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Home My WebLink About2000-07-05 Agenda CITY OF CENTERVILLE PARK AND RECREATION AGENDA July 5, 2000 6 :30 p.m. CALL TO ORDER ROLL CALL APPEARANCES Ray DeVine - Chairperson for Fete des Lacs Revitalization Committee CONSIDERATION OF MINUTES Y June 7, 2000 Park and Recreation Meeting Minutes UNFINISHED BUSINESS Goals - Updates Basketball Hoops Update - Doug Porter 1 -6 'W -Ci 'Trail Maps to City Engineer Update - Jill Lien / 4etetter of Understanding Update for Future Trails - Wayne LeBlanc Outfield Fences at Laurie LaMotte Park J5! BMX Track - Karla DeVine Landscaping (Remaining Park Signs) - Karla DeVine NEW BUSINESS P / ocation of Satellite at Eagle Park - letter from resident urchase of Sanitation Units DISCUSSION ITEMS /Letters of Resignation / Election of Chairperson P etters of Interest / Vacancies laques ADJOURNMENT MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Ray DeVine - Chairperson for Fete des Lacs Committee Chairperson Ray DeVine would like to appear before the Park and Recreation Committee regarding the Fete des Lacs City Celebration. He is looking for volunteers to help with the festival. Thank you! NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES June 7, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on June 7, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Karla DeVine Doug Porter Wayne LeBlanc Council Member Terry Sweeney (liaison) Absent: Dale Larson Staff: Jill Lien Jim March APPEARANCES Satellite Enclosure at Acorn Creek Park — Revoir Street Residents Ms. Aimee Fairbrother (1844 Revoir Street) explained she had appeared before the City Council on May 10, 2000 on behalf of Craig Borcowicz who was unable to attend the meeting. Mr. Borcowicz was offering to construct an enclosure (two sides) around the satellite at his own expense, which would create a more pleasurable appearance than the satellite itself. Ms. Fairbrother also explained that most of the residents on Revoir Street would like to see the satellite moved to another location. Ms. Fairbrother shared that Mr. Borcowicz and her self's original thoughts were to place the sanitation unit where the bonfire was located at the Citywide Bonfire last fall. This location is 25 feet south of where it is currently located. Lisa Abrahamson (1868 Revoir Street) explained that she would like to see the sanitation unit placed back behind the "little tot" section of the play structure. Monica Travis (7335 Brian Drive) shared her concern about the placement of the satellite within her neighborhood. Ms. Travis polled her surrounding neighbors, and learned that most did not care about the placement of the satellite, adding they have more important things to worry about. Ms. Travis shared that in her conversations with her neighbors, they requested that no more money be spent on this park. 1 Dave Lutz (7170 Shad Avenue) stressed that this park is not only for the residents of Revoir Street. This is a City park, used by the entire City. It is essential to have a satellite, and it must be accessible by the sanitation company. Tedd Peterson (6933 Pheasant Lane) expressed his concerns about all of the parks having a sanitation unit available. Mr. Peterson mentioned that little kids don't give their parents a ten - minute warning that they need to use the restroom, so they are forced to relieve themselves behind a tree or something. Mr. Peterson felt satellites should be placed at Eagle and Royal Meadows Parks. Lauren Abrahamson (1868 Revoir Street) felt it would be more appropriate to "nestle it into the park" rather than have it right out in the middle. Mr. LeBlanc questioned the maintenance of the satellite. Mr. Peterson explained that outside of placement in the Spring and removal in the Fall, the satellite needs to be maintained once a week. The servicing is done through the door, so the contractor would have to drive over the trail to maintain the satellite. Motion by Mr. Porter, seconded by Mr. LeBlanc to place the satellite at the northwest corner, with landscaping, from the tree budget. Porter, LeBlanc, Navin — yea. DeVine — nay. Motion carried. Ms. Travis wanted to express her thanks from her neighbors and the Travis' to the Park and Recreation Committee, Aimee Fairbrother and the CNN for building such a beautiful park for the children. Ms. Fairbrother wanted to remind the Park and Recreation Committee of the path that was supposed to be constructed around the structure. Centerville Lions Club Proposal — Dave Lutz Mr. Dave Lutz, President of the Centerville Lions Club, presented an offer to the Parks and Recreation Committee for building a shelter in one of the parks within the City. Mr. Lutz explained that the Spring Lake Park Lions Club has taken over the charitable gambling at Kelly's Korner. The Spring Lake Park Lions are very aggressive, and because of this, the Centerville Lions in conjunction with the City of Centerville, will be receiving a lot of money to be used within the community. The Centerville Lions would like to construct a shelter at Tracie McBride Park, or whatever park, the Parks and Recreation Committee deems appropriate. The Lions are considering two shelters. One is smaller, which only holds one picnic table. The other is a little larger, which will hold two picnic tables. This shelter will be 100% paid for by the Lions Club. Mr. Lutz stressed it is still being explored, but wanted to understand the desires of the Parks and Recreation Committee before the Lions proceed. Mr. Lutz suggested that the Parks and Recreation Committee can make the proposal to the Lions, or the Lions can make the proposal to the Parks and Recreation Committee. Mr. Lutz also stressed that the fourth 2 (4 meeting of the month is the most important Lions meeting to attend for making any type of requests or proposals. Mr. March added that the Lions felt it best to build the larger structure that will hold two picnic tables. The general consensus of the Parks and Recreation Committee was that any type of donation from the Lions Club is greatly welcomed and appreciated. CONSIDERATION OF MINUTES April 5, 2000 Park and Recreation Meeting Minutes Motion by Mr. Porter, seconded by Ms. DeVine to approve the April 5, 2000 Park and Recreation Meeting Minutes with noted changes. All in favor. Motion carried unanimously. OLD BUSINESS Dedication of Laurie LaMotte Park Ms. Lien explained that since the Parks and Recreation Committee did not have a meeting in May, nor set a specific date to hold the dedication, it would have been impossible for her to continue any further planning for the dedication. Ms. Lien explained that in addition to the lack of a date, she had received several comments relating to the dedication and the fact that it was "premature" for such an event. Ms. Lien suggested that once the nark is complete with playground equipment, parking lot, ball fields, fences, lights, trails, etc. that possibly a grand opening would be more fitting. Ms. Lien shared that she had already sent out letters requesting donations from several local businesses, with no response. She had also contacted Cub Foods Bakery, and they were willing to donate a cake for the occasion. Ms. Lien had already drafted invitations to send out, along with a list of past Park and Recreation Committee Members. The Park and Recreation Committee elected to table the dedication until a later date. Goals The Committee discussed each members goals briefly as follows: Trees and Satellites: Ms. Lien explained that Mr. Larson had submitted his suggestions for trees and satellites for the previous meeting. Unfortunately, Mr. Larson is still out of town, and is unable to discuss the status with the committee. Mr. Sweeney suggested "scattering" the trees more throughout the parks rather than "rimming around" the boarders. Mr. LeBlanc suggested possibly the City Forester or a professional could look at each park and make suggestions. 3 Since the committee is unaware of Mr. Larson's intentions, Mr. Porter volunteered to take over the tree and satellite goals. Ms. Lien explained she had received several comments relating to the two (2) parks that do not have satellites. More specifically, all parks should have a satellite. Motion by Mr. Navin, seconded by Ms. DeVine to place satellites at the two (2) remaining parks (Eagle and Royal Meadows Parks); to include satellites at all parks in Centerville. All in favor. Motion carried unanimously. Mr. Navin directed staff to write a letter to Mr. Larson requesting his intent regarding his position on the Parks and Recreation Committee. Lawn Care/Turf: Mr. Navin felt a full application of weed control is necessary at Laurie LaMotte Park. Mr. Sweeney felt additional seed is also needed at LaMotte Park. Ms. DeVine mentioned Royal Meadows Park also needs seed around the boarder of the new play area. Mr. Navin will speak with Mr. Palzer regarding the turf at all of the parks. Trail (Laurie LaMotte Park): Mr. Navin explained that the trail is getting a lot of use by Centerville and Lino Lakes residents. Curb and Gutter (Laurie LaMotte Park): Mr. Sweeney explained the City is trying to work "piggy back" with Lino Lakes' contractor that is already working there. Mr. Navin will discuss further with Mr. Palzer. Benches/Tables/Trash Receptacles: Mr. Porter shared that the benches, tables and trash receptacles have all been delivered with the Royal Meadows Park equipment. They are currently being stored at the old Barrett garage. He will coordinate the placement of each with the Public Works Department. Mr. Porter reported that most of the budget for these items has been spent. General Lighting: Mr. LeBlanc explained that he had been in contact with several other communities regarding the lighting of their trail systems. Most of the communities do not light their trails, with the exception of one, which only lights for cross - country skiing. Mr. LeBlanc recommends not lighting the trail system due to the expense, maintenance and upkeep involved, but rather, use the budgeted amount to offset the costs of relocating the lights donated from Mr. DeFoe. Mr. Peterson mentioned that the pleasure rink only has one (1) light, and felt it could use additional lighting. 4 Motion by Mr. LeBlanc, seconded by Mr. Porter to allocate the funds previously "ear- marked" for general lighting, toward the installation of the lighting at Laurie LaMotte Park. All in favor. Motion carried unanimously. Landscaping: Ms. DeVine explained that the landscaping is complete around three (3) of the park signs. She will use the leftover funds to "spruce up" the two (2) other park signs. Playground Equipment (Royal Meadows Park): Ms. DeVine explained the installation of the playground equipment on June 3` was a great success. There were several residents and teens present to help with the installation. Ms. Devine mentioned the fibar still needs to be delivered and installed. She will contact Harlan from MN/WI Playground Equipment and then Mr. Palzer regarding the fibar. Ms. DeVine has a list of volunteers she will give to Ms. Lien to send out thank you letters from the Parks and Recreation Committee. Mr. Navin commended Ms. DeVine and Mr. Porter on their efforts, stating this was a "big job — done well", adding the Robin Lane residents must be very happy. Donation of Lights from Rich DeFoe Ms. Lien explained that Mr. March had sent a letter to Mr. DeFoe requesting he specify what items specifically he is willing to donate to the City. As of this date, there has been no response from Mr. DeFoe. Mr. Navin will contact Mr. DeFoe regarding the donation. Basketball Hoops Mr. Porter explained he was considering two (2) types of basketball hoops to install at Eagle Park. There is the "old style" and the "new style ". The new style is guaranteed for life and is a better quality hoop. Mr. Porter estimated the cost for two (2) hoops at approximately $1600, with approximately $400 to Public Works for the installation. Motion by Mr. Navin, seconded by Mr. Porter to allocate $2,000 for basketball hoops at Eagle Park from the year 2000 Operation Budget, subject to two (2) hoops at a cost not to exceed $1,600. All in favor. Motion carried unanimously. Mr. Porter will coordinate