST Paid Chk# 024925 INTERNATIONAL UNION OF 11/10/2009 $93.00 NOV. 2009 UNION DUES Paid Chk# 024926 KEY AUTOMOTIVE SERVICE 11/10/2009 $100.63 2000 FORD RANGER P/U - REPAIRS Paid Chk# 024927 MENARDS - FOREST LAKE 11/10/2009 $44.74 SUPPLIES Paid Chk# 024928 MINNESOTA PIPE & 11/10/2009 $183.14 MARKING PAINT Paid Chk# 024929 NOBLE WELDING & MFG., INC. 11/10/2009 550.00 WELD WATER VALVE WRENCH Paid Chk# 024930 ON SITE SANITATION 11/10/2009 $112.22 LAMOTTE PARK - SERV THRU 10 -30 Paid Chk# 024931 READY LANDSCAPING INC. 11/10/2009 $702.00 METER DEPOSIT LESS 12,600 GALL Paid Chk# 024932 STEPHAN, KIM 11/10/2009 $73.54 MEDICAL EXP REIMBURSEMENT Paid Chk# 024933 TIME SAVER 11/10/2009 $283.75 COUNCIL MEETINGS - 10-14 & 10 Paid Chk# 024934 UNIVERSITY OF MINNESOTA 11/10/2009 $540.00 R CHASE BLDG SEMINAR - 1 -11 1- Total Checks $541,367.02 NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENT FOR APPROVAL ON 11- 10 -09. CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 11/1/2009 - 11/2/2009 Nov 02, 2009 12:22PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 11/09 11/02/2009 4012 10290 ALEX AIR APPARATUS, INC RESCUE 42 TRUCK KIT & RESC 5,874.33 11/09 11/02/2009 4013 11565 ASPEN MILLS UNIFORMS 157.09 11/09 11/02/2009 4014 11600 ATLAS OUTFITTERS CARPET FOR RDC 39.50 11/09 11/02/2009 4015 31137 CONNEXUS ENERGY ELECTRIC STATION 1 349.46 11/09 11/02/2009 4016 60650 FRATTALLONE'S HARDWARE S SUPPLIES 52.46 11/09 11/02/2009 4017 80220 HAMLINE UNIVERSITY PUBLIC ADMIN CERT 1,300.00 11/09 11/02/2009 4018 80250 CATHERINE HEDBERG, MA LP MEDICAL 360.00 11/09 11/02/2009 4019 130440 METRO FIRE, INC SCBA PARTS 40.20 11/09 11/02/2009 4020 140450 NORTH MEMORIAL MEDICAL C DOT COURSE 250.00 11/09 11/02/2009 4021 161605 INVENTORY TRADING CO. STUDENT CLASS SHIRTS 256.50 11/09 11/02/2009 4022 170180 QWEST PHONE EXPENSE 55.66 11/09 11/02/2009 4023 190850 JERRY STREICH MEDICAL SUPPLY REIMB 17.56 11/09 11/02/2009 4024 999914 STEPHEN LYONS TRAINING REIMB 70.00 Grand Totals: 8,822.76 M = Manual Check, V = Void Check 1. • It Metropolitan Council n k; L 2 Metro Meetings ,,, OCR �0 h109 l A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and stan mir<tees; zrrrd regional Council sponsored events. The Metropolitan Council is located at 390 Robert St N., in downtown St. Paul. All meetings are held at this location unless otherwise noted. Meeting times and agendas are subject to change. Visit our website at www.metrocouncil.org for more information. Video of meetings of the Council and some committees are now available live and archived for later viewing at www.metrocouncil.org Week of October 19 — 23, 2009 Monday, October 19 Community Development Committee: 4 p.m., Chambers - City of Jordan 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - Dakota County CDA Request for Extension of Time to Acquire Property Under LAAND Loan Award; - Washington County HRA Request for Extension of Time to Acquire Property Under LAAND Loan Award; - City of Blaine 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Columbus 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Rosemount 2030 Comprehensive Nan Update, Tier II Comprehensive Sewer Plan; - City of Hopkins 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Minnetonka 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Cologne 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Minnetrista 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - City of Mound 2030 Comprehensive Plan Update, Tier II Comprehensive Sewer Plan; - Park Acquisition Opportunity Grant Request