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1999-08-25 Packet
1 CITY COUNCIL MEETING AGENDA WEDNESDAY AUGUST 25, 1999 / 6:00 p.m. !X CA�LL TO ORDER �// lif. / Roll Call /4. PUBLIC HEARING (S) APPEARANCES C ONSIDERATION OF MINUTES !/I./' City Council Meeting Minutes - August 5, 1999 0. City Council Meeting Minutes - August 11, 1999 PA MENT OF CLAIMS The City of Centerville Vl,/ Centennial Fire District L Seal Coat Project V161 SET AGENDA WII. PETITIONS AND COMPLAINTS ft Letter from Norma Essex - Rubbish Hauler Complaint 7 Katie Bowman - Drainage behind 7130 Shad Avenue - fi ,p ii•iaw It q l i X4sw2 #.. al c A o / f NFINISHED BUSINESS EW BUSINESS �� / g�a r q/ 8 C enter Villa Developers AgreementBuilding Permit Requests Dennis Kroll - Building Plans Ti '3 IRv Acorn Creek - Design and Grant Agreement Letter of Credit Reduction - Deer Pass (,S Letter of Credit Reduction Beuchler Estates i V . '/D As. • klw4 /Lo , Rl. LeAte V CONSENT AGENDA �• (4t nirys t COMMITTEE REPORTS yX ADMINISTRATOR'S REPORT )B.d N/KsL•� a) At M. ADJOURNMENT NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL PRELIMINARY BUDGET /GOALS WORKSHOP AUGUST 5, 1999 7:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal workshop August 5, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney ABSENT: Council Member Linda Brousarrd Vickers STAFF: City Administrator, Jim March 1. Discuss 1999 Goals and Objectives Council reviewed to Goals and Objectives as set forth in January of 1999. 2. Discuss Tax Rate Goals Mayor Wilharber opened the discussion stating the 2000 tax rate should remain stable. Council member Nelson also felt the tax rate should stay the same. Mr. Sweeney agreed, although indicated he would be interested in seeing a percentage of funds allocated to Centerville Parks. Council member Travis stated he would like to see the tax rate decrease. 3. Discuss Revenue Steam • General Property Tax • Building Permits • Homestead and Agricultural Credit Aid ► Local Government Aid Page 1 of 2 4. Discuss 2000 Permit Forcast 5. Discuss 2000 Overall Expenditure Outlook Mr. March informed the Council that although he had not spoken with Public Works Director Paul Palzer prior to the workshop, he felt the City would not be purchasing any new equipment in the year 2000. Mr. March asked about the possibility of being paid hourly or being paid a car allowance as compensation for extra hours worked. 6. Adjourn Motion made by Council member Travis, and seconded by Council member Sweeney to adjourn the Preliminary Budget /Goals Workshop. All in favor. Motion carried unanimously. Respectfully Submitted, !!; 1 CO Aimee Fairbrother Staff Liaison Page2of 2 ioT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 11 1999 Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on August 11, 1999, at City Hall, 1880 Main Street. PRESENT: Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Brousarrd Vickers ABSENT: Mayor Tom Wilharber STAFF: City Administrator, Jim March City Engineer, Tom Peterson City Attorney, James Hoeft I. CALL TO ORDER In Mayor Wilharber's absence, Acting Mayor Dick Travis called the August 11, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING Ordinance #5 - Discharge of Firearms Council member Linda Brousarrd Vickers stated the Planning and Zoning Commission discussed the ordinance at their meeting, however no consensus was reached. Council member Vickers also indicated the police department would like the City to take a look at this and make modifications. Bow and arrow shooting was a primary issue. Motion by Council member Vickers, seconded by Council Member Nelson to close the public hearing. Motion carried unanimously. Council member Nelson questioned whether the Planning and Zoning Commission could give City Council their consensus after examining the Firearm Ordinances. Motion by Council Member Nelson, seconded by Council member Vickers to request the Planning and Zoning Commission review the Firearm Ordinance at Page 1 of 5 - their next regular meeting, in order to give their recommendation to City Council at the September 8t 1999 City Council meeting. Motion carriedunanimously. III. APPEARANCES /AWARDS Mr. Gene Houle and Mr. Pat Blum- Plaque Presentation for Park Donations Park and Recreation Chairperson Michael Navin presented Gene Houle with a plaque, thanking him for contributions he has provided to City parks, by creating the signs for Acorn Creek Park, Royal Meadows Park and Eagle Pass Park. Although Mr. Pat Blum was unable to attend the presentation, Mr. March presented a representative of Advanced Concrete, a plaque for their donation of labor and supplies for drilling the holes for the hockey rink at Laurie LaMotte Park. IV. CONSIDERATION OF MINUTES July 28, 1999 City Council Meeting Minutes Motion by Council member Nelson and seconded by Council member Sweeney to approve the July 28, 1999 Council meeting minutes with corrections. Nelson, Sweeney, Travis - aye. Council Member Vickers abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville, July 29 through August 11, 1999 Motion by Council member Sweeney, seconded by Council member Vickers to approve the expenditures for the City from July 29 through August 11 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson, seconded by Council member Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Motion by Council member Sweeney, seconded by Council member Nelson, to approve the agenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Page 2 of 5 Mary Jane Lane - Letter regarding Acorn Creek Park Council member Nelson stated she spoke with Mary Jane Lang about her concerns regarding Acorn Creek Park. Ms. Lang seemed pleased after Council member Nelson explained tax dollars were not being used. Council member Nelson indicated she would like to see an adult focused park incorporated into one of the City's parks. Council member Sweeney stated Park and Recreation Chairperson Michael Navin has indicated Acorn Creek Park is not going to be an exclusively youth oriented park. Council member Sweeney also added he would like to see tennis courts placed in one of the City parks. Council member Travis indicated he thought there were plans of some adult oriented structures going into Acorn Creek Park. Mary Jane Lang - Letter regarding Newsletter Council member Nelson stated she spoke with Mary Jane Lang. Ms. Lang was concerned about tax dollars being spent to pay for a monthly newsletter. Council Member Nelson indicated the monthly newsletter would be placed at local gas stations for pick up by local residents to save on postage. Council member Nelson indicated Ms. Lang felt better about the newsletter after their conversation. Council member Nelson added that while on the phone with Ms. Lang, she made a complaint against Media One in regards to the free government channel no longer being offered. Council member Nelson addressed and resolved the complaint, as well as prepared an article for the next City newsletter to inform residents this service is still offered. Bob and Sue Tschida - Letter regarding slope of driveway Bob Tschida stated that as per the letter, he questions the driveway located at 1860 Revoir Street, not being taken out for sidewalk placement. Council member Nelson asked City Engineer Tom Peterson to look at the driveway on Revoir Street. Mr. Peterson indicated he has looked at the driveway on 1860 Revoir, and concluded it was not put in correctly, and that is has over the City's required 2% slope. Mr. March referred to the developers agreement, which indicates the sidewalk has to be put in before the driveway. Mr. Palzer mentioned the developer is responsible for putting in the sidewalk, and added the sidewalks in Acorn Creek have been replaced numerous times. Mr. Hoeft stated the responsibility is with the developer. Mr. Hoeft added the City can work to eliminate sidewalk problems in the future via the developers agreement. Council member Nelson stated the homeowner could take the developer or the builder to court. Mr. Tschida mentioned this problem occurred over two years ago. Mr. Palzer indicated the sidewalk was not on the certificate of survey. Council member Nelson asked Page 3 of 5 if Building Inspector Ken Cook told the builder the sidewalk was alright. Mr. Tschida responded Mr. Cook had okayed the sidewalk. Mr. Hoeft mentioned the Council took action at the last City Council meeting. The City does not have any legal requirements to be concerned with on this issue. Mr. Tschida stated he would like his driveway the same slope (10 %) as the driveway at 1860 Revoir Street. Mr. Hoeft advises the Council to not approve Mr. Tschida's request to reinstall his sidewalk to the slope of the driveway at 1860 Revoir Street. VIII. UNFINISHED BUSINESS Public Works Building Council member Nelson asked about the status of the public works building analysis. Mr. Peterson mentioned there will be three options to be discussed at a future meeting. IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Mr. Hoeft indicated the Center Villa Developers Agreement has to be signed with Land Holdings Group. Bill Bisek - Noise Permit for Kelly's Korner Mr. March reported the City received a request to grant a noise permit in honor of Kelly's Korner Customer Appreciation Day. Motion by Council member Sweeney, seconded by Council member Vickers to approve Kelly's noise permit. Motion carried unanimously. Car Allowance Mr. March, requested a $300 car allowance from the City. Motion by Council member Nelson, seconded by Council member Sweeney to to approve a $300 car allowance for the City Administrator to cover expenses. Motion carried unanimously. X. CONSENT AGENDA XI. COMMITTEE REPORTS Mr. March asked Mr. Hoeft if the City could purchase generators without going out for public bid. Mr. Hoeft stated the generators do need to go out for open bids. Page 4 of 5 Mr. March asked if the Council would like to go out for bid on generators. Motion by Council member Nelson, seconded by Council member Vickers, to go out for generator bids. Motion carried unanimously. Council member Sweeney added someone should research certain types of generator engines. Mr. Hoeft stated we can not specify a certain type of engine. Counsel member Nelson stated generators should not be bought only for Y2K, but be available for any emergency that would come up. Council member Travis questioned Council on their feelings on making the City Hall generator the base bid and the trailer generator as an alternate and see how the bids turn out. Council member Nelson indicated she would accept the idea as a friendly amendment. XII. ADMINISTRATORS REPORT XIII. ADJOURNMENT Motion by Council member Sweeney, seconded by council member Nelson to adjourn the August 11, 1999 Council Meeting. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother Staff Liaison Page5of 5 AUGUST 16, 1999 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF AUGUST EXPENSES. YOUR APPROVAL OF AUGUST EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS #10842 - 10873, IN THE AMOUNT OF $21,710.91, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE t#03:31PM CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account 08/16/99 TO 08/16/99 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT 42 08/16/99 AP -D AIRTOUCH CELLULAR /BELLEVUE 291.77 1003- 4396417 10843 08/16/99 AP -D AIRTOUCH CELLULAR /BELLEVUE 15.81 1003- 1052011 10844 08/16/99 AP -D AIRTOUCH CE /BELLEVUE 124.32 100, 3331202 10845 08/16/99 AP -D ARTHUR E MOHLER 24.92 CANDY - CENTERVILLE DAYS 10846 08/16/99 AP -D PAGING NETWORK OF MINNESOTA 104.16 064- A322457 10847 08/16/99 AP -D LIGHTNING PRINTING 151.98 11:'586, 112596 10848 08/16/99 AP -D FAIRVIEW LAKES REGIONAL HEALTH 57.00 968759,R ROLSTAD- VACCINE 10849 08/16/99 AP -D MINNEGASCO 49.08 583- 001 - 881 -700 10850 08/16/99 AP -D TOM THUMB 19.49 19501 1_._51 08/16/99 AP -D KATHY MISCHKE 53.57 SAFETY CAMP SNACK 10852 08/16/99 AP -D FOOD -N -FUEL, INC. 11.10 10019 10853 08/16/99 AP -D CHIEF SUPPLY CORPORATION 297.49 ' 10222644 10854 08/16/99 AP -D MICRON GOVT COMPUTER SYSTEMS 2,490.29 4508854 10855 08/16/99 AP -D VIKING OFFICE PRODUCTS 70.32 364485 10856 08/16/99 AP -D C.P. OFFICE PRODUCTS 180.97 4140 10857 08/16/99 AP -D MAPLE CHASE CO 2,120.00 584736 10858 08/16/99 AP -D US WEST COMMUNICATIONS 63.36 612 E08 -0790 032 ..+•�, +� +' l.CJN I CIVIYIHL rIFt U1SENTUJ PAGE c' BANK CHECK REGISTER Checking account 08/16/99 TO 08/16/99 CHECK NO DATE - TYPE PAID TO / DESCRIPTION CHECK AMOUNT • 59 08/16/99 AP -D PAPERDIRECT, INC. 72.75 324419920001 10860 08/16/99 AP -D JUDITH JOLLY 10.00 REFUND- SAFETY CAMP 10861 08/16/99 AP -D LISA WILLIS 10.00 REFUND- SAFETY CAMP 10862 08/16/99 RP -D OXYGEN SERVICE COMPANY, INC. 82.00 00151212, 00151213 10863 08/16/99 AP -D EMERGENCY APPARATUS MAINT. 146.92 2186,2188 10864 08/16/99 AP -D NATIONAL FIRE PROTECTION ASSOC 450.00 038328E 10865 08/16/99 AP -D CY'S UNIFORMS 386.73 5724, 5748, 5770, 5886 10866 08/16/99 AP -D US WEST COMMUNICATIONS 63.29 612 E08 -6367 268 10867 08/16/99 AP -D US WEST COMMUNICATIONS 79.97 612 E08 -0791 033 08/16/99 AP -D MILO BENNETT 131.87 SAFETY CAMP SUPPLIES 10869 08/16/99 AP -D JANET HAAPOJA 19.00 FILM- SAFETY CAMP 10870 08/16/99 AP -D CITY OF CIRCLE PINES 2,392.50 DEPRECIATION 10871 08/16/99 AP -D CITY OF LINO LAKES 6,335.25 COMMON AREA CHARGES 10872 08/16/99 AP -D CENTENNIAL RELIEF ASSOCIATION 5,125.00 RELIEF ASSOC 10873 08/16/99 AP -D PEHL, HINSCHBERGER ASSOCIATES 280.00 31876 TOTAL MANUAL CHECKS (M): 0.00 TOTAL COMPUTER CHECKS (0); 0.00 TOTAL DIRECT DISBURSEMENTS (D): 21,710.91 TOTAL CHECKS: 21,710.91 '11 Bonestroo Rosene Owner: City of Centerville 1880 Main StCenterville, MN, 55038 Date: July 28, 1999 0 Andedik & For Period: 6/7/99 to 7/28/99 Request No: 1 Associates Eng(neers& Architiat Contractor: Allied Blacktop Co. 10503 89th Ave NMaple Grove, MN, 55369 REQUEST FOR PAYMENT 1999 SEAL COAT BRA FILE NO. 616 -99 -103 SUMMARY 1 Original Contract Amount $ 37,923.