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HomeMy WebLinkAbout1999-07-14 Packet r CITY COUNCIL MEETING AGENDA WEDNESDAY, JULY 14, 1999 6:00 p.m. I. CALL TO ORDER 1. Roll Call 2. Administer Oath of Office - Linda Broussard Vickers II. PUBLIC HEARING (S) III. APPEARANCES /AWARDS IV. CONSIDERATION OF MINUTES 1. June 23, 1999 Council Meeting Minutes 2. June 29, 1999 Special Meeting Minutes V. PAYMENT OF CLAIMS 1. The City of Centerville June 23 - July 14, 1999 2. Centennial Fire District 3. Final Pay Estimate for LaMotte Park VI. SET AGENDA VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS 1. Royal Industrial Park Final Plat and Developers Agreement 2. Tri -City Police Department 3. Public Works Building Sketch 4. Animal Ordinance 5. Media Relations Specialist Job Description 1 IX. NEW BUSINESS 1. Resolution 99 -08 Approving Centerville Lions Application for Authorization for Exemption from Lawful Gambling License 2. Resolution 99 -09 Centerville Elementary School Speed Reduction Zone 3. Fees Associated with a Transient Sales License / Fund for Public Interest Research X CONSENT AGENDA 1. Annual Performance. Review for Ken Cook- Building Inspector Recommend one step increase to Grade 5, Step 4. XI. COMMITTEE REPORTS XII. ADMINISTRATORS REPORT XIII. ADJOURNMENT r1 s -1 - SDK otswl r BONESTR0O ROSENE ANDERLIK W 6516361311 07/08/99 13 :10 II :02/03 NO:591 Bonsfroo, Remit, AMINO •ndAuoq.la, Inc, A en AN kWh* A QL d Cppertunfy Emplo r PrLratlr. p Otlo Bon.droo, P.R. Joseph C. ord. P E. 0 Marvin re/., vin L. Bo P.E. a Bonestroo RIpyS E. Tumor, P.E.O Glen R. Cook, Pl.0 Rabee O. Schunc,l, P E. Jer y A. Bowdon. PA. a Ros� Roar W, RPon, P4. one Ban M, Oberlin, C,P. L, senior Caneutle$. /0 _ I � en * dnolpat Howard A. Sanford, P.E. O Kith A Gordon. P.E. 1 Robert R. Mein* P.F.' N GEII E OL RIdrt rdW W. Pabr. P.E. 0 0Th O. . P.E. 0Rohn P. R1rtRI, I.A o to &MC A. l.P M ln Fret, Radinann, P.. 0Ted F4W, Rtlo, P. W C. RLCfl, Pa 0Mark nl$, RE.O Associates IIdr y P. WIBWnan, Pt 141 Rebel P. %SYIHtn 0 A•ae M. Rkq 0 Michael P. Rau. P.E. 0 Allen Rlak Benmldl, P.E. aNeee' el. Paul, Red*Mer, Willmar one If. timid, MN 0 Milwaukee. WI Engineers & Architects WEEK IN REVIEW ENGINEERING ISSUES CITY OF CENTERVILLE June 21,1999 to July 9, 1999 BRA File No. 616 -GEN PROJRCTS IN CONSTRUCTION WOODS OF CLEARWATER CREEK • Contractor has installed sidewalk and replaced sections of settled curb and gutter. Trail and pond outlet pipe are not constructed yet. BUECHLER ESTATES • Sanitary sewer is installed and tested. Lots are graded. EAGLE PASS • All street patching is completed. A punch list of remaining items will be created before final wear course is paved. 3r AVENUE • No new issues to report. PARKVIEW ADDITION • No new issues to report. DEER PASS • RoSo Contracting is installing sanitary sewer and water main. SEAL COAT • Seal coating of all streets was done on July 6th & 7 Sweeping is planned for July 12. LAMOTTE PARK • Project is complete. Final pay request is on Council Agenda for July 14, 1999. Page r 2333 West Highway 380 Et. Paul, MN 55113 0 151.638-4600 0 Fax: 851.6364311 BONESTR00 ROSENE ANDERLIK W 6516361311 07/08/99 13:10 [5 :03/03 NO:591 PROJECTS IN DESIGN WATER INTERCONNECT • Plans and specifications are being developed for construction in August, including Mill Road water main extension from Prairie Drive to Peltier Lake Drive. CENTER VILLA • No now issues to report. ROYAL INDUSTRIAL PARE ■ Utility plans are complete and have been sent to the developer. I I Page 2 2335 West Highway 36 0 St. Paul, MN 55113 0 612.636.4600 0 Fax: 612436-1311 State of Minnesota, County od do soQemn °y swoon that 9 wan° suppont the Constitution o f the ( United States and o f the State of ottinnesota, and taithluQQy disehange the duties od the oldiee of of, the od in the County o6 and State of vtAinnesota, to the best of my judgement and obitty. So lap me god. Subsenibed and swonn to betake me this day o1 19 Sea° ' g -Cho° 9austad. CutAC City Chide Aomori Thomas clAliQkanben CITY OF CENTERVILLE NOT APPROVED CITY COUNCIL MEETING JUNE 23, 1999 Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on June 23, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Mari Nelson Dick Travis Terry Sweeney ABSENT: None STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Paul Palzer, Building Official/Public Works Director Tom Peterson, City Engineer James Hoeft, City Attorney L CALL TO ORDER Mayor Wilharber called the June 23, 1999 City Council Meeting to order at 6:03 p.m. II. PUBLIC HEARING III. APPEARANCES /AWARDS IV. CONSIDERATION OF MINUTES June 9. 1999 Council Meeting Minutes Motion by Councilmember Nelson, seconded by Councilmember Travis to approve the June 9, 1999 Council Meeting minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville June 10. through June 23. 1999. Motion by Councilmember Nelson, seconded by Councilmember Sweeney to approve the receipts and expenditures for the City of Centerville for June 9, through June 23, 1999. Motion carried unanimously. The Centennial Fire District Motion by Councilmember Sweeney, seconded by Councilmember Nelson to approve the Centennial Fire District's ratification of expenditures. Motion carried unanimously. Page 1 of 6 Parkview Pay Estimate #4 Motion by Councilmember Sweeney, seconded by Councilmember Travis to pay 513,794.19 for a change order to the Parkview Addition project. Motion carried unanimously. VI. SET AGENDA • Baron - Notice of Repair • Vacancy - Council/Planning and Zoning/Park and Recreation • Lakeland Circle Parking Sign • New Police Department Budget • Radar Detector Donation • June - Special Meeting Additions Motion by Councilmember Sweeney, seconded by Councilmember Nelson to set the agenda as noted. Motion carried unanimously. —. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Water Interconnect Mr. Peterson gave a brief report on the water interconnect. Mr. Peterson referred to a three sheet plan that depicted a 700' - 8" PVC watermain. Currently, the Engineer is advertising for bids with an expected opening of July 21, 1999. The bids will include an alternate work plan to loop the watermain from Prairie to Peltier Lake Drive on Mill Road. Motion by Councilmember Sweeney, seconded by Councilmember Travis to proceed with the interconnect bid solicitation. Motion carried unanimously. Baron - Notice of Repair - 7121 Centerville Road Mayor Wilharber read aloud a letter executed by the Baron family that requested a two week extension on a City issued Notice of Repair to bring substandard buildings in compliance. Mayor Wilharber explained that authorizing the extension may be more beneficial to the City then to deny. Mayor Wilharber further reasoned that the goal is to ensure that the property does become compliant with the least amount of time and effort expended by Council and staff to do so. Based on the above - mentioned, the following action was taken. Motion by Mayor Wilharber, seconded by Councilmember Travis to grant the two week extension to the Baron family at 7121 Centerville Road. Motion carried unanimously. Street Parking Lakeland Circle Motion by Councilmember Travis, seconded by Councilmember Sweeney to withdraw previous motion concerning parking_ on Lakeland Circle. Motion carried unanimously. Motion by Councilmember Travis, seconded Councilmember Sweeney to eliminate parking Monday through Thursday from 5 PM - 9 PM for the months of April through July on both sides Page 2 of 6 of the street. Wilharber -aye, Travis -Aye, Sweeney -aye, Nelson -nay. Motion carried. NEW BUSINESS Generator Purchase Mr. March reported that Fire Chief Bennett requested authorization to purchase a generator for Centerville City Hall. The generator would be sized to operate both City Hall and the Fire Station in the event of an emergency or natural disaster. The generator may cost in the area of $30,000. Furthermore, funds are available in the charitable gambling account to help pay for this piece of equipment. The generator would be permanently mounted behind City Hall. However, the generator would not be able to be used to operate the City wells. Moreover, the City Hall/Fire Station would be used to operate an emergency operations center, if the piece of equipment is purchased. The Council discussed the specifications of the generator and Mr. Palzer suggested the Council consider the purchase of a larger generator in order to operate the above stated City wells. After further discussion, the Council elect-en create new specifications in order to purchase a larger generator to run the Fire Department, City Hall, lift stations and to explore cost of a mobile generator. - Motion by Councilmember Sweeney, seconded by Councilmember Nelson to table this item until more information is provided. Motion carried unanimously. Lion Club City Celebration Request: Noise Permit/3.2 Beer Permit Mr. March explained the Centerville Lions's Club officially requested a noise permit and 3.2 beer permit to be used in conjunction with the Fete des Lacs City Celebration. The Lion's will provide the City with a copy of their liquor liability insurance. The Lion's will be working with the Circle Pines/Lexington Police Department to coordinate the security for this annual event. The Lion's will also be working with the Elementary School to coordinate the use of their facilities. Finally, the Lion's would also like to block off Progress Road as done in years past. Motion by Councilmember Travis, seconded by Sweeney to apurove the noise permit, 3.2 beer permit, waive fees, conditioned upon receipt of a certificate of insurance and evening events ending similar to last year. Motion carried unanimously. Overweight Permit - 1580 Sorel Street Mayor Wilharber said the City has received a request for an overweight permit for 1580 Sorel Street. The Council inquired about the tonnage amount and the need to establish policy indicating all overweight permits must go before Council for approval. Motion by Councilmember Sweeney, seconded by Councilmember Nelson to approve the overweight permit as requested, but only if access is from Main Street to Goiffon and to the smallest section of Sorel Street. Further discussion: Mayor Wilharber affirmed overweight permit procedures: * Collect a $5000 escrow check - which will be drawn from in the event of road damage. * Picture of road before and after hauling. Page 3 of 6 * City Council approval prior to issuing a permit. The Council elected to amend the motion to include a damage deposit of $5000 and pictures before and after hauling. Motion carried unanimously. Request for Building Permit Waived - Centerville Elementary Mr. Palter confirmed Mayor Wilharber's question regarding the permit cost of $175. Mayor Wilharber commented the fees would recycle through the public entities. Motion bv Mayor Wilharber, seconded by Councilmember Sweeney to waive the building permit fee for the Centerville Elementary School sign. Motion carried unanimously. Resignation of Councilmember Theresa Brenner _ With regret, Mayor Tom Wilharber moved to accept Councilmember Brenner's letter of resignation. Councilmember Mari Nelson seconded the motion. Motion carried unanimously. Mayor Wilharber noted that Theresa has been an integral part of the Council, EDC, Design Team, Youth, Star City, HRA/Senior Housing and many, many other organizations. Moreover, she will be - missed by many for a long time. Mayor Wilharber highlighted on the possible options to fill the Council vacancy: Post the vacancy, accept applications and conduct interviews. Hold a Special Election. Offer the position to the next highest vote getter - Linda Broussard Vickers The Mayor stated that he had contacted Linda Broussard Vickers and she had voiced an interest and would welcome the opportunity to work with Council. Ms. Vickers also stated that she would regret having to resign from the Planning and Zoning Conunission. Motion bv Councilmember Nelson, seconded by Councilmember Sweeney that the City inform individuals that a Council position is available, accept resumes or letters of interest then interview. Further Discussion: Councilmember Travis commented he would rather see Linda Broussard Vickers be appointed to the City Council. He reasoned that he could not think of a more informed, or better candidate that has shown interest. Ms. Broussard has been active in the Community, on the Planning Commission and ran for Council in the last election. In short, he felt confident that even after the interview process he would choose Ms. Broussard Vickers. Councilmember Sweeney stated the same and withdrew his second from the above mentioned motion. Mayor Wilharber called the vote and the vote failed to pass. Motion by Councilmember Sweeney. seconded by Councilmember Travis to offer the City Council vacancy to Linda Broussard Vickers. Motion carried unanimously. Page 4 of 6 Motion by Councilmember Travis. seconded by Councilmember Nelson that in the event Ms. Broussard Vickers does not accept the position, the City advertise for the vacancy. If less than e applications are received prior to Friday, July 9, the City will interview all candidates. Motion carried unanimously. Don Bahneman Vacancy Mayor Wilharber read aloud a resignation letter from Mr. Don Bahneman (See attached). Motion by Councilmember Sweeney, seconded by Councilmember Travis to regretfully accept Don Bahneman's letter of resignation for the Park and Recreation Committee. Motion carried unanimously. Acting Miyor Motion by Mayor Wilharber, seconded by Councilmember Nelson to recommend Councilmember Travis be appointed Acting Mayor. 