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HomeMy WebLinkAbout1994-07-06 Minutes PARK AND RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, JULY 6, 1994 - 6:30 P.M. Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regular meeting on Wednesday, July 6, 1994 at the City Hall. Chairperson Dixon called the meeting to order at 6:30 p.m. Present: Drilling, Larson, Thompson, Reisdorfer. Absent: Navin, Pelton. APPROVAL OF MINUTES: Approval of June 1, 1994 meeting min tes. Motion by Dixon, second by Larson to approve the June 1, 1994 meeting minutes, motion carried unanimously. APPEARANCES: Paul Palzer, Public Works Director /Building Inspector. 1. Removal of sand in hockey rink. Mr. Palzer will check with local contractors and get bids as to what it will cost and report back at our August meeting. Quotes should include leveling the rink. 2. Posts at ice rink. Per Mr. Palzer, posts around the south side of the rink are coming up from the ice upheaval. Mr. Palzer will give us our options with quoted prices at our next meeting. 3. Concrete slab by restrooms at Central Park. Mr. Palzer feels that the cracks are caused by poor concrete ' mix. The Park and Recreation Committee will include monies in their 1995 budget to replace the slab. OLD BUSINESS: North Metro Recreation - Request to waive Park Key Deposit. Carl Saarion, North Metro Recreation Chairperson, introduced himself to the Park and Recreation Committee. Mr. Saarion noted he would like to promote good communication between North Metro Recreation and the Park and Recreation Committee. Mr. Saarion requested the key deposit be waived, since North Metro Recreation is part of the City. Motion by Reisdorfer, second by Drilling to keep the key deposit in tack, motion carried unanimously. Mr. Saarion requested the use of the ballfields in the fall for adult softball. Mr. Saarion requested the following dates: Monday, Tuesday, Wednesday, Thursday and Sunday starting August 1st through September 30th. P &R MEETING MINUTES JULY 6, 1994 PAGE TWO Motion by Reisdorfer, second by Dixon to allow North Metro Recreation the above dates, but once they have determined the exact dates, they should advise City staff; they will confirm with a letter, motion carried unanimously. NEW BUSINESS: City Celebration Requests - Bill Bisek. Mr. Bisek, City Celebration Committee Representative, would like the Park and Recreation Committee to purchase bases for the softball fields. Mr. Bisek also requested the City tractor to groom the infield and put a clean edge around the infield. Mr. Bisek suggested another 45 tone of agglime be put on each field. While there is some draining off the field each year, it is a small amount per Mr. Bisek. Motion by Reisdorfer, second by Drilling to spend monies to put 45 ton of agglime on each field plus machine time and labor necessary to spread it; the cost to be controlled by the City Celebration Committee and Bill Bisek, motion carried unanimously. OLD BUSINESS: I l Assignment of Park and Recreation Committee Responsibilities. Tabled. Add to August agenda. Action Plan /Time Lines. Tabled. Add to August agenda. 1 Grant Monev for Asphalt Paths. Committee member Drilling explained that over the past few months, it has been in our minutes that we accepted a bid for the trail and basketball court built with asphalt. The work had already began when the Clerk /Administrator said we could not spend these monies or sign the contract since our line item budget had not been approved. What has to be done at this point is to include this work in our line item budget for the Council to approve. As the construction of this was in process, Paul Palter, Public Works Director /Building Inspector, asked Committee member Drilling if we wanted grant money for a path. The Park and Recreation Committee was totally unaware of any possible grant P &R MEETING MINUTES JULY 6, 1994 PAGE THREE dollars. Committee member Drilling asked the Clerk /Administrator about this. The Clerk /Administrator said there was grant information put in a previous Park and Recreation Committee packet. No members remember such grant information displaying the fact that monies were available. Discussion followed as to where an additional 100 feet of path, could be placed since it has been determined that the construction already done would not count for the grant dollars. Paul Palzer, Drilling and Larson will work together to determine where the 100 feet of asphalt path will be placed. Grant dollars are also available for a 70 x 15 foot parking lot. Member Reisdorfer questioned why grant money was received for a parking lot prior to Park and Recreation approval. Committee member Residorfer is personally opposed to any type of parking lot at Water Tower Park. Mr. Palzer will work with Committee members Drilling and Larson to determine the requirement of the parking lot grant money. Motion by Reisdorfer, second by Larson that Paul Palzer, Public Works Director /Building Inspector, to spend the $1000.00 grant money as necessary to meet State requirements at Central Park, improvements necessary to make the bathrooms handicapped accessible, motion carried unanimously. 