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 4 Revised Contract Amount $ 37,923.00 5 Value Completed to Date $ 38,434.13 6 Material on Hand $ 0.00 7 Amount Earned $ 38,434.13 8 Less Retainage 5% $ 1,921.71 9 Subtotal $ 36,512.42 10 Less Amount Paid Previously $ 0.00 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ - 36,512.42 Recommended for Approval by: B ROSENE, ANDERLIK & ASSOCIATES, INC. Approved by Contractor:. Approved by Owner. ALLIED BLACKTOP CO. CITY OF CENTERVILLE Specified Contract Completion Date: Date: July 7, 1999 Requestids Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Base Bid 1 Bituminous material for seal coat GL 18000 1 18225 $18,225.00 2 Aggregate for seal coat, FA -2, Class C TN 850 16.35 867.5 $14,183.63 3 Power pick -up broom and operator HR 20 60 20 $1,200.00 Total Base Bid $33,608.63 Alternate Bid 4 Bituminous material for seal coat GL 2700 1 2700 $2,700.00 5 Aggregate for seal coat, FA -2, Class C TN 130 16.35 130 $2,125.50 Total Altemate Bid $4,825.50 Total Base Bid $33,608.63 Total Altemate Bid $4,825.50 Total Work Completed To Date $38,434.13 Request.ds • PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE *REF! BRA FILE NO. 616 -99 -103 CONTRACTOR ALLIED BLACKTOP CO. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 I 06/07/99 I 07/28/99 36, 512.42 1 1,921.71 I 38, 434.13 Material on Hand Total Payment to Date $36,512.42 Original Contract $37,923.00 Retainage Pay No 1 1,921.71 Change Orders Total Amount Earned $38,434.13 Revised Contract $37,923.00 Requestxls Bonestroo Owner: City of Centerville 1880 Main StCenterville, MN, 55038 Date: July 28, 1999 Rosen Ar'derlik & For Period: 6/7/99 to 7/28/99 Request No: 1 Assodates Engineers 6 Architects Contractor. Allied Blacktop Co. 10503 89th Ave NMaple Grove, MN, 55369 REQUEST FOR PAYMENT 1999 SEAL COAT BRA FILE NO. 616 -99 -103 SUMMARY 1 Original Contract Amount $ 37,923.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 4 Revised Contract Amount $ 37,923.00 5 Value Completed to Date $ 38,434.13 6 Material on Hand $ 0.00 7 Amount Earned $ 38,434.13 8 Less Retainage 5% $ 1,921.71 9 Subtotal $ 36,512.42 10 Less Amount Paid Previously $ 0.00 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ 36 512A2 Recommended for Approval by BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. `711/2inula Approved by Contractor: Approved by Owner. ALLIED BLACKTOP CO. CITY OF CENTERVILLE P en_ Specified Contract Completion Date: Date: July 7, 1999 Request.ds Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Base Bid 1 Bituminous material for seal coat GL 18000 1 18225 $18,225.00 2 Aggregate for seal coat, FA -2, Class C TN 850 16.35 867.5 $14,183.63 3 Power pick -up broom and operator HR 20 60 20 $1,200.00 Total Base Bid $33,608.63 Alternate Bid 4 Bituminous material for seal coat GL 2700 1 2700 $2,700.00 5 Aggregate for seal coat, FA -2, Class C TN 130 16.35 130 $2,125.50 Total Altemate Bid $4,825.50 Total Base Bid $33,608.63 Total Alternate Bid $4,825.50 Total Work Completed To Date $38,434:13 Request,ds • PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE #REF! BRA FILE NO. 616 -99 -103 CONTRACTOR ALLIED BLACKTOP CO. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 I 06/07/99 07/28/99 1 36,512.42 1,921.71 1 38,434.13 Material on Hand Total Payment to Date $36,512.42 Original Contract $37,923.00 Retainage Pay No 1 1,921.71 Change Orders Total Amount Earned $38,434.13 Revised Contract $37,923.00 Requestxls MEMO DATE : August 20, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Petitions and Complaints ******************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Norma Essex sent me an e -mail that has been included in your packet. Ms. Essex does not believe that the Council fully understood her complaint against Waste Management and would like to appear before Council. Katie Bowman (7130 Shad Avenue) wants to issue a complaint in regards to the lack of drainage in the swale behind her home. I have asked Paul Palzer to have public works shoot the elevations in the existing swale to determine if there is positive slope in the swale. Page 1 of 1 From: Norma Essex <nessexc@ maroon.tc.umn.edu> To: jmarch@goldengate.net <jmarch@goldengate.net> Date: Thursday, August 19, 1999 2:09 PM Subject: No Subject jmarsh @goldengate_net: 550 <jmarshj goldengate net >... User unknown TO: City Council After reviewing the tape of the council meeting where my letter of July 13th was discussed, I felt I had to respond. The comments at the council meeting were so far off base. I plan on attending the meeting next week to enlighten all of you on the matter of the recycling haulers. Jim March, I hope you speak to Amy Fairbrother about the shredded paper in our yard. She saw the mess and can verify what I said. Thank you, Norma Essex 8/20/99 From: Norma Essex <nessex @maroon.tc.umn.edu> To: jmarch @goldengate.net <jmarch @goldengate.net> Date: Thursday, August 19, 1999 2:09 PM Subject: No Subject jmarsh(aDgoldengate.net: 550 <jmarsh @goldengate.net >... User unknown TO: City Council After reviewing the tape of the council meeting where my letter of July 13th was discussed, I felt I had to respond. The comments at the council meeting were so far off base. I plan on attending the meeting next week to enlighten all of you on the matter of the recycling haulers. Jim March, I hope you speak to Amy Fairbrother about the shredded paper in our yard. She saw the mess and can verify what I said. Thank you, Norma Essex • 8/20/99 MEMO DATE : August 20, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Center Villa Developer's Agreement/Building Permit Requests ******************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Mr. Jeff Bock (Land Holdings Group) will be in attendance at the Council meeting. Mr. Bock is purchasing the proposed Center Villa subdivision from Mr. Willie Lessard. The Developer's Agreement will be approved to be executed with Land Holdings Group at the Council meeting. The developer is requesting permission to pull building permits for Lots 1 and 2, Block One and Lots 1 and 20, Block 2. The Fire Chief will be asked if he considers Brian Drive and Eagle Trail to be considered adequate fire roads for access to these lots. The developer would like to start the streets and utilities as soon as possible. The attached diagram shows the lots the developer is requesting to be able to have permission to build homes on as the development progresses. The Developer's Agreement states that only one lot can be built upon until the base course of asphalt is installed in the subdivision. The developer and engineer can discuss the feasibility of installing utilities and project timelines at the Council meeting. AUG. 19.1999w_ 2 :25PM ParoaiAmy. UI Mechanics LA'1 H14g`11i N0. ©50 w „F.1 /1. RECEIPT AND PARTIAL WAIVER OF MECHANICS LIEN RIGHTS The undersigned hereby acknowledges receipt of payment of SIXTY ONE THOUSAND ONE HUNDRED FIFTY AND NO /100 — — — Dollars ($ 61,. 150.00 ) from BUECHLER ESTATES — Carl Buechler in payment for Material and Labor by the undersigned delivered or furnished to (or performed at) BUECHLER ESTATES and for value received hereby waives those rights which may have been acquired by the undersigned to file mechanics liens against saki premises on account of the above- described labor and/or materials delivered and furnished by the undersigned, to the extent only of the amount of the aforesaid payment; and the undersigned hereby expressly reserves the right to assert, without prejudice to its heretofore existing priority, mechanics lien rights against said premises for labor and /or materials delivered and/or furnished to said premises payment for which is not included in the aforesaid payment. • Dated this 19th day of Aug 1999 F.M. FRattalone Exc & Grading., INC By Its Corporate Secretary • d&ti � at/ DEVELOPMENT CONTRACT CENTER VILLA CENTERVILLE, MINNESOTA THIS AGREEMENT, made and entered into this day of , 19 , by and between the City of Centerville, a municipal corporation organized under the laws of the State of Minnesota (the "City "), and Land Holding Group, Inc., a Minnesota corporation (the "Developer "). RECITALS: WHEREAS, the Developer has received approval from the City Council for a preliminary plat of land within the corporate limits of the City, which plat is known as Center Villa, hereinafter called "Subdivision"; and WHEREAS, the Developer has applied to the City to be allowed to at the Developer's expense to construct all surface streets, curb and gutter, required landscaping, recreational trail, storm sewer, storm water ponds, drainage facilities, water main and sanitary sewer facilities, hereinafter referred to as "Street and Utility Improvements"; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the plat, hereinafter referred to as "Private Improvements ". NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, it is agreed by and between the parties as follows: A. REPRESENTATIONS OF DEVELOPER. As inducement to the City's approval and authorization to proceed with construction and entering into this Agreement, the Developer represents and warrants to the City: 1. That the Developer is the fee owner of the property and has authority to enter into this Agreement. 2. That the subdivision complies with all City, County, State and Federal laws and regulations, including but not limited to City subdivision ordinances and zoning ordinances. 3. The subdivision complies with all wetland protection legislation. B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's expense the general improvement construction according to ordinance #8, Section 38.01 and other improvements specific to the development herein set forth: 1. Cost of Private Improvements, description: a. Street name signs (installed by the City) approximately 1 @ $250 each $ 250 b. Traffic signs, stop signs, etc. (installed by the City) approximately 3 @ $200 $ 600 c. Utility markers approximately 2 @ $200 each $ 400 d. Street sweeping 3 @ $600 each $ 1,800 e. Silt fence and lot access gravel 22 @ $500 each $11,000 f. Flushing of storm sewers, once per year until all lots are built upon $ 1,000 g. Street lights approximately 3 @ $500 $ 1,500 h. Shade trees (balled and burlapped) 1 per lot or 2 per corner lot at $300 each $ 7,800 i. Sod, 600 square yards per lot @ $2.00 s/y $26,400 j. Snowplow service of streets 20 at $100 / plowing $ 2,000 k. City administration for review and compliance of above - 80 hours at $30 / hour $ 2,400 Total Estimated Cost $55,150 Developer Retainage (150 %) $82,725 All of the above items under Section B with the exception of the trees and sod on unbuilt lots shall be completed and /or provided to the City by October 29, 1999. 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Development Issues 2 - i. Coordinate with the utility companies to provide for gas main, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. ii. Provide seeding and vegetation maintenance and erosion control over denuded or graded areas and mitigation area. at the City's direction. iii. Establish lot corner monumentation within 60 days of grading completion or within 180 days after filing the final plat, whichever is sooner. iv. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. v. Provide for landscaping in accordance with the City ordinances and other requirements. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. The Developer will cause to be furnished to the City a schedule of proposed operations at least five days prior to commencement of the construction activities. To the extent possible, the construction vehicles for site grading, streets, and utilities shall access the site from 20 Avenue across the existing parking /construction yard of Developer. b. Site Grading, Street Construction and Building Permits. No certificate of occupancy shall be issued without installation of bituminous base course across the front lot line of that property. No building permit shall be issued for any lot without the finished grading in accordance with the approved grading plan. Furthermore, only one building permit will be issued prior to installation of the bituminous base course, which permit shall be at the discretion of the City, to allow for emergency vehicle access. c. Erosion Control. The Developer shall control erosion insuring: i. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. Said plan shall be approved by the City prior to the commencement of site grading or construction. 3 ii. Erosion and siltation control measures shall be coordinated with the difference stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. iii. Land shall be developed in increments of workable size, as determined by the City, such that adequate erosion and siltation controls as directed by the engineer can be provided as construction progresses. The smallest practical area of land, as determined by the City, shall be exposed at any one period of time. iv. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development. The Developer shall also install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. The Developer shall make all necessary adjustments to the curb stops to bring them flush with the topsoil (before occupancy). All disturbed areas shall be seeded. d. Inspection. All of the work shall be under and subject to the inspection and approval of the City, City Engineer, and where appropriate, any other governmental agency having jurisdiction. e. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Private Improvements and hereby guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Private Improvements. The Developer agrees to guaranty for a period of one year the tree plantings required as part of the Developer's Agreement. Each specific tree guaranty period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150 %) of the total estimated cost of the Private Improvements as indicated in Paragraph 131. