HomeMy WebLinkAbout2000-07-12 Packet CITY COUNCIL MEETING AGENDA
WEDNESDAY, JULY 12, 2000
6:00 p.m.
CALL TO ORDER
/ Roll Call
fjfI. PUBLIC HEARING (S)
II. APPE: RANC W '�►
.04 Out " a5L4 p v
V. COONSIDERATION OF MINUTES
I // V June 28, 2000 Meeting Minutes
t-V PAYMENT OF CLAIMS
I/1. The City of Centerville June 29, 2000 through July 12, 2000
Centennial Fire District Expenss'and Budget
1/
SET AGENDA
WII. P��FF TIONS AND COMPLAINTS
frA t/0" Ord. l€. te/
II. UNFINISHED BUSINESS
1 Hunter's Crossing — Final Plat Approval
Michael Zwicki — Driveway Access
t,ik. ,N /EW BUSINESS
ki. City Fiance Advisor Review
Mo C�� , o ur�a P
L4X. CONSENT AGENDA
►4. Ken Cook Performance Review, Based on Satisfactory Review
One Step Increase to Grade 5, Step 5
'‘. MMIT TEE REPORTS
XII. MINISTRATOI;S REPORT ' ;,s-
ksLp t MltS
XIII. ADJOURNMENT
Not Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
June 28, 2000
6:00 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting on June 28, 2000, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Dick Travis
Council Member Mari Nelson
Council Member Linda Broussard Vickers (arrived at 6:10 p.m.)
Council Member Terry Sweeney (arrived at 6:31 p.m.)
ABSENT: None
STAFF: City Administrator, Jim March
City Attorney, James Hoeft
City Engineer, Tom Peterson
CALL TO ORDER
Mayor Wilharber called the June 28, 2000 City Council meeting to order at 6:03
p.m.
II. PUBLIC HEARING (S)
Ordinance #4
Mr. March reviewed Ordinance #4 with the Council and public for their
discussion. He explained the revisions made to this Ordinance as it relates to
outside storage and driveway widths.
Lois Whittet, 7162 Brian Way, noted she watches most meetings on cable due to
the fact she gets home from work late. She indicated the publication of the
Ordinance in the past was a bit misleading due to the fact it stated it would limit
the number and size of recreational vehicles on each property.
Ms. Whittet indicated the Ordinance needs cross referencing to get all areas of the
Ordinance in line. She indicated she was in conformance with the first ordinance
Staff referred her to, but is now in non - compliance of the new ordinance. She
stated she is really discouraged about trying to obey the Ordinance when City
staff was unable to instruct her on the areas she was not in compliance.
Ms. Whittet noted she came to the City to place a pool in her backyard but she is
looking to place it five (5) feet from the property line, which is not allowed. She
indicated Staff told her she could either, downsize the pool, remove a portion of
her deck or move. Ms. Whittet added that she had purchased the pool and has
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now removed a portion of her deck to fit the pool in her backyard. She stated that t,
her dealings with City staff were not favorable and informed the Council she was
not happy with the draft Ordinance #4.
Mayor Wilharber encouraged Ms. Whittet to address the Council Members on
these issues as well as Staff to gain additional information and to not feel shot
down from the City. He noted he is always willing to talk with residents on
Zoning Code issues and to discuss items in detail.
Greg Sievert, 7254 Mill Road, noted he had concern with the limitation on size of
accessory structures. He noted the City is now limiting what can be done on
private property but some lots within the City are not in compliance. Mr. Sievert
explained he would like to put up an accessory structure to house his recreational
vehicles to eliminate the eyesores of outside storage, but he would exceed the 2%
mandate.
Mr. Sievert indicated he has lived in the City for eleven (11) years and would like
to maintain his residence. He noted it was only fair for the public to ask for
accessory structures and not be told within the Ordinance what they can and can
not do with their property.
Mr. Sievert noted numerous residents would not even try to test the limits of the
City and may stop trying to improve their property. He encouraged the City to
keep the Ordinance friendly to encourage residents to approach the City.
Council Member Broussard Vickers asked for an alternative to the 2% minimum.
Mr. Sievert stated he is more in favor of the current Ordinance than the past but
would like to see the percentage raised. Council Member Nelson concurred that
this Ordinance is trying to make things fair for all residents of the City.
Charles Patraw, 1829 Prairie Drive, noted he stopped in last eek to discuss the
Ordinance with Mr. March. He explained he has lived in this for six (6)
years and asked if a Light could be added at Main Street and . Mr. Patraw
noted this is a high traffic area with high speeds, numerous accidents and injuries.
He indicated the City is getting bigger and has additional traffic.
Council Member Travis noted Mr. Olson, the County Engineer, was presented
with this issue last fall and noted County Commissioner Langfeld would be
addressing MnDOT on this issue. Mayor Wilharber stated this intersection is in
the City of Lino Lakes and he has talked to the Mayor in this City regarding the
speed and safety at this intersection.
Mr. Patraw noted he would like to start a petition for this stoplight to gain
awareness and safety within the City of Centerville. Mayor Wilharber stated this
would be left to MnDOT but he could present the Council with a petition for a
light from the residents of Centerville.
Mr. Sievert asked if a feasibility study was given to Anoka County and the DNR
as to the projected road use. Council Member Sweeney noted the City has higher
numbers than projected at this time and traffic will only continue to increase over
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the next couple of years with new developments. Mr. March stated the County
only has funding for four stoplights each year on County roadways.
Hearing no furtherpublic comments, Motion by Mayor Wilharber, seconded
by Council Member Travis to close the public hearing. All in favor. Motion
carried.
III. APPEARANCES /AWARDS
1999 Annual Police Report
Chief Joel Heckman reviewed the highlights of 1999 and indicated the police
department hired a full time data entry person, the 16 officer for the force and
one full -time investigator as of June, 1999. He noted the police department would
have a sight located in Centerville in the fall of 2000.
Chief Heckman indicated 1999 brought about a signed agreement for the
Centennial Lakes Police Department for Circle Pines, Lexington, and Centerville.
He thanked the City of Centerville for their DARE Program contribution for year
2000.
Chief Heckman encouraged all residents to be involved with National Night Out
and to be involved in neighborhood crime watch groups. He noted reserve
officers are needed and appreciated on the force as well.
Council Member Nelson noted the Council sent a letter to the police department
regarding speeding within the City and they would like to see speeding tickets
given rather than warnings. Chief Heckman stated a memo was sent to each of
the police officers as to the Council's wishes but this is left to the discretion of the
officer.
Mayor Wilharber asked how the crime rate was at this time. Chief Heckman
explained the crime rate is down, but is expected to increase as the demographics
of the City increase in the age bracket from 10 to 25 year olds.
Mr. Sievert asked if additional patrolling could be done on 73` Street for high-
speed traffic and children out after curfew. Chief Heckman noted he could call
the police at any time and a car would patrol the area. He encouraged Mr. Sievert
to also create a neighborhood watch within his neighborhood.
Ray DeVine
Ray DeVine noted he has been assisting in the planning of Fete des Lacs and
indicated it would be held on July 28 -30, 2000. He indicated he was before the
Council to look for volunteers for set up, parking and additional events in two -
hour shifts. Council Member Travis noted he would volunteer for setup on
Friday. Mayor Wilharber noted he would be available for set up on Friday and
would work at the festival and dance.
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IV. CONSIDERATION OF MINUTES 4
June 14, 2000 Council Meeting Minutes
Motion by Council Member Broussard Vickers, seconded by Council
Member Sweenev to approve the June 14, 2000 Council meeting minutes as
submitted. All in favor. Motion carried. (Nelson abstained).
V. PAYMENT OF CLAIMS
The City of Centerville June 15 through June 28, 2000
Motion by Council Member Sweeney, seconded by Council Member Nelson
to approve the expenditures for the City from June 15, 2000 through June
28, 2000. All in favor. Motion carried unanimously.
Centennial Fire District Expenses
Motion by Council Member Sweeney, seconded by Council Member Nelson
to approve the Centennial Fire District expenditures in the amount of
$10,738.40. All in favor. Motion carried unanimously.
VI. SET AGENDA
The following items were added to the agend •
• Chief Joel Heckman's 1999 Annual eport under Appearances
• Traffic Light on Main Street and 3 under Petitions and Complaints
• Sidewalk on Main Street under Petitions and Complaints
• St. Genevieve's Parking Request under Petitions and Complaints
• Brian Way Pond Discussion under Petitions and Complaints
Motion by Council Member Sweeney, seconded by Council Member Travis
to approve the agenda with the noted additions. All in favor. Motion carried
unanimously.
VII. PETITIONS AND COMPLAINTS
Norma Essex
Mr. March indicated Norma Essex is requesting that all shrubbery near property
lines be kept two feet from the property line for pruning purposes. He noted Ms.
Essex feels this is a total lack of disregard for property owners and maintenance
should be mandated.
Council Member Broussard Vickers noted Ms. Essex has a point but it would be
difficult to enforce such a mandate for the City. Mr. March asked for direction
from the City Attorney.
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Mr. Hoeft stated it is common consensus among municipalities that this issue is
handled through the civil courts and not at the City level because shrubbery is not
a primary structure on the property. He noted the City could fashion some type of
Ordinance but he would not recommend this. Mr. Hoeft indicated State law
allows neighboring properties to trim shrubs on their property.
Council Member Sweeney concurred with the City Attorney's recommendation.
