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HomeMy WebLinkAbout2000-02-02 Agenda CITY OF CENTERVILLE PARK AND RECREATION AGENDA February 2, 2000 6:30 p.m. CALL TO ORDER ROLL CALL CONSIDERATION OF MINUTES 1. January 5, 2000 Park and Recreation Meeting Minutes APPEARANCES UNFINISHED BUSINESS 1. Individual 2000 Goals 2. Budget Update — Michael Navin 3. Grant Drafts to review — Jim March and Karla DeVine 4. Family Skate Night Update 5. Laurie LaMotte Trail Update NEW BUSINESS DISCUSSION ITEMS ADJOURNMENT NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE January 5, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on January 5, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Dale Larson Karla DeVine Steve Brown (arrived at 6:35) Absent: Doug Porter Staff Jim March Jill Lien Paul Palzer Council Member Terry Sweeney Resident: Wayne LeBlanc ROLL CALL CONSIDERATION OF MINUTES December 1, 1999 Park and Recreation Committee Meeting Minutes Mr. Larson questioned the delegation of goals amongst the committee members, and why Mr. LeBlanc was included as a member of Park and Recreation. Mr. Navin and Ms. Lien explained that at the previous meeting, Mr. LeBlanc volunteered to help with exploring grants for future trails. Mr. LeBlanc is present at all of the Park and Recreation meetings, so he offered to help with the "trail goals ". Mr. Larson requested the minutes be changed to reflect that Mr. LeBlanc is a resident who would like to be involved in the structuring of the trails in Centerville. Motion by Ms. DeVine, seconded by Mr. Larson to approve the December 1, 1999 Park and Recreation Committee meeting minutes with noted change. All in favor. Motion carried unanimously. APPEARANCES Mr. Palzer made a brief appearance explaining the accounting practices and budget amounts related to maintenance of the parks. 1 OLD BUSINESS Individual 2000 Goals Mr. Navin suggested the committee go down the list of goals from the previous minutes and have each member explain what they came up with for the goals they volunteered to take "ownership" of. Mr. Navin was the first on the list. Mr. Navin took "ownership" of Turf/Weed Control, Trail (LaMotte Park) and Curb/Gutter (LaMotte Park). He elected to layout his goals in the following manner: TURF Task Date Person Identify the need (all parks) 5/15/00 Paul Palzer Determine costs 5/15/00 Michael Navin Paul Palzer Have public works or spring/summer public works or contractor execute contractor Adjust budget to reflect costs 6/1/00 Michael Navin TRAIL Task Date Person Identify the direction 4/1/00 Park & Recreation Contract out 4/15/00 City Staff Letter of Understanding 4/15/00 City Staff to Anoka County Coordinate with Anoka County ongoing City Staff Park & Recreation Construct Trail 9/1/00 Contractor CURB AND GUTTER Task Date Person Stake out 6/1/00 Engineer Grading 6/1/00 Public Works Pour Concrete 7/1/00 Public Works 2 TREES Mr. Larson took "ownership" of the trees in all of the parks. He will visit the parks during the month of January and make a rough sketch of each, indicating where the current trees are, and where placement of additional trees should go. He will also give a timeframe of when he would like to see this completed and bring it to the February meeting. BENCHES/TABLES/TRASH RECEPTACLES Mr. Porter wasn't able to attend the Park and Recreation meeting but was kind enough to drop off his list of goals earlier. Slide replacement for Royal Meadows $2300 Trash Receptacle $ 295 Benches $ 300 Tables $ 525 The trash receptacle, benches and tables are the same type as what are used at the Acorn Creek Park. Mr. Porter also wanted to inform the committee that for budget purposes, the increase in price would be approximately 3% per year. Mr. Navin commented that Mr. Porter will need to provide us with dates he would hie to see these goals completed. GENERAL LIGHTING Mr. Brown stated that he tried getting through to NSP, but didn't have any luck. He will bring more information and dates to the next meeting. Mr. Larson questioned the lighting that was offered to the City from Mr. Rich DeFoe of Waterworks. Mr. Navin commented that he tried to contact Mr. DeFoe. but wasn't able to reach him He will try to reach him again in hopes of discussing the plans for the lighting. LANDSCAPING (Signs /All Parks) Ms. DeVine had some figures relating to landscaping around all of the park signs. She wanted to gather additional information, which she will present at the next meeting. PLAYGROUND EQUIPMENT (Royal Meadows Park) Ms. DeVine checked with GameTime regarding a slide for Royal Meadows Park. Slides run between $1400 - $3000, which she felt was very high for just a slide. Ms. DeVine 3 felt the Park and Recreation Committee should do more for Royal Meadows Park than just put in a new slide. This is a very old park that doesn't offer a lot, adding the whole park should be updated. She suggested purchasing some type of play structure instead of a slide. She showed several pictures of play structures running from $5k and up from the GameTime catalog. It was the consensus of the Park and Recreation Committee to update Royal Meadows Park with a new play structure instead of a slide. The committee gave Ms. DeVine the authority to price play equipment up to an amount of $10k (give or take $1,000). Mr. March suggested that the City could include the Royal Meadows Park in the LaMotte Park grant. Some of the fees (i.e.: fiber, pea rock, border, etc.) could come out of the LaMotte Park grant. TRAIL (LaMotte Park) Mr. LeBlanc stated that there are three trails he would like to see the City pursue. One is to connect to the Anoka County Trail — south west of LaMotte Park. The second is the proposed trail going through the proposed Parkview (Second Addition) development, which runs from Centerville Road to 20 Avenue. The third is connecting all three trails somewhere in LaMotte Park. Mr. March commented that it most likely will not be a 3 -way intersection of trails in LaMotte Park. He feh it would be nice to run the three trails through the ball fields to the center where there could potentially be a concession stand. Update on the Woods of Clearwater Creek Mr. Palzer stated that he spoke with Mr. Travis regarding completion of the trail in the Woods of Clearwater Creek development. Mr. Travis stated he is waiting on the approval of the elevations from the Rice Creek Watershed District. Mr. Palzer requested that once the approval is in, that Mr. Travis install the class five for a sub base for the trail. Mr. Palzer also has a call into Mr. Tony Brough of the RCWD on the status. Grants Ms. DeVine offered there are seven grants offered by the DNR. She would like to see the City apply for two of the grants. The first is the Outdoor Recreation Grant, which is a 50% match with the City. This grant is designed to increase and enhance outdoor recreation facilities, and is due by March 31'. The second is the Trail Linkage Grant which is also a 50% match with the City. This grant is designed to connect significant recreational resources, and is also due by March 31". Mr. March mentioned that the City has already been awarded the Trail Linkage Grant for LaMotte Park, but hasn't requested the funds yet. Mr. March suggested applying for the Outdoor Recreation Grant for Royal Meadows Park and LaMotte Park together. Mr. Palzer suggested that the Park and Recreation Committee install a trail connecting Royal Meadows Park to Brian Drive, and another trail cutting across from Fox Run to 4 Mill Road. Apparently there are a lot