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HomeMy WebLinkAbout1999-12-20 Packet CITY COUNCIL MEETING AGENDA MONDAY, DECEMBER 20,1999 6:00 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) III. APPEARANCES /AWARDS 1. Wayne LeBlanc — Long Term Planning Process IV. CONSIDERATION OF MINUTES 1. December 8, 1999 Council Meeting Minutes V. PAYMENT OF CLAIMS 1. The City of Centerville December 9 through December 20, 1999 2. Centennial Fire District — December Expenses 3. Centennial Fire District - Payroll Expenses 4. Request for Payment - Utility Extension Fairview Street/Royal Industrial Park 5. Request for Payment — Water Interconnect VI. SET AGENDA VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS 1. Tri -City Police Department Joint Powers Agreement 2. Downtown Feasibility Report — Water Extension/Street Scape IX. NEW BUSINESS 1. Consideration of Changing of Telephone Service Provider 2. Livable Communities Act Resolution 3. 2000 Fete des Lacs Committee 4. Cost of Living Increase 5. Adopt 2000 Budget X. CONSENT AGENDA 1. Step Increase from Grade 4, Step 2 to Grade 4 Step 3, - Deputy Clerk Based Upon Satisfactory Performance Review XL COMMITTEE REPORTS XII. ADMINISTRATORS REPORT 1. Goals Workshop XIII. ADJOURNMENT Memorandum DATE : December 16, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Appearance of Wayne LeBlanc Wayne LeBlanc will be present to further discuss the idea of forming a long range planning committee. In your packets are letters from both Wayne LeBlanc and Theresa Brenner in regards to forming this committee. r Date: December 13, 1999 To: Mayor Wilharber and Centerville City Council Jim March, City Administrator From: Theresa Brenner RE: Additional information for a proposed long -term planning process Thank you for adding our proposal to the agenda on December 20. Unfortunately, I won't be able to attend, but Wayne will be there. We have had more discussions about how to approach our idea. You should have received a separate letter from Wayne about some of the projects we could work on. My memo has more information about the planning process and committee organization. I want to emphasize that this is a proposal. We don't have all the answers about how this will work, but we are eager to assist with the city's long -term planning process and to work cooperatively with the Council, staff, and committees. Process for determining Ione -term goals Before we start anything, we need to have a clear understanding of our purpose, goals, and objectives. Wayne and I should meet with the Council when you discuss your goals for 2000. The Council should give us direction for the projects they want us to work on. We should also have a list of the Design Team's ideas for the Council to consider, along with progress of each item to date. The Council should prioritize these as well, such as short term, long term, or not interested. We don't want to waste our time on work that you don't think is important. Committee organization Initially, I don't think we should pursue a traditional committee structure. Wayne and I could meet with Jim once a month from about 4 -5 p.m. Then, we could find people relevant interests, skills, or knowledge to help us with specific projects. They could be individuals from the existing committees, Design Team volunteers, staff, or outside resources. I think the key is to be flexible and to match the right people with the appropriate project. We would provide regular updates to the Council, and, of course, seek prior approval for expenditures. Thanks again for your consideration. •a Tr To: City of Centerville From: Wayne LeBlanc Date: Dec 12, 1999 Subject: Long -term Planning Committee Proposal, Further Information Here is further information on the Long -term Committee proposal introduced at the Dec 8, 1999 Council meeting. Existing committees are very busy and doing a great job with current tasks. They often don't have time for some long -term issues or opportunities. Here are just a few specific items that could be addressed by the Long- term Committee: 1. Ensure any work done on sidewalks and trails on Main Street with new development (in particular, the strip mall) will fit with a longer term plan. Currently, there may be risk that sidewalks or trails implemented may not fit or work with sidewalks or trails done later. 2. Consider the Met Council Regional Park map below. uw - 4 f,; ® A h crk .. do ^ BLAI NE V1 • F u' 17r r tilt M 4- .... . 4 - ----J--- PINES � L . "d , " Q.. am. v Mw a LINO LAKES - 61 % LE II • <« " 3 i 7 ' '{ t,',':, t 'k ? y u i n Fly.. 1 � I' th 4 � 10 ' , t a4. y : 4 VIEN(, S +. ■ . W �, .. a6L _ f • ({ q ., f y�O RTl1OAKS �3. 1 . LLw � M 7 1 � k, �� ��:e I ®u� l, � n " 6 "" D + TJMIIA ? :j i; r ; i_ F L I ° ~ - 41 ' 4 , 9Lak- , GEM'... WHITE s "' i :?:--/ It shows a trail coming into Hugo (called the Hardwood Creek Trail) and a trail going southwest from the Chain of Lakes Park (called the Rice Creek -North Trail). Hugo also has plans to widen CSAH 8. It's a natural to connect the Hardwood Creek Trail with the Chain of Lakes Park and the Rice Creek -North Trail. The plan for CSAH 8 could be an opportunity for a trail connection. There is also a trail near Bald Eagle Lake and White Bear Lake and there may be an idea to connect those to the Chain of Lakes Park. As far as I'm aware, Centerville is currently not involved in these discussions, but there may well be opportunities to connect some of these trails and perhaps obtain outside funding if Centerville would get involved. t J , • 3. Grant application writing can be a large task, but the rewards for success can also be large. The City Administrator has approached existing committees and asked about writing grant applications, but he has not gotten a favorable response. This committee could investigate the grants available and perhaps some of the 80 volunteers would be willing to help with grant applications. Or, perhaps members of the committee might try it, or, at least a cost benefit recommendation could be made for hiring the job out. Just recently, an intern, who has since left, did much of the work of writing grant applications. 4. One Design Team recommendation was to write a set of guidelines for developers. Everyone thought this was a good idea, however, no one has been able to get to it. The Long -term Committee might find a way to get this done. 5. Many of the Design Team drawings are out of date. Some drawings might be updated with current thinking or new perspectives might be done to show possibilities. Again, existing committees and City staff are so busy with current tasks, that there is insufficient time for them to cover all these items. This Long -term Planning Committee could try to cover these and other long -term issues and opportunities. This committee is also a vehicle for getting some of the 80 volunteers active. This committee might only be active for 5 or 6 years as by then, the City will be almost all developed. This is a critical time for the City to have a Long -term Committee. By establishing this committee, it seems the City has nothing to lose and everything to gain. Isn't it worth a try? Thank you for considering this request. Wayne LeBlanc P.S. If there are any questions, concems, or suggestions, please call Wayne LeBlanc at 651 -426 -0168. 2 CITY OF CENTERVILLE NOT CITY COUNCIL MEETING APPROVED DECEMBER 8, 1999 6:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on December 8, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: Council Member Mari Nelson STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the December 8, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) Truth in Taxation Hearing — 6:00 p.m. or shortly thereafter Mr. March reviewed budget and tax information with Council and informed Council that he received three calls regarding taxes. He also stated that the budget would not be approved until the December 20, 1999 meeting. Additional comments from the public will be taken at the meeting on December 20, 1999. Mayor Wilharber opened the public hearing. Mayor Wilharber requested that Mr. March check to see what percentage of the tax base is commercial and residential and provide that information at the December 20 meeting. Ms. Teresa Brenner and Mr. Wayne LeBlanc requested that Council consider forming a Long Term Planning Committee to assist the current committees in long term planning. She also stated that the Comprehensive Plan and the Design Team's recommendations would guide this committee. They would be able to work on grants for various projects because the City and its committees are busy with current work. They requested a budget • Page 1 of 7 of $25,000. Mayor Wilharber and Council member Travis had some concern that the forming of this committee would overlap with the mission of other committees. Councilmember Broussard Vickers thought the concept was a good idea. Council stated that the concept would be placed on the agenda of the next meeting. Motion by Council member Broussard Vickers, seconded by Council member Travis to close the public hearing. Motion carried unanimously. III. APPEARANCES /AWARDS - None IV. CONSIDERATION OF MINUTES November 22, 1999 Council Meeting Minutes Motion by Council member Broussard Vickers, seconded by Council member Sweeney to approve the December 8, 1999 Council meeting minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville November 23 through December 8, 1999 Motion by Council member Sweeney, seconded by Council member Broussard Vickers to approve the expenditures for the City from November 23, 1999 through December 8, 1999. Motion carried unanimously. Pay Request for 1999 Seal Coat City Engineer Peterson stated that this is the final payment for this project and that the project is approximately $2600 less than anticipated. Motion by Council member Sweeney, seconded by Council member Travis to approve the 1999 Seal Coat Pay Request. Motion carried unanimously. Pay Request No. 1 — Gateway Pay Request No. 1 — Fairview These items were presented for information only. Page 2 of 7 • VI. SET AGENDA Unfinished Business 4. Tri -City Police Agreement New Business 5. Holiday Party Expenditures Mayor Wilharber acknowledges the receipt of two letters regarding the rezoning of property on 20 Avenue. vLA,r,Cu_tus 4 Du i ( � , Gd F «7t) VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS Firearms Ordinance Mr. March informed the Council of the changes suggested by the attorney and the Planning and Zoning Commission. Mr. Al LaMotte spoke against the lot size limit for shooting bow and arrows. Councilmember Sweeney stated that he is against the lot size limit for bow and arrows and the discharging of BB guns and would vote against this ordinance if the sections were not removed. Council member Broussard Vickers stated that the ordinance is meant to provide safety for the community. It was suggested that the City provide a place for the target range. Mayor Wilharber asked the City Attorney about the liability for the City. City Attorney Hoeft stated that the liability for the City would be great and the insurance carrier could provide the coverage, but that it will be expensive because it is considered a dangerous activity. There was discussion about a non -profit sports club and if the City wanted to contribute to the running of a range, then the liability would be removed from the City. Mr. March stated that if the ordinance passed he would contact Anoka County about the • possibility of establishing an archery range in the County park. Page 3 of 7 Motion by Council member Broussard Vickers, seconded by Council member Travis to pass Ordinance No. 5, AN ORDINANCE AMENDING ORDINANCE 145 TO PROTECT AND PRESERVE THE PUBLIC'S SAFETY BY REGULATING THE DISCHARGE OF FIREARMS AND DANGEROUS WEAPONS WITHIN THE CITY OF CENTERVILLE and recognizing that there are changes that people will not like, but it is being done for public safety. AYES: Councilmembers Broussard Vickers, Travis and Mayor Wilharber NAYS: Councilmember Sweeney Motion carried. City Attorney Hoeft informed the Council that in order to publish the Title and Summary it takes a unanimous vote to pass the resolution; otherwise the ordinance will have to be published in its entirety. Motion by Council member Travis, seconded by Council member Broussard Vickers to adopt Resolution No. 99 -22, APPROVING TITLE AND SUMMARY OF ORDINANCE NO. 5, AN ORDINANCE AMENDING ORDINANCE #5 TO PROTECT AND PRESERVE THE PUBLIC'S SAFETY BY REGULATING THE DISCHARGE OF FIREARMS AND DANGEROUS WEAPONS WITHIN THE CITY OF CENTERVILLE. AYES: Councilmembers Broussard Vickers, Travis and Mayor Wilharber NAYS: Councilmember Sweeney Motion failed. Park and Recreation Enterprise Fund Mr. March stated that at the Council's November 22, 1999 meeting the Park and Recreation requested that any money left over from their budget be placed in an Enterprise Fund that could be carried over to the next year. He also stated that the auditor would require that the Council pass a motion at the end of each year to approve this transfer to an enterprise fund. Council member Sweeney provided information in regards to why the Park and Recreation would like to establish an Enterprise Fund. Motion by Council member Broussard Vickers, seconded by Council member Travis to recognize a Park and Recreation Enterprise Fund with Council approval required at the end of each year for the transfer of funds. Motion carried unanimously. Page 4 of 7 • Eagle Trucking Appraisal Mr. March stated that he received the Eagle Trucking Appraisal today and that it was close to the P rice that Mr. Huber was requesting for the property. He stated that the next step should be an environmental study on the property. Council directed Mr. March to contact Mr. Huber to discuss the appraisal and indicate that the City would like to see a Phase I Environmental Study. Council also directed the City Engineer to provide a cost estimate of this study so that Mr. March can give Mr. Huber an indication of how much the study would cost. Tri-City Police Department Joint Powers Agreement Mr. March stated that the three city administrators and city attorneys met to discuss the Tri -City Police Department Joint Powers Agreement. He stated that there were some minor language changes, but no major changes. City Attorney Hoeft stated that he did not have any major issues, but would like to review it with the changes. Council directed that the agreement be brought back to the December 20, 1999 meeting for approval. IX. NEW BUSINESS Rick Carlson — Development Request Mr. Carlson presented the Council with an overview of his proposal for property Located south of LaMotte Park. He also requested that he be allowed to proceed with a MUSA Amendment to move this development up one year. He stated the impact should be minimal in that he anticipates only four or five homes being occupied prior to 2001. He wishes to ask for a Planned Unit Development with homes varying in prices from $175,000 to $275,000. Mr. Carlson stated that he has agreed to pay a park dedication of $2,000 per lot, all costs associated with the MUSA amendment and complete the trail as requested by the Park and Recreation Commission. The consensus of Council is that Mr. Carlson proceed through the Planning and Zoning process. Holiday Party Expenditures Mr. March stated that the celebration committee is asking for approval for the expenditure Page 5 of 7 of an additional $150 to provide complementary hors d'oeuvres for the people who have been invited to the Holiday Party for the commissions, committees and volunteers that y arty worked in some manner to better the City this past year. Motion by Council member Broussard Vickers, seconded by Council member Sweeney authorizing the expenditure of the $150.00 for the holiday party. Rental Ordinance Registration Fee Mr. March stated that in order to proceed with the Rental Ordinance process Council would need to set fees for registration of rental units and a penalty fee for non - compliance. Motion by Council member Broussard Vickers, seconded by Council member Travis to set the fee of $50 for the I Unit and 510.00 per unit thereafter and a Penalty Fee of 550.00 per day for non - compliance. Motion carried unanimously. 2000 Municipal Audit Motion by Council member Sweeney, seconded by Council member Travis to adopt Resolution No. 99 -22, APPROVAL OF AGREEMENT BETWEEN THE CITY OF CENTERVILLE AND ABDO, ABDO, SICK & MEYERS. Motion carried unanimously. Electrical Permit Fees Mr. March presented the new fees proposed by the Electrical Inspector. The fees would be: Single Family dwelling or farm dwelling $90.00 (minimum 3 inspections) 200 AMP up to 400 AMP services $130.00 (minimum 4 inspections) For each inspection or reinsepction $25.00 State Surchage $0.50 Motion by Council member Travis, seconded by Council member Sweeney to set the new electrical permit fees as recommended. Motion carried unanimously Reconsideration of Internet Access, Email and Web Hosting Motion by Council member Broussard Vickers, seconded by Council member Travis to stay with Media Junction for web hosting and acquire email and internet access with Protocom (Media Junction Partnership Company). X. CONSENT AGENDA - None Page 6 of 7 XL COMMITTEE REPORTS Mayor Wilharber informed the Council of a Police Commission meeting on December 9 at 7:00 p.m. at Circle Pines. XII. ADMINISTRATORS REPORT Mr. March presented a letter to Council from Eagle Pass Townhome Association regarding the need for more streetlights in the area. Council directed Mr. March to send a letter to the association to inform that that the City will look into this matter in January, 2000. Ms. Lorrine French asked the Council about the rezoning of the property on 20` Avenue. Council member Broussard Vickers stated that the developer would be bringing a different proposal to the Planning and Zoning Commission in the future. XIII. ADJOURNMENT Motion by Council member Broussard Vickers, seconded by Council member Travis to adjourn the December 8, 1999 Council Meeting at 8:50 p.m. Motion carried unanimously. Respectfully submitted, Diane Ward City Clerk, CMC Page 7 of 7 DECEMBER 7, 1999 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF DECEMBER EXPENSES. YOUR APPROVAL OF DECEMBER EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS #11013 - 11044, IN THE AMOUNT OF S11,155.90, IS HEREBY REQUESTED. MB /NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE ` i 12/07/1999 ��02;28PN CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account 12/07/99 TO 12/07/99 ECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT ----`----- 11013 12/07/99 AP-D IKON OFFICE SOLUTIONS 87.63 23500154 11014 12/07/99 AP-D GROUP HEALTH PLAN INC 2,600.00 131479 11015 12/07/99 AP-D CAPITOL CITY MUTUAL AID ASSN 50^00 2000 DUES 11016 12/07/99 PP-0 ARTHUR E MOHLER 37.50 DOOR ON ICE RESCUE 11017 12/07/99 AP-D ANOKA COUNTY/G"I,S.UEPT. 699.08 2134 11018 12/07/99 AP-D MiNNESOTA SAFETY COUNCIL 40.00 78035 11019 12/07/99 AP-D MID-MINNESOTA WIRE 81^16 10578 11020 12/07/99 AP-D RANDY RnLSTAD 14.42 , HALLOWEEN CANDY ?Jai 12/07/99 AP-D C.P. OFFICE PRODUCTS 44.22 4817 11022 12/07/99 AP-D OFF ROAD SPECIALITIES �811 113813 '11023 12/07/99 AP-D MlLO BENKETT 41,76 EXPENSES 11024 12/07/99 AP-D PAGING NETWORK OF MINNESOTA 54.56 064-A351069 11025 12/07/93 AP-D W.W. GRAINGER, INC. 235.22 892057-3,892058-7 11026 12/07/99 AP-D CIRCLE PINES UTILITIES 225.82 70038.00 11027 12/07/95 AP-D US WEST COMMUNICATIONS 264^95 651 784 352 11028 12/07/99 AP-D US WEST COMMUNICATIONS 125,07 612 784-7530 324 11029 1a/07/99 AP-D US WEST COMMUNICATIONS 470.04 612 E34-0327 925 16/07/099 rliQ2:28PM CENTENNIAL FIRE DISTRICT PABE BANK CHECK REGISTER Checking account 12/07/99 TO 12/07/99 iECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AhOUNT ------- -------- `-- --`-----'--- --`----- ----- 11030 12/07/99 AP-D AMOCO OIL COMPANY 368.23 498 433 534 1 11031 12/07/99 AP EMERGENCY APPARATUS MAINT. 2,442.67 2712,2905,2909,2907,2714 11032 12/07/99 AP-D MIKE PETERSON 497.50 NAME PLATES-NAME TAGS 11033 12/07/99 AP VIKING OFFICE PRODUCTS 31.58 484765 11034 12/07/99 AP-D OXYGEN SERVICE COMPANY, INC. 175.93 0228,0227,0226,6693 11035 12/07/99 AP-D CAPITOL COMMUNICATIONS 41.40 3@612 11036 12/07/99 AP-D EMERGENCY MEDICAL PRODUCTS 237"97 104627 11037 12/07/99 AP NINNEGASCO 231^18 583-001-881-700 038 12/07/99 AP-D pUYER`S BUILDER SUPPLY, INC. 607.05 S1090635.001 11039 12/07/99 AP-D MN FIRE SERVICE CERT. BOARD 35.00 CERTIFICATION TEST 11040 1.=/07/99 AP`D FhATTALLONE'S H STORES 209.20 811571 11041 12/07/99 AP-D SUPERIOR PRODUCTS MFG CO 582.56 3226579 11042 12/07/99 AP-D AIRTOUCH CELLVLAR/BELLE:UE 280.74 1003-4396417 11043 12/07/99 AP-D AIRTOUCH CEL|ULAR/BELLEYUE 21.10 1003`1052011 11044 12/07/99 AP-D STEVE POVOLNY 44.27 EXPENSES TOTAL MANUAL CHECKS (M): 0.00 TOTAL COMPUTER CHECKS (C): N.