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HomeMy WebLinkAbout2000-06-14 Packet CITY COUNCIL MEETING AGENDA ■ WEDNESDAY, JUNE 14, 2000 6:00 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) III. APPEARANCES /AWARDS 1. 1999 Audit Presentation — Steve McDonald (Abdo, Abdo, Eick & Meyers) IV. CONSIDERATION OF MINUTES 1. May 24, 2000 Meeting Minutes V. PAYMENT OF CLAIMS 1. The City of Centerville May 25, 2000 through June 14, 2000 2. Centennial Fire District Expenses and Payroll VI. SET AGENDA VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS 1. County Bank — Special Use Permit, Site Plan Approval 2. Hunter's Crossing — Grading Plan, Draft Developer's Agreement 3. Ordinance tt 4 — Approval of Summary for Publication, Final Draft Approval IX. NEW BUSINESS 1. 3.2 Beer Permit — St. Genevieve's Annual Chicken Dinner 2. Joint Meeting — Centennial Lakes Police Department 2001 Budget 3. Vacation Leave Policy 4. Administrator Evaluation IX. CONSENT AGENDA 1. Resignation of Public Works Employee Tim Danielson 2. Summer help for Public Works XL COMMITTEE REPORTS XII. ADMINISTRATORS REPORT XIII. ADJOURNMENT MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : 1999 Audit Presentation - Steve McDonald, (Abdo, Abdo, Eick and Meyers) Steve McDonald will be in attendance to present the 1999 municipal audit. Included in your packet is a copy of the 1999 audit. r - • AABDO ABDO w J L EICK & •� - MEYERS .LF Aril 14, 1999 Certiied Public Atmuntants & Consultants P 7241 Ohms Lane Suite 200 Minneapolis, MN 55439 Members of the City Council City of Centerville, Minnesota We have audited the general purpose financial statements of the City of Centerville for the year ended December 31, 1999 and have issued our report thereon dated April 14, 2000. Professional standards require that we provide you with the following information related to our audit Our Responsibility Under Generally Accepted Auditing Standards and Government Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with generally accepted accounting principles. Because of the concept of reasonable assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, fraud or other illegal acts may exist and not be detected by us. As part of our audit, we considered the internal control of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. However, we noted certain matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of intemal control that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be a material weakness, as defined above. However, we noted the following reportable condition that we believe is not a material weakness. Segregation of Duties Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that no one individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this condition. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. 612.835.9090 • Fax 612.835.3261 A t City of Centerville �l Apri114,2000 Page Two Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in Note 1 to the general purpose financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 1999. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which —under professional standards —we are required to inform you, or transactions for which there is a lack of' authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the general purpose financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the general purpose fmattcial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was depreciation on enterprise fund fixed assets. Management's estimate of depreciation is based on estimated useful lives of the assets. We evaluated the key factors and assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a whole. Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the general purpose financial statements that, in our judgment, may not have been detected except through our auditing procedures. We proposed no material audit adjustments. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a fmancial accounting, reporting or auditing matter that could be significant to the general purpose financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's general purpose financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our lmowledge, there were no such consultations with other accountants. Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit. Other Matters The following are areas that came to our attention during the audit that we feel should be reviewed: Financial Position and Results of Operations a t l City of Centerville April 14, 2000 Page Three I � 0 General Fund Overall, the fund balance increased $145,904 during 1999. The total fund balance is $1,051,596 and this is approximately 79% of current year expenditures and transfers out. We recommend fund balance be maintained at a minimum of 40% of planned expenditures and transfers out, so the current fund balance is adequate to meet working capital needs. From discussions with management it appears there are plans for the fund balance in excess of the recommended working capital minimum of 40 %. This excess could be designated to a purpose by council resolution. This would give clear indication of intended use. Fund balance should be maintained for the following reasons: Purposes and Benefits • Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are not received until the second half of the year. An adequate fund balance will provide the cash flow required to finance the General Fund expenditures. Your fund balance appears to be sufficient to provide this working capital. • The City is vulnerable to legislative actions at the State and Federal level. Recent years have seen the State adjust the local government aid and property tax credit formulas along with implementing levy Limits for some cities. An adequate fund balance will provide a temporary buffer against those aid adjustments and possible levy limits. • Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlay replacement, lawsuits and other items. An adequate fund balance will provide the financing needed for such expenditures. • A strong fund balance will assist the City in maintaining or improving its bond rating. A summary of the 1999 operations is as follows: Variance - Favorable Budget Actual (Unfavorable) Revenue $ 1,212,029 $ 1,447,165 $ 235,136 Expenditures 1,089,727 1,222,194 (132.467) Excess (deficiency) of revenue over expenditures 122,302 224,971 102,669 Other financing sources (uses) Operating transfers in - 20,933 20,933 Operating transfers out (122,302) (100,000) 22302 Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses $ - 145,904 Fund Balance, January 1 905,692 Fund Balance, December 31 aigaM City of Centerville April 14, 2000 L Page Four A detailed summary of the revenue and expenditures follows: Percent Increase of (Decrease) Revenue Source 1999 Total 1998 From 1998 Property Taxes $ 758,282 51.65% $ 574,149 $ 184,133 Licenses and Permits 291,587 19.85 346,327 (54,740) Intergovernmental Revenue 284,747 19.40 229,845 54,902 Charges for Services 1,265 .09 3,346 (2,081) Fines and Forfeits 35,421 2.41 21,514 13,907 Interest 36,196 2.47 28,614 7,582 Other Revenue 39,667 2.70 43,112 (3,445) Transfers in 20,933 1.43 - 20,933 Total Revenue and Transfers $1.468.098 100.00% $1.246.907 iillal, 1999 Revenue Taxes 51.65% Transfers in 1.43% Other 2.79% Fines 2.41 % Interest Intergovernmental 2.47% 19.40% Licenses and permits 19.85% City of Centerville April 14, 2000 Page Five Percent Increase of (Decrease) Programs _ 1999 Total 1998 From 1998 General government $ 387,387 29.30% $ 334,517 $ 52,870 Public safety 495,404 37.47 419,835 75,569 Public works 197,626 14.95 111,306 86,320 Parks 62,546 4.73 37,444 25,102 Other 5,615 .42 30,347 (24,732) Capital outlay 73,616 5.57 29,512 44,104 Transfers out 100,000 7.56 - 100,000 Total expenditures and transfers $1.322.194 100.00% $ 962.9_01 3 233 1999 Expenditures parks Other Capital Outlay Public works 4.73% 0.42% 5.57% Transfers out 14.95% 7.56% Illidilli General government 29.30% Public safety 37.47% Special Revenue Funds These funds are used to account for revenues derived from specific revenue sources that are restricted to expenditures for specific purposes. The City established three separate funds to account for the following activities: • Cable T.V. • Recycling • City Celebration u r . City of Centerville , 1 April 14, 2000 Page Six The fund balances (deficits) of each at year end for 1999 and 1998 are as follows: Fund Balance (Deficit) Increase Fund 1999 I998 (Decrease) Cable TV $ 11,997 $ 17,519 $ (5,522) Recycling (16,523) (16,716) 193 City Celebration (11,307) (6.366) (4,941) Total $ 15 ) $ - 15.863) $ _(10.222) The City Celebration has a deficit fund balance and had minimal activity in 1999. We recommend this fund be closed with a transfer from the general fund and any future activity be budgeted and recorded in the general fund. The deficit in recycling will be eliminated with future profit. Debt Service Funds A comparison of the assets of each fund and the remaining bonds outstanding at year end are as follows: Cash and Investment Total Bonds I Fund Balance Assets _ Outstanding Flood Plains Reduction $ 49,935 $ 95,508 $ 102,600 1979 Improvements 16,097 16,598 15,000 1987 Improvements 13,563 33,616 200,000 1993 Acorn Creek Improvements (12,372) 152 - Municipal Building (32,708) (32,701) 218,705 Clearwater Meadows 316,217 324,779 277,400 Elementary School Water Extension 324,564 392,479 380,000 Parkview Development 562,485 632,883 615.000 Total $1137.78 U.463.314 S 1.808.705 The 1987 Improvements bond issue is to be paid with special assessments according to the bond resolution. Through research, the original assessment amount did not appear to be sufficient to pay all principal and interest. The City began levying in 1997 for this bond and for the Municipal Building capital lease. The City will continue to transfer the amount levied from the General to the 1987 Improvements and the Municipal Building funds. 1 91 City of Centerville �l April 14, 2000 /� Page Seven Capital Projects Funds The following funds were established to account for the resources used for the acquisition or construction of major capital facilities. As projects are completed, any remaining funds should be transferred to their funding source. The following funds along with their fund balance are included in this group: Fund Balance (Deficit) Increase Fund _ 1999 1998 (Decrease) FloodPlainsReduction $ - $ 187,115 $ (187,115) Park 31,675 (3,717) 35,392 Fire 5,472 5,547 (75) TIF Projects 130,899 372,011 (241,112) Centerhill Third Addition - 127,340 (127,340) Municipal Building Project - 2,944 (2,944) 1993 -2 Acorn Creek - 49,537 (49,537) Pedestrian Trailways (352) (352) Storm Water 131,068 96,175 34,893 Clearwater Meadows Project - 6,512 (6,512) Eagle Pass Addition (10,786) (6,687) (4,099) Lakeland Hills (45,811) (43,722) (2,089) Elementary Water Extension - 59,277 (59,277) TIF District 1-4 36,392 35,889 503 TIF District 1 -5 (4,942) (2,590) (2,352) Senior Housing - (55,181) 55,181 ParkviewDevelopment 72,771 147,563 (74,792) Willow Glen Development 23,485 22,714 771 Woods of Clearwater Creek 9,875 12,557 (2,682) 21S Avenue Improvements (4,900) (4,735) (165) Center Villa (25,022) (3,769) (21,253) Buechler Estates 2,392 4,871 (2,479) Deer Pass (2,670) - (2,670) Royal Industrial Park (88,182) - (88,182) Public Works Building (6,029) - (6,029) Lift Station #2 Renovation (7,316) - (7,316) Downtown Revitalization (3,019) - (3,019) Economic Development Authority 763 - 763 Total L2'.763 $1.009.299 . (76 . 6) Enterprise Funds Water Fund The results of the operations and cash position of the Water Fund the past three years are as follows: Percent Percent Percent 1999 of Total 1998 of Total 1997 of Total Charges for services $ 119,627 100.0% $ 91,428 100.0% $ 63,400 100.0% Operating expenses 94,208 78.8 123,515 135.1 103,839 163.8 Operating income (loss) before hook -up fees 25,419 21.2 (32,087) (35.1) (40,439) (63.8) Hook -up fees 223.681 187.0 279.539 - 305.7 109.411 172.6 Operating income $ 29$2% $2V42 22Q.ft% $Sfl So Cash balance, December 31 4 $ 77M City of Centerville P l April 14, 2000 / Page Eight The hook -up fees generate revenue for expansion of the system These fees contributed to the majority of the large cash balance. The rates currently appear adequate and are at a level sufficient to provide for the operation of the system. Sewer Fund The results of operations and cash position of the Sewer Fund the past three years are as follows: Percent Percent Percent 1999 of Total 1998 of Total 1997 of Total Charges for services $ 148,870 100.0% $ 137,573 100.0% $ 122,245 100.0% Operating expenses 240.347 161.5 295.890 215.1 149.708 122.5 Operating income (loss) before hook -up fees (91,477) (61.5) (158,317) (115.1) (27,463) (22.5) Hook -up fees 348.897 234.4 371.177 269.8 115.918 94.8 Operating income 424 122.2% $- 212.$64 154.7% 72.3% Cash balance, December 31 $1,473.262 51.215.614 $ 829 930 The Sewer cash also is very high compared with operating expenses but large hook -up fees have also been a major factor in the increase. The operations before hook -up fees have been at a loss for several years. It is important that the City review rates to ensure that the revenue is high enough to cover operating expenses. As mentioned in the Water fund analysis, the hook -up fees should be used for the expansion of the system. Other items Collateral on deposits State statutes require that the City have collateral to secure their bank deposits above FDIC limits. The City is responsible to monitor this. Currently, the only time it is reviewed is during the audit. We recommend that the City review collateral at the same time monthly bank reconciliations are done. Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements – and Management's Discussion and Analysis – for State and Local Governments GASB Statement No. 34 is the result of an almost decade -long effort by GASB to reexamine the financial reporting model for state and local governments. The most notable change is the presentation of a set of highly aggregated, "full accrual" financial statements. At the same time, however, the Statement retains many familiar features of current governmental financial reporting, in particular fund -based financial statements. State and local governmental fmancial statement preparers and auditors will need to comprehend and implement a vast number of changes in accounting and financial reporting. They will have to explain those changes to persons who are unfamiliar with the particulars of accounting, much less the unique area of state and local governmental accounting. City of Centerville 19 April 14,2000 Page Nine The following are some specific areas that need to be addressed with the implementation of this new statement: Timeline GASB Statement No. 34 is effective in three phases based on the total annual revenues of the primary government's governmental and proprietary funds, although earlier application is encouraged. For this purpose, revenues include all revenues except for other financing sources and certain extraordinary items. Based on this calculation, the City is considered to be phase 3. Therefore, the City is required to implement GASB Statement No. 34 for the calendar year ending 2004. Management's Discussion and Analysis (MD &A) MD &A gives an objective and easily readable analysis of a government's fmancial activities based on currently known facts, decisions, or conditions. It presents short- and long -term analyses of the government's activities, compares current -year results with those of the prior year, and discusses the positive and negative aspects of that comparison. Government - wide Financial Statements The government -wide financial statements are (1) a statement of net assets and (2) a statement of activities. The statement of net assets presents the government's fmancial position at a point in time (like a balance sheet does); the statement of activities presents its activities during a period (like an operating statement does). These statements present highly aggregated information for the overall government; they do not display individual funds or fund types. They also present financial information in separate rows and columns for the (1) primary government's aggregate governmental activities, (2) primary government's aggregate business -type activities, (3) total primary government, and (4) discretely presented component units. Capital Assets Capital assets are tangible and intangible assets that are used in operations that have initial useful lives longer than one year. They include land and improvements, easements, buildings and improvements, equipment, and works of art and historical treasures. Capital assets also include infrastructure assets — normally stationary capital assets that can be preserved for significantly greater number of years than most capital assets. Infrastructure assets include roads, bridges and tunnels; water, sewer and drainage systems; darns; lighting systems; and buildings that are an ancillary part of a network of infrastructure assets. Capital assets are reported in the statement of net assets at historical cost (or estimated fair value, if donated) and net of accumulated depreciation. They are depreciated in the statement of activities over their estimated useful lives. Infrastructure Assets GASB Statement No. 34 applies prospectively to all general infrastructure assets beginning at the effective dates of the Statement (or earlier, if the statement is implemented earlier). Governments are also encouraged to apply the Statement retroactively to all existing major general infrastructure assets at that time. However, phase 1,2 governments need not retroactively report those assets until calendar year 2006, 2007 — four years after their required implementation of Statement No. 34. Phase 3 governments are encouraged but not required to report major general infrastructure assets retroactively. If there are inadequate records of the actual historical cost of existing general infrastructure assets, governments can estimate historical cost. They also may limit retroactive application to only those major general infrastructure assets that were acquired or significantly reconstructed, or that received significant improvements, in fiscal years ending after June 30, 1980. The above gives you some general information on GASB Statement No. 34 implementation. We intend to educate and work with all of our clients in developing a plan to implement this new statement. As a result of implementing this statement, there will no doubt be additional fees for our services. These expected increases will most likely result from additional time spent in the areas of (1) training, (2) account structure modifications to provide information necessary to prepare financial statements, (3) accounting for fixed assets, infrastructure assets and related depreciation, and (4) fmancial statement preparation. The more that the City staff can do in the areas of fixed asset accounting and proper account structure will help in reducing these costs. We will help you as much as possible to accomplish this. City of Centerville April 14, 2000 9 Page Ten * * * * This report is intended solely for the use of management and council. The comments and recommendations in the report are purely constructive in nature, and should be read in this context. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to us by your staff. 0.104,o cuJa, 4 A44d P April 14, 2000 ABDO, ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota Certified Public Accountants CITY OF CENTERVILLE CENTERVILLE, MINNESOTA ANNUAL FINANCIAL REPORT YEAR ENDED DECEMBER 31, 1999 CITY OF CENTERVILLE, MINNESOTA TABLE OF CONTENTS DECEMBER 31, 1999 Page No. I. INTRODUCTORY SECTION Elected Officials 1 II. FINANCIAL SECTION Independent Auditors' Report 2 General Purpose Financial Statements Combined Balance Sheet - All Fund Types and Account Groups 3 - 4 Combined Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) - All Governmental Fund Types 5 - 6 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 7 Combined Statement of Revenue, Expenses and Changes in Retained Earnings - All Proprietary Fund Types 8 Combined Statement of Cash Flows - All Proprietary Fund Types 9 Notes to Financial Statements 10 - 21 Combining and Individual Fund Statements General Fund Comparative Balance Sheets 22 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 23 - 26 Special Revenue Funds Combining Balance Sheet 27 - 28 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 29 - 30 Debt Service Funds Combining Balance Sheet 31 - 33 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 34 - 36 Capital Projects Funds Combining Balance Sheet 37 - 42 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 43 - 48 Enterprise Funds Combining Balance Sheet 49 Combining Statement of Revenue, Expenses and Changes in Retained Earnings 50 Combining Statement of Cash Flows 51 - 52 Other Schedules Tax and Special Assessment Levies and Collections 53 III. OTHER REPORTS Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 54 - 55 Independent Auditors' Report on Legal Compliance 56 INTRODUCTORY SECTION CITY OF CENTERVILLE CENTERVILLE, MINNESOTA YEAR ENDED DECEMBER 31, 1999 CITY OF CENTERVILLE, MINNESOTA ELECTED OFFICIALS ' DECEMBER 31, 1999 ELECTED Tom Wilharber Mayor Richard Travis Council Member Terry Sweeney Council Member Mari Nelson Council Member Linda Broussard Vickers Council Member 1 -1- FINANCIAL SECTION CITY OF CENTERVILLE CENTERVILLE, MINNESOTA YEAR ENDED DECEMBER 31, 1999 • AABDO r ABDO w Al EICK & a _ ME1L'BSLLP Certified Public Accountants & Consultants 7241 Ohms Lane Suite 2® Minneapolis, MN 55439 INDEPENDENT AUDITORS' REPORT Honorable Mayor and City Council City of Centerville, Minnesota We have audited the accompanying general purpose financial statements of the City of Centerville, Minnesota, as of and for the year ended December 31, 1999 as listed in the table of contents. These general purpose financial statements are the responsibility of the City of Centerville, Minnesota's management. Our responsibility is to express an opinion on these general purpose fmancial statements based on our audit. Except as discussed in the following paragraphs, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose fmancial statement presentation. We believe that our audit provides a reasonable basis for our opinion. The City does not maintain a record of its general fixed assets as required by generally accepted accounting principles. Because we were unable to satisfy ourselves by appropriate audit tests or by other means, we are unable to express an opinion on the accompanying General Fixed Assets Account Group. In our opinion, except for the effects on the general purpose financial statements of such adjustments, if any, as might have been determined to be necessary had we audited the General Fixed Assets Account Group, the general purpose fmancial statements referred to above present fairly, in all material respects, the operations and cash flows of the proprietary fund type for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 14, 2000 on our consideration of the City's intemal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund financial statements listed in the table of contents are presented for the purpose of additional analysis and are not a required part of the general purpose financial statements of the City of Centerville, Minnesota. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose fmancial statements taken as a whole. auto, a.ttio, G 4 *444, .iJ April 14, 2000 ABDO, ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota Certified Public Accountants 612.835.9090 • Fax 612.835.3261 GENERAL PURPOSE FINANCIAL STATEMENTS CITY OF CENTERVILLE CENTERVILLE, MINNESOTA YEAR ENDED DECEMBER 31, 1999 CITY OF CENTERVILLE, MINNESOTA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Governmental Fund Types Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS ASSETS Cash and temporary investments (deficit) $ 1,026,797 $ (23,892) $ 1,237,781 $ 358,606 Accrued interest receivable 2,631 24 3,560 1,747 Delinquent taxes receivable 31,202 - - - Accounts receivable 1,265 5,000 - 3,878 Special assessments receivable 98 - 221,973 - Due from other governments 47,283 3,041 - - Prepaid items - - - - Inventory - - - - Bond discount - - - - Fixed assets, net - - - OTHER DEBITS Amount available in debt service funds - - - - Amount to be provided for debt retirement - - - - TOTAL ASSETS AND OTHER DEBITS $ 1,109,276 $ (15,827) $ 1,463,314 $ 364,231 LIABILITY, EQUITY (DEFICIT) AND OTHER CREDITS LIABILITIES Accounts payable $ 26,976 $ 6 $ 127 $ 118,468 Accrued salaries payable 11,290 - - - Deferred revenue 19,414 - 214,060 - Capital lease payable - - - Bonds payable - - - - TOTAL LIABILITIES 57,680 6 214,187 118,468 EQUITY (DEFICIT) AND OTHER CREDITS Investment in general fixed assets - - - - Contributed capital - - - - Retained earnings Reserved - - - - Unreserved - - - - Fund balance (deficit) I Reserved - - 1,294,207 - Unreserved Designated 1,051,596 - - 444,792 Undesignated - (15,833) (45,080) (199,029) TOTAL EQUITY (DEFICIT) AND OTHER CREDITS 1,051,596 (15,833) 1,249,127 245,763 TOTAL LIABILITIES, EQUITY (DEFICIT) AND OTHER CREDITS $ 1,109,276 $ (15,827) $ 1,463,314 $ 364,231 See Notes to Financial Statements. -3- Proprietary Fiduciary Totals Fund Type Fund Type Account Groups (Memorandum Only) General General Trust and Fixed Assets Long -term Enterprise Agency (Unaudited) Debt 1999 1998 $ 2,375,700 $ 15,293 $ - $ - $ 4,990,285 $ 4,237,914 5,396 42 - - 13,400 5,643 - - 31,202 24,061 84,800 - - - 94,943 85,771 523,283 - - - 745,354 1,305,527 - - - 50,324 8,981 - - - - 8,263 23,122 - - - 23,122 11,412 6,595 - - - 6,595 7,254 1,758,265 - 1,053,696 - 2,811,961 2,668,001 - - - 1,249,127 1,249,127 326,169 - - - 575,747 575,747 1,879,245 $ 4,777,161 $ 15,335 $ 1,053,696 $ 1,824,874 $ 10,592,060 $ 10,568,241 $ 6,581 $ 15,335 $ - $ - $ 167,493 $ 64,990 1,467 - - 16,169 28,926 21,676 522,589 - - - 756,063 1,297,107 - - 218,705 218,705 269,284 720,000 - - 1,590,000 2,310,000 2,645,000 1,250,637 15,335 - 1,824,874 3,481,187 4,298,057 I - - 1,053,696 - 1,053,696 970,158 1,134,514 - - - 1,134,514 1,165,242 71,631 - - - 71,631 71,631 2,320,379 - - - 2,320,379 1,827,556 - - - - 1,294,207 891,321 - - - - 1,496,388 2,035,744 - - - - (259,942) (691,468) 1 3,526,524 - 1,053,696 - 7,110,873 6,270,184 $ 4,777,161 $ 15,335 $ 1,053,696 $ 1,824,874 $ 10,592,060 $ 10,568,241 -4- CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Special Debt Capital General Revenue Service Project REVENUE Property taxes $ 758,282 $ - $ - $ - Tax increments - - - 23,738 Licenses and permits 291,587 - - - Intergovernmental 284,747 - - - Charges for services 1,265 - - 32,115 Fines and forfeits 35,421 - - - Special assessments 296 - 580,087 - Interest on investments 36,196 323 34,652 38,547 Miscellaneous 39,371 16,645 _ - 86,073 TOTAL REVENUE 1,447,165 16,968 614,739 180,473 EXPENDITURES Current General government 387,387 - - - Public safety 495,404 - - - Public works 197,626 - - - Culture and recreation 62,546 - - - Miscellaneous 5,615 17,316 - 9,162 Capital Outlay 73,616 9,922 - 281,928 Debt service Principal - - 385,579 11,915 Interest and other - - 98,137 12,250 TOTAL EXPENDITURES 1,222,194 27,238 483,716 315,255 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 224,971 (10,270) 131,023 (134,782) OTHER FINANCING SOURCES (USES) Operating transfers in 20,933 - 898,830 63,181 Bond proceeds - - - - Operating transfers out (100,000) - (106,895) (691,935) TOTAL OTHER FINANCING SOURCES (USES) (79,067) - 791,935 (628,754) EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 145,904 (10,270) 922,958 (763,536) FUND BALANCE (DEFICIT), JANUARY 1 905,692 (5,563) 326,169 1,009,299 I FUND BALANCE (DEFICIT), DECEMBER 31 $1,051,596 $ (15,833) $1,249,127 $ 245,763 See Notes to Financial Statements. -5- Totals (Memorandum Only) 1999 1998 $ 758,282 $ 574,149 23,738 24,266 291,587 346,327 284,747 229,845 33,380 79,674 35,421 21,514 580,383 448,796 109,718 94,398 142,089 231,562 2,259,345 2,050,531 387,387 334,517 495,404 419,835 197,626 111,306 62,546 37,444 32,093 64,188 365,466 843,965 397,494 744,040 110,387 98,605 2,048,403 2,653,900 210,942 (603,369) 982,944 - 848,691 (898,830) - 84,114 848,691 295,056 245,322 2,235,597 1,990,275 $ 2,530,653 $ 2,235,597 -6- CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND YEAR ENDED DECEMBER 31, 1999 Variance - Favorable Budget Actual (Unfavorable) REVENUE Property taxes $ 762,119 $ 758,282 $ (3,837) Licenses and permits 200,000 291,587 91,587 Intergovernmental 176,677 284,747 108,070 Charges for services 300 1,265 965 Fines and forfeits 20,000 35,421 15,421 Special assessments - 296 296 Interest on investments 22,000 36,196 14,196 Miscellaneous 30,933 39,371 8,438 TOTAL REVENUE 1,212,029 1,447,165 235,136 EXPENDITURES Current General government 326,683 387,387 (60,704) Public safety 404,735 495,404 (90,669) Public works 191,519 197,626 (6,107) Culture and recreation 51,277 62,546 (11,269) Miscellaneous 25,000 5,615 19,385 Capital outlay 90,513 73,616 16,897 TOTAL EXPENDITURES 1,089,727 1,222,194 (132,467) EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 122,302 224,971 102,669 OTHER FINANCING SOURCES (USES) Operating transfer in - 20,933 20,933 Operating transfer out (122,302) (100,000) 22,302 TOTAL OTHER FINANCING SOURCES (USES) (122,302) (79,067) 43,235 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES - 145,904 $ 145,904 FUND BALANCE, JANUARY 1 905,692 FUND BALANCE, DECEMBER 31 $ 1,051,596 See Notes to Financial Statements. -7- CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31, 1999 Enterprise OPERATING REVENUE Charges for services $ 268,497 Hook -up fees and unit charges 572,578 TOTAL OPERATING REVENUE 841,075 OPERATING EXPENSES Personal services 30,797 Supplies and maintenance 23,911 Other services and charges 35,944 Utilities 10,428 MCES disposal charges 195,866 Depreciation 37,609 TOTAL OPERATING EXPENSES 334,555 OPERATING INCOME 506,520 NONOPERATING REVENUE (EXPENSE) Interest on investments 74,635 Interest expense (34,946) TOTAL NONOPERATING REVENUE (EXPENSE) 39,689 INCOME BEFORE OPERATING TRANSFERS 546,209 OPERATING TRANSFERS TO OTHER FUNDS (84,114) NET INCOME 462,095 CREDIT FOR DEPRECIATION ON CONTRIBUTED ASSETS 30,728 INCREASE IN RETAINED EARNINGS 492,823 RETAINED EARNINGS, JANUARY 1 1,899,187 RETAINED EARNINGS, DECEMBER 31 $ 2,392,010 See Notes to Financial Statements. -8- CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31, 1999 Enterprise CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ 506,520 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 37,609 (Increase) decrease in assets: Accounts receivable (8,542) Prepaid items 8,263 Inventory (11,710) Special assessments receivable 95,049 Increase (decrease) in liabilities: Accounts payable (3,164) Accrued salaries payable 611 Deferred revenue (95,743) NET CASH PROVIDED BY OPERATING ACTIVITIES 528,893 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Operating transfers out (84,114) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Interest paid on debt (34,946) Purchase of fixed assets (97,372) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES (132,318) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 71,352 INCREASE IN CASH AND CASH EQUIVALENTS 383,813 CASH AND CASH EQUIVALENTS, JANUARY 1 1,991,887 CASH AND CASH EQUIVALENTS, DECEMBER. 31 $2,375,700 See Notes to Financial Statements. CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity The City of Centerville is a statutory city operating in accordance with the Plan A form of government, as defined in the State of Minnesota Statutes. As required by generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Centerville (the primary government) and its component units. The City of Centerville does not have any component units. B. Measurement Focus, Basis of Accounting and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with self - balancing sets of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance- related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available "). "Measurable" means the amount of the transaction can be determined, and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long -term debt which is recognized when due, and certain compensated absences and claims and judgments which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Other receipts and taxes become measurable and available when cash is received by the government and are recognized as revenue at that time. The preparation of general purpose financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditures for specified purposes (not including major capital projects). The debt service funds account for the servicing of general long -term debt not being financed by proprietary funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. -10- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable FASB pronouncements issued on or before November 30, 1989 in accounting and reporting for its proprietary operations. Proprietary funds include the following fund type: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the Council has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Fiduciary funds account for assets held by the government in a trustee capacity or as an agent on behalf of others. Agency funds are established to account for cash or other assets held by the city as trustee or agent for individuals, private organizations, other governments and/or other funds. The fund is custodial in nature (assets equal liabilities) and does not involve measurement of results of operations. Account groups. The general fixed assets account group (unaudited) is used to account for fixed assets not accounted for in proprietary funds. The general long -term debt account group is used to account for general long -term debt and certain other liabilities that are not specific liabilities of proprietary funds. C. Assets, Liabilities and Equity Deposits and Investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. State statutes authorize the City to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds, repurchase agreements and shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies. Investments are stated at fair value. Earnings on investments are allocated to the individual funds based upon the average of month -end cash and investment balances. Property Taxes The City Council annually adopts a tax levy and certifies it to the County for collection. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on January 1 and are payable by the property owners in two installments. The taxes are collected by the County Treasurer and tax settlements are made to the City during January, June, and November each year. Taxes payable on homestead property, as defined by State statutes, are partially reduced by a homestead and agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against homestead property. The State remits this credit in two equal installments in July and December each year. Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received within 60 days after year end. Special Assessments Special assessments represent the financing for public improvements paid for by benefiting property owners. These assessments are recorded as receivables upon certification to the County. Special assessments are recognized as revenue when they are received in cash or within 60 days after year end. All special assessments receivable are offset by a deferred revenue liability. -11- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Receivables and Payables Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivables/payables" (i.e., the current portion of interfund loans) or "advances to /from other funds" (i.e., the non - current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds." Advances between funds are offset by a fund balance reserve account in applicable governmental funds to indicate they are not available for appropriation and are not expendable available financial resources. Inventories The inventories are stated at the lower of cost or market on the fast -in, first-out (FIFO) method. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items. Fixed Assets Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group (unaudited) at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. Interest incurred during construction is not capitalized on general fixed assets. Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other assets that are immovable and of value only to the City) are not capitalized. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not included in the general fixed assets group or capitalized in the proprietary funds. Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date of donation. Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Property, plant and equipment are depreciated in the proprietary funds of the City using the straight line method over the following estimated useful lives: Assets Years Collection system 60 Water distribution system 40 Equipment 5 -10 Compensated Absences Unused vacation is allowed to be carried over at year end. At year end, $16,169 is recorded in the General Long -term Debt Account Group for unused vacation. -12- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Long -term Obligations The City reports long -term debt of governmental funds at face value in the general long -term debt account group. Certain other governmental fund obligations not expected to be financed with current available financial resources are also reported in the general long -term debt account group. Long -term debt and other obligations financed by proprietary funds are reported as liabilities in the appropriate funds. For governmental fund types, bond premiums and discounts, as well as issuance costs, are recognized during the current period. Bond proceeds are reported as an other financing source net of the applicable premium or discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt service expenditures. For proprietary fund types, bond discounts are deferred and amortized over the life of the bonds using the straight line method. Issuance costs are recognized as debt service expenditures in the year paid. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third -party restrictions. Designations of fund balance represent tentative management plans that are subject to change. The proprietary fund's contributed capital represents equity acquired through capital grants and capital contributions from developers, customers or other funds. Memorandum Only - Total Columns Total columns on the general purpose financial statements are captioned as "memorandum only" because they do not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not present information that reflects financial position, results of operations or cash flows in accordance with generally accepted accounting principles. Interfund eliminations have not been made in the aggregation of this data. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the selected sections of the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2: STEWARDSI TP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information Annual budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year end. In August of each year, all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15, the proposed budget is presented to the City's council for review. The council holds public hearings and a fmal budget is prepared and adopted in early December. The appropriated budget is prepared by fund, function and department. The City's department heads, with the approval of the City Administrator, may make transfers of appropriations within a department. Transfers of appropriations between departments require the approval of the City Council. The legal level of budgetary control is the department level. Budgeted amounts are as originally adopted, or as amended by the City Council. -13- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED B. Excess of Expenditures over Appropriations For the year ended December 31, 1999, expenditures exceeded appropriations in the General Fund as illustrated below: Budget Actual Excess _ General Fund 11.089.727 The excess expenditures were funded by actual revenue in excess of budget. C. Deficit Fund Equity The following funds have a deficit fund balance as of December 31, 1999: Special Revenue Funds Recycling $ 16,523 City Celebration 11,307 Debt Service Funds 1993 Acron Creek Improvements 12,379 Municipal Building 32,701 Capital Projects Funds Pedestrian Trail Ways 352 Eagle Pass Additions 10,786 Lakeland Hills 45,811 TIF District 1 -5 4,942 21" Avenue Improvements 4,900 Center Villa 25,022 Deer Pass 2,670 Royal Industrial Park 88,182 Public Works Building 6,029 Lift Station #2 Renovation 7,316 Downtown Revitalization 3,019 The deficit in these funds will be eliminated by future revenue sources. Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. Deposits and Investments Cash balances of the City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota State Statutes. Each fund's portion of this pool (or pools) is displayed on the financial statements as "cash and temporary investments." For purposes of identifying the risk of investing public funds, the balances are categorized as follows: Deposits In accordance with Minnesota Statutes and as authorized by the City Council, the City maintains deposits at those depository banks, all of which are members of the Federal Reserve System -14- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Minnesota Statutes require that all City deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case of mortgage notes pledged). Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and certain other State or local government obligations. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral. At year end, the City's carrying amount of deposits was $3,765,138 and the bank balance was $3,797,486. The bank balance was entirely covered by federal depository insurance and by collateral held by the City's agent in the City's name. Investments Investments are categorized into these three categories of credit risk: 1. Insured or registered, or securities held by the City or its agent in the City's name. 2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. 3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent but not in the City's name. At year end, the City's investment balances were as follows: Category Carrying and 1 2 3 Fair Value U.S. Government Securities $ 282.975 $ - $ - $ 282,975 Investments not subjected to risk categorization: 4M Money Market Fund 942,002 Total Investments $ 1.224,01 Cash on Hand Cash in the possession of the City, consisting of petty cash totals $92. Cash and Investments Summary A reconciliation of cash and investments as shown on the Combined Balance Sheet for the City follows: Cash on hand $ 170 Carrying amount of deposits 3,765,138 Carrying amount of investments 1.224.977 Total Cash and Temporary Investments L4,999285 B. Due From Other Governments A summary of amounts due from other governments as of December 31, 1999 is as follows: County General Fund $ 47,283 Special Revenue Fund Recycling Fund 3.041 Total 50.324 -15- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED C. Fixed Assets A summary of changes in general fixed assets (unaudited) for the year ended December 31, 1999 is as follows: Balance Beginning Balance of Year Additions End of Year Land and land improvements $ 27,450 $ - $ 27,450 Buildings 742,728 - 742,728 Furniture and equipment 129,549 83,538 213,087 Other improvements 70,431 - 70,431 Total $ 970,158 L33,531 S 1.053.696 The following is a summary of proprietary fund type fixed assets at December 31, 1999: Enterprise Funds Water Sewer Total Water distribution system $1,059,266 $ - $ 1,059,266 Sewer collection system - 1,119,814 1,119,814 Total 1,059,266 1,119,814 2,179,080 Less accumulated depreciation (127,177) 1293,638) (420,815) Net Fixed Assets $ 1,758,265 D. Deferred Revenue Deferred revenue at December 31, 1999 is comprised of the following: Debt General Service Enterprise Total Delinquent taxes $ 19,414 $ - $ - $ 19,414 Special assessments Delinquent - 2,711 13,032 15,743 Deferred - 211,349 509,557 720.906 Total 14 $214 Q $ 522,589 $ 756.063 E. Long - term Debt General Obligation Bonds. The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for general government activities. General obligation bonds are direct obligations and pledge the full faith and credit of the city. General obligation bonds currently outstanding are as follows: -16- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED General Long -term Debt General Obligation Special Assessment Bonds The following bonds were issued to finance various improvements and will be repaid primarily from special assessments levied on the properties benefiting from the improvements. Some issues, however, are partly financed by ad valorem tax levies. All special assessment debt is backed by the full faith and credit of the City. Each year the combined assessment and tax levy equals 105% of the amount required for debt service. The excess of 5% is to cover any delinquencies in tax or assessment payments. Authorized Balance at and Issued Interest Rate Issue Date Maturity Date Year End G.O. Improvement Bonds of 1979 $ 215,000 6.30% 6 -01 -79 4 -01 -00 $ 15,000 G.O. Improvement Refunding Bonds of 1996 605,000 4.30 -4.50 11 -01 -96 2 -01 -02 380,000 G.O. Improvement Bonds of 1998 615,000 4.10 -4.50 08 -01 -98 02 -01 -09 615,000 G.O. Improvement Refunding Bonds of 1998 245,000 4.71 07 -01 -98 02 -01 -03 200,000 Total General Obligation Special Assessment Bonds $1.210.000 General Obligation Revenue Bonds The following bonds were issued to finance improvements to the water system. They will be retired by user charges and are backed by the full faith and credit of the City. G.O. Water Revenue Bonds of 1996 $ 410,000 5.05 -5.40% 8 -01 -96 2 -01 -08 $ 380,000 G.O. Water and Sewer Revenue Bonds of 1998 720,000 4.10 -4.80 7 -01 -98 2 -01 -09 720,000 Total General Obligation Revenue Bonds $1.10 Other General Long -Term Debt Capital Lease Payable During 1992, the City entered into a lease, with option to purchase, agreement as lessee for financing the construction of the City administration office and fire department. Title remains with the City so long as they are not in default of terms in the lease agreement. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future minimum lease payments as of the date of its inception. $ 500,000 6.28% 9 -16 -92 2 -01 -03 5 21 M Compensated Absences This liability represents vested benefits earned by employees through the end of the year, which will be paid at termination of employment in future years. Total Compensated Absences 16.169 -17- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Changes in General Long -term Liabilities. During the year ended December 31, 1999, the following changes occurred in liabilities reported in the general long -term debt account group. Balance Balance January 1, December 31, 1999 Additions Reductions 1999 G.O. Improvement Bonds $1,515,000 - $ 305,000 $ 1,210,000 G.O. Revenue Bonds 410,000 - 30,000 380,000 Lease Purchase Payable 269,284 - 50,579 218,705 Compensated Absences 11.130 5039 - 16.169 Total $2.205. 5,,M $ 385,579 $1._824,874 The annual service requirements to maturity for all bonds and leases outstanding at December 31, 1999 are as follows: G.O. Special G.O. Capital Year Ending Assessment Revenue Lease December 31, Bonds Bonds Payable Total 2000 288,432 144,764 64,264 497,460 2001 268,015 140,521 62,575 471,111 2002 262,688 146,018 60,832 469,538 2003 125,071 141,225 59,034 325,330 2004 76,450 141,248 - 217,698 Thereafter 379.699 659,485 - 1,039,184 Total 1,400,355 1,373,261 246,705 3,020,321 Less interest (190.355) (273.261) (28,000) (491,616) Principal $ 1. 210.000 0$11 0044 $ 218.705 S Amounts Available for Long -term Debt. Available fund balance in the debt service funds for repayment of long -term debt totaled $1,249,127 at year end. Amounts to be Provided for Long -term Debt. This represents future revenue to be generated for debt payments and severance benefits payable, generally including interest earnings, tax increments, scheduled tax levies and deferred (future) special assessment levies. The City is the administering authority for the following tax increment financing districts: District Number 1-4 Adjusted Original Tax Capacity $ 1,596 Current Tax Capacity (Payable 1998) 18.641 Captured Tax Capacity Retained by the City L 7.,045 Type of District Economic -18- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER. 31, 1999 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED E. Fund Equity Reservations and Designations The components of fund equity are described in Note 1. Certain reservations and designations have been made in the following funds: Reserved Enterprise Fund Purpose Amount Sewer Senior housing project commitment $ 71,631 Governmental Funds Debt Service Funds Debt service on bonds issued $ 1.294.207 Unreserved - Designated Governmental Funds General Working capital $ 1,051,596 Capital Projects Park Fund Park acquisition and improvement 31,675 Fire Fund Fire Equipment 5,472 TIF Projects Improvements within district 130,899 Storm Water System expansion 131,068 TIF District 1-4 Improvements within district 36,392 Parkview Development Parkview project 72,771 Willow Glen Development Willow Glen Project 23,485 Woods of Clearwater Creek Development Project 9,875 Buechler Estates Development Project 2,392 Economic Development Authority Economic Development 763 Total Unreserved - Designated $ 1,49 388 F. Contributed Capital The changes in the City's contributed capital accounts for its proprietary funds were as follows: Enterprise Sources Water Sewer Total Beginning balance, contributed capital $ 594,212 $ 571,030 $1,165,242 Less depreciation on contributed assets (16,596) (14,132) (30,728) Ending balance, contributed capital 7 6 556.898 4 -19- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan Description All full -time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF), which is a cost - sharing, multiple - employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by state statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring member receives the higher of the step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first ten years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first ten years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For PERF members whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree -- no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained by writing to PERA, 514 St. Peter Street, #200, St. Paul, Minnesota 55102 or by calling (651) 296 -7460 or 1 -800- 652 -9026. B. Funding Policy Minnesota Statutes Chapter 353 set the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75 and 4.75 percent, respectively, of their annual covered salary. The City is required to contribute the following percentages of annual covered payroll; 11.43 percent for Basic Plan PERF members, and 5.18 percent for Coordinated Plan PERF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 1999, 1998, and 1997 were $14,953, $13,026, and $8,879, respectively. The Cities contributions were equal to the contractually required contributions for each year as set by state statute. -20- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1999 Note 5: OTHER INFORMATION A. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries insurance The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT) which is a risk sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the City's coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. B. Segment Information for Enterprise Funds Water Sewer Total Operating revenue $ 343,308 $ 497,767 $ 841,075 Depreciation expense 21,965 15,644 37,609 Operating income 249,100 257,420 506,520 Net income 207,728 254,367 462,095 Fixed asset additions 80,889 16,483 97,372 Bonds payable 324,000 396,000 720,000 Net working capital 729,445 1,228,936 1,958,381 Total assets 2,134,390 2,642,771 4,777,161 Total equity 1,574,811 1,951,713 3,526,524 C. Legal Debt Margin In accordance with Minnesota Statutes, the City may not incur or be subject to net debt in excess of two percent of the market value of taxable property within the City. Net debt is payable solely from ad valorem taxes and, therefore, excludes debt financed partially or entirely by special assessments, enterprise fund revenues or tax increments. The City does not have any debt subject to the 2% limit. Note 6: FIRE PROTECTION DISTRICT In 1985, the City discontinued providing the fire protection services to the Centerville community. The City joined the Centennial Fire District, along with the cities of Circle Pines and Lino Lakes. The City contributed all fire apparatus and equipment items to the fire district. The City in turn will be receiving payments, from the district of $2,270 for 15 years on the apparatus values and $4,973 for 10 years on the equipment values. The City Council passed a resolution to have these funds recorded in the City's fire capital projects fund. These payments are recognized as revenue when they are received. The City pays an annual membership fee to the fire district based on their percentage of the computed annual depreciation on the apparatus and equipment values. The fire district still houses equipment in the City's building and pays for a share of the utilities. Note 7: COMMITMENTS In 1997, the City entered into a Joint Powers agreement with the Anoka County Housing and Redevelopment Authority (ACHRA) to provide senior housing to the City. The ACHRA has issued $1,290,000 of Housing Development Revenue Bonds to provide for construction costs of the project. The City has reserved $71,631 in the Sewer Enterprise Fund in accordance with the agreement with ACHRA. This amount is to be used in the event revenue is not sufficient to cover operating expenses and debt service. The City would also be liable for any deficit above the amount reserved. This commitment exists until December 31, 2012. No expenses were incurred relating to the commitment in 1999 or 1998. -21- COMBINING AND INDIVIDUAL FUND STATEMENTS CITY OF CENTERVILLE CENTERVILLE, MINNESOTA YEAR ENDED DECEMBER 31, 1999 THIS PAGE IS LEFT BLANK INTENTIONALLY CITY OF CENTERVILLE, MINNESOTA GENERAL FUND COMPARATIVE BALANCE SHEETS DECEMBER 31, 1999 AND 1998 1999 1998 ASSETS Cash and temporary investments $ 1,026,797 $ 923,320 Accounts receivable 1,265 - Accrued interest receivable 2,631 1,045 Delinquent taxes receivable 31,202 22,917 Special assessments receivable Delinquent 98 299 Due from other governments 47,283 2,153 TOTAL ASSETS $ 1,109,276 $ 949,734 LIABILITIES AND FUND BALANCE LIABILITIES Accounts payable $ 26,976 $ 26,184 Accrued salaries 11,290 9,479 Deferred revenue 19,414 8,379 TOTAL LIABILITIES 57,680 44,042 FUND BALANCE Unreserved Designated for working capital 1,051,596 905,692 TOTAL LIABILITIES AND FUND BALANCE $ 1,109,276 $ 949,734 -22- CITY OF CENfERVII 1 F, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL YEAR ENDED DECEMBER 31, 1999 (With comparative actual amounts for the year ended December 31, 1998) 1999 1998 Variance - Favorable Budget Actual (Unfavorable) Actual REVENUE Property taxes $ 762,119 $ 758,282 $ (3,837) $ 574,149 Licenses and permits Business 10,360 16,688 6,328 13,807 Nonbusiness 189,640 274,899 85,259 332,520 Total 200,000 291,587 91,587 346,327 Intergovernmental Federal CDBG Grant - - - 4,325 State Local government aid 54,864 54,864 - 48,152 Property tax credits 104,022 104,022 - 104,035 Local performance aid 2,791 2,791 - - Police aid 15,000 17,982 2,982 16,616 2% Fire relief aid - 60,088 60,088 56,717 Other - 45,000 45,000 - Total 176,677 284,747 108,070 229,845 Charges for services General government 200 1,265 1,065 1,854 Public safety - - - 1,329 Culture and recreation 100 - (100) 163 Total 300 1,265 965 3,346 Fines and forfeitures 20,000 35,421 15,421 21,514 Miscellaneous Other 25,933 5,061 (20,872) 20,153 Interest on investments 22,000 36,196 14,196 28,614 Special assessments - 296 296 716 Refunds and reimbursements 5,000 34,310 29,310 22,243 Total 52,933 75,863 22,930 71,726 TOTAL REVENUE 1,212,029 1,447,165 235,136 1,246,907 -23- CITY OF CENTERVILL MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL YEAR ENDED DECEMBER 31, 1999 (With comparative actual amounts for the year ended December 31, 1998) 1999 1998 Variance - Favorable Budget Actual (Unfavorable) Actual EXPENDITURES Current General Government Mayor and council Personal services $ 10,658 $ 10,109 $ 549 $ 10,208 Other services and charges 1,500 367 1,133 1,164 Total 12,158 10,476 1,682 11,372 Elections Personal services - - - 2,046 Supplies - 201 (201) 287 Total - 201 (201) 2,333 Planning and Zoning 1,500 1,510 (10) 822 Economic Development 6,500 986 5,514 2,249 CDBG Grant Personal services - - - 358 Administration Personal services 189,513 183,904 5,609 160,733 Supplies 10,300 6,750 3,550 3,864 Other services and charges 21,872 65,065 (43,193) 33,158 Total 221,685 255,719 (34,034) 197,755 Assessing Other services and charges 10,800 11,909 (1,109) 10,777 Legal and accounting 25,000 50,814 (25,814) 30,085 Engineering services 10,000 18,152 (8,152) 33,791 Insurance 18,540 14,620 3,920 16,369 -24- CITY OF CENTERVILLE, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL YEAR ENDED DECEMBER 31, 1999 (With comparative actual amounts for the year ended December 31, 1998) 1999 1998 Variance - Favorable Budget Actual (Unfavorable) Actual EXPENDITURES - CONTINUED Current - Continued General Government - Continued General Government Building Personal services $ - $ 1,987 $ (1,987) $ 10,185 Supplies - - 903 Other services and charges 20,500 21,013 (513) 17,518 Total 20,500 23,000 (2,500) 28,606 Total General Government 326,683 387,387 (60,704) 334,517 Public Safety Police protection Other services and charges 274,568 274,568 - 187,350 Fire protection Remittance to Relief Association - 60,088 (60,088) 56,717 Other services and charges 56,749 57,021 (272) 56,955 Total 56,749 117,109 (60,360) 113,672 Building inspection Personal services 59,184 58,138 1,046 63,170 Supplies 3,620 1,226 2,394 1,068 Other services and charges 8,864 42,721 (33,857) 53,997 Total 71,668 102,085 (30,417) 118,235 Civil defense Other services and charges 1,000 - 1,515 (515) 352 Animal control 750 127 623 226 Total Public Safety 404,735 495,404 (90,669) 419,835 Public works Streets Personal services 74,299 76,632 (2,333) 61,004 Supplies 88,020 30,641 57,379 7,571 I Other services and charges 29,200 72,543 (43,343) 26,830 Total 191,519 179,816 11,703 95,405 -25- CITY OF CENTERVIT I F, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL YEAR ENDED DECEMBER 31, 1999 (With comparative actual amounts for the year ended December 31, 1998) 1999 1998 Variance - Favorable Budget Actual (Unfavorable) Actual EXPENDITURES - CONTINUED Current - Continued Public Safety - Continued Street lighting $ - $ 17,810 $ (17,810) $ 15,901 Total Public Works 191,519 197,626 (6,107) 111,306 Culture and Recreation Personal services 36,373 15,703 20,670 16,010 Supplies 8,900 25,590 (16,690) 4,832 Other services and charges 6,004 21,253 (15,249) 16,602 Total Culture and Recreation 51,277 62,546 (11,269) 37,444 Miscellaneous 25,000 5,615 19,385 30,347 Total Current Expenditures 999,214 1,148,578 (149,364) 933,449 Capital Outlay General Government 71,750 15,853 55,897 4,654 Public Safety 3,350 362 2,988 74 Streets and highways 11,413 2,434 8,979 19,067 Culture and recreation 4,000 54,967 (50,967) 5,717 Total Capital Outlay 90,513 73,616 16,897 29,512 TOTAL EXPENDITURES 1,089,727 1,222,194 (132,467) 962,961 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 122,302 224,971 102,669 283,946 OTHER FINANCING SOURCES (USES) Operating transfer in - 20,933 20,933 - Operating transfer out (122,302) (100,000) 22,302 - TOTAL OTHER FINANCING SOURCES (USES) (122,302) (79,067) 43,235 - EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES $ - 145,904 $ 145,904 283,946 FUND BALANCE, JANUARY 1 905,692 _ 621,746 FUND BALANCE, DECEMBER 31 -26- $ 1,051,596 $ 905,692 CITY OF CENTERVILLE, MINNESOTA SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1999 (With comparative totals for December 31, 1998) City Cable T.V. Recycling Celebration ASSETS Cash and temporary investments (deficit) $ 6,973 $ (19,558) $ (11,307) Accrued interest receivable 24 - - Accounts receivable 5,000 _ - Due from other governments - 3,041 - TOTAL ASSETS $ 11,997 $ (16,517) $ (11,307) LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ 6 $ - Accrued salaries TOTAL LIABILITIES _ 6 - FUND BALANCE (DEFICIT) Unreserved Undesignated 11,997 (16,523) (11,307) TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ 11,997 $ (16,517) $ (11,307) -27- Totals 1999 1998 $ (23,892) $ (14,443) 24 15 5,000 4,973 3,041 6,828 $ (15,827) $ (2,627) $ 6 $ 2,783 153 6 2,936 (15,833) (5,563) $ (15,827) $ (2,627) -28- CITY OF CENTERVILLE, MINNESOTA SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) city Cable T.V. Recycling Celebration REVENUE Miscellaneous Recycling grant $ - $ 11,037 $ - Other - 408 200 Cable commission reimbursement 5,000 - - Interest on investments 323 - - TOTAL REVENUE 5,323 11,445 200 EXPENDITURES Current Miscellaneous Personal services 779 2,412 - Supplies 57 3,573 - Other services and charges 87 5,267 5,141 Capital outlay 9,922 - - TOTAL EXPENDITURES 10,845 11,252 5,141 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (5,522) 193 (4,941) FUND BALANCE (DEFICIT), JANUARY 1 17,519 (16,716) (6,366) FUND BALANCE (DEFICIT), DECEMBER 31 $ 11,997 $ (16,523) $ (11,307) -29- Totals 1999 1998 $ 11,037 $ 14,323 608 - 5,000 5,357 323 386 16,968 20,066 3,191 4,890 3,630 1,718 10,495 14,872 9,922 2,376 27,238 23,856 (10,270) (3,790) (5,563) (1,773) $ (15,833) $ (5,563) -30- CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Flood Plains Improvements Reduction 1979 1987 ASSETS Cash and temporary investments (deficit) $ 49,935 $ 16,097 $ 13,563 Accrued interest receivable 462 - 571 Special assessments receivable Delinquent 1,226 352 1,877 Deferred 43,885 149 17,605 TOTAL ASSETS $ 95,508 $ 16,598 $ 33,616 LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ - $ - Deferred revenue 45,028 194 18,115 TOTAL LIABILITIES 45,028 194 18,115 FUND BALANCE (DEFICIT) Reserved for debt service 50,480 16,404 15,501 Unreserved Undesignated _ - - TOTAL FUND BALANCE (DEFICIT) 50,480 16,404 15,501 TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ 95,508 $ 16,598 $ 33,616 ■ -31- Elementary Municipal Centerhill 1993 School Water Centerhill Second 1992 Acorn Creek Municipal Clearwater Water Improvements Improvements Addition Improvements Improvements Building Meadows Extension $ - $ - $ - $ - $ (12,372) $ (32,708) $ 316,217 $ 324,564 - - - 120 7 845 740 - _ - - - 123 - - - - 12,404 - 7,717 67,052 $ - $ - $ - $ - $ 152 $ (32,701) $ 324,779 $ 392,479 $ - $ - $ - $ - $ 127 $ - $ - $ - - - 12,404 - 7,717 67,052 - - - 12,531 - 7,717 67,052 - - - - - - 317,062 325,427 - - - (12,379) (32,701) - - - - - (12,379) (32,701) 317,062 325,427 $ - $ - $ - $ - $ 152 $ (32,701) $ 324,779 $ 392,479 -32- THIS PAGE IS LEFT BLANK INTENTIONALLY CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Parkview Totals Development 1999 1998 ASSETS Cash and temporary investments (deficit) $ 562,485 $ 1,237,781 $ 307,640 Accrued interest receivable 815 3,560 1,065 Special assessments Delinquent 7,046 10,624 25,424 Deferred 62,537 211,349 661,472 TOTAL ASSETS $ 632,883 $ 1,463,314 $ 995,601 LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ 127 $ - Deferred revenue 63,550 214,060 669,432 63,550 214,187 669,432 FUND BALANCE (DEFICIT) Reserved for debt service 569,333 1,294,207 891,321 Unreserved Undesignated - (45,080) (565,152) TOTAL FUND BALANCE (DEFICIT) 569,333 1,249,127 326,169 TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ 632,883 $ 1,463,314 $ 995,601 -33- CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Flood Plains Improvements Reduction 1979 1987 REVENUE Special assessments $ 58,900 $ 3,090 $ 9,763 Interest on investments TOTAL REVENUE 58,900 3,090 9,763 EXPENDITURES Miscellaneous Other services and charges - _ Debt service Bond principal 31,050 15,000 45,000 Interest and other 5,160 1,553 11,442 TOTAL EXPENDITURES 36,210 16,553 56,442 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 22,690 (13,463) (46,679) OTHER FINANCING SOURCES (USES) Operating transfer in 145,263 50,000 186,245 Bond proceeds _ - Operating transfer out - _ - TOTAL OTHER FINANCING SOURCES (USES) 145,263 50,000 186,245 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 167,953 36,537 139,566 FUND BALANCE (DEFICIT), JANUARY 1 (117,473) (20,133) (124,065) FUND BALANCE (DEFICIT), DECEMBER 31 $ 50,480 $ 16,404 $ 15,501 -34- Elementary Municipal Centerhill 1993 School Water Centerhill Second 1992 Acorn Creek Municipal Clearwater Water Improvements Improvements Addition Improvements Improvements Building Meadows Extension $ - $ - $ - $ - $ - $ - $ 17,676 $ 12,879 - 3,507 - - - - 11,451 8,150 - 3,507 - - - - 29,127 21,029 - - - - 130,000 50,579 83,950 30,000 - - - - 2,977 15,324 14,176 20,712 - - - - 132,977 65,903 98,126 50,712 - 3,507 - - (132,977) (65,903) (68,999) (29,683) 252,328 - 4,335 31,973 83,721 48,047 1,610 95,308 - (106,895) - - - - - _ - 252,328 (106,895) 4,335 31,973 83,721 48,047 1,610 95,308 252,328 (103,388) 4,335 31,973 (49,256) (17,856) (67,389) 65,625 (252,328) 103,388 (4,335) (31,973) 36,877 (14,845) 384,451 259,802 $ - $ - $ - $ - $ (12,379) $ (32,701) $ 317,062 $ 325,427 -35- THIS PAGE IS LEFT BLANK INTENTIONALLY CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) - CONTINUED YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Parkview Totals Development 1999 1998 REVENUE Special assessments $ 477,779 $ 580,087 $ 420,195 Interest on investments 11,544 34,652 27,717 TOTAL REVENUE 489,323 614,739 447,912 EXPENDITURES Miscellaneous Other services and charges - - 4,425 Debt service Bond principal - 385,579 744,040 Interest and other 26,793 98,137 98,605 TOTAL EXPENDITURES 26,793 483,716 847,070 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 462,530 131,023 (399,158) OTHER FINANCIAL SOURCES (USES) Operating transfer in - 898,830 - Bond proceeds - - 258,352 Operating transfer out - (106,895) - TOTAL OTHER FINANCING SOURCES (USES) - 791,935 258,352 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 462,530 922,958 (I40,806) FUND BALANCE (DEFICIT), JANUARY 1 106,803 326,169 466,975 FUND BALANCE (DEFICIT), DECEMBER 31 $ 569,333 $ 1,249,127 $ 326,169 -36- CITY OF CENTERVA 1 F, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Flood Plains Park Fire TIF Reduction Fund Fund Projects 1 ASSETS Cash and temporary investments (deficit) $ - $ 31,639 $ 5,459 $ 129,981 Delinquent taxes receivable - - - - Accrued interest receivable - 36 13 918 Accounts receivable - - - - Special assessments receivable Deferred - - - - TOTAL ASSETS $ - $ 31,675 $ 5,472 $ 130,899 LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ - $ - $ - Accrued salaries - - - - Deferred revenue - - - - TOTAL LIABILITIES - - - - FUND BALANCE (DEFICIT) Unreserved Designated - 31,675 5,472 130,899 Undesignated - - - - TOTAL FUND BALANCE - 31,675 5,472 130,899 TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ - $ 31,675 $ 5,472 $ 130,899 -37- Centerhill Municipal 1993 -2 Clearwater Eagle Third Building Acom Pedestrian Storm Meadows Pass Lakeland Addition Project Creek Trail Ways Water Project Additions Hills $ - $ - $ - $ (352) $ 128,667 $ - $ (10,786) $ (45,811) - - 270 - - - - - - 2,131 - - - $ - $ - $ - $ (352) $ 131,068 $ - $ (10,786) $ (45,811) $ - $ - $ - $ - $ - $ - $ - $ - - - - - 131,068 - - - - - - (352) - - (10,786) (45,811) - - - (352) 131,068 - (10,786) (45,811) $ - $ - $ - $ (352) $ 131,068 $ - $ (10,786) $ (45,811) -38- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Elementary Water TIF TIF Senior Extension District 1-4 District 1 -5 Housing ASSETS Cash and temporary investments (deficit) $ - $ 36,304 $ (6,533) $ - Delinquent taxes receivable - - - - Accrued interest receivable 88 _ - Accounts receivable - - 1,591 - Special assessments receivable Deferred _ - TOTAL ASSETS $ - $ 36,392 $ (4,942) $ - LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ - $ - $ - Accrued salaries - - _ - Deferred revenue - - _ TOTAL LIABILITIES - - - _ FUND BALANCE (DEFICIT) Unreserved Designated - 36,392 - - Undesignated - - (4,942) - TOTAL FUND BALANCE - 36,392 (4,942) - TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ - $ 36,392 $ (4,942) $ - -39- Woods of Royal Parkview Willow Glen Clearwater 21st Avenue Center Buechler Deer Industrial Development Development Creek Improvements Villa Estates Pass Park $ 116,814 $ 23,429 $ 10,622 $ (4,900) $ (24,985) $ 2,490 $ (2,514) $ (20,464) 325 56 29 - - 12 - - $ 117,139 $ 23,485 $ 10,651 $ (4,900) $ (24,985) $ 2,502 $ (2,514) $ (20,464) $ 44,368 $ - $ 776 $ - $ 37 $ 110 $ 156 $ 67,718 44,368 - 776 - 37 110 156 67,718 72,771 23,485 9,875 - - 2,392 - - - - - (4,900) (25,022) - (2,670) (88,182) 72,771 23,485 9,875 (4,900) (25,022) 2,392 (2,670) (88,182) $ 117,139 $ 23,485 $ 10,651 $ (4,900) $ (24,985) $ 2,502 $ (2,514) $ (20,464) 1 -40- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Public Lift Station Economic Works # 2 Downtown Development Building Renovation Revitalization Authority ASSETS Cash and temporary investments (deficit) $ (6,029) $ (5,051) $ - $ 626 Delinquent taxes receivable - - - - Accrued interest receivable - - - - Accounts receivable - - - 156 Special assessments receivable Deferred - - - - TOTAL ASSETS $ (6,029) $ (5,051) $ - $ 782 LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES Accounts payable $ - $ 2,265 $ 3,019 $ 19 Accrued salaries - - - - Deferred revenue - - - - TOTAL LIABILITIES - 2,265 3,019 19 FUND BALANCE (DEFICIT) Unreserved Designated - - - 763 Undesignated (6,029) (7,316) (3,019) - TOTAL FUND BALANCE (6,029) (7,316) (3,019) 763 TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ (6,029) $ (5,051) $ - $ 782 -41- Totals 1999 1998 $ 358,606 $ 1,010,568 1,144 1,747 1,390 3,878 4,540 $ 364,231 $ 1,017,642 $ 118,468 $ 7,321 58 964 118,468 8,343 444,792 1,130,052 (199,029) (120,753) 245,763 1,009,299 $ 364,231 $ 1,017,642 -42- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Flood Plains Park Fire TIF Reduction Fund Fund Projects REVENUE Tax increments $ - $ - $ - $ - Charges for services - - - - Special assessments - - - - Miscellaneous Park dedication fees - 46,879 - - Interest on investments 6,345 498 183 12,515 Other - 1,200 - - TOTAL REVENUE 6,345 48,577 183 12,515 EXPENDITURES Current Miscellaneous 181 - 258 - Capital outlay Streets and highways - - - Culture and recreation - 13,185 - - Other - - - 1,299 Debt service Principal - - - - Interest and other - - - - TOTAL EXPENDITURES 181 13,185 258 1,299 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 6,164 35,392 (75) 11,216 OTHER FINANCING SOURCES (USES) Operating transers in - - - - Bond proceeds - - - - Operating transfers out (193,279) - - (252,328) TOTAL OTHER FINANCING SOURCES (USES) (193,279) - - (252,328) EXCESS (DEFICIENCY) OF REVENUE AND 1 OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES (187,115) 35,392 (75) (241,112) FUND BALANCE (DEFICIT), JANUARY 1 187,115 (3,717) 5,547 372,011 FUND BALANCE (DEFICIT), DECEMBER 31 $ - $ 31,675 $ 5,472 $ 130,899 -43- L Centerhill Municipal 1993 -2 Clearwater Eagle Third Building Acorn Pedestrian Storm Meadows Pass Lakeland Addition Project Creek Trail Ways Water Project Additions Hills $ - $ - $ - $ - $ - $ - $ - $ - - - - - 32,115 - - - 4,322 103 1,659 - 3,763 98 - - 4,322 103 1,659 - 35,878 98 - - - 2,475 - 985 - - - - - - - - 5,000 4,099 2,089 - - 2,475 - 985 5,000 4,099 2,089 4,322 103 (816) - 34,893 (4,902) (4,099) (2,089) (131,662) (3,047) (48,721) - - (1,610) - - (131,662) (3,047) (48,721) - - (1,610) - - (127,340) (2,944) (49,537) - 34,893 (6,512) (4,099) (2,089) 127,340 2,944 49,537 (352) 96,175 6,512 (6,687) (43,722) $ - $ - $ - $ (352) $ 131,068 $ - $ (10,786) $ (45,811) -44- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) - CONTINUED YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Elementary Water TIF District TIF District Senior Extension 1-4 1 -5 Housing REVENUE Tax increments $ - $ 23,738 $ - $ - Charges for services - - - - Special assessments - - - - Miscellaneous Park dedication fees - - - - Interest on investments 2,011 1,219 - - Other - - - - TOTAL REVENUE 2,011 24,957 - - EXPENDITURES Current Miscellaneous - 289 2,352 - Capital outlay Streets and highways - - - - Culture and recreation - - - - Other - - - 8,000 Debt service Principal - 11,915 - - Interest and other - 12,250 - - TOTAL EXPENDITURES - 24,454 2,352 8,000 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 2,011 503 (2,352) (8,000) OTHER FINANCING SOURCES (USES) Operating transfers in - .. - 63,181 Bond proceeds - - - - Operating transfers out (61,288) - - - TOTAL OTHER FINANCING SOURCES (USES) (61,288) - - 63,181 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES (59,277) 503 (2,352) 55,181 FUND BALANCE (DEFICIT), JANUARY 1 59,277 35,889 (2,590) (55,181) FUND BALANCE (DEFICIT), DECEMBER 31 $ - $ 36,392 $ (4,942) $ - I -45- Woods of Royal Parkview Willow Glen Clearwater 21st Avenue Center Buechler Deer Industrial Development Development Creek Improvements Villa Estates Pass Park $ - $ - $ - $ - $ - $ - $ - $ - 4,505 771 401 - - 143 - - - - - - - - 19,354 15,847 4,505 771 401 - - 143 19,354 15,847 - - - - - 2,622 - - 79,297 - 3,083 165 21,253 - 22,024 104,029 79,297 - 3,083 165 21,253 2,622 22,024 104,029 (74,792) 771 (2,682) (165) (21,253) (2,479) (2,670) (88,182) (74,792) 771 (2,682) (165) (21,253) (2,479) (2,670) (88,182) 147,563 22,714 12,557 (4,735) (3,769) 4,871 - $ 72,771 $ 23,485 $ 9,875 $ (4,900) $ (25,022) $ 2,392 $ (2,670) $ (88,182) -46- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) - CONTINUED YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Public Lift Station Economic Works # 2 Downtown Development Building Renovation Revitalization Authority REVENUE Tax increments $ - $ - $ - $ - Charges for services - - - Special assessments - - - - Miscellaneous Park dedication fees - - - Interest on investments - - - 11 Other - 2,793 TOTAL REVENUE - - - 2,804 EXPENDITURES Current Miscellaneous - - - - Capital outlay Streets and highways - - - - Culture and recreation - - - - Other 6,029 7,316 3,019 2,041 Debt service Principal - - - - Interest and other - _ - - TOTAL EXPENDITURES 6,029 - 7,316 3,019 2,041 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (6,029) (7,316) (3,019) 763 OTHER FINANCING SOURCES (USES) Operating transfers in _ - - - Bond proceeds - - - - Operating transfers out - - - - TOTAL OTHER FINANCING SOURCES (USES) - - - - EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES (6,029) (7,316) (3,019) 763 FUND BALANCE (DEFICIT), JANUARY 1 - - - - FUND BALANCE (DEFICIT), DECEMBER 31 $ (6,029) $ (7,316) $ (3,019) $ 763 -47- Totals 1999 1998 $ 23,738 $ 24,266 32,115 76,328 - 27,885 46,879 93,500 38,547 37,681 39,194 75,986 180,473 335,646 9,162 7,936 241,039 580,218 13,185 211,685 27,704 20,174 11,915 - 12,250 - 315,255 820,013 (134,782) (484,367) 1 63,181 - - 590,339 (691,935) - (628,754) 590,339 (763,536) 105,972 1,009,299 903,327 $ 245,763 $ 1,009,299 -48- CITY OF CENTERVILLE, MINNESOTA ENTERPRISE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1999 (With comparative totals for December 31, 1998) Totals Water Sewer 1999 1998 ASSETS CURRENT ASSETS Cash and temporary investments $ 902,433 $1,473,267 $2,375,700 $1,991,887 Accrued interest receivable 2,098 3,298 5,396 2,113 Accounts receivable 37,371 47,429 84,800 76,258 Inventory 23,122 - 23,122 11,412 Prepaid items - - - 8,263 TOTAL CURRENT ASSETS 965,024 1,523,994 2,489,018 2,089,933 FIXED ASSETS, AT COST 1,059,266 1,119,814 2,179,080 2,081,708 LESS ACCUMULATED DEPRECIATION (127,177) (293,638) (420,815) (383,865) TOTAL FIXED ASSETS, NET 932,089 826,176 1,758,265 1,697,843 OTHER ASSETS Special assessments receivable 234,309 288,974 523,283 618,332 Bond discount 2,968 3,627 6,595 7,254 TOTAL OTHER ASSETS 237,277 292,601 529,878 625,586 TOTAL ASSETS $2,134,390 $2,642,771 $4,777,161 $4,413,362 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES Accounts payable $ 1,081 $ 5,500 $ 6,581 $ 9,745 Accrued salaries payable 383 1,084 1,467 856 Deferred revenue 234,115 288,474 522,589 618,332 TOTAL CURRENT LIABILITIES 235,579 295,058 530,637 628,933 LONG -TERM LIABILITIES Bonds payable 324,000 396,000 720,000 720,000 TOTAL LIABILITIES 559,579 691,058 1,250,637 1,348,933 FUND EQUITY Contributed capital 577,616 556,898 1,134,514 1,165,242 Retained earnings Reserved - 71,631 71,631 71,631 Unreserved 997,195 1,323,184 2,320,379 1,827,556 TOTAL FUND EQUITY 1,574,811 1,951,713 3,526,524 3,064,429 TOTAL LIABILITIES AND FUND EQUITY $2,134,390 $2,642,771 $4,777,161 $4,413,362 -49- CITY OF CENTERVILLE, MINNESOTA ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Totals Water Sewer 1999 1998 OPERATING REVENUE Charges for services $ 119,627 $ 148,870 $ 268,497 $ 229,001 Hookup fees, unit charges and other 223,681 348,897 572,578 650,716 TOTAL OPERATING REVENUE 343,308 497,767 841,075 879,717 OPERATING EXPENSES Salaries and benefits 16,710 14,087 30,797 30,828 Supplies 22,948 963 23,911 52,142 Other services and charges 25,074 10,870 35,944 40,697 Utilities 7,511 2,917 10,428 6,924 MCES - Disposal charges - 195,866 195,866 254,711 Depreciation 21,965 15,644 37,609 34,103 TOTAL OPERATING EXPENSES 94,208 240,347 334,555 419,405 OPERATING INCOME 249,100 257,420 506,520 460,312 NONOPERATING REVENUE (EXPENSE) Interest on investments 29,047 45,588 74,635 58,443 Interest expense (15,726) (19,220) (34,946) - TOTAL NONOPERATING REVENUE (EXPENSE) 13,321 26,368 39,689 58,443 INCOME BEFORE OPERATING TRANSFERS 262,421 283,788 546,209 518,755 OPERATING TRANSFERS TO OTHER FUNDS (54,693) (29,421) (84,114) - NET INCOME 207,728 254,367 462,095 518,755 CREDIT FOR DEPRECIATION ON CONTRIBUTED ASSETS 16,596 14,132 30,728 27,903 INCREASE IN RETAINED EARNINGS 224,324 268,499 492,823 546,658 RETAINED EARNINGS, JANUARY 1 772,871 1,126,316 1,899,187 1,352,529 RETAINED EARNINGS, DECEMBER 31 $ 997,195 $1,394,815 $2,392,010 $1,899,187 -50- CITY OF CENTERVILLE, MINNESOTA ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS YEAR ENDED DECEMBER 31, 1999 (With comparative totals for the year ended December 31, 1998) Water Sewer CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ 249,100 $ 257,420 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization 21,965 15,644 (Increase) decrease in assets: Accounts receivable (7,542) (1,000) Prepaid items - 8,263 Inventory (11,710) - Special assessments receivable 43,299 51,750 Increase (decrease) in liabilities: Accounts payable (1,573) (1,591) Accrued salaries payable (325) 936 Deferred revenue (43,493) (52,250) NET CASH PROVIDED BY OPERATING ACTIVITIES 249,721 279,172 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Operating transfer out (54,693) (29,421) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Proceeds of bonds issued _ - Interest paid on debt (15,726) (19,220) Purchase of fixed assets (80,889) (16,483) NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES (96,615) (35,703) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 27,747 43,605 INCREASE IN CASH AND CASH EQUIVALENTS 126,160 257,653 CASH AND CASH EQUIVALENTS, JANUARY 1 776,273 1,215,614 CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 902,433 $1,473,267 NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Discount on bonds issued $ - $ - -51- Totals 1999 1998 $ 506,520 $ 460,312 37,609 34,103 (8,542) (21,418) 8,263 (8,263) (11,710) (8,751) 95,049 (605,965) (3,164) (6,940) 611 546 (95,743) 605,965 528,893 449,589 (84,114) - 712,746 (34,946) - (97,372) (520,771) (132,318) 191,975 71,352 62,118 383,813 703,682 1,991,887 1,288,205 $2,375,700 $1,991,887 $ - $ 7,254 -52- CITY OF CENTERVILLE, MINNESOTA TAX LEVIES AND COLLECTIONS DECEMBER 31, 1999 Percentage Collection Percentage Collection of Total Total of Current of Levy of Prior Total Collections Year Levy Year's Levy Collected Year's Levy Collections to Levy 1990 $ 263,817 $ 256,725 97.31% $ 5,602 $ 262,327 99.43% 1991 295,888 287,339 97.11 7,076 294,415 99.50 1992 338,500 332,270 98.16 6,582 338,852 100.10 1993 365,137 373,421 102.27 4,901 378,322 103.61 1994 421,224 414,883 98.49 628 415,511 98.64 1995 449,058 445,422 99.19 4,315 449,737 100.15 1996 531,775 520,523 97.88 5,077 525,600 98.84 1997 536,082 532,625 99.36 9,229 541,854 101.08 1999 562,007 557,814 99.25 4,422 562,236 100.04 1999 762,130 748,136 98.16 18,259 766,395 100.60 SPECIAL ASSESSMENT LEVIES AND COLLECTIONS Percentage Collection Percentage Collection of Total Total of Current of Levy of Prior Total Collections Year Levy Year's Levy Collected Year's Levy Collections to Levy 1990 $ 96,164 $ 92,754 96.45% $ 7,190 $ 99,944 103.93% 1991 63,952 59,260 92.66 2,224 61,484 96.14 1992 91,788 85,693 93.34 4,520 90,213 98.28 1993 63,248 59,082 93.41 5,765 64,847 102.53 1994 57,881 52,792 91.21 2,591 55,383 95.68 1995 104,251 100,431 96.34 1,470 101,901 97.74 1996 93,420 91,836 98.30 5,904 97,740 104.62 1997 175,539 130,529 74.36 1,614 132,143 75.28 1998 116,286 110,705 95.20 42,760 153,465 131.97 1999 273,814 259,003 94.60 55,058 314,061 117.00 -53- OTHER REPORTS CITY OF CENTERVILLE CENTERVILLE, MINNESOTA YEAR ENDED DECEMBER 31, 1999 S A ABDO r ABDO 5EICK& d e ]VIE L' RS LLP t tlfied Public Accouruanss & Consultants 7241 Ohms Lane Suite 200 Minneapolis, MN 55439 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and City Council City of Centerville, Minnesota We have audited the general purpose financial statements of the City of Centerville, Minnesota as of and for the year ended December 31, 1999 and have issued our report thereon dated April 14, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. In our report, our opinion was qualified because the General Fixed Assets Account Group was not audited. Compliance As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Govemment Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Utilities' ability to record, process, summarize and report financial data consistent with the assertions of management in the general purpose financial statements. Our study and evaluation disclosed that because of the limited size of your office staff, your organization has Limited segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that no one individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this reportable condition. -54- 612.835.9090 • Fax 612.835.3261 0 Page Two �1 i A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of perforating their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is not a material weakness. We also noted other matters involving the internal control over financial reporting that we have reported to management of the City in a separate letter dated April 14, 2000. This report is intended for the information of the City Council, management, others within the organization and the Office of the State Auditor. However, this report is a matter of public record and its distribution is not limited. Q,&ao, moo, £cc� fie -, April 14, 2000 ABDO, ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota Certified Public Accountants -55- THIS PAGE IS LEFT BLANK INTENTIONALLY • AABDO ABDO w Jt:EICK& 4 4 _ MEYERS Certified Pulie Accountants & Caauhmus 7241 Ohms Lane Suite 200 Minneapolis, MN 55439 INDEPENDENT AUDITORS' REPORT ON LEGAL COMPLIANCE Honorable Mayor and City Council City of Centerville, Minnesota We have audited the general purpose financial statements of the City of Centerville, Minnesota as of and for the year ended December 31, 1999, and have issued our report thereon dated April 14, 2000. In our report, our opinion was qualified because the General Fixed Asset Account Group was not audited. We conducted our audit in accordance with generally accepted auditing standards and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statute Sec. 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions except as noted below. In accordance with Minnesota Statutes, section 574.26, the City is required to receive payment and performance bonds on contracts over $10,000. There was one contract during 1999 greater than $10,000 that the payment and performance bonds were not received. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our attention to indicate that the City had not complied with such legal provisions. This report is intended solely for the use of the City Council, management others within the organization and the Office of the State Auditor and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public record. off , Wrote ' • j P April 14, 2000 ABDO, ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota Certified Public Accountants -56- 612.835.9090 • Fax 612.8353261 Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 24, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 24, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the May 24, 2000 City Council meeting to order at 6:00 p.m II. PUBLIC HEARING (S) — None. III. APPEARANCES /AWARDS Milo Bennett — Centennial Fire District 2001 Budget Council Member Sweeney dismissed himself from this discussion. Mayor Wilharber stated Chief Bennett was before the Council for approval of the year 2001 budget. He highlighted the changes over last year as being a marginal increase in utilities, medical supplies, salaried positions, and a full -time secretary. Chief Bennett stated there was a 4.21% increase for the 2000 budget over the 1999 budget and the cost per citizen would maintain at the same level. Council Member Nelson asked for the salaries paid to the new Assistant Fire Marshal. Chief Bennett noted this was only a $150 a month increase for this position. Bald Eagle Water Ski Club — Ramp Reauest Dean Havel, Representative of Bald Eagle Water Ski Club, stated he is before the Council to request a ramp permit again for Centerville Lake. He explained the Page 1 of 12 ramp received no complaints last year and no objections have been heard yet this year. Motion made by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the ramp request for the Bald Eagle Water Ski Club. All in favor. Motion carried unanimously. 73 Street Stop Sign Request Corporal Jensen stated several speed samplings were completed in and around 73 Street and the results have been forwarded to the City. He noted the results showed normal speeds within the area sampled. He explained a hand held radar could also be used for this area to determine the severity of the high -speed traffic in the area. Corporal Jensen indicated that a crime watch project has proven successful in the City of White Bear Lake for clocking speeding vehicles and sending letters to those speeding as a warning. Liz Larson, 1882 -73r Street, stated she would rather see the City place a stop sign in this area than to take on the expense of a hand held radar and staff time for warning letters. Mayor Wilharber asked how residents would place themselves for clocking of vehicles and expressed concern for the safety of the residents taking on this task. Corporal Jensen stated in the City of White Bear Lake, residents sit in lawn chairs on local sidewalks. Council Member Broussard Vickers asked if a neighborhood watch committee could issue citations. Corporal Jensen stated residents are not allowed to issue citations but a resident could file a complaint with the police station and a summons could be issued for extreme cases. Council Member Travis stated there is a large number of children in the area and asked if the speed could be reduced if a stop sign was not approved. Corporal Jensen stated the neighbors could be polled to see if a speed change would be warranted and observed by residents. Ms. Larson asked for the speed limit in a school zone. Corporal Jensen stated this was 25 miles r hour and the City has control over the jurisdiction of the Pe Y jurisdiction and could lower the speed. Council Member Broussard Vickers asked if the police department objected to the additional stop sign. Council Member Sweeney stated in his neighborhood many residents do not observe close stop signs. He explained that it slows them down on Brian Way but gives a false sense of security for the residents on the street. Corporal Jensen agreed with these statements but added that he would not object to an additional stop sign. He stated that 90% of those not observing the stop sign on Brian Way are local residents. Council Member Nelson explained she was interested in the hand held radar watch to be done through the neighborhood watch. Page 2 of 12 Council Member Broussard Vickers asked if residents in the area would be interested in clocking local traffic. Ms. Larson stated she did not feel the residents would be enthused about such a program if it required a large time commitment. Council Member Broussard Vickers indicated 73"' Street requires strict enforcement of the speed limit with tickets and no warnings. She stated this would give residents a "heads up" that this area is going to be held to the posted speed limit and those not abiding the limit will pay the consequence. Council Member Nelson stated she would be interested in participating with the hand held radar clocking to protect the neighborhood. Council Member Broussard Vickers indicated she was interested as well and stated the expense would be well worth the consequences of speeding traffic near children at play. Ms. Larson asked if the radar would be used for a city wide crime prevention. Council Member Nelson stated this would be a program used for all residential streets at all times of the year. Mayor Wilharber asked if there were legal implications for radar clocking. City Attorney Hoeft stated the City would not be liable for any observation and clocking of vehicles on City streets. He explained the Police Department would be held to the enforcement and the City would only be a resource for the Police Department. Council Member Nelson stated if she received a letter from the police department she would be embarrassed and would pay closer attention to the local speed limits. Carol Bacon, 1776 -73` Street, asked if any smaller cities have used radar clocking systems. She explained a greater fear may come out of the current situation if retaliation were to occur for those clocking speeding vehicles. Council Member Sweeney asked if lowering the speed limit to 20 miles per hour would be the best option for this area without adding a stop sign. Corporal Jensen stated this might slow general traffic and high -speed traffic down to 30 miles per hour. Ms. Larson asked if speed bumps would be an option in this area. Council Member Sweeney stated speed bumps on a residential street effects emergency vehicle response time and the use of snowplows. Motion made by Council Member Broussard Vickers, seconded by Council Member Nelson to draft a formal letter to the Police Department to state the concern for violations on 73'" Street to ask that this area be saturated and heavily ticketed; and that staff place a community notice in the paper for the use of a hand held radar for community crime watch use to gain community interest. All in favor. Motion carried. (Travis opposed). Page 3 of 12 Ms. Larson noted that the original complaint brought to the Council still had not • been addressed. She asked if the Council was willing to address the stop sign. Motion made by Mayor Wilharber, seconded by Council Member Travis to install a stop sign at the intersection of 73 Street and Quebec. All in favor. Motion carried. (Nelson and Sweeney opposed). IV. CONSIDERATION OF MINUTES May 10, 2000 Council Meeting Minutes Motion by Council Member Travis, seconded by Council Member Nelson to approve the May 10, 2000 Council meeting minutes as amended on page 6 paragraph o ne , completely the second sentence. All in favor. omitting Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville May 10, 2000 through May 24, 2000 Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the expenditures for the City from May 10, 2000 through May 24, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the Centennial Fire District expenditures. All in favor. Motion carried unanimously. Ce nter Villa Letter of Credit Mayor Wilharber reviewed a letter of credit reduction for Center Villa as suggested by the City Attorney. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to reduce the letter of credit as suggested by the City Attorney. All in favor. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: • Item 3 under Appearances — 73 Street Stop Sign Request • Item 3 under Payment of Claims — Center Villa Letter of Credit • Item 1 under Petitions and Complaints — Main Street Letter • Item 2 under Petitions and Complaints — Hunter's Crossing Assessments • Item 3 under Unfinished Business —1999 Audit • Item 8 under New Business — Centennial Fire District 2001 Budget Approval Page 4 of 12 Motion by Council Member Travis, seconded by Council Member Sweeney to approve the agenda with the noted additions. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Main Street Letter Mr. March stated he received an e-mail letter from Jerry and Mary Jo Helmbrecht, 1745 Main Street, regarding traffic passing on the shoulders of Main Street. He explained this has become a concern for pedestrian traffic and asked if a sign could be posted stating "No Passing on Shoulders ". Mr. March indicated the residents noted the amount of traffic on this roadway has increased in number and speed. He stated the residents would like to see higher patrolling and fining in this area. Council Member Sweeney stated it is currently illegal to pass on the shoulder and signs are not needed for such an occurrence. City Attorney Hoeft explained that this item has been a topic of discussion and stronger enforcement is needed. Council Member Broussard Vickers asked if the shoulder on Main Street could be repainted to deter residents from driving on the shoulders. City Attorney Hoeft stated this is a County road and the issue would have to be brought before the County. Council Member Nelson requested that this item be added to the formal letter to the Police Department to have strict enforcement of those passing on the right. The Council concurred on this issue. Hunter's Crossing Assessments Larry Woiak addressed the Hunter's Crossing Assessments. He explained that he does not feel that his property value would increase at the same rate of the assessment. Mr. Woiak stated he is being charged $9,000 to run water and $7,000 for sewer in front of his house, with the price of hook up fees on top of the current assessments. Mr. Woiak stated he objects to the high fees because the developer is only paying $2,000 per lot while the property owner is having to pay $16,000. He explained the developer will be making a large profit on this development at the expense of the nearby residents. Mr. March stated that at the last meeting, the Council approved the preliminary specifications and the preliminary costs would be more complete after the preliminary specifications were received. He indicated the Council would again review the fees after the plans were complete to approve or deny the assessments. Page 5of12 Mr. March stated four property owners have already contested the proposed assessments and he noted the developer may have to be addressed on this issue before the development moves forward. Mr. Woiak stated it would cost him $1,000 to have his site assessed to determine the exact property value gained. He indicated he does not want to see the local residents charged for the benefit gained by the developer. Council Member Broussard Vickers asked if larger percentage of the assessments could be placed on the developer. She also asked if there was a precedence set in past developments as to the percentage paid by developers. Mr. March stated this varies on a case -by -case basis due to the terrain and length of services needed. Council Member Broussard Vickers asked how the 53% was devised. City Engineer Peterson stated that since only half of the roadway is developed, the developer was given 50% of the fee "off the bat." Mr. March stated the developer is aware of the assessment fees up front and will still be successful after paying off these fees. Council Member Nelson stated she would feel the same way as the residents along Centerville Road. She expressed concern for the grading work that has begun. Council Member Sweeney stated this is being completed at the developer's risk and expense. He explained that the Council needs a better grasp of the actual fees before the Council could move forward with this project. Council Member Broussard Vickers asked if an appraiser should be contacted at this time to look at the assessment and value added to each lot in this project. Mr. March stated this was premature at this time and asked that the Council wait until the plans and specifications are back from the City Engineer. He stated the burden would then be on the developer to get this through with the residents. Mr. Woiak asked that he be notified of all future discussions on this item. Mr. March stated he would follow through with this request. VIII. UNFINISHED BUSINESS Weight Restrictions Council Member Travis asked if there was a formal policy on weight restrictions for the City. Mr. March stated there was nothing in place at this time. Council Member Travis stated in neighboring communities the Public Works Department deals with these issues and no exceptions are allowed. He stated this system seems to work well because the Public Works Department knows the most about the streets. Mayor Wilharber stated a formal policy could be set by Council for the Public Works Department to follow. Mr. March stated that no exceptions would be an easy policy to follow through with for the City. Page 6 of 12 Council Member Sweeney asked if a limit such as a two -ton over the weight limit should be set versus a no exception policy. Council Member Broussard Vickers concurred and stated that Council could review extreme cases on a case -by -case basis. Councl Member Sweeney requested that Council set a formal policy or guidelines so that no favoritism or precedence would be shown through Council approval/denial. He suggested that each over weight permitee also be held accountable for a bond to cover all road repairs. Council Member Travis stated he would like to receive formal input from Mr. Palter on an overweight policy to be set by Council. Council Member Sweeney agreed and asked that this item be tabled for additional discussion with Mr. Palzer present. Mr. March asked if the weight loads versus the number of loads created more damage. City Engineer Peterson stated he has heard that the number of trips can be more damaging than heavy limited loads. Mr. March stated that he would check with neighboring communities and place this item on the next agenda for further discussion. He noted he would gain feedback from Mr. Palzer as well. Motion made by Council Member Travis, seconded by Council Member Broussard Vickers to table this item to the June 14, 2000 meeting for further discussion. All in favor. Motion carried unanimously. Lift Station #2 Bid City Engineer Peterson reviewed the bid information for the Lift Station #2 with the Council. He explained the low bidder was Penn Contracting. Motion made by Council Member Sweeney, seconded by Council Member Travis to accept the bid of Penn Contracting with Option A for Lift Station #2. All in favor. Motion carried unanimously. 1999 Draft Audit Discussion Mr. March stated he received a draft audit from ABDO, ABDO, Eick & Meyers. He explained the enterprise funds had increased over last year by $492,000. Mr. March indicated this was a positive step for the City, as the operating expenses have not increased at the same rate. Council Member Nelson asked for clarification on the additional revenue taken in. Mr. March stated the water and sewer rates are allowing the City to meet expenses with revenue remaining for future use. He stated these changes are positive steps for the City. Page 7 of 12 IX. NEW BUSINESS Trio Inn Liquor Violation Mr. March made the Council aware there was a violation of serving to a minor at the Trio Inn. He stated this item is for Council information at this time, as criminal charges have not been made to date. Mr. March stated the Council could charge a fine after criminal charges were determined. Council Member Nelson stated she would hie to see the City have a no tolerance policy with this issue. City Attorney Hoeft stated in other communities they look at prior offenses, number of criminal charges, and training received by bar tenders before a punishment is charged. Mr. March stated the proprietor of the Trio Inn was not in the establishment when the incident occurred and he wants the Council to know this is not the practice of the establishment. Anoka County Highway Improvement Plan Mayor Wilharber reviewed the upcoming plans of Anoka County roadways. He indicated the County is looking to overlay Birch Street from Centerville Road to Hodgson Road this year. Mayor Wilharber noted Main Street has also been identified for improvement in the year 2010 at a cost of $6,772,785. Council Member Nelson asked if an interchange would be added at I-35W and County Road 14. Mr. March stated items beyond five years may not have been updated within the current plan. Road Re- Construction — Heritage Street and LaMotte Drive Mr. Peterson stated he drafted a Letter to the City regarding preliminary costs of reconstructing Heritage Street and LaMotte Drive. He explained it was roughly 1,770 feet from Centerville Road to the west City limits. Mr. Peterson reviewed three options to reconstruct the roadways with costs ranging from $20,000 to $220,000. He indicated the City of Lino Lakes would not be reconstructing their sections of these roadways until 2002. Mr. Peterson recommended the cities reconstruct this roadway at the same time. Mayor Wilharber asked that the City continue communication with the City of Lino Lakes for this project and it be a joint effort. Mr. March stated the City would want to keep the residents apprised of the situation as well. Park and Ride Site Request/Livable Communities Act — Demonstration Grant Mr. March explained he discovered a grant program through the Met Council's Livable Communities Act that would work well for the City of Centerville. He explained the deadline has been extended for this program and the City could apply for several projects, one being a Park and Ride site. Page 8 of 12 Mr. March explained there is $6.9 million available for grants and an additional $3 million for projects that enhance transit opportunities. He stated the current Park and Ride lot within the City is located at the Tom Thumb. Mr. March indicated the Tom Thumb owners would like the site moved by June 1, 2000. Mr. March proposed demolishing the two public works buildings, that all wells be capped, and to use this site for a community area with streetscapes. He stated financial incentives could be offered to potential developers to meet the needs of the City. Mr. March noted that a municipal parking lot/Park and Ride would also be planned on a portion of the block. Mr. March stated he met with a representative of Lorenz Bus Service and Met Council and both were in favor of the proposed changes. He explained a five - page proposal would need to be submitted to Met Council by June 2, 2000 from the City and no local match would be required for the grants. He stated the grants were designed to encourage mixed -use compact development. Mr. March indicated the proposed changes would put the vacant properties back on the tax roll and would encourage development in the area He stated this would also be a financially feasible solution for the City. Mr. March asked that the Council allow staff to submit a grant and a special meeting be held on May 31, 2000 to discuss this proposal in more detail, along with Ordinance #4. Council Member Sweeney stated he was in favor of the grant proposal but asked if control could be maintained through this development. He stated he would like to see the municipal building placed on this site as well. Mr. March agreed with the comments and stated Met Council is looking for future phases of development within the proposals, which would fit with the municipal building upgrade needed. He stated the timing is right for funding needed to update the downtown area with additional phases. Council Member Nelson asked ifa core group of citizens were working on this proposaL Mr. March stated he hopes the Council would work with this issue and future phases would be brought to the residents. Council Member Nelson stated this was a wonderful venture for the City and she is excited about the prospects. Council