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HomeMy WebLinkAbout2000-04-26 CITY COUNCIL MEETING AGENDA WEDNESDAY, APRIL 26, 2000 6:00 p.m. P CAL TO ORDER . . Roll Call 1. PUBLIC HEARING (S) II. APP ARANCES /AWARDS Citizen of the Year — Aimee Fairbrother 7 V. Centerville Historical Preservation — Mary Capra CONSIDERATION OF MINUTES d April 12, 2000 Meeting Minutes Vi. P AYMENT OF CLAIMS 6 / The City of Centerville April 13, 2000 through April 26, 2000 Centennial Fire District Expenses Final Pay Estimate — Acorn Creek 4. SET AGENDA I 1 1. PETITIONS AND COMPLAINTS Vl Stop Sign Request — 73 Street 1N1I1. FINISHED BUSINESS 4 L;-Ff 54.- F..o,., -wiz 44 6r.' X. NEW BUSINESS v j Role of Economic Development Committee Resolution 00 -09 — Business Subsidy Policy /fts • 00 - /O Agreement for Residential Recycling Prog m St. Genevieve's — Lawful Gambling Exemption Tax Increment Financing Assistance — First Class Concrete w. Bulk Water Fees 1. $. X. CONSENT AGENDA Accept Resignation of Part -time Receptionist — Aimee Fairbrother ye One Step Increase to Step 7, Grade 9 for Public Works Director/Building Official — Paul Palzer, based on a Satisfactory Performance Review • X COMMITTEE REPORTS DMINISTRATORS REPORT fr kr eerorh C3e...4 eep.m.l XIII. ADJOURNMENT 11.5 60 ), fle `1 CERTIFICATE OF COMPLETION The undersigned hereby certifies that Esox Holdings, L.L.C. (the "Developer") has fully complied with its obligations under Articles III and IV of that document titled "Contract for Private Development," dated , 2000 between the City of Centerville, Minnesota and the Developer ( "Contract "), with respect to construction of the Minimum Improvements in accordance with the Construction Plans, and that the Developer is released and forever discharged from its obligations to construct of the Minimum Improvements under Articles III and IV of the Contract, provided that nothing herein releases any other obligations of the Developer under the Contract. Dated: , 20 CITY OF CENTERVILLE, MINNESOTA By City Representative D1G- 179603v1 CEI55 -11 Proposal City of Centerville Historical Information & Preservation I would like to address the City Council for a request for funds regarding Centerville historical information. I will be addressing four items at this time and requesting funding. I would like to thank you ahead of time for your time and consideration of these requests. ANOKA COUNTY - AROUND THE COUNTY PROGRAM: "Centerville in the year 2000" - The Anoka County Historical Society has request all the Around the County representatives to take photos of their city for a millennium project. I have been taking photos around Centerville that represent our city in the year 2000. From education, religion, military, restaurants, to parks and play I have been taking photos of our city and its businesses and residents. Anoka County Historical Society requested the film be sent to them undeveloped with a description of all the shots take. I have requested they allow the City of Centerville to have the film developed with a second set of prints made for the city to comprise an album that would remain in Centerville. This would mean the city would have to cover the cost of development and postage to mail the finished photos to the county. ANOKA COUNTY PHOTO PROJECT - Cost estimates would be approximately $9.95 plus tax per roll for development. The historical society has donated one roll of film and I would donate the other roll offilm for this project. I would be looking at using two rolls of 24 exposures. Photos would need to be mounted this cost should not exceed $10.00. I would also request these photos be placed on CD Rom for preservation this cost is $9.95 per 24 exposure film. ANOKA COUNTY PHOTO PROJECT - Total cost approximately $50.00 CITY OF CENTERVILLE HISTORICAL PHOTOS PRESERVED ON CD ROM. I would like to propose having the negatives for the historic photos that hang in the council chambers places on CD Rom for preservation. I have investigated the cost of this and Proex can complete this for a cost of $9.95 per 24 negatives. CITY OF CENTERVILLE HISTORIC PHOTOS CONVERTED TO CD ROM Total approximate costs for 50 negative $20.00 plus tax. • REPRODUCTION OF CITY HISTORICAL PHOTOS. • When I first volunteered for the EDC one of my first projects became the Lifetime Achievement Award. In the process of developing this award program the need for a city representative for the "Anoka County Around the County Program" became evident. Being that both seemed to work hand and hand with the other. I worked on the development of both within the city. This has lead to my doing Centerville History Presentation for our community. This is done on a volunteer basis for Centerville school and other organizations. I use the photos in the council chambers for this presentation and have to each time remove them and care them to each presentation. I would like to request funding to duplicate fifteen to twenty of the photos in an 8" by 10" size for presentation use. REPRODUCTION OF CITY HISTORICAL PHOTOS 8" BY 10" SIZE Total approximate cost for reproduction not to exceed $150.00 HISTORICAL INFORMATION PRESERVATION - MR. ROBERT THEIN Mr. Thein who has worked with me on the photo project that hangs in the council chambers has offered to the City of Centerville at no charge his historical information and genealogy information that he has stored on his computer. This information in my opinion is the most accurately correct information that I have found in my research of our area. This information contains approximately 400,000 names, family history and community history. At this time I would need to purchase a program for this information along with one to two Zip tapes to store the information on. HISTORICAL INFORMATION PRESERVATION - MR. ROBERT THEIN Total awe cost for storing and running this information $60.00 *I would also like to request that if in the future the city upgrades or replaces any of its current computers that the old computer be donated for this historical information to be stored on. We currently have a person that would volunteer to setup this program and help individuals researching information on Centerville history and family history. TOTAL AMOUNT REQUESTED OF ALL HEMS: $280.00 Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 12, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 12, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson 1. CALL TO ORDER Mayor Wilharber called the April 12, 2000 City Council meeting to order at 6:04 p.m. II. PUBLIC HEARING (S) III. APPEARANCES /AWARDS Mayor Wilharber stated Mr. Todd Smith was present from Anoka County Assessing to address comments or concerns from residents on recent County assessments. Mr. Smith explained this meeting would hold the local Board of Review for Centerville to address concerns from property owners. He explained how it was dictated, reviewed the number of lots that were taxable, and the growth of the City. uy �" a Mr. Smith reviewed a map of areas tha • be assessed for 2001 as those being lots near the lake and south of town. a stated the Main Street area was done for year 2000. It was noted that Jerry F st was also present to observe the meeting. Hearing no comments or concerns from the public, Mr. Smith asked that the Council take a minute to sign the assessment notice for the County. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to Close the Board of Review. Motion carried unanimously. 1 Wayne LeBlanc approached the Council for a quick review of events from the Park and Recreation Commission and thanked the Council for the Park and Recreation item approval. Mr. LeBlanc explained he had prepared a map of trails throughout the City with the purpose of working with surrounding communities. He indicated any questions on the plan can be brought to the Park and Recreation Commission. Mr. LeBlanc presented the Council with an article from the Hugonian regarding smart growth throughout the City. He encouraged the Council Members to read through this article and work with experienced professionals while planning the City's future. Council Member Nelson thanked Mr. LeBlanc for his information and suggestions. IV. CONSIDERATION OF MINUTES March 29. 2000 Council Meeting Minutes Motion by Council Member Travis, seconded by Council Member Broussard Vickers to approve the March 29, 2000 Council meeting minutes as submitted. Nelson abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville March 30 through April 12, 2000 Council Member Travis questioned the large Park Department bill. Mr. March explained this was for park benches, picnic tables and park equipment needed for renovations this spring. He noted it was purchased all at once to allow the City to receive a 3% discount. Council Member Sweeney stated the improvements were a goal for the Park and Recreation Commission to have it completed for this summer. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the expenditures for the City from March 30, 2000 through April 12, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the Centennial Fire District expenditures. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: • DNR Resolution 2 Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the agenda with noted additions. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Stop Sign Request — 73 Street Elizabeth Larson of 1882 73rd Street stated she submitted a petition to the City for the rising flow of high -speed traffic on her street. She stated there has been a couple of close calls with her day care children and the area has been surveyed by the police. Ms. Larson indicated the police surveyed the area on a Friday afternoon and a weekday at noon but the results may not reasonably reflect the actual speed limits. Mike Larson of 1882 73 Street added that the police car was visible from a distance, which slowed traffic before it reached the area of concern tainting the results of the actual speeds in the area. Ms. Larson stated Brian Drive has a similar situation with stop signs, which would not make her request unreasonable. She stated there has been three near misses in recent memory. Mayor Wilharber asked if the speeding vehicles are local residents. Ms. Larson stated she was unsure of the residency of the drivers. Council Member Nelson asked if a specific time during the day was a concern. Ms. Larson noticed high -speed traffic between 6:30 a.m. and 9:00 a.m.; and between 4:30 p.m. and 6:00 p.m. Council Member Nelson explained she offices fejt near this location and agrees with the concerns of the Larsons and would like to see a stop sign at Peterson Trail and 73 Street. Council Member Sweene stated he • on B . D ' - an. - . - . .t �t - rave f : - - n es • -r hi struck home. He indicated that many of the cars on his street do not observe the close stop signs but it is an alternative to the current situation. Ms. Larson understood that not all cars would observe the posted signs but she believed a greater percentage would. Council Member Nelson asked if the residents would prefer a stop sign at Quebec or Peterson Trail. Ms. Larson stated she would like to see a sign posted at Quebec. Dan Bacon of 1876 73 Street stated his wife wrote a letter to the City explaining things she has witnessed in this area. Mr. Bacon explained their traffic concerns are between 4:00 p.m. to 6:00 p.m. and they had seen children almost hit. He stated there are a number of small children in this area with a couple day cares, which draws more concern. Mr. Bacon noted that school bus drivers were also observed skidding on the street. Council Member Broussard Vickers asked that this item be investigated in greater detail with more accurate results to the speed of passing drivers. She stated she would be in favor of a sign in the area 3 Mayor Wilharber stated he would speak with the Police Chief regarding this issue to conduct additional speed monitoring before a decision would be made. He noted this would be placed on the agenda after futher information was received. Ms. Larson stated that several additional neighbors also have input and would like to be present at the next meeting. Mr. March stated he witnessed the police monitoring and it was extremely visible so alternate methods should be sought for further testing. VIII. UNFINISHED BUSINESS Hunters Crossing — Comp Plan Amendment — Receive Feasibility Study Mr. Peterson reviewed the Comp Plan amendment with the Council. He stated this was a preliminary report and that an assumption was made that the developer would pay half of the assessment fees. Mr. Peterson noted the calculations have been reconfigured to match this assumption. Council Member Nelson asked why the amendment was being brought before the Council. Council Member Sweeney stated the study was before the Council a year prior to development so an amendment would be needed to allow for the development as submitted. He noted this development would be providing $2,000 per lot toward park dedication. Mayor Wilharber asked if surrounding neighbors were asked about being provided with water and sewer. Mr. Peterson stated that Mr. Zerwas had not been addressed at this time, but he would be interested in two services to his site if the option was available. Mr. Peterson explained the amount of such service would be roughly $30,000. Council Member Nelson asked if this assessment could be lowered if done at a later date. Mr. Peterson stated this would have to be pushed by a developer in order to happen and noted that the future prices for such service are uncertain. Mayor Wilharber stated concern for the extreme assessment for Mr. Zerwas, as this would not be a positive sale feature for him. Mr. Peterson explained the utility services being provided are more expensive due to the .fact there is little right -of -way available and two stubs are needed. Council Member Broussard Vickers indicated she would like to see the City meet with Mr. Zerwas on this issue to see if utilities are able to reach his site, to determine the actual expense, and report back to the Council. Mayor Wilharber asked if utility lines run to plat lines or through lot lines. Mr. Peterson stated they generally run to the plat line of the development. Mr. Carlson stated the area being discussed is outside of the wetland and would not need utility services. 4 Mr. Carlson explained he feels he should pay his fair share of the assessments, but continuing to the south will not benefit him or his development. Mr. Carlson indicated that developers in the future should be responsible for the extension beyond his plat. Mayor Wilharber asked how Mr. Zerwas expressed an interest to the City for utilities. Mr. March stated he asked that two stubs be placed on his property if they were to run by his property. Mayor Wilharber encouraged that a Public Hearing be set. Mr. March stated this would be addressed through Resolution 00 -08. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to adopt Resolution 00 -08 receiving report and calling for a Public Hearing on the 10` of May at 6:00 p.m. All in favor. Motion carried unanimously. IX. NEW BUSINESS Motions/Recommendations from Park and Recreation Committee Mayor Wilharber indicated there was a letter within the packet discussing YMCA hours of operation along with a request for morning and afternoon classes at LaMotte Park. He explained they also addressed the donation of ball field lights and poles in the amount of $3,000 to be deducted from the Park General Fund. Council Member Nelson asked if the City would be charged for the YMCA use of the park. Council Member Sweeney stated the YMCA would have charge the City no fees and will not use the ball fields during their time at the park. Council Member Travis asked if the ball field lights were worth moving. Mr. Palzer stated they lights were worth a sizable amount of money and would be a great addition to the City. Motion by Council Member Nelson, seconded by Council Member Sweeney to approve the Park and Recreation Committee Motions/Recommendations. All in favor. Motion carried unanimously. Motion by Mayor Wilharber, seconded by Council Member Travis, to advise staff to draft and send a letter to the donator of ball field lights and poles. All in favor. Motion carried unanimously. Clean-Up Day Mr. March indicated a clean up day has been scheduled for May 20 at the public works parking lot from 8:00 a.m. to 2:00 p.m. He stated there would be no fee for residents disposing of goods. Council Member Broussard Vickers asked if this could be coordinated with the Salvation Army to donate items that could be reused. Mayor Wilharber stated he 5 was in favor or this coordination as well to reduce, reuse, and recycle items throughout the City. Motion by Mayor Wilharber, seconded by Council Member Broussard Vickers to draft a letter to the Vets or Epilepsy Foundation to ask for coordination with clean up day on May 20, 2000 from 8:00 a.m. to 2:00 p.m. All in favor. Motion carried unanimously. League of Minnesota Cities Annual Conference Mayor Wilharber asked if any members were interested in attending the League of Minnesota Cities Annual Conference. Mr. March stated he would need to know as soon as possible for registration and hotel scheduling. Council Member Nelson stated she may be interested in attending this event and would contact the City. Mayor Wilharber stated he would be contacting staff as well. Cable Resolution Mr. March stated this Resolution requests the broadcasting of the County Commissioner meetings throughout Anoka County to show their functioning. Mayor Wilharber asked if this broadcasting was a concern. Council Member Sweeney stated this has been a concern in the past and the resolution calls the Commissioners to broadcast their meetings. Motion by Council Member Nelson, seconded by Council Member Sweeney to adopt Cable Resolution 00 -06 as stated. All in favor. Motion carried unanimously. Center Villa — Letter of Credit Reduction and Construction Access Status Update Mr. March stated a letter was enclosed within the packet from Mr. Peterson reviewing what remains on the Center Villa project, Mr. Peterson stated the letter of credit could be reduced to $187,000 while still covering the final phases of the project. Motion by Council Member Nelson, seconded by Council Member Sweeney to approve the Letter of Credit Reduction. All in favor. Motion carried unanimously. Variance for LaMotte Store Front Porch Mr. March gave an overview of the variance request for a proposed front porch addition to the LaMotte Store located at 1695 Main Street. He stated a public hearing was held at the Planning Commission level and all comments were favorable. Ray Devine of 1695 Main Street stated this request is before the Council to allow the owners to redefine the front of the building. He stated the request would be an improvement to the building. 