HomeMy WebLinkAbout2009-12-09 CC - Set Agenda CITY OF CENTERVILLE
Glit ervife COUNCIL MEETING AGENDA
Established 1857
Wednesday, December 9, 2009
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6:15
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COUNCIL MEETING
CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
1. Budget & Tax Levies for 2010
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. November 23, 2009 City Council Meeting Minutes (Pages 1 -5)
V. CONSENT AGENDA
1. City of Centerville November 24, 2009 through December 9, 2009 Claims
(Check # 24990 - 25016) (Page 6) & Check #2501 7 - 25025 (Page 6a)
2. Centennial Lakes Police Department Claims through November 25, 2009
(Check #7540 - 7554) (Page 7)
3. P & R Recommendation to Continue Support of the YMCA's Park Play
Days Program for 2010 — Not to Exceed $1,500 (Page 7a)
4. P & R Request for Funding for Skate Night/Horse Drawn Hayride — Not to
Exceed $750 (Page 7b -7c)
5. P & R Recommendation for Centennial Little League's Use of Ball Fields at
Laurie LaMotte Memorial Park in 2010 (Page 7d)
VI. AWARDS/PRESENTATIONS /APPEARANCES
VII. OLD BUSINESS
1. Ordinance #XX — Second Series, Fee Schedule 2010 (Pages 8-23)
VIII. NEW BUSINESS
1. Planning & Zoning Commission Recommendation for Preliminary and
Final Plat — Clearwater Business Park (Pages 24 -25)
2. Res. #09 -0XX - Adopting Budget and Tax -
p g g Levies for 2010 (Pages 26 36)
3. Res. #09 -0XX - Approving Amended 2009 Budget (Pages 37 -43)
4. Res. #09 -0XX - Establishing a Minimum General Fund Balance (Page 44)
5. Approval of Res. #09 -0XX - Shared Supplies (St, ite of MN Dept. of
Transportation) (Pages 45 -48) lit- A evrx-te 1-44
6. Approval of Updated Personnel Policy (Pages 49 -99) ,41 it ,J 4 2 „�,,.,, ys ate •
7. Acceptance of the 2010 Local 49'ers Contract Provisions (Page 100)
8. Res. #09 -0XX - Authorizing Closing Certain Funds (Page 100a)
9. Consider Recycling Refund/Incentive for 2009 (Page 100b)
10. Liquor, Tobacco, Massage Therapist & Establishment License Renewal/New
License (Pages 100c)
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator, Dallas Larson
a. Successful Tobacco Compliance Checks (Page 101)
b. One Unsuccessful Liquor Compliance Check (Pages 102 -115)
X. ADJOURNMENT
* *REMINDERS **
City Council Meeting - December 29, 2009, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting - January 5, 2010, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting - January 6, 2010, 6:30 p.m. Council Chambers
City Council Meeting - January 13, 2010, 6:30 p.m. Council Chambers
CITY OF CENTERVILLE 12/09/09 11:20 AM
Page 1
*Check Summary Register®
cart ter iffe
DECEMBER 2009
UPDATE
Name Check Date Check Amt
10100 MAIN STREET BANK
Paid Chk# 025017 AMERICAN ENGINEERING 12/9/2009 51,897.90 PELTIER LK DR ST & UT IMPRV &
Paid Chk# 025018 BURMEISTER, GREG 12/9/2009 $120.71 MILEAGE REIMBURSEMENT FROM 11-
Paid Chk# 025019 CONNEXUS ENERGY 12/9/2009 5934.20 2085 W CEDAR ST - SERV THRU 11
Paid Chk# 025020 MARATHON ASHLAND 12/9/2009 5426.54 FUEL FOR NOV. 2009
Paid Chk# 025021 NATIONWIDE RETIREMENT 12/9/2009 5686.31 DEF COMP W/H 12 -10 -09
Paid Chk# 025022 PETERSON, TEDD 12/9/2009 5313.43 CLOTHING REIMBURSEMENT
Paid Chk# 025023 SAM'S CLUB 12/9/2009 $370.29 COOKIES, WATER, NAPKINS - HEAL
Paid Chk# 025024 USA MOBILITY WIRELESS, INC. 12/9/2009 $14.63 PAGER SERV THRU 12 -1 -09 THRU 2
Paid Chk# 025025 VIKING INDUSTRIAL CENTER 12/9/2009 $72.00 CLASS III LONG SPORT JACKET W/
Paid Chk# BI- WEEKLY ACH 12/10/2009 $18,171.16 PAY PERIOD 25
Total Checks $23,007.17
•
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
Res. #09-0X
—
A RESOLUTION AUTHORIZING CLOSING CERTAIN FUNDS
WHEREAS, a certain debt service funds were established to account for revenue and
expenses related to their respective improvement projects, and
WHEREAS, assessments have been paid and outstanding bonds have been redeemed,
and such funds are no longer needed.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
The Council hereby authorizes closing of the following debt service funds with
the balances to be transferred to the General Fund.