the purchase, delivery and installation. The committee elected nylon nets over chain. Trail Maps to City Engineer Ms. Lien explained that she has spoke with both City Engineers, Tom Peterson and Dan Schluender regarding the request for trail maps for the Parks and Recreation Committee. They both felt it was a great idea, and are currently working on the project. Letter of Understanding Update Mr. LeBlanc explained that Jon Vondelinde (Anoka County Parks Director) contacted him regarding the letter Mr. LeBlanc had sent to him and the surrounding communities. Mr. Vondelinde suggested all of these communities get together to discuss the goals and 5 visions of each community relating to the trail system. Mr. LeBlanc will be coordinating this meeting to be held sometime in July or August, at City Hall. Letter to Residents in Eagle Pass regarding Lighting of Trail Previously discussed and disregarded. Concrete in Ice Rink at Laurie LaMotte Park Discussion was held regarding the fees involved with such a large project. The general consensus of the Parks and Recreation Committee was, although it would be nice for flooding purposes, it would be best to table this item for the fixture. NEW BUSINESS Laurie LaMotte Park (Outfield Fences and Bleachers) Ms. Lien explained that Bill Bisek (Kelly's Korner) requested this be placed on the agenda. Mr. Bisek would like the Park and Recreation Committee to install outfield fences and bleachers at Laurie LaMotte Park. With the upcoming Fete des Lacs ball tournaments, in order for it to be sanctioned, it has to be within regulation — which requires outfield fences. If there are no outfield fences, there will not be a tournament. Ms. DeVine suggested that perhaps Mr. Bisek would be willing to donate the funds for the outfield fences, since he was willing to donate the funds for another ball field at one time. After discussing the issue, the Parks and Recreation Committee decided to propose the idea to Mr. Bisek. Mr. Sweeney requested staff copy any quotes received by Mr. Palzer to him, and he will present the idea to Mr. Bisek. Recommendation by the Parks and Recreation Committee to accept a donation by Mr. Bisek, to fund installation of outfield fences at all of the fields at Laurie LaMotte Park, subject to Mr. Sweeney's discussions with Mr. Bisek. Mr. Navin felt the soccer and softball clubs should provide the bleachers. He will discuss the issue with Pat Mahr of the Little League and Dave Knol of the Centennial Soccer Club. Skate Park / BMX Track Ms. Lien explained she had previously been directed by the Parks and Recreation Committee to contact Shoreview's Community Center to find out information about their bike track. In her discussions with Sandy Wagner (Community Center Director), Ms. Lien learned that Shoreview doesn't offer a BMX bike track, but rather a skate park. They will be adding a bike track sometime this year, but as of this date, there is just a skate park. Ms. Lien was given a lot of good information, contacts, and other cities to call that have skate parks. After polling several communities and their respective police departments on the pros and cons of their skate parks, Ms. Lien shared that all of the communities polled strongly recommended skate parks. Ms. Lien submitted information relating to each City polled and information from True Ride — Skate Park Design and 6 skate parks, Ms. Lien shared that all of the communities polled strongly recommended skate parks. Ms. Lien submitted information relating to each City polled and information from True Ride — Skate Park Design and Construction. Although most of the cities polled didn't offer bike tracks, Ms. Lien wanted to provide as much information as possible relating to what Shoreview offers and any suggestions they may have. After discussion, the Parks and Recreation Committee elected to gather additional information relating to bike tracks. Ms. DeVine offered to take on this project. Class Five Temporary Road to LaMotte Drive Ms. Lien explained that a temporary road has been constructed from Centerville Road, through Laurie LaMotte Park to LaMotte Drive for the contractors building the new lift station. The contractors were granted an overweight permit — contingent upon a $15,000 escrow, for repairs to the road if needed after completion. Since the road is in such a bad condition to begin with, the contractor didn't feel comfortable leaving a $15,000 escrow for repairs on a badly worn road. The contractor asked if he could build a temporary road for the time it takes to complete the lift station, and then remove the road when complete. Vendors at the Fete des Lacs Festival will also use this temporary road. Mr. Navin explained that Anoka County did not want any access to the park from Centerville Road, adding they would not allow traffic to enter or exit from Centerville Road. Mr. LeBlanc expressed his concern that this issue should have been brought before the Parks and Recreation Committee before any decisions were made. Mr. LeBlanc requests that in the future, these types of issues come before the Parks and Recreation Committee before any decisions are made by Council. DISCUSSION ITEMS On -Site Sanitation Invoice Ms. Lien explained that Ms. Bender (Clerk/Treasurer) wanted the Parks and Recreation Committee to approve the invoice for the sanitation units so she may issue the payment to them. Goetz Landscape Survey Ms. Lien explained she received a survey from Goetz Landscape regarding their work around the three (3) park signs. Ms. DeVine offered to fill out and send the survey back to Goetz Landscape. Plaque for Steve Brown Mr. Navin felt it would be appropriate to order a plaque for Mr. Brown thanking him for his years of service and dedication on the Parks and Recreation Committee. Motion by Mr. Navin, seconded by Mr. Porter to direct staff to order a plaque for Mr. Brown, not to exceed $50, and a Centerville Polo Shirt. All in favor. Motion carried unanimously. 7 Fete des Lacs Booth Ms. DeVine felt it would be a good idea for the Parks and Recreation Committee to set up a booth at the Fete des Lacs Celebration. After further discussion, the committee agreed it would be a great idea to set up a booth of some sort, but none were able to commit to the event. Resignation of Chairperson Michael Navin Mr. Navin stated he will be resigning from the Parks and Recreation Committee as of July 1, 2000. He will submit his resignation letter to Ms. Lien as soon as possible. Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the June 7, 2000 Parks and Recreation Committee meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8:50 p.m. - Respectfully Submitted, Jill Lien Staff Liaison 8 MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Goals I have included this item on the agenda for anyone who might have an update on their individual goals. Thank you! Goetz Landscape & Irrigation, Inc. Goetz Garden Center 2030 Main Street Minnesota Nursery &. Landscape Centerville, Minnesota 55038 Association Member Voice: 651/426-2136 Fax: 651/ 426 -2451 CENTERVILLE PARKS 1880 MAIN STREET CENTERVILLE, MN 55038 ATTN: DOUG PORTER DATE: July 5, 2000 • INFORMATION: Estimate on proposed landscape installation. PLANT MATERIAL: QTY SIZE DESCRIPTION COST INSTALL 3 B &B PATMORE ASH $ 798.60 $ 375.00 4 B &B MAJESTY SUGAR MAPLE $1235.19 $ 500.00 5 #7 NORTHWOOD MAPLE $ 532.23 $ 300.00 10 #10 AUTUMN BLAZE MAPLE $1490.47 $ 600.00 4 B &B SKYLINE HONEY LOCUST $1144.66 $ 500.00 TOTAL $ 7476.1 5 PRICE OF WORK: INCLUDES LABOR, MATERIALS & SALES TAX: GUARANTEES: All work is guaranteed against defects in materials and workmanship for one year from the date of installation. All woody plant material is guaranteed for 100% of the replacement cost for one year, provided that the "Care For" information given is followed as instructed. Perennials are guaranteed for the • growing season. SCHEDULE: Upon acceptance of the proposal, we can begin the project as soon as possible (weather permitting). Please mail your down payment today for the earliest scheduling opportunity. PAYMENT SCHEDULE: 50% deposit will be needed upon acceptance of the proposal. The remainder of the BALANCE IS DUE UPON COMPLETION of the work. Visa /MasterCard ' accepted, Discover card preferred. Professional Installation Outstanding Service • 4 SPECIAL ORDER ITEMS: A 50% non - refundable down payment required, on all special order items. PRE LIEN NOTICE: As requested, we will provide lien waivers for our services and others that have supplied materials and /or labor for improvements to your property. Also note that upon completion, we may file a lien against your property if we are not paid as specified. REFERENCES: References are available upon request. CONTACT: For more information please contact Joe Goetz, at (651) 426 -21 36. Thank you for the opportunity to provide you with this proposal. Please call me if you have any questions. I am looking forward to working with you! Respectfully submitted, Goetz Landscape & Irrigation, Inc. Joe Goetz Designer /Consultant Professional Installation . Outstanding Service n %$. fan. POND • • • • • • • • Playground Pg. =• McBride Park • • • Water blg. A Tower basketball court •, • • 4110 • Park Lot _• ••• • •I ••• • • i+p .t•_N' Royal M Meadows • • ■ • playground •• • N • basketball ■ • court • • trail • -future existi gtre • - existing trees • Baseball Fields • • • • ■ + 0 0 — • ■ Rink 9 9 • • • • Parking Lot Bid. OD • RP •• •M •• a•• • ••MD sae % s it 1 Ze en • • LaMotte Park MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Basketball Hoops Hopefully Mr. Porter will have an update for us on the status of the basketball hoops at Eagle Park. Thank you! MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Trail Maps to City Engineer I spoke with Mr. Peterson (Bonestroo, Rosene, Anderlik & Assoc.) yesterday regarding the status of the trail maps. Mr. Peterson informed me that they have just begun working on the project. Thank you! MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Letter of Understanding for Future Trail System I was uncertain as to if you wanted this on the agenda or not, so I included it in the event that Mr. LeBlanc has an update for us. Thank you! MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Outfield Fences at Laurie LaMotte Park This item went before the City Council again at the last City Council meeting held on June 28 The City Council elected to approve the expenditures for outfield fences to come out of the City's general fund. Mr. March mentioned that the Centerville Lion's Club will be helping with the installation. Hopefully it will be complete before the Fete des Lacs City Celebration. Thank you! MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: BMX Track Ms. DeVine has spoke with Larry Haas who is willing to set up an appointment with our Parks and Recreation Committee for a tour of their BMX Track in St. Cloud. Ms. DeVine will update the committee with the details at the meeting. Thank you! MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Landscaping (Remaining Park Signs) Ms. DeVine requested this be placed on the agenda so she can give an update on the landscaping around the two (2) remaining park signs. Thank you! Goetz Landscape & Irrigation, Inc. 1 3 r tr Goetz Garden Center t innesb � urse & Landscape Main Street M � ry e p Centerville, Minnesota 55038 Association Member Voice: 651/426-2136 Fax: 651/ 426 -2451 DATE: JUNE 29, 2000 CENTERVILLE PARKS & RECREATION KARLA DEVINE 1880 MAIN STREET CENTERVILLE, MN 55038 INFORMATION: Estimate on proposed landscape installation. DETAILS OF WORK AREAS: AREA ONE: MEMORIAL PARK SIGNS • Debris will be removed and properly disposed of. • Excellent quality plant material will be installed according to the approved plan and within the guidelines set by the Minnesota Nursery and Landscape Association (MNLA). Plants include: 3 - 2- gallon deciduous shrubs 3 - 5- gallon evergreen shrubs 28 - 1- gallon perennials • Garden Wall Block will be installed around each sign according to the approved plan and as recommended by the manufacturer. • Fill will be added inside the wall. • Shredded Red Oak Mulch will be spread evenly at a minimum depth of 4 inches. Total for 2 signs $7,830.00 PRICE