Council Member Nelson asked that a letter be drafted to Ms. Essex stating the
City Attorney's recommendations and to explain the City's position on this issue.
Motion by Council Member Nelson, seconded by Council Member Travis to
draft a letter to Ms. Essex stating that shrubbery and trimming of same is a
civil issue based on the City Attorney's recommendations. All in favor.
Motion carried unanimously.
Michael Zwicki
Michael Zwicki indicated he was a new resident to the area and became a
paraplegic on Christmas Eve after an accident at work. Mr. Zwicki noted his
home is handicap accessible but he is not allowed to get out of his driveway due
to a steep dip in the curb. He stated his car bottoms out every time he exits his
driveway, as the curb is too steep in this area.
Paul Palzer stated it would be impossible for him to physically get his chair out of
the driveway or back into the driveway. Mr. Peterson stated he reviewed the
plans and all curb and gutter is standard along with the width of the tar on this
residential street. He noted there was nothing uncommon on this roadway.
Mayor Wilharber asked if there was a solution to the situation. Mr. Peterson
stated a portion of the roadway could be ground down to allow for a more smooth
access or that a temporary ramp could be placed near the driveway for access.
Council Member Nelson asked that the roadway be smoothed out to allow the
resident access to the roadway. Council Member Sweeney asked if a handicap
access could be placed in his driveway or next to his driveway for access. Mr.
Peterson stated this would be an option.
Council Member Travis asked if the City would be providing this access or
allowing the access. Council Member Sweeney noted he would be in favor of
allowing the access for Mr. Zwicki. Mr. March encouraged Mr. Zwicki to contact
the MS Society to gain additional funding for access options.
Mr. Peterson stated the curb could be cut out in a portion of his driveway to have
a ramp placed in its place. Council Member Nelson noted she would be in favor
of the ramp.
Mr. Hoeft suggested the Council direct the City Engineer to address this issue and
look into the feasibility and cost of this item before the Council approved this
item. Council Member Sweeney concurred adding that volunteers and local
organizations could be approached for donations as well.
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Motion by Council Member Nelson, seconded by Council Member Travis to
advise staff to draft a plan on the feasibility and cost of a handicap ramp for
Mr. Zwicki at 6965 Meadow Court. All in favor. Motion carried
unanimously.
New Traffic Light on Main Street
Mayor Wilharber noted the Main Street and 35fr intersection is dangerous and
suggested having a petition at the festival to gain signatures for a traffic light from
the Centerville residents.
Ray DeVine indicated he would work with Mr. Patraw on a booth. Mr. March
stated he would be able to draft a petition for Mr. Patraw and indicated all
signatures would not have to be from the City of Centerville.
Sidewalk on Main Street
Council Member Sweeney noted the new trail for Appletree Square on Main
Street is not of high quality. He suggested all current and future sidewalks be
held to a higher standard for the City, allowing sidewalks and trails to be straight
and level.
Mayor Wilharber advised Mr. Peterson of the development agreement with Lloyd
Drilling for this site and asked him to report back to the Council in July as to the
sidewalk requirements.
Mr. March noted he communicated a concern for this trail /sidewalk and that it
needs to be brought up to an improved level. He stated specifications would be
made for all future developments.
St. Genevieve's Parking Request
Mayor Wilharbor noted Geno Noll is requesting additional parking for the hours
of St. Genevieve's picnic, which would require the closing of Goiffon Road from
County Road 14 to Sorel Street.
Motion by Mayor Wilharber, seconded by Council Member Sweeney to
approve the closing of Goiffon Road from County Road 14 to Sorel Street
during the hours of the picnic and that all emergency providers be contacted
with this information. All in favor. Motion carried unanimously.
Brian Way Pond
Patti
ace, 7164 Brian Way, expressed concern for the pond in her back yard as
it is drying up and cattails are beginning to over grow the area. She noted she was
given the impression this pond would be dredged this year and asked if this was
the case.
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Paul Palzer stated the pond level was dropped last year to allow for drainage. Mr.
Peterson indicated he wouldn't be able to comment on this issue at this time but
noted the pond was in place to remove nutrients before the water reached the local
lakes.
Mr. March stated there are thirty (30) ponds in the City of Centerville and a fund
is in place for maintenance on ponds within the City to remove silt. He indicated
a capital improvement plan needs to be created to set a time for each pond to be
cleaned.
Mr. March stated an organic fertilizer provider is being brought to his
neighborhood to discuss the positives behind organic fertilizers and water quality
of surrounding ponds.
VIII. UNFINISHED BUSINESS
Hunter's Crossing — Grading Plan, Draft Developer's Agreement
Mr. Peterson noted the grading plan was approved at the last meeting but the draft
Developer's Agreement needs discussion. Mr. March reviewed the revisions to
the Developer's Agreement with the Council. He noted the only concern at this
time is the contested assessments and explained the City does not want to be
responsible for those four properties.
Mr. Hoeft stated the developer is not going to go through with this development
until the assessments are straightened out due to the fact the developer does not
want to pay the full assessment amount.
Council Member Nelson asked if the 429 process would protect the City from all
contested assessments. Mr. Hoeft noted the 429 process would not keep the City
from paying but would not have them paying the full amount of the assessment.
He stated it would test the financial benefit to the development and go from there.
Mr. Hoeft noted the benefit to the developer with sewer and water is large and he
will go through with the development as scheduled. He explained during the
assessment process, the Council should take into consideration the relative benefit
to each property and how it can be spread amongst all properties involved. Mr.
Hoeft noted if the developer does not want to enter into the Developer's
Agreement, he would have the option of completing the improvements at his own
expense.
Mr. Hoeft noted no approval was needed at this time of the assessments, grading
plan or Developer's Agreement. Mr. Peterson indicated the Plans and
Specifications did need approval to allow for the opening of bids on this project.
He reviewed the plans with the Council and asked for comments.
Council Member Travis asked who would be responsible for funding services
south of this development. Mr. Peterson noted this would be the responsibility of
future developers.
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Motion by Council Member Broussard Vickers, seconded by Council
Member Travis to approve the Plans and Specifications and order bids for
Hunter's Crossing. All in favor. Motion carried unanimously.
Ordinance #4 — Approval of Summary for Publication
Mr. March noted that once Council decides to approve Ordinance #4 a summary
of the Ordinance would need to be published. He indicated the Council would be
responsible for approving a summary that covers all issues within the specific
Ordinance.
Mayor Wilharber asked if this were to be approved if the Council would be under
a time constraint for approval. Mr. March stated the Council would have no time
frame but the summary would need to be amended if changes were made to
Ordinance #4.
Motion by Council Member Travis, to approve the Summary for Publication
for Ordinance #4. Motion failed for lack of second.
Council Member Nelson asked when this issue would proceed at the Council
level. Mr. March noted this issue could be done at a workshop meeting to address
any and all issues before approval.
Ray DeVine noted he could be present if a work shop meeting were held for
additional discussion. Mr. March was advised to set a joint meeting for the
Planning Commission and City Council for further discussion on Ordinance #4.
Mr. March suggested July 19, 2000 for the joint meeting.
Ms. Whittet asked if the workshop dates could be placed on the web site for
information to the residents along with Ordinance #4. Mr. March stated this
would be passed along to the web site manager.
Motion by Council Member Travis, seconded by Council Member Nelson to
hold a workshop meeting on July 19, 2000 for a Joint discussion with the
Planning and Zoning Commission and City Council on Ordinance #4 at 6:30
p.m. All in favor. Motion carried unanimously.
IX. NEW BUSINESS
Fete des Lacs Permits /Lions Club
Mr. March noted the ball field fences at LaMotte Park needed discussion among
the Council to allocate funding for the fences. He indicated the Lion's would be
donating all labor and the use of a bobcat for the professional installation of the
fence.
Mr. March explained the cost of the fences would be $4,500 for all materials from
Menards. He noted the Little League organization is not interested in financing
the fencing at this time.
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AJAI
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Mr. Bisek indicated he could not donate the labor needed for a fourth field. A ^,I,
concession stand could be built at LaMotte Park between the fields. He noted the Ij" a
Lion's could use this stand for future fundraising that could be put back into the LL /,
community and youth sports.
/ / ' f �
r l / �
Council Member Travis asked why the softball tournament had to be sanctioned. / 7�"
�
Mr. Bisek stated this did not have to be a sanctioned tournament but it would
bring a great number of people and interest into the festival. He noted prize
money would be provided if the tournament was full and it would be self -
sufficient. Mr. March added that the sanctioned tournament would draw in 1 /1
neighboring residents to the festival. f
Mayor Wilharber asked where the funding would come from if the Parks and
Recreation Committee was not able to allocate these funds. Mr. March stated this
could come out of the general fund or through future park dedication funds.
Council Member Travis asked if the Parks and Recreation Committee approved of
the fences. Mr. March stated they were not in favor or denial of the fences at this
time.
Motion by Council Member Broussard Vickers, seconded by Council
Member Travis to approve the ball field fences at LaMotte Park with an
allocation throu h the . eneral fund to ' urchase the materials from Menards
in the amount of $4,500. All in favor. Motion carried unanimously.
Motion by Council Member Nelson, seconded by Council Member Sweeney
to approve the noise permit, 3.2 beer permit, the application to conduct
excluded bingo and application to conduct excluded raffle. All in favor.
Motion carried unanimously.