of children using these trails. Mr. Palzer also noted these trails should have been installed by the developer. Ice Rink Attendant Update Mr. Brown stated that the pleasure rink is now open, and he has hired five attendants. Mr. Palzer mentioned the hockey rink should be open next week. Mr. Brown explained that the Centennial Hockey Association will be using the hockey rink almost every day. Family Skate Night Mr. Navin spoke with Mr. Porter earlier about who will be coordinating the Family Skate Night. Mr. Porter explained that employees of Deluxe will coordinate the first Family Skate Night, which is scheduled for this Sunday the 9th. The second Family Skate Night is scheduled for January 23 and will be coordinated by the Brownies Troop. The third Family Skate Night is scheduled for February 6 and will be coordinated by the Boy Scouts. Mr. Navin questioned if the City will have all of the necessary supplies at the warming house. Mr. March stated he will make sure that public works has all of the supplies at the warming house. NEW BUSINESS Soccer Field Survey Ms. Lien explained the City received a survey from the Minnesota Amateur Sports Commission. Mr. Navin offered to fill out the survey and send it back to them. Eagle Park Mr. Palzer questioned the Park and Recreation Committee on the plans for Eagle Park. More specifically, does the committee want it to remain a natural "untouched park area" or does the committee want public works to "clean it out "? Specifically, should public works mow or seed? Mr. March mentioned that he would like to get in touch with the Eagle Pass Townhome Association to see if he could get some citizen involvement on what the residents in Eagle Pass would like to see in the park. DISCUSSION ITEMS St. Genevieve's Church Property Mr. March explained that he spoke with Father Fitzgerald about St. Genevieve's Church property. Father Fitzgerald is envisioning tearing down the rectory, closing Goiffon Road and building a new church expanding down towards the lake. Mr. March suggested relocating the church to other property owned by the church and possibly joining parishes with Hugo. 5 Wayne LeBlanc's Trail Concerns Mr. LeBlanc requested permission to send a letter to Met Council requesting they send Centerville a copy of the maps and plans for the trail construction around Centerville Lake. Mr. March offered to send a letter to Met Council requesting any /all information/maps. Mr. LeBlanc questioned the Park and Recreation Committee on their opinions of the width of the trails. Mr. LeBlanc felt the trail and easements should be expanded from 20 feet to 30 feet. He didn't feel 20 feet was wide enough. Mr. March explained that he spoke with the City Engineer and the Engineer informed him that 20 feet wide for a trail and easement is typically the standard width in most communities. Mr. Larson stressed that trails should go in first — before any homes are built. Mr. Palzer mentioned that property owners are taking care of the easements abutting the trails, and are doing a very nice job at keeping them well kept. It was the general consensus of the Park and Recreation Committee to have Ms. Lien send a letter to the City Engineer on behalf of the Park and Recreation Committee requesting the following actions be taken to alter any and all developers agreements to the following: 1. Leave the width of the trails and easements at 20 feet. 2. Install any trails before construction of any homes by using class five. 3. Place a barrier /fence along each edge of the trail during construction. 4. Install signs indicating "future trail". 5. Pave the trail when the adjacent homes are complete. Wayne LeBlanc's Long Term Vision Request Mr. LeBlanc explained he was concerned that some of the long -term visions of the Design Team are being forgotten. He already approached City Council on the idea of starting a "Long Term Vision Committee" consisting of himself and Theresa Brenner. They are looking for a small budget to start implementing some of the visions that are being lost, and would like to get more community involvement. They are willing to work with whoever it takes to connect our trail with Hugo. Mr. March explained that the Council was concerned that all of the committees/commissions be made aware of the proposed Long Term Vision Committee. The Council didn't want any member of a committee /commission to feel as though this new committee was moving in on their committee /commissions decisions. Mr. March also stressed that the City doesn't want to get citizens involved, working on projects that the City Council does not ultimately support. 6 February Agenda 1. Individual 2000 Goals 2. Budget Update — Michael Navin 3. Grant drafts to review — Jim March and Karla DeVine. Motion by Ms. DeVine, seconded by Mr. Brown to adjourn the January 5, 2000 Park and Recreation Committee Meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8:20 p.m. Respectfully Submitted, Jill Lien Secretary 7 MEMO Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Individual Goals Please bring your individual goals to the meeting if you didn't bring them to the last meeting. Thank you! MEMO Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Budget Update — Michael Navin Mr. Navin will bring a budget update to the meeting for review and comment. Thank you! MEMO Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Grant Drafts to review Since Mr. March will be on vacation, Ms. DeVine will update the committee on what grants the City is looking to applying for. Included in your packet is a copy of the request for the Outdoor Recreation Grant Program Application. APPLICATION REQUEST FORM One Application Request Form should be submitted per project to the appropriate program staff (refer to the program information sheets enclosed for the mailing address). Please make copies of this form, as needed. Applicant City of Centerville County Anoka Contact Person Jim March Tide City Administrator Address 1880 Main Street. Centerville, MN 55038 Phone Number (Daytime hours) (651) 429 -3232 Project Name Laurie LaMotte Park Addition Please check the appropriate program (if known) and provide an estimated total project cost: X Outdoor Recreation Grant Program Public Boat Access Program Natural and Scenic Area Grant Program Fishing Pier Grant Program Cooperative Trail Linkage Grant Program Clean Vessel Act Pumpout National Recreation Trail Fund (Symms) Grant Program Regional Trail Initiative Program Total Estimated Cost: $ 96.500 Congressional District (1 -8): 6 Legislative District (1A -67B): 5 LR Project Description: Laurie LaMotte Park is currently a partially developed City Park that focuses on family recreation, year -round sports and will eventually become a focal point for Anoka County by acting as a trailhead for the Regional Park System. With a total twenty acres of dedicated park land, rapid residential growth in Centerville and the number of children and families that surround Laurie LaMotte Park, the Park and Recreation Committee feels the opportunities for the development of this park not only are needed but also serve as a continuance of the community's vision as set forth during a visit by the Minnesota Design Team in September 1998. The proposed park project would be designed as a highly recreational area for families /children of all ages. With the existing ball fields, ice rinks and warming house the Park and Recreation Committee feels the proposed play - structure, shelter, gazebo and parking lot improvements would greatly encourage family recreation at this City Park. O,:uber 1. 