OF WORK: INCLUDES LABOR, MATERIALS & SALES TAX: GUARANTEES: All work is guaranteed against defects in materials and workmanship for one year from the date of installation. All woody plant material is guaranteed for 100% of the replacement cost for one year, provided that the "Care For" Professional Installation • Outstanding Service information given is followed as instructed. Perennials are guaranteed for the growing season. SCHEDULE: Upon acceptance of the proposal, we can begin the project as soon as possible (weather permitting). Please mail your down payment today for the earliest scheduling opportunity. PAYMENT SCHEDULE: 50% deposit will be needed upon acceptance of the proposal. The remainder of the BALANCE IS DUE UPON COMPLETION of the work. Visa /MasterCard accepted, Discover card preferred. SPECIAL ORDER ITEMS: A 50% non - refundable down payment required, on all special order items. PRE LIEN NOTICE: As requested, we will provide lien waivers for our services and others that have supplied materials and /or labor for improvements to your property. Also note that upon completion, we may file a Tien against your property if we are not paid as specified. REFERENCES: References are available upon request. CONTACT: For more information please contact Pete Lawrence, at (651) 426 -21 36. Thank you for the opportunity to provide you with this proposal. Please call me if you have any questions. I am looking forward to working with you! Respectfully submitted, Goetz Landscape & Irrigation, Inc. Pete Lawrence Designer /Consultant Professional Installation Outstanding Service CENTERVILLE PARKS & RECREATION KARLA DEVINE 1880 MAIN STREET CENTERVILLE, MN 55038 ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are agreed upon and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Date Signature Date Signature CIRCLE ONE: VISA MASTERCARD DISCOVER CARD NUMBER_�___ �__-- �EXP DATE: This proposal may be withdrawn if not accepted within three days. P.L. MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Location of Satellite at Eagle Park Included in your packet is a letter written from Keith Okan, a resident abutting Eagle Park. Mr. Okan is concerned about the placement of the satellite next to his property. He has submitted a letter and a drawing he has created indicating other possible areas for the placement of the satellite. Please see the attached letter. Thank you! JUN 2 8 2000 June 26, 2000 Paul Pallzner City of Centerville Dear Mr. Pallzner, Thanks for taking the time last week to listen to my suggestions about the repositioning of the "Porta- Potty" in Eagle Park. The current location is right against our property line next to the parking lot. The problem with this area is: 1. As you are driving in either direction on Dupre Road, it is the first thing you see as you are approaching Eagle Park. 2. It has been placed in the woods without adequate ventilation. During the warmer Summer months this will make the adjacent area smell. 3. Right now it looks as though the Porta -Potty was just stuffed between a couple of trees without much thought. This detracts from the look of the park. No matter where it is placed the site needs to be built -up to adequately accommodate the Porta- Potty. 4. It is placed directly against our property line without any screening. At present, this portion of our yard becomes unusable. It also adds an unsightly view from our backyard, and detracts from the overall value of our property. I want to make it clear that we are not against have this in the park, but would just like it located in a more secluded area. To this end, I have included a map with some possible locations. We feel there are a number of different areas where the Porta -Potty could be placed that would allow access for maintenance, patrons of the park and not detract from the park or the neighborhood. In the end, ask the question, would you like to have that in your backyard? To us, it has the look, feel and I am sure in the future the smell of being in ours. If you have any questions, comments or concerns feel free to contact me at (651) 762-8875. Thanks again! Since OL Keith Okan 1841 Center St. Centerville, MN 55038 Proposal for alternate bathroom sites for Eagle Park Dupre Rd. Legend 1 Play area 2 Concrete Slab t Trees X Possible Sites of Porta Potty 0 Current Site of Porta Potty , X A X Y4'o-" 2if X :'t'. ..wxcK X xj� tt "z:: ...,,,,\ t ` k I. 1 tt•tt -tttttP Center St. MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Purchase of Sanitation Units Paul Palzer requested that this item be placed on the agenda for consideration. Mr. Palzer is asking that you consider purchasing the satellites for future use compared to renting again in the years to come. Included is a breakdown of the weekly expenses paid to date for the maintenance of the initial three (3) satellites. I do not have figures on the two (2) newly placed satellites as of yet. Thank you! PUBLIC SANITATION UNITS (Porta- potties) Acorn Creek Park 04/17- 05/12/00 $163.11 5/13- 6/9/00 $175.65 1 $338.76 LaMotte Park 04/17 - 05/12/00 $163.11 5/13 - 6/9/00 $175.65 $1,016.281 $338.76 McBride Park 04/17- 05/12/00 $163.11 5/13- 6/9/00 $175.65 $338.76 - F au st nevadbas Park_ fizciltRart sok t 2 gip® June 7, 2000 To: Centerville City Council Please accept my resignation from the Park & Rec Committee, effective July 1, 2000. Thank you for allowing me to serve my community. Respectively Submitted, Michael P. Navin -mw, — 42. -nom Azd e.-C-- pay te.- gait- / t fr i t C• 1664E ___yam JUNE 26, 2000 To: Park and Recreation Committee City of Centerville I am interested in filling the vacanry on the Park and Recreation Committee. I have lived in Centerville for the past twelve years and have the pleasure of serving the citizens of Centerville as a staff member in the public works department. My involvement with youth activities includes coaching baseball and softball for the Centennial Athletic Association over the last five years. I have also been involved with the Soccer Association and coached at this level. As a father of four children I have a vested interest in the future development of park and recreation programs within the City of Centerville. I am willing to volunteer my time to provide quality park and recreation programs within the City and have several ideas to enhance existing programs such as the ice skating and hockey activities at Laurie LaMotte Memorial Park. I believe the City could coordinate programs with other groups such as the Boy Scouts, Girl Scouts and Centennial school sport activities such as Community Skate Night and tee -ball outings. All my life I have been extensively involved in sport activities and believe that all citizens, especially our youth, can benefit from well organized park and recreation programs. If you have any questions or need additional information please feel free to to contact me at [651)426- 3272.Thank for your time and consideration. Sin el edd E. Peterson a 2 1 11° June 26, 2000 City of Centerville Dear Committee Member, I am writing to express my interest in becoming a volunteer member of the Park and Recreation Committee for the City of Centerville. My qualifications include: ♦ Being a resident of Centerville —I live on the corner of Center Street and Dupre Road, adjacent to Eagle Park. We have a 5 year old son who frequents this park almost daily. ♦ An earnest desire to make the city an even more enjoyable place for everyone. • During the past year, my family and I have spent a considerable amount of time and money making Eagle Park a safer place for children by removing barbed wire fencing and having trees trimmed near the park. ♦ An interest in meeting more of my neighbors and learning about Centerville. ♦ 10 months of living in Glacier National Park • Bachelors of Science degree in Hotel and Restaurant Management If you require any further information, or need to contact me feel free to call (651) 762 -8875. Thanks for your time and consideration and I look forward to working with you in the future! Sincere y, ^ Ke h Okan 1841 Center St. Centerville, MN 55038 MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Plaques Mr. Navin made a motion at the last meeting to have staff order a plaque and a Centerville polo shirt for Steve Brown. I have taken the liberty of ordering additional plaques for both Michael Navin and Dale Larson since they have also resigned. When would you like to present these plaques and shirts? Thank you! F Y 1 1 a MEMO Date: June 30, 2000 To: Chairperson Park and Recreation Committee From: Jill Lien Re: Royal Meadows Park Volunteers The following is a list of volunteers who helped assemble the playground equipment at Royal Meadows Park, and a copy of one of the thank you letters sent from the Parks and Recreation Committee. Ray & Karla DeVine 1837 Revoir Street Lisa Atkinson 1970 So Robin Lane Michelle & Damon Showen 1989 No Robin Lane Brad Olson 1983 So Robin Lane Nick Palzer 6559 - 24 Ave. Paul Palzer 6559 - 24 Ave. Harley Koch 7147 Brian Way Ed & Eric Zins 1982 So Robin Lane Terry Sweeney 7154 Brian Dr. Doug Porter 7046 Eagle Trail Peg Chevallier 1982 So Robin Lane Jim March 1869 Quebec St. Thank you! ter 1880 9t(e Ce `MQ 55038 EsSlistied 1857 (651) ainStr 429 -3232 et • • sax (651) 429 -8629 June 28, 2000 Peg Chevallier 1982 South Robin Lane Centerville, MN 55038 Re: Royal Meadows Park Dear Peg: The Parks and Recreation Committee ofthe City of Centerville would like thank you For your time and efforts involved with the installation ofthe playground equipment at Royal Meadows Park. If it were not for people like yourself, this fine park would not be a reality today. We are certain the children within our community appreciate your efforts also! Thank you again! Sincerely, Centerville Parka- a ncL 1Zecrea.t ovi. Committee. CPR/jml CC: Jim March, City Administrator City Council i e green update Bulk . Post e e g D.S. Postage g reen PAID update municipal-genic-es- Permit No. 791 Pr:--; Cedar Rapids, IA ,` rI Howard R. Green Company 30 1 2 2090 in-uniaps a l - - Cedar Rapids, IA P.O. Box 9009 We help our clients capitalize on opportunities and minimize liabilities. Cedar Rapids, IA 52409 -- 800//28 -7805 'r Creston, IA s rte P.O. box 39 Creston, IA 40801 L ' Howard R. Green Company May 2000 8W/550 -51 800/5154 Des Moines, IA M arch P.O. Box 3 iii * 5 — DIGIT ss012 Des Moores, IA 50310 ,lily M Pedestrian Bridge Provides Safe Solution at 800/593 -3 -2339 39 City Administrator nistrator Iowa City, IA Centerville, Mn, City Of Suit E Street Cen terv111e Main1 Street Dangero Highway Crossing by Terry J. Maurer, P.E. Iowa City. IA 52240 800/728 -7805 A fatal accident in 1996, involving the death of a Area Growth Sioux Falls, SD teenager trying to cross Trunk Highway (TH) 169 in the Resulted in 309 West 43rd Street. Ste 101 City of Elk River, became the driving force to finding a Pedestrian/ ' Sioux Falls. SD 57105 i < 'Sy9�c P, r 800/765 -3008 safe solution to the dangerous highway intersections at Traffic 4, i St. Paul. MN School Street and 193rd Avenue. Commissioned by the Concern 1326 Energy Park Drive City Council to research all options, Howard R. Green The issue '''°`' St. Pau!. MN 55108`. 