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Home My WebLink About1999-09-07 Packet ,PLANNING AND ZONING MEETING AGENDA TUESDAY, SEPTEMBER 7,1999 6:30 P.M. /i1. OPENING Roll Call Administer Oath of Office to the New Members LYL PUBLIC HEARING (S) L.K / APPEARANCES ¢71c. NEW BUSINESS Animal Ordinance Firearm Ordinance 3. Ordinance #4 c4!� Eibensteiner Building VI. CONSIDERATION OF MINUTES 1. August 3, 1999 Planning and Zoning Minutes VII. ADJOURN MEMO DATE : September 3, 1999 TO : Planning and Zoning Committee FROM : Jim March RE : Firearm Ordinance The City Council held a public hearing at the first meeting in August to solicit input on the firearm ordinance. No one was in attendance at the public hearing. The City Council chose to send this item back to the Planning and Zoning Committee to allow the new Committee members to have a chance to review the current ordinance. One of the main issues with the current ordinance is that the ordinance does not restrict someone from shooting a bow and arrow on their own property or shooting a single projectile item like a bb gun. NUT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 11, 1999 Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on August 11, 1999, at City Hall, 1880 Main Street. PRESENT: Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Brousarrd Vickers ABSENT: Mayor Tom Wilharber STAFF: City Administrator, Jim March City Engineer, Tom Peterson City Attorney, James Hoeft I. CALL TO ORDER In Mayor Wilharber's absence, Acting Mayor Dick Travis called the August 11, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING Once #5 - Discbarne of Firearms Council member Linda Brousarrd Vickers stated the Planning and Zoning Commission discussed the ordinance at their meeting, however no consensus was reached. Council member Vickers also indicated the police department would like the City to take a look at this and make modifications. Bow and arrow shooting was a primary issue. Motion by Council member Vickers, seconded by Council Member Nelson to close the public hearing. Motion carried unanimously. Council member Nelson questioned whether the Planning and Zoning Commission could give City Council their consensus after examining the Firearm Ordinances. Motion by Council Member Nelson, seconded by Council member Vickers to request the Planning and Zoning Commission review the Firearm Ordinance at Page t of 5 their next regular meeting, in order to give their recommendation to City Council at the September 8t 1999 City Council meeting. Motion carriedunanimously. III. APPEARANCES /AWARDS Mr. Gene Houle and Mr. Pat Blum- Plaque Presentation for Park Donations Park and Recreation Chairperson Michael Navin presented Gene Houle with a plaque, thanking him for contributions he has provided to City parks, by creating the signs for Acorn Creek Park, Royal Meadows Park and Eagle Pass Park. Although Mr. Pat Blum was unable to attend the presentation, Mr. March presented a representative of Advanced Concrete, a plaque for their donation of labor and supplies for drilling the holes for the hockey rink at Laurie LaMotte Park. IV. CONSIDERATION OF MINUTES July 28, 1999 City Council Meeting Minutes Motion by Council member Nelson and seconded by Council member Sweeney to approve the July 28, 1999 Council meeting minutes with corrections. Nelson, Sweeney, Travis - aye. Council Member Vickers abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville, July 29 through August 11, 1999 Motion by Council member Sweeney, seconded by Council member Vickers to approve the expenditures for the City from July 29 through August 11 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson, seconded by Council member Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Motion by Council member Sweeney, seconded by Council member Nelson, to approve the agenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Page 2 of 5 ORDINANCE NUMBER 5 AN ORDINANCE TO PROTECT AND PRESERVE THE PUBLIC'S SAFETY BY REGULATING THE DISCHARGE OF FIRE ARMS WITHIN THE VILLAGE OF CENTERVILLE AND PROVIDING A PENALTY FOR VIOLATION THEREOF. THE VILLAGE COUNCIL OF CENTERVILLE, MINNESOTA DO ORDAIN AS FOLLOWS: SECTION 1: It shall be unlawful to shoot, fire off, discharge or explode any gun, pistol, revolver, or other firearm or device which ejects a projectile, upon or onto: Any road, street, avenue, sidewalk or other public place in this village. SECTION 2: It shall be unlawful to shoot, fire off, discharge or explode any single ball ammunition in the Village except upon ranges permitted by the Village Council. SECTION 3: It shall be unlawful to own or operate a rifle or shooting range in this Village unless a permit therefore be issued by the Village Council. The fee for such permit shall be $15.00 and said fee shall be paid to the Clerk prior to issuance thereof. SECTION 4: Nothing herein contained shall prohibit the use of firearms: a) by duly authorized policemen or law enforcement officers, b) by persons engaged in the lawful defense of person, persons, or property. SECTION 5: Any person, firm or corporation violating any provision of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding three hundred dollars ($300.00) or by imprisonment not to exceed ninety (90) days. SECTION 6: This ordinance shall be in effect from and after its passage and publication according to law. Passed by the Village Council this 10th day of October, 1973. WALTER PRACHER, MAYOR ATTEST: LU MARCELLO, CLERK MEMO DATE : September 3, 1999 TO : Planning and Zoning Committee FROM : Jim March RE : Ordinance #4 Please bring your copy of Ordinance 44 to the meeting. The Planning and Zoning Committee has been working for several months to update this Ordinance. There are property owners that are waiting to hear how this Ordinance is revised so that they can find out how large of a detached garage or outbuilding they can build. We will have Ordinance #4 at the meeting on a laptop computer so that changes can be made while we discuss the issues. 1 MEMO DATE : September 3, 1999 TO : Planning and Zoning Committee FROM : Jim March RE : Eibensteiner Industrial Building •*** * * *s * * * * * * *s* * * ** * *sa * *s* * ** * ** ass ** *s ** * * * * *s * **** * * * * ** Included in your packet is a site plan for a proposed Industrial building to be built in the Royal Oak Industrial Park. The building is approximately 11,800 square feet. The building exceeds the minimum lot and building size as designated by ordinance. It appears the building incorporates varying architectural features which is also required by ordinance. Mr. Eibensteiner will be present with colored elevations to discuss the proposed building project. • ti0'£OZ M. 1.0,03.00S — — / I - 1N3W3SV3 . �➢ 39VNIV210 , S - - - -I- I - \ \ \ • i H o - NOV8135 ONINL+Vd ,01. - j \ \\ \ cs - - 'y -`� -� NOV813S ONI lIYS.OZ� �\�o�b \ \\ \1 ( 1 1 1 8 T I i 1 t I t t N 7 N T 12 ) •••. � , I - -J� F " Oyer \ � ' � i , � \\ \ - .� to I UUW I 4', \ �S-\ ! I— r . I II i\ / - z rJ�3 s m�';\ j . p1 \O \ \ 2? ID 1--- ww - i r l / ' � U J m D cc .> 6h ^ \ \ \ \ • 1 0 a .- m m 0 4 / 2 ma cc .� z aa� a / / J CC in E;.i 1 vi WI-- \ � „0 `ao� s �a \ / ) ,� o- I I x C — _ m 0 a y 0 T ir o . J / / • a / �, z mom'\ / / 1 — z cn0 T� I o / / 1 / r U W >� t N I • - 1 I , m 0' 0 — U w / 9' / I ° - v -- �� ° -to W , 3dOlS V A V ` I V I z N co N N O' o d 00N I 1 a v \ / O � W - I , \ I W 1 o Z 0, 0 o a I N 1 ( Z� C V A _ a / Q W I co n 1 m in 1 F J N \ W O m _ O - m 1- I r. N W I! m Ha Ua ? 