1995 MEMO Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Family Skate Night Unfortunately, the Girl Scout Troop that was supposed to coordinate the last Community Skate night didn't show up. Luckily, Tedd Peterson (from public works) went to the rink with his family to join in the fun. He was greeted with a bunch of children asking if he was the guy who was going to make the popcorn and hot chocolate!! He was kind enough to take over the responsibility, but felt this should have been taken care of — since we advertised the event. The next skate night is scheduled for February 6 Lets make sure we have someone there to coordinate the event. MEMO Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Trail Update I spoke with Mr. Palzer today regarding the trail connection to Laurie LaMotte Park. Mr. Palzer informed me that Anoka County has put the project out for bid for their portion of the trail. Mr. Palzer will contact Anoka County, as he would like to see the City contract with the County — to make sure the addendum includes the City's portion of the trail. He would like to see the City "piggy back" with the County as an alternate for our portion of the trail connection to Laurie LaMotte Park. This will ensure compliance with all of the requirements of the grant at a minimal cost to the City. • 28 January 2000 To: Ron Cox Anoka County Parks From: Paul Palzer City of Centerville Re: Trailway connection through Laurie LaMotte Memorial Park Dear Ron: Attached is a sketch of the location of the trail in Laurie LaMotte park which will connect to the County's trail system in the Chain of Lakes Park. As we discussed this should be noted to the prospective bidders on the project that approximately 1400 linear feet of trail will be on city property. A change order will work well to add this area and the City can either pay this directly or reimburse the county for the change order. The City appreciates the coordinated effort you have made to aid us in developing a link with the County's Park system. I look forward to working with you on this project and if you require any additional information please contact me at 612- 247 -8725. Sincerely, .7y Paul Palzer Public Works Director F Y I FYI Date: January 27, 2000 To: Chairperson Michael Navin Park and Recreation Committee From: Jill Lien Re: Updated Minutes Attached you will find a copy of the page of the updated minutes from the December Park and Recreation Meeting. Thank you! r Budget 2000 Update Mr. Navin explained that he made an appearance at the last City Council meeting, and the Park and Recreation's request for a $50,000 budget was approved. Mr. Navin requested that each member of the Park and Recreation committee take ownership or spearhead one or two of the goals presented to Council. Basically, he wanted to create an action plan for each of the goals. This will show the Council and the citizens of Centerville that the Park and Recreation Committee is serious about their visions, plans and goals. The Commie divided up the goals amongst itself and Wayne LeBlanc (resident) as the following: Mr. Navin Turf/Weed Control (All Parks) Trail (LaMotte Park) Curb and Gutter (LaMotte Park) Mr. Larson Trees (All Parks) Mr. Porter Benches/Tables (All Parks) Trash Receptacles (All Parks) Mr. Brown Turf/Weed Control (All Parks) General Lighting (All Parks) Ms. DeVine Landscaping (Signs) (All Parks) Playground Equip. (Royal Meadows) Mr. LeBlanc Trail (LaMotte Park) (Resident) Ms. DeVine mentioned that she had met Chris Henry with the DNR. Apparently Ms. Henry advised Ms. DeVine to apply for the LCMR grants offered by the DNR. They are due by February, and Ms. Henry offered to help Centerville obtain the grants. There was discussion regarding surveys that have been done in the city in the past, and surveys that should be done in the future that would be specific to each committee, along with a feasibility study. Mr. LeBlanc stressed that the committee's make the priorities. Adding, there is nothing in the budget that implements the design team visions. He would like to see them implemented and included in the budget. Mr. March stressed that there is still no prioritization of the design team ideas. Adding, that we cannot do them all at once. If the entire City were surveyed, more residents would want to see the downtown area developed than would want to see the City purchase the $300,000 lot for sale (containing the six-plex) for future park development. Page 3 of 6 Page 1 of 2 Jim March From: Jim March pmarch @goldengate,net] Sent: Thursday, December 23, 1999 2:09 PM To: Wayne LeBlanc; Torn Peterson; Theresa Brenner; Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week in Review 12/23/99 Week in Review Building Permits this Period = 2 Building Permits YTD = 211 New Homes Year to Date = 77 * City Clerk Diane Ward has submitted her resignation. The resignation is effective 1/1/2000. The City of Stillwater has interviewed to fill her position twice and has not found a suitable candidate. They have made Diane an offer to come back to work for them that she cannot refuse. This is bad news for Centerville, but we wish Diane continued success. Diane indicated that her decision was not based solely on dollars, but rather the City of Stillwater's commitment to further train her in computers and GIS (her passion) and offer the availability of advancement in the Engineering department. I plan to advertise the position vacancy as soon as possible. * The levy has been certified to Anoka County. * I met with Rick Carlson this morning to discuss the redevelopment of the public works site. Rick would like to submit a proposal for townhomes on the site. I have continued to offer suggestions for a mixed use building similar to the design team sketches. I think developers may be leery of commercial uses when LaMotte's Store, Carpenter building and House of Chu have available commercial space for lease. Unfortunately, the perceived lack of parking and unappealing streetscape detract from the marketability of those rental properties. Hopefully, this will change in the future. * I spoke to Bill LaLonde about the potential water extension and streetscape enhancements along Centerville Road. I had thought that he would be one of the vocal residents opposed to the proposal. Mr. LaLonde is highly in favor of having water extended to his property and explained that he has wanted water for several years and the City would not extend water to his property as part of the elementary school watermain extension project. * I spoke to Gerald Rehbein and he indicated that Bradley Real Estate had contacted Integrated Real Estate to try and acquire an option on Gerald's property south of the Willow Glen townhomes. Gerald did not know if he wanted to allow someone to tie up his property with an option at this time. Bradley Real Estate is the company that specializes strictly in the development of shopping centers. 12/29/99 * We have finally received the plans for the proposed Odyssey Lures building in the Industrial Park. This has been in the planning stage for nearly two years. Supposedly, all of the partners signed on the dotted line and the financing is in place. Their building will be a great asset to the Industrial Park. * Take the time to enjoy your holiday! 