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HomeMy WebLinkAbout2000-10-04 Agenda UPDATED 10/4/00 CITY OF CENTERVILLE PARKS AND RECREATION AGENDA October 4, 2000 6:30 p.m. CALL TO ORDER ROLL CALL APPEARANCES Mike Quigley, Gor -Em Development - Eagle Park Sport / Tennis Court CONSIDERATION OF MINUTES 1. September 6, 2000 Parks and Recreation Meeting Minutes UNFINISHED BUSINESS 1. Proposed Trail Map - Discussion 2. Informational Meeting for Skate Park / BMX Track for Parents and Youth 3. Turf Update (Cost standpoint and implementation) - Mr. Peterson 4. Tree Placement at Parks - Maps 5. Lighting of Parks / Police Grant - Mr. LeBlanc 6. YMCA Update - Ms. DeVine 7. Bill Bisek "Recreational Activity Director" Proposal Update - Mr. Sweeney 8. Future Trails Meeting Update - Mr. LeBlanc 9. Remaining Balance of Parks and Recreation Budget 10. Parks and Recreation Monthly Report to Patricia Scott (LeJournal) 11. Laurie LaMotte Park Lighting Update - Mr. Peterson NEW BUSINESS 1. Letter from Bert Casper regarding trail between Ojibway Rd. and Heritage St. 2. Hunters Crossing Bituminous Trail / Acorn Creek Park Trail - Letter from Tom Peterson (City Engineer) 3. Sheehy Land Donation 4. Capitol Improvement Projects 5. Ground Development Concept Plan DISCUSSION ITEMS ADJOURNMENT 10-04 -2800 1:44PM FROM TONY EM/ERICH CONST. 612 766 6311 P.2 MEMO Date: October 4, 2000 To: Park at Rec. Connnission, City of Centerville From: Gor -em, LLC. Re' Tennis Court for Eagle Pass Park Area Please accept my apology for not being able to attend your meeting this evening. It is our intention to complete the construction of the park in the Fagie Pass Sub - division and would like your input regarding the court area. We have heard that a regulation tennis court may be more desireable than a sport court, which is some what of a multi- purpose use product and also untested in a public use manner. We are open to constructing either one and rely on your knowledge of the recreational needs of the area to be the determining factor. I am currently evaluating the area required for the court to determine the possibility of providing a regulation tennis court as well as an additional smaller court area to be used for a basketball area. Please advise me of your reference or any ideas you may have for the court area. Thank you, Mike Quigley Oor -em, LLC. • NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES September 6, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on September 6, 2000 at City Hall, 1880 Main Street. Chairperson Doug Porter called the meeting to order at 6:40 p.m. Present: Chairperson Doug Porter Wayne LeBlanc Karla DeVine Tedd Peterson Brian Walter Terry Sweeney (Council Liaison) Absent: Staff: Jill Lien OATH (5) OF OFFICE Mr. Tedd Peterson and Mr. Brian Walter both recited the Oath of Office for the Parks and Recreation Committee. APPEARANCES Mr. Bill Bisek (Kellys Komer) appeared before the Parks and Recreation Committee to express his interests and concerns over the lack of organized activities for both the youth and adults in Centerville. Mr. Bisek mentioned that he was planning on appearing at the City Council meeting on September 13 to present his proposal to Council. Mr. Bisek is proposing himself as the cities "recreational activity director ". He would run a "scaled down" adult parks and recreational league that would offer softball, indoor volleyball, broomball, boot hockey, soccer, etc. In addition to adult activities, Mr. Bisek is willing to co- ordinate youth activities. Mr. Bisek stated the activities offered would be self - sufficient (i.e. pay as you play), which would cover any costs such as fees, umpires, gymnasium rental, etc. Mr. Bisek strongly suggested adding a fourth ball field and a concession stand at Laurie LaMotte Park. Through the charitable gambling offered at Kellys Korner, the Centerville Lions Club is receiving and will continue to receive a large amount of money on a regular basis, to be used for park improvements and development. Mr. Bisek's concern by proposing a fourth ball field is that it would have to go where the trail is currently located. The trail would need to be relocated slightly. Mr. Bisek also commented that if the City purchases additional property from the 1 Church, the park would become more user friendly and provide enough space for all of the desires of the City and its residents. Ms. Lien mentioned she had a conversation with Mr. Palzer earlier, and Mr. Palzer wanted to stress to the Parks and Recreation Committee the need for budgeting for a Park Director in the year 2001 (whether part -time or full- time). Ms. Lien also shared that last year she had brought this before the Parks and Recreation Committee several times, stressing the need for activities for teens. Ms. Lien had been in contact with the City of Lino Lakes several times, and they were more than willing and enthused to include the City of Centerville in their recreational activities, encouraging Centerville to become more active. The City of Centerville could offer activities in conjunction with the City of Lino Lakes, with the registrations and inquiries from Centerville's residents taken at City Hall. Mr. LeBlanc questioned Mr. Bisek if he envisioned coordinating the questions, phone calls, registrations, planning, etc., through Kelly's Korner, or through City Hall. Mr. Bisek replied that he would like to see the calls and registrations taken at City Hall. Ms. Lien stressed that staff cannot take this on at its current capacity. The Parks and Recreation Committee would have to hire a Park Director or Coordinator — whether part - time or full -time. The general consensus of the Parks and Recreation Committee was in favor of Mr. Bisek's request, adding it is great that someone is willing to do this for the City. Mr. Bisek thanked the Parks and Recreation Committee for their time; adding if anyone has any questions, to please feel free to call him. Patricia Scott (LeJournal Editor) appeared before the Parks and Recreation Committee for two reasons: the first was to discuss ideas, comments, pictures, deadlines and monthly updates from the Parks and Recreation Committee for the LeJournal. Ms. Scott requested all monthly updates be turned into her by the Friday following the Parks and Recreation Conunittee meeting. The Committee elected Ms. DeVine to be the official spokesperson (letters to the editor) tor me atonally updates to ivis. Scott. The second reason is to stress th the y o u th ( teens) are "P ou t" for something to do for their age group. They are currently using the Church parking lot for a place to ride their skateboards and bikes. Ms. Scott suggested to these teens that they create a petition and possibly coordinate a fund- raiser to use any proceeds for some type of bike - park. In addition, she stressed that these teens need to set an example, by being responsible, respectable and help with the upkeep of any type of bike track that may be forth coming. 2 CONDIDERATION OF MINUTES August 7, 2000 Parks and Recreation Committee Meeting Minutes Motion by Mr. LeBlanc, seconded by Mr. Peterson to approve the August 7, 2000 Parks and Recreation Committee Meeting Minutes with noted changes. All in favor. Motion carried unanimously. OLD BUSINESS Goals The Committee briefly discussed the status each member's individual goals as follows: Ms. DeVine: Landscaping around park signs Complete Playground equipment — Royal Meadows Park Complete Mr. LeBlanc Lighting (Laurie LaMotte Park) Complete Trail (Laurie LaMotte Park) Complete General Lighting Not Feasible (see below) Mr. Porter Benches/Picnic Tables Complete Trash Receptacles Complete Trees Next Year (see below) Mr. Navin Turf (assumed by Mr. Peterson) 90% Complete (see below) Curb /Gutter (assumed by Mr. Porter) Untouched (see below) Discussion pursued related to the goals listed above as follows: Turf Mr. Porter explained he had contacted Mr. Navin regarding his goal of turf and curb /gutter. Specifically, the turf at Laurie LaMotte Park is in great condition. The committee discussed the possibility of aerating the soil. Mr. Peterson commented on the need to rent a Massy Ferguson to do so. Mr. Peterson will assume the "turf' goal, and check into renting the proper equipment and report back at the October meeting. Curb /Gutter (Laurie LaMotte Park): At this point nothing has been accomplished as far as the curb and gutter at Laurie LaMotte Park. Mr. Sweeney commented that this has been a topic of conversation at the 3 City Council meetings. The City Council has been considering acquiring additional property from the Church to expand Laurie LaMotte Park — whether it is for parking or park space. Mr. Sweeney suggested the Parks and Recreation Committee do nothing at this time as far as curb/gutter, until more information is provided/determined by the City Council. Mr. Sweeney also suggested rolling over the $15,000 allocated for curb /gutter in the year 2000 to the year 2001, and also suggested requesting additional funding for the parking lot for the year 2001. This project will ultimately cost a lot more than the $15,000 the Parks and Recreation Committee has allocated. Ms. DeVine requested the Parks and Recreation Committee consider running 600 amps of electricity to the ball fields at Laurie LaMotte Park for future use by the ball fields, concession stand and the Fete des Lacs Celebration. Ms. DeVine also requested the consideration of an "environmentally friendly" parking lot. Mr. Porter will assume the goals of curb /gutter and parking lot, and contact Tom Peterson (City Engineer) to discuss these issues. Trees: Mr. Porter explained that he had faxed a grid of different trees and prices to Joe Goetz of Goetz Landscape and Irrigation. The allocation for trees for the year 2000 is $7,500. Mr. Goetz suggested the City order trees next year along with his order. The City will obtain much lower prices if we wait to order with next years' shipment. Additionally, if the Parks and Recreation Committee rolls over the allocated amount of $7,500 from the year 2000 to the year 2001, the City will have $15,000 to work with for trees in the year 2001. Currently, Mr. Goetz has approximately 20 Autumn Blaze Red Maple trees that he is willing to plant for the City in October of this year, or he will store them for the City until next spring. Mr. Porter requested Ms. Lien to include layouts of each park in the October Parks and Recreation packets to determine the tree placement. Motion by Mr. Porter, seconded by Ms. DeVine to accept the revised bid structure presented by Mr. Joe Goetz for the calendar year 2000 — 2001; to plant 20 Autumn Blaze Red Maple trees at a cost of $2,540 for trees, $1,200 for installation, totaling $3,740.; with installation in the month of October and placement to be determined by the Parks and Recreation Committee and Mr. Goetz. All in favor. Motion carried unanimously. Lighting: Ms. DeVine shared that she had been speaking with a Police Officer who informed her that the police have concerns related to the lack of lighting at the parks. The officer she was speaking with informed her that there is a police grant available for the lighting of parks. Mr. LeBlanc will contact Chief Heckman to Learn more about the grant and report to the committee at the October meeting. Mr. LeBlanc is assuming the responsibility for the "lighting" goal. YMCA: Ms. DeVine will contact Craig Bodie to find out the status of the YMCA and update the committee at the October meeting. 4 Trail Map Proposal / Discussion Tabled Letter of Understanding for Future Trails Update Mr. LeBlanc explained that through his conversations with all parties involved, most were unable to attend a meeting in the month of August, so the meeting date has changed to sometime in September. Mr. LeBlanc had submitted a packet of information that he had sent to all parties involved with the future trails. Included in the packet are ideas presented by the Design Team approximately two (2) years ago. Discussion pursued amongst the committee members related to where the future trail will run, if it will connect to the Sport Complex in Lino Lakes, and where it will go from there. Mr. LeBlanc confirmed that the trail will connect to the Sport Complex. Ms. DeVine expressed her concern that the parties that received this packet of information were not given false expectations as to where Centerville is "proposing" future trails. Specifically, these "proposed" trails have never been approved, or disapproved. Ms. DeVine didn't want other communities to plan their trails according to ours, if ours hasn't been approved yet. Mr. Sweeney explained this is just a "proposed" vision, and the main concern is to connect to Hugo. The object is to get from Centerville Road to 20°' Avenue, and from there to Hugo. We also need to know where the other Cities are planning on placing their trails. Mr. Porter mentioned that nothing is set in stone, it is all `proposed ". Mr. LeBlanc would like to see two (2) different trail maps in the future; the first being a planning map, and the second being a public trail map. BMX Track Mc Tlalline AAr T a Rl.,.,.. A,r. nnrtnr and Mr Winit•r tni.ro.i Ittn Rinnview Park 117VIY Track in St. Cloud, Minnesota. Mr. Larry Hass (St. Cloud Parks and Recreation Director) guided the tour and explained that the City of St. Cloud leased the land to the ABA (American Bicycle Association) for one dollar. With the support of local businesses, the Pineview Park BMX Track was created. Some of the qualities / concerns of the park are as follows: ✓ No liabilities +1) - Mt CAL ✓ No cost — run by volunteers ✓ Non -profit BMX Association ✓ Provides activities for wide age range ✓ Excellent family entertainment ✓ Requires 2 — 5 acres of land ✓ Very loud ✓ Currently there are 13 cities in Minnesota with bike tracks ✓ ABA Website with hundreds of pages from beginning to end on how to get started The general consensus of the Parks and Recreation Committee members was to hold an informational meeting with the youth and their parents to determine the desires of the 5 residents of Centerville. The committee would like to present options for a skate park and/or a BMX track within the City. They would also like to see what other types of activities the residents would like to see offered for the youth. The committee requested Ms. Lien to contact the elementary and middle schools to see if the Parks and Recreation Committee could distribute a flyer to the kids at school to give to their parents. Ms. Lien Y g P will also create a sample flyer for the committee to review. The committee will select a date for the informational meeting at the October Parks and Recreation meeting. Eagle Park Sanitation Unit / Standards for Satellites A) Letters from Keith Okan and Council Member Nelson B) Relocation of Satellite at Eagle Park Ms. Lien explained a letter that was sent to Council Member Nelson by Mr. Keith Okan (1841 Center Street) regarding the satellite at Eagle Park. Mr. Oaken requested the satellite be moved to another location from where it is currently located abutting his property. Council Member Nelson responded with a letter to Chairperson Porter requesting a response after the Parks and Recreation Committee could address the situation. After discussion, the committee made the following motion: Motion by Mr. Peterson, second by Mr. Porter to move the satellite at Eagle Park from location number three on the proposed map to the open area within the trees by location number four. Porter, LeBlanc, Peterson and Walter — aye. DeVine — abstained. Motion carried. Mr. Porter will send a response letter to Council Member Nelson. C) Council's Request for Satellite Standards: The committee discussed establishing standards for satellites, and came up with the following standards. 1. Preferably natural barrier 2. Unit to be anchored to ground 3. Handicap accessible 4. Servicing within 10 — 15 feet of a accessible roadway or path 5. Five foot setback from property line Motion by Mr. Walter, seconded by Mr. LeBlanc to recommend to Council the standards for placing satellites at the parks within the City. All in favor. Motion carried unanimously. D) Current On -Site Sanitation Contract The committee discussed the current On -Site Sanitation contract, and determined that next year the Parks and Recreation Committee would like to put the satellite rental out to bid for the lowest quote. 6 Donation of Ball field Lights from Rich DeFoe Ms. Lien explained that Mayor Wilharber spoke with Mr. DeFoe regarding the ball field lights, and Mr. DeFoe is ready to donate the lights to the City. Ms. Lien had included copies of three (3) quotes received back in April for the relocation of the six (6) poles. After discussion, the committee elected to solicit new quotes from the three (3) vendors, due to the length of time since the quotes were originally received. Mr. Peterson will contact the vendors for new, updated quotes, and then will poll each member via phone for their opinions. The following motion was made: Motion by Mr. LeBlanc, seconded by Ms. DeVine to authorize Mr. Peterson to contact up to four (4) electrical contractors for bids /quotes on the relocation of the six (6) ball field lights; then to poll each of the Parks and Recreation members via phone for approval of the best bid. All in favor. Motion carried unanimously. Sport Complex - Trail Connection Discussed previously. Landscape Update Discussed previously (completed). NEW BUSINESS Acorn Creek Park Trail Ms. Lien explained that during a conversation with Mr. Peterson (City Engineer) regarding the "proposed trail map ", the issue of Acorn Creek Park's trail surrounding the playground equipment came up. Ms. Lien questioned who is responsible fo. .. completion of the trail surrounding the playground and the entire Acorn Creek Park Grant. Mr. Peterson wasn't quite sure of who is responsible, but is willing to check into it. Mr. Peterson suggested using the same contractor, and paving the trail in conjunction with the Hunters Crossing trail. Mr. Porter will contact Mr. March, and update the committee at the October meeting. Rice Creek Chain of Lakes Park Reserve — Pedestrian Bike Trail Ms. Lien explained a letter sent to Mr. Jon Vondelinde (Anoka County Parks and Recreation Director) indicating the Council's actions to deny cost sharing for the screening of the trail for Lino Lakes residents. Since the letter was sent, Jeff Perry who is also with Anoka County has contacted Mr. March. Apparently Mr. Perry has verbally requested some 50 trees from the City, although he hasn't come out to look at them or submitted a written proposal yet. At this point, the City has not received anything in writing. Ritz Machine Works Quote Ms. Lien explained a letter received from Ritz Machine Works offering bike racks and benches. After discussion, the committee elected to file until further notice. 