6 Council Member Nelson asked if the four -foot porch would be sufficient for handicap access. Mr. Devine stated the porch would be sufficient for such access. Council Member Sweeney asked if sidewalks would be added. Council Member Broussard Vickers stated the corner would not have enough room for sidewalks but a light pole and tree could be planted. Mr. Devine stated the porch side of the store would be one foot short of allowing for a sidewallc and plantings. Council Member Broussard Vickers asked if the building would be handicap accessible. Mr. Devine stated the building would be accessible from the rear of the parking lot. Council Member Nelson was in favor of the improvements. Motion by Council Member Travis, seconded by Council Member Nelson to approve the variance for LaMotte Store Front Porch. All in favor. Motion carried unanimously. X. CONSENT AGENDA XL COMMITTEE REPORTS • Mayor Wilharber stated tomorrow night there would be a joint meeting of the Tri -City Police Commission and that the Fire Steering Committee would be held at 3:00 p.m. on April 13, 2000. • Council Member Broussard Vickers explained the Planing and Zoning Commission was working on Ordinance 4 to redraft the zoning ordinance. • Council Member Sweeney stated the Park and Recreation Commission met at LaMotte Park to review the placement of trails within the park. He stated they are working on upgrading the parks. Council Member Sweeney added that a carnival would be at LaMotte Park this year for the City Festival. He stated the Festival Committee is working on a parade route at this time and announcements have gone out for the parade. He added that a 32 -team softball tournament is also being planned. Council Member Sweeney explained the street dance is planned in the hockey rink and the band is booked. XII. ADMINISTRATORS REPORT Mr. March indicated he handed out a Resolution from the DNR to accept a grant and to have Mr. March as the fiscal agent for the City of Centerville. Motion by Sweeney, seconded by Broussard Vickers to adopt DNR Resolution 00 -07 accepting grant funds and naming City Administrator March as the City's fiscal agent. All in favor. Motion carried unanimously. 7 • Mr. March reviewed a draft letter in response to a letter that was addressed to the Council at the last meeting. He asked that the Council review this letter and provide comments. Mr. March stated that MnDOT would complete a traffic study on Main Street to test the speed level on this County Road. Council Member Broussard Vickers stated concern for having this area posted at a higher speed and asked if any information was known from the County to date. Mr. March stated this is a County issue and that they would inform the City of their plans at a later date. Mayor Wilharber was in favor of drafting a letter addressing the City's concerns and asked that Jon Olson from Anoka County be contacted again. Mayor Wilharber reviewed a letter submitted by Paul Palzer regarding Safe Drinking Water Week in May. He encouraged residents with wells to test their water for bacteria, nitrates, and nitrogen. Mayor Wilharber stated the County could be contacted with further questions. It was noted that Paul Palzer had kits available for these water samples, they could be dropped off at City Hall, and then brought to the County for results. XIII. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Nelson to adjourn the April 12, 2000 Council Meeting at 7:39 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 8 Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784 -7472 - Office (651) 784 -2427 - Fax April 19, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of April expenses. Your approval of February expenses as listed on the attached copy of the check register, checks #12152 — 12175, in the amount of $17,548.91 is hereby requested. Centennial Fire District Page 1 of 1 Check Register DATE CHECK# NAME ACCOUNT AMOUNT 04/19/2000 12152 Amaco Oil Company 42100 -Fuel and Lube 295.14 04/19/2000 12153 Anoka - Technical College 42220- Travel, Conference, School 1,364.00 04/19/2000 12154 Athur Mohler 42110 -Other Maintenance 25.35 04/19/2000 12155 Avanti Petroleum, Inc. 42100 -Fuel and Lube 76.06 04/19/2000 12156 Best Buy 42180 -Office Supplies 244.90 04/19/2000 12157 Bumper to Bumper 42000- Vehicle Maintenance 52.90 04/19/2000 12158 Circle Pines Office Supply 42180 - Office Supplies 11.88 04/19/2000 12159 Deluxe Business Forms & Supplies 42160 - Accounting Services 70.94 04/19/2000 12160 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 334.60 04/19/2000 12161 Fire Engineering 42210- Subscriptions 199.50 04/19/2000 12162 Frattallone's Hardware 42110 -Other Maintenance 124.11 04/19/2000 12163 Janet Haapoja 41023 - Steering Committee Secretary 50.00 04/19/2000 12164 Juleen Design, Inc. 42130- Equipment Expense 55.00 04/19/2000 12165 Metro Fire 42130- Equipment Expense 190.00 04/19/2000 12166 Milo Bennett • 42220 - Travel, Conference, School 2,004.21 04/19/2000 12167 MN Fire Agencies Purchasing Consortium 42200 -Dues and Membership 35.00 04/19/2000 12168 Northem States Power 42254 - Station 2 Electric 429.95 04/19/2000 12169 Oxygen Service Company 42270 - Breathing Air 56.51 04/19/2000 12170 Pehl, HinschbergerAssociates 42160- Accounting Services 162.50 04/19/2000 12171 Ross Industries, Inc. 42190 -Fire Prevention Supplies 309.77 04/19/2000 12172 U.S. West 42240 - Telephone 565.87 04/19/2000 12173 Viking Office Products 42130- Equipment Expense 433.35 04/19/2000 12174 Viking Trophies, Inc. 42130- Equipment Expense 50.37 04/19/2000 12175 Brothers Motorsports 10102 - Capital Equipment 10 407 00 Total $17,548.91 Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action /Equal Opportunity B onestroo Employer and Employee Owned Principals: Otto G Bonestroo, PE. • Marvin L. Sorvala, PE • Glenn R Cook, PE. • Rosene ■ ■ Robert G. Schunicht. PE. • Jerry A. Bourdon, PE. A nderlik & Senior Consultants: Robert W Rosene. PE. • Joseph C. Anderlik, PE. • Richard E Turner, PE. • Susan M. Eberlin, C.P.A. A ssociates Associate Principals: Howard A. Sanford, P.E. • Keith A. Gordon. BE. • Robert R. Pfefferle. P.E. • Richard W Foster, PE. • David O Loskota. PE. • Robert C. Russek, Al A. • Mark A. Hanson. RE. • Engineers & Architects Michael T. Rautmann. PE • Ted K.Field, PE. • Kenneth P. Anderson, PE. • Mark R. Rolfs, PE. • David A. Bonestroo, M. BA. • 54ney P WIIIidmson, PE, L.S. • Agnes M. Ring, M.B.A. • Allan Rick Schmidt, PE. Offices: SL Paul. St. Cloud, Rochester and Willmar, MN • Milwaukee, V/i Website: www.bonestroo.com • April 3, 2000 Mr. Jim March City of Centerville APR 5 AGO 1880 Main Street Centerville, MN 55038 RE: Acorn Creek Addition Centerville, Minnesota File No. 616 -98 -801 Dear Mr. March: Enclosed, please find four (4) copies of Pay Request No. 11 /final for the above referenced project. The street and utility improvements have been inspected and conform to the specifications. We recommend a final payment of $25,616.00 to Rehbein Inc. Here is a brief summary of the final amount. The amount is composed of the retainage that remained on the project in the amount of $15,000.00 and the items not previously paid for in the amount of $10,616.00. The remaining items were composed of bituminous pavement and sidewalk on Revoir Street (change order no.3). I have tried to confirm the bituminous amount of these quantities, with the contractors but have had no success due to the long duration from paving to payment. Therefore we have made an estimate based on the measurements of Revoir Street. Please sign all four copies and return the one stamped "engineer's Copy" to our office. Contact me at (651) 