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HomeMy WebLinkAbout1993-08-04 Minutes PARK AND RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, AUGUST 4, 1993 - 6:30 P.M. Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regular meeting on Wednesday, August 4, 1993 at the City Hall. Acting Chairperson Larson called the meeting to order at 6:55 p.m. Present: Drilling, Reisdorfer, City Council Liaison Helmbrecht. Absent: Navin. Chairperson Dixon arrived at 7:25 p.m. MINUTES: Motion by Drilling, second by Reisdorfer to approve the July 7, 1993 meeting minutes, motion carried unanimously. OLD BUSINESS: Landscape Structures - Installation of Water Tower Park. Committee member Drilling noted the playground equipment is scheduled to be installed on Saturday, August 14, 1993. A Supervisor from Landscape Structures is scheduled to help with the installation. The installation is to begin at 9:00 a.m. Committee member Drilling noted she will be advertising for volunteers in the local papers. The Park and Recreation Committee will provide soda pop and hot dogs for lunch for the volunteers. Committee member Drilling is in charge of coordinating the equipment and other associated services. Centerville Lions Club - Request for Donation. Committee member Navin was unavailable to update the Park and Recreation Committee. This item was tabled. Five Year Capital Improvement Plan. The Park and Recreation Committee requests the Clerk /Administrator refer to the July 7, 1993 meeting minutes. The Park and Recreation Committee has asked for direction in this matter. Liaison Helmbrecht did not know what was expected from the Park and Recreation Committee with regard to a five year capital improvement plan. 1994 Budget. The Park and Recreation Committee requests a line item list of the expenditures for 1993. It was noted that this is needed to project the current year and the next year. List of Issues for City Council Regarding Park Functions. The Park and Recreation will combine this item with the 1994 budget and present it all together to the City Council. Nite Golf. Chairperson Dixon will work with Bill Bisek, Kelly's Korner, to P &R MEETING MINUTES AUGUST 4, 1993 PAGE TWO coordinate this event. Comprehensive Park and Trailwav Committee The Park and Recreation Committee noted that they did not receive advise from the City Council regarding the status of the Comprehensive Park and Trailway Committee. Trail to Fishing Pier on Peltier Lake along Main Street. Committee member Drilling noted that she had contacted Anoka County regarding a trail to the fishing pier. Anoka County stated that it is part of their 5 year plan that is now expiring and that they have no plans for now. Maier. Stewart and Associates - Bill in the Amount of $743.60. The Park and Recreation Committee noted that they did not receive the requested information regarding the $743.60 bill from Maier, Stewart and Associates. NEW BUSINESS: Standard Operating Procedures for Park Maintenance. Bill Bisek, Kelly's Korner, was present. Mr. Bisek thanked the City for use of the fields and efforts. Mr. Bisek presented the Park and Recreation Committee receipts for various expenses showing what work he had done on the fields, as requested as a substitution for fees for the fields. A copy of the receipts are on file with the Clerk /Administrator. Mr. Bisek read a letter dated August 2, 1993 thanking the Park and Recreation Committee for the use of the fields and giving suggestions for improvement for next year. A copy of this letter is attached to and made a part of these minutes. Mr. Bisek noted that he has decided not to use the fields for 1994, except for weekend use. Mr. Bisek indicated that he feels it is more important to have the fields available for the children. The Park and Recreation Committee apologized to Mr. Bisek for the mess at the beginning, but it was caused by the Centennial Little League not following the proper procedures in dealing with the Park and Recreation Committee. Park Maintenance. Orville Hughes, Public Works Director, was present. Mr. Hughes expressed concern that the maintenance crew is working hard to keep the parks maintained and they keep getting complaints. Mr. P &R MEETING MINUTES AUGUST 4, 1993 PAGE THREE Hughes feels that they are being put in a bad light, and it is not fair. The Park and Recreation Committee told Mr. Hughes that they wish to have the Public Works Department do the maintenance of the parks without their involvement. If the Park and Recreation Committee has questions or concerns, they will relay this information to the Public Works Department. The Park and Recreation Committee will again the City Council to remove the maintenance from their budget. The Park and Recreation Committee feels they should not be involved in the procedures of the maintenance department. Mr. Hughes will be attend the September Park and Recreation Committee meeting to discuss transplanting of trees /bushes at Water Tower Park. Security Lights at Central Park. Motion by Reisdorfer to have Lite Brite install the security lights at Central