7 2001 Budget Mr. Sweeney explained that the Council needed budget figures for the Parks and Recreation Committee for the budget workshop. Mr. March and Mr. Palzer came up with the figures presented, but the numbers are just preliminary, and can be modified. The Parks and Recreation Committee doesn't need to do anything at this time. DISCUSSION ITEMS October Agenda 1. Trail Map Proposal / Discussion 2. Informational Meeting for Skate Park / BMX Track for Parents and Youth (Date, agenda, presentation, sample mailer) 3. Turf Update (cost standpoint and implementation) — Mr. Peterson 4. Tree Placement at Parks (maps) 5. Lighting of Parks / Police Grant — Mr. LeBlanc 6. YMCA Update — Ms. DeVine 7. Bill Bisek Proposal Update — Mr. Sweeney 8. Future Trails Update — Mr. LeBlanc 9. Acorn Creek Park Trail Update 10. Remaining Balance of Parks and Recreation Budget 11. Parks and Recreation Monthly Report to Patricia Scott (LeJournal) — Ms. DeVine Motion by Ms. DeVine, seconded by Mr. Porter to adjourn the September 6, 2000 Parks and Recreation Committee Meeting. All in favor. Motion carried unanimously. Meeting adjourned at 9:35 p.m. Respectfully Submitted, Jill Lien Staff liaison 8 L MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Proposed Trail Map - Discussion This item was tabled at the last meeting due to time constraints. Hopefully the committee will have the time available to discuss all of the desires and concerns for the placement of the proposed trails. I will bring the "proposed" trail map to the meeting. Thank you! MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Planning for the Informational Meeting for Parents and Youth for a Skate Park / BMX Track Included in your packet is are sample flyers I have created for you to review, and also to distribute at both the elementary and middle schools. The colored copies would be hung at the local convenience stores and around the town, while the black and white copies would be distributed at the schools. I have spoke with Principals, Jerry Meschke of the Centennial Middle School and Kathy Millington of Centerville Elementary School. Both have given permission to distribute flyers with the children. The Middle School will require 1630 copies, while the elementary school will require 977. At 2600 copies, it will cost the Parks and Recreation Committee approximately $70 - $100 for black and white copies. If you would like the copies on colored paper, it will run approximately $125 - $150. If you would like colored print on white paper, it will run approximately $2,000. One thing the committee should consider, is that if we distribute 2600 flyers, will there be enough room in the council chambers to accommodate even 1/4 of the flyers distributed? Do we need to make additional arrangements with the school district if there isn't enough room here at City Hall? We will need to establish the date, time, location, printing fees and time - frames, etc. Thank you! vist 4 , i kg,, IS . „ .,,,, 411 1/4 1111 $ 0 1444% y 1 8. 1 BMX TRACK OR SKATE PARK? Are • . % ?,4re ou IooKi • s• . ething to dog Are yo 4 a par • • Ic • • r something or your children to do •at is : • • will occ- •y their -time constr v% W - - 5 0 1 1 i ty of Centerville's ParKs and Committee i l ents . - . • • . . - - - - •• e. We will bolding an informational meeting for :0 I bind ecc d l • 1.1 oh ??000'00( ?0000( XX, 2000, at 7:00 p.m. at City Hall, 3.880 Main Rtreet. We would very much val}?e your presence at this meeting to discuss the options 0T a- SO ±Q L- * 0CS Pork In CpAtzA viicc_ Parent involvement is essential! Please plan on attending. The time to act is now!!! •. . s 1 fie \ . Air , t MP - - t i j 14,z, 1 4. ' 1 � t /:: . 0 4* ,, 'BM?< TRACK OR SKATE 'PARK? Are you bored? Are you looking for something to do? Are you a parent looking for something for your children to do that is fun, exciting and will occupy their time Constructively? The CitY Of Centerville's Parks and Recreation Committee is looking for your comments and suggestions on a BMX Track and /or a Skate Park in Centerville. We will be holding an informational meeting for parents and Youth on >000000<, >0000 00C, 2000, at 7:00 p.m. at CitY Hall, 1880 Main Street. We would very much value Your presence at this meeting to discuss the options and desires available. Parent involvement is essential( Please plan on attending. Ali The time to act is noww • 1, IP( V 3 A 4 0 1- V r fi•- 6 kti, a fi.�1� J l ' � J j r } 4 ... October 2000 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Prti `7 f \< fa 3o 3O 8 9 10 11 12 13 14 15 16 1 18 19 20 21 v tcld vs- 22 23 24 25 L 26 P 27 28 1 3n Pti 7� OX � hoP C cap ul 29 30 31 , November 2000 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 /VC CC 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 14-)0i kS}' ta Cock/ U � 26 27 28 29 30 December 2000 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 ` 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Turf Update (Cost standpoint and implementation) I spoke with Mr. Peterson today regarding his findings on renting a Massy Ferguson to aerate the soil at Laurie LaMotte Park. In speaking with Mr. Peterson, he explained that after contacting our current contractor, it was most economical to have them aerate the soil while they were already at the park. It is already done! Mr. Peterson will explain further at the meeting. Good job Tedd! Thank you! MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Tree Placement at Parks Maps It is my understanding that the Parks and Recreation Committee requested current maps of the parks in the City to determine future placement of trees. Unfortunately, the City doesn't have maps of the parks indicating where existing trees are located. I will try to go out to the parks before the meeting on Wednesday to determine the current tree scheme (no guarantees though). Thank you! , ; 0 1 , „ AS ••1•••, I _._ ____. ; _ ..... ,. , k ...... it , o ; yt,..., ; 1 1 , �,r i ( i 1 1 , i 1 4 ,..±, ? 2 ip, J M 9 4 1 ; \ , ; i , „........ , ; ! / t Li tire-- - s) Gi v..›,/ C 'Roy a t mea s 1 " r c 3e . A L _ , W\ cr 1?) y 1 (b._ 1-i l (-- ._ . 4,01 (.4.___ tiu.„---Th...„ 00 I r cPo-ti 33 4 , ■ 1-2(itti .. , a 1 1 0 1 g , YtaLk '4% ; i ) r i I 1 ? • I i - ( LA ,j i i : 0 I I ..1.-i' 1 , t t i ' • r El i I i I i V4 SO ' 1 i i t I 1 i I ) : 1 . . 4IP ,_. ....N ----g _. ci e 6- c c...) 1 — 1 f I 1 I , , , 1 4 i , ,.. 0L _... • ._.,.._______...._ . . P 7 , tr e 0 .) _ , , 2 41 1 , I ( , 4 i st- ......„, r I . \ \ I mo.. ♦, . P 1 �_ u 0 V Q tfit ,W \ , "tit *- \ 4 -,-----Th • - - ----- ) a \to 1 „.......„ \ , , \ . i ii - .,......_ 1 \ 1 LI . i 1 1 . )1 ' I \ 1j 0 0 0' 1 / \ , i 1 ilk (., , 1 i t _,-t - / I L, 0 \ , I _ 1 r , ( .,:b — ( - i • k 1 4 ' I 1. i ) , \.../ / 4 MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Lighting of Parks / Police Grant Hopefully, Mr. LeBlanc will have an update on the possibilities of a grant offered through the Police Department for the lighting of parks. Mr. LeBlanc mentioned he would contact Chief Heckman on the details. Thank you! 1 MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: YMCA Update Hopefully, Ms. DeVine will give us an update on her conversations with Craig Bode regarding the status of the YMCA. Thank you! MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Bill Bisek "Recreational Activity Director" Proposal Update Hopefully, Mr. Sweeney will have an update on the status of Mr. Bisek's proposal of becoming Centerville's "Recreational Activity Director ", and the Council's reaction to the same. Thank you! I Mern TO: Parks and Recreation Committee FROM: Teresa Bender, Clerk/Treasurer �. SUBJECT: Parks and Recreation Director DATE: October 4, 2000 It has come to my attention that Mr. Bill Bisek has placed an advertisement in the Quad Press for indoor volleyball teams with interested individuals contacting himself or another employee of Kelly's. Mr. Bisek has also made arrangements with the school for the same event. Is Mr. Bisek providing these services as a representative of the City, a City staff member, himself or Kelly's? I have some concern in regards to budgets, financial reporting and record keeping. Who will and how will this be conducted? What happens if there is a profit, loss and who will know? Does the City of Centerville's Parks and Recreation Committee sponsor these events? And if these programs do not produce a profit is Parks and Recreation willing to pick up the tab or is the General Fund available for this? I request that the committee reconsider providing staff internally (all aspects, part-time if necessary and jointly providing programs with Lino Lakes -much more efficient financially, reporting back to the committee, and City staff abreast of upcoming activities), YMCA (would take care of all aspects) or clearly define Mr. Bisek's roll and corresponding financial responsibilities to Kelly's, the City, himself and staff. Thank you for your consideration. MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Future Trails Meeting Update - Wayne LeBlanc Included in your packet is a copy of the letter inviting the following parties involved with the proposed trail system to a meeting held on September 25"`: City of Centerville (Mayor Wilharber, Council Member Sweeney, Administrator March and Centerville Parks and Recreation Committee) Anoka County Parks (John VonDelinde and Ron Cox) Anoka County Commissioner ( Margaret Langfeld) Anoka County Highways (Jon Olson) City of Hugo (Laurie McRostie and Robyn LaCasse) City of Lino Lakes (Rick DeGardner) Washington County (Jim Luger) St. Paul Water Utility (Jim Grauppmann) Also included is a letter outlining the outcome of the meeting from Mr. LeBlanc. Mr. LeBlanc will update us further at the meeting. Good job Wayne! Thank you! To: City of Centerville Mayor (Tom Wilharber), City of Centerville Councilmember (Terry Sweeney), City of Centerville Administrator (Jim March), Centerville Park & Rec (Doug Porter, Karla DeVine, Wayne LeBlanc, Tedd Peterson, Brian Walter) Anoka County Parks (John Von Delinde), Anoka County Commissioner (Margart Langfeld), Anoka County Parks (Ron Cox), Anoka County Highways (Jon Olson), City of Hugo (Laurie McRostie, Robyn Lacasse), City of Lino Lakes (Rick DeGardner), Washington County (Jim Luger), St Paul Water Utility (Jim Grauppmann) From: Centerville Parks and Recreation, 651 -429 -3232 Wayne LeBlanc, 651 - 426 -0168 (home phone) Date: September 15, 2000 You are invited to attend a meeting Monday, September 25, 2000, at 3PM at Centerville City Hall, 1880 Main Street to discuss the attached trail proposal. I have confirmed attendance by John Von Delinde from Anoka Parks, Rick DeGardner from Lino Lakes, Jim Grauppmann from St Paul Water, and either Robyn Lacasse or Laurie McRostie from Hugo. I hope the rest of the people will be able to make it or send representatives. The purpose of this meeting is to: 1) share a vision for trails in the northeastern metropolitan area, 1) modiif' the vicinn if neeeccary to provide for plans or situations in the various communities, and then to 3) identify the tasks and activities needed to coordinate people and organizations to a common trail goal. Right now, there is a terrific opportunity to implement a wonderful interconnected trail system. A Minnesota Design Team visit to Centerville in 1998 provided the spark that connected the Anoka Chain of Lakes Park trail with Centerville's largest park, Lamotte Park. Many other opportunities are at hand. Most communities and organizations already have trail plans similar to the proposal, and by bringing everyone together, differences may be resolved and a common goal might be more easily and quickly accomplished. Thank you and I hope to see you all September 25! Wayne LeBlanc Northeast Metro Trail Vision March 20, 2000 Centerville Park and Recreation, 651 -429 -3232 Wayne LeBlanc, 651 -426 -0168 Centerville, Lino Lakes, Hugo, Anoka Parks, Anoka County, Washington County, Ramsey County, and the surrounding Metro area benefit from the trail vision in Figure 1. The purpose of this plan is to coordinate the participating organizations to a common goal. Please contact Centerville or Wayne LeBlanc to coordinate actions. Considerations for particular .., � _ ,P _, � TY � —{40. sor.ait areas are identified with the ■ ° large letters and they t J 61� _ t ? 14-21, b , i , -4: approximate priority (urgency) ,,,i. ta4,• -. . order. r Hugo to 35E r � - � - � ��.� °r � "� ^ _r. - ^ �� _ _ �. Area A: A � . - '....= ° - s r F Here is a great opportunity to 4' < y ' = 4 °` ^ connect the existing Hardwood A G ? 4 '"� 5 x = '4'4.4' Ai`I ' Creek Regional Trail (running • �' Frhirr ! � - ∎' x -, ' ' � ' ' . 1 L_k, - ;i 0' Ni ` from Hugo north) to the Anoka G'. , County Chain of Lakes trails ' jx ' and the rest of the Metro ;x'. � 1 , �, 4 : a �. _ s- through the Rice Creek Trail E „ r , . North (by Area G). With Hugo's ° planned reconstruction of the is rY a - °��; . . . road from Area A to Hugo this f � µ ,� 3; f a year, the inclusion of the trail '` " '� follows naturally. The urgency frf _ - = here is to include the trail in the .� . C . '' M L L E f reconstruction. r 1�z Ittc, 7 Area B: Pedestrian Friendly I _ ., t >,a ' r w f 1, „ F \ yp E E r ? ,` 21 , kk \ ra I g R 4„,” , .. .t Bridge and Walks �ta.cT�w��P� ii�iy�:k.- _ ea . _ Area B is currently undeveloped commercial. It's a great place _._. Asa for a pedestrian and bicycle or ' t?' friendly bridge over the freeway - K separate from the existing car I p freeway interchange. Its also a �a great place to establish a .-/ r:. - pedestrian and bicycle friendly f& . _ commercial area that would go i with the trail. There is an LA abundance of pedestrians in the tr ® ' ea <. nearby townhouses. I believe a � ; (, Dairy Queen may be built in the Figure 1. Trail Plan area. Also consider using 1 lighting that shines down and reduces light pollution (See the sample Light picture in Fig l, above B. Don't use'globes or lanterns for example.) The urgency here is to control development now so a pedestrian and bicycle friendly area is created. Developers would get something unique and everyone would benefit. Area C: Main Street The Minnesota Design Team in a report to Centerville suggested Main Street be an urban conduit from a downtown Centerville village by the lake to a commercial section by the freeway in area B. There are already plenty of people and bicycles on the shoulders of Main Street in the summer demonstrating that analysis is correct. The north side of Main Street is the best place for a trail as there is vacant property, a strip mall, and a convenience store on that side of the street. The one house that is close to the street may be torn down and a business put there, so as it develops into a more commercial street, construction for sections of the trail are possible. The urgency here is that the strip mall will be required to put in a walkway soon and this sidewalk should be consistent with a long-term plan for the trail along all of Main Street. Area D: "Sunset Park" Overlooking Centerville Lake The Minnesota Design Team saw this area as the "Town Square" of Centerville. A park and pier on Centerville Lake could coexist with a circular trail around Centerville Lake. The sketch in Figure 2 shows the intersection. The continuing h trail continuin around Centerville Lake also fits with the Anoka County Park plan. The urgency here is to ac uire ro erty when it comes u for sale. i , ..1 / - .1'77 :',77777 * //Eft .. r li -0 r l ,_ - ., -., ,,,,.:.--p - .G...ti,,,-.47 �1J� QTY r t� ''''s'.. ;z , • 0 C e n t e r v i l l e Figure 2. Area D, Main Street and Centerville Lake (Design Team Sketch) l 41! . ... a sk .,�� 4 l e ' - 4 � i "... Area : ircu ar rai 1 1 x � ,. PC F t 4 "� � � y � � r k S ' 3 �t P y � C14::41 k �� C enterville Lake 4 ti' 4. e ,- " .. n r,zk ' "� 1 T he bes route f c tra around J F ';,)O } ' i a y • � 1 ' " ,�' ' y ' l ,i � 1 Centerville Lake is on the south side of „,...m, J ' }' y ' Art.,' ' ' ' i C oun • j 14. Currently, in area E, on the rt_ 0—,,,,' • a. • " C :., 1 � T , 1� {� � ���� � �1, d pi � � ty ..r. „ " � ~ y/ 0 1 ' y r 4 � ' • _ ”' south side of County 14, the property by r 4-4-°. 3 r 2.-Lt.''''' a ° P '',0 ,. " Waterworks has a new house under LI. it? . 1 �'' "" t ' : ' ` ' y 1 y � Tj i, M,� 1 construction and a trail could be constructed • la K r'{ , Abois rate/ � , , . r414 1/2 r ` , , Sf as that property is developed. Other property A � ' just south of Mound Trail on County 1 4 J" f � �'� � ? { _ • f4, �°" 4k 3 ha l • l� •jt U r fi' 4 !•, , , x '' ,; t. . may also be developed at some point, and me ' t,V ' t r 4,, ,, J ; . I `. •. when that happens, again, a trail could be 1 ti •� I T � � ' , 31 : ' a` r • 4 developed. The urgency here is to establish ' '' � ; �� a r ''' ' ' �r 11 �� � � } ' ' ^R M , ' 7 kt 1 . 4 S the specifications for the trail so that I. "CI" ,CIF { 'jj ' F , fi + f , . ��`'' development of the areas is done consistent f t,4 ' . " ,: ,, ' „ - , • ` M 1 r ,4 with the inclusion of a trail as shown. •.‘ Pill ` ' . , �. t • + ,. yyyY���```r ,, Area F: Wargo Nature Center ,. �" ,;ry �' ' ` r • ' � '} "'' = Anoka County Parks already has a plan to , - 'r O ' , t ,.�� ' (� Nt ° construct a trail from area E to the Wargo • a� r , ; ',.�v^ AFL . " � t" 9 � � 1 "s ` Nature Center located at F. See Figure 3. ,]� alp l . • � „ ; 1 i " . � x 1 •, ',, R Area G: Trail Connections .. vf4 t It lYL J . y44 ? -• t i �P ` Area G shows the Anoka Chain of Lakes it `' � . . o ,‘ . . fi i . ;; ,� r ' . ,� trail connecting to Lino Lakes to the west t i : 4. �' ' . j ` ' and eventually connecting to other trails in , V1•71'‘•' . f �, the Metro, notably the Rice Creek Trail rt . 0 " 1 ,-;"-:,!,. , , t , 4 - -1 ' x . .� 1; ` r ,: North. See Figure 4. i ` " J 6.: ," * a - a Area H and I: Lamotte Park 41,.. . , „? 1 C ` , c, 'if, t. -.„ ; g The largest park in Centerville is Lamotte *h 3': P'ie '°" > ^ ' Park located in Area H. Plans are already Figure 3. Area E, F, and G. Anoka Park Trail Plan underway to connect Lamotte Park to the Anoka County Chain of Lakes trails from H to G. To complete the Centerville Lake loop, a trail is needed from H to D. At Area I, the St Paul Water Utility has property that may come up for sale in a couple years. This area, being right across the street from Lamotte Park would make a great lakeshore park and pier, possibly jointly owned by Centerville and Lino Lakes. Area J: Centerville Trail South A current easement through Area J is perfect for a trail to be constructed as the land to the south of it is developed. Centerville will be developing a trail through area J as land is developed. This trail would provide a route to Lamotte Park and beyond in addition to providing a circular trail through central Centerville (Areas J, M, C, and H). Area K: Water Utility Easement Trail to Future Lino Lakes Recreational Park Area K has a St Paul Water Utility easement that could provide a trail between Lamotte Park and a possible future Lino Lakes Recreational area at Area L. Just north of Birch Street (between L and K), it might be possible to use currently undeveloped land, or if necessary, continue K all the way straight south 3 L , to Birch Street, then _ turn east to Centerville • -- Road. St Paul Water 3 } would have to give .,, I •., ` consent to the use of • ,W IT, their easement �' tl BLAINE , 1 ---.. . • I 11 N - - ` ERViLLE _. 1 Area L, M: • ' - �. Y.,• Connections South 6. Frui►i the possible Lino CIR L k,_, k,_, �(A. &!a Lakes Recreation area __ - _ _.PINES ++ r LINO LAKES 4 I '" at L, a trail could run LEI ON' . - �� along Centerville Road ,, `' ® " , ' ` ` li . pos through or on -_ ,, ,�;e,,H,htte' „,µ^ : -•'_i the edge of the wild • MOUIN _DS a A _:r n SHOREV EW _s = Be3r ;` \wIEW ., , TWP 3 . - «.