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Home My WebLink About1999-02-10 CITY COUNCIL MEETING AGENDA WEDNESDAY, FEBRUARY 10,199 6 :00 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) III. APPEARANCES IV. PAYMENT OF CLAIMS � � / (S 1. The City of Centerville January 27 - 31 — - re3kormm v.-se ec �� "6 2. The City of Centerville February 1 -10 _?? m'It' te 3. Centennial Fire District _ 1") U 2� ��m 1) Fre .:,.-n. 2J S.(- en.'.. .^ u V. SET AGENDA c e � (? - Q SI . F - LA%� Link-4a • VI. PETITIONS AND COMPLAINTS VII. UNFINISHED BUSINESS ict 61"141(141 c .3�,z�tia bra 1. Union Contract ') � � ' y , e ti wh l (1 L 2. Cedar Street Park - i)1 Ctu- % = • z) 13rrf' c m 3. CPLPD Tri -City Task Force Ad flAKtier (b/Ik frtunnicf' Z> VIII. NEW BUSINESS 1. Special Use Permit - Lloyd Drilling 2. Rezone Request - R & R Leasing 3. Water /Sewer Comprehensive Rate Analysis 4. Peltier Lake Drive Tree Removal 5. Northern Forest Products - TIF Payments 6. Minutes/Meeting Recording Policy 7. Purchase of Telephone Headphones 8. Council Agenda Items Due Time IX. CONSENT AGENDA X. ADMINISTRATORS REPORT XI. CONSENT AGENDA 1. January 27, 1999 Council Meeting Minutes XII. ADJOURNMENT r CITY COUNCIL MEETING AGENDA WEDNESDAY, FEBRUARY 10, 1998 6:00 p.m. I . CALL TO ORDER / yl. Roll Call 1 PUBLIC HEARING (S) VII APPEARANCES VIV. PAYMENT OF CLAIMS The City of Centerville January 27 - 31 The City of Centerville February 1 -10 Centennial Fire District . SET AGENDA VI. PETITIONS AND COMPLAINTS VH. UNFINISHED BUSINESS ✓1./ Union Contract Cedar Street Park CPkPD T 'City ask Force VHI. NEW BUSINESS Special Use Permit - Lloyd Drilling 4 ' Rezone Request - R & R Leasing �A Water /Sewer Comprehensive Rate Analysis Peltier Lake Drive Tree Removal Northern Forest Products - TIF Payments 6. Minutes/Meeting Recording Policy 7. Purchase of Telephone Headphones 8. Council Agenda Items Due Time IX. CONSENT AGENDA p r incia i c w.P X. ADMINISTRATORS REPORT �` H, I) Jam w ' a) Fork! XI. CONSENT AGENDA "' t .4t . 4•aw k F ; to cord a suN"/ so' 1. January 27, 1999 Council Meeting Minutes XII. ADJOURNMENT 82/19/1999 14:05 651- 756 -4196 RICE CREEK W DIST PAGE 01 — 1 Rice Creek Watershed 3585 LEXINGTON AVENUE NORTH, SUITE .1.10 • ARDEN HILLS, MINNESOTA 55126.6056 -- PHONE (612) 4830634 • FAX (617) 483-91e6 www.rnnwa . ' e.hlm dnwrOnl0IV. • B of Managers February 10, 1999 2nd and a n ' l w e ed dnesnays at Shoreview City Hall City of Centerville KATE DREWRY, District Admin. Attu. Jim March BONITA TOR PE, ACImin Assist 1880 Main St Centerville, MN 5S038 Fax: 429 -8639 Re: Permanent Monitoring Station on Clearwater Creek. Mr. March: This letter is a follow up to our recent conversation. The District will again be monitoring the water quality and flows of Clearwater Creek in the same location as last year. We would like to use this site as a permanent monitoring location to be monitored every near. Therefore, I want to inquire on the feasibility of running power and a phone line to this site. At this time, I would like a determination whether (1) your council is in support of the District using this site as a permanent location and (2) what would be an acceptable route to run power and a phone line. If you have questions or concerns, please feel free to call me at 651-766-4195. Respectfully, ) * Tony Brough District Inspector/Technician Correspondence BOARD OF MANAGERS A ). CARDINAL, SR. DAVID T. COOPER ROBERT M. HULT BARBARA A. HAAKE EUGENE (. PETERSON ANOKA COUNTY PAMSr. COUNTY WASNIrc1QN COUMr1 RAMSkv CCklNTY AN MA t r +UN *Y MONYCOMERY WATSON Coes 4*/b green !Ong , Co . NAR0tD M. !P Prr 1!3.11710, MICNnLE I. ULRIC 169sg145 BONESTROO ROSENE ANDERLIK W 6516361311 02/05/99 08:29 Cj :02 N0:199 swim as s Mdse essups en, inn is an AMntwinAFPPra4Pue DPP f%nfy Employer Bonestroo RI M Gwne. P! • den R. Cask. P E • I R MNY, P E. • Mervin L. t Venage • P. e.. Roane a V G. 5drmei, P,e. • J.rrr A. E.taaah. Pt • Roane W. Rawls. P.E. and Wnn M. Ewen, C,P A., Senior CeNUarm AnoReh MOOPMK KPWd A. thWord, Pt • Keen A. When, P.E. • nosed R. Plead P.E. • Ander!!k S Rdhael W. WItn P.E. • Systole. P P .l. • Ruun, . a A LA r A. N k eek P.E. • M W Ue T. Pa s er, . P.E P. . • bold K, Feld, Pi. • Kenneth • Robin P. P. Ramat P,•. • ark R. Reek P.E. • Glens P. MMf•n.Ml, PE., L.E.. Reba F. K.t•me • Agnes M. Ring • Michael P. Rau, P.R. • Ann Associates ma BMW, P.E. onwn, et Paul, RPPnnWr, Waft and Si. cloud. MN • Milwaukee, W Engineers & Architects • WEEK IN REVIEW ENGINEERING ISSUES CITY OF CENTERVILLE January 25, 1999 to February 5, 1999 RRA File No. 616 -GEN • PROJECTS IN CONSTRIICTIOP( SCHOOL CROSSING AHEAD — FLASHER SYSTEM ON CSAH 14 Lights are in -place and ready. Anoka County has been contacted to program the lights. • • f f OJECTS IN DESIGN BUECHLER ESTATES • • Car Buechler has shown interest in extending water main to his development. CENTER VILLA • • No new issues to report. LESSARD PROPERTY • • • No new issues to report KINDERGARTEN BUILDING • • Spoke to Susan Fussell of Metro Land Surveying. Revisions are being made to the site plan and grading plan based on Rice Creek Watershed and Bonestroo comments. WATER INTERCONNECT • Technical information relative to sizes, pressures, flows, meter vault size, etc, is being reviewed. A sketch of the connection on 20 Avenue at Cedar Street was distributed. A cost estimate of the necessary improvements will be provided by Wednesday, February 10 1999. • 2335 West Highway 36 • St Peal, MN 56113 . 661.636 -4600 • Fax: 661-636-1311 FEBRUARY 3, 1999 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF FEBRUARY PAYROLL AND EXPENSES. YOUR APPROVAL OF FEBRUARY PAYROLL AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECK #11958, IN THE AMOUNT OF $457.58, IS HEREBY REQUESTED. YOUR APPROVAL OF FEBRUARY EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS 9927 - 9957, IN THE AMOUNT OF $37,223.35, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE 02/03/1999 11$03:22PM CENTENNIAL FIRE DISTRICT PAGE 2 BANK CHECK REGISTER Checking account 02/03/99 TO 02/03/99 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT F4 02/03/99 AP -D CAPITOL CITY REGIONAL FIRE 35.00 DUES 9945 02/03/99 AP -D AT &T 16.57 61: 784 7472 9946 02/03/99 RP -D US WEST COMMUNICATIONS 305.19 651 784 -7472 352 9947 02/03/99 RP -D OHLIN SALES, INC. 309.33 00059645 9948 02/03/99 AP -D FOREMOST FIRE PROMOTIONS 233.31 067396 9949 02/03/99 RP -D AMOCO OIL COMPANY 92.02 498 433 534 1 9950 02/03/99 AP -D PAGING NETWORK OF MINNESOTA 104.34 064- A276311 9951 02/03/99 AP -D GROUP HEALTH PLAN INC 50.00 01217756 9952 02/03/99 RP -D IAFC 110.00 MEMBERSHIP 9953 02/03/99 RP -D PEHL, HINSCHBERGER ASSOCIATES 280.00 31567 9954 02/03/99 AP -D MN CHAPTER IARI 170.00 CONFERENCES 9955 02/03/99 AP -D MINNESOTA DEPT OF REVENUE 12.81 MW -5 JAN 99 9956 02/03/99 AP -D FIRSTAR BANK 128.95 941 JAN 99 9957 02/03/99 RP -D CITY OF LINO LAKES 25,457.13 REIMBURSEMENT OF EXPENSES TOTAL MANUAL CHECKS (M): 0.00 TOTAL COMPUTER CHECKS (C): 0.00 TOTAL DIRECT DISBURSEMENTS (D): 37,223.35 TOTAL CHECKS: 37,223.35 02/03/1999 1303:22PM CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account 02/03/99 TO 02/03/99 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT 7 02/03/99 AP -D LEAGUE OF MINNESOTA CITIES 6,461.00 02- 000409 -14 9928 02/03/99 AP -D CCP INDUSTRIES 245.77 99211935 9929 02/03/99 AP -D CIRCLE PINES UTILITIES 483.01 70038.00 9930 02/03/99 AP•-D C.P. OFFICE PRODUCTS 29.0; 2956 9931 02/03/99 AP -D GATEWAY SAFETY PRODUCTS INC 176.18 7806 9932 02/03/99 RP -D FAIRVIEW LAKES REGIONAL HEALTH 274.50 0071071 9933 02/03/99 RP -D POSTMASTER 99.00 POSTAGE 9934 02/03/99 RP -D JANET HARPOJR 2.86 SUPPLIES 9935 02/03/99 RP -D MILO BENNETT 279.97 EXPENSES 9936 02/03/99 AP -D US WEST COMMUNICATIONS 64.93 612 E08 -6367 268 9937 02/03/99 AP -D US WEST COMMUNICATIONS 82.04 612 E08 -0791 033 9938 02/03/99 AP -D NORTHERN STATES POWER COMPANY 509.88 1589 -648- 494 -012 9939 02/03/99 RP -D HEALTHSPAN TRANSPORTATION 300.00 773 9940 02/03/99 RP -D W.W. GRAINGER, INC. 697.73 495 81 -353 -169 -6 9941 02/03/99 AP -D LIGHTNING PRINTING 127.80 110785 9942 02/03/99 RP -D MN FIRE SERVICE CERT. BOARD 35.00 CERTIFICATION TEST 9943 02/03/99 AP -D MN CHAPTER IAAI 50.00 MEMBERSHIP Feb 03, 1999 11:26 PM CENTEM1IAL FIRE DISTRICT Page 1 ' , • PAYROLL COMPUTER CHECK REGISTER CHECK* DP NUM EMPLOYEE NAME DEPT SOC- SEC -NUM CHECKBOOK /ACCT GROSS PAY DEDUCTIONS NET PAY - 58 2360 MIME, KATHY FIR 470 -86 -7273 535.50 77.92 457.58 TOTALS $535.50 $77.92 $457.59 PAYROLL SUMMARY FICA Social Security FICA Medicare Federal Tax Withheld Withheld Employer Owed Withheld Employer Owed Advanced EIC Payments Made 122.83 $33.20 $33.20 $7.76 $7.76 1.00 TOTAL TAX LIABILITY $104.75 Considerations for The Centerville City Council and The Parks and Recreation Committee Regarding Parks, Trails, and Lakes To: Centerville City Council Parks and Recreation From: Parks, Trails, and Lakes group, Design Team Volunteers Date: February 3, 1999 Design Team Volunteers interested in Parks, Trails, and Lakes have met several times. In the most recent meeting, the group met with the Parks and Recreation committee and city administrator, Jim March, to learn of their plans and to ask questions related to parks, trails, and lakes. The group wants to thank Parks and Recreation and Jim March for their time and outpouring of information. The Parks, Trails, and Lakes group has formulated some recommendations for your consideration. The group sees many opportunities and they want to be sure these opportunities do not get away. The group has done its best to think of the community as a whole, and put forward suggestions that are both desirable and doable. These items were developed just after the joint meeting with the Parks and Recreation committee, and they should fit well with the current plans of Parks and Recreation. Before getting into the more extensive lists, here are the time critical recommendations most applicable to the City Council and Parks and Recreation. SUMMARY OF OPPORTUNITIES THAT NEED IMMEDIATE ATTENTION (marked ** below): A.Application for Cooperative Trail grant for Anoka Park connection to Lamotte Park. Due in February (see below, #1 under Trails). B.Acquisition of Water Utility property near Lamotte Park to enhance the Park with lakshore and a possible fishing pier (see below, #1 under Lakes) C.Acquisition of downtown lake property to provide a "town square" along the lines of the Design Team drawing (see below, #5 under Trails, and #2 under Lakes). D.Park equipment grants (see below, #1 under Parks) E.Park grants. (see below, #2 under Parks) F.MnDOT help and/or funding with landscaping - this may not need immediate attention, but early application can't hurt (see below, #4 under Parks). C.Again, the Parks, Trails, and Lakes group offers the city their assistance in any way possible to help bring about the goals mentioned below. We may have people who might help draft applications, volunteer to help with planting, etc. Below are roughly prioritized separate lists for Trails, Lakes, and Parks. Those items marked with a ** are the items above that are described in more detail below, and these items are deemed most important to discuss with the City Council and Parks and Recreation now. Trails I.**Connect the Anoka Park trail to Lamotte Park. The current drawing of Lamotte Park does not show a trail connection, but in the meeting with Parks and Recreation, the obvious first priority is to connect the Anoka Park trail with the Lamotte Park parking lot. This would be a trail on the western side of Lamotte Park from the south end to the parking lot at the north end. From there, the trail might go east, in an eventual connection to the Centerville Interceptor easement and/or north possibly through or on the edge of the church property to the heart of downtown. Jim March explained that there is a Cooperative Trail grant for up to $50k with a 1:1 match that could be used for this trail. however. applications are due in February! It would be a shame to miss this grant as it sounds like it would apply perfectly. 2.From Lamotte Park try to run a trail through or on the edge of the church property. This suggestion attempts to keep the trail off of the road and away from residential housing. Perhaps someone could work with the church to find some mutually beneficial arrangement. For instance, perhaps the church would allow the trail if they could use the school for class space. The group identified a person who might pursue such arrangements. 3.Attempt to ensure a connection to the Wargo Nature Center. A connection to Wargo will most likely happen as long as #1 happens. Anoka Parks have plans for the trail that would connect at Lamotte Park to snake through the park and reach Wargo. 4.Connect to a possible Hugo trail. There are apparently plans for a trail to go from St Paul to Duluth through Hugo. A connection to that trail might be possible from 20 on a possible " Greenway" along Clearwater Creek east,or, perhaps it will have to run on County 14 east to Hugo. In any case, according to Jim March, there are plans to add another pipe to an easement area just south of Lamotte Park straight east to 20 This is apparently called the Centerville Interceptor project and offers an opportunity to put a trail running east/west between Centerville road and 20 starting just south of Lamotte Park With the digging scheduled for the new pipe. a trail could be consturcted for not much more money. Now would be the time to install the trail, before the land to the south is developed. This trail is highly recommended for two reasons. First, it will allow Centerville residents safe and convenient access to Lamotte Park. Second, when a connection is made to the Hugo trail, this route is tied nicely to the Anoka Park trails and it offers a route that is not near a busy street. It also runs close to a possible Greenway route, if that ever happened. 5.* *Complete a circle route around Centerville Lake. Property just north of the rectory seems available for purchase. Anoka County is apparently acquiring this property. This land is key to the Design Team idea allowing access to the lake as a scenic overlook and a route for a trail to circumnavigate Centerville Lake. If at all possible. this land should be acouired for those purposes. 6.lnvestigate other possible trails or loops in the city. 20 street may offer some trail possibilities, and there may be other areas where trails may be desirable. This is just a reminder that other areas not yet considered might offer trail possibilities. Lakes 1.* *Provide lake access and a fishing pier at Lamotte Park. Jim March explained that some St Paul Water Utility lakefront may be available for purchase, and that it is right across from Lamotte Park. The timing and opportunity couldn't be better! Public parking will be available in Lamotte Park and a fishing pier would be ideal. Jim explained that a $20k grant is available from the DNA. Peltier Lake has a fishing pier because of similar grant funds that were available. 2.* *Provide lake access and an overlook downtown. As explained in the trails section #5, lakeshore property just north of the rectory is key. If this property is not acquired now, the city or Anoka County may never get another chance. I believe Jim March said there was a Natural Scenic grant that might cover some of this cost. 3.Provide a connection between the lakes. When County road 14 might be reconstructed, as it will need to be at some point, pursue plans for a bridge to allow small boat traffic between the lakes. The bridge should also provide for bike traffic to allow the circular route around Centerville Lake. Parks 1.* *Equipment grants. Jim March explained that Outdoor Recreation grants are available for playground equipment, shelters, etc. 2.* *Park Grants Jim March explained that there may from $50k to $250k available for certain redevelopment or developments of parks. 3.Don't necessarily completely pave the Lamotte Park parking lot. Lamotte Park has a large parking lot. Here's an idea to consider: instead of paving the whole parking lot, consider using special "blocks" that allow grass to grow between them. For, say, one fourth to one half of the lot, use normal paving as grass could not take constant use. But, the lot appears to be sized for the biggest anticipated gathering, and for those occasions, parking on the "blocks" would probably work very well. This allows more area of the park to look green, and, in addition, would reduce hard surface runoff pollution for the nearby lake. 4.* *Landscaping. Jeff Gibbens pointed out that the Minnesota Department of Transportation, where he works, has programs to help communities with landscaping. There were several conditions. Although not directly in Centerville, the program might provide resources to help with landscaping that would better hide 35W from certain areas in Anoka Park and also the city of Centerville - people on Peltier lake, for example, are well aware of 35W. Conditions include a need for volunteers for planting, property adjacent to DOT property, an official request from local government, among others. These MnDOT programs offer an opportunity for funding that should be pursued. It was the feeling of the group that we should start with high expectations and only lower them if we have to. The timing of the Design Team suggestions, Anoka County Park plans and improvements, Lamotte Park plans, and other coincidental activities offer once in a community lifetime opportunities that should not be missed. Please help make these dreams come true. Current and future residents of Centerville will be thankful. Thanks to everyone participating in the most recent Trails, Parks, and Lakes meeting: Jeff Gibbens, Mary Kupher, Chuck Brenner, Shelly LaBarre, Robert Goldsmith, and Wayne LeBlanc And the meeting before that: Jenifer Kaczmarski„ Lori Dorn, Shelly LaBarre, Molly Nelson, Hatem Qanrhieh, Kalib Gallegos, and Wayne LeBlanc And the meeting before that: Erick Marshall, Rick Paulsen, Gary Barott, Shelly LaBarre, and Wayne LeBlanc MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Union Contract for Public Works Employees *************** * * ** ** * * * * * ** * * * * * * * * * * * * * ** * ** Enclosed in your packet is a copy of the renewed union contract with Local #49. The two public works employees are covered by this contract. The contract is valid until the end of 2000. Council reviewed the summary changes from the previous contract in January. The copy in your packet is the complete union document as provided by the union agent. r LABOR AGREEMENT BETWEEN CITY OF CENTERVILLE, MINNESOTA AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL -CIO January 1, 1999 through December 31, 2000 INDEX ARTICLE PAGE ARTICLE I Purpose of Agreement 4 ARTICLE!! Definition 4 ARTICLE III Recognition 5 ARTICLE IV Union Security 5 ARTICLE V Employer Security 6 ARTICLE VI Employer Authority 6 ARTICLE VII Employee Rights - Grievance Procedure 6 7.1 Definition of a Grievance 6 7.2 Union Representatives 6 7.3 Processing of a Grievance 6 7.4 Procedure (Steps 1,2,3,4 and 5) 7 7.5 Arbitrator's Authority 8 7.6 Waiver 8 7.7 Choice of Remedy 8 ARTICLE VIII Savings Clause 9 ARTICLE IX Non-Discrimination 9 ARTICLE X Work Schedules 9 ARTICLE XI Overtime Pay 10 ARTICLE XII Call Back 10 ARTICLE X111 Legal Defense 11 ARTICLE XIV Right of Subcontract 11 ARTICLE XV Discipline 11 ARTICLE XVI Seniority 11 ARTICLE XVII Probationary Periods 11 ARTICLE XVIII Safety 12 ARTICLE XIX Job Posting 12 ARTICLE XX Insurance 12 ARTICLE XXI Holidays 13 ARTICLE XXII Sick Leave 13 ARTICLE XXIII Severance Pay/Retirement Insurance Contribution 13 2 [INDEX - Continued] ARTICLE XXIV Vacation Leave 14 ARTICLE XXV Standby Pay 14 ARTICLE XXVI Safety Shoes and Work Clothing 15 ARTICLE XXVII Compensatory Time 15 ARTICLE XXVIII Waiver 15 ARTICLE XXIX Duration 16 Signatures 16 Appendix A (Wages) 17 Career Development 17 Appendix B (Insurance) 18 3 LABOR AGREEMENT Between THE CITY OF CENTERVILLE And INTERNATIONAL UNION OF OPERATING ENGINERERS LOCAL NO. 49 AFL -CIO ARTICLE I - PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Centerville, hereinafter called the EMPLOYER, and Local No. 49, International Union of Operating Engineers, AFL -CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish certain procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and /or application; 1.3 Specify the full and complete understanding of the parties; 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE II — DEFINITIONS 2.1 UNION: The International Union of Operating Engineers, Local No. 49, AFL - C10. 2.2 EMPLOYER: The City of Centerville. 2.3 UNION MEMBER: A member of the International Union of Operating Engineers, Local No. 49, AFL -CIO. 2.4 EMPLOYEE: A member of the exclusively recognized bargaining unit. (Define Laid Off Employee; New Hire Employee; & Re -Hire Employee). 2.5 BASE PAY RATE: The employee's hourly pay rate exclusive of longevity or any other special allowance. 4 2.6 SENIORITY: Length of continuous service in any of the job classifications covered by ARTICLE III — RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on their length of service under this AGREEMENT for purposes of promotion, transfer and layoff and total length of service with the EMPLOYER for other benefits under this AGREEMENT. 2.7 SEVERANCE PAY: Payment made to an employee upon honorable termination of employment. 2.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 2.9 CALL BACK: Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE III — RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative under Minnesota Statutes, Section 179.71, Subd. 3, for all employees of the City of Centerville Public Works Department who are public employees within the meaning of Minnesota Statute 179A.03, Subd. 14, excluding clerical, engineering, supervisory, and confidential employees. ARTICLE IV — UNION SECURITY In recognition of the UNION as the exclusive representative the EMPLOYER shall: 4.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 4.2 Remit such deduction to the appropriate designated officer of the UNION. 4.3 The UNION may designate certain employees from the bargaining unit to act as Steward(s) and shall inform the EMPLOYER in writing of such choice. 4.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. 5 ARTICLE V — EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT, it will not cause, encourage, participate in or support any strike, slow down, other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE VI — EMPLOYER AUTHORITY 6.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs, to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this AGREEMENT. 6.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate. ARTICLE VII — EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE — A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES — The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 7.3 PROCESSING OF A GRIEVANCE - It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE and the UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the EMPLOYEE and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE - Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: 6 Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty -one (21) calendar days after such alleged violation has occurred, present such grievance to the EMPLOYEE'S supervisor as designated by the EMPLOYER. The EMPLOYER - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER - designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER- designated Step 2 representative. The EMPLOYER - designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER - designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER- designated Step 3 representative. The EMPLOYER - designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER - designated representative's final answer in Step 3. Any grievance not appealed to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. 7.5 ARTIBRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to or inconsistent with, or modifying or varying in any way the application of laws-, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms and conditions of the AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representative's and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceeding the cost shall be shared equally. 7.6 WAIVER If the grievance is not presented within the time limits set forth above, it shall be considered "waived ". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that Step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. 7.7 CHOICE OF REMEDY If, as a result of the EMPLOYER response in Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed to either STEP 5 of ARTICLE VII or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than STEP 5 of ARTICLE VII, the grievance is not subject 8 to the arbitration procedure as provided in STEP 5 of ARTICLE VII. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 5 of ARTICLE VII or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 5 of ARTICLE VII. ARTICLE VIII — SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Centerville. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE IX — NON - DISCRIMINATION 9.1 The EMPLOYER agrees not to interfere with the right of any employee to become or refrain from becoming a member of the UNION and agrees there will be no restraint, discrimination, or coercion by the EMPLOYER against any of its employees because of membership or non - membership in or activity or non - activity on behalf of the UNION. 9.2 The UNION agrees there will be no solicitation of membership or collection of dues from its members which in any manner will interfere with the work and the duties of employees, or of the EMPLOYER'S operations. 9.3 The UNION agrees that neither it, nor any of its members or agents, will intimidate or coerce employees to join the UNION. 9.4 The EMPLOYER and the UNION both agree there shall be no discrimination against any employee on the basis of race, color, religion, age, sex or nationality. 9.5 Wherever the male pronouns appear in this AGREEMENT they shall also mean the female. ARTICLE X — WORK SCHEDULES 10.1 The sole authority in work schedules is the EMPLOYER. The normal work day for an employee shall be four (4) hours for permanent part-time employees, and eight (8) hours for full -time employees. The normal work week shall be sixteen (16) hours for permanent part-time employees and forty (40) hours for full -time employees, Monday through Friday. 9 10.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal day. The EMPLOYER will give seven (7) days advance notice to the employees affected by the establishment of work days different from the employees' normal Monday through Friday work day ([4] hours for permanent part-time employees; and [8] hours for full -time employees). 10.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each employee has an obligation to work overtime or callbacks, if requested unless unusual circumstances prevent the employee from so working. 10.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and /or Sundays. ARTICLE XI — OVERTIME PAY 11.1 Hours worked in excess of eight (8) hours within a twenty -four (24) hour period [except for shift changes] or more than forty (40) hours within a seven (7) day period will be compensated for at one and one -half (1 -1/2) times the employee's regular base pay rate. 11.2 Overtime will be distributed as equally as practicable. 11.3 Overtime refused by employees will for record purposes under ARTICLE 11.2 be considered as unpaid overtime worked. 11.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 11.5 Employees to receive time and one -half (1 -1/2) for any hours worked on Saturday or Sunday, or for any hours worked on City Special Programs. ARTICLE XII — CALL BACK An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one -half (1- 1/2) times the employees base pay rate. 10 ARTICLE XIII — LEGAL DEFENSE 13.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision may not receive legal defense by the municipality. 