1) Fund 308 - (21st Ave Improvements) $47,701.17
2) Fund 324 - (Parkview Developments) $7,462.29
3) Fund 345 - (Peltier Preserve) $17,771.62
Adopted by the City Council this _ day of December, 2009.
Mary Capra, Mayor
Attest:
Teresa Bender, Clerk
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TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: Recycling Refund/Incentive
DATE: December 8, 2009
It is anticipated that there will be approximately $5,500 remaining in SCORE Funds for
the year and Staff would like to provide residents with a refund/incentive to increase their
recycling efforts similar to last year.
Waste Management is willing to participate in this program.
O4
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TO: Honorable Mayor & Council Members
FROM: Staff
SUBJECT: Liquor /Tobacco, Massage Therapist & Establishment Renewal/New
License
DATE: December 9, 2009
Due to time constraints, Staff would request that Council approve all of the below stated
license subject to meeting the license requirements per City Code.
Licensee License Type Requirements Met?
CenterMart Tobacco Pending
Corner Express Tobacco Yes
Jed's Liquor Tobacco Pending
Kellys Korner Tobacco Pending
Mainstreet Liquor Tobacco Pending
Trio Inn Tobacco Yes
Jed's Liquor Off -Sale Pending
Kellys Korner On -Sale, Off -Sale, Sunday,
2 AM Pending
Mainstreet Liquor Off-Sale Pending
Trio Inn On -Sale & Sunday Yes
Wiseguys Pizza On -Sale & Sunday Pending
Lisa Kieselhorst (Sense Of Life) Massage Therapist Yes
Conny Eisen -Droll (Hair & Photo) Massage Therapist Yes
Hair & Photo Gallery Establishment (Massage) Pending
1 - l:.j
CITY OF CENTERVILLE
MONTHLY ENGINEER'S REPORT
terv1Cie For December 9, 2009 City Council Meeting
'L;t�nM'i.��icd 14\3
Italics = New information.
Normal = No change from last report.
1. 21 Avenue /Backage Road (000616- 05143 -0). A draft final plat has been prepared and can
begin going through the City's subdivision process. The plat has had its public hearing and has been
recommended to the Council for approval.
2. Old Mill Road Improvements (000616- 06147 -0). We received the signed final pay request from
the bonding company. However, they have not provided all IC -134s or Lien Waivers and have stated
that he will not be able to produce them. The City Attorney is reviewing the situation.
3. CSAH 14 Construction Services (000616- 07159 -0). The City's public works staff has been
handling the remaining project inspection work with the exception of issues related to the electrical
system for the lighting. On a limited basis, we have been assisting City personnel as needed at our
normal hourly rates.
4. TE Grant Trail Project (000616- 08165 -0). The final steps in property acquisition have begun.
Once all property is acquired, We will forward the plans on for agency review. Once reviewed, we will
make the noted revisions. With all easements acquired and plans approved, we will be ready to bid the
work for spring 2010 construction should the council desire to move forward.
5. 2008 Downtown Storm Water Improvements (000616- 08167 -0). The county has approved
the maintenance agreement allowing us to utilize their pond for the project Prior to moving forward
with plans and bidding of the project, we are awaiting the outcome of a grant application.
6. 2009 Pond Dredging (000616- 09168 -0). City state will be handling the inspection of this project.
The contractor has begun pumping down the ponds to allow the bottom to freeze, easing construction.
As soon as sufficient frost is in the ground, the contractor will begin excavation.
7. Peltier Lake Drive Area Street & Utility Improvements (2009.01) (000616- 09169 -0), 2009
Street Improvements (2009.02) (000616- 09170 -0). Work is now complete on both projects
with the exception of wear course paving (intended for 2010) and minor punch list work. Final pay
requests for the year are being developed.