Vacation Leave Policv
Mr. March explained this item was tabled at the last meeting for further review
and explanation from staff. He indicated there was a need for verification
between part time employees and how their "week" of vacation was defined.
Council Member Sweeney asked that this be done on an hours worked per week
basis so that people who work 40 hours a week receive more vacation time than
those who work 24 hours a week. The Council concurred with this system.
Vacancies
Mr. March stated there are numerous recommendations for employment and Paul
Palzer would be interviewing next week for part time public works assistance.
Motion by Council Member Nelson, seconded by Council Member Broussard
Vickers to approve Kristen Sweeney as the Receptionist, Earl Fleischman for
the Public Works position and Patricia Scott for the Cable Operator. All in
favor. Motion carried. (Sweeney abstained).
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X. CONSENT AGENDA — None.
XL COMMITTEE REPORTS
• Mayor Wilharber noted at the Joint meeting of the Centennial Lakes Police
Department discussion was held as to the financing of the name change. He
indicated the City allocated $5,000 for the funding of the new patches, badges
and painting of the vehicles and asked for an official motion from the Council.
Motion by Council Member Sweeney, seconded by Council Member
Broussard Vickers to approve the allocation of $5,000 to fund the name
change for the Centennial Lakes Police Department. All in favor. Motion
carried unanimously.
• Council Member Sweeney noted U.S. West has purchased MediaOne and
additional cable companies will be entering this market within the next two to
three years.
XII. ADMINISTRATOR'S REPORT
Mr. March indicated there are several potential dangerous dogs in the City and the
police chief has reviewed this item as well. He noted an appeal is to come before
the Council for a hearing. Mr. March asked for direction from the Council on
notification. Council Member Sweeney stated neighbors do need to be notified as
this could directly affect them.
Mr. Hoeft stated this is an appeal item and not a public hearing. He indicated that
all residents that provided the police with testimony should be contacted to have
them come before the Council at this hearing for the City's behalf. Mr. Hoeft
added that the resident in concern should be notifying those who would support
their side of the case. Council Member Nelson asked that all residents be
contacted that gave testimony to the police.
Motion by Council Member Nelson, seconded by Council Member Vickers to
notify all residents that gave testimony to the police regarding the dangerous
dog. All in favor. Motion carried unanimously.
Mr. March noted the grant application for the Livable Communities Act has been
reviewed and a decision would not be made on the grants until July 20, 2000.
XIII. ADJOURNMENT
Motion by Council Member Broussard Vickers, seconded by Council
Member Sweeney to adiourn the June 28, 2000 Council Meeting at 9:12 p.m.
All in favor. Motion carried unanimously.
Transcribed by:
Heidi Guenther, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
10
Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784 -7472 - Office
(651) 784 -2427 - Fax
July 5, 2000
TO: City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM: Milo Bennett
SUBJECT: Ratification of expenditures and approval for
payment of expenses.
Your approval of expenses, as listed on the attached copy of the
check register, checks #12262 — 12281, in the amount of $8,996.41
is hereby requested.
Centennial Fire District Page 1 of 1
Check Register
DATE CHECK# NAME ACCOUNT AMOUNT
07/05/2000 12262 AitTouch Cellular 42240 - Telephone Expense $180.60
07/05/2000 12263 All Star Sports, Inc. 45010 - Safety Camp Expense 816.75
07/05/2000 12264 AT &T Wireless 42240 - Telephone Expense 3.29
07/05/2000 12265 Centerville Floral 40100 - Logistical Expense 75.00
07/05/2000 12266 Circle Pines Office Products 42180 - Office Supplies 2.11
07/05/2000 12267 Eddy Brother's Company 42110 - Other Maintenance 44.10
07/05/2000 12268 Emergency Medical Products, Inc. 42260 - Medical Supplies 186.06
07/05/2000 12269 Kathy Mischke 42220- Travel, School, Conference 30.77
07/05/2000 12270 Lino Lakes State Bank 41100 - Payroll Taxes Expense 3,375.74
07/05/2000 12271 Milo Bennett 42220 - Travel, School, Conference 160.68
07/05/2000 12272 Minnesota Department of Revenue 41100 - Payroll Taxes Expense 1,435.00
07/05/2000 12273 Northern Tool & Equipment Company 42130 - Equipment Expense 1,305.65
07/05/2000 12274 Pagenet 42240 - Telephone Expense 26.11
07/05/2000 12275 Postmaster 42180 - Office Supplies 99.00
07/05/2000 12276 Red Rooster Auto Stores 42110 - Other Maintenance 1.68
07/05/2000 12277 Reliant Energy Minnegasco 42253 - Station 2 Utilities - Gas 97.60
07/05/2000 12278 Remember Me Floral 40100 - Logistical Expense 59.64
07/05/2000 12279 Sentry Systems, Inc. 42110 - Other Maintenance 60.55
07/05/2000 12280 Twin City Garage Door Company 42110 - Other Maintenance 331.90
07/05/2000 12281 U.S. West 42240 - Telephone Expense 704.18
Total $8,996.41
•
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CENTENNIAL FIRE DISTRICT
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472
July 5, 2000
Mr. Jim March
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Mr. March
Below is an invoice for your share of the Centennial Fire District budget.
INVOICE
Quarterly Payment
Operating Budget 11,181.80
Depreciation 0.00
Relief Association 588.00
Common Area Charge 684.26
Capital Equipment 2.800.00
Total 15,254.06
Payment is requested by the 30th of the month. Each additional quarterly
payment will be billed accordingly.
Thank you.
Sincerly,
7774%
e
Milo Bennett
Fire Chief
CentennialX/Invoice 2000
-
1
CENTENNIAL FIRE DISTRICT
The 2000 Budget for Centennial Fire District is distributed by city as follows.
The calculations are based on the following percentages.
Centerville 11.20%
Circle Pines 22.70%
Lino Lakes 66.10%
Total 100.00%
2000 Budget Items
Operating Budget 399,350
Depreciation 0
Relief Association 21,000
Common Area Charge 24,438
Capital Equipment 100.000
Total 544,788
Invoice amount by city
Yearly Quarterly
Centerville
Operating Budget 44,727 11,181.80
Depreciation 0 0.00
Relief Association 2,352 588.00
Common Area Charge 2,737 684.26
Capital Equipment 11.200 2.800.00
Total 61,016 15,254.06
Circle Pines
Operating Budget 90,652 22,663.11
Depreciation 0 0.00
Relief Association 4,767 1,191.75
Common Area Charge 5,547 1,386.86
Capital Equipment 22,700 5,675.00
Total 123,667 30,916.72
Lino Lakes
Operating Budget 263,970 65,992.59
Depreciation 0 0.00
Relief Association 13,881 3,470.25
Common Area Charge 16,154 4,038.38
Capital Equipment 66,100 16.525.00
Total 360,105 90,026.22
Total all Cities 544,788 136,197.00
Quarterly Payments Due: January 31, April 30, July 31, October 31
CentennialX/Invoice 2000
MEMO
DATE : July 7, 2000
TO : Honorable Mayor and Council
FROM: Jim March
RE : Hunter's Crossing Final Plat
Included in your packet is a copy of the final plat for Hunter's Crossing. City Attorney
Jim Hoeft is on vacation until next week Monday. He will be delivering the copies of the
agreement for formal execution next week. I am not aware of any changes that need to
be made to the developer's agreement. Please bring your copy to the meeting.
Additional copies are available, if you need one.
A copy of the final plat has been delivered to City Engineer Tom Peterson for his review.
The only remaining item that I am researching is the formal approval of Met Council for
the comprehensive plan amendment. I will report on this item at the meeting.
•
r,
HUNTERS CROSSING City y Centerville
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as„ wan, TMP Tee s./ ANY Re anoT .I re me or under my direct Apen4,in. and that Na DATE 7RNN. CHMD. APPYOi COMMENTS AL AVCRIn 7671 Central Avenue NE (612) 786 -1218
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Meg EMI' r.leee•N. Rice aAeee arwer' t ! 7671 Central Avenue NE PRO, TITLE
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Date: r /v�i. Minn. Req. No. 15612 CHECKED DATE 5 /e /00 SALE: t er5U 1 2-
MEMO
DATE : July 7, 2000
TO : Honorable Mayor and Council
FROM: Jim March
RE : Zwicki Driveway Access
At the last Council meeting, a Mr. Michael Zwicki (6965 Meadow Court) addressed the
Council in regards to lack of access from his driveway to the street. Staff was directed to
find a potential solution to this problem.
Tri-State Bobcat is willing to donate the rental of a curb - milling machine that can be used
to grind down the curb adjacent to the Zwicki's driveway. The curb would be milled
down for approximately a four -foot width. A small asphalt patch would connect the curb
cut to the driveway. There will be minimal expense for this solution (less than $50).
Public works has ordered asphalt for pothole filling on Heritage Street prior to Fete des
Lacs. This work could be completed by public works at the same time. Tedd Peterson
stopped and spoke to the homeowner and they seem pleated with the proposed solution.
With Council support, this project could be completed within the next two weeks.
MEMO
DATE : July 7, 2000
TO : Honorable Mayor and Council
FROM: Jim March
RE : City Finance Advisor Review
Included in your packet is a copy of a statement of qualifications for financial advisory
services from the firm of Juran and Moody. This firm has been trying to gain the City's
business for the last four years. I am wondering if the Council is interested in receiving a
quote on the Hunter's Crossing bond issue from both the fine of Ehlers and Juran and
Moody.