for Cedar Lake Farm Regional Park, Scott County; - Amendment to FY 2011 Parks and Trails Fund Project List for Anoka County and Reimbursement Authorization for Anoka County Regional Park Project Financed with FY 2011 Parks and Trails Fund Appropriation; and other business. Central Corridor Business Advisory Committee: 4 p.m., Court International Building, 2550 University Av., St. Paul - Outreach Coordinator Reports; - Construction Phasing; and other business. Tuesday, October 20 Livable Communities Advisory Committee: 9 a.m., Chambers Wednesday, October 21 Canceled: TAB Programming Committee: 12 noon, Chambers - Update on the 2009 Regional Solicitation: Preliminary Scoring Results and Scoring Appeal Process; - Recommendation to Amend the 2009 -2012 TIP to Include 13 New Projects and Administratively Modify 4 Others to Include State ARRA Funds; - Status Report on Regionally Selected ARRA Projects; - Discussion and Explanation of Project Development Deadlines and Implementation Strategies to Ensure 100% Authorization of Minnesota's ARRA Funds; and other business. Transportation Advisory Board: 1:30 p.m. Chambers - Update on the 2009 Regional Solicitation: Preliminary Scoring Results and Scoring Appeal Process; - Recommendation to Amend the 2009 -2012 TIP to Include 13 New Projects and Administratively Modify 4 Others to Include State ARRA Funds; - Status Report on Regionally Selected ARRA Projects; - Discussion and Explanation of Project Development Deadlines and Implementation Strategies to Ensure 100% Authorization of Minnesota's ARRA Funds; - Report on the Chapter 152 Bridge Program, Progress on the Bridge Implementation Plan and Status of Metro Area Bridges; - Presentation on Dial -A -Ride Transit Services in the Metro Region and Proposed Fare Restructuring; and other business. Canceled: Thursday, October 22 Metro Area Water Supply Advisory Committee: 9:30 a.m., Chambers Friday, October 23 Northwest Hennepin County District Dialogue Meeting: 8:30 a.m., Maple Grove Connnunity Center, 12951 Weaver Lake Rd., Banquet Room, Maple Grove Tentative Week of October 26 — 30, 2009 Monday, October 26 Transportation Committee: 4 p.m., Heywood Office Tuesday, October 27 Environment Committee: 9:30 a.m., Chambers Wednesday, October 28 Management Committee: 2:30 p.m., Lower Level A Metropolitan Council: 4 p.m., Chambers Thursday, October 29 TAC Funding & Programming Committee: 1 p.m., Lower Level A Friday, October 30 No meetings scheduled t4 e r vit t e Est 1857 City of Centerville October 2009 Financial Statement Analysis Prepared November 4th, 2009 The summary below was derived from observations related to the City of Centerville's monthly financial statements, which should be read in conjunction with the analysis below. The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Govemmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of October with $6,923,776 in reconciled bank balances. A summary of the City's cash account holdings is chronicled on the attached bank reconciliation sheet. The City also has $50,000 in depository funds being utilized at Twin Cities Community Capital Fund in order to help provide the financing needs of city businesses. It should also be noted that $42,008 was accrued as interest receivable in relation to the city's investment holdings. Receivables: The City has a receivable of roughly $41,800 in relation to the downtown EAW project and another $3,916 in miscellaneous receivables. Interfund Loans: The Sewer fund has loaned $435,660 to the General Fund, $275,000 to