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guaranty and assure performance by the Developer of all the terms and conditions of Paragraph B1 of this Development Contract. Such Letter of Credit may be reduced upon completion and acceptance of the Private Improvements by the City to an amount deemed adequate by the City Engineer to cover the two year warranty period described herein. The City shall have the right during said warrant period to draw on the 4 Letter of Credit for any warranty work that is necessary. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. £ Reduction of Escrow Guaranty. The Developer may request a reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Private Improvements at the time of the requested reduction. The amount of reduction will be determined by the City and such recommendation will be submitted to the City Council for action. g. Approval of Contractors. Any contractor selected by the Developer to construct and install any Private Improvements must be determined in writing by the City Engineer to be acceptable. The City reserves the right to require satisfactory proof of successful experience and adequate financial status by any such contractor. C. STREET AND UTILITY IMPROVEMENTS. In accordance with the policies and ordinances of the City, the following described improvements (hereinafter collectively called the "Street and Utility Improvements "), include improvements as described by the plans, specifications, and contract documents entitled Center Villa Utility and Street Improvements, as prepared by the City Engineer and as adopted and approved by the City Council. Said improvements shall be constructed and installed by the Developer to serve the Subdivision on the terms and conditions according to Ordinance #8, Section 38.01, and other improvements specific to the development herein set forth: 1. Street Construction. The base course shall be completed on or before October 29, 1999. The wear course shall be completed on or before August 31, 2000, or when the City deems appropriate according to the progress of work on the individual lots. The Developer shall be liable for any increase in cost for construction of the wear course due to delays in construction on the individuals lots. 2. Construction Procedures. All such improvements set out in Ordinance #8, Section 38.01, and as additionally specified herein shall be instituted, constructed, and financed as follows: a. The Developer shall provide to the City in writing an indication of the contractor selected by the Developer to construct and install the Street and Utility Improvements. The City shall reserve the right to determine if the contractor selected by the Developer is acceptable. The City reserves the right to require satisfactory proof of successful experience and adequate status by any such contractor. b. Construction shall not begin until written notice authorizing construction to start is received by the Developer from the City. 5 c. Construction shall be completed to the standards and specifications described in the plans and specifications entitled Center Villa Utility and Street Improvements. Developer authorizes the City and /or the City Engineer to inspect construction of the Street and Utility Improvements and grants to them a license to enter the Subdivision to perform all necessary work and /or inspections deemed appropriate during said construction, and through expiration of any applicable warranty period. d. Developer shall, upon execution of this Agreement, provide the City with cash, letter of credit or other surety, with the form of any non -cash surety to be satisfactory to the City in the sum of $362,500. Said figure represents 125% of the estimated cost of the Street and Utility Improvements. The said surety shall be a guaranty to the City that said improvements will be timely completed to the City's satisfaction. The said cash, letter of credit or other surety shall be maintained continuously by the Developer until said improvements are completed to the City's satisfaction. The said cash, letter of credit or other surety for said improvements shall be released upon certification of the City Engineer that such items are satisfactorily completed pursuant to this Agreement. Periodically, as payments are made by Developer for the completion of said improvements, and when it is reasonable prudent, Developer may request of the City that the surety be reduced for the portion there of which has been fully completed and paid. In the event that any cash, letter of credit or other surety referred to herein is ever utilized and found to be deficient in amount to pay or reimburse the City in total, the Developer agrees that upon being billed by the City, the Developer will pay within ten (10) days of the mailing of said billing, the said deficient amount. If there should be an overage in the amount of utilized security, the City will, upon making said determination, refund to the Developer any monies which the City has in its possession which are in excess of the actual cost paid by the City. 3. Construction Administration Escrow. Prior to the preparation of final plans and specifications for the construction of said improvements, the Developer shall provide to the City a cash escrow in an amount indicated in writing to provide for financing the cost of preparing said final plans and specifications by the City Engineer. Furthermore, the Developer shall also provide a cash escrow to the City in an amount indicated in writing to provide for financing the cost of inspection, staking, and construction administration by the City Engineer. 4. Developer understands that certain public roadway improvements will be necessary for the extension of existing public streets into the Subdivision. Specifically, the streets identified as Brian Drive and Eagle Trail currently dead end in temporary cul -de -sacs at the property line to said proposed Subdivision. In order to extend said streets into the proposed Subdivision, the existing street surface and right -of -way must be reconstructed to a distance of approximately 50 6 feet beyond the boundaries of the proposed Subdivision plat. Accordingly, Developer understands that as part of the Street and Utility Improvements as defined herein, Developer will be solely responsible for the cost of said reconstruction outside of the plat. 5. The City and Developer acknowledge that the walkway /trail as defined on the plat will be improved with compacted class 5 gravel on or before August 31, 2000. D. RECORDING AND RELEASE. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder /Registrar to give notice to future purchasers and owners. E. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. F. OCCUPATION OF PREMISES. The Developer further agrees that it will not cause to be occupied any premises upon the plat or any property within the plat until the completion of the gas, electric, telephone, water, and sewer improvements required by this Development Contract have been installed, unless the City has agreed in writing to waive this requirement as to a specific premises. Furthermore, Developer shall be granted no certificates of occupancy for homes within the plat prior to substantial completion of all Private and Street and Utility Improvements described in this Contract, including the base course layer of pavement. Building Permits shall be issued only within the constraints as set forth previously herein. G. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. H. INDEMNIFICATION AND HOLD HARMLESS. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from subdivision plat approval and development. The Developer shall indemnify the City and its officers and employees for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including reasonable attorneys fees. Provided that nothing herein shall require Developer to indemnify the City, its officers or employees from any violation of law or from the consequences of their own negligence. 7 PROHIBITIONS AGAINST ASSIGNMENT OF AGREEMENT. Developer represents and agrees that prior to the completion of the Developer improvements as certified by the City: 1. Except by way of security for, and only for the purpose of obtaining financing necessary to enable the Developer to perform its obligations with respect to the construction of the improvements under this Agreement and any other purpose authorized by this Agreement, the Developer (except as so authorized) will not make or create, or suffer to be made or created, any total or partial sale, assignment, conveyance, or transfer in any other mode or form, with respect to this Agreement or any interest therein, or any contract or agreement to do any of the same, without the prior written approval of the City. 2. In the absence of specific written agreement by the City to the contrary, no such transfer or approval by the City shall be deemed to relieve Developer from any of its obligations. In the event that the City approves a substitute Developer and the property is transferred to said substitute, the City agrees to relieve the Developer of liability from performance as described in this Contract. Said substitute shall assume all responsibilities and rights of the Developer under this Contract. J. MISCELLANEOUS PROVISIONS. 1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Contract, or any portion thereof, including court costs and reasonable engineering and attorney's fees. 2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or phrase in this Contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. 3. Waiver. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 5. Notice. Whenever in this Contract it shall be required or permitted that notice or demand be given or served by either party to this Contract to or on the other party, such notice or demand shall be delivered personally or mailed by United States 8 mail to the addresses set forth below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth below until changed by notice given as per above: Developer: Land Holding Group, Inc. City: City of Centerville Attn: City Administrator 1880 Main Street Centerville, MN 55038 6. Final Plat Approval. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this Contract and of all required documentation, fees, and securities as set forth herein. 7. Incorporation by Reference. All approved plans, special provisions, proposals, specifications, and contracts for the improvements furnished and let pursuant to this Contract shall be and hereby are made a part of this Contract by reference as fully as if set out herein in full. 8. Violation of Agreement. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set forth hereunder may refuse to issue building permits to any property within the plat until such time as such default has been corrected to the satisfaction of the City. 9. Park Dedication. The parties mutually recognize and agree that park dedications requirements as provided in the City Code shall be satisfied by cash payment of $26,400 calculated at $1,200 per lot multiplied by 22 lots. 10. Storm Water Fees. The storm water fee shall be paid by the Developer prior to approval of the final plat. This fee is $8,983.65, based on a charge of $.01546 per square foot of 13.34 acres of platted area. 11. Liability Insurance Requirement. The Developer shall provide to the City, at the Developer's expense, general public liability and property damage insurance including vehicle coverage protecting the City and the Developer from all claims for personal injury, including death, and all claims for construction of or damage to property, arising out of or in connection with any operations under these contract documents, whether such operations be by the Developer, its contractor, or by any subcontractor, or anyone directly or indirectly employed by the 9 contractor or by a subcontractor under it. Insurance shall be written with a limit of liability of not less than $600,000 for all damages arising out of bodily injury including death, at any time resulting therefrom, sustained by any one person in any one accident; and a limit of liability of not less than $1,000,000 for any such damage sustained by two or more persons in any one accident. Insurance shall be written with a limit of liability of not less than $300,000 for all property damage sustained by one person in any one accident, and a limit of liability of not less than $700,000 for any such damage sustained by two or more persons in any one accident. The insurance policies shall accompany the contract for its execution by the Developer and the City of Centerville. The above insurance policies shall be in full force and effect during the life of this Contract. The City, City Engineer, and Developer's engineer shall be an additional named insured in any such policy or policies. IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the day and year first written above. CITY: DEVELOPER: CITY OF CENTERVILLE LAND HOLDING GROUP, INC. By: By: Mayor Its: ATTEST: By: City Clerk STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of 19 , by the Mayor of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public 10 STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of 19 , by the City Clerk of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of 19 , by , the of Land Holding Group, Inc., a Minnesota corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: BARNA, GUZY AND STEFFEN, LTD. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55433 (612) 780 -8500 (JDH) 35588_1 11 EXHIBIT B A� SA FF. 1. Stormwater $ 8,983.65 2. Park Dedication Fee $26,400.00 3. Final Plat Filing $ 200.00 4, Administration Fees $100/Lot $ 2.200.00 Total $37,783.65 Oversizing and Looping Cost $ 25,800.00 SECURITIES 1. Street and Utility Improvements $ 362.500.00 2. Private Improvements $ 82.725.00 S 445,225.00 Total Irrevocable Letter of Credit s . / —f5( -- ' O9 it" w.j ii, - N kti N O _ O I �� •.,. I a, �1 16,6; . • ft. I� • .' acr- ' I 1,18 q.ft. 2 5' CONC. w•t J I I 0.49 ac 0 1__. — _ — — — 0_W ± � 110 100 fr r 1 1 °' i n 2 2sq.ft. 0 1 I F n -1 F 39 acres I I z 0 1 I IS I IS I I r_. Q ` , ° < �I 16,500 sq.ft. I T 15,000 sq.ft. I I 2 -NN � 0 0 0.38 acres I 0.34 acres ' " ° 110 Ter) CO Li. \ —1 CO 67 2400 34-00 i 4 +00 o _ EAGLE TF + `6 no ,, 00 R 22 I I - — I I — ' ' r o o 15,678 sq.ft. I 15,000 sq.ft. 1 i I — —33— - I I b 21,5 .q.ft. 0.36 a 0.34 ocres ,, a• es I 0 I I n i � I T 7 T I ` I �, � s � — –I I - — F — — 1 --- ( 2 a 1`. l r _i — —,e,-- 16,225 sq.ft. I \o $ I 0.37 acres 4T/ �� 5 7 \ 5j , � 27,488 sq.ft. \, 1 r \ 0.63 acres / ` \ /31 / I / \\ \ ' N DRAIN,- r. \ 19,501 sq.ft. 1 N \ 0 acres T fil 1 8 ,719 sq. ft . o \ �- -�� 0. acre ' j I MEMO DATE : August 20, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Public Works Building Addition ******************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** In your packet are three sketches showing the possible location of a building addition to the Centerville Civic Complex. Mr. Dennis Kroll (Architect from Bonestroo) will be present to show some possible building elevations and cost estimates for a proposed building addition. Milo Bennett has included a letter citing why he is opposed to a building addition at the present site. I will ask Milo to attend the Council meeting. Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784 -7472 - Office (651) 784 -2427 — Fax August 18, 1999 Jim March City of Centerville 1880 Main Street Centerville, MN 55038 Dear Jim, Attached you will find my comments concerning the three site plans for additions to the City Hall. It is always nice to be a team player and be positive about change, however, in this case I believe I have to protect the fire department and the firefighters. All of the plans have some negative affect on our operation, either inadequate parking or access to and from the facility. There is also concern regarding the outside storage that seems to appear around all public works facilities. Such as, dirt piles, warming house, old vehicles, etc. I apologize for a negative letter, but I feel that I must be protective of the fire operation. Sincerely, 2 2 t Milo Bennett Fire Chief Centerville Public Buildings Addition August 1999 1. There should be a minimum of 15 parking spots for firefighters. These spots should be maintained at all times. 2. Site Plan- Scheme A: shows the parking for the firefighters in front of the first apparatus bay door. 3. All three Site Plans reduce the firefighters parking. 4. Site Plan C: creates a situation where firefighters arriving at the station are using the same driveway as fire trucks leaving. Presently we arrive in one driveway and the first out trucks leave via another. 5. The fire department sometimes uses the back parking lot for training, hose testing, etc. This makes it necessary for a large enough area to be available to continue these practices. 6. When the City Hall and Fire Station were built in 1992, there was a very limited amount of money available for this structure. As a result, items were cut out including square footage and energy items. The apparatus bay in this fire station is 10 feet shorter than the other stations within the district. Maybe another option ought to be considered, turn over the fire station to the public works and build a new fire station, on a new site separate from the city building. 7. All of the plans do end up to be a negative for the fire department operation. Our concern in 1992 was that as the city grows and there is a combined structure, that areas used by the fire department would be reduced to make room for other departments. This is proving to be true. Site Plan C: 1. This plan creates a real problem with the driveway. Firefighters arriving at the station are using the same driveway as the emergency vehicles leaving. 2. Parking spots are less than 15 in number. 3. Use of back lot for training is limited. II Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action /E u al p pe�t foyer • Bonestroo principals: Otto G. Bonestroo, RE • Joseph C. Anderlik, P.E. • Marvin r a, Richard E. Turner. RE. • Glenn R. Cook, RE. • Robert G. SchuniCM1L P.C. MI A. Bourdon, P.E. • Rosene Robert W Rosene, PE. and Susan M. Eberlin. C.P.A., Senior Consultants Anderlik & Associate Principals: Howard A. Sanford, PE. • Keith A. Gordon, PE. • Robert R. Pfefferle. RE. • Richard W Faster, PE. • David O. Loskota, P.C. • Robert C. Russek, A.I.A. • Mark A. Hanson, PE. • Michael T. Rautmann, P.E. • Ted K.Field, PE. • Kenneth P. Anderson, PE. • Mark R. Rolls, P.E. • A ssociates c S P.E. E., L.S. • Robert F. Kotsmith • Agnes M. Ring • Michael P. Rau. PE. • Allan R Engineers & Architects Offices: St. Paul, Rochester. Willmar and St. Cloud, MN • Milwaukee, W! Website: www.bonestroo.com MEETING NOTES MEETING #1 City of Centerville City Hall/Public Works Addition Study BRA File No. 616 -99 -111 July 22, 1999 Present: Jim March Centerville City Administrator Milo Bennet Centerville Fire Chief Tom Peterson Bonestroo, Rosene, Anderlik & Associates, Inc. Dennis Kroll Bonestroo, Rosene, Anderlik & Associates, Inc. Information Verification Services: Existinw: Notes: • Council Chambers 25' x 23' 1.5 -2.5 x current size w/ accordion partition for small meetings of 20 Audio /visual 4' x 10' larger, person sits within during Council meetings • Offices 2 + recept. + wkroom Will add 3 staff (PublicWorks) + 3 Future (media, parks & recr.) • Conference 11' x 15' exist. Need at least 2 good spaces, 1 for 20 • Storage very short Need separate secured records storage • Restrooms • Maintenance garage 25% for future growth Dispatch? 4 p.u. trucks 1 large plow 1 tractor Sweeper (future) • Grader (future) Vehicle maintenance? No pit, or jib crane. • Water treatment No change, is adequate • Parking Adequate, however, at peak use (elections) people park in Fire Station exits on South \ \2DATA \EVEN \616 \61699111 \Word\MtgNotesi 72299.doc 2335 West Highway 36 • St. Paul, MN 55113 • 651-636 -4600 • Fax: 651 - 636-1311 Goals and Objectives • Increase Council space & support facilities • House Public Works Dept. People Vehicles & equipment storage • Clear and easy circulation of cars & pedestrians. We discussed the following 3 general options: 1. Paul's Option 2. South facing equipment access /egress 3. Expand City Hall w/ separate Public Works Garage building Milo thinks that with an expansion, sprinklers may be required for the complete facility. Dennis K. will verify. Milo also expressed some concern for rear service road, saying that exits need to be clear. (Fire vehicles leave from North & South.) Schedule: Prelim. 8/17, 8/24 Final 8/25 Data/Information Received: Existing building drawings: Civil, Arch., M E P No soil info available (verify) Data/Information Needed: Soil info if available Any additions or corrections should be forwarded to Dennis Kroll at 651 -604 -4859. End cc: All Attendees Paul Palzer, City of Centerville \\2DATA\ EVEN \616 \61699111\WordkMtgNotesl 72299.doc 2 Sonestrdo, Roscne, Anderlik and Associates, Inc. is an Affir Action /Equal Opportunity Employer B onestroo Principals: Otto G. Bonestroo RE. • Joseph C Anderlik. P.E • Marvin ti. Sorvala. P.E. • Richard E. Turner, PE. • Glenn R Cook. PE. • Robert G. Schunicht, P.E. `Jerry A. Bourdon. PE.• Rosene Robert W Rosene, PE and Susan M. Eberlm. C.P.A., Senor Consultants - Anderlik • Associate Principals. Howard A, Sanford. PE. • Keith A. Gordon. PE • Robert R. Pfefferle, PE. • • Richard W Foster. PE • David O. Loskota, PE. • Robert C. Russek. A I.A. • Mark A. Hanson. P.E. • Michael T Rautmann RE. • Ted K. Field, P.E. • Kenneth R Anderson. PE. • Mark R. Rolf s. P.E • AssocAssoc Sidney P Williamson. PE., L.S. • Robert E Kotsmirh • Agnes M. Ring • Michael P Rau. PE. • iates Rick Schmidt. PE Engineers & Architects Offices: St. Paul. Rochester. Willmar and St Cloud, MN • Milwaukee, WI Website' wwwbonestroo.rom MEETING NOTES MEETING #1 City of Centerville City HalUPublic Works Addition Study BRA File No. 616 -99 -111 July 22, 1999 Present: • Jim March Centerville City Administrator Milo Bennet Centerville Fire Chief Tom Peterson Bonestroo, Rosene, Anderlik & Associates, Inc. Dennis Kroll Bonestroo, Rosene, Anderlik & Associates, Inc. Information Verification Services: Existing: Notes: • Council Chambers 25' x 23' 1.5 -2.5 x current size w/ accordian partition for small meetings of 20 Audioivisual 4' x 10' larger, person sits within during Council meetings • Offices 2 + recept. + wkroom Will add 3 staff (PublicWorks) + 3 Future (media, parks & recr.) • Conference 11' x 15' exist. Need at least 2 good spaces, 1 for 20 • Storage very short Need separate secured records storage • Restrooms • Maintenance garage 25% for future growth Dispatch? 4 p.u. trucks 1 large plow 1 tractor Sweeper (future) • Grader (future) Vehicle maintenance? No pit, or jib crane. • Water treatment No change, is adequate • Parking Adequate, however, at peak use (elections) people park in Fire Station exits on South 1 \2DATAIE V EN \616 \61699111 \Word \MtgNotesl 72299.doc 2335 West Highway 36 • St. Paul, MN 55113 • 651 - 636 -4600 • Fax: 651 - 636-1311 L Goals and Objectives • Increase Council space & support facilities • House Public Works Dept. People Vehicles & equipment storage • Clear and easy circulation of cars & pedestrians. We discussed the following 3 general options: 1. Paul's Option 2. South facing equipment access /egress 3. Expand City Hall w/ separate Public Works Garage building Milo thinks that with an expansion, sprinklers may be required for the complete facility. Dennis K. will verify. Milo also expressed some concern for rear service road, saying that exits need to be clear. (Fire vehicles leave from North & South.) Schedule: Prelim. 8/17, 8/24 Final 8/25 Data/Information Received: Existing building drawings: Civil, Arch., M E P No soil info available (verify) Data/Information Needed: Soil info if available Any additions or corrections should be forwarded to Dennis Kroll at 651- 604 -4859. End cc: All Attendees Paul Palzer, City of Centerville \\ 2DATA \ EVEN \616\ 61699111 \Word\MtgNotesl 72299.doc 2 CENTERVILLE CITY HALL/PUBLIC WORKS ADDITION ��II 616.99.111 Bonestroo 0 Rosene 8.25.99 Anderlik SE DRK Associates ESTIMATING FORM Engineers & Architects NO. SYSTEM/COMPONENT DESCRIPTION UNITS UNIT COST COST 3466 sf CII/6000sf PW new 1860 sf remod Location Modifier=1.06 Size Modifier= 1.1 Total =1.16 City Hall New construction 3,466.00 $80.90 $280,399.40 File mezzanine 320.00 $9.11 $2,915.20 City Hall Remodel constr. 1,860.00 $20.50 $38,130.00 $0.00 Public Works New contraction 6,000.00 $54.51 $327,060.00 SUBTOTAL - (TOTAL CONSTRUCTION COST) $648,504.60 Size/Location modifiers 1.16 _ $752,265.34 Contingency (15 %) 0.15 $97,275.69 Development Cost (Architect, Survey, Testing...10 %a) 0.10 $64,850.46 TOTAL PROJECT COST $914,39L49 CntrvlCityHallPubWksAddEstim.xls 1 MEMO DATE: 08/20/99 TO: City Council FROM: Jim March Aimee Fairbrother RE: Acorn Creek Park The Park and Recreation Committee in conjunction with the Centerville Neighborhood Network has been researching and visiting parks developed by vendors selected for the development of Acorn Creek Park. As a result, the group came to the following consensus: Motion by Mr. Porter based on the review process done by CNN, Park and Recreation members and interested citizens, to accept the proposal presented by Game Time, MN/WI Playground Inc. (with room for adjustments) and to advise the City Council to proceed with the first stage of development of Acorn Creek Park. Motion seconded by Mr. Brown. All in favor. Motion carried. I will be contacting the Department of Natural Resources to make sure that the playground equipment selected will be acceptable to the DNR. Based on the DNB's approval, I would recommend that the Council enter into the formal grant agreement for this project. Members of CNN will be in attendance at the Council meeting. mob. t a , S i ..:. • b. ,,,... a .i.:i. ,, ,.... ..,,„ 410 ACORNCREEKPARK ■ h ter. „F., t, C Minnesota aS_ ,, xx, s k ,,,, ,..... !:. „ ( Playground Equipment Review i p for the r. itstlytt : 'E Park & Recreation Committee x "t r ; August 1999 a • L.; • .ILH; T i ry '*N` Y.jv4 Agenda ,y, s t • Selection Process `t • Vendors f � a5 • Review Criteria �yt I +' • Cost Comparison • Discussion a • Recommendation /Motion m Next Steps Md .. is ,, ,,, . ..cir: s ..i.„,„:,:„ .,,„.„,,,,,,,:,..: .. Selection Process ..,,,,,..„ • Announced to public award of grant ,,.F.. money to Centerville. SIC± • N otified playg round equipment vendors of, 4'' 3 x9 the need for bids. =3 • Each interested vendor was sent a list of . xs :> minimum playground equipment needs. , p yg i { P� • CNN P &R members and interested 9 k citizens met with each vendor to receive their proposal. .. t ,.,, Selection Process CNN. , P &R Members, and interested citizens met to discuss pro and cons of *ter.- each vendor and make final d {$ recommendation to the Park & =102:1 :1 Ti Recreation Committee. lab qp #w ;.aruL'Il Vendors ' • Playworld Systems, :tra Midwest Playscapes Inc. / ' • Game arm ime., MN/WI Playground In ;V:3(301,ir • - • 14*. • Kid Builders, ;1;leita■ V IX, Flanagan Sales Inc. 10:S.74;:taa. :40 1344. ' f*P: .or wire Playground Vendors 4 n M " ,X44 ;at Review Criteria • t,e,„ • Safety lezt• 1 " • Handicap Accessibility • Children of all ages kiss! 9 • Variety of play structures (list provided) • e -.4f • Features (standard and unique) **A s't* • Installation (time tools, supervisor, delivery) „ • Service (before and after the sale) (It) 4 VA 44 ' f 4 440 • Warranty :ar • Bang for the Buck (cost) , 400 • References and On-site evaluations to,„ Playground Vendors T • 7 3� .. Cost Comparison .....;::, ._ } , • Playworld Systems = $55,000 _ $53,400 ,; GameTime �" • Key Builders = $55,000 . k S }4 4 :al b V• 'at S - Y Note: This does not include ground cover (fibar system), curb enclosure, e concrete, and pole drilling. m . d Y „„ 1 1 „„ „...,,,. Discussion! .i, r m „„:„.,„,,,,„,.. ,,,,,„„,„,,,,,,,;,.. a ,T,..: ,,-„,,,,,,„„,„:., ..... :# 2,,„;,,,,,:„.. a „. , . .., : :0„.