I would be reluctant to have another firm perform our tax increment work, but I think that
Ehlers has done little to try to keep our bond work. I also think that they are not quite as
responsive as they used to be. I know that they are working more and more with larger
municipalities and we are probably a smaller client on their customer list. I am aware
that some other communities work with more than one financial advisor. In my opinion,
it keeps the consultants honest. I had worked with Juran and Moody in Sherburn and felt
that they provided a good service. This item is simply for discussion purposes.
z
STATEMENT OF QUALIFICATIONS
FOR
FINANCIAL ADVISORY SERVICES
' I
SUBMITTED JUNE 29, 2000 •
BY GEORGE D. EILERTSON
•
JURAN & MOODY
A DIVZSION OA MILLER, JOHNSON 3 KUEHN, INCORP'O
TABLE OF CONTENTS
Section I
Firm Profile 1
Section 11
Experience with Comparable Cities 2- 3
Section III
Financial Planning & Debt Management Services 4- 6
Section IV
Capital Budgeting 7
Section V
Debt Issue Development 8- 10
Section VI
Investment Program, Arbitrage, Rebate and Continuing Disclosure Services 11 -12
Section VII
Economic Development (111-W) & Housing Finance 13 -17
Section VIII
19
Section a
Juran & Moody Team 19
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Tura & Moody.
Section 1
Firm
Profile:
Juran & Moody recently celebrated its 60th anniversary. Originally
formed as a Minnesota partnership in 1939, the firm became incorporated
in the State of Minnesota in 1953. For over 57 years. Juran & Moody
operated continuously under the same name and basic ownership. We
have also maintained a consistent mission of dealing exclusively in the
municipal securities industry. On January 4th of 1997, Juran & Moody
merged with the underwriting firm of, Miller, Johnson & Kuehn, Inc. of
Golden Valley, MN. As a division of AUK, Inc., Juran & Moody is
stronger than ever.
Juran & Moody's Public Finance Department has provided professional
financial consultant services to more than 300 cities, counties, townships
and school districts in the past 10+ years. For these clients the company
structures and prepares debt offerings for sale on either a competitive or
negotiated basis. Financial advisory services are also provided for debt
management planning, capital planning, investment management,
budgeting, revenue source analysis and other matters of municipal
finance.
Juran & Moody is a full service firm. In addition to serving as financial
advise/Ts to units of government we are also a significant underwriter
(purchaser for retail sale) of municipal bonds. These dual capabilities
provide a distinct advantage to the City of Centerville. Not only can you
draw upon our experience to develop a project financing plan. but also
li our expertise as an underwriter to structure and market your bonds to
achieve the best interest rate at the lowest issuance cost with the highest
quality of service.
We know the market because we are a part of it. We have immediate
access to information and expertise. Our trading desk buys and sells
securities similar to those of Centerville every day. Our sales staff knows
exactly what type of securities are selling -- and why. This produces a
keen outlook on interest rate trends and often allows us a first look at
market information that may be useful to our clients. Compare this to
our financial advisor competitors who rely on secondhand information
from underwriters like us for this type of information.
We believe that Juran & Moody stands second to none in our ability to
solve the financing problems of our clients. We believe our approach to
public finance will provide the City of Centerville with the mix and
breadth of expertise necessary to accomplish a broad range of future
challenges.
City of Centerville, Minnesota - 1 -
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Dwarf. Efatloody
Section II
Experience with
Comparable Cities:
Selecting a financial advisor that is best suited for your community is very
important. Statewide, Juran & Moody acts as financial advisor to a
number of cities of comparable size. Each community will have its share
of unique projects, however, communities of comparable size will
experience similar challenges in the areas of public finance and economic
development.
Minnesota Experience
Juran & Moody has built its reputation and success working for cities
with populations less than 5,000 like Centerville. Since 1984 we have
represented more than 300 Minnesota cities, counties, school districts and
special districts as their financial advisor. Juran & Moody's work with
cities extends well beyond debt issuance. We offer comprehensive
consulting services focused on debt management, capital planning, tax
increment financing structuring, investment advice and assistance and
other matters related to financial planning and analysis.
As you review the following list of conununities with populations and/or
development characteristics comparable to the City of Centerville, we
think you will find our experience quite diverse and impressive.
City Experience
Annandale Gaylord Park Rapids
Arlington Glencoe Paynesville
Bayport Glenwood Plainview
Biwabik Greenfield Rockford
Blooming Prairie Independence Rushford
Blue Earth Gaylord St. Bonifacius
Byron LaCrescent Sherbum
Cannon Falls Lake Crystal Springfield
Circle Pines LeCenter Stewartville
Cokato LeSueur Wabasha
Cold Spring Lansdale Waite Park
Eagle Lake Minnetrista Watertown
East Bethel Montgomery Waterville
Fairfax Mountain Iron Winnebago
Foley Oak Park Heights Winsted
City of Centerville, Minnesota ' ? -
r' t
Tara & Moody
Innovations
The need for creative approaches to defined client needs has resulted in
Juran & Moody being a leader of developing new methods of financing.
For example;
• We introduced Minnesota cities to lease - purchase financing with a city
hall in West St. Paul.
• We structured the first letter of credit enhanced bond issue sold in
Minnesota.
• We, as the financial advisor for the City of Cannon Falls, assisted with
the first tax- exempt general obligation tax increment bond issue in
Minnesota used to finance a city -owned industrial building.
• We were the first underwriter to structure the use of the Industrial
Development Revenue Bond as a tax- exempt mortgage. The result was
simplification of the issuance process and an increase in private
placements with substantial savings to the bond issues.
• We were the first financial advisors to effectively handle a Full Cash
Defeasance Bond program.
• We co- managed the issuance of $4.750,000 Pollution Control Bonds
by the City of Hoyt Lakes, Minnesota for the Minnesota Power &
Light Company's facilities in Hoyt Lakes. It was one of the first tax -
exempt revenue bond issues of its kind in the Country.
Duran & Moody's core financial advisory business has been focused on
cities. Juran & Moody brings to the City of Centerville the multiplicity
of experience and knowledge gained through our relationships with cities
comparable to Centerville.
4
i
City of Centerville. Minnesota - 3
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r: Z
farazt &Moody '
Section 111
Financial Planning &
Debt Management
Services:
Juran & Moody views capital planning as an essential component of the
issuer's overall debt issuance and financing program. Having an idea of
future financing needs will enable the issuer to structure current debt
offerings to ensure cost -effective financings in the future. Establishing
policies regarding the capital plan provides fonnal written procedures for
measuring and making financial decisions, In addition, rating agencies
look favorable on debt issues that are part of a well - conceived long -term
plan as opposed to financings that are carried out in a fragmented,
disorganized manner; establishing long -term policies and plans
demonstrates sophisticated financial management. Ultimately,
implementing financing and debt policies will enable the issuer to carry
out capital expansion or debt restructuring plans more efficiently while
preserving market access for future debt.
Juran & Moody is driven not by financial transactions, but by financial
planning. We believe our performance can be successful only if our clients
have developed a long-term capital plan which includes financial policies
and the identification of alternative revenues such as assessments, grants,
service fees, and other revenues. After assisting the issuer to develop a
capital plan which is customized to meet its needs, Juran & Moody will
ensure that each successive financing is executed in a manner consistent
with the policies set forth in the long -term plan.
Review Existing Debt Structure
As your financial advisor, Juran & Moody will analyze the financial
resources available to the issuer by considering the types of revenues
available, their stability over time, and their forecasts for growth. The
results will be compared to the existing debt structure to determine how
much debt can be issued while still maintaining sufficient cash flow
coverage. Finally, a review of the legal structure will provide the basis for
the consideration of financing alternatives that are currently available.
Review Capital Budget
In order to determine the optimal method of issuing debt, some estimate of
the amount of capital needed to finance planned projects included in the
issuer's capital plan is required. Juran & Moody will review the City's
capital budget to determine the amount and source of fimds you are
willing and able to commit to funding its infrastructure needs. The goal of
this review is to determine the optimal match of the sources of capital
funding with the infrastructure funding needs.
City of Centerville. Minnesota - 4 -
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Tuna >3t ly
Analyze Future Debt Capacity
to assess the City o Centerville's ability to raise debt ca
In order uY f tY capital in P
financial model may be developed the future, a computerized ed to assess the P
ability of alternative financing strategies t o _ economically p rovide the
required level of funding over time. The first step is the identification of
the key assumptions that will be common to all strategies. The second step
is to structure each alternative and evaluate its feasibility.
Once the model is constructed, existing debt structures of the City will be
incorporated to test the impact of each alternative financing strategy on
the overall financial statements and financing plan. As a result, the current
financing program can be evaluated by itself and in concert with previous
or future financings or refundings depending on the financing policies
established from the outset (e.g., minimize debt service, maintain level
debt service, lengthen or shorten maturities, etc.).
Finally, the financial model will have the flexibility to project the capital
program using both "constant" and "current" dollar scenarios. This will
prevent the issuer from embarking on a financing plan that, while feasible
using constant dollars. becomes suspect or unfeasible when the impact of
inflation is recognized.