13.2 Any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of the employee's employment, when such act is performed in good faith and under direct order of the employee's supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XIV — RIGHT OF SUBCONTRACT Nothing in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XV — DISCIPLI NE The EMPLOYER will discipline employees only for just cause. ARTICLE XVI — SENIORITY 16.1 Seniority will be the determining criterion for transfers, promotions, and layoffs only when all job - relevant qualification factors are equal. 16.2 Seniority will be the determining criterion for recall when all job - relevant qualification factors are equal. Recall rights under this provision will continue for twenty -four (24) months after layoff. Recalled employees shall have ten (10) working days after notification of recall by registered mail at the employee's last known address to report to work or forfeit all recall rights. ARTICLE XVII — PROBATIONARY PERIODS 17.1 All newly hired or rehired employees will serve a six (6) month's probationary period. 17.2 All employees will serve a six (6) month's probationary period in any job classification in which the employee has not served a probationary period. 17.3 At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 11 17.4 At any time during the probationary period a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the employee's request or at the sole discretion of the EMPLOYER. ARTICLE XVIII — SAFETY The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters, and to encourage employees to work in a safe manner. Employees covered by this AGREEMENT shall adhere to, when practical, all safety rules and practices established by the City and shall be responsible to enforce safety and environmental rules and regulations related to their work site or activity. ARTICLE XIX - JOB POSTING 19.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 19.1.1 have the necessary qualifications to meet the standards of the job vacancy; and 19.1.2 have the ability to perform the duties and responsibilities of the job vacancy. 19.2 Employees filling a higher job class based on the provisions of this ARTICLE shall be subject to the conditions of ARTICLE XVII (PROBATIONARY PERIODS). 19.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. 19.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XX — INSURANCE See Appendix B. 12 ARTICLE XXI — HOLIDAYS 21.1 The EMPLOYER will provide eleven (11) paid holidays for calendar years 1999 and 2000. The holidays will be designated as follows: New Year's Day Veteran's Day Martin Luther King Day Thanksgiving Day President's Day Day After Thanksgiving Memorial Day Christmas Day Fourth of July One (1) Floating Holiday * Labor Day * Floating holiday to be taken at the discretion of the EMPLOYEE with the EMPLOYER'S consent. ARTICLE XXII — SICK LEAVE Sick leave with pay shall be granted for all permanent part -time and full -time employees in accordance with the City's current sick leave policy. ARTICLE XXIII — SEVERANCE PAY/ RETIREMENT INSURANCE CONTRIBUTION 23.1 After ten (10) years of continuous employment with the City, and employee of this unit shall, upon honorable severance, receive one -half (1/2) of his /her accumulated sick leave to a maximum of four hundred (400) hours as severance pay. 23.2 Employees, retiring from the City's employment meeting the retirement requirements of P.E.R.A. and qualifying under Section 23.1 may elect to receive, in lieu of severance pay provided in Section 23.1, Employer -paid insurance premiums toward medical /hospital insurance coverage. Said payment shall be provided according to, and limited by, the following: A. Total premium payments shall be limited to the value of one -half (1/2) the accumulated sick leave of the employee upon retirement to a maximum of four hundred (400) hours. B. Premiums shall be only for those insurance plans or coverage available to current employees of the unit. C. In the event an employee electing this benefit chooses to discontinue this coverage, the remaining cash value (cash value upon retirement less premiums paid) shall be paid to the employee, and the employee shall forfeit future rights and coverage of this benefit as well as the right to re- enter the City's insurance plan. 13 D. All payments made by the City shall end when the remaining cash value for that former employee equals zero or upon the former employee's 65 birthday, it shall be paid to the former employee. E. in the event of death of an employee, an employee's dependents have the option of remaining covered under the insurance plan until the employee would have reached their 65 birthday or to cash out the value remaining in the employee's severance account. ARTICLE XXIV — VACATION LEAVE 24.1 General Regular employees and permanent part-time employees who have worked for the City for at least six (6) months are eligible for paid vacation. Paid vacation is not available to temporary, intermittent or seasonal employees. 24.2 Accrual Vacation leave with pay will accrue at the following rates: Years of Service Vacation Leave After the first six (6) months One week After one (1) year Two weeks After the fourth year (4 -9) Three weeks After nine years (9 -15) Four weeks After fifteen (15) years (15 -20) Five weeks After twenty (20) years until retirement Six Weeks For clarification purposes after six (6) months a regular or permanent part-time employee will have one (1) week vacation accrued. 24.3 Vacation Leave Requirements a) Vacation leave will not accrue during the training period. However, if the employee becomes a regular or permanent part-time employee, vacation leave will be awarded based on the schedule above. ARTICLE XXV — STANDBY PAY Individuals assigned to standby duty shall receive One Hundred Twenty Dollars ($120.00) per week during 1999; and One Hundred Thirty Dollars ($130.00) per week during 2000, for each complete week they are assigned and have served in a standby capacity. Additionally, the call back provision detailed in ARTICLE XII of this Contract shall apply to each call out incident the Employee responds to while on standby duty. 14 ARTICLE XXVI — SAFETY SHOES AND WORK CLOTHES 26.1 The EMPLOYER agrees to reimburse Employees a sum not to exceed One Hundred Twenty Dollars ($120.00) per year for the purchase of safety shoes when the Employee receives authorization from the City to replace his /her safety shoes or boots and presents a receipt for the purchase of certified safety shoes /boots in an amount equaling or exceeding the requested reimbursement. Safety shoes or boots must be worn by employees at all times while on the job. 26.2 The EMPLOYER will provide up to Three Hundred Dollars ($300.00) per year per employee for the Water and Sewer Departments and the Mechanic for the purchase of uniform clothing as requested by the employee and approved by the supervisor. ARTICLE XXVII — COMPENSATORY TIME Employees who are assigned to work by the EMPLOYER in excess of the normal work day shall, at the Employee's option, be compensated at the rate of one and one -half (1- 1/2) times the Employee's basic hourly rate for all hours worked in excess of the normal work day, or shall receive equivalent compensatory time off at the rate of one and one - half (1 -1/2) hours for each hour worked, to be banked by the Employee to a maximum of eighty (80) hours. Employees must request compensatory time off in the same manner as they request vacation, however, under no circumstances shall requests be made for increments less than two (2) hours. Compensatory time may be used for compensation of unrequested leave. If an Employee is terminated, he or she will be compensated for accumulated compensatory time. ARTICLE XXVIII — WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during their negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. 15 ARTICLE XXIX — DURATION This AGREEMENT shall be effective as of January 1, 1999, and shall remain in full force and effect until the 31 day of December, 2000. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of , 19_ FOR THE CITY OF CENTERVILLE FOR THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49, AFL -CIO Mayor Buy ess Ma = • - r . /'4t - City Manager resinent Ar • -co in -C. • IP ing Secretary rea Busin fs Representative MI : t/ 16 APPENDIX A WAGES (1/1/99 — 12/31/99) Effective the first payroll period in 1999 through the last payroll period in 1999 Full -time and permanent part -time Public Works employees covered by this Agreement shall be paid at the rate of $15.00 per hour. (1/1/2000 — 12/31/2000) Effective the first payroll period in the year 2000 through the last payroll period in the year 2000 Full -time and permanent part -time Public Works employees covered by this Agreement shall be paid at the rate of $15.60 per hour. CAREER DEVELOPMENT The City will continue to reimburse tuition 100 %. No wage increase for completing the program. 17 APPENDIX 13 INSURANCE Effective January 1, 1999: The EMPLOYER will continue to pay fifty percent (50 %) of the individual health insurance premium for permanent part -time employees up to a maximum of one hundred fifty dollars ($150.00) per month. The EMPLOYER will pay a flat fee of two hundred dollars ($200.00) per month for permanent full -time employees electing single health insurance coverage. Any amount over the $200.00 premium will be paid by the Employee. Any excess amount not used for health insurance under the $200.00 flat fee can be used to purchase additional life insurance or taken as deferred compensation. The EMPLOYER will pay a flat fee of three hundred fifty dollars ($350.00) per month for permanent full -time employees electing family insurance coverage. Any amount over the $350.00 premium will be paid by the Employee. Any excess amount not used for health insurance under the $350.00 flat fee can be used to purchase additional life insurance or taken as deferred compensation. The EMPLOYER shall continue to provide for each employee the same Dental Insurance coverage as current non - bargaining unit employees receive in accordance with the City's current policy. Effective January 1, 2000: In contract year 2000, Unionized employees will receive the same adjustment per category as the non - unionized employees. 18 MEMO DATE : February 4, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Cedar Street Park ************************ * * * * * * * * * * * * * * * ** * * * * * * * * * * * * ** Margaret Langfeld called me with further information on this issue. Margaret has been in contact with the County Attorneys office in regards to the City's request for acquiring a non - restricted deed on the tax forfeited parcel. Margaret indicated that the County is hesitant to place a value on a tax forfeited property that is not relatively close to the "fair market value" of the property. She indicated that she sent the assessor out to perform a current appraisal. The current taxable market value on the parcel is $21,000. After discussing the issue with the Assessor, Margaret indicated that she would be willing to place a value on the property of $20,000, but did not think she could value the property any lower without negative repercussions. Margaret indicated that if the City wished to use the parcel for a public works site, her impression is that the cost to the City would be zero, because according to the County Attorney this would still be a public purpose. She thought there would be some additional paper work involved if the City wished to use the site for a public works facility. The decision that needs to be made is whether to acquire the site for a non - specific use and pay the $20,000 or pursue the site for a potential public works facility or do nothing at this time. This decision may need to wait until after the Council tour on the 18th. MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : CPLPD Tri -City Task Force Update *************** * * * * * ** * *** * * * * * * * * * * * * * * * ** * ** Enclosed in your packet are copies of the most recently distributed documents from the last Tri-City Task Force meeting which was held on Tuesday, February 2, 1999. Included in the handouts are a copy of the departmental inventory of all assets and an analysis showing the use of the International Association of Police Chiefs staffing formula for determining full time equivalent police officers needed to handle the workload in the respective Cities. The next Tri-City Task Force meeting has been scheduled for March 3, 1999 at 7:00 at Lexington City Hall. It may be more appropriate to discuss this information in a workshop setting prior to the next Task Force meeting. There is no action required on this item at this time, unless the Council wishes to set a date for a workshop. 01 -09 -99 Circle Pines / Lexington Police Department Inventory of Fixed Assests Asset Category Description Yr. Rec. Cost Office Equipment Toshiba Laptop computer 1997 2044.00 Computer / Printer Case 1997 100.00 MS Office 97 1997 200.00 HP Ink Jet Printer 1996 500.00 Lexmark 2390 Printer 1996 460.00 HP 855C Ink Jet Printer 1996 275.00 Pentium 90 Workstations (3) 1996 1935.00 Pentium 120 File Server 1996 3170.00 Quad CD ROM 1996 175.00 1250 VA Power Supply 1996 533.00 Novell Netware ver. 3.12 1996 1875.00 Network Cards (5) 1996 120.00 Network Hub 1996 300.00 Network Installation 1996 1000.00 Dictation Transcriber 1996 400.00 Telephone system 1996 4800.00 Ricoh copy machine 1995 5300.00 Acer 486 DX2 Computer 1995 2500.00 Office Modules 1994 5000.00 Epson LQ 570 Printer 1993 212.00 Swintec 2000 Word Processor 1993 1500.00 Office Divider (metal) 1993 200.00 Desk (metal) -CSO 1993 75.00 OKI fax machine 1992 950.00 Computer work station (metal) 1992 200.00 Calculators (TI) (4) 1990 236.88 Micro cassette recorder (Pan) (3) 1990 150.00 Office Chairs 1990 1000.00 Answering Machine (Crime Crushers) 1990 150.00 Paper Shredder 1987 494.00 Counter and Cabinets 1986 2124.64 Furniture 1986 243.00 Typewriters - Swintec (4) 1986 1600.00 Office Furniture (Bertelson) 1983 989.47 Card Files 1984 126.00 Office Furniture (Bertelsen) 1983 989.47 File Cabinets (9) 1982 1350.00 Misc. Office Furniture 1982 263.73 Misc. Office Furniture 1977 320.00 Okidata Microline 391 printer 1989 250.00 Paper cutter 1988 75.00 Lamenator 1988 150.00 Elec. Pencil Sharpener 1998 45.00 Fan- box fan for dept. 25.00 Vehicles / Equipment 1997 Crown Victoria 1997 24000.00 1996 Crown Victoria (2) 1996 37474.00 1996 Windstar van 1996 16579.00 1998 Crown Victoria (2) 1998 40502.00 1994 S -10 Blazer 1994 17998.00 1990 Corsica 1996 3000.00 1997 Polaris snowmobile 1997 4065.00 1995 Honda ATV 3000.00 Alco Sensors (5) 650.00 Decator radar 1997 600.00 Kustom Pro-1000 radar (2) 1996 3000.00 Kustom radar units (3) 1995 3300.00 US West cellular phone (2) 1994 400.00 Cellular phones (2) 1990 800.00 MX 7000 Federal Light Bar 1993 950.00 Amber deck lights (3) 1992 1200.00 Rear amber strobe (2) 1992 400.00 Code 3 light bars (2) 1992 2400.00 Map lights (4) 1992 120.00 Back seat lights (5) 1992 75.00 Viacom control centers (5) 1992 1900.00 Dash lazer lights (3) 1992 400.00 Wigwag headlight assembly (5) 1992 200.00 Grille lights (4) 1981 500.00 Fire extinguishers (6) 1992 250.00 Vehicle push bumpers (4) 1984 750.00 Prisoner seats (2) 800.00 Pro copper seats (2) 2200.00 Security screens (5) 1984 1900.00 MDT mounts (4) 1600.00 MDT (7) 14000.00 Colt SMG rifles (2) 1996 1700.00 Colt SMG rifles (2) 1995 1563.00 Remington 870 Shotgun 1991 300.00 Davis gun locks (4) 1984 375.00 S/ W 3000 12 GA Shotguns (2) 1976 600.00 Gun locker 500.00 Regency base station 1986 500.00 Police radio power supply - office 250.00 35mm Camera (2) 1998 200.00 Olympus 35mm camera (2) 1993 300.00 Minolta 35mm camera 1990 60.00 Minolta camera / equip. 1989 1000.00 Panasonic video camera 1988 1200.00 Personell lockers 1997 1500.00 Personell lockers 1987 400.00 Refrigerator 1998 150.00 Battery Charger 1993 27.00 Tool Box and tools 1991 600.00 CPR Training mannikins 1990 1600.00 Port. Resusitator (8) 1988 3200.00 Defibulator 1998 5000.00 Allister door openers (2) I988 570.00 Unitech 19" TV and VCR 1986 449.49 Emerson Microwave 1986 200.00 Transfrisker metal detector 1986 200.00 Snowmobile suits (2) 1986 150.00 Snowmobile helmet 1986 75.00 Misc. Snowmobile items - Jacket bibs • radio harness gloves Snowmobile Acces.- Saddle bags Rescue Supplies Ski Skins Foot pads Skid plate Light 1300.00 Vacuum cleaner (dirt devil) 1998 250.00 Realistic sound level meter 1985 100.00 Premier riot helmets (12) 1976 2000.00 Portable Radios ** *See attached sheet (23) 27600.00 Intoxilyzer breathalyzer 5000.00 6500 watt generator 3500.00 Total 291,838.86 CALLS FOR SERVICE 1997 DEPARTMENT FIGURES DISPATCH FIGURES (INCLUDES OFFICER INITIATED CALLS) CIRCLE PINES 3469 LEXINGTON 3568 6379 CENTERVILLE 2652 9689 TOTAL OFFICER INITIATED CALLS IN THE THREE CITIES 9689 -6379 3310 1998 CIRCLE PINES 3939 (768) 3171 LEXINGTON 4305 (1864) 2441 CENTERVILLE 2974 (1804) 1170 11,218 6782 TOTAL OFFICER INITIATED CALLS IN THE THREE CITIES 11218 -6782 4436 APPROXIMATE % CHANGE OF TOTAL CALLS FOR EACH CITY 1997 TO 1998 CIRCLE PINES + 14% LEXINGTON + 21% CENTERVILLE + 12% OEPAJ'MENT 1991 z e: JAN 1( MA tx Ap ;4..[ J J I L AEf R [ T..._ NU1f E Ct1CAL ;;>'<`• ?G<> r, g:F :FL:� ::.;?.:� "o,$'';:yc: c . ;.�nx s. ��:t "l' t�s��:xx`is 165ra tffika as�iy � v k ; 1261 1028 1176 1375 1471 1705 1618 1677 1466 1382 1236 1163 5 € i I E Y 4 W " ` s ° > 4 ; 2211 1919 2381 2391 2790 3054 2923 3038 2878 2754 2446 2316 31301 Ctxcfe ::P.ineslLo0ngton4ent00q 449 420 460 512 613 635 660 557 443 587 490 553 6379 i Co]titnb a j-iei9btslfjIffta0,010 1167 934 1143 1366 1499 1513 1436 1563 1418 1451 1285 1146 1592 i 44A1 an " a .. :1 3133 2601 2962 3471 3637 4011 3825 3773 3652 3731 3264 3239 41299 i 1 Ids FdijC„t`,3t« 5 xzas >^r 1741 1378 1626 1927 1887 2118 2125 2022 1955 1965 1699 1680 22123 t3no 402 334 412 450 558 578 497 551 564 514 394 431 A66 ;;;;; ;;;;;;;;;;;L: 543 469 661 671 709 719 862 838 742 713 686 594 •8207 ` t� IV #V# €het „ F s „ 192 175 195 252 269 275 244 250 286 246 218 182 2784 r$pth a.s�� y ; Y" �' 474 412 484 424 529 566 609 558 469 504 379 428 5835 6tferftf's'.4fffce a ' 4 2007 1747 2061 2381 2305 2916 2913 2802 2721 2599 2218 2304 28974 (inUov#v 8tf1'!1S Cal'ulnbus East Bethel ` K x c Ham take Y 13n obd £fal Grove 13580 11417 13561 15220 16267 18090 17712 17629 16594 16446 14315 14036 184867,: �'0td1;�UA1t�tl � ,. • • 1998 CALLS FOR SERVICES yt �np ix {{�,. �rr�t j��r yj� �(Vj p 3 ,y( �.([ 5 .. { �f{e� ^!(� �+(a - -. `iITYIREPAiRTihJENTvLY +Y. .:... AN ER tillARf Y A roAJR fitl +¥ x 4u11 •uL t A �AG 1'iEP QC NO ( »EC OTAL ,' Anoka ;City 1163 • ;975 1265• 1380 1606 1 593 1727 •1671 • 1455 1354 1136 1103 16407 Blaine= 2252 2107 2440 2475 2854 2999 2990 2766 2712 2635 2298 2315 30843 Circle Pines 236 232 279 315 297 299 277 268 251 286 237 194 3171 Lexington 156 152 155 183 238 266 260 246 226 174 218 167 2441 Centerville 68 76 79 83 111 95 123 115 141 94 106 79 1170 TOTAL fat' Circle /Lex/Center 460 460 13 5 581 646 660 660 629 618 554 561 440 6782 ._.... Columbia Heights 1017 850 997 1214 1289 1278 1359 1410 1183 1198 1040 936 13771 Hilltop 96 91 105 90 96 100 103 134 112 119 99 107 1252 TOTAL for HelghtslHilitop 1113 941 1102 1304 1385 1378 1462 1544 1295 1317 1139 1043 15023 Coon Rapids 3120' 2744 ':.....230/./ :.. - 3684 3686 3937 3976 3996 3616 3720 3283 • 3172 42241 Fridley 1628 1335 1650 1691 1941 1986 1943 1817 1743 1684 1600 1549 20567 Lino Lakes 431 376 426 484 618 558 563 536 449 479 444 405 5769 Ramsey 600 493 674 747 `834 759 802 810 754 • 788 658 666 8505 • St. Francis 195 197 250 271 244 285 260 244 279 275 201 239 2940 Bethel 20 25 38 41 35 41 33 23 27 31 22 25 361 • TOTAL for St.Francls /Bethel 215 222 288 312 279" 326 293 267 306 306 223 264 3301 Spring Lake Park 386 337 429 420 506 520 464 482 406 379 323 401 5053 Andover 760 710 949 996 1081 1046 1177 1102 996 980 973 860 11630 Burns 87 88 100 70 108 129 119 94 91 96 78 91 1151 Columbus 107 100 120 148 168 179 145 139 155 188 120 137 1706 East Bethel 378 364 463 501 522 496 540 594 473 399 497 452 5679 Ham Lake 484 335 422 541 641 589 573 641 502 548 543 498 6317 Linwood 114 86 104 185 138 172 158 144 142 120 115 117 1595 Oak Grove 196 228 261 284 261 293 273 250 294 297 278 222 3137 IOTA Lfor •S" • "ff's Office 2126 1911 •2419 2725 2919 2904 2985 2964 2653 2628 2604 2379 31217 Total Monthly ;., 13484 11901 1450'1 1583 17773 .7 17865 • •7482. 160(17 1584, 1 137. 185788 TO: Circle Pines - Lexington Police Commission FROM: Administrative Secretary Rismoen RE: 1998 Activity Report The following figures are the totals for the activities of the Circle Pines - Lexington Police Department for the year 1998: Patrol Miles Driven - 163,744 Full Time Hours - 22,253 Part Time Hours - 2,110 Total Calls - 11,592 Increase /Decrease From Prior Year - +15% Total Calls - Circle Pines - 3,939 Total Calls - Lexington - 4,305 Total Calls - Centerville - 2,974 Total Hours - Centerville - 5,554 Total Warnings (Not Included In Total Calls) Equipment Warnings - 645 Traffic Warnings - 560 Total Calls Outside Area (Assisting Other Depts, etc.) - 369 e cAn / r-L- - 7/rc"uaivv *s s W 469,,,,,,b_c IACP METHOD - OF ti DETERMINING MANPOWER NEEDS MUM! „ s . a v,— METHODOLOGY The following formula is from a system devised and accepted by the International Association of Chiefs of Police. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula below to take into account the / /T0 lonoer time necessary for police officer to process more serious offenses. 4'L PO - &/L os /) ; 3) `/, 5 7 - 014 - t. Relative X 1994 = TOTAL Class of Event ile7) Weighting Events Part I Crimes ( 3ti 4 X 1,043 = 4,172 3< 13 Part II Crimes '2 10C, 3 X 2,011 = 6,033, 2'4 / Traffic Accidents 3 3 2 X 854 = 1,708 1 X G067 All Others 9 P 1 X 11,827 = 11,827 2--;L Arrests f 0 5 2 X 4,405 = 8,810 Part 1 220 Part 11 1,092 DUI 133 Other 2,960 Total Weighted Events 32,550$ Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 23 CALCULATING THE NUMBER OF PATROL BEATS For the purpose of this study, a patrol beat is defined as a basic one officer patrol shift, 8 hours per day, 365 days per year. 67 4.5 /, 213 `4 s G `7 , 4-01 /Kit /6 90 A. Total Weighted Events 32,550 fry ! 2o3 i B. The number of weighted events is multiplied by • S .55 hours (35 minutes) which is the average time required for handling an incident or investigation at the patrol level. 17,902 7 1 7b/ , (o S C. This total is then multiplied by 3 to allow for a 1 x buffer factor to cover time spent on preventive C . C •I0,/ 3 patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. L 53,706 7• �� D. The total is then divided by 2,920 which represents the number of hours necessary to staff one patrol beat (8 hours per day x 365 days = / 7c). 2,920). This total is the number of patrol beats required to cover existing work loads. 18 c79 r E. The 18 beats would be divided over 3 shifts and a night power shift, or 3 shifts and a day and night power shift. This averages out to five to six beats per shift with 2 to 3 beats assigned to the power shift. J 24 Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute CALCULATING THE NUMBER OF PATROL OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day x 365 days = 2920). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the • umber needed to adequately staff the force. ci , - Att 66.0, ' i-7725/yi2 AVAILABILITY FACTOR Hours/Year vo Days Off (40 hours work week) (2o& ) 832 )O7-- Vacation (Patrol Officer average 11 1/2 days /year)( /t 91 Z7 Holidays (11 day /year) 3 Ati6 (4%a y -10657 &n- 88 G yAZ ENO l5 Training ,4y6 M t-icen_ 225 36 Sick Time (P.D. budget estimate) 41/6 ten_ othc6/L- 35 /Or) TOTAL HOURS UNAVAILABLE FOR PATROL ( /27 ZS zo 12 / When the figure 1-6M is subtracted from 2, 920, the result shows that �- each officer provides 17849 hours an duty per year. / ` Z3 16ic To determine the number of patrol officers necessary to staff one beat, 20 the figure 2,920 is divided by $- ,-&'*S. The resulting ratio is 1-rE -? officers to staff one beat. / 6 `/`3 I,79 /0 c /06o When this figure is multiplied by the number of beats found to be required « in the above calculations, based upon the current level of 18 beats, the x c/ ` 7Z result is that 2 officers are needed. nnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 25 • IACP METHOD OF ( 7 6 1 : :: fg A0 DETERMINING MANPOWER NEEDS t pa 4. M ETHODOLOGY The following formula is from a system devised and accepted by the International Association of Chiefs of Police. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula below to take into account the G C -, / l8 longer time necessary for police officer to process more serious offenses. G�� pits Gt (c //z_ 1 7 ci 7 g Relative-' X 1994 = TOTAL Class of Event 4, Weighting Events «,se 1/C Part I Crimes — z/66.7 4 X 1,043 = 4,172 3 k 405 Part II Crimes Pi‘ 9 3 X 2,011 = 6,033 9)t r i 6 Traffic Accidents -15 °9 \ 2 X 854 = 1,708 i "‹' 3217$ All Others 3 2 :7 g 1 X 11,827 = 11,827 c 9K 30/ Arrests — 6 o,;- 2 X 4,405 = 8,810 Part I 220 Part II 1,092 DUI 133 Other 2,960 Total Weighted Events 32,550 Kno if c a a P �0 / 6 Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 23 CALCULATING THE NUMBER OF PATROL BEATS For the purpose of this study, a patrol beat is defined as a basic one officer patrol shift, 8 hours per day, 365 days per year. /990,, a4, Aka- �%//r e. 07A/P A. Total Weighted Events 32,550 5 / 6, B. The number of weighted events is multiplied by 5-S .55 hours (35 minutes) which is the average time required for handling an incident or investigation 3 7 2_777 at the patrol level. 17,902 C. This total is then multiplied by 3 to allow for a buffer factor to cover time spent on preventive G . 6 .I,1 patrol, court time, training, meetings, care of • equipment, and report writing. These are times that are not reflected in incident reports. Y.$3 Z, 35 53,706 / D. The total is then divided by 2,920 which represents the number of hours necessary to staff "2-7 2o one patrol beat (8 hours per day x 365 days = 2,920). This total is the number of patrol beats required to cover existing work loads. 3,37 18 E. The 18 beats would bg divided over 3 shifts and a night power shift, or 3 shifts and a day and night power shift. This averages out to five to six beats per shift with 2 to 3 beats assigned to the power shift. J 24 Minnesota Chiefs of Police Educational Foundation 1998 Executive Training institute CALCULATING THE NUMBER OF PATROL OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day x 365 days = 2920). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the ber needed to adequately staff the force. (/ 97g ��D cMlet /,mss 672,10 S / a / AVAILABILITY FACT )101R Hours/Year 34/0 Days Off (40 hours work week) z 832 IOC Vacation (Patrol Officer average 11 1/2 days/year) (j ") 91 . 221 Holidays (11 day /year) 3 4v6 u %4 - ,4fe3r fk Foe 88 Training A r &2 giVO rJ5 the f6n oFP c 225 36 Sick Time (P.D. budget estimate) 4v 26t OF`icsiL 35 4. / 9 7 TOTAL HOURS UNAVAILABLE FOR PATROL .14/7---1- I 12 / 2-5 When the figure 11;?T is subtracted from 2, 920, the result shows that 05'7 each officer provides C18 hours on duty per year. �' 2-3 /.4(41 To determine the number of patrol officers necessary to staff one beat, -- the figure 2,920 is divided by-1 The resulting ratio is 1- 67 to staff one beat. /e 7 /127 173 = /. o When this figure is multiplied by the number of beats found to be required / in the above calculations, based upon the current level of 18 beats, the X - -3 7 result is that28 patrol ofi ers are needed. 0 3 *ca �� Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 25 IACP METHOD 1 OF t DETERMINING MANPOWER NEEDS ft ' '" METHODOLOGY The following formula is from a system y m devised and accepted by the International Association of Chiefs of Police. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula below to take into account the / longer time necessary for police officer to process more serious offenses. /1,17° Relative X 1994 = TOTAL Class of Event Weighting Events Part I Crimes - ` 676 4 X 1,043 = 4,172 5X 5-5 6 Peril] Crimes - /(D60 3 X 2,011 = 6,033 X S Traffic Accidents- / / 2 X 854 = 1,708 7 x 55 YS AN Others - 3s 1 X 11,827 = 11,827 ' 1/Q V Arrests - �U� r 2 X 4,405 = 8,810 Part I 220 1 Part II 1,092 DUI 133 Other 2,960 Total Weighted Events "7 32,5501 * 6 1 -1-3 Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute 23 • i CALCULATING THE NUMBER OF PATROL BEATS For the purpose of this study, a patrol beat is defined as a basic one officer patrol shift, 8 hours per day, 365 days per year. 1g95 C 3 /7 06) A. Total Weighted Events 32,550 67x' ise B. The number of weighted events is multiplied by .55 hours (35 minutes) which is the average time ' S� required for handling an incident or investigation at the patrol level. 