„.„.„),,,,, { # ai VI {. t.:*,4 :4 ''''. ;- 9 i4f r '- ”` r.� i it; r r .,..:,..,,,,„. ,...,. ..,,,...„ J "'ro �. 47L ,...„,,i, ,,,,,,,‘:::,-.,..., a L.'. \kali a "dY'`4 I la t".1111111■TH , i.".• t- ■-sof ..., rf , y Y .A2 a l M 17 Recommendation and ? Motion Based on the review process done by CNN, Park & Recreation members and interested .k citizens, I would like to make a motion to accept the proposal presented by GameTime, rt tStc.a . 4 ,P MN /WI Playground Inc. (With room for , adjustments) And to advise city council to proceed with the first stage of development .1 for Acorn Creek Park. ' Next Steps...,.. { •. • Send recommendation to city council for approval. ,xY Schedule public meeting to discuss future plans and draw working concept for Acorn Creek Park. trees more icnic tables etc p ) tY If "approved" begin planning a p g p install } process. j M j4 Update on Anoka-County LaMotte Trail Issue - Tabled The City of Centerville hasn't heard from the DNR yet regarding the Cooperative Trail Linkage Grant. Anoka County would like to include our trail segment with their bid. Royal Meadows Park Improvements Mr. Westerlund from Public Works has installed new timbers and changed the size of the "cushion" area surrounding the swing to 16' x 30'. The hardware is installed and pee rock has been placed in the cushion area. Mr. Westerlund mentioned the sand box needs to have some work done to it, and the slide still needs to be replaced. The discussion amongst the Park and Recreation Committee determined that the Park and Recreation Committee is satisfied with the improvements done to Royal Meadows Park to date, and that the City should wait with any further improvements until next spring. Pf d Coadept of Mom Creek Park Mr. Porter and Mr. Larson have been working together with the CNN to come up with a workable park in the Acorn Creek development that caters to all residents of Centerville. Mr. Porter gave a slide presentation which outlined how the CNN and the (2) two representatives of the Park and Recreation Committee, and any interested citizens came up with a proposal to submit, first to the Park and Recreation Committee, and then to City Council. The agenda consisted of the following: * Selection Process * Vendors * Review Criteria * Cost Comparison * Discussion * Recommendation/Motion * Next Steps The Selection Process consisted of the following: * Announced to the public the award of the grant money to Centerville. * Notified playground equipment vendors of the need for bids. * Each interested vendor was sent a list of minimum playground equipment needs. * CNN, Park and Recreation members, and interested citizens met with each vendor to receive their proposal. * CNN, Park and Recreation members, and interested citizens met to discuss pros and cons of each vendor, and make final recommendations to the Park and Recreation Committee. The Playground Vendors Review Criteria were as follows: • Safety * Handicap Accessibility * Children of all ages * Variety of play structures * Features - (standard and unique) * Installation (time, tools, supervisor, delivery) * Service (before and after the sale) * Warranty * Bang for the Buck (cost) * References and On -Site evaluations vendors were The en ors used e e as follows: * Playworld Systems (Midwest Playscapes Inc.) Bid of $55,000. Playworld will deliver the equipment and will let it sit in the truck for $10 per day until the City is ready to install the equipment. * Game Time (MN/WI Playground Inc.) Bid of $53,400. Game Time is a family owned business. They will deliver the equipment on a Tuesday and it would have to sit there until the City is ready to install it which would probably be on a Saturday. There is also a fee of $350 per person (from Game Time) to help with the setting up of the play structure. This structure has a feature called "Mega- Lock" which enables the volunteers who are setting up the equipment to just snap and lock the pieces together. The footings have to be exactly the same, but ultimately this would be better for setting up the structure. This particular play structure has a continuous playfold which means children can go around and up and down and through the whole structure without ever turning around. The children really like this structure because it has a big dinosaur at the beginning of the entrance. The kids refer to this park as the "Dinosaur Park ". * Kid Builders (Flanagan Sales Inc.) Bid of $55,000. Kid Builders uses Little Tykes play equipment in their play structures. The representative from Kid Builders didn't push the sale very well, so the CNN wasn't very impressed. Note: None of the bids listed above include ground cover (fiber system), curb enclosure (timbers), concrete or pole drilling. These fees are all included in the final estimate of $90,590. The bids also include five (5) matching benches, two (2) picnic tables and two (2) litter receptacles. It should take approximately eight (8) weeks for delivery. Members of the Park and Recreation Committee questioned which vendor the CNN would like to see most. Mr. Fairbrother felt either of the two (2) vendors (Playworld Systems or Game Time) would be nice. Ms. Fairbrother mentioned that Playworld has been incredible as far as following up with the CNN. If the CNN requested something specific, the were very quick in getting back with the results. Ms. Fairbrother felt they were a great company to work with. The Park and Recreation Committee felt comfortable with the recommendation the CNN gave for Game Time MN / WI Playground Inc., and asked Mr. Porter to continue on with the recommendation / motion. Motion by Mr. Porter based on the review process done by CNN, Park and Recreation members and interested citizens, to accept the proposal presented by Game Time, MN/WI Playground Inc. (with room for adjustments) and to advise City Council to proceed with the first stage of development for Acorn Creek Park. Motion seconded by Mr. Brown. All in favor. Motion carried. - July 16, 1999 Harlan Lehman GameTime Inc. P.O. Box 27328 Golden Valley, MN 55427 Dear Mr. Lehman, We would like to thank you for presenting GameTime to us on July 12 concerning equipment for Acorn Creek Park located in Centerville, MN. The bidding for this park will not be going public, but instead will be bid by three vendors of our choosing. We are sending vendors a letter with information that should be helpful in preparing their proposals. The following information is what was provided to them. • the park area is 3 1/2 level acres surrounded by houses, woods and a pond • our budget for equipment is $45,000 • the park will be installed by volunteers We will be installing two play areas; a smaller area for 2 -5 yr. olds and a larger play area for 5 -12 yr. olds. We would like the larger play structure to be connected by bridges to form a diamond shape. Some of the equipment we would like included is as follows: • swings • four seat teeters • spring riders • rock or climbing wall • spiral slides • balance beam • stepping stones • track ride • climbing net • triple wide slide We will be basing our decision primarily on cost as well as: • safety • quality • durability • maintenance and warranties • labor time • style & design Please include in your proposal the timeline for ordering, receiving and installing, the dollar estimate for the play structure, set -up supervisor arrangement and any elements or features that you feel will help us in our decision making process. The Centerville Park & Recreation Committee will make final vendor recommendations on Acorn Creek Park on Monday, August 9`". Results will be mailed. Final plans will need to meet and be approved by the Minnesota Department of Natural Resources. Please call me with any questions or concerns at (651) 429- 3232. Again, we would like to thank you for your time and we look forward to hearing from you soon. Sincerely, Aimee Fairbrother ncu_ � Q S.. 11 24 AM J. Pi- CROUE : ?K i O 61- E'] Minnesota/Wisconsin' PLAYGROUND Enriching Childhood Through Play - PROPOSAL_ QUOTE N0.9213301 CITY OF CENTERVILLE SHIP ZIP_55038 06/01/99 AIMEEE FAIRSROTHER 1844 REVOIR Phone: (651) 429 -3232 CENTERVILLE, MN 55038 Fax: (651) 429 -8629 QTY ITEM N0. DESCRIPTION WGT. 1 CUSOOM GT POWERSCAPE STRUCTURE 0.0 1 CUSTOM GT TOTTIME 2 -5 PLAYSTRUCTURE 0.0 1 * 200 FOUR SEAT BUCK -A -BOUT 296.0 4 * 2313 SADDLE SEAT 7.0 1 159 FROG, ALUM, COIL SPRING 64.0 1 * 10718 20' -0" SPACE SHUTTLE ATTACHE 275.0 1 * 10129 9' UPRIGHT ASS'Y (ALUM) 30.0 1 * 564 CURVED BALANCE BEAM 78.0 1 * 10847 POWER SCAPE SWING 404.0 1 * 10848 POWERSCAPE SWING ADD -A -BAY 250.0 1 6051 DINOSAUR SADDLEMATE GREEN 161.0 1,586.0 LBS SUB TOT: 546,766.00 TAX: $3,039.79 FREIGHT: $684.52 * - BY ITEM NO. INDICATES A COLOR OPTION. TOTAL: $50,490.31 Optional: Cash w /Order Discount (paid prior to ordering) Deduct - $1.402.58 Playground Coordinator $400.00 (one full working day) 5- p1835' 6' Benches 2 -1868 8' Picnic Tables 2 -1883 Litter Receptacle w /dome lid Total: $3,938.00 (includes tax and freight) continued... P.O. Box 27328 • GOLDEN VALLEY, MN. 55427 612/546 -7787 • 1. 800. 622 -5425 • FAX (612) 546.5050 E•MAiL: mnwlplay8gamerlme.com 2. .J 1 12.'x+1: F;),YGROM FAX ND. 9612B46;'??r P. 3UOTE NO.: 9213301 CITY OF CENTERVILLE Page No.: 2 PRICES ARE FIRM FOR 30 DAYS. UNLESS OTHERWISE NOTED, PRICES ARE MATERIALS ONLY, THEY DO NOT INCLUDE INSTALLATION, SURFACING, EDGING OR SURFACE PREPARATION. A SIGNED P.O. OR THIS SIGNED QUOTATION IS REQUIRED FOR ALL ORDERS. Phan 1 -80' 622 -5425 Fax: (612) 546 -5050 6 546 -7787 E -Mail: cteaplay ®aol.com A '/ 4( Harlan Lehman, CPS CUSTOMER'S SIGNATURE Purchase order 0 (ATTACH COPY OF CERTIFICATE) - Th i . - I ( --- • ,,,_ ,. i , E ► ■ i 1: i ! ; I -- 777-- I g 4S ! f 4 . k I ' A ; di"? :i ii I II. 1 t W \ % ' s et, , a - 4 0 i teit , _ st 1 0 ila is so 41 4 : ve i I► y ea 0 3 , . li ot� _ 1 r . 11 II g m ,1 u 1 11 i \ \ I ,t IN-N1- `*4 (1—Th „one \•--- K. _2 ),) , , � yam` ` 7 ,,, ,-----,1 1 A ri 1 i b 1 .imiL. 1, 0 , 1 0 0", Aft A a iii ' , ,, d\ O 31, I w till_ eat , V i r i c u„ t — ---- %,, \ \ Q ,-L,, 4, \ ate p ' �m . I t‘Ifirftsena„-. —1 , J I woo 711 PIM rw. rw f 111.11Naripir Wi • {(g,( /� _...__ _,--- . ._ 81 °N 4.11-310, • ' .1l7V - .. T., .7 MT 71'D 1 CC_ni_:.r • irt ,stof MINNES Minnesota Department of Natural Resources h i00 Lafayette Road 01 _ St. Paul, Alinne‘oia 55155-4(1 /0 O FN70 -0, August 4, 1999 Mr. Jim March City Administrator 1880 Main Street • Centerville, MN. 55038 RE: Grant - OR00 -009 - City of Centerville - Acorn Creek Park Dear Mr. March: Enclosed are three copies of the grant agreement from the State of Minnesota, Department of Natural Resources for the above referenced project. Please have the authorized official sign each of the grant agreements and return them to our office within 30 days. A fully executed copy will be sent to you for your files. If you have any questions regarding this information, please contact me at (651) 296 -5468. i ncerely, idgcy, Sandra S. Lueth Contract/Budget Officer • • DNA Information: 651- 296 -6157 • 1- 888 -646 -6367 • TTY: 651-296-5484 • 1- 800 -657 -3929 An Equal Opportunity Employer Its printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% Post- Consumer Waste STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION PROGRAM GRANT OR00 -009 This Agreement is made on July 19, 1999, between the State of Minnesota, acting through the Department of Natural Resources (hereinafter the Grantor), and the City of Centerville (hereinafter the Grantee). The Grantor has been allocated funds from the State of Minnesota Future Resources fund under the Local Grants Program. The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Acorn Creek Park in the manner described in the Grantee's • "APPLICATION" which is incorporated into this Agreement by reference. The Grantor has approved the following project scope from the project activities set forth in the Grantee's "APPLICATION:" Playground and walkway. The total project cost is 590,000.00. In consideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee up to the total sum of Fourty five thousand dollars (545,000.00) that are state funds appropriated to the Local Grants Program. The amount of this Grant will be matched by the Grantee with an equal amount of non -state funds. The Grantee shall perform the activities outlined in the approved project scope during the period from July 19, 1999 through December 31, 2001 in accordance with the provisions of this Agreement and other guidelines provided by the Grantor and all applicable State and Federal rules and laws. The Grantee agrees to complete the project in accordance with the approved budget (Attachment A), incorporated into this Agreement by reference, to the extent practicable and within the project period specified in the Agreement. Any material change in the scope of the project, budget or completion date shall require prior written approval by the Grantor. Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing the purposes and activities specified herein. Notwithstanding all other provisions of this Agreement, it is understood that any reduction or termination of funds allocated to the Grantor may result in a like reduction to the Grantee. 