12/29/99 Page 1 of 2 Jim March From: Jim March (march ©goldengate.net] Sent: Friday, January 07, 2000 10:29 AM To: Wayne LeBlanc; Tom Peterson; Theresa Brenner, Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week In Review 1/07/2000 Week in Review January 7, 2000 Building Permits this Period = 2 Building Permits YTD = 2 New Homes Year to Date = 1 * If you watched the news last night, you heard about Socrates Babacus' plans to build a retractable roof stadium in Lino Lakes east of 20th Avenue. At this point, I would say do not lose any sleep over this proposal. Too many items do not add up. * I attended the Planning and Zoning meeting on Tuesday evening. The main agenda topic was the public hearing that was scheduled for the property north of City Hall. One person was in attendance at the hearing to express his opposition to having the property rezoned to commercial. * I attended the Park and Recreation meeting on Wednesday evening. The committee is continuing to make progress on their park goals for 2000. The park and recreation committee is interested in resubmitting an application for the Outdoor Recreation Grant program. The application would include improvements to LaMotte and Royal Meadows Park. I will be attending an informational grant seminar sponsored by the DNR next week Tuesday. * The City has received this year's antenna lease payments from both companies that lease space on the watertower. * I attended the cable operating committee meeting on Tuesday. Legal counsel was present to discuss legislative efforts to eliminate municipal franchise fees that fund local cable programming. Cities are mobilizing to fight the legislation that these select legislator's are proposing. Senator Krentz has contacted the City and she plans to be present at our January 26th Council meeting to hear about City legislative concems. This will be one item that we will want to mention. * Paul Palzer and Milo Bennett are meeting with the builder of the new Odyssey Lures building this morning. They are going to be reviewing some fire code issues. They are on track to build in the Industrial Park this spring. * The first community skating night this century is scheduled for Sunday from 4 -6 P.M. * I will be out of the office next week Thursday and Friday on an ice fishing excursion. City 1/7/00 Hall is closed on January 17th for Martin Luther King Jr. Day. * It's not too early to start planning your Viking Superbowl party. Dallas' Emmitt Smith is already making excuses for why Dallas can not beat the Vikes! l 1/7/00 Jim March From: Jim March [jmarch@goldengate.net] Sent: Friday, January 21, 2000 1:03 PM To: Wayne LeBlanc; Tom Peterson; Theresa Brenner; Ray Devine; Jim Hoeft; Terry Sweeney; Mari Nelson; Dick Travis; Linda Broussard Vickers Subject: Week in Review Week in Review Building Permits this Period = 2 Building Permits YTD = 6 New Homes Year to Date = 2 * Senator Jane Krentz has called and said she will not be able to attend our Council meeting due to conflicts next week. * I received a call from Lampert Architects who are working for a company called First Class Concrete. First Class Concrete wants to build an approximate 18,000 sq. ft. spec. office /warehouse building north of R +R Leasing Inc. They plan to build a decorative block building. They will be signing a listing agreement with Integrated Real Estate to find a tenant for the building. They would like to begin construction in the spring. * Automotive Driveline has plans to expand their current building. I have informed them that they would be required to stripe their building or do something to make the building conform to the ordinance requirement which states that buildings must have contrasting features. They have indicated that they would be willing to comply with the ordinance. * I spoke to Keith Ebensteiner (Royal Oaks Realty) yesterday. They plan to begin construction on one of their spec. Industrial buildings this spring. Royal Oaks Realty has not been able to reach agreement with Carpenter Auto Body for the sliver of land that is owned by Carpenter on the east side of 20th Avenue. They claim to have offered substantially more than the fair market value for the Carpenter property and are asking the City to consider proceeding with condemnation procedures. * Amacomp Inc. accepted the City's offer for the purchase of the laptop computer. * The realtor representing Socrates Babacus stopped in City Hall today. He really did not have any new information to share. He does appear anxious to earn a commission. He did not say that any plans were being developed at this time. He did say that he would like to see Rehbein receive payment for the land so that he does not continue to work for free. * Have a good weekend! 1/21/00 NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING JANUARY 5, 2000 5:00 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Linda Broussard Vickers ABSENT: Council Member Dick Travis Council Member Terry Sweeney Staff members present: Jim March, City Administrator. CALL TO ORDER Mayor Wilharber called the special meeting to order at 5:05 p.m City Administrator Jim March updated the Council on the resignation of City Clerk Diane Ward. Mr. March asked that a special meeting be held so that he could present options for filling the vacancy. One of the options presented was to advertise and replace the existing vacancy with a full -time employee. Another option presented was to promote an internal candidate to a revised Clerk/Treasurer position and increase the hours of the two part-time receptionists. In this option a part -time account clerk would also be hired to assist in performing accounting duties. Mr. March also presented a request from staff to reconsider hiring an outside firm to perform the task of minute taking. Mr. March was instructed to acquire additional cost estimates for this service. Council was supportive to further investigate restructuring the position to better meet the long -term needs of the organization. Mr. March will bring revised job descriptions to the second Council meeting in January. Motion by Linda Broussard Vickers, seconded by Mari Nelson to adjourn the special meeting at 5:30 p.m. Motion carried unanimously. Respectfully submitted, Jim March City Administrator • CITY OF CENTERVILLE NOT CITY COUNCIL MEETING APPROVED January 12, 2000 6 :00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on January 12, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson STAFF: City Administrator, Jim March City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the January 12, 2000 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) Lloyd Drilling Re -Zone Request Mr. Drilling explained to the Council he is interested in submitting a site plan that proposes a retail/office type structure to be built on the property located at 1873 Main Street. The property is currently zoned (R2) Single Family Residential. Mr. Drilling is requesting the property be rezoned to (C1) Commercial. Mr. Drilling feels the development would be good for the City as a whole. Mr. Drilling questioned the Council on their feelings toward the rezone /structure idea. Jeff Turner of 7157 Peterson Trail was present. Mr. Turner questioned driveway placement on Peterson Trail. Mr. Turner indicated he is not in favor of having additional traffic usage on Peterson Trail. Mr. Drilling mentioned he needs access to his lot. Mr. Turner indicated he felt Mr. Drilling's proposal was not fair. Council Member Nelson asked about having an access on Peterson Trail and Shad Avenue. Mr. Drilling indicated he would propose an access to the structure from Shad Avenue as well as Peterson Trail and indicated he would maintain the access on Main Street. Council Member Broussard Vickers