@@ TOTAL DIRECT DISBURSEMENTS (D}: 11,155.90 _______ TOTAL CHECKS: 11,155.90 DECEMBER 9, 1999 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF DECEMBER PAYROLL EXPENSE. YOUR APPROVAL OF DECEMBER PAYROLL EXPENSE AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS #12352 - 12402, IN THE AMOUNT OF $25,652.53, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE Dec 09, 1999 11:44 AM CENTENNIAL FIRE DISTRICT Page 1 PAYROLL COMPUTER CHECK REGISTER CHECK* EMP NUM EMPLOYEE NAME DEPT SOC -SEC -NUM CHECKBOOK /ACCT GROSS PAY DEDUCTIONS NET PAY 0 352 1990 ALBERS, JOHN FIR 477-80 -8643 473.68 77.87 396.01 353 1980 ANACKER, JEFFREY FIR 468 -80 -7241 848.63 140.31 708.32 12354 1201 BP.NGERT, RICHARD M FIR 476-64 -2483 1,749.88 213.00 1,536.88 12355 1203 BARNARD, RICHARD K FIR 473 -72 -9232 535.50 88.76 446.74 12356 1208 BEHR, SCOTT A FIR 469-72-0933 615.81 101.93 513.88 12357 1211 BERG, ROBERT M FIR 474-56-4343 195.50 30.00 165.50 12358 1230 BOGENRE?F, KERRY FIR 471 -80 -1639 567.38 94.23 473.15 12359 2857 BOLDT, ROBERT FIR 389 -86 -2857 600.25 98.70 501.55 12360 1260 BROKER, MICHAEL A FIR 474- 76-7059 723.75 118.49 605.26 12361 3516 BROWN, CLIFFORD L FIR 469 -90 -3516 201.25 32.92 168.33 12362 1265 BAUDER, DAVE FIR 470 -70 -5771 769.25 127.15 642.10 12363 2731 CAMEL, MERRILL FIR 261 -87 -2731 197.63 32.87 164.76 12384 1340 CHEUALLIER, THIERRY B FIR 475 -17 -2607 519.25 85.53 433.72 12365 1350 CISEWSKI, JERRY L FIR 472 - 64-5874 563.50 84.00 479.50 12366 1380 COLVARD, BRIAN T FIR 471 -96 -0694 445.63 72.46 373.17 12367 5966 COOPER, DARYL FIR 469-90 -5966 406.00 67.89 338.11 12368 1390 CRUZ, RAYMOND FIR 563 - 29-3961 584.38 95.47 488.91 12369 1400 DONITZ, STUART C FIR 469 -84 -2206 278.38 46.04 232.34 12370 1500 ENGLUND, DESMOND W FIR 477-42 -5994 306.25 47.00 259.25 12371 1600 FRENCH, TOM FIR 472 -80 -5434 1,234.63 202.90 1,031.73 12372 1740 GARDNER, TODD FIR 474-94 -7433 410.13 67.95 342.18 12373 2140 KERFELD, GLENN FIR 47 518.00 78.00 440.00 12374 2222 LALLIER, DANIEL FIR 476 - 90-0461 609.'11 100.83 508.17 12375 2210 LAUDERBAUGH, RANDY D FIR 474-80 -1592 637.50 96.00 541.50 12376 2250 LEE, STEVE FIR 473 -60- 9468 530.88 80,00 450.88 '2377 2340 MENCH, MIKE J FIR 469 -58 -7387 1,041.25 156.00 885.25 78 2360 MISCHKE, KATHY FIR 470 - 86-7273 994.88 163.43 831.45 .1379 5516 MISCHKE, SCOTT FIP. 472 -17 -5516 94.50 10.37 84.13 12380 2365 MISCHKE, THOMAS G FIR 474 -80- 2905 503.63 82.30 421.33 12381 2375 MOE, DON FIR 473 -66 -0727 207.31 35.01 172.30 12382 2382 MOHLER, ARTHUR E FIR 473 -70 -2821 1,045.38 158.00 887.38 12383 9799 MOLITOR, TIM FIR 476 -88 -9799 273.00 44.96 228.04 12384 8029 NADEAU, SCOTT FIR 472 -86 -8029 519.25 85.53 433.72 12385 2440 NORBERG, DEWAYNE C FIR 471 -70 -6197 474.25 77.88 396.37 12386 2550 OLSON, GLEN A FIR 476 -64 -5300 1,084.75 162.00 922.75 12387 2630 PETERSON, JERRY FIR 503-40-0991 406.00 62.00 344.00 12388 2640 PETERSON, MIKE T FIR 476 -78 -6201 1,011.88 152.00 859.86 12369 2730 REITER, RONALD FIR 475 -76 -8397 610.31 100.85 509.46 12390 2750 ROBERTSON, GORDON C FIR 470 -68 -3103 271.25 44.93 226.32 12391 2770 ROLSTAD, RANDY T FIR 474 -76 -4827 925.81 140.00 785.81 12392 2810 SCOTT, JAMES L FIR 337 -54 -1513 1,034.88 170.01 864.87 12393 2820 SHIKOWSKY, STEVE FIR 473 -50 -9871 550.25 83.00 467.25 12394 2825 STAFKI, ROBERT FIR 471 -70 -5084 435.94 71.32 364.62 12395 0953 STAH11KE, JUSTIN FIR 471 -88- 0953 521.50 85.56 435.94 12396 2830 STARK, MARC FIR 368 -78 -2269 871.25 143.63 727.62 12397 2850 STEIER, ANN FIR 215 -66 -7637 21.00 3.30 17.70 12398 2860 STEWART, KEVIN J FIR 475 - 92-3272 1,357.88 223.69 1,134.19 12399 2880 SWEENEY, TERRANCE H FIR 396 -50 -2400 466.94 77.77 389.17 12400 2920 TASCHUK, ALLEN 8 FIR 470 -78 -1317 340.00 55.93 284.07 12401 2940 THELL, PAUL FIR 470-80 -9566 352.63 58.11 294.52 12402 2945 THELL, TIM FIR 470 -80 -8515 525.06 82.61 442.45 TOTALS $30,463.02 $4,810.49 125,652.53 o o a0 Roselle Owner: City of Centerville 1880 Main StCenterville, MN, 55038 Date: December 15, 1999 sene Andedik& For Period: 10/26/99 to 12/15/99 Request No: 2 or Associ Englneers6 Architects Contractor: W 8 Miller Inc 6701 Norris Lake Rd NW, Elk River, MN, 55330 REQUEST FOR PAYMENT WATER INTERCONNECT BRA FILE NO. 616 -98 -809 CLIENT PROJECT NO. CLIENT CONTRACT NO. SUMMARY 1 Original Contract Amount $ 57,894.50 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 57,894.50 5 Value Completed to Date $ 59,701.75 6 Material on Hand $ 0.00 7 Amount Earned $ 59,701.75 8 Less Retainage 5% $ 2,985.09 9 Subtotal $ 56,716.66 10 Lass Amount Paid Previously $ 52,390.60 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 $ 4.326.06 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. AI 4 Lamps., Approved by Contractor: Approved by Owner: W B MILLER INC CITY OF CENTERVILLE Specified Contract Completion Date: Date: October 29, 1999 request2 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE CLIENT PROJECT NO. BRA FILE NO. 616-98 -809 CONTRACTOR W 8 MILLER INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 10/22/99 11/15/99 52,390.60 2,757.40 55,148.00 2 11/16/99 12/09/99 4,326.06 2,985.09 59,701.75 Material on Hand Total Payment to Date $56,716.66 Original Contract $57,894.50 Retainage Pay No 2 2,985.09 Change Orders Total Amount Earned $59,701.75 Revised Contract $57,894.50 request2 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Base Bid - Water Interconnect 1 12" PVC LF 40 33.5 70.5 $2,361.75 2 8" PVC LF 31 27 32 $864.00 3 6' PVC LF 5 34.5 23 $793.50 4 5" valve hydrant EA 1 2250 1 $2,250.00 5 Connect to existing 12 x 12 tee EA 1 805 1 $805.00 6 Connect to existing 16" stub EA 1 805 1 $805.00 7 12" gate valve and box, in place EA 2 1100 2 $2,200.00 8 8" gate valve and box, in place EA 2 650 2 $1,300.00 9 6" gate valve and box, In place EA 1 450 1 $450.00 10 Fittings LB 2500 0.7 3050 $2,135.00 11 Silt fence LF 50 8 100 $800.00 12 Sodding, lawn type SY 100 11.5 $0.00 13 Seeding with mulch AC 0.1 10350 0.1 $1,035.00 14 Pressure reducing and Meter Station LS 1 42325 1 $42,325.00 15 Improved pipe foundation LF 50 11.5 100 $1,150.00 16 Aggregate base, Class 5 TN 20 25 17.1 $427.50 Total Base Bid - Water Interconnect $59,701.75 Total Base Bid - Water Interconnect $59,701.75 Total Work Completed To Date $59,701.75 • RFP -still , Dube' 9- 20,1999 BALANCE IN CHECKING ACCOUNT AS OF Dec. 9, 1999 $2,293,390.00 RECEIPTS $27,818.38 $ 27,818.38 DISBURSEMENTS $ 20,287.53 ($ 20,287.53) PAYROLL PERIOD ENDING 12/19/99 ($ 7,659.48) BALANCE IN CHECKING ACCOUNT AS OF Dec. 20, 1999 $2,293,261.37 f 0 1. W IN " a >, ti t erviCte TM r Established 1857 20 Dec 1999 12109 - 12120199 Pane 1 Mon 2 :38 PM CITY OF CENTERVILLE Ref Last Dim Transaction Batch Number Tp Account Code Description Amount Date Comments Name Customer Number 5007 R 402 - 3 36260 DONATIONS & CONTRIBUTIONS 100.00 17-Dec-ii MS RUN DCNTATIONS 121099 5069 R 402 -36260 DONATIONS & CONTRIBUTIONS 3,578.50 17- Dec -99 MS RUN DONATIONS 121099 99060 R 101 -36270 REFUNDS /REIMBURSEMENTS 0.50 17- Der -99 PHOTO COPY & ENVELOPE 121799 99058 R 101 -36270 REFUNDS /REIMBURSEMENTS 0.25 17-Dec-59 PHOTO COPY 121793 99058 R 101 -36270 REFUNDS /REIMBURSEMENTS 0.50 17-Dec-99 ADDRESS & ZONING KAP 121799 4846 R 101 -32225 ELECTRICAL PERMITS 80.50 17- Dec-99 7032 EAGLE TRAIL 121799 4838 R 101 -34107 Assessment Search Fees 20.00 17- Dec-99 1653 LAKELAND CIRCLE 121799 5120 R 101 -32210 Building Permits 42.35 17- Dec -99 1732 PELTIER LAKE DRIVE 121799 5122 R 101 - Non- Business Licenses /Permits 12.00 17-Dec-94 DOG. LIC. 121799 5123 R 101 -36270 REFUNDS /REIMBURSEMENTS 10.00 17-Dec-99 ZONING MAP 121799 5124 R 101 -32225 ELECTRICAL PERMITS 60.56 17- Dec -99 1663 LAKELAND CIRCLE 121799 4835 R 101 -32210 Building Permits 120.50 17 -Dee99 MECH. -1680 LAKELAND CIRC 121799 4836 R 101 -32210 Building Permits 140.5a 17- Dec -99 MECH. -7305 BRIAN DRIVE 121799 4839R 101 -36270 REFUNDS /REIMBURSEMENTS 5x.00 17- Dec -99 LE PETIT AD 121799 4842 R 101 -36270 REFUNDS /REIMBURSEMENTS 9.79 17- Dec -99 HOLIDAY PARTY -7. BOWNIK 121799 4845 R 101 -32210 Building Permits 60.50 17-Dec-99 MECH. -6973 MEAUDW CIRC. 121719 4854 R 101 -32180 Other Licenses /Permits-leases 396.00 17-Dec-99 PLUMB. -99- 115-95 -120 121793 4844 R 101 -32210 Building Permits 20.50 17- Dec -99 NECH. -1663 LAKELAND LIRCL 121799 4843 R 101 - 32225 ELECTRICAL PERMITS 44.50 17-Dec-99 1655 1.AKELAN6 CIRCLE 121793 4848R 101 -36270 REFIRJDS /REINBURSSEMENTS 26.50 17-Dec -99 ORDINANCE *4 121793 4647 R 101 -32210 Building Permits 60.50 17- Dec -99 MECH.- 1663 LAKELANCE CTRL 121799 4649 R 101 -32225 ELECTRICAL PERMITS 60.50 17- Dec -99 7305 BRIAN DRIVE 121799 • 4850 R 101 -36270 REFUNDS /REIMBURSEMENTS 30.00 17 -Dec99 LE PETIT AD- LAURIE'S 121793 4652 R 101 -32200 Non - Business Licenses /Permits 12.00 17 -Dec99 DOG LIC.-779 121795 4853 R 101 -32210 Building Permits 20.50 17-Dec-99 MECH. -1862 PRAIRIE DR. 121799 4840 R 101 -34107 Assessment Search Fees 20.00 17-Dec-ii 6966 MEADOW CIRCLE 121799 4855 R 101 -34107 Assessment Search Fees 20.00 17- Dec -99 6970 DIPRE ROAD 121799 4856 R 101 -35000 fines and Forfeits 2,300.14 17- Dec -99 NOVEMBER 121799 4837 R 601-34600 WATER METER CHARGES 276.00 17- Dec-99 BLDG. PERMIT 699 -206 MET. 121799 4837 R 415 -32350 STORM WATER DRAINAGE FUND 225.19 17- Dec -99 BLDG. PERMIT 699 -206 MET. 121793 4837 R 101 -32210 Building Permits 5.294.14 17- Dec -99 BLDG. PERMIT 699-206 MET. 121799 4837 R 101 -32380 SITE MAINT FEE -BLDG PERMITS 225.00 17-Dec-99 BLDG. PERMIT *99-206 MET. 121799 4837 R 602 -34700 SAC CHARGES 1,050.00 17- Dec -99 BLDG. PERMIT 699 -206 MET. 121799 4837 R 602 - Sewer Connect /Reconnect Fee 1,750.00 17-Dec-99 BLDG. PERMIT 699 -206 MET. 121799 4837 R 601 -37150 Water Connect /Reconnect Fee 1,300.00 17- Dec -99 BLDG. PERMIT 639 -206 MET. 121793 5121 R 601 -34600 WATER METER CHARGES 276.00 17 -Dee99 6975 BRIAN DRIVE-AVALO 121799 5121 R 415 -32350 STORM WATER DRAINAGE FUND 200.00 17 -Dec99 6979 BRIAN DRIVE-AVALON 121799 5121 R 101 -32210 Building Permits 2,124.49 17- Dec -99 6979 BRIAN DRIVE- AVALON 121799 5121 R 101 -32250 NAIL BOX FEES 25.00 17-Dec-99 6979 BRIAN DRIVE- AVALON 121799 5121 R 101 -32300 SITE PAINT FEE -BLDG PERMITS 225.00 17- Dec -99 6979 BRIAN DRIVE- AVALON 121793 5121 R 602 -34700 SAC CHARGES 1,050.00 17- Dec-93 6979 BRIAN DRIVE- AVALON 121739 5121 R 602 -37250 Sewer Connect /Reconnect Fee 1,750.00 17- Dec -99 6979 BRIAN DRIVE- AVALON 121799 5121 R 601 -37150 Water Connect /Reconnect Fee 1,300.00 17- Dec -99 6979 BRIAN DRIVE- AVALON 121799 4857 R 101 -36270 REFUNDS /REIMBURSEMENTS 2,055.00 17- Dec -99 DIVIDEND REFLND 121799 4856 R 602 -37200 Sewer Sales 775.94 17- Dec-99 BATCH 11085 -1087 121793 20 Dec 1999, 12/09- 12/20/99 Page 2 Mon • 2.38 PM CITY OF CENTERVILLE Ref Last Dim Transaction Batch Number Tp Account Code Description amount Date Consents Name Customer Number 4858 R 601 -37100 Water Sales 419.37 17 -Dec-99 BATCH 01085 -1087 121759 4856 R 681 -34400 SAFE DRINKING WATER FEE 51.05 17- Dec -99 BATCH 01085 -1087 1221759 4858 R 415 -32350 STORM WATER DRAINAGE FUND 24.67 17- Dec -93 BATCH 81085 -1087 121799 4860 R 101 -32200 Non - Business Licenses /Permits 12.00 17- Dec -99 DOG LIC. -761 121799 4859 R 101 -32200 Non - Business Licenses /Permits 12.00 17- Dec -99 DOG LIC. -0760 121793 4859 R 101-36270 REFUNDS /REIMBURSEMENTS 20.00 17- Dec -99 HOLIDAY PARTY -R. DEVINE 121759 4851 R 101 -36270 REFUNDS /REIMBURSEMENTS 26.00 17- Dec -99 HOLIDAY FpRTY -A. L50DTTE 121793 Totals Customer Number 27,618.38 Grand Total 27,616.38 gnDeUg3iM UnpaigAlso r tb @ister Page 1 Check Nusber Date Vendor Aeount T00001 00547 ALLIED BLACKTOP CONPANY 1,765.34 T00002 00232 ASCOM HASLER MAILING SYSTEMS 6.50 106003 00654 BENDER, TERESA 22.88 T00004 00458 BROWN, STEVE 30.60 706605 00091 BUSINESS FORMS 8 ACCOUNTING 106.1i T00006 00672 CENTERVILLE FLORAL 286.61 T00007 00736 DEFOE, RICHARD 160.00 T00008 00662 DEVINE, KARLA 36.00 700009 00663 DEVINE, RAY 30.06 T00010 60052 EHLERS & ASSOCIATES INC 206.7 100611 00106 EMBEDDED SYSTEMS INC 120.00 100012 00631 ERICKSON PRINTING, INC. 902.21 T00013 00768 FIRSTAR BANK USA, N.A. 1,690.46 T00014 00048 GOPHER STATE OWE CALL INC 28.00 T06415 00020 GOTWALD, PAN 250.00 T00016 00651 HANSON, BRIAN 30.00 100017 00236 HUSNIK HOMES 200.00 T00018 60100 ICBO 50.00 T00019 00567 IRS / FIRSTAR 3,215.77 T00020 00288 KELLY'S KORNER 150.00 T00021 00106 KENNEDY 8 GRAVEN 584.75 160022 00769 KILIAV, DAVID 20.00 100023 06455 LAMOTTE, ALAN 38.00 100024 00451 LARSON, DALE 30.00 100025 00770 LINO LAKES AREA CHAMBER COMM. 112.50 100626 00668 MCLEAN, JOHN 30.00 100027 00963 MIKE TORHLESON DEVELOR€N1 200.00 T00026 00036 MINNESOTA DEPT OF REVENUE 551.40 700029 00064 MINNESOTA POLLUTION CONTROL 370.00 100030 00063 MULTICARE ASSOCIATES BMC 53.65 T00031 00452 NAVIN, MICHAEL 30.00 1000332 00340 NORTH COUNTRY' BUILDERS 200.00 T000033 00010 NORTH STAR CHAPTER OF ICBO 45.60 T00035 66023 NORTHERN STATES POWER COMPANY 1,156.65 100036 00308 OLSON POWER 8 E INC 2,166.03 100017 00408 PALZER, PAUL 46.70 T00036 00701 PETERSON, TEDD 122.00 T00039 00454 PORTER, UUUOLAS 36.60 T00040 00035 PUBLIC EMPLOYEES RETIREMENT 1,234.01 T06041 00778 REINHARDT, BILL 200.00 T60642 00231 RO -SO CONTRACTING INC 800.00 T00043 00078 SAM'S CLUB / BET 357.34 100044 00416 SCOTT, PATRICIA 6.40 T00045 00695 SHEPPARD, ROB 20.00 100046 00008 SWIFT CONSTRUCTION 400.00 T60047 00208 TOWN CRIER PROMOTIONS 469.63 100648 60322 USCM CLEARING ACCOUNT - PEBSCO 755.30 T00049 00088 USTI 545.06 700650 00440 WARD, DIANE 14.59 100051 00649 WASTE MANAGEMENT 74.86 T00052 00674 WISCONSIN DEPART. OF REVENUE 464.26 Grand Total 20267.53 W / L"9M'#'sentibliEWEEE Page 1 Pay Pay Check Employee Employee Pay Group Group Check Number Number Name Period Number Description Date Check Amount Count 005761 000000069 BENDER, TERE5A 25 01 Di- WEEKLY 23- Dec-99 770.21 i 005762 000000047 COOK, KENNETH 25 01 BI- WEEKLY 23-Dec-99 77i.66 i 005763 000000050 DANIELSON, TIMOTHY E 25 01 61- WEEKLY 23- Dec -93 1,i67.3t 1 005764 000000066 FAIRBROTHER, AIMEE L. 25 01 6I- WEEKLY 23- Dec -93 376.5E i 005765 000000059 LIEN, JILL M 25 01 BI- WEEKLY 23- Dec-93 400.92 i 005766 000000053 MARCH, JAMES V. 25 01 6I- WEEKLY 23- Dec -33 1,299.56 I 005767 000000026 PALZER, GAUL J. 25 01 BI- WEEKLY 23- Dec-93 1,178.45 i 005768 000000075 PETERSON, TEDO 25 01 6I- WEEKLY 23- Dec -93 865.20 1 005769 000000074 WARD, DIANE 25 01 BI- WEEKLY 23-Dec -99 607.39 1 Grand Total 7,659.48 9 Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Tri -City Police Department Joint Powers Agreement Enclosed in your packet is a final copy of the proposed Tri-City Police Department Joint Powers Agreement. I have spoke to City Attorney Jim Hoeft and he has indicated that the revised version meets with his approval. The City of Circle Pines has this item on their agenda to be approved on December 28, 1999. The City of Lexington has this item on their agenda to be approved at their first meeting in January. � �QML - e/ l�tervide 1880 9frfain Street • Centerville, SYesi 550_ 8 TstabCishlell• 1857 (651) 429-3232 • fax (651) 429 -8629 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA RESOLUTION NO. 99 -25 APPROVAL OF THE TRI -CITY POLICE DEPARTMENT JOINT POWERS AGREEMENT WHEREAS, a Tri-City Police Department Joint Powers Agreement between the Cities of Circle Pines, Lexington and Centerville has been submitted; and WHEREAS, the City Council has received and reviewed the Tri -City Police Department Joint Powers Agreement. BE IT RESOLVED by the City Council of Centerville, Minnesota, that the Tri-City Police Department Joint Powers Agreement between the Cities of Circle Pines, Lexington, and Centerville is hereby approved, and the Mayor is authorized to sign said Agreement. Adopted by the Centerville City Council this 20 day of December 1999. Tom Wilharber, Mayor ATTEST: Diane F. Ward, City Clerk REVISED December 14, 1999 JOINT POWERS POLICE DEPARTMENT CONTRACT CITIES OF CENTERVILLE, CIRCLE PINES AND LEXINGTON MINNESOTA This contract is entered into this day of 1999, by and between the City of Centerville, hereinafter referred to as "Centerville," and the City of Circle Pines, hereinafter referred to as "Circle Pines," and the City of Lexington hereinafter referred to as "Lexington ", all municipal corporations located in the State of Minnesota, County of Anoka, sometimes hereinafter referred to collectively as "member cities ". WHEREAS, Centerville, Circle Pines and Lexington desire to establish, equip and operate a joint powers policy department to protect, safeguard and furnish police protection for their citizens pursuant to Minnesota Statutes Section 436.06, and WHEREAS, the parties hereto desire to establish a Board of Police Commissioners pursuant to the authority of Minnesota Statutes Section 436.06, Subd. 2, hereinafter referred to as the "Police Commission" to control and supervise the administration of the joint police department. NOW, THEREFORE, IT IS HEREBY AGREED as follows: SECTION I GENERAL PURPOSE The purpose of this agreement is to continue an organization to jointly and cooperatively provide police protection services including, but not limited to, crime prevention, response to police calls and patrolling. The area to be serviced is the corporate limits of the member cities. SECTION II DEFINITIONS 2.1 Department: Department is the police department created by this agreement for the purpose of providing police protection services. 2.2 Financial Accounting: Financial accounting includes preparation of reports, bill lists and audits for the purpose of providing a depiction of the financial status of the department. 2.3 Financial Default: Financial default occurs when any member is more than 90 days overdue for its monthly payment to the district. 2.4 Non - Budgeted Expenditures: Non - budgeted expenditures are expenditures not listed in the agreed upon budget and /or expenditures in excess of the agreed upon budget. -1- 2.5 Rules and Regulations: Rules and regulations are the policies and procedures adopted by the Police Commission governing the action of the Police Commission and its employees. 2.6 Boundaries: The area within the corporate limits of the cities which are parties to this Joint Powers Agreement, as adjusted in the future, whether by annexation or otherwise. SECTION III ORGANIZATION 3.1 Establishment. There is hereby established the "Department" to be managed through a two (2) tier system. The management tiers will be as follows: The Chief of Police is an appointed position. Appointment and contract require the approval of all member cities. In the event that the member cities are unable to agree on a person to fill the position of Chief of Police, the Police Commission by majority vote shall appoint an acting Chief of Police. Specific personnel issues for the Chief of Police will be covered by the contract and /or Rules and Regulations — Joint Powers Police Department, adopted by the Police Commission. z 3.2 The Commission meeting will rotate between the member cities or an agreed upon location. 3.3 Quorum. Six (6) of nine (9) regular Police Commission members during special or monthly meetings shall constitute a quorum, provided that at least two (2) Police Commission members shall be present from each city. In the event of financial default, the quorum will be reduced to four (4) Police Commission members present, with at least two (2) from each city not in default. Police Commission members from cities in default shall not count toward a quorum. 3.4 Voting. Each Police Commission member, except the chairperson, present at the meeting shall be entitled to one (1) vote. Unless otherwise provided in this agreement, the Police Commission may take the action on any issue by a majority vote of those members present and entitled to vote at a duly called meeting, subject to the quorum requirement of Section 3.3. There shall be no voting by proxy. Votes must be cast at a Police Commission meeting by a Police Commission member. Police Commission members from cities in financial default are not eligible to vote. 3.5 The parties agree that there shall be established a Police Commission consisting of nine (9) members to be selected as follows: a) Two citizen commissioners to be appointed by each City Council of each member city, according to the procedure which each Council shall determine. The third member, from that city, shall be an elected city official. -2- b) Of the nine (9) commissioners selected pursuant to subsection (a) above, one commissioner appointed by each city shall serve a minimum term of two (2) years and a maximum term of four (4) years. Commissioners may be re- appointed to serve additional terms. c) The Police Commission chairperson shall be appointed by mutual agreement of all city councils to serve an initial term of three (3) years. Upon expiration of the three (3) year term, the Police Commission chairperson position shall be appointed for a term of two (2) years. The Police Commission chairperson may be re- appointed. The Chairperson must reside outside the district. d) The city councils shall appoint commissioners under subsection (a), within thirty (30) days after execution of this agreement. The Police Commission chairperson shall be appointed within sixty (60) days after execution of this agreement. e) Vacancies in commission membership shall be filled within sixty (60) days. f) At the completion of the second year of the Joint Powers Agreement, any city may request a review of the Police Commission structure. Upon such request, the chairperson of the Police Commission shall convene a task force consisting of the member city administrators and one elected official from each city not serving on the Police Commission. This task force will report back to each of the city councils within six (6) months, with their recommendation. Such recommendation must be adopted by each of the three city councils in order to amend the Joint Powers Agreement. 3.6 The Police Commission shall be governed by the following rules: a) The chairperson elected by mutual agreement of all city councils shall be designated as the chairperson, and shall preside at all meetings of the Police Commission. The chairperson shall not vote on any issue. b) Regular meetings shall be scheduled by the Police Commission and shall be held at any of the parties' city halls and shall be open to the public. Regular meetings shall be held at least once per month at a time to be determined by the Police Commission. c) The chairperson shall have the power to call special meetings of the Police Commission by giving written notice of the meeting to each commissioner and to the mayor of each city. Said notice shall contain the date, time, place, and purpose of the special meeting. Such meeting shall be called in compliance with the Open Meeting Law. The chairperson shall also call a special meeting if requested by a minimum of one commission member from two separate member cities. - 3 - SECTION IV OFFICIAL ADDRESS Joint Powers Police Commission Office. The office of the Police Commission shall be , MN 55014 or such other locations as the Police Commission deems necessary. All notices to the Police Commission shall be delivered or served at said office. SECTION V POWERS DUTIES AND OBLIGATIONS OF THE POLICE COMMISSION 5.1 Powers. The Police Commission shall have and is hereby given all powers, duties and obligations enumerated in this agreement, and all such further powers necessary to carry out the intent and purpose of the Department with respect to acquisition of property and operation of the Department heretofore set forth, including the following: 1) To employ and determine the terms of employment of administrative and other personnel, accountants, consultants, legal counsel, and other qualified personnel, except as provided in this Agreement. 2) To cause reports, plans, studies and recommendations to be prepared. 3) To lease or purchase equipment and supplies necessary for the proper operation, care, maintenance, and preservation of Department facilities and equipment, except as otherwise provided in this Agreement, and subject to the budget as approved by member cities. 4) To adopt Department bylaws, rules and regulations for the operation, maintenance and use of the Department personnel services, equipment and facilities. 5) To enter mutual aid agreements with other organizations with similar purposes. 6) To recommend disposal of capital equipment, as hereinafter defined, and land. 7) To control and to supervise the administration of the joint powers police department. The Police Commission shall have the power to appoint, promote, suspend and remove officers and employees of the joint powers police department as hereinafter provided. 8) To sell or lease any of its equipment as may be deemed expedient. 9) To establish a yearly budget for police services pertaining to the Department, which budget shall require approval by the City Councils of each of the member cities, per Section VII of this Agreement. -4- 10) To act as agent for receipt, custody and disbursement of funds, gifts or other funds paid or given by the contracting cities on behalf of, or, for the use of the Department. 11) To act as agent for any contracts of indebtedness and loans made in the names of the eentacting cities for the benefit of the Department. 12) To cause an annual audit to be made of all its accounts, books, vouchers and funds. 13) To recommend appointment of a Chief of Police. The appointment of the Chief of Police shall be subject to the approval of the City Councils of all member cities. 14) In exercising its powers under this Section, the Police Commission shall adopt and be governed by the rules and regulations known as "Rules and Regulations — Joint Powers Police Department ", a copy of which shall be attached to this Agreement. The rules and amendments to the rules must be provided to all City Councils. 15) Direct any revenues received from fines for criminal violations or cost of prosecution to the city prosecuting the violation. 16) To make a financial accounting and report to the cities on or before July 1st of each year. Upon request, during normal business hours, financial records shall be open to examination by the cities. 17) To meet with the Chief of Police regarding operations and administrative concerns on a monthly basis. 