1 Where provisions of the Grantee's "APPLICATION" are inconsistent with other provisions of the Agreement, the other provisions of this Agreement shall take precedence over the provisions of the "APPLICATION." GENERAL CONDITIONS Accounting Requirements For all expenditures made pursuant to this Agreement, the Grantee shall keep financial records, including properly executed payrolls, time records, equipment logs, invoices, contracts, receipts, vouchers, canceled checks, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Local Grants Program Financial Management Manual provided by the Grantor. Reporting Requirements The Grantee shall submit status reports to the Grantor by the first of June and December of each year and a final report at the end of the Grant period prior to receiving final reimbursement. Payment/Disbursement Schedule The Grantor shall disburse funds to the Grantee pursuant to this Agreement on a reimbursement basis, based upon a payment request and required expenditure documentation submitted by the Grantee and reviewed and approved by the Grantor. The Grantee shall be limited to no more than four payment requests during the period covered by this Agreement. The Grantee shall submit a final billing within 30 days of the end of the project period. Retention of Records /Audits Grantee financial records, supporting documents, statistical records, and all other records pertinent to this grant shall be retained for a period of six years, commencing on the date of the closure letter from the Grantor. All such records shall be retained beyond the six year period if audit findings have not been resolved. The Grantor, Legislative Auditor, and their duly authorized representatives shall have access to any books, documents, papers, and records of the Grantee and its subgrantees which are pertinent to this grant for the purpose of making audit, examination, excerpts, and transcripts. Notice for Contracts and Subcontracts The Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and subcontractor compliance with applicable state and federal laws. 2 Funding Acknowledgment Upon project completion,. the Grantee shall post a permanent funding acknowledgment sign at the entrance to the project site, or at an alternative conspicuous location on the site. Termination If the Grantor finds that there has been a failure on the part of the Grantee to comply with the provisions of this Agreement; that reasonable progress has not been made by the first 6 month reporting period, or that the purposes for which the funds were granted have not been or will not be fulfilled; the Grantor may take action to protect the interests of the State of Minnesota including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Conversion of Use The Grantee shall not at any time convert any property acquired or developed pursuant to this Agreement to uses other than the public outdoor recreation uses specified in this Agreement without the prior written approval of the Grantor. The Agency shall have the following condition recorded with the deed and submit a copy to the State. In order to comply with the Department of Natural Resources Outdoor Recreation Project Agreement, the City of Centerville does hereby impose the following restrictions on the property: 1. The property shall be managed and maintained for outdoor recreation purposes consistent with the approved grant application. 2. The property may not be used for any other purpose without the express prior written approval of the Commissioner of the Minnesota Department of Natural Resources. Facility Operation and Maintenance The Grantee shall operate and maintain, or cause to be maintained, the property or facilities acquired and/or developed pursuant to this Agreement. Sanitation and sanitary facilities shall be maintained in accordance with the applicable public health standards. Properties and facilities shall be kept reasonably safe for public use. All state and federal accessibility laws, regulations and standards shall be adhered to, Fire prevention, lifeguards and similar safeguards and use supervision shall be provided to the extent feasible. Buildings, roads, trails and other structures and improvements shall be kept in reasonable repair throughout their estimated lifetime to prevent undue deterioration and to encourage recreational use of the project and associated facilities. Failure to adequately maintain and properly operate the facility assisted through this grant may result in the withholding by the Grantor of any current or future payments to the 3 Grantee related to this or any other Local Grants project and may result in ineligibility of the Grantee to receive any future Local Grants Program Grant. The Grantee shall keep the facility open to the general public at reasonable hours and at times of the year consistent with the purpose and type of facility. Inspections The Grantor's authorized representatives shall be allowed at any time to conduct periodic site visits and inspections to ensure work progress in accordance with this Agreement, including a final inspection upon project completion. Following closure of the project, the Grantor's authorized representatives shall be allowed to conduct post- completion inspections of the site to ensure that the site is being properly operated and maintained and that no conversion of use has occurred. Nondiscrimination The Grantee in the conduct of the project shall not engage in discriminatory employment practices and shall in all respects comply with Minnesota Statutes, Chapters 363.03 and 181.60 and all applicable rules and subsequent amendments. Workers Compensation The grantee in the conduct of the project shall comply with the provisions for workers compensation in Minnesota Statutes, Chapter 176.181 subdivision 1 and 176.182. Americans with Disability Act Compliance In fulfilling the duties and responsibilities of the Grant the Agency shall comply with P. L. 101- 336, Americans with Disabilities Act of 1990, 42 U.S.C. Section 12101 -12213 and 47 U.S.C. 225, 611. Liability Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 (1994) and any subsequent amendments thereto and other applicable law. 4 • Attachment A Project Budget Recipient: City of Centerville Grant: OR00 -009 Acorn Creek Park Grant Amount: $45,000 Project Components Estimated Total Cost Playground $62,000 Trail /sidewalk $21,000 Grading /seeding $7,000 Total Cost $90,000 Project Description: Playground and walkway. July 19, 1999 • Amendments Any amendments to this Agreement shall require prior written approval by the Grantor. Any such amendments shall be in writing and shall be executed by either the same persons who executed the original Agreement, their successors in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. Successors and Assiunees This Agreement shall be binding upon any successors and assignees of the parties. The Grantor and Grantee acknowledge their assent to this Agreement and agree to be bound by its terms through their signatures entered below. This Agreement is effective when fully executed by the authorized designees. CITY OF CENTERVILLE: STATE OF MINNESOTA by and I have read and agree to through the Department of all of the above provisions of Natural Resources this agreement. - By By Title Title Date Date By Title Date fy2000 5 MEMO DATE : August 20, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Deer Pass - Reduction in letter of credit Gerald Rehbein has provided a Letter requesting a reduction in his letter of credit for the development known as Deer Pass. The grading and utilities are complete in this project. Mr. Peterson will be asked the approximate dollar value of the work remaining to be completed in this development. The letter of credit can be reduced by the value of the work that has already been completed in the development. R. & R. LEASING, INC. P.O. Box 324 Hugo, Minn. 55038 (651) 426 -1345 • Fax (651) 426 -3077 August 19, 1999 Mr. Jim March City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: Irrevocable Letter of Credit #441 Dear Mr. March: Attached please find a copy of a letter presented to us from 21st Century Bank concerning the above matter. We request a 95% reduction of this letter of credit. Please contact my office to discuss this matter at your convenience. Thank you for your consideration concerning this issue. Sincerely, Gerald Rehbein R &R Leasing Inc. TJO Enc. An Equal Opportunity Employer • ..� c.' `+ ' �A"•HPh- t _ ( m r:• .. .. b F _ ; rfl V *+ra ffia, ' June 28, 1999 IRREVOCABLE LETTER OF CREDIT #441 BENEFICIARY: APPLICANT: City of Centerville R&R Leasing, Inc. Attn: City Administrator 6805 20` Avenue South 1880 Main Street Centerville, MN 55038 Centerville, MN 55038 • Amount: $188,488.00 Expires: June 28, 2000 Gentlemen: We hereby establish our Irrevocable Letter of Credit # 441 in favor for the account of R&R Leasing, Inc. in the amount of $188,488.00, available upon presentation of your draft(s) drawn on 21" Century Bank — North at sight and accompanied by: 1) A statement executed by an authorized official of City of Centerville certifying that R &R Leasing, Inc. has failed to perform its obligations and as such failure entitles City of Centerville to draw on Irrevocable Letter of Credit #441. 2) Original of this Irrevocable Letter of Credit #441. We engage with you that draft(s) drawn under and in accordance with the terms of this Letter of Credit shall be duly honored upon presentation and delivery of documents as specified above if drawn and negotiated on or before the expiration date indicated above. Draft(s) must be marked "drawn under 21' Century Bank — North Irrevocable Letter of Credit #441 dated June 28, 1999." Except so far as otherwise stated, this Irrevocable Letter of Credit is subject to the "Uniform Customs and Practice for Documentary Credit (1983 Revision). " International Chamber of Commerce Publications No. 400. " Century— North 4 Lindber ice Presi. nt - • m Lake Office 9380 Central Avenue N.E. Blaine, Minnesota 55434 ■ (612) 767 12301 Central Avenue N.E. Blaine, Minnesota 55434 ■ (612) 754-21ST • fax (612) 755 -9186 17635 Central Avenue N.E. Ham lake, Minnesota 55304 ■ (612) 434.215T 14 fax (612) 434 9 98 R. & R. LEASING, INC. P.O. Box 324 Hugo, Minn. 55038 (651) 426 -1345 • Fax (651) 426 -3077 August 19, 1999 Mr. Jim March City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: Irrevocable Letter of Credit #441 Dear Mr. March: Attached please find a copy of a letter presented to us from 21st Century Bank concerning the above matter. We request a 95% reduction of this letter of credit. Please contact my office to discuss this matter at your convenience. Thank you for your consideration concerning this issue. Sincerely, Gerald Rehbein R &R Leasing Inc. TJO Enc. An Equal Opportunity Employer ler y R+ " • June 28, 1999 IRREVOCABLE LETTER OF CREDIT #441 BENEFICIARY: APPLICANT: City of Centerville R&R Leasing, Inc. Attn: City Administrator 6805 20 Avenue South 1880 Main Street Centerville, MN 55038 Centerville, MN 55038 Amount: $188,488.00 Expires: June 28, 2000 Gentlemen: We hereby establish our Irrevocable Letter of Credit # 441 in favor for the account of R&R Leasing, Inc. in the amount of $188,488.00, available upon presentation of your draft(s) drawn on 2l' Century Bank — North at sight and accompanied by: 1) A statement executed by an authorized official of City of Centerville certifying that R&R Leasing, Inc. has failed to perform its obligations and as such failure entitles City of' Centerville to draw on Irrevocable Letter of Credit #441. 2) Original of this Irrevocable Letter of Credit #441. We engage with you that draft(s) drawn under and in accordance with the terms of this Letter of Credit shall be duly honored upon presentation and delivery of documents as specified above if drawn and negotiated on or before the expiration date indicated above. Draft(s) must be marked "drawn under 21" Century Bank — North Irrevocable Letter of Credit #441 dated June 28, 1999." Except so far as otherwise stated, this Irrevocable Letter of Credit is subject to the "Uniform Customs and Practice for Documentary Credit (1983 Revision). " International Chamber of Commerce Publications No. 400. a Century —North l) � " ily Lii n r1 ic e Presi . nt Lake Office ill 9380 Central Avenue N.E. Blaine, Minnesota 55434 • (612) 767 -215T 12301 Central Avenue N.E. Blaine, Minnesota 55434 ■ (6121754.215T • fax (612) 755.9186 17635 Central Avenue N.E. Ham lake, Minnesota 55304 • (612) 434.215T ■ fax (6121 434-9598 L MEMO DATE : August 20, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Beuchler Estates - Reduction in letter of credit ******************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Carl Beuchler has provided mechanics lien waiver as well as a statement requesting a reduction in his letter of credit for the development known as Buechler Estates. The grading and sewer extension are complete in this project. Mr. Peterson will be asked the approximate dollar value of the work remaining to be completed in this development. The letter of credit can be reduced by the value of the work that has already been completed in the development. ill AUG. 19.1999w_ 2 0 25PM Panwi wmwr w McCh.mwm L•eo rogm No. 050 waft ?. 1/1. RECEIPT AND PARTIAL WAIVER OF MECHANICS LIEN RIGHTS The undersigned hereby acknowledges receipt of payment of SIXTY ONE THOUSAND ONE HUNDRED FIFTY AND NO /100 — — — _ Dollars (S 61, 150.00 ) from BUECHLER ESTATES — Carl Buechler in payment for Material and Labor by the undersigned delivered or furnished to (or performed at) BUECHLER ESTATES and for value received hereby waives those rights which may have been acquired by the undersigned to file mechanics liens against said premises on account of the above - described labor and/or materials delivered and furnished by the undersigned, to the extent only of the amount of the aforesaid payment; and the undersigned hereby expressly reserves the right to assert, without prejudice to its heretofore existing priority, mechanics lien rights against said premises for labor and /or materials delivered and/or furnished to said premises payment for which is not included in the aforesaid payment. Dated this 19th day of Aug 19 9 9 F.M. FRattalone Exc & Grading,. Byl 'J""0 4 Its Corporate Secretary • 7.69 B e .