17,902 3909,7E- C. This total is then multiplied by 3 to allow for ai K buffer factor to cover time spent on preventive . n.1 3 patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. 53,706 l /2-, is D. The total is then divided by 2,920 which represents the number of hours necessary to staff one patrol beat (8 hours per day x 365 days = , 2,920). This total is the number of patrol beats required to cover existing work loads. 18 3.81 E. The 18 beats would be divided over 3 shifts and a night power shift, or 3 shifts and a day and night power shift. This averages out to five to six beats per shift with 2 to 3 beats assigned to the power shift. 24 Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute • CALCULATING THE NUMBER OF PATROL OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day x 365 days = 2920). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the _ �ber needed to adequately Gaff the force. %Vv,/2 AVAILABILITY FACTOR Hours/Year 849 Days Off (40 hours work week) (2oSa»6e Q 832 /0 Vacation (Patrol Officer average 11 1/2 days /year) /zp 91 211 Holidays (11 day /year) 3 4✓6 - as, — .'o;T —i4** b - 88 Training wit. 6M3 1 Tii g /4�'6� S AE'z o4F -u 225 '36 Sick Time (P.D. budget estimate) �Qz/6- / &t z9 /,4ct. 35 l % of 7 /TOTAL HOURS UNAVAILABLE FOR PATROL 4784+ ( 2:7/ 2:7 f z7/ When the figure 11071 is subtracted from 2, 920, the result shows that each officer provides % 1-89 hours on duty per year, g z To determine the number of patrol officers necessary to staff one beat, 7,JZ the figure 2,920 is divided by 178-49. The resulting ratio is —&V officers to staff one beat. /GS, / gi 7.60 When this figure is multiplied by the number of beats found to be required / 60 in the above calculations, based upon the current level of 18 beats, the result is thati officers are needed. C 6 Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTrainino Institute 25 62r43 S C �'EN3��id /rid • IACP METHOD OF i DETERMINING MANPOWER NEEDS ��,�,�` „ 4";- METHODOLOGY The following formula is from a system devised and accepted by the International Association of Chiefs of Police. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula below to take into account the /5q longer time necessary for police officer to process more serious offenses. ei'AiOt C/'G/c t (64/5 Sf6) • /198 Relative X 1994 = TOTAL Class of Event 4, Weighting Events 0( e, Pad I Crimes - 3/ 4 X 1,043 = 4,172 3 k z<3 Part II Crimes- 1 75 - 7 3 X 2,011 = 6,033 ZX 3S Traffic Accidents- 7o 2 X 854 = 1,708 ( u 26 All Others - 2-30 1 X 11,827 = 11,827 LX /6, Arrests — 3 2 X 4,405 = 8,810 Part I 220 Part II 1,092 DUI 133 Other 2,960 l 90 Total Weighted Events 32,550 CEAKR141/0.7 1/40 Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 23 CALCULATING THE NUMBER OF PATROL BEATS , For the purpose of this study, a patrol beat is defined as a basic one officer patrol shift, 8 hours per day, 365 days per year. /r9 6 -mds 4 -- 1 _ 6 Cris /z& A. Total Weighted Events 32,550 i / /0? B. The number of weighted events is multiplied by .55 hours (35 minutes) which is the average time , CS` required for handling an incident or investigation at the patrol level. 17,902 Z 2.” C. This total is then multiplied by 3 to allow for a X buffer factor to cover time spent on preventive . 0,e,/ 3 patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. 53,706 / 2/9 g D. The total is then divided by 2,920 which represents the number of hours necessary to staff one patrol beat (8 hours per day x 365 days r- 2,920). This total is the number of patrol beats required to cover existing work loads. 18 Z. ,Z E. The 18 beats would be divided over 3 shifts and a night power shift, or 3 shifts and a day and night power shift. This averages out to five to six beats per shift with 2 to 3 beats assigned to the power shift. 24 Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute CALCULATING THE NUMBER OF PATROL OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day x 365 days = 2920). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the total num,reded to adequately staff the force. Mas /yd AVAILABILITY FACTOR Hours/Year gtoo Days Off (40 hours work week) ( n5j 832 / D Vacation (Patrol Officer average 11 1/2 days /year)(l_D 91 Zei Holidays (11 day /year) 3 /11/6 tee° , 4& Foy 88 Training A, nigc AT- 6,v,, 225 yb - 36 Sick Time (P.D. budget estimate) A-VC `en.- OfFic tt 35 TOTAL HOURS UNAVAILABLE FOR PATROL 74- 1 ,71 - 1 - 5 2° When the figure tff7-il is subtracted from 2, 920, the result shows that / each officer provides 1445 hours on duty per year. f ?'3 1& -/ rJ To determine the number of patrol officers necessary to staff one beat, - 2/72,0 the figure 2,920 is divided by . The resulting ratio is �47 to staff one beat. /(ast 1.T) e r 6.60 When this figure is multiplied by the number of beats found to be required / 62 in the above calculations, based upon the current level of 18 beats, the / (� result is that 2e patrol fficers are needed. 'X Z (,g6 C32- cev. 4 (q) Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining institute 25 MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Special Use Permit - Lloyd Drilling *************** * ** * * * * * * * * * * * * * ** * * * * * * * * * ** ** Enclosed in your packet is a Special Use Permit for the project being undertaken by Lloyd Drilling. Mr. Drilling applied for a Special Use Permit and a public hearing was duly held at the January Planning and Zoning Committee meeting (see enclosed minutes excerpt). The Planning Commission approved the site plan for the Commercial Daycare/Retail Center. The site is appropriately zoned for this development. Also included in your packet are site plans, floor plans, exterior wall designs and grading plan for this development. The applicant has applied for a Rice Creek Watershed District Permit and highway access permit from Anoka County. The City Engineer is responsible for reviewing the grading plan and parking lot design. The developer is using Remely Architects to design the building, Metro Engineering to design the grading plan and Winkelman Construction to build the project. Mr. Drilling will be in attendance to answer any questions in regards to this project. The developer would like to begin construction in March or April. Also included in your packets is a letter entitled concerns of residents that addresses several issues that the developer should be prepared to address. CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA SPECIAL USE PERMIT This Special Use Permit is granted by the City of Centerville, Anoka County, Minnesota this 10th day of February, 1999. WHEREAS, Lloyd Drilling ( "Permittee ") has applied for a Special Use Permit to construct and lease an approximate 5200 square foot commercial daycare center and an approximate 7200 square foot retail center, 1845 Main Street within the City of Centerville, Minnesota; and WHEREAS, such Special Use Permit is required by Zoning Ordinance #4, Commercial District; and WHEREAS, after review the City Council has approved the granting of such Special Use Permit subject to the following conditions. NOW, THEREFORE, IT IS HEREBY AGREED as follows: 1. That Lloyd Drilling, shall be granted a Special Use Permit to construct and lease an approximate 5200 square foot commercial daycare center and an approximate 7200 square foot retail center, 1845 Main Street, Centerville, Minnesota. 2. That this Special Use Permit is conditioned upon the following: (a) Applicant obtains a Rice Creek Watershed District Permit (h) Applicant obtains an Anoka County Highway Access Permit or access is approved b Citu Council (c) i . .. is •l . • , r- r:..r1.(. - �: 111 1 . <_s.l* lot design, site drainage and grading plan will need to be approved by the City Engineer 3. In the event that Permittee fails to comply with any of the terms and conditions set forth herein or ordinances, or rules and regulations of the State of Minnesota, County of Anoka, City of Centerville or any other governmental agency having jurisdiction over this project, the City Council shall have the right to immediately revoke the Special Use Permit. Any and all costs incurred by the City in the event of default by any Permittee in an of the terms, conditions, ordinances or rules and regulations as provided above shall be the responsibility of the Permittee. 4. This Special Use Permit shall be subject to annual review by the City of Centerville. In the event the activities conducted on such property are injurious to the public health, safety and welfare, the City Council may impose additional restrictions in this Special Use Permit or revoke same. All conditions heretofore and hereinafter contained in this Special Use Permit shall be binding upon any and all officers and managing agents of the Permittee, and any of their heirs, transferees or assignees. CITY OF CENTERVILLE Mayor Dated Clerk/Administrator Dated PERMITTEE Lloyd Drilling Dated CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA SPECIAL USE PERMIT REQUEST FE 15.60 j PAID: NAME Z / ft a/Aiy. COMPANY ADDRESS 7 /F< /V01 pal 17 //, „77167 G a 3 S -5"038” PHONE NUMBER /; - 117,3- /0 .9/467 PIN #,� 9/ DATE: / /0t SPECIAL USE PERMIT REQ ST: `e4 » d PLANNING AND ZONING ACTION: CITY COUNCIL ACTION: i Owne o property Address JAN 0 7 1999 • JAMES January 5, 1999 Ry -Chel Gaustad, City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 VIA : FAX 651 429 - 8629 Dear Ry -Chel, Confirming out phone conversation of today, I would like to have this letter placed into the record for the public hearing on Tuesday January 5, 1999 regarding the granting of a special use permit for the proposed development of Mr. Lloyd Drilling. Due to a scheduling conflict with another hearing at the City of Lakeland this evening, I will be unable to attend tonight's meeting. T.F. James Company owns the Tom Thumb property and the vacant lot that is immediately west of this proposed development. I have spoken with Mr. Drilling and raised my concern about the drainage issues that will be common to both of our properties. Our primary concern is to protect our ability to develop our vacant lot at a future time. We are reserving any and all rights to review and comment upon this proposed development. We are not opposed to the day care /strip center uses Mr. Drilling is proposing in this project. I anticipate that we will have an ongoing dialog with Mr. Drilling and the City of Centerville to address and discuss the issues. Please keep me informed of any future meetings Sincere , / 411 Richard Kvanbeck T.F. James Company P.O. Box 24137 Minneapolis Minnesota 55424 (612) 828 -9000 REAL ESTATE DEVELOPMENT 1 - . . .., , . , (1 , e• .---- , t i " ( ( j , ccs di, L--_. a -ccitd-, , t o a, c. if f ' vi/ 4, , . . 71 e;L , jt '/h t.r/ e., 414 / 7 7 --, , / *•- C.-- c Lc .4<.- . r-12_ -4 adzi 44 I . ___ i _ / . err.- -1'.---- ,-6 4 --5--in - t-- , "\-rt-/ 0 \,--2 cz-&-c. ...- 71,4--c, - 7z.i . r 4- 6e/. ,--.,-,-,.( AP' ' 7 A 6-;(_. • (.-4--- I 7 i. v . / - ere-v.24 4 4 ..e (1, e1/21av_2( )cicti: f t " .- 27 - C.C)-4,,. 0--7 • 6_, -4/ 1 7 cc i c /2 r , - .444,e— fr-(5-taL,_ . 4:0 . --,..-,_ _c_ - 7 ,j---( y/ dity ...7" 7,■ C - ' (4- c i n Cv (7: t c , c d glyl) "1 t r nt- a -C1:: •" C7 al e r / tee • 'Cit' ‘C. acz_ -- ,--ete." 7 - ,, . , *v ,÷.; ,,,i6.;22,2., chn- V- 'LIZ V # co---- J 1/6 01t ,Z i // /// ssc3t are 6/7/14,,77,W,_, __ February 2,1999 City of Centerville Planning and Zoning/City Council 1880 Main St. Centerville, Mn 55038 Ry -Chef, Council, Planning and Zoning, Regarding: strip mall /day care on Peterson trail and Main St. (legal description 23- 31 -22 -12 -0091) Concerns of residents: are as follows 1. Request a buffer between commercial and residential with a 10 foot wooden privacy fence. 2. Redirect traffic onto Main Street rather than Peterson trail, do to the amount and speed of traffic we are already suffering from. We ask not to have two driveways put in onto Peterson trail. 3. As per the Design team plans, we'd like the exterior to look `historical" such as downtown businesses. More aesthetically pleasing. 4. Restrict amount of lighting so neighbors do not suffer from "midnight sun ". We want to enjoy the stars, sleeping in the dark in our homes, while deterring criminal activity at the same time. 5. We request a sidewalk to be placed in between Main St. and the new business due to the fact that one of our neighbors has already been hit by a car while walking on Main in that exact area. It is already a dangerous area for pedestrians , and with the increase of traffic and new parking areas the likelihood of accidents would increase. yreres Thank you for your consideration in�this matter. . S„r S 3 C X71 -oG `71 � - 714{2 �, a r LLL/// c1 -Itv4 (die rscn 1r _y_ �� J� / ryryry � y � /� . - 2--11 c e P6k ? ��, rtoY� �` /4 C'43 ��e�erfea /rife/ latier3or am title � i c v■..esk :i__..t urf STYLI • S3z . L i7QI/�� CJ /1/ I Z4t )/u SSC% 117o r47C,1JUt Ced ervi Ui � PA 35C3 &-€. „t- 5Y331 B ruce _ Lufk`v N 7 D V 4 tsak, -frthhii; sSsB 1w( 1r a 4t evo s - 3t /Po LL &hao 500 / Im 0 1 X13 1� (>A- 1 ,,� , r y { I Le r MP 5G63V l�Sfl crJe IC° ? 6/ 77 • . ELEM.. ,0/0„---,0z 4 --zo,s--„ - . v — W LH L l • h D ' / ddlTY�j d °0 f Cr}Z-aG15�t3 � S • _ 1 M 4 i f 5' K 5 E T n l �. Nt. 2 1199�QW7Mp�0p ,� @4o11m ___ �`�` ° � tip C „� vv � �a R ■■ RIB , " < < e ® ",-' ` �llRMUIiI�ll(A . �, .. , T. in 6g. � g: - R ®� �11111112 n so MN • • stlitiMile W. r l� ii�.rlliiiitltl miff PROPOSE.l7 .C.OMM.Ei . PG VE- t- oPf$EN. T • • • 1Z( Centerville MIXX {SOT♦ "4 x r t, u September 1998 r /j, /, _� Ei thT C1 Put, -- y' k- -exrtit KeN�vro) � ; . 0 I - ►-�rMgrv) a, Pis ') � ) (I' 91 15 PITCt4 p �J { mK it uoe it LAO- I C I I (SNDW t'1a6s .5 4 I 20' I2. v.W . — GvUNT`( ?LAN r- STrtroT t4»{Cr JCD l I Treee9 5 P too I u6.,mr�. ' _ I gg o2EP [ % i L orr A Mo CI E-t SHPt2tP % iTt4 �u.oAS ink =� R e'Ilz I �I �.iCK -E / vihLk b1Kt 1 I�[ V tta__ x, 1 t 5fri 'I\LLMECEt4TF� SE-611 1 , f .,:, ly B I: i 115 LAKE wwu GK 1VlFiGltUro a t Jo0 PikRKV(1r( y LTIc*J l i 20 DITUj ' b I I si. 'tr,: • r. ✓ _ m.daa: /' P TAP wen DRIVI!1� O P Centerville I ° °' � (a-TzaIO:_ S t °NI �..,., ,. ) T,.y SIYN[„Ilhv 1908 C tiA/7 4 1 .2. '• . Aji - .--; - ! - -,2 -c- - -- :.'4.2-\ -- 7 cr- hi raL T: -- • ( 4.---r -- _:c- . - :::::::-:- ' '---:--.. \ - — ,-1 11. Fit-= I 1 I I ..„-z--_,r__---_74f - r i •,...4...„..?.• lb. fht, I I I 117_77 1 7 7 7' 7 7 I i I _ i . _ _ i --- [ 7 -- _ . " _ . .pi rittrP 6 r Wine .".u.. , ;riet. 0 (Oa. [ A I rIF d = ” 1 1 " i / 1 1 c Pr — . tt41 r.+14 • viLLAG a 7 7 piti:9 w CENTE- r i-i---1 ,„,„ ,,,„1 i!„, ,,,, ,,,,, , ,,,, _ - - -- ,, , , „ , 1 16, , ( 6,,t___DiwG , , . ,„,, . . e • — i , ,L, W . 11 . t ' ,I471 igt Ewo &suit a Erni Ili 1 ,..., ........— , - - __. i 1Centeruille Seplembeg 19nti M DasiGN Tiam ar 5r C ri W� February 2,1999 City of Centerville Planning and Zoning/City Council 1880 Main St. Centerville, Mn 55038 Ry -Chel, Council, Planning and Zoning, Regarding: strip mall /day care on Peterson trail and Main St. (legal description 23- 31 -22 -12 -0091) Concerns of residents: are as follows I. Request a buffer between commercial and residential with a 10 foot wooden privacy fence. 2. Redirect traffic onto Main Street rather than Peterson trail, do to the amount and speed of traffic we are already suffering from. We ask not to have two driveways put in onto Peterson trail. 3. As per the Design team plans, we'd like the exterior to look "historical" such as downtown businesses. More aesthetically pleasing. 4. Restrict amount of lighting so neighbors do not suffer from "midnight sun ". We want to enjoy the stars, sleeping in the dark in our homes, while deterring criminal activity at the same time. 5. We request a sidewalk to be placed in between Main St. and the new business due to the fact that one of our neighbors has already been hit by a car while walking on Main in that exact area. It is already a dangerous area for pedestrians , and with the increase of traffic and new parking areas the likelihood of accidents would increase. Thank you for your consideration in this matter. c CV) craiera P ( 1 . 1U A e 4G11J ! ' - `-2 y " f ? te non it 7 /38 '3-al P(1 ? ‘ ,( 41t itu9i a rte, / „3 . e4. Tee/ 1411)141, OSYM f : ( .7 t Uik frantic s 8J2 >C/Cc o i.z G14 C_'. G: '77c'ir SSL.1t1' 1170 P' "✓i^ L I 1 Ce kAIti %PM 55(ag Ce :' fiai Put 53-a31 5 rue, Lut` V (c�u41,;1/ t MAI 5- 3v3B /mac / ad; go3F ,gd* off eefo efidozouvitte , wfro 53D3 attr 1Po Ir � � v � 3 14-LA-9-e- CLAYeli 0/ , , , , v MG/ G 3V \ fl C _cr\- cv, \ \ < \-kc J 35S C /n / �� • 4 ,,, 9 0 i a\thsic____5-. 41/4,e2-tvcif. . L____________Th . . . . . . • . . W • . . j 9 . • 41 it. _j Ott >,._ E3,: 1/ 21 N / „/ 5 — 7 - .4 E E 7 . (�II�� :_ 1 MIIIl 111111111' r. �!+ g ' x y�_y e M. 1, et ae QQ \ = I1 t e F r < � Q[(��A .f 111 II I11 1 p !II' ii MItalmreee re NE k.;« fr !flg - Earn R m, ._. .Ctn-m4rcr t _ 1Y 'yeYtenY . • ?RUP0.5ED .GOM M.ERG1 AL- P YE.-1-- O PM.EN. . . . . 121( Centerville Dnicm Tuw SPplembet 1998 A • r • RE oVr-o) •j (Try. xE,tti vr9) . • ) „ ' I j ._SA. n „�� , p # A t • 5 P,TCi dw� iw Ka 4 I4 . 1(srk+w Ma@1tk-) '_ It tAl1E it t,4dE. r . 7 1 to' fa.a.W- . — COUNT PLM4 . STrzcT t4AN6W� . hTPee s . ^�9 REylouEp ! (A. ' LA MORE I F�VPc(ZC7 Wj h4at3�� CA N. . r httPt 'Rye I , , • �T °RE- t4 T aal , ` s Le C ' Kitt . ke 1 iZNiNb gzlotrim i ua4tw�uw-.`- . r ; 6( Ylt.41 l-I:W hEGTkOt4 o 1 ' r� . (+', tpt. Mat To texE )wau., s4 ' ;ncl•(la6,1eum. I Q . . -- 7 ♦ _Ate Pf 1 -WF?( SCLT k+nl 1 i to Mitt L t 4 ! 0 ` l2L. r' Q , : i �' a S t ,PA, a lArKtil OR4V1r1S Centerville .t 10 0' L-1E.:, Kai. oN t u.s „.„ kpientlnr 1998 0 , - - -- e3:/// . . . - .7 - r=i 2,2 --‘1,.. , pia : . -7 .--a‘14.111-11-1_ -c11-.---!''''"-----c."-:.;;;•-=-5----a_11-:-: •-.. • • /-- .. - ... . . ....„ - - ---r--- 1 :--'-.. - '''.-...-. '‘ - . - -----.--= ., .... ...... .. . r. "" --- •--=---- -..----,5 -.; _ . - - --: --- r,„- _ I I t" e7. -- -',..,r----T--r-. . --:.- f-T:nt..: -:'-=,s_.:-.7±-4- . . ■ r , '7 1 I r:: - 71 1 .__ _I I., , i II 1 i I 1 H ... . •• .. .,....,....,,.,,..,..,4.t.„.., • . . ,.:,..._.:1,•74,____:„ ir iii=t- ,—. . . 3.....,--.„,,.‹........,....t.,.,....., , A t••••nF . Ulf IVA / 5 r • wri......te 444 (n +55115515P 6F iti",5‘5. -..1/1.(5. - 5. • • •• pp- •5Ierr555•5 • ..;,,,,,, ‘,.., ...I ,.....ii .. p•I./.55555.1.hp , . " • • I . V I 1_ L AG a . • irt- • --,-------- / - - 1 1 n _ --- _ __.__ , . la-r-t•&±0 Pv'w,c:P11 II . LI fr_ 1 1 r I fl If ,I I • 1 III t , -- --- li r I I FI 11 1!114, i - — - 1 C,E NT E-K, • • . , - • • L, , id t I , • • , , . - - - I - - -- - - . - -------,_•_ . , . 5 , 1 . 1 t 1 11 . _ I 1 51 '.• 1 rh - ‘.. 11 ,t4T-1 . 13UILDI NI G . . 1 \ _ _I _____ • , . ,,„,a .w.,,,, 1 • , , („„ , ' ' ' ' ' ' s , ..u. _ • L ,,, .- _ Audio& ba.k_. , , , --- --- • . _....... REUSE_. Li SIE . • . .... . .... _ _ . , • - • . --- _,. . -7 _______ • I 1 ( Centerville • • . . . . . ....,-- o n ic.15 T14.5 SplIcnibel 1918 * • 02/04/1999 09:09 651 - 766 -4196 RICE CREEK W DIST PAGE 01 MCI CREEK WATERSHED DISTRICT PERMIT APPLICATION NO ONLY) SUITE 330 ARDEN PLAZA -i 3386 LEXINGTON AVENUE N REC'D OFFICE. 0.)- (15' RECD ENOR ,{a'0!ii. ARDEN HILLS MN 551284058 NOTICE SENT ("A-C: AGENDA COD Oatiah $ PH (851) 788.4191/ FAX (551) 7854196 PERMIT FEE $_________ o • t:a7 pR,RMTT APPT,tCATION 4.40 TO BE COMPLETED BY PL/CANT (Private Land Owner or Contractor for Public Projects)' (Please Print) / Owner l r j2/ ////I, Today's Date 9 9 - Address 7!9 S /�nun "-fly/ 7 , Day Phone (a/ L. 5122z 8: City /Zip ;.e 7 /, ' - de, / FAX ( &4') 4°'-+ ^ „.5. 6 Owner's Signature: e �� Anticipated Project Start (No naen] wlo Mint si..'s r- •• - not appear... /// er / /% tatty of audantyl Permit Agolicadon for Annrnyal of. Design Eagfnet Con act: l �{ = Land Development Plan Name // a /�'/ /•9e•P/'/ Final Site Drainage Plan Address 0 Streets and Utilities Plan Phone f /) 7/ iC- 4/L s/ C Bridge and/or Culvert Plan FAX (G ) '7C, /.' /9 = Wetland Alteration Plan Q Shoreland Alteration Plan Erosion Control/Grading Contact for our Inspector: o Public/Private Drainage System Plat Name = Other (explain in remarks) Phone ( ) Cell Phone ( ) ' FAX (_) REMARKS: Project Name: �/ 11.2r . riel ee 5; L/ 49ie e. Project Purpose: ,Da1/ ( /t.. GdQ�,Jy" ttr. /A-4 Project Location: /4" / /' 1) / 15; )47471'04 747n'4 7 / / City or Town: ( /07r 7// fix ""7j7 53 I14 of Seeeee Township N Range W If approved. the permit will be valid for 18 months and may be extended at no charge if requested. Call (651) 766 -4192 for assistance in • completing this form. Please attach 3 copies of drawings, plans and other data as outlined in "Rice Creek Watershed District Permit Information Brochure (P1B)," available upon request Mail or deliver this form along with the appropriate fee according to schedule on Page 4 of the PLB, and THREE sets of appropriate exhibits including a stmt location trap to the above address, Applying for this peemr, from RCWD does not preclude your applying for any necessary permits that may be required from OTHER governmental agencies. • • a r - aZ10. 17_ 0I0 o j rar 10 0 VIEW FROM PETERSON TRAIL SCALg: 1/8" = T -0" IV 0 0 maornse 0 0 o f rii 0 0 0 luanaceown..4 o 0 0 CI 0 > — r—, L -- e aarr,....,s, — --- .5i,r_retm — — ,___rn vas 1 iii VIEW FROM MAN r -o- • VP I ...... I °" r-w4 11 ar'(s`. :r21' 11}11:4 er 1 -q t IL- _. ii u A L L =_ _ _ a a S LEASE SPADE P1 LEASE SPACE P] LEASE SPACE $43 LEER SPACE P4 f of `G 9i 6 4 ± ti ; 7 ,..... = ,_ . t, --- 31, ..- I, 1 k 1 T . 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' " r . . . at-SQUAW I 1 nrn nen 1 044 wining nPraahl mk stensttAssocearts ---------=-- r- - , ,,. --- ------ --- -- — ......—_-- -.a-- my.--- ------a------nr= — Al _ — a — _ , - • • NOT APPROVED CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING JANUARY 5, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Chairwoman Kathy Welk Commission Members: Linda Broussard Vickers John Buckbee Al LaMotte Brian Hanson ABSENT: None STAFF /CONSULTANTS: Jim March Ry -Chel Gaustad Paul Palzer **************************************** s * * * * * ** * * * * * * ** * * * * * * * ** * * * * *s* OPENING Roll Call PUBLIC HEARING (S) Mr. Joe Goetz gave a summary of the proposed property timeline to build a 6000 sq. ft building at 2030 Main Street. Mr. Goetz plans to construct a 12 x 60 sq. ft. mobile building in March of 1999, which will be a temporary office until a permanent structure is complete. Mr. Goetz ultimately wants to construct a 50 x 120 ft. (6000 sq. ft.) building with the exterior completed by the first freeze in 1999. He will then continue to complete the interior of the building over the winter, with a grand opening in April of 2000. Mr. Goetz would also like to construct a 60 x 30 sq. ft green house. All structures will be in line with the neighboring structures. Mr. Goetz requested a Special Use Permit (SUP) for the following: 0 Outside displays Size of mobile structure Approval of 6000 sq. ft. building The Commission confirmed that the mobile structure would be removed upon completion of the permanent 6000 sq. ft. building. Chair Welk noted receipt of Paul McDowell's (President. of Northern Forest Products) favorable letter supporting the Special Use Permit approval. . • ..•' •-. • '• h n Special TJse Permit - Gerald Rehbeia Ms. Susan Fussel, P.E. gave a brief overview of the methodology for the traffic flow. Also, specifically, the drainage plan directs the water to flow to the northeast pond located on the property. Ms. Fussel commented the Staff questioned how the property to the east would develop and how the drainage would effect the surrounding property. Thus, plans indicating such will be issued to the City. Chair Welk confirmed adequate truck turn around. Ms. Tina Riehle of 7044 Cottonwood Court noted she was concerned about additional drainage directed toward her property (drainage swale) and the possibility of swamping her backyard. Ms. Fossel confirmed that there will be no increased drainage directed to her property and no additional grading will effect their property. Mr. Mark Riehle stated that the residents were told a berm would be constructed to buffer the commercial from the residential, and trees would be planted along the top of the berm. Mr. Rehbein noted additional grading will be needed to be done and seedlings can be planted on the berm. Ms. Reihle expressed concern that in the fixture the office building will not have an aesthetic appeal and would prefer some maturer trees on the berm. Ms. Susan Luke of 7050 Cottonwood Court was also in favor of a tree buffer on the berm. Officer Scott Parks was concerned about putting chains up to redirect the traffic on the west side of the building because it may cause safety problems. He suggested a cattle fence be used in place of a logging chain. 2 • Mr. Tom Wilharber of 6848 Centerville Road thought Officer Parks brought up a good point. Furthermore, if the City allows the construction of the building with chains, and a fatality or injury occurs the City may be held responsible. U• '•1 . U : _ . •-- • • - 1- . e 1-. i /• - 111 1 U : • . . 1 :1'• u . 1 n • Mr. Lloy Dri g n ion on a proposed commercial building at the southeast intersection of Peterson Trail and Main Street . Mr. Drilling planned to have a 5000 sq. ft. day care center, and a 7200 sq. ft. retail office building. The building would house just about anything, i.e.: Hardware Store, Restaurant, Cost Cutters, Video Update etc.. Mr. Drillings commented the site plan will address the drainage located to the east property line. Ms. Kimberly Turner of 7151 Peterson Trail stated the water level is too high. The water stands and it increases with the rain. Ms. Broussard Vickers questioned the east side exit and its distance from County Road 14. Mr. Drilling explained he would adjust some distance of the entrance on the final plans. Ms. Turner requested a private fence. Ms. Welk questioned the setbacks from the center line. Mr. Drillings stated they are as such: North -57 Front -75 Side -20 Side -20 Kathy Welk noted receipt of an unfavorable letter from 7154 Peterson Trail, Motion Linda Broussard Vickers to close the public hearing Seconded by John '1 . • a . , -...• . -. . . 1 . 11 CONSIDERATION OF ALM= Lie's' . '11. : • . , ,- • ..1 • - 1 1.4 - . 1111 - ..1'.0 :11 .11 \/ - -' 1! \I1 -• I i 1• -. 141. - •11 - 1 1 .: 1 l . 11 11 : .• -- .11 1 5 aMotte abstained, .1 • ' 1 , 1 1 . • . : . • . 1 1 .1• • - 1 1 - U• - .11 .lid - - 1• U . - . - 11 - 1 - •11.11 ♦ .1 A. • /1: .1 - - !11 :11.1 Hanson - yea Al LaMotte abstained APPEARANCES 3 ACTION Special !Ise Permit - Goetz T.andscap' • • Mr. Paul Palzer (Building Official) stated that it must be ADA accessible if it is used for retail. It must have a paved parking lot to comply with the Americans with Disabilities Act. There will also have to be restrooms. Mr. Buckbee suggested a timeframe be established. Ms. Kathy Welk suggested the Commission make plans as to how many green houses and additional buildings will be approved and when the structures will be removed. Ms. Linda Broussard Vickers of 6756 Centerville Road questioned if the zoning complied with the request. Mr. March stated that the zoning issues were raised and usage was approved in the district. Mr. Buckbee requested more information on the ADA, to have more of a definitive site plan and add a specific date that the mobile building will be removed. Mr. LaMotte requested more information on restroom facilities. Mr. Buckbee questioned sewer and water hook -up and/or satellite facilities. Mr. Palzer commented utilities are already on the property. Brian Hanson suggested bringing this issue back next month for closure to prevent problems in the future - i.e.: stipulations, timelines, etc. Mr Rnckbee motioned to recommend that the direct concerns he explained by Mr Cio . z 1 - 1 - 1 1 1 - - l i 1 • • • ' 1 ' 1 1 . 1 - - • - - /1♦ -• J. 1 : 1 ' 1 ' 11 -' .- - 1111 4. ∎..•• • -• . 1" .11 . " - ' 11 ' • 61 9 - - 1 1• - '1.1 11 1n'•. 1 . .- •1 1. - :111 • i1- ..