18) To approve budgeted expenditures during their monthly meetings. Non - budgeted expenditures shall be submitted for approval at a special or regular meeting of the Police Commission. Non - budget expenditures also require the approval of member cities. A monthly bill list shall be submitted to each city following the Police Commission meeting. Officers authorized to make disbursement shall be bonded in an amount to be determined and approved by the Police Commission before entering into the performance of their duties. SECTION VI POLICE DEPARTMENT EQUIPMENT, LAND AND BUILDINGS 6.1 Equipment. Each of the cities to this Agreement has contributed to the Department for its use and benefit, the cities' existing police equipment. The Police Commission shall control the use of such contributed equipment. All expenses relating to the maintenance and repair of such equipment shall be an operating expense of the Department. - 5 - 6.2 Land and Buildings. Each of the cities to this Agreement may lease building space to the police district. Such land and/or building space shall be owned by the city and leased to the Police Department. Such lease is to be an operating cost of the Department. Any lease requires the approval of all member cities. Existing leases will be honored. The Commission shall control use of the buildings and land. 6.3 Ownership. Equipment purchased by the Department after the effective date of this agreement shall be owned by the Department. The Chief of Police shall conduct an equipment inventory annually and present such information to each member city. 6.4 All equipment shall be used when needed for the benefit of the member cities. The equipment shall not be used outside the boundaries of the member cities except as follows: a) When police emergencies may endanger life or property within the member cities. b) When use is covered by contracts duly entered into by the Police Commission. c) When necessary to fulfill mutual aid agreement duly entered into by the Police Commission. d) In case of major emergency or disaster, when authorized by the Chief of Police, or in his absence, the officer in charge. Such use shall be reported as soon as possible to the Chief of Police of the Department. Such use, as authorized above for use outside the member cities, shall be carried out only when the officer in charge has determined that the absence of equipment from the Department will not impair the protection of the member cities. The officer in charge shall have the authority to determine priority in answering calls and to assign equipment and manpower. e) When specifically authorized by the Police Commission. SECTION VII FUNDING 7.1 Member Contributions. During each calendar year each city shall make equal monthly payments to the Department, its share of the total operating budget, as provided for in Section VIII of this Agreement. Capital and operating expenses of the Department shall be contributed by each city according to the following formula: The following calculation shall determine each city's share of the cities' contribution to the police budget. The formula weights calls at 40 %, population at 40% and International Association of Chiefs of Police (IACP) formula for number of officers at 20 %. Formula: Step 1 ( %A x40) + ( %Px40) + ( %0x20) = city total -6- • Step 2 Each city's individual total is summed to achieve a grand total. The City's % of the grand total is their share of the City's contribution to the police budget. A = Each city's average number of complaint numbers generated for the last three (3) calendar years as a percentage of total calls. P = Each city's population in the District. Source for population information shall be the latest Metropolitan Council estimate of the population as a percentage of the district's total population. 0 = The number of officers each city would require as determined by the IACP staffing formula as it existed in 1999 as a percentage of the total officers suggested by the formula. A copy is attached as Appendix B. 7.2 Phase In. To accomplish a phase in of the formula, the City of Lexington's contribution, as determined by the formula, if greater than 115% of the previous year's contribution will be reduced to 115% of the previous year's contribution. The dollar amount of such reduction for the City of Lexington will be added to the contribution of the City of Circle Pines as calculated by the formula. The City of Centerville will pay the amount indicated by the formula. When all cities pay the amount that is indicated by the formula, no future phase in shall occur. To further clarify the formula and their intended relationship, specific examples of the formulas are attached as Appendix A. SECTION VIII BUDGET 8.1 Established Budgets. The cities hereby agree that the intended amount cities will contribute to fund the police budget per year is as follows: 2000 - 1,168,190 2001 - 1,241,583 2002- 1,314,178 2003 - 1,336,009 8.2 Police Commission Budget Process. The Chief of Police shall submit a budget to the Police Commission by July 1st of each year. The Police Commission shall then review the proposed budget and make a recommendation to the member cities by August 1st. Each city shall have until September 15th to accept the budget. If all member cities have not accepted the budget by September 15th, the Police Commission will make an attempt to resolve outstanding issues and shall report back by October 31st. The cities will then have from October 31st to November 30th to approve the proposed budget. All new budgets must be agreed to by all member cities, to become effective. -7- 8.3 Base Budget. If, by November 30th, the member cities are unable to mutually agree on the proposed budget for the upcoming year, the amount of the previous year's operating budget will be increased by the lesser of the following: a) The increase in the July to July, Minneapolis and St. Paul Consumer Price Index for all Urban Consumers (CPI) for the period ending most immediately prior to the commencement of the budget year over the same index for the previous year. or b) The increase in the most restrictive levy limit applicable to the budget year placed on any of the member cities over the levy limit for that member municipality for the prior year. In the event (a) or (b) decreases, the operating budget shall remain the same. SECTION IX BUY IN 9.1 In recognition of the assets of Circle Pines and Lexington being contributed to the District and the Department, the City of Centerville agrees to pay one dollar as a buy in to the District and the Department. SECTION X DISPUTE RESOLUTION 10.1 Dispute Process. Whenever there is a disagreement between the member cities as to the meaning or application of any of the terms hereunder, or as to the respective rights, powers, duties and obligations of the member cities, and the disagreement cannot be resolved, the parties shall engage in a dispute resolution process as follows: a) A member city initiating the dispute resolution process shall forward a written statement of the dispute to a regular or special meeting of the Police Commission. The Police Commission shall have six (6) months to resolve the dispute. b) If the dispute is not resolved as provided for in Section 9(a), the matter shall be forwarded to the Anoka County Mediation Service or if Anoka County Mediation Service is unavailable, such other mediation service as determined by the Commission. The mediation service shall have ninety (90) days to resolve the dispute. c) If the dispute is not resolved as provided for in Section 10(a) and 10(b), then upon a majority vote of the member cities, the dispute shall proceed to arbitration as provided for in Section X of this Agreement, -8- SECTION XI ARBITRATION 11.1 Arbitration Procedures. a) Arbitration shall be conducted by and under the commercial arbitration rules of the American Arbitration Association, and shall be conducted by a single arbitrator. b) Within thirty (30) days after the appointment of the arbitrator and no sooner than ten (10) days following written notice to the member cities, the arbitrator shall commence a hearing on the dispute. c) The hearings shall be open to the public, recorded and may be transcribed at the request and expense of any member city. d) After the close of the hearing, and within thirty (30) days, the arbitrator shall prepare written findings and make a written decision which shall be served by mail upon the cities, and shall be binding upon all member cities. e) Except as provided for herein, all costs of arbitration shall be borne equally between the member cities. Each member city shall pay its own attorney's fees. 11.2 Arbitrator's Authority. a) The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Joint Powers Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the cities, and shall have no authority to make a decision on any other issues not so submitted. b) The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the applicable application of laws, rules, or regulations having the force and effect of law. 11.3 Judicial Relief. a) Any city may seek judicial relief, authorized pursuant to the provisions of Minnesota Statutes 572.08 - 572.30. All cost, except attorney's fees, shall be awarded to the prevailing parties. -9- SECTION XII WITHDRAWAL 12.1 Notice. Member cities may withdraw from this Agreement only in accordance with this section. Notice to withdraw may only be given during the month of October, in odd numbered years, beginning with October of 2003. Such notice shall provide a minimum of one (1) year's notice to the remaining cities of the intent to withdraw. Such withdrawal would be effective December 31st on the year following notice. 12.2 Withdrawal Payment. After a city gives notice, they shall have a maximum of six (6) months from the date of notice to pay the following withdrawal payment. 1. 50% of estimated unemployment cost for the number of officers for that city as calculated by the budget formula as outlined in Section VII. The number of officers shall be multiplied times the weekly maximum unemployment amount times 26 weeks. 2. 50% of the cost of accrued sick leave and vacation for the number of officers as determined by the budget formula as outlined in Section VII. Such accrual shall be as of January 1st in the year the city is withdrawing and shall be based on the officers with the least seniority. Such payment will be distributed to the remaining Cities based on their percentage share of the current Department budget contributions. The withdrawing city shall be responsible for payment of the remaining one (1) year of contributions and shall be a full participant in the operation of the Department until its withdrawal is effective. 12.3 Refund of Payment. During the six (6) month period following its notice to withdraw, a city may abandon its withdrawal. In that event the payment made to the remaining cities will be refunded. After the six (6) month period, there shall be no refund of the payment made. 12.4 Ownership of Equipment. All contributions for equipment by the withdrawing city shall be lost, and remain the property of the District. SECTION XIH DURATION, DISSOLUTION OF THE DISTRICT 13.1 Dissolution. This Agreement shall remain in full force and effect until a majority of the member cities' councils have voted in favor of dissolution. 13.2 Dissolution Payments. Upon dissolution, each member city shall continue payments and operate as a full participant, under this Agreement for a one (1) year period, so that dissolution can occur in an orderly fashion. - 10 - SECTION XIV DISTRIBUTION OF EQUIPMENT UPON TERMINATION OR DISSOLUTION 14.1 Process. a) Upon dissolution, termination or withdrawal from this Agreement by a member, or members, the following procedure shall be used to distribute the equipment and personal property of the Department, and other related equipment. Distribution will only occur after all Department debts and long term expenses have been satisfied. b) All property and equipment will be sold. Of/ c) In addition, the financial records of the Department will be reviewed for the less g(the life of the District or for the last 15 years, to determine the total dollar value of contributed equipment and other payments made by each member city. The Police Commission will then determine the percentage of the total paid by each member city. The percentage of the total contributions over the applicable period will then be multiplied times the total dollars arrived at by sale of all equipment and personal property of the Department less any debts, and then distributed to the cites. SECTION XV COUNTERPARTS 15.1 This agreement may be executed in several counterparts and so executed shall constitute one agreement, binding on all of the parties hereto notwithstanding that all of the parties are not signatory to the original or the same counterpart. SECTION XVI AMENDMENT 16.1 Modification. This agreement sets forth all understandings between the parties. All prior agreements, understandings, representations whether consistent or inconsistent, verbal or written, concerning this agreement, are merged into and superseded by this written agreement. No modification or amendment of this agreement shall be binding on any city unless each city agrees in writing to the proposed change or amendment. 16.2 Submittal. Any city wishing to submit an amendment to the agreement shall do so by submitting a written proposal to the Police Commission at a regularly scheduled or special meeting. The Police Commission shall forward the proposed amendment, with a recommendation to each member city, within ninety (90) days of receipt of the proposed amendment. - 11 - 16.3 Response to Proposed Amendment. Each recipient city shall respond to proposed amendment within sixty (60) days of receipt from the Police Commission. If no response is received, the amendment is deemed to be rejected. 16,4 No Mutual Agreement. A decision not to amend this Agreement shall not be subject to the dispute resolution provisions of Section X of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective mayors and clerks, and their corporate seals to be affixed hereto, the day and year first above written, all by, authority of their respective City Councils. CITY OF CENTERVILLE CITY OF CIRCLE PINES CITY OF LEXINGTON - 12 - m 0 P 0 ` 0 1)- N to O) 7 . 0 7 U O O O U a) Q a I Q 1. Q 0. fD N CO CO M D G co Q 8 3 (n Q 17 A N m N 0 • r) (7 N U Q 0) N 10 n CO n a) > co 0 f0 O N CO N 0) PI co co W V) kt E c m O 0 tt. U / 0 I N 0N 10 N a - a IN N ID) co h,- � !CO CO V ,- a. fa 169 10 W W A C I I (D 0 U0 S 0 MN Q 11.0 E 0 0 0 0 x103 Lila Iry a 0 10 10mo 10 10 m n 1 ° 1(7 CO 0 I IMirl(0 m E. < I Q a. a) I Q N(7 E Q. O rIr O) IN E o ) ` n iN 0 n 1a I r LL a U a I INi� rn' I O ▪ ININ � 0 0 a 1 IAI(D IQ 1 C "SO 0 I(0 F INI(O I I(D UIO o IN N Q 0) LL CO I V O 0 I Ia 0. 'Q I(D o IcoN (0 c In t-- N (e) N V) U 0 D- I 0 0 0 0 im l'... 10 CO a Q Q N r T I � P CO e 10 01� 1 ') D�j'M N CO 10 ° all N 1 TO 8 U 5 5 E m Ill N 0 5 IZ JZ C E LL U a a) 0 `o V w W '8 • 1; Laa a > Ix Z Z d U F )i Uda 0 U I JU U N N n 0 ^ w co — C n N w m . U G C O < C C O [7 r 2 N O I. V : O v N N 3 O m 'm n C ..- 0 M e) N U Q 0) T. CO N A . r P el ' Cr) 1 N > N Cr el WICM E m '4 1 c . O LL U o i o t o 0 C • N r O m N N rrn in W m Q o 1.- U C I M r) N JN waa I� 0. 6 I a ✓ Ni1� LLI 2 c , !Q M N I0 _JIO E d o i l c a l m 1 L I C - Ioi)C0 o CP I o3 V. ▪ r c:l plo C) NIP ' n ull M 7IC7 Z y I `IN M 0 ` O 0 N a .- 16 IN E ro"" iN o of to LL a U Q i 1 IW to I0) LC) en0 a) N N IQ .5 0 I Mtn c 10 1 N iO V I O CO N N V !co C W W N 1- 10 G IJ 0 10 0. I a vmo CD r {o Z C ' Nc 0 lh N t0 U . a - 4 . C C N o -CO CO n IO rn Urn� � CD } ^ N 1 E co W (n 8 S Z J Z c E 0 > a o K o = a V I W cc u H U .IU,U LO in 0 . CI in 0 rn m E. m N m p p 6 6 6 U Zit N ' rr)o u vi N Di cl CD CD ' cc ad co To ANN 7 C C) N V Q co ` e Q N 0 ir at D) CO N > 0 CD D N O r to m MOB E C f9 69 F LL UI r ` CD o 0 0 m 0 0 O N N m ai N m N ID c We mvio c U ,- r N J M ea 69 Le) P- O1- w EL , „‚Inc LLI F _ m )D CO 0 0 R a, M N N � E ` 600 017 Li. ° a am , mio 0 C n Q 0 0 m n 0 c7 CO D) N P) M . D. R C C O < Lti N v N <h in 0 0) ai r o ,, 0) 1 E ro N' " $ oi N 1 LL a U Q N 0 c0 D) V CO • • (D • N N to C U Q 0) J Cl. I , ','r2 lr') I n '0 N N r 'N U O G co co Q ,O I- U n J 0 0 LL a mr-CD a C ) M N [7 0 d 0. w r co c o V CN 0 rcer co t ? .m r t Q 0 01 M O ) Cl N M O N N 1 U rn m 9 _ E 0 D W LL CO Z J Z IL 0 ac �> a 7 o D _ ` o 0 - ). NLL ZF- J 2' — xw � u. U d _4- F -..7; i , � U U ii777 ezk - 1 lACP METHOD OF l ',� a DETERMINING MANPOWER NEEDS w ' � METHODOLOGY The following formula is from a system devised and accepted by the International Association of Chiefs of Police. The formula is intended to calculate the number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. Weighting of Events Incidents are first weighted by the formula below to take into account the longer time necessary for police officer to process more serious offenses. Relative X 1994 = TOTAL Class of Event Weighting Events Part I Crimes 4 X 1,043 = 4,172 Part II Crimes 3 X 2,011 = 6,033 Traffic Accidents 2 X 854 = 1,708 All Others 1 X 11,827 = 11,827 Arrests 2 X 4,405 = 8,810 Part 1 220 Part II 1,092 DUI 133 Other 2,960 Total Weighted Events 32,550 Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 23 Arise - CALCULATING THE NUMBER OF PATROL BEATS For the purpose of this study, a patrol beat is defined as a basic one officer patrol shift, 8 hours per day, 365 days per year. A. Total Weighted Events 32,550 B. The number of weighted events is multiplied by .55 hours (35 minutes) which is the average time required for handling an incident or investigation at the patrol level. 17,902 C. This total is then multiplied by 3 to allow for a buffer factor to cover time spent on preventive patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. 53,706 D. The total is then divided by 2,920 which represents the number of hours necessary to staff one patrol beat (8 hours per day x 365 days = 2,920). This total is the number of patrol beats required to cover existing work loads. 18 E. The 18 beats would be divided over 3 shifts and a night power shift, or 3 shifts and a day and night power shift. This averages out to five to six beats per shift with 2 to 3 beats assigned to the power shift. 24 Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute ag7l-mar 13-3 CALCULATING THE NUMBER OF PATROL OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day x 365 days = 2920). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the total number needed to adequately staff the force. AVAILABILITY FACTOR Hours/Year Days Off (40 hours work week) 832 Vacation (Patrol Officer average 11 1/2 days /year) 91 lolidays (11 day /year) 88 Training 225 Sick Time (P.D. budget estimate) 35 TOTAL HOURS UNAVAILABLE FOR PATROL 1,071 • When the figure 1071 is subtracted from 2, 920, the result shows that each officer provides 1,849 hours on duty per year. To determine the number of patrol officers necessary to staff one beat, the figure 2,920 is divided by 1,849. The resulting ratio is 1.57 officers to staff one beat. When this figure is multiplied by the number of beats found to be required in the above calculations, based upon the current level of 18 beats, the result is that 28 patrol officers are needed. Minnesota Chiefs of Police Educational Foundation 1998 ExecutiveTraining Institute 25 Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Downtown Feasibility Report — Water Extension/Streetscape Enclosed in your packet is information received from the City Engineer in regards to the feasibility of extending water and enhancing the streetscape along Centerville Road in the downtown area. I have spoke to a number of property owners in the downtown area and there seems to be some support for this concept. If the Council wishes to further pursue this idea, a public hearing should be scheduled for the future. Bo iesrroo, Rosene. Anderlik and Assncines Inc. is an Affirmative Action/Equal Opportunity Employer Bo nestroo Pr'sipals : Otto G. Ronewroc PE • Joseph C Anderlik RE • Marvin L. Sorvala, P.E. • Glenn R. Cook, RE. • Robert G. Schunich[ PE • Jerry A. Bourdon, RE. • Rosene Robert W Rosene, PE.. Richard E Turner P.C. and Susan M. Eberllq C.P.A., Senior Consultants Associate Principals: Howard A. Sanford PE. • Keith A. Gordon PE. • Robert R. Pfefferle, P.E. • Anderlik & Richard W Faster, PE. • David O. Loskoti PC. • Robert C Russek. A.I.A. • Mark A. Hanson, PE. • Michael T. Rautmann, P.E. • Ted K.Field. PE. • Kenneth P Anderson. PE. • Mark R. Rolls, PE. • A ssociates Sidney P Williamson, PE., L.S. • Robert E Kotsmith • Agnes M. Ring • Allan Rick Schmidt, P.E. Offices' St. Paul, Rochester, Willmar and St Cloud, MN • Milwaukee, WI Engineers & Architects WeDSite: www.bonestroo.com December 20, 1999 Honorable Mayor and Council City of Centerville 1880 Main Street Centerville, MN 55038 Re: Downtown Redevelopment, Phase 1 Centerville Road — Westview to Heritage Our File No. 616 -99 -113 Dear Mayor and Council: Attached is our Report for Water Main and Streetscape Improvements along Centerville Road. The report provides detailed descriptions and cost estimates of the work, along with sketches and possible assessment options. We will be pleased to meet with the City Council and other interested parties to discuss this report at a mutually convenient time. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ` 76 0 / Thomas W. Peterson I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of • the State of Minnesota. Aaaiw Thomas W. Peterson Date: December 20, 1999 Reg. No. 16610 • 2335 West Highway 36 • St. Paul, MN 55113 • 651- 636-4600 • Fax: 651- 636 -1311 REPORT FOR DOWNTOWN REDEVELOPMENT - PHASE 1 CENTERVILLE ROAD CENTERVILLE, MINNESOTA File No. 616 -99 -113 TABLE OF CONTENTS Item Page Number LEITER OF TRANSMITTAL TABLE OF CONTENTS INTRODUCTION 1 PROPOSED IMPROVEMENTS 1 Water Main 2 Street Improvements 2 PERMITS AND EASEMENTS 3 COST ANALYSIS 3 PROJECT SCHEDULE 3 FUNDING 4 CONCLUSIONS AND RECOMMENDATIONS 5 '4.. APPENDIX A — COST ESTIMATE 6 APPENDIX B — ASSESSMENTS 8 FIGURES 1 -5 INTRODUCTION The City of Centerville ordered this report to evaluate the feasibility of extending water main along Centerville Road and include streetscape improvements as part of the Design Team vision for downtown. Approximately 20 parcels that currently obtain water from private wells would have the option to connect to the City's water system. This would be considered Phase 1 of an overall plan for redeveloping the entire downtown area, encompassed by Westview Street on the north, Clearwater Road on the east, Heritage Street on the south and Centerville Lake on the west. This report includes cost estimates, timetables, assessments, and drawings of the proposed improvements. Directly related to this proposed work is the Public Works property on the west side of Centerville Road, between Sorel Street and Heritage Street. The City has been wanting to upgrade Public Works, since the current facility is very old, worn out and inefficient. Several other sites have been considered, including a new addition to City Hall. Once the City decides on the future home for Public Works, the 1.1 -acre site on Centerville Road will be sold and redeveloped as part of the Downtown scheme. This feasibility report addresses several issues the City faces as part of redeveloping the downtown area: • Water main installation to provide system looping and service to properties • Streetscape amenities such as colored walk, paver bricks, benches and trees • Period lighting to complement the Design Team Vision • Anoka County requirements along CSAH 21 • Assessment amounts that equal the benefit to properties PROPOSED IMPROVEMENTS The project limits along Centerville Road, from the north end (Westview Street) to the south end (150' south of Heritage Street), have a total length of 1200 feet. It is proposed to extend the water main this entire distance, while streetscape features will only be constructed over 650 feet of the roadway (Main Street to Heritage). Figure 1 shows the overall location of the improvements within the City of Centerville. WATER MAIN It is proposed to extend an 8" diameter PVC water main along the east side of Centerville Road from an existing 8" pipe on Westview Street (adjacent to Centerville Elementary School) to another 8" main south of Heritage Street (adjacent to Chauncey Barett Gardens). Valves would be installed at the intersections of Main Street, Sorel Street and Heritage Street, as shown on Figure 2 at the back of the report. For necessary fire protection, hydrants are shown at Main Street and Sorel Street. Water service lines would be extended to the property line for each residential and commercial building along the route. Tee and lateral lines will be stubbed out at intersections for future water main extension. Centerville Road is owned and maintained by Anoka County Highway Department (C.S.A.H. 21) from Main Street to the south. The County has indicated that open cutting of the water main will not be allowed if the pipe is below the street section. It is proposed, therefore, to directional bore the 8" PVC from Main Street to Heritage Street. Several small holes will need to be dug to connect service lines to the main. Services that run beneath the street pavement will also be directionally bored. The holes will be patched and half the road milled/overlaid when construction is complete. Water main north of Main Street and south of Heritage Street will be installed by open cut method. STREET IMPROVEMENTS Currently, Centerville Road is a 40 -foot wide paved surface with concrete curb and gutter from Main Street to Heritage Street. Parking is allowed on both sides of the street. The road is not proposed to be widened or reconstructed, just repaired from water main construction. The boulevard areas, though, are proposed to be redone as suggested by the Design Team. The existing 4 -foot wide concrete walks would be removed and replaced with colored concrete, paver bricks, or combination of the two. New streetscape features would be installed on the west side of the road from Sorel to Heritage, as shown on Figures 3 & 4. Pedestrian curb ramps would be installed at all corners with new walks. Crosswalks will be considered at the four -way stop intersection of Centerville Road and Main Street, depending on Anoka County approval. The Minnesota Design Team theme also included period street lighting between Main Street and Heritage Street. Several light pole designs are shown at the back of the report. Benches, planters, trees, and other amenities can also be utilized within the downtown district to initiate an "Old West" look in this first phase of redevelopment. An example of a possible streetscape layout along one block of downtown is shown on Figure 4. Two 11x17 colored drawings at the back of the report show existing conditions and possible streetscape elements that could be incorporated in downtown Centerville. 