thought an access on both roads was better for traffic flow. Mayor Wilharber felt the rezone was a favorable idea. Council Members Nelson and Sweeney agreed. Council Member Broussard Vickers felt that the concept fits into the "scheme of things ". Page 1 of 6 Council Member Travis felt the development would be beneficial. Mr. Turner requested the developer include in his plans, a buffer that would serve as a separation between residential and commercial property. Mr. Drilling stated that a fence and trees could be implemented. Mr. Drilling questioned the Council on what they would like to see as the structural design of the building. Council Member Broussard Vickers stated that in her opinion, she would like to see the new structure built similar to the existing strip mall, to give an image of consistency. Council Member Nelson felt the new structure should focus more on the Design Team vision. The City has been really supportive of the Design Team ideas, she would like to see something that would make the structure look unique to Centerville. Mr. Turner added he would like to see a covered walkway all along the building. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to close the Public Hearing at 6:30 p.m. All in favor. Motion carried unanimously. III. APPEARANCES /AWARDS IV. CONSIDERATION OF MINUTES December 20, 1999 Council Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Sweeney to approve the December 20, 1999 Council meeting minutes with corrections. All in favor. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville December 21 through January 12, 2000 Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the expenditures for the City from December 21, 1999 through January 12, 2000. All in favor. Motion carried unanimously. Council Member Nelson questioned why the engineering and legal fees were higher then budgeted. Mr. March responded the higher fees are due to an increase in attendance at meetings and an overlap from H.R. Green. Centennial Fire District - December & January Expenses Motion by Council Member Nelson, seconded by Council Member Travis to approve the expenditures for December and January Centennial Fire District expenditures. Motion carried unanimously. Page 2 of 6 Pay Estimate — Parkview Addition Mr. Peterson indicated the pay estimate is due for $22,872.23 (excludes path) to Hardrives, the contractor that paved the final wear course in Parkview. That item was removed from the contract shortly after they had finished everything else so that Bonine would be done with their work and not be the general in charge of that wear. Hardrives came back two or three months later and completed the wear resulting in this current bill. Mayor Wilharber questioned the quality of the paved path. Mr. Peterson commented the path was in poor condition and that it should not be paid for by the City. Mr. Peterson stated he has informed Hardrives about the path, but has not heard back from Hardrives on this issue. Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the request for a $22,872.23 (excludes path) payment to Hardrives for the Parkview Addition. All in favor. Motion carried unanimously. VI. SET AGENDA Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to set the agenda adding "Police Commission" as New Business #5. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Mr. March addressed a snowmobile complaint received by City staff. Council Member Sweeney stated he has had complaints about the new firearm ordinance. VIII. UNFINISHED BUSINESS Laptop Computer Mr. March gave an overview of a laptop computer the City purchased in 1999 from Amacomp Inc. Mr. March indicated that due to malfunctioning of the laptop, it has been returned to Amacomp Inc. Udo Wegmann, Amacomp owner, has tried to replace the laptop, but has run into problems with the manufacturer. Amacomp is proposing the City exchange the laptop by purchasing a laptop he currently owns. Although his laptop is a different model, his proposal subtracts the cost of two components from when he purchased the laptop, and an additional $50 deduction for depreciation for having a used computer versus a new one. Mr. Wegmann was not able to be present at the meeting. Council Member Broussard Vickers questioned if there is any other alternative then the proposal Amacomp is presenting. Mr. March indicated the option presented was the only alternative offered. Mr. Hoeft advised the Council that any legal action may be a timely process and would Page 3 of 6 not be cost effective to the City in this matter. Council Member Nelson stated that according to the IRS, a laptops life is five years. Council Member Nelson added at a cost of $1790, the laptop would depreciate approximately $30 per month. Council Member Nelson added that she would request a refund of $90 in depreciation costs versus the $50 proposed. Motion by Council Member Nelson, seconded by Council Member Sweeney to accept the Amacomp proposal upon acceptance of changing the $50 refund to $ 90 refund, along with requesting a refund for $201, which is the difference for the cost of the two components; totaling a $291 refund to the City from Amacomp. All in favor. Motion carried unanimously. IX. NEW BUSINESS Consideration of Resolution 00 -01 Appointments Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the Resolution 00 -01 Appointments. All in favor. Motion carried unanimously. Consideration of Resolution 00 -02 Fee Schedule Motion by Council Member Sweeney, seconded by Council Member Nelson to approve Resolution 00 -02 Fee Schedule. All in favor. Motion carried unanimously. Designation of Official Newspaper Motion by Council Member Travis, seconded by Council Member Nelson to designate the Quad Community Press as the City's official newspaper. All in favor. Motion carried unanimously. Animal Control Contract Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the Animal Control Contract for 2000. All in favor. Motion carried unanimously. Police Commission Mayor Wilharber reported there has been one resident who has expressed interest in filling the Tri-City Police Commission vacancy. The City will need at least one additional member. Motion by Mayor Wilharber, seconded by Council Member Travis to appoint Jon Grashek Page 4 of 6 as the Centerville Tri-City Police Commission member. All in favor. Motion carried unanimously. Motion by Mayor Wilharber, seconded by Council Member Travis to appoint Mayor Wilharber as the Centerville Tri-City Police Commission liaison. Mayor Wilharber abstained. Motion carried. X. CONSENT AGENDA Renewal of Kennel License — Tabled due to research needed on the number of animals housed at 7381 Peltier Lake Circle. Motion by Council Member Sweeney, seconded by Council Member Nelson to table kennel licenses until it is determined how many animals are housed at 7381 Peltier Lake Circle. All in favor. Motion carried unanimously. Renewal of Special Use Permits Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney renew the Special Use Permits as stated. All in favor. Motion carried unanimously. XI. COMMITTEE REPORTS Park and Recreation Council Member Sweeney stated the Park and Recreation Committee is currently working on their budget. Fete Des Lacs Revitalization Committee (FDL) Mr. Sweeney stated the committee is moving in the right direction and there has been good attendance at the meetings. The Committee is currently looking at changing the parade route, and possibly adding softball/soccer tournaments along with a teen dance. Police Commission There will be a Police