604 -4808 if you have any questions or comments. Sincerely, BONESTROO, ROSENE,ANDERLIK & ASSOCIATES - 310 Daniel S. Schluender APR 1 2 200G cc: Enclosure 2335 West Highway 36 • St. Paul, MN 55113 • 651- 636-4600 • Fax: 651 -636 -1311 1 eones:m Owner: City of Centerville 1880 Main Street Centerville, MN 55038 Date: March 10, 2000 • v Rosene • Anderfik & For Period: Start to December 20, 1999 Request No: 11/Final Associates Engineers a Arc incts Contractor: Rehbein, Inc.. P.0.Box324, Hugo, MN 55038 REQUEST FOR PAYMENT ACORN CREEK BRA FILE NO 616-98 -801 SUMMARY 1 Original Contract Amount $ 528,193.30 2 Change Order - Addition $ 3 Change Order - Deduction $ 4 Revised Contract Amount $ 590,555.30 5 Value Completed to Date $ 588,492.24 6 Material on Hand $ 7 Amount Earned $ 588.492.24 8 Less Retainage 0% $ 0.00 9 Subtotal $ 588.492 24 10 Less Amount Paid Previously $ 562,876.24 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 11/Final $ 25.616.00 Recommended for Approval by: • BONESTROO, ROSENE, ANOERLIK & ASSOCIATES, INC. 7/01146 Approved by Contractor: Approved by Owner: REHBEIN, INC. CITY OF CENTERVILLE Specified Contract Completion Date: Date: Spring, 1999 Requestpaymentl 1 xis I. • PARTIAL PAYMENT ESTIMATE NO. f( I 1 /r inf A t- FROM: SEPTEMBER 14, 1996 TO: JANUARY 19, 1997 CONTRACTOR: WI5EIN, INC. ADDRESS: P.O. BOX 324, HUGO, MN 34015 OWNEL CITY OF CENTERVILLE. MINNESOTA PROTECT: ACORN CREEK (266047 -30) COMPLETION DATE AMOLM OF CONTRACT: ORIGINAL: NOVEMBER D, 1993 ORIGINAL: 3 324,193.30 REV15F9' REVISED: 5 590,335.30 '°w.n X - a • > - x � .. * ' „kit .^"'0 s ; .,�m>," n , ; .3a vav w.. ,, " 4.,w_ x04. S C TJTV10- SANITARY ITWRR 1 3' PVC (10 -12') LF 1056 13.00 0 0.00 1056 13,726.90 2 10' PVC (14-11 LF 246 25.00 0 0.00 246 6,150.00 3 10' PVC (14.20') IF ISO 25.00 0 0,00 ISO 4,500.00 4 10' PVC (20.22') (F ISO 25.00 0 0.00 ISO 4, 3 10' PVC (22.24') IF 195 25.00 0 0.00 195 4.175.00 6 1' 4 4' SERVICE WYE EA 27 50.00 0 0.00 13 1,I30.00 7 4' SERVICE PIPE LF 7010 7.00 0 0,00 1250 8.730.00 8 STANDARD MANHOLES EA 8 1,000.00 0 0.00 8 6,000.00 9 MANHOLE EX. DEPTH (> 67 LF 53 70.00 0 0.00 51 3.570.00 10 CONN. 70 EXIST. M N'S EA 3 1,1300.00 0 0.00 3 3.450 10 1 11 GRANULAR FOUNDATION (CV) CY 300 6.M 0 0.00 2T0 1.00.00 ' 12 OUTSIDE DROP (! 2') LF I43 100.00 0 0.00 14.5 2,900.00 13 IN -PLACE DENSITY EA 18 30.00 0 0.00 12 360.00 14 10' a 4' SERVICE wYE EA 1I 50.00 0 0.00 11 550.00 T SCHEDULE 1.0 SANITARY SEWER - TOTAL 0.00 04,103.00 SCHRDI F 2, 0 WATERMATN I CONN, TO SWIM WATERMAIN BA 3 30.00 0 0.00 3 900.00 2 6' PVC WATER.MA N LF 1165 1.00 0 0.00 1141 9.121.00 3 8' PVC WATEOLMAD4 LF 1341 8.00 0 0.00 1416 11, 4 3' DR LF 20 30.00 0 0.00 30 600.00 5 HVORAtT w/ VALVE U 4 1a00.m 0 0.00 4 4.090.13 6 6' VALVE EA 2 400.00 0 1000 1 100.30 • 7 6' VALVE EA 2 500.00 0 0.00 2 1.000.00 4 PIT77N133 LES 1640 2.00 a 0.00 2130 4.760.03 9 1' SERVICE CONNECT EA 27 00.00 0 0.90 33 4,950.03 10 I' SERVICE PIPE 1F 1000 5,00 0 0.00 1110 5.700.03 11 4' INSULATION SF 160 3.00 0 0.00 160 410.00 11 HYDRANT RELOCATE EA I 600.00 0 0.00 I 60000 13 GRANULAR FOUNDATION (CV) CY 400 6.00 0 0.00 376 2,256,00 14 1N -PUCE DENSITY W 15 3000 0 0.00 12 360.00 T SCHEDULE 2.0 WATEILMALN -TOTAL 0.00 41.72200 $T'NFDUI F. 3,0 - STORM DRAPSACE 1 REMOVE EXIST 44' C.MP IF 30 35.00 0 0.00 0 0.00 2 12' RCP, CL III LF 500 11.00 0 0.00 324 11,00100 3 15' RCP, CL RI LF 335 21.00 0 0.00 335 7,70520 , 26004710.X15 P24* 1 260047-30 Z0071 'a:NI 'AI31&H3H LLOC9ZDIS9t %V3 OE:St 1HI, 86:91/Zt . • . zrxm l;Jl . r i r „37`9' K ``, 4" . i a x„ ''1' . s f • t L NO:"i v C w 4 . , t R7C![OHv i , �y C iw1R ° .. ; "' 4 R >a" P. '„sew x . 4 IA' RCP. CL 111 LF 21 24.00 0 0.00 31 744,00 5 21' RCP. CL 111 LP 140 27.00 0 0.00 133 4,131.00 6 1(' RCP F.E.S.. CL III EA 1 425.00 0 0.00 I 425.00 7 12' RCP F.E.S., CL 111 (SEE 117) EA 2 375.00 0 0.00 1 315.00 0 Sr SPAN RCP, CL III LP 2264 100.00 0 0.00 226.5 22.670.00 9 16' RCP SPAN F.ES., CL 111 EA 2 1,000.00 0 0.00 2 2,000.00 It 48' STORM SEWER MANHOLE EA 3 500.00 0 0.00 3 ),70000 II STANDARD CATCH BASIN EA 1 600.00 0 0.00 6 6.400.00 12 RIP MP (CL ID CY 110 33.00 0 0.00 107 3,745.03 13 RIP RAP (CL ED CY 35 30.W 0 0.00 08 2,940.00 14 GRANULAR FOUNDATION (CV) CY 400 5.03 0 0.00 398 1,990.80 15 BAFFLED WEIR LS 1 1,200.00 0 0.00 1 1,211003 16 IN -PLACE DENSITY EA 6 30.80 0 0.00 3 90.00 17 DIFFUSER (CHANGE FROM 17) EA 1 500.00 0 0.00 1 100.00 T SCHEDULE 3.0 STORM DRAINAGE-TOTAL ROO 67.399.00 SQFFOIT E. 4 0 - c1497R CON$PRLR'ITO. 1 REMOVE EMT. BIT, PAVEMENT 5Y 2400 2.25 0 0.00 2400 5.400.00 2 SALVAGE GUARD Mit, LS 300 200.00 0 0.00 1 200.00 3 SUBGRADE PREPARATION RDSTA 31.1 91.00 0 0.00 381 37.3311.00 4 GEOTEXTTLE FABVC 5Y 16500 0.30 0 0.00 16435 14.79130 5 SELECT GRANULAR BORROW (CV) CY 9400 2.50 0 0.00 9400 21.500.00 6 CLASS 5 AGGREGATE BASE 174 5710 5.33 0 0.00 4826.24 25.723.16 7 BIT. TYPE 31 BASE COURSE TN 1570 I6,0 0 0.00 1749.07 321536 5 BIT. TYPE 4; WEAR COURSE TN 1310 20.70 0 0.00 1371.17 512112 9 BITUMINOUS TACK COAT GAL 700 1.20 0 0.00 700 140.00 10 SURMOUNTABLE CONC. C & G LP 7510 4.10 0 0.00 7761 37,152.50 11 CONCRETE VALLEY GUTTER 5P 273 3.50 0 0.011 180 630.00 12 TRIANGULAR YALLFYGUITFR EA 2 600.00 0 0.00 2 1100.00 13 4' PERFORATED DRAIN TILE LF 1070 1.25 0 0.03 8070 10,0E7.50 14 STOP SIGN EA 5 100.00 0 0.00 5 503.00 IS 4' CONCRETE SIDEWALK SF 11403 1.70 0 0.00 2853 415330 16 6' CONCRETE SIDEWALK SF 1280 2.20 0 0.00 10 176.00 17 PEDESTRIAN RAMPS EA 5 130.00 0 0.00 2 250.03 11 SUBGRADE IN -PLACE DENSITY EA 16 30.00 0 0.00 11 330.03 19 SUBGRADE PROCTOR EA 1 80.00 0 0.00 1 60.00 70 CLASS 5 GRADATION EA 3 60.00 0 0.00 3 240.00 21 CLASS S PROCTOR EA 1 60.00 0 0.00 1 80. W 22 CLASS 3 IN -PLACE DENSITY EA 6 30.00 0 0.00 1 240. 33 CONCR674 CYLINDER (1 EA.) LA N. 140.00 0 0.00 4 644.00 24 BIT. EXTRACTION & GRADATION EA 14 2255.00 0 0.00 0 0.80 25 BIT. AIR VOMS EA l4 110.00 0 0.00 0 0.00 T SC23EDULE 4.0 5711E67 CONSTRUCJION -TOTAL 0.00 225,326.64 95'091317 R 60 STIR WODII 4,91 MARY I CLEAR & GRUB AC 2 2400.00 0 0.00 2 5,600.00 2 COMMON EXCAVATION CY 19166 1.25 0 0.03 19160 111.450.00 3 SILT FENCE IS 2915 1.40 0 0.00 1649 2115.60 4 SEEDING AC 17.1 400.13 0 0.00 17.5 7,003.00 3 BALE CHECKS EA 20 1.00 o 0.00 0 0.00 6 AMERICAN LINDEN, 1' CAL. BR EA • 15 67.00 0 0.00 15 97.00 7 NIOBE WEEPING WILLOW. I' CAL, BR EA 12 65.00 0 0.00 IS 975.00 8 RED MAPLE. I' CAL BR E4 7 63.03 0 0.00 7 453.00 T SCREDLTS 5.0 SITE WORK AND GRADWCrTOTAL 0.00 129,043.60 2400 No 2 2634147.30 C002 'DMI 'XI39B32I LLOC9ZPTS91 Ivd TP :ST IIBJI 88.91'ZT fl t - ' r... 40 � - £ . 70 X : " �� , r _ 7 ......... - C °' "".» ' 4 + 's. ... x r 3 .E - r+. ,, '7�.> z ^ ' ;,_%' ' EC:.MF731 - LE K 0 - IR•VGs(1111PR MO 2 1 r PVC (14' -162 LP 175 6.00 0 0.00 4= 2432.00 2 r PVC (16.18 LF 500 10.0 0 0.00 247 2.47460 3 F PVC (1r-203 IF 50 1100 0 0.00 50 550.00 • r PVC (20' -r) LF 75 11.00 0 0.00 75 05.00 3 r Pvc ar - 24) IS 163 1103 0 0.00 164 1104.00 6 ;a' LF n 1100 0 0.00 32 384.00 7 CRANULAR FOUNDATION (CV) CY 500 2.00 0 0.00 60 120.00 1 4r DIAMETER MANHOLE EA 6 63100 0 0.00 6 145203 9 MAVHCLE ESf.4 DEPTH ( >81 1S an 20.40 0 0.00 10 11M.x 10 CONNECT TO EXISTING SEWER EA 1 50.5 0 0.00 1 100.60 11 1' t 4' SERV10E WYES U 16 35.0 0 0.60 16 40060 l2 DENST Y Ter EA 21 15.0 0 0.00 0 000 13 PROCTOR TEST EA 2 20.00 0 0.5 0 0I0 14 CONN- TO ESRTING WA1UMADN EA 1 150.00 0 0.0 1 110.0 13 E rvc WATEAMAIN IS 1011 4.00 0 0.00 1620 ',060.00 16 HYDRANT W/ VALVE EA 3 740.60 a 0.03 3 1X0.0 17 6' VALVE EA 1 M5 0 0.00 1 250.5 16 PTSNL'.5 IES Imo 1.60 0 0.00 7913 790.00 l9 t' SERVICE CONNECT EA 16 50.0 0 0.30 16 70000 20 1 SERVICE PRE IF 415 2.00 a 0.30 547 1.394.06 21 2• INSLLAIICN SF 32 1.0 0 0.3) 43 415 n GRANULAR POUNDATION (C/) CY 400 1.0 0 0.00 a 0.00 13 DENSITY TEST EA 10 11.00 0 0.5 0 13.120 24 PRCCTCR TEST EA 2 20.0 0 0.00 0 0.m 25 30• RCP IF 390 00.0 0 0.0 346 6.33100 25 30' ENO SECTION EA 2 25.0 0 0.00 2 70.03 27 5o' DIAMETER MANHOLE E4 1 500.0 0 0.03 3 130503 2s RIP LAP, cr.Ass ro TN 24 0..x ..S 2A00 29.s 444.30 29 30. SEND 45 DECREES PA 1 40.0 0 0.50 1 40.30 30 DENSITY TESL EA 1 1100 04 510.00 34 . 510.30 31 PROCTOR TEST EA 2 20.0 2 40.00 2 40.00 32 GEC EXTILS PAJR ;C Sy 430 440 a 0.00 600 1.64000 33 SELECT GRANULAR SORROW (CV) CY 2415 1.00 0 6.00 2000 2.00.0 14 CLASS 5 AGGREGATE SASE IN 1360 am 0 0.0 1271 24410 35 BASE COURSE. =It TYPE ME 174 521 9.00 0 0.00 3 Z4 19 l u. CC 36 WEA• COURSE. n31 TYPE 411 TN 321 MCC 0 0.00 3z0 . 