2 The existing right -of -way along Centerville Road is 50 feet wide, with a 40 -foot wide street down the middle. This leaves 5 feet of boulevard (4'-4" from back of curb) to perform streetscape improvements on either side of the street. The minimum width to be able to place lights, trees and also be ADA compliant is 6' from back of curb to edge of walk. It is therefor recommended to obtain 2 feet of permanent easement on both sides of Centerville Road from Main Street to Heritage Street. This would give the City the necessary room to create a streetscape design of pedestrian ramps, lights, plantings and other features. PERMITS AND EASEMENTS As mentioned previously, Centerville Road from Main Street to the south is Anoka County State Aid Highway 21. The proposed water main and street construction will require an Anoka County permit. A permit from the Minnesota Department of Health (MDH) is needed for extending new water main. Permanent easements will be necessary for widening the boulevard/walk area, and several temporary easements will be needed for water service lines and sidewalk construction adjacent to the property line. COST ANALYSIS A detailed cost estimate of the utility and boulevard work is presented in Appendix A. It includes 5% for contingencies and 30% for indirect costs such as design engineering, administration, legal, construction inspection, and testing. The total estimated cost for the project is $366,297.74. Individual property owners will be responsible for the water main connection between the property line and their building. Property owners may also have costs associated with taking private welts out of service. Current ordinance requires connection to the new water system once a private well system is in need of repair. PROJECT SCHEDULE Present Feasibility Report December 20, 1999 Public Informational Meeting January, 2000 Public Hearing, Order Plans/Specs February, 2000 Approve Plans, Order Advertisement April, 2000 Open Bids, Award Contract May, 2000 Begin Construction June, 2000 Complete Construction September, 2000 3 FUNDING Costs for the new water main and service lines to existing buildings will be assessed to all properties abutting Centerville Road between Westview Street and Chauncey Barett Gardens. Several assessment options, either by front foot or per lot, are provided in Appendix B. As a policy in the past, the City has contributed monies to fund a percentage of new water main construction in fully developed areas. In this case, the City will pay the additional cost for 8" diameter main vs. 6" main (trunk cost). In addition, to keep assessments at an amount considered equal to the benefit, the City will cover 25% of the remaining water main costs. For informational purposes, it is pointed out that each parcel is subject to connection charges. For new water main along Centerville Road, connection fees are $1,300 per residential equivalent unit (REU). The total estimated cost for streetscape improvements is $157,036.42. It is assumed that the City will fund the amount through grants, TIF monies, and special accounts. The following shows the City's financial commitment to this project. Trunk Water Main $10,913.17 25% of Water Main Improvements 49,587.04 Streetscape Improvements 157,036.42 Total City Cost $217,536.63 Assessments: Appendix B shows the estimated assessment amounts for each property. The total length of assessable front footage from Westview to Chauncey Barett is 2,085 feet. There are 21 separate property owners (7 commercial and 14 single family residential). Front footage distances for residential lots vary from 43' to 160'. Several options are shown using combinations of front footage and per lot basis. The following calculation shows how the total assessable cost was determined. Total Water Main Cost $209,261.32 Trunk Cost: $7,995.00 x 1.05 x 1.30 (10,913.17) Subtotal $198,348.15 City Share of Improvement: Assume 25% (49,587.04) Total Assessable Cost $148,761.11 4 CONCLUSIONS AND RECOMMENDATIONS The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Water Main Plan. The proposed work also follows the Design Team recommendations for redevelopment of downtown Centerville. The following recommendations are presented for the City Council's consideration: 1. This report be adopted as a guide for improvements to the Water Main system. 2. The proposed streetscape design should be carefully reviewed, and a scheme developed for the entire downtown area. 3. Permanent easements should be obtained on each side of Centerville Road between Main Street and Heritage Street, to obtain the desired streetscape look. 4. Assessments to properties should be closely analyzed and reviewed by City Staff. 5. A public information meeting should be held to receive public input regarding the proposed improvements. 5 APPENDIX A - COST ESTIMATE Part A - Water Main Unit Onty Cost Total Trunk 6 "PVC LF 80 $15.00 $1,200.00 8" PVC LF 490 $18.00 $8,820.00 $1,470.00 12" PVC LF 10 $20.00 $200.00 $200.00 6" PVC, bored LF 100 $38.00 $3,800.00 8" PVC, bored LF 750 $42.00 $31,500.00 $3,000.00 12" PVC, bored LF 40 $40.00 $1,600.00 $1,600.00 6" Gate Valve & Box EA 2 $600.00 $1,200.00 8" Gate Valve & Box EA 4 $800.00 $3,200.00 $800.00 Connect to existing 8" EA 2 $500.00 $1,000.00 $200.00 Hydrant EA 2 $1,500.00 $3,000.00 Fittings LB 1450 $3.00 $4,350.00 $725.00 Valve Nut Ext. EA 6 $50.00 $300.00 Improved Pipe Foundation LF 570 $2.00 $1,140.00 Remove & Replace Curb LF 110 $17.00 $1,870.00 Remove Pavement SY 1100 $2.00 $2,200.00 Mill Pavement SY 1950 $3.00 $5,850.00 Patch Bituminous SU 1100 $40.00 $44,000.00 2" Bit Overlay TN 360 $30.00 $10,800.00 Tack Coat GAL 150 $2.00 $300.00 Sod SY 2225 $4.00 $8,900.00 4" Striping LF 650 $1.50 $975.00 Total Part A $136,205.00 $7,995,00 Part B - Services I" Copper LF 210 $10.00 $2,100.00 1" Bored LF 320 $35.00 $11,200.00 1" Corporation EA 19 $100.00 $1,900.00 1" Curb Stop & Box EA 19 $100.00 $1,900.00 Total Part B $17,100.00 Part C - Streetscape Remove & Replace Curb LF 320 $12.00 $3,840.00 Concrete Pedestrian Ramp EA 8 $450.00 $3,600.00 Remove 4'/5' Concrete Walk SF 2700 $1.00 $2,700.00 Decorative Walk/Pavers SF 5400 $4.50 $24,300.00 Zebra Striping - Crosswallcs SY 10.7 $150.00 $1,605.00 Sod SY 350 $4.00 $1,400.00 Lighting System (poles & wiring) EA 8 $4,500.00 $36,000.00 Trees - 2 1/2" B &B EA 23 $400.00 $9,200.00 Benches EA 6 $1,500.00 $9,000.00 Tree Grates EA 10 $2,000.00 $20,000.00 Litter Receptacles EA 3 $800.00 $2,400.00 Landscaping LS 1 $1,000.00 $1,000.00 Total Part C $115,045.00 6 COST SUMMARY Total Part A — Water Main $136,205.00 Total Part B — Water Services 17,100.00 Total Part A & B $153,305.00 Contingencies (5 %) 7,665.25 Subtotal $160,970.25 Indirect Costs 48,291.07 Total Utility Improvements $209,261.32 Total Part C — Streetscape $115,045.00 Contingencies (5 %) 5,752.25 Subtotal $120,797.25 Indirect Costs 36,239.17 Total Streetscape Improvements $157,036.42 Total Project $366,297.74 7 . 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' tt 10 VO Vl d F 1-.. b N- N t- ON 0 0 0 0 00 00\0000 CO 0 0 0 0 V] .. nn --1 n nn nnn nnnnnnn TTN O O t L X CI 3 E e > . = o s H z co z w x x • e • 6 6 3 ii: CE TERM ELEMENTAR • WESTWEW STREET •cnooL 7 .S mP 6 __°. iiii4 PROJECT Boa!mmmm��g v _ ___ an Cr, 45 ; � ' =66. nil MINCE m IIA..� t>Q� MIZE • 1 2 • • �� nit. r° ii a =1 t �� coRCL € STREET ] ' LW 7 ` V a� e 5 1� a ISM 6 5 t•, � � r 6 mmmm� 6 ©_ 3 19 �� � • � IICRITACC a r � ■�_' := tz 1 a I ]•l m CI �' gi n • . t��� IT7:3 I r i:: cv %., 4. / / Z Vi 193 tu 15 ¢ . ;,AUNCL OARE'T GA RDENS 3 \ O n W / .r rc 6on e y I , 1011111 mil® ®� i 5 4 0 j ; • MI:iM6 te ' 6 N t5 t is r6�n V �� n \ w EMOR !AM : x 3 • I5 a H) e l 1 9It6 u MEMORIAL. PARK X I Q I N / Z CENTER STREET i v t � U A 9 _ Z ate 2 1 5 6 Saki in 19at PROJECT LOCATION n Bonestroo Rosene • CENTERVILLE, MINNESOTA FIGURE 1 A ssoci k & Associates DOWNTOWN REDEVELOPMENT, PHASE 1 — CENTERVILLE ROAD 61699113R01.DWG DEC. 1999 COMM.: 616 -99 -113 CONNECT TO 8 5 8" 6 3 EX. WATER MAIN OEN TERVI_LE ELEMSNTAR 1235'- f3 WATE MAIN � S CHOQL -er Si '+ . it �i.��.�' a n .. �, [ af'. � D ' 1 0 •,, � ■ 8 5 ,� 5 ' � l.. 4 9 i 4 8 „ I �� 4 1111 10 3 10 3 12 II. 1 2 11 ■ 2 11 y 2 r�fi . - a 6 6 `J 6 - M. 6 Aga 5 10 IIII 5 - - 8 c - 5 ■n 5 Alin 4 9 5 4\\I a 4 t MN 10 3 10 1 a 3 10 3 111111, - anal ( t 2Y✓ J t g 12 t el -. • F Of - ; n. Q% 7 6 6 4.. 7 V 1 6 7 6 5 40 0 8 5 Z 10 9 8 7 k 5 LA an I 5 CO 5 � 4 n ° 7, V4 j_ mu T 9 4 3 f4 10 MI © (J1 I I 10 i 3 0 10 1 3 L 2 11 2 11 12 13 14 12 Z ma 2 ce 11 2 ch A 12 1 1 0 A 1 12 1 . . J ' 11 i 11111 1 4 '' ► -- - - - -- - -' N i 8 J p 8 " 1 ` h_J 1 5 CONNECT TO : C:HAUNCEf BARETT GARDEN EX. WATER MAIN izamai Scale in Int WATER MAIN IMPROVEMENTS n Bonestroo Rosene pi CENTERVILLE, MINNESOTA FIGURE 2 Anderlik d Associates DOWNTOWN REDEVELOPMENT, PHASE 1 — CENTERVILLE ROAD 61699113R02.DWG DEC. 1999 COMM.: 616 -99 -113 1 12 1 — MAIN — STREET -- -- -- -- - C S:7a -.H 14 a j ARE OF SIR ETSCA'E 1 6r 1 7 6 IMP "OVEMETN k .---, ' � r 10 9 8 7 , 8 5 � 9 4 5 v E i a , , L 11 12 13 14 i -r : -°, 11- 2 .S a . i i �✓ it i 1 ' o L- -, 1 2‘,/ 1 a w .. • =-1 • O - iY 0 6 H , 7 6 -- 10 9 8 7 ; 5 '' - J 8 5 1 `✓4 9 4 7 _ it 3 1O 3 11 12 13 14 2 3` :: 11 2 I a: �_ 2 s 1 1 ! — HERITAGE STREET 0 50 100 Scut in feel STREET IMPROVEMENTS � Bonestroo Rosene CENTERVILLE, MINNESOTA FIGURE 3 Anderlik 8 Associates DOWNTOWN REDEVELOPMENT, PHASE 1 — CENTERVILLE ROAD 61699113R03.DWG DEC. 1999 COMM 616-99-113 1 12 1 > - ,T STREE - -- -- -- -- -- C.S: ;H _14 -- -- 6, ;� i7 6 10 9 8 7 5 Lilo t1 1 8 n l r r - - - 1 I 1 4 ' ' 1 9 I I I 1 o 3 , i 10 r ) 3 I ,* ,_ 11 12 13 14 2 , 1l 2 0 m 1 _ 0 1 et w I o SOREL STREET _ `' 14- oc 0 6 Lt z 1 - 1 7 6 U - -- ' 10 9 8 71 0 8 5 FUTURE f 9 4 A` 4 /�. ■ DE ELIPM NT'�' � H :a 1 "; 3 � 11 1 2 13 14 ; 2► --_ 1 1 2 1 Med 1 1 1 0 w ,ro 1 A SCUD in IM STREETSCAPE CONCEPT fil Bonestroo Rosene di wie CENTERVILLE, MINNESOTA FIGURE 4 A s Asssociaates DOWNTOWN REDEVELOPMENT, PHASE 1 — CENTERVILLE ROAD 61699113R05.DWG DEC. 1999 COMM.: 616 -99 -113 155 -. w 1 j .. =MI i de j IS : 7�2� - 1n �� � � / / //: • _- 10 R I I _a log t w 1pgr I I I I a 17061 if �p55 O �0g4 —a 1 16 Q — — — - - III ME ( I- X ^ 1p14 v ., SORCL CTt7CCT ... • 1 1°j38 _ __ 0 v 2 �B vlO S o 1054 L, � its— O z S �p5 I ICRITAGE STREET X 045 e 1045 N / o Seel* n Int ASSESSABLE PROPERTIES k/ Bonestroo Rosene CENTERVILLE, MINNESOTA FIGURE 5 A Associates DOWNTOWN REDEVELOPMENT, PHASE 1 – CENTERVILLE ROAD 61699113R04.DWG DEC. 1999 COMM.: 616 -99 -113 C 7 iF la 1 w • I _ i a - ; . - 1 , CENTERVILLE ROAD LOOKING NORTH , ~r 1 er,. `- STREET EDGE AESTHETICS qq� R^ y •e 11 ` r 1 CENTERVILLE ROAD LOOKING SOUTH, , >� , �x .:,s° i, -1 ' w y,,`Aabet. = .• 4� - ` -.�.. ?tom! .. M 14 il to t - :♦ J „ HERITAGE ST. LOOKING NORTH r e ?: [ 1 I t f li {7 �. t • /' _ - ! -..... iM1 t i t �� ■ ^^ I T. .. iix - - ' -8 .0 _._- r ----- _ — i r- vela. �... I 11 ,i 1 {` : .53 r L 1 1 SOREL STREET LOOKING SOUTH PEDESTRIAN CROSSING Li CENTERVILLE DOWNTOWN REDEVELOPMENT uRosene CENTERVILLE, MINNESOTA DECEMBER 1999 Anderiik& .. /' Associates e rvtffe Existing Conditions and Streetscape Composites Engineers &Architects T;taP /isficd 1,,;,- Lm AA i 0 k ;::: ( V a : - . 1 V J a Z Vii. . .N.- s. W x, F— J Q -�- n• 1 V O.' Z � 1 = a . .• • •'. Al . } 4 Up 'so w f. J F _ ° Q I. _ __.,. .. _. - > `i2 / ��5.. -._ y` 1/4 ,7...i.,..-.5.51,,,,_,i CL CENTERVILLE DOWNTOWN REDEVELOPMENT n Ros ne MINNESOTA DECEMBER 1999 u Anderlik& ;. -; CENTERVILLE, Associates termite Streetscape Elements Engineers &Architects Established 1857 Memorandum To: Honorable Mayor and Council From: Teresa Bender, Deputy Clerk and Diane Ward, City Clerk Date: 12/17/99 Subject: Consideration of Changing Telephone Service Mr. Jerry King of McLeodUSA, a company providing services similar to US West, has provided the City with a proposal for telephone service. The proposal would save the city approximately $100.00 per month in telephone service. The contract would be for three years. The advantages to switching providers, along with the cost savings, are: 1. 120 days risk free If the City is not satisfied with McLeodUSA service and rates, they will pay all costs to put us back with US West. 2. Stabilized Rates: Local and domestic long distance rates are capped for the term of the contract. 3. If the City receives a proposal from another communications service that is cheaper for the same service McLeodUSA will match the cost or release the City from the agreement with no penalty. 4. Account management performed in Roseville. 5. One month free service. Attached you will find some of McLeodUSA's current customers. Diane has contacted the City of Stillwater and they are very pleased with the rates and service that McLeod has provided. *'M cod U5iA working with: Centerville City Hall 10- Dec -99 Presentation Participants: Teresa Bender Prepared by: Jerry King Account Executive (651) 582-0444 I Centerville City Hall's Expectations from McLeodUSA ❑ 1 Better Service ❑ 2 Better Rates * 'CLeOdUSI 4 Local Price Comparison for Centerville City Hall Location: Centerville Local Phone Company: US West Bill Date: 11/4/99 Current Local Service McLeodUSA Local Service Total Total # of Lines Line Type $ per Line Investment $ per Line Investment 10 one party business $ 43.71 $ 437.10 $ 30.95 $ 309.50 Total $ 437.10 Total $ 309.50 Current Local Features McLeodUSA Features # of $ per Total $ per Total Features Feature Feature Investment Feature Investment 3 -Way Calling 10 $0.00 No Charge Call Transfer $0.00 No Charge 2 Hunting* $4.00 $ 8.00 2 $4.00 $ 8.00 10 900 Block $0.00 $ - 10 $0.00 $ - 1 CF Variable* $4.65 $ 4.65 1 $4.65 $ 4.65 CF Busy' 2 CF No Answer* $3.00 $ 6.00 2 $0.00 $ - 2 CF B /DA* $5.00 $ 10.00 2 $5.00 $ 10.00 Wire Care Call Waiting* CID Number CID Name Number Auto Callback* Repeat Dial* Sp Dial 6' Toll Deny 1 call routing service $3.00 $ 3.00 1 $3.00 $ 3.00 1 message wait indicator $0.25 $ 0.25 1 $0.00 $ - 4 CCMS basic pkg $5.00 $ 20.00 4 $0.00 $ - 5 VoiceMail $12.75 $ 63.75 5 $12.00 $ 60.00 Total $ 115.65 Total $ 85.65 Current Local Measured McLeodUSA Local Measured Service Service Product Calls Minutes PPM Price PPM Price Total $ - Total $ - Total Local Service: $ 552.75 $ 395.15 McLeodUSA Savings $ 157.60 r ES Feature 28.5% Go Proprietary Information for Prospective Customer Onfy cLeod USA' Long Distance Price Comparison for Centerville City Hall Location: Centerville Long Distance Provider: ()west Bill Date: 11/4/99 Current McLeodUSA Total Discount Investment Total Outbound Minutes PPM (after disc) PPM Investment IntraLATA Blend Intrastate 27.6 0.118 $ 3.26 0.075 $ 2.07 Interstate 4.9 0.100 $ 0.49 0.079 $ 0.39 Canada International Total $ 3.75 Total $ 2.46 Total Discount Investment Total Inbound Minutes PPM (after disc) PPM Investment Intrastate Blend Interstate Canada Total $ - Total $ - Total Discount Investment Total Per call Calling Card Minutes PPM (after disc) PPM Investment Surcharge Intrastate Interstate Canada International TE = $1.50 Surcharge $ - OR = $2.00 Total $ - Total $ - Total Total Other Services Price per Call Investment Price per Call Investment Directory Assistance $ - $ - Monthly Fee $ - $ - Toll Free Monthly Fee $ - $ - Account Code Monthly Fee $ - $ - Special Services $ - $ - Other $ - $ - Total $ - Total $ - Total Long Distance: $ 3.75 $ 2.46 McLeodUSA Savings $ 1.29 34.5% e0 Proprietary Information for Prospective Customer Only *VIcLeodUSN Comprehensive Comparison for Centerville City Hall Location: Centerville Current McLeodUSA Total Total Local Service Investment Investment Lines $ 437.10 $ 309.50 Features $ 115.65 $ 85.65 LMS $ - $ - Sub -Total $ 552.75 $ 395.15 Total Total Long Distance Investment Investment Outbound $ 3.75 $ 2.46 Inbound $ - $ - Calling Card $ - $ - Other Charges $ - $ - Sub -Total $ 3.75 $ 2.46 Total $ 556.50 $ 397.61 McLeodUSA Savings Term Length = 60 Months 28.6% Monthly $ 158.89 Annual $ 1,906.71 Term $ 9,533.57 Proprietary Information far Prospective Customer Only December 15, 1999 Teresa Bender City of Centerville 1880 Main Street, Centerville, MN 55038 Dear Teresa, This is a list of referrels located at various parts of the country. I feel this will give you a good mix at locations other than just here locally. If you have any questions, please feel free to call. Also reference attached list of customers in the area. City of Medford Cambpell County School District Springfield School District Karen Sanborn Don Dihle Springfield IL Medford, MN Gillete, WY Karen Collier 507- 455 -2866 307 - 682 -5171 217 -525 -3040 Sterling State Bank Charles City Comm Schools Lake Area Bank Jerry Mohrfeld Terry O'Brien Paul Iverson 17 Locations Charles City, IA Lindstrom, MN Austin, MN 515- 257 -6500 651- 257 -1117 507- 433 -7325 City of Stillwater Bro -Tex, Inc. The Mortgage Company Chantell Kadin Greg Conroy John Harvey Pres Stillwater, MN 800 Hampden Ave 109 E. Myrtle Street 651- 430 -8800 St.Paul, MN 55114 Stillwater, MN 55082 651- 645 -5721 651- 430 -9800 Superior Masonry & Concrete Color Tile Mindy Schubert Matt Steinert Lino Lakes, MN Maplewood, MN 651- 786 -0884 651- 779 -4144 Best Regards; Jerry King McLeodUSA 651 -582 -0444 651 -582 -0500 fax McleodUSA Company Private 1 Corner Express Centerville 2 Hair Update & Tanning Centerville 3 Sager's Liqour Centerville 4 Wiseguys Pizza Centerville 5 Air King Fastening Systems Circle Pines 6 American Family Insurance Circle Pines 7 American Fastener Circle Pines 8 Champion Auto Circle Pines 9 Chet's Shoes Circle Pines 10 City of Circle Pines Circle Pines 11 Crestfield Interiors Circle Pines 12 Hedline Computers Circle Pines 13 Jill's Sew & Mend Circle Pines 14 Johnston Fargo Culvert Inc Circle Pines 15 Kevin Snyder Construction Circle Pines 16 Lang Builders Circle Pines 17 LTS Life Time Systems Circle Pines 18 Lutz Chiropractor Circle Pines 19 Mac's Motors Circle Pines 20 Modem Floor Covering Circle Pines 21 Northway Sports Circle Pines 22 Olson's Mart Circle Pines 23 RDM Agency Inc Circle Pines 24 St.Paul Engraving Inc Circle Pines 25 Support Systems Circle Pines 26 Tires Plus Circle Pines 27 US Mechanical Circle Pines 28 Carpenters Hugo 29 City of Hugo Hugo 30 Concrete Yard Omiments Co Hugo 31 GNW Machine Hugo 32 Granger's Hugo 33 Hair Update Tanning II Hugo 34 Hugo Chiropractic Clinic Hugo 35 Hugo Feed Mill Hugo 36 Lakes Conoco Hugo 37 Nadeau's Market Hugo 38 Oneka Childcare Center Hugo 39 Professional Practice Mgmt Hugo 40 Safe T Bar Inc Hugo 41 Subway Hugo 42 Swanny's Hugo 43 United States Mechanical Inc Hugo 44 City of Lake Elmo Lake Elmo 45 J & K Liqours Lino lakes 46 Accu Tool Inc Lino Lakes 47 All Seasons Rental Lino Lakes 48 Custom Remodelers Lino Lakes Main Acct W: Sub- location tr: 4MCLeOd . Business Name: Customer Agreement and Checklist The Agreement consists of the documents below: YES NO NA 1 Customer has verified billing address is correct on the Customer Information Form. I 11 11 1 2 Customer has verified physical address is correct on the Customer Information Form. II 11 1 3 Customer has verified phone numbers are correct on the LOA. f ( 1 I 1 1 4 Customer has verified Local Exchange Service is correct on the LOA. l 11 IL 1 5 Customer has verified IntraLATA Service is correct on the LOA. 11 J1 1 6 Customer has verified InteaLATA Service is correct on the LOA. 1 11 1 7 Customer has agreed to PIC freeze on lines. 11 1 1 11 8 Customer has requested and agreed to have wire maintenance on lines. 11 r 1 L I 9 Customer has verified the directory listing information is correct. L 1 i1 L J 10 Customer has verified the agreement tern is correct on the Addendum. r 11 1 ET 11 Customer has verified pricing and conditions are correct on the Addendum. r 11 1 1 1 12 Customer has received and read General Terms and Conditions with the Checklist. [ 11 1 r 1 13 Customer has verified set -up for voicemail. L 1 t 11 1 (Where Available) 14 Customer has verified set -up for Internet service. 