•••••• • 1•01•11111 • 1 .•1• 1.1 Seconded by Bri n H neon B 1 .kb nso ,Welk and T_.aMotte -aye Bros c rd Vickers - abstained Special Use Permit - Gerald Rehheirl kA• • * in..: • . 1 • • • • e1• • - /- ♦1• •.1 - 1 •- - . ••'17 - 1 ••1 1 0 . 11 J. 1 •• .1111 • - 1 ' .10 staff approval Seconded hy_fi .kb 11 in favor • 1/• ' ••. 1..: • . 1 .- •.111 - /- 1 . -• - 1 • the merry located at the southeast comer of Peterson Trail and M in S reet Contingent uTon the plans meeting all governmental agency's and staff approval. - 010 • • .u• • i • 4 DISCTTSSION ITEMS Disch. • e of Firearms Officer Scott Parks of Circle Pines/Lexington Police Department spoke of his personal experience with 9 mm handguns. He stated hunters are hunting ducks in the bay near Waterworks Beach Club. He also reviewed the ordinance of Circle Pines/Lexington Police. In the City of Minneapolis - all firearms must be kept in the trunk, in box identified gun with the ammunition kept in another area. He suggested eliminating single projectile - thus equipping the enforcing officers to remove abused firearms. He stated sling shots and B.B. guns are problematic. Tom Wilharber mentioned that Chief Heckman suggested a Uniform Firearm ordinance. Ry -Chel Gaustad mentioned the City received one complaint of a shot "dead" duck along Peltier Lake Drive. u.'• ♦ -. • - .LU •. ...•.. - • - -..•- • •. A/ . ' 1 - / - . 1 1 M • . . • ' - • .- - • . . I ••Q • 1 - - 1.1'11 HI .• -- :0.1 •.. •. •.. : .• - -.... .. . 1 -. ... : and AI LaMotte - abstained. Mayor Tom Wilharber welcomed Brian Hanson and invited the Planning Commission to a reception for the new Police Chief. Mayor Wilharber added, that a new Council Liaison will be appointed to cover the Planning Commission meetings. Mayor Wilharber ended by thanking the Commission for their time and dedication to the City. u • .114 . \/ : . • - - . ..' • •. u • • . . . - - 111 . - O • • . Motion carried unanimously_ Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 5 MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : R & R Leasing Rezone Request for Ten Acre Parcel East of Woods of Clearwater Creek *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** The rezone request that was made to rezone the ten acre parcel east of the Woods of Clearwater Creek was recommended for denial by the Planning and Zoning Committee on February 2, 1999. The City Council needs to make a motion to confirm the denial of the rezoning request. If the City Council wishes to rezone a property the vote needs to carry with a 4l5ths majority. The developer proposed to construct 15 twinhomes on the ten acre parcel. The parcel has a high percentage of wetland. The current parcel is zoned R -5 residential. The minimum lot size in this zoning classification is 17,500 square feet. There were several adjacent property owners in attendance that were opposed to this development. The adjacent property owners would rather see this parcel develop into single family residential hones conforming to the R -5 zoning. Included in your packet are some notes from a resident and petition from residents opposed to the rezoning. To: The Planning and Zoning Commission February 2,1999 City of Centerville. Ref: Rezoning Request, Property E' of S' of NE' of Sec 14 T 31 N, R 22 W Anoka County ; Owner R &R Leasing. Change Zoning from R5 to R2- Planned Unit Development. Requested Action: We, the adjoining Property Owners request that The Planning and Zoning Commission Board Members REJECT the rezoning request of the above referenced R &R Leasing, Gerald Rehbein Property Owner; Presently Classified R5 Zoning, to be changed to R2- Planned Unit Development Zoning Classification. The undersigned, in confirmation of our request, affix our signatures, addresses and telephone number hereto: Property Ow Address Telephone No. 1. )97S 23Q� 6513 - ,9 / 2. Ttgicitetscii wale/ Si- au)SJJ )16/3-- - lad $f 21 OZ - 7 - 7 3- (Loa, n•7 1925 7 5 4C3—Liss 4. Witt 73 -. 1027 - -53-6 y 5 - & titb3 73ebc st. c1,26 Tin 6- SCaG I' K�c nea i. /Se 73'% • 6 661,Z 7. J S Sfi [o53.3a� D 8. j i�!' -ndle y. / 9& 7 7 n . FJ /r"i7' (53 - 3515 9. 1 0. 11. 12. To: The Planning and Zoning Commission February 2,1999 City of Centerville. Ref: Rezoning Request, Property E'h of S'k of NE% of Sec 14 T 31 N, R 22 W Anoka County ; Owner R &R Leasing. Change Zoning from R5 to R2- Planned Unit Development. Requested Action: We, the adjoining Property Owners request that The Planning and Zoning Commission Board Members REJECT the rezoning request of the above referenced R &R Leasing, Gerald Rehbein Property Owner; Presently Classified R5 Zoning, to be changed to R2- Planned Unit Development Zoning Classification. The undersigned, in confirmation of our request, affix our signatures, addresses and telephone number hereto: Property Owner Address Telephone No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10_ 11. 12. e term e 1880 Main Street • Centerville, MN 55038 Established 1857 (612) 4293232 • Jax (612) 429 -8629 NOTICE OF PUBLIC HEARING STATE OF 1VIINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE REZONE REQUEST PLEASE TAKE NOTICE that the Planning and Zoning Commission of the City of Centerville will reconsider a rezone requested by Mr. Gerald Rehbein. The rezone is to change the below stated property from R5 to an R2 Planned Unit Development. The meeting is scheduled for Tuesday, February 2, 1999 at 7:00 p.m. or shortly thereafter. The purpose of the meeting is to hear all parties present regarding the possibilities of rezoning the below mentioned property legally described as: E ''A of S V2 of NE 1/4 of SE 1/4 of Sea 14, T31N, R 22W Anoka County City Hall is ADA accessible. Requests for hearing assistance devices or a sign language interpreter must be received before January 28, 1999 Such a request may be made by telephone (612- 429 -3232) or by facsimile (612- 429 - 8629). All interested persons are invited to attend and to be heard. You may call City Hall at 429 -3232 if you have any questions or need additional t s ea pat? z A information. / ./ , G34.ts' C(h4.43 January 15, 1999 5 n = 63'4'. ‘s.: TL(a+a( bFF /s/Ry-Chel Gaustad, CMC City Clerk Er. 6 T4ua P acri abcdefghijklmnopqrstuvwxyz r5 , Fi en � ° d - •- u J rvrr ♦ q 12108:37 03+6)5 v I 1 'roposez Area --, < - - i ,,1 I 1 I A O ; t • a t, r 1 • + 4 1 9 44 �S.. 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R/W �E, yaw , __-,-) 33' fi If 14.5' 1 1 8„1' 1&5' 14.5' W ' 14: 55' P..o- �7-" Pip i4 J pop 6' Pip 16'+ ."u+9to3 SURMOUNTABLE CONCRETE CURS It GUTTER c..e,au .37'' 4.4" Vs _ 0.02'/ 9."P 1 4 ET. 3,i- -_�_ _ F T. 2 1/2' BITUMINOUS WEAR COURSE (TYPE 41) TACK COAT 2 1/2' BITUMINOUS BASE COURSE (TYPE 31) 10' CLASS 5 AGGREGATE BASE GEOTEXTILE FABRIC ---- _ _____ E! 7blL f[�.�CPIr/JF.1.'� /UMW .� FJP le�vs 5 ?1yD a - ��t T a,� ` I` rh TYPICAL STREET SECTION _______ r,?`•:__ j i-e'Rz % 73RD AVENUE 4A-cv AP�._, 1- q4 - / 1 cup = A�r-wc- - D wirr tesJctca,eiur 5cipcp r4covr.�o' DATE DESCRIPTION DESIGNED WKw CHECKED CITY OF CENTERVILLE i ENGINEERS DRAWN C(: CENTERHILLS 2ND ADDITION = GRAPHIC SCALE I rtes Inc. 0 7 HORIZ. LOCATION MAPS & SECTIONS - 4 • tzescputC am s'it -`•1.1•• 4.084408/MP 1 , st ' - roiAt_Am24. A .• .5o, 4,62 s 2 ky_ _ 26 9 37 1 AUPErsiCC 8,973 s' 'few- aPf U 14443 _......e._.— n FOF . 5 = 1,43,5 5a Inca ie ass it c • 1 7 , 1398e 0 2- i 5454- . 6 sc czok•Asa F,64 1 FT: 4=3)5° •', 34 sr. a 9 istrts tzotkas % 4c.0 la? Fr: r.: 24.9% BE D 10 24 E= 4, efito * s latile. PoNINcE 9,500 C Fr = 19,-pg • IS 70 sit nekas 5503 co, ftrre ,nar 269,5 7j - its ei-i,c3u5 c 5 rtr_Icp Fer-rpezgas = 3, S:', o m 6.18 ' €45,.5cAn. a 4 560 • i •,. r .... NS iS .--. -, 1 r " ---------- , 1 _ • ..• s as" ra 15' t-ititio — -- 7 . - _ en • I _JAG A .. C.I. , ■ of , of *I 7 # CP .. f 37ar I Is 140 1 t• lc. T"--1---- ■ ri ..-,, - ,... . r. r 224 F.- i :19:ps .t.---,,,,. .. - . WI • * t- 4. 8 ( .4 '... - s r .. i 3 1 - ti 1 ° r 1, - - ii. • . L.379.(10 =84895 4 - • - \ 1 9 A C C .- 4 - ' This • 1 .t..":411 I , * / ..i • ' : N It L a •? • 1 \ 3., t - nre., : - Tr : -4, 111/ ''' "' NH 68 , —.— t Ifeacsm,7 • - A , I, "a e• lo • -' . "-- ' " ' 1 ■ 1 ! II.. . L e„, . - • ....., LET a -,-.. t . ...c. ..... •t.23 cv ..-- - . P VICINITY Fs, \ ii.„ :„....,, 1 „. .‘ • , \\:\ : t ...." '.' Is . , - • . ,.... , ] I : 1 . 7 . i IlitZ , , AL iii ,B. ' -_i• .1. neak . een . s- ix - 1. . .... Ili .; ■.; .I e . a 1 . 7 4-4:t1 a In: - I Z. X I . - Ile 5 -: .. /.' ....32 ,:a.: - 1. • 1 fa . i _ t 43 1 in---€-;.-41% ' ;• 4 cl:i' . - . 1 r . , , ,...__i ..i. ,.. , . 4 .....„.....z: 83-10 , 1 ' * E lla 4 4.• i • - - 1 I • • - / i il l ii , - a lt o> ' I llrW r 5111 a b 1 SEC 10, TWP. 31, R. . .- - , . i t pr_43. L. 1 Tacr 84 ..37 hp - 5 a t i e ? • • 1 e et ..1 .% , reralig ..,,,, . , : la•-": ....-- ( ... 1 . In , , 3 T7.7. 100 I • LEGAL DESCRII : GA: / i - , -4‘,\: • ... Ecst 1-411 of t-e South Holt GI . ‘ : 4 1 • 4rItit ---- Carter a 1,3 50..t. 04ort, 31on 14, 3 GRAn_____ iw - ; "I. *- 1 ,94..-,„,„...„. A t /4.77esola I 1 :11." g. 1...■Pra•■••••■00” • • ' 4. hakill I. 1 a C U s ir n A ON. 2_ - se ft , r i . r t 1 i nill III ■ H ! - f ; i i Alli far= tal atill ':::;ICITO ; el, a a 1 A 3 ■ Ihi 1_17 0116. sm....... - i --- - N 8914 IV 1269.29 1" WS° -4 .-%- -..-- 1 4-4.111-ul --4::!.• nteret. c'-'* ,t a ± 1, _Tak.plarre (61137444011 I _,. pm.738.0023 1 LOCATED IN THE CITY OF CENTERVII.LE - IIOND 426 -1345 I UNIT DIMENSIONS , S I ♦I, $I-l♦ 41 L! 8 L3 + • ti cut r1 w - -_ I — : t - k SN n I A ♦ in' , • 5,,,,e 'a T wae. . i k MT" `4l e /� 4 aye 4. , S. iy "3'. L "Qs ' '1r a e _,4- , 8 I7 9 ' ', ♦ l� T MI? N 1 "t, N ' t „EL, alp . �' . a ' H ! >:s R.o : +- l $tfsd W ♦ �, 6 / "7 �, j �, MO -a r a VICINITY MAP h $ Yj1! F 0. - - _ s o 1 n.r { - . e_ tit: I t ■ n l e u e o IE= . �ir m 74 • 7srd street C i1= , - a i R Y / ` 93- R . U . ._„ �a \ a s ■ . ., LEGAL DESCRIPTION: tm 1 74 1 .''‘, 40. � � � _ 5 st , � } 4 ; '>, to East Nd1 of the South H°II of the Northeast 1 • A. t - - - Oaorter of the Seutheost °,after r Section 14, t t 1� - i ""no, . •r, Tawnshp 31. Range 22. Anoka Coonty. ' • 4 / 4n � �� ny Minnesota. ♦ N r& r/ ■■ a�w / L a, / � : - t t r _ t I 1 • 4 33 0 - 1 EL e - i t .,, t u l6 f 1 0 a Y 11 . i Sn »R az -u H'1 - L� .- °L Ze w T— 4— * Id �' ♦_.J s I / ,.°xmn Swwn -gar - i 2eeae ¢ ••� t tT . ma IAND SURVEYING y 1 2 I �� 3Q ;if 955, n• 6 I 1 e �' 2C ,Rm4um.Csea � wllszt'! II _.. .__ 1 easonnnwegraciun 5 psi H f ^"t -- ^` 1i! IS . °Pp` — I ; ILO jp(.S 5cf:; cezpat7Z "Av - -LED E. ILO rc�v . !° K ,8� tl0 191 I r � "r'_w<. ae.�+ /2.5 i Ic n IrV mot-. _ f st s� _)__ 1957 1949 37S 1 T .SP, l N r ' -- - 7 3w s7� F o a --_. _ 5 ' I J -i tFie'nl /S �'a v.� _ 57:i? IC o ,F =1t M'..A .. _.T,.. _., �...,_ i 1 ... I r c_ -i r m -a acne ra, CA 1 - :tN I io 7., to : 1 iy-> g I l`J Y� I2! 1 22 I +1 056 s�n��:il:i't_ / 2•W �v 4 y i fr� -w. • • . CONCEPT PLAN OF VICINITY MAP E SECTION 14 T II ES \ F LOCATED IN THE CITY OF CE'NTERVIT T.E � ` a r o a a. p103.1s V I .. ... • a a. an a..._... a•a. ai 5 WIS a � "L A N 'l l = ta i} j. %�t� �'6�. 111 73rd - s. .. ' r �� 1I ..,, IA ,,„,,,...,,,,, • . f a - en i �, ,1 iti < r P t - - 7 F } — vra r ? � - ►IOC ` i • } K 6 DIMENSIONS << y x . `\ . 1 640 i T ,,,,.....,,,err 1 ' - UNIT DAl INSiON:. ARE SHOWN THUS /it li nc a r '1,,...: ff , _ _ • e R �` _ sr . v . . �� + B �� , �� M. f uy K ^ , f; Y 6 = — r 1 r .r' V � IW Li � � `` �� \ i f l 1 V int, O�•( �f F !! r r , . < < \\ - 1lb 3 a 1'1�/ E• j 1 NOTES IEGAL \{• e± f ■ __` te � 1 I The (c 4 at a. South r WO . .Z 1 p .cas et 9.3 J f.sq . 5 . , E ,. .. FOR: • / J,. ':-C B \ i � ( C IE 40 ` ` SYMBOLS 0 BOX 324 g � y ; I ' .a: ` M_.. � 7u d I I g �..�� g , =30, MN 55038 : 1 1 1' ��'w� l f { - �a - �. � s br, t , �s�u � I � } , ` „ .... PHONE 426- 1345 r ` l' "1 \t �t l C ` n A l ,"� -.. ''� i x�. :..... b. ,.s • E r ��- ' \ l y ; tl ' � �( 1 �:� 10 l -- ' -..y. a ....1 --. � �:,�� billbi I 1 _` � l . - \ a °: 5.33 ��'y L6 d p ')• d wo KY % M/ a, " ' `J r I :0 /,r , . • _36' ; — -- --- • . I izi! . ( 4 0 1 ---? AO '1, ‘0 110 •;, sa +1' - zz , ::4- — , . . ...:1- - a 24 3aFT. IL2-4 Fr- , •.! 11 L .4. ;t3 ' "Ad ...- i 25 - i N.N 2 5Ki.5=20te 1 0/ 10.5x1.14%. )2 80e2.5z 2..." 1 1-1.54.16: r ■ 21 i 4: t ri ; , ' “, ■ . '-.' \ tit' I ,i; : „..c■11,_ a'',e a rm- 1 / 4 4,1 w F .1•3'S im 3- m • r.-7 C 496 Er. . ET cq — sc- Z.1 2), 5 - 2i5' 1 t ---- 176' 0 • 140 tek.) . ft/ 122-4- - 5 ( st•labec. . 6 co ,ta 20 t2. )407 _ ---r: 4 55. , - a 137 5 S:Q +T .A Tax. L. 1 873 94,4 ArA2C-1 % 11 _ - 1870 - ASSUrAC 54 Pr TOTAL- _ tit/PCP IZESITDE:Airrja - 4 - CE A neo E 5:1 T\IVI ki HOVE- 1 Pala LOT A,t2S,A . PUD - SrClIC:i KL I+ C " . . CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING FEBRUARY 2, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting on February 2, 1999, at City Hall, 1880 Main Street. PRESENT: Chairwoman Kathy Welk Commission Members: John Buckbee Al LaMotte Brian Hanson ABSENT: Linda Broussard Vickers STAFF: Ry -Chel Gaustad, CMC City Clerk Paul Palzer, Building Official/Public Works Director ROLL CALL Chair Welk called the February 2. 1999 Planning and Zoning Meeting to order at 7:05 p.m. PUBLIC HEARING (S) Mr. Gerald Rehbein (R &R Leasing) gave an overview of a request to rezone 10 acres known as 7305 20th Avenue and 7353 20th Avenue from R5 to PUD (Planned Unit Development) - R2. Mr. Rehbein mentioned that the proposed town home ratio is 3 -to -1 (three units per acre). Moreover, the PUD assists in preserving the unique features of the property, such as the wetlands. The City of Lino Lakes zoning ordinance states, the area east of 20th Avenue is scheduled for high density development. Furthermore, the PUD permits fifteen structures on 10 acres. Whereas, the R2 district regulations permit 29 structures on 10 acres and the R5 district regulations permit 25 structures. Mr. Rehbein commented senior citizens are demanding maintenance free, one -level town homes such as in the proposal. The proposed town home development will be an increase to the tax base compared to an R5 subdivision. In short, the proposed town home development would accommodate senior citizens and will be a sound tax base for the city. Mr. Rod Henslin (1967 73rd Street) distributed a packet of information and a petition signed by eight (8) property owners that request the Commission deny the rezone request for various reasons (see attached). Mr. Henslin touched upon each exhibit in the information packet. Ms. Maria Haugen (1994 73rd Avenue) stressed concern that the city needed to address safety 1 issues pertaining to traffic access from 20th Avenue into the development, since traffic flows at 55 mph. Ms. Gail Nadon (1984 73rd Avenue) noted concern that there is no designated park area and with the growth of the area there is no other access to play ground areas except via 20th Avenue. Ms. Jennifer Steward (1995 73rd Avenue) suggested a berm or trees be incorporated to buffer the R2 development from the town home development. Mr. Patterson questioned what trees would be saved or planted and what would happen to the drainage. Mr. Rehbein didn't plan to remove the trees on the property line and ultimately would not hinder the drainage. Ms. Steward felt that Mr. Rehbein's development should comply with the same 35' rear year setback requirement as the R2 district. Mr. Palzer explained with a PUD the developer works with the City on special issues including the setback requirements and wetlands. Mr. Dale Runkle (Bright Keys) explained that the proposed twin homes are single level units, that range 1220 sq. ft. to 1300 sq. ft. without the garage. The Bright Key development plans to price each unit around $130,000. Ms. Denise Saxton (1949 73rd Street) voiced a concern about mitigating the drainage from the existing development. Mr. Patterson questioned Staff if there is a street light maximum. Mr. Palzer replied that street lights are spaced every three houses. However, the City pays for street lights and is considering eliminating some street lights. Mr. Buckbee questioned why is the width of the proposed streets are thinner than normal and why are there fewer setback requirements than in the R2 district. Mr. Rehbein commented that the • streets are the same width as in the Willow Glen development and the setbacks are negotiable within a PUD. The PUD preserves the natural setting within a development. Thus, some of the setbacks are less than the R2 requirements. Chair Welk replied that the City reserves the right to request park dedication funds or park land. Also, the PUD is designed to embrace the natural settings of the parcel. Chair Welk read aloud Ordinance #4 51.01 PURPOSE. To encourage a more creative and efficient development of land and its improvements through the preservation of more restrictive application of zoning requirements such as lot sizes heioht and building setbacks while at the same time meetings the standards and purposes of the comprehensive plan and preserving _the health_ safety and welfare of the citizens of the City. 2 Mr. Buckbee moved to close thgpublic hearing. Mr, LaMotte seconded the motion. Motion carried unanimously_ Variance Request - Matt Vesel - Table Mr. Buckbee moved to table Mr. Vesel variance request until the March Meeting.. Mr. Hanson seconded the motion. Motion carried unanimously_ APPEARANCES Mari Nelson - Planning and Zoning Liaison Ms. Gaustad introduced Councilmember Mari Nelson as the Planning and Zonings Council Liaison. Chair Welk and the Commission welcomed Councilmember Nelson. Future Variance Request - Paul Wolff (6933 Sumac Court) Ms. Gaustad introduced Mr. Paul Wolf who was present to receive the Commission's guidance on pursuing the construction of an accessory building on his corner lot. Mr. Palzer explained that according to Ordinance 4 (34.05 -02 and (34.06 -1), the ordinance allows accessory buildings to be construction in a rear yard. However, an exception to the ordinance is a corner lot, which has no rear yard (two front yards and two side years). In addition, Mr. Hoeft recommended the Planning Commission conduct a public hearing for a variance request at no charge to the citizen. ACTION TTEMS Ms. Gaustad reported that Mr. Dean Johnson hoped to address the Commission prior to the March 2, meeting to give an update on proposed Ordinance #4 and Ordinance #8. Furthermore, Mr. Johnson requested to meet at a6:00 p.m. workshop. Mr. Buckbee moved to et the workshov for March 2 1999 at 6:00 ..m. Mr. Hanson se onded the motion. Motion carried unanimously. DISCUSSION ITEMS Chair Welk concured with Mr. Buckbee's desire to maintain the R5 minimal lot size of 17,500 sq. ft. Mr. Buckbee added although the wetlands are an issue, the R5 lends to the area and is keeping with the Comprehensive Plan. Mr. LaMotte explained that the town home concept is selling well and Centerville seniors are looking for this living option. Moreover, the PUD is fine but if the density was decreased slightly it may be more marketable. Mr. Buckbee commented the density is too high. Mr. Hanson commented granting variances for the small rear yards or a short driveway may present future 3 problems. Basically, too many units in too small an area. Mr. Buckbee moved to recommend to the Council not to approve the proposed rezone reouest from R5 to R2 PhD. Mr. Hanson seconded the motion. Buckbee - Hanson - Welk - aye, LaMotte nay. Motion carried. Consider Amendment to Ordinance #5 Discharge of Firearms - Tabled March Agenda Items Ms. Gaustad gave a recap of March Agenda Items 6:00 p.m. Workshop Paul Wolf - Variance Goetz Landscape - Variance Matt Vesel - Variance CONSIDERATION OF MINUTES August 4, 1998 Planning and Zoning Meeting Minutes October 6, 1998 Planning and Zoning Meeting Minutes January 5, 1998 Planning and Zoning Meeting Minutes Mr. Buckbee moved to table the Planning and Zoning Minutes. Mr. Hanson seconded the motion. Motion carried unanimously, Councilmember Nelson asked the Commission members what their recommended intentions were regarding Goetz Landscapes Special Use Permit (SUP) request. The Commission conveyed, its intension was to clean up the loose ends and then forward the SUP request to the Council. Councilmember Nelson expressed her appreciation for each member's dedication to the City and noted that the Council addressed and approved Goetz Landscapes SUP. • ADJOURN Mr. Buckbee moved to adjourn the February 2, 1999 Planning and Zoning meeting at 8:50 p.m.. . LaMotte seconded the moti n. olio c rried unanimo sl . Respectfully Submitted, Ry -Chel Gaustad, CIVIC City Clerk 4 MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Water /Sewer Comprehensive Rate Analysis k************** * * * * * * * * * ** * * * * * ** ** * * * * * * * ** ** I have asked Tom Peterson (Bonestroo) to submit a cost estimate for completing a comprehensive rate analysis for the water and sewer system. I have seen where this service has been provided to other clients. As the City continues to develop, the City will have needs for a water interconnect, new watertower, future lift stations, retrofitting the existing lift stations and potentially a third well. The City may also be forced to look at providing major financial contributions for extending water to many of the areas in the community that are currently unserviced as future street reconstructions occur and to loop long dead end watermains. I would like to know the future demand on our water and sewer funds for capital expenditures as well as the future operating costs of the total city water and sewer infrastructure. If these costs are estimated and planned for now, it provides a more concrete justification for present rate adjustments in water /sewer hook -up charges as well as the user fees charged on quarterly billings. If the cost estimate memorandum is received from Mr. Peterson prior to packet delivery, the estimate will be enclosed. Otherwise, Mr. Peterson will bring this information to the Council meeting. If you have any questions on this item, please contact me. 6VNESIKVV KVSENE ANUhRLIK fir 6710501311 U2 /U7/YY 17:77 Lv :UL NV:e44 eunUSI,ao. Stamm .. Mar Or( and .4,,o h PM( 1 H d» 411,01,01.* A: •rm hq,l.fl Omrnfl ty Fnprnyry B onestroo Ptintik/Mr Orin r, dontstroo. rr. • Proper( A NOer hs. PC r N.n I Snr..i 1. P.E. • RuhadF Turner, Pe • Wean R. ERE* Pt • Ruben G SI'm.ml nt p. • kip A Bourdon. Rb . Rosen Rubelt W Rn,em.. PE. end )user M. <n•nrn i PA Senlar i ulnumin Afsa, i Pr Pnlr li w rO A. Santoro I L • er th A o.a . P.C. 'input x Piellerle, PE. • Anderllk & RI(Ilkd W rosier, P.E. • I lave G L ,k.I Pr • N YCn L. I ,ek A A. • Mane A. Hanlon, PC. • Vri Mrdlnel T. Rauern nn. P.C. !Pn i PIeIC. rt. Kenneth i Ann rSU 1. PC • Ma k R. Rofi. PE. • As sociates Lrdrey P WHIlerniOn, PE, 4..E. • Rnn P K nknxl, • Agile., M xltiq • MKI14C R Rau. P.C. • Allan ;OCR )Nmldt. PC Engineers & Architects Pratt sc Pili, Rbeneiter. Willmar ,no Sr. llu■I Ma • 41114 lwa. WI Mesas. wwwdnnenron rem February 5. 1999 Mr. Jim March City of Centerville 1880 Main Street Centerville. MN 55038 Re: Water and Sewer Rate Study BRA Pile No. 616 -GEN Dear Mr. March: We have been asked to study the water and sewer user rate system for the City of Centerville. There is concern then the current system is outdated and may not provide the necessary funds required for the operation and maintenance of the City's utility systems. • A sound user fee system is the foundation of healthy, sustainable, infrastructure revenue funds, In order to generate sufficient revenue, reliable data and realistic projections of system costs, growth and geographic service areas must be determined. We have been told that a study was done several years ago by Maier Stewart & Associates (MSA) and the current rates were developed flrom that study, You can compere Centerville rates to those of other communities based on the attached 1996 Utility Rate Survey. If ordered to do the study. a report would be developed. It would curtain a review or past and present schedules and practices relating to water and sewer user charges in the City and recommendations for rates, which will produce the required revenue in a fair and equitable manner. We propose to do this in a phased approach. Phase 1 would involve gathering information, reviewing, MSA's previous work, identifying issues, and recommending the need for a new rate study. The estimated cost for Phase 1 is $2,000. After discussing the result with Paul Paint and you, we would move to Phase 2 with Council approval. Phase 2 would be development ofa flea! rate study report, completo with tables and graphs that summarize all tho recommendations. The estimated cost for Phase 2 is $5,000. 1 would be pleased to discuss this with you and the City Council at the next mooting. if you have any questions. my direct line is 651 - 604 -4868. Sincerely, S)aJ OO. ROSENE, AN ERLIK & ASSOCIATES INC 2 / l i/ Thomas W. Peterson TWP:dsb Attachment Cor616 -t1FN Rate Study [eteer.Ww 2335 West Highway 36 • St. Pauli MN 55113 • 651 • Fax: 651-636-1311 HYHLHI I\VV nworG 1911 V GLY.aM V.P rvJV1 1 - v4. V! /// I.rr L( •Vr .v. i4'7 Utility Rate Survey 1998 • Cluflrly Utility ailing Gb Water $UIE StCrm jam( North 5t. Paul 9 24.76 S 25.20 $ 1.75 $ 51.70 Minnetonka $ 23.63 5 34.88 Ma Grove $ 53.5 � S 20.25 $ 43.27 563.62 New Brighton $ 17.02 3 4415 5 3.10 1 64.87 • Brooklyn park $ 22.65 3 46.15 3 67.80 Shoreview 3 23.24 39.10 3 5.79 -- 3 Brooklyn tenter $ 18.92 3 8.00 $ 80.42 Golden Vatlay $ 33.00 $ 34.0q 5 2.50 $ 60.50 Mst St Paul $ 37.20 $ 34.11 $ 71.31 Bloomington $ 34.10 $ 2910 $ 9.00 3 72.20 St. Louts Park 5 2412 3 47.05 3 72.77 Eden Prairie $ 25.30 $ 44.95 $ 3.00 $ 73.15 R$chteild $ 30.14 3 35.64 $ 8.35 5 74.33 Columbia HNphta 3 42.00 $ 34.9 3 76.30 Crystal . $ 35.10 3 39. $ 4.20 $ 78.99 Fridierpo? .wp.rau.;r. tosb..544.20,26:.rns.-,- •$•,5615 -' - 5- 2:80' • ' 3...70.30 • 51 Anthony $ 27.00 $ 49.50 5 3.00 3 79.50 Roseville $ 41.96 $ 41.98 $ 4.38 $ 58.30 iiopkIns 3 23.63 $ 58.25 5 9.00 $ 8968 Robbinsdalt $ 33.06 $ 49.62 S 5.57 $ 59:56 Edina $ 38.00 3 45.60 3 5.00 $ 89.00 Mendota tits $ 37.20 ' 3 40.50 5 3.50 $ 90.20 Now Hoe= $ 36.05 5 54.18 $ 4.80 $ 9403 Little Canada $ 50.94 ' $ 47.30 $ 96.24 Arden Hills 3 47.03 5 53.95 5 3,98 S 104.96 St. Paul $ 37,20 $ 88.70 $ 105.90 Average $ 30.94 $ 44.14 $ 4 .98 $ 78.51 Bolo = Mpia auPPli•a water italics = Si. Paul supplies wafer Rate Is based on $ gtilona quarterly usage Storm Wafer Utility chains Is per quarter MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Peltier Lake Drive - Tree Removal *************** * ** * * * * * * ** * ** * * * ** * * * * * * * * * * ** Enclosed in your packet is a memo from Public Works Director/Building Official Paul Palzer in regards to three quotes that were received to remove a dead cottonwood tree on City owned property near 1559 Peltier Lake Drive. The dead tree exists on a narrow strip of land that runs north and south from Peltier Lake Drive to Peltier Lake. I would recommend awarding the tree removal contract to the contractor with the low quote. Proof of insurance will be required in the amount of the statutory limits prior to work commencing. MEMO February 3, 1999 To: Jim March CIO Front Paul Palzer Re: Dead Cottonwood Tree located between 1551 & 1559 Peltier Lake Drive I have received three quotes for the removal of the tree above as follows: 1. Budget Tree Service, Hugo MN 426 -8660 Dave $350.00 2. Langers Tree Service, White Bear MN 426 -1330 Perry $475.00 3. J & S Tree Service, White Bear MN 426 -0052 Jim $700.00 All three bidders will cut down the tree and dispose of all material except for the trunk. The city has to provide a path through the snow to the tree. Dave from Budget Tree Service will provide a written quote. This quote appears reasonable and the city should request proof of insurance before awarding the contract. Jim, does the city have a standard contract for this project or should we request one from the attorney? Please let me know how to proceed. MEMO DATE : February 5, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Northern Forest Products Tif Payments *************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** In Edition #1 of my "Week in Review" I mentioned the research that I was performing on trying to solve the problem with the tax increment financing that was established for the Northern Forest Products development, I am enclosing some information in your packet on the purpose of tax increment financing. I am also going to enclose copies of the two notes that were issued as a part of this financial assistance. I have contacted Sid Inman and Shelly Eldridge from Ehlers and Associates (City Financial Advisor) to ask them to provide the figures that the City needs to pay to be brought up current on these two notes. I have also asked for new payment schedules (if they are required) due to the changes that were made to the district after it was established. Ms. Eldridge from Ehlers was going to fax the information that I had requested by Friday afternoon. If the information from Ehlers is received prior to packet delivery, the information will be enclosed. If for some reason we do not receive the information prior to packet delivery, it will be distributed to Council next week. If anyone has any questions on this issue, please contact me. There appears to be a large amount of history on this topic in the file and I can research questions in advance if I am made aware of them. TAX INCREMENT FINANCING BASICS CITY OF CENTERVILLE, MINNESOTA Presented By: Ehlers and Associates, Inc. I. PROJECTS AND DISTRICTS A. Projects. Tax increment financing is used in conjunction with underlying development and redevelopment powers. Tax increments must be spent within particular geographic areas created under the development statutes. The basic planning area is referred to as a "Project," which also has other names: City: Development District HRA: Redevelopment Project EDA: Economic Development District All Projects require a general development or redevelopment plan, approved after a public hearing. The boundaries tend to be large areas within which the authority intends to promote development or redevelopment. B. TIF Districts. TIF District are the specific parcels within a Project area from which tax increment will be captured. There are five general types. 