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Home My WebLink About1996-12-04 Minutes 1 • CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE MEETING MINUTES DECEMBER 4, 1996 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on December 4, 1996. Meeting was called to order at 6:44 PM. Members present: Nancy Johnson, Kevin Fogerty, Rick Thompson and Michael Navin. City Councilmember Liaison, Laura Powers- Rasmussen and Jim March, City Administrator. APPROVAL OF MINUTES: MOTION by Navin, seconded by Fogerty to approve the minutes of October 2, 1996. Motion carried unanimously. APPEARANCES: FIRST ORDER OF BUSINESS: UNFINISHED BUSINESS: I. Hockey Rink - Park and Recreation request Public Works do the following: a. Flood both rinks daily b. Check equipment to ensure proper operation. Navin will check with Centennial Fire Department for first aid courses for employees. Navin and Fogerty will provide feedback on job applicants. 2. Eagle Pass Park - Park and Recreation acknowledge the presentation of Mike Quigley from the last months meeting. Park and Recreation will table this issue until Mike Quigley presents the items discussed with Park and Recreation Committee i.e. picnic pavilion, smaller swing set, monkey bar set ups and the sport court. 3. North Metro Recreation - MOTION by Navin, seconded by Johnson to have the Park and Recreation Committee forward to the city council the recommendation that Centerville be an active participant in the development of a joint powers agreement and a proposal to enter into an agreement with Lino Lakes, Lexington and Circle Pines to provide recreation programs to the citizens of Centerville in lieu of the North Metro recreation Program. All negotiations and proposals are subject to final Park and Recreation review and City Council approval. Motion carried unanimously. 4. Park Development - no discussion e • 5. Report from Members - Fogerty has received further communication from Anoka County regarding a trail planning workshop on December 12, 1996. No one from Park and Rec. can attend. NEW BUSINESS: 1. Update on park acquisition - March informed P &R closing will occur once Drewlos are back in town. 3. Change in Bylaws - P &R discussed changing the bylaws as such: Article III, B ... Park and Rec. shall consist of (5) five members. Article Y ... Quorum shall consist of (3) three or more members MOTION by Navin, seconded by Fogerty to change Article III, B and Article y as mentioned above. Motion carried unanimously. SET JANUARY AGENDA; 1. Discussion of status of existing parks. 2. North Metro Update 3. Park acquisition funds, budget approved for 1997. ADJOURN: MOTION by Thompson, seconded by Johnson to adjourn the Park and Recreation meeting. Motion carried unanimously. Meeting adjourned at 8:06 PM. Respectfully Submitted, Kevin Fogerty - K � � � � RESOLUTION III � -�� 1 � . BYLAWS GOVERNING 'I� CITY OF CENTERVILI,F ' A ...PARK AND RECREATION COMMITTEE w� �-�'�''�� . - y Article I � �� NAME OF COIVIlI'IITTEE �� The name of this committee will be the Centerville Park and Recreation Committee. Article II -- �� PURPOSE OF THIS COMMITTEE I The purpose of this committee will be advise or make recommenda� tions to the Centerville City Council .on matters relating to �3r=-iT.T c i i� �i �- t. i c eti � i v — a�-t.3v � t�--V1/ � 3. 3= ^-�—� . i In addition, this committee will make recommendations to the 'Centerville City Council on proposed purchases of park equipment _ and other expenditures as the committee deems appropriate. Article III MEMBERSHIP oV . A. Appointment of Members --� � �„�.`�� _ The members of this committee will be residents of the City , of Centerville and will be appointed by the Centerville City � Council in Januaxy of each year. p C, ba�-l�-f `l m�,rnhu'S - J�c �r� . F�� 5 �'�tP B. Re resentation The committee shall consis� of five (5) members. One (1) member of the Centerville City Council will serve as e$-officio member without voting privileges. C. Terms of Members-- �n� �' rn��,un a:�-�-z.