1 ( [ 11 t (Where Available) 15 Customer acknowledges that charges from previous service providers 1 11 If 1 are their own responsibility. NON- DISCLOSURE: Customer agrees not to disclose the terms and conditions of this Agreement to any outside third party without the written permission of McLeodUSA. Broach of this condition may forfeit all teens and conditions outlined in the agreement. I hereby authorize McLeodUSA to make inquiries concerning my credit worthiness and hereby authorize financial institutions, vendors, and others to disclose credit information to McLeodUSA. Do not sign unless a box has been completed for each item. Business Name McLeodUSA Telecommunications Services, Inc. Representative McLeodUSA Representative Title Print Name C °nature X Branch Manager Signature r ate Print Name White-Service Delivery Yellow- Customer CAc 7n6Ps9 TELECOMMUNICATIONS SERVICE AGREEMENT GENERAL TERMS AND CONDITIONS McLeodUSA Telecommunications Services, Inc., ( "McLeodUSA ") shall provide and any installation charges waived from the initial upgrade, and discounts or credits the named customer ("CUSTOMER ") desires to purchase front McLeodUSA the through the termination of this Agreement. CUSTOMER agrees that McLeodUSA telecommunications services selected in this Agreement and all applicable Addenda damages for early termination would be difficult to determine and the termination (collectively "Service ") on these terms and conditions. charge(s) constitutes liquidated damages and is not intended as a penalty. Month -to- EFINITIONS/SCOPE. "Full Service" means both Local Exchange and Long month service agreements may be terminated on 30 days written notice to nee Services. "Local Exchange Service" is an intrastate, ,nlraLATA, local McLeodUSA. In all cases where this agreement is terminated, the CUSTOMER range telecommunications service which includes: 1) transport ofCUSTOM6R,> agrees that the CUSTOMER's telephone number(s) in service with McLeodUSA will business cornnulnications between the Standard Network Interlace ( "SNI") at not be released to another service provider until all charges Owing 10 McLeodUSA are CUSTOMER's location(s) covered by this Agreement and the serving central office; paid. 2) use of related Service features: and 3) exchange network access. Infral.,AT:\ refers o. MOST FAVORED CUSTOMER. In the event voice products and services That arc to calls originating and terminating in the same ).oval Access 1 ransport .Area. The currently purchased by Customer from McLeodUSA under this Agreement, or IiLm its SNI is the location where McLeodlISA's nenvurk facilities end and CUSTOMERs affiliates with similar terms and conditions become generally availahle from a inside wire or network begins. This agreement pros ides rate stability for Local Lines, competitor alter the term agreement is initiated. as &1e lenw red by ibfc1 codl :SA, digital facility interlaces, and Domestic Lung Distance sun ice. "Long Distance" Mc1.codI JSA ma) elect to match the competitor's offer, ur t ansit onCUSl)Nl1'R to a serctcc is Cunyvrsnl u{ Out- bound. inbound ( ll -lice 1 and :annul an services. better AC 1 codl:SA product or sere ice pent rded the customer signs an addendum for a Mc LC0(11. is ;' provides Scnice in accordance with the applicable 1ariff and or term equal to or greater than the lull term of the Cullen: agreenur :. If Ste L c , 11;s:x is cataluguerprice list for the state or federal jurisdiction in which Service is provided, unable to match or transition CUSTOMER to a better McLeodUSA product or service. which are incorporated into this Agreement by this reference. (Certain states may not McLeodUSA will release CUSTOMER from this agreement without any termination require the filing or approval of such a price list web a regulatory agency.) charge. If CUSTOMER's business requires fewer lines during the term of this Agreement, the number of lines may be reduced without liability. unless local line 2. TERM. The tern of this Agreement shall commence on the service activation date, and will remain in effect for the temp. Tent plans automatically renew for service for such lines is re- established with another provider, or the line reduction is successive terms equal in length to the tenor in place at the time of expiration, unless made for the purpose of reducing temmina[i0n liability. McLeodUSA or customer provides written notice of termination at least 30 days prior 7. SERVICE SUSPENSION /MAINTENANCE. McLeodUSA may from time to to the end of the eunent term or the business is domiciled in Illinois or Michigan. time suspend Service for routine maintenance or rearrangement for a short period of McLeodUSA reserves the right to cancel Service in accordance with its cancellation time. Whenever possible McLeodUSA will give CUSTOMER advance notification. rights in any applicable Tarilfand or catalogue /price list. CUSTOMERs who decline Any McLeodUSA liability resulting from a Service suspension shall be determined in temr plan renewal but retain McLeodUSA service will be convened automatically to accordance with Section R of this Agreement. a month to month agreement at the end of the current tern. 8, LIMITATION OF LIABILITY. McLEODUSA SHALL NOT BE LIABLE TO 3. CHARGES. McL.eodUSA's records shall document CUSTOMER's Service CUSTOMER FOR ANY INCIDENTAL, INDIRECT, SPECIAL, OR locationts), quantities, and monthly recurring local rates stabilized under this CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING BUT NOT LIMITED Agreement. as well as the applicable one -time charges for initial installation, TO ANY LOSS OF USE, LOSS OP BUSINESS. OR LOSS OF PROFIT, Any discounts or credits, which are incorporated into this Agreement by reference. In McLeodUSA liability to customer for any damages of any kind under this agreement addition to the monthly charge(s), the CUSTOMER will pay FCC end user common shall not exceed, in amount, a sum equivalent to the applicable outoI- scrviec credit 'Mt charges that would he applicable to comparable service obtained tiom the under the governing Tariff and/or eatatogueiprice list. Remedies under this agreement incumbent local exchange carrier, federal, state or local use excise, sales of privilege are exclusive and limited to those expressly described herein. NO ■ARRANTIES. - plus any annual or monthly subscription service• charges, as stated in the THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING. 13UT ible Tariff and/or catalogue price list for the state nr federal jurisdiction in NOT LIMITED TO. WARRANTIES OF MERCIIA NT -ABILITY OR FITNESS FOR _....a Service is provided. McLeodUSA shall not be responsible tar any telephone A PARTICULAR ICUL.AR I'URI OSE. CALLING CARDS. Customer shall remain responsible numbers published or distributed by Customer prior to confirmation that the service is tar payment of calling card usage. irrespective of any actual or alleged unauthorized 01 connected to the proper facilities, or for wrong numbers made to Customer's toll -free fraudulent use. McLeodUSA shall use reasonable efforts to obtain a credit from its number. All reasonable costs and expenses, including but not limited to attorneys' carrier for all fraudulent or unauthorized usage McLeodUSA reserves the right to fees, expenses. eoun costs and service charges. incurred by McLeodUSA in terminate services for a user who uses the card for unauthorized purposes or otherwise collecting payment will be an expense of and charge to CUSTOMER. C'L'STOMER misuses the service, or where in the carrier's judgment there is sufficient risk of agrees to pay each bill in full at location specified on invoice by the payment due fraudulent use. REPROGRAMMING. 1C any of CUSTOMER's equipment requires date. Late payment charges will be billed at 2'- per month or the maximum lawful modification or reprogramming t0 make it compatible with Mcl_codUS.A provided rate allowable under applicable state law, whichever is lower. Service, McLeodUSA shall not be liable for any applicable costs associated with A. DIRECTORY LISTING. CUSTOMER's name, address. phone number and any modification or reprogramming charges. other information listed on this Agreement is certified as correct by the CUSTOMER. 9. FORCE MAJEURE. If McLeodUSA's performance of any obligation under this and it is understood and agreed IhatCUSTOMER's white page directory listing will Agreement is prevented, restricted or interfered with by causes including failure or appear using that information. It is CUSTOMER's sole responsibility to inform malfunction of customer - supplied equipment, acts of God, explosions, vandalism, cable McLeodUSA in writing of any change in the information, including telephone cut, storms, fires, Floods or other catastrophes, power failure, national emergencies, number or address, at least 90 days prior to the local telephone directory issue date, insurrections, riots, wars, strike, lockouts, boycotts, work stoppages or other labor which will be provided to CUSTOMER upon request. McLeodUSA assumes no difficulties, or any law, order, regulation or other actions of any governmental authority, liability whatsoever for en in the listing and CUSTOMER releases McLeodUSA agency. instrumentality, or of any civil or military authority, then McLeodUSA shall be front any damages for any error in the directory listing. excused from such performance on a day -to -day basis to the extent of such restriction or S. TERMINATION. Either party may terminate this Agreement for cause if written interference. McLeodUSA shall use reasonable efforts under the circumstances to notice specifying the cause for termination and requesting correction within thirty (30) avoid or remove such causes of nonperformance with reasonable dispatch. Jays is given the other pany and such cause is not corrected within such thirty (30) day 10. GENERAL PROVISIONS. Th is Agreement will not be assignable by period. Cause is any matenal breach of the tears of this Agreement. The Agreement CUSTOMER without the express written consent of McLeodUSA. This Agreement may also be terminated for cause without notice in accordance with the Tariff on file together with applicable TaritT andlor the current catalogue /price list, constitutes the with regulatory authorities. If McLeodUSA terminates this Agreement for cause or entire understanding between CUSTOMER and McLeodUSA with respect to Service CUSTOMER terminates this Agreement WITHOUT cause, CUSTOMER shall pay provided herein and supersedes any prior agreements or understandings. This early termination charges. If termination is prior to installation of Service and after Agreement may only be amended in writing. If any provision of this Agreement is execution of this Agreement, early termination charges shall be those reasonable invalid or unenforceable under applicable law, said pan shall be ineffective to the expenses incurred by McLeodUSA through the date of termination. II'after activation extent of such invalidity only. without in any way affecting the remaining pans of said of Service. CUSTOMER requests termination of Service or if McLeodUSA terminates provisions of this Agreement, and the parties hereby agree to negotiate with respect to any this ' cement for cause, CUSTOMER will pay an early termination chargeof 30% such invalid or unenforceable pan to the extent necessary to render such pan valid and of 1 three months average billing multiplied by the number of months remaining enforceable. The parties agree that a digitized (electronic) copy of the executed agreement on Agreement, plus actual expenses incurred by McLeodUSA to Initiate service, shall be the same as an original copy. Rev.110299 1 Memorandum DATE : December 16, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Livable Communities Act Resolution t Included in your packet is Resolution 99 -26 that needs to be adopted if the City wishes to elect to continue to participate in the Livable Communities Program. There is no cost to the City to participate in this program. The City has to show that we are spending a certain dollar amount towards specified housing goals, which we meet with our levy that is collected by the Anoka County HRA. The potential benefit to the City would be if a project became apparent that would meet the criteria for funding that the Metropolitan Council has established. max. -el t e/ V itVe 1880 Main Street • Centerville, MN 55038 Esta6tiihei 1857 (651) 429 -3232 • 9 ax (65 1) 429 -8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 99 -26 ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDER YEAR 2000 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes. section 473 .121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and • WHEREAS, for calendar year 2000, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1999, can continue to participate under Minnesota Statutes section 473.254 if (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1999; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality: NOW, THEREFORE, BE IT RESOLVED THAT the City of Centerville hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the Calendar year 2000. Whereupon said resolution was declared duly passed and adopted by the Centerville City Council on December 20, 1999. Thomas Wilharber, Mayor ATTEST: Diane Ward, City Clerk Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : 2000 Fete des Lacs Committee Enclosed in your packet is material that has been created by the 2000 Fete des Lacs committee. Ray Devine is leading this group of volunteers that are working to enhance the Fete des Lacs celebration. Mr. Devine will be in attendance to discuss the formal structure of this committee. In the past, the City had coordinated the celebration. In recent years, the Centerville Lion's have been the sponsor of the event. The committee is proposing (with the support of the Lion's Club) that the City take back the ownership of the Fete des Lacs. It appears that the Lion's Club would continue to be a vendor and operate the beer garden at the street dance. Mr. Devine has a brief presentation planned for the Council meeting. Centerville Fete Des Lacs Parade Planning Fete Des Lacs Revitalization Committee Meeting Notes December 14, 1999 The Fete Des Lacs Committee meeting was held on December 14, 1999 at 6:30 p.m. at Centerville City Hall. Present: Bill Bisek Karla DeVine Ray DeVine Aimee Fairbrother Jim March Rob Sheppard Sue Sheppard Terry Sweeney John Thill Michele Wroblewski Doug Porter Michael Navin Absent: Monica Travis FDL Committee Defined Upon City Council approval, the Fete Des Lacs Revitalization Committee (FDL) would like to become recognized by the City. The FDL's purpose would be to oversee the entire City Celebration - Fete Des Lacs 2000. Working as a recognized committee of the City will enable this group of volunteers to provide residents and business the best, safest and exciting Fete Des Lacs 2000! City Council Member and FDL Member Terry Sweeney has accepted the Council Liaison position for the new committee. Ray will approach council with this proposal at the December 20 City Council Meeting. FDL Structure The committee addressed issues of structure, and unanimously decided a committee vote will be held for any financial, location, or major commitment, that would affect the FDL or the City Celebration in any way. Of those present above, seven must be in attendance for a vote to be taken. Tabling is an option if somebody feels there is not enough information to support the issue at hand. FDL Voting results Approval - Next meeting held on Thursday January 20 at 6:30, Centerville City Hall. Approval - Carnival and midway will be held at Laurie LaMotte Park. Approval - Parade Planning's proposed $5000 budget. Approval - Jim's request for a preliminary budget by February's meeting from the remaining committees. (Advertising, Sport/Toumey's. Street Dance, and Carnival/Midway) Tabled — Business Exhibit Tabled - Buttons FDL Action Items Aimee will submit a letter to St. Genevieve's Church Council requesting the use of the 15 -acre field during the celebration for parking. Ray and Bill will prepare a list of bands along with a budget for the street dance Michael will talk with his daughter and her friends to determine what events "teen's" would be interested in seeing at the celebration. Jim will check on insurance riders /issues for the entire celebration. Ray will submit a letter to Centerville Lion's President Dave Lutz, requesting their confirmation as a beer vendor for the celebration. Ray will get Doug a copy the initial book from the FDL committee. Sue will talk to EDC Member Mary Capra about incorporating the presentation of "Business/Citizen of the Year" and " Lifetime Achievement" Awards at the festival. Sue will also ask Mary about the boy scouts interest in hosting a pancake breakfast during the celebration. Committee Reports Financing — Jim presented a sponsorship letter he created that would allow business to donate funds to the celebration, while being provided with a variety of local advertising. The committee reviewed the letter and added to the ideas listed. Jim will revise the letter based on the committee's comments and develop a mailing list. Tournaments — Bill, Monica and Michael are continuing to work on incorporating volleyball, softball, soccer and golf tournaments into the celebration, as well as a marathon. Michael Navin will prepare a budget for the soccer events for submittal in January. Circus /Carnival — Karla, Doug and Lynn Vanderheiden are looking into carnivals, circuses, petting zoos, and a lot of other really fun stuff for the midway. The group indicated they would continue to look into this area. Karla indicated that after she attends a carnival convention in January, hopes to have a carnival ready to be motioned in by the next FDL. Parade — Aimee stated the preliminary parade route has been forwarded to the Roger Butler at Anoka County. Mr. Butler will work with the City and Joel Heckman to ensure the safest parade route. This committee has met with the coordinators of the Forest Lake 4 of July Parade, who have given out a lot of support and ideas. Timeline: Ray presented a proposed timeline of the celebration. The committee will work off the timeline to develop a more concrete outline as the planning progresses. The next meeting scheduled for January 10 2000 @ 6:30 at City Hall. Happy Holidays, Aimee Current Committees of the Sub - Committee Financing and Fireworks — Jim March Circus /Carnival — Karla DeVine and Lori Dorn Parade — John Thill, Aimee Fairbrother, Michele Wroblewski, and Terry Sweeney MarketingNolunteers — Ray DeVine L entervitte 1880 Wain Street • Centerville, MT( 55038 Established 1857 (651) 429 -3232 • Fax (651) 429 -8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 99 -26 ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDER YEAR 2000 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes. section 473 .121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and • WHEREAS, for calendar year 2000, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1999, can continue to participate under Minnesota Statutes section 473.254 if (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1999; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality: NOW, THEREFORE, BE IT RESOLVED THAT the City of Centerville hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the Calendar year 2000. Whereupon said resolution was declared duly passed and adopted by the Centerville City Council on December 20, 1999. Thomas Wilharber, Mayor ATTEST: Diane Ward, City Clerk Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : 2000 Fete des Lacs Committee Enclosed in your packet is material that has been created by the 2000 Fete des Lacs committee. Ray Devine is leading this group of volunteers that are working to enhance the Fete des Lacs celebration. Mr. Devine will be in attendance to discuss the formal structure of this committee. In the past, the City had coordinated the celebration. In recent years, the Centerville Lion's have been the sponsor of the event. The committee is proposing (with the support of the Lion's Club) that the City take back the ownership of the Fete des Lacs. It appears that the Lion's Club would continue to be a vendor and operate the beer garden at the street dance. Mr. Devine has a brief presentation planned for the Council meeting. December 15, 1999 City Counsel City of Centerville 1880 Main St. Centerville, MN 55038 Dear counsel members, As most of you know, there is a group of residents, business owners, committee members and counsel members who are starting to plan the year 2000 city celebration. There are currently twelve of us who have been meeting monthly to lay the ground work. We are very excited about revitalizing the Fete Des Lacs, into a celebration the entire town can be proud of. We spoke to the Centerville Lions before we began and they were more than happy to let us take over the planning. We met with the Lions club again after we had met a couple of times, we asked to become a sub - committee of their organization. That does not fit in with their guidelines and we were not able to agree on an arrangement. We are asking to become a recognized committee of the City of Centerville. The City of Centerville deserves to have a celebration that is comparable to some of our neighboring cities' and we intend to do that. I have attached some more information, in booklet form, that may answer more questions. I plan to be present at the Dec. 20 meeting to address and further questions. Respectfully, \Cc.fr-- Ray DeVine ilF . o d • rt e.At' .,i 9 1 FETE DE LAGS COMMITTEE ":.. IT CAN BE A HUGE SUCCESS, WITN A MINIMUM OF EFFORT FROM EACH PERSON, GROUP, OR BUSINESS." • NOW IS OUR GROUP STRUCTURED? THE "FETE DES LACS COMMITTEE" 1S A COMMITTEE THAT MEETS 1 TIME PER MONTH AND CONSISTS OF SEVERAL SUS COMMITTEES. THE SU8- COMMITTEES MEET AS NECESSARY ONE TIME PER MONTH MEETINGS WOULD PROBABLY NOT 81 NECESSARY IN UPCOMING YEARS THIS FIRST YEAR WE ARE DOING A LOT OF EXTRA WORK TO START OUT WITH A GOOD RASE. WE HAVE AGREED, AS A COMMITTEE, THAT VOTES WILL SE TAKEN WHEN NECESSARY AND THE MAJORITY RULES. SEVEN MEMBERS OF THE COMMITTEE NEED TO BE PRESENT TO MAKE A VOTE AND NO VOTE CAN BE TAKEN THAT AFFECTS A PARTICULAR AREA OF THE EVENT WITHOUT A MAJORITY OF THAT EVENTS SUS- COMMITTEE PRESENT. BEYOND THAT, WE ARE AN INFORMAL GROUP LOOKING TO GET THINGS DONE. WE ARE NOT ASKING FOR A FORMAL BUDGET, AS THAT IS 8E/NG HANDLED INTERNALLY 81 US WE WOULD ASK THE CITY FOR THE $5,000 DONATION THAT HAS BEEN DONATED IN THE PAST WE CURRENTLY HAVE THE FOLLOWING SU8- COMMITTEES WORKING ON THEIR RESPECTIVE AREAS, I WOULD EXPECT NEW SUB-COMMITTEES TO FORM AS NECESSARY. PARADE COMMITTEE- AIMEE FAIRBROTHETL JOHN TRILL, MICHELE WROBLEWSKI, TERRY SWEENEY THIS COMMITTEE HAS SPOKE WITH THE PLANNERS FROM THE FOREST LAKE (4 OF JULY PARADE), THE SHRINERS, SEVERAL MARCHING BANDS AND HAVE SOME MAIN ST PARADE ROUTES THAT THEY ARE SPEAKING WITH THE POLICE DEPARTMENT ABOUT. NEXT YEARS PARADE SHOULD EASILY BE 100+ PARTICIPANTS COMPARED TO ABOUT 40 THIS PAST YEAR. FINANCING, DONATIONS, RAFFLE - JIM MARCH HAS BEEN WORKING ON LETTERS THAT WILL GO OUT TO AREA BUSINESS OWNERS, UTILITY COMPANIES, ETC. TO SOUCIT MORE DONATIONS THAN EVER. WE ARE CURRENTLY FINALIZING THE BUDGET FOR THE VARIOUS AREAS OF THE EVENT AND EXPECT TO COVER OUR EXPENSES THROUGH DONATIONS ADMISSIONS AND IF NECESSARY A LARGE RAFFLE. ADVERTISING /COORDINATING - RAY DEVINE HAS CREATED AN ADVERTISING PLAN, AS WELL AS AN ADVERTISING BUDGET. 