( �1 l NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE August 9, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on August 9, 1999 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:35 p.m. Present: Chairperson Michael Navin Dale Larson Steve Brown Doug Porter Absent: Terry Sweeney Staff: Jill Lien ROLL CALL The following members of the Centerville Neighborhood Network (CNN) were in attendance: Aimee Fairbrother, Tom Fairbrother, Sue Tscbida, Lori Dorn, and resident Karla DeVine. CONSIDERATION OF MINUTES July 7, 1999 Park and Recreation Meeting Minutes Motion by Mr. Larson to approve the July 7, 1999 Park and Recreation Meeting Minutes, with noted change. Motion seconded by Mr. Porter. An in favor. Motion carried. APPEARANCES PETITIONS AND COMPLAINTS UNFINISIHED BUSINESS Update on St. Paul Water Utility Appraisal - Tabled No news to report at this time - still waiting on appraisal. Update on Anoka County LaMotte Trail Issue - Tabled The City of Centerville hasn't heard from the DNR yet regarding the Cooperative Trail Linkage Grant. Anoka County would like to include our trail segment with their bid. Royal Meadows Park Improvements Mr. Westerlund from Public Works has installed new timbers and changed the size of the "cushion" area surrounding the swing to 16' x 30'. The hardware is installed and pee rock has been placed in the cushion area Mr. Westerlund mentioned the sand box needs to have some work done to it, and the slide still needs to be replaced. The discussion amongst the Park and Recreation Committee determined that the Park and Recreation Committee is satisfied with the improvements done to Royal Meadows Park to date, and that the City should wait with any further improvements until next spring. Final Concept of Acorn Creek Park Mr. Porter and Mr. Larson have been working together with the CNN to come up with a workable park in the Acorn Creek development that caters to all residents of Centerville. Mr. Porter gave a slide presentation which outlined how the CNN and the (2) two representatives of the Park and Recreation Committee, and any interested citizens came up with a proposal to submit, first to the Park and Recreation Committee, and then to City Council. The agenda consisted of the following: * Selection Process * Vendors * Review Criteria * Cost Comparison * Discussion * Recommendation/Motion * Next Steps The Selection Process consisted of the following: * Announced to the public the award of the grant money to Centerville. * Notified playground equipment vendors of the need for bids. * Each interested vendor was sent a list of minimum playground equipment needs. * CNN, Park and Recreation members, and interested citizens met with each vendor to receive their proposal. * CNN, Park and Recreation members, and interested citizens met to discuss pros and cons of each vendor, and make final recommendations to the Park and Recreation Committee. The Playground Vendors Review Criteria were as follows: * Safety * Handicap Accessibility * Children of all ages * Variety of play structures L * Features - (standard and unique) * Installation (time, tools, supervisor, delivery) * Service (before and after the sale) * Warranty * Bang for the Buck (cost) * References and On -Site evaluations The vendors used were as follows: * Playworld Systems (Midwest Playscapes Inc.) Bid of $55,000. Playworld will deliver the equipment and will let it sit in the truck for $10 per day until the City is ready to install the equipment. * Game Time ( MN/WI Playground Inc.) Bid of $53,400. Game Time is a family owned business. They will deliver the equipment on a Tuesday and it would have to sit there until the City is ready to install it which would probably be on a Saturday. There' is also a fee of $350 per person (from Game Time) to help with the setting up of the play structure. This structure has a feature called "Mega- Lock" which enables the volunteers who are setting up the equipment to just snap and lock the pieces together. The footings have to be exactly the same, but ultimately this would be better for setting up the structure. This particular play structure has a continuous playfold which means children can go around and up and down and through the whole structure without ever turning around. The children really like this structure because it has a big dinosaur at the beginning of the entrance. The kids refer to this park as the "Dinosaur Park ". * Kid Builders (Flanagan Sales Inc.) Bid of $55,000. Kid Builders uses Little Tykes play equipment in their play structures. The representative from Kid Builders didn't push the sale very well, so the CNN wasn't very impressed. Note: None of the bids listed above include ground cover (fiber system), curb enclosure (timbers), concrete or pole drilling. These fees are all included in the final estimate of $90,590. The bids also include five (5) matching benches, two (2) picnic tables and two (2) litter receptacles. It should take approximately eight (8) weeks for delivery. Members of the Park and Recreation Committee questioned which vendor the CNN would like to see most. Mr. Fairbrother felt either of the two (2) vendors (Playworld Systems or Game Time) would be nice. Ms. Fairbrother mentioned that Playworld has been incredible as far as following up with the CNN. If the CNN requested something specific, the were very quick in getting back with the results. Ms. Fairbrother felt they were a great company to work with. The Park and Recreation Committee felt comfortable with the recommendation the CNN gave for Game Time MN / WI Playground Inc., and asked Mr. Porter to continue on with the recommendation / motion. Motion by Mr. Porter based on the review process done by CNN, Park and Recreation members and interested citizens, to accept the proposal presented by Game Time, MN/WI Playground Inc. (with room for adjustments) and to advise City Council to proceed with the first stage of development for Acorn Creek Park. Motion seconded by Mr. Brown. All in favor. Motion carried. Mr. Navin stressed how impressed he was with the efforts and work done by the CNN, adding they have done their homework well. Once the city invests another $30,000 - $40,000 for the development of trails, this will be a great city park connected with trails to other areas of the city. Thank you to the CNN, Mr. Porter and Mr. Larson for their efforts and volunteer work done for the Acorn Creek Park. Park and Recreatio Interviews and/or ' rocess of I ' I vacanc There were four (4) letters of interest regarding filling the Park and Recreation Committee member vacancy. Out of the four letters of interest, three have already been interviewed by the Park and Recreation Committee. One of the candidates has yet to meet the Park and Recreation Committee. It was determined that staffwould contact the final candidate and set up an interview for next Wednesday, August 18 at 6:00 p.m. The Park and Recreation Committee will then discuss and make a decision / recommendation on who they would like to offer the Park and Recreation member vacancy to. Mr. Navin will contact Mr. March at City Hall on Thursday the 10 to inform him of the recommendation. NEW BUSINESS MS Funds for park usage Mr. March has been in contact with Sharon Deziel form the Multiple Sclerosis Society. Sharon mentioned the City has approximately $12,000 in their account that needs to be used preferably by year's end. The dollars are from the charitable gambling that occurs at Kelly's Korner. Mr. March suggested the funds be used to offset a portion of the match required from the park dedication funds to be used to secure the $45,000 from the Minnesota DNR. Most of the grant dollars are going to be used to purchase accessible playground equipment in the Acorn Creek Park. The less park dedication funds the City needs to match the DNR grant, the more funds the City will have to expend in other parks for other uses. Motion by Mr. Brown to use $12,000 from the MS Society to off set our portion of the $45,000 for Acorn Creek Park. Seconded by Mr. Porter. All in favor. Motion carried. 2000 Budget The Park and Recreation Committee discussed the condition of the parks in Centerville, adding that the City should be contracting out for more services within our parks besides just mowing the lawn. The condition of the grass needs a lot of improvement at Tracie McBride Park. Mr. Porter made a motion after reviewing the Centerville Budget Worksheet Dept. 45200, to request a budget increase to $30,000 due to additional costs of park expansion and additional maintenance costs, for the 2000 Budget. Motion seconded by Mr. Brown. All in favor. Motion carried. Seven Member Park and Recreation Committee Discussion was held regarding changing the Park and Recreation Committee Member board from five (5) to seven (7) members. It was decided at this time to leave the Park and Recreation Member Committee at five (5) members. Toddler Swing at Tracie McBride Park Ms. Karla DeVine brought up a toddler swing at the McBride Park. Apparently the swing has been broke for some time now. It is very dangerous, adding that small children can fall out easily, or be thrown for a distance if they are not holding on very well. Ms. Lien will talk to the Public Works Department and have them repair /replace the swing. Ice Rink Mr. Navin questioned if there was anything going on regarding the ice rink or attendants at this time. Mr. Brown stated there is nothing going on at this time, but would like staff to post the ice rink attendants position in the next two (2) newsletters so that when winter comes around, the City may have some interested applicants before the season starts. DISCUSSION ITEMS Mr. Brown wanted to address a letter sent to the Park and Recreation Committee by Ms. Mary Jane Lang. Ms. Lang would like to see an adult theme park in Centerville. She has been a resident, who has been paying taxes in this City for 29 years. No where in the City is there a picnic table for older residents to use. If senior citizens want to barbeque or entertain outside, there isn't a single place for them to do so in Centerville. She also feels teens need a place to go. If the city were to install a shelter at a park, it could also be rented out to defray some of the costs. Mr. Navin noted receipt of her letter and thanked her for her comments and interests. There will be more focus on an adult park in the future, possibly when/if the City purchases the land from the St. Paul Water Utility. Hopefully the City will get the Fishing Pier Grant and make an adult park on the lake across from the LaMotte Park. September Agenda Items 1. New Park and Recreation Committee Member recommendation 2. Approval of August 9, 1999 Park and Recreation Committee Meeting Minutes 3. Update on St. Paul Water Utility 4. Update on Anoka County LaMotte Trail Grant 5. Working Concept of Acorn Creek * Discuss landscaping and trees 6. Update on swing repair at Tracie McBride Park. 7. LaMotte Park seeding and back stops - Mr. Navin to report back to the committee. 8. Update on budget, balance of Park Dedication Fee Account, and breakdown of 1999 costs. L ADJOURNMENT Motion by Mr. Porter to adjourn the August 9, 1999 Park and Recreation Committee Meeting. Seconded by Mr. Navin. All in favor. Motion carried. Meeting adjourned at 8:30 p.m. Respectfully Submitted, Jill Lien Secretary r A" -ROVED CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES JULY 20, 1999 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on July 20, 1999 at City Hall, 1880 Main Street. Present: Council Member Dick Travis EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Paul Montain Committee Member John Magill Committee Member Lori Dorn Staff EDC /Staff Liaison Aimee Fairbrother Absent: None Appearances: Brian Bernier of Gator Signs CALL TO ORDER Chairperson Tim Rehbine called the meeting to order at 7:10 p.m. APPROVAL OF MINUTES Motion by Mr. Montain to approve the June 1999 meeting minutes. Ms. Dorn seconded the motion. All in favor. Motion carried unanimously. OLD BUSINESS DESIGN TEAM - "IDEAS IN ACTION" City Theme: Ms. Dorn indicated she has reviewed the information from the Minnesota State History Center regarding the possibility of becoming a Certified Local Government. By becoming a Certified Local Government, the City would be eligible to receive grants from the state to assist in historical properties. Ms. Dorn stated there are many steps involved in becoming a Certified Local Government, and would need to begin by determining if the City has building(s) of historical value. If so, a Historical Preservation Commission would need to be created, followed by developing an Ordinance for any future buildings in the designated "historical area." Ms. Dorn provided the committee with copies of the information from the Minnesota History Center, along with a copy of the City of Stillwater's current ordinance for historical preservation. The committee will review the information and this item will be placed on the August agenda for discussion. Portable Exhibit: Brian Bernier of Gator Signs was present to share his ideas as well as offer options the committee may be interested in looking at when creating the three portable display exhibits. Mr. Bernier indicated that although he originally thought his company could scan the pictures and recreate an identical image, the final image did not reflect the images details. Mr. Bernier showed the committee the image he created, and the committee concurred. Mr. Bemeir offered to check digital scanner prices from a business associate who currently runs a "blueprint" company in Minneapolis. Mr. Bemeir felt the price would be around $50 more per print for digital scanning from the original image or from the original laminated prints. Mr. Bernier felt the committee may want to consider the scanning due to his company not being able to produce a detailed image. Mr. Bernier will contact Aimee Fairbrother by the end of the week with digital scanner prices. The committee again discussed the possibility of creating the image on a hard plastic material to be displayed