Commission meeting on Thursday, January 13, 2000. The Mayor stated the Commission is looking for a name and patch logo for the new Tri-City Police Commission. The Mayor and Council Member Nelson mentioned this could be published in the next newsletter. MI. ADMINISTRATORS REPORT Eagle Trucking Page 5 of 6 Mr. March indicated the Eagle Trucking is close to completing the environmental report. If it is not completed this week, it will be completed next week. XIII. ADJOURNMENT Motion by Council Member Travis, seconded by Council Member Sweeney to adjourn the January 12, 2000 Council Meeting at 7:10 p.m. All in favor. Motion carried unanimously. Respectfully submitted, Aimee Fairbrother Staff Liaison Page 6 of 6 9 NOT CITY OF CENTERVILLE CITY COUNCIL MEETING APPROVED January 26, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on January 26, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson STAFF: City Administrator, Jim March City Attorney, Jim Hoeft City Engineer, Tom Peterson 1. CALL TO ORDER Mayor Wilharber called the January 26, 2000 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) III. APPEARANCES /AWARDS IV. CONSIDERATION OF MINUTES January 12, 2000 Council Meeting Minutes Motion by Council Member Sweeney, seconded by Council Member Nelson to table the January 12, 2000, Council meeting minutes. All in favor. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville January 13 through January 26, 2000 Motion by Council Member Sweeney, seconded by Council Member Nelson to approve the expenditures for the City from January 13, 2000 through January 26, 2000. All in favor. Motion carried unanimously. Centennial Fire District - December & January Expenses Motion by Council Member Sweeney, seconded by Council Member Travis to approve the Page 1 of 6 expenditures for December and January Centennial Fire District expenditures. Motion carried unanimously. VI. SET AGENDA Motion by Council Member Sweeney, seconded by Council Member Nelson to set the agenda adding "Eagle Trucking" under Unfinished Business and "Pay Scale", Census, and Senator Krentz under New Business. All in favor. Motion carried unanimously., VII. PETITIONS AND COMPLAINTS Snowmobile Concerns Mayor Wilharber referenced three letters included in the Council's packet regarding snowmobile issues in the City. Norma Essex of 7333 Old Mill Road was present to voice her concerns about the lack of respect given from snowmobilers. She indicated the snowmobiles ride on City sidewalks, along the creek and have left unwanted objects in her property. Ms. Essex would like to see snowmobile restrictions implemented and enforced. Mike Carter of 6913 Sumac Court was present to voice his concerns about snowmobiles safety and right -of -ways in the City. Mr. Carter indicated that recently a snowmobile did not stop at an intersection, causing Mr. Carter to stop abruptly missing the snowmobile by less then three feet. Mr. Carter questioned the use of traffic signal devices, and pointed out residents along Center Street are putting up "posts" to keep snowmobilers off of their property. Mr. Carter placed a phone call the Tri-City Police Department questioning what could be done to improve snowmobile enforcement. Mr. Carter was told by the CPLPD there was nothing they could do since the officers in cars cannot catch snowmobilers on a sled. Mr. Carter stated somebody is going to get killed, and requests Council reconsider where snowmobiles are allowed to ride, keeping them off the streets and on the trails. Council Member Nelson stated she is experiencing the same problems the prior two residents have expressed. Council Member Nelson indicated she has installed and replaced a snow fence on one side of her house twice so far this year, and now the snowmobiles are driving across the back yard and her driveway. Council Member Nelson stated snowmobiles ruins the sod. Although she has tried to identify the riders, she has not been able to identify the snowmobilers. Council Member Nelson has received phone calls from several residents in reference to snowmobile safety. Council Member Nelson reported speaking to Chief Joel Heckman earlier in the day. Chief Heckman indicated the police department, conducted a "sting" last Friday in conjunction with the DNR and City of Lino Lakes. The sting resulted in twenty-three written warnings, nineteen citations and two arrests. Chief Heckman feels most of the trouble seems to be on Main Street. He advised, whether the snowmobile can be identified or not, the residents place phone calls to Page 2 of 6 911 to help police determine the time and areas within the City the police should focus on. Council Member Nelson stated she felt this would tie up telephone lines to 911, since in the past two weeks she has received at least a dozen calls at her home. The current ordinance states snowmobiles are allowed to ride on the street 10 mph, following the motor vehicle laws, the trails and the lakes, but are not allowed on private or public property. Mayor Wilharber requested Council hold a public hearing in reference to snowmobiles in Centerville. Mayor Wilharber added the City was concerned about safety in when re- writing the firearm ordinance and should do so also in regard to snowmobiles. Council Member Nelson requested a Public Hearing be added to the February 9` City Council agenda, focusing on the current snowmobile ordinance and possible banning of snowmobiles within the City. Council Member Sweeney stated he would not like to a ban on snowmobiles. He feels only a few people break the rules. Jill Lien of 1810 Hayfield Road indicated she does not see much snowmobile traffic in her neighborhood. Ms. Lien felt a large portion of the residents were unaware of the current snowmobile ordinance. Ms. Lien noted there have not been many calls at City Hall inquiring about the ordinance and/or restrictions by snowmobilers. Most of the calls have been complaint calls pertaining to snowmobilers on private property. Council Member Broussard Vickers, expressed her agreement with Ms. Essex's views and she indicated her property is also trespassed upon by snowmobiles. Council Member Broussard Vickers stated she feels there are a large number of snowmobilers who disobey the rules, not just a few. Council Member Broussard Vickers added she would like additional information from the police. City attorney Jim Hoeft stated other communities are also facing this issue and are focusing on enforcement. Council Member Sweeney commented a snowmobile club should be able to provide the City with enforcement issues. Slippery Streets Council Member Sweeney stated he has received complaints from residents about the streets being slippery, especially Main Street, Brian Drive and any entrance onto the county roads. Mr. March added there were some areas by 73" and Mill road that were slippery as well. VIII. UNFINISHED BUSINESS Restructuring Proposal Page 3 of 6 • Mr. March gave an overview of the possible restructuring options available. Mr. March stated he would like to ensure the level of service City Hall currently provides will remain the same or get better through the restructuring process. Mr. March presented the Council with two different options. Mr. March indicated the following option, in his opinion would be in the best interest of the organization. By following the proposed restructuring option, the City would be saving benefit dollars as well as salary expenses of hiring a full time City Clerk. Restructuring Option — Promote an internal candidate to a revised Clerk/Treasurer