405 ARE ALREADY SEEN ON CABLE ACCESS THE CITY WEBSIT E AND THE "LE JOURNAL" RAY HAS ALSO BEEN COORDINATING THE MONTHLY MEETINGS OF THE GROUP. CARNIVAL /MIDWAY - KARLA DEVINE LYNN VANDERNEIDEEN AND DOUG PORTER ARE •WORKING ON THIS. KARLA AND LYNN HAVE CONTACTED HUNDREDS OF CARNIVALS AND ARE GETTING CLOSE TO BOOKING A CARNIVAL CO. FOR THE EVENT. THIS GROUP WILL LIKELY GROW AND INCLUDE SUCH THINGS AS A K1DDE AREA, TEEN DANCE, FOOD VENDORS ETC. SPORTS TOURNAMENTS - MONICA TRAVIS IS TALKING ABOUT PUTTING TOGETHER A 5K OR 101( RACE TO TAKE PLACE THAT WEEKEND, MIKE NAVIN 1S WORKING ON A SOCCER TOURNAMENT, BILL 81SEK IS PLANNING TO HAVE A SOFTBALL TOURNAMENT THAT WEEKEND. STREET DANCE - BILL 81SEK AND KARLA DEVINE ARE JUST BEGINNING TO PLAN A STREET DANCE POSSIBLY TO 8E HELD IN FRONT OF KELLYS KORNER AND THE TRIO INN. NOT TOO MUCH INFORMATION IS AVAILABLE YET WE HAVE SENT A LETTER TO THE CENTERVILLE LIONS ASKING THEM TO 8E A VENDOR FOR THE BEER WE EXPECT THAT THEY WILL TAKE ON THIS AREA. THANK YOU FOR YOUR CONSIDERA fIOH! WHAT 0O OTHER COMMUNITIES DO? NUGO - GOOD NEIGHBOR DAYS IS PLANNED BY THE HUGO LIONS, (PETE PETERSON 426 -4126) USUALLY HAPPENS THE in WEEK IN JUNE, THEY DECIDE WHEN THEIR CELEBRATION WILL TAKE PLACE BY WHEN THEIR MIDWAY /CARNIVAL IS AVAILABLE THEY ARE MOST PROUD OF THEIR MIDWAY /CARNIVAL (RAY KNOWS HOW TO CONTACT THEM). THEY START PLANNING THEIR CELEBRATION ABOUT! YEAR BEFORE IT HAPPENS. LINO LAKES - SANDBURR DAYS IS PLANNED BY THE LINO LAKES LIONS (TONY OWENS 612 -784- 8423). USUALLY HAPPENS 2 WEEK IN SEPT, THEY ARE MOST PROUD OF A TRACTOR PULL THAT THEY DO. THEY START PLANNING THEIR CELEBRATION IN DEC. CIRCLE PINES /LEXINGTON - THEY 00 NOT DOA CELEBRATION EACH YEAR *ALTHOUGH THEY MAY START. AUG. 18'" AND 19'", 2000 THEY ARE HAVING A 50 ANNIVERSARY CELEBRATION WHICH THEY ARE ALREADY PLANNING FOR. IT IS BEING PLANNED BY A GROUP OF RESIDENTS AND BUSINESS OWNERS SIMILAR TO US. (SANDY GILLISPIE 612 -784 -5898) FOREST LAKE - 4'" OF JULY PARADE IS PLANNED BY THE AMERICAN LEGION (464 -2600) MAINLY A HUGE PARADE (200+ PARTICIPANTS) THEY START PLANNING IT 7 -8 MONTHS AHEAD OF TIME. WV LAKE - MAN1700 DAYS IS PLANNED BY THE CHAMBER OF COMMERCE (429- 8593) . Proposed Fete De Lacs advertising ➢ Newspaper and other print advertising Quad Community Press $1500 March and April 2 small ads (1" x 3 ") volunteers needed May News story regarding volunteers needed June and July four 1/2 page ads advertising the celebration July insert a flyer in the 55038 portion July News story regarding changes and etc. Other Press Publications $947 July Two 1/2 page ad in the White Bear Press July One 1/2 page ad in the Forest Lake edition July One / page ad in the Vadnais Heights July One '/< page ad in the Shoreview Hugonian $750 March and April 2 small ads (1 x 3) volunteers needed May News story regarding volunteers needed June and July two '/2 page ads advertising the celebration July insert a flyer in the Hugonian July News story regarding changes and etc. Centerville News letter Free Monthly Le Journal small ads 1 x 2 volunteers needed Done in Jan., March, April, May Monthly Le Journal small ads 1 x 2 Fete De Lacs Dates Done in Feb., June, July Monthly Le Journal in July insert a flyer Quarterly News letter Fall 99 new article about changes Spring 2000 volunteers needed Summer 2000 full page ad Flyers $30. In June we will print thousands of black and white flyers some will be inserts in the news papers above and a batch will be delivered to each resident of the City the week before the celebration. Some will also be posted and handed out at local businesses ➢ Television and Internet advertising Cable TV local access channel Free Sept. — Jan. Fete De Lacs being planned... Jan. — May Volunteers WANTED May — August Schedule of Events and Dates Centerville Website Free Sept. — Jan. Fete De Lacs being planned... Jan. — May Volunteers WANTED May — August Schedule of events and Dates Local television station Free Send all the local TV stations a letter in the spring and another as the event gets closer to get posted on their "festival Fridays" and "what's happening around town" segments to receive free publicity. ➢ Signs, Signs and more Signs Changeable sign in front of City Hall Free Volunteers needed 3 times per year as needed and two before the event the dates will be posted. Year around signage $180 One triangle shaped sign will be placed at 20` and Main St. visible from all four intersections Two flat signs will be placed, one on Centerville Rd. one on Co.Rd. 14 advertising the Fete De Lacs dates for the next year. Banner to be placed on City Hall $50 The City already has a 20' x 2' Vinyl Banner, I propose we have a 2nd banner made up with the Dates on it and we hang it from the City Hall during the month of July. Other factors that will assist or affect the advertising of the City Celebration Sponsorship Attractions Listings in softball / volleyball publications Word of Mouth -_� Centerville Fete Des Lacs Parade Planning DATE: December 13, 1999 TO: FDL Committee C/O Ray & Karla FDL Financial C/O Jim March FROM: FDL Parade Planning John, Aimee, Michele and Terry RE: FDL Parade budget We would like to report the parade planning is in full "swing ". The following budget request below is based upon anticipated costs of providing the City of Centerville with the most outstanding Fete Des Lacs 2000 parade. We appreciate your support and approval of this request. Trophies and prizes: $250 We are discussing the possibility of having categories for floats. We for sure will have a competition of some kind, details are not yet available. Shriner's Temple: $1500 Contact is Don Fackler. They have Reserved July 29' 1999 for us, and will be Providing several musical acts, along with Antique cars. Bands: $2000 The average cost ofa high- school band is between $400 and $1000. We hope to hire four bands. Postage: $300 We will be mailing out 450 envelopes twice. The first one will be the initial invite flyer, and the second will be for mailing back the route and parade spot number. We also will be mailing out flyers to bands at the end of December. Mailings: $200 Money for the purchase of paper, envelopes, labels, etc. for the mailers. Signing: $100 Materials required for marking off the spots, blocking of the roads etc. Reserves: $400 Misc. $250 Unforeseen expenses TOTAL: $5000 FETE DES LACS Financing Plan City of Centerville $ 5000 Potential Corporate Contributors ($250 -$500) Barns, Guzy and Stephen $2000 -$4000 Bonestroo, Rosene... NSP Minnegasco Media One County Bank Waste Management Connexus Local Businesses 38 Likely Contributors $1900- $3800 $50 4100 Individuals $500 • Conservative Estimate of Available Donations $9,400 - $13,300 * Additional Loan potentially from City or County Bank to be repaid from Fete des Lacs profits ** Fundraisers/raffles not included December , 1999 To Dear The City of Centerville has formed a 2000 Fete des Lacs Committee that has accepted the responsibility for planning the City of Centerville community celebration for next year. This committee is well underway with planning the largest City celebration that this community has experienced for several years. Residents that wished to see the community celebration grow into a full three -day event packed extravaganza formed this committee. The planned events for next year include a large parade, carnival, fireworks. road race, softball /volleyball and soccer tournaments, senior royalty coronation, and teen and adult street dances. Any proceeds that are generated from the celebration will be reinvested in the community to fund future celebrations and municipal park projects. The following levels of sponsorship have been selected to solicit funding for the celebration and appropriately recognize corporate sponsors that have helped make the 2000 Fete des Lacs a success. We hope that you are able to contribute to this event at one of the following levels: Platinum Sponsor - $1000 and up (Company name in extra large, bold letters at the top of the sponsor banner, published thank you in the Quad Community Press and Hugonian, published thank you in the Le Journal City newsletter, public recognition by the Mayor or other official at the royalty coronation) Gold Sponsor - $500 - $999 (Company name in large bold letters on the sponsor banner, published thank you in the Quad Community Press and the Hugonian, published thank you in the Le Journal City newsletter, public recognition by the Mayor or other official at the royalty coronation) Silver Sponsor - $250 - $499 (Company name in bold letters on the banner, published thank you in the Quad Community Press and Hugonian, published thank you in the Le Journal City newsletter. public recognition by the Mayor or other official at the royalty coronation) Bronze Sponsor - $100 - $249 (Company name on sponsor banner, published thank you in the Quacl C ommuni /y Press and Hugonian, published thank you in the Le Journal City newsletter, public recognition by the Mayor or other official at the royalty coronation) Friend of Fete des Lacs - $10 - $99 (published thank you in the Le Journal City newsletter) Checks may be made payable to City of Centerville Fete des Lacs. We thank you in advance for your contribution to this event. If you have any questions, feel free to contact Jim March (City Administrator) at 651- 429 -3232. Sincerely, Large Family festival Parade contest Location cci L.L. Park Square dance idde area N . Dance recital Teen area Street festival, Beer Gardens Photo contest Sports tournaments -- Monica and Bill Main Stage Talk to past planners Circus Carnival- - Parade Route Donations Karla and Lori Kidde Parade City is 143 years old Parade- - John, Aimee, Michelle Petting Zoo Meat Raffle Marketing/volunteers -- Fireworks Pancake breakfast Ray Carnival Antique car show Financing -- Jim Circus Military displays Start Planning now Large item Raffle / 1 5K or 1OK run 0 \1� dotify Cities (>00"e-- on- >o Me-- � � o n— Banners waterski show �� ` 1,0 k ` ,,yy Flyers Jet ski races P Ee hJ Y ti King/Queen of Lakes Police participation J 0 Boat parade Fire Dept. Participation Church/school participation No Alcohol Teen dance Advertising Craft fair Financing Teddy bear band Volunteers Sports tournaments Fishing contest Corn feed /food vendors Booya Bingo Silent auction Street Dance on Centerville Rd. Heritage theme Fete De Lacs Committee Agenda Tuesday December 14, 1999 6:30PM Discussion regarding the Centerville Lions 1. Centerville Lions will be handling what events II. Update from various groups 1. Jim March — Donations and sponsorship 2. Ray DeVine — advertising and volunteers 3. Bill Bisek and Monica Travis — sports tournaments 4. Karla DeVine — Midway /Carnival feasibility 5. Aimee Fairbrother, John Thill, Michelle Wroblewski and Terrry Sweeney — parade and craft show 6. Rob and Sue Sheppard — King and Queen of the Lakes III. Discuss some of the areas still needing attention 1. Structure of our group 2. other areas —food vendors, ets. 3. discuss set -up and logistics IV. Discuss the timeline of the weekend events V. Discuss Coals and next meeting Date 1. Monday Jon. 10, 2000? Fete De Lacs Committee Agenda Monday November 1, 1999 7:OOPM Discussion regarding the Centerville Lions 1. Work as a sub committee of the Centerville Lions 2. Centerville Lions will be handling what events II. Update from various groups 1. Jim March — Donations and sponsorship 2. Ray DeVine — advertising and volunteers 3, Bill Bisek and Monica Travis — sports tournaments 4. Karla DeVine — Midway /Carnival feasibility 5. Aimee Fairbrother, John Thill, Michelle Wroblewski and Terrry Sweeney — parade and craft show 6. Rob and Sue Sheppard — King and Queen of the Lakes III. Discuss some of the areas still needing attention L discuss set -up and Iogistics 2. other areas food vendors, ets. 3. decide who will work on this 4. arrange these into manageable groups • IV. Discuss the timeline of the weekend events V. Discuss Goals and next meeting Date 1. Monday Jon. 10, 2000? Fete De Lacs Committee Agenda Thursday September 30, 1999 7:OOPM Discussion with the Centerville Lions 1. Work as a sub committee of the Centerville Lions 2. Centerville Lions will be handling what events 3. Agreement on this arangement 11. Update from various groups I. Jim March — Donations and sponsorship 2. Ray DeVine — advertising and volunteers 3. Bill Bisek and Monica Travis — sports tournaments 4. Karla DeVine and Lori Dorn — Midway /Carnival feasibility 5. Aimee Fairbrother, John Thill, Michelle Wroblewski -- parade and craft show 111. Discuss the items on the list 1. combine items that are similar 2. discuss feasibility 3. decide what items will work this year 4. arrange these into manageable groups IV. Set goals and date for the next Fete Des Lacs Revitalization Committee Meeting Notes September 30, 1999 The Fete Des Lacs Committee meeting was held on September 30, 1999 at 7:00 p.m. at Chauncey Barott Gardens. Present: Bill Bisek — Centerville Lion's Member Karla DeVine Ray DeVine — Centerville Lion's Member Aimee Fairbrother Dave Lutz — Centerville Lion's President Jim March — Centerville Lion's Member Marc Rivard — Centerville Lion's Member Rob Sheppard Sue Sheppard Terry Sweeney John Thill — Centerville Lion's Member Monica Travis Michele Wroblewski Ray welcomed all present, and presented the Centerville Lion's President with a letter requesting the Lions authorize the Fete Des Lacs Committee a sub-committee of the Lions for City Celebration planning purposes. Dave commented that he could not make the decision, and that he would address the request at the next Lions meeting. The committee discussed the need for additional advertising. Ray stated he is currently working on an advertising schedule. The committee also re- evaluated the ideas brought forth from the initial Fete Des Lacs Committee meeting, crossing out several items the group felt they could not incorporate into this years celebration. The remaining ideas were reviewed briefly, and will remain open for discussion at the next committee meeting. The majority of those present expressed interest in having the festivities in the middle of downtown, in front of Kelly's and Trio Inn. A primary location, ease of entering and exiting, space and atmosphere, were some of the reasons voiced for having the celebration downtown Committee Reports Financing — Jim presented a financial analysis, indicating each group will need to submit a budget to better determine the finances that will need to be raised. • Tournaments — Bill and Monica are working on incorporating volleyball, softball, soccer, and golf tournaments into the celebration, as well as a marathon. Circus /Carnival — Karla is looking into carnivals, circuses, petting zoos, and a lot of other really fun stuff for the midway. Karla indicated she will continue to look into this area, and report back at the next meeting. Parade — Aimee stated the preliminary parade route has been established, and that the parade committee has composed a letter that will be sent out to bands, dance and gymnastic studios, car dubs, business, etc. in the next two weeks. This informational flyer will he to hopefully book a band and to get early feedback on the parade lineup. The parade committee will be meeting in late October or early November to discuss progress and budget requests. King/Queen of the Lakes — Rob and Sue will have a lot of fun with this one, hopefully we can crown the king and queen on Friday, so they can ride in the parade on Saturday. Ray will develop some type of a timeline for the Fete Des Lacs weekend, to share with the committee at the next meeting scheduled for November 1s 1999 c, 6:30 at City Hall. See you soon, c Aimee `, Current Committees of the Sub - Committee Financing — Jim March Circus /Carnival — Karla DeVine and Lori Dorn Parade — John Thill, Aimee Fairbrother, Michele Wroblewski, and Terry Sweeney Marketing /Volunteers — Ray DeVine King /Queen of the Lobes — Rob and Sue Sheppard Fete De Lacs Revitalization Committee Agenda Monday August 23, 1999 6:OOPM 1. Opening statements 1. A lot to cover 2. stay on track 3. everyone will get an opportunity to talk II. Introductions 1. Myself, Karla, Aimee 2. Go around the room: name, affiliation, big ideas or general thoughts on this meeting (2 -3 minutes per person please) II1. Come up with a vision 1. Look at everyones ideas and group them into managable units IV. Appoint key persons to head up and take responsibility for the various groups V. Set Date for next years celebration 1. July 28 -30, 2000 VI. Set next meeting Date for on or about Monday Oct. 18 at 6:00 pm I FETE DES LACS REVITALIZATION COMMITTEE MEETING NOTES AUGUST 23, 1999 Initial meeting of the Fete Des Lacs Revitalization Committee was held at Centerville City Hall at 6:00 p.m on August 23, 1999. PRESENT: Ray DeVinJ Karla De]]N�m Bill Biseic J Aimee Fairbtother Lori Dt<rn� Tom WilhM er Monica Tr is Mari Nell Jim Mart, Sue Shepp Rob Sheppa d John Thin Ray DeVine opened the meeting at 6:21 p.m. Ray welcomed all present, and thanked them for their time and dedication All present introduced themselves, and followed by voicing their opinions and ideas, as well as likes and dislikes about the Fete Des Lacs Celebration. Attached is a list of the main ideas discussed. More detailed discussion on these ideas will take place at the next meeting. Overall, the committee worked together to establish a vision for next years festival. Those present agreed that with some early, solid planning, exciting events, reliable volunteers, heavy advertising as well as the help of the Centerville Lions, this celebration could be a huge success. The committee would like to see the event last all weekend long, with activities planned throughout the entire weekend. The celebration would entail activities for families, children, as well as teenagers, and would festivities would be located in a central area. The group discussed possible dates for the festival, and agreed the festival will be held on July 28 — 30, 2000. The committee would like to see the activities last throughout the weekend. After open discussion on several different issues, the group prioritized the major tasks that need to be started at this time. The following sub committees were formed: Sports tournaments/Race Bill Bisek & Monica Travis Carnival Karla Devine & Lori Dorn Parade John Thill & Aimee Fairbrother & Michele Wroblewski NSP Poles /signs Ray DeVine Sponsors/Financial Jim March These subcommittees will begin their tasks for next years celebration. The committee felt the need to continue meeting on a monthly basis for the time being, therefore the next Fete Des Lacs Revitalization Committee Meeting will be on Monday September 20, 1999 @6:30 at the City Hall. Thank you, Aimee Fairbrother Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Compensation Study Cost of Living Adjustment In December of 1997, the City of Centerville hired the firm Local Government Consulting to perform a compensation study for the City. This compensation study contained a salary chart that covers all of the City employees. One of the recommendations in the study was that the City review and approve a general increase to the salary system on an annual basis so that salaries maintain market competitiveness. In 1998, the Council approved a general adjustment of 2.5% to the salary chart. Included in your packet is a range of chart adjustments at the following adjustment levels: 2 %, 2.25 %, 2.5 %, 2.75% and 3 %. I will check with surrounding communities to see how they have adjusted their pay ranges. I have included a copy of the latest consumer price index from the website of the Bureau of Labor Statistics. The twelve month CPI ending in November was 2.6 %. step differential 4% gr 7 to 10 8% CITY OF CENTERVILLE 2.00% gr 1 to 6 10% 2000 SALARY RECOMMENDATION Hourly, Monthly & Annual Position 1Grade 1 Step 1 1 Step 2 1 Step 3 1 Step 4 1 Step 5 1 Step 6 1 Step 7 1 Step 8 1 Step 9 1 Step 10 Vacant 1 $9.88 $10.28 $10.69 $11.12 $11.56 $12.03 $12.51 $13.01 $13.53 $14.07 $1,581.41 $1,644.66 $1,710.45 $1,778.87 $1,850.02 $1,924.02 $2,000.99 $2,081.03 $2,164.27 $2,250.84 $20,558.30 $21,380.64_ $22,235.86 $23,125.30 $24,050.31 $25,012.32 $26,012.81 $27,053.33 $28,135.46 $29260.88 Account Clerk/ 2 $10.87 $11.31 $11.76 $12.23 $12.72 $13.23 $13.76 $14.31 $14.88 $15.48 Receptionist $1,739.71 $1,809.30 $1,881.67 $1,956.94 $2,035.22 $2,116.63 $2,201.29 $2,289.34 $2,380.92 $2,476.15 $22,616.26 $23,520.91 $24,461.74 $25,440.21 $26,457.82 $27,516.13 $28,616.78 $29,761.45 $30,951.91 $32,189.98 Public Works Main. 3 $11.95 $12.43 $12.93 $13.45 $13.98 $14.54 $15.13 $15.73 $16.36 $17.01 Worker * $1,912.70 $1,989.21 $2,068.78 $2,151.53 $2,237.59 $2,327.10 $2,420.18 $2,516.99 $2,617.67 $2,722.37 $24,865.15 $25,859.76 $26,894.15 $27,969.91 $29,088.71 $30,252.26 $31,462.35 $32,720.84 $34,029.68 $35,390.86 Deputy Clic/Treas. 4 $13.15 $13.67 $14.22 $14.79 $15.38 $16.00' $16.64 $17.30 $17.99 $18.71 $2,103.65 $2,187.79 $2,275.31 $2,366.32 $2,460.97 $2,559.41 $2,661.79 $2,768.26 $2,878.99 $2,994.15 $27,347.42 $28441.32 $29,578.97 $30,762.13 $31,992.62 $33,272.32 $34,603.22 $35,987.34 $37,426.84 $38,923.91 City Clk 5 $14.47 $15.05 $15.65 $16.28 $16.93 $17.61 $18.31 $19.05 $19.81 $20.60 Bldg.lnsp. /Admin. $2,315.81 $2,408.44 $2,504.78 $2,604.97 $2,709.17 $2,817.53 $2,930.24 $3,047.45 $3,169.34 $3,296.12 Assistant $30,105.50 $31,309,72 $32,562.11 $33,864.60 $35,219.18 $36,627.95 $38,093.07 $39,616.79 $41,201.46 $42,849.52 Vacant 6 $15.91 $16.55 $17.21 $17.90 $18.61 $19.36 $20.13 $20.94 $21.78 $22.65 $2.545.92 $2,647.76 $2,753.67 $2,863.81 $2,978.37 $3,097.50 $3,221.40 $3,350.26 $3,484.27 $3,623.64 $33,096.96 $34,420.84 $35,797.67 $37,229.58 $38,718.76 $40267.51 $41,878.21 $43,553.34 $45,295.48 $47,107.29 Vacant 7 $17.19 $17.87 $18.59 $19.33 $20.11 $20.91 $21.75 $22.62 $23.52 $24.46 $2,749.92 $2,859.92 $2,974.31 $3,093.29 $3,217.02 $3,345.70 $3,479.53 $3,618.71 $3,763.46 $3,913.99 $35,748.96 $37,178.92 $38, 666.08 $40,212.72 $41,821.23 $43,494.08 $45,233.84 $47,043.19 $48,924.92 $50,881.92 Vacant 8 $18.55 $19.30 $20.07 $20.87 $21.71 $22.57 $23.48 $24.42 $25.39 $26.41 $2.968.61 $3,087.35 $3,210.85 $3,339.28 $3,472.85 $3,611.77 $3,756.24 $3,906.49 $4,062.75 $4,225.25 $38,591.90_ $40,135.58 $41,741.00 $43,410.64 $45,147.07 $46,952.95 $48,831.07 $50,784.31 $52,815.69 $54,928.31 Public Works Dir./ 9 $20.04 $20.84 $21.68 $22.55 $23.45 $24.39 $25.36 $26.38 $27.43 $28.53 BIdq. Official $3,206.88 $3,335.16 $3,468.56 $3,607.30 $3,751.60 $3,901.66 $4,057.73 $4,220.04 $4,388.84 $4,564.39 $41,689.44 $43,357.02 $45,091.30 $46,894.95 $48,770.75 $50,721.58 $52,750.44 $54,860.46 $57,054.88 $59,337.07 City Administrator 10 $21.65 $22.52 $23.42 $24.36 $25.33 $26.35 $27.40 $28.50 $29.64 $30.82 $3,464.74 $3,603.33 $3,747.46 $3,897.36 $4,053.25 $4,215.38 $4,384.00 $4,559.36 $4,741.73 $4,931.40 $45,041.57 $46,843.23 $48,716.96 $50,665.64 $52,692.26 $54,799.95 $56,991.95 $59,271.63 $61,642.50 $64,108.20 *Bargaining Unit Position Step differential 4% gr 7 to 10 8% CITY OF CENTERVILLE 2.25% gr 1 to 6 10% 2000 SALARY RECOMMENDATION Hourly, Monthly & Annual Position (Grade 1 Step 1" 1 Step 2 1 Step 3 1 Step 4 1 Step 5 1 Step 6 1 Step 7 1 Step 8 1 Step 9 1 Step 10 Vacant 1 $9.91 $10.30 $10.72 $11.15 $11.59 $12.05' $12.54 $13.04 _ $13.56 $14.10 $1,585.28 $1,648.70_ $1,714.64_ $1,783.23 $1,854.56 $1,928.74 $2,005.89_ $2,086.13 $2,169.57 $2,256.35 $20,608.69 $21,433.04 $22,290.36 $23,181.98 $24,109.25 $25,073.62 $26,076.57 $27,119.63 $28,204.42 $29,332.59 Account Clerk/ 2 $10.90 $11.34_ $11.79 $12.26 $12.75 $13.26 $13.79 $14.34 _ $14.92 $15.51 Receptionist $1,743.98 $1,813.74 $1,886.28 $1,961.74_ $2,040.21 $2,121.81 $2,206.69 $2,294.95_ $2,386.75 $2,482.22 $22,671.69 $23,578.56 $24,521.70 $25,502.57 $26,522.67 $27,583.58 $28,686.92 $29,834.39 $31,027.77 $32,268.88 Public Works Main. 3 $11.98 $12.46 $12.96 $13.48 $14.02' $14.58 $15.16 $15.77' $16.40' $17.06' Worker • $1,917.39 $1,994.09 $2,073.85 $2,156.81 $2,243.08 $2,332.80 $2,426.11 $2,523.16 $2,624.08 $2,729.05 $24,926.10 $25,923.14 $26,960.07 $28,038.47 $29,160.01 $30,326.41 $31,539.46 $32,801.04 $34,113.08, $35,477.61. Deputy Clk(freas. ' 4 $13.18' $13.71' $14.26' $14.83 $15.42' $16.04' $16.68_ $17.34 $18.04 $18.76 $2,108.80 $2,193.16 $2,280.88 $2,372.12 $2,467.00 $2,565.68_ $2,668.31_ $2,775.04 $2,886.04 $3,001.49 _ $27,414.45_ $28,511.03 $29,651.47 $30,837.53 $32,071.03, $33,353.87 $34,688.03 $36,075.55, $37,518.57, $39,019.31 i City Clk 5 $14.51 $15.09 $15.69 $16.32 $16.97 $17.65 $18.36 $19.09 $19.86 $20.65 BIdq.Insp.Admin. $2,321.48 $2,414.34 $2,510.92 $2,611.35 $2,715.81 $2,824.44 $2,937.42 $3,054.91 $3,177.11 $3,304.20 Assistant $30,179.29 $31,386.46 $32,641.92 $33,947.60 $35,305.50 $36,717.72 $38,186.43 $39,713.89 $41,302.44 $42,954.54 Vacant 6 $15.95 $16.59 $17.25 $17.94 $18.66 $19.41 _ $20.18 $20.99 $21.83 $22.70 $2,552.16 $2,654.25 $2,760.42 $2,870.83 $2,985.67 $3,105.09_ $3,229.30 $3,358.47 $3,492.81 $3,632.52 $33,178.08 $34,505.20 $35,885.41 $37,320.83 $38,813.66 $40,366.21 $41,980.86 $43,660.09 $45,406.49 $47,222.75 Vacant 7 $17.23 $17.92 $18.64 $19.38 $20.16 $20.96 $21.80 $22.67 $23.58 $24.52 $2,756.66 $2,866.93 $2,981.60 $3,100.87 $3,224.90 $3,353.90 $3,488.05 $3,627.58 $3,772.68 $3,923.59 $35,836.58 $37,270.04 $38,760.84 $40,311.28 $41,923.73 $43,600.68 $45,344.71 $47,158.49 $49,044.83 $51,006.63 • 'Vacant 8 $18.60 $19.34 $20.12 $20.92 $21.76 $22.63 $23.53 $24.48 $25.45 $26.47 $2,975.88 $3,094.92 $3,218.72 $3,347.46 $3,481.36 $3,620.62 $3,765.44 $3,916.06 $4,072.70 $4,235.61 , $38,686.49 $40, 233.95 $41, 843.31 $43, 517.04 $45,257.72 $47,068.03 $48,950.75 $50,908.78 $52,945.14 $55,062.94 • Public Works Dir./ 9 $20.09 $20.90 $21.73 $22.60 $23.50' $24.45' $25.42 $26.44' $27.50' $28.60 Bldq. Official $3,214.74 $3,343.33 $3,477.06 $3,616.15 $3,760.79 $3,911.22 $4,067.67 $4,230.38 $4,399.59 $4,575.58 $41, 791.62 $43,463.28 $45201.82 $47,009.89 $48,890.28 $50,845.90 $52,879.73 $54,994.92 $57,194.72 $59,482.51 City Administrator 10 $21.71 $22.58 $23.48 $24.42 $25.39 $26.41 $27.47 $28.57 $29.71 $30.90 $3,47323 $3,612.16 $3,756.64 $3, 906.91 $4, 063.19 $4, 225.71 $4,394.74 $4,570.53 $4,753.35 $4,943.49 $45,151.96 $46,958.04 $48,836.36 $50,789.82 $52,821.41 $54,934.27 $57,131.64 $59,416.90_ $61,793.58, $64,265.32 *Bargaining Unit Position Step differential 4% gr 7 to 10 8% CITY OF CENTERVILLE 2.50% gr 1 to 6 10% 2000 SALARY RECOMMENDATION Hourly, Monthly & Annual Position 1Grade 1 Step 1 1 Step 2 1 Step 3 1 Step 4 Step 5 L Step 6 1 Step 7 1 Step 8 1 Step 9 1 Step 10 Vacant 1 $9.93 $10.33 $10.74 $11.17 $11.62 $12.08 $12.57 $13.07 $13.59 $14.14 $1,589.16 $1,652.73 $1,718.84 $1,787.59 $1,859.09 r $1,933.46 $2,010.79 $2,091.23 $2,174.88 $2,261.87 $2065908 $21,485.44 $22,344.86 $23,238.66 $24,168.20 $25,134.93 $26,140.33 $27,185.94 $28,273.38 $29,404.31 Account Clerk/ 2 $10.93 $11.36 $11.82 $12.29 $12.78 $13.29 $13.83 $14.38 $14.95 $15.55 Receptionist $1,748.24 $1,818.17 $1,890.90 $1,966.53 $2,045.19 $2,127.00 $2,212.08 $2,300.56 $2,392.59 $2,488.29 $22,727.12 $23,636.20 $24,581.65 $25,564.92 $26,587.52 $27,651.02 $28,757.06 $29,907.34 $31,103.63 $32,347.78 Public Works Main. 3 $12.01 $12.49 $12.99 $13.51 $14.05 $14.62 $15.20 $15.81 $16.44 $17.10 Worker * $1,922.08 $1,998.96 $2,078.92 $2,162.08 $2,248.56 $2,338.50 $2,432.04 $2,529.33 $2,630.50 $2,735.72 $24,987.04 $25,986.52 $27,025.98 $28,107.02 $29,231.30 $30,400.55 $31,616.58 $32,881.24 $34,196.49 $35,564.35 DeputyClklTreas. 