1. Redevelopment District Qualifications: (a) Parcels that make up 70% of the 'district are improved, and more than 50% of the buildings (excluding outbuildings) are structurally substandard to a degree requiring substantial renovation or clearance. (b) the district consists of vacant, un used, under used, inappropriately used, or infrequently used rail yards, rail storage facilities or excessive or vacated railroad rights -of -way. Term and restrictions: May collect increment for twenty-five years after the date of receipt of the first increment. At least 90% of the increment must be used to finance the cost of correcting conditions that allow designation of redevelopment districts. Tax Increment Financing Basics - City of Centerville Page 1 2. Renovation and Renewal District Qualifications: The same parcel and area requirements apply as for a redevelopment district, but only 20% of the buildings need be structurally substandard; another 20% of the buildings must require renovation or clearance to remove conditions such as inadequate street layout, incompatible land uses, or obsolete buildings not suitable for improvement or conversion to other uses (that is, a lesser standard of blight). Tenn, Restrictions: May collect increment for fifteen years after the date of receipt of the first increment. At least 90% of the increment must be used to finance the cost of correcting conditions that allow designation of renovation and renewal districts. 3. Soils Condition District Qualifications: (a) Unusual terrain, presence of hazardous substances, pollution or contaminants, or soil deficiencies for 80% of the area in the district require substantial filling, grading, removal or remedial action or other physical preparation. (b) the estimated costs of physical preparation (excluding costs directly related to roads) exceeds the fair market value of the land before the preparation. (c) an area does not qualify if it contains a wetland unless a development agreement prohibits draining, filling or alteration, or other "binding legal assurances" for preservation of the wetland are provided. (d) the proposed development must be consistent with the comprehensive municipal plan. Term and Restrictions: May collect increment for 12 years after the date of approval of the TIF Plan; increment may be spent only to: acquire parcels on which improvements will occur; pay the cost of correcting the soil deficiencies (including public improvements "directly caused by the deficiencies "); and pay allocated administrative expenses. 4. Housing District Qualifications: Must be a facility intended for occupancy in part by persons or families of low and moderate income. Up to 20% of the fair market value of the improvements may be for uses other than low and moderate income housing. Term and Restrictions: May collect increment for twenty five years after the date of receipt of the first increment, subject to the same exception as for redevelopment districts. To maintain qualification as a housing district, residents' income must be limited. Tax Increment Financing Basics - City of Centerville Page 2 • 5. Economic Development District Qualifications: The district does not meet the qualifications for any other type of district, and the municipality must find that the district will (1) discourage business from moving to another state or municipality; (2) increase employment in the state; or (3) preserve and enhance the tax base of the state. Term and Restrictions: May collect increment for nine years after the date of receipt of the first increment, or eleven years after the date of plan approval, whichever date is first. For districts filed for certification before June 1, 1993, these periods were eight years and ten years, respectively. Increment may not be used to assist developments if more than 15% of the buildings and facilities (on a square footage basis) are used for a purpose other than: (a) manufacturing; (b) warehousing, storage and distribution of tangible personal property (excluding retail sales); (c) research and development related to the aforementioned activities; (d) telemarketing if that activity is the exclusive use of the property; or (e) "tourism facilities;' or space necessary for and related to the above. C. Hazardous Substance Subdistricts Qualifications: Consists of parcels within a TIF District of any kind that are "designated hazardous substance sites" or are contiguous parcels that the authority expects to be developed together with the hazardous substance site. "Designated hazardous substance sites" are parcels for which there is a state- approved "development action response plan," and the authority has entered into an agreement providing for removal actions or otherwise certified that it will finance such removal. Term and restrictions: May collect increment from the subdistrict for up to twenty five years after the date of receipt of the first subdistrict increment. Tax Increment Financing Basics - City of Centerville Page 3 II. HOW INCREMENT MAY BE USED A. TIF Plan. The use of increment must be spelled out in a TIF Plan approved by the City Council after public hearing, with 30 -day notice to the County and School District, ten days published notice, and review by the planning commission. TIF Plans describe the estimated tax increment projections, financing budget and maximum debt to be issued. When approving the TIF Plan, the Council or Board must find (among other things) that the proposed development would not reasonably be expected to occur solely through private investment in the reasonably foreseeable future (the "but for" finding). For housing and redevelopment districts, must notify the county commissioner who represents the area of the TIF District at least 30 days before the date of publication of the public hearing notice. TIF Plans may be modified using the same process as for approval of the initial plan. Generally, modifications that do not increase expenditures or debt or call for new land acquisition may be approved simply by resolution. B. General Restrictions, 1. In addition to the specific limitations for each type of TIF District, tax increment may be spent only for specified purposes permitted in the underlying development statutes. Such purposes include, generally: land acquisition; site improvements; public and on -site utilities, demolition; relocation; and administration. If the authority owns a Project, increment may be used to finance essentially any aspect of the Project. Because the development statutes are often ambiguous, whether a particular activity is TIF- eligible may depend on the facts in each case. 2. Administrative expenditures are limited to 10% of the expenditures authorized in the TIF Plan, or 10% of actual increment expenditures, whichever is less. 3. Increment may not be used to finance buildings that are used "primarily and regularly for conducting the business" of any unit of govenunent, except for parking structures, a commons area used as a public park, or a facility used for social, recreational or conference purposes. C. Geographic Restrictions. 1. For districts created after April 30, 1990, no more than 25% of the increment may be spent outside the boundaries of the TIF District. 2. Increment from older districts may be spent anywhere within the Project boundaries, which permits "pooling" of increment from more than one district. Tax Increment Financing Basks - City of Centerville Page 4 III. TYPE OF FINANCING increments are issued when there is a need for initial to ca A. fonds. Bonds secured by tax incr s p finance public or private improvements. Typically, the bonds are general obligation bonds backed by the full faith and credit of the municipality. As long as at least 20% of the debt service on the bonds is reasonably expected to be paid with tax increments, the bonds may be issued without election. B. Pay As You Go. An alternative to bond financing is a "pay as you go" arrangement with the developer. The developer pays for various TTF- eligible costs initially, and the authority promises to reimburse the developer from tax increment over time as it is generated. The developer (rather than an unrelated bondholder) bears the risk that the increments will be insufficient to repay the costs incurred. IV. LOCAL GOVERNMENT AID PENALTY A. Generally. The penalty applies only to districts requested for certification after April 30, 1990. The penalty is tied to the state school aid formula. When an authority creates a TIF District, the state calculates how much less the school aids would have been had the captured property value been available to the school district. That amount is then deducted from the municipality's local government aid (LGA) and if necessary from the homestead and agricultural credit aid (HACA). B. Amount. The LGA/HACA loss varies, but is usually about 30% of the tax increment collected annually when the maximum penalty applies. Note that the penalty does not change the amount of increment collected; it changes the amount of state aid the municipality receives. C. Penalty Recapture. 1. For districts created between May 1, 1990 and July 31, 1993, the municipality may obtain reimbursement from the developer for lost aid. N9WPDATAICENTERV➢TIF1- 11TIFSEM. Financing Bs' Centerville 5 Tax Increment a tcs -City oJCe tervat �.� CITY OF CENTERVILLE, MINNESOTA RESOLUTION NO. cI 5 RESOLUTION AWARDING THE SALE OF, AND PROVIDING THE FORM, TERMS, COVENANTS AND DIRECTIONS FOR THE ISSUANCE OF ITS $32,250 TAX INCREMENT REVENUE NOTE, SERIES 1995A. BE IT RESOLVED BY the City Council ( "Council ") of the City of Centerville, Minnesota (the "City ") as follows: Section 1. Authorization; Award of Sale. 1.01. Authorization. The City has heretofore approved the establishment of Tax Increment Financing District No. 1 -4 (the "TIF District ") within Development District No. 1 ( "Project "), and has adopted a tax increment financing plan for the purpose of financing certain improvements within the Project. Pursuant to Minnesota Statutes, Section 469.178, the City is authorized to issue and sell its bonds for the purpose of financing a portion of the public development costs of the Development District. Such bonds are payable from all or any portion of revenues derived from the TIF District and pledged to the payment of the bonds. The City hereby finds and determines that it is in the best interests of the City that it issue and sell its $32,250 Tax Increment Revenue Note, Series 1995A ( "Note 1 ") for the purpose of financing certain costs of the Project. 1.02. Issuance, Sale, and Terms of Note 1. The City hereby delegates to the Assistant City Clerk the determination of the date on which Note 1 is to be issued, in accordance with that certain Contract for Private Development between the City, and the Owner dated October 24, 1995 (the "Agreement ") . Note 1 shall be sold to Northern Forest Products, L . L. C . (the "Owner ") . Note 1 shall be dated the date of initial delivery thereof, and shall bear interest at the rate of 8.50% per annum to the earlier of maturity or prepayment. The City shall receive as consideration for the sale of Note 1 the right to purchase the Property from the Seller in exchange for delivery of this Note 1, all as such terms are defined in the Agreement. Section 2. Form of Note 1. Note 1 shall be in substantially the following form, with the blanks to be properly filled in and the principal amount and payment schedule adjusted as of the date of issue: SJ1393339 Revised CE155 -7 1 UNITED STATE OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA No. R -1 $32,250 TAX INCREMENT REVENUE NOTE SERIES 1995A Date Rate of Original Issue 8.50% October _ , 1995 The City of Centerville, Minnesota (the "City "), for value received, certifies that it is indebted and hereby promises to pay to Northern Forest Products, L.L.C. , or registered assigns (the "Owner "), the principal sum of $32,250 and to pay interest thereon at the rate of 8.50% per annum, as and to the extent set forth herein. 1. Payments . Principal and interest ( "Payments ") shall be paid on August 1, 1997 and each February 1 and August 1 thereafter to and including August 1, 1998 ( "Payment Dates ") in the amounts set forth in Attachment A hereto, but only to the extent of Available Tax Increment as hereinafter defined. Payments shall be applied first to accrued interest, and then to unpaid principal. Payments are payable by mail to the address of the Owner or such other address as the Owner may designate upon 30 days written notice to the City. Payments on this Note are payable in any coin or currency of the United Sates of America which, on the Payment Date, is legal tender for the payment of public and private debts. 2. Interest. Interest at the rate stated herein shall accrue on the unpaid principal, commencing on the date of original issue. Interest shall be computed on the basis of a year of 360 days and charged for actual days principal is unpaid. 3. Available Tax Increment. Payments on this Note are payable solely from "Available Tax Increment," which shall mean, on each Payment Date, 90 percent of the Tax Increment generated in the preceding six (6) months with respect to the Property and remitted to the City by Anoka County, all as such terms are defined in the Contract for Private Development, dated as of October 24, 1995 (the "Agreement ") between the City and the Owner. Available Tax Increment shall not include any Tax Increment generated with respect to the Property if, as of any Payment Date, there is an uncured Event of Default under the Agreement. The City shall have no obligation to pay principal of and interest on this Note on each Payment Date from any source other than Available Tax Increment, and the failure of the City to pay the entire amount of principal or interest on this Note on any Payment Date shall not constitute a default hereunder as long as the City pays principal and interest hereon to the extent of Available Tax Increment. If on any Payment Date there is available to the City insufficient Available Tax Increment t SJS93339 Aev CE155 -7 2 pay all amounts due on such date, the amount of such deficiency shall be deferred and shall be paid, without interest thereon, on the next Payment Date on which the City has available to it Available Tax Increment in excess of the amount necessary to pay the amount due on such Payment Date. The City shall have no obligation to pay unpaid balance of principal or accrued interest that may remain after the final payment on August 1, 1998. 4. Optional Prepayment. The principal sum and all accrued interest payable under this Note is prepayable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Note. 5. Termination. At the City's option, this Note shall terminate and the City's obligation to make any payments under this Note shall be discharged upon the occurrence of an Event of Default on the part of the Developer as defined in Section 9.1 of the Agreement, but only if the Event of Default has not been cured in accordance with Section 9.2 of the Agreement. 6. Nature of Obligation. This Note is one of an issue in the total principal amount of $32,250, all issued to aid in financing certain costs of a Project undertaken by the City pursuant to Minnesota Statutes, Sections 469.124 through 469.134, and is issued pursuant to an authorizing resolution (the "Resolution ") duly adopted by the City on October 25, 1995, and pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Sections 469.174 to 469.179. This Note is a limited obligation of the City which is payable solely from Available Tax Increment pledged to the payment hereof under the Resolution. This Note and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Note or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Note or other costs incident hereto. 7. Registration and Transfer. This Note is issuable only as a fully registered note without coupons. As provided in the Resolution, and subject to certain limitations set forth therein, this Note is transferable upon the books of the City kept for that purpose at the principal office of the Assistant City Clerk, by the Owner hereof in person or by such Owner's attorney duly authorized in writing, upon surrender of this Note together with a written instrument of transfer satisfactory to the City, duly executed by the Owner. Upon such transfer or exchange and the payment by the Owner of any tax, fee, or governmental charge required to be paid by the City with respect to such transfer or exchange, there will be issued in the name of the transferee a new Note of the same aggregate principal amount, bearing interest at the same rate and maturing on the same dates. This Note shall not be transferred to any person other than the Seller in accordance with the Agreement (as such term is defined therein) or an affiliate or other related entity of the Owner, unless the City has been provided with an opinion of counsel or a certificate of the transferor, in a form satisfactory to the City, that such transfer is exempt from registration and prospectus delivery requirements of federal and applicable state securities laws. 53B93339 Revised CE155 -7 3 IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen, and to be performed in order to make this Note a valid and binding limited obligation of the City according to its terms, have been done, do exist, have happened, and have been performed in due form, time and manner as so required. IN WITNESS WHEREOF, the City Council of the City of Centerville, Minnesota has caused this Note to be executed with the manual signatures of its Mayor and Assistant City Clerk, all as of the Date of Original Issue specified above. CITY OF CENTERVILLE, MINNESOTA Assistant City Clerk Mayor REGISTRATION PROVISIONS The ownership of the unpaid balance of the within Note is registered in the bond register of the Assistant City Clerk, in the name of the person last listed below. Signature of Date of Assistant Registration Registered Owner City Clerk _ Northern Forest Products, L.L.C. Federal Tax I.D. No. 3SB93339 geyleed CE155 -7 4 ATTACHMENT A Payments and Payment Dates Total Date Principal Interest Payment August 1, 1997 $11,893.01 $1,552.91 $13,445.92 February 1, 1998 12,398.46 1,047.46 13,445.92 August 1 , 1998 7 12 24 .64 520.52 12 768.16 SJB93339 Revised CE155 -7 5 Section 3. Terms, Execution and Delivery. 3.01. Denomination, Payment. Note 1 shall be issued as a single typewritten note numbered R-1. Note 1 shall be issuable only in fully registered form. Principal of and interest on Note 1 shall be payable by check or draft issued by the Registrar described herein. 3.02. Dates; Interest Payment Dates. Principal of and interest on Note 1 shall be payable by mail to the owner of record thereof as of the close of business on the fifteenth day of the month preceding the Payment Date, whether or not such day is a business day. 3.03. Registration. The City hereby appoints the Assistant City Clerk to perform the functions of registrar, transfer agent and paying agent (the "Registrar "). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its office a bond register in which the Registrar shall provide for the registration of ownership of Note 1 and the registration of transfers and exchanges of Note 1. (b) Transfer of Note 1. Upon surrender for transfer of Note 1 duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form reasonably satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, a new Note of a like aggregate principal amount and maturity, as requested by the transferor. Notwithstanding the foregoing, Note 1 shall not be transferred to any person other than the Seller in accordance with the Agreement, or an affiliate or other related entity of the Owner, unless the City has been provided with an opinion of counsel or a certificate of the transferor, in a form satisfactory to the City, that such transfer is exempt from registration and prospectus delivery requirements of federal and applicable state securities laws. The Registrar may close the books for registration of any transfer after the fifteenth day of the month preceding each Payment Date and until such Payment Date. (c) Cancellation. Note 1 surrendered upon any transfer shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (d) Improper or Unauthorized Transfer. When Note 1 is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Note 1 or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (e) Persons Deemed Owners. The City and the Registrar may treat the person in whose name Note 1 is at any time registered in the bond register as the absolute owner of Note 1, whether Note 1 shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Note 1 and for all other purposes, and all such payments so made to any such registered 97893339 Revised CE155 -7 6 owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Note 1 to the extent of the sum or sums so paid. (f) Taxes, Fees and Charges. For every transfer or exchange of Note 1, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to such transfer or exchange. (g) Mutilated, Lost, Stolen or Destroyed Note 1. In case Note 1 shall become mutilated or be lost, stolen, or destroyed, the Registrar shall deliver a new Note of like amount, maturity dates and tenor in exchange and substitution for and upon cancellation of such mutilated Note 1 or in lieu of and in substitution for such Note 1 lost, stolen, or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case Note 1 is lost, stolen, or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Note 1 was lost, stolen, or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. Note 1 so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen, or destroyed Note 1 has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Note prior to payment. 3.04. Preparation and Delivery. Note 1 shall be prepared under the direction of the County Auditor and shall be executed on behalf of the City by the signatures of its Mayor and Assistant City Clerk. In case any officer whose signature shall appear on Note 1 shall cease to be such officer before the delivery of Note 1, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. When Note 1 has been so executed, it shall be delivered by the Assistant City Clerk to the Owner thereof upon closing on the acquisition and conveyance of the Property from the City to the Owner in accordance with the Agreement. Section 4. Security Provisions. 4.01. Pledge. The City hereby pledges to the payment of the principal of and interest on Note 1 all Available Tax Increment as defined in Note 1. Available Tax Increment shall be applied to payment of the principal of and interest on Note 1 in accordance with the terms of the form of Note 1 set forth in Section 2 of this resolution. 4.02. Bond Fund. Until the date Note 1 is no longer outstanding and no principal thereof or interest thereon (to the extent required to be paid pursuant to this resolution) remains unpaid, the City shall maintain a separate and special "Bond Fund" to be used for no purpose other than the payment of the principal of and interest on Note 1. The City irrevocably agrees to appropriate to the Bond Fund in each year Available Tax Increment necessary to pay principal and interest due on Note 1 in such year. Any amounts remaining in the Bond Fund upon the payment of all principal and interest to be paid with respect to this Note 1 shall be transferred to the Bond Fund established in connection with the City's $97,036.03 Tax Increment Revenue Note, Series 1995B, and if that Note is no longer outstanding, to the City's account for TIF District No. 1 -4. 3SB93339 Rev lead CE155-7 7 Section 5. Certification of Proceedings. 5.01. Certification of Proceedings. The officers of the City are hereby authorized and directed to prepare and furnish to the Owner of Note 1 certified copies of all proceedings and records of the City, and such other affidavits, certificates, and information as may be required to show the facts relating to the legality and marketability of Note 1 as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates, and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. Section 6. Effective Date. This resolution shall be deemed effective upon execution of the Agreement. Adopted this day of October, 1995. Mayor Assistant City Clerk SJB93339 CE155 -7 8 Revised CITY OF CENTERVILLE, MINNESOTA RESOLUTION NO. ____ RESOLUTION AWARDING THE SALE OF, AND PROVIDING THE FORM, TERMS, COVENANTS AND DIRECTIONS FOR THE ISSUANCE OF ITS $114,051.19 TAX INCREMENT REVENUE NOTE, SERIES 1995B. BE IT RESOLVED BY the City Council ( "Council ") of the City of Centerville, Minnesota (the "City ") as follows: Section 1. Authorization; Award of Sale. 1.01. Authorization. The City has heretofore approved the establishment of Tax Increment Financing District No. 1 -4 (the "TIF District ") within Development District No. 1 ( "Project "), and has adopted a tax increment financing plan for the purpose of financing certain improvements within the Project. Pursuant to Minnesota Statutes, Section 469.178, the City is authorized to issue and sell its bonds for the purpose of financing a portion of the public development costs of the Development District. Such bonds are payable from all or any portion of revenues derived from the TIF District and pledged to the payment of the bonds. The City hereby finds and determines that it is in the best interests of the City that it issue and sell its $114,051.19 Tax Increment Revenue Note, Series 1995B ( "Note 2 ") for the purpose of financing certain costs of the Project. 1.02. Issuance, Sale, and Terms of Note 2. The City hereby delegates to the City Clerk- Administrator the determination of the date on which Note 2 is to be issued, in accordance with that certain Contract for Private Development between the City, and the Owner dated October 24, 1995 (the "Agreement ") . Note 2 shall be sold to Northern Forest Products, L.L.C. (the "Owner "). Note 2 shall be dated November 1, 1995, and shall bear interest at the rate of 8.50% per annum to the earlier of maturity or prepayment. The City shall receive in exchange for the sale of Note 2 the payment by the Owner of the Note Costs as defined in the Agreement. Section 2. Form of Note 2. Note 2 shall be in substantially the following form, with the blanks to be properly filled in and the principal amount and payment schedule adjusted as of the date of issue: SJB93340 Revised CE155-7 1 UNITED STATE OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA No. R -1 $114,051.19 TAX INCREMENT REVENUE NOTE SERIES 1995B Date Rate of Original Issue 8.50% November 1, 1995 The City of Centerville, Minnesota (the "City "), for value received, certifies that it is indebted and hereby promises to pay to Northern Forest Products, L.L.C. , or registered assigns (the "Owner "), the principal sum of $114,051.19 and to pay interest thereon at the rate of 8.50% per annum, as and to the extent set forth herein. 