Member Travis stated he was excited for this venture as well. He indicated that a consultant may want to be addressed for future grants. Mr. March stated he would keep this in mind and those residents affected by the project would also be notified of the upcoming changes. Council Member Bronccard Vickers stated she was in favor of the project and was excited to hear the Park and Ride would be expanded. Mayor Wilharber agreed this was a tremendous idea but stated concern about taking any property off the tax rolls. He explained that additional commercial and industrial prospects would lower the tax burden on the residents of the City as well. Page 9of12 Motion by Mayor Wilharber, seconded by Council Member Sweeney to allow for temporary parking at the public works site as a Park and Ride and to authorize staff to draft a grant proposal for Met Council funding and a special meeting be held on May 31, 2000 to discuss this item in more detail. All in favor. Motion carried unanimously. • Cable Operator Resignation and Recektionist Position Motion by Council Member Travis, seconded by Council Member Nelson to accept the resignation of the Cable Operator. All in favor. Motion carried unanimously. Mayor Wilharber read through the Cable Operator and Receptionist position advertisements. Motion by Mayor Wilharber, seconded by Council Member Nelson to accept the language submitted by Staff for the Cable Operator and Receptionist positions for the City as stated. All in favor. Motion carried unanimously. Ordinance #4 Carl Solberg, 1800 Center Street, stated he is concerned with the Ordinance and if he is going to be restricted from building a shed on his corner lot. Council Member Sweeney stated the Council is working on this Ordinance to better define side and rear yards. Mayor Wilharber encouraged Mr. Solberg to contact the City Building Inspector to review his plans before this issue moved forward with the Council. Mr. Solberg stated he is waiting to hear back from the City Building Inspector on his plans and he was going to review Ordinance #4. Mr. March noted that accessory structures are allowed on all lots within the City and they do have to meet standards set within the Ordinance. He indicated that accessory structures would be approved by staff unless there were issues that did not meet City Ordinance. Motion by Council Member Travis, seconded by Council Member Nelson to hold a joint meeting with the Planning and Zoning Commission for further discussion on Ordinance #4 on May 31, 2000 at 6:00 p.m. All in favor. Motion carried unanimously. City Administrator Evaluation Mayor Wilharber noted this item would be discussed under an Executive Session for the City Council. Page 10 of 12 Centennial Fire District 2001 Budget Approval Mayor Wilharber stated the 2001 Budget needs approval or suggestions from the Council. Motion by Mayor Wilbarber, seconded by Council Member Nelson to approve the Centennial Fire District 2001 Budget. All in favor. Motion carried. (Sweeney abstained). X. CONSENT AGENDA — None. XI. COMMITTEE REPORTS • Council Member Travis stated the Business Appreciation Dinner went extremely well. Council Member Nelson concurred. XII. ADMINISTRATORS REPORT Mr. March indicated the Centennial Lakes Police Department is looking to hold a joint meeting to discuss the 2001 budget on either June 19 or 22, 2000. The Council stated they would be in favor of the June 19, 2000 date. Mr. March stated at the last watershed meeting a representative from the district watershed, a watershed engineer, and numerous other city representatives were present to discuss Clearwater Creek. He noted the watershed decided to place a culvert in the creek, which would not affect the 100 -year flood zone. Mr. March stated he asked numerous questions regarding this project and received vague and unclear answers. He noted that he felt the watershed district was going through with this project for the City of Hugo to assist with the current ditch problems. Mr. March indicated that by the end of the meeting, the project was scrapped and will be brought back to the drawing board. Council Member Broussard Vickers asked how the watershed could be slowed down on this project. Mr. March stated that the minutes need to be closely reviewed and the City of Hugo needs to be monitored so that future public hearings are attended by City Staff due to the fact the City would be impacted by down stream water flow of this project. Mayor Wilharber asked ifa letter should be drafted to the watershed regarding down stream impacts. Mr. March stated this could be done to keep the City of Centerville on top of all watershed issues. XIII. ADJOURNMENT Motion by Mayor Wilbarber, seconded by Council Member Nelson to adjourn the May 24, 2000 Council Meeting to executive session at 9:05 p.m. All in favor. Motion carried unanimously. Page 11 of 12 Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to adjourn the May 24, 2000 Council Meeting at 9:44 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 12 of 12 Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784 -7472 - Office (651) 784 -2427 - Fax June 7, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12212 — 12239, in the amount of $31,714.53 is hereby requested. Centennial Fire District Page 1 of 1 Check Register DATE CHECK# NAME ACCOUNT AMOUNT 06/07/2000 12212 AirTouch Cellular 42240 Telephone $234.12 06/07/2000 12213 Arthur Mohler 40100 Logistical Expense 6.57 06/07/2000 12214 Circle Pines Office Supply 42180 Office Supplies 242.72 06/07/2000 12215 Circle Pines Utilities 42251 Utilities 223.81 06/07/2000 12216 Connexus Energy 42252 Utilities 349.35 06/07/2000 12217 Dan Lallier 42220 Schools 65.00 06/07/2000 12218 Emergency Apparatus Maint 42000 Equipment Maint. 742.14 06/07/2000 12219 Emergency Medical Supplies 42260 Medical Supplies 1,247.85 06/07/2000 12220 Fairview Lakes Clinic 42150 Medical Physicals 434.00 06/07/2000 12221 Frattallones Hardware 42110 Other Maint. 161.76 06/07/2000 12222 Grainger 42110 Other Maint. 222.99 06/07/2000 12223 League of Minnesota Cities 42140 Insurance 21,590.00 06/07/2000 12224 Lightning Printing 42180 Office Supplies 52,72 06/07/2000 12225 Lino Lakes State Bank 41100 Payroll Taxes 183.52 06/07/2000 12226 Medtronic Physio Control 42260 Medical Supplies 315.25 06/07/2000 12227 Micron Government Computer 42130 Equipment 2,415.18' 06/07/2000 12228 Milo Bennett 11100 Equipment 50.31 06/07/2000 12229 Minnesota Department of Revenue 41100 Payroll Taxes 71.00 06/07/2000 12230 Newman Traffic Signs 42130 Equipment 61.05 06/07/2000 12231 Oxygen Service 42270 Breathing Air 177.93 06/07/2000 12232 Pagenet 42240 Telephone 139.16 06/07/2000 12233 Photoworld 42180 Office Supplies 97.19 06/07/2000 12234 Relient Energy 42253 Utilities 113.19 06/07/2000 12235 Sedgwick 42110 Other Maint. 266.00 06/07/2000 12236 Suburban Radiological 42150 Medical Physicals 37.00 06/07/2000 12237 US West 42240 Telphone 93.88 06/07/2000 12238 Zep Manufactoring 42110 Other Maint. 310.70 06/07/2000 12239 Milo Bennett 42001 Capital Equipment 1 810 14 Total $31,714.53 June 7, 2000 To: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes From: Milo Bennett Subject: Ratification of expenditures and approval for payment of June payroll expense. Your approval of June payroll expense as listed on the attached copy of the check register, checks #5005 - 5052, in the amount of $23,863.17, is hereby requested. mb /nw cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File in 07, 2000 11:29 AM CENTENNIAL FIRE DISTRICT Page 1 PAYROLL CO14PUTER CHECK REGISTER -ECR% EMP NUM EMPLOYEE NAME DEPT SOC- SEC -NUM CHECKBOOK/ACCT GROSS PAY DEDUCTIONS NET PAY 500 90 ALBERG, JOHN FIR 477 -80- 8643 394.25 64.72 329.53 500 80 AMPCHER, JEFFREY FIR 468 -80 -7241 735.25 121.66 613.59 5s %7 1201 BANSERT, RICHARD M FIR 476 -64 -2483 • 1,433.25 216.00 1,217.25 5008 1203 SARNRRD, RICHARD K FIR 473 -72 -9232 375.25 62.44 312.81 5009 1208 BEHR, SCOTT A FIR 469 -72 -0933 344.25 55.99 288.26 5010 1211 BERG, ROBERT M FIR 474 -56 -4343 19.00 19.00 .00 5011 1230 BOGENREIF, KERRY FIR 471 -80- 1639 562.12 92.15 469.97 5012 2857 BOLDT, ROBERT FIR 389-86 -2857 519.38 85.53 433.85 5013 1260 BROKER, MICHAEL A FIR 474 -76 -7059 216.75 36.14 180.61 5014 1265 BRUDER, DAVE FIR 470-78 -5771 1,542.74 253.37 1,289.37 5015 3333 CHAMBERS, JOEL FIR 477 -04 -3446 15.00 3.22 11.78 5016 1340 CHEVALLIER, THIERRY B FIR 475 -17 -2607 512.13 84.43 427.70 5017 1350 CISEWSKI, JERRY L FIR 472 -64 -5874 493.13 75.00 418.13 5018 1380 COLVARD, BRIAN T FIR 471 -96 -0694 255.00 42.70 212.30 5019 5966 COOPER, DARYL FIR 469 -90- 5966 326.25 54.73 271.52 5020 1390 CRUZ, RAYMOND FIR 563 -29- 3961 465.50 77.75 387.75 5021 1400 DOMITZ, STUART C FIR 469 -84 -2206 445.74 74.46 371.28 5022 1500 ENGLUND, DESMOND W FIR 477 -42- 5994 292.50 44.00 248.50 5023 1600 FRENCH, TOM FIR 472 -80 -5434 885.88 146.85 739.03 5024 1740 GARDIER, TODD FIR 474 -94 -7433 387.13 64.61 322.52 5025 2140 KERFELD, GLENN FIR 477 -64 -8989 463.13 69.00 394.13 5026 2222 LALLIER, DANIEL FIR 476 -90 -0461 573.75 94.32 479.43 5027 2210 L4UDERBR11H, RANDY D FIR 474 -80 -1592 1,334.50 200.00 1,134.50 5028 2250 LEE, STEVE FIR 473 -60 -9468 414.38 60.00 354.38 5029 2340 MENCH, MIKE J FIR 469 -58 -7387 770.63 116.00 654.63 I 5030 "60 MISCHKE, KATHY FIR 470-86 -7273 1,629.00 268.62 1,360.38 503 5 MISCHiE, SCOTT FIR 472 -17- 5516 826.28 136.98 689.30 5032 2365 MISCFEE, THOMAS 6 FIR 474 -80 -2905 1,299.49 213.84 1,085.65 5033 2375 MOE, DON FIR 473 -66 -0727 250.75 41.64 209.11 5034 2380 MOILER, ARTHUR E FIR 473 -70 -2821 %4.25 144.00 820.25 5035 8029 NADEAIJ, SCOTT FIR 472 -86- 8029 575.88 95.35 480.53 5036 2440 NORBERG, DEWAYNE C FIR 471 -70- 6197 369.38 61.36 308.02 I 5037 2550 OLSON, GLEN A FIR 476 -64 -5300 1,174.38 176.00 998.38 5038 2630 PETERSON, JERRY FIR 503 -40 -0991 380.63 57.00 323.63 5039 2640 PETERSON, MIKE T FIR 476 -76 -6201 1,011.50. 152.00 859.50 5040 2730 REITER, RONALD FIR 475-76-8397 418.63 69.07 349.56 5041 2750 ROBERTSON, GORDON C FIR 470 -68 -3103 106.88 18.55 88.33 5042 2770 ROLSTAD, RANDY T FIR 474 -76 -4827 808.50 122.00 686.50 5043 2810 SCOTT, JAMES L FIR 337 -54- 1513 990.38 163.36 827.02 5044 2820 SHIKOWSKY, STEVE FIR 473 -50 -9871 529.13 80. s 449.13 5045 2825 STAFKI, ROBERT FIR 471 -70- 5084 420.07 69.09 350.98 5046 0953 STAId84E, JUSTIN FIR 471 -88 -0553 489.38 81.10 408.28 5047 2830 STARK, MARC FIR 368 -78 -2269 586.63 97.51 489.12 5048 2860 STEWART, KEVIN J FIR 475 -92- 3272 292.13 48.24 243.89 5049 2880 SWEENEY, TERRANCE H FIR 396 -50- 2400 384.63 62.58 322.05 5050 2920 TASCHUK, ALLEN 5 FIR 470 -78- 1317 446.50 74.47 372.03 5051 2940 THELL, PAUL FIR 470 -80 -9566 238.00 39.45 198.55 5052 2945 THELL, TIM FIR 470 -80 -8515 454.75 74.59 380.16 TOTALS *28,424.04 *4,560.87 $23,863.17 TYROL SUMMARY -un 07, E0d0 PAYROLL COMPUTER CHECK REGISTER Page 2 TACK* EMP NUM EMPLOYEE NAME DEPT SOC— SEC —MIN CHECKBOOK /ACCT GROSS PAY DEDUCTIONS NET PAY FICA Social Security FICA Medicare - ederal Tax Nithheld Withheld Employer Owed Withheld Employer Owed Advanced EIC Payments Made 44.4s $.00 $.00 1265.87 $265.87 $.'s - TOTAB. TAX LIABILITY $3,375.74 MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : County Bank - Special Use Permit, Site Plan Approval Included in your packet is a site plan, grading plan and building elevations for the proposed County Bank to be located at the intersection of 21' Avenue and Main Street. Greg Owens (County Bank) and Mike Kraft (Shea Architects) plan to be in attendance to to make a presentation on this project. The Planning and Zoning Commission recommended that the special use permit and site plan be approved contingent upon the items as follows: 1) Satisfaction of the City Engineer's comments per the memo included in your packet. 2) That the temporary banking trailer be removed within six months from the issuance of the building permit and/or that the temporary trailer be removed within one month from the issuance of the Certificate of Occupancy for the new facility. 3) The driveway access will be changed to make a direct connection to the future 21' Avenue at the northeast corner of the property. The special use permit is located in your packet and includes the above stipulations. This project should be a strong asset for our conununity. The project signage and the design of the community monument entrance sign will be approved at a future meeting. CITY OF CENTERVILLE • COUNTY OF ANOKA STATE OF MINNESOTA This Special Use Permit is granted by the City of Centerville, Anoka County, Minnesota, this 14 day of June, 2000. WHEREAS, County Bank ( "Permitee ") has applied for a Special Use Permit for a temporary banking facility (trailer) on Outlot B (property located North of Main Street and West of 21 Avenue) within the City of Centerville, Minnesota; and WHEREAS, such Special Use Permit is required by Zoning Ordinance #4, Industrial District; and WHEREAS, after review the City Council has approved the granting of such Special Use Permit subject to the following conditions. NOW, THEREFORE, IT IS HEREBY AGREED as follows: 1. That County Bank shall be granted a Special Use Permit for operating a temporary banking facility on Outlot B, Centerville, Minnesota. 2. That this Special Use Permit is conditioned upon the following: a. Applicant adjust parking lot elevations at the south end to drain water across from east to west. b. Applicant install four (4) cubic yards at each curb opening into the pond to prevent erosion, with rock extending from curb to pond bottom. Also, install a three (3) to four (4) foot long concrete flume behind the curbing, at each opening. c. Applicant identify the location of 21' Avenue centerline on the grading plan to see how the temporary driveway to Main Street lines up with 21 Avenue to the south. d. The driveway access shall directly connect to the future 21 Avenue at the northeast corner of the property. e. The temporary banking trailer shall be removed within six months from the issuance of the building permit and/or the temporary trailer may be removed within one month from the issuance of the Certificate of Occupancy for the new facility. f. Applicant shall submit all plans for signage of the building to the Planning and Zoning Commission for approval. g. Applicant shall obtain all other appropriate permits necessary as required by City Ordinances. 3. In the event the Pennittee fails to comply with any of the terms and conditions set forth herein or ordinances, or rules and regulations of the State of Minnesota, County of Anoka, City of Centerville or any other governmental agency having jurisdiction over this project, the City Council shall have the right to immediately revoke the Special Use Permit. Any and all costs incurred by the City in the event of default by Permittee in any of the terms, conditions, ordinances or rules and regulations as provided above shall be the responsibility of the Pennittee. 4. This Special Use Permit shall be subject to annual review by the City of Centerville. In the event the activities conducted on such premises are injurious to the public health, safety and welfare, the City Council may impose additional restrictions in this Special Use Permit or revoke same. All conditions heretofore and hereinafter contained in this Special Use Permit shall be binding upon any and all officers and managing agents of the Permittee, and any of their heirs, transferees or assignees. CITY OF CENTERVILLE Mayor Date City Administrator Date County Bank, Greg Owens Date • Sonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action /Equal Opportunity Bonestroo Employer and Employee Owned Principals: Otto G. Bonestroo, RE. • Marvin L. Sorvala. RE. • Glenn R. Cook, PE. • Rosene Robert G. Schunicht. PE. • Jerry A. Bourdon, RE. A nderlik & Senior Consultants: Robert W Rosene. PE. • Joseph C. Anderlik. P.E. • Richard E. Turner, PE. • Susan M. Eberlin, C.P.A. A ssociates Associate Principals: Howard A. Sanford. PE. • Keith A. Gordon. P.E. • Robert R. Piet ferle. PE • Richard W. Foster, P.E. • David O. Loskota, P.E. • Robert C. Russek. A.I A. • Mark A. Hanson, RE. • Engineers & Architects Michael T Rautmann. PE. • Ted K.Field. P.E. • Kenneth P Anderson, P.E • Mark R. Rolls, PE. • David A. Bonestroo, M.B A. • Sidney P Williamson, PE, L.S. • Agnes M. Ring. M.B.A. • Allan Rick Schmidt, RE. Offices: St. Paul, St. Cloud. Rochester and Willrfiar, MN • Milwaukee, WI Website: www.bonestroo.com June 6, 2000 JUN 7 2000 Mr. Jim March City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Re: The County Bank Our File No. 616 -Gen • Dear Jim: I received a four -page preliminary plan from Shea Architects /James R. Hill for the new County Bank site at Highway 14 and 21s Avenue. The following are my comments on the Grading, Drainage and Erosion Control Plan. 1. Adjust parking lot elevations at south end to drain water across from east to west. Currently show elevation 906.5 at both gutters, which will result in ponding. 2. Need more than one (1) cubic yard of riprap at each curb opening into the pond to prevent erosion. Recommend four (4) cubic yards at each, with rock extending from curb to pond bottom. Also, install a 3' -4' long concrete flume behind the curbing, at each opening. 3. Identify the location of 21' Avenue centerline on the grading plan to see how the temporary driveway to Main Street lines up with 21 Avenue to the south. 4. What are Gerald Rehbein's plans to continue hauling black dirt off -site, since the access road will be eliminated? 5. Four inch sanitary and 6" wake, service pipes ale stubbed out to the north right -of -way line of Hwy. 14. The architect shows extending 4" sanitary and 1" water to the far northwest corner of the bank building. The restrooms and break rooms are at the southeast corner. Also, the 1" copper water line is not large enough to provide sprinkling of the building. Please forward these comments /revisions to Shea Architects & James R. Hill Engineers. Call me at 651 -604- 4868 with questions. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 7 Thomas W. Peterson, P.E. TWP:crw 2335 West Highway 36 • St. Paul, MN 55113 • 651- 636 -4600 • Fax: 651- 636 -1311 YFD NOTES 1 L OO Q - I [" 0 O O Nine &Not L4 BOO 0 BANK Mal SIGN Q _ ]O GT' OF caITERVILE manta SIGH n I 100 North UN 54M BT COMERS 0 A , _ 0 ATM WRNS UP LAI✓E 'O Imnad4 4K Bea U4 DRIVE UP TELLER LANE I Q CR✓DENODR QI 9 QV CCIGETE PAD (612) 332-2257 0440 © CGkxm PATG 0 I 0113) 39 - 2230 b. lO FUTURE EMPLOYEE PNK6Y A� _ ` y O O SIDEWALK O ' , 4' — p cw.RrE SIDEWALK <i •C s ► . 0 - Q BRIMNWs cleric AN, roam LOT I • 1 t `IC O .4 — -- I I O ®(3) FLdfi PDLEa I 1 OWNER 0 TEMPORARY BITISINGW DRIVE. SEE CO 3 ® I' -6' CRL°AED REDSTONE BED AT I I 0A(tR686F) 1 D IoTIRI 1 I COUNTY BANK BUILDING PERIMETER 6]TN By, LAND6CA'PG EDGE (3RT6F HEATED) l3 MITRE ENTRY/ E CIT DRNE AFTER 3 (37645P FOOTPRINT) 1.„ WIPLETI N 0 2I6T AVV4E NORTIC I O Q 0 G I I 00000 0 , a fl Ir O i Z I I Q COUNTY BANK • o Z 1 4> PI AWING 504Fr,U1 F: _ LU CENTERYILLE, MN NOTE. 0,21.0ffmr ±I O I > $ Q r. n b' -l' BLACK HILLS SFIRCE r I N O T PAlh1ORE ASH a O ^ N . 0 2' CRIMSON KBG MAPLE I / - _ — Q O MIXED Aro61AL6 M OIER DEP ALONG I j4z�ej,/] II Ill R CREST OF BET "' O SHEET TIME O 15 SEA GLEN SNIPER I 0 0 e roan CARPET 6PIREA Q SITE AND 0 LANDSCAPING 0 .5 JAPANESE UNITE et•wca CY 0 .5 ROST GLOM BAREEPoZT 1 I 1 PLAN 7 GOLliflak 7 SPIREA ' I 0 lL O9 4 4 =ASV WINING GUSH GULPING -, MANN Br: PCNM O p SIELLA D'CId) DATLILLT Q bETBAaG RK it $ wEOIm Br. 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EIFS ' PA1NTEa waoD OWNER ____ _ RCWH OJT MASCNRI', TTP may- .:�� y - '. . —� --_ --_ " 7.:5� = —7...— t WE - Its c-_-= — FM19HED COUNTY BANK 1� my_ -Sts' �_— �___ -- _ —.. PRE NISHED ALUMINUM WITDCIIS LEITH PANTED 9200 TRIM, TYE' - (T MAIN STREET (SOUTI -I) ELEVATION a / I/8• • I' -0• 11111114'- PROJECT TITLE 11:n11aw11aw- 1111 1n1111111111t111i11,_ 1 i lI u 1 N1nn1111;1 1 1111. : COUNTY BANK . r11�;111n11111111n1� • ._■_ —� . CENTERVILLE, MN 111111C1111ptlIl1l1111111... -. .. uflfnll�lnulsililimf 11111ou�� X17/ �min11ui11nlnillul�mCanum ,i. r1inm�iaumllundllnalll itl IILa1111a111I111nt11111111111 11111'.. 0..... ..t411illtllllalRl1111tIa11i111 Mt 11111111i11Itg111In1IIIIIIIIIn1.1 Slit SII1t11111111111110111111111Il hill 1111 1111.1111 1 tlalI1111C1111111111 IIlIlIIII11111111111 IIIIII111 1111.11111111 nul I IIl 1111111III1111111 111111 1111In111111111111111111111. 11111111/ 11111111 1 1 1 11 1 1 114111111111 1 1111 11FIEUI VIII 11111111111tIllmonannint l!l 1111111111 111111111111111111 111. 11110111111111111 111111111111111111111111111 MOM tit 11111111.11IIIERI SIIIFI mll1t111 1111 Ia11I111111t1/ ttlit111111 IIIll111I:11I111 1 1 1 11 11 1111 Ulf tilt wilt Em11111' 11111 111. 11111111111111111111111111111111 ihI111 611111111111 Milt 11111111111111111111111111 inipt1l1Tuuml l22111111hil 11111111111 nEFloIllitEoi1111111111111111I1 c11111i lII 11111111111111111111 n ttutiamul n111Rm tu m1 II OKI _ '"' I _ _ III SHEET TITLE _________ _ ________ _ -- =_ -_ - - -_ -= _ -- _ -- _ EXTERIOR ELEVATIONS NORTH ELEVATION D RAWN I>" PCNM I/8' • I' -0' 04E0(0 em. MK lima wTAN: PCNM ea •4.4444.4 s TOP 6��GF/1 ......4 ./11R- m. s ter. 11111111 114.).4.. ...4 1i111J1hItI%a 111t 1a1I111nw {111ti1ID1amla.. alli ..n. 'uiiti.i . fans, _lt- 11_;... =11,_ = Tor CF r = = . •:_. -•= w..c AS SMOYM Ri EE CI 4417.01 L J J � - ■0III• SIII■ LI !ItI L 0II I !. - � i a i l I 1 � `C f h _ _ 1 :__ - - ' ANCNITECTI,INC i p 21st AVENUE NORTH (EAST) ELEVATION e WEST ELEVATION 7 J @� VW • • P.m* ' • 1' -0 + J r ' • MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Hunter's Crossing Grading Plan, Draft Developer's Agreement Included in your packet are the comments from City Engineer Tom Peterson in regards to the grading plan for Hunter's Crossing. Mr. Carlson has already produced a letter of credit to cover the restoration fees for the grading work. Mr. Carlson will have to sign a waiver that he is willing to commence grading at his own risk, if he desires to start grading prior to final plat approval. City Attorney Jim Hoeft has produced a draft developer's agreement for Hunter's Crossing. I have faxed this document to Tom Peterson and he is providing some of the figures for the appropriate letters of credit. This revised draft will be delivered at the meeting. PeAnne&, /103 env. AnderI,k PAW Asf a1•bA Mu Men AlFnmenv, AMOnffqu4I Opportunity Bonestroo enpWm Ina Rmp,Pr.e Praia 9 Prfnalpaln Ono a. RenenroO. P•_. • MarYln L. SOr alit PE. • G the R. Cunt, pr • Rosene Robert G SGa•nlePt. RE. • lorry A. Rouroon, PE. A nderiik & Van COnfbaIMY 'Mtn W Rollie, re. • JORp11 = Map PIe. 'E. • !POW i L. T,mer. Vn. VI Associates SLAM M. Mtn CFA. A ssociates Alumina AInelpaIR: pwatd A. %snfud PE • keral A. Gel nu • Onager R VMHrn P• - • moan, W. Fostel PE. • twirl O. LRRRCA P.E. • RORw us t C Rf•eS. *1.4 • Mn .mA "•on. P$ - Engineers & Architects MOO) t RaUtn1 nn, PE. • red OUP, PE.. kemathPM Pt Ards Pt • Mirk R rho,. Pi DAVE A. IOnt3VoO. MIA • xanay W1RIBRIaa6 Pt. LS. • A)IL'S M. R1np. MLA APw, kirk Se'nick PE. OfP It Pnvt. St. (WPu& PorPerter emd wllimn. SRN • M IwLuxec, wl Mlb•Ma: wwwbawltroaeau June 7, 2000 • • Mr, Jim March City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Hunters Crossing Grading Plan • Our File No. 616 -00 -114 Dear Am: We received the final Grading and Development Plan from Matzke Engineering, Inc. on May 22, • 2000. We have the following comments: 1. A call was received from Tedd Matzke on 5/24100, requesting that the entire site be lowered 0.50 feet to account for an imbalance in material. This information was noted, and street grades will be revised accordingly. 2. My original comments on the Preliminary Grading Plan from January 25. 2000 were incorporated into the Final Grading Plan, • 3, We recommend the developer provide a letter of credit to the City for restoring the entire site, in case the contractor pulled out after grading had started. The amount figured, which includes a 25% contingency, is S25.000. 4. We recommend approval of the Grading and Development PIan as submitted. • Yours very truly, • • BON£STROQ, ROSENE, ANDERLIK & ASSOCIATES, INC. • ' 7hwJao Thomas W. Peterson, P.E. • TWP:crw • Cc: Rick Carlson, Carlson & Associates • • Dan Schluender, BRA 2335 West Highway 96 • St. Paul, MN 55113.651.636 -4600 • Fax: 651-636-1311 alsre=nnay aim( • „s tace . 777. June 7, 2000 LETTER OF CREDIT #453 City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Dear Sirs: We hereby authorize you to draw on us from time to time up to an aggregate amount of Twenty Five Thousand Dollars and No Cents ($25,000.00) for the account of Richard S. Carlson Associates. This Letter of Credit is provided for compliance of Land Restoration for the development of Hunter's Crossing. All drafts drawn under this Letter of Credit must be endorsed hereon and must bear the clause "drawn under 21st Century Bank -North Letter of Credit #453 dated June 7, 2000." This Letter of Credit is irrevocable and we hereby agree with you that each such draft will be duly honored by us upon presentation to us at our banking office 9380 Central Avenue NE, Blaine MN, no later than June 7, 2001, when this Letter of Credit expires. Except so far as otherwise expressly stated, this Letter of Credit is subject to "Uniform Customs and Practice for Documentary Credits" as issued by the International Chamber of Commerce (1984 Revision). \Sincerely, Jaitr s W. Lindberg Ser Vice President • 9380 Central Avenue N.E. Blaine, Minnesota 55434 • (763) 767 -215T • fax (763) 783 -7140 12301 Central Avenue N.E. Blaine, Minnesota 55434 • (763) 754 -21ST • fax (763) 755 -9186 17635 Central Avenue N.E. Ham Lake, Minnesota 55304 • (763) 434.215T • fax (763) 434 -9598 MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Ordinance #4 Since changes were made to the Ordinance since the last meeting, we are required to hold an additional public hearing on this Ordinance. This public hearing will be noticed and held on June 28`". I have included a final draft of the Ordinance in your packet along with the summary for publication. The final draft and summary for publication could be approved at the meeting or they could also be approved on the 28 City Attorney Jim Hoeft will be present to advise. Council member Travis provided some written comments that are included in the packet for discussion. I I II Comments from Dick: Div. 50 Is this supposed to be an increase from what it is now? Also do we need number of? Div. 65 Does this need to address roof height? Section 070 -010 When are registrations and or certifications required? Section 080 -060 Are duplex style homes supposed to be included in this zoning? Section 080 -090 Why are full service gas stations and not self? Is oriented miss - spelled? Section 080 -120 Where is this planned? Division 85 Why is this necessary? Division 115 -010 Measured from where? Section 140 Residential C. Maximum of one, sideyard or rearyard only. If there is two recreational vehicles in one driveway it will create a fire safety hazard. Ice house is an accessory structure isn't it? Division 150 RCWD is a lot stricter, couldn't we defer to their regulations? Division 165 -010 Some of the zoning classes are not relevant. Division 170 -070 Will all of downtown ever be in compliance? Section 185 -160 Subd. 2 If any Section 190 -020 D. Recommend approval or denial I was told the City of Centerville has a rule regarding the engineering of projects with -in the City will be completed by the Consulting firm the City contracts with. I did not see this issue addressed. STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER DIVISION 10: General Provisions Section 010 -010: Title 1 Section 010 -020: Purpose 1 Section 010 -030: Jurisdiction 1 Section 010 -040: Application 1 Section 010 -050: Severability 2 Section 010 -060: Repeal 2 DIVISION 15: Definitions Section 010 -010: Specific Purpose 2 Section 010 -020: Definitions 2 —14 Abandonment 2 Abutting 2 Accessory Structure 2 Accessory Use 2 Agriculture 2 Alley 2 Alteration 2 Alteration, Structural 2 — 3 Antenna 3 Apartment 3 Apartment, Accessory 3 Area Identification Sign 3 Basement 3 Block 3 Board 3 Boathouse 3 Building 3 Buildable Area 3 Building Coverage See Lot Coverage Building Height See Height Building Line 3 Building, Principal 3 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Business Area 3 City Council or Council 4 Clear Cutting 4 Clinic 4 Club 4 Cluster Housing 4 Commercial Use 4 Commission 4 Commissioner 4 Comprehensive Plan 4 Conditional Use 4 Conditional Use Permit 4 Contractor's Yard 4 Coverage 4 Cul -de -sac 4 — 5 Day Care Facilities 5 Deck 5 Density 5 Development 5 District See Zone District Zoning 5 Drive -In Establishment 5 Dwelling 5 Dwelling, Single - Family, Attached (group, row and townhouses) 5 Dwelling, Single - Family, Detached 5 Dwelling, Two - Family 5 Dwelling, Multiple 5 Dwelling, Seasonal 5 Dwelling Unit 5 Easement 5 Essential Services 6 Family 6 Facade 6 Fence 6 Flood Plain 6 STATE OF MINNESOTA COUNTY OF ANOKA • CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Floodway 6 Floodway Fringe 6 Floor Area 6 Floor Area Ratio 6 Freestanding Sign 6 Frontage 6 Garage, Private 6 Glare 6 Grade 7 Height of Building 7 Home Occupation 7 Hotel 7 Impervious Surface 7 Industrial Park 7 Intensive Vegetation Clearing 7 Junk Yard 7 Light Manufacturing 7 Lot 7 Lot Area 7 Lot, Corner 7 Lot Coverage 8 Lot Depth 8 Lot, Interior 8 Lot Line 8 Lot Line, Front 8 Lot Line, Rear 8 Lot Line, Side 8 Lot, Minimum Area of 8 Lot of Record 8 — 9 Lot, Substandard 9 Lot, Through 9 Lot, Width 9 Manufactured Housing 9 Mineral Extraction 9 Motor Vehicle 9 iii STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Motor Fuel Station 9 Non - Conforming Structure or Use 9 Nursing Home or Rest Home 9 Open Space 9 Ordinary High Water Line (OHWL) 9 Performance Standard 9 - 10 • Planned Unit Development (PUD) 10 Planning and Zoning Commission 10 Plat 10 Portable Sign 10 Principal Use or Principal Structure 10 Private Property 10 Public Hearing 10 Public Property 10 Recreational Use 10 Recreational Vehicles 10 Residential Facility 10 Right -of -Way 10 — 11 Semipublic Use 11 Setback 11 Sewer System 11 Shore Impact Zone 11 Sign 11 Significant Historic Site 11 Story 11 Story-Half 11 Steep Slope 11 Street Access 11 Street Line 11 Structure 12 Structural Alteration 12 Subdivision 12 Supply Yard 12 Townhouse 12 Travel Trailers 12 iv STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Use, Permitted 12 Usable Open Space 13 Variance 13 Vehicle 13 Vehicle Abandoned 13 Water - Oriented Accessory Structure of Facility 13 Wetland 13 Yard 13 — 14 Yard, Front 13 Yard, Rear 13 — 14 Yard, Side 14 Zoning District 14 Section 015 -030: General Regulations 14 DIVISION 20: Scope and Interpretation A. Scope 14 B. Relationship to Comprehensive Plan 14 — 15 C. Minimum Requirements 15 D. Use Not Identified 15 E Deadline for Actions 15 F Other Ordinances 15 DIVISION 25: Lot Provisions Lots of Record 15 —16 DIVISION 30: Non - Conforming Uses and Structures 16 DIVISION 35: Home Occupations 17 DIVISION 40: Single - Family Dwelling Requirements 17 — 18 DIVISION 45: Temporary Dwellings and Structures 18 v STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER DIVISION 50: Driveway and Parking Lot Improvements 18 DIVISION 55: Public Utilities Required 18 DIVISION 60: Relocated Buildings or Structures 18 — 19 DIVISION 65: Accessory Structures and Uses 19 DIVISION 70: Site Plan Review Required 19 — 21 Section 070 -010: Submittal Requirements 19 — 20 Section 070 -020: Review Requirements 20 Section 070 -030: Exceptions 20 — 21 DIVISION 75: Final Grading and Landscaping 21 DIVISION 80: Zoning Districts /Use Regulations Section 080 -010: Zoning Map 21 Section 080 -020: Interpretation of the Zoning Map 21 — 22 Section 080 -030: Establishment of Districts 22 Section 080 -040: Rural Residential (R -1) 22 — 23 Section 080 -050: High Density, Single - Family, Residential (R -2A) 23 Section 080 -060: Single- Family, Residential (R -2) 24 Section 080 -070: Single - Family, Manufactured Housing (R -4) 24 — 25 Section 080 -080: Single - Family, Residential — Estate (R -5) 25 Section 080 -090: Commercial District (B -1) 25 — 26 Section 080 -100: Industrial District (1 -1) 27 Section 080 -110: Public /Institutional District (P -1) 27 Section 080 -120: Mixed Used District (M -1) 27 — 28 DIVISION 85: Zero Lot Lines 29 DIVISION 90: Parking Requirements 29 vi STATE OF MINNESOTA COUNTY OF ANOKA • CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER DIVISION 95: Commercial Exterior Building Materials 29 — 30 DIVISION 100: Industrial Exterior Building Materials 30 — 31 DIVISION 105: Fences Section 105 -010: Snow -Stop Fencing 31 Section 105 -020: Electric and Barbed Wire Fencing 31 Section 105 -030: Visual Obstructions 31 Section 105 -040: Swimming Pool Fencing 31 DIVISION 110: Sign Regulations Section 110 -010: General Provisions 31 — 32 Section 110 -020: Permitted Signs 32 — 33 Section 110 -030: Portable Signs 33 Section 110 -040: Comprehensive Sign Plan Required 33 — 34 DIVISION 115: Height Section 115 -010: Dwellings 35 Section 115 -020: Excess Height on a Permit 35 DIVISION 120: Yards Section 120 -010: General Requirements 35 — 36 Section 120 -020: Computing Front Yards 36 Section 120 -030: Erection of More than One Principal Structure On Lot 37 DIVISION 125: Performance Standards 37 vii STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER DIVISION 130: On -Site Sewage Treatment Standards 37 DIVISION 135: Nuisance Standards Section 135 -010: Odors and Emissions 37 Section 135 -020: Dust and Particulate 38 Section 135 -030: Noise and Vibrations 38 Section 135 -040: Glare 38 Section 135 -050: Waste 38 Section 135 -060: Smoke 38 Section 135 -070: Fumes or Gases 38 Section 135 -080: Fire Hazards 38 Section 135 -090: Air Pollution 38 Section 135 -100: Radioactivity or Electrical Disturbance 39 Section 135 -110: Explosives 39 Section 135 -120: Burning 39 Section 135 -130: Bulk Storage 39 Section 135 -140: Outside Storage 39 — 40 DIVISION 140: Surface Water Management 40 DIVISION 145: Wetland Protection and Management 41 DIVISION 150: Woodland Preservation 41 DIVISION 155: Erosion and Sedimentation Control 42 DIVISION 160: Landscaping Section 160 -010: Minimum Quantities 42 — 43 Section 160 -020: Minimum Standards 43 — 44 viii STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER DIVISION 165: Off- Street Parking Section 165 -010: Change in Facilities 44 Section 165 -020: Off- Street Parking and Loading Zones 44 Section 165 -030: Off - Street Loading 44 • Section 165 -040: Fractional Space 44 Section 165 -050: Uses Not Mentioned 44 Section 165 -060: Spaces for Five or More Automobiles 44 — 45 Section 165 -070: Improvement and Maintenance 45 Section 165 -080: Access 46 DIVISION 170: Building Numbers Section 170 -010: Numbers Required 45 Section 170 -020: Alternative Display 45 DIVISION 175: Sporting, Athletic, and Music Events 45 DIVISION 180: Planned Unit Developments (PUDs) Section 180 -010: Objectives 46 Section 180 -020: General Requirements 