888/368 -1389 Company (HAG) provided alternatives and a recom- of public safety I • S.nded solution. was recognized _— pedestrian bridge spanning the width at several co ;a 1 To construct a pedest g p g m- a A T H E EXPERT• TH 169 and connecting the residential community on munity out- s. • • • _....., ._. - reach meetin g The crossings y at School Street and 193rd Avenue were the only means for pe- T EA - 21 Money by Phil Bergem destrians to access areas on either side of the highway, and the City Council tl the was pe nsio n ed to find a safer lo to the east What is TEA -21 money? What are the disadvantages? lem. With the expansion of housing developments on the east TEA -21 stands for the Transportation Equity There is a selection process for requested projects. side of TH 169, it was anticipated that an increasing number of Act for the 21st Century. Enacted June 9, 1998, it is Many groups are unfamiliar with the process of obtaining 'I students would need to cross this 4 - lane divided highway going the current Federal method of funding transporta- and properly using TEA -21 money. Some groups believe � : _., �� .,� to and from school events. There are also commercial sites [ion related projects. it is so complex that they don't pursue the process at alt. In _ - with shops, restaurants, and theater located on the west side Is this money available to Cities and local addition, the cost of design and construction does increase of the highway which attract residents from the east side, groups? - Any transportation related project is eli- with the required reports and paperwork. _ - _._ - thus increasin g gible. the potential ✓' Howard R. Green Company has experience with for pedestrian/ 7 � .. What are the advantages to using TEA - applying for funds, completing required reports, coin- — — motoristconflicts , — ` ; funds' pleting design and obtaining plan approval, and com- ' Umw � P ,�t„ti� the east side with the schools and businesses on the west With the right type of project, this is a very pleting contract administration. With experts on staff, side of the highway and capitalizing on the availability of Alternatives 1. Q. we can minimize the confusion and complexity of this good method of obtaining additional funds be - Federal TEA - 21 funds, HRG was able to assist the City The do i yond those that are normally available. Projects process for our clients, and maximize their potential to P in minimizing liabilities by eliminating a safety hazard to nothing" alter - edes- obtain these funds. using federal funds include bike trails, 11� ' - - - -- P the City's residents. As a combined pedestrian walkway native was con - tri an bridges, bituminous overlays and road re - bicycle path, the project meets the standards for bi- sidered and 1 If you have questions you'd like answered in [hip �A � [ ( , �� construction and new road alignments. le trail design as well as requirements of the Ameri dismissed for a t, ' ALCM column, please e your questions to r olu. on page z -_ ,F, 10"0 cans with Disabilities Act (ADA). n s municipal @hrgreen.com The Green Update MunicipalServices May 2000 www.hrgreen.com Page 4 :t PUBLICATION OF HOW-t RD R. GREEN COMP1I:S7'S MUNICIPAL SERVICES GROUP Pedestrian Bridge continued from pager Engineering Specifications Cook Memorial Ice g� obvious public safety reasons. Several material types (steel, concrete, wood) and struc- A second alternative outlined the construction of some type ture types (continuous span, pony truss, through girder, a ow Roof , of link between the east and west sides of the freeway. Two solu- through truss) were considered for this project. HRG provide by Rick Froberg, AI A tall tions studied were the construction of a pedestrian bridge over the City and in HasrardR.G TH 169 or the installation of an underpass beneath TH 169. The depth analysis '4- Located in the City of Coon Rapids, MN, the Cook Memo - underpass was rejected as the trench construction method neces- and recommen nal Ice Arena had a history of' severe roof leaks throughout the facility. Howard R. Green Company (HRG) was hired to do a Cedar Rapids, IA sary would severely disrupt traffic on TH 169, and jacking of an dation of design Y• P Y ( ) P.O. Box 9009 full evaluation of the roofin s stem. Cedar Rapids, IA 52409 underpass would be cost - prohibitive. Underpasses also have in- alternatives. For g Y 800/728 -7805 herent safety concems which also contributed to the decision design, mainte- - ; z � Creston, IA made. nance, and aes- More than Just L eakin ;' e l P.O. Box 39 Creston, IA 50801 The selected alternative, based upon pedestrian safety and thetic reasons, a 9 800/550-5/54 practical implications, was to construct a pedestrian bridge lo- 2 -span, through - While performing , ° - —, cated over TH 169 approximately half -way between its intersec- girder style with the evaluation, HRG E t' Des Moines, IA .O. Box 31039 staff discovered that Des Moines, IA 50310 tions with School Street and 193rd Avenue. The bridge was a pier in the - ° r, ( 800/593 -2339 built to connect with the existing sidewalk systems on both sides middle was cho- the membranes and ®1 of the highway. In the project area, TH 169 runs in a northwest sen as the best option. The through girder would result in a fleshings were all as- ° Iowa w f ty, IA „ eel to southeast direction while the property lines run predominantly Less bulky appearance to the final structure as well as minimiz- bestos. The City was Suite 200 ". Iowa Cny. IA 52240 in east -west and north -south directions. To fit in with existing ing the total height, since the bridge deck would be placed unaware of this condi- ill . 800 280/805 [ion as none of the --a: - ` development and optimize use of an existing easement, the within the girder rather than on the top or bottom. - ' - ' Sioux Falls, SD bridge was designed in an east -west direction. The resulting HRG's design engineers faced challenges with this contractors providing 309 Wes 43r Street, SD s `e 101 bridge crossing angle increased the complexity of the design. project to meet vertical clearance requirements over TH 169 repair service had 8 00o65 -3008 and match up with existing sidewalk systems. To meet ADA mentioned it. HRG ,^ St Paul, MN Federal Assistance and Funding standards, the walkway needed to s hlkded tta made the City aware that the as- 1326Energy park Drive Y within the maximum 8/368 MN Howard R. Green staff submitted a proposal for use of grade allowance of 5%, which was accomplished. bestos had to be disposed of prop- y ; 8 88 u36 55108 M federal bridge construction funds to the District 3 Area y, as there could be serious Transportation Partnership (ATP). The earlier tragedy had Conclusion al ramifications should that 2 captured the attention of Representative James L. Oberstar Construction of this high profile project began in mid -Sep- fail to occur. - 7 whose Congressional District encompasses Elk River. With tember 1999 and was open to pedestrians in November. Be HRG initially provided an in - tae his position as ranking Democratic member on the House cause of the obvious impact to traffic, installation of the depth evaluation of the roof con- • • • massive girder system took place during nighttime hours. firming their asbestos findings and The use of Federal TEA -21 funds required that a Project recommended replacing the roof. T E — n n Memorandum be written and approved for the project. With As part of the evaluation, HRG /'1 G ' A with typical TEA -21 projects. r constant communication with City staff and the State Aid office provided the City of Coon Rapids with a construction estimate for to W is TEA - of Mn/DOT, the project was kept moving on a fast track. Asa the roof replacement work. Along with the report, information n TEA -2 stan f ';, result, the time from the start of the design phase to opening the was included regarding some damaged concrete block on the ex- ti Act for the 21s Centu lr , b was 16 months, an accelerated timeframe when dealing terior walls and standing seam panels at the top of the exterior the current Federal m: wall that were detenoratin g' P ro s lion related ects. � J '� A complete project case study on this successful pedestrian Once the City had funding in place, HRG proceeded with I I, s this A mo 0/ v. 1 " : P bridge project can be found on HRG's web site at construction documents for a properly attached built -up roof g rou ps? - Any trans o www.hrgreeacom/elkrivechtm. s with a new Y stem. The drawin s g included a detailed roof P lan o tapered insulation layout and roof details for each perimeter a A, About the Author: and penetration. The specifications included proper removal g asestos materia con - W g ible W hat I[h are the dpa and disposal of the existing asbestos HRG f Terry is a project manager /team leader P p roof IlrlaS. 9 [acted the top contractors in the area and conducted a pre gh [ typ and vice president for Howard R. [he r l Committee on Transportation and Infrastructure, he as- Green Company's Municipal Services - bid roof walkover with the interested contractors. good method listed in obtaining prioritized approval of the project in the Group. Terry's work has included Bids c ame in under budget and the work was awarded to of obtai . g P P P P J g yond those that are no State Transportation Improvement Program (STIP). HRG project design and construction man \ Palmer West Construction. With the money saved, the City using federal funds i agement for all types of municipal im prepared a grant application for TEA -21 Enhancement was able to add replacement of the exterior wall standing Irian bridges, Grant - funds which could be used for off -road trails and Provemems, as well as capital panels into the project. ro'ect. HRG and the contractor g s, bituminl • improvement programs, utility master Construction and new ro pedestrian bridges - and was successful in obtaining planning, park facility planning and de r ked out details and costs for this additional work. $530,400 (80 %) toward the funding of this project. sign. Terry J• Maurer, P.E. During the construction, HRG provided on -site inspections The Green Update The Green Update MunicipalServices May 2000 www.hrgreen -corn Page 2 The Green Update MunicipalServices May Jim March To: Wayne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review Week in Review June 2, 2000 Building Permits this Period = 1 Building Permits YTD = 74 New Homes Year to Date = 24 This week in Centerville history * New stop signs were installed at the intersection of 73rd Street and Quebec Street as directed by Council. * The playground installation is scheduled for 8:00 tomorrow morning at Royal Meadows Park. Volunteers are desperately needed. If you can help for a couple of hours, please show up at the park. * The pre - application for the Livable Communities Act Grant was delivered to Saint Paul this afternoon. Hopefully, we will be invited to submit a full application. * The joint meeting between the City Council and Planning Commission was successful. A final draft of Ordinance #4 will be available at the next Council meeting. * Rick Carlson wants to start grading the former Prachar property south of LaMotte Park. He has received his RCWD permit. Mr. Carlson is upgrading his home value expectations to $250,000 - $350,000. He will be looking for Council approval of his grading plan and grading permit at the next Council meeting. * I have been in contact with a developer that is expressing interest in purchasing the property south of Center Oaks owned by Gor -em. A portion of this property comes into MUSA in 2001. * Enjoy your weekend! * 6/2/00 t Jim March To: Wayne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner; Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dorn; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller; Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review Week in Review June 9, 2000 Building Permits this Period = 4 Building Permits YTD = 78 New Homes Year to Date = 24 ***************************************************************** ** * * * * * * *** * ** * * * * * * * * * * * * * * * ** * This week in Centerville history.... * Ordinance #4 is on the agenda for the next Council meeting to approve a summary of the Ordinance for future publication. An additional public hearing is required by law, since changes were made to the Ordinance since the last public hearing. This public hearing will be held on June 28th. The final draft Ordinance will be approved at the next meeting. The Ordinance could be adopted on June 28th. * The playground equipment was successfully installed at Royal Meadows Park on Saturday morning. The fibar base is supposed to arrive this morning and will be installed by public works. There were approximately fifteen volunteers that showed up for various lengths of time to help bring the project to completion. The park and recreation committee will be sending a thank you to all of those that helped. * I met with some potential developer's for the Gor -em property this week. The property is located on the east side of Centerville Road across from the proposed Hunter's Crossing subdivision. They do not have any particular design concepts in mind for this property. As a side note, I explained the downtown revitalization grant request to these developers. They have worked in partnerships with others to develop mixed -use buildings. They indicated that if the City received a grant they would be interested in submitting a proposal. * I called the Met Council this morning to find out the number of applicants for the Livable Communities Act Demonstration Grant Program. I spoke to Barbara Engstrom in regards to our application. Barbara said that they received numerous proposals. Several proposals did not meet their threshold criteria. There were 46 applications that did meet the threshold criteria and that would be forwarded to the review committee. Centerville's application will be going forward for review. The 46 applications that will be reviewed are requesting in excess of $40,000,000. There are 19 applications in our category. The Met Council has a total of $9,900,000 to award. We will have to keep our fingers crossed. 