position, increase the hours to the two part -time receptionists, hire a part -time account clerk to assist in accounting duties, and hire a firm to record meeting minutes. Minute Recorder options: Time Savers: City Council meeting minutes on an average run about 2 1/2 hours. At $9.50 per hour and $50 per page, this service would cost the City approximately $202 per month. Planning and Zoning Commission meeting minutes would cost about $100 -$125 per month. Independent Contractor - The City of Circle Pines bids out an independent contractor per meeting at a cost of $180 per month with a minimum of 2 hours at the meeting plus additional charges for over 2 hours. Jill Lien (Part time secretary/receptionist) was present, and shared on both of the receptionist's behalf, that they are looking for additional hours, are willing to learn more things, and take on more responsibilities. Ms. Lien indicated they have done a lot of extra things due to the absence of a City Clerk, and would like the opportunity to grow within the organization. Eagle Trucking Mr. March indicated Eagle Trucking is close to completing the environmental site assessment. Mr. March stated he received a phone call from a citizen that informed him that the well that is currently servicing the building is located underneath the building, therefore if the City did purchase the property, there may be costs involved with pulling out and sealing the well. Mayor Wilharber feels that if the environmental and well issues could be addressed in the purchase agreement so that the City would be safe, he would be interested in seeing a proposal to move forward in the purchase of this property. Motion by Council Member Sweeney, seconded by Council Member Travis to authorize the City Attorney to prepare a draft purchase agreement for the City's purchase of the Eagle Trucking property. All in favor. Motion carried unanimously. IX. NEW BUSINESS Page 4 of 6 Mound Trail Overweight Permit Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to approve the overweight permit of seven tons axle weight, until road restrictions are placed in the spring. All in favor. Motion carried unanimously. Firefighter Pay. Fire Chief Salary Adjustment Motion by Council Member Nelson, seconded by Council Member Travis to approve the increase in salary request of the fire chief by 5 %, firefighter I's by $.50 per hour, firefighter II's by $1.00 per hour and the EMT by $1.00 per hour. Council Member Sweeney abstained. Motion carried. Tri City Police Department Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve the final documentation for the Tri-City Police Department. All in favor. Motion carried unaimously. Mayor Wilharber reported one "resident" vacancy remains on the Tri-City Police Commission. Pay Scale Council Member Sweeney expressed he did not realize the time commitment involved with being Council member. Council Member Broussard Vickers stated she does not like the penalty clause we currently have. Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to increase the Council Member's pay to $200 and the Mayor's pay to $250, plus an S25 for any additional Council meetings and workshops. There will be no penalty for members missing less then three meetings per year, therefore a missed meeting will result in the loss of that meetings pay. Council Members Nelson, Sweeney, and Broussard Vickers — Aye. Mayor Wilharber and Council Member Travis — Nay. Motion carried. Census Mayor Wilharber questioned the City's involvement with the upcoming census. Mr. March indicated there is a lot of advertising out right now to let people know how important it is to fill out the census. Mr. March added the City does not have a big part in completing the census. Senator Jane Krentz Mr. Wilharber indicated he received a letter from Senator Jane Krentz notifying the City of upcoming town meetings that will be held to provide an opportunity to discuss local and Page 5 of 6 statewide issues. Mr. Wilharber welcomed the Council to attend any of the meetings if possible. The dates of the meetings are: Saturday January 29, 2000 at Blaine City Hall 10:00 a.m. Saturday January 29, 2000 at Lino Lakes City Hall 1:00 p.m. Saturday February 5 2000 at Forest Lake City Hall 10:00 a.m. X. CONSENT AGENDA XL COMMITTEE REPORTS Planning & Zoning Council Member Broussard Vickers stated the Planning and Zoning Commission has been working on re- writing Ordinance #4 (Zoning). Council Member Broussard Vickers indicated the Commission would like to get the changes and information out to the public through articles in the City newsletter and possibly the Quad. The Commission would like to have resident's questions and concerns forwarded to the Commission members. XII. ADMINISTRATORS REPORT Mr. March is working with Ethers on the TIF reports. Ethers is assisting the City in drafting a response to the state auditor requests for allocation, etc. XIII. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Broussard Vickers to adjourn the January 26, 2000 Council Meeting at 7:55 p.m. All in favor. Motion carried unanimously. Respectfully submitted, Aimee Fairbrother Staff Liaison Page 6 of 6 NOT APPROVED CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION JANUARY 4, 2000 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. PRESENT: Commission member Brian Hanson Commission member Al LaMotte Commission member Ray DeVine Commission member John McLean Commission member Rob Sheppard Commission member David Kilian ABSENT: Chairperson Kathy Welk Staff members present: Jim March, City Administrator. Council member Linda Broussard Vickers was in attendance as the Council liaison. CALL TO ORDER Acting chairperson LaMotte called the meeting to order at 6:30 p.m. PUBLIC HEARING Acting chairperson A. LaMotte opened the public hearing. Mr. Lloyd Drilling discussed that he would like to determine the Commission's interest in the possibility of rezoning the property located at 1873 Main Street. There is an existing home on the property that Mr. Drilling estimates was built in the late 1800's. Mr. Drilling would like to demolish the existing house and have the property rezoned to commercial pending an approved site plan. Mr. Drilling indicated that he would like to build a commercial/retail center with units available for lease. Mr. Drilling indicated that he would continue to propose an access on Main Street and an access to Peterson Trail. Mr. Drilling did not envision an access on to Shad Avenue. Mr. Drilling commented that an existing construction easement would have to be vacated along with rerouting an existing drain tile. Mr. Drilling stated that there is a lack of commercial property in the community in his opinion. Mr. James J. Bigelow (7143 Shad Avenue) arrived at the meeting to express his concern about rezoning the property. Mr. Bigelow has lived in the community since 1990. Mr. Bigelow had concerns about a retail use bringing more traffic to the area near the end of Shad Avenue. Mr. Bigelow indicated that there are other vacant commercial properties available in the community. Mr. Bigelow mentioned that he thought there was a better buffer on the north side of the existing strip mall west of the proposed development. Mr. Kilian mentioned that he felt it was appropriate to have commercial zoned property along the main corridors in the community. Mr. LaMotte mentioned at one time the property was zoned commercial along Main Street. Motion by D. Kilian, seconded by R. Sheppard to close the public hearing. Motion carried unanimously. Motion