46 — 47 Section 180 -030: Uses Permitted 48 Section 180 -040: Relationship of PUD Site to Adjacent Areas 48 Section 180 -050: Minimum Size 48 Section 180 -060: Minimum Lot Size 48 Section 180 -070: Setback and Side Yard Requirements 48 Section 180 -080: Access to Public Right -of -Way 48 Section 180 -090: Utility Requirements 48 Section 180 -100: Open Space 48 Section 180 -110: Parking 48 — 49 Section 180 -120: Arrangement of Commercial Uses 49 Section 180 -130: Arrangement of Industrial Uses 49 Section 180 -140: Pre - Application Meeting 49 Section 180 -150: Application 49 — 51 ix STATE OF MINNESOTA COUNTY OF ANOKA • CITY OF CENTERVILLE TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Section 180 -160: Actions 51 — 52 Section 180 -170: PUD Agreement 52 Section 180 -180: Final Review and Approval 52 Section 180 -190: Documentation Required 52 — 53 Section 180 -200: Action on Final Application 53 — 54 Section 180 -210: Time Limit 55 Section 180 -220: Annual Review 55 Section 180 -230: Amendments 55 Section 180 -240: Completion 55 Section 180 -250: Site Improvements 55 — 56 Section 180 -260: Construction 56 Section 180 -270: Maintenance of Common Open Space 56 Section 180 -280: Homeowners Association 56 DIVISION 185: Variances Section 185 -010: Board of Appeals and Adjustments 57 Section 185 -020: Variance Procedures 57 — 59 Section 185 -030: Variance Appeal Procedures 59 — 60 DIVISION 190: Interim Use Section 190 -010: Purpose 60 Section 190 -020: Application, Public Hearing, and Procedure 60 Section 190 -030: Termination 60 Section 190 -040: Standards 60 — 61 Section 190 -050: Conditions 61 DIVISION 195: Amendments 61 DIVISION 200: Special Use Permits Section 200 -010: Procedure 61 — 62 Section 200 -020: Standards 62 Section 200 -030: Denial for Non - Compliance 62 x STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE TY O CENT RVILL E TABLE OF CONTENTS ORDINANCE #4 PAGE NUMBER Section 200 -040: Conditions 62 Section 200 -050: Expiration 62 Section 200 -060: Fees 62 DIVISION 205: Enforcement and Violations Section 205 -010: Responsibility of City Clerk 63 Section 205 -020: Responsibility of Building Inspector /Official 63 DIVISION 210: Fees and Licensing 64 DIVISION 215: Effective Date 64 xi ORDINANCE #4 An Ordinance regulating the use of land, location, bulk, height, and use of structures and the arrangement of the structures, on lots, and the density or population in the City of Centerville, Minnesota and providing for the administration and enforcement of such regulations. The City Council of the City of Centerville ordains as follows: DIVISION 10: General Provisions Section 010 -010: Title. This ordinance shall be known as Ordinance #4, City of • Centerville Zoning Ordinance except as herein referred to as "this Ordinance ". Section 010 -020: Purpose. It is the purpose of this Ordinance to: • Protect and promote public health, safety and general welfare. • Protect the natural resources in the City. • Establish land use patterns and development regulations consistent with the City of Centerville Comprehensive Plan. • Prevent overcrowding of land. • Limit congestion and promote safety in the public rights -of -way. • Prevent the premature demand of public services. • Stage development consistent with the efficient provision of public utilities and public services. • Maintain the small town character and quality of living in the community. • Establish compatibility of land uses in the City to protect existing investments and property values. • Promote opportunities for cohesive and compatible business development. • Establish guidelines and regulations to promote housing variety and quality living environments. Section 010 -030: Jurisdiction. The geographic jurisdiction of this Ordinance includes the entire area within the corporate limits of Centerville, Minnesota. Land areas which may be added to the City by annexation, merger or other means shall be classified R -1 Rural Residential until such time that the City Council may rezone the added territory to more appropriate classification. Section 010 -040: Application. Where the conditions imposed by any provisions of this Ordinance are either more or less restrictive than comparable conditions imposed by any other regulation, the regulations which impose the higher standard or requirements shall prevail. Page 1 of 64 Section 010 -050: Severability. If any provision of this Ordinance or the application of any provision to particular circumstances is held invalid, the remainder of the Ordinance or the application of such provision to other circumstances shall not be affected. Section 010 -060: Repeal. Ordinances, including all prior Zoning Ordinances and Amendments or parts thereof in force at the time this Ordinance shall take effect and Ordinances inconsistent herewith are hereby repealed, including Centerville Ordinance #10. Nothing contained in this Ordinance repeals or amends any Ordinance requiring a permit or license to engage in any business or occupation. Division 15: Definitions Section 015 -010 Specific purposes. For the purposes of this Ordinance, certain words contained herein have the following meaning. Other words not included in this Section shall have the meaning defined in Minnesota State Statutes. Other words not so defined • shall have the meaning customarily associated with them. Section 015 -020: Definitions. Abandonment - To cease or discontinue a use or activity without intent to resume, but excluding temporary or short term interruptions to a use or activity during periods of remodeling, maintaining, or otherwise improving or rearranging a facility, or during normal periods of vacation or seasonal closure. Abutting - Having a common border with, or being separated from such a common border by a right -of -way, alley or easement. Accessory Structure - A subordinate structure detached from but located on the same lot as the principal structure, the use of which is incidental and accessory to that of the principal structure. Accessory Use - A use incidental to, and on the same lot as, a principal use. Agriculture - The use of land for agriculture purposes, including farming, dairying, pasturage, agricultural, horticulture, floriculture, viticulture, and animal poultry husbandry and the necessary accessory uses for packing, treating, or storing the produce; provided, however, the operation of any such accessory uses shall be secondary to that of normal agricultural activities. Alley - A public or private way permanently reserved as a secondary means of access to abutting property. Alteration - Any change, addition, or modification, in construction or occupancy of an existing structure. Alteration, Structural - Any change in the supporting members of a building or structure, Page 2 of 64 such as bearing walls, columns, beams, or girders; provided, however, the application of any exterior siding to an existing building for the purpose of beautifying and modernizing shall not be considered a structural alteration. Antenna - Any system of wires, poles, rods, reflecting discs, satellite dishes or similar devices used for the transmission or reception of electromagnetic waves external to or attached to the exterior of any building. Apartment - A room or suite of rooms, including bath and kitchen facilities, in a multiple - family building designed for occupancy by a single family. Apartment, Accessory - An apartment that is secondary and incidental to a principal use or building. Area Identification Sign - A freestanding sign which identifies the name of a residential subdivision, commercial or industrial development. • Basement - A portion of a building located partly underground, having more then 50% of its floor -to- ceiling height below the average grade of the adjoining ground. Split level, split entry and earth sheltered homes shall be construed to satisfy basement requirements, Block - A tract of land bounded by streets, or a combination of streets, parks, cemeteries, railroad rights -of -way, shore lines, waterways or corporate boundary lines of the City. Board - The Board of Appeals and Adjustments of the City of Centerville. Boathouse - A structure designed and used solely for the storage of boats or boating equipment. Building - Any structure having a roof which may provide shelter or enclosure of persons, animal or chattel, and when said structure is divided by party walls without openings, each portion of such building so separated shall be deemed a separate building. Buildable Area - The space remaining on a zoning lot after minimum yard and open space requirements have been met. Building Coverage - See Lot Coverage. Building Height - See Height. Building Line - The line, parallel to the street line, that passes through the point of the principal building nearest the front lot line. Building, Principal - See Principal Building. Business Area - Any business activity which renders service to other commercial or industrial enterprises. Page 3 of 64 City Council or Council - The City Council of the City of Centerville. Clear Cutting - The indiscriminate removal of trees, shrubs, or undergrowth with the intention of preparing real property for non - agricultural development purposes. This definition shall not include the selective removal of non - native tree and shrub species when the soil is left relatively undisturbed, removal of dead trees or normal mowing operations. Clinic - Any establishment where human patients are examined and treated by doctors or dentists but not hospitalized overnight. Club - Any establishment operated for social, recreational, or educational purposes but open only to members and not the general public. Cluster Housing - The grouping of single - family dwellings within specified areas while maintaining the same overall allowable density in that same area. Commercial Use - An occupation, employment, or enterprise that is carried on for profit by the owner, lessee, or licensee. Commission - The Planning and Zoning Commission of the City of Centerville. Commissioner - A member of the Planning and Zoning Commission. Comprehensive Plan - A compilation of policy statements, goals, standards and maps for guiding the physical, social and economic development of the City and including a land use plan, a community facilities plan and a transportation plan which has been prepared and adopted by the City of Centerville. Conditional Use - A use, which because of special problems of control requires reasonable limitations peculiar to the use for the protection of the public welfare and the integrity of the Comprehensive Plan. Conditional Use Permit - A permit, issued by the Council, in accordance with procedures specified in this Ordinance as a flexibility device to enable the council to assign dimensions to a proposed use or conditions surrounding it after consideration of adjacent uses and their functions and the special problems which the proposed use permits. Contractor's Yard - An area where vehicles, equipment and /or construction materials and supplies commonly used by building, excavation, roadway construction and similar contractors are stored or serviced. The contractor's yard includes both areas of outdoor storage and areas confined within a completely enclosed building used in conjunction with a contractor's business. Coverage - That portion of a lot covered by principal and accessory use structures. Cul -de -sac - A local street, one end of which is closed and consists of a circular turn Page 4 of 64 around. Day Care Facilities - A state licensed day care facility, as defined in Minnesota Statutes, Chapter 462. Deck - A horizontal, unenclosed platform with or without attached railings, seats, trellises, or other features, attached or functionally related to a principal use or site. Density - The number of dwelling units permitted per net acre of land. Development - All structures and other modifications of the natural landscape above and below ground or water, on a particular site. District - See Zone. District Zoning - An area of land for which there are uniform regulations governing the use of buildings and premises. Drive -In Establishment - An establishment which accommodates the patron's automobile from which the occupants may receive a service or in which products purchased from the establishment may be consumed or business conducted in the automobile. Dwelling - A building or portion thereof that provides living facilities for one or more families. Dwelling, Single - Family, Attached (group, row, and townhouses) - One (1) of two (2) or more residential buildings having a common or a party wall separating dwelling units. Dwelling, Single- Family, Detached - A residential building containing not more than one (1) dwelling unit entirely surrounded by open space on the same lot. Dwelling, Two - Family - A building used exclusively for occupancy by two (2) families living independently of each other. Dwelling, Multiple - A detached, residential building containing three (3) or more dwelling units, including what is commonly known as an apartment building, but not including group, row or townhouses. Dwelling, Seasonal - A dwelling not used for permanent residence and not occupied for more then six months in each year. Dwelling Unit - One (1) or more rooms physically arranged so as to create an independent housekeeping establishment for occupancy by one (1) family with separate toilets and facilities for cooking and sleeping. Easement - The right of a person, government agency, or public utility company to use public or private land owned by another for a specific purpose. Page 5 of 64 Essential Services - Public and private utilities required by the resident and working population. Family - An individual, or two (2) or more persons related by blood, marriage or adoption, or a group of not more than five (5) persons not so related, living together as a single housekeeping unit using common cooking and kitchen facilities. Facade - The exterior wall of a building exposed to a public view or that wall viewed by persons not within the building. Fence - Any artificially constructed barrier of any material or combination of materials erected to enclose or screen areas of land. Flood Plain - Flood plain or flood -prone area means any land area susceptible to being inundated by water from any source. Floodway - The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the 100 -year flood without cumulatively increasing the water surface elevation more than one foot at any point. Floodway Fringe - All that land in a flood plain not lying within a delineated floodway. Land within a floodway fringe is subject to inundation by relatively low velocity flows and shallow water depths. Floor Area - The sum of the gross horizontal areas of the several floors of a building or dwelling unit, measured from the exterior walls or from the centerline of party walls separating buildings, excluding basements. Floor Area Ratio - The total floor area on a zoning lot divided by the total site area of the lot or parcel being developed. Freestanding Sign - Any sign supported by structures or supports that are permanently anchored in the ground and that are independent from any building or structure. Frontage - The front or frontage is that side of a lot abutting on a street or way and ordinarily regarded as the front of the lot, but it shall not be considered as the ordinary sideline of a corner lot, Garage, Private - Any accessory building or an accessory portion of a principal building designed or used solely for the storage of motor vehicles, boats and other personal belongings which are owned or used by the occupants of the building to which it is accessory. Glare - A sensation of brightness within the visual field that causes annoyance, discomfort, or loss in visual performance and visibility. Page 6 of 64 Grade - The lowest point of elevation of the finished surface of the ground, paving, or sidewalk within the area between the building and the property line, or when the property line is more than five feet from the building, between the building and a line five feet from the building, Height of Building - The vertical distance from the average elevation of the finished grade at the front of the building to the highest point of the roof for flat roofs; to the deck line of mansard roofs; and to the mean height between eaves and ridge for gable, hip and gambrel roofs. Home Occupation - An occupation, profession, activity, or use that is clearly a customary, incidental, and secondary use of a residential dwelling unit and which does not alter the exterior of the property or affect the residential character of the neighborhood. Hotel - A building occupied as more or less temporary abiding place of individuals who are lodged with or without meals for compensation and in which there are more than ten (10) sleeping rooms usually occupied singly, and in which no provision is made for cooking in any individual apartment. Impervious Surface - Any material that substantially reduces or prevents the infiltration of storm water into previously undeveloped land. Impervious surface shall include graveled driveways and parking areas. Industrial Park - A planned, coordinated development of a tract of land with two or more separate industrial buildings. Such development is planned, designed, constructed, and managed on an integrated and coordinated basis with special attention given to on -site vehicular circulation, parking, utility needs, building design and orientation, and open space. Intensive Vegetation Clearing - The complete removal of trees or shrubs in a contiguous patch, strip, row, or block. Junk Yard - Land or structures used for the storage or keeping of junk, including scrap metals, or for the dismantling or "wrecking" of automobiles or other vehicles or machinery, other than the storage of materials which is incidental or accessory to any business or industrial use on the same lot. Light Manufacturing - The processing and fabrication of certain materials and products where no process involved will produce noise, vibrations, air pollution, fire hazard or noxious emissions which will disturb or endanger neighboring properties. Lot - A platted parcel of land intended to be separately owned, developed, and otherwise used as a unit. Lot Area - The area of horizontal plane bounded by the vertical planes through front, side, and rear lot lines. Lot, Corner - A lot abutting on and at the intersection of two or more streets. Page 7 of 64 Lot Coverage - Determined by dividing that area of a lot which is occupied or covered by the total horizontal projected surface of all buildings, including covered porches and accessory buildings, by the gross area of that lot. Lot Depth - The average horizontal distance between the front and rear lot lines. Lot, Interior - An interior lot is a lot other than a corner lot. Lot Line - A line dividing one lot from another lot or from a street or alley. Lot Line, Front - On an interior lot, the lot line abutting a street; or, on a corner lot, the lot lines abutting a street; or, on a through lot, the lot line abutting the street providing the primary access to the lot; or, on a flag lot, the interior lot line most parallel to and nearest the street from which access is obtained. Lot Line, Rear - The lot line not intersecting a front lot line that is most distant from and most closely parallel to the front lot line. A lot bounded by only three lot lines will not have a rear lot line. Lot Line, Side - Any lot line not a front or rear lot line. Lot, Minimum Area Of - The measurements of a lot computed exclusive of any portion of the right -of -way of any public thoroughfare. Lot of Record - A lot which is part of a subdivision or plat, an Auditor's Subdivision or a registered Land Survey or a parcel of land not so platted, which has been approved by the City or meets the following conditions: A. Was a separate parcel of record April 1, 1945 or the date of adoption of subdivision regulations under Laws 1945, Chapter 287, whichever is later, or of the adoption of subdivision regulations pursuant to a Home Rule Charter; and B. Was the subject of a written agreement to convey entered into prior to such a time; and C. Was a separate parcel of not less than two and one half (2' 1/2) acres in area and one hundred fifty (150) feet in width on January 1, 1966; and D. Was a separate parcel of not less than five (5) acres in area and three hundred (300) feet in width on July 1, 1980; and F. Is a single parcel of commercial or industrial land of not less than five acres and having a width of not less then three hundred (300) feet and its conveyance does not result in the division of the parcel into two or more lots or parcels, any one of which is less than five (5) acres in area or three hundred (300) feet in width; and Page 8 of 64 G. Is a single parcel of residential or agricultural land of not less then twenty (20) acres and having a width of not less than five hundred (500) feet and its conveyance does not result in the division of the parcel into two or more lots or parcels, any one of which is less than twenty (20) acres in area or five hundred (500) feet in width. Lot, Substandard - A lot or parcel of land that has less than the required minimum area or width, as established by the zone in which it is located and provided that such lot or parcel was recorded as a legally created lot on the effective date of the ordinance codified in this title. Lot, Through - A lot having its front and rear yards each abutting on a street. Lot, Width - The horizontal distance between side lot lines, measured at the required front setback line. Manufactured Housing - Single- family detached housing that is built to the National Manufactured Housing Construction and Safety Standards Act of 1974, and shall include structures known as manufactured homes or mobile homes. Mineral Extraction - The extraction of soil, sand, gravel, rock or other such material from the land. Motor Vehicle - A self - propelled vehicle for personal or business use as defined in Minnesota Statutes 169.01. Motor Fuel Station - An establishment where gasoline, diesel, kerosene, motor oil and lubricants are sold or used in servicing motor vehicles and where usual motor vehicle repairs and services are performed. Non - Conforming Structure or Use - A structure or use lawfully in existence on the effective date of this ordinance or any amendment thereto and not conforming to the regulations for the district in which it is situated. Nursing Home or Rest Home - A licensed establishment having accommodations for the continuous care of two or more invalid, infirm, aged convalescent patients or disabled persons that are non - related. Open Space - Any unoccupied land space open to the sky. Ordinary High Water Line (OHWL) - A line delineating the highest water level which has been maintained for a sufficient period of time to leave evidence on the landscape. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to terrestrial. Performance Standard - A criterion established to control appearance, noise, odor, toxic Page 9 of 64 or noxious matter, vibration, fire and explosive hazards, glare, heat, waste and other potential impacts generated by or inherent in uses of land or buildings. Planned Unit Development - A tract of land, which will contain two or more principal structures, developed under unified ownership or control, the development of which may be unique and of a substantially different character than that of the surrounding area. Planning and Zoning Commission - The Planning Commission of the City of Centerville. Plat - The drawing or map of a subdivision prepared for filing of record pursuant to Chapter 505 and containing all elements and requirements set forth in applicable local regulations adopted pursuant to Section 462.358 and Chapter 505. Portable Sign - Any sign not permanently attached to the ground or other permanent structure, or a sign designed to be transported, including, but not limited to, signs designed to be transported by means of wheels; signs converted to A- or T- frames; menu and sandwich board signs; umbrellas used for advertising; and signs attached to or painted on vehicles parked and visible from the public right of way, unless said vehicle is used in the normal day -to -day operations of the business. Principal Use or Principal Structure - The main use to which the premises are devoted and the purpose for which the premises exist. Private Property - Any real property within the City which is privately owned and which is not a public property as defined in this section. Public Hearing - An official public meeting, which notice has been published in the official newspaper. Public Property - Any street or highway that includes the entire width between the boundary lines of every way publicly maintained for the purposes of vehicular travel, and shall also mean any other publicly owned property or facility. Recreational Use - Golf courses, tennis courts, driving ranges, archery ranges, picnic grounds, boat launches ramps, swimming areas, parks, wildlife and nature preserves, game farms, fish hatcheries, shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, hiking, bicycling and horseback riding trails. Recreational Vehicles - A mobile vehicle, including boats, used for recreational purposes capable of being towed or being self - propelled. Residential Facility - A state licensed residential facility, defined by Chapter 462, Minnesota Statutes, serving six (6) or fewer persons, in a Single - Family Residential District and no more than sixteen (16) persons in a Multiple - Family Residential District. Right -of -Way - A street, alley or easement permanently established for the passage of persons and vehicles, including the traveled surface of lands adjacent that are formally Page 10 of 64 I I I dedicated to such usage. Semipublic Use - The use of land by a private, nonprofit organization to provide a public service that' is ordinarily open to some persons outside the regular constituency of the organization. Setback - The minimum horizontal distance between a lot line and a building line or use. Sewer System - Pipelines or conduits, pumping stations, forcemain, and all other construction devices, appliances, or appurtenances used for conducting sewage or industrial waste or other wastes to a point of ultimate disposal. Shore Impact Zone - Land located between the ordinary high water level of a public water and a line parallel to it at a set back of fifty percent (50 %) of the structure setback. Sign - Any name identification, display illustration structure or device which is publicly displayed and which is used to direct attention to a product, person, business, institution or place. Significant Historic Site - Any archaeological site, standing structure, or other property that meets the criteria for eligibility to the National Register of Historic Places or is listed in the State Register of Historic Sites, or is determined to be an unplanted cemetery that falls under the provisions of Minnesota Statutes, Section 307.08. A historic site meets these criteria if it is presently listed on either register or if it is determined to meet the qualifications for listing after review by the Minnesota State Archaeologist or the Director of the Minnesota Historical Society. All unplatted cemeteries are automatically considered to be significant historic sites. Story - That portion of a building included between the surface of any floor and the surface of the next floor above it, or if there is no floor above it, then the space between the floor and the ceiling next above it. Story-Half - That portion of a building under a gable, hip or gambrel roof the wall plates of which, on at least two opposite exterior walls, are not more than two feet above the floor of such story. Steep Slope - Land where agricultural activity or development is either not recommended or described as poorly suited due to slope steepness and the site's soil characteristics, as mapped and described in available county soil surveys or other technical reports, unless appropriate design and construction techniques and farming practices are used in accordance with the provision of this ordinance. Where specific information is not available, steep slopes are land having average slopes over twelve percent (12 %), as measured over horizontal distances of fifty (50) feet or more. Street Access - A public thoroughfare, which affords the principal means of abutting land. Street Line - The legal line of demarcation between a street and abutting land. Page 11 of 64 Structure - Anything constructed or erected, the use which requires a location on the ground, or attached to something having a location on the ground, or an attachment to something having a fixed location on the ground; including, in addition to buildings, billboards, carports, porches, decks and other building features, but not including sidewalks, drives, swing -sets, enclosed play structures under fifty (50) square feet, fences and patios. Structural Alteration - Any change in the supporting members of a building or structure, such as bearing walls, columns, beams, or girders; provided, however, the application of any exterior siding to an existing building for the purpose of beautifying and modernizing shall not be considered a structural alteration. Subdivision - The separation of an area, parcel or tract of land under single ownership into two or more parcels, tracts, lots, or long -term leasehold interests where the creation of the leasehold interest, necessitates the creation of streets, roads, or alleys, for residential, • commercial, industrial, or other uses or any combination thereof, except those separations: A. Where all the resulting parcels, tracts, lots, or interests will be twenty (20) acres or larger in size and five hundred (500) feet in width for residential uses and five (5) acres or larger in size for commercial and industrial uses; and B. Creating cemetery lots; and C. Resulting from court orders, or the adjustment of a lot line by the relocation of a common boundary. The purpose or activity for which the land or building thereon is designed, arranged, or intended, or for which it is occupied or maintained and shall include any manner of performance of such activity with respect to the performance standards of this ordinance. Supply Yard - A commercial establishment storing or offering for sale building supplies, steel supplies, coal, heavy equipment, feed and grain, and similar goods. Supply yards do not include the wrecking, salvaging, dismantling or storage of automobiles and similar vehicles. Townhouse - Single- family, attached units in structures housing three or more continuous dwelling units, sharing a common wall, each having separate and individual front and rear entrances; the structures being as of a row house type as distinguished from multiple dwelling apartment buildings. Travel Trailers - A mobile vehicle with wheels, designed for overnight living or camping purposes, capable of being towed by a motor vehicle. Use, Permitted - A use that is permitted in the district under which it is listed. Page 12 of 64 Usable Open Space - A ground area on a lot, which is graded, developed, landscaped or equipped or intended and maintained for recreation or leisure, available to and useable by persons occupying a dwelling unit and their guests. Variance - The waiving by Board action of the literal provisions of the Zoning Ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration. Vehicle - Any vehicle which is self - propelled or designed to be pushed or pulled and shall include, but not be limited to, automobile, busses, motorbikes, motorcycles, motor scooters, trucks, tractors, go -carts, golf carts, campers, trailers, boats, planes and gliders. Vehicle Abandoned - Any vehicle as defined in this section, which does not have lawfully affixed or attached thereto an un- expired state registration or license plate or plates, or the condition of which is wrecked, dismantled, partially dismantled, inoperative, abandoned or discarded. Water- Oriented Accessory Structure or Facility - A small above ground building or other improvement except stairways, fences, docks, and retaining walls, which, because of the relationship of its use to a surface water feature, reasonably needs to be located closer to public waters than the normal structure setback. Examples of such structures and facilities include boathouses, gazebos, screen houses, fish houses, pump houses, and detached decks. Wetland - Lands transitional between terrestrial and aquatic systems where the water table is usually at or near the surface or the land or is covered by shallow water. For purposes of this definition, wetlands must have the following three characteristics: A. Predominance of hydric soils; and B. Are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in saturated soil conditions; and C. Under normal circumstances support a prevalence of such vegetation. Yard - A required open space on a lot which is unoccupied and unobstructed from the ground upward, except as otherwise provided for herein. The measurement of a yard shall be construed as the minimum horizontal distance between the lot line and the building line. Yard, Front - A yard extending across the full width of the front lot between side lot lines and extending from the abutting street right -of -way line to a depth required in the yard regulations of the district in which such lot is located. On a corner lot the street address or narrowest street dimension or the street shall be the front yard. Yard, Rear - A yard extending along a side lot line between the front and rear yard lot line, Page 13 of 64 having a width as specified in the yard regulations for the district in which such lot is located. Yard, Side - A yard between the sideline of the lot and the nearest line of the building and extending from the front yard to the rear yard. Zoning District - An area or areas for which the regulations and requirements "governing use, lot and bulk of buildings and premises are uniform. Section 015 -030: General Regulations. For clarity and consistency in the understanding and application of this Ordinance the following shall apply: Use of the masculine gender includes the feminine and neuter genders unless otherwise specifically noted. Grammatical use of references made in the singular shall include the plural and the plural shall include the singular, unless such use or reference is otherwise specifically stated. Sentence construction or phraseology in the present tense, and similarly, references in the future tense may include the present. The word "shall" is used to mean mandatory, whereas the word "may" is permissive and does not imply obligation. The catchlines of the sections of this Ordinance are intended as mere catchwords to indicate the content of the section, and shall not be deemed or taken to be titles of such sections, nor be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions of any sections. Division 20: Scope and Interpretation A. Scope No structure, or part, thereof, shall be erected, converted, enlarged, reconstructed, altered or moved without a permit approved by the City. No structure or land shall be used for any purpose or altered in any manner that is not in conformity with the provisions of this Ordinance. Unless otherwise noted, no structure permitted under this Ordinance may be inhabited or occupied without a Certificate of Occupancy issued by the City. B. Relationship to Comprehensive Plan Interpretation and enforcement of the provisions of this Ordinance are Page 14 of 64 intended to be consistent with the implementation of goals, policies and land use elements of the Centerville Comprehensive Plan to the extent practical or required by law. The application of or amendments to this Ordinance, which are determined to be inconsistent with the Comprehensive Plan, shall require amendments to the Comprehensive Plan, this Ordinance or both. C. Minimum Requirements In their interpretation and application, the provisions of this Ordinance shall be held to be the minimum requirements for the promotion of the public health, safety and general welfare. D. Use Not Identified Uses not specifically identified in this Ordinance as permitted shall be prohibited. Amendments to this Ordinance shall be required to allow any use, which is not clearly permitted by right. E. Deadline for Actions It is the intent of the City to comply with State requirements for timely review and actions requiring formal approval by the City. Information submissions and applications must be determined by the City to be complete before a time line for action is initiated. In the event the City cannot act upon a request within a sixty (60) day time frame, the City will notify an applicant in writing that action will be completed within 120 days of the date the application was accepted by the City. In the event that multiple approvals are involved in any action, such as a site plan review requiring a variance or a Zoning Ordinance amendment requiring a Comprehensive Plan amendment, each action shall require a separate, independent time line for action. F. Other Ordinances The City has enacted or may enact other Ordinances that may supplement or supercede this Ordinance, including but not limited to the Subdivision Ordinance, Shoreland Ordinance and the adoption of building codes. Users of this Ordinance should contact the City to determine whether certain provisions in this Ordinance are affected by other Ordinances. Division 25: Lot Provisions Lots of Record A. No lot of record shall be reduced in size below the district Page 15 of 64 requirements in Section 080 -030; and B. An existing lot of record shall be deemed a buildable lot even though the lot area and /or dimensions are less than those required for the district provided as follows: 1. Evidence must be presented that the lot in question met minimum requirements for the division of property under ordinance regulations in effect at the time of the division of property; and 2. It fronts on a public street; and 3. The lot is within seventy percent (70 %) of the minimum lot area and lot width required. C. If two (2) or more lots are in single ownership and if all or part of the lots do not meet the width and area requirements of this Ordinance, the contiguous lots shall be considered to be an undivided parcel for the purpose of this Ordinance. Division 30: Non - Conforming Uses and Structures Any structure or use existing upon the effective date of the adoption of this Ordinance which does not conform to the provisions of the Ordinance may be continued subject to the following conditions: A. The non - conforming use is not expanded or enlarged, except in conformity with the provisions of this Ordinance; and B. If a non - conforming use is discontinued or a non - conforming structure is abandoned for a period of six (6) months, further use of the structure or property must conform to this Ordinance; and C. If a non - conforming use is replaced by another use, the new use shall conform to this Ordinance; and D. If a non - conforming use or structure is damaged by any cause to the extent that repair or replacement costs exceed fifty percent (50 %) of the market value, the use or structure may not be replaced or repaired except in conformity with this Ordinance; and E. Normal maintenance of a non - conforming structure is permitted, including necessary non - structural repairs and incidental alterations which do not extend or intensify the non - conforming use. Page 16 of 64 Division 35: Home Occupations Home occupations in the City must meet the following criteria: A. Home occupations shall be conducted solely by persons residing in the residence with the exception of no more than one additional non- related employee; and B. All business activities and storage shall take place within the structure; and C. There shall be no alteration to the exterior of the residential dwelling, accessory building or yard that in any way alters the residential character of the premises; and D. No more than one (1) sign not exceeding two (2) square feet with a maximum height of three (3) feet identifying the occupation shall be used; and E. The occupation shall riot be visible or audible from any property line; and F. The occupation may involve limited retail sale or rental of products on the premises, provided all stock in trade is completely enclosed in the principal structure. Retail merchandise may not constitute more than fifty percent (50 %) of the principal structure square footage; and G. Unless completely enclosed within an approved structure, no vehicle used in the conduct of the occupation shall be parked, stored or otherwise present at the premises other than such as is customarily used for domestic or household purposes. See Section 140 -140: Outside Storage.; and H. Only on -site off- street parking facilities typically associated with a residence shall be used; and I. The conduct of an occupation or the use of substances which may be hazardous to or in any way jeopardize the health, safety or welfare of neighbors and neighboring property shall not be permitted. Division 40: Single - Family Dwelling Requirements All Single- family, detached dwellings shall be constructed according to the following minimum standards: A. All dwellings shall have a minimum width of twenty -four (24) feet at Page 17 of 64 its narrowest point, with the exception of the M -1 District; and B. Metal siding, with exposed panels exceeding twelve (12) inches in width, shall not be permitted; and B. All Single- family, detached dwellings shall have attached garages. Garages may not be converted to habitable space without replacing the required garage; and C. Single- family dwellings other than approved earth sheltered homes shall have at least a 3/12 roof pitch and shall be covered with an approved roofing material; and E. All Single- family dwellings shall have roof overhangs which extend a minimum of one (1) foot from all the walls of the structure. Division 45: Temporary Dwellings and Structures The use and occupancy of a tent, recreation vehicle or other temporary dwellings for the purpose of living quarters is not permitted in the City, except as approved by the City Council under special circumstances. Temporary structures and trailers used in conjunction with construction work shall be permitted only during the period that the construction work is in progress. Permits for temporary structures shall be issued for a six (6) month period, but are subject to the Minnesota State Building Code. Division 50: Driveway and Parking Lot Improvements All required ingress /egress points, driveways and parking areas shall be paved with asphalt, concrete, pavers, cobblestone or similar material according to minimum City specifications, excluding R -1 Districts. Driveways may not exceed a twenty -four (24) foot width at the streetline. Division 55: Public Utilities Required All residential, commercial, industrial, public, institutional or other uses, which include plumbing facilities, shall be connected to the public sewer and water system when available. Division 60: Relocated Buildings or Structures No existing building or structure may be relocated anywhere in the City without a permit. A permit for the relocation of any building or structure may not be issued without site plan Page 18 of 64 approval by the Planning and Zoning Commission. The Planning and Zoning Commission shall not approve a site plan without certifying the following: A. The building or structure is compatible in appearance, age and character with existing buildings and structures in the area; and B. The building or structure meets all code requirements for new buildings or structures; and C. The building or structure is compatible with any other buildings or structures existing on the same property; and D. The building or structure meets all other requirements of this Ordinance and any other City ordinances; and Division 65: Accessory Structures and Uses No more than two (2) accessory structures are permitted on any Single- family, detached dwelling parcel located in any district except R -1. Combined aggregate square footage for accessory structures may not exceed two hundred (200) square feet or two percent (2 %) of the lot area whichever is greater. No accessory structure may be constructed on a parcel without a principal structure. Accessory structures must have a minimum of a ten (10) foot side setback and a six(6) foot rear setback, except in the M -1 District where the building code governs the setbacks. In case an accessory building is attached to the main building, it shall be made structurally a part of the main building and shall comply in all respects with the requirements of this Ordinance applicable to the main building. An accessory building, unless attached to and made a part of the main building, shall not be closer than five (5) feet to the main building, except as otherwise provided in this section. The side walls of an accessory building may not exceed ten (10) feet in height. Division 70: Site Plan Review Required For all land use applications or permit applications, other than Single- family Residential new construction building permits, a site plan review is required. Section 070 -010: Submittal Requirements. A. Boundary survey of parcel including identification of all monuments; and B. Scaled location of all buildings, structures, driveways, sidewalk, trails, parking stalls and curbing; and Page 19 of 64 C. Scaled identification of all setback dimensions from property lines; and D. Scaled locations of all existing and proposed utilities and easements; and E. Scaled depictions of floor plans for each story; and F. Scaled depictions of each building elevation and descriptions of exterior building materials and color schemes; and G. Scaled site grading plans, including erosion and sedimentation control mechanisms and procedures; and H. Scaled delineations of any shoreland, floodplain or wetland areas on the site; and • I Identification of any floodplain or wetland encroachments and detailed mitigation plans; and J. Detailed landscape plans, illustrating size, types and locations of all materials, a description of site seeding or sodding, a description of the timetable for site landscaping and the identification of any irrigation systems; and K. Detailed descriptions of any site fencing, including type, location and height. All plans shall be dated and bear the preparer(s) name(s), including professional registrations or certifications when appropriate or required. Section 070 -020: Review Requirements. For actions that will require committee review, applicants shall submit sixteen (16) sets of site plans with a required application form and appropriate fees to the City Clerk for distribution. Site plans will be evaluated for consistency with documentation requirements. Upon acceptance of the application, site plans will be distributed to the appropriate City entity for review and recommendation. Action to approve, modify or deny site plan applications will be based upon consistency of the application with the City's Comprehensive Plan, Zoning Ordinance, other policies and official controls and the compatibility of the proposed action with existing area land uses, existing area investments and neighborhood character, capacity of public streets and utilities and future planned land uses. Section 070 -030: Exceptions. The City may waive certain submittal requirements for Page 20 of 64 residential variance applications, when it is determined that submittal requirements are not applicable or are not necessary to complete a review of the proposed action. The City may also waive certain submittal requirements for other actions, when site plan information for the subject property has previously been submitted to the City and may be more appropriately supplemented with new information. Division 75: Final Grading and Landscaping Lots in all districts shall be subject to the following: Subd. 1 No Occupancy Permit shall be issued until the lot upon which the structure is constructed is brought to finished grade as specified; and Subd. 2 Within six (6) months from the issuance of the Occupancy Permit the lot shall be landscaped in a manner which prevents erosion due to wind or water. Extensions may be granted at the Building Official's discretion. Division 80: Zoning Districts /Use Regulations Section 080 -010: Zoning Map. A map entitled "Centerville Zoning Map" is hereby adopted by reference and declared to be part of this Ordinance as the Official Zoning Map. Such map shall be on permanent file and available for public inspection in the City Hall. It shall be the responsibility of the City Clerk to maintain and keep the map up to date and to record each amendment thereto within thirty (30) days after official publication of the ordinance adopting the amendment. Section 080 -020: Interpretation of the Zoning Map. Where due to the scale, lack of detail or illegibility of the Zoning Map attached hereto, there is an uncertainty, contradiction or conflict as to the intended location of any zoning district boundary as shown thereon, the Zoning Administrator shall make an interpretation of the map upon the request of any person. Any person aggrieved by any such interpretation may appeal such interpretation to the Board of Appeals and Adjustments. The Board of Appeals and Adjustments, in interpreting the Zoning Map or deciding any appeal, shall apply to the following standards: A. Zoning district boundary lines are intended to follow lot lines, or be parallel or perpendicular thereto, or along the centerlines of streets, rights -of -way or watercourses, unless such boundary lines are fixed by dimensions shown on the Zoning Map; and B. Where zoning district boundary lines are so indicated that they approximately follow lot lines, such lot lines shall be construed to be such boundary lines; and Page 21 of 64 C. Where a zoning district boundary line divides a lot, the location of any such zoning district boundary line, unless indicated by dimensions shown on the zoning map, shall be determined by the use of the map scale shown thereon; and D. If, after the application of the foregoing rules, uncertainty still exists as to the exact location of a zoning district boundary line, the boundary line shall be determined in a reasonable manner, considering the history of uses of the property and the history of zoning ordinances and amendments in Centerville as well as other relevant facts. Section 080-030: Establishment of Districts. For the purpose of this Ordinance, the City of Centerville is hereby divided into the following zoning districts: R -1 Rural Residential R -2A High Density Single Family Residential R -2 Single Family Residential R-4 Single Family Manufactured Housing District R -5 Single Family Residential - Estate B -1 Commercial 1 -1 Industrial Park District P -1 Public /Institutional District M -1 Mixed Use Section 080 -040: Rural Residential (R -1). Purpose The purpose of the R -1 District is to allow agricultural activities and non - sewered residential dwellings as interim uses of the land. The City has limited vacant land for development and all land in the City is planned for eventual urban uses. Because of the limited duration anticipated for agricultural uses in the City and the incompatibilities which often exist between agricultural and non - agricultural uses, permitted uses in the R -1 District will not reflect intensive commercial agricultural uses. Permitted Uses A. Single- family, detached, dwellings at a density not exceeding one (1) home per ten (10) acres; and B. Residential accessory uses and home occupations; and C. Crop production and vegetable gardening; and D. Produce stands for products raised on the premises; and E. Tree nurseries and sod farms; and Page 22 of 64 F. Horses, livestock and fowl, not exceeding a density of one (1) horse or livestock animal 3 er acre or three fowl P (3) per acre. P Special Requirements Agricultural uses are permitted in the R -1 District subject to the following requirements: A. Feed lots, runs, pens and similar intensively used facilities for animal raising and care shall not be located within three hundred (300) feet of a neighboring property; and B. Accessory farm buildings shall not be erected within one hundred (100) feet of a neighboring property. Section 080 -050: High Density, Single - Family, Residential (R -2A). Purpose It is intended that the R -2A District provide for higher density single family detached, attached and multiple dwelling opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses and Structures A. Single- family, detached dwellings. B. Single- family, attached dwellings with more than four (4) dwelling units per building. C. Apartments or condominiums at a density not exceeding twelve (12) units per acre. D. Accessory uses. E. Public parks and recreation uses. F. Day care facility. G. Residential facility. H. Home occupations. Page 23 of 64 Section 080 -060: Single - Family, Residential (R -2). Purpose It is intended that the R -2 District provide for lower density traditional single family detached dwelling opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses and Structures A. Single- family, detached dwellings. B. Single- family, attached dwellings with two units. C. Accessory uses. D. Public parks and recreation facilities. E. Day care facility. F. Residential facility. G. Home occupations. Section 080 -070: Single - Family, Manufactured Housing (R -4). Purpose It is intended that the R -4 District provide for high density single - family, attached and detached residential opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses and Structures A. Single- family, detached dwellings. B. Single - Family, attached dwellings with four (4) units or less. C. Accessory uses. D. Public parks and recreation facilities. E. Day care facility. F. Residential facility. G. Home occupations. Page 24 of 64 Special Requirements Manufactured homes are permitted in all residential districts if they meet the design criteria for such districts. All other manufactured homes shall be located only in designated manufactured home districts which meet the requirements of this Ordinance. The general intent of this district is to provide for manufactured housing in subdivided developments, in safe, attractive residential neighborhoods with all urban services and desired amenities as other residential areas. No person shall erect, establish, extend or enlarge a manufactured housing development within the limits of the City of Centerville without first obtaining Site Plan approval from the City Council upon receipt of the recommendation of the Planning and Zoning Commission. Approval shall be granted only upon compliance with all the following: 1.) Compliance with all other terms of this Ordinance #4, Centerville Zoning Ordinance; 2.) Compliance with all the terms of Ordinance #8, Centerville Subdivision Ordinance; 3.) The proposed development must be located in the City's urban service area as shown in the Comprehensive Development Plan, and must be served by public utilities as approved by the City of Centerville. Section 080 -080: Single - Family, Residential - Estate (R -5). Purpose It is intended that the R -5 District provide for low- density traditional single family residential where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses A. Single- family, detached dwellings. B. Accessory uses. C. Public parks and recreation uses. D. Day care facility. E. Residential facility. F. Home occupations. Section 080 -090: Commercial District (B -1). Purpose It is intended that the B -1 District provide opportunities for retail and service business uses which require larger development sites, highway visibility or highway access. Page 25 of 64 Permitted Uses A. Retail sales and service, but excluding adult orientated businesses. B. Automobile and motorized equipment sales and service, excluding salvage operations. C. Farm implement sales and service. D. Building supply sales and storage yards. E. Funeral homes and mortuaries. F. Day care centers. G. Hotels and motels. H. Full service gasoline sales and service. Eating and drinking establishments. J. Financial institutions. K. Personal and professional business offices. L. Public buildings. M. Barber /Beauty salons. N. Commercial schools. Q. Hospitals and clinics. P. Nursing homes. Q. Commercial recreation. R. Animal clinics. S. Car washes. T. Liquor stores. Page 26 of 64 Section 080 -100: industrial District (1 -1). Purpose It is intended that the 1 -1 District provide opportunities for light manufacturing and industrial uses, trade businesses, machine shops and other more extensive land uses. Permitted Uses A. Business and professional offices. B. Machine and repair shops. C. Construction trade offices and yards. D. Manufacturing, warehousing, distribution, processing, packaging, assembly and research uses, except waste management. E. Indoor shooting /archery range and sales. F. Truck terminals. Special Requirements The storage of supplies, products, vehicles, equipment or other materials shall be kept indoors unless totally screened from public rights of way and adjacent properties. Adult orientated businesses are regulated separately by City Ordinance. Section 080 -110: Public /Institutional District (P -1). Purpose It is intended that the P -1 District provide opportunities for government facilities, schools, churches, hospitals, libraries and other similar public and institutional uses. Permitted Uses A. Government buildings, structures, facilities, utilities, rights -of -way, easements, parks, open spaces and vacant land. B. Schools, churches, cultural and educational facilities and uses, libraries, hospitals and health facilities. Section 080 -120: Mixed Use District (M -1). Purpose It is intended that the M -1 District provide for the unique layout and character of a traditional central business district with retail, professional office, residential, and other mixed uses. Page 27 of 64 Permitted Uses A. Retail sales conducted within structures, but excluding automobile and motorized equipment sales, truck stops, gasoline and fuel sales, drive through restaurants. B. Repair and service conducted within structures, but excluding automobile and motorized equipment repair. C. Professional and business offices. D. Multiple residences and accessory uses. E. Accessory apartments. F. Theaters and recreational businesses conducted within structures. G. Public buildings. Special requirements It is the intent of these provisions to allow for flexibility of land uses and exceptions to traditional dimensional standards, when other conditions and special requirements are met. These provisions are not meant to allow unrestricted leapfrogging of land uses or disregard for compatibility of land uses. Greater flexibility in zoning regulations often leads to more subjectivity in land use interpretations. In making zoning decisions about land use compatibility and dimensional criteria for uses and structures, the City shall have broad discretion to protect the public health, safety and welfare; and to protect the residential integrity of the Mixed Use District and surrounding residential neighborhoods. Setbacks and lot coverage for new or expanded structures shall be determined through the Site Plan Review process by the Planning and Zoning Commission. Factors to be considered in the determination shall include; but not be limited to, existing setbacks, structural appearance, site drainage, public access, pedestrian safety, automobile safety, intersection visibility, height, parking, landscaping and other site design factors. Residential dwellings shall not be prohibited or discouraged in the M -1 District. The use or conversion of a residential structure for commercial use, other than a home occupation, shall require Site Plan approval by the Planning and Zoning Commission. Factors to be considered for such a use conversion include, but are not limited to, compatibility with adjacent land uses, structural appearance, structural adaptability, investment relationship, term or length of conversion (interim or permanent) and consistency with any land use plans prepared by the City for the Mixed Use District. The architectural design and exterior building materials used in connection with any new or Page 28 of 64 expanded use or structure shall be consistent with any architectural design or aesthetic control requirements established by the City for the Mixed Use District. Division 85: Zero Lot Lines In new residential subdivisions in M -1, R -2A, R -2, R -3 and R -4 Residential Zoning Districts, structures may be arranged to include one (1) zero lot line provided that no windows or doors open on this side of the structure. The appropriate setbacks apply. Division 90: Parking ReQuirements The following table illustrates the minimum number of parking spaces required for various uses permitted in the City. The City may modify minimum parking requirements in the M -1 District, as part of the Site Plan Approval process, if it is determined that the use is consistent with the purpose of the district and street parking is sufficient to accommodate the use. Uses Minimum Parking Required Residential 2/dwelling unit Churches 1/3 seats in largest assembly Schools 1 /classroom plus 1/3 seats in largest assembly Theaters 113 seats Restaurants 1/3 seats Offices 5/1000 square foot gross floor area Retail 611000 square foot gross floor area Convenience Stores 7 /1000 square foot gross floor area General Services 4/1000 square foot gross floor area Trade Businesses 3/1000 square foot gross floor area Manufacturing 3/1000 square foot gross floor area Other Industrial 3/1000 square foot gross floor area Car Washes 5 /stacking per bay Drive -up 5 Stacking plus 1/3 seats Restaurants Division 95: Commercial Exterior Building Materials Except; as otherwise regulated herein, the exterior wall surfaces of all new or expanded commercial buildings shall consist of face brick, finished block or other textured masonry product approved by the Planning and Zoning Commission. Exceptions to all masonry exteriors may be considered and approved by the Planning and Zoning Commission provided the following findings are met: Page 29 of 64 A. The combination of exterior materials c mbmation o exte for matena s is used as an architectural compliment to the structure. B. The combination of exterior materials used is not inconsistent with the quality and appearance used on similar buildings in the same zoning district or neighborhood. C. Site conditions limit public exposure to certain exterior surfaces where masonry products are not proposed. D. An exterior wall may be temporary and a future expansion area of a structure and be subject to removal or redesign as an interior wall. Buildings are required to have contrasting architectural features and must be designed to be aesthetically pleasing. Division 100: Industrial Exterior Building Materials Industrial buildings are required to be constructed of brick, decorative block or approved textured masonry product. Pole barn type buildings are not allowed. Buildings are required to have contrasting architectural features and must be designed to be aesthetically pleasing. Division 105: Fences A. All fences shall be located entirely upon the property of the fence owner unless the owner of the adjoining property agrees, in writing, that said fence may be erected on the property line of the respective properties. Such an agreement shall be submitted at the time of building permit application. If the adjoining property owner does not agree to the erection of such fence, the fence shall be set back a minimum of two (2) feet from all lot lines. No fence other than a decorative fence may be constructed along the side lot lines of a residential lot between the street and the front extension of the dwelling house. As used herein, the term "decorative fence" means a wood vertical post and wood horizontal rail fence with no more than three (3) rails or a wood picket type fence with at least two (2) inches of open space between each picket. B. No residential fence may exceed six (6) feet in height and no decorative fence in the front yard may exceed thirty -six (36) inches in height. Fencing in commercial /industrial zoning shall not exceed eight (8) feet in height. Page 30 of 64 C. All fences shall be constructed and maintained in a substantial, workmanlike manner and of material reasonably suited for the purpose for which the fence is proposed to be used. Every fence shall be constructed so that the side containing the framing supports and cross pieces face the interior of the fence owner's lot. Any fence which does not comply with the provisions of this Section or which endangers the public safety, health or welfare shall be considered a public nuisance. Section 105 -010: Snow -Stop Fencing. Snow -stop fencing may be used from November 1 to April 1. No permit shall be required for temporary fencing. Section 105 -020: Electric and Barbed Wire Fence. Electric fences, hog wire fencing, barbed wire fencing, and similar fencing will not be allowed except in the R -1 District. Section105 -030: Visual Obstructions. No fence may be erected which creates visual obstructions at any intersection, alley, driveway or street for safe vehicular, bicycle or pedestrian movement. Section 105 -040: Swimming Pool Fencing. No private swimming pool with a water depth exceeding twenty -four (24) inches may be allowed unless enclosed by a permanent wall or fence not Tess than six (6) feet in height with self - closing door and self - closing latch. Division 110: Sign Regulations Section 110 -010: General Provisions. A. Signs are prohibited within the public right -of -way or easements except that the City Council may grant a Special Use Permit to locate signs and decorations on or within the right -of -way for a specified time. B. Flashing signs, motion signs or similar devices shall be prohibited in all districts, except approved traffic signal devices. C. Interior illuminated signs are permitted in all districts except Residential. All illuminated signs shall have a shielded light source. D. Business signs shall not be painted, attached, or in any manner affixed to trees, rocks or similar natural surfaces. No signs of any type shall be painted directly on to the roof or the sides of a building. Page 31 of 64 E. Signs which interfere with the ability of vehicle operators or pedestrians to see traffic signals, or which impede the vision of traffic by vehicle operators or pedestrians are prohibited. F. Wall signs must be mounted to the wall in a plane parallel to the wall and not perpendicular or projecting from the wall. G. Signs shall not project above the roofline of any structure without the issuance of a Special Use Permit. H. No sign shall physically obstruct any window, fire escape or opening intended to provide entry or exit to any structure or building or public way. All signs and sign structures shall be properly maintained in a safe, orderly condition at all times, including the replacement of defective parts, cleaning and other items required for the maintenance of the sign. Vegetation around, in front of, behind, and underneath the base of ground signs for a distance of ten (10) feet shall be neatly trimmed and free of weeds, and no rubbish or debris that would constitute a fire or health hazard shall be permitted under or near the sign. J. No signs may be placed on utility poles in the community. K. There may be no more than one identical sign per lot in a residentially zoned area. Section 110 -020: Permitted Signs. A. Campaign signs posted by bona fide candidates for political office or by a person or group promoting a political issue for a candidate may be placed in any district subject to the requirements of the district. Campaign signs may be posted for a period not to exceed sixty (60) days and shall be removed within seven days following the date of the election. Only one sign per candidate will be allowed per lot. B. Temporary banners and pennants employed for grand opening of business establishments, special events and holidays shall be removed within fourteen (14) days after such an opening, event or holiday. Banners or pennants which are an integral part of the design or architecture of a building are permitted. C. One temporary identification sign, setting forth the name of the project, architect, engineers, contractors, planners and financing Page 32 of 64 agencies, may be installed at a construction site in any district for the period of construction. The sign area of a temporary identification sign shall not exceed thirty -five (35) square feet. D. In any district, one temporary real estate sign may be erected for the purpose of advertising the lease or sale of property upon which it is placed. Only one such sign shall be permitted per street frontage. Such sign shall be removed within seven (7) days following lease or sale. E. Open house or other temporary signs that are placed and removed on the same day. The maximum size of such signs for each district is as follows: Residential Districts B Ten (10) square feet Agriculture and Public /Institutional Districts B Twenty- five(25)square feet Commercial /Industrial Districts B Thirty -two (32) square feet Section 110 -030: Portable Signs. Portable signs are prohibited in residential districts. Portable signs in all other Districts are allowed with permit as specifically authorized below. Portable signs used for the purpose of directing the public will be permitted subject to the following conditions: A. Said sign is coincidental to or used in conjunction with a public function; and B. Said sign is used for a special business promotion or event; and C. The period of use for such a sign shall not exceed fourteen (14) consecutive days; and D. No business