6/9/00 * There is a vacancy being advertised in our public works department. Tim Danielson resigned his position with the City. We are quite confident that we will be able to attract a highly qualified candidate for this position. Chairperson Michael Navin also resigned from the park and recreation committee after several years of service effective July 1st. The committee will recognize Michael for his many years of dedicated service. This vacancy will also be posted. * The wear course of asphalt is being installed in the Willow Glen subdivision today. * There is an apparent obstruction with the new sewer line in the Center Villa subdivision. The contractor will be televising the line to identify and correct any problem before any new homes are connected to the system. Enjoy your warm weekend! 6/9/00 Pagelof Jim March To: Wayne LeBlanc; Tom Peterson; Tim Rehbine; Theresa Brenner, Ray Devine; Patricia Scott; Michelle Moser; Mary Capra; Lori Dom; John McLean; Jim Hoeft; Hanna Tilsen; Elizabeth Scheller, Doug Porter; Dave Kilian; City Council; Brian Hanson; Aimee Fairbrother Subject: Week in Review Week in Review June 23, 2000 Building Permits this Period = 2 Building Permits YTD = 87 New Homes Year to Date = 26 * This week In Centerville history... * Interviews are being conducted today with eleven candidates for the position of receptionist. The City received thirty-three applicants for this position. It was very difficult to narrow the field of applicants for the interview process and I assume it will be a difficult decision to make a recommendation for the selected applicant. All of our interview applicants have previous receptionist experience. The interview panel will be making a recommendation to Council at the next meeting. * The City Council's from Centerville, Lexington and Circle Pines met last night at Lexington City Hall. The meeting was held to discuss the Centennial Lakes Police Department 2001 budget. The City's each agreed to spend $5000 to make the necessary name, logo and badge changes to implement the new name of the police department. * We have received twenty -four applications so far for the public works vacancy. Many of the candidates appear to be well qualified for the position and already carry the appropriate water and sewer licenses. We expect to interview for this position early next week. * I spoke to a Mr. Dennis Vanhannen this week. Mr. Vanhannen is a representative from the firm of Trudell Trailers of MN. Mr. Vanhannen is considering purchasing 10-12 acres of land in the Industrial Park. They would like to build a 20,000- 25,000 square foot office /shop building. They are strictly in the business of selling new semi - trailers, not semi - tractors. They currently have buildings in Green Bay, Milwaukee and Chicago. They are currently leasing space in Rogers, MN. They plan to build a facility in the metro area and a building in the Fargo area by next year. * There is a Fete des Lacs committee meeting next Monday evening. If you have not volunteered to help in some capacity, it is time for you to contact Ray Devine in regards to this matter before he randomly assigns you to an undesirable task. Those that volunteer 6/23/00 first get the best selection. Most assignments are only two hours in length, leaving you the rest of the weekend to enjoy the celebration. * Goetz Landscaping is having their "Grand Opening" this weekend. If you are in town and have not been in their building, you need to stop and check it out. They have done a great job with their new location, * Enjoy your weekend! 6/23/00 Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 24, 2000 6:00 p.m. Pursuant to due call and notice thereof the City of Centerville held their regularly scheduled meeting on May 24, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the May 24, 2000 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) — None. 111. APPEARANCES /AWARDS Milo Bennett — Centennial Fire District 2001 Budget Council Member Sweeney dismissed himself from this discussion. Mayor Wilharber stated Chief Bennett was before the Council for approval of the year 2001 budget. He highlighted the changes over last year as being a marginal increase in utilities, medical supplies, salaried positions, and a full -time secretary. Chief Bennett stated there was a 4.21% increase for the 2000 budget over the 1999 budget and the cost per citizen would maintain at the same level. Council Member Nelson asked for the salaries paid to the new Assistant Fire Marshal. Chief Bennett noted this was only a $150 a month increase for this position. Bald Eagle Water Ski Club — Ramp Request Dean Havel, Representative of Bald Eagle Water Ski Club, stated he is before the Council to request a ramp permit again for Centerville Lake. He explained the Page 1 of 12 ramp received no complaints last year and no objections have been heard yet this year. Motion made by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the ramp request for the Bald Eagle Water Ski Club. All in favor. Motion carried unanimously. 73` Street Stop Sign Request Corporal Jensen stated several speed samplings were completed in and around 73` Street and the results have been forwarded to the City. He noted the results showed normal speeds within the area sampled. He explained a hand held radar could also be used for this area to determine the severity of the high -speed traffic in the area. Corporal Jensen indicated that a crime watch project has proven successful in the City of White Bear Lake for clocking speeding vehicles and sending letters to those speeding as a warning. Liz Larson, 1882 -73 Street, stated she would rather see the City place a stop sign in this area than to take on the expense of a hand held radar and staff time for warning letters. Mayor Wilharber asked how residents would place themselves for clocking of vehicles and expressed concern for the safety of the residents taking on this task. Corporal Jensen stated in the City of White Bear Lake, residents sit in lawn chairs on local sidewalks. Council Member Broussard Vickers asked if a neighborhood watch committee could issue citations. Corporal Jensen stated residents are not allowed to issue citations but a resident could file a complaint with the police station and a summons could be issued for extreme cases. Council Member Travis stated there is a large number of children in the area and asked if the speed could be reduced if a stop sign was not approved. Corporal Jensen stated the neighbors could be polled to see if a speed change would be warranted and observed by residents. Ms. Larson asked for the speed limit in a school zone. Corporal Jensen stated this was 25 miles per hour and the City has control over the jurisdiction of the roadway and could lower the speed. Council Member Broussard Vickers asked if the police department objected to the additional stop sign. Council Member Sweeney stated in his neighborhood many residents do not observe close stop signs. He explained that it slows them down on Brian Way but gives a false sense of security for the residents on the street. Corporal Jensen agreed with these statements but added that he would not object to an additional stop sign. He stated that 90% of those not observing the stop sign on Brian Way are local residents. Council Member Nelson explained she was interested in the hand held radar watch to be done through the neighborhood watch. Page 2 of 12 Council Member Broussard Vickers asked if residents in the area would be interested in clocking local traffic. Ms. Larson stated she did not feel the residents would be enthused about such a program if it required a large time commitment. Council Member Broussard Vickers indicated 73` Street requires strict enforcement of the speed limit with tickets and no warnings. She stated this would give residents a "heads up" that this area is going to be held to the posted speed limit and those not abiding the limit will pay the consequence. Council Member Nelson stated she would be interested in participating with the hand held radar clocking to protect the neighborhood. Council Member Broussard Vickers indicated she was interested as well and stated the expense would be well worth the consequences of speeding traffic near children at play. Ms. Larson asked if the radar would be used for a city wide crime prevention. Council Member Nelson stated this would be a program used for all residential streets at all times of the year. Mayor Wilharber asked if there were legal implications for radar clocking. City Attorney Hoeft stated the City would not be liable for any observation and clocking of vehicles on City streets. He explained the Police Department would be held to the enforcement and the City would only be a resource for the Police Department. Council Member Nelson stated if she received a letter from the police department she would be embarrassed and would pay closer attention to the local speed limits. Carol Bacon, 1776 -73` Street, asked if any smaller cities have used radar clocking systems. She explained a greater fear may come out of the current situation if retaliation were to occur for those clocking speeding vehicles. Council Member Sweeney asked if lowering the speed limit to 20 miles per hour would be the best option for this area without adding a stop sign. Corporal Jensen stated this might slow general traffic and high -speed traffic down to 30 miles per hour. Ms. Larson asked if speed bumps would be an option in this area. Council Member Sweeney stated speed bumps on a residential street effects emergency vehicle response time and the use of snowplows. Motion made by Council Member Broussard Vickers, seconded by Council Member Nelson to draft a formal letter to the Police Department to state the concern for violations on 73` Street; to ask that this area be saturated and heavily ticketed; and that staff place a community notice in the paper for the use of a hand held radar for community crime watch use to gain community interest. All in favor. Motion carried. (Travis opposed). Page 3 of 12 Ms. Larson noted that the original complaint brought to the Council still had not been addressed. She asked if the Council was willing to address the stop sign. Motion made by Mayor Wilharber, seconded by Council Member Travis to install a stop sign at the intersection of 73`" Street and Quebec. All in favor. , Motion carried. (Nelson and Sweeney opposed). IV. CONSIDERATION OF MINUTES May 10, 2000 Council Meeting Minutes Motion by Council Member Travis, seconded by Council Member Nelson to approve the May 10, 2000 Council meeting minutes as amended on page 6. paragraph one, completely omitting the second sentence. All in favor. , Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville May 10. 2000 through May 24, 2000 Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the expenditures for the City from May 10, 2000 through May 24, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the Centennial Fire District expenditures. All in favor. Motion carried unanimously. Center Villa Letter of Credit Mayor Wilharber reviewed a letter of credit reduction for Center Villa as suggested by the City Attorney. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to reduce the letter of credit as suggested by the City Attorney. All in favor. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: • Item 3 under Appearances — 73`' Street Stop Sign Request • Item 3 under Payment of Claims — Center Villa Letter of Credit • Item 1 under Petitions and Complaints — Main Street Letter • Item 2 under Petitions and Complaints — Hunter's Crossing Assessments • Item 3 under Unfinished Business —1999 Audit • Item 8 under New Business — Centennial Fire District 2001 Budget Approval Page 4 of 12 Motion by Council Member Travis, seconded by Council Member Sweeney to approve the agenda with the noted additions. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Main Street Letter Mr. March stated he received an e-mail letter from Jerry and Mary Jo Helmbrecht, 1745 Main Street, regarding traffic passing on the shoulders of Main Street. He explained this has become a concern for pedestrian traffic and asked if a sign could be posted stating "No Passing on Shoulders ". Mr. March indicated the residents noted the amount of traffic on this roadway has increased in number and speed. He stated the residents would like to see higher patrolling and fining in this area. Council Member Sweeney stated it is currently illegal to pass on the shoulder and signs are not needed for such an occurrence. City Attorney Hoeft explained that this item has been a topic of discussion and stronger enforcement is needed. Council Member Broussard Vickers asked if the shoulder on Main Street could be repainted to deter residents from driving on the shoulders. City Attorney Hoeft stated this is a County road and the issue would have to be brought before the County. Council Member Nelson requested that this item be added to the formal letter to the Police Department to have strict enforcement of those passing on the right. The Council concurred on this issue. Hunter's Crossing Assessments Larry Woiak addressed the Hunter's Crossing Assessments. He explained that he does not feel that his property value would increase at the same rate of the assessment. Mr. Woiak stated he is being charged $9,000 to run water and $7,000 for sewer in front of his house, with the price of hook up fees on top of the current assessments. Mr. Woiak stated he objects to the high fees because the developer is only paying $2,000 per lot while the property owner is having to pay $16,000. He explained the developer will be making a large profit on this development at the expense of the nearby residents. Mr. March stated that at the last meeting, the Council approved the preliminary specifications and the preliminary costs would be more complete after the preliminary specifications were received. He indicated the Council would again review the fees after the plans were complete to approve or deny the assessments. Page 5of12 Mr. March stated four property owners have already contested the proposed assessments and he noted the developer may have to be addressed on this issue before the development moves forward. Mr. Woiak stated it would cost him $1,000 to have his site assessed to determine the exact property value gained. He indicated he does not want to see the local residents charged for the benefit gained by the developer. Council Member Broussard Vickers asked if a larger percentage of the assessments could be placed on the developer. She also asked if there was a precedence set in past developments as to the percentage paid by developers. Mr. March stated this varies on a case -by -case basis due to the terrain and length of services needed. Council Member Broussard Vickers asked how the 53% was devised. City Engineer Peterson stated that since only half of the roadway is developed, the developer was given 50% of the fee "off the bat." Mr. March stated the developer is aware of the assessment fees up front and will still be successful after paying off these fees. Council Member Nelson stated she would feel the same way as the residents along Centerville Road. She expressed concern for the grading work that has begun. Council Member Sweeney stated this is being completed at the developer's risk and expense. He explained that the Council needs a better grasp of the actual fees before the Council could move forward with this project. Council Member Broussard Vickers asked if an appraiser should be contacted at this time to look at the assessment and value added to each lot in this project. Mr. March stated this was premature at this time and asked that the Council wait until the plans and specifications are back from the City Engineer. He stated the burden would then be on the developer to get this through with the residents. Mr. Woiak asked that he be notified of all future discussions on this item. Mr. March stated he would follow through with this request. VIII. UNFINISHED BUSINESS Weight Restrictions Council Member Travis asked if there was a formal policy on weight restrictions for the City. Mr. March stated there was nothing in place at this time. Council Member Travis stated in neighboring communities the Public Works Department deals with these issues and no exceptions are allowed. He stated this system seems to work well because the Public Works Department knows the most about the streets. Mayor Wilharber stated a formal policy could be set by Council for the Public Works Department to follow. Mr. March stated that no exceptions would be an easy policy to follow through with for the City. Page 6 of 12 Council Member Sweeney asked if a limit such as a two -ton over the weight limit should be set versus a no exception policy. Council Member Broussard Vickers concurred and stated that Council could review extreme cases on a case -by -case basis. Council Member Sweeney requested that Council set a formal policy or guidelines so that no favoritism or precedence would be shown through Council approval/denial. He suggested that each over weight permitee also be held accountable for a bond to cover all road repairs. Council Member Travis stated he would like to receive formal input from Mr. Palzer on an overweight policy to be set by Council. Council Member Sweeney agreed and asked that this item be tabled for additional discussion with Mr. Palzer present. Mr. March asked if the weight loads versus the number of loads created more damage. City Engineer Peterson stated he has heard that the number of trips can be more damaging than heavy limited loads. Mr. March stated that he would check with neighboring communities and place this item on the next agenda for further discussion. He noted he would gain feedback from Mr. Palzer as well. Motion made by Council Member Travis, seconded by Council Member Broussard Vickers to table this item to the June 14, 2000 meeting for further discussion. All in favor. Motion carried unanimously. Lift Station #2 Bid City Engineer Peterson reviewed the bid information for the Lift Station #2 with the Council. He explained the low bidder was Penn Contracting. Motion made by Council Member Sweeney, seconded by Council Member Travis to accept the bid of Penn Contracting with Option A for Lift Station #2. All in favor. Motion carried unanimously. 1999 Draft Audit Discussion Mr. March stated he received a draft audit from ABDO, ABDO, Eick & Meyers. He explained the enterprise funds had increased over last year by $492,000. Mr. March indicated this was a positive step for the City, as the operating expenses have not increased at the same rate. Council Member Nelson asked for clarification on the additional revenue taken in. Mr. March stated the water and sewer rates are allowing the City to meet expenses with revenue remaining for future use. He stated these changes are positive steps for the City. Page 7of12 IX. NEW BUSINESS '- Trio Inn Liquor Violation Mr. March made the Council aware there was a violation of serving to a minor at the Trio Inn. He stated this item is for Council information at this time, as criminal charges have not been made to date. Mr. March stated the Council could charge a fine after criminal charges were determined. Council Member Nelson stated she would like to see the City have a no tolerance policy with this issue. City Attorney Hoeft stated in other communities they look at prior offenses, number of criminal charges, and training received by bar tenders before a punishment is charged. Mr. March stated the proprietor of the Trio Inn was not in the establishment when the incident occurred and he wants the Council to know this is not the practice of the establishment. Anoka County Highway Improvement Plan Mayor Wilharber reviewed the upcoming plans of Anoka County roadways. He indicated the County is looking to overlay Birch Street from Centerville Road to Hodgson Road this year. Mayor Wilharber noted Main Street has also been identified for improvement in the year 2010 at a cost of $6,772,785. Council Member Nelson asked if an interchange would be added at I-35W and County Road 14. Mr. March stated items beyond five years may not have been updated within the current plan. Road Re- Construction — Heritage Street and LaMotte Drive Mr. Peterson stated he drafted a letter to the City regarding preliminary costs of reconstructing Heritage Street and LaMotte Drive. He explained it was roughly 1,770 feet from Centerville Road to the west City limits. Mr. Peterson reviewed three options to reconstruct the roadways with costs ranging from $20,000 to $220,000. He indicated the City of Lino Lakes would not be reconstructing their sections of these roadways until 2002. Mr. Peterson recommended the cities reconstruct this roadway at the same time. Mayor Wilharber asked that the City continue communication with the City of Lino Lakes for this project and it be a joint effort. Mr. March stated the City would want to keep the residents apprised of the situation as well. Park and Ride Site Request/Livable Communities Act — Demonstration Grant Mr. March explained he discovered a grant program through the Met Council's Livable Communities Act that would work well for the City of Centerville. He explained the deadline has been extended for this program and the City could apply for several projects, one being a Park and Ride site. Page 8 of 12 Mr. March explained there is $6.9 million available for grants and an additional $3 million for projects that enhance transit opportunities. He stated the current Park and Ride lot within the City is located at the Tom Thumb. Mr. March indicated the Tom Thumb owners would like the site moved by June 1, 2000. Mr. March proposed demolishing the two public works buildings, that all wells be capped, and to use this site for a community area with streetscapes. He stated financial incentives could be offered to potential developers to meet the needs of the City. Mr. March noted that a municipal parking lot/Park and Ride would also be planned on a portion of the block. Mr. March stated he met with a representative of Lorenz Bus Service and Met Council and both were in favor of the proposed changes. He explained a five - page proposal would need to be submitted to Met Council by June 2, 2000 from the City and no local match would be required for the grants. He stated the grants were designed to encourage mixed -use compact development. Mr. March indicated the proposed changes would put the vacant properties back on the tax roll and would encourage development in the area. He stated this would also be a financially feasible solution for the City. Mr. March asked that the Council allow staff to submit a grant and a special meeting be held on May 31, 2000 to discuss this proposal in more detail, along with Ordinance #4. Council Member Sweeney stated he was in favor of the grant proposal but asked if control could be maintained through this development. He stated he would like to see the municipal building placed on this site as well. Mr. March agreed with the comments and stated Met Council is looking for future phases of development within the proposals, which would fit with the municipal building upgrade needed. He stated the timing is right for funding needed to update the downtown area with additional phases. Council Member Nelson asked if a core group of citizens were working on this proposal. Mr. March stated he hopes the Council would work with this issue and future phases would be