by R. DeVine, seconded by J. McLean to table the rezone request contingent upon Mr. Drilling signing a 60 -day waiver. Motion carried unanimously. Mr. Drilling mentioned that he will request to be placed on the City Council agenda for January 12, 2000 to determine Council's interest for a proposed rezone on this site. The Planning and Zoning Commission requested that courtesy notices be sent to the adjacent property owners the next time that Mr. Drilling requests to be placed on the Planning and Zoning agenda to present a site plan for this property. Motion by D. Kilian, seconded by B. Hanson to declare a formal vacancy on the Planning and Zoning Commission and to inform City Council that all existing members of the Planning and Zoning Commission are interested in being reappointed to their positions. Motion carried unanimously. Motion by R. DeVine, seconded by D. Kilian to approve the December minutes with corrections to the spelling of Sheppard's and Kilian's last names. Motion carried unanimously. Motion by D. Kilian. seconded by R. DeVine to adjourn the meeting at 8:15. Motion carried unanimously. Respectfully submitted, Jim March City Administrator Not Approved CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES JANUARY 18, 2000 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on January 18, 2000 at City Hall, 1880 Main Street. Present: EDC Chairperson Tim Rehbine Committee Member Lori Dorn Committee Member Paul Montain Committee Member John Magill Committee Member Betsy Scheller Committee Member Michelle Moser Council Member Dick Travis Staff: EDC /Staff Liaison Aimee Fairbrother Absent: Committee Member Mary Capra CALL TO ORDER Chairperson Tim Rehbine called the meeting to order at 7:05 p.m. APPROVAL OF MINUTES Motion by Mr. Montain to approve the November 16. 1999 meeting minutes. Ms. Mosher seconded the motion. All in favor. Motion carried. OLD BUSINESS DESIGN TEAM — "IDEAS IN ACTION" A. City Theme (historical) Although Ms. Capra was not present to discuss the information she received from the Minnesota Historical Society, the committee discussed their views on historical preservation. The committee continues to feel that preserving the City's history is important, but feel the establishment of another City committee or a "Historical Preservation Commission" may involve a lot of work with small results. The committee is however interested in setting a theme for the City regardless if a Historical Preservation Committee is established. Mr. Montain shared with the committee his recent visit to Biwabik in Iron Lake. He was impressed by the redevelopment of the City and suggested staff make a phone call to find out the process they took in their redevelopment. Further discussion on this item will be tabled and placed on the February agenda. B. Phase L Ms. Fairbrother identified idea photos provided by the City engineer, focusing on downtown streetscapes and lighting. Mr. Travis indicated the photos were only "ideas" and discussion on these ideas would take place at the Joint Committee Meeting currently scheduled for January 19, 2000 at City Hall. Mr. Rehbine referenced the Phase 1 Downtown Redevelopment Report — Centerville Road, provided by Bonestroo Rosene Anderlik & Associates. Mr. Rehbine felt the following items were of interest and concern for the committee as well as the City if a "theme" was going to be established. • Zoning item focusing on 0 to 5 foot set backs • Rear entrances being as appealing as the front entrances • Sidewalks located on both sides of the street. • Cost to residential properties in the proposed redevelopment area (assessment and hook up to City sewer and water) Mr. Travis identified a major component in the redevelopment process will focus around the results of the current public works facility and with the redevelopment of Centerville Road. The Economic Development Committee agreed they would like a representative from EDC to participate in reviewing the proposals received by the City in reference to the future development of the public works site. Ms. Fairbrother will submit a letter to City Administrator Jim March and the City Council indicating the EDC's concerns and request for Mr. Rehbine to be involved in reviewing the proposals on behalf of Centerville's Economic Development Committee. C. YMCA Ms. Scheller reported her husband continues to be a member of the YMCA committee. Ms. Scheller will include updated YMCA in formation to be included in the February packet. STAR CITY GOALS AND OBJECTIVES A. Winter Activity /Event The committee discussed possible activities that would incorporate Star City Goal Number 1, Objective Number 3, Task D which reads: "Organize winter activities to draw more -2- • customers to local businesses." Ideas included: A snowshoeing event, winter Olympics, sleigh rides, cross country-ski races, snow /ice sculpture contest, and multi -level events throughout a weekend. The committee discussed possibly working with John Magill and Bill Bisek on a "Holiday Lights" contest. The committee requested this item to be placed on the May agenda, to begin planning and advertising the event for winter 2000. Mr. Rehbine asked Ms. Fairbrother to ask the Fete Des Lacs Revitalization Committee if they would be interested in helping EDC coordinate this event. SPECIAL REVENUE FUND Ms. Fairbrother distributed a balance statement for year -end 1999 and January 2000. The committee felt the statement was accurate and well organized. ORDINANCE UPDATE ❑ Zoning Ordinance - The Planning and Zoning Commission will be holding workshops in addition to their regularly scheduled meeting to work on Ordinance #4. Workshops are being held on Tuesday January 18` and Thursday January 25, 2000. These workshops are open to the public. NEW BUSINESS CITY LOGO MUGS The committee discussed possible marketing ideas for promoting and selling the City logo mugs purchased in July. The committee requested Ms. Fairbrother develop a marketing concept for local businesses that would incorporate the city mugs. Ms. Dorn and Ms. Scheller agreed to review and help with this project. The committee also agreed to provide a limited number of mugs and golf shirts to be given away as prizes for a possible upcoming photo contest set up through the Le Journal and Le Petite. AWARDS Ms. Fairbrother indicated the Fete Des Lacs Revitalization Committee was interested in recognizing the Business Person and Citizen of the Year as well as the Life Time Achievement Award winners at the City Celebration. The Economic Development Committee thought the festival would be a great time to re- recognize the award winners. LONG TERM PLANNING COMMITTEE Ms. Fairbrother referenced a letter included in the committee's packet from Wayne LeBlanc and -3- Theresa Brenner. Mr. LeBlanc and Ms. Brenner are concerned about the time the current City committees have to work on Design Team ideas, and are proposing the City Council accept their proposal to form a city recognized committee titled " Long Term Planning ". The Economic Development Committee is happy to see excitement and dedication by volunteers, but has mixed feelings on duplication of work. CITY HALL PARKING LOT The committee agreed the lighting in the City Hall parking lot is inadequate and creates a safety hazard. Ms. Fairbrother will direct this concern to Jim March for further discussion. ADJOURNMENT Motion to adjourn at 9:00 p.m. was made by Ms. Dorn seconded by Ms. Sheller. Motion carried unanimously. Respectfully Submitted, v� 1 -. Aimee Fairbrother EDC /Staff Liaison -4-