may have more than six (6) special promotions or events per year; and E. Portable signs may not exceed eighty (80) square feet. Section 110 -040: Comprehensive Sign Plan Required. A Comprehensive Sign Plan is required at the time of Planning and Zoning Commission review of any proposed commercial or industrial development. Said plan shall indicate the location, size, height, color, lighting and orientation of all proposed signs and shall be submitted for approval pursuant to the regulations of the City of Centerville. A. The following signs are permitted in the Residential and Public /Institutional Districts: Page 33 of 64 1. Name Plate Signs: One (1) sign not to exceed two (2) square feet in area for each Single- Family, detached, dwelling or six (6) square feet in area for each Multiple - family and Public /Institutional building. Said nameplate shall indicate only name and address.; and 2. Public, Institutional, and Recreational Signs: One sign or bulletin board per street frontage for each permitted use in said district, provided said sign shall not exceed fifty (50) square feet in area and shall be placed outside of the street right -of -way with the exception of the center island and shall not exceed twelve (12) feet in height; and 3. Area Identification Sign: One (1) sign not to exceed twenty -four (24) square feet in area for each planned residential district entrance, provided said sign is not placed within any street right -of -way and does not exceed ten (10) feet in height. B. The following signs are permitted in the Commercial and Industrial Districts: 1. Wall Signs: Wall signs are permitted on each public street exposure or public parking exposure provided said signage does not exceed ten percent (10 %) of said wall area; and 2. Free Standing Signs: One (1) free standing sign per street frontage provided, however, said sign does not exceed eighty (80) square feet in area and twenty (20) feet in height; and 3. Area Identification Signs: One (1) area identification sign is permitted per street frontage per commercial or industrial development provided, however, said sign does not exceed sixty -four (64) square feet in area and twenty (20) feet in height, and is not placed within ten (10) feet of any street right -of -way. Page 34 of 64 Division 115: Height Section 115 -010: Dwellings. No dwelling or other building may be erected to a height exceeding thirty -five (35) feet without the issuance of a Special Use Permit. Section 115 -020: Excess Height on a Permit. Upon the securing of a Special Use Permit any building may be erected to a height exceeding that specified for the respective district providing: A. The front, rear and side yards shall be increased one (1) foot for each one (1) foot by which the building exceeds the height limit established for such district; and B. The structure is any of the following: television and radio towers, church spires, belfries, monuments, tanks, water and fire towers, grain elevators, stage towers and scenery lofts, cooling towers, ornamental towers and spires, chimneys, elevator bulkheads, smokestacks conveyors, flagpoles, silos, and air conditioning and heating units; and C. No tower, gable, spire, or similar structure shall be used for sleeping or eating quarters or for any commercial purpose except one (1) incidental to the permitted uses of the main building. Division 120: Yards Section 120 -010: General Requirements. The minimum depth of front yards, rear yard and side yard for each District shall be as defined in the Schedule of Regulations and conform to the following additional regulations: A. All structures, whether attached to the principal structure or not, and whether open or enclosed, including porches, carports, balconies or platforms above normal grade level shall not project into any minimum front, side or rear yard; and B. Lots which abut on more than one (1) street shall provide the required front yards along each street. Rear yard setbacks shall not be required on corner lots since side yard setbacks apply; and C. Any principal structure situated on lands contiguous to or abutting any portion of the public lakes in Centerville shall maintain yard setbacks of seventy -five (75) feet from the lake. Where adjacent structures have yard setbacks different from these requirements, the minimum setback from the lake shall be the average setback of such adjacent Page 35 of 64 structures to a minimum of fifty (50) feet; and D. The minimum side or rear yard depths for the following non - residential structures or uses which abut any lot in any Residential District shall be: 1. Off- street parking spaces and access drives for non- residential uses — Twenty (20) feet; and 2. Churches, schools and public or semi - public structures — Forty (40) feet; and 3. Recreation facilities, entertainment facilities, all business uses and all industrial uses — Sixty (60) feet. Section 120 -020: Computing Front Yards. For the purpose of computing front yard dimensions, measurements shall be taken from the nearest point of the front wall of the building to the street right -of -way line subject to the following qualifications: A. Cornices, canopies, or eaves may extend into the required front yard a distance not exceeding two (2) feet, six (6) inches; and B. A landing place or uncovered porch may extend into the required front yard to a distance not exceeding six (6) feet, if the landing place or porch has its floor no higher than the entrance floor of the building. An open railing no higher than three (3) feet may be placed around such place; and C. The above enumerated architectural features may also extend into any side or rear yard to the same extent, except that no porch, terrace, or outside stairway shall project more than three (3) feet into any side yard and then, in the case of an outside stairway, only if it is unroofed and unenclosed above and below the steps. In no case shall a porch, stair landing, or any other architectural feature extend closer than four (4) feet to the side property line; and D. On a corner lot in any Residential District, nothing shall be erected, placed, planted, or allowed to grow in such a manner as materially to impede vision between a height of two and one -half (2 1/2) and ten (10) feet above the centerline grades of the intersecting streets in the area bounded by the street of the lot and a line joining points along the street lines fifty (50) feet from the point of the intersection. Page 36 of 64 Section 120 -030: Erection of More than One Principal Structure on Lot. In any district, more than one structure housing a conforming principal use may be erected on a single lot if yard and other requirements of this ordinance are met for each structure as though it were on an individual lot. Required on -site parking space shall be provided on the same lot as the principal building or use, except that combined or joint parking facilities may be provided for two (2) or more buildings or uses in commercial districts and in industrial districts, provided that the total number of spaces is not less than the sum of the requirements for each building or use. The proposed joint parking space shall be within four hundred (400) feet of the entrance of the use it will serve. A properly drawn legal instrument, approved by the City, executed by the parties concerned, for joint use of the off - street parking facilities shall be filed with the County Recorder's office. Division 125: Performance Standards Every use permitted by this ordinance shall be so established and maintained as to comply with the provisions of this section. The Council may require the owner or operator of a use permitted by this ordinance to provide such tests or investigations by an independent testing organization satisfactory to the Council as are necessary to show compliance with these standards. The cost of such investigation and tests shall be shared equally by the owner or operator and the City unless the results disclose non - compliance with these standards; in that event, the entire cost shall be borne by the owner or operator. This provision does not preclude the City from making any investigations and tests it finds appropriate to determine compliance with these standards. Division 130: On -Site Sewage Treatment Standards The installation and repair of individual on -site sewer systems shall be in compliance with Minnesota Pollution Control Agency Rules, Chapter 7080. A. Permit Required: No person shall install, repair, after or pump an on- site sewer system without first obtaining a permit. B. License Required: Installation, repair, pumping and hauling of private on -site sewer systems requires licensing per MPCA Rules, Chapter 7080 as administered by the County. Division 135: Nuisance Standards Section 135-010: Odors and Emissions. Odors and emissions from any use shall not exceed the regulations set forth by Minnesota Pollution Control Agency Rules. Page 37 of 64 Section 135 -020: Dust and Particulate. Dust and particulate matter from any use shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules. Section 135 -030: Noise and Vibrations. Noise and vibrations generated from any use shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules. Section 135 -040: Glare. Direct or reflected glare, such as from flood - lights, spotlights, or high temperature processes, and as differentiated from general illumination, shall not be visible beyond the site of origin at any property line. Any lights used for exterior illumination shall be directed away from adjacent properties. Section 135 -050: Waste. All waste generated from any use shall be managed in compliance with and regulated by Minnesota Pollution Control Agency Rules. Waste generated on any premises shall be kept in containers designed for waste collection and stored in a structure or within an approved enclosed or screened area. The accumulation, storage, processing or disposal of waste, compost or recyclable materials on any premises, which is not generated on that premises, is prohibited, except as specifically provided in this Ordinance. Section 135 -060: Smoke. Smoke shall be measured at the point of emission by using the Ringelman Smoke Chart published by the United States Bureau of Mines in Circular No. 7718. Smoke not darker or more opaque than No. 1 on that chart may be emitted except that smoke not darker or more opaque than No. 3 on the chart may be emitted for a period not longer than four minutes in any thirty minutes. These provisions applicable to visible gray smoke of a different color but with an equivalent capacity. Section 135 -070: Fumes or Gases. Fumes or gases shall not be emitted at any point in concentrations that are noxious, toxic, or corrosive. The values give in Table I (Industrial Hygiene Standards - Maximum Allowable Concentration for eight (8) hour day, five (5) days per week), Table III (Odor Thresholds), Table IV (Concentrations of Substances Causing Pain in the Eyes), and Table V (Exposure to Substances Causing Damage to Vegetation) in the latest revision of Chapter 5 "Physiological Effects" that contains such tables, in the "Air Pollution Abatement Manual" published by the Manufacturing Chemists' Association, Inc., Washington, D.C., are hereby established as guides for the determination of permissible concentration and amounts. The City may require detailed plans for the elimination of fumes or gases before the issuance of a Building Permit. Section 135 -080: Fire Hazards. Any activity involving the use or storage of flammable or explosive materials shall be protected by adequate fire - fighting and fire prevention equipment and by such safety devices as are normally used in the handling of such materials. Such hazards shall be kept removed from adjacent activities to a distance which is compatible with the potential danger involved. Section 135 -090: Air Pollution. Every activity shall conform to state regulations relating to air quality standards and air pollution control. Page 38 of 64 Section 135 -100: Radioactivity or Electrical Disturbance. No activity shall emit dangerous radioactivity at any point or any electrical disturbance adversely affecting the operation of any equipment at any point other than that of the creator of such disturbance. Section 135 -110: Explosives. Any activity or operation requiring the use, storage or manufacturing of explosives shall be located no closer than five hundred (500) feet from any residence, provided further that the location of said activity or operation is such that damage from explosion, including flying debris, vibration or smoke, is limited to the site on which the activity or operation is permitted. Section 135 -120: Burning. No person shall start or allow any open burning on any property in the City without first having obtained an Open Burn Permit. Any person setting a fire or burning anything in the City shall do so following City Fire Department, Department of Natural Resources and Minnesota Pollution Control Agency Rules. Recreational fires three (3) feet x three (3) feet are allowed. Recreational fires must be actively attended by a • responsible adult. When the fire is abandoned it must be completely extinguished. Section 135 -130: Bulk Storage. The storage of all bulk liquids, fuels, chemicals, and gases shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules, Minnesota State Fire Marshal rules and the Minnesota State Building Code. Section 135 -140: Outside Storage. All products, materials and equipment, except as specifically provided in this Ordinance, shall be stored within permitted structures, except for the following: Residential Districts: A. Agricultural products, equipment and appurtenances owned by the owner of the property and used on the property on which they are kept; and B. All licensed and operational motor vehicles shall be parked on the permitted driveway area. Any non - licensed, non - operational vehicles must be stored in an enclosed structure; and C. A maximum of two (2) of the following units may be stored outside of a structure for more than forty-eight (48) hours on any residential parcel provided they are stored on the permitted driveway area or are in a side or rear yard. 1. Boat 2. Camper 3. Motor home 4. Snowmobile's Page 39 of 64 5. Personal watercraft 6. Personal Utility Trailer 7. Ice House 8. Small construction equipment None of the above mentioned items may have an overall length from front to back in excess of twenty -eight feet (28'). D. Clothes lines, antennae, air conditioners, outdoor grills, play equipment, ornaments and monuments; and E. Temporary storage of materials and equipment during construction and landscaping. Commercial /Industrial Districts: Storage of products, materials and equipment, excluding rubbish or junk, which is necessary to an approved business operation in a Commercial or Industrial District, and which is completely screened from adjoining properties and rights -of -way. The Site Plan Review process is required to determine the appropriateness for storage permitted in this Section, surfacing required for the storage area and the screening required. Outside display of vehicles, equipment and merchandise for direct sale to consumers when such outside display is customary and necessary to the trade and is a permitted use within the zoning district. The Site Plan Review process is required to determine the appropriateness of the storage or display proposed, surfacing required for the display area and any additional landscaping or screening which may be required. Division 140: Surface Water Management Stormwater shall be managed in accordance with the City's Surface Water Management Plan, National Urban Runoff Program (NURP) standards for the design of new stormwater ponds and the Minnesota Pollution Control Agency's, Urban Best Management Practices, titled "Protecting Water Quality in Urban Areas ". These standard shall be applied to the review of any proposed development occurring to reduce non -point source pollutant loadings in stormwater runoff. Existing natural drainageways , natural water storage or retention areas, and vegetated soil surfaces should be used to the greatest extent possible to store, filter and retain stormwater runoff before discharge occurs into any public waters. When natural features and vegetation are not available to handle stormwater runoff, constructed facilities such as diversions, settling basins, skimming devices, dikes, and manmade waterways and ponds may be used. Preference shall be given to designs using surface drainage, vegetation, and infiltration rather than buried pipes and manmade materials and facilities. Development should be planned and conducted in a manner that will minimize the extent of disturbed areas, runoff velocities, erosion potential, and reduce and delay runoff volumes. Page 40 of 64 Division 145: Wetland Protection and Management In accordance with the Wetlands Conservation Act of 1991, the following regulations shall apply to wetland areas: A. Permanent natural buffer areas and appropriate erosion control measures be taken surrounding wetland areas to prevent sedimentation of the wetland; and B. Wetlands may not be drained or filled, wholly or partially, unless replaced by restoring or creating wetland areas of at least equal public value. Wetland encroachment must be guided by the following principles in descending order: 1. Avoiding the direct or indirect impact of the activity that may destroy or diminish the wetland; and 2. Minimizing the impact by limiting the degree or magnitude of the wetland activity and its implementation; and 3. Rectifying the impact by repairing, rehabilitating, or restoring the affected wetland environment; anu 4. Reducing or eliminating the impact over time by preservation and maintenance operations during the life of the activity; and 5. Replacing or providing substitute wetland resources or environments. Division 150: Woodland Preservation In residential areas, structures shall be located in such a manner that the maximum number of woodlands shall be preserved. If large numbers of trees are cut in residential areas, trees shall be replanted in a density and manner satisfactory to the City Council. Clear cutting of woodlands for non - agricultural purposes is prohibited, unless the action involves a utility or roadway, required by the public, and includes a reforestation plan required by the City Council. Page 41 of 64 Division 155: Erosion and Sedimentation Control No land occupant or developer in the City shall cause or conduct any land disturbing activity which causes excessive erosion or sedimentation, or which results in damage to water or soil resources. All development in the City shall conform to the natural limitations presented by the topography and soil types in order to minimize soil erosion and sedimentation. Erosion and sedimentation controls shall be consistent with the MPCA's, "Best Management Practice ". Land disturbing activities shall occur in increments of workable size such that adequate erosion and sediment controls can be provided throughout all phases of the development. The smallest practical area of land shall be exposed or otherwise disturbed at any one period of time. Areas where natural vegetative barriers are not enough to contain erosion and sedimentation from penetrating water bodies, wetlands, water courses or neighboring properties shall be staked with silt fences and straw bales. Division 160: Landscaping Section 160 -010: Minimum Quantities. All new development activities, including site modifications or use intensifications, shall be subject to landscaping improvements. The following table illustrates guidelines within each zoning district: District Overstory Trees Foundation Plantings R -1 2 trees /unit/street frontage' none R -2, 4 & 5 2 trees /unit/open space exposure 1/10 ft. building & parking area R -2A 8 trees plus 2 trees /unit 1/10 ft. building & parking area B -1 8 trees or 1/3000 sq. ft. site area 1/10 ft. building & parking area C -2 8 trees or 1/3000 sq. ft. site area 1/10 ft. building & parking area M -1 8 trees or 1/3000 sq. ft. site area 1/10 ft. building & parking area 1 -1 8 trees or 1/3000 sq. ft. site area 1/10 ft. building & parking area P -1 8 trees or 1/3000 sq. ft. site area 1/10 ft. building & parking area Trees shall be deciduous and planted at the boulevard, except on cul -de -sacs where one of the required trees may be planted off the boulevard but in the front yard area. Page 42 of 64 2 Trees shall be deciduous. Unit exposures with street frontage shall be planted at the boulevard. Tree spacing must include trees at, the boulevard at minimum fifty (50) foot intervals. 4 The calculation for the number of foundation plantings is based upon one (1) planting for each lineal foot of building perimeter and parking lot perimeter. Plantings may be grouped rather than dispersed at ten (10) foot intervals. 5 The required number of trees is based upon a minimum of eight (8) trees or one (1) tree per three thousand (3000) square feet of site area, whichever is greater. Tree spacing must include trees at the boulevard at minimum fifty (50) foot intervals. Section 160 -020: Minimum Standards. A. Overstory Trees: 1. Deciduous Trees: Two and one half (21/2) inch caliper planting size, balled and burlapped. 2. Coniferous Trees: Six (6) feet in height planting size, balled and burlapped. B. Foundation Plantings: Coniferous and deciduous shrubs shall be planted at a minimum of one -third the mature spread and height of typical growth habits. C. Boulevard Trees: All boulevard trees shall be hardwood shade trees or flowering trees. D. Overstory Mix: When multiple quantities of overstory trees are required, at least seventy -five percent (75 %) of the trees required shall be deciduous trees. E. Hardiness: All landscape materials proposed shall be consistent with Minnesota Hardiness Zones, whether indigenous or foreign. Plant species must all be tolerant to snow storage, exposure to salt and sun scald in parking areas. F. Diversification: In any development in which at least eight (8) overstory trees or foundation plantings are required, at least three (3) varieties of boulevard trees are required on each side of the block. Page 43 of 64 G. Warranty: All required landscape materials shall be warranted for growth for a minimum of two (2) years after planting. Division 165: Off - Street Parking When a building is enlarged, additional off- street parking shall be required only with respect to the additional usable floor area. Parking spaces may be located on a lot other than that containing the principal use with the approval of the City Council. Section 165 -010: Change in Facilities. An off - street parking area shall not be changed to any other use until equal facilities are provided elsewhere. No parking area used or designated in connection with a building in existence on the effective date of this ordinance shall be reduced to provide fewer than the minimum number of parking spaces required under this Ordinance. Section 165 -020: Off- Street Parking and Loading Zones. No building shall be hereafter erected, substantially altered, or its use changed unless off- street parking and loading spaces have been provided in accordance with the provisions of this ordinance. The number of off- street parking spaces provided shall be at least the minimum number provided in the schedule contained in this Section. Section 165 -030: Off- Street Loading. A loading space shall have minimum dimensions of not less than twelve (12) feet in width, fifty (50) feet in length, exclusive of driveways, aisles, and other circulation area. One (1) off - street loading space shall be provided and maintained on the same lot for each commercial and industrial use requiring regular delivery of goods and having a modified gross floor area of more than ten thousand (10,000) square feet. One loading space shall be provided for each additional twenty -five thousand (25,000) square feet or fraction thereof. No off- street loading space shall be located in any yard adjoining any residential use. Required off - street loading space shall not be included as off - street parking space in computing required off- street parking space. Vehicles utilizing such loading space shall not project into the public right -of -way. Section 165 -040: Fractional Space. When an application of the standards of this Ordinance with respect to number of off - street parking spaces results in the need to provide a fraction of one (1) space, any fraction of one -half (112) or less shall be disregarded and any other fraction shall be construed as one (1). Section 165 -050: Uses Not Mentioned. For any use not specifically mentioned in the schedule of off- street parking and loading requirements, the number of spaces required shall be that required for that use named in the schedule which is determined by the Planning Commission to be most similar. Section 165 -060: Spaces For Five or more Automobiles. Parking areas consisting of five or more off- street parking spaces shall have individual spaces so marked and shall be so designed, maintained and regulated that no parking or maneuvering incidental to parking Page 44 of 64 shall be on any public street, walk, or alley and so that any vehicle may be parked and unparked without moving another. Section 165 -070: Improvement and Maintenance. Required parking and loading spaces, together with driveways, aisles, and other circulation areas, shall be improved in such a way as to provide a durable and dust -free surface. All parking and loading areas shall provide for proper drainage of surface water to prevent the drainage of such water onto adjacent properties or walkways. The owner of any parking or loading area shall maintain the area in good condition without holes and free of all dust, trash, and other debris. Section 165 -080: Access. All off - street parking areas shall have access from driveways rather than from public streets, said driveway access shall be limited to twenty -four (24) feet in width at the public street line. Division 170: Building Numbers Section 170 -010: Numbers Required. It shall be the duty of the owner, leaser, or occupant of every house, industrial, commercial or other building to have proper house or building numbers either by affixing to said building such numbers in metal, glass, plastic or other durable material. The numbers shall not be less than six (6) inches in height, in a contrasting color to the base, and so placed to be easily seen from the street. Section 170 -020: Alternative Display. In those cases where the principal building is obscured from view from the street of address by accessory buildings, trees, shrubbery or other visual obstruction, the numbers shall be displayed from a permanent mounting on the property so that they are clearly visible from the street of address. Division 175: Sporting, Athletic, and Music Events Sporting, athletic, and music concert events, as defined herein, shall be permitted by Special Use Permit in the Residential Districts of the City of Centerville, subject to the following requirements: A. Sporting, athletic, or music events shall be defined as the conducting of such events by individuals, non - profit or profit organizations, partnerships or corporations wherein participants and /or patrons are charged an entry fee for the right to participate in such event and /or compete for monetary or merchandise prizes. Such events shall include, but not be limited to, softball, football, volleyball, broomball, ice or field hockey, tennis, basketball tournaments, or outdoor music concerts; and B. Such activities shall be considered a Special Use within all Residential Districts of the City and shall require a permit therefore. Page 45 of 64 The City shall have the right to make provisions in such permit for insuring public health and sanitation, traffic regulation, noise and litter control and regulation on the number of events that may be conducted on a specific site. Division 180: Planned Unit Developments (PUDs) Section 180 -010: Objectives. To help encourage a more creative approach to the use of land, departures from the Centerville Zoning Ordinance may be granted by the City Council in the form of Planned Unit Development Districts to achieve: Subd. 1: A maximum choice of living environments by allowing a variety of housing building types and permitting an increased density per acre and a reduction in lot dimensions, yard, building setbacks, and area requirements; and • Subd. 2: A more useful pattern of open space and recreation areas and, if permitted as part of the project, more convenience in the location of accessory commercial uses and services; and Subd. 3: A development pattern which preserves and utilizes natural features, trees and other vegetation, and prevents the disruption of natural drainage patterns; and Subd. 4: A more efficient use of land and a resulting substantial savings through shorter utilities and streets; and Subd. 5: A development pattern in harmony with land use density; transportation facilities, and community facilities objectives of the comprehensive plan. Section 180 -020: General Requirements. A special use permit shall be required of all Planned Unit Developments. The City may approve the PUD only if it finds the development satisfies all the following standards: Subd. 1: The development shall be planned so that it is consistent with the Centerville Comprehensive Plan; and Subd. 2: The PUD is an effective and unified treatment of the development possibilities on the project site and the development plan provides for the preservation of unique natural amenities such as streams, stream Page 46 of 64 banks, wooded cover, rough terrain, and similar areas; and Subd. 3: The planned unit development proposal appears to harmonize with both existing and proposed development in the area surrounding the project site; and Subd. 4: The tract of land shall be under unified control at the time of application and scheduled to be developed as one unit. In addition, the development plan must include provisions for the preservation of natural amenities; and Subd. 5: Each phase of the proposed development, as it is proposed to be completed, is of sufficient size, composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit, and that provision and construction of dwelling units and common open space are balanced and coordinated; and Subd. 6: The PUD will not create an excessive burden on parks, schools, streets, and other public facilities and utilities which serve or are proposed to serve the district; and Subd. 7: The proposed total development is designed in such a manner as to form a desirable and unified environment within its own boundaries; and Subd. 8: The plans required under this Section must be submitted in a form which will satisfy the requirements of Ordinance #8 for the preliminary and final plans; and Subd. 9: Permission to develop specific parcels of land under the provisions which follow shall be binding on all construction. Any change in the development plan after approval by the City Council shall be resubmitted for consideration; and Subd. 10: Subdivision review under the Subdivision Ordinance shall be carried out simultaneously with the review of a PUD under this section of the Zoning Ordinance. Page 47 of 64 Section 180 -030: Uses Permitted. Permitted uses may include any combination of dwelling units in single - family, two- family, town or row houses; any non - residential use to the extent such non - residential use is designed and intended to serve the residents of the planned unit development; public or private education facilities; or other uses permitted in the Zoning District in which the planned unit development is located. When a PUD proposes a mixture of residential uses with commercial uses, the Council may limit the development of not more than ten percent (10 %) of the tract to commercial uses. Section 180 -040: Relationship of PUD Site to Adjacent Areas. The design of a PUD shall take into account the relationship of the site to the surrounding areas. The perimeter of the PUD shall be so designed as to minimize undesirable impact of the PUD on adjacent properties, and conversely, to minimize undesirable impact of adjacent land use and development characteristics on the PUD. Section 180 -050: Minimum Size. A PUD shall consist of at least ten (10) acres. Section 180 -060: Minimum Lot Size. The minimum lot size requirements of other sections of this Ordinance do not apply to a PUD except that the minimum lot size requirements of the underlying zone shall serve as a general guideline to determine the maximum dwelling unit density of the total development. Section 180 -070: Setback and Side Yard Requirements. Notwithstanding other provisions of this article, setback and side yard requirements of lots in a PUD shall be at least equivalent to the spacing requirements of buildings similarly developed under the terms of this ordinance on separate parcels. Section 180 -080: Access to Public Right -of -Way. The site of a PUD shall abut, and the major internal street or streets serving the PUD shall be connected to, at least one primary arterial, or neighborhood collector street. Section 180 -090: Utility Requirements. Utilities, including telephone and electrical systems, installed within a PUD shall be placed underground. Utility appurtenances, which can be effectively screened, may be excepted from this requirement if the City finds that such exception will be consistent with the objectives of this article and the character of the proposed PUD. Section 180 -100: Open Space. A minimum of twenty percent (20 %) of the gross land area for private or public open air recreational use protected by covenants running with the land or by conveyances or dedicated as the Planning and Zoning Commission may specify shall be an integral part of the plan. Such Open Space areas shall not include land devoted to streets, parking and private yards. Whenever possible, common Open Space shall be linked to the Open Space areas of adjoining developments. Common Open Space shall be of such size, shape, character, and locations as to be usable for its proposed purpose. Section 180 -110: Parking. Off - street parking and loading space shall be provided in each Page 48 of 64 PUD in the same ratios for types of buildings and uses as required in the underlying Zoning District. Section 180 -120: Arrangement of Commercial Uses. When a PUD includes commercial uses, commercial buildings shall be planned as groups having common parking areas and common ingress and egress points. Each commercial area shall be separated from abutting residential areas by appropriate screens or fences. The design of commercial areas shall provide for the integrated and harmonious design of buildings and for adequate and properly arranged facilities for internal traffic, circulation, landscaping, and such other features and facilities as may be necessary to make the areas