1VWotion carried unanimously. - Motion by Councilmember Nelson, seconded by Councilmember Sweeney to amend Resolution 99-01 to reflect Dick Travis as Acting Mayor. Motion carried unanimously. Police Department Budget Mayor Wilharber explained that the Police Department budget does not provide monies for capital improvements, vehicles, maintenance, nor insurance. After Mayor Wilharber polled the Council, consensus was the City of Centerville would support a Police Department budget increase of $28,000. Radar Detector Mayor Wilharber commented that a Police Officer would like to donate two radar detectors to the City of Centerville. Motion by Councilmember Nelson, seconded by Councilmember Sweeney to accept two radar detectors and to donate same to the Police Department. Motion carried unanimously. June - Special Meeting Mayor Wilharber requested that Media Specialist be added to the June 29, 1999 Special Meeting agenda. Animal Ordinance Motion by Councilmember Sweeney seconded by Councilmember Travis to place the animal ordinance on the agenda for the June 29, 1999 workshop. Motion carried unanimously. VII. CONSENT AGENDA VIII. COMMITTEE REPORTS Councilmember Nelson pointed out the Y2K `BUG" as the Centerville Y2K logo. Councilmember Nelson recently met with Corporal Gleason and stated the Centerville Y2K group will be working in Page 5 of 6 conjunction with the Police Department on these issues. IX. ADMINISTRATORS REPORT Embedded Systems Mr. March reported that the City siren decoder board has malfunctioned in the past. It is also difficult to find replacement parts for the decoder board. Embedded Systems has indicated a need to update this decoder board in the near future. Mr. March also reported that Embedded Systems is offering a discount to customers who purchase new siren decoder boards prior to June 31, 1999. Motion by Councilmember Sweeney, seconded by Councilmember Nelson to approve the siren decoder board purchase. Motion carried unanimously. — Mayor Wilharber and Mr. March will be meeting with the other cities to investigate the possibilities of a Quad Cities Police Department. In addition, a Fire Steering Committee member is needed, the group -meets quarterly. _. Motion by Councilmember Sweeney, seconded by Councilmember Nelson to volunteer Councilmember Travis to serve on the Fire Steering Committee. Motion carried unanimously. $45,000 Park Grant Mr. March announced that the City will be the recipient of a $45,000 grant for play ground equipment for Acom Creek Park. The Department of Natural Resources received 138 applicants and the City was one of 30 applicants funded. X. ADJOURNMENT Motion by Councilmember Travis, seconded by Councilmember Sweeney to adjoti Yrwtbe ,lone 23, 1999 Council Meeting. Motion carried unanimously. Meeting adjoumed at 7:32 P.M. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk Page 6 of 6 • NOT APPROVED CITY OF CENTERVILLE SPECIAL COUNCIL MEETING JUNE 29, 1999 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Special Council Meeting on June 29, 1999, at City Hall, 1880 Main Street. PRESENT : Mayor Tom Wilharber Council Members Mari Nelson Terry Sweeney Dick Travis ABSENT : None STAFF: Jim March, City Administrator Paul Palzer, Building Official/Public Works Director Tom Peterson, City Engineer Linda Broussard Vickers I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:05 p.m. PUBLIC WORKS BUILDING/WATERTOWER SITE Jim March presented various options regarding the public works facility. The Council was briefed on options ranging from doing nothing, remodeling the existing facility, purchasing the existing Eagle Trucking facility, to building a new facility at different possible locations. Mayor Wilharber questioned Paul Palzer in regards to whether or not the Eagle Trucking building would meet the City's long term needs. Mr. Palzer commented that Eagle Trucking is an older steel building, there is room to expand on the site and that the current building would meet our needs now. Mr. Peterson mentioned that his firm has worked on many new building projects and passed out information on the architectural capabilities of Bonestroo. Mr. Peterson said they would be able to assist the City in whatever manner needed. Council consensus was to further examine expanding City Hall office space and building a truck storage facility behind City Hall. Staff was instructed to talk to the County, RCWD and the Fire Chief to discuss the feasibility of this option. Consensus was to examine looking at a new watertower site somewhere in the Industrial Park. Cedar Street Park would either be sold or swapped for other property. Mr. Peterson mentioned that Cedar Street Park would not be a very good location for a watertower. ANIMAL ORDINANCE Council consensus was to eliminate the current animal ordinance and start over. City Attorney Jim Hoeft recommended using the League of Minnesota Cities model animal ordinance as a starting point. Staff is to provide a copy of the League model ordinance to Council for their review. The animal ordinance will be placed on the next Council agenda. RECYCLING COORDINATOR Jim March mentioned that he has spoke to Randy Hagerty in regards to remaining as the Recycling Coordinator only to organize the Earth Day and Garage Sales Day events. The remaining Recycling Coordinator duties would be assimilated by current staff. Motion by Councilmember Nelson. seconded by Councilmember Travis to contract with Randy Hagerty to coordinate Earth Day and Garage Sales Days for a certain number of hours to be determined by the City Administrator. Motion carried. MEDIA RELATIONS SPECIALIST Councilmember Sweeney mentioned that he likes the idea of having someone specialize to coordinate the City's communication efforts. Councilmember Nelson agreed stating she felt that an ideal candidate may exist in the community for this position. Councilmember Nelson further stated that she would like the newsletter to be like a mini Quad Press, but sponsored by the City and focused on Centerville. The position would be considered part -time. M do r n sec n n il mem er Nelson to dra a bob no lo ■ by Guncilne y, y 1 description for the media relations specialist position to be reviewed at the next Council meeting. Motion carried. Motion by Councilmember Nelson. seconded by Councilmember Travis to recess the meeting.at 7:45 to executive session to conduct the performance review for the City Administrator. Motion carried. Motion by Councilmember Nelson. seconded by Councilmember Travis to reopen the meeting at 8:00 and approve a step inc rease to Grade 10, step 7 for the Administrator retroactive to May 20. 1999 and include a $3000 performance bonus. Motion carried. 2 Motion by Councilmember Sweeney, seconded by Councilmember Travis to adjourn the meeting. Motion carried. Respectfully Submitted, Jim March City Administrator 3 JUNE 30, 1999 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF JUNE EXPENSES. YOUR APPROVAL OF JUNE EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS #10790 - 10802, IN THE AMOUNT OF $10,301.43, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE 06/30 /1999 @1C:08PM CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account 06/30/99 TO 06/30/99 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT 90 06/30/99 AP -D LEAGUE OF MN CITIES INS TRUST 2,875.00 73121 10791 OG/30/99 AP -D MINNESOTA DEPT OF REVENUE 1,291.00 MW - -5 JUNE 99 10792 OG/30/99 AP -D LINO LAKES STATE BANK 3, 183.56 941 JUNE 99 10793 06/30/99 flP - -D AMOCO OIL COMPANY 406.59 498 - 433•-534 -1 10794 OG/30/99 RP -D SAVE A LIFE 336.00 6074 10795 06/30/99 AP -D NORTHERN STATES POWER COMPANY 560.85 1589 - 648 -494 -160 10796 06/30/99 AP -D INTERNAL REVENUE SERVICE 307.74 941 3-31-99 10797 06/30/99 PP -D US WEST COMMUNICATIONS 462.59 651 784 -7472 352 10798 OG/30/99 RP -D ARTHUR E MOHLER 31.35 EXPENSES 10799 06/30/99 AP -D CIRCLE PINES UTILITIES 57.5E 70038.00 10800 06/30/99 RP -D C.P. OFFICE PRODUCTS 25.30 • 3890 10801 06/30/99 RP -D EMERGENCY MEDICAL PRODUCTS 203.89 INV077631 10802 ,06/30/99 RP -D MILO BENNETT 560.00 ROPE RESCUE TECH 1/11 TOTAL MANUAL CHECKS (M): 0.00 TOTAL COMPUTER CHECKS (C): 0.00 TOTAL DIRECT DISBURSEMENTS (D): 10,301.43 TOTAL CHECKS: 10,301.43 • Bonestroo, Rosen. Anderlik and Associates. Inc. is an Affirmative Action /Equal Opportunity Employer Bone stroo Principals: Otto G. Bonestroo. P.E. • Joseph C. Anderlik, PE. • Marvin L. Sorvala, P.E. • Glenn R. Cook. PE. • Robert G. Schunicht. P.E. • Jerry A. Bourdon. P.E. • Ros en Robert W Rosene. PE., Richard E. Turner. P.E. and Susan M. Eberlin. C.P.A., Senior Consultants • Associate Principals: Howard A. Sanford, PE. • Keith A. Gordon, P.C. • Robert R. Pfefferle, PE. • Anderlik Richard W Foster, P.E. • David O. Loskota, P.C. • Robert C. Russek, A.LA. • Mark A. Hanson, PE. • VI Michael T. Rautmann, P.E. • Ted K.Field. P.E. • Kenneth P. Anderson, P.E. • Mark R. Rolls, P.E. • A ssociates Sidney P. Williamson, P.E.. 1.5. • Robert F. Kotsmith • Agnes M. Ring • Allan Rick Schmidt. P.E. Offices: SL Paul, Rochester, Willmar and St. Cloud. MN • Milwaukee. WI i Engineers & Architects Webslte: www.bonestroamm July 6, 1999 JUL 7 1999 Mr. Jim March City of Centerville • 1880 Main Street Centerville, IVIN 55038 -9794 Re: Laurie Lamotte Memorial Park Improvements _— City of Centerville Our File No. 616 -98 -804 Dear Mr. March: Transmitted herewith are four (4) copies of Request for Payment No. 4 and Final for the above - mentioned project. The work on this project has been satisfactorily completed and we recommend payment at this time. The final amount is approximately 3% under the contract amount. Please sign the enclosed copies, retain two copies for the City and distribute the remaining copies as follows: 1 copy Forest Lake Contracting, Inc. 1 copy Bonestroo, Rosene, Anderlik & Associates, Inc. Should you have any questions regarding this, please feel free to call me at (651) 604- 4857. Sincerely, BONESTROO, ROSENE, ANDERLII( & ASSOCIATES Tracy M. Ryan Enclosures • 2335 West Highway 36 • St. Paul, MN 55113 • 651-636-4600 • Fax: 651- 636-1311 n Bcnestroo Owner: City of Centerville 1880 Main St, Centerville, MN, 55038 Date: June 28, 1999 Roselle 0 Mderlik & For Period: 12/11/98 to 06/25/99 Request No: 4 /Final Assodates Engineers & NUltett, Contractor: Forest Lake Contracting Inc 14777 Lake Dr, Forest Lake, MN, 55025 REQUEST FOR PAYMENT LAURIE LAMOTTE MEMORIAL PARK IMPROVEMENTS BRA FILE NO. 00616 -98 -804 SUMMARY 1 Original Contract Amount - $ 153,227r 2 Change Order - Addition $ 50,020.10 3 Change Order - Deduction $ `— 4 Revised Contract Amount $ 203,248.00 5 Value Completed to Date $ 196,952.80 6 Material on Hand $ 0.00 7 Amount Earned $ 196,952.80 8 Less Retainage 0% $ 0.00 9 Subtotal $ 196,952.80 10 Less Amount Paid Previously $ 186,862.91 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4/Final $ 10,089.89 Recommended fqr Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 1 ES 74,in CN E Approved y tracto Approved by Owner: FORES AK N RA TING INC CITY OF CENTERVILLE Specified Contract Completion Date: Date: October 12, 1998 rsguest4Fetelads Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Schedule 1.0 Grading & Erosion Control 1 Mobilization LS 1 $7,000.00 1 $7,000.00 2 Common excavation LS 1 $45,000.00 1 $45,000.00 3 Muck excavation (EV) CY 1000 $2.00 1000 $2,000.00 4 Clear and Grub AC 0.5 $3,800.00 0.5 $1,900.00 5 Remove exist. bituminous surface (P) SY 216 $2.00 216 $432.00 6 Remove concrete sidewalk (P) SY 19 $4.00 19 $76.00 7 Remove existing culverts EA 2 $300.00 2 $600.00 8 Remove and salvage existing aggregate (P) CY 314 $4.85 314 $1,522.90 9 Remove and salvage existing lime aggregate (P) _ CY 184 $2.50 184 $460.00 10 Silt fence LF 1200 $1.75 500 $875.00 11 Bale checks EA 45 $5.00 20 $100.00 12 Timber check dams EA 9 $300.00 $0.00 ___ 13 Temp. rock construction entrance (P) SY 45 $7.00 45 $315.00 14 Riprap (Class 3) CY 8 $65.00 8 $520.00 Total Schedule 1.0 Grading & Erosion Control $60,800.90 Schedule 2.0 Parking Area Improvements 15 Modified select granular borrow (P) CY 3530 $9.25 3530 $32,652.50 16 Aggregate base, Class 5 TN 1805 $6.00 2022.05 $12,132.30 17 Adjust sanitary sewer cleanout covers EA 3 $130.00 $0.00 1 18 4 -inch perforated thermoplastic drain pipe with Type 1 geotextile sock LF 1500 $3.25 1200 $3,900.00 19 4 -inch thermoplastic drain pipe LF 750 $3.25 $0.00 Total Schedule 2.0 Parking Area Improvements $48,684.80 Schedule 3.0 Turf Establishment 20 Seeding (Athletic turf mix) (P) AC 4.3 $2,400.00 4.3 $10,320.00 21 Seeding AC 11.6 $1,700.00 11.75 $19,975.00 22 Type 5 wood cellulose mulch (Athletic fields) (P) AC 4.3 $600.00 4.3 $2,580.00 23 Mulching AC 11.6 $170.00 11.6 $1,972.00 24 Wood fiber blanket SY 2000 $1.30 2000 $2,600.00 Total Schedule 3.0 Turf Establishment $37,447.00 Change Order Number 1 Part A - Storm Sewer 1 15 inch RCP, Class 4 LF 680 $25.00 680 $17,000.00 2 15 inch RCP, F.E.S. Class 4 EA 1 $600.00 1 $600.00 3 27 inch diameter CB, incl. 1642 cstg. EA 1 $1,250.00 1 $1,250.00 4 2' x 3' box CB 3067V cstg. EA 1 $1,250.00 1 $1,250.00 5 Modified select granular borrow (P) CY 975 $11.00 975 $10,725.00 6 4 inch pert. thermoplastic drain pipe LF 900 $3.75 900 $3,375.00 Total Part A - Storm Sewer $34,200.00 Part B - Hockey Rink 7 27 inch diameter CB, incl. 4342 cstg. EA 1 $625.00 1 $625.00 8 4 foot diameter MH, incl. 4342 cstg. EA 1 $1250.00 1 $1,250.00 9 Subgrade excavation (P) CY 1125 $1.60 1125 $1,800.00 Total Part B - Hockey Rink $3,675.00 Part C - Electrical iequest4Final.xls Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date 10 Relocate panel and associated work LS 1 $12,145.10 1 $12,145.10 Total Part C - Electrical $12,145.10 Total Schedule 1.0 Grading & Erosion Control $60,800.90 Total Schedule 2.0 Parking Area Improvements $48,684.80 Total Schedule 3.0 Turf Establishment $37,447.00 Total Part A - Storm Sewer $34,200.00 Total Part B - Hockey Rink - $3,675.00 Total Pall C - Electrical - $12,145.10 Total Work Completed To Date $196,952.80 y= request4FinaLws PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 00616-98-804 CONTRACTOR FOREST LAKE CONTRACTING INC CHANGE ORDERS No. Date Description Amount 1 10/6/98 Parking Lot, change design of hockey rink, and electrical panel r $50,020.10 Total Change Orders $50,020.10 _- PAYMENT SUMMARY No. From To Payment Retainage Completed 1 09/05/98 10/07/98 127,838.37 6,728.34 134,566.71 2 10/08/98 11/06/98 53,449.94 9,541.49 197,558.14 3 11/07/98 12/10/98 5,574.60 9,834.89 196,697.80 4 /Final 12/11/98 06/25/99 10,089.89 196,952.80 Material on Hand Total Payment to Date $196,952.80 Original Contract $153,227.90 Retainage Pay No 4 /Final Change Orders $50,020.10 Total Amount Eamed $196,952.80 Revised Contract $203,248.00 • request4FinaLds MEMO DATE : July 9, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Final Plat/Developer's Agreement for Royal Industrial Park Enclosed please find a draft of a developer's agreement and final plat for the Royal Industrial Park. 