brought to the residents. Council Member Nelson stated this was a wonderful venture for the City and she is excited about the prospects. Council Member Travis stated he was excited for this venture as well. He indicated that a consultant may want to be addressed for future grants. Mr. March stated he would keep this in mind and those residents affected by the project would also be notified of the upcoming changes. Council Member Broussard Vickers stated she was in favor of the project and was excited to hear the Park and Ride would be expanded. Mayor Wilharber agreed this was a tremendous idea but stated concern about taking any property off the tax rolls. He explained that additional commercial and industrial prospects would lower the tax burden on the residents of the City as well. Page 9 of 12 Motion by Mayor Wilharber, seconded by Council Member Sweeney to allow for temporary parking at the public works site as a Park and Ride and to authorize staff to draft a grant proposal for Met Council funding and a special meeting be held on May 31, 2000 to discuss this item in more detail. All in favor. Motion carried unanimously. Cable Operator Resignation and Receptionist Position Motion by Council Member Travis, seconded by Council Member Nelson to accept the resignation of the Cable Operator. All in favor. Motion carried unanimously. Mayor Wilharber read through the Cable Operator and Receptionist position advertisements. Motion by Mayor Wilharber, seconded by Council Member Nelson to accept the language submitted by Staff for the Cable Operator and Receptionist positions for the City as stated. All in favor. Motion carried unanimously. Ordinance #4 Carl Solberg, 1800 Center Street, stated he is concerned with the Ordinance and if he is going to be restricted from building a shed on his corner lot. Council Member Sweeney stated the Council is working on this Ordinance to better define side and rear yards. Mayor Wilharber encouraged Mr. Solberg to contact the City Building Inspector to review his plans before this issue moved forward with the Council. Mr. Solberg stated he is waiting to hear back from the City Building Inspector on his plans and he was going to review Ordinance #4. Mr. March noted that accessory structures are allowed on all lots within the City and they do have to meet standards set within the Ordinance. He indicated that accessory structures would be approved by staff unless there were issues that did not meet City Ordinance. Motion by Council Member Travis, seconded by Council Member Nelson to hold a joint meeting with the Planning and Zoning Commission for further discussion on Ordinance #4 on May 31, 2000 at 6:00 p.m. All in favor. Motion carried unanimously. City Administrator Evaluation Mayor Wilharber noted this item would be discussed under an Executive Session for the City Council. Page 10 of 12 Centennial Fire District 2001 Budget Approval Mayor Wilharber stated the 2001 Budget needs approval or suggestions from the Council. Motion by Mayor Wilharber, seconded by Council Member Nelson to approve the Centennial Fire District 2001 Budget. All in favor. Motion carried. (Sweeney abstained). X. CONSENT AGENDA — None. XI. COMMITTEE REPORTS • Council Member Travis stated the Business Appreciation Dinner went extremely well. Council Member Nelson concurred. XII. ADMINISTRATORS REPORT Mr. March indicated the Centennial Lakes Police Department is looking to hold a joint meeting to discuss the 2001 budget on either June 19 or 22, 2000. The Council stated they would be in favor of the June 19, 2000 date. Mr. March stated at the last watershed meeting a representative from the district watershed, a watershed engineer, and numerous other city representatives were present to discuss Clearwater Creek. He noted the watershed decided to place a culvert in the creek, which would not affect the 100 -year flood zone. Mr. March stated he asked numerous questions regarding this project and received vague and unclear answers. He noted that he felt the watershed district was going through with this project for the City of Hugo to assist with the current ditch problems. Mr. March indicated that by the end of the meeting, the project was scrapped and will be brought back to the drawing board. Council Member Broussard Vickers asked how the watershed could be slowed down on this project. Mr. March stated that the minutes need to be closely reviewed and the City of Hugo needs to be monitored so that future public hearings are attended by City Staff due to the fact the City would be impacted by down stream water flow of this project. Mayor Wilharber asked if a letter should be drafted to the watershed regarding down stream impacts. Mr. March stated this could be done to keep the City of Centerville on top of all watershed issues. XIII. ADJOURNMENT Motion by Mayor Wilharber, seconded by Council Member Nelson to adjourn the May 24, 2000 Council Meeting to executive session at 9:05 p.m. All in favor. Motion carried unanimously. Page 11 of 12 Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to adjourn the May 24, 2000 Council Meeting at 9:44 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 12 of 12 Not Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 14, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 14, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney (6:21 p.m) Council Member Linda Broussard Vickers ABSENT: Council Member Mari Nelson STAFF: City Attorney, James Hoeft City Engineer, Tom Peterson Public Works Director, Paul Palzer I. CALL TO ORDER Mayor Wilharber called the June 14, 2000 City Council meeting to order at 6:04 p.m. II. PUBLIC HEARING(S) — None. III. APPEARANCES /AWARDS 1999 Audit Presentation — Steve McDonald (Abdo. Abdo. Eick & Meyers) Mayor Wilharber introduced Steve McDonald, Abdo, Abdo, Eick and Meyers, who completed the 1999 Audit for the City of Centerville. Mr. McDonald presented the 1999 Audit and Management Letter. He stated no significant or unusual transactions were brought about through this audit. Mr. McDonald noted no audit adjustments were found and that the general fund increased $145,904 over the past year. Mr. McDonald noted he recommends placing the City Celebration Fund into the general fund to eliminate the deficit, as there is minimal activity in this account. Mr. McDonald encouraged the Council to have all Capital Projects provide escrows for engineering and attorney fees to minimize deficits in this area. Mr. McDonald noted the water and sewer funds were minimally increasing over the past several years due to additional infrastructure and hook up fees. Wayne LeBlanc Wayne LeBlanc, 1677 Peltier Drive, stated he was present to request that all park issues be reviewed by the Parks and Recreation Committee for recommendations 1 before Council makes final decisions. He explained this stems from the temporary road placed in LaMotte Park. Mr. LeBlanc explained there was an agreement with Anoka County at this time to not allow a road access from Centerville Road to LaMotte Park. Mr. LeBlanc stated that if this issue had went before the Parks and Recreation Committee this information would have been brought up for the Council to review prior to decision being made. Mayor Wilharber indicated the Council made this decision to allow for the completion of the forcemain and that Anoka County could not keep the City from placing a temporary road within the City. Mr. LeBlanc stated he would like Council's assurance that the temporary mad would be removed. Council Member Travis explained the Council would like to maintain this roadway for maintenance and future forcemain work needed. Mayor Wilharber concurred and stated a decision was needed without Park and Recreation input due to time constraints. Council Member Broussard Vickers noted the Council made a recommendation on the satellite issue to be reviewed by the Parks and Recreation Committee for their input before it was completed. She explained the Council is aware of the Parks and Recreation Committee's issues and the Council does have the City's best interests in mind. IV. CONSIDERATION OF MINUTES May 24, 2000 Council Meeting Minutes Motion by Council Member Travis by Council Member Broussard Vickers to approve the May 24, 2000 Council meeting minutes as submitted. All in favor. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville May 25, 2000 through June 14, 2000 Motion by Council Member Broussard Vickers, seconded by Council Member Travis to approve the expenditures for the City from May 25, 2000 through June 14, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Travis, seconded by Council Member Broussard Vickers to approve the Centennial Fire District expenditures and June Payroll Expense. All in favor. Motion carried unanimously. 2 VI. SET AGENDA The following items were added to the agenda: • Resignation of Michael Navin under Consent Agenda. Motion by Council Member Travis, seconded by Council Member Broussard Vickers to approve the agenda with noted additions. All in favor. Motion carried unanimously. VH. PETITIONS AND COMPLAINTS Speed Complaints Karen Nasca, 7037 Brian Court, stated she is concerned about the speed in her neighborhood and at the comer of the named streets. She noted at this intersection there is a bicycle trail with numerous children crossing the street. Ms. Nasca stated additional stop signs are needed or police need to make a greater presence at this intersection. Al Peterson, 7065 Dupre Road, noted there is concern for traffic down Dupre Road driving extremely fast. He noted traffic does not observe the stop signs during morning traffic or in the afternoon. Mr. Peterson noted there are many families in the area with children on bikes and roller blades. He asked that a speed sign be posted in his area to make traffic aware of the residential speed zone. Keith Jovanovich, 7269 Old Mill Road, stated 17 people signed a petition two years ago to get a stop sign at 73 and Old Mill Road to no avail. He expressed concern for the additional stop sign placed on 73` and Quebec and that there is still not a stop sign on 73` and Old Mill Road. Mr. Jovanovich stated he feels the neighbors in this area are feeling discriminated against and would not like to see a death happen in order to make a stop sign be placed at the intersection. Mayor Wilharber stated stop signs are put in through petitions after discussing it with the police department and City Council. He explained many stop signs are not observed in the City, which has become a hazard for the residents in Centerville. Mayor Wilharber indicated that a crime watch could also be set up in each neighborhood to catch license plates of speeding drivers, which could then be passed along to the police department. Christine Fischback, 1684 Lakeland Circle, stated a car went through her yard last week due to the high speed it was traveling. She explained traffic is out of control in her neighborhood due to the fact there are a large number of children in the area. Ms. Nasca asked if a "Children at Play" sign could be put in the high -speed traffic area. Mayor Wilharber stated a petition would be needed to approve this signage addition as well. 3 Mr. Peterson explained it is not only the youth speeding through the area, adults driving to and from work are speeding as well. He stated the stop sign in front of his home should be removed and have a speed limit sign placed in this area to remind traffic of the limits. Ted Peterson, 6933 Pheasant Lane, stated the police enforcement on Pheasant Lane is extremely poor. He stated there is only one stop sign on Center Street which increases the traffic flow along this roadway. Mayor Wilharber encouraged Mr. Peterson to take down license plates and make /model of vehicles to report to the police. Mayor Wilharber stated this issue arose from complaints of high -speed traffic in the City and a proposal for a new program using a hand held radar throughout the City is being considered. He explained the Council is looking for residents interested in volunteering their time to observe and clock traffic. Council Member Vickers encouraged the residents to take responsibility of their driving and take part in this program. She added that this