3Z.CtA co 37 31173MLNO(S TACK COAT CAL. 166 0.50 0 0.03 hoe • 4*. EC, CO 34 4' DRAIN 111E 12 2100 0.75 0 0.03 2000 1440.60 39 caNNEcr EXISTING OIUUN ME 0.A 2 11.00 0 0.00 2 30.03 40 SURMOUNTABLE CONC. CURB A GUTTER 1F 2120 7_0 a 0.03 743T2 4.111 m at r CONCRETE SIDEWALK SF 4423 1.0 0 0.00 44ZC :3C 41/4 44ZC. 42 SLBGRADE PROCTOR TEST EA 2 40.00 0 • 0.00 I 40.0 43 SUBGRADE DENSITY TEST EA 10 11.60 0 0.0 6 90.0 44 CLASS 1 GRADATION TEST EA 1 60.00 a 0.00 0 0.5 45 CLASS S DEVSM TEST EA l0 13.60 0 0.03 0 0.m 44 CLASS S PROCTOR TEST • EA 2 40.00 0 10 0 0.m 47 CCNCRE:P. AIR EN'IRADIMIIVr TEST EA 4 20.00 0 0.00 1 W'.03 48 CONCRETE SLUMP TEST EA a 740 0 0.00 1 *CO 49 CONCRETE CYUNDER (SET Of 3) EA 4 75.0 0 0.00 1 75.30 50 9CR'MINCVS EXTRACTION TEST EA I 1x1.0 0 0.00 0 0.m 51 ern miNGUS GRADATION TEST EA 1 123.0 0 0.0 0 0.03 52 61 '..UNCUS cons DENST' 7557 EA 3 1540 0 0.0 0 0.50 53 BTII3MINCU3 AIR VOIDS TEST G 3 90.00 0 0.0 0 0.0 54 SILT FENCE LP W0 040 0 0.03 0 0.0 26004210.XIS Pip 3 260.0c40 600 ' DNI ')n3E11311 LLOC9SPtS9T'NI TP:ST AELL 88'9t'tt • -�" w' KK • zs '6. 'ttliartuou t` 2,- i — R - ru ,S.'� `is.sr-o:c z _ , .x°".24. �,. s l 's. ' a s p- 3 . 2.-4, ". " ° °' ° S • T .. r..T 3 .. s - • 55 SEEDING, MIX 4900 AC 1 7Z.m 0 0.00 0 0.00 56 SOD SY 600 040 0 0.40 0 0m T SCHEDULE 6.0 CHANGE ORDER NO. }TOTAL raze 53 $90. TOTAL AMOUNT 1141S 7 574,00 TOTAL AMOUNT TO DATE 377.176.104 DESCRIPTION TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE 1.0 SANITARY SEWER -TOTAL 30.m 564.10100 SCHEDULE LO WATfRMADI -TOTAL 50.03 546,75200 5G4EDULP. 3.0 STORM DRAINAGE -TOTAL m.0 567,399.0 SCHEDULE 4.0 STREETCCNSTRLI.IRX4 -TOTAL mm 583.320.64 SCHEDULE S.0 SITE WORK AND GRADDIG -TOTAL SO.m 5729.00.60 SCHEDULE 5.0 CHANGE ORDER NO. 3 -TOTAL 06 " ,scsazrar 5 3, h `i S. E c • q a ,_„n4 xg a aT w p AMOUNT EARNED o s�'i SAam' _ 586, 41z • t4 AMOUNT RETAINED S0.m_ $4466i0E'� 0 CO 4 n 'R ' ,. 4. - -t u.tw>i��...'M' e, } 'mu ' ii g ttl� + zSYaY[e �'di0` ' � > .. ,. �Ye- �� Y�� l A � +4^ 2� 35 MP ' " t% `•'M MATERIAL aN 5rTTi mm mm ... MATERIAL DEDUCT S0.03 30.m PREVIOUS PAYME■r3 5 674,14 - a w T::.:w. o-. •••,- �t y ` - a,..1 SaSac mv:..• AMOUNT OUE 2174.m _ -167440- Z5. 4,1 CO 36m4710.XLS Par 4 380.04 730 ' Soo 2 . ONI ' NI39H3Ei LLOC9Z6tS9t IVA Wit LII{L 66'9t'Zt MEMO DATE : April 21, 2000 TO : Honorable Mayor and Council FROM: Jim March RE : Stop Sign Petition — 73` and Quebec Intersection This item was tabled again at our last Council meeting. I have called Police Chief Joel Heckman to discuss this stop sign request. Chief Heckman is out of the office from April 17 -21 at a convention. The Deputy Chief has informed me that the department does have two non - marked vehicles equipped with radar that could perform speed studies. I have left a message with Deputy Chief Makela to have the Chief call me when he gets back in the office so that we can further discuss this issue. My thought is to request that the Community Service Officer conduct a speed study on both 73"' Street and also on Main Street in an un- marked vehicle so that we have accurate speed data for both of these locations. I believe it is important to have accurate data, prior to making signage decisions. MEMO • DATE : April 20, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Role of Economic Development Council member Mari Nelson has requested that this item be placed on the agenda. MEMO DATE : April 20, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Business Subsidy Resolution 00 -09 Included in your packet is a copy of Resolution 00 -09 Business Subsidy Policy. The City has received a notice from Ehlers that we need to adopt a formal business subsidy policy to stay in compliance with State law. This subsidy policy is quite broad and rather generic, but it meets the requirements of the new law. This subsidy policy has to be adopted in order to continue to offer tax increment financing and tax abatements as economic development tools. 4 r, • r e rt, tervitte 1880 Main Street • Centerville, MN 55038 staished 1857 (651) 429.3232 • Fax (651) 429 -8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 00 - 09 BUSINESS SUBSIDY POLICY This Policy is adopted for purposes of the business subsidies act (the "Act "), which is Minnesota Statues, Sections 1161993 through 116J.995. Terms used in this Policy are intended to have the same meanings as used in the Act, and this Policy shall apply only with respect to subsidies granted un the Act if and to the extent required thereby. While it is recognized that the creation of good paying jobs is a desirable goal, which benefits the community, it must also be recognized that not all projects assisted with subsidies derive their public purposes and importance solely by virtue of job creation. In addition, the imposition of high job creation requirements and high wage levels may be unrealistic and counter - productive in the face of larger economic forces and the financial and competitive circumstances of an individual business. With respect to subsidies, the determination of the number of jobs to be created and the wage levels thereof shall be guided by the following principles and criteria: • Each project shall be evaluated on a case -by -case basis, recognizing its importance and benefit to the community from all perspectives, including created or retained employment positions. • If a particular project does not involve the creation of jobs, but is nonetheless found to be worthy of support and subsidy, it may be approved without any specific job or wage goals, as may be permitted by applicable law. • In cases where the objective is the retention of existing jobs, the recipient of the subsidy shall be required to provide reasonable demonstrable evidence that the loss of those jobs is imminent. • The setting of wage and job goals must be sensitive to prevailing wage rates, local economic conditions, external economic forces over which neither the grantor nor the recipient of the subsidy has control, the individual financial resources of the recipient and the competitive environment in which the recipient's business exists. • Because it is not possible to anticipate every type of project which may in its context and time present desirable community building or preservation goals and objectives, the governing body must retain the right in its discretion to approve projects and subsides which may vary from the principles and criteria of this Policy. PASSED AND ADOPTED by the City Council this 26 day of April, 2000. Approved by the Centerville City Council on April 26, 2000. Tom Wilharber, Mayor Jim March, City Administrator • MEMO DATE : April 21, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Residential Recycling Program Included in your packet is a copy of an agreement between Anoka County and the City of Centerville. The agreement requires the City of Centerville to offer a residential recycling program in order to be eligible to acquire SCORE finding from the County. This is an annual agreement that is entered into by the City. Anoka County Contract #900199.00 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 25th day of January, 2000, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF CENTERVILLE, hereinafter referred to as the "MUNICIPALTTY ". WITNESSETH: WHEREAS, Anoka County has received $792,776 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds "); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January I, 2000 through December 31, 2000, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. 1 g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 217 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi -unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. • The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2000, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2000 and January 20, 2001: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop -off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The 2 . Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. • c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2000 and January 20, 2001. Costs not billed by January 20, 2001 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $14,915.71. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.79 per household for recycling activities only. S. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures 3 and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, • at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof.. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. 4 R • h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. i. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice. delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. • 5 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates • first written above: CITY OF CENTERVILLE COUNTY OF ANOKA By: By: Name: Dan Erhart, Chairman Anoka County Board of Commissioners Title: Date: Date: ATTEST: By: Municipality's Clerk John "Jay" McLinden County Administrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney I: \CIVATTYWCH\ LOW -TECH RECYCLW\CONTRACTRECYCOO.MRG 6 MEMO • DATE : April 20, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : St. Genevieve's Lawful Gambling Exemption Included in your packet is a copy of the gambling exemption form that we received from St. Genevieve's church. The church is requesting a gambling exemption from the State in regards to the gambling activities that occur at the annual chicken dinner. The City just has to sign the exemption form to acknowledge that we are aware of the church event. For Board Use Only Fee Paid Minnesota Lawful Gambling Page 1 of 2 Check No, Application for Exempt Permit - LG220 10 Initials pp p Receivetl /_/ Organization Information Organization name Previous lawful gambling exemption number Church of St. Genevieve — / C� nU C �? Street City State/Zip Code d County 7087 Goiffon Rd Centerville MN 55038 Anoka Name of chief executive officer (CEO) of organization Daytime phone number of First name Last name CEO: (Rev.) Thomas Fitzgerald 651- 429 -7937 Name of teasurer of organization Daytime phone number of First name Last name treasurer: Diane Kieffer 651- 407 -9660 Type of Nonprofit Organization Check the box that best describes your organization: ❑ Fraternal isn Religious ❑ Veteran ❑ Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ❑ IRS letter indicating income tax exempt status ® Certificate of Good Standing from the Minnesota Secretary of State's Office p A charter showing you are an affiliate of a parent nonprofit organization p Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Church of St. Genevieve Address (do not use PO box) City State/Zip Code County 7087 Goiffon Rd. Centerville MN 55038 Anoka Date(s) of activity (for raffles, indicate the date of the drawing) August 19, 2000 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: E *Bingo © Raffles ❑ `Paddlewheels ® 'Pull -Tabs ® "Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in alternative Your name and and your organization's name Private data about you are available only to the format (i.e. large print, Braille) upon request. The and address will be public information when following: Board members, staff of the Board information requested on this form (and any received by the Board. All the otherinfornation whose work assignment requires that they have attachments) will be used by the Gambling that you provide will be private data about you access to the information; the Minnesota Control Board (Board) to determine your until the Board issues your permit. When the Department of Public Safety; the Minnesota qualifications to be involved in lawful gambling Board issues your permit, all of the information Attorney General; the Minnesota Commissioners activities in Minnesota. You have the right to that you have provided to the Board in the of Administration, Finance, and Revenue; the refuse to supply the information requested; process of applying for your permit will become Minnesota Legislative Auditor, national and however, if you refuse to supply this information, public. If the Board does not issue you apernit, international gambling regulatory agencies; the Board may not be able to determine your all the information you have provided in the anyone pursuant to court order, other individuals qualifications and, as a consequence, may refuse process of applying for a permit remains private, and agencies that are specifically authorized by to issue you a permit. If you supply the with the exception of your name and your state or federal law to have access to the information requested, the Board will be able to organization's name and address which will information: individuals and agencies for which process your application. remain public. law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Page 2 of 2 Application for Exempt Permit - LG220 10/98 Organization Name Local Unit of Government Acknowledgment (Required by Statute) If the gambling premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application On behalf of the county, I acknowledge this application and three options for the city: and three options for the county: 1. Approve the application: By taking no action, 1. Approve the application: By taking no action, the the city allows the Board to issue a permit after county allows the Board to issue a permit after 30 days. 30 days (60 days for a first class city). 2. Waive the above -noted waiting period: The county allows the Board to issue a permit before 30 days. 2. Waive the above - noted waiting period: The Documentation attached. city allows the Board to issue a permit before 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). Docu- 30 days. mentation attached. Print name of county: 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). (Signature of county personnel receiving application) Title Print name of city: Date / / . On behalf of the township, I acknowledge that the (Signature of city personnel receiving application) organization is applying for exempted gambling activity within the township limits. Title Date ! / A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Print name of township: (Signature of township official acknowledging application) Title Date / / Chief Executive Officer's Signature The information provided in this applic tion is compete and ccurate to the best of my knowledge. r /II l .Th Chief Executive Officers signature "L 0 -- "JU !' 1 i Name (please print) I nL � L ) 1 � 4�- Y IA Date e/ti l r' w l 0 Mail Application and Attachment(s) . At least 45 days prior to your scheduled activity date send: • the completed application; • a copy of your proof of nonprofit status, and • a $25 application fee (make check payable to "State of Minnesota "). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government, do not send the application to the Gambling Control Board. MEMO DATE : April 20, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Tax Increment Financing Assistance - First Class Concrete Included in your packet is a letter that was received from First Class Concrete. They have requested tax increment financing to assist in the development of their proposed speculative office /warehouse building. The City has received an escrow check in the amount of $5000 from First Class Concrete to have the City Financial Advisors explore this option. First Class Concrete has conducted soil borings that have indicated that the site will require significant soil corrections prior to development. If the City Council wishes to explore tax increment financing for this project, a motion directing staff to work with Ehlers to establish a tax increment district would be appropriate. Establishment of a tax increment financing district is an involved process that requires holding a public hearing and making a presentation to the County Board. I will have some preliminary discussions with Ehlers to explore whether or not this project would qualify as a "soils condition district ". I am including some background information on tax increment financing to help explain TIF to the Council members that may not be familiar with this economic development tool. If you have any questions on this issue, please call me. Memorandum To: City of Centerville From: First Class Concrete, Inc. RE: Tax Increment Financing We had proposed to construct a 19,800 square foot office /warehouse building at 6845 20 Avenue South. The soil boring tests we had done showed that we needed significant soil correction work in order to construct the building. As a result, we are writing this letter requesting tax increment financing on this property. Please notify us if this is available. You may contact Scott Byrkit at (612) 723 -5090 if you have any questions. MEMO DATE : April 21, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Bulk Water Sales We have received a request from the contractor that will be working in the Rice Creek Chain of Lakes Regional Park to purchase bulk water from the City. The City does not have a current fee set for those wishing to purchase bulk water from a hydrant. I have spoke to Paul Palzer in regards to this issue. We are recommending that the bulk fee be placed at $20 /per load not exceeding 5000 gallons per load. Additional charges of $3/1000 gallons would be charged for loads exceeding 5000 gallons. City of Centerville Honorable Mayor Wilharber, City Council and Jim March 1880 Main Street Centerville, MN 55038 April 14, 2000 RE: LETTER OF RESIGNATION Dear Mayor Wilharber, Council and Mr. March: Although I have enjoyed working for the City of Centerville for the past year and a half, I have been offered and have accepted a position with a neighboring city. I have enjoyed working with you all and treasure the friendships I have made. Each one of you has taught me something that I will take with me as I further my career. Thank you Dick for saving Acorn Creek! Without you bringing in the "big truck ", we would still be raking rock! Thank you for serving the City, best of luck in all you do! Thank you Linda for all the times you helped me with re- writing the ordinances we completed. I wish you the best, and hope for the