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TOP 37, 0140 22 = SW CORNER OF SECIIQN 74 �� 1 (ANOKA COUNTY CAST WON MONUMENT) I N N9° ) 1 1 1 bin .l R. r 1 DEVELOPMENT CONTRACT ROYAL INDUSTRIAL PARK CENTERVII.i.F, MINNESOTA THIS AGREEMENT, made and entered into this day of , 19 , by and between the City of Centerville, a municipal corporation organized under the laws of the State of Minnesota (the "City"), and Royal Oaks Realty, Inc., a Minnesota Corporation (the "Developer "). RECITALS: WHEREAS, the Developer has received approval from the City Council for a preliminary plat of land within the corporate limits of the City, which plat is known as Royal Industrial Park, hereinafter called "Subdivision"; and WHEREAS, the Developer has applied to the City to be allowed to at the Developer's expense to construct all surface streets, curb and gutter, required landscaping, storm sewer, storm water ponds, drainage facilities, water main and sanitary sewer facilities, hereinafter referred to as "Street and Utility Improvements "; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the plat, hereinafter referred to as "Private Improvements ". NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, it is agreed by and between the parties as follows: A. REPRESENTATIONS OF DEVELOPER. As inducement to the City's approval and authorization to proceed with construction and entering into this Agreement, the Developer represents and warrants to the City: 1. That the Developer is the fee owner of the property and has authority to enter into this Agreement. 2. That the subdivision complies with all City, County, State and Federal laws and regulations, including but not limited to City subdivision ordinances and zoning ordinances. 3. The subdivision complies with all wetland protection legislation. B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's expense the general improvement constriction according to ordinance #8, Section 38.01 and other improvements specific to the development herein set forth: 1. Cost of Private hnprovements, description: a. Street name signs (installed by the City) approximately 2 @ $250 each $ 500 b. Traffic signs, stop signs, etc. (installed by the City) approximately 2 @ $200 $ 400 c. Utility markers approximately 2 @ $200 each $ 400 d. Street sweeping 3 tQ $600 each $ 1,800 e. Silt fence and lot access gravel 8 Q $500 each $ 4,000 f. Flushing of storm sewers, once per year until all lots are built upon $ 1,000 g. Street lights approximately 2 ® $500 $ 1,000 h. Snowplow service of streets 20 at $100 / plowing $ 2,000 City administration for review and compliance of $ 2,400 above - 80 hours at $30 / hour Total Estimated Cost $13,500 Developer Retainage (150 %) $20,250 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Development Issues 1. Coordinate with the utility companies to provide for gas math, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. ii. Provide seeding and vegetation maintenance and erosion control over denuded or graded areas and mitigation area, at the City's direction. iii. Establish lot corner monumentation within 60 days of grading completion or within 180 days after filing the final plat, whichever is sooner. iv. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. v. Provide for landscaping in accordance with the City ordinances and other requirements. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. The Developer will cause to be furnished to the City a schedule of proposed operations at least five days prior to commencement of the construction activities. To the extent possible, the construction vehicles for site grading, streets, and utilities shall access the site from 20th Avenue. b. Site Grading, Street Construction and Building Permits. No certificate of occupancy shall be issued without installation of bituminous base course across the front lot line of that property. No building permit shall be issued for any lot without the finished grading in accordance with the approved grading plan. Furthermore, only one building permit will be issued prior to installation of the bituminous base course, which permit shall be at the discretion of the City, to allow for emergency vehicle access. c. Erosion Control. The Developer shall control erosion insuring: i. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. Said plan shall be approved by the City prior to the commencement of site grading or construction. ii. Erosion and siltation control measures shall be coordinated with the difference stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. iii. Land shall be developed in increments of workable size, as determined by the City, such that adequate erosion and siltation controls as directed by the engineer can be provided as construction progresses. The smallest practical area of land, as determined by the City, shall be exposed at any one period of time. iv. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development. The Developer shall also install four (4) inches of topsoil on all boulevards and sod as approved by the City. The Developer shall make all necessary adjustments to the curb stops to bring them flush with the topsoil (before occupancy). d. Inspection. All of the work shall be under and subject to the inspection and approval of the City, City Engineer, and where appropriate, any other governmental agency having jurisdiction. e. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Private Improvements and hereby guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Private Improvements. The Developer agrees to guaranty for a period of one year the tree plantings required as part of the Developer's Agreement. Each specific tree guaranty period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150 %) of the total estimated cost of the Private Improvements as indicated in Paragraph B 1. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guaranty and assure performance by the Developer of all the terns and conditions of Paragraph B1 of this Development Contract. Such Letter of Credit may be reduced upon completion and acceptance of the Private hnprovements by the City to an amount deemed adequate by the City Engineer to cover the two year warranty period described I - herein. The City shall have the right during said warrant period to draw on the Letter of Credit for any warranty work that is necessary. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. f. Reduction of Escrow Guaranty. The Developer may request a reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Private Improvements at the time of the requested reduction. The amount of reduction will be determined by the City and such recommendation will be submitted to the City Council for action. g. Approval of Contractors. Any contractor selected by the Developer to construct and install any Private Improvements must be determined in writing by the City Engineer to be acceptable. The City reserves the right to require satisfactory proof of successful experience and adequate financial status by any such contractor. C. STREET AND UTILITY IMPROVEMENTS. In accordance with the policies and ordinances of the City, the following described improvements (hereinafter collectively called the "Street and Utility Improvements"), include improvements as described by the plans, specifications, and contract documents entitled Royal Industrial Park Utility and Street Improvements, as prepared by the City Engineer and as adopted and approved by the City Council. Said improvements shall n be constructed and installed by the Developer to serve the Subdivision on the terms and l conditions according to Ordinance #8, Section 38.01, and other improvements specific to the , development herein set forth: 1. Street Construction. The base course shall be completed on or before October 15, 1999. The wear course shall be completed on or before August 31, 2000, or the City deems appropriate according to the progress of work on the individual lots. The Developer shall be liable for any increase in cost for construction of the wear course due to delays in construction on the individuals lots. 2. Construction Procedures. All such improvements set out in Ordinance #8, Section 38.01, and as additionally specified herein shall be instituted, constructed, and financed as follows: a. The Developer shall provide to the City in writing an indication of the contractor selected by the Developer to construct and install the Street and Utility Improvements. The City shall reserve the right to determine if the contractor selected by the Developer is acceptable. The City reserves the right to require satisfactory proof of successful experience and adequate status by any such contractor. b. Construction shall not begin until written notice authorizing construction to start is received by the Developer from the City. c. Construction shall be completed to the standards and specifications described in the plans and specifications entitled Royal Industrial Park Utility and Street Improvements. Developer authorizes the City and/or the City Engineer to inspect construction of the Street and Utility Improvements and grants to them a license to enter the Subdivision to perform all necessary work and/or inspections deemed appropriate during said construction, and through expiration of any applicable warranty period. d. Developer shall, upon execution of this Agreement, provide the City with cash, letter of credit or other surety, with the form of any non -cash surety to be satisfactory to the City in the sum of $138,570. Said figure represents 150% of the estimated cost of the Street and Utility Improvements. The said surety shall be a guaranty to the City that said improvements will be timely completed to the City's satisfaction. The said cash, letter of credit or other surety shall be maintained continuously by the Developer until said improvements are completed to the City's satisfaction. The said cash, letter of credit or other surety for said improvements shall be released upon certification of the City Engineer that such items are satisfactorily completed pursuant to this Agreement. Periodically, as payments are made by Developer for the completion of said improvements, and when it is reasonable prudent, Developer may request of the City that the surety be reduced for the portion there of which has been fully completed and paid. In the event that any cash, letter of credit or other surety referred to herein is ever utilized and found to be deficient in amount to pay or reimburse the City in total, the Developer agrees that upon being billed by the City, the Developer will pay within ten (10) days of the mailing of said billing, the said deficient amount. If there should be an overage in the amount of utilized security, the City will, upon making said determination, refund to the Developer any monies which the City has in its possession which are in excess of the actual cost paid by the City. 3. Construction Administration Escrow. Prior to the preparation of final plans and specifications for the construction of said improvements, the Developer shall provide to the City a cash escrow in an amount indicated in writing to provide for financing the cost of preparing said final plans and specifications by the City Engineer. Furthermore, the Developer shall also provide a cash escrow to the City in an amount indicated in writing to provide for financing the cost of inspection, staking, and construction administration by the City Engineer. D. RECORDING AND RELEASE. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder/Registrar to give notice to future purchasers and owners. E. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. F. OCCUPATION OF PREMISES. The Developer further agrees that it will not cause to be occupied any premises upon the plat or any property within the plat until the completion of the gas, electric, telephone, water, and sewer improvements required by this Development Contract have been installed, unless the City has agreed in writing to waive this requirement as to a specific premises. Furthermore, Developer shall be granted no certificates of occupancy for buildings within the plat prior to substantial completion of all Private and Street and Utility Improvements described in this Contract, including the base course layer of pavement. Building Permits shall be issued only within the constraints as set forth previously herein. G. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. K INDEMNIFICATION AND HOLD HARMLESS. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from subdivision plat approval and development. The Developer shall indemnify the City and its officers and employees for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including reasonable attorneys fees. Provided that nothing herein shall require Developer to indemnify the City, its officers or employees from any violation of law or from the consequences of their own negligence. PROHIBITIONS AGAINST ASSIGNMENT OF AGREEMENT. Developer represents and agrees that prior to the completion of the Developer improvements as certified by the City: 1. Except by way of security for, and only for the purpose of obtaining financing necessary to enable the Developer to perform its obligations with respect to the construction of the improvements under this Agreement and any other purpose authorized by this Agreement, the Developer (except as so authorized) will not make or create, or suffer to be made or created, any total or partial sale, assignment, conveyance, or transfer in any other mode or form, with respect to this Agreement or any interest therein, or any contract or agreement to do any of the same, without the prior written approval of the City. 2. In the absence of specific written agreement by the City to the contrary, no such transfer or approval by the City shall be deemed to relieve Developer from any of its obligations. In the event that the City approves a substitute Developer and the property is transferred to said substitute, the City agrees to relieve the Developer of liability from performance as described in this Contract. Said substitute shall assume all responsibilities and rights of the Developer under this Contract. J. MISCELLANEOUS PROVISIONS. 1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Contract, or any portion thereof including court costs and reasonable engineering and attorney's fees. 2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or phrase in this Contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. 3. Waiver. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 5. Notice. Whenever in this Contract it shall be required or permitted that notice or demand be given or served by either party to this Contract to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses set forth below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth below until changed by notice given as per above: Developer: Royal Oaks Realty 4196 Lexington Avenue Shoreview, MN 55126 City: City of Centerville Attn: City Administrator 1880 Main Street Centerville, MN 55038 6. Final Plat Approval. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this Contract and of all required documentation, fees, and securities as set forth herein. 7. Incorporation by Reference. All approved plans, special provisions, proposals, specifications, and contracts for the improvements furnished and let pursuant to this Contract shall be and hereby are made a part of this Contract by reference as fully as if set out herein in full. 8. Violation of Agreement. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set forth hereunder may refuse to issue building permits to any property within the plat until such time as such default has been corrected to the satisfaction of the City 9. Storm Water Fees. The storm water fee shall be paid by the Developer prior to approval of the final plat. This fee is $10,047.68 based on a charge of $.01546 per square foot of 14.92 acres of platted area. 10. Liability Insurance Requirement. The Developer shall provide to the City, at the Developer's expense, general public liability and property damage insurance including vehicle coverage protecting the City and the Developer from all claims for personal injury, including death, and all claims for construction of or damage to property, arising out of or in connection with any operations under these contract documents, whether such operations be by the Developer, its contractor, or by any subcontractor, or anyone directly or indirectly employed by the contractor or by a subcontractor under it. Insurance shall be written with a limit of liability of not less than $600,000 for all damages arising out of bodily injury including death, at any time resulting therefrom, sustained by any one person in any one accident; and a limit of liability of not less than $1,000,000 for any such damage sustained by two or more persons in any one accident. Insurance shall be written with a limit of liability of not less than $300,000 for all property damage sustained by one person in any one accident, and a limit of liability of not less than $700,000 for any such damage sustained by two or more persons in any one accident. The insurance policies shall accompany the contract for its execution by the Developer and the City of Centerville. The above insurance policies shall be in full force and effect during the life of this Contract. The City, City Engineer, and Developer's engineer shall be an additional named insured in any such policy or policies. IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the day and year first written above. CITY: DEVELOPER: CITY OF CENTERVILLE Royal Oaks Realty By: By: Mayor Marcel Ebensteiner Its: President ATTEST: By. City Clerk STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 19� by the Mayor of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) )ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 19__, by the City Clerk of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 19 by , the of ,a Notary Public THIS INSTRUMENT WAS DRAFTED BY: BARNA, GUZY AND STEFFEN, LTD. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55433 (612) 780 -8500 (DH) 35588_ MEMO DATE : July 9, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Tri -City Police Department Enclosed is a letter drafted by Mayor Wilharber detailing the recent discussions regarding the Tri -City Police Department. Mayor Wilharber has been in contact with Mayor Sullivan from Lino Lakes and will give a brief update on the status of the discussions on a potential Quad City Police Department. 8 Jul 99 TO: Fellow Councilmembers SUBJECT: Make -up of the Proposed Tri -City (Centerville, Circle Pines and Lexington) Police Department At the last meeting of the Task Force for the proposed Tri - City police department, a sticky issue has come up concerning the make up of the voting police commission. The representatives from Centerville (myself) and Circle Pines (Councilmember Phil Korst) believe that the two commissioners from each city should be a city councilmember and a citizen at large. Lexington feels it should be two citizens at large, they feel that it would keep the "politics" out of the police commission. Circle Pines and myself feel that a serving member of the police commission is a concerned citizen regardless of what hat we may be wearing and yes althou we are concerned about budget items (The police budget is a very large percentage of our budgets — close to 40 %). We are there to serve the public first of all, but also to be able to report back to the council on certain issues and things happening within the department that is important to know about and direct along with the input from the other commissioners. We attempted to comprise with Lexington by saying, appoint however you feel is best for your city, whether it be two Councilmembers, one council person and one citizen at large and or two citizens at large, another idea was to have it one councilmember and one citizen and then after five years as the new "Tri -City Department" is rolling along, then change it to two citizens at large. Lexington is not agreeing to any of it and feels that it should be two citizens from each city regardless. I need to hear from you all concerning this so I can go back and tell the Task force, what Centerville's decision on this will be. Circle Pines has been carrying Lexington for years concerning the funding formula and now is finally making Lexington pay their fair share, but this matter has also been hard. Lexington feels that althou they have the most calls for service, they should get by cheaper because they cannot afford to pay more. I feel that if you are a part of the system, that each city should pay their fair share. Please get back to me, as we will have this as a discussion item at the next council meeting. Tom Wilharber MEMO DATE : July 9, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Public Works Building Sketch Enclosed is a copy of a sketch drafted by Public Works Director Paul Palzer in regards to his idea of a potential new public works facility. Paul Palzer, Tom Peterson and I have reviewed and discussed Paul's sketch. It appears that there could be many variations available to review in regards to possible different layouts for the building. This sketch bas been faxed to the Fire Chief for his review and comment. I have asked Tom Peterson to discuss with his architectural division the process and costs involved in further exploring available options on the City Hall site. • MEMO DATE : July 9, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Media Relations Specialist Job Description ** raw******************************************** * * * * * * * * * * * * * * * * * ** * * * * * * * * * * ** Below is a draft job description for the position of media relations specialist. Is this what we would like to see this person accomplish? JOB DESCRIPTION CITY OF CENTERVILLE POSITION : MEDIA RELATIONS SPECIALIST SUMMARY : This position is responsible for coordinating the City's efforts in regards to communicating the City events, activities and general news to the residents within the community. The primary responsibility is to create the City general newsletter and recycling newsletter. An approximate eight page City newsletter and six page recycling newsletter have been eat d on ajuarterly basis. The desire of the City is to also create a two-sided monthly Anil be distributed at City Hall and area businesses to highlight the current events in the community. The quarterly newsletters will be mailed to all residents. It is hoped that the newsletters would become a valuable resource to the residents within the community. The following are examples of typical duties for the media relations specialist position : 1) Draft articles as necessary to be included in the newsletters 2) Coordinate the submission of articles from local groups, staff, residents etc. to be included in the newsletters 3) Contact local groups and businesses to advertise in the local newsletter 4) Update the cable access channel and ensure the web site is updated with latest information 5) Prepare press releases as necessary for City functions to submit to other media sources £ tervitte 1880 'Main Street • Centerville, MN_ 55038 Established 1857 (6511429-3232 • jar (6511429-8629 STATE OF MINNESOTA ANOKA COUNTY CITY OF CENTERVILLE RESOLUTION 99 -08 RESOLUTION APPROVING CENTERVILLE LION'S APPLICATION FOR AUTHORIZATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE WHEREAS, the Centerville Lions are scheduled for an event on Friday July 30 and July 31; and WHEREAS, the Centerville Lions have applied for authorization for exemption from lawful gambling license for the above mentioned days; NOW, THEREFORE, be it resolved by the City Council of the City of Centerville that the Centerville Lions be granted approval for a lawful gambling license application for July 30 and July 31, and Passed by the City Council of the City of Centerville on the 14 day of July, 1999 • Mayor Tom Wilharber ATTEST: Ry -Chel Gaustad, City Clerk TO: City Council FROM: Ry -Chel Gaustad SUBJECT: Centerville Elementary School Speed Reduction Zone DATE: July 9, 1999 —.- Resolution 99-09 and additional information will be presented at the meeting for Council consideration. Resolution 99-09 will be In the appropriate form for adoption or denial pending Council's decision. • 7 0 N . n O • " 0 1 7 I 1 I $ (-r I 1 t I r • • -I -g a I 1 • n n o Q el Y ^ n N 4 S d n r- t.) • O T r • M o U a v r a — o r „ a y J n T } Y y O ._ 9 � Y 0. T 1 iJ 31 1 ] T do 3 I 9 O i + — J y 1g j -Y e,, d 0 Ts e . s ef.r s" — ' -ye- .4„ —1-0 F (r) 0 1 6-t , .:_, cz -:'- 7 - 0 ILI CL j- LT ., , y a : -. . , Cri 0 E \LIZ i . , , I . , \ EH T1 % I \ — , „.... " - 1 „ , ...la \ \ \ \\ \ \ \ \ \ \ \ \ ( ____Lo:.....____...._____■------M:.— 1 ; c_. .\\\ 1_ 1•'. \ > ' . _ . _ — ■• \ I , - .= I - 1 - \,. I • Y -. - ) , \ 0 0 1 CO --±Z' ..! . ■ ‘ _____ , I (-: '. -, \ ! ■ z- CB 1 () \ , , r, --. 7 \ \ f I ; , 1 a ILI i ■ \ \ \ ' --- 0 cf ` ' / ti > \ LI x kl i ■ i‘ „ i • ‘ ‘ ‘ -.- , e 1 3 :-" ''■ s '. -''' ‘ - 'te ' / 0 ' .t 10 4 t-- __ •:' -- :',„L',,-a. , ..---:- t rs : rDr7::r - ^7:1 -oi:---; zga, .....,...t. , , 2 _,_, ,, _ ,,, •, : -r ,)„ . I- : Egl „ - a cc co 0- o c a 17 li , : • ‘, 1 ,,,, s, EL vs :csc...k,„--- _,.. 