attractive and efficient from the standpoint of adjacent non - commercial areas. Any area which is not to be immediately improved or developed shall be landscaped or otherwise maintained in a neat and orderly manner as specified by the City. Section 180 -130: Arrangement of Industrial Uses. In any PUD including industrial uses, the industrial uses shall be provided in park -like surroundings utilizing landscaping and existing woodlands as buffers to screen lighting, parking areas, loading areas and outdoor storage of raw materials or products. An industrial area in a PUD shall provide for the harmonious design of buildings and a compact grouping in order to economize in the provisions of required utility services. Streets in a planned industrial area shall be kept to a minimum in order to reduce traffic. All spaces between the right -of -way line and the industrial building line and all intervening spaces between buildings, drives, parking areas, and improved areas shall be landscaped with trees and plantings and properly maintained. Section 180 -140: Procedure. Pro-Application Meeting. Before submitting a formal application for a PUD under 55.03, the developer shall meet with the Planning and Zoning Commission. The purpose of this meeting is to discuss early and informally the purpose and effect of this Ordinance and the criteria and standards contained in this Ordinance and to familiarize the developer with the City's Comprehensive Plan, including the land use plan, the major thoroughfare plan, and the parks and Open Space plan, and with the subdivision regulations and the drainage, sewer, and water systems of the City. Section 180 -150: Application. An application for approval of a Preliminary Development Plan for a proposed PUD shall be made to the Planning and Zoning Commission, by at least one owner or lessee of property for which the PUD is proposed. The application shall be accompanied by a certified check or money order to cover the costs incurred in checking and processing such plans in an amount affixed by resolution of the City Council. The application with accompanying Outline Development Plan shall be submitted in twelve (12) copies and shall include: A. A vicinity map at a scale of one (1) inch equals two hundred fifty (250) feet showing property lines, existing streets, existing zoning, and such other items as the Planning and Zoning Commission may require to Page 49 of 64 show the relationship of the proposed PUD to the Comprehensive Plan of the City, to existing schools and other community facilities and services, and to the surrounding area; and B. A preliminary plan of the PUD in schematic form showing the following: 1. The existing topographic character of the land; and 2. A composite of all natural amenities of the site including steep slopes, drainage ways plus marshes, ponds and lakes; and 3. The size of site and proposed uses of the land to be developed together with an identification of off-site land use; and 4. The density of land use to be allocated to the several parts of the development; and 5. The approximate location of thoroughfares; and 6. The location of common open space including public schools, parks and playgrounds or private natural preserves; and 7. The off- street parking system. C. A written statement including the following: 1. A statement of the ownership of all land involved in the PUD together with a summary of previous work experience; and 2. An explanation of the general character of the planned development; and 3. A statement describing the ultimate ownership and maintenance of all parts of the development including streets, structures and open spaces; and 4. A statement describing how all necessary governmental services will be provided to the Page 50 of 64 development; and 5. The total anticipated population to occupy the PUD, with breakdowns indicating the number of school age children, adults and families. D. The proposed schedule for the development of the site. E. A statement setting forth the reasons why, in the opinion of the applicant, the PUD will be in the public interest and consistent with the objectives specified for PUDs by Section 51. Section 180 -160: Actions. Subd. 1 By Commission. Within sixty (60) days of the filing of the application, the Planning and Zoning Commission shall hold a Public Hearing on the proposed PUD following written and published notice as required for amendments of the ordinance. Following such hearing and within sixty (60) days of the filing of the application or at a later time agreed to by the applicant, the Planning and Zoning Commission shall recommend approval or disapproval of the preliminary proposal with such changes and conditions as it may suggest and shall transmit its recommendations to the City Council. In its recommendations the Commission shall determine whether the proposed PUD is consistent with the objectives for PUDs specified in Section 51 and with the Comprehensive Land Use Plan of the City; and whether the benefits, combination of various land uses, if proposed, and the inter - relationship with the land uses in the surrounding area justify the deviation from standard district regulations allowed by this ordinance for PUDs. Subd 2. By Council. Upon receipt of the recommendations of the Planning and Zoning Commission, the Council shall consider the application and, after holding such public hearing as it deems desirable, shall approve or disapprove the application with such changes or conditions, it any, as it may deem appropriate. Refusal of any changes or conditions shall constitute denial of the plans by the City Council. Failure of the land owner to notify the City Council of his acceptance or refusal of the modification to the plan constitute acceptance of these conditions. No Building Permits may be issued on land within the PUD until final plans for the development have been approved by the City Council under the procedures provided in the following sections. Page 51 of 64 Section 180 -170: PUD Agreement. The Zoning Administrator shall instruct the City Attorney to draw up a PUD Agreement which stipulates the specific terms and conditions approved by the City Council and accepted by the applicant. This agreement shall be signed by the Mayor of the City of Centerville, Clerk/Administrator and the applicant within thirty (30) days of the City Council approval of the PUD application and final plat. Where the PUD application and /or final plat is to be resubmitted or denied approval, the City Council action shall be by written report setting forth the reasons for its actions. Section 180 -180: Final Review and Approval. An application for review and approval of the final development plan shall be filed by the applicant with the Planning and Zoning Commission within six months of the date on which approval of the preliminary plan was given by the Council. If application for final approval is not made within the time required, the proposal shall be considered abandoned unless an extension period is requested and granted by the City Council. Section 180 -190: Documentation Required. The final application shall be accompanied by the following supporting documentation: A. A final plan of the PUD in schematic form including the following: 1. The street system, lot layout and off street parking and loading plan; and 2. The use, height, bulk and approximate location of buildings and other structures; and 3. Land areas to be conveyed, dedicated or reserved for parks, parkways, playgrounds, school sites, public buildings, and similar public and semi - public uses; and 4. A site plan for each building site and common open area, showing approximate location of buildings, structures and improvements; and 5. Generalized elevations and perspectives of all structures; and 6. A site grading plan indicating the direction of flow of surface drainage and all easements necessary for both ponding and runoff; and 7. Plans, profiles, and specifications for the Page 52 of 64 distribution of water, collection of sanitary waste and storm water; and • 8. A landscape plan indicating the location, size and type of plant materials to be used; and 9. Plans, profiles, typical sections and specifications for proposed street improvements; and 10. The density of land use to be allocated to the several parts of the site being developed. B. A written statement including: 1. The approximate date when construction will begin by stage of development and the area of open space to be provided at each stage; and 2. Agreements, provisions or covenants which govern the use, maintenance and continued protection of the development and any of its common open areas; and 3. Other conditions specifically required by the Commission and the Council for the particular PUD. Section 180 -200: Action On Final Application. Procedure for action by the Planning and Zoning Commission and the Council on an application for review and approval of the final plan for a PUD shall be the same as prescribed by this article for the action on the preliminary proposal. In giving approval, the Council may specify the length of time within which construction of the project must be begun or be completed, and it may attach such other conditions as seem necessary. The final development plan shall be in general conformance with the preliminary development plan as approved. A. Criteria for Approval. The findings necessary for approval of both the preliminary and final development plans shall be based on the following and describe in what respect the plan would or would not be in the public interest. 1. The plan does not conflict with the Centerville Comprehensive Plan. 2. The plan is designed to form a desirable and Page 53 of 64 unified development within its own boundaries. 3. The proposed uses will not be detrimental to present and future land use in the surrounding area. 4. Any exceptions to the standard requirements of the Zoning and Subdivision Ordinances are justified by the design of the development. 5. The plan will not create an excessive burden on parks, schools, streets, and other public facilities and utilities which serve or are proposed to serve the PUD. B. Non - Compliance. In the event the plan as submitted for final approval is not in substantial compliance with the preliminary development plan, the Planning and Zoning Commission shall notify the applicant within forty -five (45) days of the date of application, setting forth the ways in which the plan is not in substantial compliance. 1. The applicant may treat such notification as denial of preliminary approval; or 2. The applicant may re -file his plan so that it does substantially comply with the outline development plan; or 3. The applicant may file a written request with the Planning and Zoning Commission that it hold a public hearing on his request for final approval. Any such hearing shall be held within thirty (30) days after the request for such hearing. Within forty -five (45) days of such hearing the Planning and Zoning Commission shall either grant or deny preliminary approval to the plan. C. Final Approval. The City Council shall review and approve the Final Development Plan if it is in substantial compliance with Preliminary Development Plan. Following this, the applicant shall record the Final Development Plan in the manner provided for recording subdivision plats. If the Final Development Plan is not in substantial compliance, the applicant shall be requested to repeat the procedures outlined for the Preliminary Development Plan. Page 54 of 64 Section 180 -210: Time Limit. If work on the PUD is not started within three months of the proposed schedule date after final approval has been granted, approval shall terminate unless an extension period is requested or granted by the City Council. Section 180 -220: Annual Review. The Planning and Zoning Commission shall review all PUD Districts within the City at least once each year and shall make a report to the City Council on the status of the development in each of the PUD Districts. If the City Council finds that development has not occurred within a reasonable time after the original approval, the City Council may instruct the Planning and Zoning Commission to initiate rezoning to the original Zoning District by removing the PUD District from the Official Zoning Map. Section 180 -230: Amendments. Amendments may be made in the approved final plan when they are shown to be required by changes in conditions that have occurred since the final plan was approved or by changes in the Development Policy of the City. A. Minor changes in the location, sitting, and height of buildings and structures may be authorized by the City Engineer if requested by engineering or other unforeseen circumstances. B. All other changes in use, rearrangement of lots, blocks, and open space, must be authorized by the City Council under procedures outlined for amendment of the Zoning Ordinance. Section 180 -240: Completion. Completion of the PUD shall be certified by the Planning and Zoning Commission on the Final Development Plan. Thereafter, the use of land and the construction, modification, or alteration of any buildings shall be governed by the approved Final Development Plan. Changes may be authorized only under the procedures provided below: A. Minor extension, alterations or modifications of existing structures may be authorized by the Planning and Zoning Commission if they are consistent with the intent and purpose of the final plan and do not increase the cube of any building or structure by more than ten (10) percent; and B. Changes in the use of common open space or the replacement of any building substantially destroyed which exceeds the intent and purposes of the Final Development Plan may be authorized only by amendment to the final development. Section 180 -250: Site Improvements. At any time following the approval of a Development Stage Plan by the City Council, the applicant may, pursuant to the applicable codes of the City apply for, and the Zoning Administrator may issue, Page 55 of 64 grading permits for the area within the PUD for which Development Stage Plan approval has been given. Section 180 -260: Construction. The construction and provisions of all the common open spaces and public and recreational facilities which are shown on the Final Development Plan must proceed at the same phase as the construction of dwelling units. At least once every six (6) months following the approval of the Final Development Plan, the Zoning Administrator shall review all of the Building Permits issued for the planned development and examine the construction which has taken place on the site. If he/she shall find that the rate of construction of dwelling units is greater then the rate at which common open spaces and public and recreational facilities have been constructed and provided, he shall forward this information to the City Council, which may revoke the PUD Permit. Section 180 -270: Maintenance of Common Open Space. All land shown on the Final Development Plan as common open space must be conveyed to homeowners association or similar organization for the maintenance of the planned development. The common open space must be conveyed to the homeowners association or similar organization subject to covenants to be approved by the City Council which restrict the common open space to the uses specified on the final development plan, and which provide for the maintenance of the common open space in a manner which assures its continuing use for its intended purpose. Section 180 -280: Homeowners Association. If a homeowners association is created, the applicant shall submit plans at the time of final plan of development and documents which explain: A. Ownership and membership requirements; and B. Articles of incorporation and bylaws; and C. Time at which the developer turns the association over to the homeowners; and D. Approximate monthly or yearly association fee for homeowners; and E. Specific listing of items owned in common including such items as roads, recreation facilities, parking common open space ground, and utilities. Division 185: Variances Standards The Planning Commission shall recommend a Variance and the Council shall order the issuance of such Variance only if it conforms to the following standards: Page 56 of 64 A. Special conditions and circumstances exist which are peculiar to the land, structure, or building involved and do not result from the actions of the petitioner; and B. Literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance; and C. Granting the Variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands, structures, or buildings in the same district; and D. The proposed Variance will not impair an adequate supply of light and air to adjacent property, or unreasonably diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety, or welfare of the residents of the city; and E. Any person filing a petition requesting a variance or an amendment of the Zoning Ordinance rezoning property or changing regulations within any use district shall pay a fee according to the Schedule established by resolution of the City Council. The fee is payable at the time of filing a Petition and is not refundable. Section 185 -010: Board of Appeals and Adjustments. The Planning and Zoning Commission shall act as the Board of Appeals and Adjustments and shall have the power to hear and recommend requests for the following: A. Interpretation: Hearing appeals where it is alleged that there is an error in a decision or judgment made by an Administrative Officer in the interpretation or enforcement of this Ordinance or in the interpretation of Zoning District boundaries; and B. Variances: Recommend variances from literal ordinance requirements in instances where strict enforcement would cause undue hardship because of circumstances unique to the individual property under construction. Section 185 -020: Variance Procedures A. Applications provided by the City must be completed in writing prior to any consideration of Variance Petitions. Fees for Variances are established by resolution of the City Council. Page 57 of 64 B. The Board of Appeals and Adjustments may require the applicant to provide copies of plans, maps, surveys, etc., as deemed necessary, to ensure proper review and consideration of variance petitions. C. After filing an application, the City Clerk shall set a date for a public hearing. Notice of the hearing shall be posted and published at least ten (10) days prior to the date of the hearing, and notice shall be mailed to each property owner within three hundred fifty (350) feet of the property to which the Variance relates. Defects in the notice or failure to notify individual property owners shall not validate the proceedings, provided a good faith effort was made to comply with these provisions. D. Upon the hearing request, the Board of Appeals and Adjustments shall either recommend approval or denial for the Variance and shall state the reasons for said action. Conditions for approval may be attached to any Variance granted. E. Upon receipt of the recommendations of the Commission, the Council shall hold whatever hearings it deems advisable and shall make its decision upon the request to grant the variance. In granting the Variance the Council may impose conditions which it considers necessary to meet the standards of this ordinance and to protect the best interests of the surrounding area and the city as a whole. Violation of any such condition is a violation of this Ordinance. The Board of Appeals and City Council must find true the following, in the granting of a Variance from this Ordinance: 1. Granting a Variance will not adversely affect the public health, welfare and safety and will not be detrimental or injurious to property or improvements in the neighborhood; and 2. Strict interpretation or enforcement would result in a practical difficulty or unnecessary hardship that is not self created, that is inconsistent with the intent of this Ordinance and the Comprehensive Plan; and 3. There are exceptional or extraordinary circumstances or conditions applicable to the property, use or facilities that do not apply generally to other properties in the Page 58 of 64 same district; and 4. There are exceptional or extraordinary circumstances or conditions applicable to the property, use or facilities that do not apply generally to other properties in the same district; and 4. Strict or literal interpretation would deprive the applicant of the use and enjoyment of his property in a manner similar to others in the same district; and 5. Granting of the variance will not allow a use which is otherwise not a permitted use in the Zoning District in question. F. A Variance granted but not used shall become void one (1) year after its effective date. G. No application for the same or essentially the same Variance shall be made within six (6) months of the date of denial. Section 185 -030: Variance Appeal Procedures. A. Within thirty (30) days of the action of the Board of Appeals and Adjustments, the applicant or an affected property owner may file an appeal to the City Council to the decision of the Board of Appeals and Adjustments. The City Council shall set a date for a public hearing, within forty -five (45) days of receipt of the appeal, to consider granting or denying the variance request. B. The City Council shall have the power and duty of hearing and deciding appeals where it is alleged that there is an error in any order, requirement, decision or determination made by the administrative officer, enforcement officer, or by the Planning and Zoning Commission in the administration or enforcement of this Ordinance. C. Procedure. An appeal for Administrative Review may be taken to the Council by any person, firm or corporation or any city officer, department, or agency affected by an adverse decision in the administration or enforcement of this Ordinance. Such an appeal shall be taken by filing a Notice of Appeal specifying the grounds thereof with the Zoning Administrator, and the Council within thirty Page 59 of 64 (30) days after the decision. If the Appeal is not taken by the owner of the property which is the subject matter of the decision appealed from, the Notice shall not be so filed until after it has been served upon such owner either in person or by mail. The Zoning Administrator shall forthwith transmit to the Council all papers constituting the record upon which the action appealed from was taken. An Appeal for an Administrative Review or a Variance stays all proceedings, including criminal proceedings in furtherance of the action appealed from unless the Zoning Administrator certifies to the Council that by reason of facts stated in the certificate a stay would, in his opinion, cause imminent peril to life or property. In that case the proceedings shall not be stayed otherwise than by a restraining order granted by a court of competent jurisdiction. The Council shall at its next regular meeting after the filing of an Appeal to it from a decision of the board set a date for hearing thereon, which shall be not later than sixty (60) days after the meeting. After hearing the oral or written views of all interested persons, the Council shall make its decision at the same meeting or at a specified future meeting thereof. The decision of the council may be appealed to the County District Court. Division 190: Interim Uses Section 190 -010: Purpose. In addition to the purposes stated in Section 2 of this Ordinance, it is intended that the Interim Use Permit procedures allow flexibility in the use of land or structures in the City, when such uses are not permanent and when such uses meet appropriate conditions and performance standards that protect the public health, safety and welfare. Section 190 -020: Application, Public Hearing, and Procedure. The application, public hearing, notice and procedure requirements for Interim Use Permits shall be the same as those for Amendments, as provided in Section 7.03 of this Ordinance. Ifa proposed interim use is not listed as a permitted interim use in this Ordinance, a text amendment to this Ordinance will be required before an Interim Use Permit may be considered. Section 190 -030: Termination. All Interim Use Permits shall terminate on the happening of any of the following events, whichever first occurs: A. The date stated on the permit. B. Upon violation of the condition under which the permit was issued. C. Upon change in the City's zoning regulations that renders the use non - conforming. Section 190 -040: Standards. The Interim Use must be allowed in the Zoning District Page 60 of 64 4 where the property is located. The Interim Use must meet or exceed the performance standards set forth in this Ordinance and other applicable City Ordinances. The interim use must comply with the specific standards for the use identified in this Ordinance, and must comply with all conditions of approval, which shall be included in an interim use permit agreement. Section 190 -050: Conditions. The City may attach conditions to approval of a permit to mitigate anticipated adverse impacts associated with the use, to ensure compliance with the standards of approval, to protect the value of other property, and to achieve the goals and objectives of the Comprehensive Plan. Division 195: Amendments A. Amendments to this ordinance may be initiated by the Planning and Zoning Commission, City Council or by a petition of a landowner or other interested party. B. Applications provided by the City must be completed, in writing, prior to any consideration for an Amendment. Fees for zoning Amendments are established by resolution of the City Council. C. The City may require the applicant to provide plans, maps, surveys, etc., to ensure proper review and consideration of any proposed Amendment to the written provisions of this ordinance or Zoning District Boundaries. D. After the filing of an application, or initiation by the City Council, the City Clerk shall set a date for a public hearing. Notice of the hearing shall be posted and published at least ten (10) days prior to the date of the hearing, and notice shall be mailed to each property owner within three hundred fifty (350) feet of the proposed Zoning District Boundary amendments. E. Upon hearing the request, the Planning and Zoning Commission shall recommend either approval or denial the proposed amendment and shall state the reasons of said action. F. Within thirty (30) days of the recommendation of the Planning and Zoning Commission, the City Council shall consider the recommendation of the Planning and Zoning Commission and shall approve, deny or modify the request to amend this Ordinance. Division 200: Special Use Permits Section 200 -010: Procedure. A Special Use Permit may be issued in accordance with Page 61 of 64 this Section for any use or purpose for which such permits are required or permitted by this ordinance. Application for a special use permit shall be made by the owner to the Planning Commission on a form prescribed by the Commission and accompanied by such other information as required by rules of the Commission. The Planning Commission may hold such hearings on the proposal to issue a special use permit as it considers necessary and it shall thereafter make such recommendations on the proposal to the Council as it deems advisable. Upon receipt of such recommendations, the Council shall hold whatever hearings it deems advisable and shall make its decision upon the proposal to grant a special use permit. Section 200 -020: Standards. The Planning Commission shall recommend a Special Use Permit and the Council shall order the issuance of such permit only if it finds that such use at the proposed location will be consistent with the general and applicable specific objectives of the comprehensive plan and this Ordinance, will be harmonious and appropriate in the area, will not be hazardous or disturbing to neighboring uses, will not result in traffic congestion, and will not create excessive additional public expense. Section 200 -030: Denial for Non - Compliance. If the Planning and Zoning Commission recommends denial of a Special Use Permit or the Council orders such denial, it shall include in its recommendations or determination findings as to the ways in which the proposed use does not comply with the standards required by this Ordinance. Section 200 -040: Conditions. In recommending or approving any Special Use Permit, the Planning and Zoning Commission and the Council may impose conditions which it considers necessary to meet the standards of this Ordinance and to protect the best interests of the surrounding area or the city as a whole. Violation of any such condition is a violation of this Ordinance. Section 200 -050: Expiration. if substantial construction has not taken place within twelve (12) months after the date of a Special Use Permit, the permit is void except that on application, the Council, after receiving the recommendation of the Planning and Zoning Commission, may extend the permit for an additional period not to exceed six (6) months. A Special Use Permit authorizes only the Conditional Use specified in the permit and expires if, for any reason, the authorized use ceases for more than twelve (12) months. Section 200 -060: Fees. Any person requesting a Special Use Permit shall pay a fee according to the Schedule established by resolution of the City Council. The fee is payable at the time of filing the application and is not refundable. Division 205: Enforcement and Violations The Zoning Administrator is directed by the City Council to enforce the provisions of this Ordinance and maintain all necessary records pertaining to this Ordinance including but not limited to Amendments, Variances, Complaints and Violations. Any person who violates or fails to comply with the provisions of this Ordinance shall be guilty of a misdemeanor and Page 62 of 64 I upon conviction may be punished to the maximum extent allowed by law. Each day a violation exists constitutes a separate offense. Section 205 -010: Responsibility of City Clerk. Issue building permits and collect the fees as established by resolution of the City Council. A. Maintain permanent and current records pertaining to this Ordinance, including but not limited to; Maps, Amendments, Special Uses, Variances, Appeals, PUDs, and applications therefore. B. Receive, file, and forward applications for Appeals, Variances, Special Use Permits, or other action to the appropriate official bodies. C. Provide clerical assistance to the Board. Section 205-020: Responsibility of the Building Inspector. The Building Inspector shall be given the authority and responsibility to enforce all of the provisions of this ordinance and shall: A. Enforce the requirements of this Ordinance for Building and Occupancy Permits and issue or deny each application in accordance with the provisions of this Ordinance. B. Conduct inspections of buildings and the use of land to determine compliance with the terms of this Ordinance. C. Make recommendations to the Council on the institution of appropriate actions or proceedings for enforcement of this Ordinance on Amendments, and on any other matters relating to the enforcement of this Ordinance. D. Enforcement Remedies. In case any building, structure, or land is, or is proposed to be erected, constructed, reconstructed, altered, converted, maintained or used in violation of this Ordinance, the City Council, in addition to other remedies, may institute in the name of Centerville any appropriate action or proceedings to prevent, restrain, correct or abate such building structure or land, or to prevent, in or about such premises, any act, conduct, business or use constituting a violation. Page 63 of 64 Division 210: Fees and Licensing Fees and licensing provisions, affecting the administration and enforcement of this Ordinance, shall be established by resolution of the City Council. The City does require payment for its legal, planning and engineering expenses, resulting from the review of proposed actions in the City. The City Council may require full payment of fees and out of pocket expenses incurred in the review of proposed actions prior to taking final action. Division 215: Effective Date The effective date of this Ordinance shall be after its passage and publication according to law. Adopted by the Centerville City Council this , day of , 2000. Mayor Tom Wilharber City Clerk Published in the Quad Community Press on . Page 64 of 64 MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : 3.2 Temporary Beer Permit Included in your packet is a request from St. Genevieve's Church for a one -day temporary 3.2 beer permit. The church has made this request every year as part of their preparation for the Annual Chicken Dinner. The event is scheduled for August 20 from 11:00 — 5:00. Approval should be made contingent upon receipt of a certificate of insurance for this event. ST GENEVIEVE CATHOLIC CHURCH 7087 Goiton Rd. Centerville, MN 55038 Phone (651) 429-7937 Fax (651) 653 -0071 May 26, 2000 Centerville City Council Members, St. Genevieve will be hosting their annual "Chicken Dinner" Sunday, August 20, 2000. We are again requesting a permit to sell 3.2 beer on the church grounds. Beer will be served from 11:00 a.m. to 5:00 p.m. Enclosed is permit fee of $35.00. Insurance binder disclaiming the City of Centerville from liability will be sent at a later dote. Please call me with any questions or concerns at 651- 429 -7740. Thank you in advance for your time and consideration. l Sincerely. Laura Alberg Beer Stand Coordinator • Y3`., istcrvicce Established 18 1880 Main Street Centerville, Minnesota 55038 (651) 429 -3232 RECEIVED OF $ 35.00 Laura Alberg FOR Temporary Liquor License Ck #4894 August 20, 2000 (Chicken Dinner & Festival) FUND CODE AMOUNT BY Teresa Bender May 26, 2000 No. # 5160 A Caura /1 rt. rt /btr 4894 1 416-435-067-290 DAre 5 1 - 79 S! 657-429-7740 Car / ksta vi / „MN 55058 ( 338 • .. r / /p 22.7581/29130 ORDER OF 1. / A u / ( fi r aCIAA tit/ I$I35•��'() V � xe- f --"Cy / i t/ DOLLARS e HIWAY FEDERAL CREDIT UNION ` 111 EMPIRE DRIVE - 51. PAUL MN 561M PHONE 15511'251 -1515 C �� /- y /y/ //�J� aj(� +N. L 12960 759334 709 29044 2 744ir' 4894 MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Joint Meeting — Centennial Lakes Police Department 2001 Budget This item is for informational purposes only. There is a joint meeting scheduled to discuss the 2001 Centennial Lakes Police Department budget. This meeting is scheduled for June 22 at 6:30 at Lexington City Hall. This is the only day that would work well for the Cities of Circle Pines and Lexington. We will properly post this meeting. MEMO DATE : June 8, 2000 TO : Honorable Mayor and Council FROM : Jim March RE : Administrator Evaluation Council met in executive session to discuss the City Administrator evaluation at the last Council meeting. Council elected to make adjustment determinations at the next meeting.