1. Payments . Principal and interest ( "Payments ") shall be paid on August 1, 1998 and each August 1 and February 1 thereafter to and including February 1, 2006 ( "Payment Dates ") in the amounts set forth in Attachment A hereto, but only to the extent of Available Tax Increment as hereinafter defined. Payments shall be applied first to accrued interest, and then to unpaid principal. Payments are payable by mail to the address of the Owner or such other address as the Owner may designate upon 30 days written notice to the City. Payments on this Note are payable in any coin or currency of the United Sates of America which, on the Payment Date, is legal tender for the payment of public and private debts. 2. Interest. Interest at the rate stated herein shall accrue on the unpaid principal, commencing on the date of original issue. Interest shall be computed on the basis of a year of 360 days and charged for actual days principal is unpaid. 3. Available Tax Increment. Payments on this Note are payable solely from "Available Tax Increment," which shall mean, on each Payment Date, 90 percent of the Tax Increment generated in the preceding six (6) months with respect to the Property and remitted to the City by Anoka County, all as such terms are defined in the Contract for Private Development, dated as of October 24, 1995 (the "Agreement ") between the City and the Owner. Available Tax Increment shall not include any Tax Increment generated with respect to the Property prior to the date that the City's $32,250 Tax Increment Revenue Note, Series'1995A (the "Note 1 ") has been paid in full or terminated in accordance with its terms, including any extension of the final maturity of such Note as may be approved by the City after the issuance thereof. This Note is subordinate in all respects to Note 1. Available Tax Increment shall not include any Tax Increment generated with respect to the Property if, as of any Payment Date, there is an uncured Event of Default under the Agreement. SJ393340 CE155 -7 2 Rev -se: The City shall have no obligation to pay principal of and interest on this Note on each Payment Date from any source other than Available Tax Increment, and the failure of the City to pay the entire amount of principal or interest on this Note on any Payment Date shall not constitute a default hereunder as long as the City pays principal and interest hereon to the extent of Available Tax Increment. If on any Payment Date there is available to the City insufficient Available Tax Increment to pay all amounts due on such date, the amount of such deficiency shall be deferred and shall be paid, without interest thereon, on the next Payment Date on which the City has available to it Available Tax Increment in excess of the amount necessary to pay the amount due on such Payment Date. The City shall have no obligation to pay unpaid balance of principal or accrued interest that may remain after the final payment on February 1, 2006. 4. Optional Prepayment. The principal sum and all accrued interest payable under this Note is prepayable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Note. 5. Termination. At the City's option, this Note shall terminate and the City's obligation to make any payments under this Note shall be discharged upon the occurrence of an Event of Default on the part of the Developer as defined in Section 9.1 of the Agreement, but only if the Event of Default has not been cured in accordance with Section 9.2 of the Agreement. 6. Nature of Obligation. This Note is one of an issue in the total principal amount of $114,051.19, all issued to aid in financing certain costs of a Project undertaken by the City pursuant to Minnesota Statutes, Sections 469.124 through 469.134, and is issued pursuant to an authorizing resolution (the "Resolution ") duly adopted by the City on October 25, 1995, and pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Sections 469.174 to 469.179. This Note is a limited obligation of the City which is payable solely from Available Tax Increment pledged to the payment hereof under the Resolution. This Note and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Note or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Note or other costs incident hereto. 7. Registration and Transfer. This Note is issuable only as a fully registered note without coupons. As provided in the Resolution, and subject to certain limitations set forth therein, this Note is transferable upon the books of the City kept for that purpose at the principal office of the Assistant City Clerk, by the Owner hereof in person or by such Owner's attorney duly authorized in writing, upon surrender of this Note together with a written instrument of transfer satisfactory to the City, duly executed by the Owner. Upon such transfer or exchange and the payment by the Owner of any tax, fee, or governmental charge required to be paid by the City with respect to such transfer or exchange, there will be issued in the name of the transferee a new Note of the same aggregate principal amount, bearing interest at the same rate and maturing on the same dates. BSB93340 Revised CE155 -7 3 This Note shall not be transferred to any person other than an affiliate, or other related entity, of the Owner unless the City has been provided with an opinion of counsel or a certificate of the transferor, in a form satisfactory to the City, that such transfer is exempt from registration and prospectus delivery requirements of federal and applicable state securities laws. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen, and to be performed in order to make this Note a valid and binding limited obligation of the City according to its terms, have been done, do exist, have happened, and have been performed in due form, time and manner as so required. IN WITNESS WHEREOF, the City Council of the City of Centerville, Minnesota has caused this Note to be executed with the manual signatures of its Mayor and Assistant City Clerk, all as of the Date of Original Issue specified above. CITY OF CENTERVILLE, MINNESOTA Assistant City Clerk Mayor REGISTRATION PROVISIONS The ownership of the unpaid balance of the within Note is registered in the bond register of the Assistant City Clerk, in the name of the person last listed below. Signature of Date of Assistant Registration Registered Owner City Clerk Northern Forest Products, L.L.C. Federal Tax I.D. No. 5JB97740 CE155 -7 4 Rev:.oC ATTACHMENT A Payments and Payment Dates Total Date Principal Interest Payment August 1, 1998 $ 0.00 $ 654.77 $ 654.77 February 1, 1999 7,228.54 6,194.39 13,422.93 August 1, 1999 7,512.07 5,887.18 13,399.25 February 1, 2000 7,831.34 5,567.91 13,399.25 August 1, 2000 8,139.79 5,235.08 13,374.87 February 1, 2001 8,485.73 4,889.14 13,374.87 August 1, 2001 8,821.27 4,528.50 13,349.77 February 1, 2002 9,196.18 4,153.59 13,349.77 August 1, 2002 9,561.18 3,762.75 13,323.93 February 1, 2003 9,967.53 3,356.40 13,323.93 August 1, 2003 10,364.54 2,932.78 13,297.32 February 1, 2004 10,805.03 2,492.29 13,297.32 August 1, 2004 11,236.83 2,003.08 13,269.91 February 1, 2005 11,714.40 1,555.51 13,269.91 August 1, 2005 12,184.05 1,057.85 13,241.70 February 1, 2006 12,701.85 539.83 13,241.68 SJB93340 CE155 -7 5 Bev:eec Section 3. Terms, Execution and Delivery. 3.01. Denomination, Payment. Note 2 shall be issued as a single typewritten note numbered R -1. Note 2 shall be issuable only in fully registered form. Principal of and interest on Note 2 shall be payable by check or draft issued by the Registrar described herein. 3.02. Dates; Interest Payment Dates. Principal of and interest on Note 2 shall be payable by mail to the owner of record thereof as of the close of business on the fifteenth day of the month preceding the Payment Date, whether or not such day is a business day. 3.03. Registration. The City hereby appoints the Assistant City Clerk to perform the functions of registrar, transfer agent and paying agent (the "Registrar "). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its office a bond register in which the Registrar shall provide for the registration of ownership of Note 2 and the registration of transfers and exchanges of Note 2. (b) Transfer of Note 2. Upon surrender for transfer of Note 2 duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form reasonably satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, a new Note of a like aggregate principal amount and maturity, as requested by the transferor. Notwithstanding the foregoing, Note 2 shall not be transferred to any person other than an affiliate, or other related entity, of the Owner unless the City has been provided with an opinion of counsel or a certificate of the transferor, in a form satisfactory to the City, that such transfer is exempt from registration and prospectus delivery requirements of federal and applicable state securities laws. The Registrar may close the books for registration of any transfer after the fifteenth day of the month preceding each Payment Date and until such Payment Date. (c) Cancellation. Note 2 surrendered upon any transfer shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (d) Improper or Unauthorized Transfer. When Note 2 is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Note 2 or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (e) Persons Deemed Owners. The City and the Registrar may treat the person in whose name Note 2 is at any time registered in the bond register as the absolute owner of Note 2, whether Note 2 shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Note 2 and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Note 2 to the extent of the sum or sums so paid. 53893340 Revised 6 (f) Taxes, Fees and Charges. For every transfer or exchange of Note 2, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to such transfer or exchange. (g) Mutilated, Lost, Stolen or Destroyed Note 2. In case Note 2 shall become mutilated or be lost, stolen, or destroyed, the Registrar shall deliver a new Note of like amount, maturity dates and tenor in exchange and substitution for and upon cancellation of such mutilated Note 2 or in lieu of and in substitution for such Note 2 lost, stolen, or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case Note 2 is lost, stolen, or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Note 2 was lost, stolen, or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. Note 2 so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen, or destroyed Note 2 has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Note prior to payment. 3.04. Preparation and Delivery. Note 2 shall be prepared under the direction of the County Auditor and shall be executed on behalf of the City by the signatures of its Mayor and Assistant City Clerk. In case any officer whose signature shall appear on Note 2 shall cease to be such officer before the delivery of Note 2, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. When Note 2 has been so executed, it shall be delivered by the Assistant City Clerk to the Owner thereof upon closing on the acquisition and conveyance of the Property from the City to the Owner in accordance with the Agreement. Section 4. Security Provisions. 4.01. Pledge. The City hereby pledges to the payment of the principal of and interest on Note 2 all Available Tax Increment as defined in Note 2. Available Tax Increment shall be applied to payment of the principal of and interest on Note 2 in accordance with the terms of the form of Note set forth in Section 2 of this resolution. 4.02. Bond Fund. Until the date Note 2 is no longer outstanding and no principal thereof or interest thereon (to the extent required to be paid pursuant to this resolution) remains unpaid, the City shall maintain a separate and special "Bond Fund" to be used for no purpose other than the payment of the principal of and interest on Note 2. The City irrevocably agrees to appropriate to the Bond Fund in each year Available Tax Increment necessary to pay principal and interest due on Note 2 in such year. , Any amounts remaining in the Bond Fund shall be transferred to the City's account for TIF District No. 1 -4 upon the payment of all principal and interest to be paid with respect to Note 2. 5JB93340 CE155 -7 7 Re ..e Section 5. Certification of Proceedings. 5.01. Certification of Proceedings. The officers of the City are hereby authorized and directed to prepare and furnish to the Owner of Note 2 certified copies of all proceedings and records of the City, and such other affidavits, certificates, and information as may be required to show the facts relating to the legality and marketability of Note 2 as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates, and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. Section 6. Effective Date. This resolution shall be deemed effective upon execution of the Agreement Adopted this ":2,�> day of October, 1995. Mayor Assistant City Clerk 9S1393340 CE155-1 8 Revised f ANNOTATION DATE: February 5, 1999 TO: Honorable Mayor and Council FROM: Ry -Chet Gaustad, CMC City Clerk (�� Q S S RE: Minutes/Meeting Recording Policy H � 00 � Y" It has been brought to Staffs attention that the Council would like the minutes of Commission and Committee Meetings available within a certain period following a given meeting. 1 would recommend approval of Commission and Committee Meeting Minutes being available to the Council three business days following the said meeting. Minutes would be available in Council bins until all Council and Staff have interne access. It has also been brought to Staffs attention that all Commission and Committee Meetings should be recorded via audio or video. The City would like to see all meetings video ecorded, however in the past this has made some Commission or Committee members reluctant to participate. In an effort to avoid this from happening, I would recommend that each Commission and Committee be given the option of being audio or video recorded. I n M,vL , Ll K.-_________>. would ki h 'UAW . -L .0 it.- yvic L•7 ts > - ¢ u \A L A 6 i f'L ' U�K ANNOTATION DATE: February 5, 1999 TO: Honorable Mayor and Council • FROM: Ry -Chel Gaustad, CMC City Clerk RE: Purchase of Telephone Headsets and Staff Voicemail The City is considering the purchase of two telephone headsets for office Staff. Attached are some of the options available. It would be my recommendation that the City purchase Plantronics PLX -400 Headsets /Stand -Alone Telephones at a cost of $89.99 per headset. Currently, administrative Staff receives written messages when they are away from their desk or out of the office. I would like to propose that the City purchase three voice mailboxes in an effort to secure messages and assist in efficient office messaging. Through the end of February, US West is running a special in which the $10 setup fee is waived. The cost for three mailboxes is $38.25 per month ($12.75 each) or $43.25 per month with a router included. A router would direct the message to the appropriate mailbox. I would like to recommend that the City purchase three voice mailboxes with the router included at a cost of $43.25 per month ($519.00 per year). r Accessories • • rT c o 7 � cn 15 b l�/ N t ti i : I n � _ PR R*y no a/ � � x . � ADJUSTABLE p r) M � M �T T ,+t3't � ,rr' � � sW CLOTHING �` ' v s ,rn '", i ,� ' q . ' 1 CLIP! Sri * : < + . . . " t k r y ' nut ' )1 rn • � m si �C(!. J 1 Cr � x' 1— F i wss- Arwlvm•b. < 3' 3 � p g s' �+.n. i y*SP`�. Y "fir EN ` 1 ' " E _ sa '� . 9i44." TV e A 0 I i; _ .x.. T. QTY ' � � . v , save and erase, , . 4 f �mory for power , SAW-fit, , ,, n ' . 1 � � ! ;;p $k&7nt c Skli Inc + ' * I Unit OurPrlro -~ *', . s-3w 1 EA. $39.99 _ �_ , M FACTS aX - --- _._. . PLANTRONICS PLX -400 HEADSET /STAND -ALONE TELEPHON D. 8 X 8 VC105 PHONE CAMERA VIDEOPHONE :adset and stand -alone telephone features flash button to This digital video camera turns any TV and touch -tone .L recen r stamp. Provides nsfer calls or to access call waiting, as well as a telephone telephone into a full -color videophone. The VC105 must be study ',Ate button, volume control and redial button. '. used with another compatible or PC videophone. Unit Our Plitt o No. Description/Styie # Unit Our Price I Order No. Description/Style # Unit Our Price tudrurtes EA. $27.88 92 -2135 Charcoal /PLX -400 EA. $89.99 1 0221 -2572 Videophone w /cameraNC105 EA. $399.99 that telephone PLANTRONICS PLX -500 SINGLE -LINE PHONE HEADSET E. 8 X 8 VIDEO PHONE MONITOR headset )oxes and adset features include mute button, volume control and the Brilliant full color video display. See who you're calling at 15 users, when ges and has adset button, which switches calls from handset to headset fps. Simple intuitive operations. Allows user to see Itim or A back. herself as remote caller does. re °tI Unit Our Pda . r No. Description /Style # Unit Our Price Order No. Description/Style # Unit Our Price writing and $ 22144 Charcoal /PLX -500 EA. $79.99 0222 -1884 VdeophoneNC150 EA. $649.99 typing, I ' r exper , TELEPHONE HEADSET 35' %. less Bator. Provides a shhveight adjustable headband with firm cushioned - - I.D. memory Noise canceling microphone filters out background E el EXTENDED WARRANTY w s ue. Adjustable clothing clip for added stability and cord * tensot unr Unit O iSe. A EXTENDED agement. Standard 2.5 mm plug. ENDED than EA. $ No. Description /Style Unit our Price LxANRANTr PROTECT YOUR PURCHASE tunutset .CI R VICE 1 -6060 Teleshone HeadseVCHS122N EA. $29.99 Only Pennies A Day! users. EON.- . NY. of f icet Order Toll free! Call 1.800.788.8080 171 BONESTROO ROSENE ANDERLIK 6516381311 02/08!99 13:27 ET :02/02 N0:249 Memo Ardor Asada a,aw na m.ww Protect Name: Lino Lakes Water Interconnect Client: City of Centerville To: Jim March, City Administrator File No: 816- 98-809 From: Glenn Gustafson, Environmental Date: February 5, 1999 Engineer Re: Interconnect Cost Estimate and Schedule Remarks: We have reviewed the recommendation for the interconnect between the City and Lino Lakes as proposed by Howard R, Green and the Draft (3/20/98) Interconnect Agreement. The following cost breakdown and schedule are based on the requirements outlined in the Interconnect Agreement: 12" Water main, appurtenances, and Restoration 510,000 Furnish and Install Meter Vault w /equipment 560,000 - 370,000 Telemetry 920.000.530.0000 Total Construction 390,000 - 3110,000 +25 % Indirect Costs and Contingencies 322,500.527,500 Total Interconnect 5112,500 — 3137,500 (1) A portion or the telemetry cat will be char`ed to Liao Lakes. We recommend that options for a smaller metering system be discussed with lino Lakes. The vault could be down sized and still achieve the desired flows. We propose the following schedule: Authorise preparation of plans/specs February 24, 1999 Approve Plana/Start Advertising March 24, 1999 Bid and Award Project April 23 and 28, 1999 Completion Date October, 1999 (2) Telemetry units take 6 moaths to receive shop drawings and manufacture. If you have any questions please contact Mark Wallis at (651) 604 -4842 or myself at (651) 604.4888. cc: Torn Peterson, BRAA Mark Wallis, BRAA Howard Sanford, BRAA Bonsstno, Raene, Anderilh and Associates, Inc. at Paul Mat WWNukeS Pleelinter Of let Wilmer °tiles: at oleua qaa: 2338 Weal Highway 36 1516 Waft Mequon Road t2U2 Hwy 62 No* 201 elh Street SW sea nth St. North SI. Pia, MN 65113 Llsgion, WI 53002 Redlaegr, NN 55101 WIllow, MN 56201 51.00(6 MN 56303 Phew: 851.536.4500 Phone: 4142414455 Phone 507.282.2100 Phone: 320.2144557 Rhone 320.2514556 Farr 851.536.1313 Fax: 414.2414101 Fatc 607. 252.3100 Fu: 320.214.9466 Fax 520.2614262 027599 Cit of Canlevlle Page 1 LIMITED REVENUE NOTE • TO LAND OWNER _- -- P BEGINNING Deg, Accrued Principal Interest Tote! End PERIOD ENOIr y MItI. Yr. - BalanC9 Interest Payment Payment Payment Balance .. YTS. .Mt4 I 0.0 06.01 1995 3295900 1,37063 0,00 0.00 0.00 33,620.63 OS 02-01 08-01 03 02 -01 1996 33,620.63 1,428,88 0,00 0,00 0.00 35,049.51 .0 02-01 1.0 08 -01 1996 35,049.51 1,488.80 0,00 0.00 0.00 36,639,11 1 1 .5 02.01 1.6 02 -01 1997 38,539,11 1,552.91 0.00 0.00 0.00 38,092.02 2.5 02.01 2.0 08-01 1997 28,092.02 1,618.91 0.00 0.00 0.00 39 710.93 5 08-01 2.5 02.01 1 0 39 710.99 1 887.71 0.00 . 0.00 41 398 ,may 3 3 . 0 � , 1'34 , y- , a.;r.1 .. , 16.::.3 :; ...,.7 . ti 4O 4 a. ., ` r. ' W . 31 02 -01 1999 21,932.78 0.00 0.00 0.00 • 0.00 21,832.78 4.0 06-01 02-01 4.0 08-07 1999 21,982.78 0.00 0.00 0.00 0.00 21,932.78 5.0 08-01 4.5 02 -01 2000 21,932.78 0.00 0.00 0.00 0.00 21,932.75 5.5 08 -01 5.0 08.01 2000 21,932.78 0.00 0.00 0.00 0.00 21,922.78 5.5 08-01 6.5 02 -01 2001 21,932.78 0.00 0.00 0.00 0.00 21,932.78 6.5 02-01 6.0 36 -01 2001 21,932.78 0.00 0.00 0.00 0.00 21,932.78 7.0 06-01 8.5 02-01 2002 21,932.78 0.00 0.00 0.00 0.00 21,932.78 7.5 02-01 7.0 06.01 2002 21,932.78 0.30 0.00 0.00 0.00 21,932.78 8.0 08-01 71 02-01 2003 21,932.78 0.00 0.00 0.00 0,00 21,932.78 8.5 08.01 8.0 08 -01 2009 21,932.73 0.00 0.00 0.00 0.00 21432.78 9.0 08 -01 8,5 02 -01 2004 21,832.78 0.00 0,00 0.00 0.00 21,932.78 02.01 9.0 08 -01 2004 21,032.78 0,00 0.00 0.00 0.00 21,932,78 9.0 9,5 02 -01 9.6 02 -01 2005 21,932.78 0.00 0.00 0.00 0.00 21,932.76 10.5 02-01 10.0 08-01 2005 21.932.78 0.00 0.00 0.00 0.00 21,932.78 _ T01614 9,148.84 19,46516 1,759.44 21,2.ffi.30 - Present Values -- 14,845.92 1.314.76 - 15.860.56 _ - LIMITED REVENUE NOTE • TO DEVELOPER PERIOD BEGINNING Beg. Accrued Principal Interest Total End -_ PERIOD EJVDB Yrs, Mtt1, Yr. _ Balance hpr.st Payment Payment - Payment Balance _ . _ Yrs. Mlh. 0.0 08 -01 1995 114,051.19 4,847.18 0.00 0.00 0.00 118,898.37 0.5 02-01 0.6 02 -01 1995 118,808.37 8,063,18 0.00 0.00 0.00 123,051,65 1.0 08 -01 1.0 08 -01 1996 123,951.55 8,267,94 0,00 0.00 0.00 129,219.49 1.5 02-01 1.5 02-01 1997 129,219.49 5,491.83 0,00 0.00 0.00 134,711,32 2.0 08 -01 2.0 08-01 1997 134,711.92 5,725.23 0.00 0.00 0,00 140,436.55 2.6 02 -01 2.5 02.01 1998 140,438.56 5,98855 0.00 0.00 0.00 146,405.10 9.0 08 -01 3. • 08-01 1998 1 405.10 0.00 0.00 0,00 0.00 146 405.10 3.5 02 -01 - ..'0 ' r iii ' .::..A i" '�9 " raik -a, ' ? : , .1. .`1 . :1 .14 w r '�C T 1 n . - � , ; ., ; . g �' ',' ,Q.;u:fl2t • 1P 4.0 08 -01 1999 141,837,70 0.00 7,34679 6,029.06 18,374.87 134,490.31 4.5 02 -01 4.5 02.01 2000 134,490.51 0.00 7.659.03 5,71584 13.374.87 128,831.29 5.0 08.01 6.0 08 -01 2000 126,831.28 0.00 7.98414 6,390.33 13,374.87 118.846,74 5.5 02 -01 6.5 02.01 2001 118,848.74 0.00 8,298.78 5,050.99 13,349.77 110,847,96 6.0 08 -01 6.0 06-01 2001 110,547.96 0.0D 8,851.48 4,69829 13,349.77 101,896.48 6.5 02 -01 6.5 02 -01 2002 101,896.48 0.00 8,893,33 4,930.30 13,323.93 92,903.15 7.0 08-01 7.0 08-01 2002 92,903.15 0.00 9,375.55 3,946.98 13,323.93 83,527.60 7.5 02.01 73 02 -01 2003 83,527.60 0,00 9,747.40 2,549.92 13,297.32 73.780.20 8.0 08-01 8.0 08-01 2003 73,780.20 0.00 10,161.68 3,135.66 13,297.32 83,618.54 8.5 02 -01 8.8 02-01 2004 83,818.54 0.00 10,566.12 2,703.79 13269,91 53,052,42 9.0 08.01 9.0 08-01 2004 53.052.42 0.00 11,015.19 2,254.73 13,269.91 42,03724 9.5 02-0' 9,5 02-01 2005 42,037,24 0.00 11,465.12 1,75815 13,241.70 30,582,12 10.0 08.01 10.0 08-01 2005 30,582.12 0.00 11,941.94 1,299.74 13,241.68 18,640.18 10,5 02-01 70t810 92.353.91 171764.92 - 88,110.16 183,830.07 - - _ Present ValOw 68516.55 13,107.35 101,623.90 - CV10040 Prepared of Punlimrp int, Ps ESE • d 531t IDossle '3 Sel71H3 1wd2 1:S0 66, 52 ®J \ nom §§ z 4 0000 0o o 11 o I o LO o >qrw* ) \ \- } 1 1 to Le) e }k \ , ��I 1 eim cii kK }§7- 0. 2 .8 P / E 8363:21 i 8 `U § g \ k - I / oc %© K {7 i U�£ CI 2d � 1 00 k E a / LL in k § °' C (1)k #0N*r k \ ° ° /(( urd 2 ®a 2 ! / « 2ƒ i k§ f co$no0 Q 000000, § 2 @] @ggqNC � \ E >- -NNn k ' 5 �a sue_ „e�,w�� _,GO B DATE: January 28, 1999 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Miscellaneous Items Enclosed please find the unapproved January 27, 1999 Council meeting minutes. Please review and revise as needed. Your corrections will be incorporated into the final draft copy of the minutes if received by Thursday, February 4, 1999. The City has Centerville logo shirts and coffee mugs available for purchase. Shirts are available in a variety of colors and styles. The polo shirts and sweat shirts cost range is $21 - $28. Coffee mugs are $3.00 each. In addition, I plan to order updated business cards for the Staff and Council members. Please let me know if you are interested in ordering shirts or business cards by Wednesday, February 10, 1999. Have a good weekend! BONESTROO ROSENE ANDERLIK W 6516361311 02/08/99 13:27 5:02/02 NO:249 r oc Memo oc Asa s LS.-. isomer Protect Name: Lino Lakes Water Interconnect Client: City of Centerville To: Jim March, City Administrator fife No; 616- 98.809 From: Glenn Gustafson, Environmental Dice: February 5, 1099 Engineer Rs: interconnect Cost Estimate and Schedule Renlerks: We have reviewed the recommendation for the interconnect between the City and Lino Lakes as proposed by Howard R. Green and the Draft (3/20/98) Interconnect Agreement. The following con breakdown and schedule are based on the requirements outlined in the Interconnect Agreement: 12" Water main, appurtenances, and Restoration 110,000 Furnish and Install Meter Vault et/equipment 160,000.170,000 Tdemetrl S20.0e0.130.0000 Total Construction 190,000 - 1110,000 + 25 9i1 Indirect Costs and Contingencies 122,500.527,500 Total Interconnect 5112,500 — 5137.500 (1) A portion of the telemetry cost will be charged to Liao Lakes. We recommend that options for u smellier metering system be discussed with Lino Lakes. The vault could be down sized and still achieve the desired flows. We propose the following schedule: Authorise preparation of plamhpecs February 24, 1999 Approve Plana/Start Advertising March 24, 1999 Bid and Award Project April 23 and 28, 1999 Completion Date October, 1999 (2) Telemetry units take 6 months to receive shop drawings and manufacture. If you have any questions please contact Mark Wallis at (651) 604-4842 or myself al (651) 604 cc: Tom Peterson, BRAA Mark Wallis, BRAA Howard Sanford, BRAA Bonastroo, Ronne, Andoriik and Aaaocldsa, Inc. at Paul OtIIea: IAI*aukba OM*: RochNpa Drion, WIInlar Mee: at. CIOU4 13111x: 2335 West Highway 36 1514 West Mequon Road 4222 Hwy 52 Naar ace 61h Street SW 2004 414 a1. Noce, 51. PaUI, MN 55113 L44QJQ4 WI 53042 Roaster, MN 55401 Warm, MN 56201 It CI04a, MN 56303 Phone: 651.636.4600 Phone: 414.2414166 Priam 507.2824100 Phone: 320.214.4557 Phone. 320.251-0662 Fax: 661.536.1311 Fax: 414. 2414401 Fat 507.2524100 Fa: 320.214.4468 Far 220.281.0262 ANNOTATION DATE: February 5, 1999 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Council Agenda Items Due Time As you know, Staff compiles informational packets for City Council Meetings and distributes them the preceding Friday. Currently, Staff receives requests to include items on the Council Agenda through Friday afternoon. This can make it difficult for Staff to complete and distribute informational packets in a timely matter. It is my recommendation that Noon on the Thursday preceding City Council Meetings be considered as the deadline for submitting items to be included on the Council Agenda. This would make completing and distributing City Council packets on Fridays more manageable. I would also recommend that no addition items be added to the agenda after the passing of the deadline without the consent of the City Administrator, as well as the removal of agenda items in which information was not provided. 