0 o 7 '- / - 7 V --L-,k, Hi Nr_ i - i °I I 'CS .` an --T- iL -1 , cr_\ SI. 'an < . _, tc .:_„ , : .„, ek , \ ea <c c ,..„., ;A_ I nawr : 2 , - ,-• 7, a) ------,i---- 1 zr, 40,, ftii. ... : , ,- \ ilk M ___,C.-----..........,,i.41.1 I I _ 6 T /7/ r ,,: !( • -, . . j____ \ .„. - 1 or , -.., ..- - --A al i 1 mg 0 - I • , .1 C: ' , r 4 % Th ' amli ell L, i , 1 'v./ `. v ..,-,-- , ..,...) ... <, ..i C3 ' Mail - 1 MEMO DATE : July 9, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Animal Ordinance The Animal Ordinance was discussed at the Planning and Zoning Commission meeting on July 6, 1999. The Planning and Zoning Commission agree with City Attorney Jim Hoeft's recommendation to start from scratch with a new ordinance. The Planning Commission has scheduled a special meeting for Tuesday, July 13, 1999 to interview candidates for the vacancies on the P +Z and to also bring their ideas for what should be included in the new Animal Ordinance. I will bring the information from the Planning and Zoning Commission to be shared at the Council meeting. L ntervitte 1880 Maw Street • Centerville, 55036' Established 1857 (651) 429 -3232 • fa& /651) 429 -8629 STATE OF MINNESOTA ANOKA COUNTY CITY OF CENTERVILLE RESOLUTION 99 -08 RESOLUTION APPROVING CENTERVILLE LION'S APPLICATION FOR AUTHORIZATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE WHEREAS, the Centerville Lions are scheduled for an event on Friday July 30 and July 31; and WHEREAS, the Centerville Lions have applied for authorization for exemption from lawful gambling license for the above mentioned days; NOW, THEREFORE, be it resolved by the City Council of the City of Centerville that the Centerville Lions be granted approval for a lawful gambling license application for July 30 and July 31, and Passed by the City Council of the City of Centerville on the 14 clay of July, 1999 Mayor Tom Wilharber ATTEST: Ry -Chel Gaustad, City Clerk L TO: City Council FROM: Ry -Chel Gaustad SUBJECT: Centerville Elementary School Speed Reduction Zone DATE: July 9, 1999 Resolution 99-09 and additional information will be presented at the meeting for Council consideration. Resolution 99-09 will be In the appropriate form for adoption or denial pending Council's decision. 4 - 1,77 1C•CC LGrRLI. Ur I,i `.. 1 L.0 • c. ryy as nu. eve, suu chiwvawl{ew uap :iiwww.ntValvr ltgAintann.0 5... aD1 Il.pf!DlID'uob3.2dtses410rwlS81 Mae KEY: ete4ektn a old language to be removed underscored 1- new language to be added NOTE: If you cannot see any difference in the key above, you need to phanite the display of stricken and/or underscored language. Authors and Status • List versions S.F No. 663, 2nd Engrossment: 81st Legislative Session (1999 -2000) Posted on 3/8/99 1.1 A bill for an act 1.2 relating to speed limiter establishing 25 -mile per 1.3 hour speed limit in school zones; amending Minnesota 2.4 ._statutes 1998, sections 169.01, by adding a -� 1.5 subdivision; and 169.14, subdivisions 2, 5, and 5a. 1.6 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.7 Section 1. Minnesota Statutes 1998, section 169.01, is 1.8 amended by adding a subdivision to read: 1.9 Subd. 90. [SCHOOL ZONE.) "School zone" means that section 1.10 of a street or highway that abuts the grounds of a school where _ 1.11 children have access to the street or highway from the school 1.12 property or where an established school crossing is located/ 1.13 provided, there is in place the school advance sign prescribed 1.14 by the manual on uniform traffic control devices adopted by the 1.15 commissioner of transportation under section 169.06. 1.16 Sec. 2. Minnesota Statutes 1998, section 169.14, 1.17 subdivision 2, is amended to read: 1.18 Subd. 2. [SPEED LIMITS.) (a) Where no special hazard 1.19 exists the following speeds shall to lawful, but any speeds in 1.20 excess of such limits shall be prima facie evidence that the 1.21 speed is not reasonable or prudent and that it ie unlawful; 1.22 except that the speed limit within any municipality shall be a 1.23 maximum limit and any speed in excess thereof shell be unlawful; 1.24 (1) 30 miles per hour in an urban district; 1.25 (2) 65 miles per hour on non - Interstate freeways and 2.1 expressways, as defined in section 160.02, subdivision 16; 2.2 (3) 55 miles per hour in locations other than those 2.3 specified in this section; 2.4 (4) 70 miles per hour on Interstate highways outside the 2.5 limits of any urbanized area with a population of greeter than 2.6 50,000 as defined by order of the commissioner of 2.7 transportation; 2.8 (5) 65 miles per hour on Interstate highways inside the 2.9 limits of any urbanized area with a population of greater than 2.10 50,000 as defined by order of the commissioner of 2.11 transportation; 2.12 (6) ten miles per hour in alleys; end 2.13 (7) 25 miles per hour in school zones when children are 2.14 present, going to or leaving school during opening or closing 2.15 hours, or during school recess periods; and 2.16 ill 25 miles per hour in residential roadways if adopted by 2.17 the road authority having jurisdiction over the residential 2.18 roadway. 2.19 (b) A speed limit adopted under paragraph (a), 2.2C clause + 4. 561, is not effective unless the road authority has 2.21 erected signs designating the speed limit and indicating the 2.22 beginning and end of the residential roadway on which the speed 2.23 limit applies. 2.24 Sec. 3. Minnesota Statutes 1998, section 169.14, 1 of 3 6/24/9912:16M JUN-24-1999 1223 LtFWLt L.t MN 41 1t5 P.W.715S l.E 1VO. OOJ. AMU Dilx1 VMYWUUI Al 1. IN YJAM .Wa.f40W.LW.u....uuu1.1l11 uW".1WUJ.LYf.ac3MW11 2.25 subdivision 5, is amended to read: 2.26 Subd. 5. (ZONING WITHIN LOCAL AREA.) When local 2.27 authorities believe that the existing speed limit upon any 2.28 street or highway, or part thereof, within their respective 2.29 jurisdictions and not a part of the trunk highway system is 2.30 greater or less than is reasonable or safe under existing 2.31 conditions, they may request the commissioner to authorize, upon 2.32 the basis of an engineering and traffic investigation, the 2.33 erection of appropriate signs designating what speed is 2.34 reasonable and safe, and the commissioner may authorize the 2.35 erection of appropriate signs designating a reasonable and safe 2.36 speed limit thereat, which speed limit shall be effective when 3.1 such signs are erected. Any speeds in excess of these speed 3.2 limits shall be prima facie evidence that the speed is not 3.3 reasonable or prudent and that it is unlawful; except that any 3.4 speed limit within any municipality shall be a maximum limit and 3.5 any speed in excess thereof shall be unlawful. Alteration of 9.6 speed limits on streets and highways ahail be made only upon 3.7 authority of the colmniesioner 3.8 §e: - - -- ----. 3.9 Sec. 4. Minnesota Statutes 1998, section 169.14, 3.10 subdivision 5a, is amended to read: 3.11 Subd. 5a, (SPEED ZONING LN SCHOOL ZONE; SURCHARGE.] is*wa+ -_ 3.12 e,.Li.e..Lica may .,ctj,11.1. k .1 r t llmil ..itLin a oohosl 3.13 3.15 eonaaisaionor of tre....p LeelW... TL,. ,...L..bllch...cnt „f a- eeleee4 3.16 3.17 .' 3.18 - - _. 3.19 iceri:rt: :.. 3.Z1 - 3.22 _.- 3.23 3.24 ',sabot 3.25 -- -- - ' - - - - - 3.26 - --- =- -... _ _.. - - - •-- -_- • - - 3,27 Local authorities 3.28 must erect appropriate signs designating the school zone speed 3.29 limit and indicating the beginning and end of the reduced speed 3.30 zone in all school zones located on streets and highways under 3.31 their respective Jurisdictions. The commissioner of 3.32 transportation must erect such signs in each school zone on a 3.33 trunk highway. The school zone speed limit shall be effective 3.34 upon the erection of these signs_ Any speed in excess of such 3.35 posted school speed limit is unlawful. 3.36 _ - - - .. -. - - - - - _. 4 .2 e - to -e n_,_.■_:_h 4 .3 - =- --• - - - "`. - -: :_ 4 .4 •_ --- _ - -::: -=' - _ _ . : . 4.5 - - - _ _. - - - - . - 4.6 - _ - - . -. - 4.7 -- -- -- - -- -- -- - -- - ._. ._. - -. 4 .8 .. . . . .. . . . .... __ - - - - - - - - 4.10 - - 4.11 4.12 n lf o _ , I __en 4.13 Notwithstanding section 609.0331 or 609.101 or other law tc 4.14 the contrary, a person who violates * the school zone speed 4.15 limit established under this eeedirvieiee section is assessed an 4.16 additional surcharge equal to the amount of the fine imposed for 4,17 the violation, but not lean than 525. of3 6124/S9 12:16 PM TO: Centerville City Council FROM: Fund For Public Interest Research SUBJECT: Fees associated with a Transient Sales License DATE: Door to Door Campaign (July 1- 30, 1999) The Fund for Public Interest Research is applying for a Transient Sales License and requests that Council consider waiving the associated fee. The Fund for Public Interest Research states that it is a non - profit charitable organization registered with the Attorney General. / RESOLUTION 91 - CITY OF CENTERVILLE A RESOLUTION APPROVING FEE STRUCTURE FOR TRANSIENT SALES THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for Transient Sales - Conditional Use Permits are approved: TTMF FEES Application Form $ 5.00 Transient Sales License Base Fee $ 75.00 Section 2. The following fees are additional time period fees: TITLFR FFFS Per day $ 10.00 Per week $ 30.00 Per month $ 60.00 Per year $350.00 Section 3. The following fees are to be deducted from the Conditional Use Permit fee if granted: TTTLF FEES Cost of Application Form $ 5.00 Section 4. These fees shall become effective on approval by the City Council of this resolution. ADOPTED :Y THE CITY COUNCIL OF THE CITY OF CENTERVILLE THIS 25 .DAY OF I., .. o, 1991. J. n Buckbee III, Mayor ATT Tamara M. Milt: l e lerk /Administrator • . 04/30/1999 11:12 4024766230 FPPIR PAGE 02 • Kim Mongoven Sierra Club Campaign . • Fund For Public Interest Research' • 201 Main St, SE #228 i ' Minneapolis, MN 55414 • (612)379.3022 Dear Rychel,: This is to inform you that Tile Fund for Public Interest Research will be �. Sting a ' campaign. on behalf of the Sierra Club in support of protecting oil Neti •,; Forests and wildlife areas in the town of Centerville We intend to campaign between the dates of 711/90 and 7/30/99. Our door to door campaign will be conducted betty the hours of 4 pm to 9 pm. The Fund for Public Interest. Research is a non-profit able ' organization, registered with the Attorney General. . The Membership Drive will be conducted by our door to door canvass w} ich has been operating in Minnesota for over ten years. The canvas Staff is compo ntdutly of college students working during their summer vacation. Stiff receive days of • training, both on the organization's programs and how to present themsel es at the door. When we begin canvassing we will be happy to finish you.with a list of • 'chiefs who • will be in the area and where they twill be canvassing. • Please feel flee to contact us with any further questions that you might . Thank.you for your attention. . Sincerely , K ' . ( I . II Kim Mangoven 1 612 - 379 -3022: • • • 04/30/1399 11:12 4024766230 FFPIR PAGE 03 • internal Re venue Service Department of tAelTreasury District P 0 Ice 1680, aratsklyns, NY 11201 Director D$: APR 19;1964 .;,:,, Fund for Public Interest Research, Employer Idantifi tidal Nu mb er: J 1 : 9 19e Ire • 044762647 37 Temple Plan 3rd Floor Interns' Revenue de Boston, mA 02111 Section 501(c)(4) Social welfare Or enization . Accounting Period Ending: June 30th Form 990 Required X Yes ,+ No Person to Contact M. asyoe Contact Telephone Number: (617) 223 -4241 Our Applicant: Based on information supplied, and assuming your�laperatlons will be as stated in your application fot recognition of 4xemotion, we have determined you are exempt from Federal inc tax u the provisions of the Internal Revenue Cade section, Indicated above. unless specifically excepted, you are liable far taxes under the Federal Insurunes Apt (social security taxes) for each eapibyee to wham you pa $100 or more during a cal year. And, unless excepted, you are also liable for tax under the Fads themployment Tax Act for each employee to whom you pa $50 or more during a calendar quarter if, during the current or priced/ at/ender year, had one or more employees at any time in each of calendar weeks or you paid wages of $1,500 or more in any calendar quarter. If you have excise, employment or other Federal taxes, please a iss questions them to is office. If your purposes, character, or method of operat on ah lot us know so we can consider the effect of this chi r ge °fie' exempt dust status. Also, you should inform u: of all enema in your name or address. The line checked et the top of this letter shot ' line file Form 990, Return of Organization Exact Prue In Tax. If the vas is checked, you ors only required to file Forme your receipts each year are normally more then x10,000•, or i S2S 000 for Yea sine s ended on or after Demon 31, 1992. Ifs return is re4vi it filed by the 15th day of the fifth month after the end of your must be accounting Period. fie 'law provides for a penalty of jig a day, , up to annual maximum of $5,000, when a return is tiled late, unless reasonable cause for the delay. This penalty may also be charged there is return is ot complete. So, please make sure your return is c »Dad iR a s not complete as lore you file it. I Letter 9413(00)(3.79) • I 04/30/1999 11:12 4024766230 FFPIR PAGE 04 You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business incees under section 511 of the Internal Revenue Code. If you ere stfajsct to this tix, you must file an income tax return on Form 990-T. In this letter we ere not determining 'nether any of your present or proposed activities are unrelated trade or business as defined in Coss section 913. You need an employee identification number even if you have no employee*. If an employer identification number...nns .not efered an your application, a number will be assigned to you end you will be advised of it. Please use that number on all returns you file and in ell correspondence with the Internal Mvenue Service. Because this letter could help resolve any quastiols about your exempt status, you should keep it in your permanent records. If you have any questions, please contact the parson r}Iwss name and telethons number are shorn in the heading of this letter. si►kzely yours, C d1 0 4. ( ) akrinler District Oireirtor cc: As a social welters organisation, contributions to you are not deductible by donors. You should advise your contributors to that affect.' • For tax years ending on and after Moambar 31, whose gross receipts are not normally ii ors then S29,000, x 000, are excused from filirq Form 990. For guidance in determining if your grog receipts are "no zmally" not more than the S$,000 limit, see the instructions for the Form 990. Letter 4049(00)(3 -79) 04/30/1999 11:12 4024766230 FFPIR , PAGE 05 I (� }.' 