4 $13.21 r $13.74 $14.29 $14.86 $15.46 $16.07 $16.72 $17.39 $18.08 $18.81 _ $2,113.96 $2,198.52 $2,286.46 $2,377.92 $2,473.03 $2,571.96 $2,674.83 $2,781.83 $2,893.10 $3,008.82 $27,481.48 $28,580.74 $29,723.97 $30,912.93 $32,149.44 $33,435.42 $34,772.84 $36,163.75 $37,610.30 $39,114.72 City Clk 5 $14.54 $15.13 $15.73 $16.36 $17.02 $17.70 $18.40 $19.14 $19.91 $20.70 Bldq. Insp./Admin. $2,327.16 $2,420.25 $2,517.06 $2.617.74 $2,722.45 $2,831.35 $2,944.60 $3,062.38 $3,184.88 $3,312.27 Assistant $30,253.08 $31,463.20$32,721.73 $34,030.60 $35,391.82 $36,807.50 $38,279.80 $39,810.99 $41,403.43 $43,059.57 Vacant 6 $15.99 $16.63 $17.29 $17.99 $18.71 $19.45 $20.23 $21.04' $21.88 $22.76 $2,558.40 $2,660.74 _ $2,767.17 $2,877.85 $2,992.97 13,112.68 13,237.19 $3,366.68 $3,501.35 13,641.40 133,259.20 $34,589.57 $35,973.15, $37,412.08 $38,908.56 $40,464.90 $42,083.50 $43,766.84 $45,517.51 $47,338.21 Vacant 7 $17.27 $17.96 118.68 $19.43 $20.20 $21.01 $21.85 $22.73 $23.64 $24.58 $2,76140 $2,873.94 $2,988.89 $3,108.45 $3,232.79 $3,362.10 $3,496.58 13,636.45 13,781.90 $3,933.18 135,924.20 $37,361.17 $38,855.61$40,409.84 $42,026.23 $43,70718 $45,455.57 $47,273.80 $49,164.75 $51,131.34 Vacant 8 $18.64 $19.39 $20.17 $20.97 $21.81 $22.68 $23.59 $24.54 $25.52 $26.54 $2,983.16 $3,102.49 $3,226.59 $3,355.65 $3,489.88 $3,629.47 $3,774.65 $3,925.64 $4,082.66 $4,245.97 . _$38,781.08 $40,332.32 $41,945.62 $43, 62344 $45,368.38 $47,183.11 $49,070.44 $51,033.26 $53,074.59 $55,197.57 Public Works Dir./ 9 $20.14 $20.95 $21.78 $22.66 $23.56 $24.50 $25.49 $26.50 $27.56 $28.67 BIdq.Official $3,222.60 $3,351.50 $3,485.56 $3,624.99 $3,769.99 $3,920.79 $4,077.62 $4,240.72 $4,410.35 $4,586.76 $41,893.80 $43,569.55 $45,312.33 $47,124.83 $49,009.82 $50,970.21 $53,009.02 $55,129.38 $57,334.56 $59,627.94 City Administrator _ 10 $21/6 $22.63 $23.54 $24.48 $25.46 $2648 $27.53 $28.64 $29.78 $30.97 $3,481.72 $3,620.99 $3,765.83 $3,916.46 $4,073.12_ $4,236.04 $4,405.49 $4,581.71 $4,764.97 $4,955.57 $45,262.36 $47,072.85 $48,955.77 $50,914.00 $52,950.56 $55,068.58 $57,271.32 $59,562.18 $61,944.67 $64,422.45 *Bargaining Unit Position • °Lep differential 4% gr 7 to 10 8% CITY OF CENTERVILLE 2.75% gr 1 t0 6 10% 2000 SALARY RECOMMENDATION Hourly, Monthly 8 Annual I Position 1Grade I Step 1 1 Step 2 1 Step 3 1 Step 4 1 Step 5 1 Step 6 1 Step 7 1 Step S 1 Step 9 1 Step 10 Vacant 1 59.96 $10.35 $10.77 $11.20 $11.65 $12.11 512.60 $13.10 $13.63 $14.17 51,593.04 $1,656.76 $1,723.03 $1,791.95 51,863.63 $1,938.17 52,015.70 $2,096.33 52,180.18 $2,267.39 $20,709.47 $21,537.85 $22,399.36 $23,295.34 $24,227.15 525,196.23 526,204.08 $27,252.25 $28,342.34 $29,476.03 Account Clerk/ 2 $10.95 $11.39 $11.85 $12.32 $12.81 $13.33 $13.86 $14.41 $14.99 $15.59 Receptionist $1,752.50 $1,822.60 $1,895.51 $1,971.33 $2,050.18 $2,132.19 $2,217.48 $2,306.18 $2,398.42 $2,494.36 522,782.55 $23,693.85 $24,641.61 525,627.27 $26,652.36 $27,718.46 528,827.20 $29,980.28 531,179.50 $32,426.68 Public Works Main, 3 512.04 $12.52 $13,02 $13.55 $14.09 $14.65 $15.24 $15.85 $16.48 $17.14 Worker ` $1,926.77 $2,003.84 52,083.99 $2,167.35 $2,254.05 52,344.21 52,437.96 $2,535.50 $2,636.92 $2,742.39 $25,047.98 526,049.90 $27,091.90 $28,175.58 $29,302.60 $30,474.70 $31,693.69 $32,961.44 $34,279.90 $35,651.09 Deputy Clklfreas. 4 513.24 $13.77 $14.33 $14.90 $15.49 $16.11 $16.76 $17.43 $18.13 $18.85 52,119.12 $2,203.88 $2,292.04 $2,383.72 $2,479.07 $2,578.23 $2,681.36 $2,788.61 $2,900.16 $3,016,16 $27,548.51 528,650.45 $29,796.47 $30,988.32 $32,227.86 $33,516.97 $34,857.65 $36,251.96 537,702.04 $39,210.12 City Clk 5 $14.58 515.16 $15.77 $16.40 $17.06 $17.74 $18.45 $19.19 $19.95 $20.75 BIdg.Insp. /Admin. 52,332.84 52,426.15 $2,523.20 $2,624.12 $2,729.09 52,838.25 $2,951.78 $3,069.85 $3,192.65 $3,320.35 Assistant $30,326.87 $31,539.94 $32,801.54 534,113,60 $35,478.15 $36,897.27 538,373.16 $39,908.09 541,504.41 $43,164.59 Vacant 6 $16.03 $16.67 517.34 $18.03 $18.75 $19.50 $20.28 $21.09 $21.94 $22.81 $2,564.64 $2,667.23 $2,773,91 $2,884.87 53,000.27 $3,120.28 $3,245.09 $3,374.89 $3,509.89 $3,650.28 $33,340.32 $34,673.93 $36,060.89 $37,503.33 539,003.46 $40,563.60 $42,186.14 $43,873.59 $45,628.53 $47,453.67 Vacant 7 517.31 $18.01 $18.73 $19.48 $20.25 $21.06 $21.91 $22.78 $23.69 $24.64 52,770.14 $2,880.95 $2,996.18 $3,116.03 53,240.67 53,370.30 $3,505.11 $3,645.32 $3,791.13 $3,942.77 $36,011.82 537,452.29 538,950.36 $40,508.40 $42, 128.74 $43,813.89 $45,566.44 547,389.10 549,284.66 $51,256.05 Vacant 8 $18.69 $19.44 $20.22 $21.02 $21.86 $22.74 $23.65 $24.60 $25.58 526.60 52,990.44 $3,110.05 $3,234.46 $3,363.83 $3,498.39 53,638.32 $3,783.86 $3,935.21 54,092.62 $4,256.32 538, 875.67 540, 430.69 $42,047.92 543,729.84 $45,479.03 $47,298.19 $49,190.12 $51,157.73 553,204.04 $55,332.20 Public Works Dir./ 9 520.19 $21.00 $21.84 $22.71 $23.62 $24.56 525.55 $26.57 $27.63 $28.74 Bldg. Official 53,230.46 $3,359.68 $3,494.07 $3,633.83 $3,779.18 53, 930.35 $4,087.56 $4,251.06 $4,421.11 $4,597.95 541, 995.98 543,675.82 545,422.85 $47,239.77 549,129.36 $51,094.53 $53,138.31 555,263.84 557,474.40 $59,773.37 City Administrator 10 $21.81 522.69 $23.59 $24.54 $25.52 526.54 527.60 $28.71 $29.85 $31.05 $3,490.21 $3,629.82 $3,775.01 $3,926.01 $4,083.05 54,246.38 $4,416.23 $4,592.88 $4,776.60 $4,967.66 $45,372.76 $47,187.67 549,075.17 551,038.18 $53,079.71 $55,202.90 557,411.01 $59,707.45 $62,095.75 $64,579.58 `Bargaining Unit Position i Step differential 4% gr 7 to 10 8% CITY OF CENTERVILLE 3.00% gr 1 to 6 10% 2000 SALARY RECOMMENDATION Hourly, Monthly & Annual Position !Grade 1 Step 1 Step 2 1 Step 3 1 Step 4 1 Step 5 1 Step 6 1 Step 71 Step 8 1 Step 9 1 Step 10 Vacant 1 $9.98 $10.38 $10.80 $11.23 $11.68 $12.14 $12.63 $13.13 $13.66 $14.21 $1,596.91 $1,660.79 $1,727.22 $1,796.31 $1,868.16 $1,942.89 $2,020.60 $2,101.43 $2,185.48 52,272.90 $20,759.86 $21,590.25 $22,453.86 $23,352.01 $24,286.10 $25,257.54 $26,267.84 $27,318.55 528,411.30 $29,547.75 Account Clerk/ 2 $10.98 $11.42 $11.88 $12.35 $12.84 _ $13.36 $13.89 $14.45 515.03 $15.63 Receptionist $1,756.77 $1,827.04 $1,900.12 $1,976.13 $2,055.17 $2,137.38 $2,222.87 $2,311.79 $2,404.26 52,500.43 $22,837.98 $23,751.50 $24,701.56 $25,689.63 $26,717.21 $27,785.90 $28,897.34 $30,053.23 531,255.36 532,505.57 Public Works Main. 3 $12.07 $12.55 $13.06 $13.58 $14.12 $14.69 $15.27 $15.89 $16.52 $17.18 Worker * $1,931.46 $2,008.71 $2,089.06 $2,172.63 $2,259.53 $2,349.91 $2,443.91 $2,541.66 52,643.33 $2,749.06 $25,108.93 $26,113.29 $27,157.82 $28,244.13 $29,373.89 $30,548.85 $31,770.80 $33,041.64 534,363.30 $35,737.83 Deputy Clk/Treas. 4 $13.28 $13.81 $14.36 $14.93 $15.53 $16.15 $16.80 517.47 $18.17 $18.90 $2,124.27 52,209.24 $2,297.61 52,389.52 $2,485.10 $2,584.50 $2,687.88 $2,795.40 $2,907.21 $3,023.50 $27,615.54 $28,720.16 $29,868.96 $31,063.72 $32,306.27 $33,598.52 $34,942.46 $36,340.16 $37,793.77 $39,305.52 City Clk 5 $14.62 $15.20 $15.81 $16.44 $17.10 $17.78 $18.49 $19.23 520.00 520.80 Bldq. Insp./Admin. 52,338.51 52,432.05 $2,529.33 $2,630.51 52,735.73 52,845.16 52,958.96 $3,077.32 $3,200.42 53,328.43 Assistant 530,400.66 $31,616.68 $32,881.35 $34,196.60 $35,564.47 $36,987.05 $38, 466.53 $40,005.19 $41,605.40 $43,269.61 Vacant 6 516.07 $16.71 $17,38 $18.07 $18.80 $19.55 $20.33 $21.14 $21.99 $22.87 52,570.88 $2,673.72 $2,780,66 $2,891.89 $3,007.57 $3,127.87_ $3,252.98 $3,383.10 $3,518.43 $3,659.16 $33,421.44 $34,758.30 $36,148.63 537,594.57 $39,098.36 540,662.29 542,288.78 543,980.34 545,739.55 $47,569.13 Vacant 7 $17.36 $18.05 $18.77 $19.52 $20.30 $21.12 $21.96 $22.84 $23.75- $24.70 $2,776.88 $2,887.96 $3,003.47 $3,123.61 $3,248.56 53,378.50 $3,513.64 53,654.18 53,800.35 $3,952.37 $36,099.44 $37,543.42 $39, 045.15 $40,606.96 $42, 231.24 $43, 920.49_ $45,677.31 $49,404.58 $51,380.76 Vacant 8 $18.74 $19.49 $20.26 $21.08 $21.92 $22.79 $23.71 $24.65 $25.64 $26.67 $2,997.71 $3,117.62 $3,242.33 $3,372.02 $3,506.90 $3,647.18 $3,793.06 53,944.78 $4,102.58 $4,266.68 538, 970.26 $40, 529,07 542, 150.23 $43,836,24 $45,589.69 547,413.28 $49,309.81 $51,282.20 $53,333.49 $55,466.83 Public Works Dir./ 9 520.24 $21,05 521.89 $22.77 $23.68 $24.62 $25.61 $26.63 $27.70 528.81 _ Bldg. Official 53,238.32 $3,367.85 $3,502.57 $3,642.67 $3,788.38 53, 939.91 $4,097.51 54,261.41 $4,431.86 $4,609.14 $42,098.16 $43,782.09 $45,533.37 547,354.70 $49,248.89 $51,218.85 553,267.60 $55,398.31 $57,614.24 $59,918.81 City Administrator 10 521.87 $22.74 $23.65 $24.60 $25.58 $26.60 $27.67 $28.78 $29.93 $31.12 53,498.70 $3,638.65 $3,784.20 53, 935.57 54, 092.99 54, 256.71 54, 426.98 54,604.06 $4,788.22 $4,979.75 $45,483.15 $47,302.48 549,194.58 $51,162.36 $53,208.85 $55,337.21 $57,550.70 $59,852.73 $62,246.83 $64,736.71 *Bargaining Unit Position 4..U113W11C1 r ltl:c tllucn i3ullullmy - ♦ 4261 1 V1 , Consumer Price Y n dexe Consumer Price Index Summary FOR TECHNICAL INFORMATION: Patrick C. Jackman (202) 691 -7000 USDL -99 -355 CPI QUICKLINE: (202) 691 -6994 TRANSMISSION OF FOR CURRENT AND HISTORICAL MATERIAL IN THIS INFORMATION: (202) 606 -7828 RELEASE IS EMBARGOED MEDIA CONTACT: (202) 691 -5902 UNTIL 8:30 A.M. (EST) INTERNET ADDRESS: Tuesday, December 14, 1999 http : / /stats.bls.gov /cpihome.htm CONSUMER PRICE INDEX: NOVEMBER 1999 The Consumer Price Index for All Urban Consumers (CPI -U) rose 0.1 percent in November, before seasonal adjustment, to a level of 168.3 (1982- 84 =100), the Bureau of Labor Statistics of the U.S. Department of Labor reported today. For the 12 -month period ended in November, the CPI -U increased 2.6 percent. The Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W) also rose 0.1 percent in November, prior to seasonal adjustment. The November level of 165.1 was 2.7 percent higher than the index in November 1998. CPI for All Urban Consumers (CPI -U) On a seasonally adjusted basis, the CPI -U rose 0.1 percent in November, following a 0.2 percent increase in October. The food index rose 0.1 percent in November, following increases of 0.2 percent in each of the preceding four months. The energy index, which declined 0.1 percent in October, was unchanged in November. The index for petroleum - based energy fell 0.6 percent, while the index for energy services increased 0.4 percent. Excluding food and energy, the CPI -U rose 0.2 percent in November, the same as in October. A larger increase in shelter costs was offset by a downturn in the index for apparel and a smaller increase in airline fares. Table A. Percent changes in CPI for Urban Consumers (CPI -U) Seasonally adjusted Un- Compound adjusted Expenditure Changes from preceding month annual rate 12 -mos. Category 1999 3 -mos. ended ended May June July Aug. Sep. Oct. Nov. Nov. '99 Nov. '99 All Items .0 .0 .3 .3 .4 .2 .1 2.9 2.6 Food and beverages .4 .0 .2 .2 .2 .2 .1 2.4 2.0 Housing .1 .2 .1 .2 .4 .1 .3 3.2 2.2 Apparel -.2 -.4 -.9 -.3 1.2 .6 -.5 5.7 -1.0 Transportation -.5 -.6 1.2 .9 .6 .2 .0 3.3 4.3 Medical care .2 .4 .3 .4 .3 .2 .4 3.4 3.5 Recreation .2 .0 .0 .0 -.5 .1 .2 -.8 .6 Education and communication -.1 .0 .2 .2 .0 .2 .3 2.0 1.2 Other goods and services -.2 .2 .9 -.2 1.9 .1 .0 8.0 9.4 htt.:// stats. bls .gov /news.release /cpi.nws.htm 12/17/99 Co, 2eff7 Memorandum DATE : December 17, 1999 TO : Honorable Mayor and Council FROM : Jim March RE : Proposed 2000 Budget Enclosed in your packet is Resolution 99 -27 that will be filed with Anoka County once the budget is approved on Monday night. The proposed levy is $985,000 to be collected in 2000. The General Fund Budget is proposed at $1,489,630. h nom• e tervitte 1880 Main Street • Centerville, MN 55038 Established 1857 (651) 429 -3232 • Fat (651) 429 -8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 99 -27 RESOLUTION ADOPTING 1999 TAX LEVY, COLLECTIBLE IN 2000 BE IT RESOLVED by City Council of the City of Centerville, Anoka County, State of Minnesota, that the following sums of money are levied for the current year, collectible in 2000, upon taxable property in the City of Centerville, for the following purposes: Total Levy: General Fund: $ BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota Adopted by the City Council of the City of Centerville this 20 day of December, 1999. Thomas Wilharber, Mayor ATTEST: Diane Ward, City Clerk • GOALS AND OBJECTIVES - Jim March started the general discussion with examples of previous years goals and objectives. He mentioned last year we tried to separate the goals from the objectives. Lino Lakes wanted the City to sign a Joint Powers Agreement on 21st Avenue which consisted of street cleaning / maintenance. Centerville chose not to sign at that time. Gerald Rehbein paid for the 200 ft. of blacktop for access to the business. He felt it would be helpful to have the new council review that agreement. Jim stressed it would be very important to consider the garbage contract, the police contract, a new public works facility, and water interconnection. Council Member Sweeney questioned if there will be enough water for fires and water sprinklers. Paul Palzer stated we are currently at 141,000 gallons per day (gpd) compared to 88,000 gpd in the past. We are already using substantially more this year. The 141,000 gpd is comparative to what we normally use during peak season in the summer. The highest peak last year was 408,000 gpd. He mentioned the Well Head Protection Plan will require us to take action. Paul felt it would be a good idea in the future to have two (2) towers - one for use when cleaning. He would like to see the City move ahead this spring. If we had a big storm go through, we would be dry, and it takes 1 1/2 hours to refill the tower. The Council came up with the following list of goals for 1999: Police Contract Garbage Contract Public Works Facility Water Tower Commercial District Industrial District 21st Avenue Council Member Sweeney questioned the youth center on Council Member Brenner's list of goals. 4 Council Member Brenner explained the youth center was very important desired by residents, and came about through the Minnesota Design Team visit. Council Member Sweeney offered he would rather see a community center than just a youth center. He also questioned where it would be located. Council Member Brenner stated it would be located near the current public works building. The City owns all of that land by public works. The plan is to build a youth center, bike ramps, basketball court, and a heritage museum all in that area. Council Member Travis questioned what was meant by complete ordinance codification. Mr. March explained this is a long awaited process which will take considerable time to complete. It is something that has needed to be done. He offered this is something the City could do over time, possibly a little at a time through council meetings. Other communities have taken up to 2 - 2 1/2 years to complete on their own codification. Some communities have hired interns to walk the streets to find violators (i.e.: junk vehicles, weeds, nuisances, etc.). Mayor Wilharber questioned if it would be better to have an attorney complete the codification for us, or possibly the intern. Jim March noted that our current intern, James Bownik has been the most productive and competent we have had, and more than likely we will be loosing him. Council Member Sweeney mentioned there were no mentions of park and trails on any of the mentioned goals. He stressed it is very important to allocate the use of our parks. He mentioned there aren't any football fields, tennis courts or basketball courts, and the grass isn't kept up very well at any of the parks. Mr. March commented this has been discussed in the past. Adding that in the past it was always more important to take cash over land for park dedication fees, but recently it has been more important to take land over cash. Currently the Park and Recreation Committee is looking into making the Acom Creek Park more appealing to older residents. Park and Recreation would like to see BBQ pits, picnic tables, benches, horseshoe pits, and possibly a dock on the pond or benches around the pond in the park area. He stressed the City needs to develop the parks we currently have. Mr. March also added the DNR has a lot more money this year than in the past, thus there are several grants the City will be applying for to help with the development of parks and trails. LaMotte Park is a regional park - open to all communities - not just Centerville. The Lions Club would like to build a shelter / concession stand in LaMotte Park to use at the annual Fete des' Lacs Celebration. They currently pay $2000.00 for two (2) days of tent rental. 5 Council Member Sweeney requested more information on the public works facility. Council Member (and Acting Mayor) Brenner felt it would be best to have an orientation / drive around with the new Council. It was determined that Thursday, February 18, from 9:00 - 12:00 Public Works will take Council on a drive around the city which will include visiting the public works site, lift stations, Lake Area Utilities (future public works site), and all of the parks and developments. Paul Palzer noted there are still 5 -6 items from 1997 goals that haven't been met. He also mentioned the Police Department set up an office at public works last week. Council Member Nelson suggested each council member compile a list of ten (10) goals, ranking them with ten (10) being the highest - and one (1) being the lowest. Then total up the scores to come up with our priority list. It was determined this needs to be done by Friday, January 22nd so staff can include it in the council packets. Council Member Nelson questioned what a mission statement was. Acting Mayor Brenner explained it is a statement that gives a focus of the organization. Theresa felt it is very important to include Staff in the mission statement. AMENDMENTS OF NEWSLETTER 1/1 • 11 1 1 i • U lit• \' 'ii 1 :sty • 1' t'. '1' 11 • 1' - 1 . 111 11 '1 • 1 1 ' M 1 1 1 e1 1 1 . . • I 1 U 1 1 1 • 1 ADJOURN 1l1 11 1 1 t • Uu1' sl 1+1 n 1 1 +w• 1 '" • .. 1 1 1 1 1 U i \' •11 . • 1 1 U1 • 11 :. di' Meeting adjourned at 7:42 p.m. Respectfully Submitted, 4 e--kkr Jill Lien Secretary 8 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION DECEMBER 7,1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member Al LaMotte NOT Commission member Ray DeVine Commission member John McLean Commission member Rob Sheppard APPROVED Commission member David Kilian ABSENT: Chairperson Kathy Welk STAFF: City Administrator, Jim March City Clerk, Diane Ward Council Member Linda Broussard Vickers I. CALL TO ORDER Commission member LaMotte called the meeting to order at 6:40 p.m. II. APPEARANCES — None III. CONSIDERATION OF MINUTES November 2. 1999 Planning and Zoning Minutes Motion by Commission member DeVine, seconded by Commission member McLean to approve the November 2, 1999 Planning and Zoning meeting minutes. Motion carried unanimously. Ayes: Commission members Hanson, LaMotte, DeVine, McLean, and Sheppard Abstain: Commission member David Kilian IV. DISCUSSION ITEMS Fire Arm Ordinance Commission member Hanson stated that he did not like the word "own" in Section 5.02, Regulations. Mr. March stated that he contacted the City Attorney and that this word 1 should be removed from the section. He also stated that he discussed with the attorney the discharge section in relation to some of the dangerous weapons listed and the City Attorney suggested that those items be removed from the list of dangerous weapons. It was the consensus of the commission that Section 5.02, Regulations should read "No person shall at any time discharge or use in a manner that may cause bodily harm or property damage any firearm or dangerous weapons upon or onto any lands within the City of Centerville except as provided by this Ordinance." Mr. Tedd Peterson, 6933 Pheasant Lane, stated that he felt that the limitation of discharging a bow and arrow to 2.5 acres was too high. He stated that he practices in his back yard with the target towards the house and shoots from approximately 20 yards and with this section he would not be allowed to do that on his property. He also stated that he could see addressing juvenile issues in the ordinance, but not a sweeping ordinance for banning archery on lot sizes less than 2.5 acres. Commission member LaMotte explained that there were problems with minors shooting arrows into people's property without parental supervision. Even after neighbor's would talk to the parents it continued and the property owner's did not have any recourse to deal with this issue. So it was decided that a limit had to be put on the smaller properties. Commission member McLean stated that the commission obtained ordinances from Champlin, Forest Lake, Anoka, Coon Rapids, Circle Pines, and Lino Lakes in the preparation of this ordinance. Council member Broussard Vickers stated that ordinances are to provide regulations for what is best for the community as a whole. Mr. Mike Carter, 6913 Sumac Court, asked what brought up the need for this ordinance and if there are reported incidents reflecting problems with bow and arrows. He expressed that the government is getting too much control on what people can do on their property. Mr. March explained that the ordinance was brought to the attention of the Planning and Zoning Commission and City Council by the police department. The police department's main concern was not the bow and arrows, but weapons, such as BB guns being discharged in the community and no method of confiscating the weapons. Commission member McLean moved, seconded by Commission member Shepard to amend the Firearm Ordinance with the changes in Section 5.02 and forward the ordinance to the City Council. Ayes: Commission member McLean, Shepard, Devine, Hanson Nays: Commission member LaMotte, Killian The Commission recommends that the Council table approval of the ordinance in order to 2 receive more public input and information from the police department on the bow and arrow issue in the ordinance. V. PUBLIC HEARING(S) Rezoning Request — Parcel # 23.31.22.41.0007 — 7:00 p.m Mr. March stated that he received 15 -20 calls relating to this issue and the calls were opposing the rezoning to allow apartments. Commission member LaMotte opened the hearing at 7:15 p.m. Mr. Lloyd Drilling presented information related to the proposed rezoning of a parcel located on 20 Avenue from commercial to residential single family, with a special use permit. The information dealt with the placement of two 24 -unit apartment complexes on the property, which would need to be rezoned. Mr. Mike Carter, 6913 Sumac Court, asked what is going to happen when you want to sell the apartments in 3 -5 years. Mr. Drilling stated that this would be a high rent apartment complex and that no subsidies would be used that would require the setting aside of apartments at a reduced rent. Mr. Bill Krech, partner of Mr. Drilling, explained that the use of Tax Increment Financing would require a certain amount of occupancy towards a certain rental. Ms. Briggette Thaewald, 6947 Ivy Court, expressed concern on the height of the three - story building. She stated that she has a concern because the elementary school is already full, and they rent from St. Genevieve's because they do not have room at the school. She asked if commercial property would provide a better tax base than the proposed apartments. She feels that owner occupied housing would be better than rental apartments. Ms. Mary Billingsley, 6923 Sumac Court, stated that she is concerned at what this proposal will do to the property values of surrounding homes. Commission