1994 Line Item Budget. Motion by Reisdorfer, second by Dixon to approve the attached line budget, motion carried unanimously. NEW BUSINESS: City Survey Results. Tabled. 1995 Line Item Budget. Tabled. Night Golf Tournament. Tabled. ADJOURN: Motion by Reisdorfer, second by Drilling to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:00 p.m. Respectfully submitted, Neil Reisdorfer, Acting Recording Secretary RESOLUTION III BYLAWS GOVERNING THE CITY OF CENTERVILLE ..PARK AND RECREATION COMMITTEE Article I NAME OF COMMITTEE The name of this committee will be the Centerville Park and Recreation Committee. Article II PURPOSE OF THIS COMMITTEE The purpose of this committee will be advise or make recommenda- tions to the Centerville City Council on matters relating to Parks and Recreation activity within the City of Centerville. In addition, this committee will make recommendations to the Centerville City Council on proposed purchases of park equipment and other expenditures as the committee deems appropriate. Article III MEMBERSHIP A. Appointment of Members The members of this committee will be residents of the City of Centerville and will be appointed by the Centerville City Council in January of each year. B. Representation The committee shall consist of five (5) members. One (1) member of the Centerville City Council will serve as ex- officio member without voting privileges. C. Terms of Members All appointments will be for two (2) year terms., D. Vacancy When a vacancy occurs, a new member will be appointed by the Centerville City Council as recommended by, the Park. and Recreation Committee to serve the unexpired term. 7 Article IV OFFICERS A. Officers The committee will elect its officers annually at the first (1st) regular meeting in a calendar year. A chairperson, a vice- chairperson, and a secretary will be elected. B. Term of Office The term of office for all officers will be one (I) year. Each officer will be eligible for not more than three (3) consecutive terms of office. C. Duties I. Chairperson a) to preside at meetings of the Park and Recreation Committee meetings; b) to give leadership to the committee; c) to sign reports and other papers as authorized by the Park and Recreation Committee; ( d) to appoint task forces as authorized by the Z - bylaws. II. Vice - chairperson a) to lend support and assistance to the chairperson; b) to preside at Park and Recreation Committee meetings in the absence of the chairperson; c) to fill the office of chairperson, should that post become vacant, for the remainder of the unexpired term. III. Secretary a) will take minutes of all regular and specially scheduled meetings; b) prepare meeting minutes in duplicate; c) distribute one copy of minutes to the Committee and the second copy to the City Clerk for distribution to the Centerville City Council. i Article V MEETINGS A. MEETINGS The committee will meet once each month on the second (2nd) Tuesday of the month. However, the schedule may be amended from time to time to suit the convenience of the members. B. Special Meetings Special meetings can be held at the request of the chairperson or if a majority of the members so desire. Notification of special meetings must be made at least five (5) days in advance of the meeting date. Special meetings may consider only those items so specified in advance. C. Agenda An agenda will be prepared and mailed to all committee members at least one (1) week in advance of any meeting. D. Quorum A quorum will consist of three (3) or more members of the Parks and Recreation Committee and a majority vote of members present and voting shall decide all questions. When a quorum does not exist, the members present may proceed, but no business can be acted upon. E. Per Diem All members of the committee will receive a per diem for expenses related to attendance at the Park and Recreation Committee meetings, at the rate established by the Centerville City Council. Article VI TASK FORCES Task Forces may be appointed and charged by the Chairperson of the Park and Recreation Committee as from time to time deemed necessary. Task Forces are dissolved upon completion of their charge. Article VII I AUTHORITY The authority of this committee is governed by the Centerville City Council and shall conduct its meetings pursuant to Robert's Rules of Order. Article VIII ANNUAL FINANCIAL BUDGET The Park and Recreation Committee will formulate an annual financial budget to be submitted to the Centerville City Council upon request for the Council's consideration and approval. 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