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C.J. / C.J. - - I 44' -0 4 -0" 81-0^ y -0• 4 -0" 8 -0 4 -0 ^ / __ _ ____. ^ -O^ l f f MO. f "I _M.0 ^l x ! ] I M.O. f f M.O. M.O. f' NOT APPROVED , CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION AUGUST 3, 1999 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member Al LaMotte Commission member Ray DeVine Commission member Rob Sheppard Commission member David Kilian Commission member John McLean ABSENT: Chairperson Kathy Welk STAFF: City Administrator, Jim March CALL TO ORDER Mr. LaMottte called the meeting to order at 6 :30 p.m. OPENING The oath of office will be administered to the new members of the September meeting. PUBLIC HEARING(S) APPEARANCES DISCUSSION ITEMS Signage for Apple Tree Square The commission reviewed and discussed plans submitted by Lloyd Drilling for placement at the newly developed Apple Tree Square. Page 1 of 3 Review Animal Ordinance The commission discussed in great detail the current and proposed animal ordinance. Many different issues were brought to the table and reviewed. Additional time for further discussion on the animal ordinance is necessary for completion, and will be placed on the September agenda. Specific areas of concern discussed were: • Possibly removing certain animals from the list. ► Grand fathering clause for specific animals (i.e. ferrets, allowing existing ferrets to remain in City upon licensing, until death of the animal. ► The control of pigeons. Possibly add the pigeon section of the Coon Rapids Ordinance. ► Household pet vaccination period, increase to once every two years. ► Types of animals to be licensed; dogs, cats, ferrets, etc. ► Require proof of rabies vaccination each time the license is renewed. ► Limiting the number of dogs and cats per household. ► Animals running at large; household and wild. The commission will request Police Chief Joel Heckman to review the proposed ordinance, as well as request guidance from Centerville City Council. Year 2000 Budget Considerations Motion by Mr. DeVine, seconded by Mr. Kilian to table Year 2000 Budget Considerations. Motion carried unanimously. ACTION ITEMS Action on Signage for Apple Tree Square Motion by Mr. Hanson, seconded by Mr. DeVine to approve sign age for Apple Tree Square based on the sketches provided. Motion carried unanimously. Recommendations on Animal Ordinance Motion by Mr. Kilian, seconded by Mr. DeVine to table the Animal Ordinance. Motion carried unanimously. CONSIDERATION OF MINUTES July 6, 1999 Planning and Zoning Minutes - Tabled April 6, 1999 Planning and Zoning Minutes - Tabled Page 2 of 3 ADJOURN Motion by Mr. Hanson, seconded by Mr. McLean to adjourn the August 3, 1999 Planning and Zoning meeting at 7:30 p.m. Motion carried unanimously. Res ectfully Submitte , Aimee Fairbrother Staff Liaison 1 Page 3 of 3 CITY OF CENTERVILLE NOT APPROVED CITY COUNCIL MEETING JULY 28, 1999 Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on July 28, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Mari Nelson Dick Travis Terry Sweeney ABSENT: Linda Broussard Vickers STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Tom Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the July 28, 1999 City Council Meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES /AWARDS Lifetime Achievement Awards - Tom Wilharber and Ray DeVine Mayor Wilharber welcomed citizens and noted that Ray DeVine would read the biographies of the three Lifetime Achievement Award recipients. Mr. DeVme thanked Ms. Mary Capra for her time for making the Lifetime Achievement awards possible. Mr. DeVine read aloud each biography,_ while Mayor Wilharber presented the awards to Melvin Dupre, Floyd LaMotte who was proxy for Joe LaMotte, and Marcel Rivard (see attached). Felco Construction - sidewalk/driveway dispute Mr. Steve Felco - ( Felco Construction) and Mr. Bob Tschida (homeowner) were present to discuss a a mishap that occurred while installing sidewalks and driveway at 7329 Brian Drive, (Clearwater Creek). Mr. Felco explained that after discussing the sidewalk specifications with the City Inspector and the Engineering Inspector, the sidewalk and driveway were installed accordingly. Unfortunately, the sidewalk was installed incorrectly. The homeowner and builder requested the city to absorb a third of the cost to reconstruct the driveway and sidewalk. Mr. Cook explained that Mr. Felco's questions pertained to the driveway elevation specifications, not the sidewalk nor the areas within the right of way, which is in question. Mr. Peterson explained that the grade would not work on driveway elevations. Mayor Wilharber requested the advice of legal council. Mr. Hoeft explained that the City does not play a role in Page 1 of 5 this issue. Furthermore, lithe advice of an Engineer, or Inspector is incorrect the city is legally indemnified. Mr. Felco argued that he requested the City to provide information on the installation of ' sidewalks and driveways and the City should have provided the right information. Morever, there should be some accountability on behalf of the City. Mr. Travis noted that the sidewalk was installed based on specifications. Mayor Wilharber questioned everyone as to what can be done to ensure the problem does not resurface. Councilmember Nelson confirmed the City Engineering Inspector - inspected and approved the sidewalk. Mr. March suggested that Mr. Felco should have requested the information in writing, instead of continuing the work based on somebodies word. Mr. Felco argued that he followed the specification of the "As built" which was signed off on by the City. Also, the CO (Certificate of Occupancy) was issued with the only exception that the sidewalk was reinstalled at a different elevation. There was no contingency regarding the driveway. Mr. Cook explained that the city signed off on the plan. However, the plan does not include the sidewalk nor the right of way. The Council discussed the issue and took the following action: Motion by Mayor Wilharber, seconded by Councilmember Nelson to remove the City from involvement regarding the sideway /driveway issue. Wilharber, Nelson - aye, Sweeney - nay, Travis abstain. Motion carried. Centennial Fire District 2000 Budget - Chief Milo Bennett Fire Chief Milo Bennett (Centennial Fire District) gave an overview of the Centennial Fire District 2000 budget and its components. Fire Chief Bennett explained the different levels of pay rates in comparison to levels of training. Other changes included utilities, full -time employee annual increases, payment for buy -ins and the total budget includes a 2.2% increase with a cost per citizen reduction (Please see attached). Councilmember Nelson noted that the pie chart depicts Centerville at 11% but the overall cost depicts Centerville at a lesser percentage. Fire Chief Bennett referred to the 2000 funding formula which detailed the area that explains the percentage difference between the citizenry and payment amount, which accounts for the difference. Motion by Councilmember Nelson, seconded by Councilmember Travis to approve the Centennial Fire District 2000 Budget as presented. WilharberjNelson, Travis - ave, Sweeney abstained. Motion carried. Fire Chief Bennett read aloud a letter received from a paramedic group who responded to an accident that worked with the Forest Lake and Centennial Fire Departments (Attached). In short, the letter praised the Centennial Fire Department for working fast and efficient. IV. CONSIDERATION OF MINUTES July 14, 1999 Council Meeting Minutes Motion by Councilmember Nelson, seconded by Councilmember Travis to approve the July 14, 1999 Council Meeting minutes. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville July 15, through July 28, 1999 Motion by Councilmember Nelson, seconded by Councilmember Travis to approve the expenditures for City of Centerville for July 14, through July 28, 1999. Motion carried Page 2 of 5 unanimously. The Centennial Fire District Motion by Councilmember Nelson, seconded by Councilmember Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA * Resignation of the City Clerk - Ry - Chel Gaustad Motion by Councilmember Nelson, seconded by Councilmember Sweeney to approve the set agenda with the noted addition. Motion carried unanimously. V. PETITIONS AND COMPLAINTS Norma Essex - Letter The Council addressed a letter received from Norma Essex. Councilmember Nelson initially felt the issue should have been addressed by the resident. However, after contacting several haulers, every company would pick up the debris with the exception Waste Management. Mr. March noted that his observation of the situation on that day depicted limited paper on the lawn. Mr. March answered Councilmember Sweeney's question regarding the four items on the refuse invoice: municipal solid waste fee, recycling credit, abatement fee and tax. Councilmember Sweeney suggested that the container rental fee should be negotiated during the contract renewal in October. Mayor Wilharber requested garbage container rental and contract fees be placed on the next agenda. I. UNFINISHED BUSINESS Water Interconnect Mr. Peterson gave an update on the water interconnect project. The bid opening was held on July 21, 1999 at which time three bids were received. The base bid was close but the alternate bid was too high and inconsistent. Therefore, Mr. Peterson recommended not to award the Mill Road alternate project at this time. Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the low bid from WB Miller in the amount of $57.894.50, for the water interconnect. Motion carried unanimously. V. NEW BUSINESS Noise Permit - 7261 Clearwater Drive Ms. Gaustad reported the City received a request to grant a noise permit. Moreover, on Saturday, August 28, from 5:00 p.m. to 11:00 p.m. for the purpose of a hosting a wedding. Motion by Councilmember Sweeney. seconded by Councilmember Travis to approve the noise permit with needed payment. Motion carried unanimously. Page 3 of 5 Temporary On Sale Liquor License - Lions • Mr. March explained that the Lions would like to serve wine coolers during the Fete des Lacs celebration. In order to serve wine coolers the City needs to approve the temporary permit. Ms. Gaustad commented to the Council that the City is in receipt of the Lion's certificate of insurance. Motion by Councilmember Travis, seconded by Councilmember Sweeney to approve the temporary on sale liquor license and to waive the associated fees. Travis, Sweeney, Wilharber aye, Nelson abstained. Motion carried. M.S. Funds Mr. March requested MS funds be applied toward the Acorn Creek playground equipment. Mr. March has been in contact with Sharon Deziel from the Multiple Sclerosis Society. It was reported that the MS fund has approximately $12,000 from charitable gambling that occurs at Kelly's Korner. The less the park dedication funds used to match the DNR grant, the more funds we will have to expend in other parks for other uses. Motion by Councilmember Sweeney, seconded by Councilmember Nelson to approve the $12,000 for matching funds toward the Department of Natural Resources Playground grant. Motion carried unanimously. Waive Press Packet Fee for Quad Motion by Councilmember Travis, seconded by Councilmember Nelson to provide a press packet to the Quad Community Press at no charge. Motion carried unanimously. Resignation of the City Clerk On behalf of the City, Councilmember Nelson said Ry -Chel will be missed both professionally and personally. The Council wished her well in her endeavors. Ms. Gaustad said she was honored to have the opportunity to serve the citizens and council of Centerville. She thanked the Staff and the Council for the favorable memories and experiences. Ms. Gaustad commented that she would miss the Centerville family and would do all possible to assist in the job transition. Motion by Mayor Wilharber, seconded by Councilmember Sweeney to reluctantly accept Rv -Chel Gaustads resignation from the duties as City Clerk. Motion carried unanimously. VII. CONSENT AGENDA Annual Performance Review for Aimee Fairbrother - Receptionist Recommend one step increase to Step 2 (Grade 2). Motion by Councilmember Travis , seconded by Councilmember Nelson to approve the consent agenda. Motion carried unanimously. VIII. COMMITTEE REPORTS Councilmember Nelson gave an update on the Y2K issues (attached). Page 4 of 5 IX. ADMINISTRATORS REPORT Mr. March explained that Apple Academy and other signs need approval. Based on the ordinance the sign proposal Motion by Councilmember Sweeney, seconded by Mayor Wilharber to approve the signage for Apple Tree Square. contingent upon Planning and Zoning approval. Sweeney, Wilharber, Nelson aye, Travis nay. Motion carried. X. ADJOURNMENT Motion by Councilmember Sweeney, seconded by Councilmember Travis to adjourn the July 28, 1999 Council Meeting. Motion carried unanimously. Meeting adjourned at 8:20 P.M. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk Page 5 of 5 CITY OF CENTERVILLE CITY COUNCIL PRELIMINARY BUDGET /GOALS WORKSHOP AUGUST 5,1999 7:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal workshop August 5, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney ABSENT: Council Member Linda Brousarrd Vickers STAFF: City Administrator, Jim March 1. Discuss 1999 Goals and Objectives Council reviewed to Goals and Objectives as set forth in January of 1999. 2. Discuss Tax Rate Goals Mayor Wilharber opened the discussion stating the 2000 tax rate should remain stable. Council member Nelson also felt the tax rate should stay the same. Mr. Sweeney agreed, although indicated he would be interested in seeing a percentage of funds allocated to Centerville Parks. Council member Travis stated he would like to see the tax rate decrease. 3. Discuss Revenue Steam ► General Property Tax , ► Building Permits ► Homestead and Agricultural Credit Aid ► Local Government Aid Page 1 of 2 4. Discuss 2000 Permit Forcast 5. Discuss 2000 Overall Expenditure Outlook Mr. March informed the Council that although he had not spoken with Public Works Director Paul Palzer prior to the workshop, he felt the City would not be purchasing any new equipment in the year 2000. Mr. March asked about the possibility of being paid hourly or being paid a car allowance as compensation for extra hours worked. 6. Adjourn Motion made by Council member Travis, and seconded by Council member Sweeney to adjourn the Preliminary Budget/Goals Workshop. All in favor. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother Staff Liaison Page2of 2 TOOT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 11, 1999 Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on August 11, 1999, at City Hall, 1880 Main Street. PRESENT: Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Brousarrd Vickers ABSENT: Mayor Tom Wilharber STAFF: City Administrator, Jim March City Engineer, Tom Peterson City Attorney, James Hoeft I. CALL TO ORDER In Mayor Wilharber's absence, Acting Mayor Dick Travis called the August 11, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING Ordinance #5 - Discharge of Firearms Council member Linda Brousarrd Vickers stated the Planning and Zoning Commission discussed the ordinance at their meeting, however no consensus was reached. Council member Vickers also indicated the police department would hie the City to take a look at this and make modifications. Bow and arrow shooting was a primary issue. Motion by Council member Vickers, seconded by Council Member Nelson to close the public hearing. Motion carried unanimously. Council member Nelson questioned whether the Planning and Zoning Commission could give City Council their consensus after examining the Firearm Ordinances. Motion by Council Member Nelson, seconded by Council member Vickers to request the Planning and Zoning Commission review the Firearm Ordinance at Page 1 of 5 their next regular meeting, in order to give their recommendation to City Council at the September 8th, 1999 City Council meeting. Motion carriedunanimously. III. APPEARANCES /AWARDS Mr. Gene Houle and Mr. Pat Blum- Plaque Presentation for Park Donations Park and Recreation Chairperson Michael Navin presented Gene Houle with a plaque, thanking him for contributions he has provided to City parks, by creating the sirs for Acom Creek Park, Royal Meadows Park and Eagle Pass Park. Although Mr. Pat Blum was unable to attend the presentation, Mr. March presented a representative of Advanced Concrete, a plaque for their donation of labor and supplies for drilling the holes for the hockey rink at Laurie LaMotte Park. IV. CONSIDERATION OF MINUTES July 28, 1999 City Council Meeting Minutes Motion by Council member Nelson and seconded by Council member Sweeney to approve the July 28, 1999 Council meeting minutes with corrections. Nelson, Sweeney, Travis - ave. Council Member Vickers abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville, July 29 through August 11, 1999 Motion by Council member Sweeney, seconded by Council member Vickers to approve the expenditures for the City from July 29 through August 11 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson, seconded by Council member Sweeney to ' approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Motion by Council member Sweeney, seconded by Council member Nelson, to approve the agenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Page 2 of 5 • Mary Jane Lane - Letter regarding Acorn Creek Park Council member Nelson stated she spoke with Mary Jane Lang about her concerns regarding Acorn Creek Park. Ms. Lang seemed pleased after Council member Nelson explained tax dollars were not being used. Council member Nelson indicated she would like to see an adult focused park incorporated into one of the City's parks. Council member Sweeney stated Park and Recreation Chairperson Michael Navin has indicated Acorn Creek Park is not going to be an exclusively youth oriented park. Council member Sweeney also added he would like to see tennis courts placed in one of the City parks. Council member Travis indicated he thought there were plans of some adult oriented structures going into Acorn Creek Park. Mary Jane Lang -Letter regarding Newsletter Council member Nelson stated she spoke with Mary Jane Lang. Ms. Lang was concerned about tax dollars being spent to pay for a monthly newsletter. Council Member Nelson indicated the monthly newsletter would be placed at local gas stations for pick up by local residents to save on postage. Council member Nelson indicated Ms. Lang felt better about the newsletter after their conversation. Council member Nelson added that while on the phone with Ms. Lang, she made a complaint against Media One in regards to the free government channel no longer being offered. Council member Nelson addressed and resolved the complaint, as well as prepared an article for the next City newsletter to inform residents this service is still offered. Bob and Sue Tschida - Letter regarding slope of driveway Bob Tschida stated that as per the letter, he questions the driveway located at 1 860 Revoir Street, not being taken out for sidewalk placement. Council member Nelson asked City Engineer Tom Peterson to look at the driveway on Revoir Street. Mr. Peterson indicated he has looked at the driveway on 1860 Revoir, and concluded it was not put in correctly, and that is has over the City's required 2% slope. Mr. March referred to the developers agreement, which indicates the sidewalk has to be put in before the driveway. Mr. Palzer mentioned the developer is responsible for putting in the sidewalk, and added the sidewalks in Acorn Creek have been replaced numerous times. Mr. Hoeft stated the responsibility is with the developer. Mr. Hoeft added the City can work to eliminate sidewalk problems in the future via the developers agreement. Council member Nelson stated the homeowner could take the developer or the builder to court. Mr. Tschida mentioned this problem occurred over two years ago. Mr. Palzer indicated the sidewalk was not on the certificate of survey. Council member Nelson asked Page 3 of 5 _ if Building Inspector Ken Cook told the builder the sidewalk was alright. Mr. Tschida responded Mr. Cook had okayed the sidewalk. Mr. Hoeft mentioned the Council took action at the last City Council meeting. The City does not have any legal requirements to be concerned with on this issue. Mr. Tschida stated he would like his driveway the same slope (10 %) as the driveway at Council to not approve Mr. Tschida's request . Hoeft advises the un 1860 Revoir Street. Mr. PP t the slope of the driveway reinstall his sidewalk to pe Y at 1860 Revoir Street. VIII. UNFINISHED BUSINESS Public Works Building Council member Nelson asked about the status of the public works building analysis. Mr. Peterson mentioned there will be three options to be discussed at a future meeting. IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Mr. Hoeft indicated the Center Villa Developers Agreement has to be signed with Land Holdings Group. Bill Bisek - Noise Permit for Kelly's Korner Mr. March reported the City received a request to grant a noise permit in honor of Kelly's Korner Customer Appreciation Day. Motion by Council member Sweeney, seconded by Council member Vickers to approve Kelly's noise permit. Motion carried unanimously. Car Allowance Mr. March, requested a $300 car allowance from the City. Motion by Council member Nelson, seconded by Council member Sweeney to to approve a $300 car allowance for the City Administrator to cover expenses. Motion carried unanimously. X. CONSENT AGENDA XL COMMITTEE REPORTS Mr. March asked Mr. Hoeft if the City could purchase generators without going out for public bid. Mr. Hoeft stated the generators do need to go out for open bids. Page 4 of 5 Mr. March asked if the Council would like to go out for bid on generators. Motion by Council member Nelson, seconded by Council member Vickers, to go out for generator bids. Motion carried unanimously. Council member Sweeney added someone should research certain types of generator engines. Mr. Hoeft stated we can not specify a certain type of engine. Counsel member Nelson stated generators should not be bought only for Y2K, but be available for any emergency that would come up. Council member Travis questioned Council on their feelings on making the City Hall generator the base bid and the trailer generator as an alternate and see how the bids turn out. Council member Nelson indicated she would accept the idea as a friendly amendment. XII. ADMINISTRATORS REPORT XIII. ADJOURNMENT Motion by Council member Sweeney, seconded by council member Nelson to adjourn the August 11, 1999 Council Meeting. Motion carried unanimously. Respectfully Submitted, - Aimee kiL Aimee Faubro er Staff Liaison Page 5of 5 NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 25, 1999 Pursuant to due call and notice thereof the City Council of Centerville held it's regularly scheduled meeting on August 25, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Pabnr City Engineer, Tom Peterson City Attorney, James Hoeft City Liaison, Aimee Fairbrother I. CALL TO ORDER Mayor Wilharber called the August 25, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES /AWARDS IV. CONSIDERATION OF MINUTES August 5, 1999 City Council Meeting Minutes Motion by Council member Nelson, seconded by Council member Sweeney to approve the August 5, 1999 Council meeting minutes. Wilharber and Travis - aye. ;Council member Broussard Vickers abstained. Motion carried. August 11, 1999 City Council Meeting Minutes Motion by Council member Sweeney, seconded by Council member Broussard Vickers to approve the August 11. 