Council has drafted a letter to the police department to note all speeding will be a violation and not a warning. Council Member Sweeney reiterated to the residents that stop signs provide a false sense of security for those in the neighborhood. He encouraged the residents to educate their children to look before they cross or play in the street. Ms. Nasca asked that the City create more community awareness throughout the City to share with the residents the concern of high -speed traffic. Mayor Wilharber encouraged the residents to take up a crime watch in their neighborhood to communicate the speeding issues and danger of high -speed traffic. VIII. UNFINISHED BUSINESS County Bank — Special Use Permit. Site Plan Approval Mayor Wilharber reviewed the site plan, grading plan, and building elevations as proposed for the County Bank to be located at the intersection of 21' Avenue and Main Street. He advised of the Planning and Zoning Commission's recommendation that the Special Use Permit and site plan be approved contingent upon three conditions. Mr. Peterson noted all issues have been addressed by the County Bank and they are willing to comply with staff suggestions. Greg Owens, President of the County Bank, presented the site plan for the proposed County Bank. He noted the staff is excited to come into the City of Centerville. Mike Shaft, Shea Architects, reviewed the access and site plan of the County Bank with the Council. He stated the building is set back on the property to allow for additional landscaping. Mr. Shaft noted the drive -up window is on the left of the building, which would be heavily landscaped. He added that the one -way drive through roadway would be narrow to minimize the use of blacktop in this development with the parking 4 lot on the side versus the front of the building. Mr. Shaft reviewed the building materials and style of the 3,000 square foot building. Mayor Wilharber reviewed the Special Use Permit request from the County Bank and asked Mr. Owens to review this request. Mr. Owens stated ground breaking would not begin until late August. He explained this was the reason a Special Use Permit was requested, to allow the County Bank an opportunity to begin banking activity. Mr. Owens stated the County Bank requests this to gain clientele between now and next January for full service banking. He noted the trailer would be removed shortly after the bank opened. Council Member Broussard Vickers noted the Planning and Zoning Commission reviewed this item and recommended approval with three conditions. She noted the Planning and Zoning Commission recommended the facility be completed in six months, but the Council could change this to nine or twelve months if the Council felt this was adequate. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the Special Use Permit for County Bank as presented contingent upon the three conditions contained in staff's report changing the six months to twelve months for completion and removal of the trailer. All in favor. Motion carried unanimously. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the Site Plan for County Bank as presented contingent upon the three conditions contained in staff's report. All in favor. Motion carried unanimously. Hunter's Crossing — Grading Plan and Draft Developer's Agreement Mayor Wilharber presented comments from City Engineer Tom Peterson in regard to the grading plan for Hunter's Crossing. He advised that Mr. Carlson has already produced a letter of credit to cover the restoration fees for the grading work. Mayor Wilharber noted Mr. Carlson will also have to sign a waiver that he is willing to commence grading at his own risk, if he desires to start grading prior to final plat approval. Mr. Carlson apologized for the extensive tree removal within the Hunter's Crossing development and noted he would be replanting 100+ trees throughout the development upon grading completion. He added the new trees would be a welcomed species to the area. Mr. Carlson furnished the City with a letter of credit for the grading plan. He reviewed the Development Contract and asked if he would be responsible for carrying liability insurance forever, or for the life of the development period. He also questioned the building permit limits within this agreement before the paved roads were completed. Mr. Hoeft stated the building permit issues were addressed with staff and no specific requests have been made at this time. He noted this item could be 5 brought before staff and incorporated into the Development Contract. Mr. Hoeft noted he would reword the liability insurance language to deal with all potential liability during the construction of the development. Council Member Travis asked if the silt fence required would be $600 per each lot or per the development. Mr. Peterson stated this was one silt fence per the development. Mr. Carlson asked that all potential builders be responsible for placing a silt fence at the edge of each property. Mr. Carlson asked if the exact location of the trail connection from this development to the Anoka County trail system was known. Council Member Sweeney stated this is not known at this time but that the trail would run through the south side of the development and connect to the County trail system at the developer's expense. Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the Hunter's Crossing grading plan and Developer's Agreement conditioned upon them being allowed two building permits, with $2,000 per lot of park dedication fee under item #9, as previously approved by Council; with a trail from Centerville Road to the Anoka County trail system at the developer's expense, and that Counsel greater define the liability insurance needs of the developer. All in favor. Motion carried unanimously. Ordinance #4 — Approval of Summary for Publication and Final Draft Approval Mayor Wilharber explained that since changes were made to Ordinance #4, the City is required to hold an additional public hearing, which will be noticed and held on June 28, 2000. He explained the final draft of the Ordinance had been included in the Council's packet. It was noted the summary of publication was not included within the packet. Council Member Sweeney indicated he discussed this item with several people on the fire department and there is concern regarding the driveway width at the street and trailer length portions of the Ordinance. He explained many residents are unaware of the changes being proposed even though this item has been posted on the City sign and within the local paper. Council Member Sweeney noted many of the residents he spoke with moved to this area to get away from the restrictions posted in other cities. Mayor Wilharber stated the Ordinance does not have to be approved at the next meeting if the public voices concern about the lack of notice given to the public. Council Member Sweeney concurred with this suggestion. Council Member Broussard Vickers noted that after approval not all residents would agree with all portions of the Ordinance. She state d a lot of work went into the Ordinance and she is tired of it continually being tabled for future discussion and additional public input. 6 Council Member Broussard Vickers stated even after future comments at the public hearing it would not mean that the issues would be changed. Council Member Sweeney agreed and stated that this would at least give people the option to address the concern and express their opinion. Mayor Wilharber stated this Ordinance is not meant to infringe on property rights of any residents but the Council is interested in improving the community. Motion by Mayor Wilharber, seconded by Council Member Sweeney to approve the Final Draft of Ordinance #4. All in favor. Motion carried unanimously. IX. NEW BUSINESS 3.2 Beer Permit — St. Genevieve's Annual Chicken Dinner Mayor Wilharber presented the request from St. Genevieve's Church for a one- day temporary 3.2 beer permit. He noted the church has made this request every year as part of their preparation for the Annual Chicken Dinner which is scheduled for August 20 from 11:00 a.m. to 5:00 p.m. Motion by Council Member Sweeney, seconded by Council Member Travis to approve a one -day, temporary 3.2 beer permit for August 20, 2000 for St. Genevieve's Church contingent upon receipt of a certificate of insurance for this event. All in favor. Motion carried unanimously. Joint Meeting — Centennial Lakes Police Department 2001 Budget Mayor Wilharber noted a joint meeting is scheduled for June 22, 2000, at 6:30 p.m., at the Lexington City Hall, to discuss the 2001 Centennial Lakes Police Department Budget between the three Cities involved. Vacation Leave Policy Mayor Wilharber noted this item has been placed on the agenda to clarify a portion of the current personnel policy. He noted the present policy does not define how vacation hours are determined. The present policy simply shows how vacation time accrues in the addition of weeks as the years of service are increased. Mayor Wilharber noted staff recommends the following language be added in the Personnel Policy, Article 8 — Vacation Leave: "Vacation leave for regular employees that are normally scheduled to work 24 hours or more per week will have vacation weeks defined as 40 hours per week. Vacation leave for regular employees that are normally scheduled to work less than 24 hours per week will have vacation weeks defined as 20 hours per week." Mayor Wilharber noted the recommended language should make the vacation section of the Personnel Policy more equitable and easier to administer by staff. 7 He suggested, however, that this item be tabled for further discussion at the June 28, 2000 meeting when staff is present. Motion by Mayor Wilharber, seconded by Council Member Sweeney to table this item to the June 28, 2000 meeting for clarification from staff. All in favor. Motion carried unanimously. Administrator Evaluation Mayor Wilharber noted the Council met in executive session at their last meeting to discuss the City Administrator's evaluation. At that time, the Council elected to make adjustment determinations at the next meeting. Mayor Wilharber explained Mr. March is presently at grade level 10, step 7 and suggested moving Mr. March to step eight retroactive to his anniversary date of May 20 with a $5,000 bonus. He indicated the monthly $300.00 vehicle allowance would remain as established in 1999. Motion by Council Member Travis, seconded by Council Member Broussard Vickers to approve a pay increase for Mr. March to Level 10 Step 8 retroactive to his anniversary date of May 20 with a $5,000 bonus. All in favor. Motion carried unanimously. X. CONSENT AGENDA Accept Resignation of Public Works Employee Tim Danielson Summer Help for Public Works Accept Resignation of Park and Recreation Committee Member Michael Navin Motion by Council Member Broussard Vickers, seconded by Council Member Travis to approve the Consent Agenda as submitted. All in favor. Motion carried unanimously. XL COMMITTEE REPORTS • Mayor Wilharber described the new patch for the Centennial Lakes police department to the Council Members. He also reviewed a Met Council estimate of the census information for the community. • Council Member Sweeney stated the Parks and Recreation Committee was a little concerned about Council's approval of park issues at the past meeting. He stated Wayne LeBlanc addressed this previously in the meeting. • Council Member Sweeney noted outfield fences are needed for the softball fields at LaMotte Park. He explained area businesses are being contacted for donations at this time. Council Member Sweeney noted the Parks and Recreation Committee did not have an issue with the fences but would not be able to support this issue financially which is why the city festival is 8 seeking donations. Council Member Travis stated he was in favor of the fence if donated as long as staff was not pressured before the City festival. Mayor Wilharber concurred. XII. ADMINISTRATORS REPORT There was nothing new at this time. XIII. ADJOURNMENT Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to adjourn the June 14, 2000 Council Meeting at 8:25 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 9