13i {3 �Qj04 Pi ��it 0 e %40 O.aw.. OOa ji ew 41. 0N h �. l # 3 ■ 3 1 `-z k Ei l g' i il c ^ (Th Np �(p� J er '_ N C' j N_y +ya+ -W j N NNp)OW iD+p Ufpign + w + W = '� O J W s V O ~I 8 N N y {7� y Ol+ 4 111 '1142,W 1 "CD --i il l'g In i Itritilt 1 S OIt _ 174 - ;t 1t _+ Z ? III - O N g I V g i At z t r.4* tfici iy 31 O l � It . 8 i 1 T ao as mo►olom000rma� orim N digraPiiffilIP N N N N N �i �, � � m I' 1 N 1 ,P110.11 P50 P 1 44g§."w'm 1 f 04/30/1999 i1:'12 4024766230 FFPIR PAGE 06 • i I t (( �� N r i J .w � y .+ _ I i ei0 -4-1. illi � 1 I-Z 1 -4 t .a V4 N W r I a so, N J I ? 1 I II I i d W itg ii 1 E P § Eig Elf f& 6 HI m , I � I III . l � i 04/30/1999 11:12 4024766230 FFPIR PAGE 07 ( i 5! I 1 r4 � a ti if , 1 r. taill c E T. r w i Iig' c SO s m m a. l a- NNN�N V , 4,0,15:).. 1 i il m 5taI T a1AaA W _ I I 04/30/1999 11: 12 4024766230 FFFLR PAGE 08 • g gal g g gig g O 1 04/30/1999 11 :12 4824766230 FFPIR PAGE 09 FROM : CENT PHONE NO. : 651 429 9629 Jun. 24 1999 11t57AM P2 FdS: 00 0 QM ✓I.e ORC • +�- PAID: RECEIPT * TRANSIENT MERCHANT PEDDLER INFORMATION SMELT in an effort to provide the pL1bliu of the City of Centerville with the beat quality of life within its corporate ity Limits, the City has determined that the following inf r)nation be received from any and all persons or firms wieh:n to conduct door -tc -door sales and /or setting up a temporary gals site: 1. Name and description of applicant: (If more th n One person attach th feliowLn6 inform ;vAs ation on a separate heat) tisme; A ALP. ' . (First) (Middle) ( ast) 4 Eyes. ligae..--- Hair: t Height: ((�� Weight & build: _. Date of in .: 2L2S 7LP Urive:e License $; 7A.7 613- la(D5 M Include copy of D.L. .�� 2. Permanent. Home Address: 1,51460 bt - Dates of Occupancy " ccuvan :Y _ -VFW' _ -, Telephone Number 2 . 4 . . - C 7 / 1 . ti / orLa id tLO 1 • 4 a ri-o Dates of Occupancy - l Telephone Humber: __,_ S. L r tes- of Occui+ancy T Telephone Number: 4. . — Dates •_f Occupancy Telephone Number: r Dates of Occupancy ..._, Telephone Number: IA • FRCR1 : CENT PI-ONE NO. : 651 429 5629 Tun. 24 1999 11:56PM P1 .... Page Two See 8. Description, of vehicle(s) used for sales. Purposes: Make and Year: & Color: _.---- ,.. ----- License No. & 5tete 4. Place where the business is to be carried on 2...,____________ • 5. Brief written descripbion of the business, a description of the goods to be sold (including photographs 4,r brochur€$ and the applicant's method of operation: (Employees must be listed, on tha reverse side).! P,. If employed, name aid add er cf employer: a r�( ni ic�,S1-Se. * zzs 1, Length of time applicant int@n¢s o_do bbut�eiree in t • c with approximate dates: /-1- .. 8. If a fixed rite ie used f r d' play a. , die of goods, written Der+nissio : ,e p cep ty owner m - • i rov.deci. - -- ' LDate: l t i 0� c •pplican + \ \1 Checked by Deputy __ _i_ Approved Denied Ey: G • • • s Post -it° Fox NOta 76 1 Date (0 ' u ► iinaliMia h i s wu.,.. (yy ti-en z • •s ■ I NOT APPROVED CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING JULY 6, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting on Tuesday July 6, 1999, at City Hall, 1880 Main Street. PRESENT: Chair Kathy Welk Al LaMotte Brian Hanson ABSENT: None STAFF: Jim March OPENING Chair Welk opened the Planning and Zoning meeting at 7:00 p.m.. PUBLIC HEARING(S) APPEARANCES Brief introductions were made by Mr. Ray DeVine and Mr. Dave Killian. Both of these individuals are interested in the vacancies that exist on the Planning and Zoning Conunission. DISCUSSION ITEMS Applicant Interviews for Planning and Zoning Vacancies. Candidate interviews have been scheduled for July 13 starting at 6:30 p.m. Staff was instructed to post as a special meeting. Interviews are as follows: 6:30 Ray DeVine 6:45 Dave Killian 7:00 Open 7:15 Open 7:30 Open Consensus was to send a letter to the person in Lakeland Hills stating they need to live in the community to be eligible to be considered for a current vacancy on the Planning and Zoning Commission. Review Animal Ordinance The general consensus was to have everyone bring back their Animal Ordinance comments to the next meeting. It was noted that the each member should highlight sections that they would like to see included in the revised animal ordinance. ACTION ITEMS Planning and Zoning Commission Start Time Motion by Mr. Hanson to change the Planning and Zoning Commission Meeting start time from 7:00 p.m. to 6:30 p.m., beginning at the next meeting on August 3r Motion seconded by Mr. LaMotte. All in favor. Motion carried. CONSIDERATION OF MINUTES June 1, 1999 Planning and Zoning Meeting Minutes Motion by Mr. LaMotte, seconded by Mr. Hanson to approve the June 1, 1999 Meeting Minutes. All in favor. Motion carried. ADJOURN Motion by Mr. Hanson, seconded by Mr. LaMotte to adjourn the July 6, 1999 Planning and Zoning meeting. All in favor. Motion carried. The July 6, 1999 Planning and Zoning Meeting adjourned at 8:00 p.m.. Respectfully Submitted, Jim March City Administrator JM/jml L 1 NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE July 7, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on June 2, 1999 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:35 p.m.. Present: Chairperson Michael Navin Dale Larson Steve Brown Doug Porter Terry Sweeney Absent: None Staff: Jim March Jill Lien ROLL CALL The following members of the Centerville Neighborhood Network (CNN) were in attendance: Paul Ledine (1852 Revoir St.), Aimee and Tom Fairbrother (1844 Revoir St.), Lisa Abrahamson (1868 Revoir St.), Lori Dorn (1836 Revoir St.) and Carla DeVine (1837 Revoir St.). CONSIDERATION OF MINUTES March 3. 1999 Park and Recreation Meeting Minutes Motion by Mr. Navin to approve the March 3, 1999 Park and Recreation Meeting Minutes. Motion seconded by Mr. Larson. All in favor. Motion carried. June 2. 1999 Park and Recreation Meeting Minutes Motion by Mr. Porter to approve the June 2, 1999 Park and Recreation Meeting Minutes. Motion seconded by Mr. Brown. All in favor. Motion carried. APPEARANCES PETITIONS AND COMPLAINTS • UNFINISHED BUSINESS Update on St. Paul Water Utility Surplus Property Appraisal No news to report at this time - still waiting on the appraisal. Update on LaMotte Trail Issue Mr. March explained the County organized all of the meetings regarding LaMotte Trail. The next meeting is scheduled for July a at 6:30 p.m.. Some of the residents do not want the trail by their homes. Mr. Porter will try to attend the meeting. Update on DNR Grants (Neighborhood Network Committee ) Mr. March explained the City received notification from the DNR that the City was awarded a grant of $45,000. There were 138 cities that applied for the grant, of which 30 were funded. The City now needs to select a vendor and get volunteers to install the equipment. Mr. March also stated that when the contractor sweeps the streets after the sealcoating is complete, the left over gravel will be used as a base for the playground equipment at the park. This should start sometime next week. Mr. March mentioned that the LaMotte Park Grant application was not funded, but the Trail Linkage Grant will probably go through. There is a meeting on July 8, at 6:30 p.m. with some of the residents, the DNR Centerville City Council, and Lino Lakes to discuss further where the trail will link. Ms. Fairbrother (speaking on behalf of the CNN) stressed that the CNN would like to be included when Park and Recreation starts discussing placement of the play equipment at Acorn Creek Park. There are 22 volunteers willing to help with the construction of the play equipment, adding there will hopefully be more when the time comes. Mr. March explained that before anything could be done at the Acorn Creek Park, there would have to be an Environmental Assessment. This assessment certifies that no animals, protected species or wetlands will be disturbed. The assessment is approximately a 30 day process, and the City cannot expend any money until the City gets the approval. Mr. Larson mentioned that when the Tracie McBride Park was put in by the City, there were more volunteers than needed. Everything worked out great. Adding, if the labor is all done by volunteers, maybe the City can purchase more equipment If the labor costs have to come out of the grant, than that would mean less equipment. Mr. Fairbrother mentioned he was advised by the vendor they have been working with that the fees quoted did not include labor costs. Mr. Navin questioned if there was a time frame in which the City has to complete the park? Mr. March explained the City has one year to use the grant. Adding, the Environmental Assessment takes approximately 30 days, and then the City would need 2 -3 weeks for bid publication. The City will send letters to those who the City knows are interested in bidding along with running an ad in the paper. Mr. March felt construction would be sometime around 2 mid fall. Mr. Navin questioned the needs, layout and design, adding that as long as the City is within the general concept of the grant application, everything should be ok. He urged the importance of coming up with specifics - the exact number of swings, slides, etc. Mr. Navin questioned if there will be a need for another public hearing, and what does the council want to see? Mr. March felt there wouldn't be a need for another public hearing. Mr. Sweeney offered the council wants to see a firm layout of the play structure and adult area. They also will want to see the costs finalized. Ms. Dom (1836 Revoir St.) mentioned that the CNN has added a couple of bench swings for the adults to use. Mr. Navin felt that the Park and Recreation Committee needs to be good stewards of the money, and asked the rest of the committee members where they want to go from here, specifically if anyone is ready to recommend anything to the council. No one was ready for recommendation to council. Mr. Brown suggested to keep going forward. Mr. Porter requested the CNN get the specifics before the next Park and Recreation meeting, so Park and Recreation can make a recommendation to the council after the next meeting. Mr. March suggested starting with the specifications the CNN has submitted. The vendors can add or subtract or make suggestions. Mr. March felt vendors will be very interested once they know we have already been awarded the grant. He also added there will have to be some give and take. Mr. Navin suggested that since we basically have a 30 day window to work with that maybe someone from the Park and Recreation Committee would be interested in working with a representative of the CNN to get quotes and set up the layout of the equipment at the park. Mr. Navin asked Mr. Porter if he would be willing to meet with the representatives to get these issues worked out. Mr. Porter agreed to meet with a representative of the CNN. Mr. Larson also offered to meet with the representative to help out. Mr. Navin felt the City should advertise on the marque sign in front of City Hall so that all residents are informed and have an opportunity to partake in the layout and development of the Acorn Creek Park. Ms. Fairbrother will be the representative of the CNN and will contact three to five vendors to set up a date and time for a meeting and will contact Mr, Porter and Mr. Larson with the specific date and time. Mr. Brown wasn't pleased with the placement of the adult area. He didn't feel the play equipment should be placed in the middle of the park. He questioned several times where the shelter will be placed. Several times he was told there are no and have never been plans for a shelter in the grant application that was submitted. He felt the play structure should be moved back a little further, and that it is too close to the homes. Some day when the City continues to 3 build up this park, the play structure and possibly a shelter will then be centrally located. Ms. Fairbrother stressed that a shelter isn't in the plans, and that if some day a shelter is built in the park, it could be placed on the other end. The CNN does not want a shelter. Mr. Larson questioned why the CNN is so against a shelter. Ms. Dorn explained that if the play structure