1999 Council meeting minutes. Nelson and Travis - aye. Mayor Wilharber abstained. Motion carried. Page 1 of 7 i V. PAYMENT OF CLAIMS The City of Centerville, August 12 through August 25, 1999 Motion by Council member Nelson, seconded by Council member Travis to approve the expenditures for the City from August 12 through August 25 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson, seconded by Council member Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. 1999 Seal Coat Project Motion by Council member Sweeney, seconded by Council member Travis to pay $36,512.42 for the 1999 Seal Coat Project. Motion carried unanimously. VI. SET AGENDA Motion by Council member Nelson, seconded by Council member Sweeney, to approve the agenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Nomura Essex - Letter regarding Rubbish Haulers Norma Essex of 7333 Old Mill Road was present to review her complaint against Waste Management, the current rubbish hauler. Ms. Essex originally brought her complaint to the City Council on August 11, 1999. Ms. Essex felt her complaint was misrepresented at the August 11t Council meeting, and reinstated her concern. Ms. Essex indicated that she had set out a bag of shredded paper to be recycled. The haulers opened the bag to put the paper into their truck, and in the process the wind blew the shredded paper throughout her yard. Ms. Essex contacted Waste Management for assistance in cleaning up the mess, but received none. Council discussed the issue at hand, and Council member Nelson indicated she had contacted three other haulers who stated if this situation would occur, they would send an employee back out to help clean up the mess. Mayor Wilharber indicated City staff would research the problem for Ms. Essex. ; Brian Drive Trail Issue John Green of 7160 Brian Way presented a request to purchase from the City a small Page 2 of 7 piece of land (currently a path) that runs behind his house that he currently maintains. Mr. Green would 1114 to install a fence on the property to make it "look nice ", instead of just letting the land sit there. Mr. Paler indicated that currently the property is zoned as "Park Land ", and proposed City Council physically look at the property before granting the request. Mayor Wilharber suggested sending the request to the Park and Recreation Committee for their recommendation. Motion by Council member Sweeney, seconded by Council member Broussard Vickers to send the Brian Drive trail purchase request to the Park and Recreation Committee for their recommendation. Motion carried unanimously. VIII. UNFINISHED BUSINESS IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Jeff Bock of Land Holdings Group has submitted a request dealing with the purchase of the proposed Center Villa subdivision currently owned by Mr. Lessard. Land Holdings Group requests the Developers Agreement be approved based on the sale of the property, as well as Council approval of issuing building permits on Lots 1 and 2, Block 1 as well as Lots 1 and 20, Block 2. Currently the Developer's Agreement states that only one lot can be built upon until the base course of asphalt is installed in the subdivision. Fire Chief Bennett commented that fire code access road needs to be within 150 feet of the building being constructed. Chief Bennett felt the proposal was appropriate. The developer would like to begin the streets and utilities as soon as possible. Motion by Council member Nelson, seconded by Council member Travis to approve the developers request for issuance of building permits on Lots 1 and 2, Block 1 and Lots 1 and 20, Block 2. Motion carried unanimously. Motion by Council member Sweeney, seconded by Council member Travis that, upon closing, the Developers Agreement would be modified to state the buyer as Land Holdings Group, the number of permits would be reinstated from one to four and the signature line and mailing address would reflect Land Holding Group. Motion carried unanimously. Dennis Kroll - Building Plans -Dennis Kroll of Bonestroo, Rosene, Anderlik and Associates Inc. presented the Council with a site plan idea drawn up based on the heeds and recommendations presented to him by City Administrator Jim March, Public Works Director Paul Palzer, and City Engineer Tom Peterson. The site plan, labeled as Scheme A identified the following benefits: Page 3 of 7 • ► Adding to the current City Hall building ► Attached south facing doors ► Additional fire department parking stalls ► Courtyard ► Expanded Council Chambers ► Training room ► Lunch room The initial project cost for Scheme A would be $914,391.49. There was much discussion on several issues of Scheme A. Future concerns addressed by the Council included: ► A possible increase in the ponding area due to a larger building ► Driveway issues dealing with Anoka County ► Storage of Public Works equipment ► Space allocated for storage ► Taxation ► Old Public Works location - tax impact - long term vs. cost of new building Mr. March questioned if the Council wanted to pursue the idea presented in Scheme A. Council member Sweeney indicated he would hie to receive some public input before a decision is reached. Michael Navin of Park and Recreation stated he would like to see the City keep the old Public Works location for possible park use, youth center use, or leaving as open space versus selling the property. Fire Chief Bennett added that he felt future fire department expansion would not be an issue. Any fire department expansion would entail a new location. Mayor Wilharber and Council member Travis volunteered to serve on a research committee focusing on the concerns facing the City with the expansion issue. Mr. March will set up a meeting for next week with interested Council members. Generator Fire Chief Bennett informed the Council the Koehler Model generator will not be available before January 1, 2000. The City will need to look at purchasing a different model. Acorn Creek Park - Design and Grant Agreement Doug Porter gave a brief overview of the recent decision made by Park and Recreation and the Centerville Neighborhood Network to replace the original playground vendor with Minnesota/Wisconsin Playgrounds Inc. - Gametime. Mr. Porter noted the Page 4 of 7 ent is 100% handicap accessible, and has submitted a plan that selected company's equipment p , includes play structure for children of all ages. There is a 3% cash discount if the structure is paid in full at the time of order. Mr. March added that the volunteer involvement along with the support of the Park and Recreation Committee has been a benefit. Mr. March has spoke to the DNR in reference to the vendor change. The DNR reported there is no problem with the change, provided the City stay with in the grant budget, and they maintain a similar layout to the one submitted. Mr. March indicated the City has 30 days in which to enter into the grant agreement, and hopes playground s to see the round installed in late October. Mr. March stated layg a that the City has until the year 2001 to spend the fends, and added that the cash match will come