• lands by Amelia Lake. .a A -1 1 1DELLwo( Some land near Amelia • .1 • i , }' NORTH OAKS . . . Lake may have been w �- a set aside as N � C life . � ► as aliE i on ,� 11 1 , i.!. ® permanent I ild 1i ., 1 ,, might �i 1 area and a trail m _ t 'a ARDEN •^•! . . ' Bear BIRCHwool be possible on its edge. ... , LS "� ' VILLAGE In addition, a trail from �...: _O}.UMBIA i _ ,-� ir ” ti ?o .. GEM WHI T E ' ' Main Street south at Area M could connect Figure 4. Trail Connections. Metropolitan Council Map. to Otter Lake Park and perhaps join with L ^ '. : ^f Amelii 1 ake Area N: Clearwater Creek Greenwav Corridor A beautiful trail corridor where the land is not yet de,eioped is Area N trum renter■ iiie ilio.i . +'• ,iL., Creek to Bald Eagle Lake. Apparently there are already some proposals, one may be called the Greenway Corridor. This connection would also provide a continuous trail from Hugo through Centerville and Lino Lakes south to Bald Eagle Lake and the White Bear Lake area. Currently, the trail in Hugo is blocked to the south because the railroad bed is still in use. The urgency here is to establish Clearwater Creek from Ce.,... ‘ ille to Bald Eagle Lake as a Greenwav Corridor with a trail. As development occurs_ it will eventually all fit together. Summary As a follow on to the Minnesota Design Team visit in Centerville, a "Trails, Parks, and Lakes" committee formed and considered numerous alternatives. The plan described is the result of a year's worth of citizen discussions and participation. The plan fits well with the existing plans of surrounding communities and governmental units. (In Figure 1, the green dots along the roads show the Anoka County plan for trails — it closely matches this plan.) It may not all happen at once, but by establishing a common vision, the entire goal can be reached by staging the development. Contact the City of Centerville, 651- 429 -3232 or Wayne LeBlanc, 651 -426 -0168 for further details. 4 Jim March From: LeBlanc, Wayne J [Wayne.LeBlanc @UNISYS.com] Sent: Tuesday, September 26, 2000 8:56 AM To: 'March, Jim'; 'VonDelinde, John'; 'Elholm, John'; 'Porter, Doug'; 'Devine, Karla'; 'Graupmann, Jim'; 'DeGardner, Rick'; 'Walter, Brian'; 'Miller, Mary'; LeBlanc, Wayne J; 'Olson, Jon'; 'LaCasse, Robyn'; LeBlanc, Wayne J Subject: Trails Coordination Meeting for Northeast Metro (Version 2) The first minutes sent electronically had typos on 2 email addresses (Jon Olson and Robyn LaCasse). The list above should have those corrected. Also, the 4th paragraph under Results was added, and the 2nd paragraph under Time Critical Actions was added. Thanks. Wayne > To: > Tom Wilharber, Centerville Mayor > Jim March, Centerville Administrator > John VonDelinde, Anoka County Parks > Jon Olson, Anoka County Highways > Robyn LaCasse, Hugo Park and Rec > John Elholm, Washington County Parks > Rick DeGardner, Lino Lakes Parks > Jim Graupmann, St Paul Water > Doug Porter, Centerville Park and Rec > Karla Devine, Centerville Park and Rec > Tedd Peterson, Centerville Park and Rec > Brian Walter, Centerville Park and Rec > Mary Miller, Rice Creek Trails > Doug Koppy, Rice Creek Trails > Sheldon Beckstrana, Rice Creek Trails > From: > Wayne LeBlanc, Centerville Park and Rec > 651- 426 -0168 > Date: September 25, 2000 > (I'm not sure how much formatting everyone can handle. If anyone has > trouble reading this message, please contact me and I will send it with no > formatting. I've only formatted a few headers.) > > THANKS!!! > Thank you all for attending the Trails Coordination meeting Sep 25! Much > was accomplished in understanding the plans and directions of neighboring > communities. I believe we reached a common goal and we can proceed toward > that goal. As best as I can determine, here are the results of the > meeting. > > RESULTS > I will prepare another proposal reflecting the changes. Areas "A" (Highway > 14 just east of 35E), "B" (Highway 14 just west of 35E) and "M" (a > southern route to Otter Lake Park along 20th) on the handout will be > deleted in favor of one pedestrian bridge at area "N" (Clearwater Creek > and 35E). (Note that a trail on the loop of Main St, Lamotte Park, south > of Center St, and up 20th (areas "C I H J ") might still provide for a 1 > pedestrian bridge at 35E if that became the only option.) The trail will > continue straight south from area "K" (St Paul Water easement from Lamotte > Park south) to get to Otter Lake Park with a spur to "L" (the southeast > corner of Birch and Centerville Road) on Birch St. > Anoka County Parks will help to get the new plan into the Met Council > planning process. > Hugo, Lino Lakes, Anoka County, and Washington County will plan to provide > a trail that will run from the existing Hugo trail to a proposed > pedestrian bridge at 35E and Clearwater Creek. There seems to be several > options regarding a redirected Highway 8 and certain development plans in > progress. There may be more than one trail that converges to the 35E and > Clearwater Creek junction. Centerville, Lino Lakes, and Anoka County will plan to provide a trail from Centerville to 35E and Clearwater Creek to join the trail to Hugo via a pedestrian bridge at that location. > Mayor Tom Wilharber thought he might be able to find out something about > the financing and other details of the pedestrian bridge on 610. He also > thought the City of Centerville engineer might have some information > regarding the plan. > Lino Lakes may think about various options to connect other Lino Lakes > trails existing to the west to the proposed trail running north /south on > the St Paul Water easement and Birch St. > St Paul Water has no particular problem with trails on their easement as > long as the owners (probably the City of Centerville and Lino Lakes) sign > their agreement. A paved surface is not a problem. Trees are a problem and > would not be allowed on the easement. Cities should understand that St > Paul Water might have to repair or otherwise disturb a paved surface if > there was a problem with their water mains. The Cities would be > responsible for the repair of the trail. > The Rice Creek Trails snowmobile organization had an issue with a change > in a snowmobile route through the Chain of Lakes Park and they are talking > to Anoka Parks about that issue. > TIME CRITICAL ACTIONS > Anoka Parks mentioned that there may be a Met Council meeting in November, > 2000, regarding trail plans. John VonDelinde, if you would determine > deadlines, I would try to hit those deadlines with a new proposal. If > there are any suggested formats or other information necessary, please let > me know. Development of property at Waterworks and west of Waterworks may lead to some time critical planning for a trail there. > Mention was made that the next opportunity for funding for a pedestrian > bridge would be 2002. If there are any interim dates of consequence, that > would be useful. > If anyone is aware of any grants, property for sale, or other time > critical events of any kind, please forward the information. Also, if > there are any further suggestions or ideas, please forward them and I will > try to coordinate. > Again, thank you all for attending this meeting!!! Much was accomplished, > and I believe that, with the power of a common goal, the efficiency of > email, and a little innovative engineering and financing, we'll see the > trail interconnections become real. These trails then will provide the > conduit for communities to share their diverse resources for the 2 Northeast Metro Trail Plan October 4, 2000 Centerville Park and Recreation, 651 -429 -3232 Wayne LeBlanc, 651 -426 -0168 Centerville, Lino Lakes, Hugo, Anoka Parks, Anoka County, Washington County, Ramsey County, and the surrounding Metro area benefit from the trail plan in Figure 1. The trails connect the Hugo trail that will eventually go to Duluth to other trails connected to the Chain of Lakes Park and south to Otter Lake Park including a future recreational park at Birch Street and Centerville Road. The trails in and around Centerville are designed to promote safe pedestrian routes to parks, commercial areas, other trails, and places of' interest. The purpose of this plan is to s,� t • , 4 a> - _ coordinate the participating organizations. Please contact _„[[, r u ,, ' Centerville or Wayne LeBlanc ' 35Wa'4r � ; F� 1 35 E to coordinate actions, mot$ On Sep 25, 2000, people za t ; , - representing Centerville, Hugo, r ' 1 Lino Lakes, Anoka Parks, St •, Paul Water, and Washington , > t `' County Parks met and agreed to - r s '* E , , . t pursue this plan. —_ Considerations for particular _ areas are identified with the - m _ ; , large letters and they \ y g . ' E 3 "f i ' approximate priority (urgency) ►,.T Aie order. LLB Area A: Hugo to Pedestrian g∎ :' V1LLE "�'.a ' Bridge at 35E a- ` - " Hugo, Washington County, Lino , , -- ® T ' Lakes, and Anoka County plan V to coordinate the route of a trail R E t 0' tii t 0i f t ., E from the existing Hugo trail to a ` Ain 135E :2 w I proposed pedestrian bridge at Z% " 4 Area B where 35E and s � � i ` , a x a... a At 1p ; ' 4 I Clearwater Creek intersect. :" 1 II � j With Hugo's planned r fr f " reconstruction of the road from f „_4,_ Area A to Hugo this year, the , P inclusion of the trail follows Orr ", ea . naturally. The urgency here is to 4 e .,.,n �'ww� i =- include the trail in the ' forthcoming reconstruction. 55110 55038 � 0 non.. S 1 MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Remaining Balance of Parks and Recreation Budget I have requested an updated Parks and Recreation budget balance from Ms. Bender, but due to time constraints, she was unable to provide it to me as of yet. I will try to have this at the meeting for you to review. Thank you! PARK FUND Audited End of Year (1999) Park Fund Balance $31,675.00 Hunter's Crossing Park Dedication Funds $74,000.00 $105,675.00 2000 Budget Amount $50,000.00 TOTAL ASSETS 155,675.00 2000 Expenditures Goetz Landscaping 12,755.00 MN/WI Playground Equipment 15,110.78 Tru- Green /Chem Lawn 4,823.20 W.B. Miller (LaMotte Trail) 9,555.00 TOTAL EXPENDITURES 42,243.98 TOTAL FUNDS 1 113,431.02 MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Monthly Report to Patricia Scott (LeJournal) This is on the agenda for the committee to discuss what Ms. DeVine is to submit to Ms. Scott for the monthly Parks and Recreation update to the LeJournal. Thank you! MEMO Date: October 4, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Lighting at Laurie LaMotte Park Update Mr. Peterson requested I place this on the updated agenda so he can update the committee on the status of the lighting donated by Mr. DeFoe. Thank you! MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Letter from Bert Casper regarding trail between Ojibway Road and Heritage Street Included in your packet is a letter from Bert Casper (6979 Eagle Trail) regarding a path between the dead -end of Heritage Street (on the east side of Centerville Road) and the curve on Ojibway Road, that he feels should be paved as a bike trail. (See attached) Thank you! Aim March From: Bert Casper (bertcasper @uswest.net] Sent: Thursday, September 21, 2000 1:14 PM To: jmarch @centerviffemn.com Subject: Safety suggestion Jim, there is a path between the dead -end of Heritage Street on the East side of Centerville Road and the curve on Ojibway road that should be paved as a bike path. This little junction would permit bikers to avoid riding on Centerville Road and on Main Street to get to the wonderful trails that start at LaMotte Park. This would be much safer for all of us, especially children, as the only exposure to traffic would be as one crosses Centerville Road. Paving that little path could save an injury, or even a life. Bert Casper bertcasper @uswest.net 651 -429 -7662 6979 Eagle Trail Centerville, MN 55038 1 1 t MEMO Date: September 28, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Hunters Crossing Bituminous Trail / Acorn Creek Park Trail Letter from Tom Peterson (City Engineer) Included in your packet is a letter from Tom Peterson sent to Rick Carlson (Hunters Crossing Developer) regarding the bituminous trail in both the Hunters Crossing Development and the trail around the playground equipment at Acorn Creek Park. Thank you! Bonestroo. Rosene. Anderlik and Associates, Inc. is an Affirmative ActIon /Equal Opportunity +...r Bonestroo Employer and Employee Owned Principals: Otto G. Bonestroo, PE. • Marvin L. Sorvata. P.E. • Glenn R. Cook. PE. • • . Rosene Robert G. Schunicht, PE. • Jerry A. Bourdon. PE. A nderlik & Senior Consultants: Robert W Rosene, PE. • Joseph C. Anderlik, PE. • Richard E. Turner. PE. • Susan M. Eberlin. C.P.A. A ssociates Associate Principals: Howard A. Sanford. PE. • Keith A. Gordon. PE • Robert R. Pfef ferle. PE • Richard W Foster, PE. • David O. Loskota, PE. • Robert C. Russek, A.I.A. • Mark A. Hanson. PE. • Engineers & Architects Michael T Rautmann. PE • Ted K.Field. PE. • Kenneth P. Anderson. PE. • Mark R. Rolls, PE. • David A. Bonestroo. M.B A. • Sidney P. Williamson. PE.. L.S. • Agnes M. Ring, M.B.A. • Allan Rick Schmidt. PE. Offices: St Paul, St Cloud. Rochester and Willmar, MN • Milwaukee. WI September 18, 2000 Website: wwwbonestrao.com Mr. Rick Carlson Carlson & Associates, Inc. 7671 Central Avenue NE 1 (� 20� Fridley, MN 55432 �FQ Re: Hunters Crossing Bituminous Trail Our File No. 616 -00 -114 Dear Rick: Attached is a sketch of the new bituminous trail alignment west of Hunters Crossing. The City of • Centerville and Anoka County Parks Department recommend this route. Starting at your developments west plat line, the trail should cross the St. Paul Water Utility easement, then turn north and proceed approximately 700 feet to the existing bituminous trail. The trail design parameters include: a. 10 -feet wide Class 5 Aggregate Base, 6" thick b. 8 -feet wide Type 41B Bituminous Wear, 2" thick c. Follow and match existing round contours to maintain drainage d. Salvage Topsoil and re- spread along edges, seed as directed Please keep us informed as to the progress on the trail improvements. Street construction within Hunters Crossing is starting today and will take at least three (3) weeks. Also, remind your trail contractor that we definitely want them to pave a separate trail in Acorn Park, after they have finished in Hunters Crossing. You can reach me at 651 -604 -4868 with questions, Yours very truly, BONESTROO, ROSEN , ANDERLIK & ASSOCIATES Via Thomas W. Peterson, P.E. TWP:crw Attachments cc: Jim March Tedd Mattke Bill Tschida Ron Cox Dan Schluender 2335 West Highway 36 • St. Paul, MN 55113 • 651.636-4600 • Fax: 651- 636 -1311 • j . z * 5 `A- 9 ? S g. . f 1 __ .. _ _...______ ______ _ __ ,_ ______ , 11 -, .._ , _ . 1". _.1 I : A RI P. D WA V -t- — 3 mai Z S D o / , sa c i 'l' 1` N • % tl F �� • n 1 1 s ea t I I I L 1 o s -, t lie , W $ • (t) N II C g t a " a CENTERVILLfr so • D— P. • Z TG. S. )1n SONESTR00 ROSENE ANDERLIK R W 6516361311 10/04/00 14:50 5 :01/04 NO:727 Fax Transmission 9 Stiel.."4wnnnwn, Date: 10/04/00 From Tom Peterson 1 A To: Jim March Our File No: 616 gen Organization: Centerville Awn to Follow: 3 Fez Number: 651-429-8629 Original W!l! Follow in Mali: Yea [] No Subject: Acorn Park P Subject: a k among Quotes Jim, !received quotes from Iwo contractors for paving traits In Acom Park. They are attached for your review and approval. The low quote of $10,000,00 was from Arcade Asphalt, a local contractor from Centerville. The second quote was from Northdale Construction (Hunters Crossing contractor), coming in at $17,347.00. Also attached is a map of the Park showing the proposed work. We recommend that Arcade Asphalt be awarded the work at Acorn Park, at a total cost of $10,000.00. This includes excavating for an 8' wide trail around the playground equipment, excavating at the south end of the trail where it connects to the Woods of Clearwater Creek trail, placing 6" of gravel at these two locations, grading and preparing the existing gravel trail through the park, and paving approximately 810 lineal feet of 8 wide bituminous trail as shown on the sketch. The price compares closely to my estimate of $ @A00 trot» eariier in the year when the park was graded. Please call me at 651 604.4868 with any questions. Matt at Arcade has Indicated he is ready to start the work as soon as he gets the okay CC Paul Paizer Dan Schluender 9onestroo. Rosone Andrrllk and Associates, Inc. 2335 West Highway 30 1 PauL MN 56113 + Phone 661436 -4600 Fax 661.636-'311 www.bonestroo.corn BONESTROO ROSENE RR W 6516361311 10/04100 14:50 01:02/04 NO:727 ial pm • ikuleStMe ROHM Bidder V _ ltJ rout aces aid: a N1dar1 Address: (0Q' ,3 443k" k.4 S , Telephone No. enpeseenauranecu CI State Zip. t IAA/' SC 01 Fax No. y9pytp QUOT4710N POR ACORN PART( PAVE BITUMINOUS TRAILS BRA PRLB NO.616.0EN CENTERVILLE. MINNESOTA • September 21, 2000 • 14. • notable Mayor and City Crunch City of Centerville 1880 Maus Sheet • • Centerville, MN 55038 DearCauncil Members: • The undersigned, being familiar with your foal conditions, hoeing made the field inspection and Inveatigatlons deemed necessary, having atudles the drawings end specifications toe the work including Addenda Nos, • and being laminar with all factors and other eendidotu affecting the wok and coat thereof, hereby proposes to liuntsh all labor, tools, tmuarlais, skills, equipment, and all else necessary to completely construct the project in accordance with the drawings and specifications on sae with you and Bonsstoo, Rams, Aaderllk 8 Associates, Inc., 2335 West Highway 36, Ss Paul, Minnesota S$113, ea follows: No Item Uoits Qty Unit Price Total Prim • 1 A Type 1I bituminou wear course TN 100 3 S in Crass 5 agl3apte hue TN 140 s j t}}YY _ s _ .Tr�a - , 3 Excavation and subgrads preparadon LS I around playground g—A/00SL_ s t1 -OGCI Total Ban slid s /U sap 1 a.^ Respectfully submitted, Name W _Sl ke /�, or aeon (An i v u Srgnnr ta C (A Partnership) � Y • , 'fide I tA + . M asai~ Printed Name of Signet • t� t 1 63 ,- 4(.w a- .m/aLh.inlga d, neer cos: -6 ' .1I, t BONESTRQO ROSENE ANDERLIK R W 6516361311 10/04/00 14 :50 Q :03/04 NO :727 UC'i' -04-00 WED 10101 AM NORTRDALE CONST CO INC FAX NO, 0124284997 P.03 0 Bonestroo / � � 7� q / ,, /+ �1 noses Bidder: / l ei/ ft&1 (JI$4fl L'1ierr Lo Total Bass Bid: AltdCrGk& Address: iikst PW+•1^ 3(v , Telephone No. aym.w,i Araln,e <n i CO, State, Zip. Q.CIA v ►‘. 55 Li Fa. No. QUOTATIQN FOR ACORN PARK PAVE BITUMINOUS TRAILS BRA PII.S 140,616-OW CENTERVILLE, MINNESOTA September 27, 2000 Honorable. Mayor end City Council • City aT Centerville 1880 Mein Street . CentorvIll►, MN 55038 Dear Council Members: The undersigned, being familiar with you loot conditions, lining mode the Sold Inspection end investigations deemed necessary, having studies the drawing. and apeciflcations for the work Including Addenda Nos, ,_. and being familiaa with all factors nod other Wndltions affecting tbo work and cost thereof, hereby proposes to furnish ,11 false, tongs. malt rh ls, .skins, equipment, and eIt else neceeeery to completely construct the project in accordance with the drawings end srert,5cations on Q(a with you and Bonearoo, Roane, AnderUk & Associates, lac., 2335 West Highway 36, St Paul, Minnesota 551 I3, cat totiowr: Mo. Ism Volts Qty trait PTtee Total ?So 1 Type 4IA bituminous wear coarse TN too f 89 ,00 8 SaLJ'0O 2 Class 5 aggregate base TN 140 $ , g4. 80 S � . 4 / 8.1, OA 3 Excavation and suntrap proparaion LS 1 round ptnygodnd $ 5/a3S .o a $ _ .035 . op Total Bee rid $ /754 A Respectfully *Omitted, (' 41444 j�1� .[_.� Nam4 t /' A� anrai► s e 'tA" r (A Parptarahip) Signer V Pr" situ Printed Nano of Signer A.sain nLW,a.h Ae►t SONESTROO ROSENE ANDERLIK R W 6516361311 10/04/00 14:50 f3 :04/04 NO:727 , . 0 Bonestwo Client: CENTFAVIj.LE pow Pager I Now* Project: Atom) K ProJ. No G/G ut Associates Calculations For: $ Inbeimi t $ 4f. J aaMee„&A.mte,t, Prepared By: 'r ;W elds Dater 4.11. ! ileweawaWA t i Ai t es for tittamde or ta calk s M � l_y . 1 n _ .e r 0 woe Threat � •s • Mathli ilif oc 2Vvo ST. . vF rrl7 O. en4c 4 Jr o 1.1 'err g 44ill me /, 44dt 4 Ave s' wept x Crew: p • re, `n • smuts his 1 WOOM nett - CI iAT Lee4-7J •J% Mav O 0 .. 'II) i , r hi i tal b, ---) 1,titeo D S .____ .