the Park Capital Project Fund and $360,440 to the 2006 A Bond fund — totaling $1,071,100. Inventory: The City has roughly $8,500 worth of water meters that are held and distributed on a need basis. Land /Other Fixed Assets: The City has roughly $20,985,000 in tend, infrastructure and other fixed assets (net of depreciation) at the end of October. Fixed asset line items are updated at year end during the audit process and therefore will remain constant throughout the year. Liabilities Current Liabilities: The City accrued $13,939 in retainage fees from Precision Excavating for the Old Mill road project. Also, various payroll liabilities were accrued at the end of the reporting period and totaled $14,724. Long Term Debt: The City of Centerville has five outstanding bond issues as of 10/31109 -2004 6, 2005 A, 2006 A, 2007 A, and 2009 A. Total outstanding debt (current and non - current principal) in relation to these bonds is roughly $11,269,127 at the end of October — with $7,584 of that amount payable in 2009. Fund Balance Fund Balance: The City of Centerville began fiscal year 2009 with a General Fund balance of $1,157,515 and has since (1/1/09 through 10/31/09) incurred an excess of expenditures over revenues (net loss) of ($591,440) -- leaving the City of Centerville with a total General Fund balance of $566,075 at the end of October. Please note that this is a normal fund balance decline due to the fact that the next tax revenue receipt is not paid until November. Income Statement — General Fund Revenue Property Tax and State Grants: There was no activity in this classification during the month of October. Overall, property tax and state grant generated revenue is coming in at 46% of the year to date budget through the end of October. We anticipate receiving our next tax settlement in early November. Interest Earnings: The City has received $28,909 in interest revenue or 73% of the year to date budget. Administration: Administration revenue consists of mostly fees derived from the selling of liquor licenses. The City has received $6,730 in Administration revenue or 18% of the year to date budget. Police and Fire Aid: The City has received roughly $43,680 in Police and Fire Aid through the month of October or 22% of the year to date budget. The City anticipates receiving the bulk of these aids during the month of November. Building Inspection: Building inspection revenues are comprised of the various permits associated with building projects — plumbing, building, mechanical, and etc. The City has received roughly $76,935 in Building inspection revenue or 59% of the year to date budget. Overall, general fund revenues are running below budgeted amounts coming in at roughly 47% of the year to date budget through October. Again, this is mainly due to the uneven distribution of property tax revenue and other aids. Expenses General Government: General Government expenditures include Salaries / Benefits, Supplies and Purchased Services in conjunction with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 381,836 or 65% of the year to date budget through October. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $833,464 or 69% of the year to date budget through October. Public Works: The City of Centerville Public Works department has four full time employees that work to maintain the City parks, streets and utility operations. Public Works expenditures totaled roughly $281,893 or 114% of the year to date budget through October. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation programs, and the city festival. Culture and Recreation expenditures totaled roughly $109263 or 83% of the year to date budget through October. Other: This classification consists of items associated with development and administrative transfers. Other expenditures totaled roughly $206,577 or 48% of the year to date budget through October. Overall, General Fund expenditures totaled roughly $1,813,033 through October or 70% of the year to date budget. Analysis Prepared By: Michael Jeziorski Finance Director City of Centerville miezi orski(&centervi I le mn. com City of Centerville Bank Reconellladan Fiscal Year 2009 10/31109 Institution Instrument Deposits Expenditures Transfers Interest Mainstreet Bank Main Checking 546,429.54 125,626.44 217,285.24 547.16 455,317.90 Flex Savings 3,866,041.22 3,868,041.22 12 Month CD 929,834.57 929,834.57 12 Month CD 352,077.85 352,077.85 6 Month CD 500,000.00 500,000.00 6,194,383.18 125,626.44 217,285.24 - 547.16 6,103,271.54 Mainstreet Bank CDARS 622,437.38 - 622,437.38 622,437.38 - - - - 622,437.38 Smith Barney Money Market 3,557.13 2,045.59 5,602.72 CD - Capital One Bank 90,000.00 (1,804.93) 1,804.93 90,000.00 CD - Doral Bank 96,000.00 (240.66) 240.66 96,000.00 CD - Citi Bank 62,000.00 62,000.00 CD - Discover Bank 96,000.00 96,000.00 347,557.13 - - - 2,045.59 349,602.72 Total Cash per Statements 7,164,377.89 125,826.44 217,285.24 - 2,592.75 7,075,311.64 G xxx -10100 BDS 6,921,182.75 Outstanding 151,536.14 Statement 7,075,311.64 Unreconciled I OK MB Collateral 7,288,891.21 Unaudited - For Management Purposes Only City of Centerville Balance Sheet Fiscal Year 2009 10/91/09 Other Governmental Fund Name General Fund Debt Service Funds Enterprise Funds All Funds G m-10100 Cash 1,002,454.31 1509,760.73 2,259,707.70 2,151,852.76 6,923,775.50 G nu -10200 Petty Cash 199.00 - - - 199.00 G m -10250 Cougar Cash 150.00 - - - 150.00 G xxx -10410 Twin Cities CCF - - - 50,000.00 50,000.00 G sea -10450 interest Recekable on Invest 42,008.12 - - - 42,008.12 G mop -10700 Taxes Receivable- Delinquent 75,536.31 - - - 75,536.31 G xxx -10800 Allow for Uncollected Taxes (75,536.31) - 75,536.31 - - Gwa- 11500 Axounts Receivable 3,915.52 - 41,796.30 - 45 ,711.82 G wuc -12200 Special Assess Rec - Delinquent - - - 805.65 805.65 Gwa -12300 $pecial Assess Rec-D4ferred - - - 138,153.85 138,153.85 G sea -13100 Due from Older Funds - - - 1,071,100.00 1.071,100.00 G m-14200 Inventory for Resale - - - 8,488.75 8,486.75 G sea -15620 Unamorteed Bond Discount - - 119,361.00 - 119,361.00 G m -16100 Land - - 3,099,999.00 188,000.00 3,285,999.00 G ma -18200 Buildings - - 1,62] 438.00 414,000.00 2,041,438.00 G sea -16330 Streets - - 6,016,224.00 - 6,018,224.00 Gwa -16331 Trails - - 1,310,166.00 - 1,310,166.00 Gwa -16335 Storm Water - - 1,745,288.00 - 1,745,288.00 Gwa -16400 Machinery - - 851,020.00 8,410,377.81 9,261.397.81 Gtox -16410 Depredation - - - (2,130,980.43) (2,130,980.43) G mar -16500 Fired Asset- In Progress - - 1,647,301.00 0.77 1,647,301.77 G sea -16600 Fixed Assets - - - 988,080.43 988,080.43 G tom-16999 Accumulated Depreciation - - (3,142,117.00) (37,449.85) (3,179,568.85) I ( G sea -20600 Contracts Payable (Retainage) - - 13,939.35 - 13,939.35 G sea -20800 State Sales and Use Tax - - - 215.67 215.67 G sea -20900 Due to Other Funds 435,660.00 368,440.00 275,000.00 - 1,071,100.00 G sea -21500 Accrued Interest Payable - - 78,488.00 - 78,488.00 Goa -21706 Hospitalization/Medical Ins (3,974.52) - - - (3,974.52) G toot-21707 Union Dues (121.50) - - - (121.50) Groot -21711 FSA Payable (126.46) - - • (126.46) Gwa -21712 AFLAC (62.48) - - - (62.48) Gtoa -21716 Dental Insurance (423.02) - - - (423.02) G) - 217170PEB - - 14,768.00 4,664.00 19,432.00 G too -22100 Bonds Payable Current . . 