from Park Dedication Fees as well as MS Funds. Mayor Wilharber suggested that since the park will be installed primarily by volunteers, the committees should generate some excitement and get the word out as soon as possible. Motion by Council member Sweeney, seconded by Council member Nelson to approve the Outdoor Recreation Grant as stated, as well as the design for Acorn Creek Park. Motion carried unanimously. Letter of Credit Reduction - Deer Pass Motion by Council member Travis, seconded by Council member Sweeney to to reduce the existing letter of credit to 125% of the remaining work to be done. Motion carried unanimously. Letter of Credit Reduction - Buechler Estates Motion by Council member Travis, seconded by Council member Sweeney to to reduce the existing letter of credit to 125% of the remaining work to be done. Motion carried unanimously. Alexandra House Mayor Wilharber stated he received a letter from the Alexandra House requesting the Council adopt a proclamation in honor of Domestic Violence Awareness Month for October 1999 in Anoka County. Motion by Council member Nelson, seconded by Council member Vickers to Support the Alexandra House proclamation to adopt October as Domestic Violence Awareness Month. Circle Pines - Lexington - Police Department Request I - Page 5 of 7 Mayor Wilharber indicated he received a letter from the CPLPD requesting Council provide approval for nine Safe and Sober Signs to be installed throughout the City. Motion by Council member Travis, seconded by Council member Sweeney to have the City's Public Works Department assist in installing nine Safe and Sober Signs in the designated locations identified in the proposal. Motion carried unanimously. MS Society Gambling Renewal: Resolution 99 - 10 Mr. March stated he received notice from the MS Society requesting approval to continue conducting charitable gambling at Kelly's Korner. Motion by Council member Nelson, seconded by Council member Broussard 'Vickers to approve Resolution 99 -10 permitting the MS Society to conduct charitable gambling at Kelly's Korner. Motion carried unanimously. North Metro Telecommunication Commission Budget Request Mr. March stated he has reviewed the year 2000 budget for the North Metro Telecommunications Commission and the Media Center. The Commission requested Council approve the 2000 Media budget and an increase in the PEG fee from $2.00 to $2.25 a month. PEG fees cover a variety of different costs including the implementation of higher quality local programming. Motion by Council member Sweeney, seconded by Council member Nelson to to approve the Year 2000 Media budget and approve an increase in PEG fees from $2.00 to $2.25 per month. Motion carried unanimously. CONSENT AGENDA COMMITTEE REPORTS Mayor Wilharber announced the resignation of Dale Sutnmerhaus from the Tri -City Task Force. The Mayor thanked Mr. Sommerhouse for his work and wished him luck in the future. Motion by Mayor Wilharber, seconded by Council member Travis, to accept the resignation of Dale Summerhaus from the Tri -City Task Force. Motion carried unanimously. - ADMINISTRATORS REPORT Mr. March indicated the preliminary levy needed to be set prior to September 15. After that date. the budget can only be reduced. not increased. A budget workshop has been set for August 31, 1999 at 6:30 p.m.. Page 6 of 7 Mr. March stated the City received the Trail Linkage Grant from the DIVA. This is a 50% matching grant, and will be used to connect the Laurie LaMotte Park Trail with the Anoka County Trail system. Mr. March announced the rubbish hauler contract will expire in October. Council member Sweeney and Council member Broussard Vickers volunteered to serve on a committee to research and review the rubbish hauler contract, as well as research other possibilities. ADJOURNMENT Motion by Council member Sweeney, seconded by council member Broussard Vickers to adjourn the August 25, 1999 Council Meeting at 7:55 p.m. Motion carried unanimously. 'Respectfully Submitted, _ / - - Aimee Fairbrother Staff Liaison Page 7 of 7 NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL PRELIMINARY BUDGET /GOALS WORKSHOP AUGUST 31,1999 6:30 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal and recommendation for additional staff workshop on August 31, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: STAFF: City Administrator, Jim March 1. Call to order Mayor Wilharber called the Workshop to order at 6:30 p.m. 2. Recommendation for Media Relations Specialist Motion by Council member Nelson, seconded by Council member Travis to offer Patricia Scott the Media Relation Specialist position for the City of Centerville at a rate of $15 per hour, ten - twenty hours per week. All in favor. Motion carried unanimously. Discussion was held about the possibility of contracting with Ms. Scott as an Individual Contractor. Council member Nelson questioned if liability insurance was required by Ms. _ Scott or the by the City if hired as an Individual Contractor. Mr. March indicated he would check with the City Attorney on which party is responsible for carrying the liability insurance. 3. Recommendation for City Clerk Motion by Council member Vickers, seconded by Council member Nelson to offer Diane Ward the City Clerk position for the City of Centerville. All in favor. Motion carried unanimously. Mr. March indicated he would check with Ms. Ward's previous employer along with completing a background check. 4. Year 2000 Proposed Budget Mayor Wilharber opened the discussion on the proposed budget, and informed the Council there would be a Tri -City Police meeting on Wednesday, September 1, 1999 to discuss the year 2000 police department budget and the revised joint powers agreement for the department. Mayor Wilharber questioned the Council on their feelings toward supporting the Police Department increases. The Council indicated they would be in support of the increases, providing the other Cities involved were in agreement. Council member Sweeney indicated he would like to see the City grow and become more prosperous, but questioned the necessity of the current twenty-four hour police coverage. Mayor Wilharber responded that a decrease in the coverage may result in an increase in City liability as well as a lack of quality of service currently being provided by the Police Department. Discussion on the current and future MUSA and building permit forecast for the year 2000 took place at the Workshop. Motion by Mayor Wilharber, seconded by Council member Sweeney to maintain the current levy amount at a tax rate of .48862. All in favor. Motion carried unanimously. 5. Adjourn Motion b Council member Travi seconded b Council member Sweene to adjourn the Special Workshop at 8:55 p.m. All in favor. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother ' Staff Liaison NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE August 9, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on August 9, 1999 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:35 p.m.. Present: Chairperson Michael Navin Dale Larson Steve Brown Doug Porter Absent: Terry Sweeney Staff: Jill Lien ROLL CALL The following members of the Centerville Neighborhood Network (CNN) were in attendance: Aimee Fairbrother, Tom Fairbrother, Sue Tschida, Lori Dorn, and resident Karla DeVine. CONSIDERATION OF MINUTES July 7, 1999 Park and Recreation Meeting Minutes Motion by Mr. Larson to approve the July 7, 1999 Park and Recreation Meeting Minutes, with noted change. Motion seconded by Mr. Porter. All in favor. Motion carried. APPEARANCES PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Update on St. Paul Water Utility Appraisal - Tabled No news to report at this time - still waiting on appraisal. Update on Anoka County LaMotte Trail Issue - Tabled The City of Centerville hasn't heard from the DNR yet regarding the Cooperative Trail Linkage Grant. Anoka County would like to include our trail segment with their bid. Royal Meadows Park Improvements Mr. Westerlund from Public Works has installed new timbers and changed the size of the "cushion" area surrounding the swing to 16' x 30'. The hardware is installed and pee rock has been placed in the cushion area Mr. Westerlund mentioned the sand box needs to have some work done to it, and the slide still needs to be replaced. The discussion amongst the Park and Recreation Committee determined that the Park and Recreation Committee is satisfied with the improvements done to Royal Meadows Park to date, and that the City should wait with any further improvements until next spring. Final Concept of Acorn Creek Park Mr. Porter and Mr. Larson have been working together with the CNN to come up with a workable park in the Acorn Creek development that caters to all residents of Centerville. Mr. Porter gave a slide presentation which outlined how the CNN and the (2) two representatives of the Park and Recreation Committee, and any interested citizens came up with a proposal to submit, first to the Park and Recreation Committee, and then to City Council. The agenda consisted of the following: * Selection Process . * Vendors * Review Criteria * Cost Comparison * Discussion * Recommendation/Motion * Next Steps The Selection Process consisted of the following: * Announced to the public the award of the grant money to Centerville. * Notified playground equipment vendors of the need for bids. * Each interested vendor was sent a list of minimum playground equipment needs. * CNN, Park and Recreation members, and interested citizens met with each vendor to receive their proposal. * CNN, Park and Recreation members, and interested citizens met to discuss pros and cons of each vendor, and make final recommendations to the Park and Recreation Committee. The Playground Vendors Review Criteria were as follows: * Safety * Handicap Accessibility * Children of all ages * Variety of play structures * Features (standard and unique) * Ins Ration (time, tools, supervisor, delivery) * Service (before and after the sale) * Warranty * Bang for the Buck (cost) * References and On -Site evaluations The vendors used were as follows: * Playworld Systems (Midwest Playscapes Inc.) Bid of $55,000. Playworld will deliver the equipment and will let it sit in the truck for $10 per day until the City is ready to install the equipment. * Game Time ( MN/WI Playground Inc.) Bid of $53,400. Game Time is a family owned business. They will deliver the equipment on a Tuesday and it would have to sit there until the City is ready to install it which would probably be on a Saturday. There is also a fee of $350 per person (from Game Time) to help with the setting up of the play structure. This structure has a feature called "Mega- Lock" which enables the volunteers who are setting up the equipment to just snap and lock the pieces together. The footings have to be exactly the same, but ultimately this would be better for setting up the structure. This particular play structure has a continuous playfold which means children can go around and up and down and through the whole structure without ever turning around. The children really like this structure because it has a big dinosaur at the beginning of the entrance. The kids refer to this park as the "Dinosaur Park ". * Kid Builders (Flanagan Sales Inc.) Bid of $55,000. Kid Builders uses Little Tykes play equipment in their play structures. The representative from Kid Builders didn't push the sale very well, so the CNN wasn't very impressed. Note: None of the bids listed above include ground cover (fiber system), curb enclosure (timbers), concrete or pole drilling. These fees are all included in the final estimate of $90,590. The bids also include five (5) matching benches, two (2) picnic tables and two (2) litter receptacles. It should take approximately eight (8) weeks for delivery. Members of the Park and Recreation Committee questioned which vendor the CNN would like to see most, Mr. Fairbrother felt either of the two (2) vendors (Playworld Systems or Game Time) would be nice. Ms. Fairbrother mentioned that Playworld has been incredible as far as following up with the CNN. If the CNN requested something specific, the were very quick in getting back with the results. Ms. Fairbrother felt they were a great company to work with. The Park and Recreation Committee felt comfortable with the recommendation the CNN gave for Game Time MN / WI Playground Inc., and asked Mr. Porter to continue on with the recommendation / motion. Motion by Mr. Porter based on the review process done by CNN, Park and Recreation members and interested citizens, to accept the proposal presented by Game Time, MN/WI Playground Inc. (with room for adjustments) and to advise City Council to proceed with the first stage of development for Acorn Creek Park. Motion seconded by Mr. Brown. All in favor. Motion carried. Mr. Navin stressed how impressed he was with the efforts and work done by the CNN, adding they have done their homework well. Once the city invests another $30,000 - $40,000 for the development of trails, this will be a great city park connected with trails to other areas of the city. Thank you to the CNN, Mr. Porter and Mr. Larson for their efforts and volunteer work done for the Acorn Creek Park. Park and Recreation Interviews and/or process of filling vacancy There were four (4) letters of interest regarding filling the Park and Recreation Committee member vacancy. Out of the four letters of interest, three have already been interviewed by the Park and Recreation Committee. One of the candidates has yet to meet the Park and Recreation Committee. It was determined that staff would contact the final candidate and set up an interview for next Wednesday, August 18 at 6:00 p.m.. The Park and Recreation Committee will then discuss and make a decision / recommendation on who they would like to offer the Park and Recreation member vacancy to. Mr. Navin will contact Mr. March at City Hall on Thursday the 19 to inform him of the recommendation. NEW BUSINESS MS Funds for park usage Mr. March has been in contact with Sharon Deziel form the Multiple Sclerosis Society. Sharon mentioned the City has approximately $12,000 in their account that needs to be used preferably by year's end. The dollars are from the charitable gambling that occurs at Kelly's Korner. Mr. March suggested the fiords be used to offset a portion of the match required from the park dedication funds to be used to secure the $45,000 from the Minnesota DNR. Most of the grant dollars are going to be used to purchase accessible playground equipment in the Acorn Creek Park. The less park dedication funds the City needs to match the DNR grant, the more funds the City will have to expend in other parks for other uses. Motion by Mr. Brown to use $12,000 from the MS Society to off set our portion of the 545,000 for Acorn Creek Park. Seconded by Mr. Porter. All in favor. Motion carried. 