�m.s All appointments will be for two (2) year terms.. D. Vacancy._ � Cj�.� �, s��..t,) When a vacancy occurs, a new member will be appointed by the Centerville City Council as recommended by the Park. and Recreation Committee to serve the unexpired term. 1 1 . . Article N � OFFICERS ! A. o f f i c e r s�-1�yn�l� � �j-l%� �, �e,�`'I �� The committee will elect its officers annually at the first (lst) regular meeting in a calendar year. �A chairperson� a vice-chairperso n, and a secretary will be elected. �t�-, B. Term of 0ffice�� Z \ �,L�(X�' (� � ' � � �� ' - �e- ��=�'� � The term of office for all officers will be one (1) year. Each officer will be eligible for no� more than three (3) consecutive �erms of office. C. Duties I. C hairpe r so n t- � p �,� �� n,�ll��iX� I a) �o preside at meetings of the Park and Recreation ' Committee meetings; ' b) to give leadership to the committee; , c) to sign reports and other papers as authorized , by the Park and Recreation Committee; , f' c3) to appoint task forces as authorized by the I J,,_ bylaws. �, II. Vice-chairperson -n �v�� I a) to lend support and assistance to the chairperson; b) to preside at Paxk and Recreation Committee meetings in the absence of the chairperson; c) to fill the office of chairperson, should that post become vacant� for the remainder of the unexpired term. Secretary � � v � a) ' 1 take minutes of all regular and specially sch led meetings; � b) prepare mee ' minutes in duplicate; c) distribute one copy inutes to the Committee and the second copy to t ity Clerk for distribution to the Centervil 'ty Council. ; � � ' Article V MEE TINGS A. MEETINGS — ��IQ�� The committee will meet once each month on the second (2nd) Tuesday of the month. However, the schedule may be amended from time to time to suit the convenience of the members. B. �pecial Meetings.._� I ,�n� ..� �,,��r ipecial meetings can be held at the request of the chairperson or if a majority of the members so desire. No tification of special meetings must be made at least five (5) days in advance of the meeting date. �pecial meetings may consider only those items so specified in advance. C . A enda _._ g r� ��tJ �n 1'r�u''� _ � ��o� �- An agenda will be prepared and mailed to all committee members � at least one (1) week in advance of any meeting. D. Quorum._ , ��l�� Ji�`Z �l`� ��" I � �l(�-�-- � � �� •`'� �Y , A quorum will consist of three (3) or more members of the ' Parks and Recreation Committee and a majority vo te of inembers I present and voting shall decide all questions. When"a quorum I does not exist, the members present may proceed, but no business can be acted upon. � E . Per Diem ,� �� , � � �� r i All members of the committee will receive a per diem for expenses related to attendance at the Park and Recreation � Committee meetings, at the rate established by the Centerville �� City Council. Article VI TAS K FO R CE S'!�/'� ��.� �(�� J n Task Forces may be appointed and charged by the Chairperson of the Park and Recreation Committes as from time to time deemed necessary. Task Forces are dissolved upon completion of their charge. I " Articl�a `W T� � : AU�a� � �t — N�� -�� f w��f`. T�'1@� SUf.�101^1�'.y Of'� j".�'11S COIRTIIlt.:;r"� 7,i. �T l�°i ,r,il� '°;'.-� t;;�� . : ' ' City Council and shall conduc:�; �:�;� rn�� dir.g:� t :ux•:Y•��°� �: ��c:� Robert's Rules of Order. Articl� 'fII�'. . ' �� t�� ANNUAL FINANC I�i.i, �'CJL`GE �� .� n �� t ,�r� � Iv The Park and Recreation Committee wi_�,i f'od�ul�,t� �.r. �annu,^'. financiaT budget to be submitted� tu ±h� G�nterv�il' � Cit,y Council upon request for the Co�ant:.�.� � cr.n�i�.;}�ra.��.�r� anc3 approval. Articl.•:N ?X � AMFNDM�NT� � �� '�'�v'�1�� V'� These bylaws may be amended Q;� :�� -;�� <� ��z +, r _ �,� Park and Recreation Cocnmittee ;�+� «a,,� ��.�,u,.a�:• ��.;�,� .:, �. � committee, provided the memb�r.; n:;�v� �;��r:. �.c?��i� ��: �'` �� :. : t ,� the proposed amenament not les� t�:i��r t,.�z�:r �;� �'"�:-: � 3;, .-� :. �;. � advance of the meeting at whic.� a 4�c1 �.� �v��.X kiF� ��:..n� � � i