1 NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JANUARY 27, 1999 Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled Council meeting on Wednesday, January 27, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mari Nelson Terry Sweeney Richard Travis ABSENT: None STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Inspector Teresa Bender, Deputy Clerk/Treasurer Randy Hagerty, Recycling Coordinator Tom Peterson, City Engineer (Bonestroo) James Hoeft, City Attorney (Barna, Stephen & Guzy) CALL TO ORDER Mayor Wilharber called the January 27, 1999 Council meeting to order at 6:00 p.m. PUBLIC HEARING (S) APPEARANCES Randy Hagerty - 1999 Proposed SCORE Funding Bu dget Mr. Hagerty addressed the Council and discussed the 1999 proposed SCORE funding budget. The City is proposing to purchase recycled park benches and picnic tables. Recently, the staff ordered 100 curbside recycling bins. The City may be able to receive credit for recycling damaged curbside recycling bins. The budget includes funds for "Garage Sale Days" and a Magician. Mr. Hagerty explained how the City receives SCORE funds. Included in the rubbish collection cost is a state tax. The State distributes the funds to counties when various tonnage goals are achieved. In return, the counties allocate funds to cities in accordance with meeting or exceeding 1 tonnage goals. However, the exact fund amount the City receives is not guaranteed. Motion by Mayor Wilharber and seconded by Ms. Nelson to approve the 1999 -SCORE Fund Budget as presented. Motion carried unanimously. Teresa Bender - Deputy Clerk/Treasurer Ms. Bender was present to discuss financial reports and she distributed several financial reporting examples. Ms. Bender explained that the Banyon software is limited to specific types of reports. However, several cities use Banyon and the financial reports that can be created. Ms. Bender noted that in the case of particular items of interest a spread sheet could be developed and provided for the Council. Ms. Nelson suggested to the Council a financial statement that disclosed the year to date figures and detail of employee hours/overtime. The Council favored the year -to -date budget reports, but preferred a condensed form of each general account and employee account. Ms. Nelson indicated she would work with Ms. Bender to come up with a suggested financial statement for the Council. Ms. Nelson highlighted recommendations: * Purchase a printer which handles larger work loads in less time and is quieter. * Print one bill for both water and sewer. * Purchase two stamps; one invoice stamp and one paid stamp. *Use standardized time cards to eliminate transferring each employees hours on separate sheets from the original. Ms. Nelson discussed the possibility of purchasing an "Open Payable" module to the Banyon software (cost $395) which would allow invoices to be entered without actually printing a check. Mayor Wilharber asked what action needed to be taken. Ms. Nelson indicated she wanted the Council's support for the recommendations and then suggested the details and implementation be left to the Administrator and Deputy Clerk/Treasurer. The Council favored the year -to -date budget reports and the purchase of a new printer, but preferred a condensed form of each employee account. Dave Nyberg. FIR Crreen - Floodway Reduction Mr. Nyberg gave a brief overview of the floodway reduction process and touched on a letter dated January 22, 1999. The Council explained the Lake Area Utilities (6995 20th Avenue) property was a potential site for the public works building. Mr. Nyberg explained the property drainage status and that in 1993 a culvert was installed under CSAH 54 to allow drainage to the creek, thus mitigating the water from the property. In addition, the application process to remove the prospect site from the floodway status is lengthy and removal from the floodway is not guaranteed. Also, removing the floodway status from the property does not remove the property from the floodplain status, but according to City Ordinance construction and improvements are 2 permissible in the floodplain. Mr. Nyberg explained the earlier approved $850 was designated for work performed to date. Continuing work would include contacting FEMA and requesting an LOMR (Letter of Map Revision) and working with other agencies. The Council requested a quotation from Mr. Nyberg to continue in his effort to remove the Lake Area Utilities from the floodway. Mr. March suggested in the interim the Council explore other possible properties for public works. The Council noted that the removal of the property from the floodway will benefit the property owner and the City. CONSIDERATION OF MINUTES January 13 1999 Council Meeting Minutes Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the January 13, 1999 Council meeting minutes as noted. Motion carried unanimously. January 20, 1999 Special Meeting Minutes Motion by Ms. Brenner and seconded by Ms. Nelson to approve the January 20, 1999 Special Meeting Minutes as noted. Motion carried unanimously. Police Officer Jensen was present to introduce newly hired Police Officer Glen McCarty. Ms. Brenner requested the Police Department enforce the Snowmobile Ordinance and restrict redirecting snowmobile traffic from Main Street to Mill Road. Officer Jensen stated he will reiterate the concerns to the officers, but he wasn't aware of officers redirecting snowmobile traffic. PAYMENT OF CLAIMS Centennial Fire District Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the Centennial Fire District's payment of claims. Motion carried unanimously. The City of Centerville - January 14 - 27 Motion by Mr. Sweeney and seconded by Mr. Travis to approve the City of Centerville's receipts and disbursements. Motion carried unanimously. SET AGENDA * EDC Committee • Police Committee 3 Motion by Ms. Brenner and seconded by Mr. Travis to approve the set agenda as noted. Motion carried unanimously. PETITIONS AND COMPLAINTS None UNFINISHED BUSINESS •eci•1 eP-rmi . ' - Kind -r• . e -nt- R- h -i Pr.. i - L Mr. Gerald Rehbein (Rehbein Properties, LLC) was present to request SUP approval for a kindergarten center north of Main Street on 20th Avenue. The Council discussed adding contingencies to the proposed SUP. Specifically, the Council requested the SUP include a chain link fence to buffer the playground from the ponding area. Motion by Mr. Sweeney and seconded by Ms. Nelson to approve the Special Use Permit and to incorporate a chain link fence to buffer the playground area from the pond. Motion carried unanimously. Water Interconnect Mr. Peterson gave a progress report on the water interconnect between the cities of Lino Lakes and Centerville. Mr. Peterson explained a Joint Powers Agreement (JPA) dated March 20, 1998 was drafted to connect the 70 -ft distance between the current pipes. Furthermore, during a phone conversation, Mr. John Powell (Lino Lakes Engineer) stated the Lino Lakes Council is in agreement with the current draft copy of the contract and it is ready to be signed. Mayor Wilharber mentioned the document was not signed because of the associated cost and ultimate control of the interconnect. Mr. Palzer noted both cities elected to have a telemetry system which was a costly feature. Mr. Peterson referred to a 1998 feasibility report which indicated the telemetry system cost nearly $55,000. The Council directed Staff and the Engineer to work with Lino Lakes staff to arrive at an agreement and bring the issue before the Council, Cedar Street Park Mr. March updated the Council on Ceder Street Park. The County requires tax forfeiture property to be sold at the current market value. Therefore, if the City elects to transfer the park designation to another use, then the City will be expected to pay the fair market value for the parcel. Mr. March noted no action is required since the update was for informational purposes only. NEW BUSINESS Special Use Permit (SUP) - Goetz Landscaping and Irrigation 4 Ms. Brenner initiated discussion on Goetz Landscaping and Irrigation's request for a SUP. The Council discussed questions regarding the Planning and Zoning Commission's intent to make recommendation to the Council. Mr. March stated that Ms. Linda Broussard- Vickers removed herself from the Planning Commission discussion due to a conflict of interest. Moreover, during phone conversation with Linda Broussard- Vickers she stated that the Planning Commission's intention was to make recommendation to the Council for the Goetz Landscaping SUP approval. Ms. Brenner referred to the zoning ordinance and the proposed business in the Industrial District. Specifically, greenhouses and nurseries are permitted in the R1 (Rural Residential) District, not Industrial. Mr. March explained that the Planning Commission allowed the landscape business to be considered as a "Use Permitted on Special Use Permit" under supply yards. Supply yards are identified as a similar use under the Industrial District. Historically, commercial districts abut residential properties and the storage of a bobcat and piles of rocks may not be aesthetically pleasing to adjacent residential property. Mr: Hoeft interjected that the Planning Commission can recommend approval, denial, or offer no comment to the Council. The Council should determine the principal use and the principal structure use for a property, then they should determine if the use is permitted or a principal use. Another district's regulation has no barring on how the City authorizes a district use. Mayor Wilharber noted the primary building will be an office which is permissible under the Industrial District. Ms. Brenner requested clarification of Ordinance 44A (Building Design) and the building materials permissible for industrial structures. Mr. Palzer replied that the primary building is to be constructed within Ordinance 44A guidelines. Motion by Mr. Sweeney and seconded by Mayor Wilharber to approve the Goetz Landscape and Irrigation SUP. Mr. Palzer stated the Ordinance allows accessory buildings to be constructed of the same like material of the primary structure. The greenhouse proposed will not pass the building code. Mr. Hoeft stated granting the SUP only applies to the concept approval, not the building design. The site and building plan will need Council approval. Sweeney, Wilharber, Travis and Nelson - aye. Brenner abstained. Motion carried. 1999 Goals and Objective Mr. March presented a list of goals to the Council. Ms. Gaustad confirmed Ms. Nelson's suggestion that the City Attorney had received a copy of the proposed City Code for his review and reply. Ms. Nelson suggested the Council review goals prior to the adoption of the budget. Mayor Wilharber read aloud the 1999 Goals and Objectives: City Water/Interconnect 5 Economic Development Public Works Facility Park Development Police Stability City and Resident Communication Council, Staff, Committee Communication Grant Submittal Computer Networking Youth New Water Tower 21st Avenue Ordinance Review Downtown Revitalization/Design Team Y2K Contracts Environment Cedar Street Park COMMITTEE REPORTS EDC Committee Ms. Brenner addressed the Council and referred to a section in the January ECD Minutes. The EDC Committee would like the City Council's approval to set up guidelines and voting structure for the Business Person and Citizen of the Year award. Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the EDC Committee to set up guidelines and voting structure for the Business Person and Citizen of the Year Award. Motion carried unanimously. Mayor Wilharber reported a Tri -City Police meeting is scheduled for Tuesday, February 2, 1999 at 6:00 p.m. ADMINISTRATORS REPORT Mr. March touched upon the Council's informational tour on February 18 and list of major documents available at City Hall. A letter from Paul Palzer on the pubic works building Mr. Palzer refreshed the Council that they suggested to obtain a new Public Works site, especially with the growth the City is experiencing. The Council discussed the February 18 tour of the City and visiting specific areas of interest. Particular areas of interest are the Fire Department, Police Department and two potential Public Works sites. 6 Ms. Nelson suggested items listed on the consent agenda be read aloud for the viewing audience. CONSENT AGENDA None ADJOURNMENT Motion by Mr. Sweeney, seconded by Ms. Nelson to adjourn. Motion carried unanimously. The January 27, 1999 Council meeting adjourned at 8:10 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 7 February 4, 1999 Mr. Jim March, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. March: This is a second follow -up letter to my verbal notice Thursday, January 28, 1999 that I have accepted a position as Deputy Clerk with the City of Lauderdale, MN. Even though it is necessary for me to leave my full -time status as Administrative/Planning Intern with the City of Centerville as of Tuesday, February 9, 1999 (pending approval of the Lauderdale City Council), I would be interested in remaining with the City of Centerville in a limited capacity as a part -time Administrative/Planning Intern with flexible hours. I would request that my interest in this matter be conveyed to the City Council and considered for approval at the Wednesday, February 10, 1999 City Council Meeting. If approved I would continue to use my skills and abilities in municipal government to assist the City with a variety of projects as they are assigned. I feel that my continued employment with the City would be financially feasible as well as beneficial in the areas of grant writing, Y2K and economic development. Thank you for considering this matter. Sincerely, James Bownik Administrative/Planning Intern Considerations for The Centerville City Council and The Parks and Recreation Committee Regarding Parks, Trails, and Lakes To: Centerville City Council Parks and Recreation From: Parks, Trails, and Lakes group, Design Team Volunteers Date: February 3, 1999 Design Team Volunteers interested in Parks, Trails, and Lakes have met several times. In the most recent meeting, the group met with the Parks and Recreation committee and city administrator, Jim March, to learn of their plans and to ask questions related to parks, trails, and lakes. The group wants to thank Parks and Recreation and Jim March for their time and outpouring of information. The Parks, Trails, and Lakes group has formulated some recommendations for your consideration. The group sees many opportunities and they want to be sure these opportunities do not get away. The group has done its best to think of the community as a whole, and put forward suggestions that are both desirable and doable. These items were developed just after the joint meeting with the Parks and Recreation committee, and they should fit well with the current plans of Parks and Recreation. Before getting into the more extensive lists, here are the time critical recommendations most applicable to the City Council and Parks and Recreation. SUMMARY OF OPPORTUNITIES THAT NEED IMMEDIATE ATTENTION (marked ** below): A.Application for Cooperative Trail grant for Anoka Park connection to Lamotte Park. Due in February (see below, #1 under Trails). B.Acquisition of Water Utility property near Lamotte Park to enhance the Park with lakshore and a possible fishing pier (see below, #1 under Lakes) C.Acquisition of downtown lake property to provide a "town square" along the lines of the Design Team drawing (see below, #5 under Trails, and #2 under Lakes). D.Park equipment grants (see below, #1 under Parks) E.Park grants. (see below, #2 under Parks) F.MnDOT help and/or funding with landscaping - this may not need immediate attention, but early application can't hurt (see below, #4 under Parks). G.Again, the Parks, Trails, and Lakes group offers the city their assistance in any way possible to help bring about the goals mentioned below. We may have people who might help draft applications, volunteer to help with planting, etc. Below are roughly prioritized separate lists for Trails, Lakes, and Parks. Those items marked with a ** are the items above that are described in more detail below, and these items are deemed most important to discuss with the City Council and Parks and Recreation now. Trails 1.* *Connect the Anoka Park trail to Lamotte Park. The current drawing of Lamotte Park does not show a trail connection. but in the meeting with Parks and Recreation, the obvious first priority is to connect the Anoka Park trail with the Lamotte Park parking lot. This would be a trail on the western side of Lamotte Park from the south end to the parking lot at the north end. From there, the trail might go east, in an eventual connection to the Centerville Interceptor easement and/or north possibly through or on the edge of the church property to the heart of downtown. Jim March explained that there is a Cooperative Trail grant for up to $50k with a 1:1 match that could be used for this trail, however. applications are due in Febnrarv! It would be a shame to miss this grant as it sounds like it would apply perfectly. 2.From Lamotte Park try to run a trail through or on the edge of the church property. This suggestion attempts to keep the trail off of the road and away from residential housing. Perhaps someone could work with the church to find some mutually beneficial arrangement. For instance, perhaps the church would allow the trail if they could use the school for class space. The group identified a person who might pursue such arrangements. 3.Attempt to ensure a connection to the Wargo Nature Center. A connection to Wargo will most likely happen as long as #1 happens. Anoka Parks have plans for the trail that would connect at Lamotte Park to snake through the park and reach Wargo. 4.Connect to a possible Hugo trail. There are apparently plans for a trail to go from St Paul to Duluth through Hugo. A connection to that trail might be possible from 20` on a possible "Greenway" along Clearwater Creek east,or, perhaps it will have to run on County 14 east to Hugo. In any case, according to Jim March. there are plans to add another pipe to an easement area just south of Lamotte Park straight east to 20 This is apparently called the Centerville Interceptor project and offers an opportunity to put a trail running east/west between Centerville road and 20 starting just south of Lamotte Park. With the digging scheduled for the new pipe, a trail could be consturcted for not much more money. Now would be the time to install the trail, before the land to the south is developed. This trail is highly recommended for two reasons. First, it will allow Centerville residents safe and convenient access to Lamotte Park. Second, when a connection is made to the Hugo trail, this route is tied nicely to the Anoka Park trails and it offers a route that is not near a busy street. It also runs close to a possible Greenway route, if that ever happened. 5.* *Complete a circle route around Centerville Lake. Property just north of the rectory seems available for purchase. Anoka County is apparently acquiring this property. This land is key to the Design Team idea allowing access to the lake as a scenic overlook and a route for a trail to circumnavigate Centerville Lake. If at all possible, this land should be acquired for those purposes. 6.Investigate other possible trails or loops in the city. 20 street may offer some trail possibilities, and there may be other areas where trails may be desirable. This is just a reminder that other areas not yet considered might offer trail possibilities. Lakes 1.* *Provide lake access and a fishing pier at Lamotte Park. Jim March explained that some St Paul Water Utility lakefront may be available for purchase. and that it is right across from Lamotte Park. The timing and opportunity couldn't be better! Public parking will be available in Lamotte Park and a fishing pier would be ideal. Jim explained that a $20k grant is available from the DNR. Peltier Lake has a fishing pier because of similar grant funds that were available. 2.* *Provide lake access and an overlook downtown. As explained in the trails section #5, lakeshore property just north of the rectory is key. If this property is not acquired now, the city or Anoka County may never get another chance. I believe Jim March said there was a Natural Scenic grant that might cover some of this cost. 3.Provide a connection between the lakes. When County road 14 might be reconstructed as it will need to be at some point, pursue plans for a bridge to allow small boat traffic between the lakes. The bridge should also provide for bike traffic to allow the circular route around Centerville Lake. Parks 1.* *Equipment grants. Jim March explained that Outdoor Recreation grants are available for playground equipment, shelters. etc. 2.* *Park Grants Jim March explained that there may from $50k to $250k available for certain redevelopment or developments of parks. 3.Don't necessarily completely pave the Lamotte Park parking lot. Lamotte Park has a large parking lot. Here's an idea to consider: instead of paving the whole parking lot, consider using special "blocks" that allow grass to grow between them. For, say, one fourth to one half of the lot, use normal paving as grass could not take constant use. But, the lot appears to be sized for the biggest anticipated gathering, and for those occasions, parking on the "blocks" would probably work very well. This allows more area of the park to look green, and, in addition, would reduce hard surface runoff pollution for the nearby lake. 4.* *Landscaping. Jeff Gibbens pointed out that the Minnesota Department of Transportation, where he works, has programs to help communities with landscaping. There were several conditions. Although not directly in Centerville, the program might provide resources to help with landscaping that would better hide 35W from certain areas in Anoka Park and also the city of Centerville - people on Peltier lake, for example, are well aware of 35W. Conditions include a need for volunteers for planting, property adjacent to DOT property, an official request from local government, among others. These MnDOT programs offer an opportunity for funding that should be pursued. It was the feeling of the group that we should start with high expectations and only lower them if we have to. The timing of the Design Team suggestions, Anoka County Park plans and improvements, Lamotte Park plans, and other coincidental activities offer once in a community lifetime opportunities that should not be missed. Please help make these dreams come true. Current and future residents of Centerville will be thankful. Thanks to everyone participating in the most recent Trails, Parks, and Lakes meeting: Jeff Gibbens, Mary Kupher, Chuck Brenner, Shelly LaBarre, Robert Goldsmith, and Wayne LeBlanc And the meeting before that: Jenifer Kacznutrsk i„ Lori Dorn, Shelly LaBarre, Molly Nelson, Hatem Qamhieh, Kalib Gallegos, and Wayne LeBlanc And the meeting before that: Erick Marshall, Rick Paulsen, Gary Barott, Shelly LaBarre, and Wayne LeBlanc e r terviffe 1880 Main Street • Centerville, MN 55038 Established 1857 (612) 429 -3232 • Fax (612) 429 -8629 February 11, 1999 Rice Creek Watershed District Attn : Tony Brough 3585 Lexington Avenue North, Suite 330 Arden Hills, MN 55126 -8056 RE: Permanent Monitoring Station on Clearwater Creek Dear Mr. Brough, The Centerville City Council reviewed your request in seeking to establish a permanent monitoring station on Clearwater Creek located to the south of Centerville City Hall. The Centerville Council is supportive of this idea. The City expects that the RCWD would be responsible for the costs of operation, maintenance, liability etc. At this time, I do not know a feasible route for extending electricity and a phone line to the site. I trust you will be contacting the appropriate utility contacts to discuss the necessary installation. The City would prefer that any underground installation be routed around our parking lot. If you have any questions, please feel free to contact me at 651- 429 -3232. Sincerely, 4 im March City Administrator cc. City Council CITY COUNCIL MEETING AGENDA WEDNESDAY, FEBRUARY 10, 1998 6:00 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) III. APPEARANCES IV. PAYMENT OF CLAIMS 1. The City of Centerville January 27 - 31 2. The City of Centerville February 1 -10 3. Centennial Fire District V. SET AGENDA VI. PETITIONS AND COMPLAINTS VII. UNFINISHED BUSINESS 1. Union Contract 2. Cedar Street Park 3. CPLPD Tri -City Task Force VIIL NEW BUSINESS 1. Special Use Permit - Lloyd Drilling 2. Rezone Request - R & R Leasing 3. Water /Sewer Comprehensive Rate Analysis 4. Peltier Lake Drive Tree Removal 5. Northern Forest Products - TIF Payments 6. Minutes/Meeting Recording Policy 7. Purchase of Telephone Headphones 8. Council Agenda Items Due Time DC. CONSENT AGENDA X. ADMINISTRATORS REPORT XI. CONSENT AGENDA 1. January 27, 1999 Council Meeting Minutes XII. ADJOURNMENT • t erviCle 1880 Main Street • Centerville, Ma( 55038 Established 1857 (612) 429 -3232 • gat (612) 429.8629 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA NOTICE OF SPECIAL MEETING ON THURSDAY, FEBRUARY 18, 1999 AT 9:00 A.M. TO NOON NOTICE IS I-IEREBY GIVEN that the Centerville City Council will hold a special meeting to explore potential sites to relocate the Public Works/ Building Inspection Departments. The meeting is scheduled for Thursday, February 18, 1999, at 9:00 a.m. to Noon, at City Hall, 1880 Main Street, 7297 Main Street, 6995 20th Avenue, Cedar Street Park and the City's Public Works Building at 1694 Sorel Street. The purpose of the special meeting is to discuss and consider the purchase of property and buildings to relocate the Public Works/Building Inspection Departments. The meeting is opened to the public and all are welcome to attend. Do not hesitate to contact the City Clerk by telephone at (651) 429 -3232 or facsimile at (651) 429 -8629 if you have questions or if you need additional information regarding this matter. DATED:. February 10, 1999 SIGNED: Ry -Chet Gaustad, CMC City Clerk CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING FEBRUARY 2, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting on February 2, 1999, at City Hall, 1880 Main Street. PRESENT: Chairwoman Kathy Welk Commission Members: John Buckbee Al LaMotte Brian Hanson ABSENT: Linda Broussard Vickers STAFF: Ry -Chel Gaustad, CMC City Clerk Paul Palzer, Building OfficiaiPublic Works Director *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ROLL CALL Chair Welk called the February 2. 