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HomeMy WebLinkAbout1995-10-04 Minutes CITY OF CENTERVILLE PARK & RECREATION COMMITTEE MINUTES WEDNESDAY, OCTOBER 4, 1995 Attendees: Thompson, Navin, Larson, Bisek, and Zoff Pelton, and CC Buckbee Approval of Minutes Amend approval of minutes for September 6, 1995 to read: Second By Larson. Motion by Navin, second by Larson. Passed. Appearances 1. Nancy Johnson called and is unable to attend due to family illness. Please reschedule her appearance for the November meeting. Also, please send her the full packet for the November meeting as well as the minutes for the past year, the 1995 P & R and PW budget, and the Park and Pedestrian System Comprehensive Plan. Note to Staff: please distribute copies of the P &R portion of the CIP to all members for the November meeting to replace the draft version in their Comprehensive Plan. 2. Carl Sarrion, North Metro Recreation attended. He distributed the most current program flyer which included Girls Pitching Clinic, Flag Football, Floor Hockey, Afterschool Basketball, Friday Evening Basketball, Snowmobile Safety, Adult Country Westem Dance, Aerobic Exercise, Holiday Aerobics and Family Fun Nite. He also distributed the North Metro Recreation Program Status Report, dated October 4, 1995, which listed attendance by program to date. Bill and Dale suggested that they would like to see the breakdown by Centerville participants and that the other cities may find this information useful too. Carl said that NMR programs offer lower cost programming than most of the organized sports in the area. Bill suggested that perhaps NMR obtain funding from local businesses who might sponsor a sport or team. Carl said that due to limited staff this has not been pursued, but could be in the future. Sanna reported that at the last Council meeting, Marty Asleson from Lino Lakes approached Centerville, as well as Shoreview, Circle Pines and Lexington, to develop a recreation facility in southern Lino Lakes. The P & R felt that this type of cooperation could extend to recreation programming as well. It was agreed that Centerville should have an active representative on the NMR Commission and that one of the first issues we should bring to the table is to consider inviting Lino Lakes to join the NMR. We feel all of the communities would benefit by cooperative rather than competitive efforts in the area of recreation programming, as well as site development. Motion by Bisek, second by Zoff Felton to recommend to the CC to continue membership in the North Metro Recreation Commission. Passed, Thompson "Nay." Dale volunteered to represent Centerville on the NMR Commission. The next meeting is tentatively scheduled for next Tuesday. Tuesday is bad for Dale due to a conflict with the Fire Dept. meetings. Carl suggested that Thursdays are an option. He will get back to Dale with a meeting date and time, All P & R members agreed to be available if Dale could not attend a meeting. Old Business 1. Land Dedication: The CC approved the increase recommended by P & R for residential development. P & R will make a recommendation to the CC regarding updating the commercial, industrial and multi- residential development at the November meeting. Zoff Pelton will work with staff to provide the necessary information in the packets to make a decision. Navin will not be able to attend, but will provide a recommendation for the meeting. 2. Ice Rink: Thompson noted that this Saturday at 9:00 am is the time scheduled to construct a players' shelter at the hockey rink. Navin, Larson and Thompson will be there with tools. The event has been advertised on the sign in front of City Hall. Dale will work with Rick to arrange for delivery of the materials through the locked gate and to secure them after delivery. Rink flooding was discussed. It seems that CC and PW are not clear as to the intent of the last P &R meeting. Missing from last month's minutes was P & R discussion about and recommendation to hire a person specifically to shovel, sweep, and flood the rink as the attendants may not do an adequate job and people under 16 yrs of age can not operate motorized equipment. One or two adults hired specifically for the job may provide better accountability and hopefully performance. P & R suggest two people are optimum for safety and efficiency. One issue for staff to get back to Rick and Mike on is: Do we need two people to maintain the ice on the rink according to insurance requirements? How much is budgeted for flooding and rink maintenance by P &R and PW in FY 95 and FY 96? For the November meeting we need to know if PW will maintain the ice or not. We want to avoid the conflict with snow plowing of roads and the needs of the rink. We feel it may be best to hire someone or two specifically for daily rink maintenance from dollars allocated for this in both budgets. November P &R will set their `96 budget so this is good timing. Improved rink maintenance will be included in the Laura LaMotte Park master plan to be developed as a result of the park expansion. Bisek suggested we investigate adding a pleasure or hockey rink at Tracie McBride Park as well as Laura LaMotte Park. Navin noted that Jill Novak, Ryan Cerepak, and Richard Peterson have requested being rehired for the rink attendant positions this year. Mike noted they were good employees and he is happy they want to come back. Staff needs to work with Mike regarding the hiring process and to get CC approval. 3. Christmas Tree Fund - raiser: Larson and Besik will organize the fund raiser this year. The first weekend will be November 25 and will run for two or three weekends. This will be coordinated with Russ Almandinger who is gracious in offering P &R this opportunity. 4. Laura LaMotte Park Grant Process: Buckbee updated P & R on the purchase process. She stated that the lawyer is working on the purchase agreement and negotiating the interest rate, etc. The land owner will retain the rental for the property obtained until the sale is finalized. P & R recommend that the City obtain a land survey from the seller prior to signing the purchase agreement. P & R requests that staff contact the attorney regarding this and ask him to expedite the agreement process. P & R requests the agreement be prepared, if not signed by the Nov. meeting. The Grant process: P & R needs a total dollar amount for the purchase of the property, including interest, fees, etc. We need a site appraisal done, the last one can be basically updated. The bottom line for the appraisal is to justify to DETED that the purchase price is in line with the land value and thus a grant is appropriate. P & R will brainstorm site plans at the November meeting. We need the land survey or plat, the current park plan with dimensions and elevations, and aerials of the site for the November meeting. P &R members should bring their Comprehensive Plans to the meeting, too. P & R requests that staff contact Dept. of Trade and Economic Development to get at least two examples of similar projects that successfully were awarded grants. These should be approximately 15 to 30 acres in size and a recreation field type of development. In addition, please obtain a current application or last year's so that we can start filling in the blanks. THANK YOU!!!! Besik stated that Marty Asleson approached the CC for Centerville to join them in investing in a park on Holly Drive and 85th, as they need cooperative effort to qualify for ISTEA grants. Bill told Marty that he would be interested in discussing a cooperative agreement for further expansion and cooperative development of Laura LaMotte Park. Marty thought this should be investigated, too. P & R will invite Marty to the December meeting to discuss this further. Prior to the December meeting, we will send a copy of the Park and Ped. System Comp. Plan as well as the concept plan to be developed at the November meeting. New Business 1. Centennial Hockey Association: Motion by Thompson, second by Navin to approve the request from 5:30 to 9:30 pm Monday through Thursday. We suggest that rather than allocating additional hours, more efficient scheduling of those hours be used. If the need for additional hours can be justified specifically, arrangements need to be made with P & R. Passed. 2. Nite Golf: Despite the rain, 24 golfers golfed. A big thank you to Bill Besik who was the master mind of the event, as well as to Tom Dario, Dale Larson and Rick Thompson for all of their hard work to make it a fun night and for cleaning up the course the next morning. The event netted $345 for P &R. Motion to adjourn at 9:00 pm by Navin, second Thompson. Passed. Respectfully submitted: Carol Zoff Pelton