is in the middle of the park, then all of the parents can see their children playing at the park. Also, the CNN was under the impression that the adults wanted to be away from the play structure. Mr. Navin felt it wouldn't hurt to give the public one more chance to voice their opinions. If no one voices an opinion, then the City will continue working with the CNN ideas. Mr. Porter questioned if the trees were relocated from Eagle Pass to Acorn Creek Park. Mr. March explained that 20 trees have been relocated to the Acorn Creek Park. Ms. Dom mentioned some of the trees look like they are dying. Update on Royal Meadows Park Improvements Public Works has removed the slide at the Royal Meadows Park. They haven't had time to repair the swing set yet, but hopefully when the street sealcoating is complete, they can get back to Royal Meadows to repair the swing. Mr. Porter mentioned the basketball hoop pole is really looking shabby. He asked if anyone would object to him going over to the park and painting the pole for the basketball hoop. Everyone felt it was a great idea, and commended Mr. Porter for his contribution to the park and city. Update on Signs at Royal Meadows, Acorn Creek and Eagle Parks Mr. March explained that the materials have been ordered. Mr. Houle has spent a lot of time just getting the right materials. He is making each sign a little different from the other, and it involves a lot of Mr. Houle's time. Mr. March would like to see some type of public recognition for Mr. Houle. Mr. March also brought up Mr. Blom for recognition. Mr. Blom drilled some 60 holes for the hockey rink boards. It was determined that a plaque would be a very nice symbol of recognition. Mr. Navin also suggested a City shirt. Mr. March felt the Fete des Lacs (City Celebration) would be a perfect opportunity to recognize Mr. Houle and Mr. Blom for their efforts. It was determined that Friday night at bingo would be the best time to award both a plaque and a City shirt. Reschedule August 4, 1999 Park and Recreation Meeting The Park and Recreation Committee choose to change the date of the August meeting from August 3r to August 9 due to vacations. 4 Letter from Mari Nelson regarding a "Peaceful Park" Mr. Navin wanted to note receipt of Council member Nelson's letter regarding a "peaceful park ". Mr. Navin questioned if Council member Nelson was referring to the Acorn Creek Park or a different park. Ms. Fairbrother commented that she had spoke to Council member Nelson and was told that Council member Nelson had no intention of the peaceful park being that of Acorn Creek. Letter from Ry -Chel Gaustad regarding Newsletter Mr. Brown offered to submit something to Ms. Gaustad from the Park and Recreation Committee for the newsletter. The Park and Recreation Committee decided to rotate the task of submitting something to Ms. Gaustad on a monthly /quarterly basis amongst the members. NEW BUSINESS Resignation of Don Bahneman from the Park and Recreation Committee Mr. Navin mentioned that Mr. Bahneman has resigned from the Park and Recreation Committee. Mr. Larson suggested the City post the vacancy in the next newsletter, and possibly on the marque sign in front of City Hall. Abrahamson Easement near Acorn Creek Park Pond Mr. Navin addressed Ms. Abrahamson regarding a possible easement on her property for children to fish in the pond. He explained that the Park and Recreation Committee would like to come to some kind of resolution with the Abrahamsons regarding children fishing in the pond on their property. Mr. March confirmed that there is no public property abutting the pond. He also mentioned that if the Abrahamsons ever wanted to put in a fence, they wouldn't be able to if there is an easement on the property. Mr. Porter explained that the City is just looking for some way to let the kids fish in the pond. If the City could create a public spot for fishing, this would eliminate traffic on other peoples property. Mr. Brown added that placing "NO FISHING" signs will eliminate kids going all the way around the pond. These kids aren't bad kids - they are just looking for a place to fish. Ms. Abrahamson mentioned that the kids leave a lot of trash and garbage when they leave. How would this benefit her? Mr. Navin responded by telling her it would be for the good of the community. Adding that the City just wanted to explore it. Mr. Navin offered to stop by the Abrahamson's sometime in the month of July to discuss it further with both of the Abrahamsons. Ms. Abrahamson said they would be willing to discuss it further. Park and Recreation Vacancy Candidate Ms. Carla DeVine expressed her interest in filling the vacancy for the Park and Recreation Committee. Ms. DeVine is also a member of the CNN, but is interested in all aspects of Park and Recreation. Ms. DeVine will submit a letter of interest before the next meeting on August 9'". 5 DISCUSSION ITEMS LaMotte Park Turf Mr. March explained that Mike Kelly who represents Rehbine's looked at the turf at LaMotte Park. Mr. Kelly mentioned the turf needs to be watered, but the seed seems to be taking very well. He also mentioned that one of the back stops is off center a little bit. August Agenda Items 1. Update on St. Paul Water Utility Appraisal. 2. Update on Anoka County LaMotte Trail issue. 3. Royal Meadows Park Improvements. 4. Final Concept of Acorn Creek Park. 5. Park and Recreation interviews and/or process of filling vacancy. ADJOURNMENT Motion by Mr. Porter to adjourn the July 7, 1999 Park and Recreation Committee Meeting. Seconded by Mr. Brown. All in favor. Motion carried. Meeting adjourned at 8:10 p.m.. Respectfully Submitted, Jill Lien Secretary 6 MEMORANDUM DATE ▪ WEDNESDAY, JULY 14, 1999 TO • Honorable Mayor and Council FROM • Ry -Chef Gaustad, CMC City Clerk RE • Planning and Zoning Commission Vacancies The Planning Commission met last evening to interview and consider applicants for the Planning Commission vacancies. As you may be aware, the Commission has changed from a five to seven member group. In addition, two Commission members resigned, thus leaving four Planning and Zoning Commission vacancies. Of the seven applicants, the Commission elected to interview five candidates. Two applicants were eliminated from the interview process because currently they are not Centerville residents. After the interviews, the Commission made the following recommendation to the City Council: Rob Sheppard John Mclean David Killian Ray De Vine Based on the consent of the Council, the Commission request that the four above - mentioned candidates join the Commission for its next regularly scheduled meeting on Tuesday, August 3, 1999. NOT APPROVED CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES June 15, 1999 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regular scheduled meeting on June 15, 1999 at City Hall, 1880 Main Street. Present: Councilmember Dick Travis EDC Chairperson Tim Rehbine Committee Member Mary Capra (Left meeting at 8:30) Committee Member Paul Montain (Left meeting at 9:50) Committee Member John Magill Committee Member Lori Dorn Staff: Aimee Fairbrother EDC /Staff Liaison Absent: None Appearances: None CALL TO ORDER Committee Member Tim Rehbine called the meeting to order at 7:09 p.m. APPROVAL OF MINUTES Motion by Ms. Capra to approve the May 1999 meeting minutes. Mr. Montain seconded the motion. All in favor. Motion carried unanimously. OLD BUSINESS DESIGN TEAM "IDEAS IN ACTION" Heritage Museum: Lori Dorn indicated she has reviewed information from the Minnesota State History Center given to her by Ms. Capra. The information explains qualifications and city requirements that need to be met if the city would choose to preserve roadways, buildings, etc. If a decision is made to preserve a historical site/structure in Centerville, the city could choose to either create a heritage preservation authority, or incorporate a city zoning ordinance that would contain guidelines and standards set up by the city. Ms. 4 Dorn stated she will continue to review the information as well as make phone calls to other communities who have a heritage preservation authority in place. Ms. Dorn will continue her research and report back to EDC the kind of impact a heritage preservation authority would have on the city, residents, and roadways. Ms. Capra indicated that Bob Thein has historical and geneology information about Centerville he would be willing to donate to the city if the city developed a historical preserve /museum. Portable Exhibit: Aimee Fairbrother stated that after researching various companies, the most cost effective, durable, and useable exhibit idea would be to create three individual banners about 3' x 4' feet each. Each banner would portray one different color image drawn by the Minnesota Design Team. These banners would have the option to be hung individually or be placed together. Mr. Magill suggested Gator Signs be contacted for a quote in addition to the quotes already received. The following motion was made in regards to the portable exhibit and sale of city merchandise. Motion made by Chairperson Tim Rehbine, and seconded by Paul Montain to purchase three "Design Team" banners as well as a selection of city merchandise: caps, mugs and t- shirts. Aimee Fairbrother is authorized to purchase the above items not to exceed a $2500 maximum order. Six month follow - up: Ms. Capra indicated the follow up meeting went very well. There were approximatley thirty volunteers present. Ms. Capra stated the Minnesota Design Team was very pleased with the city's progress since the original visit, and encouraged volunteers to continue working together towards their goals. Mr. Montain added the Minnesota Design Team strongly encouraged the city to establish guidelines and standards for new businesses as they move into the community. These guidelines /standards would relate to the "theme" the city is working toward, and specify building appearance, structures of historical importance, sidewalk and landscaping requirements etc. Mr. Rehbine questioned whether any further activities were required by EDC to fulfill the contract with the Minnesota Design Team. Ms. Capra stated there are no other requirements, but if the city had any questions or concerns the Minnesota Design Team would be available. Design Team Expenditure Policy: Aimee Fairbrother reviewed the policy the commitee previously drafted at the May 1999 EDC meeting. Committee members were satisfied with the policy and agreed Jim March would serve as the staff contact person for all Design Team activities. Please see the attached Design Team Policy and contact person description, Ms. Fairbrother stated she would relay the committees approval to City Administrator Jim March, who would forward the information to the City Council for further review. The task group leaders will be notified when policy is approved by the City Council. Star City Goal and Objective Review: The committee reviewed the current goals, and discussed possible changes. The committee requested the changes be updated on the Star City goal sheet to be addressed at the July EDC regular scheduled meeting. EDC FUNDRAISERS CityMechandise: After much discussion on quantity, inventory and sales, the committee decided to sell city merchandise at the "Fete des Lacs" City Celebration. The merchandise will be ordered in small quantities. If interest is high the committee would like to continue selling city merchandise on a "pre- paid" order program. City merchandise may include some, but not all of the following: T- shirts, sweatshirts, baseball caps, and coffee mugs. Photo Contest: Ms. Capra presented the committee with a photo contest idea passed to her from Councilmember Nelson. The contest would be a city based photo contest in which residents would submit favorite photo(s) of people, public events, cityscapes, sports, nature, etc. for a grand prize. Ms. Capra indicated the committee could charge an entrance fee to cover contest costs, or to increase revenues for the EDC Special Revenue Fund. Ms. Capra added the pictures could be saved and used for historical record purposes as well as for city newsletters. The committee requested the contest be added to the July agenda for further discussion. NEW BUSINESS Lino Lakes Area Chamber of Commerce: Mr. Rehbine informed the committee about the Lino Lakes Area Chamber of Commerce, formed in January 1999. Mr. Rehbine and Mr. Montain are two of the nine directors /founding fathers of the chamber, and indicated the functions of the chamber are closely related to the functions of the EDC committee. Mr. Rehbine and Mr. Montain would like to see the city join the chamber providing the chamber agrees to add cities to their sponorship. Mr. Rehbine stated he would discuss the possibility of the City of Centerville joining the chamber at the next chamber meeting. The Lino Lakes Area Chamber of Commerce will be added to the July EDC meeting agenda. Functions of EDC: Mr. Montain indicated his concern in regards to reoccuring agenda items over the last three years that do not fit into EDC purpose/functions. EDC needs to focus on business retention, and bringing in new businesses. EDC needs to be aware of what changes in the downtown area, along Main Street, and the opportunities the city has • for future commercial/industrial growth. This item will be placed on the July agenda. ADJOURNMENT Motion to adjourn at 10:00 was made by Mr. Magill. Motion seconded by Ms. Dorn. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother EDC /Staff Liaison JUN 2 2 1999 CITY OF CENTERVILLE MONTHLY n GAMBLING SUMMARY Organization Name CEAO BQDK� c'O cft(.f- LU1e Gambling Location Tt-c. Tito (tJtJ Month/Year TFN PFRCFNT NET PROFIT CAI CULATION a) Net Receipts - Total lines 2c, 3c, 8c, 9c _ 65? (per schedule A if more than 1 site) b) Sums of lines 22 thru 33 4,34S (per schedule A if more than 1 site) c) Line a - line b 5,314 Miscellaneous Deductlons(for this site only) 1. Pulltab tax to distributor r q lq 2. Combined receipts tax for this site T 1gg 3. Federal Taxes (per schedule CID) 4. State Gambling Tax (per line 11) 2 d) Total Miscellaneous Deductions for this site 4,21q e) Line c - lined f) Line e x 10% AMOUNT DUE 110 nn � COMBINED RECEIPTS TAX PER SITE Month S�gri Name : DEAD &RoKE SAOOIE CLUB License k: 3SW SITE 1 SITE 2 SITE 3 1. Amount from column A, line 4 of schedule A. a(c9 ;40 2. Amount from column A, line 8 of schedule A. 3. Amount from column A, line 9 of schedule A. - NOT/ 48, 0 4. Add Lines 1 through 3. 7q'��3 , � 4S ;4 5. Total line 4, all sites. 1103,(033 6. Total Tax from line 9, schedule E. ! ?Si 7. Divide line 4 by line 5. 4 % « « ^O % 471 052 ;Tag 8. Tax per site (line 6 x line 7). 4 X1 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY SUMMARY and TAX RETURN Mail Station 3350 St.Paul, MN 55146 - 3350 License: 03800 Month: MAY 1999 Premises: 3 Schedule 82 GAME COUNT: 74 Organization Name: Address: Dead Broke Saddle Club 19680 Harrow Avenue North, Forest Lake MN 55025 Attached: Schedule A: 3, Schedule B2: 6, Schedule E: 1, Schedule F: 1 (A) Gross (8) Prizes (C) Net 1 Bingo 0.00 0.00 0.00 2 Raffles 0.00 0.00 0.00 3 Paddletickets 690.00 667.00 23.00 4 Income from Interest and Dividends 77.96 - -- 77.96 5 SUB -TOTAL (Add Lines 1 through 4) 767.96 667.00 100.96 6 Last Month Line 7C, if it was negative . . 0.00 - -- 0.00 7 Adjusted Sub -Total (Line 5 minus Line 6) . 767.96 667.00 100.96 8 Tipboards 0.00 0.00 0.00 9 Pulltabs 163,554.50 133,604.00 29,950.50 10 TOTALS (Add Lines 7,8,9) 164,322.46 134,271.00 30,051.46 11 Gambling Tax (9.5% of Line 7C) 9.59 12 Combined Receipts Tax (Schedule E, Line 9) 9,327.05 13 PAY THIS AMOUNT (Line 11 plus Line 12) Check to Department of Revenue: 9,336.64 14 Gambling Tax Paid to Distributors for Pulltabs & Tipboards 5,305.16 15 TOTAL Gambling Tax (Add Lines 13 and 14) 14,641.80 16 GROSS PROFIT, After Taxes (Line 10C minus Line 15) 15,409.66 17 15,409.66 18 Beginning Inventory (Last Month Line 21) . . 3,264.40 19 Gambling Product Obtained, with Sales Tax. . 3,686.01 20 Goods Available (Line 18 plus Line 19) . . . 6,950.41 21 Ending Inventory (excludes Sales Tax). . . . 4,263.86 22 Goods Used (Line 20 minus Line 21) 2,686.55 23 Compensation and Payroll taxes 10,007.94 24 Penalty or Interest on Taxes paid during the month . . . 0.00 25 Advertising 0.00 26 Accounting and Legal Services 250.00 27 Miscellaneous Expenses, Supplies & Bank Charges 0.00 28 Purchase /Repair of Furnishings or Devices for Gambling . 106.59 29 Rent for the Purpose of Conducting Lawful Gambling . . . 2,350.00 30 Utilities 0.00 31 Theft and Liability Insurance 0.00 32 Manager's Bond, Licenses, Local Fee, Premises Permit . . 0.00 33 Cash Long( -) or Cash Short( +) 144.00 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement( -) . . 0.00 35 Deposited Amount, Excess Expense Reimbursement( -) 0.00 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) 15,545.08 37 NET PROFIT (Line 17 minus Line 36) - 135.42 38 Prior Month Profit Carry -Over (Line 44 from Last Month) 52,990.69 39 Approved Adjustments (Attach Letter and /or Add Line 6C if not zero). . 0.00 40 BALANCE Sub -Total (Add Lines 37, 38 and 39) 52,855.27 41 Lawful Purpose Expenditures (Line 11 Schedule C /D) . . . . 334.00 42 Board - Approved Expenditures (Line 13 Schedule C /0) . . . . 0.00 43 Total Expenditures (Add Lines 41 and 42) 334.00 44 PROFIT CARRY -OVER (Line 40 minus Line 43) 52,521.27 46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22 0.00 47 Pulltab & Tipboard UNSOLD TICKETs this month 44.062.00 I declare that all information on this summary and return is true, correct and complete. Chief Execute 4! / Date Gambling / Date Office jP/ t 7 4 Mana erl Prep. et :y Date 612/464 -7225 J,64c. Ht . 4c444 c Pa 6 /zo111 MINNESOTA DEPARTMENT OF REVENUE SCHEDULE A LAWFUL GAMBLING ACTIVITY RECEIPTS and EXPENSES PER PREMISE Organ.License Premise Number Premise Name Report Month /Year 03800 008 The Trio Inn MAY 1999 (A) Gross (B) Prizes (C) Net 1 Bingo 0.00 0.00 0.00 2 Raffles 0.00 0.00 0.00 3 Paddletickets 0.00 0.00 0.00 4 Income from Interest and Dividends 25.99 - -- 25.99 5 SUB -TOTAL (Add Lines 1 through 4). . . . 25.99 0.00 25.99 6 Proportional Part of Last Month G -1 Line 7C. 0.00 - -- 0.00 7 Adjusted Sub -Total (Line 5 minus Line 6) . . 25.99 0.00 25.99 8 Tipboards 0.00 0.00 0.00 9 Pulltabs 48,219.50 38,561.00 9,658.50 10 TOTALS (Add Lines 7,8,9) 48,245.49 38,561.00 9,684.49 18 Beginning Inventory (Last Month Line 21) . 525.07 19 Gambling Equipment Obtained, with Sales Tax 968.12 20 Goods Available (Line 18 plus Line 19) . . 1,493.19 21 Ending Inventory 837.91 22 Goods Used (Line 20 minus Line 21) 655.28 23 Compensation and Payroll taxes 3,133.75 24 Penalty or Interest on Taxes paid during the month . . . 0.00 25 Advertising 0.00 26 Accounting and Legal Services 83.33 27 Bank Charges and Miscellaneous Supplies & Expenses . . . 0.00 28 Purchase /Repair of Furnishings or Devices for Gambling . 35.53 29 Rent for the Purpose of Conducting Lawful Gambling . . . 316.67 30 Utilities 0.00 31 Theft and Liability Insurance 0.00 32 Manager's Bond, Licenses, Local Fee, Premises Permit . . 0.00 33 Cash Long( -) or Cash Short( +) 120.00 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement( -) . . 0.00 35 Deposited Amount, Excess Expense Reimbursement( -) 0.00 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) 4,344.56 Line numbers correspond to the Tax Return (Form G -1) line numbers. Gss 10/94 MINNESOTA DEPARTMENT OF REVENUE SCHEDULE 82 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 1 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month /Year Premise 008: The Trio Inn PULLTABS PLAYED MAY 1999 MANUFACTURER's In -Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit -Short Date AN 30515 1004858 04/27 7198. 5710. 0. 7198.00 5708.00 1490.00 1468.00 -22.00 05/01 AI P2276 410020 04/24 1560. 1110. 294. 1266.00 1089.00 177.00 173.00 -4.00 05/04 AG NGS400 5449168 05/01 7224. 5640. 1182. 6042.00 4949.00 1093.00 1087.00 -6.00 05/04 GT 3561 072779 04/08 3136. 2280. 1869. 1267.00 1288.00 -21.00 -48.00 -27.00 05/10 IG 2794 7845011 04/22 3024. 2200. 1669. 1355.00 1364.00 -9.00 -4.00 5.00 05/10 UM DTY400 6919695 05/05 7200. 5624. 0. 7200.00 5622.00 1578.00 1559.00 -19.00 05/12 AI P2500 440041 05/10 3119. 2320. 0. 3119.00 2270.00 849.00 841.00 -8.00 05/14 AN 30337 1970037 05/10 3089. 2246. 0. 3089.00 2245.00 844.00 852.00 8.00 05/15 BK 30516 -MN 705055 04/29 3168. 2310. 0. 3168.00 2308.00 860.00 850.00 -10.00 05/18 GJS500 4479486 05/04 1584. 1164. 335. 1249.50 1047.00 202.50 198.50 -4.00 05/25 TP 2482 -MN 510030 05/12 7198. 5840. 1132. 6066.00 5053.00 1013.00 1001.00 -12.00 05/25 UM DKID400 6918067 05/25 7200. 5624. 0. 7200.00 5618.00 1582.00 1561.00 -21.00 05/29 SUBTOTAL: This page 6480. 48220. 38561. 9658.50 9538.50 - 120.00 SUBTOTAL: Previous Page 0. 0. 0. 0.00 0.00 0.00 TO TAX RETURN or NEXT PAGE 6480. 48220. 38561. 9658.50 9538.50 - 120.00 Gss 10/94 MINNESOTA DEPARTMENT OF REVENUE SCHEDULE F LAWFUL GAMBLING ACTIVITY GAMBLING FUND RECONCILIATION Organization Name License Number Report Month /Year Dead Broke Saddle Club 03800 MAY 1999 1. CHECKING BANK STATEMENT BALANCEs (Sum of all Accounts) . . . 50,778.09 2. DEPOSITS IN- TRANSIT: Deposit amounts prior to month end which are not yet in the Bank Statement in Line 1 7,685.00 3. Add Line 1 and Line 2 58,463.09 4. OUTSTANDING CHECKs: Checks written prior to month end and uncashed, not yet in Bank Statement in Line 1 14,805.94 5. RECONCILED BANK BALANCE (Line 3 minus Line 4) 43,657.15 ADDITIONS: Funds not included in Checking Balance 6. TOTAL CASH in 'STARTING BANKs' for Games . . . . 7,900.00 7. TOTAL ENDING GAME -DEALs INVENTORY 4,263.86 8. CASH not yet DEPOSITED for Games IN TAX RETURN 0.00 9. TOTAL AMOUNTS IN SAVINGS & OTHER FUNDS 0.00 10. DEPOSIT REQUIRED, Excess Cash Short 0.00 11. OTHER Additions 6,036.90 12. Add Lines 6, 7, 8, 9, 10, 11 18,200.76 13. SUB -TOTAL (Line 5 plus Line 12) 61,857.91 SUBTRACTIONS: Unpaid Obligations & Open Game Deposits 14. UNPAID TAX (Tax Return Line 13) 9,336.64 15. OPEN -DEAL DEPOSITS: Deposits in Bank Statement for Games IN PLAY and not in Tax Return 0.00 16. LOANED AMOUNTs included in Bank Statement. . . 0.00 17. PRODUCT PART of UNPAID INVOICES at month end . 0.00 18. OTHER Subtractions 0.00 19. Add Lines 14 through 18 9,336.64 GAMBLING FUNDS RECONCILIATION 20. GAMBLING FUND BALANCE (Line 13 minus Line 19) 52,521.27 21. PROFIT CARRY -OVER (From Tax Return Line 44) 52,521.27 22. FUND BALANCE equals PROFIT CARRY -OVER, Difference 0.00 Prepared by: Date: 612/464 -7225 Gss 10/94 JUN 1 5 1999 WASTE MANAGEMENT Wd 10050 Naples Sr. NE Blaine, MN 55449 (612) 890 -1100 (612) 783 -5477 Fax June 11, 1999 Ry -Chel Gaustad City of Centerville 1880 Main Street Centerville, MN 55038 RE: Customer Complaints I am please to report we have not had any service issues reported to our office during the month of May. In the event a resident is missed on the route we collect the missed stop at the end of the route on Friday and/or the following Monday. If you have any questions please feel free to contact me at 612- 483 -5444. Respectfully Submitted, % w P Alivieft Ronald P. Gersdorf Municipal Marketing Manager Waste Management of MN A Division of Waste Management of MN Inc. d d L = � e terv 1880 Main Street • CenteruilLe, MN 55038 Estag(zsfied 1857 (651) 429 -3232 • fax (651) 429 -8629 June 25, 1999 Swift Construction Ms. Kari Clark 9240 Baltimore Street Blaine, MN 55449 Dear Kari: It has been brought to the City's attention that your property within the Eagle Pass Development is in violation of the City of Centerville Ordinance #6 NUISANCE and Ordinance #54. Section 3. Growing Grass, both follow for your convenience. The specific nuisance pertains to an accumulation of trash or debris of any nature or description (logs, branches, mounds of weeds). The City requests compliance of Ordinance #6 within 10 days. "After the person owning the property in question has been notified of such a nuisance, you are hereby requested to comply with the ordinance. Ordinance #6 (Nuisance) requires that a nuisance must be abated as mentioned here within the enclosed ordinance; Section 3. Failure to comply with the ordinance request is a violation of the provisions of this ordinance and the property owner shall be guilty of a misdemeanor and upon conviction thereof may be punished by a fine not exceeding $300.00 or by imprisonment in the County Jail for not more than 90 days. "Weeds or grasses growing to a height greater than eight inches upon any lot or parcel within the City, or which have gone or about to go to seed, may be declared by the weed inspector, or his assistants, to be a public nuisance ... " Please make the necessary adjustments to correct the problems stated and as discussed on June 25, 1999. Thank you in advance for your cooperation in this matter. I look forward to working with you in the future. Do not hesitate to contact me if you have any questions or need additional information. SS el { , K 1cr L C c y- he austad, CMC City Clerk Encl. /cc: City Council tervit(e 1880 Main Street • Centervilfe, MN 55038 Established 1857 (651) 429.3232 • fax (651) 429 -8629 June 25, 1999 Current Resident 7248 Twin Lakes Avenue Centerville, MN 55038 RE: Complaint Dear Current Resident: The City has received a complaint regarding a violation of the city ordinances. Ordinaneeat24: Section II. Confinement of Dogs. "No dog shall be allowed by its owner to run at large... " Ordinance #24 requires that a nuisance must be abated within five days from notice. You are hereby: requested to comply with this ordinance. _ If complaints continue, it may be necessary to enforce- Ordinance #24 an "dimpose penalties provided under Section XV. Penalty. A copy of ordinance #24 is enclosed for your convenience. If you have any questions regarding this matter, please do not hesitate to contact me, at City Hall . Thank you in advance for your cooperation in this matter. Sincerely, Ry -Chel Gaustad, CMC City Clerk Encl.lcc: ;- _ Honorable Mayor and Council nr�/ "44't e te! IJ i t t e 1880 'Main Street • Centerville, MN 55038 Established 1857 (651) 429 -3232 • fax (651) 429 -8629 June 25, 1999 Current Resident 1904 73rd Street Centerville, MN 55038 Dear Current Resident: The City of Centerville has received a complaint that you allow your cat to deposit fecal matter on other property than your own and that your cat runs at large. This is in violation of Ordinance #24, Section XIII. At this time, the City is requesting you to cleanup the fecal matter. If complaints continue, it may be necessary to enforce Ordinance #24 and impose penalties provided under Section XV. Penalty. Please take actions in order to comply with this ordinance. If you have questions regarding this matter, please call me at City Hall 429 -3232. Thank you in advance for your cooperation in this matter. Sincerely, 1� Ry -Chel Gaustad, CMC City Clerk Enclosures /CC: City Council - - - 4