Park for a price of the lesser of $900.00 or the bid received by Chairperson Dixon. Motion failed due to lack of second. Committee members Drilling and Larson would like to see a second bid and a look at where the lights are to be placed. ADJOURN Motion by Larson, second by Drilling to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:05 p.m. Respectfully submitted, Nell Reisdorfer Acting Secretary NR /sb DATE: August 2, 1993 TO: Tom Dario c/o Park & Recreation Department FROM: Bill Bisek Kelly's Korner, Inc. RE: Ball Fields I would like to thank you for allowing us the use of the ball fields. In consideration for allowing Kelly's Korner to use the two ball fields at Central Park, we have assisted with some of the maintenance of the ball fields. On May 18, 1993, I had 50 ton of ball field aggregate delivered to the ball fields and then spread out and graded with a bobcat. The value of that would have been $270.00. On July 12, 1993, we did a late spring chemical application. This consisted of fertilizer, iron, sulfur and Trimec herbicide for Broadleaf weed control. This has a value of $440.00. On July 30, 1993, we assisted in the preparation of the ball fields for the Fet -De -Lacs Tournament. The value of this is $400.00. In the future, there are many things that should be done maintenance wise to keep these fields in good playing condition. I recommend three different chemical applications a year. One in early spring, late spring and early fall. Also, once annually, I recommend aerification to the outfield turf. As far as the infield goes, next year I would like to see a minimum of 50 ton of ball field aggregate applied to each field and a stock- pile nearby to be used for special events. In my opinion, the fields are in pretty decent shape and if the suggestions are followed, the fields will even be better and attract even more use. Thanks gain, William J. Bi ek . PARK & REC MEETING 8/4 CALLED TO ORDER AT 6:55. ACTING CHAIR D.LARSON. PRESENT DRILLING & REISDORFER. COUNCIL LIAISON MARY JO H. WAS PRESENT. ABSENT NAVIN AND DIXON. DRILLING MOTION TO APPROVE MINUTES.REISDORFER SECOND. UNAM. OLD BUSINESS 1. WATER TOWER PARK 8/14 IS THE INSTALLATION DATE. SUPERVISOR IS SCHEDULED. INSTALLATION BEGINS AT 9AM. DRILLING IS RUNNING ADS IN THE PAPERS. WE WILL PROVIDE SODA'S AND HOT DOGS FOR LUNCH FOR VOLUNTEERS. DRILLING TO COORDINATE EQUIPMENT AND EVERYTHING ELSE. DIXON SHOWED AT 7:025. 2. CENTERVILLE LIONS CLUB DONATION NAVIN NOT HERE TO UPDATE US. TABLED. 3. 5 YEAR CAPITAL IMPROVEMENT PLEASE HAVE THE CITY C \A REFER TO LAST MONTH'S MINUTES WHERE WE ASKED FOR DIRECTION IN THIS MATTER. OUR LIAISON DID NOT KNOW WHAT IS EXPECTED. 4. 1994 BUDGET PLEASE HAVE THE C \A PROVIDE US WITH A LINE ITEM LIST OF WHAT WE HAVE SPENT SO FAR THIS YEAR. THIS WILL BE NEEDED TO PROJECT CURRENT YEAR AND NEXT YEAR. 5. LIST OF ISSUES FOR THE CITY COUNCIL WILL COMBINE THIS ITEM WITH OUR 1994 BUDGET AND PRESENT IT ALL TOGETHER TO THE COUNCIL. 6. NITE GOLF DIXON WILL WORK WITH BILL BISEK FROM KELLY'S TO SET UP THE EVENT. 7. OTHER OLD BUSINESS A.WE DID NOT GET THE ADVISE FROM THE CITY COUNCIL THAT WE REQUESTED ON THE STATUS OF THE COMP PARK AND TRAILWAY COMMITTEE. B. DRILLING CALLED THE COUNTY REGARDING A TRAIL TO THE FISHING PIER. THEY TOLD IT THAT IT WAS PART OF THEIR 5 YEAR PLAN THAT IS NOW EXPIRING AND THAT THEY HAVE NO PLANS FOR NOW. C.WE ALSO DID NOT GET THE REQUESTED INFO ON THE $743.60 BILL FROM MAIER,STEWART IN OUR LAST MONTH'S MINUTES. J NEW BUSINESS 1.BILL BISEK FROM KELLY'S CORNER WAS PRESENT - THANKED THE CITY FOR USE OF THE FIELDS AND EFFORTS. BILL PRESENTED US WITH THE RECEIPTS FOR VARIOUS EXPENSES SHOWING WHAT WORK HE HAD DONE ON THE FIELDS. THIS WAS REQUESTED AS SUBSTITUTION FOR FEES FOR THE FIELDS. BILL READ A LETTER OF THANK YOU AND ALSO GAVE US SUGGESTIONS FOR IMPROVEMENTS FOR NEXT YEAR. BILL HAS DECIDED NOT TO USE THE FIELDS FOR 1994 EXCEPT FOR WEEKEND USE. HE FEEL THAT IT IS MORE IMPORTANT TO HAVE THE FIELDS AVAILABLE FOR THE KIDS. THE P &R APOLOGIZED FOR THE MESS AT THE BEGINNING BUT IT WAS CAUSE BY THE LITTLE LEAGUE NOT FOLLOWING THE PROPER PROCEDURES IN DEALING WITH THE P &R COMMITTEE. 2. ORV EXPRESSED CONCERN THAT THE MAINT CREW IS WORKING HARD TO KEEP THE PARKS MAINTAINED AND THEY KEEP GETTING COMPLAINTS. HE FEELS THAT THEY ARE BEING PUT IN A BAD LIGHT AND IT IS NOT FAIR. WE TOLD HIM THAT WE WISH TO HAVE HIM DO THE MAINTENANCE OF THE PARKS WITHOUT OUR INVOLVEMENT. IF WE HAVE QUESTIONS OR CONCERNS, WE CAN RELAY THIS TO THEM. WE WILL ASK THE COUNCIL AGAIN TO REMOVE THE MAINTENANCE FROM OUR BUDGET. BUT WE FEEL THAT WE SHOULD NOT BE INVOLVED IN THE PROCEDURES OF THE MAINTENANCE DEPT. ORV WILL BE BACK IN SEPT TO DISCUSS TRANSPLANTING OF TREES /BUSHES AT WATERTOWER PARK. 3. motion by reisdorfer to have LITE BRITE INSTALL THE SECURITY LIGHTS AT CENTRAL PARK FOR A PRICE OF THE LESSER OF 900 DOLLARS OR THE BID RECEIVED BY DIXON. NO SECOND . DRILLING AND LARSON WOULD LIKE TO SEE A SECOND BID AND A LOOK AT WHERE THE LIGHTS ARE TO BE PLACED. MOTION TO ADJOURN BY LARSON SECOND BY DRILLING 9:05 UNAM. REISDORFER ACTING TYPIST