7,583.54 - 7,58354 G toot -22200 Defend Revenues - - (1,640,686.52) 249,500.00 (1,391,186.52) i G sea -23100 Bonds Payable Non -Current - - 11,261,543.00 - 11,261,543.00 G sea -24504 Site Man. Escrow 200.00 - - - 200.00 G sea -24506 Road Repair Escrow 4,400.00 - - - 4,400.00 G sea -24508 Erosion Control Escrow 5,100.00 - - - 5,100.00 Gw-24510 Other Escrow 42,000.00 - - a 355.50 42,355.50 Fund Balance G sea -25300 Unreserved Fund Balance at 12 /31/08 1,157,515.03 1,296,217.67 6,636,092.07 11,468,858.98 20,558,683.75 Excess of Revenues over Expenses (1/1/091010/31/09) (591,440.10) (146,896.94) (995,007.13) (473,188.41) (2,206,510.58) Total Fund Balance 586,074.93 1,149,320.73 5,641,064.94 10,995,092.57 18,352,173.17 Unaudited - For Management Purposes Only City of Centerville Revenue I Expense Report Fiscal Year 2009 111109 to 10131109 2009 Activity YTD as a% Account Description through 10/31109 FY 2009 Budget of Budget General Fund Revenues Property Tax /State Grants 996,174.77 2.188,320.00 48% Interest Eamings 29,306.99 40,000.00 73% Administration Licenses - Rental / Liquor 6,729.58 37,000.00 18% Planning and Zoning - Fees 10.700.00 2,000.00 535% Police - Fines /Forfeits / State Aid 22,134.50 70,000.00 32% Fire Protection- Fire Relief Aid 21,545.29 125,000.00 17% Building Inspect on - Permits 76835.11 131,000.00 59% Electrical Inspection 10,813.00 10,000.00 108% Animal Control - Licenses 62750 2,000.00 31% Public Works - Antenna Leases 16,156.86 15,000.00 108% Parks 22,911.98 - N/A Recycling 3,370.02 - N/A Economic Development /Other 4,187.26 - N/A J Expenditures General Government Council 23,144.90 35,000.00 66% Administmtion 259,169.73 424260.00 61% Financial Administration - Audit 17,835.00 15,000.00 118% Assessing 11,527.89 17,000.00 68% Law and Legal 51,515.85 75,000.00 69% Planning and Zoning 2,250.26 7,500.00 30% Engineering Services 16,592.36 12,000.00 138% Total General Government 381,835.99 585,760.00 65% Public Safety Police Protection 568,347.69 751,032.00 76% City Hall/Fire Hall 16,923.48 40,000.00 42% Fie Protection 127,674.29 237,000.00 54% Building Inspection 112,418.95 168.575.00 67% Electrical Inspection 7,011.80 7,000.00 100% CNe Defense 455.40 1,500.00 30% Animal Control 632.23 1,500.00 42% Other Protection - 600.00 0% Total Public Safely 833,463.84 1,207,207.00 69% Public Works Public Works - General 159,444.23 171,418.00 93% Public Works - Streets 42,815.59 75,500.00 57% Special Prof. - CR 14 8,011.85 - N/A Special Proj. - Str - 09 67,529.11 - N/A Special Proj. - TRAILS 4,092.68 - N/A Total Public Works 281.893,46 246,918.00 114% Culture and Recreation Parks/Rec. Committee 1,000.00 4,000.00 25% Parks/Rec Programs 5,967.04 8,500.00 70% Parks Maintenance 85,721.09 95.535.00 90% City Festival 16,574.65 24,000.00 69% Total Culture and Recreation 109,262.78 132,035.00 83% Other Recycling 9,127.45 6,500.00 140% Downtown Redevelopment 5,263.00 - N/A TE Trail Grant - - N/A Economic Develop 13,236.44 14,000.00 95% Unalocated 178,950.00 407,900.00 44% Other 206,576.89 428,400.00 48% 1 1 Expenses by Object Ana Salaries And Wages 425,322.23 502,598.00 85% Benefits 122,925.93 171,190.00 72% Supplies 25,346.21 36,900.00 69% Fees for Service 1,239,438.59 1,889,032.00 86% 1,813,032.96 2,600,320.00 70% Unaudited - For Management Purposes Only City of Centerville Revenue / Expense Report Fiscal Year 2009 1/1/09 to 10/31/09 2009 Activity YTD as a% Account Description through 10/31/09 FY 2009 Budget of Budget Debt Service Revenues Closed Bond 4,962.67 - N/A 2004 B Bond 110,235.41 - N/A 2005 A Bond 39,434.99 - N/A 2006 A Bond 172,855.89 - N/A 2007 A Bond 158,662.78 - N/A 2009 A Bond 337,287.99 - N/A Expenses 2004 B Bond 198,306.25 - N/A 2005A Bond 61,359.37 - N/A 2006 A Bond 606,93125 - N/A 2007A Bond 102,398.75 - N/A 2009A Bond 1,341.05 - N/A Other Governmental Funds Revenues Park 1,057.12 - N/A Pedestrian Trail Ways 89.41 - NIA 2006 Municipal Improvement 361,251.17 - N/A CSAH 14 Improvements 2007 331,394.86 - N/A Developments 1,417.84 - N/A Downtown Redevelopment 2,228.82 - N/A Cable TV 370.92 - N/A Expenses TE Trail 198,076.43 - N/A Community Development 9,862.23 - N/A Pubsc Wade 1,787,867.78 - N/A Gable TV 8,235.49 - N/A Unallocated (311,224.64) - N/A Enterprise Funds Revenues Wafer 203,980.48 - N/A Sewer 219,507.62 - N/A Storm 45,703.85 - N/A Recycling Fund Close (11,237.88) Expenses Water 360,157.90 - N/A Sewer 423,601.46 - N/A Storm 150,366.12 - N/A Unaudited - For Management Purposes Only i rr QTY OF CENTERVILLE erv ide MONTHLY ENGINEER'S REPORT For November 10, 2009 City Council Meeting `.EStaMtSit ed 1857 Italics = New information. Normal = No change from last report. 1. 21a Avenue /Backage Road (000616 - 0514341). A draft final p /at has been prepared and can begin going through the City's subdivision process. 2. Old Mill Road Improvements (000616 - 06147.0). We received the signed final pay request from the bonding company. However, they have not provided all IC -134s or Lien Waivers and have stated that he will not be able to produce them. The City Attorney is reviewing the situation. 3. CSAM 14 Construction Services (000616- 07159 -0). The City's public works staff has been handling the remaining project inspection work with the exception of issues related to the electrical system for the lighting. On a limited basis, we have been assisting City personnel as needed at our normal hourly rates. 4. TE Grant Trail Project (000616 08165 - 0). The final steps in property acquisition have begun. Once all property is acquired, We will forward the plans on for agency review. Once reviewed, we will make the noted revisions. With all easements acquired and plans approved, we will be ready to bid the work for spring 2010 construction should the council desire to move forward. 5. 2008 Downtown Storm Water Improvements (000616 08167 - 0). On November 3'", we attended the Anoka County Parks Board meeting and were given their endorsement of the project. County staff will be drafting a joint powers agreement for our review, outlining the maintenance responsibilities and other details of proposed project. The County Board will act on this agreement at their December 15 meeting. 6. 2009 Pond Dredging (000616- 09168 -0). The project will remain on hold until this winter. 7. Peltier Lake Drive Area Street & Utility Improvements (2009.01) (000616- 09169 -0), 2009 Street Improvements (2009.02) (000616- 09170 -0). The only remaining work on the Peltier Lake Drive project is the sodding, which should be done within a few days of the time of this report. Punch List items and wear course paving will be completed in 2010. For the 2009 Street Project, the wear course was sawed and sealed on Monday, November 2' marking the substantial completion of the project. Minor punch list items are being completed and should be finished up some time next week. - End of memo —