-1 ; L r'' MEMO Date: October 4, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Capitol Improvements Project Mr. March requested I place this on the updated agenda. He would like the Parks and Recreation Committee to look over the information, prioritize the items and add/delete any other projects. Thank you! t s � • n � E� � Viy ➢ i M °WK" '41 :" r k r "is tee t es, S Y. •_ 17, .- J. �.. r] 11 Cap Improvement Projects CAPITAL PLAN City of Centerville, MN PROJECTS BY DEPARTMENT 2001 u 2005 Department Project# Priority 2001 2002 2003 2004 2005 Total Park and Recreation Playground Equipment - LaMotte Pads 01- PRK-001 3 45,000 45,000 Concession /Shelter Building ( LaMotte Park) 01 -PRK -002 1 14,300 14,300 St. Paul Water Utility Land Acquisition 01- PRK-003 2 275,000 275,000 St. Genevieve's Land North of LaMotte Pak 01- PRK-004 2 150,000 150,000 BMX Park/SkateboardPadc 01 -PRK -005 2 25,000 25,000 Pave the Hockey Rink 01- PRK -006 2 40,000 40,000 Pave LaMotte Parking Lot 01- PRK-007 3 45,000 45,000 Picnic Shelter In Trade McBride Pak 01- PRK-008 3 15,000 15,000 Picnic shelter in Acom Creek Park 01- PRK -009 3 15,000 15,000 Paving a trail across the former Sheehy property 01 -PRK -010 5 78,000 78,000 Acquire Barott Apartments 01 -PRK -011 5 350,000 350,000 Park and Recreation Total 164,300 155,000 275,000 30,000 428,000 1,052,300 GRAND TOTAL 164,300 155,000 275,000 30,000 428,000 1,052,300 Page 1 of 1 Wednesday, October 04, 2000 ' .CAPITAL PLAN 2001 thru 2005 Contact _Park Chairperson City of Centerville, MN Department Park and Recreation Project it 01 -PRI{ -001 Type Equipment Usdid Life 20 years Pmiect Name Playground Equipment - LaMotte Park Category Fixtures Priority 3 Important Description Construct playground equipment in LaMotte Park. Justification Currently no playground equipment is evadable and this is the largest muncipal park in the community. Several younger children attend sporting events and they display a need for something to occupy their time. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 45,000 45,000 Total 45,000 45,000 Funding Sources 2001 2002 2003 2004 2005 Total Park Dedication Fees 45,000 45,000 Total 45,000 45,000 Operational Impact/Other None. • CAPITAL PLAN 2001 thru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project 01 -PRK -002 Type Improvement Useful Life 20 years Project Name Concession /Shelter Building (LaMotte Park) Category Buildings Priority 1 Urgent Description 1 Construct a concession/shelter building in LaMotte Park. This building would have a self enclosed portion along with an open air section that would provide shelter for 8- 10 picnic tables. Justification This buildings needed since there is currently no other such structure within the community. Expenditures 2001 2002 2003 2004 2005 Total Planning/Design 300 300 Construction/Maintenance 12,000 12,000 EquipNehicles/Fumishirgs 2,000 2,000 Total 14,300 14,300 Funding Sources 2001 2002 2003 2004 2005 Total Chari able Gambling Proceeds 15,000 15,000 Part Dedication Fees 2,800 2,800 Total 17,800 17,800 Operational Impact/Other CAPITAL PLAN 2001 thru 2005 Contact Park Chairperson City of Centerville, MN Deparunent Park and Recreation Projects 01 -PRK -003 Type Improvement Useful Life Forever ProjectName St. Paul Water Utility Land Acquisition Category Land Acquistion Priority 2 Very Important Description This project would involve the acquisition of the St. Paul Water Utility owned land that exists across the street from LaMotte Park. This property is approximately an acre in size. • Justification This project would allow an expansion of LaMotte Park. This would also provide direct lakeshore access to Centerville Lake. This could be a potential site fora fishing pier Expenditures 2001 2002 2003 2004 2005 Total Land Acquisition 275,000 275,000 Total 275,000 275,000 Funding Sources 2001 2002 2003 2004 2005 Total General Fund 200,000 200,000 Park Dedication Fees 75,000 75,000 Total 275,000 275,000 Operational Impact/Other • CAPITAL PLAN 2001 thra 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project# 01 -PRK -004 Type Improvement Useltd Life Forever Project Name St. Genevieve's Land North of LaMotte Park Category Land Acquisttion Priority 2 Very Important Description The proposed project would involve acquiring approximately 7.5 acres or more land from the Church of St Genevieve. This land is currently zoned agricultural and is farmed as hay ground. Justification This acquisition would allow for the explosion of the City's largest municipal park. The park is heavily utilized by summer youth sporting activities. The parking lot is currently undersized and the festival committee bad to lease additional space from the church for parking during the city celebration. The acquisition of this property would also allow for a potential location for a community center. Expenditures 2001 2002 2003 2004 2005 Total Land Acquisition 150,000 150,000 Total 150,000 150,000 Funding Sources 2001 2002 2003 2004 2005 Total General Fund 100,000 100,000 Park Dedication Fees 50,000 50,000 Total 150,000 150,000 Operational Impact/Other . • • CAPITAL PLAN 2001 thru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project# 01 -PRK -005 Type Improvement Project Name Useful Life 15 Years Pr BMX Park/Skateboard Park Category Fixtures Priority 2 Very Important Description Construction of either a BMX Park or Skateboard Park. Options include constructing a skateboard park in one of the City parks. This could be accomplished if the hockey rink was paved A BMX park may have little cost if a citizen group would come forward to coordinate and finance the construct ion. Expense would be incurred if the City had to acquire property for a location for this type of use. Justification Youth have come forward and requested additional outlets for recreational activities. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 25,000 25,000 Total 25,000 25,000 I Funding Sources 2001 2002 2003 2004 2005 Total Park Dedication Fees 25,000 25,000 Total 25,000 25,000 Operational Impact/Other • CAPITAL PLAN 2001 thru 2005 Contact PM Chairperson City of Centerville, MN Department Park and Recreation . Project 01 -PRK -006 Type Improvement Project Name Useful Life 15 years Pave the Hockey Rink Category Fixtures Priority 2 Very Important Description Pave the hockey rink with asphalt or concrete and provide a protective surface coating if the material is asphalt. Justification This would allow for season round use of the rink. The rink could be used by rollerblades, skateboards and rollerskates. The possibility would exist that the rink could be used for a skateboard park. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 40,000 40,000 -. Total 40,000 40,000 • Operational Impact/Other • ' CAPITAL PLAN 2001 rhru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Pr "� # 01 -PRK -007 Type Improvement Useful Life 20 years Project Name Pave LaMotte Parking Lot Category Fixtures Priority 3 Important Description Pave the existing parking lot. Justification Paving the parking lot would create a more finished look to the park and reduce the dust and maintenance that occurs with the gravel parking Iot. We would also be able to place handicap stalls and stripe the other parking spots to create a more efficient parking pattern that otherwise currently occurs. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 45000 45000 Total 45,00 45 .E Funding Sources 2001 2002 2003 2004 2005 Total Park Dedication Fees 45,000 45000 Total 45,000 4 5,E Operational Impact/Other CAPITAL PLAN 2001 thru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project # 01 -Pmc -008 Type Improvement UsePol Life 20 years Project Name Picnic Shelter in Tracie McBride Park Category Fixtures Priority 3 Important Description This proiect would involve constructing a shelter in McBride Park that would cover approximately two to four picnic tables. Justification There currently is no shelter from the elements in this park. There is a lack of trees to provide shade in the park. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2001 2002 2003 2004 2005 Total General Fund 15,000 15,000 Total 15,000 15,000 Operational Impact/Other CAPITAL PLAN 2001 thru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project 01 -PRK -009 Type Improvement UseIUl Life 20 years Project Name Picnic shelter in Acorn Creek Park Category Fixtures Priority 3 Important Description This project would involve constructing a picnic shelter in Acom Creek Part that would cover approximately two to four picnic tables. Justification There is currently no shelter from the elements in this park. There is a lack of trees to provide shade in this park. Expenditures 2001 2002 2003 2004 2005 Total Construction/Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2001 2002 2003 2004 2005 Total General Fund 15,000 15,000 Total 15,000 15,000 Operational Impact/Other CAPITAL PLAN 2001 rhru 2005 Contact Park Chairperson City of Centerville, MN Department Park and Recreation Project 01 -PRK -010 Type Improvement Useful Lire 20 years Project Name Paving a trail across the former Sheehy property Category Fixtures Priority 5 Future Consideration Description This would involve paving an eight root bituminous trail across some property that the City may acquire. Justification This would be consistent with the City's comprehensive trail plan. Expenditures 2001 2002 2003 2004 2005 Total Planning/Design 3,000 3,000 Construction/Maintenance 75,000 75,000 Total 78,000 78,000 Funding Sources 2001 2002 2003 2004 2005 Total General Fund 78,000 78,000 Total 78,000 78,000 Operational Impact/Other CAPITAL PLAN 2001 Oyu 2005 Contact Park Chairperson • City of Centerville, MN Department Park and Recreation Project # 01 -PRK -011 Type Improvement UsePo! Life Forever ProlectName Acquire Barott Apartments Category Land Acquistion Priority 5 Future Consideration Description Acquire the current Barott apartment building. Justification This could be a location for a future scenic overlook and downtown park area. Expenditures 2001 2002 2003 2004 2005 Total Land Acquisition 350,000 350,000 Total 350,000 350,000 Funding Sources 2001 2002 2003 2004 2005 Total Park Dedication Fees 350000 350,000 Total 350.000 350,000 Operational Impact/Other MEMO Date: October 4, 2000 To: Chairperson Porter Parks and Recreation Committee From: Jill Lien Re: Concept Plan for Ground Development Included in your packet is a concept plan for Ground Development. Ground Development is proposing development of the Gor -Em property just south of the Center Oaks Development. This is for informational purposes at this time. Thank you! C , e 2 0 /� .. w� — ce = v , c z 5 g CO w . e E , 6 !!y� W 6 �t R te' cN CENTER OAKS e s € OUTLOT A _ I _ 1 6 " 2 1 m" 1 ^ 1" , 8 , . ,.." 4 3" 1 2" 7 1 " 7 " _. 4 3 ". �2 I 7 6 " _ 5 _ STREET A I 2 I e e,s 3 3_2 se — 6 5 4 / sf^ i 111, si - lir< Lsaga °s3 10 11 12 • TnAR° !Ise .'-_ \ 13 Q _ - 4 " ., ". 6 „ ouno7 B aiczn z N 6 La a LL / NER IJIO Y,,,, / S TREET F % <i 24 6 _ 18 / 16 1 14 ��, 9 8 x' 1 31 30: " F 27 i 32 29 22 17 „ N 1 z 28 I 17 1 a a 21 / _ 0 s s r=1 33 w — 0rJ Wo Ul 20 / - = o a & 35 37 3 " , 34 18 N 0 1 4 19 / 20 21 P 40 1 _ - STREET E " 41 J \ i r 45 44 43 µ0p0 6 5" 4 SITE DATA i /01M" 7 , ". "' 3 2 1 NUMBER OF LOTS 88 ; „� 5 " '°^ °' MINIMUM LOT SIZE 13.197 5.F. DRAWN BY SCALE N FEET LARGEST LOT 41.980 S.F. RSS ° ■ ... 200 300 AVERAGE LOT SIZE 19,833 S -F- DATE — — 1 it . 100 led 9/28/00 REVISIONS BOOK/PAGE CAD FILE 20237CP PROJECT NO. 20237 FILE NO. SHEET 1 OF 1 V C E. i Ws R ffi g,1 1 ' Rutin 111110 , 003k 5-7,474, ca t� 0 �p 1 II t © © m d ! A •a c° • ' a I I N I 11 Z �'�7 1. S ' . it N. � � ea Q uo 1 �' d . Oil i Ora 3 � ■ .1 soQMo . _ i 1 0 • al a . 1 1�1111 I a N �5.�1 11 g; tI I I =hire= ® S Sad ' ,, 9/8/00 I REVISIONS — t I SCALE IN FEET BOOK/PAGE 0 400 800 1200 CAD FILE Imo ■ s - - � 20238CP 1 inch = 400 feet PROJECT NO. 20238 FILE NO. BASE MAP PROVIDED BY THE CITY OF CENTERVILLE - SHEET 1 OF 1 F Y 1. TO: Honorable Mayor & Council Members Economic Development Committee Members Parks & Recreation Committee Members Planning & Zoning Committee Members FROM: Teresa Bender SUBJECT: Reminder DATE: September 22, 2000 If any member is unable to attended their scheduled meeting, please contact City Hall as soon as possible. This will assist staff in making arrangements to notify others that a quorum will not be present at their respective meeting and make arrangements for rescheduling. Please remember, it is not only fellow board members and staff that are inconvenienced by this, but the public also. Thank you Jim March From: Doug_W_Porter©deluxe.com ent: Monday, September 18, 2000 10:35 AM jmarch@goldengate.net bject: Eagle Park, Centerville MN Jim, Thanks again. DP Forwarded by Doug W Porter /BLM/eFunds on 09/18/2000 10:28 AM Doug W Porter on 09/15/2000 04:00:58 PM To: kokan @csom.umn.edu cc: sbi (gmninter.net Subject: Eagle Park, Centerville MN Keith, Thank you for your patients and concems regarding the portable bathroom in Eagle Park. During our last Park & Rec meeting on Sept. 6, 2000, we discussed the location of the portable bathroom in Eagle Park. Piror to the meeting, many of the members went out and looked at the altemate sites in the park. er discussing the matter in more detail, the decision was to relocate portable bathroom to the location number 4 on your map of the park. We came to this decision, because we felt it met all parties requirements in a location. We also discussed standards regarding portable bathrooms in all parks in Centerville. The standards listed below will be implemented in 2001. 1.) Portable Bathrooms will be set back five feet from surrounding property lines. 2.) Portable Bathrooms will be handicap accessible. 3.) Portable Bathrooms will be anchored to the ground, so that it can not be turned over. 4.) Portable Bathrooms must be able to be serviced by vendor with a 10 to 15 foot hose. 5.) Portable Bathrooms will be covered by natural landscaped barriers. Thanks again, for your on going interest in this issue. We greatly appreciate your support. Have a great weekend! Doug Porter Chairman Parks & Recreation Commitee 1 Goetz Landscape & Irrigation, Inc. Goetz Garden Center 2030 Main Street Minnesota Nursery 81 Landscape Centerville, Minnesota 55038 Association Member Voice: 651/426-2136 Fax: 651/ 426 -2451 CENTERVILLE PARKS 1880 MAIN STREET CENTERVILLE, MN 55038 ATTN: DOUG PORTER DATE: September 11, 2000 INFORMATION: Estimate on proposed landscape installation. PLANT MATERIAL: QTY SIZE DESCRIPTION COST INSTALL 10 B &B PATMORE ASH $ 2,260.00 $ 1,250.00 10 B &B MAJESTY SUGAR MAPLE $ 2,620.00 $ 1,250.00 10 B &B SKYLINE HONEY LOCUST $ 2,430.00 $ 1,250.00 20 #10 AUTUMN BLAZE MAPLE $ 2,540.00 $ 1,200.00 TOTAL $9.850.00 $4,950.00 TOTAL $14,800.00 PRICE OF WORK: INCLUDES LABOR, MATERIALS & SALES TAX: GUARANTEES: All work is guaranteed against defects in materials and workmanship for one year from the date of installation. All woody plant material is guaranteed for 100% of the replacement cost for one year, provided that the "Care For" information given is followed as instructed. Perennials are guaranteed for the growing season. SCHEDULE: Upon acceptance of the proposal, we can begin the project as soon as possible (weather permitting). Please mail your down payment today for the earliest scheduling opportunity. Professional Installation • Outstanding Service PAYMENT SCHEDULE: 50% deposit will be needed upon acceptance of the proposal. The remainder of the BALANCE I5 DUE UPON COMPLETION of the work. Visa /MasterCard accepted, Discover card preferred. SPECIAL ORDER ITEMS: A 50% non - refundable down payment required, on all special order items. PRE LIEN NOTICE: As requested, we will provide lien waivers for our services and others that have supplied materials and /or labor for improvements to your property. Also note that upon completion, we may file a lien against your property if we are not paid as specified. REFERENCES: References are available upon request. CONTACT: For more information please contact Joe Goetz, at (651) 426-2136. Thank you for the opportunity to provide you with this proposal. Please call me if you have any questions. I am looking forward to working with you! Respectfully submitted, Goetz Landscape & Irrigation, Inc. o Goetz e igner /Consultant Professional Installation • Outstanding Service CENTERVILLE PARKS 1880 MAIN STREET CENTERVILLE, MN 55038 ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are agreed upon and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Date Signature Date Signature CIRCLE ONE: VISA MASTERCARD DISCOVER CARD NUMBER EXP DATE: This proposal may be withdrawn if not accepted within three days. J.G. THIS DOCUMENT HAS A SECURITY COLOR BACKGROUND ON FACE AND ORIGINAL DOCUMENT SE URITY. SCREEN ON BACK WITH PADLOCK SECURITY ICON. • CITY OF CENTERVILLE 15043 FIRST R BANK 1880 MAIN STREET 75 - 1522 HUGO, MN 55038 CENTERVILLE, MN 55038 910 DATE 09/28/00 $7,400.00 Seven Thousand Four Hundred Dollars and 00 /100 * * ** PAY TO THE OF Goetz Landscape & Irrigation, Inc. MAYOR 2030 Main Street f / Centerville, MN 55038 CITY Ai 1 TR• •R 00150430 409L0152241: 005 50275 50 MP MP CITY OF CENTERVILLE 1.5043 CENTERVILLE. MN 55038 VENDOR _ Goetz Lands�Irngation Inc. INVOICE '', AMOUNT -. DD ... � 013COUNf INVOICE TOTAL $7,400.00 50% Down 50 Trees (Parks) 0 $7,400.00 II Jim March _ From: Jim March [jmarch @goldengate.net) To: Wayne LeBlanc; Theresa Brenner; Tom Peterson; Tim Rehbine; Ray Devine; Michelle Moser; Lori Dom; Linda Broussard Vickers; John McLean; Jim Hoeft; Hanna Tilsen; Brian Hanson; Patricia Scott; Elizabeth Schelier; Doug Porter; Dave Kilian; Mary Capra; Aimee Fairbrother; Mari Nelson; Dick Travis Subject: Week in Review Week in Review September 8, 2000 Building Permits this Period = 1 Building Permits YTD = 127 New Homes Year to Date = 33 I received a call from Terry Hannah (Ground Development) yesterday. They are interested in pursuing development of the former Gor -em property south of the Center Oaks development. They have been looking at this property for a couple of months. They have the engineering firm JR Hiii working on a sketch plan. The engineer that is designing the sketch plan actually lives in Centerville on a cul -de -sac off of Center Street. He has assured me that he is interested in seeing a quality built and designed subdivision. They are expecting that the subdivision would be constructed in two to three phases with a total of 75 -85 lots. They will be proposing 17,500 square foot minimum lot sizes. The developer estimated home values at $185,000 - $250,000. This item will be placed on a future planning commission agenda. ivi4yor vviinaroer ana i aaenaeu a meetng in Lino Lakes last evening in regaras to Cie proposed Chain of Lakes YMCA. There were representatives in attendance from Lino Lakes, Hugo and Circle Pines. The YMCA is continuing with their capital fund raising campaign. To date their is $4,626,000 committed to the project. The required funding to begin the project is $6,010,000. Darryl Silverness (YMCA Director) presented some options for the surrounding communities to financially participate in the project. With varying levels of financial commitment comes various discounts to the YMCA. An attractive feature that is in the preliminary plans is a teen center. The Y representatives were also receptive to the possibility of a skate park in conjunction with their proposed facility. They currently operate skate parks at some of their other locations. The main item of concern is transportation to the proposed location to and from the surrounding communities. It was interesting to learn that their teen centers have annual operational costs of approximately $60,000 to $70,000 per year. It seems to make sense that this is a potential item that all communities