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Home My WebLink About2009-12-09 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING December 9, 2009 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on December 9, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher Council Member Jeff Paar Council Member D. Love ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Mike Jeziorski I. CALL TO ORDER Mayor Capra called the December 9, 2009, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. Budget & Tax Levies for 2010 Finance Director Jeziorski presented a brief presentation on the Budget and Tax Levies for 2010. He reviewed the General Fund Expenditures, which includes the General Government, Public Safety, Public Works, Culture and Recreation, Capital Outlay and Economic Development. He stated that the total Tax Levy increase is $2,265,661.00, equaling an 11% increase. Mayor Capra opened the Public Hearing at 6:33 p.m. Erick Marshall, 7216 Lovell Drive, appeared before the Council expressing his concern regarding the tax increase. He stated his taxes have increased from $4,200 in the year 2007 to $5,600 this year. He questioned the increase in taxes while his business revenue is decreasing. He noted his objection to such a large increase over the short span of two years. He stated with the economic crisis, tax increases in this amount are what would encourage him to move out of Centerville. City of Centerville Council Meeting Minutes December 9, 2009 Mayor Capra explained the operating budget to Mr. Marshall stating that it has been reduced. She also clarified that Mr. Marshall’s total amount of tax increase is not all City tax, but also School and County taxes. She also reviewed the States’ 2009 market home value levy stating that without the suspension of the program $68,000 of the levy that the City collected was credited back to residents’ property taxes. City Administrator Larson also clarified that the tax increase is because of a redistribution that is occurring, properties that are going down in value compared to other properties such as Mr. Marshall’s, which have increased in value. Councilmember Linda stated that citizens are welcomed to offer ideas and input, as taxpayers, where they feel the City should implement cuts. Janice Hackman, 7034 Dupre Road, appeared before the Council and asked who plans all of the after school programs, extracurricular and evening adult activities, noting these are areas that could be cut. Mayor Capra replied that those programs are funded through Community Education, not the City. Mayor Capra encouraged residents to attend the budget communications meetings that the City Council holds in July and August to offer their input. There being no further speakers Mayor Capra closed the public hearing at 7:10 p.m. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve closing the public hearing at 7:10 p.m. All in favor. Motion carried unanimously. III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Consent Agenda, Item 1, added Page 6a, (Check#25017 – 25025). New Business, Item 5, added Replacement pages. New Business, Item 6, added Replacement pages. New Business, Item 8, added Page 100a, Res. #09-0XX – Authorizing Closing Certain Funds. New Business, Item 9, added Page 100b, Consider Recycling Refund/Incentive for 2009. New Business, Item 10, added Page 100c, Liquor, Tobacco, Massage Therapist & Establishment License Renewal/New License. Page 2 of 7 City of Centerville Council Meeting Minutes December 9, 2009 Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.November 23, 2009 Council Meeting Minutes Motion by Council Member Love, seconded by Council Member Broussard Vickers to approve the November 23, 2009 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville November 24, 2009 through December 9, 2009 Claims (Check #24990 – 25016Check #25017 – 25025) ) & ( 2.Centennial Lakes Police Department Claims through November 25, 2009 (Check #7540 – 7554) 3.P&R Recommendation to Continue Support of the YMCA’s Park Play Days Program for 2010 – Not to exceed $1,500. 4. P & R Request for Funding for Skate Night/Horse Drawn Hayride – Not to exceed $750. 5. P & R Recommendation for Centennial Little League’s Use of Ball Fields at Laurie LaMotte Memorial Park in 2010. Councilmember Love requested Consent Agenda Item 2 be removed for discussion and clarification. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. 2.Centennial Lakes Police Department Claims through November 25, 2009 (Check #7540 –7554) Councilmember Love expressed his concern regarding types of expenditures that should not be paid for by the City. Council and Staff agreed and it was discussed and clarified that the noted expenditure questioned was not a common place occurrence. Motion by Council Member Love, seconded by Council Member Paar to approve the Consent Agenda Item 2: Centennial Lakes Police Department Claims through November 25, 2009(Check #7540 –7554) as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. Page 3 of 7 City of Centerville Council Meeting Minutes December 9, 2009 VII. OLD BUSINESS 1. Ordinance #33, Second Series - Fee Schedule 2010 City Administrator Larson reviewed background information on the 2010 City Fees. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Ordinance #33, Second Series - Fee Schedule 2010. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1.Planning & Zoning Commission Recommendation for Preliminary and Final Plat – Clearwater Business Park City Administrator Larson reviewed background information on the Preliminary and Final Plat for Clearwater Business Park. He stated the Planning Commission held the Public Hearing and that there had been no comments from the public. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Planning & Zoning Commission Recommendation for Preliminary and Final Plat – Clearwater Business Park. All in favor. Motion carried unanimously. 