Identify Financing Alternatives
As a full service financial advisor, Juran & Moody is a uniquely qualified
to identify financing alternatives to efficiently and effectively raise funds
for capital projects. Our underwriting business is important because it
allows Juran & Moody develop capital financing plans for our clients
which incorporate a full range of financing alternatives; as your advisors,
we are not blindly committed to the notion that a municipal financing must
result in the issuance of municipal bonds. We will illustrate various
financing alternatives, including the following:
• Pay -as- you -go Financing
• Tax- Exempt Bonds
• Taxable Bonds
• Lease - Appropriation Obligations /Certificates of Participation
• Tax- Exempt Commercial Paper
City of Centerville. Minnesota - 5 -
.
Arran & Mandy
Refundings
Juran & Moody has had extensive experience in assisting our clients in
the structuring and sale of tax- exempt refunding bond issues. The firms
experience includes advance refundings and current refundings sold
through both competitive and negotiated sale. We continually monitor
the credit markets to make sure that our clients are prepared to take
advantage of falling interest rates or other opportunities that might make
refundings more attractive.
City of Centerville. Minnesota - 6
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1 i
r ,, &spy
IP
Section IV
Capital Budgeting:
Realistically projecting the growth trends and capital project needs of your
community, and then modeling a series of financing strategies to finance
these projects is an essential starting point. A financing strategy involves
far more than just a decision of when and how much debt to issue. It
encompasses the whole set of' development policies, including assessment
rates, target debt levels, etc.
Usually, the City's planners and engineers are most capable of determining
growth and projecting the capital improvement plans. Our role is to
generate a computer model to evaluate the financial impacts of a proposed
strategy on debt levels, cash flow and tax rates. The process is ongoing
and continuous, as new projects are completed and the needs for future
ones are identified. The goal, however, is to assure that the community is
proceeding with its financings in a manner that will preserve financial
strength, maintain cash flow, and keep tax and utility rates within
acceptable levels.
Juran & Moody is prepared to develop a debt capacity analysis to assess
the City's ability to raise debt capital in the future. A computerized
financial model would be developed to assess the ability of alternative
financing strategies to economically provide the required level of funding
over time. The first step is the identification of the key assumptions that
will be common to all strategies. The second step is to structure each
alternative and evaluate its feasibility.
Once the model is constructed, existing debt structures of the issuer will
be incorporated to test the impact of each alternative financing strategy on
the overall financial statements and financing plan. As a result, the current
financing program can be evaluated by itself and in concert with previous
or future financings or refundings depending on the financing policies
established from the outset (e.g._ minimize debt service, maintain level
debt service, lengthen or shorten maturities, etc.).
Finally, the financial model will have the flexibility to project the capital
program using both "constant" and "current" dollar scenarios. This will
prevent the issuer from embarking on a financing plan that, while feasible
using constant dollars, becomes suspect or unfeasible when the impact of
inflation is recognized. This model will be adaptable to special workshop
sessions with City staff and Council Members so that an interactive
analysis can be performed.
City of Centerville. Minnesota - 7
•
Jurran 8c 1Viowdy
•
Section V
Debt Issue
Development:
Develop and Monitor Financing Schedule
To facilitate the timely completion of all bond issue tasks, Juran &
Moody will prepare a bond sale calendar that clearly identifies the
responsibilities of each participant in the transaction. The schedule will be
designed to permit sufficient time for review of all disclosure materials by
city staff and bond counsel prior to final printing and distribution. Juran
& Moody will utilize its extensive experience to prepare a schedule that
allows for the orderly completion of each component of the transaction.
Moreover, we will work closely with all external participants
(e.g., bond counsel, city attorney, printers, etc.) to ensure that their tasks
are coordinated with the activities of the City. Finally, we will keep the
City staff informed about the progress of the financing and. if necessary,
remind team members of deadlines.
Analyze Debt Structure Alternatives
The determination of an efficient issue structure is a function of three
elements:
1. Is the proposed amortization schedule well coordinated with the
City's e ;isting debt obligations and revenues?
2. Are the resources pledged to debt redemption sufficient to meet
total debt service requirements when existing and proposed debt is
combined?
3. Is the proposed maturity schedule designed to attract maximum
interest from potential investors in the current market?
Structure the Financing
Working with other members of the financing team and the issuer staff •
Juran & Moody will use the information it has gathered from the
financial planning and development phase of the analysis to develop the
issue structure and the terms under which the bonds are to be offered.
Our experience with the structuring, sale and purchase of over
$10.0 billion of debt has given us an appreciation for properly structuring
debt and how to design terms and conditions of sale that are compatible
with underwriter and investor interests under varying market conditions
City of Centerville. Minnesota - 3 -
juranttitioady
while consistent with the City's objective. Some of the key issues to be
addressed are:
• Maturity Schedule and Pattem of Debt Service
• Security
• Call Features
• Credit Enhancement
• Book Entry vs. Certificates
• Reserves
Develop Financing Documents
Once a financial plan has been adopted by the City, Juran & Moody will
be responsible for drafting, printino and distributing the Official
Statement necessary for the marketing of the bonds. We will also
coordinate review, and finalization of any additional financing documents
necessary for the financing including the preparation and review of trust
indentures, if any, lease agreements etc.
Coordinate the Marketing of Bonds
Timing of Sale
In recent years, volatile market conditions have forced issuers to carefully
time their tax- exempt borrowings. Factors such as wildly fluctuating
interest rates, unprecedented upheaval in the international economic
community and remilar federal tax reform proposals have combined to
create a very unstable tax- exempt market environment. To assist its
clients with the timing of proposed issues, Juran & Moody closely
monitors all such developments and evaluates the potential impact of each
on new - issue, tax- exempt securities.
Target Buyers
Juran & Moody maintains extensive mailing lists, targeted by issue type
and structure, of not only potential underwriters but major investors to
whom all disclosure materials should be distributed. Utilizing these lists,
Juran & Moody can ensure that all interested parties are provided with
all the information they need to make an informed investruent decision
concerning the City's proposed offering. Furthermore, we encourage
interest in the City's new issues through our direct contact with the local
underwriting desks. The advantages of this activity are two -fold. First,
Juran & Moody is able to inquire about the possible impact of different
financing features including early call provisions or the resizing after
award of the bonds. Second, by canvassing potential investors and
underwriters, we are able to give added market exposure to any of the
City's new bond issues.
City of Centerville. Minnesota - 9 -
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loran & Moody:
Bond Rating
Juran & Moody will prepare an analysis to determine if a credit rating is
cost effective. If so, we will coordinate the information flow to the credit
rating agency and prepare the City for the interview process. We will also
monitor the process to ensure that the rating is released in a timely process
to facilitate the bond sale.
Assist with Closing
Juran & Moody will work with City staff and bond counsel involved with
the closing to prepare a schedule of tasks to be completed prior to closing
and identify the party responsible for completing the task. These tasks
include printing and preparing bond certificates (if printed bonds are
used), completing the final official statement, preparing closing
documents, arranging for the transfer of funds and investment of funds.
In preparation for closing, Juran & Moody will work with the City's
bond counsel and other members of the financing team to prepare and
review all required documentation. This will include our direct dealings
with the official statement printer and bond printer, as well as
coordination of bond registration with the underwriter and registrar. Our
advisory team will arrange for either registration of the bonds with the
Depository Trust Company or delivery of the bonds and the simultaneous
transfer of "same day," funds into the accounts identified by the issuer. If
the transaction is a refunding, Juran & Moody will assist in the purchase
of U.S. Treasury securities for the escrow. Other closing arrangements
will also be completed so officials of the City can be confident that each
transaction will be completely and professionally brought to a close.
Following closing, we will prepare a bond financing transcript to
document all relevant details related to the objectives of financing and
terms of repayment.
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City of Centerville. Minnesota - 10 -
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Jaraxt=8t M„ady
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Section VI
Investment Program,
Arbitrage, Rebate and
Continuing Disclosure
Services:
Investment Program
Juran & Moody is proud of its ability to assist its clients with proper and
prudent administration of its investment resources. As a broker - dealer,
Juran & Moody can eliminate the "middle man" and purchase
investments direct for a customer's account. In addition to eliminating
some potential investment expenses, Juran & Moody can offer
proprietary offerings not offered on market as a whole. Typically, for
municipal accounts, this means direct access to taxable general obligation
bonds with suitable bond ratings.
In addition to following the City's investment policy, it is our goal to
maximize investment earnings without compromising security and cash
flow. For bond proceeds, we work with the City engineer to develop a
construction draw schedule and combine that with any other expenditure
the City may be realizing during construction. Based on that schedule, we
advise the City on the term, investment type and interest r that wou ld
be most appropriate. All investments are made at the direction of the City
and followed by confirmation statements and monthly account statements.
Similarly, we can develop a program to maximize other idle funds the City
may wish to invest. Following the City's investment policy, Juran &
Moody can offer a wide variety of institutional investments including but
not limited to certificates of deposit, treasury securities, high grade
commercial paper, taxable general obligation bonds and federal agency
securities.
Arbitrage and Rebate
Juran & Moody's arbitrage rebate compliance services are available at
the option of the City. Compliance with the federal arbitrage rebate
restrictions impacts municipal issuers in two basic ways. One, municipal
issuers must rebate arbitrage profits to the federal government. Two,
municipal issuers generally must either pay outside consultants to
supplement their own compliance efforts or allocate their own staff to
handle this responsibility. While this impact has a very real financial
effect, we believe that there are steps an issuer can take to minimize this
impact.