City's sake, you remain as involved as you are! Thank you Terry, for taking the time to really listen to others, and for adding humor to our sometimes -long meetings. You were so supportive of CNN, and continue to be in Fete Des Lacs. You will be missed as a Council member by many! Thank you Mari, for so many things. Your professionalism and your commitment to others has taught me a lot about who I am. We are fortunate to have you serving our City, and I look forward to your next term. Mayor Wilharber, I have tried for so long to turn you into a Packer fan, and just because I am leaving city staff, does not mean I will not quit trying. Thank you for supporting me in all of my endeavors, for giving me confidence in myself, and for the many things you do for Centerville that go unseen. Your continued involvement in the City will allow us to continue to move forward with our goals. Congratulations on your upcoming retirement, best of luck! Thank you Jim for not only being an awesome boss, but also a friend. You have been wonderful to work for, and I have learned a lot from you. We are very lucky (from a staff standpoint as well as a resident) to have an administrator who is willing to give so much time and energy into his job and into the community. No body really sees or hears all of the different issues and concerns you deal with on a daily basis. I am confidant Centerville is in good hands with you in the administrators seat. The reasons for my departure are many, and I am willing to discuss them with you privately if requested. I intend on staying active in the community, and will stop by City Hall often. My last day of employment will be on Friday April 28 2000, thank you and God Bless. Respectfully Submitted, t_ 47471 k: Aimee Fairbrother • Not Approved PARK AND RECREATION COMMITTEE MEETING MINUTES April 5, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on April 5, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. The Park and Recreation Committee met at Laurie LaMotte Park at 6:00 p.m. before the meeting, to "mark -out" the trail that connects to the Anoka County Trail System. Present: Chairperson Michael Navin Karla DeVine Doug Porter Dale Larson Wayne LeBlanc Council Member Terry Sweeney (liaison) Absent: Staff: Jill Lien Tedd Peterson, Public Works ROLL CALL Mr. Navin started the roll call by announcing his name and position on the Park and Recreation Committee with the rest of the roll call as follows: Karla DeVine, Tedd Peterson, Terry Sweeney, Doug Porter, Wayne LeBlanc and Dale Larson. Mr. Craig Bodde ;Ind Mr. Darrell Silvemess from the YMCA were present, along with Kevin Smith, Danny Lofgren, Bobby Lofgren and Lance Dahl who expressed their interest in a bike track. Mr. Navin conducted the Oath of Office for Mr. LeBlanc. APPEARANCES YMCA Mr. Silvemess explained that the YMCA consists of 24 board members, of which there are 20 adults and four (4) high school students. The board meets every other month, is very active and has made a lot of progress. The name of the proposed YMCA is called the "Chain of Lakes YMCA ". Mr. Silvemess would like to run an ad in our local newsletter explaining the benefits offered to the residents of Centerville. Mr. Silvemess commented that this would be a great opportunity for newcomers to Centerville to meet new people, become involved and provide an "outlet for kids ". There will be indoor and 1 outdoor basketball courts available, and the staff at the YMCA are willing to help with staffing needs at the Elementary School if activities are offered through the School District. Mr. Silverness stressed that the YMCA is not looking for financial support, in fact, the YMCA anticipates loosing money with the extended hours being offered, but felt they could make it up in other areas. There will be some benefits to the residents of Centerville such as: a 25% discount in "joiners" fee, 10% off monthly dues, a teen center, the ability to re- evaluate after five (5) years, and the fact that the YMCA would like Centerville to be an active part in the planning and success of the business. The YMCA has conducted a market study, which indicates there would be approximately 2,500 memberships in this area, consisting of approximately 8,000 to 12,000 people. Mr. Silvemess anticipated 25% of Centerville's residents joining, adding there will be heavy family response. A teen center will be available in approximately two (2) years, with teen programming playing a huge part in the development. The YMCA wants to work closely with Centerville for anything relating to teens or future teen centers. Mr. Silverness mentioned the YMCA would keep close ties with the Centennial Middle School. A shuttle service from the Middle School directly to the YMCA will be available this year. The closest facility of this size would be in Woodbury. Mr. Silvemess appealed to the Park and Recreation Committee to recommend supporting the YMCA to the City Council. Specifically, the YMCA is requesting the following: "1.) To offer a summer Day Camp Program extended hours site and bus pick -up location, using LaMotte Park, and 2.) To offer morning and afternoon sessions, each day for approximately eight (8) weeks during this summer, between 9:30 — 11:30 a.m., and 1:00 — 3:00 p.m., Monday — Friday." Motion by Mr. Navin, seconded by Mr. LeBlanc to recommend to City Council to permit the YMCA's request to offer extended hours site and bus pick -up location at Laurie LaMotte Park. All in favor. Motion carried unanimously. Motion by Mr. Navin, seconded by Mr. Porter to recommend to City Council to approve the YMCA's request to offer morning and afternoon summer sessions at Laurie LaMotte Park. All in favor. Motion carried unanimously. Bike Track Kevin Smith (7310 Old Mill Road), Danny and Bobby Lofgren (7256 Centerville Road) and Lance Dahl (1748 Peltier Lake Drive) appeared before the Park and Recreation Committee to request the committee consider establishing a bike track for the kids in Centerville that are of their age bracket (12 -16). Mr. Smith stated that there are four (4) new parks in the City for all of the little kids, but nothing for the kids their age. They would like to see a bike track created for kids to ride their bikes on; at least it would give them something to do. Ms. DeVine mentioned that there were approximately 20 kids biking and jumping their bikes on the Travis property yesterday. Ms. Travis explained to the kids that they cannot jump their bikes on that piece of property because they are in the process of selling it, but they continue to use it as a bike track. Ms. DeVine felt it important to look into 2 creating/developing a bike track for the youth of this age bracket so we have a balance of activities for all age ranges. The Park and Recreation Committee directed Ms. Lien to contact the City of Shoreview's Community Center to find out the liabilities and/or any other information regarding bike tracks. CONSIDERATION OF MINUTES February 2, 2000 Park and Recreation Meeting Minutes Motion by Mr. Larson, seconded by Ms. DeVine to approve the February 2, 2000 Park and Recreation Meeting Minutes. All in favor. Motion carried unanimously. March 1, 2000 Park and Recreation Meeting Minutes Motion by Mr. Porter, seconded by Ms. DeVine to approve the March 1, 2000 Park and Recreation Meeting Minutes, with noted changes. All in favor. Motion carried unanimously. OLD BUSINESS Set date for Dedication ofLaurie LaMotte Park The Park and Recreation Committee discussed possible dates for the Dedication of Laurie LaMotte Park. The committee elected to have the dedication the week of May 22n with a specific date to be determined at the May 3` meeting. The committee was pleased with the draft invitation submitted by Ms. Lien, along with the list of past Park and Recreation members, liaisons, intern, Public Works Staff, current City Council, Commissions and Committees. The committee requested Ms. Lien draft a letter requesting donations for refreshments to be offered at the dedication, from the local business owners, Centerville Lions Club, Centennial Fire District, and Cub's Bakery for a cake. Compiled List of 2000 Goals Trees Mr. Larson explained that he had plotted out the trees at all of the parks in the previous month. He will provide the sketch to Ms. Lien to put in the May Park and Recreation Packet. The consensus of the committee was to have Mr. Larson contract someone with a spade and obtain a quote for moving/planting trees for the May meeting. Eagle Park Lighting Mr. LeBlanc expressed his concem with the "City Theme Workshop" meeting held on March 21 He was ready to present his recommendations for the lighting at Eagle Park, but wasn't given the opportunity. Mr. LeBlanc is proposing two different options with the lighting at Eagle Park. One option is to have high poles, which could have one