could support. The Y director will be working on a transportation schedule that will be made available to communities prior to making any type of financial commitments. It also was suggested that they hold community meetings in each City to gather input and present their ideas prior to the City's certifying their final levys. * I attended a meeting yesterday at Chomonix to discuss snowmobiles and routes in the 9/8/00 Regional Park. The County will be closing off a portion of the trail that used to be accessible to snowmobiles. This is due to the route being paved with asphalt. The County plans to groom cross country ski trails in the park. The County staff has made the Rice Creek Trail Association aware of this situation. The primary location that will be inconvenienced is the area around Reshanau Lake. Those living at this location used to be able to snowmobile from Reshanau Lake through the regional park to Centerville Lake and then north across Peltier Lake to access the trails leading further to the north. Now those snowmobilers will have to travel around George Watch Lake to accomplish the same route. The Anoka County Parks Department plans to announce press releases on this item relatively soon. They will also be working with the local police departments in regards to enforcement. The County Highway Department is preparing signage in regards to the closure. The Park Department staff will be installing barriers, snowfence etc.. to close off the old route. * Their is a pre- construction conference scheduled for next week Tuesday in regards to the replacement of lift station #2 near the intersection of Peltier Lake Drive and Mill Road. * I have spoke to Tom Peterson in regards to coordinating the trail paving in Acorn Creek Park at the same time the trail is paved in Hunter's Crossing. Mr. Peterson indicated that he would make sure that these trails were paved at the same time. It is anticipated that these trails will be paved this fall. * Enjoy your weekend! Vikings 1 -0, Packers it -1 9/8/00 1We 1Th t Jim March From: Jim March Qmarch@goldengate.net] Sent: Monday, September 18, 2000 9:20 AM To: Hannah Tilsen Subject: RE: Week in Review Currently, there is not a scheduled date for a "meet the candidates" event. Although, I believe a debate will be held at sometime in the near future. JM - - -- -Original Message From: Hannah Tilsen [mailto:hetilsen @wavefront.com] Sent: Friday, September 15, 2000 12:46 PM To: Jim March Subject: Re: Week in Review Ri Jim, Do you know if there are any plans for a "meet the candidates" event for Centerville? -----Original Message - - -- From: Jim March <imarch(5goldengate.net> To: Wayne LeBlanc <wayne.leblanc @unisys.com >; Theresa Brenner <TRBrenner@aol.com >; Tom Peterson <teterson @Bonestroo.com >; Tim Rehbine <TimRehbine @msn.com >; Ray Devine <ray(traydevine.com >; Michelle Moser < Michelle .Moser@dot.state.mn.us >; Lori Dorn <Lori.Dorn.c8rd @statefarm.com >; John McLean <john.mclean uidant.com >; Jim Hoeft <jhoeft@bgslaw.com >; Hanna Tilsen <hetilsen @wavefront.com >; Brian Hanson <hansonbt @usfilter.com >; Patricia Scott <foto1758 @cs.com >; Elizabeth Scheller < Elizabeth .Scheller @co.ramsey.mn.us >; Doug Porter <douo @Delux.com >; Dave Kilian <dkilian @pro- ns.net >; Mary Capra <dca ra isd.net >; Aimee Fairbrother < AFairbrother @ci.vadnais- heights.mn.us >; Mari Nelson <sbi@mninter.net >; Linda Broussard Vickers < Ibroussardvickers @earthlink.net >; Dick Travis <d i ckt ra v i s@ h o t m a i l. c o m> Date: Friday, September 15, 2000 11:52 AM Subject: Week in Review Week in Review September 15, 2000 Building Permits this Period = 4 Building Permits YTD = 131 New Homes Year to Date = 34 * We had 220 voters at the primary election and one additional absentee ballot. Teresa Bender indicated that the election process went very well. * Construction is slated to begin on Lift Station #2 on October 2. This is the lift station near the intersection of Mill Road and Peltier Lake Drive. * The sub -base for the roads in Hunter's Crossing is expected to be complete 9/25/00 by approximately October 1st. * The Centerville Lion's Club had a successful membership drive. Applications have been received from seven prospective new members. There are a couple others that I think may also be considering joining the club. We still have room for additional members. * Three candidates have filed for the Mayor's position (Tom Wilharber, Tom Peil and Tim Swedberg) and four candidates have filed for two Council positions (Linda Broussard Vickers, Mary Capra, Mike Carter and Tom Lee). • I spoke to the Hugo City Administrator this week about some different issues. I asked when the planning would actually begin for the proposed reconstruction of Frenchman Road from I -35E to Highway 61. He indicated that the planning would probably begin this winter with construction slated for 2002. I indicated that Centerville would want to be included in the design process and that we want to ensure that a trail component is included in the construction plans. I also asked about the possibility of a public library being included with their plans for a new City Hall. He mentioned they have briefly discussed this idea, but he is not sure that it will happen. >From the way it sounds, the public library system is different in Washington County versus Anoka County. Apparently if Hugo would construct a library building, then the County would provide the necessary library materials. * Enjoy your weekend! 9/25/00 Page 1 of 2 Jim March From: Jim March limarch ©goldengate.net] Sent: Friday, September 22, 2000 10:15 AM To: Wayne LeBlanc; Theresa Brenner; Tom Peterson; Tim Rehbine; Ray Devine; Michelle Moser; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Brian Hanson; Patricia Scott; Elizabeth Scheller; Doug Porter; Dave Kilian; Mary Capra; Aimee Fairbrother; Mari Nelson; Linda Broussard Vickers; Dick Travis Subject: Week in Review Week in Review September 22, 2000 Building Permits this Period = 5 Building Permits YTD = 136 New Homes Year to Date = 38 * Anoka County Highway Department milled and paved the intersections of Main Street /20th Avenue and Main Street/Centerville Road on Monday of this week. This was a much needed improvement and I was pleased that it was finally fixed. However, I found it humorous that two weeks prior the County had two crews working overtime on a Saturday with a total of about seven employees to restripe the crosswalks at these intersections and then two weeks later the crosswalks are ~ ''" • ^ ^' ^ ^•„ -„ * A meeting was held with John Trautz from Reliance Development on Wednesday. Mr. Trautz has made an offer for an option on all of the commercial property along Main Street from the County Bank location to 20th Avenue. This property is currently owned by R + R Leasing. Mr. Trautz believes that at some point in time this location would be ideal for a grocery store anchored strip mall. Mr. Trautz believed that the asking price for the property is out of line with surrounding commercial property. Mr. Trautz believes that a grocery store of about 45,000 square feet would be competitive at the location. Reliance Development just completed the new Kowalski's store in Woodbury and they are currently constructing a small strip mall on the outiot across from Target in Vadnais Heights. Mr. Trautz is going to continue to talk to the property owner and discuss the location with corporate grocery chains. Reliance has been looking at the property for the last two years. Mr. Trautz was concerned that the area may not have enough residential density to make the timing right for a commercial development at this time. * I received a phone call from Mike Quigley of Gor -em development yesterday. They would like to know if the City would like a full size tennis court at the sport court location in Eagle Park. Mr. Quigley was going to plan on trying to attend the next park and recreation committee meeting. He also mentioned that they were continuing to work on a sketch plan for the outlots in Eagle Pass. He did not mention any timeline for when we may actually see this sketch plan. 9/25/00 * I have a meeting this afternoon with representatives of Ground Development. They have prepared a sketch plan for the property south of the Center Oaks development. They are supposedly proposing 17,500 square foot minimum lots. A portion of this property comes into the MUSA in 2001. They would propose developing the property in phases. I am not aware of the total number of lots proposed at this time. Ground Development plans to present the sketch plan at the next Planning Commission meeting. * The Park and Recreation Committee is becoming extremely active. Their agendas are growing on a monthly basis. A trail meeting with surrounding jurisdictions is scheduled for next Monday afternoon at 3:00. A future town meeting is also being planned to discuss skate board and BMX parks. The committee is also establishing concrete plans for improving all of the community parks. I want to thank this committee for all of their recent extra efforts. * Try to enjoy the rainy weekend! 9/25/00 Page 1 of 2 Jim March To: Wayne LeBlanc; Theresa Brenner; Tom Peterson; Tim Rehbine; Ray Devine; Michelle Moser; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Brian Hanson; Patricia Scott; Elizabeth Scheller, Doug Porter; Dave Kilian; Mary Capra; Aimee Fairbrother; City Council Subject: Week in Review Week in Review September 29, 2000 Building Permits this Period = 3 Building Permits YTD = 139 New Homes Year to Date = 38 * Eagle Trucking has vacated the office area of the new public works building. The public works department will start moving into the offices on Monday. We are continuing to clean up the junk around the old public works site. Plans are being made to ask City permission to relocate the Lion's storage shed to the new public works site to try to further the downtown clean up efforts. * I spoke to the attorney representing Cy Sheehy this morning. Mr. Sheehy is willing to donate 15 acres in the industrial park to the City. I indicated to Mr. Sheehy's attorney that the City Council has indicated a willingness to accept the donation. I also mentioned that the City would be interested in looking at obtaining a trail easement across the remaining five acres that Mr. Sheehy would like to keep around his existing building. This twenty acre parcel is located just south of the developed industrial area (Goetz, Northern Forest Products etc.) between 20th and 21st Avenue. If we obtained this fifteen acres of land, we would have the future trail linkage area secured to traverse the land between 20th and 21st Avenue. This would be consistent with our long term trail plan to connect to the City of Hugo. This property is mostly wetland with upland around the perimeter. The property has much potential for recreational uses. This could also be a site for a future watertower. There has been an interest expressed by a local business owner to purchase a portion of this property from the City, if we accept the proposed donation. There also exists the possibility of banking wetland credits on this site as a potential revenue stream. This exciting development will be discussed at the next Council and October committee meetings. • There was a great visioning meeting held on Monday of this week at City Hall. The entire park and recreation committee was in attendance along with representatives from Anoka County, Washington County, Lino Lakes, Hugo, St. Paul Water Utility and the Rice Creek Snowmobile Association. Wayne LeBlanc has drafted a summary of the meeting and is working to revise the comprehensive trail vision. The proposed Sheehy property donation 9/29/00 Page 2of2 works right into these plans. Thank you to Wayne and P +R for your efforts in this area. * I am currently developing a five year capital improvement plan and capital equipment plan using the specialized software called Plan -It. I had a meeting this week with the gentleman that designed this software. It works great. Mr. Leskee developed the software in 1999 and it is already installed in over 50 cities in our area ranging in size from 1300 population to over 100,000. I will be bringing this tool to the committees and the Council so that we can customize my draft plan. This tool will make our goal and objectives way of strategic planning a thing of the past. This software also creates great customized reports. I believe everyone will be pleased with this software's capabilities. * Seven new members were voted in to the Lion's Club last evening. We are beginning planning for a concession /shelter building in LaMotte Park. Lion's Night Golf is scheduled for October 20th. Contact Bill at Kelly's for more info. Half of the spots are already filled. The annual Haunted House and City -wide bonfire is scheduled for October 26, 27 and 28. The bonfire will be on Saturday. Contact Ray Devine for more info. on this item. * Enjoy your weekend and another Vikings victory! 9/29/00 • Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 23, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 23, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson CALL TO ORDER Mayor Wilharber called the August 23, 2000 City Council meeting to order at 6:00 p.m. II. SET AGENDA inc iulluwing 1LC1lls wcic Auucu U/ Lllc agcllua. • Ordinance #4 under Unfinished Business • Correspondence from Lloyd Drilling under Unfinished Business • City Hall Generator under New Business Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the agenda with noted additions. All in favor. Motion carried unanimously. III. PUBLIC HEARING (S) Ordinance #4 Mr. March stated this was a public hearing to discuss the final changes made to Ordinance #4 as the recreational vehicle length was being increased to thirty-five (35) feet and minor language being amended to the whereabouts vehicles could be parked. He noted recreational vehicles could not be parked in the right -of -way of any driveway. Mr. March indicated the side setback was being changed to five (5) feet and ten (10) feet for the rear yard setback. 1 Dawn Sperry, 6913 Tourville Circle, indicated she lives next to a rental home that is storing full -sized dump trucks in their driveway. She noted the police have been notified of the noise pollution that these vehicles are creating for the residents in her cul -de -sac. Mayor Wilharber noted Ms. Sperry did the correct thing by contacting the police with this issue and explained that Ordinance #4 would restrict the storage of dump trucks within residential neighborhoods. Ray DeVine, Planning and Zoning Commission member, asked if weight restrictions were going to be set on construction vehicles being stored within residential areas. Mr. March noted this was not contained in the Ordinance at this time. Council Member Nelson asked if satellites could be stored between a park and residential area. Mr. March noted Ordinance #4 does not address public land at this time. Council Member Travis asked how dump trucks were being restricted within a residential area. Mr. March noted the exact types of vehicles were not spelled out, but the Ordinance does refer to small construction vehicles. He indicated letters would be sent to all those in violation with commercial vehicles parked in their driveway. He asked the City Attorney to comment on this item. Mr. Hoeft noted that at any time a citation is issued under this Ordinance a six - person jury within the community would decide the definition if a problem were to arise. Motion by Council Member Sweeney, seconded by Council Member Nelson to close the public hearing. All in favor. Motion carried unanimously. IV. APPEARANCES /AWARDS Milo Bennett, Centennial Fire Chief— City/Fire Hall Generator Chief Bennett addressed the Council regarding a placement of a generator at City Hall. He indicated the fire hall is also being proposed for a generator. Chief Bennett explained the generator would allow the City Hall to function in emergency situations. He noted he acquired three quotes for the Council to review and respond to. Chief Bennett noted the low bid was from Gephart Electric in the amount of $34,780. He indicated there would be charitable gambling funds available for the purchase of the generator in the amount of $17,500, which would reduce the funding needed from the City. Mayor Wilharber asked if the generator would be run on natural gas and how that worked. Chief Bennett stated the generator would run on natural gas and is powered by the pressure within the pipelines. He explained the generator would start within three (3) to five (5) seconds of the power going down. 2 Council Member Nelson indicated she was in favor of the purchase as she felt this was a good suggestion for the City Hall offices. Mayor Wilharber asked if any funding was allocated for this item last year. Mr. March stated funding was not allocated specifically, but stated funds were set aside for capital improvements and road improvements. V. CONSIDERATION OF MINUTES August 9, 2000 Council Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the August 9, 2000 Council meeting minutes as amended on page 4, paragraph 5, to remove "if" from the first sentence, and page 8 paragraph 5 to remove "and increased public liability insurance" from the first sentence. All in favor. Motion carried unanimously. VI. PAYMENT OF CLAIMS The City of Centerville August 10 through August 23, 2000 Motion by Council Member Sweeney, seconded by Council Member Travis to approve the expenditures for the City from August 10, 2000 through August 23, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the Centennial Fire District expenditures in the amount of $16,954.13. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Keith Okan — Eagle Park Satellite Placement Council Member Nelson noted she received a complaint that the satellite placement in Eagle Park was too close to his property line. She indicated he would like it to be moved to allow him to greater enjoy his lot. Council Member Nelson explained Mr. Okan would like to see the structure enclosed or bolted down to assure it would not be tipped over. She indicated she spoke with Karla DeVine on the Parks and Recreation Commission and noted the item was dropped at their August meeting. Council Member Sweeney indicated the location and access of the satellite was placed at that location for cleaning purposes. He stated the trees in the area also allow for screening and protection from the unit being tipped. Council Member Sweeney stated the Parks and Recreation Commission held numerous discussions about the placement of each unit within the parks. He noted they felt this was the best placement at the time. 3 Council Member Broussard Vickers asked if the unit could be moved ten (10) feet away from the property line. Mr. Palzer stated the unit is currently three (3) feet from the property line and could not be on the other side of the trail as it is private property. Mayor Wilharber inquired if the unit could be placed near the sidewalk to remain accessible and placed on a slab. He stated an enclosure could be built at a later date. Council Member Broussard Vickers stated she would like to see this change made as the accessory structure is closer than five (5) feet to the property line. Mr. Palzer noted the unit could be moved to the suggested location. Council Member Travis noted he would not be voting on this issue because he felt the movement would be opening a can of worms for other property owners near parks. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the movement of the satellite in Eagle Park to be ten (10) feet from the property line as stated within Ordinance #4 for accessory structures. All in favor. Motion carried. (Sweeney opposed) (Travis abstained). VIII. UNFINISHED BUSINESS taunters Lross ng Ditcn — 1 able° July 2b an° August 9, LUUU Mr. Hoeft addressed the Council and stated the Title Company wanted to =hang,: some deeds for the northerly plats. He stated the City did receive an easement for the ditch and the entire waterway was within City property. Motion by Council Member Sweeney, seconded by Council Member Nelson to authorize the City Administrator to execute the quit claim deeds if all land is within the City easement or City owned property for Hunter's Crossing Ditch. All in favor. Motion carried unanimously. Ordinance #4 Council Member Broussard Vickers noted she would like an update on how grand- fathering worked with items not in compliance with the Ordinance. Mr. Hoeft stated he would address all future items as they arose. He noted an amortization could be placed on non - conforming uses to gain compliance over a number of years if the Council so desired. Council Member Broussard Vickers asked how the dump truck issue would be handled. Mr. Hoeft indicated a letter would be sent out to the homeowner requesting compliance and allowing a reasonable amount of time for compliance. 4 Council Member Broussard Vickers noted the Planning and Zoning Commission did note they were in favor of allowing residents until next summer for the housing of recreational vehicles. Mr. Hoeft noted the enforcement of the Ordinance was up to Council and Staff. He indicated the City would want to be consistent with the enforcement noting that each lot was unique within the community. Mr. Hoeft stated the Council would need to keep this in mind when considering same. Council Member Travis thanked the Planning and Zoning Commission for their involvement with Ordinance #4. He noted he had several issues with the Ordinance but felt there were too many good things within the Ordinance to hold it up. Mayor Wilharber concurred with Member Travis. Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve Ordinance #4 as submitted. All in favor. Motion carried unanimously. Motion by Council Member Sweeney, seconded by Council Member Nelson to enact the Summary of Ordinance #4 as noted in Resolution 00 -17 for publication. Aii In iavul. Motion carried una Storm Sewer Alignment Mr. Peterson noted the alignment of the storm sewer on the northeast corner of Main Street and Peterson Trail was proposed to be realigned. He noted the cost would be roughly $10,134 as sought by Lloyd Drilling. Mr. Peterson indicated there are issues with the Watershed District and this item may need to be reviewed by them prior to gaining City approval. Motion by Mayor Wilharber, seconded by Council Member Nelson to direct staff to advise Lloyd Drilling to approach the Watershed District on this issue before obtaining City approval. All in favor. Motion carried unanimously. IX. NEW BUSINESS Northern Forest Products — Resolution #00 -16 Mr. March noted Tax Increment Financing (TIF) was allocated to Northern Forest Products in 1995. He stated when the notes were set up, Ehlers created the cash flow analysis showing the repayment schedule for this property. Mr. March noted the Landowner was taxed originally at $330,000 versus the proposed $550,000 which created a shortfall in the TIF available. He noted there has been a substantial amount of finger pointing with this issue and the former City Administrator had been discussed. 5 Mr. March noted checks were cut for the developer and landowner for 90% of the amounts paid. He indicated he is proposing a compromise for all parties involved. Council Member Broussard Vickers asked if the pay back would be a percentage of the value or a dollar amount. Mr. March indicated the property owners were under the understanding it would be a dollar amount. Mr. March explained two (2) payments had been made to Northem Forest Products. He indicated the City is looking to do a tax abatement for one (1) year to give Paul McDowell the incentive to expand his current building. Mr. March stated Mr. McDowell is not in favor of this as it would keep the City running his business. Mr. March then stated he would like to see Mr. McDowell expand his building and approve the tax abatement with no strings attached. He noted the City is hoping to modify the two (2) notes and go to a closing with Mr. McDowell in September to allow the owner increased incentives. Mr. March noted that Northern Forest Products has created jobs and runs a clean operation within the City. He noted the City is willing to abate up to $25,000 as a maximum based on the size of the addition constructed on the property. Council Member Nelson noted she was in favor of the proposal as it would benefit the City in the long run. She indicated this was a win win situation for all those involved. Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve Resolution 00 -16 regarding the tax abatement for Northern Forest Products. All in favor. Motion carried unanimously. 2001 Draft Budget Mr. March indicated that by September 15, 2000 the levy amount would need to be set by the City. He stated the City's gross tax capacity was roughly $2,000,000, which was $400,000 higher than the previous year. Mr. March explained this allows the City greater spending power for future years. Mr. March noted the City could levy 1,200,000 at the current tax capacity rate without raising taxes. He indicated he felt this was the consensus of the Council at this time due to the increase in the tax base. Mayor Wilharber asked if the levy limits were still in place by legislature. Mr. March indicated the legislature did eliminate the levy limit increase amounts for next year. budget. He Mr. March reviewed the assumptions for 2001 as it related to the bud P indicated the number of building permits is anticipated to decrease in turn decreasin g revenues. Mr. March noted that police costs would increase for 2001 while the aid to small governments would decrease to $45,000. 6 Mr. March noted there would be several workshop meetings for the Council to discuss how to address these items along with PublicWorks issues. Mayor Wilharber questioned when the property east of Hunter's Crossing would reach MUSA. Mr. March noted this parcel would reach the MUSA in 2001 but indicated he was uncertain if this would be developed within the next year. Mayor Wilharber noted a workshop meeting was set for Wednesday, August 30, 2000 at 6:00 p.m. to discuss the budget in further detail. Hugo Sewage Spill Mr. March explained he has been in contact with the MPCA regarding this issue. He noted the Met Council was going to use the Hugo spill to show the need for better communication. Mr. March noted adequate testing was completed and there was no threat to the environment or the health hazards. Mayor Wilharber asked if the non - recovered sewage was spread into the ground or ran into the creek. Mr. March noted the majority of the spill was spread into the field and the fecal count was reduced when exposed to ultra - violet light. He indicated that the Met Council was not saying whether any portion of the spill was emitted into the creek. City Hall Generator Mayor Wilharber noted that Mr. March indicated there were funds available for the generator and indicated this would be a great asset for the community. Council Member Sweeney concurred. Motion by Council Member Sweeney. seconded by Council Member Nelson to approve the purchase of a generator for City Hall as presented by Chief Bennett. All in favor. Motion carried uanimously. X. CONSENT AGENDA — None. XL COMMITTEE REPORTS • Mayor Wilharber stated a Police Commission meeting was held and indicated the budget was discussed. He indicated Circle Pines and Lexington had not approved their portion of the budget as Centerville had. Mayor Wilharber noted Circle Pines is going into further discussions on the budget but Lexington was not willing to budge on the issue. He inquired if the City of Centerville would be interested in paying an additional $5,000 to cover expenses. He noted the $5,000 would cover the increase in the budget as it does not follow the current formula. Mayor Wilharber indicated he felt the $5,000 was a small portion to cover additional expenses for the police department to maintain the same level of coverage. Council Member Sweeney and Council Member Broussard Vickers concurred provided all officers remain. Mr. March stated this was a small amount but noted he was concerned about the formula created within the Police Commission. He added that a letter should be sent to Circle Pines and Lexington to urge them to expect the same level of service from the police department. Motion by Council Member Sweeney, seconded by Council Member Nelson to advise Mr. March to draft letters to Lexington and Circle Pines regarding the Police Commission budeet. All in favor. Motion carried unanimously. Mayor Wilharber asked if the Public Works building was being cleaned at this time. Mr. Palzer noted the completion would be shortly. Mayor Wilharber questioned if the Council would be interested in charging the Police Department rent for use of a portion of the Public Works building. He noted he would not recommend this and Council concurred. XII. ADMINISTRATOR'S REPORT Mr. March indicated there was nothing at this time. XIII. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Nelson to adjourn the August 23, 2000 Council Meeting at 8:01 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 8 Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 13, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 13, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson CALL TO ORDER Mayor Wilharber called the September 13, 2000, City Council meeting to order at 6:00 p.m. H. SET AGENDA The following items were added to the agenda: • Add Sewer and Water at Hunter's Crossing under Unfinished Business Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the agenda with the noted additions. All in favor. Motion carried unanimously. III. PUBLIC HEARING (S) Northern Forest Products - Tax Abatement Mayor Wilharber opened the public hearing at 6:01 p.m. Council read and discussed a letter from Mr. McDowell illustrating a number of concerns that he had with the original establishment of his tax increment district. Mr. McDowell's letter further indicates that he desires to expand his business and mentions that he has discussed locating his expansion in Hugo to be near rail access. It was noted Mr. McDowell is requesting a five (5) year tax abatement as an incentive for Northern Forest Products to expand in Centerville. The abatement would only be granted for five (5) years if there is an actual expansion. Only a one (1) year abatement would be granted, if no expansion occurred. If the Council is willing to grant this abatement, a new public hearing will have to be held. The abatement would only be granted for the increased market valuation, not for the existing valuation. Sid Inman and Carolyn Drude addressed the Council. Mr. Inman presented an impact analysis to show the costs of the requested abatement. Mr. Inman indicated that tax increment financing requires tear down or build new which does not apply to existing businesses. He stated three (3) years ago the tax abatement law was changed and currently is a tool that cities may use to help existing businesses expand and stay within the their communities. Council Member Nelson referenced the spreadsheet that was provided to Northern Forest Products and inquired as to if the letter from them was their response to the City's proposal and, if so, did that mean they were unhappy with the proposal from the City. She also asked if Northern Forest Products would be happy with one (1) year or if they were demanding five (5). Mr. March indicated that the letter was Northern Forest Products' response to the City and that they would prefer the five (5) year to the one (1) year abatement. Mayor Wilharber asked if the City were to provide tax abatement to Northern Forest Products was the City required to notify Ramsey County and the School District. Mr. March did not believe the City needed to do so, but they certainly could. Mr. March indicated he does not recommend exceeding a five (5) year tax abatement. Carolyn Drude said Northern Forest Products was requesting five (5) years. Council Member Broussard Vickers asked if the City chooses not provide a five (5) year tax abatement, if the one (1) year abatement would solve the current problem or is it still possible that it would end up in litigation. Mr. March stated Northern Forest Products has indicated that they have shopped other communities who are willing to provide tax abatement or Tax Increment Financing (TIF) and will expand in another city if not granted their request. Council Member Broussard Vickers questioned what would happen to the old situation if the City agrees to a one (1) year abatement rather than a five (5) year abatement. Mr. March indicated it would take care of the two (2) old notes and that Northern Forest Products would not expand in Centerville. Page 2 of 22 • Council Member Broussard Vickers indicated it was her desire to make sure the first problem was taken care of prior to agreeing an extension. Mr. March indicated if the City agrees to a five (5) year tax abatement it would allow Northern Forest Products to expand in Centerville. The one (1) year tax abatement would allow for payment of the two (2) notes. Mayor Wilharber asked the Council if there were any more questions or comments. Mr. March asked what types of criteria the City may impose on a company in return for granting an abatement. Mr. Inman indicated that under a new contract the City could require jobs and any other requirements they desired. Mr. March questioned if it was in the City's best interest not to invest in equipment that could be moved to another community but invest in a building that cannot be moved. Mr. Inman said the City can propose anything in the contract however, the City must get the business to approve a contractual agreement. Mr. March asked Mr. Inman for a draft of a document Mr. Inman has used in the past and Mr. Inman agreed to forward same. Motion by Council Member Broussard Vickers to close the public hearing. seconded by Council Member Nelson. All in favor. Motion carried unanimously. Mayor Wilharber closed the public hearing at 6:20 p.m. Council Member Broussard Vickers stated she had concerns regarding the previous problems and solving same. She also indicated her willingness to offer the one (1) year abatement with no contingencies and in the future, with expansion of the existing building extend the amount of time with contingencies. Council Member Sweeney indicated he would like to see examples of contingencies other cities require when granting tax abatements. He stated he would agree to the one (1) year tax abatement to correct the current problems. Council Member Nelson asked if the one (1) year abatement was a "done deal ". Mr. March indicated Council has approved the plan; however, the owner has not signed it. He indicated Northern Forest Products will accept the one (1) year abatement but will continue to look at other communities. Council Member Nelson stated she was concerned with setting a precedent for other businesses to request similar items of the City. Mr. Inman indicated the City may control the abatement by setting a policy and contingencies that must be complied with to grant an abatement. Page 3 of 22 Council Member Travis stated he did not like the wording of the letter from Northern Forest Products and found it almost intimidating if the City chooses not grant the five (5) year abatement. He questioned the ramifications if the business chose to leave. Mr. Inman explained that the tax value is based on the fair market value of the building and property so the taxes would remain the same if the business were to leave town. Council Member Travis indicated he would vote in favor of keeping Northern Forest Products in Centerville providing the first notes were paid in full. Mayor Wilharber stated the letter is a situation of the business owner "playing poker" to raise the stakes. He then stated he believes it is apparent that Northern Forest Products came to town and created a nice, well -kept business. He stated he is in favor of the five (5) year tax abatement as an incentive to expand in Centerville. Council Member Broussard Vickers questioned if the last paragraph of the letter, which indicated a need to come to an agreement meant that there was no agreement. Mr. March said it feels as though the City is being held hostage. He also stated that most industrial manufacturers ask what the City will offer them to located within their community. Mayor Wilharber indicated he has had contact with the business owner and said he does have other offers that he is entertaining and stressed the importance of keeping the business in the community. Mr. March indicated it is easier to keep businesses in the community rather than having to attract new businesses. Council Member Broussard Vickers suggested having a public hearing on the five (5) year abatement. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to set apublic hearing on the five (5) year tax abatement. All in favor. Motion carried unanimously. Council Member Sweeney indicated a desire to have any conditions or contingencies that the City may request be arranged prior to the public hearing. Council Member Broussard Vickers said she desired establishing a public hearing date to avoid delay. Mr. March asked Mr. Inman if publication of the public hearing notice for a five (5) year tax abatement was appropriate. Mr. Inman concurred. He would accept the one (1) year deal with a possibility of working toward five (5) year agreement. He also indicated they would draft a proposed development agreement and forward it to the City for approval. Page 4 of 22 Ms. Drude stated this type of request is not unique to Centerville and indicated it happens in most cities. A consensus was reached to hold a public hearing at the October 11, 2000 Council Meeting in regards to Northern Forest Products request. IV. APPEARANCES /AWARDS Eagle Pass Single Townhome Association Jim Halstrom, (President, Eagle Pass Single Townhome Association) appeared before the Council to discuss the enforcement of the Developer's Agreement, street lighting and concerns /issues with any future development of the two (2) outlots that would be joined with their Association. Mr. Halstrom indicated the owners of the townhomes have had to endure ongoing development which they understand, however he explained there are agreements and ordinances in place that govern the way things should be done in order to make it more bearable. He then read a list of the following issues: 1. Regular sweeping of streets and sidewalks 2. Ongoing clean -up of construction debris 3. Regular maintenance and weed control 4. Silt fencing at construction sites 5. Inspection of site grading and sodding practices 6. Cleaning of storm sewer grates 7. Street lighting 8. Eagle Park issues 9. Future outlot development Mr. Halstrom indicated the streets and sidewalks are dirty and that someone should be responsible to maintain them and requested that the Council look into the matter. He indicated the developer has been leaving construction debris all over the sites that are under construction which blows around the development. He also indicated there are other cities with daily clean -up requirements and further requests the City to consider improving Mr. Halstrom indicated the streets and sidewalks are dirty and that someone should enforcement of such a policy. Mr. Halstrom indicated the developer has not maintained the outlots and lots that are not currently developed. Mr. Halstrom stated that excessive weed growth is unsightly and requested that the Council work with the developer on same. Mr. Halstrom indicated the developer is not currently using silt fencing and there is excessive erosion, dirt in the streets and on the sidewalks. He asked the City to require silt fencing in the future. Page 5 of 22 Mr. Halstrom indicated the Development Agreement requires that four (4) inches of comparable top soil be added before the sod is installed. He indicated this has not been done in the development which has lead to grading problems and weed control problems. He also indicated their maintenance company has trouble due to terrible condition of the yards. He requested that the City inspect the sodding and have the developer replace it. Mr. Halstrom indicated the storm sewer grates are routinely plugged with construction debris, dirt and weeds and requested that the City maintain same or to require the developer to do so. Mr. Halstrom indicated he and the Association expresses safety issues with the current lighting of their development. He also stated there are too few street lights based on the fact that their development has winding streets and the houses are setback further off the street than other developments. He requested the City inspect the lighting and add additional streetlights or require the developer to provide same. Mr. Halstrom indicated the Association is concerned about the park in the development because there is a sports stand that is not currently useful. He indicated that perhaps installing basketball hoops on either end would make a better use of the stand. He also expressed a desire to provide "screening" of the portable toilet installed in the park. He suggested shrubs or trees to camouflage the facility. Mr. Halstrom also expressed to the Council the Association's disapproval of the proposed development of the outlots. He explained that roads will be extended and there will be two (2) associations responsible for one road which would be hard to manage. Council Member Broussard Vickers asked which roads were private roads. Mr. Halstrom indicated Voyageur Court was in their development and Ojibway was in the twin home area. He indicated Ojibway, which is a private road, would be extended into their Association and they would share maintenance costs on same with the twin home association. Mr. March referenced another townhome development that has lights on the front of the units that unit owners leave on all night and he inquired as to whether the Association had lights on their units and if they leave them on. Mr. Halstrom indicated lighting is up to the individual unit owner and said they have no exterior motion detectors. A member of the audience, also from the Association, indicated lighting on the houses does not add to the lighting of the streets due to the style of the development with winding streets and setbacks. Mr. March indicated it did in the other development because houses were closer to the street than in Eagle Pass. Page 6 of 22 A member of the audience, also from the Association, indicated cars are speeding through the development. They indicated this was not safe because there are pedestrians in the street because the sidewalks contain construction debris and dirt. Mr. March asked if the developer could be forced to pay for additional streetlights. Mr. Hoeft stated the City would have to discuss this with the developer subsequent to finding out if they are in violation of the Development Agreement. Mr. March indicated Swift Construction is interested in developing the outlots and stated they have complied with City requests regarding those outlots. Mr. March said he received a telephone call from Swift regarding the Townhome Association and indicated they are looking into stainless steel mailboxes and asked if the City would be willing to waive the $25.00 per mailbox stand fee if the developer installs them. He also requested the Association intended to replace all mailbox stands or just to install this type for new units. Mr. Halstrom said the Association does not like the appearance of the current mailbox stand and indicated it is not secure. Recently, mail was removed from a box and placed in the park's portable toilet. A member of the audience, also from the Association, explained the mailbox stands are unsightly and difficult to install additional mailbox to the existing stands. Mr. March stated Public Works will address the issue of the mailbox add ons and stated that Swift is unwilling want to pay the $25.00 on top of the $21.00 they are being charged for the mailbox holders. A member of the audience, from the Association, said they were told the post office would pay $20.50 for each undeveloped lot for a secure mailbox unit but the developer needed to provide the concrete pad. Mayor Wilharber asked if the mail prank was reported to the police because tampering with mail is a federal offense. A member of the audience, from the Association, asked if a building permit was required for the concrete pads. Mr. March indicated a permit was not required. Mayor Wilharber questioned the Council if they had any issues or discussion concerning the matter. Page 7 of 22 Council Member Nelson questioned a lack of standard performance by the builder and indicated the City should not continue to let a builder with past performance problems develop additional lots within the City. Mr. March questioned if the City has the ability to legally delay permits for a developer not complying with the requirements set forth prior to allowing additional building in other areas. Mr. Hoeft indicated any development would be dependent on a Development Agreement and the City has no authority to delay permits unless there is a valid contract issue. Council Member Sweeney said the City could prevent the developing of outlots until the developer complies. Mr. Hoeft stated he was not involved in the execution of the Development Agreement with Eagle Pass and said he would like a copy of the agreement. Mr. Halstrom provided a copy of the agreement to Mr. Hoeft. Mr. Hoeft stated the City may take previous noncompliance into consideration when a developer requests approval for future developments. He said the two (2) issues must be independent but the City can use what they have learned to prevent future problems in the new development. Mr. Halstrom requested the City consider other developments along with theirs when upholding development standards. Council Member Broussard Vickers questioned if the City could escrow performance money coinciding with the new development. The escrow would be available to reimburse the City or Association for having the jobs done if not completed by the developer. Mr. Hoeft said the agreement can contain any kind of provision the City would like to see and he advised it would be a good idea due to lack of performance in the past. Mr. March asked if the Council would like to go to the development in the evening to see if there is a lighting problem and then make a proposal to the developer, decide if the City will pay for street lights or assess the individual property owners. Council Member Broussard Vickers asked if there was a standard City plan for street lighting. Mr. Hoeft indicated he believed it to be one street light for every three hundred (300) feet or four hundred (400) feet. Council Member Nelson questioned if the City Engineer would inspection the street light situation and report back to the Council. Mayor Wilharber noted anytime street lights are added there will be ongoing costs to maintain and upkeep the lights which is an increase of expenses to the City. Mr. Halstrom indicated this is a safety issue at this point and money should not be placed higher than safety. Page 8 of 22 Mayor Wilharber indicated he drove through the City at night and found that buildings and homes with lights on the exterior do provide more light on the street and said having lights on the townhome exteriors may be an idea to solve the problem. He also indicated the City would be willing to look at the lighting issue but said he is concerned for continued operating costs. Mr. March noted with the development of the outlot areas the City would have leverage to assess the developer for more lights. A member of the audience, who is a member of the Association, said when they drive around the curves in the development their headlights go one way and they are looking the other way into the dark. She said she has almost hit people because people are walking in the street because the sidewalks are not clear. She also indicated a desire for a security light at the park and said she believes the light at the park should be the City's responsibility. Mr. March noted people in this community are out alot walking and biking and even though there are sidewalks provided alot of people do walk in the streets. Council Member Broussard Vickers indicated a desire to have the ongoing clean- up of construction debris added to the Development Agreement. She said a silt fencing requirement has been added already and indicated the sodding or soil replacement should be inspected and if done incorrectly, it should be re -done at the developer's expense. She also said the issues of Eagle Park need to be forwarded to the Parks and Recreation Department. Council Member Broussard Vickers then asked if the developer can force the Association to take on new members by developing the outlots. Mr. Hoeft declined to comment as he has not read the Development Agreement. Mr. Halstrom explained the by -laws of the Association say the developer can add up to sixty-seven (67) units. He explained the private road will expand and add eight (8) more units than allowed in the by -laws. The current plan from Swift Construction shows twenty (20) units and the by -laws state eighteen (18) are allowed. Council Member Broussard Vickers asked if the developer came to the Council with a plan for a certain number of houses if the City could deny the request if the Association provides the Council with something that proves the developer is at fault. She then indicated if the Association has nothing to prevent the development it may be a civil issue between the developer and the Association. City Attorney Hoeft stated he could not comment on the developer's plans because there is not an approved plan. He then indicated the developer could create a new association or create some thing with the existing Association if it is not in violation of the by -laws or Development Agreement. He indicated the plan Page 9 of 22 would need City approval and the City would be interested in a plan that is fair to both sides of the issue. A member of the audience, from the Association, asked if the private streets could be made into city streets. Mr. Hoeft said this was not likely. A member of the audience also from the Association asked if the Association could be notified when Swift Construction appears before Council seeking approval of their expansion plan for the development. Mr. March said this would be done. A member of the audience, from the Association, asked if the City were to deny Swift Construction's development plan, what would happen to the property. Mr. Hoeft indicated Swift Construction owns the property and can propose anything that is allowed by ordinance or sell it to some one else for development. Mr. March said Gor -em actually owns the lots but Swift Construction was developing them. He indicated finding a mutually agreeable development was beneficial. A member of the audience, from the Association, asked if the City would be able to notify the Association when seal coating or other road maintenance was being done in the development so they could join in to save money. Mr. March said the City commonly does that with other developments and would have no problem with this request. Council Member Broussard Vickers questioned if the City Attorney would review the Development Agreement to see what the City can do to demand compliance. A member of the audience, from the Association, commented on the sodding and grading at the development and said it affects the City with runoff issues. Council Member Travis asked why this is all being addressed to Swift Construction if Gor -em owns the property. Mr. March stated the developer is less than responsive once the lot is sold and developed. He stated then Swift Construction is in charge of issues stemming from development. A member of the audience, from the Association, said her son works in construction and some homes he was working on recently were red - flagged by the City because the contractor had not used silt fencing as required. She indicated all work in the development stopped until the developer had complied with the silt fencing requirement. She then asked if Centerville could do something similar to make developers comply. She then told the Council she recently observed some kids playing on some trusses that were leaning up against a dumpster, partially blocking the sidewalk, and said it was a very unsafe situation. She also said the dumpsters are always overflowing with debris that blows all over the neighborhood. Mayor Wilharber Page 10 of 22 indicated the Public Works Department and the Building Inspector would do a better job of enforcing ordinances to get the developer to comply. He then told the residents the City Attorney will check into the issue to see if there is anything the City may do to enforce and address the issues brought forth. Bill Bisek from Kelly's Komer Bill Bisek appeared before the Council and discussed with the Council the 3rd Annual Kelly's Korner Customer Appreciation Event. He indicated the Rockin' Hollywoods would be performing outside during the evening of October 14, 2000 from 8:00 p.m. to 12:00 a.m. He indicated there would also be a pig roast. Mayor Wilharber and the Council told Mr. Bisek there were two (2) or three (3) complaints of noise last year. Council Member Broussard Vickers said a citizen recommended the celebration end earlier this year. Motion by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve the noise permit to allow Kelly's Korner Customer Appreciation Event to proceed as planned. All in favor. Motion carried unanimously. Council Member Travis asked if there would be a problem with ending at 11:00 p.m. Mr. Bisek indicated it was not a problem but it would mean a 7:00 o'clock start which is a little early since most people have to eat dinner, get the babysitter, and they would miss a lot of the show. Mayor Wilharber stated since this event occurs once a year, and if it is advertised well, the public will be aware that the event is going on and can plan accordingly. Mr. Bisek indicated they do send out letters to residents within three hundred fifty (350) feet and invite them over to enjoy the day, at no cost to them, and said the event was very well attended by the neighbors. He also said if he needs to do some thing to better inform residents of what is going on, he will certainly do that. Adult Sport Leagues, Bill Bisek Mr. Bisek said last Wednesday he went to the Parks and Recreation Committee meeting and explained he was approached by many residents in the community for sports entertainment. He indicated there are no organized sports in town except for little league baseball. He explained in years past there was a business in town taking care of part of that with an adult softball league and broomball in the winter. Page 11 of 22 Mr. Bisek stated this is an Economic Development issue because each business helps another and if there were entertainment for adults in town the participants and spectators would spend money in Centerville. He then explained the leagues can be self sufficient if managed properly. His plan is to charge fees to the participants to cover the cost of renting the facility and any maintenance required. He said he is willing to get the program running at no cost to the City. Mr. Bisek questioned the Council whether to move ahead and explained some of his ideas would be working with Centennial School District to rent gyms for volleyball leagues, broomball or boot hockey, along with softball at LaMotte Park. He indicated he would work in conjunction with anything else that is scheduled. Mr. Bisek said he feels it is a shame the kids have to leave Centerville to play football and soccer because it takes business out of Centerville. Council Member Broussard Vickers stated from her perspective it is hard to keep a program running and says she is cautiously optimistic of the ability to draw people from the community to make it a success. She said Parks and Recreation Committee should get involved in these programs. Council Member Sweeney stated he has talked about getting leagues going at Parks and Recreation Committee meetings and they are in favor of it. Mr. March stated the hockey rink is usually open and available so if Mr. Bisek is able to organize a league it would be a better use for the facility. Mr. Bisek stated it takes time to develop and implement a new program. He feels he has resources to pull from and if he gets permission from the City to get the word out he feels it would succeed. Council Member Nelson questioned what Mr. Bisek needs from the City. Mr. Bisek stated he does not want it to be perceived as a Kelly's function, but as a City run league. He said he would like to use the sign out in front of City Hall to advertise the leagues forming. He also said he would like the City to handle the funds for fees and writing the checks for renting of space and maintenance. Council Member Broussard Vickers indicated the City needed to check on insurance to start up a City run sports league. Council Member Sweeney stated they need to discuss the possibility of adding a person in the Parks and Recreation Department to administer the programs and that would affect the budget for Parks and Recreation. Mayor Wilharber stated he would like to see a "concept plan" from Parks and Recreation for costs, budget and equipment to operate a program. He stated he agrees with the concept but would like to see what it would cost the City. Page 12 of 22 Mr. Bisek indicated he would be doing the work of the Parks and Recreation employee to facilitate the start up. He said he is almost positive that Mr. Prew who started leagues in Vadnais Heights would be willing to help him get things going in Centerville. Mr. Bisek indicated it is impossible to say what it would cost the City until it gets going. He then explained there should be no extra costs because the facilities are already operating and the league would use them when they were not in use by other groups thereby utilizing the facility better. Mr. March recommended he start with Winter volleyball as the school has hard and fast amounts for what they charge to rent the space and for janitorial and other costs. He said volleyball should be easy to determine costs and show the City. Mr. Bisek indicated he could work with Parks and Recreation to come up with a time /cost system for maintenance of the ice rink and bring it to the Council. Council Member Nelson questioned if Mr. Bisek would be working under Parks and Recreation. Mr. Bisek indicated he was willing to work with Parks and Recreation. Council Member Sweeney indicated there was discussion about adding an additional employee in the Parks and Recreation Department but they are not currently ready; however, possibly in the future once the program is up and running. V. UNFINISHED BUSINESS Hunter's Crossing Financing — Juran and Moody (George Eilertson) Resolution 00 -17 — Providing for the Issuance and Sale of $650,000 General Obligation Improvement Bonds of 2000 This item was moved up on the agenda as Mr. Eilertson had a previous obligation and needed to leave. George Eilertson addressed the Council and explained the City had previously adopted Resolution 00 -17 calling for the issuance and sale of $650,000 in general obligation improvement bonds for 2000 but it is being adopted again to reflect the revised bond opening date. He indicated the only difference is the dating of the bonds. Motion by Council Member Sweeney, seconded by Council Member Nelson to adopt Resolution 00 -17, a resolution calling for the issuance and sale of $650,000 in general obligation improvement bonds of 2000. All in favor. Motion carried unanimously. Page 13 of 22 Council Member Broussard Vickers said one of the addresses was incorrect and asked that it be corrected. She then explained which address and Mr. Eilertson indicated it would be corrected. Resolution 00 -20 calling for an assessment hearing on September 27, 2000 George Eilertson addressed the Council and asked they approve Resolution 00 -20 authorizing an assessment hearing to be held on September 27, 2000 to adopt the assessment role for Hunter's Crossing. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve Resolution 00 -20 calling for an assessment hearing to be held on September 27, 2000. All in favor. Motion carried unanimously. VI, CONSIDERATION OF MINUTES August 23, 2000 Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Sweeney, to approve the August 23, 2000 Council meeting minutes as presented. All in favor. Motion carried unanimously. VII. PAYMENT OF CLAIMS The City of Centerville August 24, 2000 through September 13, 2000 Motion by Council Member Nelson, seconded by Council Member Travis to approve the expenditures for the City from August 24, 2000 through September 13, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the Centennial Fire District expenditures in the amount of $5,857.42. All in favor. Motion carried unanimously. September Payroll Expenses Motion by Council Member Sweeney, seconded by Council Member Nelson to approve September payroll expense checks numbers 5053 — 5099 in the amount of $23,862.43. All in favor. Motion carried unanimously. Hunter's Crossing Pay Estimate #1 Mr. Peterson recommended payment of the Hunter's Crossing claim. Page 14 of 22 Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the Hunter's Crossing expenditures in the amount of $184,945.15. All in favor. Motion carried unanimously. VIII. PETITIONS AND COMPLAINTS Council Member Nelson stated she received a complaint from Dan Skoog who complained he is sick and tired of dogs and cats running wild and going to the bathroom in his yard. He said dogs are also being allowed to run around off leash at the park. Council Member Nelson told him it was cost prohibitive to send a flier to everyone in the City and agreed to recommend that Council request the police be diligent in picking up strays. Mr. Skoog also complained of many homes and yards needing maintenance in the City. He had a few specific concems on Peltier Lake Drive and Council Member Nelson said she would recommend Council take a look to see if these properties needed to be cited for ordinance violations. Mayor Wilharber stated rather than have the Council drive around looking for properties in violation of various ordinances it was normal procedure to have the Public Works Director or the building inspector take a look and recommend Council take action if they feel it is needed. He then stated he believes there are senior citizens in town that need assistance with yard and house maintenance. Maybe a volunteer group could be utilized to help them. Mayor Wilharber stated he has already informed the police department to be on the look out for strays and to pick them up. Council Member Broussard Vickers stated she is not interested in making the determination of which houses are in need of repair and she would prefer the City use the established procedure. She stated the newsletter should contain a note about the leash law to remind the residents. Council Member Sweeney said he would like to see the animal ordinance enforced but indicated people need to be responsible to report them and follow procedure. Council Member Broussard Vickers agreed people need to take some of the responsibility to change the situation. Mr. March state he told the caller that it was up to him to call the police and report a stray dog in order to have it picked up. Page 15 of 22 IX. NEW BUSINESS Encroachment onto the Wilharber Estate by the Contractor Without Permission. Tom Wilharber, 6849 Centerville Road, addressed the Council and explained on September 1, 2000 he discovered the contractor had encroached onto his mother's property to install the sewer and water pipes for the Hunter's Crossing Development and had taken out an area about 75 x 30 feet of field corn on the property. Mr. Wilharber indicated the corn belongs to David Vickers, 6756 Centerville Road, as he is renting the property from the Wilharber estate. Mr. Wilharber indicated the Wilharber Estate is not interested in providing an easement to the City for their sewer and water lines. He then stated the Wilharber Estate is requesting the City and the engineer on the project write a letter admitting to the error and include payment for the loss of the field corn to be paid to W. Wilharber who will reimburse David Vickers. Mayor Wilharber abstained from comment on the matter. Council Member Travis asked the City Engineer how the contractor ended up on the Mayor's property. Mr. Peterson accepted responsibility for the mistake and said it was a small area on a big job that accidentally slipped through the cracks and indicated if there was a need for an easement a proper request should have been made to the property owner. He apologized to the Mayor for not catching the error previously. Mr. Peterson indicated Bonestroo and the developer they what is necessary to restore the area to its original condition. They will put up silt fencing to prevent erosion and make sure the grade matches. He indicated the property does tip to the north and what ever water does run off will go through silt fence and drain away from the property. Council Member Broussard Vickers questioned if there will be access for the combine to enter the field to harvest the corn and City Engineer Peterson indicated there would be room. Motion by Council Member Sweeney, seconded by Council Member Nelson to have the City Engineer write a letter of apology to the Wilharber Estate and reimburse W. Wilharber in the amount of $10 for the Loss of the field corn. Motion carried. (Mayor Wilharber and Council Member Broussard Vickers abstained). Mound Trail Overweight Permit Request The City Engineer indicated there should be no problem with allowing an overweight concrete truck access to the development to pour footings and a foundation as this is a perfect time of the year and should not harm the road. Page 16 of 22 Motion by Council Member Sweeney. seconded by Broussard Vickers to approve the overweight permit for construction on Mound Trail with the stipulation that it be noted this is a one -time permit and that the developer should not come to the City with a request in the Spring when it would damage roads. All in favor. Motion carried unanimously. 2001 Fete des Lacs Committee Structure (Ray DeVine) Mayor Wilharber read materials submitted by Ray DeVine proposing a formal structure for the 2001 Fete des Lacs Committee. Council Member Nelson questioned if the City should require committee members have some connection to the community. Council Member Broussard Vickers questioned how many people worked as a group on the Festival last year. Council Member Sweeney state twenty (20) people or more in the beginning and down to twelve (12) or fewer as it progressed. He indicated about six (6) members were actively involved at the time of the festival. Mr. DeVine stated he feels they need a seven (7) member core committee that can work on the issues and make decisions and then get volunteers to actually assist with the festival. Council Member Sweeney stated he feels that if there is a core group there will be minutes taken and there will be fewer conflicts in the process. He stated he feels that this will not diminish the importance of the volunteers in any way but they need formality. Mr. DeVine explained he was attempting to address the issue of hurt feelings of those not on the committee and indicated there were subcommittees to be on if someone is not on the formal committee that are just as much a part of the process. Council Member Sweeney questioned whether a longer term would be better. Mr. DeVine said the celebration must be planned from the time it is over until the new committee is in place and that is why the term was set as proposed. Mr. Hoeft indicated once the term expires the committee members can stay in the seat until a new appointee is in place or indefinitely if no new appointee is available. Council Member Nelson questioned whether a budget was in place for the committee or not. Mr. DeVine indicated he did not address the budget because the committee was planning on the $5,000 donation from the City and whatever they could raise themselves in donations. Page 17 of 22 Council Member Nelson questioned if the committee could receive an accounting of costs for the festival after the festival and Mr. DeVine indicated the committee could provide an accounting to Council. Mr. March indicated at several meetings they had only three (3) or four (4) people at the meetings and had to decide things in order to proceed and that caused a problem. He stated he would like to see a provision if key people start not showing up they can be removed from the committee. Motion by Council Member Nelson, seconded by Council Member Travis to approve the Fete des Lacs Festival Committee by -laws. Council Member Sweeney indicated he would like a rough draft of the proposed committee formed and presented to Council. He also indicated he disagrees with requiring committee members to live or have a business in Centerville in order to participate. Council Member Broussard Vickers indicated she felt the seven (7) voting people need to be a member of the community. Council Member Sweeney would like to approve the forming of a committee and forming by -laws. Mr. DeVine said he does not want to appoint members of the committee. Council Member Sweeney indicated the by -laws are a good start but said he does not want to vote to approve them right now. A consensus was reached by the Council to direct Mr. DeVine to get letters of interest from those wanting to be on the committee and bring the letters and by- laws to the Council for approval. The previous motion and second were withdrawn. Motion by Council Member Sweeney, seconded by Council Member Travis to continue to recognize the Fete des Lacs Festival Committee as a seven (7) member committee and to solicit letters of interest from interested parties for consideration. All in favor. Motion carried unanimously. Mayor Wilharber indicated he feels if people are interested in helping out it should not be closed to just members of the City. Council Member Broussard Vickers asked why the City needs to pay more to lease space for parking this coming year. Mr. DeVine said they are going to expand the festival and need more space. Mr. March said this would increase the need for parking space. Page 18 of 22 Council Member Broussard Vickers inquired as to subletting land and if there would be any kind of liability. Mayor Wilharber suggested the City approach the church for an option to lease more space for parking next year. Mr. March said the City has a verbal lease with the church and just needed to iron a few things out. Motion by Council Member Sweeney, seconded by Broussard Vickers to have Mr. March draft a letter to the church for Council approval. All in favor. Motion carried unanimously. Holiday Party Motion by Council Member Travis, seconded by Council Member Sweeney to approve holding the holiday party at Majestic Oaks as presented. All in favor. Motion carried unanimously. Proposed Chain of Lakes YMCA Mr. March presented information on a proposed Chain of Lakes YMCA to the Council. He presented a document showing what it would cost Centerville over the course of 5, 10 and 15 years. Also included was information on fundraising plans to help fund the YMCA. Council Member Sweeney questioned if Centerville would get the same benefits as Lino Lakes is getting. He then indicated the City would have to make a $250,000 donation to participate in the program. Council Member Broussard Vickers questioned if the YMCA would be held to public standards or if they are a private company. Mr. Hoeft said he is uncertain as to the structure of the business but thinks they are able to make certain decisions that public entities cannot. Mayor Wilharber stated the pros and cons of the project need to be considered very carefully and weighed against the cost of having a shared facility versus building a community center in Centerville. Mayor Wilharber indicated he had spoken to the priest at St. Genevieve and was told the church may be merging with the church in Hugo and they would remodel, expand and perhaps there would be room for a community center on church property. Mayor Wilharber said the priest would need to go to the church for approval of the plan and then the archdioceses, but it may be a possibility if they do a land swap with the City. Mayor Wilharber indicated he would like to hold a workshop where the Council would discuss what it would cost to build a community center. Page 19 of 22 Council Member Sweeney indicated the YMCA had talked to the Parks and Recreation Committee about having outdoor programs in Lamotte Park as part of their community agenda. Mayor Wilharber state he had spoken with the Mayor from Hugo who brought up transportation to the YMCA and Mayor Wilharber agreed that a regular bus route through the City should be established. Storm Sewer Realignment — Lloyd Drilling (1873 Main Street) Mr. March presented information to Council on a request from Lloyd Drilling for permission to realign the storm sewer that exists at the property across the street from City Hall. He said the current storm sewer runs between the existing vacant commercial lot and the existing home at 1873 Main Street. Mr. March indicated a permit was not required from the Rice Creek Watershed District and he recommended the request be approved. Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to Approve the Request to Realien the Storm Sewer at 1873 Main Street. Council Member Sweeney questioned the City Engineer if the drainage plan was acceptable to the City and followed City plans. Mr, March questioned the City Engineer if it was possible to divert the storm sewer through the detention pond behind City Hall in order to treat the water. He said he was wondering if there would be any benefit to directing the storm water into the pond. Mr. Palzer indicated the Rice Creek Watershed requires permits for 2.5 acres and more. Mr. Peterson stated he would have to look into elevations and the amount of water that currently flows into the pond before making a recommendation. The previous motion and second withdrawn. Motion by Council Member Nelson, seconded by Council Member Sweeney to table the request of Lloyd Drilling to realign the storm sewer at 1873 Main Street until City Engineer Peterson can review and make a recommendation to Council on whether the sewer can be diverted into the detention pond behind City Hall. All in favor. Motion carried unanimously. Page 20 of 22 2001 Budget Resolution 00 -18 — Approving Tax Rate Increase Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve Resolution 00 -18 approving the tax rate increase if applicable. All in favor. Motion carried unanimously. Mayor Wilharber indicated the Council is not looking at a tax increase and would like to state that for the record. Mr. March indicated the County has the power to raise and lower market value and this Resolution is a precautionary measure only. Resolution 00 -19 — Approving Initial Tax Levy Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve Resolution 00 -19 approving the initial tax levy. All in favor. Motion carried unanimously. Mr. March indicated he would like to set budget discussion meetings for non - Council meeting Wednesdays. A consensus was reached by the Council to set a budget discussion meeting for October 4, 2000, at City Hall at 6:30 p.m. X. CONSENT AGENDA — None. XI. COMMITTEE REPORTS Mayor Wilharber noted there would be a Police Commission Meeting on September 14, 2000. Mayor Wilharber asked to have the website updated if the Council was going to be referring people to check it for information. Mr. March indicated the website will be updated on September 14, 2000. Mayor Wilharber recommended Council drive by and check out the new landscaping at the entrance to the parks and said he is pleased with how it tumed out. XII. ADMINISTRATOR'S REPORT Mr. March said he received a call from an attorney representing Sheehy Properties and the attorney asked if the City would be interested in purchasing approximately 15 acres of property. He said he was not sure of any assessments and explained Joe Goetz was interested in purchasing the property for potential industrial development. Page 21 of 22 Mr. March stated he thought a possible benefit to the City would be a potential water tower sight as it would be visible from the freeway. Council Member Sweeney stated it would be worth looking into. Mr. March indicated it is a marginal property but it may work for a skateboard park or BMX park. Mayor Wilharber indicated the City may be able to use the property for a variety of different purposes. Mr. March indicated he received a call from the Liquor Control Division and they asked if the City was going to be imposing a civil penalty on the business that recently received the liquor violation. He told her the City did not intend to do so and she said the Liquor Control Division would be reviewing the case and may be imposing a penalty of their own. Council Member Sweeney indicated that he had heard at the QUAD meeting that other establishments have been shut down for liquor violations. XIII. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Travis to adjourn the September 13, 2000 City Council Meeting at 9:20 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 22 of 22 CITY OF CENTERVILLE Wit PLANNING AND ZONING COMMISSION September 5, 2000 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. ROLL CALL PRESENT: Commission Member Rob Sheppard Commission Member Ray DeVine ABSENT: Chairperson Brian Hanson Commission Member David Kilian Commission Member John McLean Commission Member Barry Brainard Commission Member Al LaMotte Staff members present: City Administrator Jim March * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CALL TO ORDER Due to lack of quorum, no meeting was held. The next regularly scheduled meeting of the Planning and Zoning Commission will take place on October 3, 2000 at 6:30 p.m. in Council Chambers. Teresa Bender, City Staff Page 1 of 1 CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES September 19, 2000 Pursuant to due call and notice thereof, the Economic Development Committee of City of Centerville did not hold its regularly scheduled meeting on September 19, 2000 at City Hall, 1880 Main Street due to lack of a quorum. Respectfully Submitted, •641Slat &if Kris Sweeney Staff Liaison