2000 Budget The Park and Recreation Committee discussed the condition of the parks in Centerville, adding that the City should be contracting out for more services within our parks besides just mowing the lawn. The condition of the grass needs a lot of improvement at Tracie McBride Park. Mr. Porter made a motion after reviewing the Centerville Budget Worksheet Dept. 45200, to request a budget increase to $30,000 due to additional costs of park expansion and additional maintenance costs, for the 2000 Budget. Motion seconded by Mr. Brown. All in favor. Motion carried. Seven Member Park and Recreation Committee Discussion was held regarding changing the Park and Recreation Committee Member board from five (5) to seven (7) members. It was decided at this time to leave the Park and Recreation Member Committee at five (5) members. Toddler Swing at Tracie McBride Park Ms. Karla DeVine brought up a toddler swing at the McBride Park. Apparently the swing has been broke for some time now. It is very dangerous, adding that small children can fall out easily, or be thrown for a distance if they are not holding on very well. Ms. Lien will talk to the Public Works Department and have them repair /replace the swing. Ice Rink Mr. Navin questioned if there was anything going on regarding the ice rink or attendants at this time. Mr. Brown stated there is nothing going on at this time, but would like staff to post the ice rink attendants position in the next two (2) newsletters so that when winter comes around, the City may have some interested applicants before the season starts. DISCUSSION ITEMS Mr. Brown wanted to address a letter sent to the Park and Recreation Committee by Ms. Mary Jane Lang. Ms. Lang would like to see an adult theme park in Centerville. She has been a resident, who has been paying taxes in this City for 29 years. No where in the City is there a picnic table for older residents to use. If senior citizens want to barbeque or entertain outside, there isn't a single place for them to do so in Centerville. She also feels teens need a place to go. If the city were to install a shelter at a park, it could also be rented out to defray some of the costs. Mr. Navin noted receipt of her letter and thanked her for her comments and interests. There will be more focus on an adult park in the future, possibly when/if the City purchases the land from the St. Paul Water Utility. Hopefully the City will get the Fishing Pier Grant and make an adult park on the lake across from the LaMotte Park. September Agenda Items 1. New Park and Recreation Committee Member recommendation 2. Approval of August 9, 1999 Park and Recreation Committee Meeting Minutes 3. Update on St. Paul Water Utility 4. Update on Anoka County LaMotte Trail Grant 5. Working Concept of Acorn Creek * Discuss landscaping and trees 6. Update on swing repair at Tracie McBride Park. 7. LaMotte Park seeding and back stops - Mr. Navin to report back to the committee. 8. Update on budget, balance of Park Dedication Fee Account, and breakdown of 1999 costs. r I - ADJOURNMENT Motion by Mr. Porter to adjourn the August 9, 1999 Park and Recreation Committee Meeting. Seconded by Mr. Navin. All in favor. Motion carried. Meeting adjourned at 8:30 p.m. Respectfully Submitted, Jill Lien Secretary NOT APPROVED CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES AUGUST 17, 1999 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on August 17, 1999 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dorn Staff: EDC /Staff Liaison Aimee Fairbrother Absent: None Appearances: None CALL TO ORDER EDC Chairperson Tim Rehbine called the meeting to order at 7:05 p.m. APPROVAL OF MINUTES Motion by Ms. Capra to approve the July 1999, meeting minutes. Ms. Dorn seconded the motion. All in favor. Motion carried unanimously. OLD BUSINESS DESIGN TEAM - "IDEAS IN ACTION" City Theme: Ms. Dorn will continue trying to contact Lucy Thompson of the Minnesota Design Team, as well as Bob Thein of White Bear Lake, to ask their opinions on becoming a Certified Local Government focusing on historical preservation. Portable Exhibit: After reviewing options researched over the past three months, the committee felt the most cost effective and informative way to present the Minnesota Design Team ideas would be by EDC members creating their own foam board display, featuring one or two of the images per board, explaining details and other information on the display. This portable display will be for indoor use, and will be easy to move. Ms. Capra, Ms. Dorn and Ms. Fairbrother will have the displays completed by the September 14 Design Team follow up meeting. Page lof3 Motion by Mr. Rehbine, and seconded by Ms. Capra, to purchase materials necessary to construct three portable displays, focusing on selected Minnesota Design Team ideas, not to exceed $400 per display. STAR CITY REVIEW Ms. Fairbrother informed the committee that the Star City Goals for "2000- 2005" have been revised and updated per the committee's recommendations. Motion by Ms. Capra, and seconded by Ms. Dorn to approve the "2000- 2005" Star City Goals as presented. All in favor. Motion carried unanimously. YEAR 2000 BUDGET CONSIDERATIONS The Committee agreed to submit the EDC budget to Council requesting the same budgeted amount as 1999, which was $6,500. Motion by Mr. Rehbine, seconded by Ms. Capra to submit the Year 2000 EDC budget of $6,500 to Council. All in favor. Motion carried unanimously. EDC FUND- RAISES City Merchandise: The committee reviewed sales to date. Committee members would like to promote City Merchandise during the Design Team follow up meeting in September. Photo Contest: After a brief discussion, the photo contest was removed from the agenda and re- directed to the future "media specialist ". Motion by Ms. Capra, seconded by Ms. Dorn to remove the Photo Contest from EDC's agenda. All in favor. Motion carried unanimously. NEW BUSINESS GRANTS/FINANCIAL OPPORTUNITIES Ms. Fairbrother stated after talking to Mr. March, he indicated any grants or financial opportunities of interest he becomes aware of will be passed on to EDC. GOOD NEIGHBOR PACKETS Ms. Fairbrother informed the committee the stock of Good Neighbor Packets originally ordered in 1995 have almost been depleted. A brief discussion followed resulting in the need to update the book, receive quotes on the book and placing an order. Ms. Capra, Ms. Dorn and Ms. Fairbrother Page 2 of 3 - will work together to complete this project. ORDINANCE UPDATE Ms. Fairbrother updated the committee, indicating the Planning and Zoning Commission has recently expanded to seven members. The Commission has been concentrating primarily on the Animal Ordinance. The Commission will be looking into the Ordinances soon, and may ask for input from other City committees. FETE DES LACS REVITALIZATION COMMITTEE Ms. Fairbrother invited the committee as a whole to become part of a newly formed committee, named the Fete des Lacs Revitalization Committee. Due to Star City Goal #1, Objective #3 which states "Feature Businesses at the Fete des Lacs Celebration ", the committee agreed they should be active in this event, and will place it on the September agenda. WELCOME LETTER The committee decided they would like to send a welcome letter to business owners in the new strip mall, named Apple Tree Square, located on Main Street. The committee requested Ms. Fairbrother compose a welcome letter by the September meeting for EDC approval and signatures. The committee felt it was important to welcome all new businesses, and asked for the letter to be saved for future use. LINO LAKES AREA CHAMBER OF COMMERCE Mr. Rehbine indicated the Lino Lakes Area Chamber of Commerce would like to invite the City of Centerville to join the Chamber. Ms. Fairbrother indicated she would pass the information on to Jim March to share with Council. ADJOURNMENT Motion to adjourn at 8:21 p.m. was made by Mr. Rehbine, seconded by Ms. Dorn. Motion carried unanimously. Respectfully Submitted, VNt..L L1.,0 - Aimee Fairbroth r EDC /Staff Liaison Page 3 of 3