of many different styles of lights, and the other would be to have a shorter pillar style poles commonly seen along trails. Mr. LeBlanc would like to see lights pointing downward, 3 and stressed "no light pollution ". Mr. LeBlanc will get more information/quotes for the May meeting. Trail Maps The Committee was pleased with the maps Ms. Lien had created indicating the easements, sidewalks and trails within the City. The Park and Recreation Committee requested Ms. Lien contact the City Engineer to have him create these maps. Donation of Lights from Rich DeFoe The Committee discussed the donation of the lights/poles from Rich DeFoe of Waterworks Beach Club. Ms. DeVine explained that she had been in contact with Mr. DeFoe who informed her that a friend of his might also be willing to donate two (2) more sets of lights to the City, along with his. If this is true, there will be a total of three (3) sets of lights for the ball fields. The general consensus of the Park and Recreation Committee was to install two (2) sets of lights at the softball fields and one set at the soccer field. Mr. Larson mentioned that in the past, NSP had donated a pole for lights in which they mounted a siren on, and questioned if possibly NSP would be willing to do the same again. Mr. Peterson offered to check with Mr. Palzer on the likelihood of this happening again in the future. Motion by Mr. Navin, seconded by Mr. Larson to recommend to City Council to accept the donation of the ball field lights/poles from Mr. Rich DeFoe, at relocation costs of approximately $3,000 to be deducted from the Park and Recreation's General Fund, with a final installation date to be determined at a later date. All in favor. Motion carried unanimously. Public Works Liaison / Tedd Peterson Ms. Lien explained that she had spoke with Mr. March regarding the possibility of having Tedd Peterson join the Parks and Recreation Committee as a Public Works staff liaison. Mr. March felt the Parks and Recreation Committee should be able to call upon the public works department at any time, without having a Public Works staff liaison. If Mr. Peterson wishes to attend the Parks and Recreation meetings, he is more than welcome to attend as a resident. Mr. Larson expressed his appreciation, adding that he felt it is very nice having someone from Public Works at the meetings, and hopes Mr. Peterson will continue to join the meetings. Letter of Understanding to Anoka County Mr. LeBlanc submitted a draft Letter of Understanding explaining the visions and goals for future trails in the northeastern metropolitan area. This letter also requests any contact names, grants or other funding possibilities be forwarded to the City. The Park and Recreation Committee approved the letter Mr. LeBlanc had submitted. NEW BUSINESS 4 Pour Concrete in Ice Rink Ms. Lien explained that both Mr. Peterson and Mr. Palzer have questioned if the Park and Recreation Committee have ever considered pouring concrete in the hockey rink at Laurie LaMotte Park. Concrete would create a base under the ice, which would make it easier to flood and would also ensure a smoother surface on the ice. It could be constructed so that when the concrete is poured, spickets or hoses could be installed around the rink for flooding purposes. Also, this would bring a place where youth could roller - blade, skateboard, etc. in the summer. The committee elected to discuss this option further at the May meeting, where more specific bids /quotes could be looked at. Lawn Care Proposals Ms. Lien explained that Mr. Palzer had submitted quotes received from TruGreen ChemLawn and Greener Pastures — which use organic materials. Mr. Palzer recommended that we do NOT Spring fertilize at Laurie LaMotte Park and Acorn Creek Park because the grass is still fairly new and was just fertilized in the Fall. The Park and Recreation Committee decided to follow Mr. Palzer's recommendation. Mr. Navin offered to contact Mr. Palzer to discuss this and other issues, and will report back at the May meeting. On -Site Sanitation Mr. Larson explained that he had been in contact with On -Site Sanitation and was quoted the same fees as last year. Mr. Larson felt there should be a satellite placed at Acorn Creek Park this year in addition to the ones at Tracie McBride and Laurie LaMotte Parks. The Committee requested Ms. Lien to have Mr. Palzer go ahead and order three (3) satellites for the three (3) parks. Basketball Hoops at Eagle Park Ms. Lien explained that Mr. Palzer had suggested installing basketball hoops on the pad that was originally intended to be a tennis court at Eagle Park. Since kids are already going to the park and hanging out, it would be an inexpensive way to provide something for them to do. The committee discussed the advantages and disadvantages of installing basketball hoops, and came to a conclusion that Mr. Porter will explore the fees involved, and bring it back for further discussion at the May meeting. DISCUSSION ITEMS GameTime Quotes, Contract and Payment Ms. Lien explained that she included these in the packet for the committee to review, since the original quote did not include benches, picnic tables and trash receptacles, Ms. Lien felt the committee should see the actual signed contract with all inclusions. Goetz Landscape & Irrigation Contract This was included as an FYI, showing the actual signatures and a copy of the payment sent to Mr. Goetz as a retainer. Mr. Goetz has already begun landscaping around the park signs. 5 Outdoor Recreation Grant Ms. Lien explained that Mr. March submitted a copy of the grant application to the DNR for the Outdoor Recreation Grant program. It does not appear that there will be funding available this year. However, they do encourage communities to submit applications to help show the Legislature the need for future funding for municipal park improvement projects. Acceptance/Denial Letters to Mr. LeBlanc and Mr. Peterson Ms. Lien explained that unfortunately, no one had contacted Mr. LeBlanc informing him of his acceptance to the Park and Recreation Committee, nor was a letter of denial sent to Mr. Peterson. Since they both were in attendance, the committee expressed their apologies and thanked Mr. LeBlanc and Mr. Peterson for their interest in the Park and Recreation Committee. Ms. DeVine expressed her concern over who exactly is supposed to be the contact person at City Hall for the Park and Recreation Committee. More specifically, she would like to see all phone calls, correspondence, documentation, flyers, quotes/bids, etc., be forwarded to Ms. Lien's attention — since she is the staff liaison for Park and Recreation. The Committee agreed, directing City Staff to make any /all inquiries, correspondence, quotes, etc. be sent to the attention of Ms. Lien. May Agenda 1. Set Date of Dedication of Laurie LaMotte Park 2. Goals a. Trees and Satellites — Dale Larson b. Eagle Park Lighting — Wayne LeBlanc c. Lawn Care at Parks — Michael Navin d. Donation of Lights from Rich DeFoe — Michael Navin 3. Basketball Hoops — Doug Porter 4. Trail Maps to City Engineer — Jill Lien 5. Letter of Understanding Update — Wayne LeBlanc 6. Letter to Residents around Eagle Pass regarding lighting of trail — Wayne LeBlanc and Jill Lien 7. Concrete in Ice Rink at LaMotte Park — Jill Lien ADJOURNMENT Motion by Ms. DeVine, seconded by Mr. Navin to adjourn the April 5, 2000 Park and Recreation Committee meeting. All in favor. Motion carried. Meeting adjourned at 9:15 p.m. Respectfully Submitted, Jill Lien Staff Liaison 6 6 e tervitte 2880 Main Street •Centerville, MN 55038 EstabfisheJ 1857 (651)429-3232 to fax (651) 429 -8629 April 20, 2000 Mr. Rich DeFoe 3720 East River Road Fridley, MN 55421 Dear Rich, The City of Centerville has heard that you are willing to donate the Waterworks ballfield lights to the City to be used at LaMotte Park. This would be a very generous donation to the community. I wanted to have in writing the specific items that you are interested in donating to the City. We would also be interested in your scoreboard, ag -lime, and field fencing if you are looking for a way to dispose of those items. The City thanks you for your generosity and looks forward to having your family move into the community. I will have the mayor publicly thank you for any donation that you make at the upcoming LaMotte Park dedication this summer. Please check below the items that you wish to donate to the City and send this letter back in the self- addressed, stamped envelope. These items will be removed at the expense of the City. We will make arrangements to move whatever items you wish to donate in a timely manner. Please call me if you have any questions. Ballfield lights Scoreboard Ballfield fencing Field ag -lime • Sincerely, • 1 Ji• March ity Administrator cc. Park and Recreation Committee City Council 1