Juran & Moody's approach to arbitrage rebate compliance is to
proactively provide advice and guidance to our clients so that arbitrage
considerations are taken into account as part of an issuer's overall
City of Centerville. Minnesota - 11 -
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financing strategy. We strongly believe that effective arbitrage rebate
compliance begins before a bond issue closes, not five years Inter when a
rebate payment is required. To this end, all possibilities for maximizing
retainable earnings on the investment of bond proceeds are explored prior
to the closing of a bond issue. These possibilities include, but are not
limited to, structuring the investments of bond proceeds to best ensure
compliance with one of the various spending exceptions to the rebate
requirement, properly matching liabilities and assets, and taking
advantages of various elective options available under applicable tax law.
Too often an issuer's focus is on "not owing a rebate payment" when, in
fact, the focus should be on maximizing earnings on bond proceeds within
permitted invesuueient restrictions and the investment policies of the issuer.
Once an arbitrage compliance strategy has been determined, Juran &
Moody proactively works with the City to make certain that necessary
adjustments are made to the strategy in order to accommodate the ever
changing circumstances surrounding project financings. Factors such as
significant changes in short -term interest rates, project delays, changes in
tax law, and new arbitrage - minimization techniques are periodically
evaluated to determine whether changes to the strategy is advisable.
Continuing Disclosure
Juran & Moody will assist the City with the reporting requirements for
any bond issues subject to the Continuing Disclosure provision of the
Securities Exchange Commission Rule 15c2 -12, which became effective
July 30, 1995. In 1999, Juran & Moody assisted 46 cities meet the
Continuing Disclosure requirements on a total of 104 bond issues.
The Rule requires that bond issues that exceed $1,000,000 and/or meet
certain requirements be subject to annual reporting for the life of the issue.
The information which Juran & Moody reports on includes economic and
financial information; debt and debt statistics; and an analysis of current
and past city audited financial statements. The report is submitted to the
required national Repositories, as required by the SEC Rule.
H
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City of Centerville, Minnesota - 12 -
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Section VII
Economic
Development (TIF)
Housing Finance:
Given the existing environment of inter- community and inter -state
competition for business and industry, a city must understand and be
prepared to use a wide variety of financing tools to achieve quality
economic development and housing projects. Our role is to make you
aware of all the financial options available to you in financing the
projects, and to aid in their successful implementation.
Tax Increment
Since tax increment financing came into being in Minnesota, Juran &
Moody's Public Finance Department has been helping clients with all of
the City's tax increment financing needs. In 1987, we expanded our
services to include preparation of tax increment financing plans,
negotiation services with developers, grant writing, and structuring tax
increment finance issues.
Since 1990, Juran & Moody has completed over 50 separate tax
increment financing projects for Minnesota cities including:
Amboy Blue Earth Glencoe Ogilvie
Andover Browerville Hinkley Osseo
Annandale Butterfield Kenyon Pine City
Avon Chisolm LaCrescent Renville
Belgrade Elysian LeCenter Rushford
Biwabik Farmington Minnesota Lake Waite Park
Blooming Prairie Foley Montgomery Waterville
Mountain Lake Wells
Our firm has also participated as financial advisor in major tax increment
efforts in the cities of Chaska Prior Lake, Apple Valley and others.
Case Study: City of Waite Park
TIF Financing for Storm Drainage
Waite Park realized that further quality development in their remaining
vacant commercial areas would not take place without solutions to major
drainage and access problems. The solutions carried a $7,000,000 price
tag, and the City could not afford them through conventional means.
Juran & Moody suggested tax increment financing as a solution.
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City of Centerville, Mimmesota - 13 -
Turin & Moody
•
To test feasibility, Juran & Moody researched the local market and
interviewed all the major landowners and developers in the area. Their
message was quite clear: "Find a solution to the drainage and access
problems, and the property will quickly and intensively develop." Our
projections of the tax increment revenues from the resulting development
showed sufficient funds to cover nearly the full costs of the $7,000,000
improvements. The City authorized us be begin work at once.
If tax increment financing were to fully cover the $7,000,000, the
primarily vacant property needed to qualify as a 25 -year "redevelopment"
district. By taking a broader view and incorporating older, nearby
commercial property into the financing district we constructed a 58 -parcel
financing district, which fully met the statutory tests of a "redevelopment
district." The complete tax increment district proceedings were fully
completed within 60 days of initial authorization.
Case Study: City of Cannon Falls
Tax- Frempr General Obligation. Bonding for a City-Owned
Manufacturing Facility
In the recent past, Cannon Falls was about to lose its major employer.
Midwest Importers, Inc., an importer and manufacturer of novelty
products had outgrown its existing space. With over 300 jobs to be
added in the next three years, warehousing and production space was
needed, and fast.
Because of the inventory- intensive nature of their business and loan
agreements, Midwest did not wish to own its facilities. They wanted to
lease them. While suitable facilities were not available in Cannon Falls, a
nearby City's Port Authority stood ready to build and lease to them.
Midwest was seriously considering the move.
Cannon Falls contacted Juran & Moody seeking a solution. Working in
concert with the attorneys at Briggs and Morgan, we responded with a
bold, precedent - setting proposal. By coupling the newly- created powers
of an Economic Development Authority with tax increment financing,
Cannon Falls could legally issue its tax - exempt general obligation tax
increment bonds and purchase a City-owned manufacturing facility. In
effect, the City could match the powers of the nearby Port Authority.
After evaluating the risks, the City decided to proceed with the
transaction.
Payments on the $3,200,000 tax increment bond are funded by lease
payments and one -half of the project's $120,000 annual tax increment.
Remaining tax increments were used to construct additional improvements
to the City's industrial park.
City of Centerville, Minnesota - 14 -
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juram>i3r
The Cannon Falls transaction marks the first time a Minnesota city legally
issued its tax- exempt general obligation bonds for a private manufacturing
facility.
We believe that the services of a financial advisor should go far beyond
simply helping you issue bonds. We think the role of an advisor includes
helping you think through alternatives months or years ahead of actual
bonding, and when it is possible or desirable to avoid the issuance of
bonds altogether.
Here are a few specific examples:
Pay -As- You -Go Tax Increment Financing
We believe that pay -as- you -go tax increment financing, where general
obligation bonding is replaced by an annual payment from a city to a
developer, represents a significant improvement in the way tax increment
financing can be accomplished. By avoiding bonded debt and the costs
and complexity involved with it a City can significantly reduce its risks
and expenses.
Several tax increment projects recently completed by Juran & Moody,
utilized pay -as- you -go tax increment. Specific projects include the
Owatonna and Shoreview projects discussed earlier in this Proposal, and
additional projects in the cities of Fosston, Mabnomen, and Waite Park.
It is important to recognize, however, that this financing approach has its
limitations and special concems. First, pay -as- you -go TIF will require the
developer to increase his borrowing to replace the funding formerly
provided by the City. Since the developer borrows at a higher rate than
the City, more tax increments are eaten up in interest costs so fewer
eligible costs can be funded.
Secondly, a developer's banker needs to understand the nature of the
transaction, since what formerly acted like equity to the banker (namely,
your up -front cash subsidy) is being replaced by additional banker debt.
We often approach this problem by involving the banker in the process of
drafting the reimbursement agreement and assigning the reimbursement
payments directly to the bank. An understanding and sensitivity to the
needs of the banker and developer in this area is critical to rnalang pay -as-
you-go TIF a success.
Finally, it is extremely difficult to use pay -as- you -go TIF to finance
public improvements, since the improvements financed cannot be pledged
as collateral for the financing involved.
{
City of Centerville. Minnesota - 15 -
_ Tuna a Muady
•
Despite its limitations, pay -as- you -go TIF effectively avoids the complex
guarantees and assessment agreements of bond based transaction, and
eliminates all of the costs of issuing bonds. The role of a financial advisor
is to become involved in the structuring of the reimbursement agreement
to assure it is workable from the City's perspective as well as the
developer and banker's.
Case Study: City of Shoreview
Pay-as-you-go Tax Increment
Deluxe Check, Inc., Shoreview's major employer, was proposing to build
a major corporate headquarters and R&D complex. The three -phase
project was to be constructed over a 10 -year period at a total cost in
excess of $35,000,000. Deluxe was seeking a complex incentive package
including over $6,000,000 in tax increment assistance.
It was critical for Shoreview to take the steps necessary to retain Deluxe
Check's development. Yet $500,000 in roadway improvements and a
$6,000,000 City recreational facility also demanded tax increment help.
Coupled with a real concern that additional bonded debt would damage
the City's credit rating, the City was faced with a complex problem.
As Shoreview's financial advisor, Juran & Moody set out to help find a
solution acceptable to both Deluxe Check and the City. The process
involved many weeks of negotiation and alternative analysis, requiring
105 separate customized computer runs before reaching a successful
solution.
Deluxe Check was ultimately willing to accept "pay -as- you -go" assistance
over a 20 -year period through the vehicle of a taxable revenue note from
the City. This avoided over $7,000,000 in City general obligation
bonding, and considerably reduced the City's risk in the transaction.
Remaining tax increments were sufficient to cover the needed street
improvements and fund one -half of the City recreational facility, thus
avoiding the requirement of a referendum vote.
Tax Increment Revenue Bonds
To our knowledge, only a very few tax increment bonds have been
structured as pure revenue bonds. Working with the City of Owatonna
and SPX Corporation, Juran & Moody recently completed a $1,100,000
pure revenue tax increment bond and has been invited to participate in a
second similar issue.