member DeVine informed the audience of the possible uses that can be allowed on this commercially zoned property. Council member Broussard Vickers explained the process of approving or disapproving what type of businesses can come into the commercial area. Mr. Tom Hanson, 1965 Center Street, stated he is concerned about property value. He just bought his house in June. 3 Mr. Jim Heftier, 6905 Dupre, expressed that he felt commercial could be good for the community in providing jobs, or town homes like what is north of Main Street. Mr. Drilling stated that he didn't feel that a business would locate in this area because there is no traffic on 20 Avenue. Mr. Mike Carter, 6913 Sumac Court, stated that he disagreed on the traffic issue because people use the County Road J ramp to come into Centerville rather than use the County Road 14 exit. He felt that a strip mall would succeed in this area. Mr. Blaine Hopp, 1949 Center Road, stated his concern is that if apartment buildings are built on this property what is to stop someone from building apartments across the street. He also asked if there would be fences and trees for privacy. Mr. Drilling stated that that berms, trees, and fencing would be a part of this proposal. Mr. Mark Olson, 1934 Center Street, asked how close does the County allow you to build to the road (20 Avenue). Mr. Drilling stated the County requires an 80 -foot setback for the building. Mr. Joseph Steele, 6926 Sumac Court, expressed his concerns on rental apartments, the lack of maintenance, trouble that comes with some of the apartment dwellings and he has had bad experiences with apartments. He also stated that he felt people in the apartments would complain about snowmobiles in the area. He also stated that having Terminal Trucking has not lowered the value of his home, but that apartments probably would. Mr. Krech stated that he felt property values would maintain versus a blacktopping company or construction company. Mr. Drillings stated that some low- income apartments are like that, but that this proposal would be on the order of what is on Highway 96. Mr. Steele stated that may be the case, but there are very few homes around that complex. Mr. Drilling asked the audience if they would prefer owner - occupied rather than rental in this area. The audience responded that they would. Commission member Hanson reviewed the proposal that was submitted for north of Main Street to rezone from commercial to town home. He stated that the concern was the limited commercial property and if commercial were all turned to residential soon all commercial would be gone and commercial property is a limited resource to the City. 4 Ms. Brigitte Thaewald stated that she felt if it were owner - occupied they would have more in the community and maintain the property. She also stated she would ofan investment ty rather see residential than commercial, and asked the reasons for wanting commercial rather than residential. Commission member LaMotte stated that the City wants nice businesses to bring jobs to Centerville. Mr. Carter stated that commercial is needed. He expressed the lack of restaurants in Centerville. Council member Broussard Vickers informed the audience that there have been businesses interested in Centerville, but for one reason or another those plans fell through. Mr. March explained a previous proposal for the property north of County Road 14, east of Willow Glen that was before Council. He also stated that Council had no interest in rezoning the commercial property. He also explained that if a company wishes to place a business on commercial property and it meets the criteria of the commercial zoning, Council has to defend its reasons for denial of a particular business. Mr. Peterson asked if there was any other property available for this type of building. Mr. Drilling stated no, and that the closer you get to Main Street the price of the property increases. Council member Broussard Vickers provided information on the County Road 14 issue, County plans for this road, that the County wants to provide a way for people from Lino Lakes to get to 35E, what they will and will not allow. Council member Broussard Vickers stated that she understands some want to leave it commercial, but she asked the audience that if it goes residential if they want it to be owner- occupied as opposed to apartments. The audience responded affirmatively. Mr. March explained that if this issue goes before the City Council if residents would prefer to see it residential rather than commercial it has to be voiced at the City Council and the past practice of Council has been not to rezone commercial. Mr. Drilling stated that town homes would be a nice addition to Centerville. Mr. Hopp stated that if this would proceed would there be a playground for kids and would pets be allowed. Mr. Drilling stated that green space would have to be incorporated into the plan. 5 Mr. Peterson stated that he felt this could be rezoned easier if it was owner- occupied residential rather than rental. He also stated that commercial would be good for the community to provide jobs for teenagers in the area. Commission member DeVine moved, seconded by Commissioner Killian to dose the public hearing. Motion carried unanimously. Commission member DeVine moved, seconded by Commissioner Sheppard to table the rezoning contingent on the Developer signing an extension to the 60 -day Council approval requirement. Ayes: Commission members Kilian, LaMotte, DeVine, McLean, and Sheppard Abstain: Commission member Hanson. IV. NEW BUSINESS Public Works Request for Proposals Mr. March reviewed the request for proposals that is being sent to potential developers for the Public Work site and stated that the residents in the area were also notified of the City's intention for this property. Set Workshop Dates for Ordinance #4 Rewrite The Commission set the following dates in January for workshops on the Ordinance #4 rewrite for Tuesdays, January 18 and 25, 2000. V. ADJOURNMENT Motion by Commission member Kilian, seconded by Commission member Hanson to adjourn the meeting at 8:35 p.m. Respectfully submitted, Diane Ward City Clerk 6 NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE December 1, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on December 1, 1999 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Dale Larson Doug Porter Karla DeVine Terry Sweeney Steve Brown (arrived at 6:45) Absent: None Staff: Jim March Jill Lien ROLL CALL CONSIDERATION OF MINUTES November 3, 1999 Park and Recreation Committee Meeting Minutes Motion by Mr. Porter to approve the November 3, 1999 Park and Recreation Meeting Minutes. Motion seconded by Mr. Larson. All in favor. Motion carried. APPEARANCES Mr. Ted Mattke appeared on behalf of Mr. Rick Carlson for the proposed Second Addition of the Parkview Development. Mr. Mattke explained that the property is located south of LaMotte Park. They are proposing to develope approximately 40 — 42 single family homes, with two (2) cul -de -sacs. The homes will have full basements with walkouts, and will range from approximately $170,000 - $200,000 with a high end between $250,000 - $275,000. Mr. Mattke mentioned that Mr. Carlson is willing to install a trail along the backside of the proposed development. Page 1 of 6 Mr. March explained that Mr. Mattke was appearing before the Park and Recreation Committee because the property is not scheduled in the MUSA until 2001. Modification of the date will need to be approved by Council, along with some type of benefit/gain outside of the normal Park Dedication Fees. Once the Park and Recreation Committee approves the proposed plan, a recommendation will then need to be forwarded to the City Council. Mr. Mattke presented an offer of $2000 per lot compared to the existing park dedication fee of $1200 per lot, with the condition that the development be developed as a PUD, and the MUSA is modified to one year earlier than the original date for this property. Homes will not be constructed until the end of summer /early fall, so there will only be roughly 6 — 12 homes built next year, with the balance of the homes being built the following year. Mr. Mattke added that they are just in the sketch plan phase. Mr. March mentioned that he spoke with Mr. Jon VonDeLinde, Anoka County Parks Director, last week. Mr. VonDeLinde informed him that the rough grading for the trail around the south side of Centerville Lake will begin next week. Mr. March continued, stating that there are 3 — 4 acres of proposed wetland in this proposed development. It would be a nice amenity to have a trail around the wetland. Also, Metropolitan Council would have to approve modifying the date change in the MUSA from 2001 to 2000. When Gor -em plats the property east of this proposed development, the Park and Recreation Committee will want to retain a trail easement. From there, Gerald Rehbein has already stated that he has no problem with a trail easement on his property, in fact, he wants to dedicate some of his property for tax purposes. Mr. Ken Carpenter will have a problem with a trail easement on his property, so this could be an issue in the future. Where the trail will be placed once it gets to Mr. Carpenter's property will need further discussion. Mr. Wilharber owns the next two parcels of land just south of the proposed development. Motion by Mr. Navin, seconded by Mr. Larson to recommend to City Council that Park and Recreation will recommend advancement/modification of the comp plan to one year earlier, at the developers expense with the following conditions: $2000 per lot in park dedication fees, construction of a trail and /or include sidewalks as deemed necessary at developers expense. All in favor. Motion carried unanimously. OLD BUSINESS Acorn Creek Park Mr. Navin questioned the balance of the park dedication fee account, and if the letter was sent out to Mr. Travis regarding the trail in the Woods of Clearwater Creek development. Ms. Lien stated that we currently have a negative balance in the park dedication account, and the letter was sent out to Mr. Travis on the 18 of November. Ms. DeVine mentioned that people are parking in the grass at Acorn Creek park, and that at some point in the future, a parking lot will be a necessity. Page 2 of 6 Budget 2000 Update Mr. Navin explained that he made an appearance at the last City Council meeting, and the Park and Recreation's request for a $50,000 budget was approved. Mr. Navin requested that each member of the Park and Recreation committee take ownership or spearhead one or two of the goals presented to Council. Basically, he wanted to create an action plan for each of the goals. This will show the Council and the citizens of Centerville that the Park and Recreation Committee is serious about their visions, plans and goals. The Committee divided up the goals amongst itself as followings: Mr. Navin Turf/Weed Control (All Parks) Trail (LaMotte Park) Curb and Gutter (LaMotte Park) Mr. Larson Trees (All Parks) Mr. Porter Benches/Tables (All Parks) Trash Receptacles (A11 Parks) Mr. Brown Turf/Weed Control (All Parks) General Lighting (All Parks) Ms. DeVine Landscaping (Signs) (All Parks) Playground Equip. (Royal Meadows) Mr. LeBlanc Trail ( LaMotte Park) Ms. DeVine mentioned that she had met Chris Henry with the DNR. Apparently Ms. Henry advised Ms. Devine to apply for the LCMR grants offered by the DNR. They are due by February, and Ms. Henry offered to help Centerville obtain the grants. There was discussion regarding surveys that have been done in the city in the past, and surveys that should be done in the future that would be specific to each committee, along with a feasibility study. Mr. LeBlanc stressed that the committee's make the priorities. Adding, there is nothing in the budget that implements the design team visions. He would like to see them implemented and included in the budget. Mr. March stressed that there is still no prioritization of the design team ideas. Adding, that we cannot do them all at once. If the entire City were surveyed, more residents would want to see the downtown area developed than would want to see the City purchase the $300,000 lot for sale (containing the six -plex) for future park development. Page 3 of 6 Ms. DeVine also stressed that most residents are concerned with what is going on in their immediate neighborhood — not the whole city. Mr. Navin expressed that his main goal was to attend to the immediate needs of the parks. Mr. Sweeney mentioned that the Council wants to see the action plan and what actions have been taken as the Park and Recreation Committee goes forward. Mr. March suggested that the Park and Recreation Committee form some type of "grant writing committee or sub - committee" to help write grants. They can look into partnering with other organizations for the larger projects like the $300,000 purchase. There would probably be some residents in the community who would like to work on, or be willing to help with writing the grants. If this "sub- conunittee" were established, they could also help with finding out which grants are being offered, which grants most match what the City is visioning, all of the legwork, letters of support, keep the goals of the Park and Recreation Committee in mind, get volunteers to help, make recommendations to the Park and Recreation Committee and ultimately to City Council. Mr. LeBlanc stressed that he is here for that purpose, and he is willing to put time into writing these grants. Also, beyond the grants, some visions cost money that do not have grants offered for them. Ms. DeVine and Mr. Porter offered to look into the grants being offered. Mr. LeBlanc would like to sit in on these meetings and help with writing the grant. Enterprise Fund There was brief discussion regarding setting up an Enterprise Fund, and the accountability of such a fund. The Park and Recreation Committee could show the Council where/what has been spent on a semi - annual basis, or 60 days prior to the end of the year show where it stands to justify rolling over the funds to an Enterprise Fund. Mr. Navin asked Mr. March to put Park and Recreation's request for an Enterprise Fund on the next City Council agenda, which would be on December 8 1999. Comprehensive Plan Mr. LeBlanc re- iterated his visions of the Comp Plan and the Park and Pedestrian Comp Plan, adding he is willing to help in any way he can. Ice Rink Attendant Update — Steve Brown Mr. March mentioned he received a letter from the Centennial Hockey Association. Apparently the Hockey Association was supposed to use the hockey rink last year, but never did. This year they are requesting to use the rink a couple of days a week. Page 4 of 6 Family Skate Night It was determined that Park and Recreation would have three Family Skate Night's; Sunday, January 9 Sunday, January 23r and Sunday, February 6 2000. The time would run from 4:00 — 6:00 p.m. The City will supply the popcorn and hot chocolate, providing the committee gets someone to run the event, such as girl scouts, boy scouts etc. Whoever we get to run the event, will be able to sell their own goods if they desire (girl scout cookies, etc). Letter from Metropolitan Council Metropolitan Council responded to the letter written by Mr. LeBlanc on behalf of the Park and Recreation Committee. Basically, the letter referenced Mr. John VonDeLinde, Anoka County Parks Director as our contact person regarding trail linkage. NEW BUSINESS Park Dedication Fees Mr. March commented that he has surveyed several surrounding cities, and found that several of the cities have raised their park dedication fees to $1,500 per lot. Mr. March recommended that Park and Recreation raise their park dedication fee accordingly from $1,200 to $1,500. Motion by Mr. Navin to recommend to Council to raise the park dedication fees from $1,200 to $1,500 per lot for the year 2000. Seconded by Mr. Larson. All in favor. Motion carried. Waterworks Mr. March explained that Mr. Rich DeFoe approached him and asked if the City would be interested in any of the equipment from his ball field such as lighting, fence, and/or backstops (just the physical structures, not the land). Mr. DeFoe is building his home in that area and needs to remove these things. Apparently he has already offered the diamond to the Little League. Mr. March felt it would be prudent to have a feasibility study done to get appropriate trails and easements. Public Hearing at Planning and Zoning Meeting Mr. March stated that Mr. Drilling has purchased the property directly across the street from City Hall. Mr. Drilling wants to re -zone the property and demolish the house. Mr. March would like the Park and Recreation Committee to consider and keep this in mind for future meetings. DISCUSSION ITEMS Wayne LeBlanc Appearance/Requests at Past Council Meeting Discussion was held regarding trails, parks, land, design team vision/follow -up throughout most of the meeting already, so most of Mr. Leblanc's concerns/ideas had already been discussed. Mr. LeBlanc expressed his opinions on the following items: • Trails to surrounding communities • Concerns sent to City Council Page 5 of 6 • Follow -up on Last months presentation Mr. LeBlanc strongly urged the follow through of the design team visions, adding he is always available to help in any way possible. Reschedule January Meeting Since Ms. Lien will be on vacation from December 24 through January 5th, she wanted to know how the committee felt about receiving their agenda/packet on the 23`" of December, or change the meeting to the following week. If they received their agenda/packet on the 23 there may be more information that comes in later than that date that will need to be distributed right before the meeting. The committee didn't have a problem with receiving their agenda/packet on the 23 and if an additional supplemental packet needs to be distributed, they understand they will be receiving it on Tuesday, January 5 The committee felt it best to leave the date "as is" if at all possible. January Agenda Items 1. Individual 2000 goals 2. Update on the Woods of Clearwater Creek Trail 3. Update on Grants — Doug Porter and Karla DeVine 4. Long term vision priority — discussion of Wayne LeBlanc's report 5. Update on Skate Night Motion by Mr. Larson, seconded by Mr. Brown to adjourn the December 1, 1999 Park and Recreation Committee Meeting. All in favor. Motion carried. Meeting adjourned at 8:57 p.m. Respectfully Submitted, Jill Lien Secretary Page 6 of 6 NoT APPROVE CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES NOVEMBER 16, 1999 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on November 16, 1999 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dorn Committee Member Paul Montain Committee Member John Magill Committee Member Betsy Scheller Committee Member Michelle Moser Council Member Dick Travis Staff EDC /Staff Liaison Aimee Fairbrother Absent: None CALL TO ORDER Chairperson Tim Rehbine called the meeting to order at 7:10 p.m. APPROVAL OF MINUTES Motion by Ms. Dorn to approve the October 16, 1999 meeting minutes. Mr. Montain seconded the motion. All in favor. Motion carried. OLD BUSINESS DESIGN TEAM — "IDEAS IN ACTION" A. Historical Properties. Ms. Capra briefed the committee on the "Historical Register Guidelines" for properties that qualify to be on the registry. Ms. Capra suggested contacting property owners in the City who have a property older than 50 years old, to see if they have an interest in preserving the historical value of their property. Ms. Capra will identify property owners who qualify, and together with Ms. Dorn will draft a letter for the property owners regarding possible historical value. The letter would be sent along with a "Commonly asked Questions" brochure for their review. If property owners show an interest in the historical preservation, EDC would investigate further the registration Page 1 of 3 procedures and the guidelines for the Minnesota State Historical Society. Ms. Capra added she would like to have this item remain as an agenda item for further discussion if changes arise. B. Portable Exhibits. The committee commented that the exhibits would be more visually appealing as well as easier to display if the exhibits were paced on an easel. Motion by Ms. Capra, seconded by Mr. Magill to purchase three easels for the use of displaying the Design Team portable exhibits. C. Phase I. Mr. Rehbine indicated interest in moving forward with Design Team ideas and concepts. Ms. Fairbrother indicated that at the October 26, 1999 City Council Workshop, Mr. March addressed the public works site appraisal, and the cost of bringing water to the site. Along with conducting a feasibility report for the water main extension to downtown, City Engineer Tom Peterson will also be submitting an idea/project cost evaluation on the Design Team ideas for "streetscapes" in that area. (Historic lighting, decorative sidewalk, etc.). Council Member Travis indicated that he would update the committee on the feasibility study results when it is completed. STAR CITY GOALS AND OBJECTIVES The committee discussed possible activities that would incorporate Star City Goal Number 1, Objective Number 3, Task D which reads: "Organize winter activities to draw more customers to local businesses." Ideas included: A snowshoeing event, winter Olympics, sleigh rides, cross country-ski races, snow /ice sculpture contest, and multi -level events throughout a weekend. The focus of the activities would be to benefit local businesses by providing increased foot traffic, and possibly establish a coupon book. I The committee will bring back ideas to the December meeting for discussion. The committee would like to put together a plan for presentation at the May business appreciation dinner, with intent to incorporate the activities next winter_ Mr. Rehbine indicated he would like this item to remain on the agenda, and noted if there is an activity /event the committee could put together for this winter, it would be a great benefit for the residents, businesses and the City. SPECIAL REVENUE FUND Ms. Fairbrother distributed a balance statement prepared by Deputy Clerk Teresa Bender. The committee felt the statement was missing some expenses, and also questioned the Newsletter Revenues of $1062.00. Ms. Fairbrother will discuss these items with Ms. Bender, and provide the committee with an updated Special Revenue Fund balance statement at the December EDC meeting. Page 2 of 3 • GOOD NEIGHBOR PACKETS Mr. Fairbrother stated Ms. Dorn and herself are continuing to work on the Good Neighbor Packets, and they are focusing on having the packets complete by January 2000. ORDINANCE UPDATE ❑ Rental Ordinance - Being revised and taken back to Council. e Animal Ordinance - Passed, will go into effect January 2000. ❑ Firearm Ordinance = Draft is being reviewed by the attorney and chief of police. ❑ Zoning Ordinance - Discussion will resume at the December meeting. The Planning and Zoning Commission will be holding workshops in addition to their regular scheduled meeting to work on Ordinance #4. YMCA Aimee Fairbrother read a letter submitted by Monica Travis to the committee. Ms. Travis indicated she is a charter member of the YMCA branch board of directors. Ms. Travis has been working with the YMCA Executive Director Darrell Silverness. The committee is currently working on developing four sub - committees consisting of the following: A. Financial Development Committee B. Board/Volunteer Development Committee C. Program Committee D. Facilities Committee Ms. Travis also sent an informational sheet that describes, in general the YMCA project as well as offers answers to many questions that surround the project. Ms. Fairbrother will include copies of the letter and informational sheet in the next packet. ADJOURNMENT Motion to adiourn at 8:37 a.m. was made by Ms. Capra seconded by Ms. Dorn. Motion carried unanimously. Respectfully Submitted, f1 //� 1I /`�, \ ' • . '� 1 7 1 -k191 v' Aimee Fairbrother EDC /Staff Liaison Page 3 of 3