1999 Planning and Zoning Meeting to order at 7:05 p.m. PUBLIC HEARING (S) allONSIONEllar Mr. Gerald Rehbein (R &R Leasing) gave an overview of a request to rezone 10 acres known as 7305 20th Avenue and 7353 20th Avenue from R5 to PUD (Planned Unit Development) - R2. Mr. Rehbein mentioned that the proposed town home ratio is 3 -to -I (three units per acre). Moreover, the PUD assists in preserving the unique features of the property, such as the wetlands. The City of Lino Lakes zoning ordinance states, the area east of 20th Avenue is scheduled for high density development. Furthermore, the PUD permits fifteen structures on 10 acres. Whereas, the R2 district regulations permit 29 structures on 10 acres and the R5 district regulations permit 25 structures. Mr. Rehbein commented senior citizens are demanding maintenance free, one -level town homes such as in the proposal. The proposed town home development will be an increase to the tax base compared to an R5 subdivision. In short, the proposed town home development would accommodate senior citizens and will be a sound tax base for the city. Mr. Rod Henslin (1967 73rd Street) distributed a packet of information and a petition signed by eight (8) property owners that request the Commission deny the rezone request for various reasons (see attached). Mr. Henslin touched upon each exhibit in the information packet. Ms. Maria Haugen (1994 73rd Avenue) stressed concern that the city needed to address safety 1 issues pertaining to traffic access from 20th Avenue into the development, since traffic flows at 55 mph. Ms. Gail Nadon (1984 73rd Avenue) noted concern that there is no designated park area and with the growth of the area there is no other access to play ground areas except via 20th Avenue. Ms. Jennifer Steward (1995 73rd Avenue) suggested a berm or trees be incorporated to buffer the R2 development from the town home development. Mr. Patterson questioned what trees would be saved or planted and what would happen to the drainage. Mr. Rehbein didn't plan to remove the trees on the property line and ultimately would not hinder the drainage. Ms. Steward felt that Mr. Rehbein's development should comply with the same 35' rear year setback requirement as the R2 district. Mr. Palzer explained with a PUD the developer works with the City on special issues including the setback requirements and wetlands. Mr. Dale Runkle (Bright Keys) explained that the proposed twin homes are single level units, that "'range 1220 sq. ft. to 1300 sq. ft. without the garage. The Bright Key development plans to price each unit around $130,000. Ms. Denise Saxton (1949 73rd Street) voiced a concern about mitigating the drainage from the existing development. Mr. Patterson questioned Staff if there is a street light maximum. Mr. Palzer replied that street lights are spaced every three houses. However, the City pays for street lights and is considering eliminating some street lights. Mr. Buckbee questioned why is the width of the proposed streets are thinner than normal and why are there fewer setback requirements than in the R2 district. Mr. Rehbein commented that the streets are the same width as in the Willow Glen development and the setbacks are negotiable within a PUD. The PUD preserves the natural setting within a development. Thus, some of the setbacks are less than the R2 requirements. Chair Welk replied that the City reserves the right to request park dedication funds or park land. Also, the PUD is designed to embrace the natural settings of the parcel. Chair Welk read aloud Ordinance #4 51.01 PURPOSE. T. enco rage a more creative and efficient development of land and its improvements through the preservation of more restrictive application of zoning requirements such as lot sizes. height and building setbacks while at the sa e time meetin• the tandards and .0 •oses of the com•rehensive plan and .re erving the health safety and welfare of the citizens of the City. 2 Mr. Buckbee moved to close the public hearing. Mr. LaMotte seconded the motion. Motion carried unanimously. Variance Request - Matt Vesel - Table Mr. Buckbee moved to table Mr. Vesel variance request until the March Meeting. Mr. Han own seconded the motion. Motion carried unanimously_ APPEARANCES Mari Nelson - Planning and Zoning Liaison Ms. Gaustad introduced Councilmember Mari Nelson as the Planning and Zonings Council Liaison. Chair Welk and the Commission welcomed Councilmember Nelson. Future Variance Request - Paul Wolf (6933 Sumac Court) Ms. Gaustad introduced Mr. Paul Wolf who was present to receive the Commission's guidance on pursuing the construction of an accessory building on his corner lot. Mr. Palzer explained that according to Ordinance 4 (34.05 -02 and (34.06 -1), the ordinance allows accessory buildings to be construction in a rear yard. However, an exception to the ordinance is a corner lot, which has no rear yard (two front yards and two side years). In addition, Mr. Hoeft recommended the Planning Commission conduct a public hearing for a variance request at no charge to the citizen. ACTION ITEMS Ms. Gaustad reported that Mr. Dean Johnson hoped to address the Commission prior to the March 2, meeting to give an update on proposed Ordinance #4 and Ordinance #8. Furthermore, Mr. Johnson requested to meet at a6:00 p.m. workshop. Mr. Buckbee moved • set the worksh• . for March 2 1999 at 6:00 n.m. Mr. Hanson ec•nded the motion. Motion carried unanimously. DISCUSSION ITEMS Chair Welk concured with Mr. Buckbee s desire to maintain the R5 minimal lot size of 17,500 sq. ft. Mr. Buckbee added although the wetlands are an issue, the R5 lends to the area and is keeping with the Comprehensive Plan. Mr. LaMotte explained that the town home concept is selling well and Centerville seniors are looking for this living option. Moreover, the PUD is fine but if the density was decreased slightly it may be more marketable. Mr. Buckbee commented the density is too high. Mr. Hanson commented granting variances for the small rear yards or a short driveway may present future 3 problems. Basically, too many units in too small an area. Mr. Buckbee moved to recommend to the Council not to approve the propo ed s rezone request from R5 to R2 PUD. Mr. Hanson seconded the motion. Buckbee - Hanson - Welk - aye LaMotte nay. Motion carried. Consider Amendment to Ordinance #5 Discharge of Firearms - Tabled March Agenda Items Ms. Gaustad gave a recap of March Agenda Items 6:00 p.m. Workshop Paul Wolf - Variance Goetz Landscape - Variance Matt Vesel - Variance CONSIDERATION OF MINUTES August 4, 1998 Planning and Zoning Meeting Minutes October 6, 1998 Planning and Zoning Meeting Minutes January 5, 1998 Planning and Zoning Meeting Minutes Mr. Buckbee moved to table the Planning and Zoning Minutes. Mr. Hanson seconded the motion. Motion carried unanimously„ Councilmember Nelson asked the Commission members what their recommended intentions were regarding Goetz Landscapes Special Use Permit (SUP) request. The Commission conveyed, its intension was to clean up the loose ends and then forward the SUP request to the Council. Councilmember Nelson expressed her appreciation for each member's dedication to the City and noted that the Council addressed and approved Goetz Landscapes SUP. ADJOURN Mr. Buckbee moved to ado rn the Febru. 2 1999 Plannin• and Zonin• m-etin• at 8:50 ..m.. Mr. LaMotte seconded the motion. Motion carried unanimously. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 4 ANNOTATION DATE: February 5, 1999 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Council Agenda Items Due Time As you know, Staff compiles informational packets for City Council Meetings and distributes them the preceding Friday. Currently, Staff receives requests to include items on the Council Agenda through Friday afternoon. This can make it difficult for Staff to complete and distribute informational packets in a timely matter. It is my recommendation that Noon on the Thursday preceding City Council Meetings be considered as the deadline for submitting items to be included on the Council Agenda. This would make completing and distributing City Council packets on Fridays more manageable. I would also recommend that no addition items be added to the agenda after the passing of the deadline without the consent of the City Administrator, as well as the removal of agenda items in which information was not provided. February 4, 1999 Mr. Jim March, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. March: This is a second follow -up letter to my verbal notice Thursday, January 28, 1999 that I have accepted a position as Deputy Clerk with the City of Lauderdale, MN. Even though it is necessary for me to leave my full -time status as Administrative/Planning Intern with the City of Centerville as of Tuesday, February 9, 1999 (pending approval of the Lauderdale City Council), I would be interested in remaining with the City of Centerville in a limited capacity as a part -time Administrative /Planning Intern with flexible hours. I would request that my interest in this matter be conveyed to the City Council and considered for approval at the Wednesday, February 10, 1999 City Council Meeting. If approved I would continue to use my skills and abilities in municipal government to assist the City with a variety of projects as they are assigned. I feel that my continued employment with the City would be financially feasible as well as beneficial in the areas of grant writing, Y2K and economic development. Thank you for considering this matter. Sincerely, James Bownik Administrative/Planning Intern JAN 1 9 1999 WASTE MANAGEMENT 10050 Naples St. NE Blaine, MN 55449 (612) 890 -1100 (612) 783 -5477 Fax January 14, 1999 Ry -Chel Gaustad City of Centerville 1880 Main Street Centerville, MN 55038 RE: Customer Complaints I am pleased to inform you I have not received any complaint calls from Centerville residents for December 1998. However, I have had a few customers listed on our dispatch log for missed collections. In the case of a resident being missed on the route we collect the missed at the end of the route and/or the following Monday. I will begin sending the customer complaint logs to the city on a monthly basis for your review. If you have any questions please feel free to contact me at 612 -483 -5444. Respectfully Submitted, 4 4' ,Jik' tgriever Ronald P. Gersdorf Municipal Marketing Manager Waste Management of MN A Division of Waste Management Minnesota lr r;i, Sonestmp, Potent. Anderlik and Associares. Mt rs an Al formative Action. Equal OPponuniry Employer B onestroo '.ine pals Otto G. Bonestroo. PE. • Josepn G AnderI k, PE. • Marvin L. Sorvala. PE. • Rtchard E. Turner. PE. - Glenn R. Cook. PE. • Robert G. Schun cht. P.E. • Jerry A. Bourdon. PE. • Rosene Robert W. Rosene. P.E. and Susan M. EDerlin, C.P.A. Senior Consultants Astocuate Princ pals Howard A. Sanford. PE. • Keith A. Gordon. PE. Robert R. Pfeffe .PE. • Anderlik & Rgnard W. Foster, PE. • David O. a PE. • Robert C. Russek. A.I.A Mark A. Harsco r. P.E. • l icnaer T Rautrnann, PE • Ted K.Field Field. PE. • Kenneth P Anderson. PE • Mark R. Rolls A ssociates Sidney P W ll atr to P.E. LS. • Robert F Kotzmrtn • Agnes M. Ring • N c-.ael P Rau. P Allan Rick Schmidt. PE. Engineers & Architects Offices' St. Paul. Rochester, 'Willmar and St Cloud. MN • • Milw ?ukee. ` :Gen www -0ereztroo.com • January 25, 1999 Ms. Susan E. Fussell, P.E. Metro Land Surveying & Engineering 332 County Road D Little Canada, MN 55117 Re: Kindergarten Building — Grading/Erosion Control Plan Review City of Centerville BRA File No. 616 -99 -100 Dear Ms. Fussell: We have reviewed the above - referenced plans dated January 13, 1999 and have the following comments and corrections: 1. Catch Basin #1 is shown only 1.6 feet deep from gutter line to invert. This must be changed to at least 2.2 feet to account for the 15" pipe, pipe thickness, adjustment rings, and casting. 2. Two separate water services are stubbed out to the property line near the northeast corner of the building. It appears the southerly 6" PVC will be used for the Kindergarten Building. The valve box for the northerly service will fall in the blacktop driveway. Recommend leaving this cover below grade, so there is no confusion with the adjacent 12 -inch main line valve box. 3. Insulation will need to be placed over the 6" PVC water service from the existing 12" main to the building. The proposed ditch on the west side of 20 Avenue will reduce the ground cover over the service line. 4. At the northwest comer of the parking lot, it appears the runoff from the pavement will pass through a dropped curb to get to the sediment pond. Show these drops on the grading plan. 5. The proposed ditch along 20 Avenue, at the northeast corner of the parking lot is shown 10 feet deep. This is a safety issue and is not acceptable. As shown, water will pond in the ditch to elevation 900.45 (5' deep between the road and parking lot). Slopes from the lot to the ditch are close to 3:1, with no flat boulevard area behind the curb. Possibly shift the lot south to reduce the steep slopes. 2335 West Highway 36 • St. Paul, MN 55113 • 651 -636 -4600 • Fax: 651 - 636-1311 Ms. Susan Fussell, P.E. Metro Land Surveying & Engineering January 25, 1999 Page 2 6. The grading plan does not show spot elevations north of the north property line. These are needed to determine drainage from the adjacent property on the north. Please provide this information. Additional comments regarding the sediment pond and weir structure will be submitted this week. If you have any questions, please feel free to contact me at (651) 604 -4868. Yours truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES INC 74 Thomas W. Peterson TWP:dsb cc: Mr. Jim March, City of Centerville Mr. Paul Palzer, City of Centerville • FEB 05 '99 02:23PM LEAGUE OF MN CITIESS P.I. ki M FRIDAYFAX Number 5 A weekly legrs/ative update from the League of Minnesota Cities February 5, 1999 Highlights from this week, what's ahead next week Stale Auditor releases The League has sent a letter, The two bills have very little nonprofit report along with the relevant sections common ground beyond return - This week the State Auditor's of the report, to the mayor and ing money to Minnesota taxpay- Office released their report on administrator /clerk of each city ers. The plans would distribute the creation of profit and non- cited In the report. Because of the money very differently to profit corporations by local units the disagreement regarding the taxpayers of various Income of government. A 1997 law effect of the sunset provision, it levels. If the Serrate passes prohibited the future creation of may be necessary for the Legis- the sales tax rebate as expected, corporations by local units of lature to take action to prevent a conference committee will have govemment unless such authori- the authority for the existence of to hammer out a compromise. zation was expressly permitted these corporations to be cast into A quick resolution is unlikely. under state statute. doubt. The League has dis- cussed the issue with several State design oversight The law was generally silent key legislators In an attempt to of certain local projects regarding the effect of the law find a legislative solution. If your Rep. Andy Dawkins (DFL -St. on existing corporations. Be- city has one of these corpora- Paul) has Introduced a bill, N.F. cause of this ambiguity, the tions, watch your mall for more 395, that would require munlci- 1998 Legislature passed a law information. paiities to request a primary requiring the auditor to survey designer from the state designer local governments to find out Rebate update selection board. The requirement information about corporations The stage is set for the first would apply to any construction created by local government. major showdown between the project over $2 million it al least The survey results released new administration and the one -third of the cost Is from a this week indicate cities, Legislature. The House yester- state grant or loan. The state counties, and schools through- day passed a billion- dollar In- designer selection board cur- , out the state have created come tax rebate with a potential rently reviews state agency 99 corporations. $400 million additional property construction projects. An agency tax rebate if more projected must petition the board for The 1998 law also included a revenues become available In selection of designers who provision that explicitly author the February budget forecast. are interested in working on rized existing corporations to The Senate is moving a rebate the project. The board ultimately continue to operate. This explicit bill that dosely minors the will select the project's primary authorization sunsets on June governor's sales tax rebate designer. 30, 1999. The auditor concludes proposal. the authority to operate these corporations will expire on July 1, 1099, although the League disagrees with this opinion. For mare inJormadon en arty legislative issues, contort gay member of the league of Minmemela Cities lser7ovenrmental Relations teen. FEE W '99 62!24PM LEAGUE OF MN CITIES P.2 • FRiDAYFAX FEBRUARY 5, 1999 —Pna2 League seeks member Input group, as well as two state Hearing on distribution of on bill to provide latitude in agencies, is Investigating to tax penalties and interest filling vacancies determine the degree of potential The Property Tax Division of the Rep. Mark Buesgens (R- Jordan) bleacher safety issues across House Tax Committee, Chaired has introduced H.F. 182, which Minnesota by Rep. Ron Erhardt (R- Edina), would give cities the discretion will take up H.F. 220 at 10 a.m., to hold a special election to fill The Minnesota Building Codes Monday. The bill, sponsored a vacancy when there are more and Standards Dept. is sending by Rep. Loren Solberg (DFL- than three months remaining notices to communities that have Bovey), Rep. Henry Kalis (DFL- ol the unexpired term. The bill adopted the state building code, Wafters), and Rep, Ted Winter would leave in place the current alerting them to potential prat- (DFL- Fulda), would amend the procedure that calls for appoint- lams with older bleachers. The distribution of property tax penal - ment, but would allow cities Minnesota Health Dept.'s Injury ties and interest among local lo hold a special election to and Violence Prevention Unit governments. Currently, penalties fill such vacancies. will be reviewing the accidents and interest on delinquent prop - to determine common elements erty taxes and special assess - The League often receives that should be addressed, as ments are split 50-50 between inquiries from cities about well as surveying other states to the county and school district. the procedure for filling vacan- determine whether similar acci- H,F. 220 would distribute these cies in elected office and has dents are occurring elsewhere. penalties and interests to all local offered to solicit comments If cities have questions regarding taxing jurisdictions in proportion from cities on this matter. bleacher safety, please contact to their share of the total property Please call, fax, or e-mail Ann Ellen Longfellow, LMCIT Loss tax levy. The average city in Higgins at (651) 281 -1257/ Control oi Atttoo) Attorney, 800) 925- Minnesota of the iced levy in phone; (651) 215 - 4114 /fax; or ahlggins@lmnc.orgle -mail. 1998. House hears city administra- Bleacher reviews expected tive hearing process Veterans' preference bill across Minnesota The LMC proposal for establish- to be heard Feb. 9 Representatives of a citizen's ing an administrative hearing The House Governmental Opera - group galvanized by recent process to enforce civil ordi- Lions and Veterans Affairs Com- tragedies Involving children nance violations was heard mittee will hear H.F. 279, the falling through or off of bleachers Wednesday in the House Local veterans' preference bill contain - are expected to visit many Minne- Government Committee, The ing LMC Initiatives at 8 a.m. on sota cities. The death of 6 -year- committee generally embraced Feb, 9 in the Basement Hearing old Toby Lee of Mound at the the concept of a less intimidating Room of the State Office Build - Hutchinson Civic Arena and the method for dealing with civil ing. City officials are encouraged injuries sustained by 2- year -old ordinance violations. Neverthe- to attend or contact committee Madlsson Larson at Bemidji less, with the Bench still uncle- members urging their support of State University's gymnasium cided on their position on the bill, the LMC timeline language. have sparked public conCem the bill was continued indefinitely. (See page 6 of the Jan. 27, about bleacher safety. This 1999, Cities Bulletin for more information on the bill. See the Jan. 8, 1999, Cities Bulletin for the list of committee members.) Fa more infnmahon on dry legislative Issas, contact Gay member of the League of Mlanesala Citio IMorgoven,mtNal Magma sear. NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE February 3, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on February 2, 1999 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Don Bahneman Doug Porter - Arrived at 6:35 Terry Sweeney Absent: Steve Brown Dale Larson Staff: Jim March Jill Lien ROLL CALL Michael Navin suggested we start the meeting with introductions of the Park/Trails and Lakes subcommittee. Starting with Michael Navin and continuing around the table as follows: Wayne LeBlanc, Don Bahneman, Jim March, Jeff Gibbons, Jill Lien, Terry Sweeney, Rob Goldsmith, Shelly LeBarre, Doug Porter, Mary Kupfer and Chuck Brenner. Wayne LeBlanc mentioned he had combined the Park and Trails subcommittee with the Lakes subcommittee. Mr. March briefly explained he had invited the two subcommittees to the Park and Recreation Meeting to explore what Park and Recreation and the subcommittees could do in relation to the parks, trails, lakes and all of the grants available. After a lengthy discussion, the Park and Recreation Committee adjourned to the conference room to begin the regular Park and Recreation meeting. The Park and Recreation Committee officially began at 7:35 p.m. CONSIDERATION OF MINUTES ,_. • • •9 a - - - r. u'•. - - tabled, APPEARANCES Michael Navin briefly introduced and congratulated Terry Sweeney as the Park and Recreation liaison. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Community Skate Night Mr. Navin questioned how the attendance has been at the community skate night. Jim March explained the last two weeks have been very good. Last week Aimee Fairbrother worked at the rink; she had mentioned there were 40 - 45 people. Jill Lien listed the nights as follows: Jill and Aimee worked the first Sunday. The second Sunday was canceled due to weather. Aimee worked the third Sunday. Jim worked the fourth Sunday. Jim and Michael worked the fifth Sunday. Aimee worked the sixth Sunday. Mr. March stated that the attendance has been gradually increasing, adding that the ice isn't in the greatest condition due to the weather. Also, the lights have been installed at the pleasure rink. Consider Park Names for Acorn Creek and Eagle Pass Development - Tabled Ms. Jill Lien mentioned that the newsletter and our sign outside City Hall states residents have until March 1st. to give their suggestions for park names. Update on DNR Grants Jim March explained the City has just received a tree grant offered by NSP. There are 80 trees - valued at $75.00 each - free to the residents on a first come first served basis. The trees will have to be placed on properties with overhead power lines. Mr. March also mentioned we can receive 10,000 seedlings for planting - as long as the City and/or residents do the planting. Mr. March explained there are four grants offered by the DNR for which he would like to see the City apply. They are as follows: Outdoor Recreation Grant (the City would apply for two of these), Cooperative Trail Linkage Grant and Fishing Pier Grant. Mr. Doug Porter expressed his interest in the Outdoor Recreation Grant. Once we get more information and applications, we could "show our mission" and possibly get donations through corporate involvement. Jim March mentioned he would like to hold a public hearing at the next Park and Recreation meeting on the two Outdoor Recreation Grants. 2 i Jpdate on City Park Mr. March mentioned three more truck loads of ag -lime have been delivered and placed on the infields. Jim also stated he received a letter from Pat Mahr of the Chain of Lakes Little League. Mr. Mahr is requesting to purchase equipment for the City to use on the tractor for grooming the ball fields. Mr. Mater would like the fields to be groomed Monday through Thursday from June until sometime in the fall. The Chain of Lakes Little League would reimburse the City $500.00 for the grooming. Mr. Navin questioned if public works could handle the additional workload. Mr. March felt with the new tractor it wouldn't be a problem. He estimated that public works would be able to groom six ball fields in one hour - except for unforeseen emergencies. Mr. Navin questioned the land surrounding public works - specifically if residents could use this property for athletic practice purposes. It was determined that this area would probably not be a suitable place for practice - due to traffic. Mr. Terry Sweeney brought up the quality of our parks - the weeds overrun the parks every year. He requested the City take bids on upkeeping the parks - specifically for fertilizing. Mr. Navin added that the City should be setting an example by using fertilizer that is environmentally safe, and not over fertilize. Mr. March mentioned the neighborhood of Acorn Creek is making a vision of how they would like to see Acorn Creek Park. The residents would like to see the park be full of all the extras - i.e.: playground equipment, picnic tables, BBQ pits and they want it handicap accessible. Jim stated they will be presenting a plan to the Park and Recreation Committee when it is complete. A, •• ► 11 ' ••- Mr. March explained earlier at the Park/Trails and Lakes meeting that the St. Paul Water Utilities is looking to sell a piece of property located across the street from LaMotte Park. Half of the property is in Centerville and half of the property is in Lino Lakes. Mr. March already spoke with Lino Lakes and they are very receptive to the idea of a joint purchase with Centerville. The idea is to make this property into a park with a fishing pier on the lake. The fact that it is located directly across the street from LaMotte Park would mean parking would not be an issue, and the fishing pier would be an added amenity to the park. • U • . 414 D • ' • • - • , , • - saws• • .q • . I • .. s. is $' • '. ♦. - - I •• - q • 1 . - o. , - •11 l a i1111.11 . 1 favor Motion carried 3 NEW BUSINESS Mr. Navin mentioned he received a request from the Chain of Lakes Little League to use the ball fields at LaMotte Park and Centerville Elementary School. Mr. Navin questioned if the ball fields would be in shape and ready for use. Mr. March explained we should respond to the Chain of Lakes Little League that there would be two conditions: 1. That the ball fields remain available for City functions - i.e.: Fete des' Lacs. 2. The City Engineer determines when the fields are ready for use. Mr. Navin added the Centennial Soccer Association might be interested in using the fields too. • U• ,61 / LO L. L. /1 • .11 • - 1 .I • • I• - - • 1" 1 . . I • 1 1 • 1 J 1 C 111 • 1 - •• . 1 • ., " • 1 t 1 tl 11 •1• Cry Engineer approval before April 1, 1999. Seconded by Don Bahneman All in favor Motion carried DISCUSSION ITEMS J Jpdates on Developments Mr. March explained the 99 -01 Fee Resolution has been adopted. The park dedication fees have been raised from $900.00 to $1200.00. Mr. March mentioned there is a development going in east of Clearwater Creek which includes 30 twin homes. Continuing on, Mr. Gerald Rehbein would like to re -zone a 10 acre commercial lot to residential so he can build 12 more townhomes (96 units). Additionally, a developer would like to develop the land south of Center Oaks as soon as possible. Finally, Mr. Rick Carlson wants to develop 20 acres of property just south of LaMotte Park, and is also interested in 40 acres just north of The Woods of Clearwater Creek. March Agenda Items 1. Park Names 2. January 6, 1999 Park and Recreation Meeting Minutes. 3. Public Hearing on DNR Grants. 4. Update on appraisal for St. Paul Water Utility property. ADJOURNMENT Motion by Doug Porter to adjourn the February 2, 1999 Park and Recreation Meeting. Seconded by Michael Navin. All in favor. Motion carried. Meeting adjourned at 8:25 p.m. 4 Z0'd '1b101 s Howard R, Green Company CONSULTING ENGINEERS February 5, 1999 File: 808170J Mr. Jim March, Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: PROPOSED FLOODWAY REVISION CLEARWATER CREEK STEVENS AND LAKE AREA PROPERTY Dear Mr. March: As you know, at the January 27 Centerville Council meeting, we reviewed information regarding the proposed floodway revision through the above referenced properties. At that Council meeting, the City Council requested information on the cost to submit the revised floodway to the Rice Creek Watershed District and also the Federal Emergency Management Agency for review and approval. We are still trying to contact the appropriate individuals from FEMA and their consultant, Dewberry and Davie, located in Arlington, Virginia. So as of the date of this letter, we are unable to provide a cost for submitting the data to FEMA for review and approval. However. we have reviewed our effort to date on this project and are confident that we have enough of the original $850 budget left to submit the information to the Rice Creek Watershed District for a review of the data. Please review this Issue with your City Council at the Council meeting next week. If so authorized, we could submit the data to the watershed district for review and comment. Sincerely, Howard R. Green Cany Company a vi Nyberg, P.E. Project Manager uIproj. /170.0205.feb 1326 Energy Park Drive • St Paul, MN 55106 • 65118444368 tax 661/6444446 tell free 669/3BB4:18y i?020'd 6b£i; P9 TS9 'OD N33SV JH 7£:ct 6665 -50 —E3d