on a easel verses a banner. Expenditure Policy: Aimee Fairbrother stated City Administrator Jim March gave his approval on the Design Team expenditure policy drafted by EDC. Mr. March indicated Council approval was not necessary on this item. Therefore, the policy is currently in effect. Aimee Fairbrother added that Wayne LeBlanc will be notified of the policy prior to the next Design Team meeting on September 14th. STAR CITY GOALS The committee reviewed each goal and objective, requesting some changes be made, while others were left the same. Included, is the final update of Star City Goals for 2000 -2005. EDC FUND- RAISERS City Merchandise: Sales thus far: Mugs 51 Hats 7 T -shirts 24 Golf shirts 7 Sweatshirts 7 The committee discussed different options for retailers who would like to sell City merchandise at their place of business. It was decided all City merchandise would be paid for, at the retail price, before it leaves City Hall. The retailer can sell the merchandise at whatever price they choose. Photo Contest - Tabled • ORDINANCE REVIEW The committee reviewed a memo sent by Ry -Chel Gaustad indicating there has been no official change in ordinances, although Planning and Zoning are moving forward with this project. NEW BUSINESS ROLE OF ECONOMIC DEVELOPMENT COMMITTEE Mr. Montain stated he would like EDC to concentrate on the roles of the committee more then on "fluff stuff." Mr. Montain would like to see the committee focusing their attention on economic development issues such as bringing new businesses into the area, maintaining existing businesses, promoting the city, and possibly looking into grants, financial opportunities, etc. The committee felt a new agenda item should be added to cover these issues. Agenda item Cirants/Fincmcial Opportunities has been added. EXPANSION OF EDC TO A SEVEN MEMBER COMMITTEE Ms. Capra indicated she has spoken with 8 - 10 surrounding cities in regards to their Economic Development Committee appointments. Ms. Capra stated she felt the commission is ready to expand since more discussion has taken place on completing additional projects on the Star City list, as well as EDC roles. After a brief discussion among the committee, the following motion was made. Motion made by Ms. Capra, and seconded by Ms. Dorn, a request be brought to City Council for the expansion of the Economic Development Committee to a seven- member commission, and to allow the Economic Development Committee six months to fill the vacancies. If seats are left after the six months, the committee will remain a five- member commission. Motion carried unanimously ADJOURNMENT Motion to adjourn at 9:21 was made by Ms. Capra. Motion seconded by Mr. Magill, Motion carried unanimously. Respectfully 4 7L, ed, , C 1 /i t ,tcoo C Aimee Fairbrother EDC /Staff Liaison NOT APPROVED CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES AUGUST 17, 1999 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on August 17, 1999 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dorn Staff: EDC /Staff Liaison Aimee Fairbrother Absent: None Appearances: None CALL TO ORDER EDC Chairperson Tim Rehbine called the meeting to order at 7:05 p.m. APPROVAL OF MINUTES Motion by Ms. Capra to approve the July 1999, meeting minutes. Ms. Dorn seconded the motion. All in favor. Motion carried unanimously. OLD BUSINESS DESIGN TEAM - "IDEAS IN ACTION' City Theme: Ms. Dorn will continue trying to contact Lucy Thompson of the Minnesota Design Team, as well as Bob Thein of White Bear Lake, to ask their opinions on becoming a Certified Local Government focusing on historical preservation. Portable Exhibit: After reviewing options researched over the past three months, the committee felt the most cost effective and informative way to present the Minnesota Design Team ideas would be by EDC members creating their own foam board display, featuring one or two of the images per board, explaining details and other information on the display. This portable display will be for indoor use, and will be easy to move. Ms. Capra, Ms. Dorn and Ms. Fairbrother will have the displays completed by the September 14 Design Team follow up meeting. Page 1 of 3 ■ will work together to complete this project. ORDINANCE UPDATE Ms. Fairbrother updated the committee, indicating the Planning and Zoning Commission has recently expanded to seven members. The Commission has been concentrating primarily on the Animal Ordinance. The Commission will be looking into the Ordinances soon, and may ask for input from other City committees. FETE DES LACS REVITALIZATION COMMITTEE Ms. Fairbrother invited the committee as a whole to become part of a newly formed committee, named the Fete des Lacs Revitalization Committee. Due to Star City Goal #1, Objective #3 which states "Feature Businesses at the Fete des Lacs Celebration ", the committee agreed they should be active in this event, and will place it on the September agenda. WELCOME LETTER The committee decided they would like to send a welcome letter to business owners in the new strip mall, named Apple Tree Square, located on Main Street. The committee requested Ms. Fairbrother compose a welcome letter by the September meeting for EDC approval and signatures. The committee felt it was important to welcome all new businesses, and asked for the letter to be saved for future use. LINO LAKES AREA CHAMBER OF COMMERCE Mr. Rehbine indicated the Lino Lakes Area Chamber of Commerce would like to invite the City of Centerville to join the Chamber. Ms. Fairbrother indicated she would pass the information on to Jim March to share with Council. ADJOURNMENT Motion to adjourn at 8:21 p.m. was made by Mr. Rehbine, seconded by Ms. Dorn. Motion carried unanimously. Respectfully Submitted, CA \ \ L' �i,L f Aimee Fairbrother EDC /Staff Liaison Page 3 of 3 NOT APPPOVE,D CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION AUGUST 3, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member Al LaMotte Commission member Ray DeVine Commission member Rob Sheppard Commission member David Kilian Commission member John McLean ABSENT: Chairperson Kathy Welk STAFF: City Administrator, Jim March CALL TO ORDER Mr. LaMottte called the meeting to order at 6:30 p.m. OPENING The oath of office will be administered to the new members of the September meeting. PUBLIC HEARING(S) APPEARANCES DISCUSSION ITEMS Signage for Apple Tree Square The commission reviewed and discussed plans submitted by Lloyd Drilling for placement at the newly developed Apple Tree Square. Page 1 of 3 Review Animal Ordinance The commission discussed in great detail the current and proposed animal ordinance. Many different issues were brought to the table and reviewed. Additional time for further discussion on the animal ordinance is necessary for completion, and will be placed on the September agenda. Specific areas of concern discussed were: • Possibly removing certain animals from the list. ► Grand fathering clause for specific animals (i.e. ferrets, allowing existing ferrets to remain in City upon licensing, until death of the animal. ► The control of pigeons. Possibly add the pigeon section of the Coon Rapids Ordinance. ► Household pet vaccination period, increase to once every two years. ► Types of animals to be licensed; dogs, cats, ferrets, etc. ► Require proof of rabies vaccination each time the license is renewed. ► Limiting the number of dogs and cats per household. ► Animals running at large; household and wild. The commission will request Police Chief Joel Heckman to review the proposed ordinance, as well as request guidance from Centerville City Council. Year 2000 Budget Considerations Motion by Mr. DeVine, seconded by Mr. Kilian to table Year 2000 Budget Considerations. Motion carried unanimously. ACTION ITEMS Action on Signage for Apple Tree Square Motion by Mr. Hanson, seconded by Mr. DeVine to approve sign age for Apple Tree Square based on the sketches provided. Motion carried unanimously. Recommendations on Animal Ordinance Motion by Mr. Kilian, seconded by Mr. DeVine to table the Animal Ordinance. Motion carried unanimously. CONSIDERATION OF MINUTES I July 6, 1999 Planning and Zoning Minutes - Tabled April 6, 1999 Planning and Zoning Minutes - Tabled Page 2 of 3 ADJOURN Motion by Mr. Hanson, seconded by Mr. McLean to adjourn the August 3, 1999 Planning and Zoning meeting at 7:30 p.m. Motion carried unanimously. Res ectfully Submittes, Aimee Fairbrother Staff Liaison Page 3 of 3 ram: Rick Anderson Fax: +1(812)7864715 To: Gerry/Circle Pines Lex. Fax: (6)2)7840082 Page 2 of 3 Friday, August 06, 1999 2:09 PM Tri -City Task Force Meeting Minutes 8/4/99 The meeting was called to order at 7:01 PM by Chair Reiter The following members were present: Rick Anderson, Jim Keinath, Phil Korst, Bob Wright, Tom Wilharber, Jim March, Howard Sutherland, Dot Heifort, Mady Reiter, Joel Heckman, Mike Delmont, and Linda Marion. The minutes of the June 30, 1999 meeting were discussed and a change needs to be made on page 2, top paragraph. The first sentence should read Jim Keinath not Kim Keinath. A motion was made by Howard Sutherland to accept the minutes with the noted change. Second by Jim Keinath. Motion carried. Each city representative was given an opportunity to speak on the make up of the commission. Centerville had sent a letter outlining their recommendation to the Task Force which recommended one elected official and one citizen appointee. Mayor Wilharber stated there had been no change since the sending of the letter. Jim Keinath reported that Circle Pines Council position is to have one elected official and one citizen appointee. The commission would function as it does today with two members from each city as described above. There would be no chair from outside the conununity with the idea of building a consensus to resolve all issues. Dot Heifort reported that Lexington's position hadn't changed and that they wanted two members from each city, each a non - elected position. They felt it very important to have a chair from outside the community. There was a great deal of discussion from all of the members present on possible structures of the commission and how to deal with the many issues that each scenario presented. The following motions were made after these discussions were completed. All passed unanimously. A motion was made by Dot Heifort stating that the commission would consist of three members from each city. Two being non- elected appointed positions and the third being an elected official. A chairperson would be appointed from outside the member cities and be a non - voting position. The motion was seconded by Linda Marion and the motion passed. A motion was made by .Jim Keinath that a minimum of two members from each city must be present to make a total of sir for a quorum. Second by Tom Wilharber. Passed. Rick Anderson made a motion stating that the make up of the commissioner terms be determined by each city and not be more than four years or less than two years in length and Fax: +1(61Z)796 -a715 To: Garry/Circle Picas Lax. Fax: (612)7840092 Page 3 of 3 Friday, August 06, 1999 2:09 PM must be staggered to provide stability on the commission. Commission members may be re- appointed at the end of their term. Second by Mike Delmont. Passed. A motion was made by Mike Delmont that stated that at the completion of the 2 " year of the joint powers agreement any city may request a re- evaluation of the commission structure. The chair would convene a Task Force consisting of city administrators and 1 elected official( non - commission member) from each city. This Task Force would report back to the city councils within six months with their recommendations. 2 " by Rick Anderson. Passed. The voting structure was discussed and a motion was made by Mike Delmont stating that each member has one vote. The chair would have no voting rights, and the chair would be a two year term with re- appointment allowed. 2 " by Jim Keinath. Passed. The three city administrators are to meet to fine tune the joint powers agreement with the recommendations that were done at this meeting. A Task Force meeting was scheduled for 7 PM, September 1, 1999 at Circle Pines city hall to review and recommend for approval the final version of the joint powers agreement. Jim Keinath and others discussed the meetings that have been held with Lino Lakes on a possibility of a Quad Cities arrangement for police services. The city administrators and police chiefs are going to meet and do a rough feasibility study on costs, etc. They will report back to the respective cities for further discussion. A motion was made to adjourn by Dot Heifort, 2 " by Howard Sutherland, and the meeting adjourned at 9:12 PM. AUG 1 8 1999 August 16, 1999 Waste Management Blaine, MN PO Box 9001182 Louisville, KY 40290 -1182 Attn: Invoice # 0500 - 00118611 - date: 8/1/99 Billing Department: Today I received my bill for our home waste pickup, 1637 Peltier Lake Drive, Centerville, MN, Norman & Carol Fritchie. The statement shows I have a previous balance of $45.12 plus regular charge of $45.12. When I received our bill in May I had the same balance owed of $45.12 and called your offices to state I was current with my bill. The employee on the phone stated there was no balance owed and she would rectify the situation. Again today I received the same type of statement that I am owing $45.12 besides my normal charge. Please check your records as I have checked ours and I have check # 4811, 5/20/99 for $45.12 for May, June, July and check # 4764, 2/21/99 for $45.12 for February, March, April, this bill having no balance owed. My current bill is only $45.12 for the months of August, September, October and I am enclosing check #4880 in the amount of $45.12 which makes my account current and up to date and paid in full. Sincerely, 6 14 C// 2T- C. - Carol A. Fritchie 1637 Peltier Lake Drive Centerville, MN 55038 -9773 1/ cc: City of Centerville I