Unlike a general obligation tax increment bond, where the full faith, credit
and unlimited taxing power of the city is pledged to the payment of the
bonds, a revenue tax increment bond pledges only tax increments. The
buyer of the revenue bond must bear the risk that if something goes wrong
f. i
City of Centerville, Minnesota - 16 -
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JuranI t Me ady
and tax increments are insufficient, that the bond issue may default.
Because of this risk, pure revenue tax increment bonds are extremely
difficult to market.
For the City of Owatonna, the key to making the bond issue marketable is
a willingness of a financially strong beneficiary, SPX Corp., to guarantee
payments on the City's bond issue. Hence, the primary security for the
bondholder became the credit of SPX, and the bonds could be marketed as
a security very much like a corporate security.
It would be virtually impossible to successfully market this type of
revenue bond at a competitive public sale, due to the enormous disclosure
and registration requirements involved. The ability of a financial advisor
to understand, structure and place the revenue bond is absolutely essential
for this financing approach to succeed. Juran & Moody has a track
record of success in this area.
Housing Finance
Juran & Moody has actively financed multifamily housing facilities since
the mid- 1970s. We were one of the first investment banking firms in the
country to successfully underwrite tax- exempt multifamily revenue bonds
secured with FHA mortgage insurance. In that instance, we not only
worked closely with the project sponsor and other parties involved with
the transaction, but also worked with the analyst at Standard & Poor's in
New York in structuring the issue. Juran & Moody was also one of the
first to apply a letter of credit to secure multifamily housing revenue
bonds. This innovation was introduced in 1980 and is still being used
today. The multifamily housing revenue bonds have included issues that
have been secured through a variety of mortgage insurance programs
underwritten by the Federal Houses Administration (FHA), Department of
Housing and Urban Development (HUD), as well as letters of credit from
financial institutions and commercial insurance programs. These issues
have utilized Long Term Fixed Interest Rates, as well as Short Term
Floating Rates to accomplish the specific needs of the project and the
project's sponsor at the time the issues were underwritten.
•
City of Centerville, Minnesota - 17 -
I
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Section VIII
Investment
Management Services:
Juran & Moody is unique among financial advisory fins in that we can
deliver both comprehensive debt and asset management services. As a
licensed broker - dealer, we have direct and instant access to an array of
investment vehicles legally permitted for municipalities. We are regulated
by the Securities and Exchange Commission (SEC) and the National
Association of Securities Dealers (NASD).
Juran & Moody has been providing investment advice and managing
municipal funds since 1939 and currently manages over $100,000,000 in
assets. These investments occur in such instruments as insured
Certificates of Deposit, U.S. Treasury Securities (bills, notes and bonds),
U.S. Treasury Zero Coupon Bonds, high grade Commercial Paper,
Government Money Market funds, U.S. Agency Securities (Ginnie Mae,
Fannie Mae, Freddie Mac, etc.) and General Obligation Bonds (taxable
and tax- exempt).
Working closely with the engineers /architects on improvement projects,
Juran & Moody will develop an investment schedule for unused bond
proceeds. Developing projections prior to the issuance of the bonds will
maximize the investment proceeds, effectively reducing the size of the
bond issue.
Juran & Moody will assist the City to develop an investment policy.
While overall investment policies are governed by state law, we also
believe that they should be responsive to individual investment policies
and needs as well. We work closely with our clients to define overall
investment objectives and an optimal asset and maturity structure for the
investment portfolio. In order to create a customized investment program,
we review current investments, as well as revenue and expense
projections. In designing a customized investment program for the city we
keep in mind three basic goals:
1. To preserve capital.
2. To provide needed liquidity, and, within the constraints of
preserving capital and maintaining liquidity.
3. To optimize earnings.
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City of Centerville, Minnesota - 18 -
MPS
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h an& ]tnody
Section IX
Juran & Moody Team:
Unlike our competition, each of our account professionals must meet the
rigorous licensing requirements of the SEC and NASD necessary to
become a registered representative. Our professional staff combines the
skills of persons with direct city finance and administrative service with
others having years of municipal bond structuring and marketing
experience. We require our professionals to not only to be experts in our
business, but to understand your business as well.
Serving the needs of the City of Centerville will be a top priority for the
Public Finance Department of Juran & Moody. The City will not
become just "another account." Accordingly, we have carefully selected a
team of finance professionals with a combination of skills and experience
to satisfy your demands.
Juran & Moody's delivery of services occurs by and through a team
approach. The team approach enables you to take advantage of our broad
range of quality, and state -of- the -art services, while minimizing the cost to
you.
City of Centerville, Minnesota - 19 -
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION WW1
JUNE 6, 2000
Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City
of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street.
ROLL CALL
PRESENT: Chairperson Brian Hanson
Commissioner Rob Sheppard
Commissioner Ray DeVine
Commissioner Barry Brainard
Commissioner David Kilian
Commissioner John McLean
ABSENT: Commissioner Al LaMotte
Staff members present: Council liaison Linda Broussard Vickers
City Administrator Jim March
***************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CALL TO ORDER
Chairperson Brian Hanson called the meeting to order at 6:34 p.m.
NEW BUSINESS
SPECIAL USE PERMIT REQUEST — COUNTY BANK
Greg Owens, (President, County Bank) was present to explain the proposed site plan for
County Bank and temporary trailer location. Mike Kraft, Shea Architects, explained the
presented site plan and location of the property (corner of 21s` Avenue North and Main
Street). Mr. Kraft briefly discussed signage and proposed location of same. Mr. Kraft
stated that business was anticipated to begin in late August early September. Mr. Owens
was eager to resolve the placement of a city monument within the next 45 days. Mr.
Owens firmly believes that the permanent building will need future expansion and the
architects have taken that into account.
Mr. Owens requested that County Bank be allowed to conduct business out of the
temporary trailer for the period of one year. Discussion ensued regarding the necessity of
anchoring the temporary trailer and County Bank agreed to follow all code in place
regarding this item. Mr. Owens stated that banking hours would be Monday — Thursday
8:30 — 6:00 p.m., Friday 8 :30 — 7:00 p.m. and Saturdays 8:30 — 12:00 p.m Mr. March
presented the committee with the City's Engineering firm, Bonestroo, Rosene, Anderlik '
& Associates' memo addressing several areas of concern. Mr. Kraft responsed to same.
Motion by Commissioner Brainard and seconded by Commissioner Kilian to recommend
to Council approval of the site plan and requested Special Use Permit conditioned upon
the following:
a. Issuance of a building permit within six (6) months for the permanent
building structure.
b. One (1) month following the issuance of a Certificate of Occupancy for
the permanent building the temporary trailer must be removed.
c. Resolution of Bonestroo, Rosene, Anderlik & Associates' items adhered
to in a memo dated June 6, 2000, (see attached).
d. Property access modifications made commencing the pavement of 21'
Avenue North.
All in favor. Motion carried unanimously.
DISCUSSION ITEM(S)
LOIS WHITTET — Five (5) foot side yard setback request
Mr. March discussed receiving a request from Lois Whittet, 7162 Brian Way, regarding
the installation of an above ground pool and the City allowing a five (5) foot side yard
setback rather than a ten (10) foot side yard setback. Consensus was not to modify the
current requirement of a ten (10) foot side yard setback. in the Draft Ordinance #4.
CONSIDERATION OF MINUTES
Motion by Commissioner DeVine and seconded by Commissioner Kilian to approve the
April 4, 2000 minutes with the addition of Commissioner Brainard being present. All in
favor. Motion carried unanimously.
Motion by Commissioner DeVine and seconded by Commissioner Sheppard to approve
the May 2, 2000 minutes with the addition of Commissioner Brainard being absent and
the addition of Commissioner McLean being present. All in favor. Motion carried
unanimously.
ADJOURNMENT
Motion by Commissioner DeVine and seconded by Commissioner Sheppard to adjourn
the Planning and Zoning meeting of June 6, 2000. Motion carried unanimously.
The meeting was adjourned at 7:20 p.m.
I I
II
The next regularly scheduled meeting of the Planning and Zoning Commission is July 4,
2000; however, due to the Independence Holiday, the meeting was re- scheduled for July
11, 2000 at 6:30 p.m. in Council Chambers.
Transcribed by Teresa Bender, City Staff
• NOT
APPROVED
PARKS AND RECREATION
COMMITTEE MEETING MINUTES
July 5, 2000
Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City
of Centerville held their regularly scheduled meeting on July 5, 2000 at City Hall, 1880
Main Street. Acting Chairperson Doug Porter called the meeting to order at 6:30 p.m.
Present: Acting Chairperson Doug Porter
Karla DeVine
Wayne LeBlanc
Absent:
Staff: Jill Lien
Residents: Tedd Peterson — 6933 Pheasant Lane
Keith & Amy Oaken — 1841 Center Street
i
APPEARANCES
Ray DeVine — Chairperson for Fete des Lacs Revitalization Committee
Ms. DeVine explained that she was speaking on behalf of Mr. DeVine. Mr. DeVine was
hoping to get the Parks and Recreation Committee members to volunteer some of their
time for the Fete des Lacs Celebration. Ms. DeVine explained that the sign -up sheet is in
two (2) hour intervals, and they could use help on all three days. Ms. DeVine passed out
a sign up sheet.
