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Home My WebLink About2009-11-23 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING November 23, 2009 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on November 23, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher Council Member Jeff Paar Council Member D. Love ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the November 23, 2009, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. Delinquent Sewer and Water Accounts City Administrator Larson reviewed background information on the Delinquent Sewer and Water Accounts. Mayor Capra opened the Public Hearing at 6:32 p.m. Mayor Capra stated she would leave the Public Hearing open for a short period in the event that any residents appeared to speak. There being no speakers Mayor Capra closed the public hearing at 7:10 p.m. Motion by Council Member Love, seconded by Council Member Paar to approve closing the public hearing at 7:10 p.m. All in favor. Motion carried unanimously. III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: City of Centerville Council Meeting Minutes November 23, 2009 Consent Agenda, Item 1, added Page 5a, (Check#24981-24989) Motion by Council Member Paar, seconded by Council Member Love to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.November 10, 2009 Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the November 10, 2009 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville November 10, 2009 through November 23, 2009 Claims (Check #24958 - 24980(Check#24981-24989) ) & 2.Centennial Lakes Police Department Claims through November 12, 2009 (Check #7505 – 7539) 3.Centennial Fire District Claims through November 18, 2009 (Check 4025 - 4044) 4. Mr. Tedd Peterson, Public Works Maintenance Technician - Successful Completion of Performance Review & Year 10 5. Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Street Improvement Project - Not to Exceed ($6,800) 6. Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Peltier Lake Street Improvement Project - Not to Exceed ($9,700) 7. Res. #09-033 - Supporting Community Access TV 8. Forest Lake Contracting Pay Request #7, 2009 Street Improvement Project (2009.02) - $218,072.77 9. Forest Lake Contracting Pay Request #7, Peltier Lake Drive Street & Utility Project (2009.01) - $101,263.15 Council Member Fehrenbacher requested Consent Agenda Item 5: Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Street Improvement Project - Not to Exceed ($6,800) and Consent Agenda Item 6: Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Peltier Lake Street Improvement Project - Not to Exceed ($9,700) be removed for clarification. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. 5. Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Street Improvement Project - Not to Exceed ($6,800) 6. Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Page 2 of 5 City of Centerville Council Meeting Minutes November 23, 2009 Peltier Lake Street Improvement Project - Not to Exceed ($9,700) City Engineer Statz clarified Consent Agenda Items 5 and 6 for the Council. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda Item 5: Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Street Improvement Project - Not to Exceed ($6,800), and Consent Agenda Item 6: Authorize Bonestroo to Complete Record Plan Drawings for the 2009 Peltier Lake Street Improvement Project - Not to Exceed ($9,700). All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. OLD BUSINESS None. VIII. NEW BUSINESS 1.Res. #09-034 – Delinquent Utilities to be Certified to 2010 Property Taxes Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Res. #09-034 – Delinquent Sewer, Water & Garbage Services for residents rdthstnd associated with the 3 and 4 Quarter of 2008, 1 and 2 Quarters of 2009 billing cycles and assessing same to parcel identification numbers through County Property Tax Statements payable in 2010. All in favor. Motion carried unanimously. 2.Email Accounts for Commission/Committee Members ($30/yr./acct.) City Administrator Larson reviewed information regarding City email accounts. He stated the cost would be $30 per year, per account. He added the email accounts would be City controlled accounts, as well as web-based, being they could be checked from any location. Staff recommended mandatory City email accounts for the Planning and Zoning Commission and made available for Park and Recreation Committee if the Council chooses. The City Council discussed the total cost for 14 total commission/committee members noting the cost being worthwhile. It was stated that there is a fair amount of email conversation between the City Engineer and the Commissions/Committee, public business is conducted and proposals reviewed. It was the consensus of the Council to approve City email addresses for all members of the Planning and Zoning Commission and the Park and Recreation Committee. Page 3 of 5 City of Centerville Council Meeting Minutes November 23, 2009 Motion by Council Member Love, seconded by Council Member Paar to authorize City Email Accounts for Commission/Committee Members ($30/yr. /acct.). All in favor. Motion carried unanimously. 3.Consider Backup Power Option for Well #2 City Administrator Larson reviewed background information on research done if the City were to lose power. He stated pre-wiring work could be completed prior to an outage occurring, lessening the time it would take to respond. Staff recommended option #2 with cost not to exceed $4,778.00. He added the City has a good supply of water, as well as an interconnection with Lino Lakes. The Council discussed the Interconnect Agreement, concerns with closing the interconnect in the event of an emergency, response time if there were no backup measures taken, and the number of generators that would be needed if a catastrophic event were to happen. After discussion it was the consensus of the Council to direct Staff to review what other Cities are implementing, research grants if available, review wording on the Interconnect Agreement and to bring back findings to the Council at the December 29, 2009 Regular Council Meeting. 4.Requested Modification to Trail Engineering Budget City Engineer Statz reviewed background information on the engineering design proposal of the Transportation Enhancement Trail Grant, requesting additional services for completing easements, meetings and design of the fountain. He stated $7,350.00 is the total cost requested. Councilmember Love noted his concern regarding the cost of the fountain. City Administrator Larson reviewed the history on the grant program explaining approximately 80% of the project construction cost is funded through the grant. City Administrator Larson stated a financial plan would be presented to Council in the next few months for review. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the additional engineering costs in the amount of $7,350.00 as presented by Bonestroo. All in favor. Motion carried. (Councilmember Broussard Vickers opposed.) IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Dallas Larson Page 4 of 5 City of Centerville Council Meeting Minutes November 23, 2009 City Administrator Larson reported that during past years, City Hall has closed at noon th on December 24, with employees using PTO time. He asked if the City Council agreed with this practice. It was the consensus of the Council to approve closing at noon on December 24, 2009 with employees using their PTO time. Mayor Capra reported on the resolution supporting the Community Access Preservation Act protecting “PEG” dollars, stating the City Council approved the resolution. X.CLOSED EXECUTIVE SESSION 1. Labor Negotiations At 7:18 p.m., Mayor Capra recessed the Regular Meeting to Closed Executive Session to discuss labor negotiations. Present were Mayor Capra, Council members Paar, Broussard Vickers, Fehrenbacher and Love. Also present were City Attorney Glaser and Administrator Larson. The Administrator reviewed a proposal from Union Local 49 representing Public Works Employees. The Council provided feedback to the administrator which will be used to respond to Local 49. The meeting was reopened to the public at 7:45 p.m. Mayor Capra stated that the only items discussed during the closed session were the labor negotiation issues. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to adjourn the November 23, 2009 City Council Meeting at 7:45 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the November 23, 2009, City Council Meeting at 7:45 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of 5