2.Res. #09-036 – Adopting Budget and Tax Levies for 2010 The City Council each shared their opinions on the Levy with the understanding that no one wants to increase taxes. It was stated that the current proposal was decided upon by a compromise after reviewing levy limit laws and concerns regarding maximum levy limits being protected in the future. Discussions about the City roads being completed during this state of economy were of most concern, realizing the need that they need to be done, but perhaps not at this time. The Council discussed the minimum amount of dollars that the Public Works Director had stated could be used for the road repair. The amount of work to the roads that could be done with half of the maximum levy amount, in the amount of $35,000, making the overall levy increase 9% instead of 11% was also discussed. After discussion Council consensus concluded that the total amount of levies would be $2, 231,661, overall increase of 9% and includes $67,000 for street seal coating. Motion by Council Member Love, seconded by Council Member Fehrenbacher to authorize Res. 09-036 – Adopting Budget and Tax Levies for 2010 in the amount of $2,231,661. Motion carried (3/2). (Councilmembers Broussard Vickers and Paar opposed.) 3.Res. #09-037 – Approving Amended 2009 Budget Page 4 of 7 City of Centerville Council Meeting Minutes December 9, 2009 Finance Director Jeziorski reviewed information on the General Fund Budget for the Amended 2009 Budget. Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve Res. #09-037 – Approving Amended 2009 Budget. All in favor. Motion carried unanimously. 4.Res. #09-038 – Establishing a Minimum General Fund Balance City Administrator Larson reviewed background information stating the City policy is to try and keep between 40 to 55 percent of planned expenditures and transfers to meet working capital and small emergency needs. He explained that this is to formalize documentation for bonding agencies; however the City can amend at a later date if needed. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Res. #09-038 –Establishing a Minimum General Fund Balance. All in favor. Motion carried unanimously. 5. Approval of Res. #09-039 – Shared Salt Supplies (State of MN Dept. of Transportation) City Administrator Larson reviewed background information stating this would be the first year that the City would use only salt on roads rather than the normal sand/salt mix. He explained there would be less sweeping and less debris in the ponds next spring. He also stated the salt would be stored in the Minnesota Department of Transportation facilities, being the City does not have adequate facilities for storage. Motion by Council Member Love, seconded by Council Member Broussard Vickers to approve Res. #09-039 – Shared Salt Supplies (State of MN Dept. of Transportation). All in favor. Motion carried unanimously. 6. Approval of Updated Personnel Policy City Administrator Larson reviewed all of the changes made to the Personnel Policy. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the updated Personnel Policy. All in favor. Motion carried unanimously. 7. Acceptance of the 2010 Local 49’ers Contract Provisions City Administrator Larson reviewed background information regarding contract provisions that were accepted by Union Local 49 representing Public Works Employees. No monetary increases are included in the contract. Page 5 of 7 City of Centerville Council Meeting Minutes December 9, 2009 Motion by Council Member Love, seconded by Council Member Broussard Vickers to authorize executing a contreact with Local 49 for 2010 Contract Provisions. All in favor. Motion carried unanimously. 8. Res. #09–040–Authorizing Closing Certain Funds Finance Director Jeziorski reviewed background information on several funds that were established to account for revenue and expenses related to their respective improvement projects and are currently paid and are no longer needed. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to authorize Res. #09-040–Authorizing Closing Certain Funds. All in favor. Motion carried unanimously. 9. Consider Recycling Refund/Incentive for 2009 City Administrator Larson reviewed background information stating the City is anticipating that there would be approximately $5,500 more or less, remaining in SCORE Funds for the year. Staff recommended the City provide residents with a refund/incentive to increase their recycling efforts similar to last year. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve refunding recycling dollars that are left over from 2009 from the SCORE Funds to Centerville residents. All in favor. Motion carried unanimously. 10. Liquor, Tobacco, Massage Therapist & Establishment License Renewal/New License City Administrator Larson reviewed information on pending licenses and requested due to time constraints, that Council approve the licenses subject to meeting the license requirements per City Code. He explained Staff would require all Licensee’s to complete the remaining requirements. The City Council consensus was to approve the licenses as long as all the requirements are met. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Liquor, Tobacco, Massage Therapist & Establishment License Renewal/New License, contingent upon all remaining requirements being met. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Dallas Larson a.Successful Tobacco Compliance Checks Page 6 of 7 City of Centerville Council Meeting Minutes December 9, 2009 City Administrator Larson reported a tobacco compliance check had been completed and that all businesses in the City that are licensed to sell tobacco passed the check. b.One Unsuccessful Liquor Compliance Check City Administrator Larson reported an alcohol sales compliance check had been completed and one business in the City that is licensed to sell alcohol failed the check. A hearing on the license violation is scheduled for the next meeting of Council. Commission Updates Councilmember Broussard Vickers reported on the Planning and Zoning Commission Meeting. ADJOURNMENT X. Motion by Broussard Vickers, seconded by Love to adjourn the December 9, 2009 City Council Meeting at 8:24 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the December 9, 2009, City Council Meeting at 8:24 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 7 of 7