CONSIDERATION OF MINUTES
June 7, 2000 Park and Recreation Meeting Minutes
Motion by Mr. LeBlanc, seconded by Ms. DeVine to approve the June 7, 2000 Parks
and Recreation Meeting Minutes. All in favor. Motion carried unanimously.
1
L
OLD BUSINESS
Goals
Ms. Lien mentioned that site included this on the agenda for anyone who has an update
on their individual goals.
Trees:
Mr. Porter explained that he had created sketches of three (3) of the parks that he felt
needed additional trees. The three (3) parks are: Tracie McBride, Royal Meadows and
Laurie LaMotte. Mr. Porter spoke with Joe Goetz, Goetz Landscape & Irrigation,
regarding the trees in the parks, adding that he would like to see more shade trees. Mr.
Goetz recommends using a protective shield around the bottom of the tree. Mr. Goetz
also recommended waiting to place our order until late fall. If we place our order in the
fall, he is willing to include it with his order, which will save the City a great deal of
money. Mr. Porter will get further information on exactly what the City will save by
waiting to place the order later, and give an update at the August meeting.
Mr. Porter mentioned that some of the trees planted at Acorn Creek Park last fall have
died. Ms. Lien explained that she had left a message a couple of weeks ago with Larson
Nursery, but hasn't heard back from them yet. Ms. Lien will put another call into them.
Benches/Tables:
Tedd Peterson (Public Works employee) explained that the City is renting an auger to dig
holes to secure the trash receptacles, picnic tables and fence poles at the parks. Mr.
Peterson would like to get together with Mr. Porter to determine the placement of these
items at each park.
Landscaping:
Ms. Lien distributed a quote received from Pete Lawrence, Goetz Landscape &
Irrigation, for the removal and installation of new landscaping materials around the two
(2) Memorial Park signs. The quote came in at $7,830; which seemed a little high to the
committee, but after discussion, the committee realized that with the removal, this quote
didn't seem unreasonable. Ms. DeVine wanted to discuss the quote further with Mr.
Lawrence to see if there were any options. After discussing with Mr. Lawrence, Ms.
DeVine will physically present and poll the remaining committee members and proceed
from there. The goal is to have the sign at Laurie LaMotte Park completed before the
Fete des Lacs Celebration held on July 28 — 30, 2000.
Basketball hoops
Mr. Porter explained that the quote submitted last month of $1590 was for one (1)
basketball hoop, which means it would cost $3180 for two (2) hoops. Gametime charges
$900 per hoop. Ms. Lien explained that she had received a phone call from a gentleman
questioning the status of the "tennis court" in Eagle Pass. Mr. March contacted the
developer of Eagle Pass, and was informed that the developer plans on completing the
pad this summer. Apparently this pad was labeled a "sport court" and the developer
2
plans on installing basketball hoops and possibly fences around it. The City doesn't have
any specifics yet, but something will be done this summer. Ms. Lien suggested putting
this on hold until we learn more from the developer. The committee agreed to table this
until a later date.
Trail Maps to City Engineer
Ms. Lien explained she had spoke with Tom Peterson, Bonestroo, Rosene, Anderlik &
Associates, last week regarding the status of the trail maps. Mr. Peterson stated they had
just begun working on them. Ms. Lien will give another update at the August meeting.
Letter of Understanding for Future Trails
Mr. LeBlanc mentioned he is still planning on coordinating a meeting with all of the
parties involved with the trail system, sometime in July or August. He will let the
committee know when he has more specific information.
Fences
Mr. Sweeney explained the City Council approved the expense for the placement of the
outfield fences at Laurie LaMotte Park. Mr. Bisek (Kelly's Korner), was in attendance at
the council meeting, and stressed that the tournament scheduled for the Fete des Lacs
Celebration will not take place if it is not a sanctioned tournament. Sanctioned
tournaments require outfield fences, and bring in the most dollars.
BMX Track
Ms. DeVine stated she had been in contact with the City of St. Cloud in regards to their
bike track. Ms. DeVine explained they obtained their bike track through a National BMX
Club. The club leases the land for $1.00 per year, and they manage the track. The track
has to be a certain high quality of track. St. Cloud's bike track is the second best track in
the state. The kids are required to wear full protection gear and must pay a fee, or
become a member and pay a membership fee. Through the BMX Club, it releases the
City of insurance liabilities. Ms. DeVine mentioned they are willing to set up a time for a
tour of the track. The committee elected Monday or Tuesday of the week of July 17"' for
a tour. Ms. DeVine will coordinate and contact the committee members with the specific
date /time.
Landscaping (Remaining Park Signs)
Discussed previously.
NEW BUSINESS
Location of Satellite at Eagle Park
Keith and Amy Okan, 1841 Center Street, appeared before the committee to express their
concerns relating to the satellite recently placed at Eagle Park. Their concerns are that
the satellite is butting up against their property, and isn't a pleasant sight. In fact, it is the
first thing you see when driving on Dupre Road, even before seeing the park. Mr. Okan
submitted a letter and a drawing of the park with some suggestions as to where the
satellite could be relocated to. The committee elected to move the satellite slightly
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northeast of where it is currently located. It will be by the trail, which will allow access
for the handicapped, and for weekly maintenance. Mr. Peterson will contact On -Site
Sanitation to find out the length of the hose used to maintain the satellite.
Motion by Mr. LeBlanc, seconded by Mr. Porter to approve relocating the satellite
at Eagle Park slightly to the northeast, to the area by the trail, providing
maintenance is attainable, based on Tedd Petersons judgment. All in favor. Motion
carried unanimously.
Mr. Porter questioned the status of the placement of the satellite at Acorn Creek Park.
Specifically, the satellite is not placed where the Parks and Recreation Committee had
specified. The committee discussed concerns related to the width of the trail around the
play structure. Mr. Sweeney explained the park isn't complete yet, and the satellite needs
to be placed in the best location for all things considered. Mr. Peterson and Mr. Porter
will get together on Friday the 7 at 3:00 p.m., to go to Acorn Creek Park to determine
the placement of the satellite by the trail. The general thought is to move the satellite a
little to the south, where the committee had originally placed it.
Purchase of Sanitation Units
Ms. Lien explained that Mr. Palzer had submitted a break down of the costs to maintain
the satellites at the first three (3) parks (the two (2) new additional parks were not
included). Mr. Palzer would like the committee to consider purchasing the satellites
outright for future use. The committee requested Mr. Palzer submit a breakdown of the
costs to purchase and service the units, and also check into what happens when there is
vandalism
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Mr. Sweeney is concerned about the condition of the trail in front of the strip mall and
requested this be added to the agenda. Mr. Sweeney mentioned that he had approached
the council at one of the council meetings, and had requested the City establish some type
of standards for trails. "This trail is not up to code, and is not acceptable."
Mr. LeBlanc suggested using Anoka County's standards for trails, adding they have a
good solid base, grade and are level. Mr. LeBlanc will obtain a copy of Anoka County's
standards and will deliver to each member of the Parks and Recreation Committee.
DISCUSSION ITEMS
Letters of Resignation / Election of Chairperson
Both Mr. Navin and Mr. Larson gave letters of resignation.
Motion by Mr. Porter, seconded by Mr. LeBlanc to accept the letters of resignation
from Mr. Navin and Mr. Larson. All in favor. Motion carried unanimously.
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Motion by Ms. DeVine, seconded by Mr. LeBlanc to nominate Mr. Porter as the
Parks and Recreation Committee Chairperson. All in favor. Motion carried
unanimously.
Letters of Interest / Vacancies
Ms. Lien explained that the City has received two (2) letters of interest for the vacancies
on the Parks and Recreation Committee. The committee elected to leave the positions
open until the next meeting in August. The committee directed staff to run an
advertisement for the next two (2) weeks in the Quad Community Press for the openings.
If there are interested candidates, they are to be invited to the August meeting for an
informal interview.
Due to vacations, the Parks and Recreation Committee elected to change the date of the
August 2, 2000 Parks and Recreation meeting to Monday, August 7, 2000 at 6:30 p.m.
The committee directed staff to place an advertisement in the Quad Community Press for
the rescheduled meeting.
Plaques
There was discussion amongst the committee members as to when to present the plaques
to Mr. Brown, Mr. Navin and Mr. Larson. The committee elected to present the plaques
at the Fete des Lacs Festival on Saturday with the other trophies being presented.
Motion by Ms. Devine, seconded by Mr. LeBlanc to present the plaques to Mr.
Brown, Mr. Navin and Mr. Larson at the Fete des Lacs Festival on Saturday, July
29, 2000 at approximately 1:30 when the other trophies are being presented.
Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the July 5, 2000 Parks
and Recreation Committee Meeting. All in favor. Motion carried unanimously.
Meeting adjourned at 8:20 p.m.
Respectfully Submitted,
Jill Lien
Staff Liaison
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June 28, 2000
Peg Chevallier
1982 South Robin Lane
Centerville, MN 55038
Re: Royal Meadows Park
Pear Peg:
The Parks and Recreation Committee ofthe City of Centerville would like thank you for
your time and efforts involved with the installation ofthe playground equipment at Royal
Meadows Park. If it were not for people like yourself, this fi ne park would not be a reality
today. We are certain the children within our community appreciate your efforts also!
Thank you again!
Sincerely,
Cevttevvaler Parks- and, Recreation/ Cotnunittez
CPR /Iml
CC: Jim March, City Administrator
City Council