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Home My WebLink About2009-10-28 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING October 28, 2009 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on October 28, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher Council Member Jeff Paar Council Member D. Love ABSENT: None. STAFF: Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the October 28, 2009, City Council meeting to order at 6:30 p.m. II.OATH OF OFFICE 1. D. Love to City Council to Complete the Vacated Seat of Council Member Lee – Term Expires January, 2011. Mayor Capra swore in Mr. D. Love as Council Member for the City of Centerville. The City Councilmembers welcomed Councilmember Love to the Council. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Consent Agenda, Item 1, added Page 9a, Checks #24888-24913 Consent Agenda, Item 6, Acceptance of Mr. D. Love’s Resignation on the Planning Commission. City of Centerville Council Meeting Minutes October 28, 2009 New Business, added Item 4, Call for a Public Hearing on Delinquent Municipal Utilities & Rubbish Services Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.October 14, 2009 Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the October 14, 2009 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.October 21, 2009 City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the October 21, 2009 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville October 15, 2009 through October 28, 2009 Claims (Check #24862-24887) (Check #24888 - 24913) 2.Centennial Fire District Claims through October 21, 2009 (Check #3998-4011) 3.Centennial Police Department Claims through October 22, 2009 (Check #7488- 7504) 4.Appointment of Mr. Jon Grahek to the Parks & Recreation Committee 5.Appointment of Mr. Eric Larson to the Planning & Zoning Commission 6.Acceptance of the resignation of Mr. D. Love on the Planning Commission. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Captain Nelson Updates Captain Nelson appeared to give updates to the City Council. Mayor Capra thanked Captain Nelson for the Police Department update. 2.Centennial School Superintendent, Dr. Paul Stremick Page 2 of 5 City of Centerville Council Meeting Minutes October 28, 2009 Dr. Paul Stremick appeared to give updates to the City Council. He presented a brief report on District results in math and reading noting that Centennial School District ranks highest in the State. He reviewed challenges within the District as well as highlights and accomplishments. He also reviewed the general fund budget and the fund balance noting the importance of voting to renew the existing operating levy, which will be on the November 3, 2009 ballot. Councilmember Paar encouraged voting residents to view the school website, review questions regarding the levy, and then make an educated decision in which to vote on. Mayor Capra noted the website address as: www.isd12.org. Councilmember Fehrenbacher questioned Dr. Paul Stremick about what would happen if the levy were not to pass. Dr. Paul Stremick replied that cuts would occur at all levels in the District including teachers, staff, materials/textbooks, and possible closure of facilities. VII. OLD BUSINESS 1. Main Street Speed Study City Attorney Glaser stated Staff recommends that the City Council table the Main Street speed study due to the City not having the equipment necessary to perform a study. It was also recommended not to ask the State for a speed study until further data is received from the Police Department. The City Council discussed delaying the Main Street speed study. It was the consensus of the Council, at the recommendation of Staff, to delay the study until the spring. VIII. NEW BUSINESS 1.Committee/Commission Liaison Appointments The City Council discussed Committee/Commission liaison appointments. It was the consensus of the Council to appoint the following: Councilmember Broussard Vickers to Planning and Zoning for the months of November and December, Councilmember Love to the Park and Recreation Board, and Councilmember Fehrenbacher to CLPD Governing Board for the month of December. It was also noted that City Council would review Committee/Commission liaison appointments in December for January 2010. Motion by Council Member Paar, seconded by Council Member Love to appoint Councilmember Broussard Vickers to Planning and Zoning for the months of November and December, Councilmember Love to the Park and Recreation Board, Page 3 of 5 City of Centerville Council Meeting Minutes October 28, 2009 and Councilmember Fehrenbacher to CLPD Governing Board for the month of December. All in favor. Motion carried unanimously. 2.Cooperative Purchasing Agreement (State of Minnesota) Finance Director Jeziorski reviewed background information. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Cooperative Purchasing Agreement (State of Minnesota). All in favor. Motion carried unanimously. 3.Re-Scheduling City Council meeting dates (November 11, November 25 & December 23, 2009 The City Council discussed rescheduling the November and December City Council dates. It was the consensus of the Council to move the November dates to Monday November 9, 2009 and Monday November 30, 2009. The rescheduling of the December 23, 2009 meeting would be determined at the November 9, 2009 City Council Meeting. Motion by Council Member Love, seconded by Council Member Paar to approve Re-Scheduling City Council meeting dates of November 11 and November 25 to be held on November 9 and November 30. All in favor. Motion carried unanimously. 4.Call for a Public Hearing on Delinquent Municipal Utilities & Rubbish Services Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve Public Hearing on Delinquent Municipal Utilities & Rubbish Services on November 30, 2009. All in favor. Motion carried unanimously. 5.Pay Request #6, Peltier Lake Drive – Forest Lake Contracting - $256,057.93 Engineer Statz reviewed information on liquidated damages, options for the City Council to consider regarding the contractor’s request for a time extension to the project’s completion date, and the estimated cost of $8,000 to repair the road. The City Council discussed whether or not to extend the contract’s completion date. Liquidated damages and withholding of the cost to repair the road were also discussed. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the Pay Request #6, 2009 Peltier Lake Drive – Forest Lake Contracting - $256,057.93 withholding $8,000 for the estimated cost to repair the road as recommended by the City Engineer. All in favor. Motion carried unanimously. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Pay request #6, 2009 Peltier Lake Drive – Forest Lake Contracting - Page 4 of 5 City of Centerville Council Meeting Minutes October 28, 2009 $256,057.93 withholding $8,000.00 retainer and $750.00 per day for 7 days liquidated damages per the contract. All in favor. Motion carried unanimously. 6.Pay Request #6, 2009 Street Project – Forest Lake Contracting - $204,647.29 Engineer Statz reviewed information regarding liquidated damages and the contractor’s request for a time extension. He stated if the Council were to approve the request then a change order would also need to be approved. He indicated that the time extension request was reasonable. The City Council discussed the request for a time extension and liquidated damages. Motion by Council Member Broussard Vickers seconded by Council Member Paar to extend the work order completion date by eight (8)days approving a change order, based on the recommendations by the City Engineer. All in favor. Motion carried unanimously. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Pay Request #6, 2009 Street Project – Forest Lake Contracting - $198, 647.29 (includes liquidated damages) based on recommendations by City Engineer. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES Mayor Capra reported she attended the MACTA Conference and encouraged the City Councilmembers to review the information that she emailed on the Cap Act. She stated the Good Turn Event 2009 is well on its way and thanked the press and the volunteers for promoting the event. She noted the Cub Scouts were distributing door hangers also promoting the Good Turn Event, which contributes to their earning of the Citizenship Award. She stated she would be presenting the award to the Cub Scout Pack at their Monday night meeting. She indicated information regarding the Good Turn Event could be obtained at the City website, noting the event starts the first week in November, 2009. X. ADJOURNMENT Motion by Love, seconded by Broussard Vickers to adjourn the October 28, 2009 City Council Meeting at 7:47 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the October 28, 2009, City Council Meeting at 7:47 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of 5