- End of memo -
-- Exhibit A - --
Mn /DOT Agreement Number 95753
Agreement Between
City of Centerville
And
Minnesota Department of Transportation
For
Shared Salt Supplies
In consideration of the mutual undertakings and agreements hereinafter set forth, the City of Centerville a
political subdivision of the State of Minnesota ( "City ") and the State of Minnesota, acting through its
Commissioner of Transportation, ( "State ") agree as follows:.
TERM OF AGREEMENT
This agreement shall commence upon execution of this agreement by both parties, including all
State of Minnesota officials as required by Minnesota Statutes §16C.05. This Agreement will
terminate on June 30, 2015. This agreement may be terminated with or without cause by either
party upon thirty days' written notice to the other party.
2. LOCATION
The State will provide access to the City at the Forest Lake Truck Station
located at 22010 Everton Avenue North, (Phone number 651- 297 - 4437), as further set forth in this
Agreement.
3. RESPONSIBILITIES OF THE PARTIES
A. The State will:
1. Provide storage space, at the location identified in Article 2, li r up to 50 tons of salt _ _ - -{ Deleted: , for
_purchased by the City.
2. Provide a loader for the City's use to load City trucks with salt.
B. The City will:
1. Annually provide4hc State a quantity of salt to compensate the State for _ _ - -{ Deleted: the State
administration and handling related to the City's salt (and in lieu of the City making
a cash payment for such administration and handling). The City will order 10%
above their original order of salt and this excess 10% will be turned over to the State
and will become property of the State. The City will provide the State with a copy
of the invoice showing the quantity of salt delivered.
2. Take reasonable safety, security and environmental protection measures at the site
and comply with State's regulations for same.
3. Maintain a small stock pile on City property for use when the State is not on duty.
4. Limit access to the Forest Lake Truck Station to times when State personnel are
available, unless other arrangements are made with the State. If the State i not _ . - { Deleted: n
actively working on any particular day, the gate to the truck station salt stock piles
will be locked and no product will be available to the City. The City may call ahead
to make arrangements for product, however, the City will be responsible for any
overtime charges incurred by the State related to the loading of City vehicles. - - -[ Deleted:
C. The parties agree to confer at least monthly to verify salt usage, reconcile quantities and
estimate future needs.
4. AUTHORIZED REPRESENTATIVES
A. The State's Authorized Representative for purpose of administering this Agreement is, Mark
Fischbach, Mn/DOT Metro District, Maintenance Superintendent -South Region, (651- 234 - 7907),
1500 W. County Road B2, Roseville, Mn 55113.
1
B. The City Authorized Representative for purposes of administering this Agreement is Paul
Palzer, Public Works Director, (651- 429 - 4750), 1880 Main Street, Centerville, MN 55038,
1 5. LIABILITY
In connection with the performance of this Agreement, each party is responsible for its own acts
and omissions and the results thereof to the extent authorized by law. The City's liability is
governed by Minnesota Statutes chapter 466 and other applicable law, The State's liability is _ - -{ Deleted: ,
governed by Minnesota Statutes §3.736 and other applicable law. The City will promptly repair
(or pay the State to repair) any damage to the State's facility and equipment caused by City
personnel or equipment. The State assumes no responsibility for the City's salt and the City will
bear the risk of loss by theft and forces of nature.
6. _ STATE AUDITS
The parties books, records, documents, and accounting practices and procedures relevant to this
Agreement are subject to examination by the State and the Legislative Auditor and State Auditor
for a minimum of six years.
1 7. REMOVAL OF MATERIALS
The City will remove any City-owned unused materials from the State's site no
later than 30 calendar days after the expiration or termination of this Agreement.
Any materials not removed by that date will, at the State's option, either (1)
become the property of the State, or (2) be removed and disposed of by the State,
and the City will reimburse the State for the costs of removing and disposing of
such materials.
[the remainder of this page has been intentionally left blank]
Minnesota Department of Transportation City of Centerville State of Minnesota
Recommended for Approval:
By By
Maintenance Engineer Public Works Director
Date Date
Approved:
By By
District Engineer Title
Date: Date
By
Commissioner of Administration Title
By Date
Date
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